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HomeMy WebLinkAbout2018-10-22 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER OCTOBER 22, 2018 V. CALL TO ORDER Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. in the Council Chambers of Village Hall. Boy Scout Troop 228 was in attendance this evening, presenting the colors and leading the assemblage in the Pledge of Allegiance. VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. VII. APPROVAL OF MINUTES 1. Trustee Thill moved to accept the Minutes of the Regular Board Meeting of October 8, 2018 as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote. 2. Next, Trustee Minx moved to accept the Minutes of the Budget Hearing of October 9, 2018 as presented, seconded by Trustee Grear. Motion passed unanimously via voice vote. 3. Lastly, Trustee Witko moved to accept the Minutes of the Budget Hearing of October 10, 2018. Trustee Thill seconded the motion. Trustee Grear had two corrections: 1) Trustee Thill was ab- sent, not Trustee Ramos, and 2) at the top of the page, it says Minutes of October 10, 2017; that should be changed to 2018. Trustee Thill had two corrections: 1) The second page reflects Trustee Thill requesting staff to investigate a cigarette tax. Trustee Thill was not in attendance at this meeting. 2) The second page reflects Trustee Thill moving to adjourn the meeting. Trus- tee Thill was not in attendance at this meeting. Mayor DiMaria asked for the vote on the Minutes of the October 10, 2018 Budget Hearing. Motion passed unanimously via voice vote. VIII. SPECIAL REPORTS 1. Presentation to Retiring Crossing Guard Robert Davis. a. Mayor DiMaria and Police Chief Simo were pleased to present Robert Davis with a Service Award for his dedicated service and for contributing to the safety of the children of Morton Grove. Mayor DiMaria commented that Mr. Davis started working for the Village in December of 2002, after working for the Village of Skokie for 35 years. He was assigned to the Lake and Austin crossing to help Parkview schools kids safely cross the 4 -way intersection. For 16 years, he reported for duty in any kind of weather. He came to know the children and their families. Some of the kids and parents came to know him by name, while others simply called b. him "Mr. Crossing Guard." The assemblage applauded Mr. Davis in recognizing his dedication and years of service. Minutes of October 22, 2018 Board Meetin. IX. XI. PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE PRESIDENT'S REPORT 1. Mayor DiMaria announced that Parkview School's Halloween Parade would be held on Wednesday, October 31, at 1:45 p.m. beginning at the school, proceeding to Harrer Park on the park's walking path. 2. Mayor DiMaria reminded the assemblage that the Veterans' Day Parade would be held on Sunday, November 11. The parade assembles at the Civic Center beginning at 1:00 p.m. The parade then processes to the Morton Grove Public Library for some brief speeches, and concludes back at the Civic Center. 3. Mayor DiMaria said the turnout for the Neighborhood Outreach (held October 18 at National Park fieldhouse) was wonderful. He said that, he, unfortunately, missed the gathering because he had to travel for business. He thanked Village Administrator Czerwinski, the Board of Trustees, Village staff, and Park District commissioners for being on hand to answer residents' questions and address concerns. XII. CLERK'S REPORT Clerk Harford noted that early voting begins today and ends on November 5, 2018. Morton Grove residents can vote early at the Niles Village Hall or the Skokie Village Hall. Election Day is Tuesday, November 6, 2018, and polls are open from 6:00 a.m. to 7:00 p.m. Anyone unsure of which polling place they should go to should call the County at 312-603-0946. XIII. STAFF REPORTS A. Village Administrator: 1. Mr. Czerwinski said that there have been several questions voiced by the Board regarding Ordinance 18-15. He asked the Board to table the Ordinance for further discussion and possibly a workshop. Trustee Thill, therefore, moved to table Ordinance 18-15, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Tr. Minx Tr. Travis gyi Tr. Ramos Tr. Witko 2 Minutes of October 22, 2018 Board Meeting XIII. B. Corporation Counsel: Corporation Counsel Liston had no report this evening. STAFF REPORTS (continued) XIV. A. Trustee Grear: Trustee Grear had no report this evening. TRUSTEES' REPORTS B. Trustee Minx: 1. Trustee Minx presented Resolution 18-53, Authorizing the Execution of a Contract Renewal With Ciorba Group, Inc. For Professional Engineering Services. She explained that the Village needs to use the services of a professional engineering company to supplement existing engineering staff during peak periods of work or to perform specialized services. Typical projects involve the review of private developments and design of infra- structure. Resolution 15-66, approved in October of 2015, authorized a task order contract with Ciorba Group, Inc. for professional engineering services on an as -needed basis. The agreement was for an initial term of two years (which expired October 31, 2017) with an option to renew the contract for three additional one-year periods. The agreement also allows hourly rates to be changed when the contract is renewed. Ciorba Group, Inc. has provided good service to the Village and is capable of continuing to provide the same quality of work. Trustee Minx noted that approving this Resolution does not obligate any cost to the Village. The Village's 2018 Adopted Budget and the draft 2019 Budget allocates $15,000 to specialized engineering services when the need for such services arises. Engineering services for private development review tend to be reimbursable by the permit applicant. Trustee Minx moved to approve Resolution 18-53, seconded by Trustee Witko. a. b. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill ave ave Tr. Minx Tr. Travis aye ave Tr. Ramos Tr. Witko ay2 a3L 2. Next, Trustee Minx introduced for a first reading Ordinance 18-16, Amending Title 5, Chapter 9, Section 9 Entitled "Municipal Parking Zones" of the Municipal Code of the Village of Morton Grove. a. She explained that the Village constructed new municipal parking zones on the west side of Marmora north and south of Dempster Street. Other municipal parking zones provided along Dempster Street currently have overnight parking restrictions. 3 Minutes of October 22, 2018 Board Meeting XIV. TRUSTEES' REPORTS (continued) B. Trustee Minx: b. Public Works needs such restrictions to allow time for street sweeping, leaf removal, and snow removal. The Traffic Safety Commission review the request for this new parking restriction at its October 4, 2018 meeting, and recommended acceptance of Village staff's recommendation to restrict parking from 2:00 a.m. to 5:00 a.m., consistent with other restrictions in the area. Trustee Minx said that, as this is the first reading of this Ordinance, no action would be taken this evening. c. Trustee ThiII asked if there could be some language in the Ordinance to the effect that, if there's heavy snowfall, the restriction would be enforced at the discretion of the Village Administrator. d. Corporation Counsel Liston asked Trustee Thill if he was proposing that the Ordinance be amended, and, if so, he would need to do it by making a motion and having it seconded. But if it's just to say this is at the Village Administrator's discretion, there is no need for an amendment. e. Trustee Grear pointed out that the restriction is in place so that snow can be plowed (or leaves removed, or the street swept). f. Mr. Czerwinski said that if there was an emergency in the local area, and the street had already been plowed, it could be possible to allow people to park overnight there. 3. Next, Trustee Minx presented for a first reading Ordinance 18-17, Amending Title 5, Chapter 13, Section F, Entitled "Restricted Parking Streets" of the Municipal Code of the Village of Morton Grove. a. She explained that Resolution 96-01, approved in January of 1996, established Zone 12 special permit parking regulations on segments of Foster Street, Palma Lane, Sayre Avenue, and Simpson Street, based on current and future needs at that time. Residents have now asked the Village to repeal Zone 12 parking restrictions because the redevelopment of a commercial property in the area has eliminated the underlying need for the restriction. b. The Police Chief enacted an experimental parking regulation to repeal Zone 12 restrictions and Village staff solicited feedback from the affected residents and received no feedback opposing this repeal. The Traffic Safety Commission reviewed the matter at their October meeting and recommended the repeal of the Zone 12 parking restrictions. Trustee Minx noted that this is the first reading of this Ordinance and therefore, no action would be taken this evening. 4. Lastly, Trustee Minx presented Resolution 18-56, Authorizing the Execution of an Agreement With the County of Cook for the Oakton Street/Caldwell Avenue Sidewalk Connectivity Project. 4 Minutes of October 22, 2018 Board Meeting XIV. TRUSTEES' REPORTS (continued) B. Trustee Minx: a. She explained that Village staff is developing an improvement to provide a pedestrian facility along Oakton Street to accommodate existing unsafe walking and cyclingactivities observed within and along the roadside of Oakton Street within the Village. The Villages of Morton Grove, Niles, and Skokie share a common goal to cooperatively develop a continuous pedestrian facility along Oakton Street within their communities to provide a longer walking/riding corridor. The Villages applied for and were awarded funding from Cook County's "Invest in Cook" Program for the "Oakton Street/Caldwell Avenue Sidewalk Connectivity" project for preliminary engineering. The Village of Morton Grove desires to act in the role of lead agency for the engineering phases of the project development to be completed by 2019. The Village would pay the engineering costs and be reimbursed directly by Cook County. The estimated cost of the preliminary engineering is $164,000. The funding amount from Invest in Cook is $90,000. Agreements with the Villages of Niles and Skokie for the additional cost-sharing are currently being developed. Trustee Minx moved, seconded by Trustee Travis, to approve Resolution 18-56. Trustee Grear asked for clarification about the spending. Mr. Czerwinski said that $90,000 of the preliminary engineering costs would be paid for by the County. The remaining balance (approximately $74,000) would be shared between the Villages of Morton Grove, Niles, and Skokie. Mr. Czerwinski added that this resolution is needed to secure the funding before the County moves on to the next municipality. He clarified that this is a funding authorization, not a work authorization. Mayor DiMaria called for the vote on Resolution 18-56. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Tr. Minx Tr. Travis C. Trustee Ramos: Trustee Ramos had no report this evening. D. Trustee Thill: Trustee Thill had no report this evening. Tr. Ramos Tr. Witko 5 Minutes of October 22, 2018 Board Meeting XIV. TRUSTEES' REPORTS (continued) E. Trustee Travis: 1. Trustee Travis noted that the 5th Morton Grove Community Artists Performance was held yesterday at the Civic Center, and it was great! She thanked all the artists who participated in this quarter's performances. 2. Trustee Travis also encouraged all photographers to enter the Village's Fall photo contest, sponsored by the Community Relations Commission. Photos must showcase the Village's tag!ine: "Incredibly Close. Amazingly Open." Photos must be submitted by December 1, 2018, and winning photos will be featured on the Village's Facebook page and website, and 5 winning photos will be enlarged, framed, and displayed at Village Hall. F. Trustee Witko: XV. XVI. Trustee Witko said the last Farmers' Market occurred this past weekend. She thanked all those who volunteered and attended the Market this season. She announced that there will be a Winter Market on Saturday, December 1, at the Civic Center, in conjunction with the Park District's Holly Days and with the Morton Grove Days Commission's "Santa Comes to Town" festivities. Trustee Witko encouraged everyone to attend the Winter Market. Trustee Witko stated that the Village is seeking qualified and responsible candidates for the position of School Crossing Guard for Parkview School. This is a seasonal part-time position with no benefits. Salary is $13.69 per hour, 10 hours a week, Monday through Friday (except school holidays). Applicants must be at least 18 years old, have a valid driver's license, and pass a background investigation. Applications and job requirements are available online or at the Morton Grove Police Department, located at 6101 Capulina Avenue. OTHER BUSINESS NONE WARRANTS Trustee Travis presented the Warrant Register for October 22, 2018 in the amount of $842,574. She moved that the Warrants be approved as presented. Trustee Witko seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill LyA Tr. Minx Tr. Travis Tr. Ramos Tr. Witko ave 6 Minutes of October 22, 2018 Board Meeting XVII. RESIDENTS' COMMENTS Rudolph Vilk said he had questions for all of the Board members and he wanted each to answer them. Mayor DiMaria pointed out that this part of the meeting is for "Residents' Comments;" it is not a question -and -answer session. He said that each speaker is limited to three minutes and asked if Mr. Vilk had any comments. Mr. Vilk said he had concerns about vehicle stickers, adding that he was tired of not receiving any answers. At that point, Mr. Vilk's time was over. Mayor DiMaria commented that he and other members of the Board and Village staff have re- sponded to Mr. Vilk's questions, but he's not happy with the responses he received, and keeps asking the questions in hoping of getting different answers. XVIII. ADJOURNMENT There being no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill ave Tr. Minx gyg Tr. Travis The meeting adjourned at 7:29 p.m. Tr. Ramos Tr. Witko 7 Minutes of November 12, 2018, Board Meetin. PASSED this 12th day of November 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 12th day of November 2018. c Daniel P. DiMaria, Village resident Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 13th day of November 2018 Eileen Scanlon Harford, Village CIefk Village of Morton Grove Cook County, Illinois Minutes by' Teresa Cousar