HomeMy WebLinkAbout2017-07-24 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
RICHARD T. FLICKINGER MUNICIPAL CENTER
JULY 24, 2017
CALL TO ORDER
I — Village President Dan DiMaria called the meeting to order at 7:00 pm. in the Council
V. Chambers of Village Hall and led the assemblage in the Pledge of Allegiance. Mayor DiMaria
thanked the veterans in attendance this evening for their service.
VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx,
Ed Ramos, John Thill, Connie Travis, and Janine Witko.
VII.
APPROVAL OF MINUTES
Regarding the June 26, 2017 Regular Board Meeting Minutes, Trustee Thill moved to approve
the Minutes as presented, seconded by Trustee Witko. Motion passed unanimously via voice
vote.
2. Regarding the Special Meeting Minutes of June 29, 2017, Clerk Harford noted that the Minutes
should be changed to say "2017" instead of "2016." Trustee Minx moved to approve the Minutes
as corrected, seconded by Trustee Witko. Motion passed unanimously via voice vote.
3. Regarding the July 10, 2017 Regular Board Meeting Minutes, Trustee Minx moved to approve
the Minutes as presented, seconded by Trustee Thill. Motion passed unanimously via voice
vote.
VIII. SPECIAL REPORTS
Plan Commission Case PC 17-13 Requesting Approval of a Preliminary/Final Plat of Vacation
of a 2,249 Sq. Ft. Area of the Capulina Right -of -Way Located Directly to the West of
Narragansett Avenue and East of the Metra Right -of -Way.
Community and Economic Development Director Nancy Radzevich reported on this case.
She said the Village requested that this portion of right-of-way be vacated as it will be
incorporated into the overall redevelopment plan for the municipally -owned properties south
of Capulina and west of Ferris, collectively known as "Site B" in the Village's Lehigh -Ferris
Framework Plan. The proposed vacated right-of-way will be utilized to provide a much-needed
visitor parking lot for the proposed 36 -unit townhome Planned Unit Development being
proposed by Lexington Homes (see Plan Commission Case PC 17-14).
Minutes of July 24, 2017 Board Meeting
IX.
SPECIAL REPORTS
Ms. Radzevich said that, at the Plan Commission hearing, there were no questions from the
public or the Commissioners. The Pian Commission unanimously recommended approval of
this request.
Plan Commission Case PC 17-14 Requesting a Planned Unit Development Comprised of
36 Attached Dwellings in a Total of Seven Buildings on Approximately Two Acres With Waivers
to Density and Dimensional Controls and Approval of the Preliminary and Final Plats of
Subdivision.
Ms. Radzevich reported on this case. She said that Lexington Homes is seeking approval of a
Planned Unit Development consisting of 36 attached dwellings (townhomes) in a total of seven
buildings. The proposed development is designed with three buildings consisting of five
attached townhomes, two buildings with four attached townhomes, and one building each of six
and seven attached townhomes. Each will have a two -car garage and up to three bedrooms.
The overall development includes 17 on-site visitor parking spaces and six on -street parking
spaces will be provided on the south side of Capulina Avenue, immediately north of the
proposed development. Parking in these spaces will be time -restricted to discourage all -day
parking by Metra riders.
Ms. Radzevich said the proposed development complies with all of the dimensional controls
for attached dwellings except the maximum permitted density and maximum permitted lot
coverage. Lexington Homes is looking for a waiver to allow 80% lot coverage instead of the
required 65% and a density waiver to allow 18 units per acre. Lexington Homes is also seeking
approval of an 8 -lot subdivision in order to create seven building lots around each of the
individual townhome structures and an eighth lot, which would encompass all the common
space for the development, including driveways, detention areas, etc. The proposed subdivision
is intended to allow for ease of sale of the 36 townhomes as "fee simple ownership."
Ms. Radzevich said that Lexington Homes has developed its current plan based on discussions
with Village staff. At the hearing, Commissioners asked questions as to drainage, snow
removal, the lighting plan, a proposed retention wall, and about the history of contamination on
the site. Several residents also spoke at the hearing, expressing concerns about the density
and the traffic. At the conclusion of the hearing, the Plan Commission unanimously
recommended approval of this case.
Trustee Thill commented that the Village has been waiting for nine years to get this property
back on the tax rolls. He congratulated Ms. Radzevich and Village staff on their efforts.
Mayor DiMaria echoed Trustee Thill's comments.
PUBLIC HEARINGS
NONE
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Minutes of July 24, 2017 Board Meeting
X.
XI.
RESIDENTS' COMMENTS (Agenda Items Only)
NONE
PRESIDENT'S REPORT
1. Mayor DiMaria noted that former Village Trustee Joan Dechert had passed away. She served as
Trustee from 1977 to 1984. Joan was also instrumental in the development of the Prairie View
Community Center with the "Save Open Space" local campaign. She was also active in local
schools, serving as a member of the Board of Education for Niles Township District 219 and
Golf School District 67. Joan received recognition as the 1974 Morton Grove Life "Woman of the
Year" runner-up and received the Distinguished Service Award from Golf School for her service
from 1991 to 1999. Mayor DiMaria asked for a moment of silence to honor Joan Dechert for her
service in giving back to the community.
2. Mayor DiMaria said that he's had the good fortunate of attending several events featuring the
Village's newest Eagle Scouts: Connor Ramseyer, Sam Conkle, and Nick Greiner. He said he
was very proud of these young men. Mayor DiMaria noted that Molly Matteson, a former
ParkView student, is working in the Peace Corps in a small rural village in the western region
of Ghana as a health educator. Mayor DiMaria noted that young people like Molly and the
Eagle Scouts are our hope for the future and should give everyone a lot of pride. He led the
assemblage in a round of applause for these young people, saying, "These kids are doing it
right."
XII. CLERK'S REPORT
Clerk Harford had no report.
XIII. STAFF REPORTS
A. Village Administrator:
Village Administrator Czerwinski provided the Board and assemblage with an update on the
Morton Grove -Niles Lake Michigan Water Project. He noted that there is a Resolution on the
Agenda tonight to approve a contract for the project's design engineering. The corridor study
has been completed and the best route"for the water transmission has been determined. The
Project Plan of Finance is continually updated as it is a fluid document. The Morton Grove -Niles
Water Commission has been formed, with former Trustee John Pietron representing Morton
Grove. The Commission provides oversight and a single point of contact from which to apply
for grants, etc. Steve Vinezeano, Village Manager of Niles, represents Niles on the Water
Commission.
Mr. Czerwinski introduced Bill Balling, water consultant, and Larry Thomas, project manager for
Stanley Engineering, the firm selected for the design engineering contract. He noted that Stanley
Engineering had done the corridor study, an arduous task, and said they are the right firm for
this work. Mr. Czerwinski added that the Water Commission imposed a cap on spending levels
for this contract—expenses in excess of $40,000 have to come back before both Niles' and Mor-
ton Grove's Village Boards.
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Minutes of July 24 2017 Board Meeting
Mr. Czerwinski said that Corporation Counsel Liston, along with Niles' Corporation Counsel,
ensures that both towns will have good legal standings when this project is over.
Mr. Czerwinski said the corridor study indicated that transmitting water from Emerson and
McCormick through Skokie is the best, fastest, and least intrusive path. A 30" water main will be
installed at Emerson and McCormick and then parcel out to both Niles and Morton Grove.
Mr. Czerwinski said Finance Director Hanna Sullivan and her Niles counterpart are working on
the funding for this $97 million dollar project.
The MG -N Water Commission held its first meeting on July 7 and we're now moving forward
with the engineering design work. The Commission will have its own website, courtesy of Steve
Vinezeano and Boyle Wong, and information will be posted there for the public. Property is being
identified for acquisition, as a site will be needed for a booster station, and, at the project's
terminus, for a pumping station and reservoir. The Water Commission is working on reestablish-
ing a Chicago connection, as the contact they were working with left. The Commission will also
begin working on a draft understanding of the look, logo, and location of the water tank and
pumping station. Mr. Czerwinski said the Commission is also pursuing funding through the Illi-
nois Environmental Protection Agency.
Mr. Czerwinski said that right now, the project is on schedule and on budget. Still needed is an
intergovernmental agreement with the Village of Skokie. Mr. Balling is working on surveying ac-
tivity in Skokie and reviewing Skokie's permitting requirements.
Mr. Czerwinski said that the project leadership team would be heading to Springfield on Thurs-
day to discuss funding and reporting requirements. With many financing packages, there are
certain things that can and cannot be funded. He felt that short-term loans may come into play,
and pre -purchasing of some materials, such as piping, would be proactive. Mr. Czerwinski felt
that the dollar amounts associated with the engineering were less than what had been projected,
so the Village was in good shape, although we still could run into something unexpected. The
contract is for $4.4 million split between the two communities ($6 million had been budgeted).
Morton Grove will pay its share with funds currently available in the Water Fund.
Mr. Balling complimented Mr. Czerwinski on his progress report, noting that the actual design
engineering contract amount is "not to exceed $4,459,000)." Each Village will be billed by the
Water Commission. The Commission will meet at the end of every month. Mr. Balling was
pleased at the engineering contract, calling it "excellent." He said that many engineering firms
had sent "robust" responses to the RFP. Everyone involved paid a lot of attention to the details.
He felt that Stanley Engineering's bid was very good. As far as the funding, Mr. Balling said the
team "got some movement" from the IEPA, which is excellent news. He said the core of the fi-
nancing is to take advantage of as much subsidized interest as possible.
Mayor DiMaria complimented the project leadership team, calling this an incredible undertaking.
He also thanked former Trustee Pietron for "stepping up."
B. Corporation Counsel:
Corporation Counsel Liston had no report.
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Minutes of July 24, 2017 Board Meeting
XIV.
A. Trustee Grear:
Trustee Grear had no report.
B. Trustee Minx:
TRUSTEES' REPORTS
1. Trustee Minx presented Ordinance 17-19, An Ordinance Approving a Special Use Permit for
a Medical and Dental Office/Clinic at 5818 Dempster Street, Morton Grove, IL.
This is the second reading of this ordinance.
a. Trustee Minx said that Dr. Spiro Karras filed an application for a special use permit for a
Medical and Dental Office/Clinic at 5818 Dempster Street. He plans to move his practice of
20 years from Lincolnwood to Morton Grove. The proposed hours for the facility are: 8:00 a.m. to
5:00 p.m. Mondays through Thursdays; 8:00 a.m. to 3:00 p.m. on Fridays, and two Saturdays
per month from 7:30 a.m. to 1:00 p.m. Dr. Karras will initially have a staff of five (1 doctor and
4 support staff), and intends to increase it to a staff of eight (2 doctors and 6 support staff) over
the next few years. At full capacity, the office is expected to accommodate an average of 15 to
18 patients per day (weekdays).
b.
c.
Trustee Minx said that, per the Unified Development Code, the required number of parking
spaces for this development is 11. Dr. Karras hired AES Services to complete a traffic and
parking report. They determined that, based on the property use, the proposed facility would
have a peak demand of 12 spaces, which can be accommodated through a combination of 6
onsite parking spaces as well as available public parking spaces along Mansfield and within the
municipal parking lot, across Dempster Street. AES concluded that the combination of onsite
and available public parking spaces should accommodate the parking demand for this use.
Trustee Minx said that this special use application was reviewed by Village departments and by
the Traffic Safety Commission (TSC). The TSC raised some questions about the traffic report,
and a revised site plan and traffic report was submitted in response to their questions. As there
are no proposed changes to the facade, the Appearance Commission's review was not required.
The Plan Commission unanimously recommended approval of this application, with conditions.
Trustee Minx moved to adopt Ordinance 17-19, seconded by Trustee Grear.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Lye Tr. Minx aye Tr. Ramos aye
Tr. ThiII ay2 Tr. Travis ave Tr. Witko ayl
2. Next, Trustee Minx introduced for a first reading Ordinance 17-22, Approving a Preliminary/
Final Plat of Vacation of a 2,249 Square Foot Portion of Capulina Avenue Right -of -Way
Located Immediately West of Narragansett Avenue and East of the Metra Right -of -Way.
She noted that this Ordinance is pursuant to Plan Commission Case PC 17-13, reported out
earlier this evening. As this is a first reading, no action will be taken tonight.
a.
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Minutes of July 24, 2017 Board Meeting
XIV.
TRUSTEES' REPORTS (continued)
B. Trustee Minx: (continued)
3. Trustee Minx then presented Resolution 17-36, Authorizing an Agreement With ComEd For
Design Engineering Work by ComEd For the Relocation of Existing Electrical Equipment
to Facilitate the Redevelopment of the Village -Owned Property at the Southwest Corner of
Ferris and Capulina Avenues (Site B).
a.
She explained that this ordinance authorizes the expenditure of $35,000 from the Lehigh -Ferris
TIF Fund to initiate the design engineering work by ComEd for the relocation of the existing
electrical lines and associates equipment at Site B, a location identified in the Lehigh -Ferris
Framework Plan as a targeted site for redevelopment. This site includes a former public alley
right-of-way with a number of existing utilities, including electrical lines and associated equip-
ment. In order to facilitate the timely redevelopment of this site, Village staff is recommending
the Village enter into a work agreement with ComEd to initiate the design engineering services
for the relocation of service lines and associated equipment.
Trustee Minx moved to approve Resolution 17-36, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear au Tr. Minx au Tr. Ramos �e
Tr. ThiII aye Tr. Travis aye Tr. Witko aye
C. Trustee Ramos:
Trustee Ramos had no report, but thanked the Morton Grove Police Department and the detec-
tives who apprehended the person who stole relics from St. Martha's church.
D. Trustee Thill:
Trustee Thill had no report.
E. Trustee Travis:
1.
Trustee Travis said the Community Relations Commission is sponsoring a community -wide gar-
age sale that will be held, rain or shine, on August 11, 12, and 13. Residents who want to be
included in this community -wide event must register by August 2 on the Village's website or by
coming to Village Hall. The Village will waive its garage sale permit fee and will also provide a
map of all the households participating in the garage sale. You can register for all three days, or
just one or two of the days. Maps will be posted online on August 7.
2. Trustee Travis encouraged everyone to attend a Family Fest Peace Vigil on August 19 at the
grassy area just north of the Morton Grove Civic Center. The peace vigil begins at 11:30 a.m.
and will celebrate the beauty and diversity of Morton Grove. Face painting, chalk drawing, and a
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Minutes of July 24, 2017 Board Meeting
XIV.
E. Trustee Travis: (continued)
TRUSTEES' REPORTS (continued)
traveling peace mural will be on hand. She urged everyone to come and help lift up and spread
hope for continued harmony in the Village, and beyond.
3. Trustee Travis announced that artists in Music, Dance and Poetry are welcome to submit their
works for the next Morton Grove Community Artists Performance. The goal is to embrace and
showcase local talent in celebrating our Village's artistic diversity. Professional and pre -
professional musicians, dancers and poetry artists are invited to submit their works for the
3rd Morton Grove Community Artists Performance. The performance, which will take place on
Sunday, October 15 at 4:00 pm at the American Legion Civic Center, showcases local talent,
celebrates artistic diversity, and is free to the public.
a. The submission deadline for performers is September 1, 2017. Selected performers will be
announced on September 8, 2017. The Fall Community Artist Performance is being produced by
Identity, a Morton Grove based, 501(c)(3) nonprofit performance arts organization. For more in-
formation, check the Village's website or contact Ginny at ginny@identityperformingarts.org or
847.707.0931.
4. Trustee Travis said that the Community Relations Commission's Summer Photo Contest has
begun and will end on September 4. She encouraged people to post pictures they may have of
the July 4 festivities, noting that up to five photos can be submitted to crc@mortongroveil.org or
by dropping them off at Village Hall.
F Trustee Witko:
a.
Trustee Witko presented Ordinance 17-21, Amending Title 5, "Motor Vehicles and Traffic,"
Chapter 1, Entitled "Traffic Administration and Enforcement," Section 4, Entitled
"Experimental or Temporary Regulations" of the Village of Morton Grove Municipal Code.
This is the second reading of this Ordinance.
Trustee Witko explained that this Ordinance will amend the Village's Code, Section 5-1-4, to
allow experimental and/or temporary traffic regulations from up to 90 days to up to and not to
exceed 180 days.
Trustee Witko moved, seconded by Trustee Minx, to adopt Ordinance 17-21.
Motion passed: 6 ayes, 0 nays.
Tr. Grear up_ Tr. Minx awe- Tr. Ramos afire
Tr. Thill aye Tr. Travis Tr. Witko aye
Minutes of July 24, 2017 Board Meeting
XV.
XVI.
TRUSTEES' REPORTS (continued)
Trustee Witko: (continued)
Next, Trustee Witko presented Resolution 17-37, Authorizing the Approval of a Professional
Services Agreement For Engineering Services For Design of Water Transmission Mains
and Facility Improvements to be Entered Into Between the Morton Grove -Niles Water
Commission and Stanley Consultants, Inc. And the Expenditure of Village Funds to Pay
For the Village of Morton Grove's Share of the Financial Obligations Under the
Professional Services Agreement.
This is the Resolution referenced by Village Administrator Czerwinski in his presentation earlier
this evening.
Trustee Witko said this Resolution approves a Professional Services Agreement between the
Morton Grove -Niles Water Commission and Stanley Consultants, Inc., to provide professional
engineering services for the design of water transmission mains and facility improvements, and
further authorizes the expenditure of funds—a not to exceed price of $4,459,313—to pay for the
Village's share of financial obligations under the Professional Services Agreement. Stanley
Consultants, Inc.'s fees will be based on the actual amount of work performed. The total contract
costs will be paid equally b Morton Grove and Niles.
Trustee Witko moved to approve Resolution 17-37, seconded by Trustee Travis.
Tr. Grear lyt Tr. Minx ay.2 Tr. Ramos ayp.
Tr. Thill Ry± Tr. Travis pit Tr. Witko aye
OTHER BUSINESS
NONE
WARRANTS
' Trustee Travis presented the Warrant Register for July 24, 2017, in the amount of $625,701.11.
She moved that the Warrants be approved as presented. Trustee Witko seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos ayt
Tr. Thill aye Tr. Travis aye Tr. Witko a�
XVII. RESIDENTS' COMMENTS
NONE
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Minutes of July 24, 2017 Board Meeting
XVIII
ADJOURNMENT
Trustee Thill moved to adjourn the meeting, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear
Tr. Thill
pat
Tr. Minx
Tr. Travis
The meeting adjourned at 7:46 p.m.
PASSED this 14th day of August, 2017.
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill
Trustee Travis
Trustee Witko
APPROVED b - this 14 h day of August, 2017.
Daniel P. DiMaria, Village Presient
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 15th day of August, 2017.
61C.
Eileen Harford, Village'Clerk
Village of Morton Grove, Cook County, Illinois
att
kyt
Tr. Ramos
Tr. Witko
Minutes by: Teresa Cousar
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