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Home My WebLink About2019-01-14 AgendaMORTONtGROVE incredibly Close Amazingly Open VILLAGE BOARD OF TRUSTEES REGULAR MEETING NOTICE/AGENDA TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SCANLON CONFERENCE ROOM January 14, 2019 6:00 pm (The hour between 6.•00 and 7.•00 pm is set aside for Executive Session per 1-5-7A of the Village of Morton Grove Municipal Code. If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.) 1. Call to Order 2. Pledge of Allegiance 3. Executive Session THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER 4. Reconvene Meeting 5. Pledge of Allegiance 6. Roll Call 7. Approval of Minutes - Regular Meeting -- December 10, 2018 8. Special Reports a. Humanitarian Service Awards to be Presented to Fire Lieutenants William Paces and Dennis Kennedy by Mayor DiMaria and Fire Chief Rodgers b. Swearing in Ceremony for New Police Officers Marcella Perez and Michael Schramm by Fire and Police Commission Chairperson Michael Simkins 9. Public Hearings 10. Residents' Comments (agenda items only) 11. President's Report —Administration, Comprehensive Plan, Council of Mayors, Northwest Municipal Conference, Strategic Plan Committee 12. Clerk's Report — Condominium Association, Strategic Plan Committee 13. Staff Reports a. Village Administrator 1) A Special Thank You from St. Martha Church 2) Miscellaneous Reports and Updates b. Corporation Counsel 14. Reports by Trustees a. Trustee Grear — Building Department, Community and Economic Development Department, Lehigh/Ferris TIF, Police Facility Committee, Prairie View TIF, Special Events Commission, Traffic Safety Commission (Trustee Minx) 1) Resolution 19-01 (Introduced January 19, 2019) Authorizing and Approving a Professional Service Agreement between Kane McKenna and Associates, Inc. and the Village for the Review and Analysis of a Proposed Redevelopment Project for Property Located within the Village 2) Resolution 19-02 (Introduced January 14, 2019) Authorizing and Approving a Reimbursement Agreement between IM Kensington MG LLC and the Village for a Redevelopment Project b. Trustee Minx — Capital Projects, Chamber of Commerce, Natural Resource Commission, Plan Commission/Zoning Board, Public Works Department, Waukegan Road TIF (Trustee Grear) c. Trustee Ramos —Appearance Commission, Environmental Health, IT, Legal Department (Trustee Travis) d. Trustee Thill — Advisory Commission on Aging, Emergency Management Agency, Family and Senior Services Department, Fire Department, Fire Pension Board, RED Center, SWANCC (Trustee Witko) e. Trustee Travis — Community Relations Commission, Dempster Street Corridor Plan, Finance Advisory Commission, Finance Department (Trustee Ramos) f. Trustee Witko —Economic Development Commission, Farmers' Market, Fire and Police Commission, NIPSTA, Police Department, Police Pension Board, Water Comm. (Trustee Thill) 15. Other Business 16. Presentation of Warrants December 24, 2018 $1,158,13495 January 14, 2019 $ 442,483.61 Total $1,600,618,56 17. Residents' Comments 18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (8471470-5220) promptly to allow the Village to make reasonable accommodations. MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER DECEMBER 10, 2018 CALL TO ORDER I — Village President Dan DiMaria convened the Regular Meeting of the Village Board at V. 7:00 p.m. in the Council Chambers of Village Hall. He then asked for a moment of silence to honor the passing of President George H.W. Bush. VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. VII, APPROVAL OF MINUTES Trustee Grear moved to accept the Minutes of the Regular Board Meeting of November 26, 2018 as presented, seconded by Trustee Minx. Motion passed unanimously via voice vote. VIII. SPECIAL REPORTS 1. Announcement of the Fall Photo Contest Winners. a. Mayor DiMaria introduced Community Relations Commissioner (and Park View Superintendent) Brad Voehringer to announce the winners of the Commission's Fall Photo Contest. b. Commissioner Voehringer said that the Community Relations Commission is an all -volunteer Commission whose purpose is to foster, encourage and stimulate the improvement of relations among and between citizens of all races, creeds, national origins and economic and educational levels; and to provide all individuals with an equal opportunity to grow and participate to the best of their ability, in the economic, educational, social and cultural activities available in our community. c. The Commission engages in a number of initiatives, such as the Adopt -A -Planter program, quarterly photo contests, performing artists' productions, and a community -wide garage sale. The Commission also distributes information at the Farmers' Market and acts as greeters for the Village's quarterly Neighborhood Outreach events. d. Commissioner Voehringer said that the winning photos represent the Village's tag line: "Incredibly Close. Amazingly Open." and thanked all those who submitted entries in the Fall Photo Contest. The winners are: Atifa Ayubi (with two winning photos), and Melissa Heneghan, and in the young adult category, Zaina Ahmed. Zaina had two winning photos, one of which was declared the overall winner in the Fall contest. The winning photos will be displayed at Village Hall and posted on the Village's Facebook page. Minutes of Deeemberl0,'2018 Board Meeting' VIII. SPECIAL REPORTS (continued) e. Commissioner Voehringer said that the Commission was changing things up for its Winter Photo Contest. The theme will be "Doors of Morton Grove." The contest will run from January 1, 2019 through March 31, 2019, and the winners will be announced at the Village Board's April 8, 2019 meeting. He encouraged everyone to participate. f. Commissioner Voehringer said the Commission currently has 10 members but is always looking for more! The Commission meets the second Tuesday of every month at 6:30 p.m. in the Scanlon Conference Room on the second floor of Village Hall. The next meeting will be on January 8, 2019. IX. PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE Xl. PRESIDENT'S REPORT 1. Mayor DiMaria sought the Board's concurrence to set the Board Meeting schedule for 2019. He noted that Village Board meetings are held on the second and fourth Monday of the month at the Richard T. Flickinger Municipal Center, 6101 Capulina Avenue, in Morton Grove. The Board meetings begin at 6:00 p.m. with the first hour of the meeting reserved for closed "Executive Sessions," as needed. The public portion begins at 7:00 p.m. in the Council Chambers. a. The schedule for 2019 is as follows: January 14 and 28 February 11 and 25 March 11 and 25 April 8 and 22 May 13 and 27* June 10 and 24 July 8 and 22 August 12 and 26 September 9 and 23 October 14 and 28 November 11 and 25 December 9 and 23* *The May 27 and December 23 meetings will be cancelled. Trustee Minx moved to concur with the 2109 Board Meeting schedule, seconded by Trustee Thill. Motion passed unanimously via voice vote. 2. Next, Mayor DiMaria announced the Village's Administrative Appointments for the calendar year 2019, and asked for the Board's concurrence. The appointments are as follows: Community and Economic Development Corporation Counsel Finance Director/Treasurer Fire Chief Police Chief Public Works Director Village Administrator Nancy Radzevich Teresa Hoffman Liston Hanna Sullivan Frank Rodgers Michael Simo Joseph J. Dahm Ralph E. Czerwinski 2 Minutes of December 1.0 2018 Board Meeting XI. PRESIDENT'S REPORT (continued) Trustee Witko moved to concur with the Administrative Appointments for 2019, seconded by Trustee Travis. Motion passed unanimously via voice vote. Mayor DiMaria thanked everyone for a very successful 2018, and said he was excited by what 2019 will bring. 3. Next, Mayor DiMaria requested the Board's concurrence of the following appointments of the Chairpersons for the Village's Boards and Commissions for calendar year 2019: Advisory Commission on Aging Appearance Commission Cable and Telecommunications Commission Community Relations Commission Economic Development Commission Board of Environmental Health Finance Advisory Commission Fire and Police Commission Natural Resource Commission Plan Commission/Zoning Board of Appeals Special Events Commission Traffic Safety Commission Ann Marrazzo John Pietron Ron Fine Arcelia Pimentel Wayne Youkhana Georgianne Brunner William McFadden Michael Simkins Mary Busch Steve Blonz Paul Minx Keith White Trustee Minx moved to concur with the chairperson appointments as named above, seconded by Trustee Ramos. Motion passed unanimously via voice vote. 4. Mayor DiMaria then noted the meeting dates, times, frequency, and location for the various Commission and Board meetings: Advisory Commission on Aging meets at 1:OOpm, 2nd Tuesday monthly, at Civic Center Appearance Commission meets at 7:00pm, 1st Monday monthly, in Council Chambers Cable & Telecommunications Commission meets at 7:30pm, dates vary, in 2nd fl. Conf. room Community Relations Commission meets at 6:30pm, 2nd Tuesday monthly, 2nd fl. Conf. room Economic Development Commission meets at 5:30pm, dates vary, in 2nd fl. Conf. room Board of Environmental Health meets at 7:OOpm, dates vary, in 2nd fl. Conf. room Finance Advisory Commission meets at 7:00pm, dates vary, in 2nd fl. Conf. room Fire and Police Commission meets at 1:00pm, 4th Tuesday monthly, at Fire Station #4 Fire Pension Board meets at 8:OOam, 3rd Tuesday, dates vary, in Fire Station #4 Foreign Fire Tax Board meets at 8:OOam quarterly, dates vary, in Fire Station #4 Natural Resource Commission meets at 6:00pm, dates vary, in 2nd fl. Conf. room Plan Commission/Zoning Board meets at 7:00pm, 3rd Monday monthly, in Council Chambers Special Events Commission meets at 6:30pm, 3rd Tuesday, odd months, at Public Works Traffic Safety Commission meets at 7:00pm, 1st Thursday monthly, in Council Chambers 5. Mayor DiMaria sought the Board's concurrence of his appointment of Michael Dibra to the Traffic Safety Commission. Mr. Dibra was recommended by the Commission Chairperson, Keith White. Trustee Minx moved to concur with this appointment, seconded by Trustee Travis. Motion passed unanimously via voice vote. 3 XI. XII. Nlinutes;of December 10 2018 'Board Meeting PRESIDENT'S REPORT (continued) Lastly, Mayor DiMaria wished everyone a happy healthy holiday season, from him and his family. CLERK'S REPORT Clerk Harford said she attended the quarterly meeting of the Condo Associations on November 28, along with Village Administrator Czerwinski, Fire Chief Rodgers, and Officer Pat Melaney from the Police Department. Topics discussed included the progress of the development at 8700 Waukegan Road; the sale and development of the Prairie View Shopping Center, and the Morton Grove Foundation's Queen of Hearts raffle. Officer Melaney noted that the Police Department is sponsoring a Toys for Tots donation which ends on December 14th He also warned condo resident's about the rise in parking lot theft. Fire Chief Rodgers promoted the Fire Department's holiday food drive. He also discouraged residents from storing items in their stove (it's a fire hazard). Chief Rodgers requested that, if any resident accidentally hits the fire alarm button in the elevators, they should please stay in the elevators to let the fire depart- ment know that it was a false alarm, so that resources aren't unnecessarily dispatched to respond to the false alarm. Clerk Harford said the next meeting of the Condo Association is February 27, 2019. XIII. STAFF REPORTS A. Village Administrator: 1. Mr. Czerwinski said that yard waste pick-up ends on December 12, but due to the recent storm, leaf pick-up has been extended and will now end on December 14. 2. Mr. Czerwinski said the Church Street bridge is now open, but with vehicle weight restrictions. Trucks and heavier vehicles can't use it. The restrictions will be in place until the permanent repairs are made. 3. Mr. Czerwinski provided an update on the water project. He said that, last Friday, the last piece of pipe for the water transmission from Evanston was put in the ground. Today, system flushing commenced; that is, a slug of water is being moved at three feet per second to flush the line free of any construction debris. There is six miles of pipe from Evanston to the Nagle Avenue pump- ing station and then another two miles of pipe to the Morton Grove and Niles individual pumping stations. The intermediate water station at Church and McDaniel in Skokie will be completed in early April and will help boost water pressure. The Nagle Avenue pumping station will not be ready until this summer, but Mr. Czerwinski said that we're doing a by-pass and installing some temporary pumps to move the water until the pumping station is complete. Flushing and chlorination is occurring. a. Mr. Czerwinski said the system is currently in "winter weather shutdown" status. Approximately 40 working days will be needed to complete the standpipe; this is anticipated to be completed and operational in late spring. When done, it will hold 7 million gallons of water, which will be enough to supply Morton Grove and Niles residents' with one day's worth of water. 4 XIII. Minutes of December 10 2018 Board Meeting' STAFF REPORTS (continued) A. Village Administrator: (continued) b. Mr. Czerwinski said there will be a phased initial service; staff will be working on getting IEPA sign -off on the flushing and chlorination over the holidays, and optimistically, residents will be drinking a combination of Evanston water and City of Chicago water by December 27, 2018. c. The intermediate booster station mentioned earlier is east of the Metropolitan Water Reclamation District's canal. It will help move the water along, so that the Evanston system is not over - pressurized. d. As far as the budget, Mr. Czerwinski said it's on target. Of the $100 million dollars for construction of the system $22 million remains in construction and engineering costs. Operation of the system, including the purchase of water, will cost $5.3 million per year. The initial rate will be $3.50 per every 1,000 gallons. (The current rate is $4.00 per every 1,000 gallons.) The savings will go back into the system for maintenance, replacement of pipes placed in the 3D's and 40's that are now starting to deteriorate, etc. There will be first year/every year savings! e. In terms of "next steps," Mr. Czerwinski said that the MG -N Water Commission approved an operating contract, and Niles will be approving it as well. Niles has a vested interest and the capacity to provide some staffing for the booster station, the Nagle Avenue pumping station, and the safety and maintenance of the eight miles of pipe. Mr. Czerwinski said that both Niles and Morton Grove had felt from the inception that no additional employees would be needed. The Niles employees will be compensated from the MG -N Water Commission. f. Mr. Czerwinski said that "full completion" of the water system (including lawn restoration) is anticipated by July 31, 2019. There is discussion of holding a ribbon -cutting for the opening of the Nagle Avenue pumping station sometime during the summer, along with closing Nagle Avenue down for a block party with both Niles and Morton Grove residents participating. Full restoration, including any plantings that may need to be done, will be completed by the fall of 2019. This coincides with the contracts and the funding received from the IEPA. Mayor DiMaria asked the Board if there were any questions for Mr. Czerwinski. There were none. 9• h. Mayor DiMaria extended his congratulations to the entire team, stating that this was a "major undertraining accomplished in a very short period of time." He said it's a tribute to the hard work and dedication of the team, noting that a lot of hours has been spent on accomplishing this great legacy project. J• Mr. Czerwinski introduced John Pietron, who is Morton Grove's representation on the MG -N Water Commission (there is also a representative from Niles and from the County). Mr. Czerwinski asked Bill Balling, Superintendent, if he had any comments. He said that he felt good about where things are at in terms of completion of the project, and thought the organizational structure would work well, adding that using the Niles Water Division gives further depth to the structure. Larry Thomas of Stanley Consultants, the engineering firm used for this project, thanked everyone for their confidence. Mr. Czerwinski also gave a shout out to Niles; the cooperation of their staff, Board, and Mayor has been fantastic! 5 Minutes of December 10, 12018 Board Meeting XIII. STAFF REPORTS (continued) A. Village Administrator: (continued) 4. Trustee Thill asked for a report on the Queen of Hearts raffle. Mr. Czerwinski said the pot is at $5,100, and the next drawing will be on Wednesday night at 9:00 p.m. at Moretti's. Numbers picked to date are 14, 26, 34, and 42. B. Corporation Counsel: Corporation Counsel Liston had no report. XIV. TRUSTEES' REPORTS A. Trustee Grear: 1. Trustee Grear presented Resolution 18-72, Authorizing a Second Amendment to a Professional Services Agreement By and Between the Village of Morton Grove and SAFEbuilt Illinois, LLC For Select Building and Inspectional Staffing and Plan Review Services. a. b. He explained that, in 2016, after various personnel changes within the Department of Building and Inspectional Services, the Village Administrator directed staff to review staffing levels and evaluate the benefits of outsourcing some functions of the Department. The Village solicited proposals from three companies who specialize in providing such services to municipalities, and after reviewing the proposals and contacting references, it was determined that SAFEbuilt Illinois, LLC was best suited to provide these services to the Village. In January 2018, the Village amended the original contract to add Building Official Services associated hourly rate, extended the contract another 12 months (ending December 31, 2018), and negotiated some modest inflationary increases the hourly inspector, plan review, and code enforcement rates, In July of 2018, the Village partnered with the Village of Glenview and other surrounding communities on a joint Request For Proposal process for defined building and inspectional services. After review the proposals and participating in interviews with interested service providers, the Village determined SAFEbuilt was the most qualified, responsive, and responsible bidder for its staffing and plan review needs. With this second amendment, the Village will benefit from negotiated group rates and will have the ability, as needed, to share resources with other area communities that have selected to renew or begin contract services with SAFEbuilt. This resolution authorizes the Village Administrator to negotiate a second amendment to the contract to add services, such as plan technician and development review center, modify hourly rates as negotiated through the group bidding process, and extent the contract for an additional year, to expire December 31, 2019. Trustee Grear moved to approve Resolution 18-72, seconded by Trustee Minx. Motion passed, 6 ayes, 0 nays. Tr. Grear Ry.2 Tr. Minx ave Tr. Ramos aye Tr. Thill Ryi Tr. Travis ave Tr. Witko aae 6 XiV. A. Trustee Grear: (continued) 2. Trustee Grear wished all the residents and Village staff a happy holiday season. B. Trustee Minx: ililinutes of December 10,'2018 :Board'Nfeeting' TRUSTEES' REPORTS (continued) 1. Trustee Minx presented Ordinance 18-20, Approving a Text Amendment to Modify Selected Residential and Commercial Regulations of the Unified Development Code, Title 12, In Support of Transit -Oriented Development and Economic Development Goals. This is the second reading of this Ordinance. Trustee Minx explained that the proposed text amendment is intended to further encourage transit -oriented, pedestrian -friendly active neighborhoods around the train station as envisioned in various Village plans (Lehigh/Ferris Tax Increment Redevelopment Plan, Lehigh/Ferris Framework Plan, Strategic Plan, Industrial Areas Plan, etc.) This text amendment is intended to amend density controls, particularly for multifamily, attached and mixed use developments; to resolve inconsistencies and reflect actual development practices/goals; to amend standards for specific types of developments, particularly in the CIR Commercial/Residential District; to reflect goals established in the Lehigh/Ferris Framework Plan; to update select parking regulations based on proximity to the train station and public parking lots, and address the need for visitor/ guest parking requirements; and to establish design standards to enhance and encourage active pedestrian -focused development, particularly in the CIR District. This proposed amendment will also "clean-up," clarify, and modernize commercial retail and commercial service use classifications and associated definitions to eliminate confusing and outdated language and increase the Village's ability to respond to changing market demands, while retaining the necessary distinction for other commercial use classifications. In addition, this text amendment includes a new Small Lot Single -Family Development residential land use, which will allow for detached single-family homes to be developed on smaller lots in the CIR or R3 General Residence Districts, in a manner consistent with existing surrounding residential development patterns. a. Trustee Minx moved to adopt Ordinance 18-20, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. ThiII aye Tr. Travis aye Tr. Ramos An Tr. Witko aye 2. Next, Trustee Minx presented Resolution 18-69, Authorizing the Purchase of One (1) New 2019 Vactor Sewer Truck Through the Suburban Cooperative Procurement Program. a. Trustee Minx explained that the Village, as a member of the Northwest Municipal Conference, has previously utilized the Suburban Purchasing Cooperative Procurement Program for purchases of vehicles and equipment. This resolution will authorize the purchase of a new Vactor Sewer Truck to replace the 25 -year old 1993 Vactor Sewer Truck. The Village will be retaining the 1993 Peterbilt cab and chassis from the 1993 truck to convert it to a roll -back tow truck and service vehicle later in 2019. 7 Minutes of December 10, 2018!Board Meeting XIV. TRUSTEES' REPORTS (continued) B. Trustee Minx: b. The Suburban Purchasing Cooperative, representing 142 municipalities, conducted a bidding process for the purchase of the 2019 Vactor 2100i Single Axle Sewer Truck, Contract #161. Standard Equipment Company, 2033 West Walnut Street, Chicago, IL was selected as the !ow bidder. The new truck will cost the Village approximately $389,132. Trustee Minx moved to approve Resolution 18-69, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear axe Tr. Minx gye Tr. Ramos ayg, Tr. Thill ave Tr. Travis aye Tr. Witko awe 3. Trustee Minx then presented Resolution 18-70, Authorizing the Purchase of One (1) New 2019 Elgin Pelican Dual Side Broom Sweeper Through the Suburban Purchasing Cooperative Procurement Program. a. Trustee Minx explained that the Village needs to replace a 10 -year old 2008 Elgin Pelican Sweeper for the Public Works Streets Division. b. The Village went through the Suburban Purchasing Cooperative Procurement Program, which had conducted a bidding process for the purchase of the 2019 Pelican Dual Broom Sweeper, Contract #155. Standard Equipment Company, 2033 West Walnut Street, Chicago, IL was selected as the low bidder. The new truck will cost the Village approximately $216,950, but there is a $20,000 trade-in offer, so the final amount will be $196,950. Trustee Minx moved, seconded by Trustee Travis, to approve Resolution 18-70. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Minx Ry2 Tr. Ramos ave Tr. Thill Tr. Travis Eys Tr. Witko aye 4_ Trustee Minx next presented Resolution 18-71, Authorizing the Execution of an Agreement With the Zayo Group, LLC For Non -Exclusive Rights to Install Telecommunications Facilities Within Village Right -of -Ways. a. She explained that telecommunications companies are experiencing growing demand to serve customers located within Morton Grove. They need to use the public right-of-way to install their networks. Zayo Group, LLC is a telecommunications provider that has requested to install telecommunications facilities in the Village's right-of-ways. The Village's Municipal Code Title 7, Chapter 9 establishes policies and procedures for constructing facilities on right-of-ways within the Village's jurisdiction. b. The Village has developed a standard agreement intended to be used with certain telecommuni- cations providers. The agreement establishes broad terms and conditions to allow Zayo to install facilities in the Village's right-of-ways. 8 lutein f cem i -W7!4, , B irdrNg ing XIV. TRUSTEES' REPORTS (continued) B. Trustee Minx: c. Trustee Minx said the Village will review and approve each installation of the telecommunication facility through its permitting process. Establishing an agreement with Zayo is in the Village's best interests to fulfill its responsibility to regulate the use of public right-of-ways. Trustee Minx moved, seconded by Trustee Travis, to approve Resolution 18-71. Motion passed: 6 ayes, 0 nays. Tr. Grear ,awe Tr. Minx Tr. Ramos am Tr. Thill a„_y_E Tr. Travis Ay.e Tr. Witko i 5. Next, Trustee Minx brought forward Resolution 18-73, Authorizing the Execution of an Agreement With MClmetro Access Transmission Services, Corp. For Non -Exclusive Rights to Install Telecommunications Facilities With the Village Right -of -Ways. a. She explained that telecommunications companies are experiencing growing demand to serve customers located within Morton Grove. They need to use the public right-of-way to install their networks. MClmetro is a telecommunications provider that has requested to install telecommuni- cations facilities in the Village's right-of-ways. The Village's Municipal Code Title 7, Chapter 9 establishes policies and procedures for constructing facilities on right-of-ways within the Village's jurisdiction, b. The Village has developed a standard agreement intended to be used with certain telecommuni- cations providers. The agreement establishes broad terms and conditions to allow MClmetro to install facilities in the Village's right-of-ways. c. Trustee Minx said the Village will review and approve each installation of the telecommunication facility through its permitting process. Establishing an agreement with MClmetro is in the best interests of the Village to fulfill its responsibility to regulate the use of public right-of-ways. Trustee Minx moved to approve Resolution 18-73, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill i Tr. Minx Tr. Travis Lys Tr. Ramos Tr. Witko 6. Lastly, Trustee Minx presented Resolution 18-68, Appropriation of 2019 Motor Fuel Tax Funds For the Maintenance of Streets and Highways, MFT Section 19 -00000 -00 -GM. She explained that, each year, the Village receives a portion of the motor fuel tax collected by the State of Illinois. These funds must be spent on the eligible improvements of roadways. The State requires an estimate and final statement of the maintenance expenses for each year of the program. The total estimated expenses for the 2019 Motor Fuel Tax Program are $782,850. a. 9 Minutes of. December 10, 2018 Board Meeting; XIV. TRUSTEES' REPORTS (continued) B. Trustee Minx: Trustee Minx moved, seconded by Trustee Witko, to approve Resolution 18-68. b. Trustee Thill asked if this amount is what the Village will be receiving from the State. Trustee Minx said that it's not necessarily what Morton Grove will receive; it's more like what the Village expects to spend. 7. Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Minx a1e. Tr. Ramos ave Tr, Thill ,awe Tr. Travis an Tr. Witko ave Trustee Minx wished the residents and Village staff a safe, happy, healthy holiday season, with good fortunate to all. C. Trustee Ramos: 1. Trustee Ramos presented Resolution 18-74, Authorizing a Contractual Agreement With CDW-G to Provide For the Renewal of a Microsoft Enterprise Agreement for Microsoft Software Licensing for Operating and Productivity Software for All Village Desktop Computers. a. b. He explained that the Village is required to maintain licensing for the software it uses in daily operations. The operating system, individual applications, and connectivity to servers all maintain their own licensing scheme. The Enterprise Agreement renewal includes an annual maintenance support cost for updates and upgrades (Microsoft Software Assurance), as well as the license costs. This type of agreement licenses the enterprise as well as an entire fleet, as opposed to individual purchase. The Enterprise Agreement has advantages over individual purchases, including lower platform costs, distributed payments, anniversary period renewals, and software upgrade assurances. The license pricing is held stable for three annual renewal periods. The 2019 renewal is the third renewal period of the three stable pricing periods. This payment covers the license and maintenance period of January 1, 2019 through December 31, 2019. Trustee Ramos said the 2019 licensing and software maintenance expense is $43,708.80. He moved to approve Resolution 18-74, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill ave ayg Tr. Minx Tr. Travis ave ave 2. Trustee Ramos wished the residents and employees happy holidays. Tr. Ramos Tr. Witko ave ave 10 XIV. D. Trustee ThiII: Trustee Thill thanked all the department heads and employees for another great year. E. Trustee Travis: Minutes of;December�ID,'2018 Board Meeting' TRUSTEES' REPORTS (continued) Trustee Travis wished everyone a happy and safe holiday season. F. Trustee Witko: 1. Trustee Witko encouraged everyone to bring a new, unwrapped toy to one of the four collection locations for the MGPD's annual Toys for Tots collection. The locations are: the Morton Grove Police Department, Morton Grove Fire Department Station #4, Village Hall, and the Prairie View Community Center. The collection ends on December 14. 2. Trustee Witko thanked Village staff for a great 2018, and wished everyone happy holidays. XV. OTHER BUSINESS Village Administrator Czerwinski reminded the Board that the meeting for December 24, 2018 is cancelled. XVI. WARRANTS Trustee Travis presented the Warrant Register for December 10, 2018 in the amount of $4,958,735.75. She moved that the Warrants be approved as presented. Trustee Witko seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Greer Tr. Thill Rya Tr. Minx Tr. Travis ave Tr. Ramos Tr. Witkogyg Ey1 XVII. RESIDENTS' COMMENTS Rudolph Vilk apologized for not attending the last Board meeting. He wished everyone happy and healthy holidays and new year. He said he has requested an official letter responding to his questions. Mayor DiMaria wished Happy Holidays to Mr. Vilk and his family as well. 11 XVIII. Minutes of D.ecernber10,:2018 Board Meeting ADJOURNMENT There being no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Eys Tr. Minx Tr. Travis The meeting adjourned at 7:49 p.m. PASSED this 14th day of January, 2019. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 14th day of January, 2019. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 15th day of January, 2019. Eileen Scanlon Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Ayg Tr. Ramos Tr. Witko Iys Minutes by: Teresa Causal- 12 ausar 12 PRESIDENT Jeffrey Macko, Chief Cary Fire Protection District 400 Cary -Algonquin Road Cary, IL 60013 847-639-2121 chIet 81'yrre.con1 1" VICE PRESIDENT Don Davids, Chief (RET) MABAS-Illinois 233 W. Hintz Road, Wheeling, IL 60090 630-327-2861 lout ar -11.org 2" VICE PRESIDENT Harry Tallacksen, Chief (RET) MABAS-Illinois 233 W. Hintz Road Wheeling, IL 80090 815-262-4374 tallackeentarn"4-or TREASURERfCOMPTRO LLER Sean Maty, Chief Bedford Park Fire Department 6820 South Archer Road Bedford Park, IL 60501 708-563-4510 ext 103 atnalorr ting§li rktd_ora SECRETARY Joseph C Holorny, Chief IRET) MABAS-Illinois 233 W Hintz Road Wheeling, IL. 60090 815-405-2051 chletholomvipolmatoorn CHIEF EXECUTIVE OFFICER Glenn Ericksen, Chief (RET) MABAS-Illinois 233 W Hintz Road Wheeling, IL 60090 ` 847-403-0505 edd[sen nehas-il.00 MUTUAL AID BOX ALARM SYSTEM MABAS - Illinois 233 W. Hintz Road Wheeling, IL 60090 PHONE 847-403-0500 FAX: 847-215-1875 December 1, 2018 To: Humanitarian Service Award Recipients From: Genn Ericksen (Fire Chief retired) MABAS Chief Executive Officer Re: FLORENCE Deployment Recognition First, on the behalf of many, please accept our cumulative appreciation for your contributions, personal sacrifice and professional service provided to Hurricane Florence. This mission was achieved with the greatest sense of commitment, compassion and due disregard for one's own personal needs, In recognition for those who deployed or provided significant mission support activities towards successful mission completion, the Humanitarian Service Award and Medal is presented by MABAS-Illinois. The Humanitarian Service Award includes a personalized Certificate of Award, the Humanitarian Service Medal for wear on the Class A, dress uniform, a service ribbon reflecting the colors of the honorable Humanitarian Service Award, and an oak leaf cluster for wear on the ribbon, if appropriate. The oak leaf cluster shall be affixed, centered on the humanitarian service ribbon if the recipient has been previously awarded the Humanitarian Service Medal due to military award, or MABAS regarding other recognized events such as Hurricane Katrina or the Utica tornado. Documentation for such awards is provided through disaster response rosters and Award of Certificate by MABAS- Illinois. Recipients of multiple Humanitarian Service Awards will wear the service ribbon for the first documented award and oak leaf cluster for each subsequent award, on the service ribbon up to the fifth total award. Upon receipt of a fifth Humanitarian Service Award (The ribbon and four oak leaf dusters) a different ribbon attached device as determined by MABAS will be affixed to the service ribbon. To all who are recipients of this prestigious award - wear it with pride and honor. You have served our profession and mankind in a unique and precious way. You have made a Difference! Thank you. Fire and Police Commission Direct Telephone 847 470-5226 Fax 847 965-7711 December 26, 2018 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave, Morton Grove, IL 60053 ORTOI�T 3. GROVE Incredibly Close Amazingly Open In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10-2.1-6 of the Illinois Compiled Statutes, 1992 (Revised). The following person has qualified and is herewith appointed to a probationary status of Police Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. MARCELLO C. PEREZ Effective date of appointment is January 2, 2019, at 8:30 am, when he will report to the Police Department for orientation. Formal swearing in will be held at the Village Board meeting on January 14, 2019. Submitted by: Michael Simkins, Chairman Fire & Police Commission cc: M. Perez PD Admin. R. Czerwinski 6101 (;;ipulinm Avenue 1` Murton Grope, Il_ 60053-7985 Tel: 847 965-4100 4* u v.inortonEroveil.org i` Fax: 847 965-4162 Fire and Police Commission Direct Teke})h } c 847 470-5226 Fax 847 965-7711 %Id ';'L 1,4 I ti's, 7 �� Are MORTON_ ORTON GROVE Incredibly Close =r Amazingly Open December 26, 2018 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10-2.1-6 of the Illinois Compiled Statutes, 1992 (Revised). The following person has qualified and is herewith appointed to a probationary status of Police Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. MICHAEL A. SCHRAMM Effective date of appointment is January 2, 2019, at 8:30 am, when he will report to the Police Department for orientation. Formal swearing in will be held at the Village Board meeting on January 14, 2019. Submitted by: Michael Simkins, Chairman Fire & Police Commission cc: M. Schramm PD Admin. R. Czerwinski 6101 Capulina Avenue 4` Morton Grove,if 60053-2985 Tel: 847 965-4100 jt!. www.mor'tongroveiLorg 4' Fax: 847 965-4162 Legislative Summary Resolution 19-01 AUTHORIZING AND APPROVING A PROFESSIONAL SERVICE AGREEMENT BETWEEN KANE MCKENNA AND ASSOCIATES, INC. AND THE VILLAGE OF MORTON GROVE FOR THE REVIEW AND ANALYSIS OF A PROPOSED REDEVELOPMENT PROJECT FOR PROPERTY LOCATED WITHIN THE VILLAGE OF MO I'; TON GROVE Introduced: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: Second Reading: Special Consider or Requirements: Respectfully submitted: January 14, 2019 To retain Kane McKenna and Associates, Inc. ("Kane McKenna") as the Village's development consultant for the redevelopment of the Prairie View Shopping Center and the surrounding area. The new owners of the Prairie View Shopping Center ("Prairie View") have proposed to redevelop the shopping center (the "Project"), but only if the Village provides financial assistance to them. The Village will need to retain a development consultant to (i) analyze the Project proposed by the Developer; (ii) assist the Village in investigating the desirability and feasibility of utilizing Tax Increment Financing ("TIF") or other appropriate economic development incentives for funding certain redevelopment costs related to redevelopment of the Project; and (iii) advise the Village as to the benefits, feasibility, considerations and actions required to amend the Dempster/Waukegan TIF to remove Prairie View and other parcels from it. Kane McKenna has acted as the Village's development consultant since 2015 and has expertise, experience, and resources to assist the Village. Kane McKenna has a submitted a proposal to provide development consulting services to the Village for the Project. This Resolution will approve that proposal Administration, Legal, Finance, and Community and Economic Development Department Kane McKenna work will be billed on an hourly basis. Estimated costs for the total Project is $39,500 to $51,000. The costs will be reimbursed by the Developer as part of a Reimbursement Agreement. N/A The Village Administrator and or his designee is hereby authorized to finalize and take all steps necessary to implement the Professional Services Agreement. Approval as presented. None required. None. Ral se h E. Czerwinski, V Reviewed by: Nancy Radz. h, Comm Id Eco : Development Director Prepared by: age Administrator Teresa Ho Reviewed by: 'man ,` is I, Corporation Counsel Hanna Sullivan, Finance Director Legislative Summary Resolution 19-01 AUTHORIZING AND APPROVING A PROFESSIONAL SERVICE AGREEMENT BETWEEN KANE MCKENNA AND ASSOCIATES, INC. AND THE VILLAGE OF MORTON GROVE FOR THE REVIEW AND ANALYSIS OF A PROPOSED REDEVELOPMENT PROJECT FOR PROPERTY LOCATED WITHIN THE VILLAGE OF MORTON GROVE Introduced: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: Second Reading: Special Consider or Requirements: Respectfully submitted: Reviewed by: Nancy Rad January 14, 2019 To retain Kane McKenna and Associates, Inc. ("Kane McKenna") as the Village's development consultant for the redevelopment of the Prairie View Shopping Center and the surrounding area. The new owners of the Prairie View Shopping Center ("Prairie View") have proposed to redevelop the shopping center (the "Project"), but only if the Village provides financial assistance to them. The Village will need to retain a development consultant to (i) analyze the Project proposed by the Developer; (ii) assist the Village m investigating the desirability and feasibility of utilizing Tax Increment Financing ("TIF") or other appropriate economic development incentives for funding certain redevelopment costs related to redevelopment of the Project; and (iii) advise the Village as to the benefits, feasibility, considerations and actions required to amend the Dempster/Waukegan TIF to remove Prairie View and other parcels from it. Kane McKenna has acted as the Village's development consultant since 2015 and has expertise, experience, and resources to assist the Village. Kane McKenna has a submitted a proposal to provide development consulting services to the Village for the Project. This Resolution will approve that proposal Administration, Legal, Finance, and Community and Economic Development Department Kane McKenna work will be billed on an hourly basis. Estimated costs for the total Project is $39,500 to $51,000. The costs will be reimbursed by the Developer as part of a Reimbursement Agreement. N/A The Village Administrator and or his designee is hereby authorized to finalize and take all steps necessary to implement the Professional Services Agreement, Approval as presented. None required. None. Ral h E. Czerwinski, V z h, Cornet end Eco •Y' �1 Prepared by: age Administrator Teresa Ho Development Director Reviewed by: _wan ist' ' , Corporation Counsel Hanna Sullivan, Finance Director RESOLUTION 19-01 A RESOLUTION AUTHORIZING AND APPROVING A PROFESSIONAL SERVICE AGREEMENT BETWEEN KANE MCKENNA AND ASSOCIATES, INC. AND THE VILLAGE OF MORTON GROVE FOR THE REVIEW AND ANALYSIS OF A PROPOSED REDEVELOPMENT PROJECT FOR PROPERTY LOCATED WITHIN THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (the "Village"), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village has the authority pursuant to the laws of the State of Illinois to promote the health, safety, and welfare of the Village and its residents, to prevent the spread of blight, to encourage private development in order to enhance the local tax base, to increase employment, and to enter into contractual agreements with developers and redevelopers for the purpose of achieving such objectives; and WHEREAS, the Village is authorized under the provisions of Article VIII of the State of Illinois Constitution, 1970, to use public funds for public purposes; and WHEREAS, the Village is authorized under the provisions of the Tax Increment Allocation Redevelopment Act, as amended, 65 ILCS 5/11-74.4-1 et seq. (the "TIF Act"), to finance redevelopment projects in existing Redevelopment Project Area and create new Redevelopment Project Area in accordance with and pursuant to the Act; and WHEREAS, On October 8, 2012, the Village, pursuant to and in accordance with the Act, adopted (i) Ordinance No. 12-34 approving a Tax Increment Redevelopment Plan and Project Area, (ii) Ordinance No. 12-35 designating the Dempster/Waukegan Redevelopment Project Area ("RPA"), and (iii) Ordinance No. 12-36 adopting Tax Increment Allocation Financing (collectively, the "TIF Ordinances"), which established the Dempster/Waukegan Tax Increment Finance Redevelopment Project Area (the "TIF District"); and WHEREAS, the Prairie View Shopping Center ("Prairie View") is an approximately 26 -acre commercial center located at the Southeast corner of Dempster Street and Waukegan Road within the TIF District; and WHEREAS, IM Kensington MG LLC, an Illinois limited liability company (hereinafter "the Developer") has purchased Prairie View and has approached the Village with a potential project to redevelop Prairie View (the "Project") contingent upon the Village providing financial assistance to the Developer; and WHEREAS, since the TIF District was created, some development activity has occurred, but in general development has been impeded for a variety of factors, including the inability of the prior owner of Prairie View to develop Prairie View and general economic conditions; and WHEREAS, the Village will benefit from specialized expertise available through a development consultant to: (i) analyze the Project proposed by the Developer; (ii) assist the Village in investigating the desirability and feasibility of utilizing Tax Increment Financing ("TIF") or other appropriate economic development incentives for funding certain redevelopment costs related to redevelopment of the Project; and (iii) advise the Village as to the benefits, feasibility, considerations and actions required to amend the Dempster/Waukegan TIF to remove Prairie View and other parcels from it (the "Services"); and WHEREAS, Kane McKenna and Associates, Inc. has acted as the Village's development consultant since 2015 and has the expertise, experience and resources to provide the Services referenced above; and WHEREAS at the request of Village staff, Kane McKenna and Associates, Inc. has provided a proposal for the Services attached hereto as Exhibit "A"; and WHEREAS the has Board of Trustees deemed it to be in the best interest of the Village to enter into a Kane McKenna and Associates, Inc. as its development consultant with respect to in the Project and the Services referenced above. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: " The Corporate Authorities of the Village of Morton Grove hereby approve a Professional Service Agreement between Kane McKenna and Associates, Inc. and the Village of Morton Grove in substantial conformity to Exhibit "A", and authorize the Village President to sign and the Village Clerk to attest to the final version of the agreement. SECTION 3: The Village Administrator and/or his designee is hereby authorized to finalize and to take all steps necessary to implement and enforce the agreement. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 14 DAY OF JANUARY 2019 Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED BY ME THIS 14 DAY OF JANUARY 2019 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office THIS 14 DAY OF JANUARY 2019 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois Kane, McKenna and Associates, Inc. Mr. Ralph Czerwinski Village Administrator Village of Morton Grove 6101 Capulina Avenue Morton Grove, Illinois 60053-2985 150 North Wacker Drive quite 1500 Chicago, Minors 50606 December 13, 20I8 r 312 444 702 i 3 i 2 444 9052 RE: Letter of Agreement — Village of Morton Grove Potential New TIF Review/Implementation and Amendment of the Dempster/Waukegan TIF Dear Mr. Czerwinski: Kane, McKenna and Associates, Inc. ("KMA") is prepared to assist the Village of Morton Grove (the "Village") regarding professional services associated with the review and analysis of a proposed redevelopment project for property located within the Village and generally located along Dempster Avenue and Waukegan Road (the "Project"). TASK 1 — UPDATE NEW TIF QUALIFICATION REPORT AND RELATED FISCAL IMPACT REVIEW (1) Assist the Village in investigating the desirability and feasibility of utilizing Tax Increment Financing ("TIF") or other appropriate economic development incentives for funding certain redevelopment costs related to redevelopment of the Project. (2) Prepare preliminary estimates of tax increment revenues and supportable public assistance. (3) Review the characteristics of the Project site in order to update the specific boundaries for a TIF district or related economic development programs, and to assess the potential qualification factors (strengths and weaknesses) of any identified area under Illinois law. Mr. Ralph Czerwinski Page Two December 13, 2018 LII. (4) (5) 150 North Wacker Drive Suite 1600 Chicago, Illinois 60606 T 312 444 1702 F 312 444.9052 Prepare a Preliminary analysis which assesses the pros and cons of pursuing TIF or other forms of economic incentives. At a minimum, the Report will include the following: a. Review area for land use and conditions and summarize results. b. Establish preliminary project boundaries. c. Determine area qualifications for a potential TIF District. d. Prepare survey analysis and identify necessary documentation to back up any findings. In the event that other local financing programs or economic development tools are complimentary to or alternatives to TIF, KMA would identify programs and a strategy for implementing them and any conditions for their use in connection with the Project. (6) For presentation to the Village, prepare the initial tax revenue projections and prepare related financing alternatives. Identify potentially eligible public improvements and other activities as well as potential public financing options. Estimated costs for Task 1 are $2,000 to $3,500. TASK 2 — COMPLETE NEW REDEVELOPMENT PLAN AND PROJECT Under Village direction complete the redevelopment plan and project required by the TIF law. Among other elements the redevelopment plan prepared for the Proposed TIF District will include: (1) A statement of redevelopment goals and objectives. (2) Examination of TIF qualification factors and presentation of rationale for basis under which the TIF District is to be justified under State law. (3) A statement of eligible redevelopment activities the Village may allow under the plan. (4) Presentation of estimated costs for the redevelopment projects contemplated for implementation under the plan. Mr. Ralph Czerwinski Page Three December 13, 2018 {5) (6) (7) 150 North Wacker Drive Suite 1600 Chicago, Minois 60606 7312.444 1702 r 312.444 9052 A detailed discussion of impediments to the successful redevelopment of the project area and the measures the VILLAGE could undertake to eliminate such barriers so to promote economic revitalization of the project area. Assist the Village by participating in required public hearings, and Joint Review Board meetings, as well as helping to insure preparation and execution of proper notification as required for all meetings. Assist the Village in participating in meetings with all interested and affected parties, including property owners, and overlapping tax jurisdictions. KMA will help the Village to follow the procedures for such gatherings as required by State law. (8) Work with the Village's counsel to meet all the requirements of Illinois law so to insure proper establishment of the TIF District. (9) Assist Village's counsel in preparation of the appropriate Ordinances required for adoption of the redevelopment plan and project by the Village to legally put in place the TIF District. (10) Assist the Village to establish and maintain complete documentation files to assure proper support of eligibility findings in order to support legal standing for establishment of the TIF District. Estimated costs for Task 2 are $20,000 to $25,000. TASK 3 — PREPARE AMENDED REDEVELOPMENT PLAN FOR THE VILLAGE'S DEMPSTER/WAUKEGAN TIF (1) Review with the Village the preliminary boundaries for the plan as well as redevelopment goals and objectives, (2) Prepare Amended Plan sections including new boundaries, land uses, budget, and maps. (3) Prepare an amendment to eligibility report including property in the west side of Waukegan Road. (4) Amend the Waukegan Road TIF plan to remove properties. Estimated costs for Task 3 are $7,500 to $10,000. 150'North Wacker Drive r 312 444. 1702 Suite 1600 F 312 444 9052 Chicago, 11flnoe 60606 Mr. Ralph Czerwinski Page Four December 13, 2018 v A TASK 4 — COORDINATE TIF AMENDMENTS: PREPARATION OF PUBLIC MEETING NOTICES AND/OR PUBLIC HEARING NOTICES FOR THE PROPOSED DEMPSTER/WAUKEGAN TIF AMENDMENT (1) Assist Village staff to prepare the public meeting mailings to affected residents. (2) Assist Village to prepare for the public meetings. (3) Assist Village staff to prepare the public hearing resolution and the TIF public notices. (4) Prepare mailings for affected taxing districts and distribute notices to the taxing districts and the Illinois Department of Commerce and Economic Opportunity. (5) Provide agenda items, draft TIF ordinances, and other materials as required by the TIF Act. (6) Attend JRB meetings as necessary and appropriate. (7) Assist Village staff to respond to JRB requests. (8) Assist Village Counsel to prepare JRB resolutions relating to findings. (9) Prepare economic impact analyses for selected JRB members (optional). (10) Identify taxpayers located within the TIF district and obtain mailing information from the County. (11) Assist Village staff in preparing mailings for taxpayers including review of delinquent taxpayers. (12) Provide support to Village staff who would manage the mailings to residents within 750 feet of the TIF District boundaries. 13) Assist Village staff in coordinating publication of legal notices in local newspapers. 14) Assist the Village by participating in the required public hearing, and meetings with all interested and affected parties, including property owners. Estimated costs for Task 4 are $10,000 to $12,500. 150 North Wacker Orive Suite 1600 Chicago, Illinois 60606 Mr. Ralph Czerwinski Page Five December 13, 2018 T 312 444. 1702 F 312 444 9052 COMPENSATION FOR SERVICES The Village shall be billed monthly for services at the following rates per hour: Personnel Hourly Rates Chairman/President $200.00/Hour Executive Vice President $175.00/Hour Officers $150.00/Hour Associates $100.00/Hour Research $ 60.00/Hour Administrative $ 25.00/Hour Either party may cancel this contract upon three (3) days written notice. It is understood that the Village intends to pass along costs incurred for the work to the proposed owner/developer. Please note that hourly billings do not include out of pockets for newspaper publications, large mailings, and the preparation of the legal descriptions. 150 North Wacker Drive Suite 1600 Chicago, IHinors 60b06 Mr. Ralph Czerwinski Page Six December 13, 2018 T 312. 444. 1702 F 312 444.9052 Please indicate Village's acceptance of this Agreement by executing the original and copy, and by returning the original to us. We look forward to working with you on this project. AGREED TO: /77 a4 Robert,Rychlicki, Prsidbiit Kane, McKenna and Associates, Inc. Sincerely, A/(-(4 Robert RychIMki President Date Village of Morton Grove Date IIKMAISRV20121Company\Client Folders\Morton Grove TIFs\Contracts120181Morton Grove Dempster Waukegan Letter of Agreement 12.11.18.docx Legislative Summary Resolution 19-02 AUTHORIZING AND APPROVING A REIMBURSEMENT AGREEMENT BETWEEN IM KENSINGTON MG LLC AND THE VILLAGE OF MORTON GROVE FOR A REDEVELOPMENT PROJECT Introduced: Purpose: ackground: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: Second Reading: Special Consider or Requirements: Respectfully submitted: Reviewed by: Nancy Radz January 14, 2019 To require the Developer of the Prairie View Shopping Center to reimburse the Village for costs incurred to investigate the feasibility an appropriateness of providing certain financial incentives to redevelop the Shopping Center. The Prairie View Shopping Center ("Prairie View") is an approximately 26 -acre commercial site located within the Dempster/Waukegan TIF District suffers from blighting factors including obsolescence, deterioration, structures below minimum code standards, excessive vacancies, inadequate utilities, lack of community planning, and stagnating or declining property values. IM Kensington MG LLC has purchased Prairie View and has approached the Village with a potential project to redevelop Prairie View contingent upon financial assistance from the Village. The Village wishes to investigate the nature and amount of public assistance that may be warranted by this Project and what may be economically and legally feasible. In doing so, the Village expects to incur certain costs and expenses. The Village has requested and the Developer has agreed to reimburse the Village for those costs and expenses pursuant to a Reimbursement Agreement. This Resolution will approve the Reimbursement Agreement. Administration, Legal, Finance, and Community and Economic Development Department None at this time N/A The Village Administrator and or his designee is hereby authorized to finalize and take all steps necessary to implement and enforce the Reimbursement Agreement Approval as presented. None required. None. R Prepared by: or.'ge Administrator Teresa Hoffm Cornu d Economic Development Director Reviewed by: oration Counsel Hanna Sullivan, Finance Director RESOLUTION 19-02 A RESOLUTION AUTHORIZING AND APPROVING A REIMBURSEMENT AGREEMENT BETWEEN IM KENSINGTON MG LLC AND THE VILLAGE OF MORTON GROVE FOR A REDEVELOPMENT PROJECT WHEREAS, the Village of Morton Grove (the "Village"), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village has the authority pursuant to the laws of the State of Illinois to promote the health, safety, and welfare of the Village and its residents, to prevent the spread of blight, to encourage private development in order to enhance the local tax base, to increase employment, and to enter into contractual agreements with developers and redevelopers for the purpose of achieving such objectives; and WHEREAS, the Village is authorized under the provisions of Article VIII of the State of Illinois Constitution, 1970, to use public funds for public purposes; and WHEREAS, the Village is authorized under the provisions of the Tax Increment Allocation Redevelopment Act, as amended, 65 ILCS 5/11-74.4-1 et seq. (the "TIF Act"), to finance redevelopment projects in an existing Redevelopment Project Area and create a new Redevelopment Project Area in accordance with and pursuant to the Act; and WHEREAS, On October 8, 2012, the Village, pursuant to and in accordance with the Act, adopted (i) Ordinance No. 12-34 approving a Tax Increment Redevelopment Plan and Project Area, (ii) Ordinance No. 12-35 designating the Dempster/Waukegan Redevelopment Project Area ("RPA"), and (iii) Ordinance No. 12-36 adopting Tax Increment Allocation Financing (collectively, the "TIF Ordinances"), which established the Dempster/Waukegan Tax Increment Finance Redevelopment Project Area (the "TIF District"); and WHEREAS, the Prairie View Shopping Center ("Prairie View") is an approximately 26 - acre commercial center located at the Southeast comer of Dempster Street and Waukegan Road within the TIF District; and 1 WHEREAS, IM Kensington MG LLC, an Illinois limited liability company (hereinafter "the Developer") has purchased Prairie View and has approached the Village with a potential project to redevelop Prairie View (the "Project") contingent upon the Village providing financial assistance to the Developer; and WHEREAS, the Village has determined the Project may provide significant benefit to Village residents and thus represents a development that may be appropriate to receive lawful and available assistance from the Village in order to remove and alleviate adverse conditions, encourage private investment, and restore and enhance the tax base of the Village and taxing districts; and WHEREAS, in order to properly investigate the nature and amount of public assistance that may be warranted by the Project and be economically and legally feasible, the Village expects to incur certain costs and expenses; and WHEREAS, the Village has requested and the Developer has agreed to reimburse the Village for these costs and expenses pursuant to a Reimbursement Agreement in substantial conformity to Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities of the Village of Morton Grove hereby approve a Reimbursement Agreement between IM Kensington MG LLC and the Village of Morton Grove in substantial conformity to Exhibit "A", and authorize the Village President to sign and the Village Clerk to attest to the final version of the Agreement. SECTION 3: The Village Administrator and/or his designee is hereby authorized to finalize and to take all steps necessary to implement and enforce the Agreement. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. 2 PASSED THIS 14 DAY OF JANUARY 2019 Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED BY ME THIS 14 DAY OF JANUARY 2019 ATTESTED and FILED in my office THIS 14 DAY OF JANUARY 2019 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois 3 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois REIMBURSEMENT AGREEMENT This Reimbursement Agreement (the "Reimbursement Agreement") is entered into this day of , 2019 (the "Effective Date"), by and between IM Kensington MG LLC, a company authorized to do business in the State of Illinois ("Applicant"), and the Village of Morton Grove, an Illinois municipal corporation located in Cook County, Illinois (the "Village" and together with Applicant, the "Parties"). WHEREAS, the Village is a home rule unit of local government as is provided by Article VII, Section 6 of the Constitution of the State of Illinois, adopted in 1970, and as such may exercise various powers and perform numerous functions pertaining to its government and affairs in any manner not otherwise prohibited by law; and WHEREAS, the Village has the authority, pursuant to the laws of the State of Illinois, to promote the health, safety and welfare of the Village and its inhabitants, to prevent the spread of and eradicate blight, to encourage private development in order to enhance the local tax base, to increase employment and to enter into contractual agreements with third parties for the purpose of achieving the above-mentioned goals; and WHEREAS, the Village specifically has the authority to finance redevelopment; and WHEREAS, Applicant is the owner of certain real property commonly known as the South East Corner of Dempster Street and Waukegan Road, Morton Grove, Illinois and represented by the following property index number(s): 10-19-103-001; 10-19-200- 007/-009/-010 (the "Property"), and as depicted on Exhibit A, which shall also include a depiction of the Property; and WHEREAS, Applicant desires to make substantive changes to the Property (the "Project") as set forth in the Project Narrative (as defined below), in part predicated on Village Action (as defined below); and 'WHEREAS, in order to off -set the costs and expenses incurred by the Village in the review and evaluation of the Project, it is necessary and appropriate for Applicant to reimburse the Village for certain reasonable expenses incurred by the Village in relation to the Project; and WHEREAS, this Agreement has been reviewed and approved by the Village's Corporate Authorities in accordance with Resolution No. 18-46; NOW THEREFORE, in consideration of the mutual promises, covenants, conditions, and agreements set forth herein, the sufficiency of which is hereby acknowledged and agreed to by the Parties, it is agreed as follows: 1. Applicant shall, on the Effective Date, deposit the sum of Five Thousand and no/100 United States Dollars ($5,000.00) with the Village, to be applied to offset those costs and expenses to be reimbursed pursuant to this Agreement and applicable provisions of the Village Code. The Village retains the right to increase the sum kept on deposit. Any 1 sums deposited with the Village, but not expended by the Village to offset reimbursable costs and expenses, shall be returned to the Developer no later than sixty (60) calendar days after the final expense is paid by the Developer or the mutual written agreement of the Parties. The Village shall not be required to pay interest on any sum returned to the Developer. 2. Applicant acknowledges that the Village will incur fees and expenses from the use of the Village's financial and legal advisors, environmental consultants, economic development consultants, engineers and such other professionals and advisors as the Village may reasonably require ("Consultants"). Applicant agrees that funds deposited per this agreement shall be used by the Village to pay the reasonable outside professional costs and fees incurred by the Village after the Effective Date in utilizing the Consultants in conjunction with the services rendered under this Reimbursement Agreement. Applicant also agrees that the funds shall be used to pay for all costs and the expenses incurred by the Village to process the application, petition, review or other approval (the "Village Action"). Further, Applicant shall be required to add funding to the account to cover any additional costs and expenses incurred by the Village as result of the Applicant's request for Village Action, By way of example, certain costs incurred by the Village as a result of the Applicant's request for Village Action that the Applicant will be expected to reimburse the Village for include, without limitation, the following: (a) the publication of notices; (b) court reporter costs; (c) costs to post notices; (d) costs regarding the reproduction of documents; (e) costs incurred regarding the recording of documents; and (f) mailing costs. 3. Applicant agrees, as set forth in Section 2 above, to pay the fees and expenses incurred by the Village for the following Consultants relative to the Village Action: a. Del Galdo Law Group, LLC, serving as special legal counsel to the Village, whose hourly rates are set forth on Exhibit B, attached hereto and made a part hereof; and b. Kane, McKenna, and Associates, Inc., serving as the Village's TIF consultant, whose hourly rates are set forth on Exhibit C, attached hereto and made part hereof; and c. Such other Consultants the Village deems appropriate or required to advise it with respect to the Project. Should the Village require the retention of other Consultants not listed herein, the Village shall, within a reasonable period after retaining such Consultant, advise Applicant of such retention and hourly rates and/or fees associated with retention. d. Contemporaneously with the Village's request for reimbursement, the Village shall provide to Applicant an accurate summary of the reimbursement due to the Consultants, together with accompanying invoices showing hours devoted and work performed by each professional, the relevant hourly billing rates, and any itemized disbursements. 4. Applicant, with specific, revocable approval by the Village, is hereby authorized to directly pay the Consultants or reimburse the Village for the sums set forth on such request for reimbursement and/or consultant invoice within thirty (30) days of Applicant's receipt of the same. Notwithstanding the reimbursement right as set forth herein, a deposit 2 shall be retained by the Village until the expiration of this Agreement. Applicant shall additionally prepare and affix as Exhibit D a narrative describing the Project and setting forth the economic growth and job creation that the Village will experience in the event that the Village approves the Village Action (the "Project Narrative"). No Village Action will be deemed approved in the event the Applicant is then delinquent in excess of thirty (30) days with any payments under this Reimbursement Agreement. 5. Applicant shall disclose (i) the name, address, and percentage of ownership for each individual, or entity having a beneficial interest of more than 7.5% in the Applicant and (ii) the name and address for each individual or entity that is providing financing for the Project and affix said disclosure as Exhibit E to this Agreement. Applicant shall also (on even date of dispatch to an "end-user") dispatch to the Village copies of all terms sheets and letters of intent to proposed "end-users." 6. To the fullest extent permitted by law, Applicant agrees to and shall indemnify, defend and hold harmless the Village, and its past and present officials (whether elected or appointed), mayor, aldermen, officers, employees, independent contractors, attorneys, agents, representatives, consultants, successors, predecessors and any other party in any way related to the Village (collectively, the "Indemnified Parties") from and against any and all claims, losses, demands, liabilities, penalties, liens, encumbrances, obligations, causes of action, costs and expenses (including reasonable attorneys' fees, paralegal fees, witness fees and court costs), deaths, injuries and damages (whether actual or punitive), suits and/or judgments, whether known or unknown, suspected or unsuspected, contingent or actual, liquidated or unliquidated that occur or are alleged to have occurred, in whole or in part, or that arise directly or indirectly as a result of or are in any way related to this Reimbursement Agreement. 7. This Reimbursement Agreement shall be binding upon all successors in interest to Applicant. In the event there is a delinquency in payment under the terms of the Reimbursement Agreement, the Village shall be permitted to file a lien against the Property in question to the fullest extent permitted by law. 8. In the event Applicant is in violation of this Reimbursement Agreement, the Village shall give Applicant fifteen (15) business days' notice of the alleged violation and an opportunity to cure any such violation. Any notice of violation by the Village shall reasonably identify the alleged violation and inform Applicant of what steps it must take to rectify the violation. In the event Applicant fails to cure any identified violation within the time established, the Village may pursue any legal remedies in law or equity available to it. 9. Written notice required by this Reimbursement Agreement shall be mailed to the following: a. If to Village: Ralph Czerwinski, Village Administrator 6101 Capulina Avenue Morton Grove, IL 60053 3 b. With a copy to: Del Galdo Law Group, LLC Attn: James Vasselli 1441 South Harlem Avenue Berwyn, Illinois 60402 10. Should the Village breach this Reimbursement Agreement, Applicant's sole remedy is an action for specific performance against the Village to comply with the terms this Reimbursement Agreement. The execution of this Reimbursement Agreement or making of any payments made hereunder shall not serve to guarantee the approval of any Village Action in whole or in part. The obligations of this Reimbursement Agreement are neither waived nor mitigated in the event the Village denies the Village Action or approves the Village Action with a modified approval. 11. The Parties hereto agree that for purposes of any lawsuit(s) between them concerning this Reimbursement Agreement, its enforcement, or the subject matter hereof, venue shall be in Cook County, Illinois, and the laws of the State of Illinois shall govern the cause of action. 12. This Reimbursement Agreement is not enforceable against the Village until it is executed by the undersigned representative of the Village and approved by its Corporate Authorities. The duly authorized representatives of Applicant have signed this Reimbursement Agreement and it is binding upon them, their successors and assigns. [SIGNATURE PAGE TO FOLLOW] 4 IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed by their duly authorized representatives. APPLICANT By: Its: Dated: , 2019 VILLAGE OF MORTON GROVE, ILLINOIS By: Its: Dated: , 2019 ATTEST: By: Morton Grove Village Clerk Dated: , 2019 5 Extlifatt A 6 �. I.I T.n Nana el. 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DATE 11 3-812]1 • - • 01/22/, NEN= PER 053 COrt9 3133NM • 43/11/16 15100 rah mucE MCP 1 Exhibit B Del Gal& Law Group, LLC Serving as special legal counsel. Attorney $175 per hour Paralegal or Legal Assistant $65 per hour