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HomeMy WebLinkAbout2018-09-24 Agenda•% , ..' MORTON GROVE x 0%, Incredibly Close !; Amazingly Open VILLAGE BOARD OF TRUSTEES REGULAR MEETING NOTICE/AGENDA TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SCANLON CONFERENCE ROOM September 24, 2018 6:00 pm (The hour between 6:00 and 7..00 pm is set aside for Executive Session per 1-5-7A of the Village of Morton Grove Municipal Code. If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.) 1. Call to Order 2. Hedge of Allegiance 3. Executive Session THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER 4. Reconvene Meeting 5. Pledge of Allegiance 6. Roil Call 7. Approval of Minutes Regular Meeting — September 10, 2018 8. Special Reports a. Promotional Swearing in Ceremonies for New Deputy Police Chief Michael Weitzel, Police Commander Eric Eimer, and Police Sergeant Anthony Anderson to be Presented by Fire and Police Commission Chairperson Michael Simkins 9. Public Hearings 10. Residents' Comments (agenda items only) 11. President's Report — Administration, Comprehensive Plan, Council of Mayors, Northwest Municipal Conference, Strategic Plan Committee 12. Clerk's Report — Condominium Association, Strategic Plan Committee 13. Staff Reports a. Village Administrator 1) Ordinance 18-14 (Introduced September 10, 2018) (Second Reading) Amending Title 4, Chapter 6 of the Municipal Code to Add a New Article K Entitled Charitable Raffles and Poker Runs 2) Miscellaneous Reports and Updates b. Corporation Counsel 14. Reports by Trustees a. Trustee Grear — Building Department, Community and Economic Development Department, Lehigh/Ferris TIF, Police Facility Committee, Prairie View TIF, Special Events Commission, Traffic Safety Commission (Trustee Minx) 1) Resolution 18-52 (Introduced September 24, 2018) Updating a Cooperative Agreement between the Village and the Morton Grove Park District b. Trustee Minx — Capital Projects, Chamber of Commerce, Natural Resource Commission, Plan Commission/Zoning Board, Public Works Department, Waukegan Road TIF (Trustee Grear) 1) Resolution 18-48 (Introduced September 24, 2018) Authorizing the Construction of On -Street Parking Facilities on the West Side of Marmora Avenue Just North and South of Dempster Street 2) Resolution 18-49 (Introduced September 24, 2018) Authorizing the Reconstruction of Pavement on Marmora Avenue Just South of Dempster Street 3) Resolution 18-50 (Introduced September 24, 2018) Authorizing the Execution of an Agreement with the Illinois Department of Transportation for the Improvement of Golf Road at Harms Road 4) Resolution 18-51 (Introduced September 24, 2018) Authorizing the Purchase of a New 2018 HAMM HD 10C VV Dual Drum Vibratory Compactor from Roland Machinery Company c. Trustee Ramos —Appearance Commission, Environmental Health, IT, Legal Department (Trustee Travis) 14. Reports by Trustees (continued) d. Trustee Thill —Advisory Commission on Aging, Emergency Management Agency, Family and Senior Services Department, Fire Department, Fire Pension Board, RED Center, SWANCC (Trustee Witko) e. Trustee Travis — Community Relations Commission, Dempster Street Corridor Plan, Finance Advisory Commission, Finance Department (Trustee Ramos) Trustee Witko — Economic Development Commission, Farmers' Market, Fire and Police Commission, NIPSTA, Police Department, Police Pension Board, Water Comm. (Trustee Thill) 15. Other Business 16. Presentation of Warrants - $855,380.15 17. Residents' Comments 18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220) promptly to allow the Village to make reasonable accommodations. MINUTES OF A REGULAR MEETING OF THE .PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SEPTEMBER 10, 2018 CALL TO ORDER/PLEDGE OF ALLEGIANCE Village President Daniel P. DiMaria called the meeting to order at 7:OOpm in the Richard T. Flickinger Municipal Center Council Chambers. After leading the assemblage in the Pledge of Allegiance, he directed the Clerk to call the roll. ROLL CALL Village Clerk Scanlon Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. III. APPROVAL OF MINUTES Regarding the Minutes of the August 27, 2018, Regular Board Meeting, Trustee Thill moved, seconded by Trustee Witko, to accept the minutes as presented. There being no questions or concerns, a motion to approve the minutes passed unanimously via a voice vote. IV. SPECIAL REPORTS The Announcement of the Summer Photo Contest Winners was made by Community Rela- tions Commissioner Jenna Downing. She stated, the Community Relations Commission's purpose is to foster, encourage, and stimulate relations among and between all citizens which includes race, creed, national origin. This in turn gives individuals an equal opportunity to grow and participate in the economic, educational, social and cultural activities available within Mor- ton Grove. The Community Relations Commission promotes a number of programs including the Adopt -A -Planter Program, the Community Wide Garage Sale, the Community Artists Per- formances, and these quarterly Photo Contests. The Commission also participates in the Mor- ton Grove Farmers' Market each Saturday by distributing various pieces of relevant infor- mation about the Village, as well as acts as greeters for the Village's quarterly Neighborhood Outreach Events. The Commission also recently sponsored the installation of a Free Little Li- brary which is in front of Village Hall. Commissioner Jenna Downing went on to state the winning photos each represent the Vil- lage's tag line of Incredibly Close. Amazingly Open. She thanked those residents who submit- ted entries and announced the winners. The five winning photos were submitted by: Zainab Ahmed, Solomiya Plugator, Young Sam Park, and Megan Keating. The overall winner was submitted by Boyle Wong. All present stood up and had their picture taken with Mayor Di - Maria and Trustee Travis (the Community Relations Commission Liaison). As has been done in the past, the winning photos will be displayed at Village Hall and will be posted on the Village's Facebook page. Commissioner Downing encouraged all residents to submit photos for the fall contest which will run through December 1. She reminded everyone up to five photos may be submitted to the Commission at crc(c�mortongroveil.orq, dropped off, or mailed to Village Hall. Those winning photos will be announced at the December 10 Village Minutes of September 10, 2018, Board Meeting V. VI. VII. Board meeting. Ms. Downing then stated the Community Relations Commission currently has 11 members; however they are always looking for new members. Their next meeting will be held on Tues- day, September 11 at 6:30pm right here at Village Hall. She stated this is a great time to at- tend a meeting since discussions will be taking place for the 2019 program year. Mayor DiMaria then thanked all the Photo Contest Winners who participated and attended this evening's meeting. PUBLIC HEARINGS There were no public hearings presented at this meeting. RESIDENTS' COMMENTS (Agenda Items Only) There were no residents' comments on Agenda Items this evening. PRESIDENT'S REPORT a. Mayor DiMaria announced he had great news this evening. The Prairie View Plaza has been acquired by Kensington Development PartnersllM Properties. This Oak Brook based development group has completed their acquisition of the Prairie View Shopping Center with plans to work with the Village toward a complete and comprehensive rede- velopment of the 26 -acre property. He went on to state this is a well-positioned site in a demographically rich market that has a great potential for success. The Village's goal, with the support of this new development group, is to create a vibrant and sustainable development which can be the center of activity for our fine community. He will keep everyone apprised as more details develop and plans are refined for this exciting devel- opment. Mayor DiMaria then thanked the Village Board and staff for their professional- ism and a job well done. b. The Mayor announced the Morton Grove Library's upcoming 80th Anniversary Celebra- tion on the Front Porch Concert which will be held this coming Saturday, September 15 from 1:30pm to 3:30pm. The concert will feature the Tinker Boys who will bring their unique style of folk, bluegrass, and country to the stage, Games and free ice cream will also be available. VIII. CLERK'S REPORT a. Clerk Scanlon Harford had no formal report. 1X. STAFF REPORTS a. Village Administrator 1) Mr. Czerwinski presented for a first reading Ordinance 18-14 Amending Title 4, Chapter 6 of the Municipal Code to Add a New Article K Entitled Charita- ble Raffles and Poker Runs. The Illinois Raffles and Poker Runs Act requires civic and charitable organizations to obtain a Village license in order to conduct raffles or poker runs. This ordinance, if approved, will provide for the licensing and regulation of three classes of raffle licenses and two classes of poker runs 2 Minutes of September 10, 2018, Board Meeting licenses. It should be noted, no fee or formal application will be required for a Class A raffle license. All other licenses will require a formai application. A fidel- ity bond will also be required for certain licenses. The fee for a Class B Raffle and Class A Poker runs license will be $50.00. The fee for Class C Raffle and Class B Poker Runs license will be $100.00. Restrictions regarding the licenses will also be set. Since this is a first reading, no action was taken this evening. 2) Mr. Czerwinski stated September is Emergency Preparedness Month and as part of this year's activities FEMA will be running wireless testing alerts on Sep- tember 20 at 1:18pm. Additional information regarding this testing will be forth- coming on the Village's website. 3) Mr. Czerwinski then went on to update everyone on the Water Main Project. He stated the first panels are starting to go onto the 7 million gallon water tower. He showed a brief video photographed by a drone showing several panels being lifted into place. It will take some time to complete this water tower; however it should last, once completed, for at least 100 years. 4) Mr. Czerwinski introduced the Village's new Management Analyst, Jake Law- rence and welcomed his talents to the Village. b. Corporation Counsel Corporation Counsel had no formal report. REPORTS BY TRUSTEES a. Trustee Grear Trustee Grear had no formal report but wanted to thank the MEC for again hosting their annual golf outing yesterday. Both he and Mayor DiMaria had a great time. b. Trustee Minx Trustee Minx had no formal report but wanted to personally welcomed Jake. c. Trustee Ramos Trustee Ramos had no formal report. d. Trustee Thill Trustee Thill had no formal report e. Trustee Travis 1) Trustee Travis presented Resolution 18-47 Authorizing the Village to Update Authorized Signatures on a Village Bank Account. With the transfer of own- ership of the Prairie View Shopping Center an escrow account needed to be opened relative to this sale. This resolution will authorize specific signatures on this account. 3 IVlinutes of September 10, 2018, Board rVieetin Xl. Trustee Travis moved to approve Resolution 18-47. The motion was seconded by Trustee Witko. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Motion passed: 6 ayes, 0 nays, 0 absent f. Trustee Witko Trustee Witko had no formal report but encouraged everyone to attend the Morton Grove Farmers' Market from 8:OOam to 1:OOpm this coming Saturday. She reminded everyone there are only a few weeks remaining before the Market closes for the season on October 20. OTHER BUSINESS NONE WARRANTS Trustee Travis presented the Warrants for September 10, 2018, in the amount of $517,013.50. She moved to approve the Warrants. The motion was seconded by Trustee Thill. A roll call vote was taken. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Motion passed: 6 ayes, 0 nays, 0 absent X11. RESIDENTS' COMMENTS (non -agenda items XIII& XIV. Resident Nancy Lanning stated there had been a minor accident on Beckwith Road at Austin Avenue. She called the police for assistance and had helped to direct traffic. She remarked all was well. Resident Rudolph Vilk wished everyone a Happy Jewish New Year. He then complained it took, in his opinion, ten months to receive a written response from the Village to his questions and concerns. He believes rules should be easy to follow and understand and not be so com- plicated, it is only common sense. He is upset that he not only has to purchase a vehicle sticker but pay for water he believes he does not use. ADJOURNMENT/EXECUTIVE SESSION There being no further business to come before the Board, Trustee Minx moved to adjourn the meeting at 7:23pm. Trustee Thill seconded the motion which was unanimously approved via voice vote. 4 PASSED this 24th day of September 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 24th day of September 2018. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 25th day of September 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois Minutes of September 10,2018, Board IVleeting Minutes by. Susan Lattanzi 5 Fire and Police Con-nnission Direct Telephone 847 470-5226 Fax 847 965-7711 Incredibly Close Amazingly Open September 18, 2018 President and Board of Trustees Village of Morton Grove 6101 Capulina Ave, Morton Grove, IL 60053 SUBJECT: Appointment to the Rank of Police Sergeant Pursuant to the Rules and Regulations of the Board of Fire and Police Commissioners of the Village of Morton Grove, as amended, and pursuant to the Illinois Revised State Statutes, as amended, 65 ILCS 5/10-2.1-14, and reference to the current promotional register of eligibles for Sergeant, dated 02-14-17, the following person who has previously been qualified and whose name appeared on the eligible promotional register is herewith appointed Sergeant in the Police Department of the Village of Morton Grove, Illinois, effective on the date following his name. Anthony Anderson Effective date of appointment — September 24, 2018, Swearing in will be held at the Village Board meeting, September 24, 2014, 7:00 p.m., Village Council Chambers. BY ORDER OF THE BOARD OF FIRE AND POLICE COMMISSIONERS VILLAGE OF MORTON GROVE, ILLINOIS Michael Simkins, Chairman Fire & Police Commission C: A. Anderson Chief Simo R. Czerwinski 6101 C4tilina Avenue A' Morton Grove, IL 60053-2985 Tel: 847 965-4100 A' www.morrongroveil.org !k Fax: 847 965-4162 Legislative Summary Ordinance 18-14 AMENDING TITLE 4, CHAPTER 6 OF TRE MUNICIPAL CODE TO ADD A NEW ARTICLE K ENTITLED CHARITABLE RAFFLES AND POKER RUNS [ntroduced: Purpose: Background: Depart Affect: Fiscal Impact: Source of funds: Workload Impact: Admin Recomd: Second Reading: Special Consider or Requiremts: September 10, 2018 To authorize and license raffles and poker runs games offered by civic and charitable organizations within the Village. The Illinois Raffles and Poker Runs Act (230 ILCS 15/0.01 et. seq.) requires organizations to obtain a Village license in order to conduct raffles or poker runs. This ordinance will provide for the licensing and regulation of three classes of raffle licenses and two classes of poker runs licenses: o Class A Raffle License for raffles conducted by law enforcement agencies and qualified organizations with a maximum single prize of $2,000 or total prizes of $10,000. Only four Class A Raffle Licenses may be granted to a qualified organization during a calendar year; a Class B Raffle License for raffles conducted by qualified organizations. A fidelity bond is required if a single prize is over $2,000 or the aggregate of all prizes are over $10,000. The maximum prize cannot exceed the amount of the fidelity bond; o Class C Raffle License for weekly raffles conducted by qualified organizations. A fidelity bond is required if a single prize is over $2,000 or the aggregate of all prizes are over $10,000. The maximum prize cannot exceed the amount of the fidelity bond; a Class A Poker Runs license for games conducted by qualified organizations where the maximum prize of any winning hand or high score does not exceed $2,000 and total prizes do not exceed $10,000, with only four (4) conducted per calendar year; o Class B Poker Runs license for weekly games conducted by qualified organizations where the maximum prize of any winning hand or high score does exceed $2,000 and total prizes do not exceed $10,000, unless a fidelity bond is obtained; No Fee or formal application is required for Class A raffle licenses. The fee for Class 13 Raffle and Class A Poker Run licenses is $50.00. The fee for Class C Raffle and Class B Poker Run licenses is $100.00. Licenses may not be issued to professional gamblers, convicted felons, or persons of poor moral character. Administration and Finance Departments Minimal General Fund The Administrative and Finance Departments will institute and instruct its employees and officials regarding this new policy as part of their normal work day. Approval as presented. Required — Municipal Code Book change. None Respectfully submitted: Ralp Prepared by: Reviewed b Teresa Hoffman 'sto , Corporation Counsel Yom! � Hanna Sullivan, Finance Director nski, V ' ::e Administrator ORDINANCE 18-14 AMENDING TITLE 4 CHAPTER 6 OF THE MUNICIPAL CODE TO ADD A NEW ARTICLE K ENTITLED CHARITABLE RAFFLES AND POKER RUNS WHEREAS, the Village of Morton Grove (the "Village"), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, and can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Illinois Raffles and Poker Runs Act (230 ILCS 15/0.01 et. seq.) (the "Act") has established minimum standards which municipalities must impose in connection with an ordinance regulating raffles and poker runs; and WHEREAS, a municipality may regulate raffles and poker runs within its corporate boundaries pursuant to the Act; and WHEREAS, adoption of this ordinance to regulate raffles and poker runs within the Village will promote the health, safety, and welfare of the residents of the Village. NOW THEREFORE BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Title 4 (entitled "Business Regulations"), Chapter 6 (entitled "Regulations Pertaining to Specific Businesses") of the Village of Morton Grove Municipal Code is hereby amended to add a new Article K to be entitled "Charitable Raffles and Poker Runs" to read as follows: 1 SECTION: 4-6K-1: 4-6K-2: 4-6K-3: 4-6K-4: 4-6K-5: 4-6K-6: 4-6K-7: 4-6K-8: 4-6K-9: 4-6K-10: TITLE 4 ARTICLE K. CHARITABLE RAFFLES AND POKER RUNS Definitions License Required Classification of Licenses License Ineligibility Raffle and Poker Runs Applications License Issuance Licensing Fee Conduct of Raffles and Poker Runs Raffle Manager; Bond Records to be Kept 4-6K-1: DEFINITIONS: The following words, terms, and phrases, when used in this Code shall have the meanings ascribed to them in this Section, except where the context clearly indicates a different meaning: THE ACT The Illinois Raffles and Poker Runs Act (230 ILCS 15/0.01 et. seq.). A voluntary organization composed of individuals and businesses who have joined together to advance the commercial, financial, industrial, and civic interests of a community. An organization or institution organized and operated to benefit an indefinite number of the public. The service rendered to those eligible for benefits must also confer some benefit on the public. An organization or institution organized and operated to provide systematic instruction in useful branches of learning by methods common to schools and institutions of learning which compare favorably in their scope and intensity with the course of study presented in tax - supported schools. BUSINESS ORGANIZATION CHARITABLE ORGANIZATION EDUCATIONAL ORGANIZATION FRATERNAL ORGANIZATION LABOR An organization of persons having a common interest, the primary interest of which is to both promote the welfare of its members and to provide assistance to the general public in such a way as to lessen the burdens of government by caring for those that otherwise would be cared for by the government. An organization composed of workers organized with the objective of betterment of the conditions of those engaged in such pursuit and the 2 LAW ENFORCEMENT AGENCY development of a higher degree of efficiency in their respective occupations. An agency of Illinois or unit of local government which is vested by law or ordinance with the duty to maintain public order and to enforce criminal laws or ordinances. LICENSEE An organization which has been issued a Village of Morton Grove raffle and poker runs license, NET PROCEEDS NONPROFIT ORGANIZATION PERSON POKER RUNS QUALIFIED ORGANIZATION RAFFLE The gross receipts from the conduct of any raffle or poker runs, less reasonable sums expended for prizes, local license fees, and other reasonable operating expenses incurred as a result of operating a raffle. An organization or institution organized and conducted on a not-for- profit basis with no personal profit inuring to any one as a result of the operati on. An individual, firm, organization, public or private corporation, government, partnership, or unincorporated association A prize -awarding event organized by an organization licensed pursuant to the requirements of this Code in which participants travel to multiple predetermined locations, including a key location, to play a randomized game based on an element of chance. "Poker runs" includes dice runs, marble runs, or other events where the objective is to build the best hand or highest score by obtaining an item or playing a randomized game at each location. A bona fide religious, charitable, labor, business, fraternal, educational or veteran organization operating without profit to their members and which have been in existence continuously for a period of five (5) years immediately before making application for a raffle license and which has had during that entire 5 -year period a bona fide membership engaged in carrying out their objectives, or a nonprofit organization the Raffle and Poker Runs Administrator (as defined below) determines is organized for the sole purpose of providing financial assistance to an identified individual or group of individuals suffering extreme financial hardship as the result of an illness, disability, accident, or disaster, A form of lottery, as defined in Section 28-2(b) of the Criminal Code of 2012(720 ILCS 5/28-2(b), conducted by an organization licensed pursuant to the requirements of this Code, in which the player pays or agrees to pay something of value for a chance represented and differentiated by a number or by a combination of numbers or by some 3 RAFFLE AND POKER RUNS ADMINISTRATOR(S) RAFFLE EVENT RELIGIOUS ORGANIZATION VETERANS ORGANIZATION other means, one or more of which chances is to be designated as a winning chance; and the winning chance is to be determined through a drawing or by some other method based on an element of chance by an act or set of acts on the part of the persons conducting or connected with the lottery, except the winning chance shall not be determined by the outcome of the publicly exhibited sporting contest, but does not include a savings promotion raffle authorized under Section 5g of the Illinois Banking Act (205 ILCS 5/5g), Section 7008 of the Savings Bank Act (205 ILCS 205/7008), Section 42.7 of the Illinois Credit Union Act (205 ILCS 305/42.7), Section 5136B of the National Bank Act (12 U.S.C. 25a), or Section 4 of the Home Owners' Loan Act (12 U.S.C. 1463). The Village President of Morton Grove and/or his/her designee. An event at which at least one (1) raffle is conducted by any person. Any church, congregation, society, or organization founded for the purpose of religious worship. An organization or association comprised of members of whom substantially all are individuals who are veterans or spouses, widows, or widowers of veterans, the primary purpose of which is to promote the welfare of its members and to aid the general public in such a way as to confer a public benefit. 4-6K-2: LICENSE REQUIRED: A. Except as provided herein, it shall be unlawful for any person to conduct or operate a raffle, a raffle event, or a poker run in the Village of Morton Grove, or to sell, offer for sale, convey, issue, or otherwise transfer for value, a chance on a raffle or poker runs unless conducted pursuant to a license issued pursuant to and in accordance with the provisions of this Code. B. Raffles conducted by Political Committees licensed by the State Board of Elections pursuant to 230 ILCS 15/8.1 are exempt from the requirements of this Article. 4-6K-3: CLASSIFICATION OF LICENSES: A. Class A Raffle License: A Class A raffle license shall permit 1. a law enforcement agency or a statewide association that represents law enforcement officials to conduct raffles in the Village; or 4 2. a qualified organization to conduct a raffle event which may include multiple drawings to award prizes, but all drawings must occur on the same day and at the same location and within the confines of the same raffle event. The maximum retail value of any single raffle prize cannot exceed $2,000 and the maximum aggregate retail value of all raffle prizes for the raffle event cannot exceed $10,000. Raffle chances may only be sold within the corporate limits of Morton Grove and the price charged for each raffle chance issued or sold shall not exceed $100.00. Chances may not be issued or sold for any period longer than 365 days. Only four (4) Class A raffle licenses may be granted to a qualified organization during a calendar year. B. Class B Raffle License: A Class B raffle license shall permit a qualified organization to conduct a single raffle event which may include multiple drawings to award prizes, but all drawings must occur on the same day and at the same location and within the confines of the same raffle event. The maximum retail value of a single raffle prize and the aggregate retail value of all prizes or merchandise awarded in a raffle event shall not exceed the amount of the fidelity bond submitted with the application for a raffle license pursuant to 4-6K-9. If the fidelity bond is waived, the maximum retail value of a single raffle prize may not exceed $2,000 and the aggregate retail value of all prizes or merchandise awarded in a raffle event shall not exceed $10,000. Raffle chances may only be sold within the corporate limits of Morton Grove and the price charged for each raffle chance issued or sold shall not exceed $100.00. Chances may not be issued or sold for any period longer than 365 days. C. Class C Raffle License: A Class C raffle license shall permit a qualified organization to conduct up to fifty-two (52) raffle events during a calendar year. Raffle events shall occur not more frequently than weekly and shall occur at specified Iocations within the Village of Morton Grove. The maximum retail value of a single raffle prize and the aggregate retail value of all prizes or merchandise awarded in a raffle event shall not exceed the amount of the fidelity bond submitted with the application for a raffle license pursuant to 4-6K-9. if the fidelity bond is waived, the maximum retail value of a single raffle prize may not exceed $2,000 and the aggregate retail value of all prizes or merchandise awarded in a raffle event shall not exceed $10,000. Raffle chances may only be sold within the corporate limits of Morton Grove and the price charged for each raffle chance issued or sold shall not exceed $100.00. Chances may not be issued or sold for any period longer than 365 days. D. Class A Poker Runs License: A Class A poker runs license shall permit a qualified organization to conduct a poker runs which may include multiple winning hands or high scores, but all winning hands or high scores must occur on the same day and at the same location and within the confines of the same poker runs at specified locations within the Village of Morton Grove. The maximum retail value of a prize of any winning hand or high score cannot exceed $2,000 and the maximum aggregate retail value of all poker runs prizes for the poker runs cannot exceed $10,000. Only four (4) Class A poker runs licenses may be granted to a qualified organization during a calendar year. E. Class B Poker Runs License: A Class B poker runs license shall permit a qualified organization to conduct up to fifty- two (52) poker runs during a calendar year. Poker runs shall occur not more frequently than weekly and at specified locations within the Village of 5 Morton Grove. The maximum retail value of a prize of any winning hand or high score cannot exceed $2,000 and the maximum aggregate retail value of all poker runs prizes for each poker runs cannot exceed $10,000. 4-6K-4: LICENSE INELIGIBILITY: A. The following persons and organizations are ineligible and shall not be issued a raffle or poker runs license: 1. Any person who has been convicted of a felony, subject to Paragraph C below; 2. Any person who is or has been a professional gambler or gambling promoter; 3. Any person who is not of good moral character; 4. Any person who has been found to have violated the Act or any provision of this Chapter within the past five (5) years. 5. Any organization in which a person defined in subsection (1), (2), (3) or (4) of this section has a proprietary, equitable, or credit interest or in which such person is active or employed; 6. Any organization in which a person defined in subsection (1), (2), (3) or (4) of this section is an officer, director, or employee, whether compensated or not; and 7. Any organization in which a person defined in subsection (1), (2), (3) or (4) of this section is to participate in the management or operation of a raffle as defined in this section, B. If a person was convicted of a felony, the applicant shall provide a list of such person's complete criminal history except for: 1. Juvenile adjudications of delinquent minors as defined in Section 5-105 of the Juvenile Court Act of 1987, subject to the restrictions set forth in Section 5-130 of the Juvenile Court Act of 1987. 2. Law enforcement records, court records, and conviction records of an individual who was seventeen (17) years old at the time of the offense and before January 1, 2014, unless the nature of the offense required the individual to be tried as an adult. 3. Records of arrest not followed by a conviction. 4. Convictions overturned by a higher court. 5. Convictions or arrests that have been sealed or expunged. C. The Raffle and Poker Runs Administrator may grant the license based on evidence of rehabilitation and mitigating factors submitted by the applicant, including any of the following factors and evidence to determine if the conviction will impair the ability of the applicant to engage in the position for which a license is sought: 1. The lack of direct relation of the offense for which the applicant was previously convicted to the duties, functions, and responsibilities of the position for which a license is sought; 6 2. Whether five (5) years since a felony conviction or three (3) years since release from confinement for the conviction, whichever is later, have passed without a subsequent conviction; 3, If the applicant was previously licensed or employed in the state of Illinois or other states or jurisdictions, then the lack of prior misconduct arising from or related to the licensed position or position of employment; 4. The age of the person at the time of the criminal offense; 5. Successful completion of sentence and, for applicants serving a term of parole or probation, a progress report provided by the applicant's probation or parole officer that documents the applicant's compliance with conditions of supervision; 6. Evidence of the applicant's present fitness and professional character; 7. Evidence of rehabilitation or rehabilitative effort during or after incarceration, or during or after a term of supervision, including, but not limited to, a certificate of good conduct under Section 5-5.5-25 of the Unified Code of Corrections or a certificate of relief from disabilities under Section 5-5.5-10 of the Unified Code of Corrections; and 8. Any other mitigating factors contributing to the person's potential and current ability to perform the duties and responsibilities of the position for which a license or employment is sought. 4-6K-5: RAFFLE AND POKER RUNS APPLICATIONS: A. Any qualified organization seeking to obtain a Class A raffle license, or a Class A poker runs license need not file an application with the Village, and such license shall be deemed. automatically granted provided the qualified organization is not deemed ineligible for a license pursuant to 4-6K-4. However, a Class A raffle license or Class A poker runs license holder shall comply with all other regulations and requirements of the Act and this Chapter, and shall, upon request of the Raffle and Poker Runs Administrator, provide all records and information to verify it is a qualified organization and has and will conduct al] raffles or poker runs in the Village in full compliance with the Act and this Chapter. B. Any person seeking to obtain a Class B or Class C raffle license, or a Class A or Class B poker runs license shall file and obtain an application with the Village's Raffle and Poker Runs Administrator on forms provided by the Village. The application shall be signed by the presiding officer, secretary, and raffle manager of the applicant and shall include the following documents and information: 1. The name, address, and type of organization; 2. The length of existence of the organization and, if incorporated, the date and state of incorporation; 3. The name, address, telephone number, and date of birth of the organization's presiding officer, secretary, raffles or poker runs manager, and any other members responsible for the conduct and operation of the raffle or poker runs; 4. The aggregate retail value of all prizes to be awarded in the raffle or poker runs; 5. A list of prizes and the retail of each prize to be awarded in the raffle(s) or poker run(s); 7 at a minimum: 1. The number of applicants for a new or renewal license under this Code within the previous calendar year; 2. The number of applicants for a new or renewal license under this Code within the previous calendar year who had any criminal conviction(s); 3. The number of applicants for a new or renewal license under this Code in the previous calendar year who were granted a license; 4. The number of applicants for a new or renewal license with a criminal conviction who were granted a license under this Code within the previous calendar year; 5. The number of applicants for a new or renewal license under this Code within the previous calendar year who were denied a license; and 6. The number of applicants for a new or renewal license with a criminal conviction who were denied a license under this Code in the previous calendar year in whole or in part because of a prior conviction. E. A Class B raffle license and a Class A poker runs license shall be valid for a single event which shall occur within sixty (60) days from and after its issuance. A Class C raffle license and a Class B poker runs license shall be valid for the calendar year for which it is issued. F Class B and C raffle licenses and Class A and B poker runs licenses shall be prominently displayed at the raffle event. G. A license may be suspended or revoked by the Raffle and Poker Runs Administrator for any violation of this Code. 4-6K-7: LICENSING FEE: A. No license fee is required for a Class A raffle license. B. A license fee of $50.00 payable to the "Village of Morton Grove" shall be paid upon submission of a Class B raffle license or a Class A poker runs license application. C. A license fee of $100.00 payable to the "Village of Morton Grove" shall be paid upon submission of a Class C raffle license or a Class 13 poker runs license application. D. When application for a raffle or poker runs license is filed, such application fee is nonrefundable, even if the application is denied or in the event the raffle is cancelled for any reason. 4-6K-8: CONDUCT OF RAFFLES AND POKER RUNS: A. The operation and conduct of raffles and poker runs are subject to the following restrictions: 9 1. The entire net proceeds of any raffle or poker runs must be exclusively devoted to the lawful purpose of the licensee. 2. No person, except a bona fide member ofthe licensee, may participate in the management or operation of the raffle or poker runs. 3. No person may receive remuneration or profit for participating in the management or operation of the raffle or poker runs. 4. Raffle chances may only be sold, offered for sale, conveyed, issued, or otherwise transferred for value, during the time period, at the price specified and within the area specified on the license; 5. Raffle and poker runs winners shall be determined and announced at the date, time, and location designated in the application and on the permit. 6. No person under the age of 18 years may participate in the conducting of raffles or chances or poker runs without the permission of a parent or guardian. A person under the age of 18 years may be within the area where winning chances are being determined only when accompanied by his or her parent or guardian. 4-6K-9: RAFFLE MANAGER; BOND: All operation and the conduct of raffles shall be under the supervision of a single manager designated by the organization. The manager shall give a fidelity bond in an amount determined by the Raffle and Poker Runs Administrator in favor of the organization conditioned upon his honesty in the performance of his duties. Terms of the bond shall provide that notice shall be given in writing to the Village not less than thirty (30) days prior to its cancellation. The Raffle and Poker Runs Administrator may waive this bond requirement by including a waiver provision in the license issued to an organization under this Code, provided a license containing such waiver provision shall be granted only by a unanimous vote of the members of the licensed organization. Nothing in this Section shall be deemed to apply to poker runs. 4-6K-10: RECORDS TO BE KEPT: Each licensee shall keep records of its gross receipts, expenses, and net proceeds for each single gathering or occasion at which winning chances in a raffle or winning hands or scores in a poker runs are determined. A. All deductions from gross receipts for each single gathering or occasion shall be documented with receipts or other records indicating the amount, a description of the purchased item or service, or other reason for the deduction, to the recipient. B. The distribution of net proceeds shall be itemized as to payee, purpose, amount, and date of payment. C. Gross receipts from the operation of raffles and poker runs shall be segregated from other revenues of the organization and placed in a separate account. The person who accounts for gross receipts, expenses, and net proceeds from the operation of raffles or poker runs shall not be the same person who accounts for other revenues of the organization. D. Each licensee shall report promptly after the conclusion of each raffle or poker runs to its membership. Each organization Licensed to conduct raffles or poker runs shall report 10 promptly to the licensing local unit of government its gross receipts, expenses, and net proceeds from the raffle or poker runs, and the distribution of net proceeds itemized as required in this Section. E. Records required by this Section shall be preserved for three (3) years, and organizations shall make available their records relating to the operation of raffles or poker runs for public inspection at reasonable times and places. SECTION 3: This Ordinance shall be in full force and effect from and upon its passage and approval as provided by law. Passed this 24th day of September 2018 Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko Approved by me this 24th day of September 2018 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois Attested and filed in my office 25th day of September 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois 11 Legislative Summary Resolution 18-52 UPDATING A COOPERATIVE AGREEMENT BETWEEN THE VILLAGE AND THE MORTON GROVE PARK DISTRICT Introduced: Purpose: Background: Programs, Departments, or Groups Affected: Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Second Reading: Special Considerations or Requirements: RespectfulI submitted: September 24, 2018 To update the Intergovernmental Cooperative Agreement with the Morton Grove Park District wherein resources are shared and program and services are jointly provided to the residents of the Village of Morton Grove. The Village of Morton Grove and the Morton Grove Park District both serve the interests of the residents of Morton Grove. A Cooperative Agreement such as this helps ensure the provision of excellent quality services to the residents of the community while holding costs to a minimum and eliminating duplication. This Agreement underscores and updates the long standing tradition of the Village and Park District sharing equipment and services, and formalizes service changes relating to landscape maintenance service provided by each agency. All other provisions of the 2001 amended intergovernmental agreement remain in effect.. Administration and Legal Departments N/A N/A The Administration and Public Works Departments will perforin the management .and implementation of this Cooperative Agreement during the normal course of work activities. Approval as presented. N/A None rwinski, Via .fie Administrator Prepared by: Reviewed by: _ Teresa Hoffm. ston Corporation Counsel Jos ph Dahill, Public Works Director RESOLUTION 18-52 UPDATING A COOPERATIVE AGREEMENT BETWEEN THE VILLAGE AND THE MORTON GROVE PARK DISTRICT WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove and the Morton Grove Park District have historically cooperated in sharing resources and jointly providing programs and services to the residents of Morton Grove; and WHEREAS, this relationship has resulted in the provision of excellent quality services to the residents of the community while holding costs to a minimum and eliminating duplication; and WHEREAS, both the Village and the Park District formalized this cooperative relationship through the execution of a Cooperative Agreement Among and Between the Village of Morton Grove and the Morton Grove Park District, both in Cook County Illinois Relating to the Borrowing of Equipment and Utilization of Services which was dated September 10, 1990, as authorized by Ordinance 90-53, and updated by Ordinance 01-33 and Resolution 13-49; and WHEREAS, since that time, numerous changes have occurred with regard to many of the terms and conditions included in the Intergovernmental Agreement; and WHEREAS, the Village Board of Trustees is desirous of maintaining and continuing the cooperative agreement between the Village and the Park District which promotes the health, safety and welfare of community residents and has generated substantial savings to the direct benefit of taxpayers. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS, clauses into this Resolution hereby making the findings as hereinabove set forth. SECTION 2: The Village President is hereby authorized to execute and the Village Clerk to attest the attached agreement entitled a Cooperative Agreement Among and Between the Village of Morton Grove and the Morton Grove Park District, both in Cook County Illinois Relating to Borrowing of Equipment and Utilization of Services as amended and which is hereby incorporated herein as part of this Resolution. SECTION 3: The Village Administrator is hereby authorized to implement all provisions of the agreement and to take action as necessary to support existing assistance and cooperative programs with the Park District. SECTION 4: This Resolution shall be in full force and effect upon its adoption and approval. PASSED this 24th day of September 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 24th day of September 2018. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 24th day of September 2018. Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois AMENDMENT TO THE COOPERATIVE AGREEMENT AMONG AND BETWEEN THE VILLAGE OF MORTON GROVE AND THE MORTON GROVE PARK DISTRICT, BOTH OF COOK COUNTY, ILLINOIS, RELATING TO BORROWING OF EQUIPMENT AND UTILIZATION OF SERVICES This Amendment is made this day of , 2018 (the "Effective Date"), between the Village of Morton Grove (the "Village") and the Morton Grove Park District (the "Park District") amends, supplements and modifies the "Cooperative Agreement Among and Between the Village of Morton Grove and the Morton Grove Park District, Both of Cook County, Illinois, Relating to Borrowing of Equipment and Utilization of Services dated August 14, 2001" (the "2001 Agreement") The Village and the Park District are hereinafter sometimes individually referred to a "Party" or collectively referred to as the "Parties". Capitalized terms used but not otherwise defined in this Amendment shall have the meanings assigned to such terms in the 2001 Agreement. RECITALS WHEREAS, the Village and the Park District are units of local government and public agencies within the meaning of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/I et seq.) (the "Act") and are authorized by the Act and by Article VII, Section 10 of the 1970 Constitution of the State of Illinois to enter into intergovernmental agreements of cooperation; and WHEREAS, the Parties now wish to amend the terms of the 2001 Agreement to re- allocate certain municipal rights-of-way mowing responsibilities between them to enhance efficiencies. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. Incorporation of Recitals. The Recitals set forth above are hereby incorporated by reference into this Amendment as though fully set forth herein, and all covenants, terms, conditions, and provisions of this Amendment shall be construed, interpreted, and enforced in accordance therewith. 2. Section III of the Agreement shall be amended to read as follows: III. MORTON GROVE PARK DISTRICT SERVICES TO VILLAGE Morton Grove Park District services provided for the Village of Morton Grove will include, but are not limited to: A Allow all fines and forfeitures which result from enforcement actions ofthe Park District Police to be retained by the Village with the exception of monies recovered as restitution for actual damages to Park District property. 790348v2 B. Provide staffexpertise in assisting the Village of Morton Grove in developing an annual block ofsenior citizen programming, entitled "Leisure Services for Seniors." G Continue to provide senior citizen physical fitness programming at Park District facilities. D. Provide the Village of Morton Grove with senior programming advertisement in Park District marketing materials to the extent possible as determined by the Park District. E Provide programming space for senior citizen programming at the Park District facilities when needed and requested by the Village and to the extent possible as determined by the Park District. In those instances, when the request is honored by the Park District, the Village and the Park will negotiate a "shared" revenue agreement for the use of the Park District facility. F. Provide photo I.D's for Village Employees. G. Mow the grassed areas of the following parcels of the municipal right-of-way at its sole cost and expense: a. The north side of Dempster Street, from Lehigh Avenue to western edge of the Cook County Forest Preserve property, parkway and just north of public sidewalk. b. The south side of Dempster Street at Lehigh Avenue, from the Metra tracks west to the bike path. c. The northeast corner of Beckwith Avenue and Neenah Avenue, both parkways along Beckwith and Neenah. d. The north and south sides of Eldorado Terrace between Narragansett Avenue and Overlook Drive. e. The south side corners of Golf Road and Narragansett Avenue. f. The dead end area of McVicker Avenue north of Davis Avenue. Around the Lift Station. g. The northwest corner of Meade Avenue and Davis Avenue both parkways h. Beckwith Road both sides of the North Branch Chicago River Bridge around guard rails. 3. Remaining Agreement Provisions. All other provisions, terms and conditions of the 2001 Agreement not amended by this Amendment, including but not by limitation, Section IV thereof, titled "VILLAGE OF MORTON GROVE SERVICES TO PARK DISTRICT," subsections A -D, shall remain in full force and effect without revision. In the event of any conflict between the provisions of this Amendment and the provisions of the Agreement, the provisions of this Amendment will control. 2 DATED THIS day of , 2018. VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS By: Daniel P. DiMaria, Village President Village of Morton Grove ATTEST: Eileen Scanlon Harford, Village Clerk Village of Morton Grove MORTON GROVE PARK DISTRICT COOK COUNTY, ILLINOIS By: President, Board of Commissioners ATTEST: Board Secretary 3 Legislative Summary C Resolution 18-48 AUTHORIZING THE CONSTRUCTION OF ON -STREET PARKING FACILITIES ON THE WEST SIDE OF MARMORA AVENUE JUST NORTH AND SOUTH OF DEMPSTER STREET Introduced: Synopsis: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Special Considerations or Requirements: Respectfully submitted: Ralph E. Prepared by: September 24, 2018 To authorize the Village Administrator to direct Morton Grove -Niles Water Commission to construct the on -street parking facility improvements on the east west side of Marmora Avenue just north and south of Dempster Street which will increase the number of public on -street parking spaces in that area. The Village desires to provide additional on -street parking facilities along Dempster Street as opportunities or needs arise. There is a timely opportunity to construct a new on -street parking facility on the west side of Marmora Avenue just north and south of Dempster Street. Additionally, the sidewalk on the east side of Marmora just north of Dempster is severely deteriorated and needs to be replaced. The Morton Grove -Niles Water Commission needs to reconstruct the concrete pavement on Marmora Avenue adjacent to the proposed location of the on -street parking facility and has expressed a willingness to include this work in their improvernents. It is practical and prudent for the Village to pay the Morton Grove -Niles Water Commission to construct the desired improvements. Administration and Public Works The estirnated contract value is $60,000.00. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Capital Projects: A/C # 305060-553300 Street Improvements The Public Works Department, as part of their normal work activities, performs the management and implementation of the program. Approval as presented. An on -street parking facility was constructed on Major Avenue just north of Dempster Street in 2017. Another facility is planned to be constructed on Parkside Avenue just north of Dempster Street in 201.9. zerwinski , Vill. _e Administrator Chris Tomich, Village Engineer Reviewed by: Reviewed by: Teresa Hoffman List -poration Counsel o • ph 1 Dah , Director of Public Works RESOLUTION 18-48 AUTHORIZING THE CONSTRUCTION OF ON -STREET PARKING FACILITIES ON THE WEST SIDE OF MARMORA AVENUE JUST NORTH AND SOUTH OF DEMPSTER STREET WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village desires to provide additional on -street parking facilities along Dempster Street as opportunities or needs arise; and WHEREAS, there is a timely opportunity to construct a new on -street parking facility on the west side of Marmara Avenue just north and south of Dempster Street and to replace severely deteriorated sidewalk on the east side of Marmora Avenue just north of Dempster Street; and WHEREAS, plans and estimates were developed for the Village by Ciorba Group, Inc. for these improvements and the estimated cost is less than $60,000; and WHEREAS, Morton Grove -Niles Water Commission needs to reconstruct the concrete pavement on Marmora Avenue adjacent to the proposed location of the on -street parking facility and has expressed a willingness to include this work in their improvements; and WHEREAS, it is practical and prudent for the Village to pay the Morton Grove -Niles Water Commission to construct the desired improvements; and WHEREAS, the Adopted 2018 Budget includes funding in the amount of $1,007,500 for street improvements and Dempster Street on -street parking construction in the Capital Projects Account 305060- 553300, of which $956,140 is unobligated. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Corporate Authorities ratify the Village's intention to build new on -street parking facilities along Dempster Street. SECTION 3. The Corporate Authorities authorize the Village Administrator to direct the Morton Grove -Niles Water Commission to construct the on -street parking facility improvements included in the plans and estimate prepared by Ciorba Group, Inc. SECTION 4. The sum of sixty thousand dollars ($60,000.00) is hereby appropriated, or so much as may be necessary from any monies now or hereinafter allotted to the Village to pay its share of the cost of this improvement. SECTION 5. The Village Administrator, Director of Public Works, and the Village Engineer and/or their designees are hereby authorized to take all steps necessary to oversee, and implement this agreement. SECTION 6. This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 24th DAY OF September 2018 Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED BY ME THIS 24th DAY OF September 2018 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 25th DAY OF September 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 18-49 Introduced: Purpose: Background: AUTHORIZING THE RECONSTRUCTION OF PAVEMENT ON MARMORA AVENUE JUST SOUTH OF DEMPSTER STREET September 24, 2018 Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Special Considerations or Requirements: Respectfully submitted: Ralph Prepared by; To authorize the Village Administrator to direct the Morton Grove -Niles Water Commission to reconstruct a 140-segement of asphalt pavement on Marmora Avenue just south of Dempster Street with concrete pavement in order to provide a suitable, consistent pavement section on Marmora Avenue. The Village made an emergency repair to a segment of pavement on Marmora Avenue in 2014. It was cost-effective at the time to replace the concrete pavement with asphalt pavement. The Morton Grove -Niles Water Commission must restore the concrete pavement on Marmora Avenue from South Park Avenue to Greenwood Avenue. Their work will omit the newer asphalt segment. The Village recently installed a segment of water main within the asphalt pavement segment that disturbed the newer asphalt pavement. The result is that the newer asphalt pavement needs some restoration and it is practical to reconstruct this segment with concrete pavement. The Morton Grove -Niles Water Commission has expressed a willingness to include this work in their improvements. Administration and Public Works The estimated contract value is $44,000.00. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Capital Projects: A/C # 305060-553300 The Public Works Department, as part of their normal work activities, wilI perform the management and implementation of this program. Approval as presented. None Reviewed by: zerwinski , Vi] e Administrator Teresa HoffmaAit n List. , orporation Counsel Reviewed by: L.� Chris Tomich, Village Engineer Jrseph J. D. , Directo Public Works RESOLUTION 18-49 AUTHORIZING THE RECONSTRUCTION OF PAVEMENT ON MARMORA AVENUE JUST SOUTH OF DEMPSTER STREET WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not Limited to the power to tax and incur debt; and WHEREAS, the Village reconstructed a 140 -foot segment of pavement on Marmora Avenue just south of Dempster Street in 2014; and WHEREAS, the work was an emergency repair of severely deteriorated concrete pavement and at the time the most economical pavement was asphalt; and WHEREAS, the Morton Grove -Niles Water Commission must reconstruct concrete pavement on Marmora Avenue from South Park Avenue to Greenwood Avenue as part of the water supply project restoration, but their work did not significantly disturb the newer asphalt pavement; and WHEREAS, the Village installed a segment of water main within the asphalt pavement segment which disturbed the newer asphalt pavement; and WHEREAS, the result is that the newer asphalt pavement needs some restoration and it is practical to reconstruct this segment with concrete pavement; and WHEREAS, plans and estimates were developed for the Village by Ciorba Group, Inc. for these improvements and the estimated cost is $44,000; and WHEREAS, Morton Grove -Niles Water Commission has expressed a willingness to include this work in their improvements; and WHEREAS, it is practical and prudent for the Village to pay the Morton Grove -Niles Water Commission to reconstruct this segment with concrete pavement; and WHEREAS, the Adopted 2018 Budget includes funding in the amount of $44,000 for this work in the Capital Projects Account 305060-553300. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Corporate Authorities authorize the Village Administrator to direct the Morton Grove -Niles Water Commission to reconstruct the segment of asphalt pavement on Marmora Avenue just south of Dempster Street with concrete pavement. SECTION 3. The sum of forty-four thousand dollars ($44,000) is hereby appropriated or so much as may be necessary from any monies now or hereinafter allotted to the Village to pay the cost of this improvement. SECTION 4. The Village Administrator, Director of Public Works, and the Village Engineer and/or their designees are hereby authorized to take all steps necessary to oversee, and implement this Agreement. SECTION 5. This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 24th DAY OF September 2018 Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED BY ME THIS 24th DAY OF September 2018 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 25th DAY OF September 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 18-50 Introduced: Purpose: Background: AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF GOLF ROAD AT HARMS ROAD September 24, 2018 Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Special Considerations or Requirements: Respectfully submitted: Ralph Prepared by: To authorize the execution of an agreement with the Illinois Department of Transportation (IDOT) to share in the cost of constructing improvements to the Village's south approach at Harms Road at Golf Road, IDOT plans to widen the intersection, modernize the traffic signals, and add emergency vehicle preemption at the intersection of Golf Road and Harms Road. IDOT is therefore the lead agency for the development and completion of this project. The south approach of Harms Road at this intersection is the Village's jurisdiction. The Village is responsible for one-quarter of the State's cost of replacing the traffic signals. Federal funding is provided for 80 percent of the project costs. Of the remaining 20 percent, the Village is responsible for one- quarter, or 5 percent, of the cost. The emergency vehicle preemption (EVP) allows emergency vehicles to interrupt the traffic signal cycle to provide a green signal for approaching fire department vehicles responding to an emergency. EVP continues to be a valuable safety enhancement and remains the sole financial responsibility of the Village. The agreement requires the Village to approve the plans before the letting; appropriate sufficient funds for the Village's cost -share; pay 80 percent of the Village cost -share at contract execution; maintain the Village's parking restriction within the limits of the improvement; and continue to maintain Harms Road. Public Works The estimated Village share of the contract is $25,300.00. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Capital Projects: A/C # 305060-553300 Street Improvements The Public Works Department, as part of their normal work activities, performs the management and implementation of the program. Approval as presented. None Czerwin ki , V e Administrator Chris Tomich, Village Engineer Reviewed by: Reviewed by: h .:" Teresa Hoffman Listo Cc �� ration Counsel seph D m, Director of Public Works RESOLUTION 18-50 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF GOLF ROAD AT HARMS ROAD WHEREAS, the Village of Morton Grove (Village), Iocated in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove wishes to enter into an agreement with the state of Illinois for the improvement of Golf Road at Harms Road, known as State Section 584N (14), Contract No. 60Y74; and WHEREAS, in compliance with the Agreement, it is necessary for the Village to appropriate sufficient funds to pay its share of the cost for said improvement. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Village President is authorized to execute and the Village Clerk to attest the agreement included in Exhibit "A" between the Village of Morton Grove and the state of Illinois acting by and through its Department of Transportation for the improvement of Golf Road at Harms Road. SECTION 3. The sum of twenty-five thousand three hundred dollars ($25,300.00) is hereby appropriated or so much as may be necessary from any monies now or hereinafter allotted to the Village to pay its share of the cost of this improvement as provided for in the Agreement. SECTION 3. Upon award of the contract for this improvement, the Village will pay a lump sum to the state of Illinois from funds allotted to the Village which shall be an amount equal to 80% of its obligation incurred under this Agreement and will pay to the state of Illinois the remainder of the obligation in a lump sum upon completion of the project based on final costs. SECTION 4. The Village agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated proves to be insufficient to cover the said costs. SECTION 5. The Village Administrator, Director of Public Works, and the Village Engineer and/or their designees are hereby authorized to take all steps necessary to oversee, and implement this agreement. SECTION 6. This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 24th DAY OF September 2018 Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED BY ME THIS 24th DAY OF September 2018 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 25th DAY OF September 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT "A FAP Route 1312, Golf Road, at Harms Road State Section: 584N(14) County: Cook Job No.: C-91-012-15 Agreement No.: JN -118-031 Contract No.: 60Y74 AGREEMENT This Agreement entered into this 13th day of August, 2018, A.D, by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF MORTON GROVE of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving Golf Road at Harms Road, known as STATE Job No.: C-91- 012-15, STATE Contract No. 60Y74, STATE Section: 584N(14), by widening the intersection, modernizing the traffic signals, adding Emergency Vehicle Pre-Emption equipment and by performing all other work necessary to complete the improvement in accordance with the approved plans and specifications, hereinafter called the IMPROVEMENT; and WHEREAS, the VILLAGE is desirous of said IMPROVEMENT in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: EXHIBIT "A" 1, The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the Improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction and engineering costs subject to reimbursement by the VILLAGE, as hereinafter stipulated. 3. It is mutually agreed by and bet -ween the parties hereto that the estimated cost and cost proration for this Improvement is as shown on Exhibit A attached hereto and made a part hereof 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost for this Improvement, a copy of which is attached hereto as Exhibit B and made a part hereof. 5. The VILLAGE agrees that upon award of the contract for this Improvement, the VILLAGE will pay to the STATE, in a lump sum from any funds allotted to the VILLAGE, an amount equal to 8O% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation (including any non -participating costs on FA Projects) in a lump sum, upon completion of the project, based upon final costs. 6. The VILLAGE further agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this Improvement if the amount appropriated in Exhibit B proves to be insufficient to cover said cost. 7. The VILLAGE has adopted and will put into effect an appropriate ordinance, prior to the STATE's advertising for the proposed work to be performed hereunder, or shall continue to enforce an existing ordinance, requiring that parking be prohibited within the limits of this improvement, a copy of which is attached hereto as Exhibit C, and will, in the future, prohibit parking at such Iocations on or immediately adjacent to this improvement as may be determined necessary by the STATE from traffic capacity studies. EXHIBIT "A" 8. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along Golf Road without the consent of the STATE. 9, Upon final field inspection of the improvement and so long as Golf Road is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the median, the through traffic lanes, the left -turn lanes and right turn lanes, and the curb and gutter, stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes. 10. Upon final field inspection of the improvement, the VILLAGE agrees to maintain or cause to be maintained those portions of the improvement which are not maintained by the STATE, including new and existing sidewalks, parkways, crosswalk and stop -line markings, VILLAGE owned utilities including appurtenances thereto, highway lighting including furnishing the electrical energy thereof and shall maintain the storm sewers and appurtenances by performing those functions necessary to keep the sewer in a serviceable condition including cleaning sewer lines, inlets, manholes, and catch basins along with the repair or replacement of inlet, manhole and catch basins' frames, grates or lids. The maintenance, repair and/or reconstruction of storm sewers constructed as part of this improvement beyond the afore described responsibilities shall be that of the STATE. 11. The VILLAGE further agrees to continue its existing maintenance responsibilities on Harms Road and all side road approaches under its jurisdiction, including all left and right turn lanes on said side road approaches, up to the through edge of pavement of Golf Road. Drainage facilities, if any, at the aforementioned side roads located within the STATE right-of-way shall be the joint maintenance responsibility of the STATE and the VILLAGE unless there is an agreement specifying different responsibilities. EXHIBIT "4" 12. Upon acceptance by the STATE of the traffic signal work included herein the responsibility for maintenance and energy shall continue to be as outlined in the current. Master Agreement executed between the STATE and the VILLAGE on February 13, 2013. 13. It is mutually agreed that the actual traffic signal maintenance will be performed by the STATE, either with its own forces or through an ongoing contractual agreement. 14. The STATE's Electrical Maintenance Contractor shall maintain the Emergency Vehicle Pre- emption System equipment and directly invoice the VILLAGE for costs related to such maintenance services. 15. The VILLAGE shall maintain the emitters and associated appurtenances at its own expense. The emitters shall be maintained and tested in accordance with the recommendations of the manufacturer. 16. It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal improvement passing through the traffic signals included herein which requires modernization or reconstruction to said traffic signals then the VILLAGE agrees to be financially responsible for its share of the cost and all costs to relocate or reconstruct the emergency vehicle pre-emption equipment in conjunction with the STATE's proposed improvement, 17. The VILLAGE has adopted a resolution, will send a letter, or sign the Plan Approval page which is part of this document, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 18. Under penalties of perjury, the VILLAGE certifies that its correct Federal Tax Identification number is 36-6006007 and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is: Village of Morton Grove, 6101 Capulina Avenue, Morton Grove, Illinois 60053. Obligations of the STATE and the VILLAGE will cease immediately without penalty or further EXHIBIT 11A" payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. VILLAGE OF MORTON GROVE By: Attest: Daniel P. DiMaria, Village President Eileen Scanlon Harford, Village Clerk Date: (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: Anthony J. Quigley, P.E. Region One Engineer Date: Job No.: C-91-012-15 Agreement No.: JN -118-031 EXHIBIT "A" Type of Work All roadway work excluding the following: P&C Engineering (15%) TRAFFIC SIGNALS Golf Road at Harms Road P&C Engineering (15%) EXHIBIT A ESTIMATE OF COST Contract 60Y74 FEDERAL STATE VILLAGE OF MORTON GROVE TOTAL $803,200 $120,480 80% $200,800 20% 80% Install Emergency Vehicle Pre-emption ystem P&C Engineering (15%) TOTAL $240,000 $36,000 80% $30,120 $45,000 20% 15% $15.000 N/A% N/A% 5% $1,004,000 $150,600 80% $6,750 15% N/A% NIA% $2,250 $7,000 5% $300,000 100% $45,000 $7,000 N/A% $1,199,680 N/A% $282,670 $1,050 100% $25 300 NOTE: Local participation shall be predicated upon the percen ages shown above for the specked work. Local Agency cost shall be determined by multiplying the final quantifies times contract un t price plus the percentage shown for construction and/or preliminary engineering unless otherwise noted. $1,050 $1,507,650 Legislative Summary Resolution 18-51 AUTHORIZATION FOR THE PURCHASE OF A NEW 2018 HAMM HD 10C VV DUAL DRUM VIBRATORY COMPACTOR FROM ROLAND MACHINERY COMPANY Introduced: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact Source of Funds: Workload Impact: Admin Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted: Ralph E Reviewed by: September 24, 2018 To authorize the purchase of a new 2018 HAMM HD 10C VV Dual. Drum Vibratory Compactor. The Public Works Vehicle Maintenance Division routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost, replacing or eliminating equipment which no longer meets the department's needs. During the review process it was deemed the existing 2001 Ingersol Rand Compactor needed to be replaced and a new HAMM HD 10C VV Dual Drum Vibratory Compactor has been chosen for that replacement. The existing 2001 Ingersol Rand Compactor will be retained as a reserve in case of an emergency. The Vehicle Maintenance Division drafted specifications and solicited bids for a New HAMM HD 10C VV Dual Drum Vibratory Compactor based on research of various makes and models and the Village's success with a demonstration of the compactor listed. Bid packets were obtained by two (2) vendors for this specific compactor. The two bids obtained met specification requirements for the new 2018 HAMM HD 10C VV Dual Drum Vibratory Compactor with the lowest bid being from Roland Machinery Company for $32,860. Public Works Enterprise Water / Sewer Division and Finance $32,860.00. Enterprise Fund Account: 405033-572030 Routine. Approval as presented. Not required N/A inski, Villa Joe Reviewed by: Administrator ahm, Drector of Public Works' Prepared by: Teresa ration Counsel Pa sion Superintendent RESOLUTION 18-51 TO AUTHORIZE THE PURCHASE OF A NEW 2018 HAMM HD IOC VV DUAL DRUM VIBRATORY COMPACTOR FROM ROLAND MACHINERY COMPANY WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs. including but not limited to the power to tax and incur debt; and WHEREAS, the Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost and recommends replacing or eliminating equipment that no longer meets the requirements of the Department; and WHERAS, the Public Works Department has determined the existing 17 year old 2001 Ingersol Rand Compactor is no longer a dependable piece of equipment; and WHEREAS, the Vehicle Maintenance Division researched dual drum vibratory compactors and solicited demonstrations from various compactor manufacturers such as: Caterpillar, Bomag and HAMM; and WHEREAS, the only successful demonstration was a HAMM HD 10C VV Dual Drum Vibratory Compactor, therefore staff decided a new HAMM HD 10C VV Dual Drum Vibratory Compactor would best suit the needs of the Department and drafted specifications accordingly; and WHEREAS, the Village of Morton Grove's Public Works Department advertised on the Village's web site as well as in newspapers inviting bids for the purchase of a new HAMM HD 100C VV dual drum vibratory compactor; and WHEREAS, two (2) vendors of identical models obtained specifications; and WHEREAS, the Public Works Department received two (2) bids that were publicly opened and read on Friday September 14, 2018, at 10:OOam in the Public Works facility located at 7840 Nagle Avenue Morton Grove, Illinois with the following results: Roland Machinery Co., 2018 HAMM HD IOC VV Compactor: 532,860,00 The McLean Co., HAMM HD 10C VV Compactor: 533,800.00 ; and WHEREAS, the Village Board approved the 2018 Budget pursuant to Ordinance 17-28 on November 27, 2017, which provides funding in the Enterprise Fund account number 405033-572030 in the amount of $35,000 to replace this piece of equipment; and WHEREAS, the Village Administrator and staff recommends the Village Board approve and authorize the purchase of a new HAMM HD 10C VV dual drum vibratory compactor from Roland Machinery Company, 220E Frontage Road, Bolingbrook, Illinois 60440 for the purchase price of $32,860.00, NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village Administrator is hereby authorized to execute a contract for the purchase of a new 2018 HAMM HD 10C VV dual drum vibratory compactor for $32,860.00. SECTION 3: The Public Works Director and/ or his designee is/are authorized to take all steps necessary to implement this purchase. SECTION 4: This Resolution shall be in full force and effect from and upon its passage and approval. Passed this 24th day of September 2018_ Trustee Grear Trustee Minx Trustee Pietron Trustee Thill Trustee Travis Trustee Witko Approved by me this 24th day of September 2018 Attested and Filed in my office This 25th day of September 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois 0 L4 0 t.TT� 0 5- E CC c 0 Q O i�V 0 0 0 g o • v r -z ea O 0 0 d o� O L d bL • CO BIDDER #3 ADDRESS CITY,STATE,ZWP ITEM COST t UNIT COST The McLean Company 6681 Chittenden Road Hudson, Ohio 44236 ITEM COST O O 0 O 00 M 69 "Q O 0 O oc fn 69 $33,800.001 UNIT COST O O O O M M 69 Roland Machinery Company 220 E. Frontage Road Bolingbrook, IL 60440 ITEM COST O O O 00 co N 69 0 O O 00 DO N 69 O O O 00 00 N 69 UNIT COST O O O 0G co N M EA Engineer's Estimate ITEM COST UNIT COST Bid Tabulation Bid Opening: September 14, 2018 10:OOam QUANTITY Corrected Total Proposal Amount' 1 As -Read Proposal Amount UNIT U Cd W • PAY ITEM DESCRIPTION HAMM HD 10C VV Dual Drum Vibratory Compactor "'t E— Q, n. '--