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Home My WebLink About2017-11-27 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER NOVEMBER 27, 2017 CALL TO ORDER/PLEDGE OF ALLEGIANCE Village President Daniel P. DiMaria called the meeting to order at 7:OOpm in the Richard T. Flickinger Municipal Center Council Chambers. After leading the assemblage in the Pledge of Allegiance, he directed the Clerk to call the roll. ROLL CALL Village Clerk Scanlon Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, and Janine Witko. Connie Travis being an excused absence. III. APPROVAL OF MINUTES Regarding the Minutes of the October 23, 2017, Regular Board Meeting, Trustee Thill moved, seconded by Trustee Minx, to accept the minutes as presented. There being no questions or concerns, a motion to approve the minutes passed unanimously via a voice vote. Regarding the Minutes of the November 13, 2017, Regular Board Meeting, Trustee Witko moved, seconded by Trustee Thill, to accept the minutes as presented. There being no ques- tions or concerns, a motion to approve the minutes passed unanimously via a voice vote. IV. SPECIAL REPORTS Several members of the Firefighter's Association were present. Rick Dobrowski, Fire Preven- tion Coordinator, stated the reason for "Fire Prevention Week" was to inform the public of fire safety principles and to prevent not only small but catastrophic fires which may cause loss of property and/or life. It has been found education is the best way to promote fire safety. Mr. Dobrowski stated this is the twenty-fifth year for the annual poster contest which has been helpful in promoting fire safety education. Every elementary school district that services Mor- ton Grove children was invited to participate. They received different fire safety messages in which children could create a themed poster. Each grade had a winner and then an overall winner was chosen. Mr. Dobrowski thanked the Firefighter's Association for sponsoring this program and judging the winners which was based not only on the message conveyed but the artwork as well. The awards were presented to the following winners which included a plaque and a $.50 Ben Franklin coin: Kindergarten Sebastian Miner from Jerusalem Lutheran School First Grade Second Grade Third Grade Fourth Grade Fifth Grade Sixth Grade Seventh Grade Eighth Grade Victoria Baik from Jerusalem Lutheran School Anna Lechowski from Park View School Claire Kim from Jerusalem Lutheran School Claire Benemerito from Jerusalem Lutheran School Asma Syeda from the MCC Academy Liyah Thomas from Jerusalem Lutheran School Roxann McGowan from Park View School Joshua Grosse from Jerusalem Lutheran School Minutes of November 27, 2017, Board Meetin • V. And the overall winner was: Second Grade Mustafa Kothawala from the MCC Academy A plaque was presented to the MCC Academy as well in honor of their participation and having the overall winner this year. Everyone congratulated all the children and applauded. Mayor DiMaria thanked the Fire Department and the Firefighter's Association for all they do through- out the Village. PUBLIC HEARINGS Mayor DiMaria requested a motion to open the Public Hearing. Trustee Minx made the mo- tion, seconded by Trustee Grear. The motion was unanimously approved via voice vote. The 2017 Tax Levy and 2018 Calendar Year Budget Public Hearing was presented. Village Administrator Czerwinski and Finance Director Hanna Sullivan handled the presentation. They noted the Budget Workshops were held on October 10 and 17, 2017. Mr. Czerwinski stated the 2018 Budget is a stable service-oriented budget only a slight property tax increase. No increase in fees are planned for the year. The document has been at Village Hall and at the Morton Grove Public Library for viewing for the past couple of weeks and the notice of this evening's Public Hearing was published in the Morton Grove Champion on November 16, 2017. Mr. Czerwinski went on to explain the document divides the budget strategically. It pro- vides goals and objectives that are individually funded for the coming year. The total budget for 2018 is set at $65,939,893. The budget reflects increases to the Pension Funds as well as to Economic Development. The budget provides each department with the tools it needs to provide the quality of service residents have come to expect. The total budget for the General Fund which controls the day-to-day operations of the Village is $30,243,515. Mr. Czerwinski stated the slight property tax increase (3.9%) is meant to cover the pension fund contributions and repairs to municipal facilities. The Village's high level of professional management en- sures expenditures will continue to be tightly controlled in spite of the state of Illinois's budget which has hit the Village's budget with constraints equaling $400,000 which is also equal to the 3.9% increase. The Village has encountered a healthy economy in 2017 and expects the same in 2018. It is believed the state will continue to hit the Village's for additional funds as they try and balance their own budget. This will continue to hinder the Village's budget in the coming years. Mr. Czerwinski thanked Ms. Sullivan for her work to insure the revenue matches the expendi- tures for this year's budget. He also thanked the Department Directors for their balanced ap- proach and the significant work they put into this year's budget document. He then thanked the Board for their eyes and ears on the community, as well as the time and scrutiny they have given to the actual budget document. Mayor DiMaria stated the Village receives less than 13% (approximately $780) of the overall tax bill and for that residents receive Police protection, Fire protection and ambulance services, and infrastructure, snowplowing and general work by the Public Works Department. Each household will receive approximately a $2.75 per month increase or $30 per year. He wanted everyone to also know the Village runs very lean and all staff members wear multiple hats. He heartily thanked all Village staff members. Trustee Thill felt the 3.9% was meant to cover the money the state will be taking. Trustee Minx said we should expect Springfield to continue to raid the Village's coffers in the future. Mr. Czerwinski then stated even though the state has promised we will be getting funds back, his thought is once the funds are gone, we will never see them again and the Village needs to plan accordingly. 2 VI. VII. VIII. IX. ;yam �� .a �...b� • Y�3 CO ovem o er 2017 Board There being no additional discussion or comments, Trustee Minx made a motion to close the Public Hearing. Trustee Witko seconded the motion which was unanimously approved via voice vote. RESIDENTS' COMMENTS (Agenda Items Only) There were no residents' comments on Agenda Items this evening. PRESIDENT'S REPORT a. Mayor DiMaria noted the Police Department is again sponsoring the "Toys for Tots" program which is now underway. This program collects new and unwrapped toys and distributes the toys as Christmas gifts to less fortunate children in the community. The collection of these gifts is available through December 15. Collection locations are as follows: The Police Department, Village Hall, Fire Department #4 and the Park District. Please give generously this holiday season. b. The Fall Photo Contest will end on December 1. Residents can submit up to five photos to the CRC(a�mortongroveil.org. The winners will be announced at the December 11 Village Board meeting. c. The annual Food Drive, sponsored by the Morton Grove Firefighter's Association is un- derway. Non-perishable food donations will be accepted at the following locations un- der December 15: Fire Station #4, 6250 Lincoln, Village Hall, the Civic Center, Moose Lodge at 6419 Chestnut, the Park District, Edward Jones, 5901 Dempster, and the Je- rusalem Lutheran Church, 6218 Capulina. d. Mayor DiMaria announced Santa Claus will be coming to Morton Grove on Saturday, December 2. His arrival should begin around 10:OOam at Greenwood and Waukegan and he will end at 11:30 at the Yehl House Annex which is located at 6148 Dempster. Children who receive a specially marked sucker from Santa as he travels through town will receive a special gift at the Yehl House Annex. Of course, all children are invited to see Santa at the Yehl House Annex to deliver their letters or let Santa know what their wishes are for this holiday season. "Santa Comes to Town" is sponsored by the Morton Grove Days Commission. e. Mayor DiMaria wished everyone a happy and thankful holiday season. He is looking forward to 2018. CLERK'S REPORT Clerk Scanlon Harford had no formal report. STAFF REPORTS a. Village Administrator 1) In the absence of Trustee Travis, Village Administrator Ralph Czerwinski intro- duced for a first reading Ordinance 17-31 Requesting an Amendment to the Village's 2017 Adopted Budget to Account for Expenditures from the Waukegan Road TIF and Enterprise Fund. The Village wishes to pay-off the remaining G.O. Bonds on the Waukegan Road TIF to help stabilize the Village's bond rating. The Village needs to also pay its share of the Alternative Water Source Project to the Morton Grove Niles Water Commission. Both these items can be accomplished with the approval of this ordinance. Since this is a first 3 inutes of November W, 201ST, reading, no action will be taken this evening on this Ordinance. 2) Mr. Czerwinski introduced for its second reading Ordinance 17-28 Adopting the Budgets for All Corporate Purposes of the Village and the Morton Grove Library, Cook County, Illinois for the Calendar Year Effective Janu- ary 1, 2018 and ending December 31, 2018. As previously noted, this Ordi- nance lists all the funds and projected expenses for 2018 for the Village and the Library. The Budget, itself, was discussed and televised at two Village Work- shops held on October 10 and 17, 2017. The notice for the Public Hearing, as previously noted this evening, was published in a local paper on November 16, 2017, and is a formal review of this document. The Budget is available for in- spection by anyone interested at the Village Hall as well as at the Library. There being no questions or concerns regarding this document, Mayor DiMaria called for a motion. Trustee Minx made a motion to approve the adoption of Ordinance 17-28. Trustee Thill seconded the motion. A roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent 3) Mr. Czerwinski introduced for its second reading Ordinance 17-29 Levying and Assessing Taxes for the Village, Cook County, Illinois for Fiscal Year Be- ginning January 1, 2018 and Ending December 31, 2018. The 2017 tax levy amount will be collected and will fund the 2018 budget. As noted in the Public Hearing, the levy will cover not only the operational expenses for the Village budget but the debt service and the Morton Grove Library as well. The total amount to be levied is $13,964,047 which is an overall increase of 3.2% from the previous year. There being no questions or concerns regarding this document, Mayor DiMaria called for a motion. Trustee Minx made a motion to approve the adoption of Ordinance 17-29. Trustee Ramos seconded the motion. A roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent 4) Mr. Czerwinski introduced Resolution 17-44 for the 2017 Tax Levy Relating to Ordinance No. 98-41. On September 28, 1998, the Village Board issued $3,165,000 in General Obligation Promissory Notes, Series 1998A. In 2018, the budget has allocated $143,417 to pay the debt service resulting in an abate- ment/reduction to the taxes pursuant to this resolution. The Village Treasurer will be setting aside and will designate those funds to pay the required note payments. The net levy for this bond will then be zero. There being no ques- tions or concerns regarding this document, Mayor DiMaria called for a motion. Trustee Grear made a motion to approve the adoption of Resolution 17-44. Trustee Minx seconded the motion. A roll call vote was taken: 4 ;;; a.a ..'< J : '" ?;: , .a mute'sofrlNovembec2T01,7'�Boafd;Meeti'n �i Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent 5) Mr. Czerwinski introduced Resolution 17-45 for the 2017 Tax Levy Relating to Ordinance No. 02-30. On July 8, 2002, the Village Board issued $5,300,000 in General Obligation Promissory Notes, Series 2002. This Ordinance provided the levy of taxes which included sufficient funds to produce $545,890 which is the debt service payment for 2018. On September 14, 2009, pursuant to Ordi- nance 09-15, refunding bonds were issued in the amount of $4,920,000, Series 2009A to refinance the remaining Series 2002 Notes. Despite the refunding, Cook County continues to levy taxes as provided for in Ordinance 02-30; there- fore, the debt service is required. The net levy for this bond will then be zero. There being no questions or concerns regarding this document, Mayor DiMaria called for a motion. Trustee Minx made a motion to approve the adoption of Resolution 17-45. Trustee Witko seconded the motion. A roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye notion passed: 5 ayes, 0 nays, 1 absent 6) Mr. Czerwinski introduced Resolution 17-46 for the 2017 Tax Levy Relating to Ordinance No. 09-15. On September 14, 2009, the Village Board issued $4,920,000 in General Obligation Refunding Bonds, Series 2009A. This ordi- nance provided the levy which includes sufficient funds to produce $1,278,775 to make the debt service payment for 2018. The revenue comes from the Waukegan Road TIF Fund in the above referenced amount to pay for the debt service. The Village Treasurer will set aside and designate those funds to pay the required note payments. The net levy for this bond will then be zero. There being no questions or concerns regarding this document, Mayor DiMaria called for a motion. Trustee Thill made a motion to approve the adoption of Resolution 17-46. Trustee Witko seconded the motion. A roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent 7) Mr. Czerwinski introduced Resolution 17-47 for the 2017 Tax Levy Relating to Ordinance No, 10-01. On March 31, 2010, the Village Board issued $9,975,000 in General Obligation Refunding Bonds, Series 2010A and Series 2010B. This ordinance provided the tax levy which includes sufficient funds to produce $805,596 for the debt service payment. The 2018 Budget has also allocated revenue from the Water Sewer Fund in the amount of $364,362 from the Build America Bond subsidy of $57,865 to also pay the debt service. As a result, the Village Treasurer will set aside and designate those funds to pay the required note payments. The net levy for the bond will then be $383,369. There being no questions or concerns regarding this document, Mayor DiMaria called for a motion. 5 ,c_:' inu, tes • I embe c` 1, 2017, Board Moeda' Trustee Grear made a motion to approve the adoption of Resolution 17-47. Trustee Minx seconded the motion. A roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent 8) Mr. Czerwinski introduced Resolution 17-48 for the 2017 Tax Levy Relating to Ordinance No. 15-02. On March 18, 2015, the Village Board issued $10,010,000 in General Obligation Bond, Series 2015, to refinance a portion of the 2007 Lehigh Ferris TIF debt issue and to fund new capital improvements. This ordinance provided the tax levy which includes sufficient funds to produce $946,550 for the principal and interest on said bonds up to and including De- cember 31, 2018. There is sufficient funds in the 2018 Budget in the Lehigh Ferris TIF Fund in the amount of $777,800. The Village Treasurer will set aside and designate those funds to pay the required bond payments. After all abate- ments, the net levy for the bond series will be $168,750. There being no ques- tions or concerns regarding this document, Mayor DiMaria called for a motion. Trustee Grear made a motion to approve the adoption of Resolution 17-48. Trustee Minx seconded the motion. A roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent 9) Mr. Czerwinski closed his report by reminding everyone the December 25 Vil- lage Board meeting has been cancelled. b. Corporation Counsel Corporation Counsel was absent for this meeting. REPORTS BY TRUSTEES a. Trustee Grear 1) Trustee Grear presented for a first reading Ordinance 17-32 Amending Title 5, Chapter 15, Article A, Section 2 Entitled "Two -Way Stop Intersections" of the Municipal Code of the Village. Currently a two-way stop is present at a mid -block crosswalk on Lyons between Waukegan and Oak Park. The Chief of Police enacted a temporary traffic regulation to see if replacing the stop signs with signs requiring drivers to stop for pedestrians in the crosswalk with be a better solution to the traffic flow in that area. The public in the area was notified of the experiment and their feedback was solicited. Golf School officials also supported the experiment. The Traffic Safety Commission reviewed the case in November and recommended making the temporary changes permanent. Since this is a first reading, no action will be taken this evening on this Ordinance. 2) Trustee Grear presented for a first reading Ordinance 17-33 Approving and Authorizing the Execution of a Second Addendum to the Economic Incen- s aizatacil November Board tive and Tax Increment Allocation Financing Development Agreement By and Between the Village and 8735 Narragansett Avenue, LLC in Regard to Certain Real Property Located in the Lehigh Ferris Tax Increment Financ- ing Redevelopment Area and the Expenditure of Funds from the Lehigh Ferris Tax Increment Financing District Fund. This Ordinance will authorize a second addendum to the Development Agreement for the development of a Moretti's Restaurant. Due to the best efforts of the developer, they have ad- vised the Village they will not have the restaurant completed and open for busi- ness by December 31. A ninety (90) day extension to March 31, 2018, for the completion and opening of the restaurant will be granted with the approval of this Ordinance. 3) Trustee Grear thanked the various organizations for their generous invitations during the holiday season and throughout the year. He wanted to especially thank the MCC for hosting this past weekend's Interfaith Service. He also thanked the American Legion Post #134 for hosting Thanksgiving Dinner for a number of naval recruits. As always it was a wonderful event. b. Trustee Minx 1) Trustee Minx presented Resolution 17-49 Authorizing the Purchase of 2,000 Tons of Roadway Salt from Compass Minerals. This Resolution will allow the Village to acquire deicing materials for the 2017/2018 winter season. The pur- chase of this material will be done through the Joint Purchasing Program with the state of Illinois. The estimated contact value for this program is $88,960; however, since this is a unit price contract, the final amount will be based on the actual quantity of salt purchased. The Village will be required to purchase 80% of the original order. Public Works Andy DeMonte stated the Village currently has 4,000 tons on hand from last year so this order only reflects the purchase of 2,000 tons of salt which should carry the Village through this winter season. Trustee Minx noted the monies for this program come from the Motor Fuel Tax Fund. There being no questions or concerns, Trustee Minx made a motion to authorize the purchase of the roadway salt from Compass Minerals. Trustee Witko seconded the motion. A roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent 2) Trustee Minx presented for a first reading Ordinance 17-34 Authorizing the Transfer of Funds Between the Lehigh/Ferris Tax Increment Financing Dis- trict and the Dempster/Waukegan Tax Increment Financing District for the Village. This document will authorize the transfer of revenue from the Lehigh/Ferris TIF District to the Dempster/Waukegan TIF District which is al- lowed because they are contiguous TIF Districts. The transfer of funds amounts to $1,910,613 and will be used to pay down debt incurred by the Village pursu- ant to the General Obligation Refunding Bonds. Since this is a first reading, no action will be taken this evening on this Ordinance. 3) Trustee Minx then presented for a first reading Ordinance 17-35 Authorizing the Transfer of Funds Between the Dempster/Waukegan Tax Increment Fi- nancing District and the Waukegan Tax Increment. The transfer of funds 7 Minutes of November 27, 2017, Board Meeting amounts to $1,910,613 and will be used to pay down debt incurred by the Village pursuant to General Obligation Refunding Bonds. Since this is a first reading, no action will be taken this evening on this Ordinance. Trustee Thill asked why were monies being transferred from one account to an- other. Mr. Czerwinski stated the transfer will help stabilize the Village's bond rat- ing. It will also help to support the blighted areas where the Village is still work- ing to improve. As the Board may note, the Waukegan Road area was in terri- ble condition a decade ago and what we now have is a vast improvement that will serve the community for many years to come. 4) Trustee Minx reported leaf pick-up will end December 8. She asked everyone to be a good neighbor and move your cars on your pick-up date so the leaves can be removed efficiently and effectively. 5) Trustee Minx noted the last day for yard waste pick-up will be December 13. c. Trustee Ramos Trustee Ramos had no report. d. Trustee Thill 1) Trustee Thill reported over the past couple of years the MWRD gave out rain barrels at no charge. They have been wonderful additions to water conserva- tion; however, a number of people have been complaining they have split. He reminded everyone the barrels must be emptied during the winter months be- cause the expansion and contraction of the water is what splits the barrels. 2) Trustee Thill stated everyone should make sure their gutters are cleaned out be- fore we have a significant snow fall because water can back-up and cause not only roof damage but water damage inside homes. 3) With the holiday season approaching Trustee Thill reminded everyone not to place electronics in the garbage. He noted SWANCC has resources available for the disposal of such items. e. Trustee Travis Trustee Travis was absent for this meeting f. Trustee Witko 1) Trustee Witko presented for a second reading Ordinance 17-30 Amending Ti- tle 5, Chapter 8, Section 7 to be Newly Titled "Permits for Vehicles Exceed- ing Size and Weight Limits" of the Municipal Code of the Village. The Vil- lage is allowed by state law to issue permits for oversized and overweight vehi- cles. While requests are infrequent, they can be complex as the Village does not currently have a policy in place to issue and regulate these permits. A streamlined regional permitting process for oversized and overweight vehicles has been developed by the Metropolitan Mayors Conference which offers an online permit application that interfaces with the state of Illinois and other munic- ipalities thereby creating a single point of contact for permitting throughout the 8 Minutes of November 27, 2017, Board Meetin. XI. region. A small service charge will be charged to the permittee on top of the permit fee from the service company (Oxcart, LLC). There being no questions or concerns regarding the Implementation of this program, Trustee Witko made a motion to authorize the permitting process for oversized overweight vehicles traveling through the Village. Trustee Thill seconded the motion. Trustee Minx suggested Deputy Chief Fennelly say a few words regarding this program before a vote is taken. Deputy Chief Fennelly stated this program is not for non -divisible loads but for moving items such as pre-engineered trusses or Targe machinery (such as an oversized back -hoe). He stated IDOT does a superior job in monitoring these types of transports and it will make it easier hav- ing this permit in place because we will have a program by which to help the transportation companies complete these transports. It is also helpful because our staff knows the roadways and infrastructure that may hinder such transports and how to avoid power lines, etc. There being no additional questions or con- cerns regarding this permitting process, a roll call vote was taken: Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent OTHER BUSINESS NONE WARRANTS Trustee Ramos presented the Warrants for November 27, 2017, in the amount of $1,058,244.26. He moved to approve the Warrants. The motion was seconded by Trustee Thill. A roll call vote was taken. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis absent Tr. Witko aye Motion passed: 5 ayes, 0 nays, 1 absent XII. RESIDENTS' COMMENTS (non -agenda items) XIII& XIV. Resident Nancy Lanning stated there had been an incident at the Civic Center on the Thurs- day before Thanksgiving. She stated the Police Department handled the situation with profes- sionalism and everyone left happy. She wanted the Board to know how wonderful our officers are. ADJOURNMENT/EXECUTIVE SESSION There being no further business to come before the Board, Trustee Minx moved to adjourn the meeting at 8:08 pm. Trustee Thill seconded the motion which was unanimously approved via voice vote. 9 Minutes of November 27, 2017, Board Meetin. PASSED this 11th day of December 2017. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 11th day of December 2017. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 12tr' day of December 2017 r Eileen Scanlon Harford, Village''Clerk Village of Morton Grove Cook County, Illinois Minutes by: Susan Lattanzi 10