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HomeMy WebLinkAbout2018-03-26 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER MARCH 26, 2018 CALL TO ORDER I — Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 pm. V. in the Council Chambers of Village Hall and led the assemblage in the Pledge of Allegiance. VI. Deputy Village Clerk Susan Lattanzi called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. Mayor DiMaria noted that Clerk Eileen Harford was absent with notice. VII. APPROVAL OF MINUTES Regarding the Minutes of the Regular Meeting of March 12, 2018, Trustee Minx moved to accept the Minutes as presented, seconded by Trustee Thill. Motion passed unanimously via voice vote. VIII. SPECIAL REPORTS NONE IX. PUBLIC HEARINGS NONE X. RESIDENTS' COMMENTS (Agenda Items Only) NONE XI. PRESIDENT'S REPORT 1. Mayor DiMaria proclaimed the month of April, 2018, as "Fair Housing Month" in the Village, not- ing that the U.S. Fair Housing Law sets out a nation policy of fair housing without regard to race, color, religion, sex, familial status, handicap, and national origin, and encourages fair housing opportunities for all citizens. He added that the Village of Morton Grove welcomes the chance to reaffirm a commitment to the principal of fair housing, and is committed to all efforts that address Minutes of March 26, 2018 Board Meeting XI. PRESIDENT'S REPORT (continued) discrimination in communities, support all programs that will educate the public concerning their rights to equal housing opportunity, and to assure every person their right to live free of the fear of housing discrimination. 2. Mayor DiMaria said that the Moretti's of Morton Grove held its Grand Opening on Tuesday, March 27, after a number of "soft" openings. He encouraged everyone to visit Moretti's and sample some of their excellent food—they're more than just pizza! 3. Mayor DiMaria announced that the next Neighborhood Outreach would take place on Thursday, May 17, 2018 from 6:00 p.m. to 7:30 p.m. at the Civic Center, 6140 Dempster. He said this is a great opportunity to learn more about what's happening in the Village, to meet the elected officials and department heads, and to discuss issues and concerns one-on-one with the appropriate individuals. XII. CLERK'S REPORT Deputy Clerk Lattanzi had no report this evening. XIII. A. Village Administrator: Mr. Czerwinski had no report. STAFF REPORTS B. Corporation Counsel: Corporation Counsel Liston had no report. XIV. TRUSTEES' REPORTS A. Trustee Grear: 1. a. b. Trustee Grear announced that Mr. Joe Hedrick, representing American Legion Post 134, was here tonight to present a check to the Morton Grove Days Committee for the upcoming festival. As it happened, the Morton Grove Days President, Paul Minx, was also in attendance, so he joined Mayor DiMaria, Trustee Grear, and Mr. Hedrick at the podium. Mr. Hedrick presented a $4,000 check to President Minx, saying, "If we're (Post 134) not the largest donor to this event, we're darned close!" Mayor DiMaria told Mr. Hedrick that he and the members of the Legion Post exemplify giving back to the community. Mr. Hedrick noted that Mayor DiMaria had attended the Legion's 99th Anniversary party, which, he said, was a "dry run" for next year's 100th Anniversary party. Unfortunately, there were some "hiccups" with this year's event, and Mayor DiMaria had to leave before he could make his remarks. Mr. Hedrick said Post #134 still wants to hear the Mayor's speech! 2 XIV. TRUSTEES' REPORTS (continued) _ in.utes (i I Ball 26, A. Trustee Grear: (continued) c. President Minx, on behalf of the Morton Grove Days Committee, thanked Mr. Hedrick and American Legion Post 134 very much for this very generous donation. 2. Next, Trustee Grear presented Resolution 18-11, Authorizing the Execution of an Agreement Between the Village of Morton Grove and North American Midway -All Star Amusements, Inc. to Supply Carnival Rides and Amusements for the 2018 Fourth of July Festivities. a. b. Meeting He explained that the Village's Morton Grove Days festivities have included carnival rides and related attractions for several decades. North American Midway -All Star Amusements of Hoffman Estates, IL has provided carnival rides to the satisfaction of the Village in the past. The contract provides that the Village, on behalf of the Morton Grove Days Commission, will receive thirty percent (30%) of all receipts up to $224,999, and thirty-five percent (35%) of receipts in excess of $225,000. These funds will be used to support other Morton Grove Days expenses, such as fireworks, entertainment, and parade activities. Trustee Grear said this contract is for a one-year term, with the option of extending it a maximum of three additional times. Trustee Grear moved to approve Resolution 18-11, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx ave Tr. Ramos ave Tr. Thill Lys, Tr. Travis ave Tr. Witko afire 3. Trustee Grear then presented Resolution 18-20, Authorizing the Execution of an Agreement Between the Village of Morton Grove and Mad Bomber Fireworks Productions to Supply a Fireworks Display for the 2018 Fourth of July Morton Grove Days Festivities. a. Trustee Grear said that, for several decades, the Village's Morton Grove Days festivities have included a fireworks display. Mad Bomber Productions of Elgin, IL has provided fireworks dis- plays in the past to the satisfaction of the Village. The contract provides a full-scale and safe display for a fee of $20,000. b. Trustee Grear said this contract is for a one-year term, with the option of extending it a maximum of three additional times. Trustee Grear moved, seconded by Trustee Witko, to approve Resolution 18-20. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx ave Tr. Ramos aye Tr. ThiII ave Tr. Travis ave, Tr. Witko aye 3 Minutes of March 26, 2018 Board Meetin XIV. TRUSTEES' REPORTS (continued) B. Trustee Minx: 1. Trustee Minx presented Ordinance 18-03, Approving a Special Use Permit For a Mixed Use Development (Professional Office and Residential Uses) at 5711 Dempster Street, Morton Grove, IL. a. b. c. 2. a. b. This is the second reading of this Ordinance. Trustee Minx explained that this Ordinance will grant a Special Use Permit for a Mixed Use Development at 5711 Dempster Street. This location requires a Special Use Permit per the Village's Unified Development Code (UDC). The applicants are proposing to convert the former first floor restaurant into professional office space and storage space, and have two dwelling units on the second floor (one two-bedroom unit and the other a one -bedroom unit). This mixed use requires seven (7) parking spaces, but a two -space waiver has been approved. This is the maximum waiver that can be granted, because the UDC requires mixed use developments to have at least 75% of their required parking on-site. Trustee Minx noted that this was recommended for approval by the Plan Commission, adding that the Traffic Safety Commission heard this proposal originally, before it was modified, and approved it with conditions. The TSC Chairman has review the updated report and noted the reduction in density and intensity, which was a positive change, and waived a second review by the full Commission, subject to the applicants complying with any relevant conditions and comments. Trustee Minx moved to adopt Ordinance 18-03, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill gyg ave Tr. Minx Tr. Travis Tr. Ramos Tr. Witko Next, Trustee Minx presented Resolution 18-17, Authorizing the Purchase of One (1) New 2018 Ford Expedition Through the Suburban Purchasing Cooperative Procurement Program. Trustee Minx said that Public Works routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost. Replacing or eliminating equipment that no longer meets the department's needs with a more reliable, cost-efficient model, just makes sense, and the Village, as a member of the Northwest Municipal Conference, can take advantage of the Conference's competitive bidding process (the Suburban Purchasing Cooperative Procurement Program) to make such purchases. The new 2018 Ford Expedition will cos $40,338, and the funds will come from the Enterprise Fund. Trustee Minx moved to approve Resolution 18-17, seconded by Trustee Travis. 4 Minutes of March 26, 2018 Board Meeting XIV. B. Trustee Minx: (continued) Motion passed: 6 ayes, 0 nays. TRUSTEES' REPORTS (continued) Tr. Grear Tr. Thill Tr. Minx Tr. Travis Tr. Ramos Tr. Witko ayl 3. Trustee Minx then presented Resolution 18-18, Authorizing a Contract By and Between the Village of Morton Grove and the Automobile Mechanics Union Local No. 701 for the Period of January 1, 2018 Through December 31, 2020. a. Trustee Minx said that, in 2004, the Mechanics and Maintenance Supervisor of Mechanics in the Vehicle Maintenance Division of the Village's Public Works Department opted to join the Automobile Mechanics Union Local #701. The Village and the Union have entered into additional agreements to extend said agreement pursuant to Ordinance 06-30, Ordinance 09-09, Ordinance 13-45, and Resolution 15-31. b. This Resolution will approve a three-year contract extension with several modifications: 1) salary and benefits for members of the bargaining unit will be consistent with those provided to non - represented Public Works employees who do comparable work; 2) longevity pay benefits will be consistent with the current eligibility requirement and benefit levels of non -represented Public Works employees who do comparable work; 3) tool insurance coverage limit for employee - owned tools lost due to a major break-in will be increased from $40,000 to $50,000; and 4) the Village will create a new pay -band for the position of Crew Leader in accordance with Grade 57 for non -represented employees beginning January 1, 2019. The Village is under no obligation to fill this position. This contract extension will expire on December 31, 2020. Trustee Minx moved, seconded by Trustee Witko, to approve Resolution 18-18. Motion passed: 6 ayes, 0 nays. Tr. Grear ay2 Tr. Minx ay2 Tr. Ramos aye Tr. ThiII ave Tr. Travis Ly± Tr. Witko a 4. Lastly, Trustee Minx presented Resolution 18-19, Authorizing the Execution of a Contract With Schroeder & Schroeder, Inc. for the 2018 Concrete Replacement Program. She explained that the concrete replacement program addresses concrete features disturbed by utility repairs and deteriorated sections of sidewalk. This work should be completed in May 2018. Additional work that emerges during Summer 2018 will be repaired in September 2018. Trustee Minx said this contract was bid through a public process. The proposal amount is $9,000 more than the Engineer's Estimate of Cost. a. b. c. The total contract amount is $165,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. 5 Minutes of March 26, 2018 Board Meeting XIV. B. Trustee Minx: (continued) d. TRUSTEES' REPORTS (continued) Trustee Minx moved to approve Resolution 18-19, seconded by Trustee Ramos. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Tr. Minx Tr. Travis Tr. Ramos Tr. Witko ave Trustee Thill asked if Morton Grove went in on this type of work with any other communities, to get a better price. Andy DeMonte, Director of Public Works, responded that the Village has tried that in the past, but did not realize any significant savings from doing so. C. Trustee Ramos: Trustee Ramos had no report this evening. D. Trustee Thill: 1. Trustee Thill announced that the Village had received a letter from the Arbor Day Foundation, recognizing Morton Grove as a 2017 Tree City USA. 2. Trustee Thill said that the Morton Grove Fire Department received from Advocate Lutheran General's Emergency Medical System a rating of #1 in return of spontaneous circulation (ROSC) in their medical system, ahead of the surrounding communities in both 2016 and 2017. With a 45.5% average, the MDGD is significantly better than the 37.3% combined average of the other departments, and it is almost double the 25% national average (per the National Cardiac Arrest Registry). Trustee Thill said the Village can certainly be proud of this rating! XIV. TRUSTEES' REPORTS (continued) E. Trustee Travis: 1. Trustee Travis reminded the assemblage that the Community Relations Commission's Spring Photo contest will begin April 1 and run through June 1. More information can be found on the Village's website. 2. Trustee Travis noted that the Community Relations Commission is once again sponsoring the Adopt a Planter Program. This program is open to individuals, families, businesses, and other groups. Anyone interested in adopting a planter needs to sign up by May 11; forms are available on the Village's website or at Village Hall. The Village will provide each participant with a starter kit of approved plants, a name card, and instructions. The initial plantings will take place on June 9. Participants may incorporate additional plants at their expense. Participants will take care of their planter until October, although the Village will water the planters weekly. Photos of planters will appear on the Village website and Facebook page. 6 Minutes of March 26, 2018 Board Meeting XIV. E. Trustee Travis: (continued) TRUSTEES' REPORTS (continued) 3. Trustee Travis encouraged all to attend the Morton Grove Community Artist Performance, sponsored by the Community Relations Commission. This event will be held on Saturday, April 14, at the Civic Center at 6140 Dempster. Doors open at 3:45 p.m. and the program begins at 4:00 p.m. Admission is free. Featured artists include the St. Martha Parish Choir, Morton Grove Women Who Drink Tea, Glenview Squares, Chicago Mask Ensemble, Ruben Zapata, Nicholas Barron, Emily Whitmore, Wandiann, Ginny Ching -Yin Lo, and others. XIV. TRUSTEES' REPORTS (continued) F. Trustee Witko: 1. Trustee Witko reminded everyone that the Farmers' Market will be open on Saturday, May 12, for a Pre -Mother's Day Market at the Civic Center from 8:00 a.m. to 1:00 p.m. The regular sea- son for the Market starts on Saturday, June 9, and continues through October 20. a. Trustee Witko encouraged residents to become a "Friend of the Market." She said people can learn more about supporting the Morton Grove Farmers Market on their website: http://mgfarmersmarket.com/marketfriends. XV. OTHER BUSINESS Trustee Grear said that he had attended the ribbon cutting for the grand opening of Moretti's, and owner Mark Hoffman gave some brief remarks at the ceremony, commending Mayor DiMaria highly for being the catalyst that brought Moretti's to Morton Grove. Mr. Hoffman also had glowing comments about Village staff. Trustee Grear said the Village owes many, many thanks to its staff and to Mayor DiMaria. Mayor DiMaria thanked Trustee Grear for his comments and noted that the achievement of a Moretti's opening in Morton Grove was a true team effort. He commended Village staff on doing an outstanding job. Mayor DiMaria introduced Carlo Cacioppo and Boyle Wong, who produce the twice -monthly Vil- lage Board meetings, including taping and editing, on their own time. Boyle is the Village's IT department, while Carlo is a Niles resident who has volunteered for seven years for the Village of Morton Grove, first with the Emergency Management Agency, and then assisting with the tech- nical production of Morton Grove television programming through its public access channel. Mayor DiMaria said that, many years ago, Mayor Richard Hohs referred to Morton Grove as a "Village of volunteers," and said that countless Village residents have benefitted from Carlo's selfless efforts to make the Morton Grove community a better place to live and raise a family. Sadly, Carlo is relocating to the Rockford area and will no longer be able to assist Boyle with the Board Meeting production. Mayor DiMaria told him that his positive attitude, consistent reliability, and valuable technical expertise has truly made a difference to Morton Grove residents and will not soon be forgotten. On behalf of the Board, Mayor DiMaria wished Carlo and his family good luck and good health. 7 Minutes of March 26, 2013 Board Meeting XVI. WARRANTS Trustee Travis presented the Warrant Register for March 26, 2018 in the amount of $783,380.31. She moved that the Warrants be approved as presented. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Minx ly± Tr. Ramos Tr. Thill aye Tr. Travis ave Tr. Witko XVII. RESIDENTS' COMMENTS XVIII. Joe Hedrick said that he usually has a conflict with Village Board meetings because of meetings at the American Legion Post, so he was glad to be here tonight. Mr. Hedrick said he serves on the Village's Police Pension Board, and noted that actuarial limits have been changing, but the Village is at 53% in terms of pension funding. He suggested the Village increase the pension amount to try to get above 53%, and thanked the Village for allow- ing him to service on the Police Pension Board. ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx Tr. Thill Ry2 Tr. Travis aye The meeting adjourned at 7:31 p.m. Tr. Ramos Tr. Witko Lyre 8 Minutes of March 26, 2018 Board Meetin • PASSED this 9th day of April, 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 9th day of April, 2018. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 10th day of April, 2018. Eileen Scanlon Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Teresa Cousar 9