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HomeMy WebLinkAbout2017-09-11 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SEPTEMBER 11, 2017 CALL TO ORDER — Following the Executive Session, Village President Dan DiMaria reconvened the meeting at V. 7:00 pm. in the Council Chambers of Village Hall and led the assemblage in the Pledge of Allegiance, VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. VII. VIII. . APPROVAL OF MINUTES Regarding the August 28, 2017 Regular Board Meeting Minutes, Trustee Travis noted a correction. The Minutes state that Trustee Witko presented the Warrants and moved to approve them. The correction is that Trustee Travis presented the Warrants and moved to approve them. Trustee Travis moved to approve the Minutes as corrected, seconded by Trustee Grear. Motion passed unanimously via voice vote. SPECIAL REPORTS Announcement of the Community Relations Commission's 2017 Summer Photo Contest Winners a. Mayor DiMaria introduced Community Relations Commission Chairperson Arcelia Pimentel to make this presentation. Chairman Pimentel said that the Community Relations Commission is an all -volunteer body whose mission is to foster, encourage and stimulate the improvement of relations among and between citizens of all races, creeds, national origins and economic and educational levels; and to provide all individuals with an equal opportunity to grow and participate to the best of their ability, in the economic, educational, social and cultural activities available in our community. The Commission sponsors the Adopt -A -Planter program as well as a community -wide garage sale. The Commission also distributes information at the Farmers' Market and acts as greeters for the Village's quarterly Neighborhood Outreach events. c. Chairman Pimentel thanked all those who participated in the Summer Photo Contest, noting that there had been many submission, which made it difficult to pick the winners. Minutes of September 11, 2017 Board Meeting VIII. SPECIAL REPORTS (continued) d. Chairman Pimentel then announced the winners: Bernard Brady, Sunny Corba, Carmen Gray, Eileen Deano, and Sandra Covey. Ms. Covey's photo was also selected as "Overall Winner." e. f. g. The Board and assemblage congratulated the winners, all of whom were present. The winning photos have been matted and framed and will be on display at the Morton Grove Village Hall for the next several months. All of the submissions will be posted on the Village's Facebook page. Chairman Pimentel said that the Fall Photo Contest will begin on October 1. She also reminded the assemblage that the Community Relations Commission is sponsoring a Fall Community Artists Performance on Sunday, October 15, at 4:00 p.m. at the American Legion Civic Center. Admission is free. More information can be found on the Village's website. Chairman Pimentel encouraged residents to attend one of the Community Relations Commission's meetings and think about joining the Commission. The meetings are held the second Tuesday of every month at 6:30 p.m. in the Scanlon Conference Room on the second floor of Village Hall. IX. PUBLIC HEARINGS X. XI. NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE PRESIDENT'S REPORT 1. Mayor DiMaria said that he and Trustee Grear recently had attended an international "tug of war" at St. Mary Knanaya's Church on the west side of town. 2. Mayor DiMaria welcomed Park District Commissioners Paul Minx and Keith White to tonight's meeting. XII. CLERK'S REPORT Clerk Harford had no report. XIII. STAFF REPORTS A. Village Administrator: 1. Village Administrator Czerwinski stated that the Village's annual Emergency Notification Test, held on September 5'h, was quite successful. Mr. Czerwinski encouraged residents who have not yet signed up for these types of alerts and notifications to do so as soon as possible. The technology used is quite sophisticated, so alerts can be sent out to the whole Village or only 2 XIII. f'nutes STAFF REPORTS (continued) certain neighborhoods, as in the case of a water main break/boil water order. Mr. Czerwinski said that residents can sign up online and provide their cell phone number and/or their land line for these alerts and notifications. To sign up online, go to the Village's website at www.mortongroveil.orq. Residents can also sign up at Village Hall or at the Farmers' Market. 2. Mr. Czerwinski also announced a Virtual Block Watch program that has been implemented by the Morton Grove Police Department. Residents who have security cameras for their homes can register them with the Village. If a crime takes place in a particular neighborhood, the police may ask to view the cameras' footage to see if there's anything there to help them solve the crime. He emphasized this is not an invasion of privacy; rather, there are times when information on these security cameras can be important without residents realizing it. 3. Mr. Czerwinski encouraged everyone to attend the upcoming Pancake Breakfast on Saturday, October 14 at the Civic Center. This is a Morton Grove Days fundraiser to be able to purchase presents for Santa to hand out when he comes to town as part of Holly Fest this December. May's pancake breakfast was a success, and Mr. Czerwinski hoped that this one would be, too. Price is $6 per person for an all -you -can -eat breakfast. Children under 5 are free. This coincides with the last day of the Farmer's Market. 4. Mr. Czerwinski then presented Resolution 17-38, Authorizing the Approval of and Assignment of a Contract for the Purchase of Real Estate by the Morton Grove -Niles Water Commission for a Water Pumping and Storage Facility and the Expenditure of Village Funds to Pay For the Village of Morton Grove's Share of the Financial Obligations for Said Purchase. a. b. He explained that this Resolution will approve a contract by the Morton Grove -Niles Water Commission (MGNWC) to purchase a one -acre site at 7900 Nagle Avenue to be used as a water pumping and storage facility to be owned and operated by the MGNWC. As part of the MGNWC water transmission and delivery system, the Commission needs to acquire this site in order to construct a pumping station and water storage facility. Working with a developer and real estate agent, MGNWC has negotiated a contract to purchase this site for $795,000. As part of the cost-sharing agreement between Niles and Morton Grove, each municipality will pay 50% of the costs to acquire the property, and will be reimbursed through bond proceeds or water revenue. This resolution approves the purchase of this property and authorizes the expenditure of Village funds for Morton Grove's share ($397,500 plus or minus tax prorations and closing costs) of the purchase costs. Trustee Grear thanked Mr. Czerwinski for his explanation of this resolution and then moved to approve Resolution 17-38, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx awe Tr. Ramos aye Tr. Thill aye Tr. Travis awe Tr. Witko aye Trustee Thill commented that negotiations for this property were handled very well. 3 inutes f�Septemlier�l��t20d9r7 oard�Vleetin; XIII. STAFF REPORTS (continued) B. Corporation Counsel: Corporation Counsel Liston had no report. XIV. TRUSTEES' REPORTS A. Trustee Grear: Trustee Grear had no formal report, but noted that he and Mayor DiMaria had attended the MEC Golf Outing recently. Trustee Grear said Mayor DiMaria loves to be included in neighborhood and organization events, and he encouraged residents putting together such events to invite the mayor. 2. Trustee Grear also thanked Chairman Pimentel and Trustee Travis for doing such an excellent job of making the Village a better place to live via the work of the Community Relations Commission. 3, Trustee Grear urged everyone to attend the upcoming Pancake Breakfast and noted that it's close to his and Mayor DiMaria's birthdays, so he hoped people would come out and have breakfast with them! B. Trustee Minx: 1. Trustee Minx presented Ordinance 17-24, Approving a Planned Unit Development (PUD) Comprised of 36 Attached Dwellings (Townhomes) in a Total of 7 Buildings and Preliminary Plat of Subdivision of an Approximately 2.0 Acre Parcel of Land Located at the Southwest Corner of Capulina and Ferris Avenues in Morton Grove, IL. This is the second reading of this Ordinance. a. Trustee Minx noted that this development complies with all the dimensional controls except the 65% maximum permitted lot coverage; the Applicant is seeking a waiver for up to 80% lot coverage. Parking will have a negligible impact on the neighborhood, due to the on-site parking for owners and visitors, plus six additional on -street parking spaces on the south side of Capulina Avenue. This development has been recommended for approval by the Plan Commission. Trustee Minx moved to adopt Ordinance 17-24, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis aye Tr. Witko awe 4 -'T'fi> 4i� i'� 0+4-?w?�yr� �.T .•�.i .�-r�[�i-z � +�-;.�. _s 2i. inute AnfTSe.temb'eri1a1 .:2017•_oard eetin➢ XIV. TRUSTEES' REPORTS (continued) B. Trustee Minx: (continued) 2. Next, Trustee Minx presented Resolution 17-39, Authorizing the Execution of a Contract With Brothers Asphalt Paving, Inc. For the 2017 Street Patching Program. She explained that the annual Street Patching Program is a preventative measure for asphalt streets in order to maintain the quality, drainage, and drivability of the street, and to extend the life of the streets in the Village. The work will be completed over two days in early October. Trustee Minx said the contract was bid through a public process and sealed bids were received. The proposed contract amount is $50,000, which is $13,023 less than the Engineer's Estimate and $14,353 less than the budgeted amount. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Minx moved to approve Resolution 17-39. Trustee Witko seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear are Tr. Minx Ey.2 Tr. Ramos aye Tr. Thill ave Tr. Travis Tr. Witko aye C. Trustee Ramos: a. b. Trustee Ramos had no report. D. Trustee Thill: Trustee Thill had no report. E. Trustee Travis: a. Trustee Travis introduced for a first reading Ordinance 17-26, Amending Title 5, Chapter 3 of the '', unicipal Code Entitled "Vehicle Licenses" and Title 6, Chapter 4 Entitled "Animal Control." She explained that this Ordinance amends the Municipal Code sections regulating the purchase of vehicle permits and pet licenses to change the license period from May 1—April 30 to September 1—August 31. This change is being done to make it more convenient for area residents to purchase and affix the permits during the warmer months of the year, as well as to allow Village staff to more efficiently and quickly process permit applications by utilizing additional summer help. Trustee Travis noted that, as this is the first reading of this Ordinance, no action would be taken this evening. 5 Minutes of September 11, 2017 Board Meeting' XIV. E. Trustee Travis: (continued) TRUSTEES' REPORTS (continued) b. Trustee Grear asked Finance Director Hanna Sullivan if the change in dates resulted in a more efficient process this year, which is the first year of the changed licensing period. She said that she and her staff noticed a definite improvement. F. Trustee Witko: Trustee Witko had no report. XV. OTHER BUSINESS Mayor DiMaria gave a shout -out to all the first responders and government agencies assisting with clean-up and rescue operations from Hurricanes Harvey and Irma. These types of disasters show us how vicious nature can be as well as the humanity and generosity of people. XVI. WARRANTS Trustee Travis presented the Warrant Register for September 11, 2017, in the amount of $655,790.14. She moved that the Warrants be approved as presented. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. ThiII gyg Tr. Travis Tr. Witko aye XVII. RESIDENTS' COMMENTS Pete Friedmann appeared before the Board to thank the Village for resolving a problem he had. After speaking with the mayor, in short order, he received a call from the Village Administrator, followed by an email from the Public Works Director. Mr. Friedmann said his particular issue wasn't huge, but it was a "quality of life" issue, and he was very pleased at the Village's responsiveness. He noted that, when he made the choice to move to Morton Grove, he had done so because he had heard that the services in the Village were excellent. Mayor DiMaria thanked him for his comments, noting that it was kind of Mr. Friedmann to come to the Board Meeting and tell his story. 6 ,Minutes of September 11, 2017Board Meeting XVIII ADJOURNMENT Trustee Thin moved to adjourn the meeting, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill ays ave Tr. Minx Tr. Travis The meeting adjourned at 7:30 p.m. PASSED this 25th day of September, 2017. Trustee Grear Trustee Minx Trustee Ramos Trustee ThiII Trustee Travis Trustee Witko APPROVED e this 26th da of September, 2017. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois ave ave APPROVED and FI ED in my office this 26th day of September, 2017. / ( Eileen Scanlon Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Tr. Ramos Tr. Witko ave ave Minutes by: Teresa Cousar 7