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HomeMy WebLinkAbout2017-04-24 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE AMERICAN LEGION MEMORIAL CIVIC CENTER APRIL 24, 2017 CALL TO ORDER I — Village President Dan DiMaria called the meeting to order at 7:00 pm. in the American Legion V. Memorial Civic Center, and led the assemblage in the Pledge of Allegiance. VI. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, John Pietron, Ed Ramos, John Thill, and Janine Witko. APPROVAL OF MINUTES Regarding the April 10, 2017 Regular Board Meeting, Trustee Minx moved to approve the Minutes as presented, seconded by Trustee Thill. Motion passed unanimously via voice vote. VII. VIII. SPECIAL REPORTS NONE IX. PUBLIC HEARINGS NONE X. RESIDENTS' COMMENTS (Agenda Items Only) NONE Xl. PRESIDENT'S REPORT 1. Mayor DiMaria proclaimed the week of May 7 through May 13, 2017 as "Municipal Clerks Week" in Morton Grove. He said that Municipal Clerks continually strive to improve the administration of the office of Municipal Clerk through participation in education programs, seminars, work- shops, and the annual meetings of their state, province, county, and international professional organizations. Mayor DiMaria expressed his appreciation to the Village's Municipal Clerks past and present for their exemplary dedication to their community. Minutes of April 24, 2017 Board Meeting Xl. PRESIDENT'S REPORT (continued) 2. Mayor DiMaria then sought concurrence from the Board for his appointment of Gia Schultz to the Community Relations Commission. Trustee Pietron so moved, seconded by Trustee Minx. Motion passed unanimously via voice vote. XII. CLERK'S REPORT Clerk Travis announced that the Community Relations Commission would once again be sponsoring the "Adopt A Planter" program. Individuals, families, organizations, businesses, and other groups can sign up to "adopt" one of the large Village planters located at the Metra station, the Civic Center, and Dempster Street from Central Avenue to Lehigh Avenue. The program is being expanded this year to also include planters along Waukegan Road. Businesses will be given priority to adopt the planter closes to their store or office. To sign up, or for more information, please visit the Village's website. 2. Clerk Travis said that the Community Relations Commission's Spring Photo Contest is now open. She encouraged residents to submit up to five photos promoting the Village's new tagline, "Incredibly Close. Amazingly Open." Those wishing to submit photos may do so online at the Village's website or its Facebook page, or by dropping them off at Village Hall, to the attention of "Community Relations Commission Spring Photo Contest." 3. Clerk Travis also noted that the Morton Grove Artists Spring Performance program was held this past weekend. The turnout was great and the performances were wonderful as well. She thanked all who attended for coming out. XIII. STAFF REPORTS A. Village Administrator: 1. Village Administrator Czerwinski announced that there are new street banners going up along Dempster Street and they feature some of the photos that have been submitted in the past for the Community Relations Commission's photo contests. He noted that businesses can be pro- moted on these banners too. He directed all who wanted further information on this to visit the Village's website. 2. Mr. Czerwinski encouraged everyone to come out to the Pancake Breakfast on May 13th to help support the Morton Grove Days' "Santa Claus Coming to Town" event. The breakfast is taking place at the Civic Center from 8:00 a.m. to noon, in conjunction with the Mother's Day Farmers' Market. Mr. Czerwinski said that tickets are nominally priced and would be available soon. 3. Mr. Czerwinski said that Morton Grove and the Solid Waste Agency of Northern Cook County (SWANCC) are partnering for a document destruction and electronics recycling event on Saturday, May 20, from 9:00 a.m. to noon at the Civic Center. This is a free event and you won't even have to get out of your car! Volunteers will unload your items and recycle them appropriately. Mr. Czerwinski noted that there is a list of acceptable documents and electronic items in the Spring edition of the Exchange or on the Village's website. 2 Minutes of April 24, 2017 Board Meeting XIII. B. Corporation Counsel: Corporation Counsel Liston had no report. STAFF REPORTS (continued) XIV. A. Trustee Grear: TRUSTEES' REPORTS Trustee Grear had no formal report, but gave a shout -out to Father Dennis O'Neill, pastor of St. Martha's parish, who is celebrating a birthday this week. B. Trustee Minx: 1. Trustee Minx presented Ordinance 17-06, Approving a Minor Amendment to a Planned Unit Development to Allow For the Construction of 26 Remaining Townhome Units in Four Buildings, Consistent With Approved Plans at 8601 Waukegan Road, Morton Grove, Illinois. a. This is the second reading of this Ordinance. Trustee Minx explained that, in 2005, the Board had approved a Planned Unit Development (PUD) for 110 townhome units in 18 buildings at 8601 Waukegan Road. In April of 2006, the Board granted a minor amendment to the approved PUD and site plan to allow for the relocation of two townhome units and certain drive aisles and parking spaces to avoid conflicts with the wetlands boundaries. To date, only 84 units in 14 build- ings have been completed. b. The Applicant, DRH Cambridge Homes, Emerald Brand, has filed an application for a minor amendment to the PUD to allow for the construction of the remaining 26 units in 4 building, with similar style residential units, comparable building elevations, and a slightly reduced building footprint. c. Trustee Minx said the Village's Unified Development Code allows for minor amendments of existing special use permits upon review by the Building Commission or his/her designee, the Plan Commission Chairperson, the Village Administrator, and Corporation Counsel. All of these required people have reviewed the plans and consulted with the Fire Department and Public Works, and determined this requested amendment is in substantial compliance with and does not change the intent of the original special use permit. Trustee Minx moved, seconded by Trustee Thill, to adopt ordinance 17-06. Motion passed: 6 ayes, 0 nays. Tr. Grear Ly± Tr. Minx ave Tr. Pietron ave Tr. Ramos ayg Tr. Thillafire Tr. Witko ave 2. Next, Trustee Minx presented Ordinance 17-07, Approving a Final Plat For a Minor Subdivision at 6601 Palma Lane, Morton Grove, Illinois. 3 Minutes of April 24, 2017 Board Meeting XIV. TRUSTEES' REPORTS (continued) Trustee Minx: (continued) This is the second reading of this Ordinance. a. Trustee Minx said that the Applicant, Masud Khan, is the owner of 6601 Palma Lane and is seeking approval to create two new lots of record. The property is currently comprised of two existing lots of record under common ownership, with a combined lot area of 20,764 square feet, lot width of 148.59 square feet, and lot depth of 141.94 square feet. It is improved with a single family residence. The structure is sited upon both lots of record, and these lots are currently utilized as one zoning lot within the R1 Single Residence District. b. Mr. Khan is proposing to re -subdivide the property to create two new lots of record. The new interior lot (Parcel 1) would have a lot width of 60 square feet and a lot area of 8,158 square feet. The new corner lot (Parcel 2) would have a lot width of 88.59 square feet and a lot area of 12,606 square feet. c. Trustee Minx said that the Village's Unified Development Code provides that any subdivisions of record created after August 4, 1959 in the R1 District must have a minimum lot width of 60 square feet and a minimum lot area of 7,500 square feet. Both proposed lots of record would comply with the minimum requirements. d. After reviewing the application, at the public hearing, the Plan Commission suggested, and the Applicant agreed, to modify the subdivisions in order to provide a consistent 60 foot lot width for the new Parcel 1. Such modification has been made to the Final Plat, and the Plan Commission voted 4-1 to recommend approval of the modified subdivision (with one absent). Trustee Minx moved to adopt Ordinance 17-07, seconded by Trustee Pietron. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Ramos C. Trustee Pietron: Tr. Minx Tr. Thill Trustee Pietron had three Resolutions on this evening's Agenda: Tr. Pietron Tr. Witko ave 1. Resolution 17-25, Authorizing the Execution of a Contract With Newcastle Electric, Inc. To Furnish and Install One (1) New 300KW Portable Generator With Transfer Switch and Three (3) Docking Stations. a. b. He explained that the existing backup generator for Public Works has been deemed in need of replacement for some time, and the existing 1978 230kw trailer -mounted generator has outlived its useful live and needs to be replaced. A new 300kw trailer -mounted generator, transfer switch, and docking station will not only serve as the main emergency power at Public Works, but it will have the versatility to be transported and utilized at any Village -owned facility in the event any of the existing building backup generators fail during a power outage. 4 Minutes of April 24, 2017 Board Meeting XIV. C. Trustee Pietron: (continued) TRUSTEES' REPORTS (continued) c. Trustee Pietron noted that the cost of this generator is $157,000. Included in the cost is the installation of new docking stations at both the North and South Pumping Stations to provide a quick and reliable hook-up. Docking stations for Fire Station #4 and the Village Hall will be included in the 2018 Budget. Newcastle Electric, Inc. will take the older trailer -mounted generator and the inside existing unit at Public Works as a trade-in, lowering the total cost of the project by $3,000. Trustee Pietron moved to approve Resolution 17-25, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx aye Tr. Pietron at Tr. Ramos gio. Tr. Thill Au Tr. Witko aye 2. Next, Resolution 17-26, Authorizing the Execution of a Contract With Schroeder Asphalt Services, Inc. For the 2017 Street Improvement Program. a. Trustee Pietron explained that this program is necessary to maintain the quality, drainage, and drivability of the streets in the Village. He said this contract was bid through a public process. Twenty-eight bid packages were purchased and seven bids were submitted. Schroeder Asphalt Services, Inc. of Huntley, Illinois was determined to be the lowest responsible bidder. Fourteen streets are included in this contract, which has an estimated value of $774,899.29. However, Trustee Pietron pointed out, since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. The streets that will be improved under this contract are listed on the Village's website. Trustee Pietron moved, seconded by Trustee Ramos, to approve Resolution 17-26. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Ramos Tr. Minx Tr. Thill yQ Tr. Pietron Tr. Witko 3. Lastly, Resolution 17-27, Authorizing the Execution of a Contract With Mondi Construc- tion, Inc. For the 2017 Concrete Replacement Program. a. Trustee Pietron said the Concrete Replacement Program addresses concrete features disturbed by utility repairs and deteriorated sections of sidewalk. The work will be completed in May 2017. The contract was bid through a public process. The winning bid was $15,712.50 less than the Engineer's Estimate of Cost. Trustee Pietron said that the contract value is $130,000, but since it is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Pietron moved to approve Resolution 17-27, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx 2y1 Tr. Pietron Tr. Ramos aye Tr. Thill Tr. Witko aye 5 17, -'' fillinutes[o_frl_1p.ri1r24,.2017 Board(Meetiii7, XIV. D. Trustee Ramos: Trustee Ramos had no report this evening, but thanked those in attendance for coming. E. Trustee Thill: Trustee Thill had no report. F. Trustee Witko: Trustee Witko had no report. TRUSTEES' REPORTS (continued) XV. XVI. XVII. XVIII OTHER BUSINESS NONE WARRANTS Trustee Witko presented the Warrant Register for April 24, 2017, in the amount of $551,052.64. She moved that the Warrants be approved as presented. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx awe Tr. Pietron aave„ Tr. Ramos ave Tr. ThiII aye Tr. Witko aye RESIDENTS' COMMENTS NONE ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx aye Tr. Pietron aye Tr. Ramos aye Tr. ThiII aye Tr. Witko aye The meeting adjourned at 7:20 p.m. 6 Minutes of April 24, 2017 Board Meeting PASSED this 8th day of May, 2017. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVE I by me this 8th day of May, 2017. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 9th day of May, 2017. ( ✓�t� )- ( Connie J. Travis, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Teresa Cousar 7