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HomeMy WebLinkAbout2017-02-13 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER FEBRUARY 13, 2017 CALL TO ORDER I — Village President Dan DiMaria called the meeting to order at 7:00 pm. in the Council V. Chambers of Village Hall. He led the Board and assemblage in the Pledge of Allegiance. VI. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, John Pietron, Ed Ramos, John Thill, and Janine Witko. VII. VIII. IX. APPROVAL OF MINUTES Regarding the January 23 2017 Regular Board Meeting, Trustee Thill moved to approve the Minutes as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote. SPECIAL REPORTS NONE PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE Xl. PRESIDENT'S REPORT 1. Mayor DiMaria asked for a moment of silence to honor the passing of long-time Traffic Safety Commissioner George Kochikaran. Mr. Kochikaran served the Commission for many years. Xl. Minutes of February 13, 2017 Board Meeting PRESIDENT'S REPORT (continued); 2. Mayor DiMaria reminded the assemblage that February is "Restaurant Month," and the Village is rolling out a program called "Dine Morton Grove." Every time a resident spends $25 or more at a Morton Grove restaurant, they should bring the receipt to Village Hall and they'll be entered into a drawing. Ten winners will receive a $25 gift certificate to the Morton Grove restaurant of their choice. Each receipt greater than $25 is entitled to one entry for every $25 increment. Winners will be announced at the March 13, 2017 Village Board meeting. 3. Mayor DiMaria congratulated Police Chief Mike Simo on receiving Tier II Accreditation with the Illinois Association of Chiefs of Police. There will be a formal presentation at the Board's meeting on March 13, 2017. 4. Mayor DiMaria complimented Director of Public Works Andy DeMonte, saying that Andy has saved the Village $44,784 annually by successfully applying for a Public Sector Program Energy Grant from the Illinois Department of Commerce and Economic Opportunity (DCEO). The grant Covers the purchase and installation of 443 energy efficient LED street lights to replace current mercury vapor lighting on residential streets. 5. Mayor DiMaria commented that he receives many calls and emails from residents who have no street lighting but want it, or from residents wanting more street lighting on their streets. He said that, on average, it costs $90,000 to light residential streets, and hoped that, with the savings the Village would realize by having LED lights installed, maybe more of the unlit or low -lit streets could have lighting (or additional lighting) installed. 6. Mayor DiMaria gave a shout -out to Harris Miller, a young man who's starting to get involved with the Village by serving on the Historical Society, and wished him a belated happy birthday. XII. CLERK'S REPORT 1. Clerk Travis noted that the Community Relations Commission will be meeting tomorrow night at 6:30 p.m. in the Scanlon Conference Room on the second floor of Village Hall. All are welcome to attend. 2. Clerk Travis announced that the deadline for the submission of photos for the Winter Photo Contest is March 4th. Winners will be announced at the Board Meeting on March 13, 2017. 3. Clerk Travis reminded the assemblage that February 24th is the deadline for artists in music, dance, and poetry to submit their works for the next Morton Grove Community Artists Performance, which will be held on April 22nd at 4:00 p.m. at the Civic Center. XIII. STAFF REPORTS A. Village Administrator: Village Administrator Czerwinski had no report. 2 Minutes of February 13, 2017 Board Meeting XIII. B. Corporation Counsel: Corporation Counsel Liston had no report. TRUSTEES' REPORTS XIV. STAFF REPORTS (continued) A. Trustee Grear: Trustee Grear had no formal report, but reminded the assemblage that the "Taste of Morton Grove" will be held on March 2 at the White Eagle in Niles. All proceeds of this fundraiser go to local organizations and charities. B. Trustee Minx: Trustee Minx had no report. C. Trustee Pietron: 1. Trustee Pietron presented Resolution 17-06, Authorizing the Execution of a Contract Renewal With Landscape Concepts Management, Inc. for the 2017 Tree Trimming Program. a. b. He explained that the Village has an annual program, dependent on funding appropriations, to trim trees within the Village's right-of-ways and property. Public Works considers it to be more cost-effective to hire a contractor to trim the trees. This contract was bid in 2016 through a public process in accordance with Village Code. The contract included a one-year term and allows renewal in 2017 and 2018. Landscape Concepts Management, Inc. performed the work for the 2016 Tree Trimming Program and expressed willingness to renew the contract in 2017. Trustee Pietron said the estimated contract value for this work is $38,255.53, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Pietron moved to approve Resolution 17-06, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear 2yA Tr. Minx Lya Tr. Pietron Tr. Ramos Tr. Thill ky± Tr. Witko aye 2. Next, Trustee Pietron presented Resolution 17-07, Authorizing the Purchase of Two New 2018 Freightliner Dump Trucks With Two Salt Spreaders and Two Snow Plows Through the State of Illinois Central Management Services Procurement Program PSD#4018133. 3 Minutes of February 13, 2017 Board Meeting XIII. C. Trustee Pietron: (continued) a. b. 3. a. TRUSTEES' REPORTS (continued) Trustee Pietron explained that the Vehicle Maintenance Division of Public Works routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost. During this review, staff recommended a 1988 Ford L8000 dump truck and a 1991 International 4900 dump truck, both with salt spreaders and snow plows, be replaced. The Village participates in the State's Central Management Agency's Joint Purchase Program to take advantage of their competitive bidding process. The lowest bidder for the purchase of a 2018 Freightliner Dump Truck with salt spreader and snow plows was Patson Inc. d/b/a TransChicago Truck Group. Trustee Pietron said this resolution will approve the purchase of two new 2018 Freightliner dump trucks with salt spreaders and snow plows for the purchase price of $330,860, which includes a trade-in credit for the 1988 Ford L8000 and the 1991 International 4900 Dump Truck. The Village's 2017 Budget allocated $589,000 for the replacement of these two vehicles. Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 17-07. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx at Tr. Pietron pig. Tr. Ramos at Tr. Thill aye Tr. Witko aye Lastly, Trustee Pietron presented Resolution 17-09, Authorization to Execute a Contract With Twin Supplies, LTD For the Retro -Fit and Installation of Energy Efficient Lighting in Residential Village -Owned Street Lights. He explained that, in 2012, Twin Supplies Ltd. of Hinsdale, IL provided the Village with a complete turn -key grant program through the Illinois Clean Energy Program ("ICE") and the Illinois Department of Commerce and Economic Opportunity ("DCEO") for the purchase and installation of certain lighting fixtures, wiring, and bulbs installed within the buildings owned and operated by the Village, at no cost to the Village, with great success. Again, in 2017, grant funding is available from the DCEO as a Public Sector Program. Twin Supply has offered to provide the Village with a turn -key program and will fully execute grant applications on the Village's behalf, providing total funding from the DCEO. There will be no out-of-pocket expense to the Village. Twin Supplies will provide all the material and labor in order to complete lighting upgrades. After grant monies are received by the Village and all lighting upgrades are complete, the Village will turn over all grant proceeds to Twin Supplies Ltd. The annual savings to the Village will be $44,784. Trustee Pietron moved to approve Resolution 17-09, seconded by Trustee Witko. b. Trustee Thill asked what percentage of street lights would be upgraded. Mr. DeMonte said about 70% of all residential street lighting would change from mercury vapor lighting to LED lights. c. Trustee Grear asked how this would work, in terms of the grant money. Village Administrator Czerwinski said the work will be done and an invoice will be submitted. The Village will receive the grant funds before the bill is paid, and will then use the grant funds to pay the invoice. He said the Village has had this experience with this firm before, and reiterated that there would be no out-of-pocket expense to the Village. 4 Minutes of February 13, 2017 Board Meetin. XIII. C. TRUSTEES' REPORTS (continued) Trustee Pietron: (continued) Mayor DiMaria called for the vote on Resolution 17-09. Motion passed: 6 ayes, 0 nays. Tr. Grear Ryg. Tr. Minx Tr. Ramos 2y2 Tr. Thill ave D. Trustee Ramos: Trustee Ramos had no report. E. Trustee Thill: Trustee Thill had no report. F. Trustee Witko: 1. Tr. Pietron Tr. Witko gy Trustee Witko presented Resolution 17-08, Authorizing a Contractual Agreement With CDW-G to Provide for the Renewal of a Microsoft Enterprise Agreement for Microsoft Software Licensing for Operating and Productivity Software for All Village Desktop Computers. a. She explained that the Village is required to maintain licensing for the software it uses in its daily operations. The operating system, individual applications, and connectivity to servicers all maintain their own licensing scheme. The State of Illinois has negotiated volume pricing levels with Microsoft, which provides a deep discount for licensing software for the State and units of local government. In order to take advantage of these discounts, the Village must purchase software from an approved large account reseller of Microsoft software, such as CDW-G. b. Trustee Witko said the Village has purchased software from CDW-G since 2008 as part of an Enterprise Agreement licensing structure with Microsoft. The Enterprise Agreement renewal includes an annual maintenance support cost for updates and upgrades (Microsoft Software Assurance), as well as licensing costs. This type of agreement licenses the enterprise as an entire fleet, as opposed to individual purchases. The Enterprise Agreement has advantages over individual purchases, including lower platform costs, distributed payments, anniversary period renewals, and software upgrade assurances. This payment covers the license and maintenance period of January 1, 2017 through December 31, 2017. The cost is $39,691. Trustee Witko moved, seconded by Trustee Pietron, to approve Resolution 17-08. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Minx Tr. Pietron Tr. Ramos ave Tr. Thill Ey2 Tr. Witko ave 5 AVM of F.ebrua_ 13, 2017'Board Meeting':. XV. xvI. OTHER BUSINESS NONE WARRANTS Trustee Witko presented the Warrant Register for February 13, 2017, in the amount of $1,151,437.29. She moved that the Warrants be approved as presented. Trustee Minx seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx aye Tr. Pietron aye Tr. Ramos aye Tr. Thill aye Tr. Witko aye XVII. RESIDENTS' COMMENTS NONE XVIII ADJOURNMENT Trustee Thill moved to adjourn the meeting, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Pietron aye Tr. Ramos aye Tr. Thill ave Tr. Witko aye The meeting adjourned at 7:15 p.m. 6 PASSED this 27th day of February, 2017. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APP m- thi 27th day of February, 2017. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 28th day of February, 2017. Connie J. Travis, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes of February 13, 2017 Board Meeting Minutes by: Teresa Cousar 7