Loading...
HomeMy WebLinkAbout2017-04-10 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER APRIL 10, 2017 CALL TO ORDER I — Village President Dan DiMaria called the meeting to order at 7:00 pm. in the Council V. Chambers of Village Hall, and led the assemblage in the Pledge of Allegiance. VI. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, John Pietron, Ed Ramos, and Janine Witko. Trustee Thill was absent with notice APPROVAL OF MINUTES Regarding the March 27, 2017 Regular Board Meeting, Trustee Minx moved to approve the Minutes as presented, seconded by Trustee Pietron. Motion passed unanimously via voice vote. VII. VIII. SPECIAL REPORTS NONE IX. PUBLIC HEARINGS NONE X. RESIDENTS' COMMENTS (Agenda Items Only) NONE Xl. PRESIDENT'S REPORT Mayor DiMaria had four proclamations this evening. 1 First, he proclaimed April 22, 2017 as "Earth Day" in the Village and urged all citizens to be mindful of local, state, and national laws which protect our environment, and to join in efforts to preserve the beauty and wonder of the lands, skies, and water of the Earth. He noted that it is the responsibility of each of us to safeguard the environment by recognizing that all human life depends upon the Earth and one another for our mutual existence, well-being, and development. Minutes of April 10, 2017 Board Meeting Xl. PRESIDENT'S REPORT (continued) 2. Mayor DiMaria then proclaimed April 28, 2017 as "Arbor Day" in Morton Grove and encouraged residents to plant trees to promote the well-being of present and future generations, and to support efforts to protect our trees and woodlands, as well as the Village's urban forestry program. He commented that the Village has been recognized once again as a "Tree City USA" by the National Arbor Day Foundation. 3. Mayor DiMaria next proclaimed the month of April 2017 as "Child Abuse Prevention Month" in the Village. Child abuse is considered to be one of our nation's most serious public health problems, with scientific studies document the link between abuse and neglect of children, which cause a wide range of medical, emotional, psychological, and behavioral disorders. The mayor called upon everyone to increase their participation in the effort to support families, thereby preventing child abuse and strengthening our community so it continues to be a great place in which to live, work, and raise our families. 4. Mayor DiMaria also proclaimed April 2017 to be "Fair Housing Month," noting that this commemorates the U.S. Fair Housing Law, which was passed in 1968. He said the Village of Morton Grove welcomes the opportunity to reaffirm a commitment to the principal of fair housing for all, is committed to all efforts that address discrimination in communities, supports all programs that will educate the public concerning their rights to equal housing opportunities, and assures every person that they have the right to live free of the fear of housing discrimination. 5. Mayor DiMaria thanked everyone who had participated in the recent consolidated municipal elec- tion, and congratulated the newest members of the Park Board in attendance this evening, Paul Minx and Keith White. Mayor DiMaria said he was grateful to all those who had voted for him, but appreciated those who didn't vote for him, because they still took part in the process. He re- minded the assemblage that "the only place it works is at the local level." XII. CLERK'S REPORT Clerk Travis said she would be asking for three motions this evening. 1. First, she asked for a motion to approve the Executive Session Minutes of September 26, 2016, November 14, 2016, and November 28, 2016. Trustee Minx so moved, seconded by Trustee Pietron. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear awe, Tr. Minx aye Tr. Pietron afire Tr. Ramos 2y2 Tr. Thill absent Tr. Witko aye 2. Next, Clerk Travis asked for a motion to not release any Executive Session Minutes. Trustee Pietron so moved, seconded by Trustee Witko. 2 Minutes of April 10, 2017 Board Meeting XII. CLERK'S REPORT (continued) Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aye Tr. Minx aye Tr. Pietron aye Tr. Ramos aye Tr. ThiII absent Tr. Witko aye 3. Clerk Travis then asked for a motion to destroy the Executive Session recordings of April 27, 2015, May 26, 2015, June 22, 2015, and July 9, 2015, as authorized by the Illinois Open Meetings Act. Trustee Minx so moved, seconded by Trustee Pietron. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aye Tr. Minx aye Tr. Pietron Lys Tr. Ramos Lyl Tr. Thill absent Tr. Witko an 4. Clerk Travis announced that the Community Relations Commission would once again be sponsoring the "Adopt A Planter" program. Individuals, families, organizations, businesses, and other groups can sign up to "adopt" one of the large Village planters located at the Metra station, the Civic Center, and Dempster Street from Central Avenue to Lehigh Avenue. The program is being expanded this year to also include planters along Waukegan Road. Businesses will be given priority to adopt the planter closes to their store or office. To sign up, or for more information, please visit the Village's website. 5. Clerk Travis also noted that the Morton Grove Artists Spring Performance was coming up on Saturday, April 22, at the Civic Center at 4:00 p.m. Doors open at 3:45 p.m. and seating is "first come, first served." 6. Clerk Travis said that the Community Relations Commission's Spring Photo Contest is now underway. She encouraged residents to submit up to five photos promoting the Village's new tagline, "Incredibly Close. Amazingly Open." Those wishing to submit photos may do so online at the Village's website or its Facebook page, or by dropping them off at Village Hall, to the at- tention of "Community Relations Commission Spring Photo Contest." XIII. STAFF REPORTS A. Village Administrator: 1. Village Administrator Czerwinski announced that there would be a Town Hall Meeting promptly following the Village Board Meeting on Monday, April 24, 2017. The Board Meeting and the Town Hall Meeting will therefore be held at the Civic Center. The purpose of the Town Hall Meeting is to gather input from residents as the Board considers an ordinance to prohibit dis- crimination based on a person's immigration status. He pointed out that the ordinance largely reflects the current practices of the Village's Police Department. Mr. Czerwinski said that, be- cause this topic has been controversial at the national level, the Village Board would like to see everyone attend to learn more about this topic and to share their views. He said that a postcard would be sent to every resident about the Town Hall Meeting and that it would also be promoted in the Village's e -newsletter. 3 Minutes of April 10, 2017 Board Meeting XIII. A. Village Administrator: (continued) 2. STAFF REPORTS (continued) Mr. Czerwinski thanked Village staff for the latest issue of the Exchange newsletter. He said that it's full of good and useful information, such as information about yard waste stickers. Yard waste stickers are available at Village Hall, the Jewel grocery store at Milwaukee and Oakton, and the Walgreens stores at 5730 Dempster and 9301 Waukegan. Yard waste stickers are $2.18 each or five for $10.90. 3. Mr. Czerwinski announced that traffic/parking modifications are taking place in the area of Capulina and Ferris Avenues. It was determined that sightlines for drivers eastbound on Capulina desiring to turn onto north or southbound Ferris were being impeded by vehicles parking in the first parking stalls on the west side of Ferris, both north and south of Capulina, causing unsafe conditions. a. Another impacted area is Austin Avenue between Oakton and Lincoln Avenue. He said that Village personnel routinely review areas of the Village in order to recommend changes in traffic restrictions, where appropriate. It has been determined that certain traffic regulations and accompanying signage along Austin Avenue between Oakton and Lincoln may no longer be necessary. 4. Mr. Czerwinski reminded the assemblage that timeframe for replacing current Village vehicle stickers has been extended. Current stickers will be valid until August 31, 2017. New stickers will be available for purchase starting June 1 and must be displayed by August 31. Mr. Czerwinski said that Morton Grove and the Solid Waste Agency of Northern Cook County (SWANCC) are partnering for a document destruction and electronics recycling event on Saturday, May 20, from 9:00 a.m. to noon at the Civic Center. This is a free event and you won't even have to get out of your car! Volunteers will remove your items and recycle them appropriately. Mr. Czerwinski noted that there is a list of acceptable documents and electronic items in the Spring edition of the Exchange. He added that volunteers are needed for this event. Lastly, Mr. Czerwinski noted a modification in Ordinance 17-08. He said that, in Section 2, paragraph 5, there is a word missing. It should read "The Applicant shall only utilize the detached garage for the parking of trucks, trailers, and similar delivery vehicles utilized by the hockey equipment business, and NOT use the structure for the storage of merchandise or hockey equipment. He said that the final ordinance will include the correct wording. B. Corporation Counsel: Corporation Counsel Liston had no report. 4 Minutes of April 10, 2017 Board Meeting XIV. A. Trustee Grear: Trustee Grear had no report, but wished Trustee Minx a very happy birthday. B. Trustee Minx: TRUSTEES' REPORTS 1. Trustee Minx introduced for a first reading Ordinance 17-06, Approving a Minor Amendment to a Planned Unit Development to Allow For the Construction of 26 Remaining Townhome Units in Four Buildings, Consistent With Approved Plans at 8601 Waukegan Road, Morton Grove, Illinois. a. She explained that, in 2005, the Board had approved a Planned Unit Development (PUD) for 110 townhome units in 18 buildings at 8601 Waukegan Road. In April of 2006, the Board grant- ed a minor amendment to the approved PUD and site plan to allow for the relocation of two townhome units and certain drive aisles and parking spaces to avoid conflicts with the wetlands boundaries. To date, only 84 units in 14 buildings have been completed. b. The Applicant, DRH Cambridge Homes, Emerald Brand, has filed an application for a minor amendment to the PUD to allow for the construction of the remaining 26 units in 4 building, with similar style residential units, comparable building elevations, and a slightly reduced building footprint. c. Trustee Minx said the Village's Unified Development Code allows for minor amendments of existing special use permits upon review by the Building Commission or his/her designee, the Plan Commission Chairperson, the Village Administrator, and Corporation Counsel. All of these required people have reviewed the plans and consulted with the Fire Department and Public Works, and determined this requested amendment is in substantial compliance with and does not change the intent of the original special use permit. As this is a first reading, no action will be taken this evening. 2. Trustee Minx then brought forward Ordinance 17-07, Approving a Final Plat For a Minor Subdivision at 6601 Palma Lane, Morton Grove, Illinois. This is the first reading of Ordinance 17-07. a. Trustee Minx said that the Applicant, Masud Khan, is the owner of 6601 Palma Lane and is seeking approval to create two new Tots of record. The property is currently comprised of two existing lots of record under common ownership, with a combined lot area of 20,764 square feet, lot width of 148.59 square feet, and lot depth of 141.94 square feet. It is improved with a single family residence. The structure is sited upon both lots of record, and these lots are currently uti- lized as one zoning lot within the R1 Single Residence District. b. Mr. Khan is proposing to re -subdivide the property to create two new lots of record. The new in- terior lot (Parcel 1) would have a lot width of 60 square feet and a lot area of 8,158 square feet. The new corner lot (Parcel 2) would have a lot width of 88.59 square feet and a lot area of 12,606 square feet. 5 Minutes of April 10, 2017 Board Meeting XIV. B. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) c. Trustee Minx said that the Village's Unified Development Code provides that any subdivisions of record created after August 4, 1959 in the R1 District must have a minimum lot width of 60 square feet and a minimum lot area of 7,500 square feet. Both proposed lots of record would comply with the minimum requirements. d. After reviewing the application, at the public hearing, the Plan Commission suggested, and the Applicant agreed, to modify the subdivisions in order to provide a consistent 60 foot lot width for the new Parcel 1. Such modification has been made to the Final Plat, and the Plan Commission voted 4-1 to recommend approval of the modified subdivision (with one absent). Trustee Minx said that, as this is the first reading, no action will be taken this evening. 3. Trustee Minx then presented for a first reading Ordinance 17-08, Approving an Amendment to a Special Use Permit to Allow For a Detached Accessory Structure and Establish Required Number of Parking Spaces at 6730 Dempster Street, Morton Grove, Illinois. She explained that, in April of 2006, the Board approved a special use permit to allow the use of a non-contiguous parking lot and to grant a parking variance and establish the number of required parking spaces at 16 for the hockey equipment store's use at 6730 Dempster. Recently, the Applicant filed an application for an amendment to the special use permit and approved site plan to allow for the construction of a detached garage on the accessory parking lot to enclose the two western -most spaces for dedicated use for two delivery vehicles utilized by the Gunzo's hockey equipment business. a. b. c. The proposed detached garage will comply with the setback, bulk, and density requirements established in the Unified Development Code. Currently, the two business vehicles, when not in use for deliveries, are regularly parked on the two parking spaces which will be enclosed. Once the garage is constructed, these will become dedicated long-term parking spaces for the exclusive use of the two business vehicles, and the number of general on-site parking spaces will be reduced from 16 to 14. Trustee Minx said that, while this will technically increase the parking waiver to 42%, the parking demand and functionality of the site will effectively remain unchanged. Given the specialized nature of this business, the parking demand is much lower than traditional general retail establishments. Village staff made several site visits, and confirmed that the remaining 14 on-site parking spaces should be more than sufficient to accommodate customer and employee parking. The Application was reviewed by the Chairperson of the Traffic Safety Commission, and he determined the proposed amendment would have an insignificant negative impact and waived the full Traffic Safety Commission review. Since this building is an accessory structure, it was not required to have the Appearance Commission review this application. At the Plan Commission's public hearing on this matter, the Commission voted 5-0 to recommend approval of this application, with conditions. Trustee Minx said the Applicant has asked that the second reading of this Ordinance be waived. Trustee Grear moved to waive the second reading of Ordinance 17-08, seconded by Trustee Pietron. 6 Minutes of April 10, 2017 Board Meeting XIV. B. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear gys Tr. Minx aye Tr. Pietron gip Tr. Ramos Ly2 Tr. Thill absent Tr. Witko Trustee Minx then moved to adopt Ordinance 17-0-8, seconded by Trustee Grear. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear Tr. Minx AyA Tr. Pietron aye Tr. Ramos gyp. Tr. Thill absent Tr. Witko gyp C. Trustee Pietron: Trustee Pietron had four Resolutions on this evening's Agenda: 1. Resolution 17-21, Authorizing the Acceptance of a Material Proposal From Builders Asphalt, LLC For the 2017 Material Purchasing Program—Asphalt. a. He explained that the Village has an annual program, dependent on funding appropriations. To purchase construction materials such as asphalt and concrete to be used to maintain Village rights-of-way and properties. These materials are paid for using General, Motor Fuel Tax, and Enterprise Funds. The use of Motor Fuel Tax Funds is administratively controlled by the State of Illinois, which requires bidding procedures and contract documents for these amounts conforming to State requirements. b. Trustee Pietron said that this contract was bid through a public process; the contract was adver- tised, and sealed bids were received. The lowest bidder was Builders Asphalt, LLC. The esti- mated contract value is $66,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of material purchased, up to the full budgeted amount. Trustee Pietron moved to approve Resolution 17-21, seconded by Trustee Minx. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aye Tr. Minx Tr. Pietron aye Tr. Ramos Ays Tr. Thill absent Tr. Witko 2. Next, Resolution 17-22, Authorizing the Sale of Surplus Personal Property Owned by the Village of Morton Grove. a. He explained that the Public Works Department, in its normal course of business, annually re- views vehicles and equipment conditions for all Village departments. After review, some of the equipment is determined to be no longer useful for a variety of reasons, including, but not limited to, the cost of maintenance, the age, lack of use, or that it has been scheduled for replacement. 7 Minutes of April 10, 2017 Board Meeting XIV. C. Trustee Pietron: (continued) TRUSTEES' REPORTS (continued) b. At this time, Public Works is requesting that four Ford Crown Vics, ranging from model year 2007 to model year 2011, be deemed as Surplus Property to be sold at the Northwest Municipal Conference auction scheduled for April 25th in Crestwood, Illinois. Trustee Pietron moved, seconded by Trustee Ramos, to approve Resolution 17-22. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear awe Tr. Minx ,awe Tr. Pietron ayg. Tr. Ramos Tr. Thill absent Tr. Witko aye 3. Resolution 17-23, Authorizing the Purchase of a Used Semi -Tractor. a. Trustee Pietron said this purchase would replace an existing 1981 MACK semi -tractor with a newer used vehicle not to exceed the 2017 approved budgeted amount of $55,000 with trade-in. b. In February, the Village developed and advertised a Request for Proposals to purchase a 2005 or newer used semi -tractor. Six requests for proposals were picked up; only one proposal was received. It was for a 2003 Freightliner in the amount of $52,900 from Prairie Municipal of DeFrost, Wisconsin. Staff, after inspecting said vehicle, determined that it was not in a condition the Public Works Department was willing to accept. The Department is now asking the Board for permission to investigate and negotiate pricing and terms not to exceed $55,000 with a used truck dealer in order to fill the Department's needs. Trustee Pietron moved to approve Resolution 17-23, seconded by Trustee Witko. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear ave Tr. Minx Tr. Pietron aye Tr. Ramos Tr. Thill absent Tr. Witko aye 4. Resolution 17-24, Authorizing the Execution of a Contract With Patriot Pavement Maintenance, Inc. For the 2017 Crack Sealing Program. a. b. Trustee Pietron said that the Village has an annual program, dependent on funding appropriations, to seal cracks on newly surfaced asphalt streets and on concrete streets. Doing this can delay the onset of pavement deterioration if done at the appropriate time in the life of the pavement's surface, thus reducing the lifecycle cost of maintaining a street. This contract was bid through a public process in 2016 by the Municipal Partnership Initiative. The low bidder was Patriot Paving Maintenance, Inc of Des Plaines, IL. The bidding documents included provisions reserving the right of communities to renew the contract twice for one-year terms and to allow new communities to be added to the contract. Based on past performance, availability, and pricing, it is in the Village's best interest to execute a contract with Patriot Pavement Maintenance, Inc. for the 2017 Crack Sealing Program. 8 Minutes of A.ril 10, 2017 Board Meeting XIV. C. Trustee Pietron: (continued) c. The estimated contract value is $30,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. TRUSTEES' REPORTS (continued) Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 17-24. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aerie Tr. Minx au Tr. Pietron ave Tr. Ramos awe, Tr. Thill absent Tr. Witko au XIV. TRUSTEES' REPORTS (continued) D. Trustee Ramos: Trustee Ramos presented Resolution 17-18, Authorizing the Annual July 4 Parade and Closure of Dempster Street. He explained that the Illinois Department of Transportation (IDOT) requires the Village to adopt a resolution approving the closure of Dempster Street. This resolution also authorizes the Village Engineer to file an application through IDOT for the closing of Dempster Street from 2:OOpm to 4:30pm on Tuesday, July 4, 2017. Trustee Ramos moved to approve Resolution 17-18, seconded by Trustee Witko. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear Tr. Minx Tr. Pietron aye Tr. Ramos Tr. Thill absent Tr. Witko E. Trustee Thill: Trustee Thill was absent —no report. F. Trustee Witko: Trustee Witko had no report. XV. OTHER BUSINESS NONE 9 Minutes of April 10, 2017 Board Meeting XVI. XVII. WARRANTS Trustee Witko presented the Warrant Register for April 10, 2017, in the amount of $337,202.09. She moved that the Warrants be approved as presented. Trustee Ramos seconded the motion. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aL Tr. Minx Tr. Pietron aye Tr. Ramos aye Tr. Thill absent Tr. Witko �e RESIDENTS' COMMENTS 1. Sue Pellicano said she had called the Village on Friday and found out the date for the Town Hall meeting had changed. She's talking to people about the importance of attending this and was glad to hear the Village was also going to promote this important meeting. She said she really hopes that all Morton Grove residents will be heard, noting that it's vital to hear both sides. a. Ms. Pellicano said that she thought the only difference between the Village's current policies and the ordinance being discussed is that the ordinance would be more binding on the things the Village does. It would be binding the employees. She asked if employees could be disciplined, lose their job, or be sued if they did not adhere to the ordinance. Could this potentially cost the Village money? If there is a gang member that ICE has asked our Police Department to detain, but because of this ordinance, he is released into the community, are the Village officials okay with that? b. She concluded by advising the Board, "When you make a decision about an ordinance, all residents should feel safe." 2. Mayor DiMaria responded that the town hall meeting is set up specifically for feedback and input, and assured Ms. Pellicano that this is not something the Board takes lightly. He said there is a constitutionality issue involved here also, and assured her that the Board would do its homework. 3. Corporation Counsel Liston said that, if a Village employee violated a Village ordinance, someone could indeed sue the Village. She said there is no plan to start drafting an ordinance until the Board hears the community's input. She said that she has also had conversations with John Lahn about this. He's an attorney as well as a Morton Grove resident. There doesn't necessarily need to be an ordinance; a Resolution could be approved as well. XVIII ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Ramos. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear ayt Tr. Minx Ey2 Tr. Pietron aye Tr. Ramos au Tr. Thill absent Tr. Witko ave The meeting adjourned at 7:47 p.m. 10 Minutes of A. riI 10, 2017 Board Meeting PASSED this 24th day of April 2017. Trustee Grear Y. Trustee Minx _ Trustee Pietron Trustee Ramos Trustee ThillQ;1� Trustee Witko 111.1 APPROVED by me this 24th day of April 2017 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 28th day of April 2017 '(:----31.. 1 t,..' LC Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Minutes by: Teresa Cousar 11