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HomeMy WebLinkAbout2018-04-09 AgendaMORTON aGROVE Incredibly Close =( Amazingly Open VILLAGE BOARD OF TRUSTEES REGULAR MEETING NOTICE/AGENDA TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SCANLON CONFERENCE ROOM April 9, 2018 6:00 pm (The hour between 6:00 and 7:00 pm is set aside for Executive Session per 1-5-7A of the Village of Morton Grove Municipal Code. If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.) 1. Call to Order 2. Pledge of Allegiance 3. Executive Session THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER 4. Reconvene Meeting 5. Pledge of Allegiance 6. Roll Call 7. Approval of Minutes Regular Meeting — March 26, 2018 8. Special Reports 9. Public Hearings 10. Residents' Comments (agenda items only) 11. President's Report—Administration, Comprehensive Plan, Council of Mayors, Northwest Municipal Conference, Strategic Plan Committee a. Proclamation — Arbor Day — April 27, 2018 12. Clerk's Report — Condominium Association, Strategic Plan Committee 13. Staff Reports a. Village Administrator 1) Miscellaneous Reports and Updates b. Corporation Counsel 14. Reports by Trustees a. Trustee Grear — Building Department, Community and Economic Development Department, Lehigh/Ferris TIF, Police Facility Committee, Prairie View TIF, Special Events Commission, Traffic Safety Commission (Trustee Minx) 1) Resolution 18-21 (Introduced April 9, 2018) Authorizing the Annual Memorial Day Parade and Closure of Dempster Street b. Trustee Minx — Capital Projects, Chamber of Commerce, Natural Resource Commission, Plan Commission/Zoning Board, Public Works Department, Waukegan Road TIF (Trustee Grear) 1) Resolution 18-22 (Introduced April 9, 2018) Authorizing a Highway Authority Agreement and an Illinois Environmental Protection Agency Tiered Approach to Corrective Action Objectives and Supplemental Agreement between Mr. Richard Fontagneres and the Village of Morton Grove Relating to the Property Located at 6238 Lincoln Avenue 2) Resolution 18-23 (Introduced April 9, 2018) Authorizing the Purchase of One 4x4 2019 Ford F-350 XL Dump Truck with Snow Plow through the Suburban Purchasing Cooperative Procurement Program. c. Trustee Ramos —Appearance Commission, Environmental Health, IT, Legal Department (Trustee Travis) c. Trustee Ramos — Appearance Commission, Environmental Health, IT, Legal Department (Trustee Travis) d. Trustee Thill — Advisory Commission on Aging, Emergency Management Agency, Family and Senior Services Department, Fire Department, Fire Pension Board, RED Center, SWANCC (Trustee Witko) e. Trustee Travis — Community Relations Commission, Dempster Street Corridor Plan, Finance Advisory Commission, Finance Department (Trustee Ramos) f. Trustee Witko —Economic Development Commission, Farmers' Market, Fire and Police Commission, NIPSTA, Police Department, Police Pension Board, Water Commission (Trustee Thill) 15. Other Business 16. Presentation of Warrants $354,654.11 17. Residents' Comments 18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220) promptly to allow the Village to make reasonable accommodations. IINUTES OF A REGULAR MEETING OF THE PRESIDENT THE BOARD OF TRUSTEES OF THE VILLAGE OF IVIORTON GROVE COOK COUNTY, ILLINOIS, fiELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER MARCH 26, 2018 CALL TO ORDER I — Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 pm. V. in the Council Chambers of Village Hall and led the assemblage in the Pledge of Allegiance. VI. Deputy Village Clerk Susan Lattanzi called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. Mayor DiMaria noted that Clerk Eileen Harford was absent with notice. VII. APPROVAL OF MINUTES Regarding the Minutes of the Regular Meeting of March 12, 2018, Trustee Minx moved to accept the Minutes as presented, seconded by Trustee Thill. Motion passed unanimously via voice vote. VIII. SPECIAL REPORTS IX. NONE PUBLIC HEARINGS NONE X. RESIDENTS' COMMENTS (Agenda Items Only) NONE XI. PRESIDENT'S REPORT 1. Mayor DiMaria proclaimed the month of April, 2018, as "Fair Housing Month" in the Village, not- ing that the U.S. Fair Housing Law sets out a nation policy of fair housing without regard to race, color, religion, sex, familial status, handicap, and national origin, and encourages fair housing opportunities for all citizens. He added that the Village of Morton Grove welcomes the chance to reaffirm a commitment to the principal of fair housing, and is committed to all efforts that address XI. PRESIDENT'S REPORT (continued) discrimination in communities, support all programs that will educate the public concerning their rights to equal housing opportunity, and to assure every person their right to live free of the fear of housing discrimination. 2. Mayor DiMaria said that the Moretti's of Morton Grove held its Grand Opening on Tuesday, March 27, after a number of "soft" openings. He encouraged everyone to visit Moretti's and sample some of their excellent food—they're more than just pizza! 3. Mayor DiMaria announced that the next Neighborhood Outreach would take place on Thursday, May 17, 2018 from 6:00 p.m. to 7:30 p.m. at the Civic Center, 6140 Dempster. He said this is a great opportunity to learn more about what's happening in the Village, to meet the elected officials and department heads, and to discuss issues and concerns one-on-one with the appropriate individuals. XII. CLERK'S REPORT Deputy Clerk Lattanzi had no report this evening. XIII. STAFF REPORTS A. Village Administrator Mr. Czerwinski had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. XIV. A. Trustee Grear: a. b. TRUSTEES' REPORTS Trustee Grear announced that Mr. Joe Hedrick, representing American Legion Post 134, was here tonight to present a check to the Morton Grove Days Committee for the upcoming festival. As it happened, the Morton Grove Days President, Paul Minx, was also in attendance, so he joined Mayor DiMaria, Trustee Grear, and Mr. Hedrick at the podium. Mr. Hedrick presented a $4,000 check to President Minx, saying, "If we're (Post 134) not the largest donor to this event, we're darned close!" Mayor DiMaria told Mr. Hedrick that he and the members of the Legion Post exemplify giving back to the community. Mr. Hedrick noted that Mayor DiMaria had attended the Legion's 99th Anniversary party, which, he said, was a "dry run" for next year's 100th Anniversary party. Unfortunately, there were some "hiccups" with this year's event, and Mayor DiMaria had to leave before he could make his remarks. Mr. Hedrick said Post #134 still wants to hear the Mayor's speech! 2 Minutes "of March 26''2018 Board Meeting' XIV. TRUSTEES' REPORTS (continued) A. Trustee Grear: (continued) c. President Minx, on behalf of the Morton Grove Days Committee, thanked Mr. Hedrick and American Legion Post 134 very much for this very generous donation. 2. Next, Trustee Grear presented Resolution 18-11, Authorizing the Execution of an Agreement Between the Village of Morton Grove and North American Midway -All Star Amusements, Inc. to Supply Carnival Rides and Amusements for the 2018 Fourth of July Festivities. a. b. He explained that the Village's Morton Grove Days festivities have included carnival rides and related attractions for several decades. North American Midway -All Star Amusements of Hoffman Estates, IL has provided carnival rides to the satisfaction of the Village in the past. The contract provides that the Village, on behalf of the Morton Grove Days Commission, will receive thirty percent (30%) of all receipts up to $224,999, and thirty-five percent (35%) of receipts in excess of $225,000. These funds will be used to support other Morton Grove Days expenses, such as fireworks, entertainment, and parade activities. Trustee Grear said this contract is for a one-year term, with the option of extending it a maximum of three additional times. Trustee Grear moved to approve Resolution 18-11, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thili ayg ayg Tr. Minx Tr. Travis gyg gyg Tr. Ramos aye Tr. Witko aye 3. Trustee Grear then presented Resolution 18-20, Authorizing the Execution of an Agreement Between the Village of Morton Grove and Mad Bomber Fireworks Productions to Supply a Fireworks Display for the 2018 Fourth of July Morton Grove Days Festivities. a. Trustee Grear said that, for several decades, the Village's Morton Grove Days festivities have included a fireworks display. Mad Bomber Productions of Elgin, IL has provided fireworks dis- plays in the past to the satisfaction of the Village. The contract provides a full-scale and safe display for a fee of $20,000. b. Trustee Grear said this contract is for a one-year term, with the option of extending it a maximum of three additional times. Trustee Grear moved, seconded by Trustee Witko, to approve Resolution 18-20. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Ryg gya Tr. Minx Tr. Travis gyg gyg Tr. Ramos ayg Tr. Witko Lye 3 inutes of March 26, 2078 Board Meeting XIV. B. Trustee Minx: TRUSTEES' REPORTS (continued) 1. Trustee Minx presented Ordinance 18-03, Approving a Special Use Permit For a Mixed Use Development (Professional Office and Residential Uses) at 5711 Dempster Street, Morton Grove, IL. a. This is the second reading of this Ordinance. b. Trustee Minx explained that this Ordinance will grant a Special Use Permit for a Mixed Use Development at 5711 Dempster Street. This location requires a Special Use Permit per the Village's Unified Development Code (UDC). The applicants are proposing to convert the former first floor restaurant into professional office space and storage space, and have two dwelling units on the second floor (one two-bedroom unit and the other a one -bedroom unit). This mixed use requires seven (7) parking spaces, but a two -space waiver has been approved. This is the maximum waiver that can be granted, because the UDC requires mixed use developments to have at least 75% of their required parking on-site. c. 2. a. b. Trustee Minx noted that this was recommended for approval by the Plan Commission, adding that the Traffic Safety Commission heard this proposal originally, before it was modified, and approved it with conditions. The TSC Chairman has review the updated report and noted the reduction in density and intensity, which was a positive change, and waived a second review by the full Commission, subject to the applicants complying with any relevant conditions and comments. Trustee Minx moved to adopt Ordinance 18-03, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Lys Tr. Minx Tr. Travis gysi Tr. Ramos ag Tr. Witko Next, Trustee Minx presented Resolution 18-17, Authorizing the Purchase of One (1) New 2018 Ford Expedition Through the Suburban Purchasing Cooperative Procurement Program. Trustee Minx said that Public Works routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost. Replacing or eliminating equipment that no longer meets the department's needs with a more reliable, cost-efficient model, just makes sense, and the Village, as a member of the Northwest Municipal Conference, can take advantage of the Conference's competitive bidding process (the Suburban Purchasing Cooperative Procurement Program) to make such purchases. The new 2018 Ford Expedition will cos $40,338, and the funds will come from the Enterprise Fund. Trustee Minx moved to approve Resolution 18-17, seconded by Trustee Travis. 4 Minutes of March 26 2018 Board Meeting XIV. B. Trustee Minx: (continued) Motion passed: 6 ayes, 0 nays. TRUSTEES' REPORTS (continued) Tr. Grear Tr. Thill Ayg Tr. Minx Tr. Travis aye Tr. Ramos gyre Tr. Witko ay2 3. Trustee Minx then presented Resolution 18-18, Authorizing a Contract By and Between the Village of Morton Grove and the Automobile Mechanics Union Local No. 701 for the Period of January 1, 2018 Through December 31, 2020. a. Trustee Minx said that, in 2004, the Mechanics and Maintenance Supervisor of Mechanics in the Vehicle Maintenance Division of the Village's Public Works Department opted to join the Automobile Mechanics Union Local #701. The Village and the Union have entered into additional agreements to extend said agreement pursuant to Ordinance 06-30, Ordinance 09-09, Ordinance 13-45, and Resolution 15-31. b. This Resolution will approve a three-year contract extension with several modifications: 1) salary and benefits for members of the bargaining unit will be consistent with those provided to non - represented Public Works employees who do comparable work; 2) longevity pay benefits will be consistent with the current eligibility requirement and benefit levels of non -represented Public Works employees who do comparable work; 3) tool insurance coverage limit for employee - owned tools lost due to a major break-in will be increased from $40,000 to $50,000; and 4) the Village will create a new pay -band for the position of Crew Leader in accordance with Grade 57 for non -represented employees beginning January 1, 2019. The Village is under no obligation to fill this position. This contract extension will expire on December 31, 2020. Trustee Minx moved, seconded by Trustee Witko, to approve Resolution 18-18. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Tr. Minx Tr. Travis Tr. Ramos gy2 Tr. Witko ay_e. 4. Lastly, Trustee Minx presented Resolution 18-19, Authorizing the Execution of a Contract With Schroeder & Schroeder, Inc. for the 2018 Concrete Replacement Program. She explained that the concrete replacement program addresses concrete features disturbed by utility repairs and deteriorated sections of sidewalk. This work should be completed in May 2018. Additional work that emerges during Summer 2018 will be repaired in September 2018. Trustee Minx said this contract was bid through a public process. The proposal amount is $9,000 more than the Engineer's Estimate of Cost. The total contract amount is $165,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. a. b. c. 5 XIV. B. Trustee Minx: (continued) d. TRUSTEES' REPORTS (continued) Trustee Minx moved to approve Resolution 18-19, seconded by Trustee Ramos. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Lys Tr. Minx Tr. Travis Tr. Ramos Tr. Witko Lys Trustee Thill asked if Morton Grove went in on this type of work with any other communities, to get a better price. Andy DeMonte, Director of Public Works, responded that the Village has tried that in the past, but did not realize any significant savings from doing so. C. Trustee Ramos: Trustee Ramos had no report this evening. D. Trustee Thill: 1. Trustee Thill announced that the Village had received a letter from the Arbor Day Foundation, recognizing Morton Grove as a 2017 Tree City USA. 2. Trustee Thill said that the Morton Grove Fire Department received from Advocate Lutheran General's Emergency Medical System a rating of #1 in return of spontaneous circulation (ROSC) in their medical system, ahead of the surrounding communities in both 2016 and 2017. With a 45.5% average, the MDGD is significantly better than the 37.3% combined average of the other departments, and it is almost double the 25% national average (per the National Cardiac Arrest Registry). Trustee Thill said the Village can certainly be proud of this rating! XIV. TRUSTEES' REPORTS (continued) E. Trustee Travis: 1. Trustee Travis reminded the assemblage that the Community Relations Commission's Spring Photo contest will begin April 1 and run through June 1. More information can be found on the Village's website. 2. Trustee Travis noted that the Community Relations Commission is once again sponsoring the Adopt a Planter Program. This program is open to individuals, families, businesses, and other groups. Anyone interested in adopting a planter needs to sign up by May 11; forms are available on the Village's website or at Village Hall. The Village will provide each participant with a starter kit of approved plants, a name card, and instructions. The initial plantings will take place on June 9. Participants may incorporate additional plants at their expense. Participants will take care of their planter until October, although the Village will water the planters weekly. Photos of planters will appear on the Village website and Facebook page. 6 inutes of March 26 2018 Board Meeting XIV. TRUSTEES' REPORTS (continued) E. Trustee Travis: (continued) 3. Trustee Travis encouraged all to attend the Morton Grove Community Artist Performance, sponsored by the Community Relations Commission. This event will be held on Saturday, April 14, at the Civic Center at 6140 Dempster. Doors open at 3:45 p.m. and the program begins at 4:00 p.m. Admission is free. Featured artists include the St. Martha Parish Choir, Morton Grove Women Who Drink Tea, Glenview Squares, Chicago Mask Ensemble, Ruben Zapata, Nicholas Barron, Emily Whitmore, Wandiann, Ginny Ching -Yin Lo, and others. XIV. TRUSTEES' REPORTS (continued) F. Trustee Witko: 1. Trustee Witko reminded everyone that the Farmers' Market will be open on Saturday, May 12, for a Pre -Mother's Day Market at the Civic Center from 8:00 a.m. to 1:00 p.m. The regular sea- son for the Market starts on Saturday, June 9, and continues through October 20. a. Trustee Witko encouraged residents to become a "Friend of the Market." She said people can learn more about supporting the Morton Grove Farmers Market on their website: http://mgfarmersmarket.com/markeffriends. XV. OTHER BUSINESS Trustee Grear said that he had attended the ribbon cutting for the grand opening of Moretti's, and owner Mark Hoffman gave some brief remarks at the ceremony, commending Mayor DiMaria highly for being the catalyst that brought Moretti's to Morton Grove. Mr. Hoffman also had glowing comments about Village staff. Trustee Grear said the Village owes many, many thanks to its staff and to Mayor DiMaria. Mayor DiMaria thanked Trustee Grear for his comments and noted that the achievement of a Moretti's opening in Morton Grove was a true team effort. He commended Village staff on doing an outstanding job. Mayor DiMaria introduced Carlo Cacioppo and Boyle Wong, who produce the twice -monthly Vil- lage Board meetings, including taping and editing, on their own time. Boyle is the Village's IT department, while Carlo is a Niles resident who has volunteered for seven years for the Village of Morton Grove, first with the Emergency Management Agency, and then assisting with the tech- nical production of Morton Grove television programming through its public access channel. Mayor DiMaria said that, many years ago, Mayor Richard Hohs referred to Morton Grove as a "Village of volunteers," and said that countless Village residents have benefitted from Carlo's selfless efforts to make the Morton Grove community a better place to live and raise a family. Sadly, Carlo is relocating to the Rockford area and will no longer be able to assist Boyle with the Board Meeting production. Mayor DiMaria told him that his positive attitude, consistent reliability, and valuable technical expertise has truly made a difference to Morton Grove residents and will not soon be forgotten. On behalf of the Board, Mayor DiMaria wished Carlo and his family good luck and good health. 7 nutes of March 26, 2018 Board' Meeting. XVI. WARRANTS Trustee Travis presented the Warrant Register for March 26, 2018 in the amount of $783,380.31. She moved that the Warrants be approved as presented. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. ThiII ayg gyg Tr. Minx Tr. Travis ays XVII. RESIDENTS' COMMENTS XVIII. Tr. Ramos aye Tr. Witko are Joe Hedrick said that he usually has a conflict with Village Board meetings because of meetings at the American Legion Post, so he was glad to be here tonight. Mr. Hedrick said he serves on the Village's Police Pension Board, and noted that actuarial limits have been changing, but the Village is at 53% in terms of pension funding. He suggested the Village increase the pension amount to try to get above 53%, and thanked the Village for allow- ing him to service on the Police Pension Board. ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill gig gig Tr. Minx Tr. Travis The meeting adjourned at 7:31 p.m. ayg gig Tr. Ramos Tr. Witko 8 PASSED this 9th day of April, 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thin Trustee Travis Trustee Witko APPROVED by me this 9th day of April, 2018. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 10th day of April, 2018. Eileen Scanlon Harford, Village Clerk Village of Morton Grove, Cook County, Illinois routes of March 26 "2018 Board Meeting Wales by: Teresa Cousar 9 rnclitmatinn Village of Morton Grove WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called "Arbor Day", was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide a habitat for wildlife; and WHEREAS, trees are a renewable resource, giving us paper, wood for our homes, fuel for fires, and countless other wood products; and WHEREAS, trees in our Village increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal; and WHEREAS, the Village of Morton Grove has been recognized as a Tree City USA by the National Arbor Day Foundation and will continue to plant trees and enjoy them as a vital part of the our community for generations to come. NOW, THEREFORE, I, Daniel P. DiMaria, Mayor of the Village of Morton Grove, do hereby proclaim April 27, 2018, as ARBOR DAY in the Village, and I urge all citizens to support efforts to protect our trees and woodlands and to support the Village's urban forestry program, and FURTHER, I urge all citizens to plant trees to gladden hearts and promote the well being of present and fixture generations. In Witness hereof, I have hereunto set my hand and caused to be affixed the seal of the Village of Morton Grove Daniel P. DiMaria, Mayor Legislative Summary Resolution 18-21 AUTHORIZING THE ANNUAL MEMORIAL DAY PARADE AND CLOSURE OF DEMPSTER STREET Introduced: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Second Reading: Special Considerations or Requirements: April 9, 2018 The Illinois Department of Transportation requires the Village to adopt a resolution approving the closing of Dempster Street for the annual Memorial Day Parade. This resolution will also authorize the Village Engineer to file an application through the Illinois Department of Transportation for the actual closing of Dempster Street, Route 58, from 12:30 pm to 4:30 pm on Sunday, May 27, 2018, for the Parade which is scheduled to be held at 1:30pm on Sunday, May 27. The Memorial Day Parade is a Morton Grove tradition, and each year a resolution is developed authorizing the parade and assuming full responsibility for the direction, protection, and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said state route. Public Works—Placement of barricades and directional information Police Department—Enforcement and traffic control Overtime associated with the above activities General Fund dollars will be used to support the manpower and equipment costs All Village Departments will provide their usual support for this activity Approval None required None Respectfully submitted: ` Ra h . Czerwinski, Prepared by: Andy onte, Public Works Director age Administrator Reviewed by: Teresa Ho VT ('ston, Corporation Counsel RESOLUTION 18-21 MEMORIAL DAY PARADE CLOSURE OF DEMPSTER STREET WHEREAS, the Morton Grove Post #134 American Legion is planning a parade as part of an annual celebration on Sunday, May 27, 2018; and WHEREAS, the parade will commence at 1:30 p.m. and will require the closing of Dempster Street for approximately two hours, either partially or completely between Austin Avenue and Ferris Avenue between the hours of 12:30 pm and 4:30 pm; and WHEREAS, the State of Illinois requires the Village to assume all responsibility and liability involved in closing said State Route. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village Engineer will file an application with the Illinois Department of Transportation for the closing of Dempster Street on Sunday, May 27, 2016, from 12:30 pm to 4:30 pm. SECTION 3: The Village will assume full responsibility for the direction, protection and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said State Route. It is further agreed that efficient, all weather detours will be maintained, conspicuously marked and judiciously police patrolled for the benefit of traffic deviated from the State Route. PASSED THIS 9th DAY OF April 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED BY ME THIS 9`h DAY OF April 2018. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND FILED in my office This 10th day of April 2018. Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Village of Morton 6106 Capulina Street Morton Grove, Illinois 60053 Dear Sirs, December 5, 2017 The American Legion Veterans day ceremony will be held at the Doughboy Statue by the library on November 11, 2018. The Memorial Day ceremony will be held May 27, 2018 at the same location. This is a return to the route of Georgiana to Crain to School to Lincoln to the statue. The return route is Georgiana to the post. The time of the Veterans day is leave the post at 10:30 and return about 11:45. The Memorial Day will leave at1:30 and return about 2:30. As always, the village board is welcome and refreshments will be served afterwards in the main hall. Thank you in advance, Joseph Hedrick Morton Grove American Legion Post #134 Village Liaison Cc: Village Adninistrator Village Police Chief Village Fire Chief Village Public Works Village President Village Trustees Legislative Summary Resolution 18-22 AUTHORIZING A HIGHWAY AUTHORITY AGREEMENT AND AN ILLINOIS ENVIRONMENTAL PROTECTION AGENCY TIERED APPROACH TO CORRECTIVE -ACTION OBJECTIVES AND SUPPLEMENTAL AGREEMENT BETWEEN MR. RICHARD FONTAGNERES AND THE VILLAGE OF MORTON GROVE RELATING TO THE PROPERTY LOCATED AT 6238 LINCOLN AVENUE Introduced: April 9, 2018 Purpose: Background: Programs, Departs or Groups Affected The Highway Authority Agreement to be approved pursuant to this resolution will limit access to soil on an alley abutting 6238 Lincoln Avenue, which might be contaminated as a result of underground storage tanks which are or were at 6238 Lincoln Avenue. The supplemental agreement requires the owner/operator to indemnify and hold the Village harmless from losses directly or indirectly arising out of or in connection with the release of contaminants from the site or the existence of contaminants from the site and to reimburse the Village Mr. Richard Fontagneres owns the property located at 6238 Lincoln Avenue. At one time, underground storage tanks were present at the site and contaminants were released from the underground storage tanks. Mr. Fontagneres has the responsibility of removing these contaminants to IEPA standards. In order for Mr. Fontagneres to receive a "No Further Remediation" letter from the IEPA, the agency requires Mr. Fontagneres and the Village to enter into a Highway Authority Agreement with respect to that part of the alley near Mr. Fontagneres' site. The Highway Authority Agreement will prohibit potable and domestic uses of ground water within the alley, limit access to the Village and others to the soil within the alley with respect to conditions where human health and the environment are protected. The Agreement does not prohibit the Village from constructing, reconstructing, improving, repairing, or maintaining the alley. The Agreement shall remain effective until the alley is demonstrated to be suitable for unrestricted use and the IEPA issues a "No Further Remediation" letter. This resolution will also approve the supplemental agreement between Mr. Fontagneres and the Village whereby Mr. Fontagneres will reimburse the Village for reasonable costs incurred in performing site investigations and for costs incurred by the Village to remove any contaminants, and will indemnify and hold the Village harmless for any loss associated with the release of contaminants or the existence of contaminants in the alley. Public Works and Legal Departments Fiscal Impact: None Source of Funds: N/A Workload Impact: The Public Works Department shall administer and monitor this contract as part of its normal workload. Admin Recommend: Approval as presented. Second Reading: N/A Special Considerations or Requirements: Respectfully submitted: Reviewed by: Ra .h E. ` zerwinski, V `age Administrato age Engineer Reviewed by: r Public Works Teresa H. n iston, Corporation Counsel RESOLUTION 18-22 AUTHORIZING A HIGHWAY AUTHORITY AGREEMENT AND AN ILLINOIS ENVIRONMENTAL PROTECTION AGENCY TIERED APPROACH TO CORRECTIVE -ACTION OBJECTIVES AND SUPPLEMENTAL AGREEMENT BETWEEN MW RICHARD FONTAGNERESS AND THE VILLAGE OF MORTON GROVE RELATING TO THE PROPERTY LOCATED AT 6238 LINCOLN AVENUE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, Mr. Richard Fontagneres, also referred to in this Agreement as owner/operator, is the owner or operator of the property commonly known as 6238 Lincoln Avenue, Morton Grove, Cook County, Illinois (the site); and WHEREAS, one or more leaking underground storage tanks presently are or formerly were located on the site; and WHEREAS, the owner/operator has completed an evaluation of the site and has determined there is no risk to human health and the environment with the use of proper institutional controls; and WHEREAS, soil and groundwater contamination at the property boundaries may extend into the right-of-way of the abutting alley north of the site; and WHEREAS, the alley is under the Village's jurisdiction; and WHEREAS, as a result of one or more releases of contaminants from the referenced underground storage tanks, soil and/or ground water contamination at the site, it exceeds the Tier One Residential Remediation Objectives of 35 Ill. Admin. Code Part 742; and WHEREAS, the soil and/or ground water concentrations exceeding the Tier One Residential Remediation Objectives extends or may extend into the Village -owned alley; and WHEREAS, the owner/operator is conducting corrective action in response to the above referenced releases; and WHEREAS, the parties desire to prevent ground water beneath the Village's alley which could exceed the Tier One Residential Remediation Objectives from use as a supply of potable or domestic water and to limit access to soil within the alley which exceeds the Tier One Residential Remediation Objectives; and WHEREAS, Illinois Environmental Protection Agency has required the owner/operator to enter into the attached Highway Authority Agreement with the Village of Morton Grove in order to receive a closure letter; and WHEREAS, the Highway Authority Agreement will protect human health and the environment; and WHEREAS, the Supplemental Agreement will reimburse the Village for any costs which it incurs regarding the investigation or removal of contaminants, and will indemnify and hold the Village harmless from any loss associated with the release of contaminants from the site or the existence of contaminants in the alley; and WHEREAS, the Corporate Authorities believe it is in the best interest of the health, safety and welfare of the community to enter into these Agreements. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities of the Village of Morton Grove hereby approve the attached Highway Authority Agreement and Tiered Approach to Corrective Action Objectives Supplemental Agreement between Richard Fontagneres and the Village of Morton Grove relating to that property commonly known as 6238 Lincoln Avenue, Morton Grove, Cook County, Illinois, and regarding the Village's alley abutting the northern boundary of 6238 Lincoln Avenue. SECTION 3: The Village Administrator and Director of Public Works and/or their designees are hereby authorized to execute, and to take all steps necessary to implement and enforce the agreements. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 9th DAY OF APRIL 2018 Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED BY ME THIS 9th DAY OF APRIL 2018 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 10th DAY OF APRIL 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois Site PIN: 10-20-113-049-0000 TIERED APPROACH TO CORRECTIVE ACTION SUPPLEMENTAL RIGHT-OF-WAY AGREEMENT This Agreement is entered into this day of , 20 by Richard Fontagneres, referred to herein as "Owner/Operator," and the Village of Morton Grove ("Village"), as follows: WHEREAS, Owner/Operator is pursuing corrective action at a site and in the right- of-way adjacent to the site located at 6238 Lincoln Avenue in Morton Grove, Illinois ("Site") and legally described in Attachment A; and WHEREAS, attached as Attachment probable area(s) of contaminant impacted soil the time of this Agreement, contaminants objectives under 35 III. Admin. Code Part 742; B is a site map showing the known and and groundwater in the right-of-way where, at exceed the Tier 1 residential remediation and WHEREAS, also attached as Attachment C is a table showing the concentration of contaminants in soil and/or groundwater within the area described in Attachment B and showing the applicable Tier 1 soil and groundwater remediation objectives for residential property that are exceeded; and WHEREAS, under 35 III. Admin. Code 742.1020, the use of risk-based, site-specific remediation objectives in the right-of-way require entry of the Village into a Highway Authority Agreement, in lieu of active remediation of the contaminant -impacted soil and/or groundwater; and WHEREAS, the Owner/Operator has requested that the Village enter into a Highway Authority Agreement in the form prescribed by the Illinois Environmental Protection Agency, set forth in Attachment D; and WHEREAS, the Village, as a condition of entering into the Highway Authority Agreement, requires certain covenants on the part of the Owner/Operator in exchange for its agreement to execute that form; NOW, THEREFORE, the parties agree as follows: 1. The Village agrees that it will prohibit by ordinance the use of groundwater as required by Paragraph 7 of the Highway Authority Agreement. The Village further agrees that it will limit access to soil as required by Paragraph 8 of the Highway Authority Agreement. a. Where the pavement in the right-of-way is to be considered an engineered barrier, the Owner/Operator agrees to reimburse the Village for maintenance activities requested by Owner/Operator. Except for ordinary maintenance performed on Village roadways, the Village does not agree to maintain the right- of -way, nor does it guarantee that the right-of-way will continue as a roadway or that the right-of-way will always be maintained as an engineered barrier. b. This agreement does not in any way limit the Village's authority to construct, reconstruct, repair or maintain and operate a right-of-way upon the property identified in the Highway Authority Agreement or to allow others to do the same. To that extent, the Village reserves the right to identify, investigate, and remove contaminated soil and/or groundwater above Tier 1 residential remediation objectives from the right-of-way identified in the Highway Authority Agreement and to dispose of them as it deems appropriate in accordance with applicable environmental regulations so as to avoid causing a further release of the contaminants and to protect human health and the environment. The Owner/ Operator shall reimburse the actual costs incurred by the Village or others in so identifying, investigating, removing, storing, handling or disposing of contaminated soil and/or groundwater, and it shall not be a defense for Owner/ Operator that those costs were not consistent with or required by Illinois Pollution Control Board or United States Environmental Protection Agency regulations, guidelines or policies. Prior to incurring any such costs, and unless there is an urgent reason otherwise, the Village shall first give Owner/Operator thirty days notice and an opportunity to remove or dispose of contaminated soil and/or groundwater, at Owner/Operator's cost, to the extent necessary for the Village's work. Such removal and disposal shall be in accordance with all applicable laws and regulations. Failure to give this opportunity to Owner/Operator shall not be a defense to a claim for reimbursement or that the work should not have been done. There is a rebuttable presumption that the contamination found in the right- of-way described in Attachment B arose from the release of contaminants at the Site. Should Owner/Operator not reimburse the costs identified here, this Agreement shall be null and void in addition to such other remedies as may be available to the Village by law, and the Village shall void the Highway Authority Agreement. 2. The Owner/Operator agrees to indemnify and hold harmless the Village, its agents and employees, and other entities using the right-of-way by a permit issued by the Village, for all obligations asserted against or costs incurred by them associated with the release of contaminants of concern as described in Attachment C. 3. Violation of the terms of this Agreement by Owner/Operator, or its successor(s) in interest, may be grounds for voidance of this Agreement, and voidance by the Village of the Highway Authority Agreement. 4. No violation of a permit by a third party shall constitute a breach of this Agreement by the Village. Owner/Operator also agrees that its personnel, if any, at the Site will exercise due diligence in notifying those accessing contaminated soil in the right-of-way of their rights and responsibilities under this Agreement. 5. Should the Village breach this Agreement, Owner/Operator's sole remedy is for an action for damages in the Circuit Court of Cook County. Any and all claims for damages against the Village, its agents, contractors, employees or its successors in interest or others under permit from the Village arising at any time are limited to an aggregate maximum of $20,000.00. No other breach by the Village, its successors in interest or others under permit, of a provision of this Agreement is actionable in either law or equity by Owner/Operator against the Village or them and Owner/Operator hereby releases the Village, its agents, contractors, employees and its successors in interest, or others under permit from the Village for any cause of action it may have against them, other than as allowed in this paragraph, arising under this Agreement or environmental laws, regulations or common law governing the contaminated soil or groundwater in the right- of-way. Should the Village convey, vacate or transfer jurisdiction of that right-of-way, Owner/Operator may pursue an action under this Agreement against the successors in interest, other than the Village, or any of its departments, or State agency, in a court of law. 1. This Agreement (including attachments, addendums, and amendments) shall run with the land and be binding upon all assigns and successors in interest to the Owner/ Operator of the Site. The Owner/Operator shall cause copies of this agreement and the executed Highway Authority Agreement to be recorded in the office of the Cook County Recorder of Deeds in the chain of title for the Site within 30 days of execution. 2. This Agreement is not binding on the Village until it is executed by a duly authorized representative of the Village, and prior to execution, this Agreement constitutes an offer by Owner/Operator. The duly authorized representatives of Owner and Operator have signed this Agreement, and this Agreement is binding upon them, their successors and assigns. 3. Written notice and other communications relating to this agreement directed to the Village shall be sent to: Chris R. Tomich, P.E. Village Engineer Village of Morton Grove 7840 Nagle Avenue Morton Grove, IL 60053 4. Written notice and other communications relating to this agreement directed to Owner/Operator shall be sent to: Rich Fontagneres 8223 N. Odell Ave. Niles, IL 60714 IN WITNESS WHEREOF, the Village of Morton Grove has caused this Agreement to be signed by its duly authorized representative: BY: Date: Dan DiMaria Village President Village of Morton Grove IN WITNESS WHEREOF, Owner, Richard Fontagneres, has caused this Agreement to be signed by its dul authorized representative: BY: 1� ' ilk/ Date: /120/g5'-- Richard Fontagne s, Owner IN WITNESS WHEREOF, Operator, Richard Fontagneres, has caused this Agreement to be signed by its duly authorized representative: BY: Richar Fontagn�er or Revised October 26, 2006 Date: /"9- �� ATTACHMENT A LEGAL DESCRIPTION The subject property is located in the Village of Morton Grove, Cook County, State of Illinois, commonly known as 6238 Lincoln Avenue, Morton Grove, Illinois and more particularly described as: Common Address: 6238 Lincoln Avenue Morton Grove, IL 60053 LOT 30 (EXCEPT EAST 8 FEET) AND LOT 31 (EXCEPT WEST 15 FEET) IN BLOCK 4 IN BINGHAM AND FERNALD'S MORTON GROVE SUBDIVISION OF LOT 40 IN THE COUNTY CLERK'S DIVISION OF SECTION 20 AND THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, (EXCEPT A TRACT 200 FEET NORTH AND SOUTH BY 118.9 FEET EAST AND WEST AT THE SOUTH WEST CORNER OF SAID LOT 40), IN COOK COUNTY ILLINOIS. PIN: 10-20-113-049-0000 Legislative Summary Resolution 18-23 AUTHORIZING THE PURCHASE OF ONE (1) 4X4 2019 FORD F-350 XL DUMP TRUCK WITH SNOW PLOW THROUGH THE SUBURBAN PURCHASING COOPERATIVE PROCUREMENT PROGRAM Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Second Reading: Special Considerations or Requirements: Respectfully submitted: / Prepared by: To authorize the purchase of one 2019 4X4 Ford F 350 XL dump truck with snow plow from Landmark Ford, 2401 Prairie Crossing Drive, Springfield, Illinois 62711. This purchase will replace a 2001 Ford F350 used by the Street Department. This purchase will be done through the Suburban Purchasing Cooperative Procurement Program which is an agency representing 143 municipalities. The Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost. They routinely monitor and replace or eliminate equipment that no longer meets the department's needs. Public Works, and Finance Departments. The cost of the vehicle to be replaced and purchased at this time is $57,676. Enterprise Funds (405033-572010) The implementation of the program is done as part of the normal operations of the Public Works and Finance Departments. Approval as presented. Not required. None. Reviewed By: Administrator iikAndy% Division Superintendent Reviewed by: Teresa Ho e Monte, Director of Public Works /stop, Corporation Counsel RESOLUTION 18-23 AUTHORIZING THE PURCHASE OF ONE (1) 4X4 2019 F-350 XL DUMP TRUCK WITH SNOW PLOW THROUGH THE SUBURBAN PURCHASING COOPERATIVE PROCUREMENT PROGRAM WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Suburban Purchasing Cooperative representing 143 municipalities conducted a bidding process for the purchase of one (1) 2019 Ford 4X4 F-350 XL dump truck with snow plow truck with the low bidder for said purchase being Landmark Ford, 2401 Prairie Crossing Drive, Springfield, Illinois 62711; and WHEREAS, the Village as a member of the Northwest Municipal Conference has previously utilized the Suburban Purchasing Cooperative Procurement Program for purchases of vehicles; and WHEREAS, the Village Board approved the 2018 Adopted Budget on November 27, 2017, as Ordinance 17-28, which included account number 405033-572030 which provides funding for the replacement of machinery and equipment; and WHEREAS, the description and purchase price for the vehicle is as follows: 2018 Ford 4X4 Regular Cab F-350 XL with snow plow: $57,676.00 NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Only those companies listed and described on this Resolution for the purchase of one (1) 2019 Ford 4X4 F-350 XL dump truck with snow plow be approved in this Resolution. SECTION 3: The Director of Public Works and Finance Director of the Village of Morton Grove are hereby authorized to execute the purchase of one (1) 2019 Ford 4X4 F350 XL dump truck with snow plow for a total amount of $57,676.00 from Landmark Ford, 2401 Prairie Crossing Drive, Springfield, Illinois 62711. SECTION 4: This Resolution shall be in full force and effect from and upon its passage and approval. Passed this 9th day of April 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko Approved by me this 9th day of April 2018 Daniel P. DiMaria , Village President Village of Morton Grove Cook County, Illinois Attested and Filed in my office This l0" day of April 2018 Eileen Scanlon Harford, Village Clerk Village of Morton Grove Cook County, Illinois Landmark Ford Inc. You Always Do Better At Landmark 2401 Prairie Crossing Drive Springfield, IL. 62711 Phone: 217 862 5253 Fax: 217 862 5316 DATE: March 27,2018 Quote Fon Morton Grove Quote 2019 Ford F-350 cab & Chassis SPC contract # 144 $ 23,102.00 84" cab to Axle 147.00 4x4 option 3,454.00 Limited Slip Axle 332.00 Electronic Shift on the Fly 178.00 Extra HO Alienator 64.00 Snow Plow Prep package 73.00 Heavy duty front suspension n/a with snow plow prep package trailer brake controller 249.00 Spare tire & Wheel 350.00 Molded cab steps 295.00 Sync system includes USB Port 1,002.00 CD Rom Service Manual 249.00 Lic & title M -Plate 175.00 Color White/Gray Vinyl Interior Linco Quote # 180319 9' stainless dump body 28,006.00 Truck to be picked up at Springfield Make all checks payable to Landmark Ford Inc. If you have any questions conrzrning this quote, contact Steve DeckerPh 217 862 -5253 e-mail Steve. decker@ landmarkauto.com THANK YOU FOR YOUR BUSINESS Sub total 57,676.00 OTHER TOTAL $ 57,676.00 SUBURBAN PURCHASING March 5, 2018 Landmark Ford Mr. Steve Decker 2401 Prairie Crossing Drive Springfield, IL 62707 Dear Mr. Decker. A joint Purchasing Program For Local Government Agencies The following SPC 2018 Ford F350 XL 4x2 Chassis Cab Contract #144 with Landmark Ford, Springfield, is set to expire on March 17, 2018 and the SPC Governing Board has approved a short term contract extension from March 18 through June 1, 2018. With acceptance of this contract extension, Landmark Ford, Springfield, IL agrees to all terns and conditions set forth administrative fee being raised to S 120.00. in the specifications contained within the Request for Proposals to which you responded, with the exception of the Landmark Fo d S ich fi Id IL will handle all bi e vendor Each vehicle .0 n a u will be . sensed a t 120.00 administrative fee er vehicle which sh I beaid direct) b the vendor to the SPC on a uarte11 is The SPC looks forward to a productive year working with Landmark Ford, Springfield, IL. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. Sincerely, igelAtUgal t Ellen Dayan, CPPB NWMC Program Manager for Purchasing Name: Ellen Dayan Northwest Municipal Conference DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintet! Phone: (630) 571-0480 Fax: (630) 571-0484 03 05.15 Date Name: Steve Dec er Landmark Ford Northwest Municipal Conference 1600 East Golf Rd , Suite 0700 Des Plaines, IL 60016 E/len Dayan, CPPB Phone: (847) 296-9200 Pax: (847) 296-9207 South Suburban Mayors And Managers Association 1904 West 174th Street East Hazel Crest, IL 60429 Kristi DeLaurentiis Phone: (708)206-1155 Fax: (708) 206-1133 Date Will County Governmental League 3180 Theodore Street. Suite 101 Joliet, IL 60433 Anna Bunger Phone: (815) 722-7280 Fax: (815) 722-0528