HomeMy WebLinkAbout2019-02-25 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
RICHARD T. FLICKINGER MUNICIPAL CENTER
FEBRUARY 25, 2019
CALL TO ORDER
I – Village President Dan DiMaria convened the Regular Meeting of the Village Board at
V. 7:00 p.m. in the Council Chambers of Village Hall and led the assemblage in the Pledge
of Allegiance.
VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx,
Ed Ramos, John Thill, Connie Travis, and Janine Witko.
VI I.
APPROVAL OF MINUTES
Trustee Thill moved to accept the Minutes of the Regular Board Meeting of February 11, 2019
as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote.
VIII. SPECIAL REPORTS
1. Presentation to the Finance Department of the Government Finance Officers Association Award
for the Certificate of Achievement in Financial Reporting
a. Mayor DiMaria took the podium along with Finance Director.Hanna Sullivan to award her and
the Village's Finance Depart the Certificate of Achievement for Excellence in Financial Report-
ing, an award bestowed by the Government finance Officers Association (GFOA) of the U.S.
and Canada.
b. Mayor DiMaria presented Hanna with a plaque, noting that this is the GFOA's highest form of
recognition in the area of governmental accounting. He thanked Hanna for her service, diligence,
and transparency of the Village's financial reporting.
2. Announcement by Morton Grove Foundation Chairperson Nicholas J. Marino of the Taste of
Morton Grove Upcoming Event to be held at 5:30pm on March 7 at the White Eagle
a. Mayor DiMaria introduced Nicholas Marino, president of the Morton Grove Foundation, to speak
about the upcoming Taste of Morton Grove event.
b. Mr. Marino said the Taste is ten days away—it'll be here before we know it. It is sponsored by
the Morton Grove Foundation, an organization whose sole purpose is to raise money for local
civic and charitable causes. The Taste event has virtually no expenses; all the committee
members working at the Taste are volunteers. This is the Taste's 31st year.
SPECIAL REPORTS
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c. Mr. Marino said the Taste will be held at the White Eagle in Niles. Doors open at 5:30pm. Tickets
are available for $35 in advance or $45 at the door. Tickets can be purchased at Village Hall or
Fire Station #4 or online at tasteofmortongrove.org.
d. Mr. Marino noted that the Taste is a fun and festive evening, with music, silent auction prizes,
raffles, and great food from 35 local restaurants. It's a great way to end the winter, and he
promised that everyone attending would have lots of fun while helping raise money for
worthwhile local civic and charitable causes. He asked everyone to help "spread the word"
about the Taste.
e. Mayor DiMaria thanked Mr. Marino for his time, adding that the Taste is one of Morton Grove's
best annual events.
IX. PUBLIC HEARINGS
NONE
X. RESIDENTS' COMMENTS (Agenda Items Only)
Eric Poders of the northwest corridor said the streets in his area are a serious issue, especially
the street markings at Harlem and Shermer, resulting in people parking where they shouldn't
be. He pointed out that he had received two oversized postcards lately, both appearing to be
Village mailings, and he said, with the cost of printing and mailing these postcards, why couldn't
the Village use that money elsewhere, perhaps to address the street situations.
Mayor DiMaria thanked Mr. Poders for his comments and pointed out that only 1 of the mailings
was Village -paid.
XI. PRESIDENT'S REPORT
1. Mayor DiMaria thanked everyone who attended the Neighborhood Outreach session held at
the Civic Center on February 21, 2019. He said it was a great success. Mayor DiMaria said the
next Neighborhood Outreach would take place on Thursday, May 16, with the location to be
determined.
2. Mayor DiMaria said that the Village has facilitated the Citizens Utility Board's having a free utility
bill clinic at the Civic Center on March 21, 2019, from 6:00 p.m. to 8:00 p.m. CUB staffers will be
on hand to work with residents in a "one on one" setting to provide advice on methods to save
money on their utility bills. Residents should bring copies of their gas, electric, and phone bills
in for a free analysis from an expert. There are a limited number of slots available so registration
is required. Details regarding registration are available on the Village's website and will be
included in the upcoming Village newsletter.
3, Mayor DiMaria reminded the assemblage and those watching at home to support the "Taste" on
Thursday, March 7. He also encouraged everyone to support the ongoing Queen of Hearts raffle
sponsored by the Morton Grove Foundation. Tickets are $5 and the jackpot is now up to $7500!
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XI. PRESIDENT'S REPORT
4. Mayor DiMaria announced the sad news that Ernie Connelly, who had spent 33 years in the
Public Works Department, had succumbed to his battle with cancer. His funeral will be on
Saturday, March 9, at 10:00 a.m. at St. Martha's in the small church, 8523 Georgiana. His son
Johnny Mitchell is a current employee in the Public Works Department. Mayor DiMaria sent his
and the Board's condolences to Johnny and his family.
XII. CLERK'S REPORT
Clerk Harford had no report.
XIII. STAFF REPORTS
A. Village Administrator:
Mr. Czerwinski had no report.
B. Corporation Counsel:
Corporation Counsel Liston had no report.
XIV.
A. Trustee Grear:
TRUSTEES' REPORTS
Trustee Grear had no report this evening.
B. Trustee Minx:
1. Trustee Minx presented Resolution 19-11, Authorizing the Acceptance of a Material
Proposal from Arrow Road Construction Company for the 2019 Material Purchasing
Program.
a.
She explained that the Village has an annual program, dependent on funding appropriations,
to purchase asphalt to be used to maintain Village right-of-ways and properties. The purchase
of construction materials is paid for using General and Motor Fuel Tax fund monies. Because
the use of Motor Fuel Tax funds is administratively controlled by the State of Illinois, bidding
procedures and contract documents conforming to State requirements are necessary. This
contract was bid through a public process in accordance with the Village's Municipal Code and
the Illinois Department of Transportation requirements. The lowest responsive and responsible
bidder is Arrow Road Construction Company with a bid amount of $117,150, which includes an
estimated cost of $54,000 for the Public Works Department to drive to and from the asphalt
plant in Mt. Prospect. The remaining amount of the bid is $63,150, and that is for purchasing
asphalt.
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XIV. TRUSTEES' REPORTS (continued)
B. Trustee Minx:
b. Trustee Minx said the estimated contract value is $65,000, but since this is a unit price contract,
the final contract amount will be based on the actual quantity of material purchased, up to the
full budgeted amount.
Trustee Minx moved, seconded by Trustee Thill, to approve Resolution 19-11.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Minx aye Tr. Ramos aye
Tr. ThiII ave Tr. Travis aye Tr. Witko aye
2. Next, Trustee Minx presented Resolution 19-12, Authorizing the Execution of a Contract
With Christopher B. Burke Engineering, Ltd. For Preliminary and Design Engineering
Services for the Oakton Street Pedestrian Facility Improvements Project.
a. She explained that the Villages of Morton Grove, Niles, and Skokie share a common goal
to cooperatively develop a continuous pedestrian facility along Oakton Street within their
communities, which will provide a safe, walkable corridor. The Village of Niles is also planning
pedestrian improvements for Caldwell Avenue between Howard Street and Oakton Street.
b. Resolution 18-56, approved in October of 2018, authorized execution of an agreement to accept
funding from Cook County for the engineering of these improvements. The Village requested
statements of qualifications for preliminary and design engineering services through its website
and letters to engineering firms. Six engineering firms submitted a statement of qualification. A
selection committee reviewed and evaluated each response. Christopher B. Burke Engineering,
Ltd. was ranked the highest. Village staff then negotiated a proposal valued at $164,026 for the
preliminary and design engineering for this project. Cook County has agreed to provide $90,000
and the Villages informally agreed to equally share the remaining balance of the engineering
cost. Before preliminary engineering begins, it is necessary to define a scope of work in order
to meet the 13 -month project development schedule. It is possible, at the conclusion of the
preliminary engineering, that the scope of work and contract amount for design engineering
might need to be increased. The Village Administrator, through this Resolution, will be
authorized to adjust the contract amount up to $180,000. Adjustments in excess of $180,000
would need an additional authorization by the Village Board.
Trustee Minx moved to approve Resolution 19-12, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx ay± Tr. Ramos aye
Tr. ThiII Tr. Travis aye Tr. Witko aye
C. Trustee Ramos:
Trustee Ramos had no report this evening.
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XIV.
D. Trustee Thill:
Trustee Thill had no report this evening.
E. Trustee Travis:
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TRUSTEES' REPORTS (continued)
Febaua y 2-5, 209 Board Meetin
1. Trustee Travis encouraged all photographers to enter the Village's Winter photo contest,
sponsored by the Community Relations Commission. The Commission is now doing quarterly
themes for the photo contests. This quarter's theme is "Doors of Morton Grove." Photos
must be submitted by March 31, 2019 at Village Hall or online at the Village's website. More in-
formation about the Winter photo contest can be found on the Village's website.
F. Trustee Witko:
Trustee Witko had no report this evening.
XV. OTHER BUSINESS
NONE
XVI. WARRANTS
Trustee Travis presented the Warrant Register for February 25, 2019 in the amount of
$645,732.98. She moved that the Warrants be approved as presented. Trustee Grear
seconded the motion,
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thill awe Tr. Travis aye Tr. Witko aye
XVII. RESIDENTS' COMMENTS
a.
Cathy Terdich appeared before the Board asking about the redevelopment of Prairie View
Plaza, and for an update on the progress of the 8700 Waukegan Road project. She said she
hoped the Village would make sure that these two new developments complemented each
other. Mayor DiMaria said the Prairie View Plaza developers and Village staff are in the middle
of negotiating a redevelopment agreement. Right now it looks like the Starbucks and the Bank
will remain, but more will be known within the next sixty days.
As far as the 8700 Waukegan Road project, Mayor DiMaria said it was temporarily on hold due
to financing issues from HUD.
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XVII.
RESIDENTS' COMMENTS (continued)
b. Mayor DiMaria assured Mrs. Terdich that both property owners understand that they are in a
position to help each other and are engaged in an ongoing dialogue. He said he wished he
could say more, but right now there aren't enough "concrete" plans to disclose.
c. Mrs. Terdich said she was thinking about Lincolnwood's pedestrian bridge over Touhy Avenue
and though that a pedestrian bridge across Waukegan Road, especially in proximity to the two
new developments, would be a wonderful asset. Mayor DiMaria agreed, calling her suggestion
"great input."
2. Bill Page appeared before the Board asking what was being planned for Oakton Street. He's
excited to see things happening in the Village. Mayor DiMaria responded that, again, that's
another area in ongoing negotiations, so there wasn't much he could say. He promised it
would be exciting for Morton Grove!
XVIII. ADJOURNMENT
There being no further business before the Board, Trustee Minx moved to adjourn the
meeting, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. ThiII aye Tr. Travis awe, Tr. Witko aae
The meeting adjourned at 7:25 p.m.
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Minutes of February 25, 2019 Board Meeting
PASSED this 11th day of March, 2019.
.
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Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill E�1
Trustee Travis 4(4/
Trustee Witko eV/ r
AP OVED by me this 11th day of March, 2019.
Ga.
Jane Witko, President Pro Tem
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 12th day of March, 2019.
Eileen Scanlon Harford, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by: Teresa Cousar
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