HomeMy WebLinkAbout2019-02-25 Agendare Ir)
MORTON !GROVE
Incredibly Close k Amazingly Open
VILLAGE BOARD OF TRUSTEES
REGULAR MEETING NOTICE/AGENDA
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
SCANLON CONFERENCE ROOM
February 25, 2019
6:00 pm
(The hour between 6:00 and 7:00 pm is set aside for Executive Session
per 1-5-7A of the Village of Morton Grove Municipal Code.
If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.)
1. Call to Order
2. Pledge of Allegiance
3. Executive Session
THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM
IN THE COUNCIL CHAMBERS
OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER
4. Reconvene Meeting
5. Pledge of Allegiance
6. Roll Call
7. Approval of Minutes - Regular Meeting — February 11, 2019
8. Special Reports
a. Presentation of the Government Finance Officers Association Award for the Certificate of
Achievement in Financial Reporting to the Finance Department
b. Announcement of the Taste of Morton Grove Upcoming Event to be held at 5:30pm on March 7
at the White Eagle to be made by Morton Grove Foundation Chairperson Nicholas J. Marino
9. Public Hearings
10. Residents' Comments (agenda items only)
11. President's Report —Administration, Comprehensive Plan, Council of Mayors, Northwest Municipal
Conference, Strategic Plan Committee
12. Clerk's Report — Condominium Association, Strategic Plan Committee
13. Staff Reports
a. Village Administrator
1) Miscellaneous Reports and Updates
b. Corporation Counsel
14. Reports by Trustees
a. Trustee Grear — Building Department, Community and Economic Development Department,
Lehigh/Ferris TIF, Police Facility Committee, Prairie View TIF, Special Events Commission,
Traffic Safety Commission (Trustee Minx)
b. Trustee Minx — Capital Projects, Chamber of Commerce, Natural Resource Commission, Plan
Commission/Zoning Board, Public Works Department, Waukegan Road TIF (Trustee Grear)
1) Resolution 19-11 (Introduced February 25, 2019)
Authorizing the Acceptance of a Material Proposal from Arrow Road Construction
Company for the 2019 Material Purchasing Program
2) Resolution 19-12 (Introduced February 25, 2019)
Authorizing the Execution of a Contract with Christopher B. Burke Engineering, Ltd. For
Preliminary and Design Engineering Services for the Oaktort Street Pedestrian Facility
Improvements Project
c. Trustee Ramos — Appearance Commission, Environmental Health, IT, Legal Department
(Trustee Travis)
d. Trustee Thill — Advisory Commission on Aging, Emergency Management Agency, Family and
Senior Services Department, Fire Department, Fire Pension Board, RED Center, SWANCC
(Trustee Witko)
e. Trustee Travis — Community Relations Commission, Dempster Street Corridor Plan, Finance
Advisory Commission, Finance Department (Trustee Ramos)
f. Trustee Witko — Economic Development Commission, Farmers' Market, Fire and Police
Commission, NIPSTA, Police Department, Police Pension Board, Water Comm. (Trustee Thill)
15. Other Business
16. Presentation of Warrants - $645,732.98
17. Residents' Comments
18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/970-5220)
promptly to allow the Village to make reasonable accommodations.
MINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
ICHARD T. FLICKINGER MUNICIPAL CENTER
"FEBRUARY 11, 2019
CALL TO ORDER
I — Village President Dan DiMaria convened the Regular Meeting of the Village Board at
V. 7:00 p.m. in the Council Chambers of Village Hall and led the assemblage in the Pledge
of Allegiance.
VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx,
Ed Ramos, John Thill, Connie Travis, and Janine Witko.
VII.
APPROVAL OF MINUTES
Trustee Minx moved to accept the Minutes of the Regular Board Meeting of January 28, 2019
as presented, seconded by Trustee Grear. Motion passed unanimously via voice vote.
VIII. SPECIAL REPORTS
1. Service Recognition Presentation Honoring Resident Sabeel Ahmed and Family
a. Mayor DiMaria, on behalf of the Village, presented resident Sabeel Ahmed and his family
with a Service Recognition Award. Mr. Ahmed and his family distributed notes throughout
their neighborhood and via social media during the recent polar vortex The notes let their
neighbors know that he and his family were available to help them out if they needed to pick
up food, medications, or even shovel snow. The notes also invited their neighbors to drop in
for hot tea, and provided their name, address, email, and phone number so their neighbors
could contact them if they needed anything.
Mayor DiMaria said that this family, taking time out of their lives to reach out to their neighbors
and even complete strangers demonstrated grace and kindness at their finest. He said that
this gesture proves there are still good people in this world and exemplified the best of
Morton Grove. He added, "The Village cannot thank you enough?
Mr. Ahmed said that he and his family hoped to inspire others to do the same; he added,
"That's why, on social media, I'm using the hashtag #multiplygoodness."
The Board joined Mayor DiMaria in expressing their gratitude to the Ahmed family.
Minutes ofFebrua 11, 2019 Meetin'
IX
X
Xl.
PUBLIC HEARINGS
NONE
RESIDENTS' COMMENTS (Agenda Items Only)
NONE
PRESIDENT'S REPORT
1. Mayor DiMaria noted that the next Neighborhood Outreach meeting will take place on
Thursday, February 21, at 6:00 p.m. at the Civic Center. A postcard reminder will be mailed
to all residents the week of February 11. Mayor DiMaria encouraged everyone to attend,
stating that these types of events have been very successful. Residents can come and
meet one another, as
well as ask questions of Board members or Village staff. He added that several Park District
Commissioners will also be present at the Neighborhood Outreach.
2. Mayor DiMaria reminded everyone that there's only 24 days left until the 31 st Taste of Morton
Grove. It will be held on March 7, 2019. Doors open at 5:30 p.m. at the White Eagle on
Milwaukee Avenue in Niles. Tickets are available for $35 ahead of time or $45 at the door.
Tickets are available at Fire Station #4, Village Hall, or online at TASTEofMortonGrove.org.
All proceeds will go to support worthwhile charities and organizations in and around the
Morton Grove community.
3. Mayor DiMaria asked the Board and assemblage to please keep former Trustee Jim Karp in
their thoughts and prayers as he deals with some serious health problems. Mayor DiMaria
added that anyone who knows Jim believes, as does Mayor DiMaria, that his positive attitude
will carry him through.
Xll. CLERK'S REPORT
Clerk Harford had no report.
XIII. STAFF REPORTS
A. Village Administrator:
1. Mr. Czerwinski introduced Resolution 19-10, Providing an Inducement to
IM Kensington MG LLC and the Village For a Redevelopment Project in the
Village of Morton Grove.
a. He explained that this Resolution will supplement the inducement resolution (Res. 18-46)
previously adopted by the Board to provide an inducement update to IM Kensington MG LLC
for the redevelopment of a 26+ acre commercial site (Prairie View Shopping Center) located
at the southeast corner of Dempster Street and Waukegan road in the Dempster/Waukegan
Redevelopment Project Area.
2
nutes of Februa 11,"2019 Board Meeting`
XII. STAFF REPORTS (continued)
A. Village Administrator: (continued)
b. The shopping center currently suffers from blighting factors including obsolescence,
deterioration, structures below minimum code standards, excessive vacancies, inadequate
utilities, lack of community planning, and stagnating or declining property values. The Village
understands that public subsidies, incentives, assistance, approvals, and entitlements will
likely be necessary for Prairie View in order to alleviate adverse conditions, encourage private
investment, and restore and enhance the tax base of the Village and the taxing districts.
c. Mr. Czerwinski said that this 26+ acre site is a key area in the Village, and this Resolution
affirms that the Village will provide appropriate public assistance to the Developer to
redevelop Prairie View, take appropriate action as allowed by law and/or as authorized by the
TIF Act, and will bargain in good faith to negotiate a redevelopment agreement.
Mayor DiMaria asked for a motion on Resolution 19-10.
Trustee Thill moved to approve Resolution 19-10, seconded by Trustee Minx
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye, Tr. Minx aye Tr. Ramos aye
Tr. Thill aye Tr. Travis a g Tr. Witko aye
2. Next, Mr. Czerwinski noted that the alternate water supply project is continuing on time
and within budget. The schedule calls for the booster station in Evanston at Church and
McDaniels to be completed in April of 2019, and the Nagle Avenue pumping station and
standpipe to be completed by the end of July, 2019.
3. Lastly, Mr. Czerwinski gave a brief update on the Queen of Hearts raffle on behalf of the
Morton Grove Foundation. He said the next drawing is on February 13 at 9:00 p.m. at
Moretti's, and the jackpot is $4,700. Proceeds from the raffle sales go to the Morton Grove
Foundation. The cards that have been drawn thus far are #11, #24, #34, and #51.
Drawings are held weekly at Moretti's at 9:00 p.m. Raffle tickets are $5 each. Mr. Czerwinski
encouraged everyone to support the Morton Grove Foundation by participating in the Queen
of Hearts Raffle—Long Live the New Queen!
B. Corporation Counsel:
Corporation Counsel Liston had no report.
XIV. TRUSTEES' REPORTS
A. Trustee Grear:
Trustee Grear had no report this evening.
3
Minutes of.Februa 11 2019 Board ,Meetin'
XIV.
TRUSTEES' REPORTS (continued)
B. Trustee Minx
1. Trustee Minx presented Resolution 19-06, Authorizing a Highway Authority Agreement
and an Illinois Environmental Protection Agency Tiered Approach to Corrective
Action Objectives and Supplemental Agreement Between Kushner Management
Co., Inc. and the Village Relating to the Property Located at 6100 Dempster.
a. She explained that the Highway Authority Agreement to be approved pursuant to this
Resolution will limit access to soil on an alley abutting 6100 Dempster, which might be
contaminated as a result of underground storage tanks which are or were at 6100 Dempster.
The supplemental agreement requires the owner/operator to indemnify and hold the Village
harmless from the site or the existence of contaminants from the site and to reimburse the
Village.
Trustee Minx moved, seconded by Trustee Grear, to approve Resolution 19-06.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. ThiII aye Tr. Travis aye Tr. Witko aye
2. Next, Trustee Minx presented Resolution 19-07, Guarantee of Municipal Work Per-
formed on State of Illinois Right -of -Way Within the Village.
a. She explained that this Resolution will provide a guarantee to the State of Illinois that all work
performed by the Village within the State's right-of-ways in 2019 will conform to the conditions
on the permit granted by the Illinois Department of Transportation (IDOT); will hold harmless
the State of Illinois while performing permitted work, increase efficiency in performing work
and reducing the cost of work when performing repairs or improvements on the various
elements of Village -owned infrastructure, including but not limited to, water mains, sewers,
street lighting, traffic signals, sidewalks, landscaping trees, and signage; to assume all
liability for damages pertaining to the performance of the work, and authorize the Village
Administrator, Director of Public Works, and Village Engineer to sign IDOT working permits on
behalf of the Village.
Trustee Minx moved to approve Resolution 19-07, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thili aye Tr. Travis aye Tr. Witko aye
3. Trustee Minx then presented Resolution 19-08, Authorizing the Execution of a Contract
With G&M Trucking, Inc. for the 2019 Material Hauling Program.
a. She explained that the Material Hauling Program is necessary to haul and dispose of
construction/demolition debris, street sweepings, and tree stump grindings, as well as to
transport and furnish sand and stone materials for the Village.
4
Minutes of Februa . 11 2019 Board Meetin•
xn.t.
TRUSTEES' REPORTS (continued)
B. Trustee Minx (continued)
b. This Resolution will authorize the execution of a contract with G&M Trucking, Inc. for this
year's Material Hauling Program.
c. Trustee Minx noted that the Village annually contracts with a material hauling contractor to
assist in the hauling of materials to and from the Public Works Facility at 7840 Nagle. This
contract was billed through a public process in accordance with Village Code. The contract
was advertised and four sealed bids were received.
d. The estimated contract value is $220,925, but since this is a unit price contract, the final
contract amount will be based on the actual quantity of work performed.
Trustee Minx moved to approve Resolution 19-08, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thill aye Tr. Travis ave Tr. Witko aye
C. Trustee Ramos:
Trustee Ramos presented Resolution 19-09, Authorizing a Contractual Agreement With
Tyler Technologies for the License, Implementation, and Maintenance Support for
Electronic Ticketing and Court Adjudication Software.
He explained that, in May of 2018, the Morton Grove Police Department joined with other
Cook County agencies in a unified e --ticketing and court system (Tyler Technologies InCode
software). In an effort to leverage the county integration as well as improve the Village's local
adjudication process, the Village's Administration Department evaluated the Tyler Technology
InCode software for suitability for its local adjudication process. The Village met with Tyler
Technologies for presentations and demonstrations, and Village representatives met with
nearby reference communities to see the software in practical use. Following this research,
the Information Technology Division recommends selecting Tyler Technologies InCode
software since it conforms to and leverages established existing technology processes in the
Morton Grove Police Department. The proposed cost is $57,200 for the application licensing,
project management, implementation, and training. The subsequent annual service and
maintenance cost will be $10,678.
Trustee Ramos moved to approve Resolution 19-09, seconded by Trustee Travis.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thill aye Tr. Travis ayg Tr. Witko aye
5
inutes,of Februa 11 •1 •<:`•.r• M••i
XIV.
D. Trustee Thill:
Trustee Thill had no report this evening.
E. Trustee Travis:
TRUSTEES' REPORTS (continued)
1. Trustee Travis encouraged all photographers to enter the Village's Winter photo contest,
sponsored by the Community Relations Commission. The Commission is now doing quarterly
themes for the photo contests. This quarter's theme is "Doors of Morton Grove." Photos
must be submitted by March 31, 2019 at Village Hall or online at the Village's website. More
information about the Winter photo contest can be found on the Village's website.
F. Trustee Witko:
XV.
XVI.
Trustee Witko had no report this evening.
OTHER BUSINESS
NONE
WARRANTS
Trustee Travis presented the Warrant Register for February 11, 2019 in the amount of
$180,107.18. She moved that the Warrants be approved as presented. Trustee Thill
seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thill aye Tr. Travis aye Tr. Witko ave
XVII. RESIDENTS' COMMENTS
Nancy Lanning appeared before the Board to thank Bernie at the Civic Center for keeping
the entrance hallway clean so that seniors arriving for the activities wouldn't slip and fall. She
said it's really difficult in this wintery weather so his efforts are greatly appreciated.
6
Minutes of Februa `-'11 : r1• :..n'i - in.
XVIII.
ADJOURNMENT
There being no further business before the Board, Trustee Thill moved to adjourn the
meeting, seconded by Trustee Minx.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thill aye Tr. Travis aye Tr. Witko aye
The meeting adjourned at 7:20 p.m.
PASSED this 25th day of February, 2019.
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill
Trustee Travis
Trustee Witko
APPROVEDby me this 25th day of February, 2019.
Daniel P. Maria, Village Resident
Board of Trustees, Norton Grove, Illinois
APPROVED and FILED in my office this 26th day of February, 2019.
Bleen Scanlon Harford, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by Teresa Cousar
7
GOVERNMENT FINANCE OFFICERS ASSOCIATION
NEWS RELEASE
FOR IMMEDIATE RELEASE
02/06/2019
For more information contact:
Michele Mark Levine, Director/TSC
Phone: (312) 977-9700
Fax: (312) 977-4806
E-mail: mlevine®gfoa.org
(Chicago. Illinois) --The Certificate of Achievement for Excellence in Financial Reporting has been awarded
to Village of Morton Grove by Government Finance Officers Association of the United States and Canada
(GFOA; for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the
highest form of recognition in the area of governmental accounting and financial reporting, and its
attainmentt represents a significant accomplishment by a government and its management.
An Award of Financial Reporting Achievement has been awarded to the individual(s) or department
designated by the government as primarily responsible for preparing the award-winning CAFR.
The CAFR has been judged by an impartial panel to meet the high standards of the program, which includes
demonstrating a constructive "spirit of full disclosure" to clearly communicate its financial story and
motivate potential users and user groups to read the CAFR.
Government Finance Officers Association is a major professional association servicing the needs of nearly
19,000 appointed and elected local, state, and provincial -level government officials and other finance
practitioners. It provides top quality publications, training programs, services, and products designed to
enhance the skills and performance of those responsible for government finance policy and management.
The association is headquartered in Chicago, Illinois, with offices in Washington, D.C.
203 NORTH LASALLE STREET, SUITE 2700, CHICAGO, ILLINOIS 60601-1210
Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago, Illinois 60601-1210
312.977.9700 /ax_ 312.977.4806
February 6, 2019
Daniel DiMaria
Village President/Mayor
Village of Morton Grove
6101 Capulina Avenue
Morton Grove, IL 60053-2985
Dear Mayor DiMaria:
We are pleased to notify you that your comprehensive annual financial report (CAFR) for the
fiscal year ended 2017 qualifies for GFOA's Certificate of Achievement for Excellence in
Financial Reporting. The Certificate of Achievement is the highest form of recognition in
governmental accounting and financial reporting, and its attainment represents a significant
accomplishment by a government and its management.
When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting
Achievement (AFRA) is also presented to the individual(s) or department designated by the
government as primarily responsible for its having earned the Certificate. This award has been
sent to the submitter as designated on the application.
We hope that you will arrange for a formal presentation of the Certificate and Award of Financial
Reporting Achievement, and that appropriate publicity will be given to this notable achievement.
A sample news release is enclosed to assist with this effort.
We hope that your example will encourage other government officials in their efforts to achieve
and maintain an appropriate standard of excellence in financial reporting.
Sincerely,
Michele Mark Levine
Director, Technical Services Center
of
MORTON GROVE
Thursday
March 7, 2019
Doors open at 5:30pm �
TICKF,TS
$35 presale
$45 at the door
FOUNDATION 1
111111111111 N/1111111111111
The 31st annual Taste of Morton Grove will be held at
White Eagle Banquets & Restaurant
6845 Milwaukee Avenue, Niles
Event tickets available at Village
Hall or Fire Station #4 or online at
tasteofrn ortongrove.org
Legislative Summary
Resolution 19-11
AUTHORIZING THE ACCEPTANCE OF A MATERIAL PROPOSAL FROM ARROW ROAD
CONSTRUCTION COMPANY FOR THE 2019 MATERIAL PURCHASING PROGRAM
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommendation:
February 25, 2019
To authorize the Village Administrator to accept a material proposal from Arrow
Road Construction Company to furnish asphalt for 2019 Material Purchasing
Program in order for the Public Works Department to maintain the Village's
right-of-ways and properties.
The Village has an annual program, dependent on funding appropriations, to
purchase asphalt to be used to maintain Village right-of-ways and properties. The
purchase of construction materials are paid for using General and Motor Fuel
Tax. The use of Motor Fuel Tax Funds is administratively controlled by the State
of Illinois. It requires bidding procedures and contract documents for these
amounts conforming to State requirements. This contract was bid through a
public process in accordance with the Municipal Code and Illinois Department of
Transportation requirements. The contract was advertised and sealed bids were
received. The lowest responsive and responsible bidder is Arrow Road
Construction Company with a bid amount of $117,150. The bid includes an
estimated cost of $54,000 for the Public Works Department to drive to and from
the asphalt plant in Mt. Prospect. The remaining amount of the bid is $63,150 and
is for purchasing asphalt.
Public Works.
The estimated contract value is $65,000. Since this is a unit price contract, the
final contract amount will be based on the actual quantity of material purchased
up to the full budgeted amount.
Public Works: A/C #025017-563110 Construction Materials -Asphalt $35,000 and
MFT: A/C #035060-563110 Construction Materials -Hot Mix $30,000
The Public Works Department as part of their normal work activities will perform
the management and implementation of the program.
Approval as presented.
Second Reading: N/A
Special Considerations or None
Requirements:
Respectfully submitted:`
Prepared by:
Ral
Chris Tomich, Village Engineer
Reviewed by:
illage Administrator
, Director Public Works
Reviewed by:
Teresa .ffman Liston, Corporation Counsel
RESOLUTION 19-11
AUTHORIZATION TO ACCEPT A MATERIAL PROPOSAL
WITH ARROW ROAD CONSTRUCTION COMPANY
FOR THE 2019 MATERIAL PURCHASING PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule
unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can
exercise any power and perform any function pertaining to its government affairs, including but not limited
to the power to tax and incur debt; and
WHEREAS, the 2019 Material Purchasing Program is necessary to dispose of recyclable asphalt and
to purchase asphalt and concrete construction materials for use by the Public Works Department to maintain
the Village's right-of-ways and properties; and
WHEREAS, the Public Works Department uses Village trucks to deliver recyclable asphalt, collect
the asphalt from a producer, and deliver the asphalt to the work site; and
WHEREAS, there is a travel cost to the Village for driving a dump truck to and from an asphalt plant;
and
WHEREAS, it is in the best interest for the Village to quantify the theoretical travel cost for each
asphalt plant and consider the theoretical travel cost when comparing competitively bid prices from asphalt
suppliers; and
WHEREAS, the delivery of recyclable asphalt and the purchase of asphalt are paid for using General
and Motor Fuel Tax; and
WHEREAS, use of Motor Fuel Tax Funds is administratively controlled by the State of Illinois,
which requires bidding procedures and contract documents for these amounts conforming to State
requirements; and
WHEREAS, this contract was bid through a public process in accordance with the Municipal Code
and Illinois Department of Transportation requirements; and
WHEREAS, the Public Works Department advertised in the Illinois Department of Transportation
Bureau of Local Roads and Streets"Notice to Contractors Bulletin" Bulletin Nos. 19-4 and 19-5 inviting bids
on the "Material Contract Section 19 -00000 -00 -GM"; and
WHEREAS, eight entities, contractors or suppliers obtained the bidding materials; and
WHEREAS, three bids were received, publicly opened and read at the Public Works Facility at 10:00
a.m. on Monday, February 4, 2019, with the tabulation of bids included in Exhibit "A"; and
WHEREAS, Arrow Road Construction Company submitted the lowest responsive and responsible
bid amount of $117,150.00, which includes a theoretical Village travel cost to the Arrow asphalt plant in
Mount Prospect of $54,000.00; and
WHEREAS, the resulting amount of recyclable asphalt estimated to be delivered to and asphalt
estimated to be purchased from Arrow Road Construction Company included in the bid is $63,150.00; and
WHEREAS, funding for the above work in the cumulative amount of $65,000 is available for the
purchase of hot -mix asphalt in the Village of Morton Grove 2019 Adopted Budget in Account Numbers 025017-
563110 (General Fund - Streets — Construction Materials) and 035060-563110 (Motor Fuel Tax Fund).
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2. The Corporate Authorities accept the bid of Arrow Road Construction Company, 3401
South Busse Road, P.O. Box 334, Mount Prospect, Illinois, based upon their material proposal for the "Material
Contract Section 19 -00000 -00 -GM" in the amount of $117,150.00.
SECTION 2. The Village Administrator is hereby authorized to execute the form titled "Acceptance
of Proposal to Furnish Materials and Approval of Award" (Exhibit "B") in order to deliver recyclable
asphalt to and purchase asphalt from Arrow Road Construction Company in the amount of $63,150.00.
SECTION 3. The Director of Public Works and/or their designees are authorized to take all steps
necessary to implement, supervise, and manage the program with Arrow Road Construction Company up to
an amount not to exceed $65,000.00.
SECTION 4. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 25th DAY OF FEBRUARY 2019
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill
Trustee Travis
Trustee Witko
APPROVED BY ME THIS 25th DAY OF FEBRUARY 2019
ATTESTED and FILED in my office
This 26th DAY OF FEBRUARY 2019
Eileen Scanlon Harford, Village Clerk
Village of Morton Grove
Cook County, Illinois
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
EXHIBIT "A"
Tabulation of Bids
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Recycling of Asphalt Material
Hauling Differential - Plote
Hauling Differential - Peter Baker
Hauling Differential - Arrow Road
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Peter Baker & Son Co.
11349 Rockland Road
Lake Bluff, IL 60044
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$ 102,600.00
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11100 Brandt Drive
Hoffman Estates, IL 60192
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Arrow Road Const. Co
13401 South Busse Road
P.O. Box 334
Mount Prospect, II 60056
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$ 3,750.00
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Legislative Summary
Resolution 19-12
AUTHORIZING THE EXECUTION OF A CONTRACT WITH
CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR PRELIMINARY AND DESIGN ENGINEERING
SERVICES FOR THE OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Considerations
or Requirements:
Respectfully submitted:
Prepared by:
February 25, 2019
To authorize execution of a professional services agreement for Christopher B. Burke
Engineering, Ltd. to provide preliminary and design engineering services for the Oakton
Street Pedestrian Facility Improvements Project.
The Villages of Morton Grove, Niles and Skokie share a common goal to cooperatively
develop a continuous pedestrian facility along Oakton Street within their communities which
will provide a safe walkable corridor. The Village of Niles is also planning pedestrian
improvements for Caldwell Avenue between Howard Street and Oakton Street. Resolution
18-56, approved on October 22, 2018, authorizes execution of an agreement to accept
funding from Cook County for the engineering of these improvements. The Village requested
statements of qualifications for preliminary and design engineering services through its
website and letters to engineering firms. Six engineering firms submitted a statement of
qualification. A selection committee reviewed and evaluated each response. Christopher B.
Burke Engineering, Ltd. was ranked the highest. Village staff negotiated a proposal valued at
$164,026 for preliminary and design engineering for this project. Cook County has agreed to
provide $90,000 and the Villages informally agreed to equally share the remaining balance of
the engineering cost. Before preliminary engineering has begun it is necessary to define a
scope of work in order to meet the 13 -month project development schedule. It is possible at
the conclusion of the preliminary engineering that the scope of work and contract amount for
design engineering may need to be increased. The Village Administrator through this
resolution will be authorized to adjust the contract amount up to $180,000. Adjustments in
excess of the $180,000 would need an additional authorization by the Village Board.
Public Works Department
UP to $180,000 to be paid by the Village with $139,350 to be reimbursed by others
Account Number 305060-552140
The Public Works Department shall administer and monitor the contract as part of its normal
workload.
Approval as presented.
N/A
None
I
Czerwinski, V
Review_d by:
age Administrator
Chris Tomich, Village Engineer
J ph J. D. �, , rirector Public Works
Reviewed by:
Teresa Hoffm. ' Liston, Corporation Counsel
RESOLUTION 19-12
AUTHORIZING THE EXECUTION OF A CONTRACT WITH
CHRISTOPHER B. BURKE ENGINEERING, LTD.
FOR PRELIMINARY AND DESIGN ENGINEERING SERVICES FOR
OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the Villages of Morton Grove, Niles, and Skokie ("Villages") share a common goal to
cooperatively develop a continuous pedestrian facility along Oakton Street within their communities to
provide a longer walkable corridor; and
WHEREAS, Village of Niles has also conceptualized pedestrian improvements for Caldwell
Avenue between Howard Street and Oakton Street, which could be connected to an Oakton Street
pedestrian facility; and
WHEREAS, Resolution 18-56, approved on October 22, 2018, authorized execution of an
agreement to accept funding from County of Cook Invest in Cook Program for the Oakton Street/Caldwell
Avenue Sidewalk Connectivity Project to complete Phase I and Phase II engineering for a continuous
pedestrian facility from Caldwell Avenue and Howard Street (in Niles) to Oakton Street and Interstate 94
(in Skokie), serving students traveling to elementary and high schools, local employees walking or biking
to work, and recreational travelers accessing the Cook County Forest Preserve District's North Branch
Trail; and
WHEREAS, the Village of Morton Grove desires to act in the role of lead agency for the
engineering phases of the project development to be completed in 2019; and
WHEREAS, the estimated cost of Phase I and Phase II engineering is $164,000; and
WHEREAS, the award amount from Invest in Cook is $90,000 and the Villages have informally
agreed to equally share the balance of the engineering cost; and
WHEREAS, in the role of the lead agency, the Village of Morton Grove would pay the cost for the
engineering and then be reimbursed from Cook County and the Villages of Niles and Skokie; and
WHEREAS, the Village requested statements of qualifications for preliminary and design
engineering services for the Oakton Street Pedestrian Facility Improvements on January 3, 2019
through its website and invitations to firms thought to be qualified to provide those engineering
services; and
WHEREAS, six engineering firms submitted a statement of qualifications by January 25, 2019;
and
WHEREAS, each statement of qualifications was reviewed and evaluated by a selection
committee comprised of an engineering representative from each village; and
WHEREAS, the statement of qualifications from Christopher B. Burke Engineering, Ltd. was
ranked the highest; and
WHEREAS, a scope of work, schedule, and cost was negotiated (see attached Exhibit 1) in the
amount of $74,214.70 for preliminary engineering and $89,811.71 for design engineering, totaling
$164,026.41; and
WHEREAS, it is challenging to define a scope of work for design engineering before
preliminary engineering has begun, but this is necessary in order to meet the 13 -month project
development schedule included in the County's agreement with the Village and may necessitate
increasing the scope of work with a higher cost after the preliminary engineering has been completed;
and
WHEREAS, the Adopted 2019 Budget allocates $180,000 in Account No. 305060-552140 for
engineering expenses and allocates $140,000 in Account No. 300000-494020 for reimbursements from
other agencies.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into
this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
Section 2. The Corporate Authorities hereby authorize the Village Administrator to execute a
professional services agreement for Christopher B. Burke Engineering, Ltd. to complete preliminary and
design engineering for the Oakton Street Pedestrian Facility Improvements Project in the not -to -exceed
amount of $164,026.41.
Section 3. The Corporate Authorities hereby authorize the Village Administrator to modify the
compensation amount of the professional services agreement to an amount not -to -exceed $180,000, if an
additional work effort is required in the design engineering.
Section 4. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 25th DAY OF FEBRUARY 2019
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill
Trustee Travis
Trustee Witko
APPROVED BY ME THIS 25th DAY OF FEBRUARY 2019
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 26th DAY OF FEBRUARY 2019
Eileen Scanlon Harford, Village Clerk
Village of Morton Grove
Cook County, Illinois
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
VILLAGE OF MORTON GROVE
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is dated as of the 25th day of February, 2019 ("Agreement")
and is by, between and among the VILLAGE OF MORTON GROVE, an Illinois municipal
corporation ("Village") and Christopher B. Burke Engineering, Ltd. ("Consultant")
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the
Agreement, and pursuant to the Village's statutory and home rule powers, the parties agree as
follows:
1 PARTIES:
The parties to this Agreement and the address and contact information for each is as follows:
Village: Village of Morton Grove
6101 Capulina Avenue
Morton Grove, IL 60053
Contact: Chris Tomich, Village Engineer ("Village Representative")
847-663-3902
ctomich@mortongroveil.org
Consultant: Christopher B. Burke Engineering, Ltd
9575 West Higgins Road, Suite 600
Rosemont, Illinois 60018
Contact: Michael Kerr, Executive Vice President
847-823-0500
mkerr@cbbel.com
2 PERFORMANCE OF SERVICES
2.1. Project Description. Consultant will provide all necessary services and to perform the
work in connection with the project identified in and consistent with the Proposal dated
February 13, 2019, a copy of which is attached as Exhibit A to this agreement
"services"). The Consultant represents that it is financially solvent, has the necessary
fmancial resources, and is sufficiently experienced and competent to perform and
complete the services set forth in Exhibit A in a manner consistent with the standards of
professional practice by recognized by the industry providing services of a similar nature.
2.2 Time of Performance. The Consultant's provision of Services shall commence on March
1, 2019 (the "Commencement Date"). The Consultant shall diligently and continuously
prosecute the Services until the completion of the Work in accordance with deadlines
established for particular tasks from time to time ("Time of Performance") The Time of
Performance of this Agreement, unless terminated pursuant to the terms of this
Agreement, shall expire on March 1, 2020. A determination of completion shall not
constitute a waiver of any rights or claims the Village may have or thereafter acquire with
Page 1 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
respect to any breach hereof by the Consultant or any right of indemnification of the
Village by the Consultant.
2.3 Early Termination. Notwithstanding any other provision hereof, the Village may terminate
this agreement at any time upon 15 days prior written notice to the Consultant. In the event
that this agreement is so terminated, the Consultant shall be paid for services satisfactorily
performed and reimbursable expenses actually incurred, if any, prior to termination, not
exceeding the value of the services completed as determined as provided in this agreement.
2.4 Suspension of Services. Village may, at any time, with or without cause, suspend all or any
portion of services for a period of up to 90 days ("suspended services"). Consultant shall
immediately stop the performance of the suspended services, until such time as Village
issues direction to Consultant to resume the suspended services. Consultant shall take such
action as is reasonably necessary to protect the suspended services and take such additional
action as directed by Village.
2.5 Force Majeure. Village shall not be responsible for delay in the performance of its
obligations under this agreement caused by a force majeure event. To the extent that
Contracted Services are delayed by a force majeure event, Consultant will be entitled to an
equitable adjustment of the time for performance. For purposes of this agreement, a "force
majeure event" is an occurrence or circumstance beyond the control of the claiming party
and may include, but is not limited to extraordinary weather conditions, or other natural
catastrophes, war, riots, strikes, lockouts, or other industrial disturbances.
2.6 Assignments; Coordination; Reporting. Assignments and tasks will be assigned to the
Consultant by Village Representative. Consultant shall regularly report to and will
coordinate all work through Village Representative or his designee.
2.7 Quality Control Plans. When required by the Exhibit A, Consultant shall execute a quality
control plan acceptable to Village that ensures the quality of its work products and
activities. Prior to starting the performance of the services, Consultant shall submit its
quality control plan for the services. Submission of the quality control plan to Village will
not replace in any way Consultant's responsibility for quality control or for its work
products and activities. Notwithstanding any review by Village, Consultant shall be
responsible for the quality of the Services.
2.8 Warranty of Services. The Consultant warrants that the services shall be performed in
accordance with the highest standards of professional practice, care, and diligence
practiced by recognized consulting firms in performing services of a similar nature in
existence at the Time of Performance. The warranty expressed shall be in addition to any
other warranties expressed in this agreement, or expressed or implied by law, which are
hereby reserved unto the Village.
Page 2 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
2.9 Mutual Cooperation. The Village agrees to cooperate with the Consultant in the
performance of the services, including meeting with the Consultant and providing the
Consultant with such non -confidential information that the Village may have that may be
relevant and helpful to the Consultant's performance of the services. The Consultant agrees
to cooperate with the Village in the performance of the services and with any other
Consultants engaged by the Village.
2.10 Amendment. No amendment or modification to this agreement shall be effective unless
and until such amendment or modification is approved in writing by the Village
Administrator.
2.11 No Additional Obligation. The Parties acknowledge and agree that the Village is under no
obligation under this agreement or otherwise to negotiate or enter into any other or
additional contracts or agreements with the Consultant, or with any vendor solicited or
recommended by the Consultant.
3 COMPENSATION AND METHOD OF PAYMENT
3.1 Agreement Amount. The total amount billed by the CONSULTANT for the Services under
this Agreement shall not exceed one hundred sixty-four thousand twenty-six and 40/100
dollars ($164,027.40) without the prior express written authorization of the Village
Administrator. Said amount includes reimbursable expenses. Services in excess of Twenty
Thousand Dollars ($20,000) per year may be authorized only if approved by resolution of
the VILLAGE's Board of Trustees.
3.2 Invoices and Payment. The Consultant shall submit invoices to the Village in an approved
format for those portions of the Services performed and completed by the CONSULTANT.
The Village shall pay to the Consultant the amount billed for completed and approved
work within 30 days after its receipt and approval of an invoice for same.
3.3 Records. The Consultant shall maintain records showing actual time devoted and costs
incurred, and shall permit the authorized representative of the VILLAGE to inspect and
audit all data and records of the Consultant for work done under the Agreement. The
records shall be made available to the Village at reasonable times during the Agreement
period, and for three years after the termination of the Agreement.
3.4 Claim For Additional Compensation. If the Consultant wishes to make a claim for
additional compensation as a result of action taken by the Village, the Consultant shall
provide written notice to the Village of such claim within 7 days after occurrence of such
action, and no claim for additional compensation shall be valid unless made in accordance
with this Subsection. Any changes in the agreement amount shall be valid only upon
written amendment of this agreement approved by the Village Administrator. Regardless
of the decision of the Village relative to a claim submitted by the Consultant, the
Consultant shall proceed with all of the services required to complete the services under
this agreement as determined by the Village without interruption.
Page 3 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
3.5 Taxes, Benefits and Royalties. The agreement amount includes all applicable federal, state,
and local taxes of every kind and nature applicable to the services as well as all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits,
pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use
on, or the incorporation into, the services, of patented or copyrighted equipment, materials,
supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim
additional compensation by reason of the payment of any such tax, contribution, premium,
costs, royalties, or fees is hereby waived and released by Consultant.
4 PERSONNEL AND SUBCONTRACTORS
4.1 Key Project Personnel. Key Project Personnel identified in Exhibit A shall be primarily
responsible for carrying out the Services on behalf of the Consultant. The key project
personnel shall not be changed without the Village's prior written approval.
4.2 Availability of Personnel. The Consultant shall provide all personnel necessary to
complete the Services including, without limitation, any Key Project Personnel identified
in this Agreement. The Consultant shall notify the Village. as soon as practicable prior to
terminating the employment of, reassigning, or after receiving notice of the resignation of,
any key project personnel. The Consultant shall have no claim for damages and shall not
bill the Village for additional time and materials charges as the result of any portion of the
Services which must be duplicated or redone due to such termination or for any delay or
extension of the Time of Performance as a result of any such termination, reassigning, or
resignation.
4.3 Approval and Use of Subcontractors. The Consultant shall perform the services with its
own personnel and under the management, supervision, and control of its own organization
unless otherwise approved by the Village in writing. All subcontractors and subcontracts
used by the Consultant shall be acceptable to, and approved in advance by, the Village. If
any personnel or subcontractor fails to perform the services in a manner satisfactory to the
Village, the Consultant shall immediately upon notice from the Village remove and replace
such personnel or subcontractor. The Consultant shall have no claim for damages, for
compensation in excess of the amount contained in this agreement or for a delay or
extension of the time of performance as a result of any such removal or replacement. The
Village's approval of any subcontractor or subcontract shall not relieve the Consultant of
full responsibility and liability for the provision, performance, and completion of the
services as required by the agreement. All services performed under any subcontract shall
be subject to all of the provisions of this agreement in the same manner as if performed by
employees of the Consultant. For purposes of this agreement, the term "Consultant" shall
be deemed also to refer to all subcontractors of the Consultant, and every subcontract shall
include a provision binding the subcontractor to all provisions of this agreement.Village
Authority. Notwithstanding any provision of this agreement, any negotiations or
agreements with, or representations by the Consultant to any subcontractor, vendor or third
party shall be subject to the approval of the Village. The Village shall not be liable to any
subcontractor, vendor or other third party for any agreements made by the Consultant,
purportedly on behalf of the Village, without the knowledge and approval of the Village.
Page 4 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
4.4 Lien Waiver. Consultant shall promptly pay for all services, labor, materials and
equipment used or employed by Consultant in the performance of the services and shall
maintain all materials, equipment, structures, buildings, premises and property of Village
free and clear of mechanic's or other liens. Consultant shall, if requested, provide Village
with reasonable evidence that all services, labor, materials and equipment have been paid
in full.
4.5 Safety and Hazardous Materials.
A. Consultant acknowledges that there may be hazardous substances, wastes, or materials as
defined by applicable Law ("Hazardous Materials") at the project site or otherwise
associated with the services. In such cases, Consultant shall take appropriate precautions
to protect and shall be solely and continuously responsible for the health, safety and
welfare associated with its employees, subcontractors, agents and those people under the
supervision and control of the Consultant with the performance of the services.
B. Consultant's employees, agents, subcontractors and all employees of Consultant's
employees, agents, subcontractors who perform the services shall be experienced and
properly trained to perform the services under such conditions and shall take adequate
precautions to protect human health and the environment in the performance of the
services.
C. In the event that Consultant observes a potentially hazardous condition relating to the
services, Consultant shall bring such condition to the attention of Village.
5 RELATIONSHIP OF THE PARTIES
5.1 Independent Contractor. The Consultant shall act as an independent contractor in providing
and performing the services. Nothing in, nor done pursuant to, this Agreement shall be
construed:
A. To create the relationship of principal and agent, employer and employee, partners, or
joint venturers between the Village and Consultant; or
B. To create any relationship between the Village and any subcontractor of the
Consultant.
5.2 Conflict of Interest. The Consultant represents and certifies that, to the best of its
knowledge:
A. No employee or agent of the Village is interested in the business of the Consultant or
this agreement;
B. Neither the Consultant nor any person employed or associated with the Consultant has
any interest that would conflict in any manner or degree with the performance of the
obligations under this agreement; and
C. Neither the Consultant nor any person employed by or associated with the Consultant
shall at any time during the term of this agreement obtain or acquire any interest that
would conflict in any manner or degree with the performance of the obligations under
this agreement.
Page 5 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
5.3 No Collusion. The Consultant represents and certifies that the Consultant is not barred
from contracting with a unit of state or Local government as a result of
A. A delinquency in the payment of any tax administered by the Illinois Department of
Revenue unless the Consultant is contesting, in accordance with the procedures
established by the appropriate revenue act, its liability for the tax or the amount of the
tax; or
B. A violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal
Code of 1961, 720 ILCS 5/33E-1 et seq.
C. The Consultant represents that the only persons, firms, or corporations interested in this
agreement as principals are those disclosed to the Village prior to the execution of this
agreement, and that this agreement is made without collusion with any other person,
firm, or corporation. If at any time it shall be found that the Consultant has, in
procuring this agreement, colluded with any other person, firm, or corporation, then the
Consultant shall be liable to the Village for all loss or damage that the Village may
suffer, and this agreement shall, at the Village's option, be null and void.
5.4 No Personal Liability. No elected or appointed official or employee of the Village shall be
personally liable, in law or in contract, to the Consultant as the result of the execution of
this agreement.
6 INSURANCE AND INDEMNIFICATION
6.1 Insurance. Contemporaneous with the Consultant's execution of this agreement, the
Consultant shall provide certificates and policies of insurance, all with coverages and
limits acceptable to the Village, and evidencing at least the minimum insurance coverages
and limits as set forth in Exhibit B to this agreement. For good cause shown, the Village
Administrator may extend the time for submission of the required policies of insurance
upon such terms, and with such assurances of complete and prompt performance, as the
Village Administrator may impose in the exercise of his sole discretion. Such certificates
and policies shall be in a form acceptable to the Village and from companies with a general
rating of A-, and a financial size category of Class X or better, in Best's Insurance Guide.
Such insurance policies shall provide that no change, modification in, or cancellation of,
any insurance shall become effective until the expiration of 30 days after written notice
thereof shall have been given by the insurance company to the Village. The Consultant
shall at all times during the term of this agreement, maintain and keep the insurance
coverages provided above in force, at the Consultant's expense.
Page 6 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
6.2 Indemnification. The Consultant shall, without regard to the availability or unavailability
of any insurance, either of the Village or the Consultant, indemnify, save harmless, and
defend the Village, and its respective officials, employees, agents, volunteers and attorneys
against any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses,
including attorneys' fees and administrative expenses, that arise, or may be alleged to have
arisen, out of or in connection with, the Consultant's performance of, or failure to perform,
the services or any part thereof, whether or not due or claimed to be due in whole or in part
to the active, passive, or concurrent negligence or fault of the Consultant, except to the
extent caused by the sole negligence of the Village. The Consultant further agrees that to
the extent that money is due the Consultant by virtue of this contract as shall be considered
necessary in the judgment of the Village, may be retained by the Village to protect itself
against said loss until such claims, suits, or judgments shall have been settled or discharged
and/or evidence to that effect shall have been furnished to the satisfaction of the Village.
7 USE AND DISCLOSURE OF INFORMATION
7.1 Confidential Information. The term "confidential Information" shall mean information in
the possession or under the control of the Village relating to the technical, business or
corporate affairs of the Village; property of the Village; user information, including,
without limitation, any information pertaining to usage of the VILLAGE's computer
systems, including and without limitation, any information obtained from server logs or
other records of electronic or machine readable form; and the existence of, and terms and
conditions of, this agreement. Village confidential information shall not include
information that can be demonstrated: (i) to have been rightfully in the possession of the
Consultant from a source other than the Village prior to the time the Village disclosed said
information to the Consultant under this agreement ("time of disclosure"); (ii) to have been
in the public domain prior to the time of disclosure; or (iii) to have become part of the
public domain after the Time of Disclosure by a publication or by any other means except
an unauthorized act or omission or breach of this agreement on the part of the Consultant.
7.2 No Disclosure of Confidential Information by the Consultant. The Consultant
acknowledges that it shall, in performing the services for the Village under this agreement,
have access to or be directly or indirectly exposed to confidential information. To the
extent allowed by law, he Consultant shall hold confidential all confidential information
and shall not disclose or use such Confidential Information without express prior written
consent of the Village. The Consultant shall use reasonable measures at least as strict as
those the Consultant uses to protect its own confidential information. Such measures shall
include, without limitation, requiring employees and subcontractors of the Consultant to
execute a non -disclosure agreement before obtaining access to confidential information.
Page 7 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
7.3 Illinois Freedom of Information Act (FOIA). FOIA applies to public records in the
possession of a party with whom the Village has contracted. The Village will have only a
very short period of time from receipt of a FOIA request to comply with the request, and
there is a significant amount of work required to process a request including collating and
reviewing the information. Consultant will comply with all requests made by the Village
for public records (as that term is defined by Section 2(c) of FOIA) in the Consultant's
possession and will provide the requested public records to the Village within two (2)
business days of the request being made by the Village. The undersigned agrees to
indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries
(including but not limited to, attorney's fees, other professional fees, court costs and/or
arbitration or other dispute resolution costs) arising out of or relating to its failure to
provide the public records to the Village under this agreement.
7.4 GIS Data. The Village has developed digital map information through Geographic
Information Systems Technology ("GIS Data") concerning the real property located within
the Village. If necessary to the performance of the services and if requested to do so by the
Consultant, the Village may supply the Consultant with access to the GIS data. In such
case the Consultant agrees as follows:
A. Limited Access to and use of GIS data. The GIS data provided by a Village shall be
limited to the scope of the work that the Consultant is to provide for that Village, and
the Consultant shall limit its use of the GIS data to its intended purpose of furtherance
of the work; and
B. Trade Secrets of the village. The GIS data constitutes proprietary materials and trade
secrets of that Village and, shall remain the property of that Village;
C. Consent of Village Required. The Consultant will not provide or make available the
GIS Data in any form to anyone without the prior written consent of the Village
Administrator;
D. Supply to village. At the request of a Village, the consultant shall supply that Village
with any and all information that may have been developed by the Consultant based on
the GIS data;
E. No Guarantee of Accuracy. The Village make no guarantee as to the accuracy,
completeness, or suitability of the GIS data in regard to the Consultant's intended use
thereof; and
F. Discontinuation of Use. At such time as the Services have been completed to the
satisfaction of the Village, the Consultant shall cease its use of the GIS data for any
purpose whatsoever; and, upon request, an authorized representative of the Village
shall be afforded sufficient access to the Consultant's premises and data processing
equipment to verify that all use of the GIS data has been discontinued.
Page 8 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
7.5 Ownership. Designs, drawings, plans, specifications, photos, reports, information,
observations, calculations, notes, and any other documents, data, or information, in any
form, prepared, collected, or received by the Consultant in connection with any or all of the
services to be performed under this agreement ("documents") shall be and remain the.
exclusive property of the Village. At the Village's request, or upon termination of this
Agreement, the Consultant shall cause the documents to be promptly delivered to the
Village.
7.6 News Releases. The Consultant shall not issue any news releases or other public
statements regarding the Services without prior approval from the Village Administrator.
8 COMPLIANCE WITH LAWS AND GRANTS
8.1 General Compliance. Consultant shall give all notices, pay all fees, and take all other
action that may be necessary to ensure that the services are provided, performed, and
completed in accordance with all required governmental permits, licenses, or other
approvals ,and authorizations that may be required in connection with providing,
performing, and completing the services, and with all applicable statutes, ordinances, rules,
and regulations, including without limitation the Fair Labor Standards Act; any statutes
regarding qualification to do business; any statutes prohibiting discrimination because of,
or requiring affirmative action based on, race, creed, color, national origin, age, sex, or
other prohibited classification, including, without limitation, the Americans with
Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act,
775 ILCS 5/1-101 et seq. Consultant shall be solely liable for any fines or civil penalties
that are imposed by any governmental or quasi -governmental agency or body that may
arise, or be alleged to have arisen, out of or in connection with Consultant's, or its
subcontractors' performance of, or failure to perform, the services or any part thereof.
Every provision of law required by law to be inserted into this agreement shall be deemed
to be inserted herein.
8.2 Grant Compliance. Consultant shall also comply with all conditions of any federal, state,
or local grant received by the Village or consultant with respect to this agreement or the
services.
8.3 Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment
policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775
ILCS 5/2-105(A)(4).
Page 9 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
8.4 Patriot Act Compliance. The Consultant represents and warrants that neither it nor any of
its principals, shareholders, members, partners, or affiliates, as applicable, is a person or
entity named as a Specially Designated National and Blocked Person (as defined in
Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or
on behalf of a Specially Designated National and Blocked Person. The Consultant further
represents and warrants that the Consultant and its principals, shareholders, members,
partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not
facilitating, the transactions contemplated by this agreement on behalf of any person or
entity named as a Specially Designated National and Blocked Person. The Consultant
hereby agrees to defend, indemnify and hold harmless the Village, its respective corporate
authorities, and elected or appointed officials, officers, employees, agents, representatives,
engineers, volunteers, and attorneys, from and against any and all claims, damages, losses,
risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from
or related to any breach of the representations and warranties in this subsection.
8.5 Equal Employment Opportunity Compliance. During the performance of this agreement,
Consultant as follows:
A. That it will not discriminate against any employee or applicant for employment on the
basis of race, age, marital status, color, religion, sex, sexual orientation, physical or
mental handicap unrelated to ability, national origin or ancestry or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minorities or women are underutilized and shall take appropriate
affirmative action to rectify any such underutilization.
B. That, if it hires additional employees in order to perform the services or any portion
hereof, it shall determine the availability (in accordance with the Department's rules)
of minorities and women in the area(s) from which they may reasonably recruit, and it
will hire for each applicable job classification for which employees are hired in such
manner that minorities and women are not underutilized.
C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it
will state that all applicants will be afforded equal opportunity without discrimination
based on race, color, religion, sex, sexual orientation, national origin or ancestry,
marital status, age physical or mental handicap unrelated to ability or an unfavorable
discharge from the military.
D. That it shall submit reports as required by the Department's Rules and furnish all
relevant information as may from time to time be requested by the Department or the
Village, and in all respects comply with the Illinois Human Rights Act and the
Department's Rules.
E. That it shall permit access to all relevant books, records, accounts and work sites by
personnel of the Depar turent and the Village for purposes of investigation to ascertain
compliance with the Illinois Human Rights Act and the Department's Rules.
Page 10 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
F. That it shall include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are
undertaken or assumed so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this agreement, the
Consultant will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the Department or the Village
in the event any subcontractor fails or refuses to comply therewith. In addition, no
Consultant shall utilize any subcontractor declared by the Illinois Human Rights
Commission to be ineligible for contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations.
G. If the Consultant has not complied with all provisions of the Illinois Human Rights
Act, or the Rules and Regulations of the lllinois Department of Human Rights
"Department", the Consultant may be declared ineligible for future contracts or
subcontracts with the Village and this agreement may be cancelled or voided in whole
or in part, and such other sanctions or penalties may be imposed or remedies invoked
as provided by statute or regulation.
9 DEFAULT AND DISPUTE RESOLUTION
9.1 Default. If it should appear at any time that the consultant has failed, refused or delayed to
perform, the services any other requirement of this agreement with diligence at a rate that
assures completion of the services and full compliance of this agreement, ("event of
default"), and fails to cure any such event of default within ten business days after the
Consultant's receipt of written notice of such event of default from the Village, then the
Village shall have the right, without prejudice to any other remedies provided by law or
equity, to pursue any one or more of the following remedies:
A. Cure by Consultant. The Village may require the Consultant, within a reasonable time,
to complete or correct all or any part of the services that are the subject of the event of
default; and to take any or all other action necessary to bring the Consultant and the
services into compliance with this agreement.
B. Termination of Agreement by Village. The Village may tenninate this agreement
without liability for further payment of amounts due or to become due under this
agreement.
C. Withholding of Payment by Village. The Village may withhold from any payment,
whether or not previously approved, or may recover from the Consultant, any and all
costs, including attorneys' fees and administrative expenses, incurred by the Village as
the result of any event of default by the Consultant or as a result of actions taken by the
Village in response to any event of default by the Consultant.
Page 11 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
9.2 Dispute Resolution. Any dispute related to this Agreement shall, upon request by either
party, be submitted to a panel consisting of at least one representative of each party who
shall have the authority to enter into an agreement to resolve the dispute. In the event that
the panel is unable to reach a mutual resolution of the dispute, or has failed to convene
within two weeks of the request of either party, either party may refer the matter to a court
of appropriate jurisdiction. All communications between the parties or their representatives
in connection with the attempted resolution of any dispute shall be confidential and
deemed to have been delivered in furtherance of dispute settlement and shall be exempt
from discovery and production, and shall not be admissible in evidence whether as an
admission or otherwise, in any arbitration, judicial or other proceeding for the resolution of
the dispute.
9.3 During and dispute resolution period, or if litigation ensues, pending any final judicial
decision or settlement, Consultant shall proceed diligently with the services.
9.4 General Provisions Notice.
A. Any notice or communication required or permitted to be given under this Agreement
shall be in writing and shall be delivered (i) personally to an authorized representative
of the party; (ii) by certified mail addressed to the contact person listed in Section 1 of
this agreement, retum receipt requested, and deposited in the U.S. Mail, postage
prepaid; (iii) by facsimile to a number provided by the contact person listed in Section
1 of this agreement, and deposited in the U.S. Mail, postage prepaid the recipient; or
(iv) by electronic internet mail ("e-mail") addressed to the contact person listed in
Section 1 of this agreement, and deposited in the U.S.-Mail, postage prepaid.
B. Unless otherwise expressly provided in this Agreement, notices shall be deemed
received upon the earlier of actual receipt or three business days following deposit in
the U.S. mail.
C. By notice complying with the requirements of this Subsection, each Party shall have
the right to change the address or the addressee, or both, for all future notices and
communications to such party, but no notice of a change of addressee or address shall
be effective until actually received. Notices and communications to the Village shall be
addressed to the the party listed in section 1 of this agreement.
9.5 Assignment. This Agreement may not be assigned by the Village or by the Consultant
without the prior written consent of the other party.
9.6 Third Party Beneficiary. No claim as a third party beneficiary under this agreement by
any person, firm, or corporation other than the Consultant shall be made or be valid
against the Village.
9.7 Provisions Severable. If any term, covenant, condition, or provision of this agreement is
held by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions shall remain in full force and effect and shall in no way be
affected, impaired or invalidated.
Page 12 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
9.8 Time. Time is of the essence in the performance of this Agreement.
9.9 Governing Laws. This agreement shall be interpreted according to the laws of the State of
Illinois.
9.10 Binding Effect. The terms of this agreement shall bind and inure to the benefit of the
Parties hereto and their agents, successors, and assigns.
9.11 Entire Agreement. This agreement constitutes the entire agreement between the parties
and supersedes any and all previous or contemporaneous oral or written agreements and
negotiations between either of the VILLAGE and the CONSULTANT with respect to the
Proposal and the Services.
9.12 Waiver. No waiver of any provision of this agreement t shall be deemed to or constitute a
waiver of any other provision of this agreement (whether or not similar) nor shall any
such waiver be deemed to or constitute a continuing waiver unless otherwise expressly
provided in this Agreement.
9.13 Remedies. No remedies or rights conferred upon VILLAGE by this agreement are
intended to be exclusive of any remedy or right provided by law or equity, but each shall
be cumulative and shall be in addition to every other remedy or right given herein or now
or hereafter existing at law or in equity.
9.14 Survival of Terms. Articles on Indemnity, Confidential Information and Rights in Data
shall survive termination of this agreement.
9.15 Severability. The invalidity or unenforceability of any particular provision of this
agreement shall not affect the other provisions, and this agreement shall be construed in
all respects as if any invalid or unenforceable provision were omitted.
9.16 Exhibit. Exhibits A and B are attached hereto, and by this reference incorporated in and
made a part of this agreement. In the event of a conflict between the Exhibit and the text
of this agreement, the text of this agreement shall control.
9.17 Rights Cumulative. Unless expressly provided to the contrary in this agreement, each and
every one of the rights, remedies, and benefits provided by this agreement shall be
- cumulative and shall not be exclusive of any other such rights, remedies, and benefits
allowed by law.
9.18 Counterpart Execution. This agreement may be executed in several counterparts, each of
which, when executed, shall be deemed to be an original, but all of which together shall
constitute one and the same instrument.
Page 13 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
VILLAGE OF MORTON GROVE
By: Ralph E. Czerwinski, Village Administrator
CHIRSTOPHER B. BURKE ENGINEERING, LTD.
By: Christopher B. Burke, its President
Page 14 of 16 Attachment 4
Issued: January 3, 2019
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
Exhibit A
Proposal of CHRISTOPHER B. BURKE ENGINEERING, LTD.
Dated February 13, 2019
Begins on the following page
Page 15 of 16 Attachment 4
Issued: January 3, 2019
1.0/! i
Understanding of the Assignment
CBBEL understands that the Villages of Morton Grove, Niles, and Skokie would like to construct multi -use paths along Oakton
Street and Caldwell Avenue in their Villages.
THE OAKTON STREET MULTI -USE PATH, which will be referred to as Segment One below, will extend a distance of
approximately 7500' between Caldwell Avenue on the west and Gross Point Road on the east.
Challenges along Segment One include a connection to the proposed Caldwell multi -use path, a connection to the North
Branch Trail (overpass), a crossing of the North Branch of the Chicago River just east of Caldwell, a formalized crossing
of the Metra Milwaukee District North Line, coordination with Niles West High School, crossing the bridge over the Edens
Expressway (prior to making the connection to Gross Point Road) and utility poles, traffic signal equipment, fire hydrants, and
other utilities along the project corridor.
For the purposes of this study; it is assumed that the connection between the Oakton Street Multi -Use Path and the Caldwell
Street Multi -Use Path will occur along the Alyce Designs Building; that the connection to the North Branch Trail will be on
sidewalk along the south side of Oakton across the south leg of Caldwell Avenue and connecting to the existing sidewalk.
This alignment will not require modification to the Oakton Street bridge over the North Branch of the Chicago River.
AKTON STREET AT `LEHIGH AVENUEJMETRA '.-
MILES WESTg11GH SCHOOL
OANTON STREET -OVER EDENS£XPRESSWAY
OAKTON STREET AT GROSS POINT ROAD.
VILLAGE OF MORTON GROVE I OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT
PAGE 15A OF 16
TEC KNEG
CALDWELL AVENUE AT CARTON STREET (NORTH
THE CALDWELL STREET MULTI -USE PATH which will be referred to as Segment Two below will extend a distance of
approximately 3000' between Oakton Street on the north and Howard Street on the south.
Challenges along Segment Two include a crossing of the North Branch of the Chicago River, just south of Oakton Street,
drainage issues along the east side of Caldwell (due to the proposed multi -use path) and utility poles, traffic signal equipment,
fire hydrants, and other utilities along the route.
CBBEL has identified the two biggest challenges from above as the North Branch River crossings and the crossing of the
Metra Railroad tracks. The railroad crossing will involve Metra and ICC coordination. The existing sidewalk on the bridges will
be utilized to cross the North Branch River.
CBBEL understands that the width and alignment of the multi -use path will be designed to minimize temporary easement
and right of way acquisition; to minimize conflicts with utility poles, traffic signal equipment, and other utilities; and to
provide a safe walking and biking environment.
VILLAGE OF MORTON GROVE ( OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT PAGE 15B OF 16
C E
1. PHASE 1 ENGINEERING
TASK 1.1- DATA REVIEW
It is clear from the RFQ that all of the Villages have produced
a great deal of information regarding the two multi -use path
segments. CBBEL will review this information and meet with
the Villages to discuss. Additionally, CBBEL will collect Cook
County parcel information, plats, floodway and floodplain
maps, railroad information, utility information, and any other
important data identified by the project team.
Deliverable: GIS Data Base Layers of the project corridor.
TASK 1.2 - INITIAL EXTERNAL COORDINATION
CBBEL will meet with IDOT, the Cook County Forest Preserve
District, Metra and the ICC, the school district, and select
businesses along the project corridors to introduce the
project and gather feedback prior to performing surveying
and engineering services.
Deliverable: Meeting Minutes of all external coordination.
TASK 1.3 - TOPOGRAPHIC SURVEY
CBBEL will perform a partial topographic survey of all
hardscapes and above ground utilities of the south side of
Oakton Street along Segment 1 and east side of Caldwell
Avenue along Segment 2 to augment the County contours.
The approximate (+1') existing right of way lines will be
developed from field information and from county parcel
maps. The survey is vital for developing geometry for the
proposed multi -use path and to determine right of way,
floodway, floodplain, wetland, and other impacts.
Deliverable: Compilation Survey of the corridor with existing
right-of-way lines shown.
TASK 1.4 - PRELIMINARY GEOMETRY
CBBEL will develop preliminary plan geometry and develop
a profile based on vertical constraints along the corridor.
Meeting ADA cross slopes across driveways and public road
approaches for the full width of the multi -use path is always
challenging in urban settings with tight parkways and already
steep driveways. Additionally, special care will be taken at
signalized intersections to minimize the relocation of traffic
signal equipment while still providing predictable routing of
the bike path. Other areas requiring special attention are
the alignments and grades across the existing bridges over
the North Branch of the Chicago River, the Metra tracks, and
connections to the existing North Branch Trail. Once plan
geometry and the profile is set, CBBEL will cut cross sections
to determine impacts including right of way, permitting, and
required variances. Once complete, CBBEL will share the
entire preliminary geometry package with the Villages and
upon their approval, with IDOT, the Forest Preserve District,
Metra, MWRDGC and other stakeholders.
Pedestrian signal upgrades will be required at the
intersections of Oakton Street at Caldwell Avenue, River Drive,
Menard Avenue and Lehigh Avenue. We will meet with IDOT
early in the design process to coordinate the placement of
the proposed pedestrian signals and pushbuttons. IDOT also
requires detailed ADA ramp design in Phase I. In addition,
a pedestrian crossing with crossing gates will be required
on Oakton Street at the Metra tracks. CBBEL will initiate
coordination of the design of the signal equipment (and at -
grade pedestrian crossing) with Metra as soon as practicable.
Deliverable: Plan and Profile Sheets, ADA ramp design.
TASK 1.5 - INTERIM EXTERNAL COORDINATION
Once the preliminary geometry has been reviewed by the
various stakeholders, CBBEL will meet with them to discuss
any comments and revise the geometry accordingly. Once
revised, CBBEL will submit final geometry to the Villages.
Deliverable: Meeting Minutes of all external coordination.
TASK 1.6 - PROJECT DEVELOPMENT REPORT
Due to the scope and expected cost of the project, CBBEL
proposes preparing a Project Development Report (PDR)
meeting IDOT's requirements to make the improvement
federally eligible. CMAQ and TAP -L funds require design
approval before committing funding and we don't anticipate
that obtaining design approval for this project will be too lengthy.
The PDR will include important staging discussions to allow
locally funded sections to proceed as the project progresses.
As part of the PDR development, CBBEL will submit the ESRF
in accordance with IDOT Policies. IDOT will perform the PESA,
as both Oakton Street and Caldwell Avenue are State Routes.
Deliverable: Completed Project Development Report.
VILLAGE OF MORTON GROVE I GAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT PAGE 15C GF 16
L`D CO EC
2. PHASE H ENGINEERING
Multi -use path on the south side of Oakton from Caldwell to
Gross Point multi -use path on the east side of Caldwell from
Oakton to Howard. Sidewalk across Oakton Street bridge
and south leg of Caldwell Avenue to the existing sidewalk.
TASK 2.1- IDOT KICK-OFF MEETING
CBBEL will attend a Phase 11 Kick-off Meeting with IDOT
(and Village) staff to discuss the goals and objectives of the
project and to refine the scope and schedule. CBBEL will
collect, examine, review and evaluate data to be utilized for
the preparation of the Phase II Contract Documents utilizing
FHWA/IDOT procedures. CBBEL will prepare an agenda and
write meeting minutes for the kick-off meeting.
Deliverable: Meeting Minutes.
TASK 2.2 - PESA RESPONSE
Based on the results of the PESA, CBBEL will prepare
the required PESA Response form. The form will provide
estimated depths and volumes of excavation proposed on.
parcels identified as PIPs.
Deliverable: PESA Response Form.
TASK' 2.3 - PRE -FINAL PLANS, SPECIFICATIONS, AND
ESTIMATES
CBBEL will prepare plans, specifications, and estimates
for the proposed improvements in a federal or local format
depending on the Village's preferred delivery method.
CBBEL has in-house capabilities for all necessary plan
preparation including specialty items such as traffic signals,
lighting, and structures:
The pre -final plans will include the following sheets:
No. Sheet Title
1 Cover Sheet
1 General Notes
• Including Village/IDOT standard notes and
additional major notes to clarify project's intent and
define incidental items
3 Alignment, Ties and Benchmarks (1" = 50')
1 Typical cross sections that are
• Complete and comprehensive
• Clearly describe improvement
1 Summary of Quantities
18 Path Plan and Profile sheets (Double Pane)
(1 "= 20')
• Existing topography, drainage structures and
sewers and other utilities
• Items to be adjusted
• Existing property lines and street addresses
• Proposed horizontal and vertical alignment
• Proposed edge of pavement, shoulder, etc.
• Any proposed drainage and utility structures and
pipe in plan and profile
• Existing utilities to remain in place
12 Pedestrian Signal Plans (See Task 2.4)
6 ADA Sidewalk Ramps
10 Landscaping and Erosion Control Plan
Details (1" = 20'; Double Pane)
4 Construction Details
4 IDOT District One Standards
18 Cross Sections
79 TOTAL SHEET COUNT
Deliverable: Pre -Final Plans, Specifications and Estimates.
TASK 2.4 - TRAFFIC SIGNAL MODIFICATIONS
This task will consist of preparing traffic signal plans and
specifications for the modification of the existing traffic
signal installations. The plans will be developed based on
current Village and MUTCD design criteria.
This proposal includes pedestrian signal modifications at
Oakton at Caldwell, River, Lehigh, and Menard. It is assumed
that the improvements will be on the proposed path leg
only. This proposal does not include improvements to the
intersections of Oakton at Gross Point, Oakton at Austin or
Caldwell at Howard.
TASK 2.4.1- DATA COLLECTION
CBBEL will conduct a field reconnaissance of the existing
intersections to verify the existing traffic signal plan
information provided by the Village.
TASK 2.4.2 • BASE SHEET PREPARATION
Base sheets will be prepared at a scale of 1"=20' for
the traffic signal modification plans using the project's
survey, the existing traffic signal data, and the roadway
improvement plans to be prepared by CBBEL.
TASK 2.4.3 -TRAFFIC SIGNAL MODIFICATION PLANS
The traffic signal modification plans will focus on bringing
the existing pedestrian signal equipment up to current
MUTCD standards and replacing the existing loop detectors
damaged by the resurfacing work. Bringing the pedestrian
accommodations up to current MUTCD standards will
require additional pushbuttons, traffic signal posts,
foundations, post painting work, conduit, and signal cable.
VILLAGE OF MORTON GROVE I OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT PAGE 15D OF 16
kid E
The extent of the pedestrian traffic signal work is as follows
This task will include the following for each intersection:
• Removal Plans
• Preliminary, Pre -Final and Final Traffic Signal
Modification Plans
• Cable Plan and Schedule of Quantities
• Phase Designation Diagram
• Technical specifications employing Village and
IDOT special provisions to the extent that they
apply will be assembled.
TASK 2.4.4 - OPINION OF COST
An engineer's opinion of probable construction cost will be
prepared based on the final traffic signal modification plans.
Deliverable: Pedestrian Signal Plans, Specifications and Cost
Estimate.
TASK 2.5 - UTILITY COORDINATION
Upon notice to proceed, CBBEL will send a location map to
all known utility companies requesting their atlases or plans
of their facilities within the project limits. CBBEL will add
the received information to the existing conditions plan and
send it back to the utility companies for verification. CBBEL
will then send preliminary plans with potential conflicts
identified, and will set up meetings to discuss necessary
utility relocations or plan adjustments. A set of pre -final
plans will be submitted to utility companies for verification of
facilities. Final plans will be sent in order for the utilities to
design any necessary relocations.
Deliverable: Utility Correspondence.
TASK 2.6 - AGENCY COORDINATION
Upon completion of the preliminary plans, CBBEL will
coordinate the project with Metra, the FPDCC and the Village
of Morton Grove, Niles and Skokie.
Deliverable: Meeting Minutes.
TASK 2.7 - FINAL PLANS, SPECIFICATIONS AND ESTIMATES
Upon meeting with the Village staff and IDOT to review their
comments on the pre -final submittal, CBBEL will revise and
finalize the contract documents and cost estimate. During
this task the exact letting date will be determined and an
estimated construction schedule will be provided.
Deliverable: Final Plans, Specifications and Estimates.
TASK 2.8 - BID DOCUMENTS
CBBEL will make the final revisions to the final submittal based
on the Village's and IDOT's final review comments. The requested
number of copies of plans and specifications will be submitted
to IDOT and the Village. A final estimate of cost and estimate
of required working days will also be submitted. In addition to
printed copies, we will provide the plans, specifications and
estimate to the Village in electronic format.
Deliverable: Bid Documents.
TASK 2.9 - QC/QA, AND ADMINISTRATION
Staff will be responsible for progress reports, scheduling,
invoicing, technical direction of staff, project management
and coordination.
The QC/QA Manager, will perform a comprehensive evaluation
of the following items throughout the design process.
• Scoping/field checks
• Submittals
• Design calculations
• Computer inputs/outputs
• Documentation of decisions and directives
• Pay items and quantity calculations
• Project records
• Compliance statements
• Pre -Final and Final Plan format and content
The Project Manager manages the overall project quality
control's process and, through the QC/QA Manager, assigns
qualified senior quality reviewers for pending deliverables as
required
Deliverable: QA/QC Documentation.
VILLAGE OF MORTON GROVE 1 OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT PAGE 15E OF 16
P. 0 i EC7 GMANIZATE NI Lk PERSCHNEL
OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT
Incredibly Close 4 Amazingly Open
PRINCIPALIN CHARGE
tAichaeI
-Kerr, P..E
PROJECT MANAGER
Stephen Sugg, PE, PTOE
ti.T:::.:Jaeott:SeLMen,eE. . ,
ROADWAY & TRAIL DESIGN
Mark Thomas, PE
Joshua Sitticl\, Li
SURVEY AND
PLATS OF HIGHWAYS
John Mumlly, PE, PLS
Christopher B. Burke Engineering, Ltd.
PHASE 1 PDR REPORT
Michael Ket r, PE
Stephen Sugg, PE. PTOE
-Daniel O'Connell
•:-.-:.::::::.1-..4.1SACE;:IVIW.RDGC,
1DNROWRP.ERMITTING
PE
TRAFFIC SIGNALS
G. Michael ZiegleL PE, PTOE
LIGHTING
• •1{atiina Ballad°. PE, LEED AP
Douglas Keil, EI
VILLAGE OF MORTON GROVE I OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT PAGE 15F OF 16
OAKTON STREET PEDESTRIAN FACILITY IMPROVEMENTS PROJECT 2018.021
DESIGN SCHEDULE MORTON GROVE NiLES
Incredibly Closet Amazingly Open "•r.4k k^
TASK
Notice to Proceed
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Project Development Report (Draft)
IDOT Review
Project Development Report (Final)
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PAGE 1500
FIRM
Local Agency
Section
Project
Job No:
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
Oblislopher B. uAO Enolneering, Ltd,
OVERHEAD RATE
COMPLEXITY FACTOR
OeMon SVoal DIS-PheseI
Cost Plus FXed Fee 2
DATE
129.33%
1450% IDL+R(OL) + .4(OL)+FHDCI
02/13/19
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DROP
RO%
ITEM
MdNHOURS
(Al
PAYROLL
161
OVERHEAD
FRINGE BENF
ICI
IE
DIRECT 6(6601
COSTS
(0)
FEE
(El
Outside
Direct Dir
Costs
19
SERVICES
BV
MFRS
-OF
DBE
TOTAL
TOTAL
YOF
GRANO
TOTAL
Deb Review
16
676.96
07800
23558
90
19-91
1)9144
Inriel External coordination
95668
1242.42
333.02
2.41%
T0111a98is#orveY
164
7,36E20
9,562.24
2563.09
2532.40
346%
Me4mimry GeOmeby19,400.53
340
11,883.20
12,44596
4,2345.00
3698351
20,26%
EDeemel,ntRnslbn
48
3,05104
2641.16
061.35
4961%
Prefect
Prokcr (kwbplr�Sm RepOn
76
3,05104
396117
1,061 .76
510.00
8.50361
8,5)36]
1.55%
1155%
8ubconsulMnt DL
000
TOTALS
664
27,855.76
36,165.13
0.00
9,893.80
500.00
OW
0.00
74,214.70
100.00%
OBE
PREPARED BY THE AGREEMENTS UNIT
0E-824-039
REV '(2(04
Peened 2/13/20193:36 PM
PAGE 15110F 16
FIRM Christopher B. Burke Engineering, Ltd.
Local Agency 0
Section 0
Project
Job No:
Oakton Street Path - Phase I
0
AVERAGE HOURLY PROJECT RATES
DATE 02/13/19
SHEET
DF -824-039
REV 12/04
1 OF 5
PAYROLL
CLASSIFICATION
AVG
HOURLY
RATES
TOTAL PROJECT RATES
Data Review
Iotillal External Coordlna
Topographic
Survey
Prelim'
ary Geometry
Interim External Coordinat
Hours
%
Pan.
Wgtd
Avg
Hours
%
Pail.
Wgtd
Avg
Hours
%
Pan.
Wgtd
Avg
Hours
%
Pan.
Wgtd
Avg
Hours
Y.
Part.
Wgtd
Avg
Hours
%
Pan.
Wgtd
Avg
ENGINEER VI
70.00
44
6.6394
4.64
4
25.00%
1750
8
40.00%
28.00
20
58894
4.12
8
16.67%
11.67
ENGINEER V
65.52
12
1.81%
1.18
ENGINEER IV
53.82
40
6.02%
3.24
40
11.76%
6.33
ENGINEER III
46.70
0
ENGINEER I/II
33.08
324
48.6094
16.14
12
75.00%
24.81
12
60.00%
19.85
200
58.82%
19.46
40
83.33%
27.57
SURVEY V
60.00
4
0.60%
0.36
4
244%
1.46
SURVEY IV
60.00
12
181%
1.08
12
7.32%
4.39
SURVEY III
57.75
8
1.20%
0.70
8
4.88%
2.82
SURVEY II'
43.30
50
7.53%
3.26
50
3049%
13.20
SURVEY I'
34.50
50
7.53%
2.60
50
30.49%
10.52
ENGINEERING TECHN
60.00
0
ENGINEERING TECHN
48.25
0
ENGINEERING TECHN
51.44
0
ENGINEERING TECHN
20.67
0
CAO MANAGER
59.92
0
ASST. CAO MANAGER
51.33
40
6.02%
3.09
40
24.39%
12.52
CAD II'
46.92
80
12.05%
5.65
80
23.53%
11.04
GIS SPECIALIST III
49.00
0
GIS SPECIALIST 1/11*
32.00
0
LANDSCAPE ARCHITE
55.50
0
ENVIRONMENTAL RES
61.13
0
ENVIRONMENTAL RES
52.63
0
ENVIRONMENTAL RES
40.67
0
ENVIRONMENTAL RE.
31.13
0
ENVIRONMENTAL RE..
38.50
0
ADMINISTRATIVE'
36.28
0
ENGINEERING INTERN
16.00
0
0
TOTALS
664
100%
$41.95
16
100.00%
$42.31
20
100%
$47.85
164
100%
$44.91
340
100%
$40.95
48
100%
63923
PREPARED BY THE AGREEMENTS UNIT
PAGE 1510F 16
Printed 2/13/2019 3:36 PM
FIRM
Local Agency
Section
Project
Job No:
Christopher B. Burke Engineering, Ltd.
0
0
Oakton Street Path - Phase I
0
AVERAGE HOURLY PROJECT RATES
DATE 02/13119
SHEET
2 OF
DF -824-039
REV 12/04
5
PAYROLL
CLASSIFICATION
AVG
HOURLY
RATES
Project Development Report
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
ENGINEER VI
70.00
4
5.26%
3.68
ENGINEER V
6552
12
15.79%
10.35
ENGINEER IV
53.82
ENGINEER III
46.70
ENGINEER 1/11
33.08
60
78.95%
26.12
SURVEY
60.00
SURVEY IV
60.00
SURVEY III
57.75
SURVEY II*
43.30
SURVEY I'
34.50
ENGINEERING TEC
60.00
ENGINEERING TEC
48.25
ENGINEERING TEC
51.44
ENGINEERING TEC
20.67
CAD MANAGER
59.92
ASST. CAD MANAG
*
51.33
CAD II
46.92
GIS SPECIALIST III
49.00
GIS SPECIALIST I/11
32.00
LANDSCAPE ARCH
55.50
ENVIRONMENTAL F
61.13
ENVIRONMENTAL F
52.63
ENVIRONMENTAL F
40.67
ENVIRONMENTAL
31.13
ENVIRONMENTAL
38.50
ADMINISTRATIVE'
36.28
ENGINEERING INTI
16.00
TOTALS
76
100%
$40.15
0
0%
$0.00
0
0%
$0.00
0
0%
$0.00
0
0%
$0.00
0
0%
$0.00
PREPARED BY THE AGREEMENTS UNIT Printed PAGPAGE019 02 19 0316
3:36 PM
FIRM
Local Agency
Section
Project
Job No:
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
Christopher B. Burke n0lneerinq, Ltd.
Morton Grose OVERHEAD RATE
COMPLEXITY FACTOR
Oehton Street Path - Phase 11
CoA Plus Faced Feet
DATE 02/13/19
129.83%
0
14,50% IDLIRIDL) r1.41OL)HHOCj
DBE
DROP
IIFM
MAMMAS
(A)
PAYROLL
OM
OVERHEAD
6
F NCE DEW
(0)
111-110008
OIREAT
COSTS (0)
FXEp
IE)
Oulaltle
OILLEI
CMXBOX
IF))
SERVICES
BY
OTMERa
(0)
TOTAL
1X1
TOTALRDEW
106)
R. OF
GRANO
TO]AL
MOT Mok-00 Meeonq
6
272.32
353.55
94.]]
720.64
080%
8E36Response
4
206.16
267.66
71.74
54556
081%
Preslnal Plans, Specifications and Estimates
376
15,]]0.40
20,4]4]1
5,488.10
400.00
42,133.21
4691%
Traffic Signal Modlfimuau
168
8,517,04
11,05]6]
266393
22,536.64
25.1056
Utility Coordination
16
570.16
740.24
198.42
1,508.81
1.68%
Agency Coordination
24
1089.28
141421
3]9.0]
20000
308266
34314
FNM Plans, SpeofimWns and Estimates
84
3]91.12
4,922.01
1,319.31
10,032.44
11,17%
SH Documents
48
21]5.]6
2824.]0
]5].16
40000
6,15]]1
6.86%
OCNA Meetings end Adminisoatial
22
107400
1,394.37
373.75
250.00
3092.13
3.44%
Subconsultant DL
000
TOTALS
748
33,46614
43.44922
0.00
11646.25
1,250.00
0.00
0.00
59,811]1
100.00%
OBE
PREPARED BY THE AGREEMENTS UNIT
DF -824-039
REV 12/04
Printed 2/13/2010 4'.1 ] PM
PAGE 150OF36
FIRM
Local Agency
Section
Project
Job No:
AVERAGE HOURLY PROJECT RATES
Christopher B. Burke Engineering, Ltd.
Morton Grove
0
Oakton Street Path - Phase II
0
DATE 02)13/18
SHEET
DF -824-039
REV 12/04
1 OF 5
PAYROLL
CLASSIFICATION
AVG
HOURLY
RATES
TOTAL PROJECT RATES
IDOT IOck-011 Ms
ting
PESA R
sponse
PrsFin
I P, 5 & Es
Traffic
Ignal Mo
ifioatio
UtlItty Coordlna1I
Hour.
%
Part.
word
Avg
Hours
%
Part.
WIPE
Avg
Hours
%
Part
Wgtd
Avg
Hours
%
Part.
wets
Avg
Hours
%
Part.
Wgtd.
Avg
Hours
%
n
Wold
ENGINEER VI
70.00
58
7.75%
5.43
2
33.33%
23.33
2
50.00%
95.00
16
4.26%
2.98
16
9.52%
6.67
Pet.
Avg
ENGINEER V
65.52
0
ENGINEER IV
53.82
32
4.28%
2.30
32
19.05%
10.25
ENGINEER III
46.70
• 204
27.27%
12.74
120
31.91%
14.90
40
23.81%
11.12
ENGINEER 1/11 -
33.08
230
30.75%
10.17
4
80.67%
22.05
2
5000%
16.54
160
42.55%
14.08
SURVEY V
SURVEY
60.00
0
12
75.00%
24.81
IV
60.09
0
SURVEY III
57.75
0
SURVEY II'
43.30
4
053%
0.23
SURVEY I'
34.50
0
4
25.00%
10.33
ENGINEERING TECHNICIAN V
60.00
0
ENGINEERING TECHNICIAN IV
48.25
40
535%
2.58'
40
23.61%
11.49
ENGINEERING TECHNICIAN 111
51.44
0
ENGINEERING TECHNICIAN MI'
CAD
20.67
0
MANAGER
59.92
0
ASST. CAD MANAGER
51.33
0
CAD II'
46,92
180
24.06%
11.29
80
21.28%
9.98
40
23.91%
11.17
GIS SPECIALIST III
49.00
0
GIS SPECIALIST I/II'
32.00
0
LANDSCAPE ARCHITECT
55.50
0
ENVIRONMENTAL RESOURCES
61.13
0
ENVIRONMENTAL RESOURCE S
52.63
0
ENVIRONMENTAL RESOURCE S
40.67
0
ENVIRONMENTAL RESOURCE S
31.13
0
ENVIRONMENTAL RESOURCE T
38.50
0
ADMINISTRATIVE'
36.28
0
ENGINEERING INTERN
16.00
0
0
TOTALS
748
100%
544.74
6
19000%
$45.39
4
100%
95154
376
100%
541.94
168
100%
$50.70
16
100%
535.84
PREPARED BY THE AGREEMENTS UNIT PAGE 151 OF 16
Printed 2 15 OF PM
FIRM
Local Agency
Section
Project
Job No:
AVERAGE HOURLY PROJECT RATES
Christopher B. Burke Engineering, Ltd.
Morton Grove
0
Oakton Street Path - Phase II
0
DF -824-039
REV 12/04
DATE 02/13/18
SHEET
2 OF 5
PAYROLL
CLASSIFICATION
AVG
HOURLY
RATES
Agency
oordlnetion
Finer PI
nn, Spedficdlone en
016 Documents
QNQC
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
Hours
%
Part.
Wgtd
Avg
ENGINEER VI
70.00
8
33.33%
2333
8
852%
8.67
4
8.33%
583
2
0.09%
8.38
ENGINEERV
65.52
ENGINEER IV
53.82
ENGINEER III
46.70
12
142015
ecu
12
250014
11.68
20
00.91%
424
ENGINEER 1/11
33.08
10
66.67%
2205
24
2e57%.
0.45
12
250014
e27
SURVEYV
60.00
SURVEY N
60.00
SURVEY III
57.75
SURVEY 11*
43.30
SURVEY P
34.50
ENGINEERING TECHNICIAN V
60.00
ENGINEERING TECHNICIAN IV
48.25
ENGINEERING TECHNICIAN III
51.44
ENGINEERING TECHNICIAN I/11'
20.67
CAD MANAGER
59.92
ASST. CAD MANAGER
51.33
CAD II '
46.92
40
47.02%
22.34
20
410714
10.55
GIS SPECIALIST III
49.00
GIS SPECIALIST 1/11*
32.00
LANDSCAPE ARCHITECT
55.50
ENVIRONMENTAL RESOURCE S
61.13
ENVIRONMENTAL RESOURCE S
52.63
ENVIRONMENTAL RESOURCE S
40.67
ENVIRONMENTAL RESOURCE S
31.13
ENVIRONMENTAL RESOURCE T
38.50
ADMINISTRATIVE'
36.28
ENGINEERING INTERN
16.00
TOTALS
24
100%
$45.39
84
100%
$45.13
48
100%
$45.33
22
100%
$48.82
0
0%
$0.00
0
0%
$0.00
PREPARED BY THE AGREEMENTS UNIT
PAGE 15M OF 16
Printed 2/13/2019 4:17 PM
INSURANCE COVERAGES
Village Of Morton Grove
Preliminary and Design Engineering Services for Oakton Street
Pedestrian Facility Improvements Project
EXHIBIT B
A. Worker's Compensation and Employer's Liability with limits not less than:
(1) Worker's Compensation: Statutory;
(2) Employer's Liability:
$500,000 injury -per occurrence
$500,000 disease -per employee
$500,000 disease -policy limit
Such insurance shall evidence that coverage applies in the State of Illinois.
B. Comprehensive Motor Vehicle Liability with a combined single limit of liability for bodily
injury and property damage of not less than $1,000,000 for vehicles owned, non -owned, or
rented. All CONSULTANT employees shall be included as insureds.
C. Comprehensive General Liability with coverage written on an "occurrence" basis and with
limits no less than:
$2,000,000 Bodily Injury and Property Damage Combined Single Limit Coverage is to
be written on an "occurrence" bases.
Coverages shall include:
- Broad Form Property Damage Endorsement
- Blanket Contractual Liability (must expressly cover the indemnity provisions of the
Contract) -
D. Professional Liability Insurance. With a limit of liability of not less than $1,000,000 per
occurrence and $2,000,000 in the aggregate and covering CONSULTANT against all sums that
CONSULTANT may be obligated to pay on account of any liability arising out of the Contract.
E. Umbrella Policy. The required coverages may be in any combination of primary, excess, and
umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying
insurance on a following -form basis such that when any loss covered by the primary policy
exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to
cover such loss.
F. VILLAGE as Additional Insured. The VILLAGE shall be named as an Additional Insured on
all policies except for: Worker's Compensation and Professional Liability. Each such additional
Insured endorsement shall identify the VILLAGE as follows: Village of Morton Grove,
including its Board members and elected and appointed officials, its officers, employees, agents,
attorneys, CONSULTANTs, and representatives
Page 16 of 16 Attachment 4
Issued: January 3, 2019