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HomeMy WebLinkAbout2018-01-22 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER JANUARY 22, 2018 CALL TO ORDER I — Village President Dan DiMaria convened the meeting at 7:00 pm. in the Council Chambers of V. Village Hall and led the assemblage in the Pledge of Allegiance. VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John ThiII, Connie Travis, and Janine Witko. VII. APPROVAL OF MINUTES Regarding the Minutes of the Regular Meeting of January 8, 2018, Trustee Thill moved to accept the Minutes as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote. VIII. IX. X. SPECIAL REPORTS NONE PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE XI. PRESIDENT'S REPORT a. Mayor DiMaria proclaimed the week of January 21-27 as "School Choice Week" in the Village, pointing out that Morton Grove is home to a variety of very highly qualified public and nonpublic schools, which not only helps to diversify the Village's economy, but also enhances the vibrancy of the Morton Grove community as a whole. He encouraged all residents to raise their awareness of the need for effective educational options, because our children are our strongest resource in keeping Morton Grove a growing and vital place in which to live, work, and play. Xl. b. c. 1Ninutes of January 22, 2018BoardMeetinT PRESIDENT'S REPORT (continued) Mayor DiMaria announced that, on Sunday, January 28, the opening ceremony to celebrate Muslim -American Cultures will take place at Niles West High School, 5701 Oakton Street, Skokie, at 1:00 p.m. in the Auditorium. Doors open at noon. There will be refreshments, demonstrations, and review of art in a gallery prior to the beginning of the program. There will be additional events in February and March. Mayor DiMaria encouraged everyone to mark their calendars for the upcoming "Taste of Morton Grove," taking place on Thursday, March 1, at the White Eagle in Niles. Doors open at 5:30 p.m. Tickets are available at Village Hall or Fire Station #4 for $35 prior to the event, and $45 at the door. Mayor DiMaria said this is one of two fantastic Village -wide events, the other being the Morton Grove Days festivities. d. Mayor DiMaria said the next Neighborhood Outreach is scheduled for Thursday February 15, from 6:00 p.m. to 7:30 p.m. at the Muslim Education Center, 8601 Menard Avenue. He urged residents to attend, noting that it's an opportunity to meet your elected officials and Village departmeht heads, and learn more about what's happening in Morton Grove. You can also discuss issues one-on-one with the appropriate elected official or department head. Previous neighborhood outreach events have proven quite successful. e. Mayor DiMaria informed the Board and assemblage that the Cook County Assessor's Office has recently mailed Senior and Senior Freeze Exemption renewal applications for tax year 2017. Recent legislative changes will result in additional savings for these exemptions, which will appear as deductions on the second installment payment property tax bills that will be mailed this coming summer. To qualify for the Senior Citizen Exemption for tax year 2017, a taxpayer must have been borne prior to or in the year 1952; owned the property in 2017 or have a lease or a contract which makes them responsible for the real estate tax; and used the property as his or her principal place of residence in 2017. The application deadline is February 7, and state law requires annual renewal in order to continue to receive exemption savings. Eligible seniors who have never applied for the Senior and/or Senior Freeze Exemptions in the past may visit the Assessor's website at www.cookcountyassessor.com and download an application, or call the Assessor's office at 312-443-7550 to request that a form be mailed to them. Application forms and additional information is also available at the Morton Grove American Legion Memorial Civic Center, 6140 Dempster Street. f. Mayor DiMaria said that realtors are predicting that wealthier millennials will popularize "urban suburbs." These are relatively densely populated neighborhoods outside of the city with walkable amenities and bikable commutes. He mentioned several communities that fit this profile and are on the rise (Westchester, PA; Jacksonville, FL; Mountain View, CA; and Skokie, IL) and noted that, based on "walk score" and schools, Morton Grove is ranked #5. Mayor DiMaria complimented Village staff, saying that this is another example that they are doing the right things, and that this Board, as well as previous Boards, have been making the right decisions. XII. CLERK'S REPORT Clerk Harford had no report. 2 Minutes of January 22 2018 Board Meeting XIII. STAFF REPORTS A. Village Administrator: a. b. c. Update on Water Project: Mr. Czerwinski said there's been lots of activity with the water project. He said that construction bids had been received and reviewed, and the estimates are less than was anticipated. The Morton Grove -Niles Water Commission (MGNWC) will be taking action on these bids. A final contract is being prepared regarding managing all site activity, including the eight miles of 30 -inch pipe, the pipes to the new elevated standpipe, and the pipes to the Niles and Morton Grove reservoirs. Construction activity will be starting at various points and then linking up, in order to meet the construction deadline of December 31, 2018. Mr. Czerwinski said that it's likely that there will still be some restoration and paving that will not be completed until the first quarter of 2019. The budget for this construction activity is ballparked between $93M and $95M, which is in range of initial estimates Mr. Czerwinski said that an "Intermediate Booster Station" located in Evanston is necessary to move the water from Evanston to the Nagle Avenue pumping station in Morton Grove. He said the Village is currently looking at a couple of sites in Evanston, but the most popular one (from an engineering perspective) is just east of the Metropolitan Water Reclamation District (MWRD)'s canal at McDaniels and Church Street. The property is currently vacant, and the Village is looking to re -utilize it. This would have the advantage of leaving the "green" space on the other side of the canal structure -less. Mr. Czerwinski said the MGNWC is working with the MWRD and the City of Evanston to get the appropriate approvals to move forward with this. He commented that, last week, he had attended a Ward 5 input meeting in Evanston (akin to the Village's neighborhood outreach meetings) and the proposed booster station location was one of the topics. He said that Evanston is planning to put a small soccer field at that intersection, and the booster station facility will fit right in. In fact, it will provide the public bathrooms that will be needed for the soccer field. As far as the financial aspects, Mr. Czerwinski said the Village is working with various bonding agencies to ensure the MGNWC has a good bond rating for future bonding efforts. As well, the Village is working with the Illinois Environmental Protection Agency (TEPA) on a capital loan at a rate of 1.76%. Mr. Czerwinski said that first, though; the Villages need to have all the necessary permits in place, construction documents completed, and easements acquired. He added that, even though the construction bids received were favorable, the Village cannot actually award a construction contract until it receives the TEPA loan. It can award a contract on an "interim" basis which is good for 120 days (which is the beginning of April). Mr. Czerwinski said that having a joint Village Board meeting with both the Morton Grove Village Board and the Niles Village Board had been discussed, but that will likely not happen until after the boosting station location and the funding mechanisms have been finalized. d. Mr. Czerwinski said that he had several Resolutions to present that all have to do with the activi- ties he's been discussing. 2. Mr. Czerwinski presented Resolution 18-04, Authorizing the Approval and Execution of a Water Supply Agreement By and Among the Morton Grove -Niles Water Commission and the Village of Morton Grove and the Village of Niles. This resolution establishes the water rates for the next 40 years, with two optional additional 10 -year terms. a. 3 Minutes of January 22, 2018 Board Meeting XIII. 3. a. b. STAFF REPORTS (continued) Trustee Grear moved to approve Resolution 18-04, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear kys Tr. Minx are Tr. Thill aye Tr. Travis gig Tr. Ramos Tr. Witko ays_ Mr. Czerwinski next presented Resolution 18-05, Authorizing the Approval of a Supplemental Agreement No. 2 Between the Morton Grove -Niles Water Commission and Stanley Consultants, Inc. For Engineering Services For the Design of Water Transmission Mains and Facility Improvements. This Resolution is for additional services not contemplated by the August 3, 2017 Agreement or the Supplemental Agreement No. 1. These additional services include: Emergency water supply interconnects on Harlem Avenue (this has been included in the construction bids) • Permit development for secondary transmission mains under the Chicago River • Design leak detection sensors for pipe under the Chicago River • Design replacement of reservoir flow valves (an enhanced design) • Design the relocation of the water main west of the Niles pumping station • Design redundant communications system for status monitoring (SCADA improvements) • Provision of land acquisition services • Design roadway reconstruction in various areas • Survey/geotechnical work for route modifications Morton Grove's share of these costs is $105,201. Trustee Witko moved, seconded by Trustee Grear, to approve Resolution 18-05. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Tr. Minx Tr. Travis Eys Tr. Ramos ave Tr. Witko ay! 4. Mr. Czerwinski then presented Resolution 18-06, Authorizing the Approval and Execution of a Utility Easement Agreement Between the Morton Grove -Niles Water Commission and the Village of Morton Grove. a. He explained that the Morton Grove -Niles Water Commission (MGNWC) has determined that the most cost-effective route for the transmission mains will be to traverse over land owned by the Village of Morton Grove at 7840 Nagle Avenue and 8210 Austin Avenue. The MGNWC and the Village of Morton Grove have negotiated a Utility Easement Agreement which will grant the MGNWC a permanent easement to construct water mains and other related infrastructure at the above mentioned locations. The MGNWC will be responsible for all costs to install, maintain, repair, and replace its infrastructure within the easement areas. 4 Minutes of January 22, 2018 Board Meeting STAFF REPORTS (continued) No compensation will be paid to the Village by the MGNWC for the easements as long as the only customers of the MGNWC are Morton Grove and Niles. Trustee Minx moved to approve Resolution 18-06, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. ThiII gyg yQ Tr. Minx Tr. Travis g B. Corporation Counsel: Corporation Counsel Liston had no report. XIV. TRUSTEES' REPORTS A. Trustee Grear: Tr. Ramos Tr. Witko gyg at Trustee Grear presented Resolution 18-03, Authorizing an Amendment to a Professional Services Agreement By and Between the Village of Morton Grove and SAFEbuiit Illinois, LLC For Plan Review, Code Enforcement, and Inspectional Services. a. He explained that, after various personnel changes within the Department of Building and Inspectional Services, the Village Administrator directed staff to review staffing levels and evaluate the benefits of outsourcing some of the functions of the Department. it was determined to be in the best interest of the Village to engage an outside firm to provide the primary building, mechanical and electrical inspection services, as well as supplemental plan review and code en- forcement services. In 2016, the Village solicited proposals form three companies who specialize in providing such services to municipalities. After reviewing the proposals and contacting references, it was determined that SAFEbuiit Illinois, LLC was best suited to provide these services to the Village. This resolution will extend their contract for one additional year (January 1, 2018—December 31, 2018). Trustee Grear moved, seconded by Trustee Minx, to approve Resolution 18-03. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill B. Trustee Minx: gyg yQ Tr. Minx Tr. Travis gyg gyE Tr. Ramos aye Tr. Witko aye 1. Trustee Minx presented Ordinance 18-01, An Ordinance Approving a Special Use Permit For a Structure (Water Standpipe) Over 40 Feet in Height at 7900 Nagle Avenue, Morton Grove, IL. This is the second reading of this Ordinance. 5 Minutes of January 22 2018 Board Meeting XIV TRUSTEES' REPORTS (continued) B. Trustee Minx: (continued) a. Trustee Minx explained that this Ordinance would approve a special use permit for a structure over 40 feet to allow for a water standpipe, up to 100 feet in height, to be constructed as part of a new water distribution facility at 7900 Nagle Avenue. b. This facility will operate as an unmanned facility and will have negligible parking demand or traffic. The Plan Commission unanimously at its December hearing to recommend approval of this special use application. Trustee Minx moved to adopt Ordinance 18-01, seconded by Trustee Travis. 2. a. b. Motion passed: 6 ayes, 0 nays. Tr. Grear Lys Tr. Minx aye Tr. Ramos ave Tr. Thillacre Tr. Travis Tr. Witko Lys Trustee Minx next presented Resolution 18-07, Authorizing the Execution of a Contract Renewal With Ciorba Group, Inc. For Professional Engineering Services. She explained that the Village needs to use the services of a professional engineering company to supplement existing engineering staff during peak periods of work or to perform specialized services. Typical projects involve the review of private developments and design of infrastruc- ture. In October of 2015, the Board authorized a task order contract with Ciorba Group for pro- fessional engineering services on an as -needed basis. The agreement included an initial term of two years, which expired at the end of October 2017. It also included an option to renew the con- tract for three additional one-year periods. The agreement also allows hourly rates to be changed when the contract is renewed. Ciorba Group has provided good service to the Village and is capable of continuing to provide the same quality of work. Trustee Minx said the 2018 budget allocates $15,000 to specialized engineering services when the need for such services arises. Engineering services for private development review tend to be reimbursable by the permit applicant. Trustee Minx moved to approve Resolution 18-07, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx Lyg Tr. Thill ave Tr. Travis aye Tr. Ramos aave, Tr. Witko aye 3. Trustee Minx then presented Resolution 18-08, Authorizing the Execution of a Task Order With Ciorba Group, Inc. For Design Engineering Services For Dempster Street Streetscape Project. a. She explained that the Village desires to extend streetscape improvements along the south side of Dempster Street from the bridge over the north branch of the Chicago River to Ferris Avenue, to match the existing streetscape design along Dempster between Ferris and Central Avenue. 6 Minutes of January 22 2018 Board Meeting XIV. B. Trustee Minx: (continued) b. TRUSTEES' REPORTS (continued) The design work will involve permitting with the Illinois Department of Transportation and the Metropolitan Water Reclamation District. The design engineering required for this project is be- yond the expertise and capacity of Village staff, so the Village needs to procure engineering ser- vices for this work. Village staff has subsequently negotiated a scope of services from Ciorba Group to complete this work, at a cost of $27,668.50, which will be paid from the Lehigh -Ferris TIF fund. Trustee Minx moved to approve Resolution 18-08, seconded by Trustee Ramos. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill a)L Tr. Minx Tr. Travis Tr. Ramos Tr. Witko pig c. Trustee Thill asked if this is a "firm" cost for this work. Mr. Czerwinski said it could be less, noting that, if more money was necessary, it would come back before the Board. C. Trustee Ramos: Trustee Ramos had no report this evening. D. Trustee Thill: Trustee Thill had no report this evening. E. Trustee Travis: Trustee Travis noted that the Community Relation Commission's winter photo contest is currently underway and ends on March 2, 2018. More information can be found on the Village's website. F. Trustee Witko: Trustee Witko reminded the assemblage that the Winter Farmers' Market is coming up on Saturday, February 3, from 9:OOam to 2:OOpm at the Civic Center. She hoped everyone would attend. Trustee Witko also encouraged people to become a "Friend of the Market." More information about becoming a Market Friend can be found at the Morton Grover Farmers' Market website: http://mgfarmersmarket.com/marketfriends. 7 Minutes of January 22 2018. Board Meeting XV. XVI. XVII. XVIII OTHER BUSINESS NONE WARRANTS Trustee Travis presented the Warrant Register for January 22, 2018 in the amount of $1,131,318.65. She moved that the Warrants be approved as presented. Trustee ThiII seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. ThiII Lys Tr. Minx Tr. Travis Lys RESIDENTS' COMMENTS NONE ADJOURNMENT Trustee Thill moved to adjourn the meeting, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Rya gys Tr. Minx Tr. Travis The meeting adjourned at 7:33 p.m. Rya Lys Tr. Ramos Rya Tr. Witko Lys Tr. Ramos ayL Tr. Witko aye 8 PASSED this 12th day of February, 2018. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVEby me this day of February, 2018. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 13th day of February, 2018. J r�, Eileen Scanlon Harford, Village Clerk Village of Morton Grove, Cook County, Illinois inutes of January 22, 2018.. Board Meeting Minutes by: Teresa Cousar 9