HomeMy WebLinkAbout2017-02-13 Agendaiii �� � ���
MORTON GROVE
Incredibly Close % Amazingly Open
VILLAGE BOARD OF TRUSTEES
REGULAR MEETING NOTICE/AGENDA
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
SCANLON CONFERENCE ROOM
FEBRUARY 13, 2017
6:00 pm
(The hour between 6:00 and 7:00 pm is set aside for Executive Session
per 1-5-7A of the Village of Morton Grove Municipal Code.
If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.)
1. Call to Order
2. Pledge of Allegiance
3. Executive Session
THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM
IN THE COUNCIL CHAMBERS
OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER
4. Reconvene Meeting
5. Pledge of Allegiance
6. Roll Call
7. Approval of Minutes — Regular Meeting — January 23, 2017
8. Special Reports
9. Public Hearings
10. Residents' Comments (agenda items only)
11. President's Report —Administration, Northwest Municipal Conference, Council of Mayors, Strategic
Plan, Comprehensive Plan
12. Clerk's Report — Community Relations Commission
13. Staff Reports
a. Village Administrator
1) Miscellaneous Reports and Updates
b. Corporation Counsel
14. Reports by Trustees
a. Trustee Grear —Police Department, Community and Economic Development Department, Fire
and Police Commission, Police Facility Committee, NIPSTA, Lehigh/Ferris TIF, Prairie View
TIF, Special Events Commission (Trustee Witko)
b. Trustee Minx — Natural Resource Commission, Plan Commission/Zoning Board ofAppeals,
Building Department (Trustee Pietron)
c. Trustee Pietron — Public Works Department, Condominium Association, Economic
Development Commission, Dempster Street Corridor Plan, Chamber of Commerce (Trustee
Minx)
1) Resolution 17-06 (Introduced February 13, 2017)
Authorizing the Execution of a Contract Renewal with Landscape Concepts
Management, Inc. for the 2017 Tree Trimming Program
2) Resolution 17-07 (Introduced February 13, 2017)
Authorizing the Purchase of Two New 2018 Freightliner Dump Trucks with Two Salt
Spreaders and Two Snow Plows through the state of Illinois Central Management
Services Procurement Program PSD#4018133
3) Resolution 17-09 (Introduced February 13, 2017)
Authorizing the Execution of a Contract with Twin Supplies, Ltd for the Retro -Fit and
Installation of Energy Efficient Lighting in Residential Village Owned Street Lights
d. Trustee Ramos — Legal, Finance Advisory Commission, Traffic Safety Commission, Waukegan
Road TIF, Capital Projects (Trustee Thill)
e. Trustee Thill — Fire Department, Emergency Management Agency, RED Center, Environmental
Health, Solid Waste Agency of Northern Cook County, Appearance Commission, Advisory
Commission on Aging (Trustee Ramos)
14. Reports by Trustees (continued)
f. Trustee Witko —IT Communications, Strategic Plan Committee, Finance Department, Family
and Senior Services Department (Trustee Grear)
1) Resolution 17-08 (Introduced February 13, 2017)
Authorizing a Contractual Agreement with CDW-G to Provide for the Renewal of a
Microsoft Enterprise Agreement for Microsoft Software Licensing for Operating and
Productivity Software for All Village Desktop Computer
15. Other Business
16. Presentation of Warrants $1,151,437.29
17. Residents' Comments
18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220)
promptly to allow the Village to make reasonable accommodations.
MINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
RICHARD T. FLICKINGER MUNICIPAL CENTER
JANUARY 23, 2017
CALL TO ORDER
— Village President Dan DiMaria called the meeting to order at 7:00 pm. in the Council
V. Chambers of Village Hall. He led the Board and assemblage in the Pledge of Allegiance.
VI. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx,
John Pietron, Ed Ramos, John Thill, and Janine Witko.
VII. APPROVAL OF MINUTES
Regarding the January 9, 2017 Regular Board Meeting, Trustee Thill moved to approve
the Minutes as presented, seconded by Trustee Witko. Motion passed unanimously via
voice vote.
VIII.
1.
a.
SPECIAL REPORTS
Update on Alternative Water Supply Agreement
Mayor DiMaria announced that this is an exciting night for Morton Grove as it prepares to vote
on several resolutions enabling the alternative water supply process to move forward. He
thanked the representatives from the Village of Niles and the City of Evanston who were
present this evening, noting that staff of all three entities had put in a large number of hours
of research and negotiation, and this is a culmination of all that hard work. Mayor DiMaria also
thanked his colleagues on the Village Board, noting that these are "legacy decisions" being
made this evening. Conservative estimates are that this alternative water supply agreement,
over its proposed 40 years, will save the Village as much as $100 million dollar.
b. Both Morton Grove and Niles currently purchase water from the City of Chicago. Since 2008,
the water rate charged by the City has gone up by 114%. Mayor DiMaria said he was very
happy with all the work that's been done, and turned the presentation over to Village
Administrator Czerwinski.
c. Mr. Czerwinski gave a brief project overview, noting that the project goals for the Morton Grove -
Niles partnership (MG -N) were to find a way to provide safe, reliable, abundant Lake Michigan
water with long-term savings and a water rate based on a predictable and stable water rate
formula. This project has not been undertaken lightly.
Minutes of January 23, 2017 Board Meeting
VIII.
SPECIAL REPORTS (continued)
d. MG -N then evaluated proposals from alternate water suppliers, including Glenview/Wilmette,
the City of Evanston, and the Village of Skokie, as well as the Northwest Water Commission
and the Northwest Suburban Municipal Joint Water Agency.
e. The City of Evanston proved to be a willing participant and was selected by MG -N as the
preferred supplier due to the cost formula, the cost effectiveness, and the water quality. The
next step was to evaluate potential water delivery/transmission options. Through modeling and
Phase 1 Design Engineering, it was determined that a cost-effective point of connection would
be at Emerson and McCormick. The engineering study concluded that this location would cut
construction time, distance, and cost.
f.
More recently, staff of MG -N and the City of Evanston has completed a draft Evanston Water
Supply Agreement, which is before the Board for approval this evening. A route study engineer
has also been evaluated and selected. Mr. Czerwinski said that Evanston called the draft water
supply agreement a "win -win-win". He added that Board approval is also being sought for the
MG -N Cost Sharing Agreement and the Engineering Agreement.
9. Mr. Czerwinski said that Resolution 17-02 is the Mg -N Cost Sharing Agreement. To date,
all costs, such as engineering, consulting, and legal costs, have been shared by the partnership
50/50. The MG -N entity will share the Route Engineering Study costs 50/50 and will apply for
reduced interest IEPA bonds as well.
h.
Resolution 17-03 is the Water Supply Agreement. Mr. Czerwinski said this is a 40 -year contract
with optional two (2) ten-year extensions. Evanston provides assured water quantity and quality,
a formula -based rate, and predictable, reliable rate protection. The agreement calls for an
annual rate increase of 2%. This will eliminate rate "spikes" that both Morton Grove and Niles
have seen with the City of Chicago, and considering the fact that, over the past 8 years, the
City's water rates have increased 114%, a 2% annual rate increase is also much more
palatable. Mr. Czerwinski showed that, conservatively, Morton Grove will save $98 million
dollars over the 40 -year agreement, and will save $600,000 in the first year alone. These
savings can be used for rebuilding the Village's aging infrastructure.
Mr. Czerwinski said that Resolution 17-04 is the Engineering Agreement. The scope of work
includes identifying the exact route for water transmission, including the possibility of running
through the Village of Skokie. It includes input into the filing of the application for the low-
interest IEPA bonds, which must be filed by January 31st to be considered for the upcoming
construction season. The Village's water consultant, Bill Balling, and Public Works Directors
from MG -N, will assist with the application. Mr. Czerwinski noted that the interest rate on the
bonds during the last construction season were 1.86%.
j. Next steps will including identifying the most cost-effective route for the delivery of water,
the formation of a Water Commission, the development of a Plan of Project Finance, and a
discussion with the City of Chicago about a possible short-term extension of the existing
contract. Mr. Czerwinski said the formation of a Water Commission is required (one point of
payment for water) for various forms of financing.
k.
Mr. Czerwinski noted that "water quality" has been on many people's minds lately, both
nationally and regionally. Chicago's and Evanston's water comes from Lake Michigan and
has the same PH level. Both entities add a corrosion inhibitor to the water. Evanston has a long
history as a quality water supplier to its residents, as well as to the Village of Skokie and the
Northwest Water Commission.
2
VIII.
SPECIAL REPORTS (continued)
I. Mr. Czerwinski pointed out that Des Plaines uses both sources (5 million gallons per day from
the City of Evanston and 1 million gallons per day from the City of Chicago), and they have had
no water quality issues. He said there is no indication that any additional water treatment is or
will be needed, but that will be continually monitored.
Minutes of January 23, 2017 Board Meeting
m. Mr. Czerwinski thanked the Board for its support of and vision for this core essential community
service and legacy effort, and for asking good questions every step of the way. He said this
project will provide stability and predictability for the future of the Village and its residents.
n. Trustee Pietron said that this is a profound project and a profound day, and thanked Mayor
DiMaria for being the driving force behind this. Trustee Pietron said he read through all the
resolutions adding that they are quite detailed. He said he was pleased and proud to be voting
on a measure that would save the Village significant money.
o. Trustee Grear thanked everyone who's worked on this project thus far for doing excellent work
on a monumental task. This is important now and for the next 40-60 years for the Village. It's
a way to control future expenses. He said that, like probably many other people, he's always
taken water for granted—but not anymore. Trustee Grear acknowledged that it will cost a lot
of money to construct the water route, but the savings realized will be worth it. He said he was
glad the Village was partnering with the Village of Niles on this because cost-sharing is the best
way. He was also glad to see that the Village used conservative estimates.
p. Trustee Minx said that, when she was a Village Trustee in 2008, residents were up in arms
about the first big increase the Village passed on from the City of Chicago. She agreed that this
is a monumental project—the time, the effort, the expense, the amount of detailed information,
the level of expertise required. She thanked everyone involved for their efforts for the Village
today and for its future generations.
Trustee Thill echoed those sentiments, noting that he refers to this as the "Megan" project
because of the MG -N reminds him of his granddaughter's name.
Mr. Czerwinski asked the Board to move forward on Resolution 17-02.
Trustee Minx moved to approve Resolution 17-02, Authorizing the Approval and Execution
of a Cost -Sharing Agreement Regarding Morton Grove and Niles Water Supply Matters.
The motion was seconded by Trustee Pietron.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Pietron
Tr. Ramos aye Tr. Thill aye Tr. Witko
q.
r.
Mr. Czerwinski thanked the Board and asked to move on to Resolution 17-03.
aye
mys
s. Trustee Pietron moved to approve Resolution 17-03, Authorizing the Approval and
Execution of a Water Supply Agreement Between the City of Evanston and the Villages
of Morton Grove and Niles. Trustee Grear seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Minxa rLe Tr. Pietron aYe
Tr. Ramos aye Tr. Thill aye Tr. Witko aye
3
Minutes of January 23, 2017 Board Meeting
VIII. SPECIAL REPORTS (continued)
Next, Mr. Czerwinski asked the Board to act on Resolution 17-04.
t. Trustee Thill moved to approve Resolution 17-04, Authorizing the Approval and Execution
of a Professional Services Agreement for Engineering Services For Preparation of a
Water Supply Corridor and Water Route Study (Village of Morton Grove, Village of Niles,
and Stanley Consultants, Inc.). The motion was seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx
Tr. Ramos ay[e_ Tr. Thill
2. Mather LifeWays' 2016 "Quality of Life" Survey
Mayor DiMaria introduced Kate Paz and Ovie Salgado from Mather LifeWays, here this evening
to present the results of Mather LifeWays' 2016 "Quality of Life" survey.
Kate said that she and Ovie enjoy their work in Morton Grove and hope it continues.
Mather LifeWays and the Village of Morton Grove have partnered since 2014 to bring services
and life programs to older adult residents. As they did after their first year in Morton Grove,
they recently surveyed program attendees for feedback on the services and programs being
provided.
In 2016, 1,239 adults that have utilized these programs and services, and came in over 6,000
times—a 7.5% increase over 2015. 63% of them were Morton Grove residents. The survey,
which was developed by Mather LifeWays in 2003, was completed by 123 people, of whom
more than half were Morton Grove residents. The survey was developed to gain a better under-
standing of Mather LifeWays' customers and to measure the organization's perceived impact on
people's quality of life.
Kate said that 79% of those who took advantage of their programs and services said they were
satisfied with the help they receive (up from 71% in 2015). 70% said they were satisfied with the
health resources (e.g., blood pressure screening, blood drive, free foot screening) provided, up
from 60% in 2015. 83% of those surveyed said they have experienced an increase in their level
of happiness and have made new friends. 92% said they feel that Mather is doing a good job in
Morton Grove.
a.
b.
c.
d.
e.
f.
9
pya
gya
Tr. Pietron Lys
Tr. Witko ave
Those surveyed also commented favorably on specific programs, such as the April in Paris
luncheon, the "senior prom," and the Thursday night entertainment. Kate said that Mather
LifeWays is looking for organizations to help sponsor luncheons and other activities, to help
keep the costs down.
Kate said that services provided at the Civic Center include notarizing of documents, the ability
to borrow a tablet for use at the Civic Center, people willing to play table games, the ability to
talk to a tech expert (every Friday), document destruction, and disposal of expired medication
and needles.
Kate invited the Board members to attend the luncheons, and said that February's luncheon
theme will be "Daytime Disco." She said, on behalf of Ovie and herself, that it's a real pleasure
to be in Morton Grove.
4
VIII.
SPECIAL REPORTS (continued)
h. Trustee Grear thanked Kate and Ovie and said that Mather LifeWays is a great addition to the
Village—the seniors love the programs and activities—adding that he was glad the Village
chose Mather.
inutes of January 23, 2017 Board Meeting
i. Trustee Minx agreed, saying that she knows a lot of the people who participate in the activities
and programs at the Civic Center and they really enjoy them.
Mayor DiMaria led the assemblage in a round of applause for Mather LifeWays and Kate and
Ovie, saying that they pour their hearts and souls into what they do, and are at the Civic Center
practically 24 hours a day, 7 days a week, to serve the residents of Morton Grove.
j•
3. 2017 Spring Community Artist Performance
Mayor DiMaria complimented Clerk Connie Travis, who, as the Board liaison to the Community
Relations Commission, has been instrumental in helping the revamped Commission develop
and implement many new initiatives, such as the Adopt -a -Planter program, the quarterly Photo
Contests, and the community -wide garage sale. With each new initiative, the Commission
members have worked hard to encourage all the members of the Morton Grove community to
participate and take advantage of this wonderful town.
Last October, the Commission promoted Morton Grove's first ever Community Artist
Performance. Clerk Travis introduced Ginny Ching -Yin Lo, founder of Identity Inc., a performing
arts agency that handled that event.
IX.
X.
Ginny thanked Clerk Travis, Mayor DiMaria, the Village Board and Village staff for their support.
She said the first event had a great turnout—more than 200 people attended! Planning is now
underway and performers are being sought for a Spring Community Artist Performance. It will
be held on April 22 at the Civic Center. The deadline to apply is February 24"'. This is an open
call for artists performing poetry, dance, and music to celebrate diversity and harmony through
art. Ginny said that Morton Grove lives up to its motto and truly is an "amazingly open"
community.
Mayor DiMaria said that the fall performance was a great event. He complimented the
Community Relations Commission for helping put this event together.
PUBLIC HEARINGS
NONE
RESIDENTS' COMMENTS (Agenda Items Only)
NONE
5
Minutes of January 23 2017Board :Meeting
XI.
PRESIDENT'S REPORT
Mayor DiMaria had several announcements:
1. On January 18, the Village hosted a Property Tax Appeal workshop. As a reminder, the deadline
to file a property tax appeal is February 1. He encouraged people to file an appeal, and said that
everyone wants their taxes to be fair and equitable.
2. There will be a Tax Exemption Workshop at the Civic Center from noon to 1:00 pm on
January 25; more information is available on the Village's website.
3. The Winter Photo Contest, sponsored by the Community Relations Commission, is now under
way. Photos highlighting the Village's tagline "Incredibly Close. Amazingly Open." can be
submitted by mail or person at Village Hall. More information can be found on the Village's
website. Mayor DiMaria said that he realizes more and more often that the tagline really does
fit Morton Grove for so many reasons. He said he's very proud of that.
4. Mayor DiMaria thanked his colleagues on the Board once again for their historic actions tonight,
ensuring high quality water for reasonable rates for the next 40 years.
5. Mayor DiMaria asked for concurrence with the appointments of Nancy Murphy, Jenna
Downing, and BiJu John to the Community Relations Commission. It's a fantastic and
diverse Commission. Trustee Pietron so moved, seconded by Trustee Minx. Motion passed
unanimously via voice vote.
XII. CLERK'S REPORT
Clerk Travis had no report.
XIII.
A. Village Administrator:
Village Administrator Czerwinski had no further report.
STAFF REPORTS
B. Corporation Counsel:
Corporation Counsel Liston had no report.
6
XIV.
TRUSTEES' REPORTS
A. Trustee Grear:
Trustee Grear had no report.
B. Trustee Minx:
Minutes of January 23, 2017 Board Meeting
1. Trustee Minx presented Ordinance 17-02, An Ordinance Approving a Special Use Permit for
a Massage Establishment at 9400 Waukegan Road, Morton Grove, Illinois.
This is the second reading of this Ordinance.
Trustee Minx explained that this Ordinance will approve a special use permit for a massage es-
tablishment offering full body massages by licensed massage therapists at 9400 Waukegan
Road. The establish would occupy approximately 1,000 square feet of tenant space within the
9400-9416 Waukegan Road shopping center and is proposed to be open from 10:00 am to
9:00 pm Monday through Saturday and from noon to 8:00 pm on Sunday. The Applicant,
Mr. Bob Xi, owns and operates six similar facilities including one in Vernon Hills and one in
Calumet City.
A traffic and parking impact study was done by Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA) in
August 2016 and updated in November 2015. The study concluded that the parking demand for
this project can be accommodated by the shared use of the existing 33 -space shopping center
parking lot. The Traffic Safety Commission Chair concurred with this conclusion and, pursuant to
Section 12-16-4:A.2, waived the full review of this application b y the Traffic Safety Commission.
The Appearance Commission review was not required as there are no proposed changes to
the building facade. At the Plan Commission's public hearing on November 21, 2016, the
Commission voted 6-0, with one Commissioner absent, to recommend approval of this
application. Trustee Minx said the operation of this establishment will be governed by Title 4,
Chapter 6J, approved by the Village Board on December 12, 2016, which imposes minimum
standards and requirement for the operation of massage establishments. These regulations re-
quire that all massage establishments be licensed and regularly inspected. This will be the first
massage establishment licensed under these new and more stringent regulations.
Trustee Minx moved to adopt Ordinance 17-02, seconded by Trustee Pietron.
Motion passed: 5 ayes, 1 nay.
Tr. Grear aye Tr. Minx ayg Tr. Pietron afire
Tr. Ramos aye Tr. ThiII ray Tr. Witko aye
C. Trustee Pietron:
a.
b.
Trustee Pietron had no report.
7
XIV. TRUSTEES' REPORTS (continued)
D. Trustee Ramos:
Trustee Ramos presented Ordinance 17-03, Amending Title 5, Chapter 13, Article A, Section
1 Entitled "One -Way Stop Intersections," and Title 5, Chapter 13, Article F, Section 1 Enti-
tled "No Parking Streets" Of the Municipal Code of the Village of Morton Grove.
This is the second reading of this Ordinance.
a. Trustee Ramos explained that this ordinance would refine parking restrictions on the new
configuration of Theobald Road, Mango Avenue, and South Park Avenue near the location
where these streets previously intersected.
b. He said that Resolution 16-40 authorized improvements at the intersection of Theobald, Mango,
and South Park Avenue to improve vehicle movements and to shorten the crossing for
pedestrians. These improvements have created a need to consider whether to, and how to,
redefine parking regulations and traffic control near this location.
c. Trustee Ramos said that, at its December 2016 meeting, the Traffic Safety Commission
considered a request for parking restrictions and traffic control on Theobald Road between
Menard Avenue and Major Avenue and near the intersection of Mango Avenue and South Park
Avenue. There is a one-way stop sign on northbound Mango at South Park and oh westbound
South Park at Theobald. There is an existing parking regulation on the south side of Theobald
from the centerline of Mango to a point 195 feet east of the centerline of Mango.
d. The Commission recommended eliminating the stop sign restriction at South Park and Mango,
and further recommended amending the existing parking restrictions to extend them on the
south side of Theobald to include the driveway west of the crosswalk, and to prohibit parking
on the north side of Theobad between the driveways east and west of the crosswalks, as well as
XIV. on both sides of the curve where Mango Avenue meets South Park Avenue. This ordinance is
intended to codify the recommendations of the Traffic Safety Commission.
D.
Trustee Ramos moved, seconded by Trustee Thill, to adopt Ordinance 17-03.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx
Tr. Ramos Lys Tr. Thill
E. Trustee Thill:
1. Trustee Thill had no report.
aya
Aya
Tr. Pietron a�
Tr. Witko aye
8
XIV.
F. Trustee Witko:
1. Trustee Witko presented Resolution 17-05, Authorizing an Agreement Between the Village
of Morton Grove and Mather LifeWays For the Use of the Civic Center for Senior
Programming.
Minutes of January 23 2017 Board Meeting
TRUSTEES' REPORTS (continued)
a. She explained that Mather LifeWays, a non -denominational not-for-profit organization based in
Evanston, has contracted with the Village to operate programming for older residents at the
American Legion Memorial Civic Center since 2014. In a survey recently conducted by Mather
LifeWays, 92% of participants believed Mather LifeWays provided good services to older adults
and 92% believed the services offered at the Civic Center met or exceeded their expectations.
b. This resolution will approve an additional one year non-exclusive license for Mather LifeWays to
operate programs at the Civic Center. Participation in these programs is open to all adults, but
the programs focus on activities and services desired by adults over the age of 50. This includes
programs provided directly by Mather LifeWays, such as lunch programs, iPad and computer
classes, and memory courses. Mather LifeWays will maintain the Civic Center's status as a
Senior Health Insurance Program (SHIP) site and an AARP tax site, and will nurture, encourage,
and continue self -led programs, coordinate Civic Center programs provided by community
partners and other organizations, and conduct community outreach to fill programs and create
lifelong learning opportunities and intergenerational programming for Village residents.
Trustee Witko moved, seconded by Trustee Grear, to approve Resolution 17-05.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Pietron a rLe
Tr. Ramos aye Tr. Thillaye Tr. Witko
c. Trustee Grear commented that Mather LifeWays is a fabulous organization, and the Village is
very happy with participation levels at the Civic Center.
XV.
OTHER BUSINESS
NONE
XVI. WARRANTS
Trustee Witko presented the Warrant Register for January 23, 2017, in the amount of
$826,377.18 She moved that the Warrants be approved as presented. Trustee Minx seconded
the motion.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ays Tr. Minx
Tr. Ramos Tr. Thill
Tr. Pietron afire
Tr. Witko a�
9
Minutes of January 23, 2017 Board Meeting
XVII.
XVIII
RESIDENTS' COMMENTS
Laura Frisch, 5830 Crain, invited the Board and assemblage and all Morton Grove residents to
visit the MCC on Sunday, January 29, and join them for an interfaith Peace Walk starting at
1:45 pm. The event is being sponsored by the Jewish Voice for Peace, an Evanston -based or-
ganization. Ms. Frisch said the Peace Walk would go through the neighborhood and conclude
back at the mosque, where a number of local religious leaders would be speaking.
ADJOURNMENT
Trustee Pietron moved to adjourn the meeting, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Ey2 Tr. Minx
Tr. Ramos aye Tr. Thill
The meeting adjourned at 8:10 p.m.
PASSED this 13th day of February, 2017.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 13th day of February, 2017.
Daniel P. DiMaria, Village President
Board of Trustees, Morton Grove, Illinois
pit
ayg
APPROVED and FILED in my office this 14th day of February, 2017.
Connie J. Travis, Village Clerk
Village of Morton Grove, Cook County, Illinois
Tr. Pietron
Tr. Witko
ays
Minutes by. Teresa Causer
10
Legislative Summary
Resolution 17-06
AUTHORIZING THE EXECUTION OF A CONTRACT RENEWAL
WITH LANDSCAPE CONCEPTS MANAGEMENT, INC.
FOR THE 2017 TREE TRIMMING PROGRAM
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations or
Requirements:
Respectfully submitted:
Prepared by:
February 13, 2017
To authorize the execution of a contract renewal with Landscape Concepts
Management, Inc. for the 2017 Tree Trimming Program in order to perform
the necessary tree trimming in public right-of-ways and public properties for
which the Village is responsible for maintaining.
The Village has an annual program, dependent on funding appropriations, to
trim trees within the Village's right-of-ways and property. The Public Works
Department considers it to be cost-effective to hire a contractor to trim the
trees. This contract was bid in 2016 through a public process in accordance
with Village Code. The contract included a one-year term and allows
renewal in 2017 and 2018. Landscape Concepts Management, Inc.
performed the work for the 2016 Tree Trimming Program and expressed
willingness to renew the contract in 2017.
Public Works.
The estimated contract value is $38,255.53. Since this is a unit price
contract, the final contract amount will be based on the actual quantity of
work performed.
Account #025017 -552250 -Tree Trimming
The Public Works Department as part of their normal work activities
performs the management and implementation of the program.
Approval as presented.
N/A
None
alebeL
h E. Czerwi
Chris Tomich, Village Engineer
Reviewed by: ifede
Village Administrator r—�• ndy De#.t-e, Director Public Works
Reviewed by:
Teresa
Liston, Corporation Counsel
RESOLUTION 17-06
AUTHORIZATION TO EXECUTE A CONTRACT RENEWAL
WITH LANDSCAPE CONCEPTS MANAGEMENT, INC.
FOR THE 2017 TREE TRIMMING PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the 2017 Tree Trimming Program is necessary to maintain the health and
appearance of trees as well as to maintain safety for the public within the Village's right-of-ways and
various public properties; and
WHEREAS, Resolution 16-13 authorized a contract with Landscape Concepts Management,
Inc., 31745 North Alleghany Road, Grayslake, Illinois, based upon their bid for the "2016 Tree
Trimming Program" in the amount of $25,201.29; and
WHEREAS, the contract authorized by Resolution 16-13 included a provision for renewal in
2017 and 2018; and
WHEREAS, Landscape Concepts Management, Inc. performed the work in 2016 in a satisfactory
manner and has expressed their willingness to renew the contract for 2017 according to the terms of the
contract; and
WHEREAS, funding for the above work is included in the Village of Morton Grove 2017 Budget
as account number 025017-552250,Tree Trimming; and
WHEREAS, Public Works staff has verified the availability and qualifications of the low bidder,
Landscape Concepts Management, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set
forth.
Section 2. The Village President of the Village of Morton Grove is hereby authorized to execute
and the Village Clerk to attest a contract with Landscape Concepts Management, Inc. for the "2017 Tree
Trimming Program" in the amount of $38,255.53.
Section 3. The Village Administrator and the Director of Public Works and/or their designees
are authorized to take all steps necessary to implement, supervise, and manage this contract.
Section 4. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 13th DAY OF FEBRUARY 2017
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 13th DAY OF FEBRUARY 2017
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
AT 1 ESTED and FILED in my office
This 14th DAY OF FEBRUARY 2017
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 17-07
AUTHORIZING THE PURCHASE OF TWO NEW 2018 FREIGHTLINER DUMP TRUCKS
WITH TWO SALT SPREADERS AND TWO SNOW PLOWS
THROUGH THE STATE OF ILLINOIS
CENTRAL MANAGEMENT SERVICES PROCUREMENT PROGRAM PSD#4018133
Introduced:
Purpose:
Background:
Programs,
Departments
or Groups Affected
Fiscal Impact
Source of Funds:
Workload Impact:
Admin
Recommendation:
First Reading:
Special Considerations
Respectfully submitted:
Ralph Cze
Reviewed by:
February 13, 2017
To authorize the purchase of two (2) new 2018 Freightliner Dump Trucks to
replace an existing 1988 Ford L8000 Dump Truck and a 1991 International 4900
Dump Truck.
The Public Works Vehicle Maintenance Division routinely reviews vehicles and
equipment for fuel economy, safety, dependability, age, and excessive repair cost.
During this review, staff recommended a 1988 Ford L8000 dump truck and a
1991 International 4900 dump truck, both with salt spreaders and snow plows be
replaced. The Village participates in the state of Illinois Central Management
Agency's Joint Purchasing Program to take advantage of the state's competitive
bidding process. Pursuant to the bidding process for contract #PSD4018133, the
lowest bidder for the purchase of 2018 Freightliner Dump Truck with salt
spreaders and snow plows was Patson Inc., DBA Trans Chicago Truck Group,
776 N. York St. Elmhurst, Illinois 60126. This resolution will approve the
purchase of two (2) new 2018 Freightliner Dump Trucks with two snow plows
and two salt spreaders from Trans Chicago Truck Group for the purchase price of
$330,860.00 which includes a trade- in credit for the Village's 1988 Ford L8000
Dump Truck and 1991 International 4900 Dump Truck. $589,000 was budgeted
in the 2017 budget to replace these vehicles.
Public Works Enterprise Water/Sewer Division and Finance
$330,860.00 which includes a $3,000.00 trade-in credit for both trucks.
Enterprise Fund Account: 405033-572030
Routine
Approval as presented.
Not required
N/A
r
Reviewed by:
ministrator Teresa H
A e Monte, Director of Public Works
Prepared by:
P
ion Counsel
vision Superintenden
RESOLUTION 17-07
TO AUTHORIZE THE PURCHASE OF TWO NEW 2018 FREIGHTLINER DUMP TRUCKS
WITH TWO SALT SPREADERS AND TWO SNOW PLOWS
THROUGH THE STATE OF ILLINOIS
CENTRAL MANAGEMENT AGENCY PROCUREMENT PROGRAM PSD#4018133
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, the Public Works Department routinely reviews vehicles and equipment for fuel
economy, safety, dependability, age, and excessive repair cost and recommends replacing or
eliminating equipment that no longer meets the requirements of the Department; and
WHERAS, the Public Works Department has determined the existing 29 year old 1988 Ford
L8000 Dump Truck, and the 26 year old 1991 International 4900 Dump Truck, are no longer
dependable vehicles; and
WHEREAS, the Village participates in the state of Illinois Central Management Agency's Joint
Purchasing Program in order to take advantage of the state's competitive bidding process; and
WHEREAS, pursuant to the Joint Purchasing Program's contract #PSD4018133 the lowest
bidder for 2018 Freightliner Dump Trucks with salt spreader and snow plows was Patson Inc, DBA
Trans Chicago Truck Group, 776 N. York St. Elmhurst, Illinois 60126; and
WHEREAS, the Village Board approved the 2017 budget pursuant to Ordinance 16-27 on
November 28, 2016, which provides funding in the Enterprise Fund account number 405033-572030
in the amount of $589,000 to replace these vehicles; and
WHEREAS, the Village Administrator and staff recommends the Village Board approve and
authorize a contract for the purchase of two (2) new 2018 Freightliner Dump Trucks with two snow
plows and two salt spreaders from Trans Chicago Truck Group, 776 N. York St. Elmhurst, Illinois
60126, for the purchase price of $330,860.00 which includes a trade-in credit for the Village's 1988
Ford L8000 Dump Truck and 1991 International 4900 Dump Truck.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village Administrator is hereby authorized to execute a contract for the
purchase of two new 2018 Freightliner Dump Trucks with two snow plows and two salt spreaders for
$330,860.00 including a trade- in credit of $3,000 for the Village's 1988 Ford L8000 Dump Truck and
1991 International 4900 Dump Truck.
SECTION 3: The Public Works Director and/ or his designee is/are authorized to take all steps
necessary to implement this purchase.
SECTION 4: This Resolution shall be in full force and effect from and upon its passage and
approval.
Passed this 13th day of February 2017.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
Approved by me this 13th day of February 2017
Attested and Filed in my office
This 14th day of February 2017
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 17-09
AUTHORIZATION TO EXECUTE A CONTRACT WITH TWIN SUPPLIES, LTD
FOR THE RETRO -FIT AND INSTALLATION OF ENERGY EFFICIENT LIGHTING IN
RESIDENTIAL VILLAGE OWNED STREET LIGHTS
February 13, 2017
Introduced:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
First Reading:
Special
Considerations or
Requirements:
Respectfully submitted:
The purpose of the contract is to secure an energy grant from the Illinois Department of
Commerce and Economic Opportunity ("DCEO") to fund the replacement of 443 traditional
Mercury Vapor bulbs with new energy efficient Light Emitting Diode (LED) lighting in
residential Village owned street lights to be completed by May 08, 2017.
In 2012, the company of Twin Supplies Ltd. of Hinsdale, Illinois provided the Village of Morton
Grove with a complete turn -key grant program through the Illinois Clean Energy Program
("ICE") and the Illinois Department of Commerce and Economic Opportunity ("DCEO") for the
purchase and installation of certain lighting fixtures, wiring and bulbs installed within the
buildings owned and operated by the Village at no cost to the Village with great success. Again
in 2017, grant funding is available from the DCEO as a Public Sector Program. Twin Supply
has offered to provide the Village with a turn -key program and will fully execute grant
applications (on behalf of the Village of Morton Grove) providing total funding from the
Department of Commerce and Economic Opportunity (DCEO). Total out-of-pocket expense to
the Village will be zero dollars. Twin Supplies will provide all material and labor in -order to
complete lighting upgrades. After grant monies are received by the Village of Morton Grove,
and all lighting upgrades are complete, Morton Grove will turn over all grant proceeds to Twin
Supplies Ltd. Staff contacted and inspected completed projects of other grant recipients; finding
work and process to be satisfactory.
All Village Departments and Village Residents
Project Cost $94,418.00. Annual Energy Savings $44,784.00
DCEO Public Sector Program Energy Grant
Hours overseeing project from Public Works and Finance staff
Approval as presented.
Not required.
Staff is requesting to waive the bid process and award the contract to Twin Supply, Ltd., based
on Twin Supplies, Ltd. past experience with DECO grant applications and its prior work
performance for the Village along with a timing deadline to be completed by May 08, 2017.
r0
Ralph E. Czerw
Reviewed by: �rV -/� ✓/�`,�ir
i, Village Administrator Andy a4 onter Director of Public Works
Reviewed by:
Prepared by:
Joe Dahm, Assistant Director of Public Works
Teresa Hoffuiaci:Liston, Corporation Counsel
RESOLUTION 17-09
AUTHORIZATION TO EXECUTE A CONTRACT WITH TWIN SUPPLIES, LTD. FOR THE
RETRO -FIT AND INSTALLATION OF ENERGY EFFICIENT LIGHTING IN
RESIDENTIAL VILLAGE OWNED STREET LIGHTS
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the Village of Morton Grove operates and maintains 443 separate residential Village
owned street lights throughout the year; and
WHEREAS, part of regular maintenance in each street light involves replacement of electrical
ballast, lenses and light bulbs; and
WHEREAS, the current residential Village owned street lights use a traditional Mercury Vapor type
bulb; and
WHEREAS, it is financially responsible to replace the traditional Mercury Vapor bulbs with energy
efficient Light Emitting Diode (LED) bulbs in order to reduce annual electric costs; and
WHEREAS, the Village of Morton Grove has the opportunity to apply for an energy grant that will
upgrade and replace at no cost to the Village all of the ekisting Mercury Vapor bulbs in the residential
Village owned street lights with efficient Light Emitting Diode (LED) bulbs; and
WHEREAS, in 2012 the company of Twin Supplies, Ltd. of Hinsdale, Illinois provided the Village
of Morton Grove with a successful turn -key grant program through the Illinois Department of Commerce
and Economic Opportunity ("DCEO"), and a grant from the Illinois Clean Energy Program ("ICE") for the
purchase and installation of certain lighting fixtures, wiring and bulbs installed within the buildings owned
and operated by the Village at no cost to the Village; and
WHEREAS, the Village, with the assistance of Twin Supplies, will apply for a grant from the
Illinois Department of Commerce and Economic Opportunity ("DCEO") in the amount of $94,418.00 (the
"DCEO Grant"), for the purchase and installation of 443 Light Emitting Diode (LED) bulbs and required
wiring (referred to as the "Services" or the "Project") to be installed in the existing residential street
lighting owned and operated by the Village; and
WHEREAS, subject to approval of the DECO Grant, Twin Supplies agrees to furnish the Services,
including all related Labor and Materials required to perform light bulb upgrades at the following street
Light locations owned and operated by the Village of Morton Grove and at the listed costs as set forth in the
attached Agreement (see Group Exhibit "A" AGREEMENT and the, see Group Exhibit "B" ESTIMATE
ACRN-LEDs attached hereto and made a part hereof):
WHEREAS, Public Works staff has inspected and verified Twin Supply's workmanship from their
past Morton Grove facility lighting retro -fit in 2012 and corresponded with staff from other municipalities
in the area that have completed similar retro -fit street lighting projects funded by the DCEO program; and
WHEREAS, timing to qualify for the available energy grant requires submittal by March 2, 2017,
and completion by May 08, 2017; and
WHEREAS, Public Works staff in charge of street lighting maintenance find it is in the best
interests of the Village and its residents to enter into this Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into
this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
Section 2: The Village Administrator is hereby authorized to enter into an agreement with Twin
Supply, Ltd., 123 E. Ogden, Ste 102B, Hinsdale, Illinois 60521 for the retrofit and installation of energy
efficient lighting in residential Village owned street lights in substantial conformity to that contract
attached hereto as Exhibit "A".
Section 3. The Village Administrator and Public Works Director and/or their designees are
authorized to take all steps necessary to implement and manage this agreement.
Section 4. This Resolution shall be in full force and effect upon its passage and approval.
PASSED this 13th day of February 2017.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 13th day of February 2017.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office
this 14th day of February 2017.
Connie Travis Clerk
Village of Morton Grove
Cook County, Illinois
TWINSUPPLIES, LTD.
HIGH EFFICIENCY LIGHTING
1010 Jorie Blvd, Suite 124
Oak Brook, IL 60523
(630)590-5138 ph
(630)537-1045 fax
EXHIBIT A
AGREEMENT
This Agreement is made February 28, 2017, by and between Twin Supplies, Ltd. ("Twin Supplies")
and the Village of Morton Grove, located in Cook County, Illinois, which is a home rule unit of government
under provisions of Article 7 of the 1970 Constitution of the State of Illinois ("Village").
WHEREAS, Twin Supplies will furnish the labor and materials required to perform lighting upgrades at
Morton Grove according to the materials and labor described in estimate ACRN-LEDs dated February 3, 2017.
As per that estimate, the out of pocket cost to Morton Grove after the Department of Commerce and Economic
Opportunity ("DCEO") rebate will total $0.00.
WHEREAS, it is therefore noted:
Total project cost is equal to $94,418. The out of pocket amount for Morton Grove ($0.00) and
DCEO rebate (estimated to be $94,418) is equivalent to the total project cost. Twin Supplies will
secure the DCEO grant amount of $94,418.
Morton Grove will contribute value in the form traffic control, security, signage, etc. For the purpose
of this project and reporting to DCEO this amount is estimated to be valued at around $31,475.
The upgrade to energy efficient street lighting will consist of retrofitting existing streetlights with an
LED bulb, specifically the EIKO - 54W LED 4000K; MOGUL BASE; 5940 LUMENS GEN 5
model. A total of four hundred and forty three (443) bulbs are expected to be installed.
Detailed scopes of work for the lighting upgrade are provided for review alongside this agreement.
Work Schedule will be determined by Morton Grove and Twin Supplies. The project must be
completed in full no later than May 8, 2017 with all appropriate final DCEO forms signed by that
time to ensure release of the DCEO rebate to the Morton Grove: and
WHEREAS, the Village and Twin Supplies are authorized, pursuant to Article VII, Section 10 of the
Illinois Constitution of 1970, 65 ILCS 5/8-1-7(b)(4), and 5 ILCS 220/1 to 220/9 (the "Intergovernmental
Cooperation Act"), to enter into this Agreement; and
WHEREAS, Twin Supplies guarantees that the work will qualify Morton Grove for the incentive rebate
from the DCEO. Proof of Insurance will be provided before the start of the project; and
WHEREAS, the Village and Twin Supplies agree to reduce the scope of work in the event the amount
of the grant funding for this project is reduced by the DCEO and:
WHEREAS, the President and Board of Trustees of the Village of Morton Grove find it is in the best
interests of the Village and its residents to enter into this Agreement.
NOW, THEREFORE, in consideration of the Parties' mutual understandings, promises, covenants and
agreements, and compensation set forth below, the sufficiency of which is acknowledged, the Parties agree as
follows:
1. Each of the above recitals, in its entirety, is incorporated by reference herein as Section 1 of this
Agreement.
2. Twin Supplies will prepare the paperwork required to obtain the DCEO rebate; and Morton Grove
will cooperate fully in providing required documentation and signatures to the DCEO rebate
program as needed.
3. Twin Supplies, at no cost or charge to the Village, will cooperate with the Village in the preparation
of the DCEO Grant application, and will prepare the paperwork required to obtain the DCEO Grant
payment. The Village of Morton Grove will cooperate with Twin Supplies in the preparation of and
submittal of the grant application to DCEO. Twin Supplies agrees not to charge for the submission
of any grant -related paperwork to DCEO.
4. The DCEO rebate is contingent upon the year it is filed. The street lighting project must be
completed no later than May 8, 2017 to qualify the DCEO rebate of $94,418. Twin Supplies will not
be held accountable for changing incentive amounts and/or rates should the project not be completed
during the current program year.
5. Upon the completion of the project, Twin Supplies will file the final grant application for Morton
Grove; and Morton Grove will pay Twin Supplies the full grant amount within fifteen business days
of receiving the DCEO rebate check.
6. Twin Supplies shall comply with all applicable federal laws, State laws or local ordinances, rules
and regulations, as well as any other rules and regulations imposed by any governmental regulatory
agency with oversight jurisdiction in the performance of the Services under this Agreement and the
preparation of and submittal of the paperwork for the DCEO Grant. In addition, Twin Supplies
certifies that:
A. It is not delinquent in the payment of any tax administered by the Illinois Department of
Revenue nor is delinquent in the payment of any money owed to the Village, except in the case
where the company:
(a) is actively contesting such liability or the amount of tax in accordance with
procedures established by the appropriate revenue act, or
(b) has entered into an agreement with the Department of Revenue or the Village for
payment of all taxes due and is in compliance with that agreement.
B. It is not barred from contracting with any unit of State or local government as a result of
violating Section 33E-3 or Section 33E-4 of the Illinois Criminal Code.
C. It complies with the Illinois Drug Free Work Place Act.
D. It complies with the Equal Employment Opportunity Clause of the Illinois Human Rights
Act and the Rules and Regulations of the Illinois Department of Human Rights.
E. It complies with the Americans with Disabilities Act.
F. It (and its subcontractors) shall comply with the Illinois Fair Employment Practices Act
and the Illinois Prevailing Wage Act (see clarifying legislation at Public Act 96-0058) relative to
the performance of the Services.
G. It is in full compliance with the Federal Highway Administration Rules on Controlled
Substances and Alcohol Use and Testing, 49 CFR Parts 40 and 382.
H. Twin Supplies shall comply with all applicable federal laws, State laws and regulations
including, without limitation, those regulations in regard to all applicable equal employment
opportunity requirements, Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101 et seq.),
the Americans with Disability Act (42 U.S.C. 12101 et seq.), and such laws and regulations
relating to minimum wages to be paid to employees, limitations upon the employment of minors,
minimum fair wage standards for minors, payment of wages due employees, and health and
safety of employees. Twin Supplies agrees to pay its employees, if any, all rightful salaries,
medical benefits, pensions and social security benefits pursuant to applicable labor agreements
and federal and State statutes, and further agrees to make all required withholdings and deposits
therefore. Twin Supplies agrees to maintain full compliance with changing government
requirements that govern or apply to the construction of the Project. Twin Supplies understands
and agrees that the most recent of such federal, county, State and local laws and regulations will
govern the administration of this Agreement at any particular time. Likewise, new federal,
county, State and local laws, regulations, policies and administrative practices may be
established after the date this Agreement has been executed and may apply to this Agreement
and the Project. Any lawsuit or complaint of violation of laws that is received by Twin Supplies
relative to this Agreement or the Project shall be immediately forwarded to the Village Manager.
7. CONTRACT BONDS
A. CONTRACT SECURITY: Upon written approval from the Illinois Department of Commerce
and Economic Opportunity ("DCEO"), the Contractor shall furnish the Owner with a Contract
Bond, in penal sums in the amount stipulated in this specification, conditioned upon the
performance by the Contractor of all undertaking, covenants, terms, conditions, and agreements
of the Contract Documents, and upon the prompt payment by the Contractor to all persons
supplying labor and materials in the prosecution of the work provided by the Contract
Documents. Such bonds shall be executed by the Contractor and a corporate bonding company
licensed to transact such business in Illinois and name shall be on the current list of "Surety
Companies Acceptable on Federal Bonds" as published in the Treasury Department Circular
Number 570. The expense of these bonds shall be borne by the Contractor. If at any time a
surety on any such bond is declared bankrupt or loses its rights to do business in Illinois or is
removed from the list off surety Companies accepted on Federal Bonds, the Contractor shall
within fifteen days after notice from the Owner to do so, substitute an acceptable bond (or bonds)
in such form and sum and signed by such other surety or sureties as may be satisfactory to the
Owner. The premiums on such bond shall be paid by the Contractor. No further payments will
be deemed due nor shall be made until the new surety or sureties shall have furnished an
acceptable bond to the Owner. All bonds shall remain in full force and effect through the
guarantee period.
B. FORM OF BOND: The Contractor shall utilize the Contract Bond form contained within the
Contract Documents (Attachment B).
C. PROVISIONS OF BONDS: The Contractor shall provide, at his expense, separate bonds written
in favor of the Village of Morton Grove which provide for:
1) CONTRACT BOND shall be in a penal sum of 100% of the Contract amount. Such
bond shall:
a) Serve as security for faithful performance of the work.
b) Comply with requirements of the Illinois Prevailing Wage Act.
2) SURETY: The Surety must be licensed to do business in the State of Illinois and must be
acceptable to the Village of Morton Grove.
3) POWER OF AUTHORITY: The Contractor shall file with the Village of Morton Grove,
certification that the insurance/bonding agencies have current power to bond. The Power
of Authority shall be in the form approved by the Village of Morton Grove indicting the
local agency is under current Contract to issue bonds, etc.
8. INSURANCE REQUIREMENTS
Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries
to persons or damages to property, which may arise from or in connection with the performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village
named as additional insured on a primary and non-contributory basis This primary, non-contributory
additional insured coverage shall be confirmed through the following required policy endorsements: ISO
Additional Insured Endorsement CG 20 10 (Exhibit A) or CG 20 26 (Exhibit B) and CG 20 01 04 13
(Exhibit C). CG 20 37 - Completed Operations — (Required if box is checked ® ); and
1) Owners and Contractors Protective Liability (OCP) policy with the Village as insured (Required if
box is checked ❑ ); and
2) Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any
Auto."
3) Workers' Compensation as required by the Workers' Compensation Act of the State of Illinois and
Employers' Liability insurance. (Coverage required for employee exposure to lead, if box is
checked ®).
4) Builder Risk Property Coverage with Village as loss payee - (Required if box is checked n).
5) Environmental Impairment/Pollution Liability Coverage for pollution incidents as a result of a claim
for bodily injury, property damage or remediation costs from an incident at, on or migrating beyond
the contracted work site. Coverage shall be extended to Non -Owned Disposal sites resulting from a
pollution incident at, on or mitigating beyond the site; and also provide coverage for incidents
occurring during transportation of pollutants.- (Required if box is checked fl).
B. Minimum Limits of Insurance
Contractor shall maintain limits no less than the following: (if required under above Scope of
Insurance)
1) Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury,
and property damage and $1,000,000 per occurrence for personal injury. The general aggregate
shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than
$2,000,000 or a project/contract specific aggregate of $1,000,000.
2) Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per
occurrence for bodily injury and property damage.
3) Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and
property damage.
4) Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory
limits and Employers' Liability limits of $500,000 per accident.
5) Builder's Risk: Shall insure against "All Risk" of physical damage, including water damage (flood
and hydrostatic pressure not excluded), on a completed replacement cost basis.
6) Environmental Impairment/Pollution Liability: $1,000,000 combined single limit per occurrence for
bodily injury, property damage and remediation costs.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the Village. At the
option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the Village, its officials, employees, agents and volunteers; or the Contractor shall
procure a bond guaranteeing payment of losses and related investigation, claim administration and
defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1) General Liability and Automobile Liability Coverage's
a. The Village, its officials, employees, agents and volunteers are to be covered as additional
insureds as respects: liability arising out of the Contractor's work, including activities performed
by or on behalf of the Contractor; products and completed operations of the Contractor; premises
owned, leased or used by the Contractor; or automobiles owned, leased, hired or borrowed by the
Contractor. The coverage shall contain no special limitations on the scope of protection afforded
to the Village, its officials, agents, employees and volunteers.
b. The Contractor's insurance coverage shall be primary and non-contributory as respects the
Village, its officials, employees, agents and volunteers. Any insurance or self-insurance
maintained by the Village, its officials, employees, agents and volunteers shall be excess of
Contractor's insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided
to the Village, its officials, employees, agents and volunteers.
d. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or
language stating that Contractor's insurance shall apply separately to each insured against who
claim is made or suit is brought, except with respect to the limits of the insurer's liability.
e. If any commercial general liability insurance is being provided under an excess or umbrella
liability policy that does not "follow form," then the Contractor shall be required to name the
Village, its officials, employees, agents and volunteers as additional insureds.
f. All general liability coverages shall be provided on an occurrence policy form. Claims-made
general liability policies will not be accepted.
The contractor and all subcontractors hereby agree to waive any limitation as to the amount of
contribution recoverable against them by Village. This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers' Compensation Act
provision that applies a limitation to the amount recoverable in contribution such as Kotecki v.
Cyclops Welding.
2) Workers' Compensation and Employers' Liability Coverage
g.
The insurer shall agree to waive all rights of subrogation against the Village, its officials, employees,
agents and volunteers for losses arising from work performed by Contractor for the municipality.
NCCI Alternate Employer Endorsement (WC 000301) in place to insure that workers' compensation
coverage applies under contractor's coverage rather than Village's, if the Village is borrowing,
leasing or in day to day control of contractor's employee. (Required if box is checked ❑).
3) Professional Liability (Required if box is checked n)
a) Professional liability insurance with limits not less than $1,000,00 each claim with respect to
negligent acts, errors and omissions in connection with professional services to be provided
under the contract, with a deductible not-to-exceed $50,000 without prior written approval.
b) If the policy is written on a claims-made form, the retroactive date must be equal to or preceding
the effective date of the contract. In the event the policy is cancelled, non-renewed or switched
to an occurrence form, the Contractor shall be required to purchase supplemental extending
reporting period coverage for a period of not less than three (3) years.
c) Provide a certified copy of actual policy for review.
d) Required Coverage (architect, engineer, surveyor, consultant): Professional liability insurance
that provides indemnification and defense for injury or damage arising out of acts, errors, or
omissions in providing the following professional services, but not limited to the following:
i. Preparing, approving or failure to prepare or approve maps, drawings, opinions, report,
surveys, change orders, designs or specifications;
ii. Providing direction, instruction, supervision, inspection, engineering services or failing to
provide them, if that is the primary cause of injury or damage.
4) All Coverages
a) No Waiver. Under no circumstances shall the Village be deemed to have waived any of the
insurance requirements of this Contract by any act or omission, including, but not limited to:
i. Allowing work by Contractor or any subcontractor to start before receipt of Certificates of
Insurance and Additional Insured Endorsements.
ii. Failure to examine, or to demand correction of any deficiency, of any Certificate of Insurance
and Additional Insured Endorsement received.
b) Each insurance policy required shall have the Village expressly endorsed onto the policy as a
Cancellation Notice Recipient. Should any of the policies be cancelled before the expiration date
thereof, notice will be delivered in accordance with the policy provisions.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and licensed to do
business in the State of Illinois
F. Verification of Coverage
Contractor shall furnish the Village with certificates of insurance naming the Village, its officials,
employees, agents and volunteers as additional insureds, and with original endorsements affecting
coverage required by this clause. The certificates and endorsements for each insurance policy are to be
signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and
endorsements are to be received and approved by the Village before any work commences. The
following additional insured endorsements may be utilized: ISO Additional Insured Endorsements CG
20 10 or CG 20 26 and CG 20 01— Primary and Non-Contributory, and CG 20 37— Completed
Operations, where required. The Village reserves the right to request full certified copies of the
insurance policies and endorsements.
G. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject
to all of the requirements stated herein.
H. Assumption of Liability
The contractor assumes liability for all injury to or death of any person or persons including employees
of the contractor, any sub -contractor, any supplier or any other person and assumes liability for all
damage to property sustained by any person or persons occasioned by or in any way arising out of any
work performed pursuant to this agreement.
9. INDEMNITY/HOLD HARMLESS PROVISION
To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless
the Village, its officials, employees and agents against all injuries, deaths, loss, damages, claims, patent
claims, suits, liabilities, judgments, cost and expenses, which may in anywise accrue against the Village, its
officials, agents and employees, arising in whole or in part or in consequence of the performance of this
work by the Contractor, its employees, or subcontractors, or which may in anywise result therefore, except
that arising out of the sole legal cause of the Village, its employees or agents, the Contractor shall, at its own
expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore
or incurred in connections therewith, and, if any judgment shall be rendered against the Village, its officials,
employees and agents, in any such action, the Contractor shall, at its own expense, satisfy and discharge the
same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by
this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the Village, its officials, employees and agents as herein provided.
The Contractor further agrees that to the extent that money is due the Contractor by virtue of this contract as
shall be considered necessary in the judgment of the Village, may be retained by the Village to protect itself
against said loss until such claims, suits, or judgments shall have been settled or discharged and/or evidence
to that effect shall have been furnished to the satisfaction of the Village
10. Whenever notice is required to be sent to either Party, it shall be addressed as follows: to Twin Supplies at
the business address listed on Page 1 above; and to the Village at the following address: Village Manager,
Village of Morton Grove, 6101 Capulina Avenue, Morton Grove, Illinois 60053, or to such other places as
may be designated by the Parties from time to time. All notices shall be sent by personal delivery or
certified mail, return receipt requested, and shall be deemed given as of the date of the personal delivery or,
if given by certified mail, three (3) days from the date of mailing.
a. Nothing in this Agreement is intended or shall be construed as establishing a relationship of
agency, partnership or joint venture between the Parties hereto. Each Party hereto shall retain the
sole right to control its own employees.
b. The Parties warrant and represent that the execution, delivery of and performance under this
Agreement is pursuant to authority, validly and duly conferred upon the Parties and the
signatories hereto.
c. This Agreement constitutes the entire understanding between the Village and Twin Supplies with
respect to the subject matter contained herein and supersedes any and all prior understandings
and/or agreements between the Parties, whether written, oral or otherwise. Any and all
representations, agreements, promises and/or understandings not expressly set forth herein are
hereby null, void and of no legal effect.
d. This Agreement may be modified or amended only by the mutual consent of the Parties. Any
modification or amendment of this Agreement must be in writing, signed by the Parties and duly
executed. Any attempt to modify or amend this Agreement that fails to conform to the
e. aforementioned requirements shall be null, void and of no legal effect. This Agreement may be
executed in any number of counterparts, with each counterpart deemed to be an original.
f This Agreement may be terminated prior to completion of the Project for nonperformance by
either Party or by mutual agreement of the Parties or as a consequence of the DCEO Grant not
being approved by DCEO. In the event of termination, the indemnification obligations of Twin
Supplies contained in this Agreement shall survive the termination of this Agreement for any
causes of action or claims arising out of or relating to acts or omissions of Twin Supplies
performing under this Agreement while it is in full force and effect. This Agreement shall
terminate upon completion and acceptance of the Project by the Village and payment in full to
Twin Supplies, provided that the Parties have fulfilled their respective obligations under this
Agreement.
11. The terms, conditions and provisions of this Agreement shall be severable, and if any term, condition or
provision is found to be unenforceable for any reason whatsoever, the remaining terms, conditions and
provisions shall remain in full force and effect, unless the Agreement can no longer be performed by one or
both of the Parties. The Parties agree that any litigation filed in regard to this Agreement shall be brought in
the Cook County Circuit Court, Daley Center or the U.S. District Court, Northern District of Illinois -
Chicago
Changes or amendments to the project will be approved by both Twin Supplies and Morton Grove
respectively.
Village of Morton Grove Twin Supplies, Ltd.
By: By:
Daniel P. DiMaria, Village President Christopher J. Skokna - President
EXHIBIT B
TWIN SUPPLIES, LTD.
High Efficiency Lighting
httpJ/twinsupplies.net 1010 JORIE BLVD, Suite 124 OAK BROOK, IL 60523
PHONE: (630) 590-5138 FAX: (630) 537-1045 EMAIL: info®twinsupphes.net
VILLAGE OF MORTON GROVE
6101 CAPULINA
MORTON GROVE, IL 60053
ESTIMATE
Date
Estimate #
2/3/2017
ACRN - LEDs
Ship To
VILLAGE OF MORTON GROVE
6101 CAPULINA
MORTON GROVE, IL 60053
Customer Contact
Customer Phone
Al LamFinance
847-470.5243
Rep
Project
TMS
Item
Description
thy
Rate
Total
EIKO-LED54 WPT4oKMOG•G5
RECYCLING
LABOR
DCEO-INCENTIVE
ENERGY EFFICIENT LIGHTING
REVISED 2/3/2017
DCEO STREET LIGHT INCENTIVE PROMOTION
REPLACE QTY (443) ACORN MH LAMPS &
BALLASTS w/ 360 DEGREE LED LAMPS
DECORATIVE ACORN STREET LIGHTS
EIKO.54W LED 4000K; MOGUL BASE; 5940
LUMENS (DLC)
LAMP DISPOSAL AND BALLAST DISPOSAL,
TRANSPORTATION AND STORAGE CONTAINERS
"" NO CHARGE '•"
LABOR-INSTALLATION/TRAFFIC CONTROL/
SIGNAGE
DCEO-INCENTIVE BASED UPON APPROVAL OF
PY9 REBATE AMOUNTS ***When the incentive check
is received, the full amount of the check will be due to
Twin Supplies the next day""
ANTICIPATED DCEO INCENTIVE 594,418
443
123.00
0.00
39,929.00
.94,418.00
54,489.00
0.00
39,929.00
.94,418.00
Thank you for your business!
Subtotal
so.00
ElaSales
r, i I
Check out some of our projects on our bloc;
Tax (0.0%) so.00
.
p://tw!nsupplles.nevblog/ 1
Total
sox*
TWIN SUPPLIES, LTD.
Tim Snow (224) 616 -1785 cell
E-mail: timsnow@twinsupplies.net
Payback Analysis
This Analysis Is fon
Village of Morton Grove
Replace MH Post Lamps w/ Omni -Directional LED
Total "Before" &'After" Consumption (watts):
BEFORE
RETROFIT
AFTER
RETROFIT
88,1571 23,9221
bum hours
Annual Bum Hours/1,000: 1 4,903 f 4.903 4.903
Dusk to Dawn
Annual Consumption (KW):
Cost of Energy per KWH: $0.100
Annual Energy Cost (Before & After Retrofit) > > > > > > > > >
After Retrofit
Energy savings (Before - After Energy Cost):
Maintenance savings (number of fixtures): 443
Maintenance savings (cost/fixture): , $30.00
Total Annual Savings After Retrofit >> >> >> >> >> >> >> >
Savings Summary and Payback
Total Annual Savings Atter Retrofit:
432,233.77
$0.100
$43,223.38
$31,494.42
$13,290.00
$44,784.42
$44,784.42
Cost of Retrofit: $0.00
Cost Reduction from Rebate: $0.00
Net Cost of Retrofit > > > > > >>>>>>>> $0.00
Payback (In Years):
Payback (In Months):
Return On Investment:
Total 5 Year Savings (energy + maint):
Total 10 Year Savings (energy + maint):
Cost of waiting to do upgrades:
Cost of waiting to do upgrades:
0.0
0
*DIV/01
$223,922.10
$447,844.21
$3,732.04
$122.70
years
months
per month
per day
117,289.57
$0.100
$11,728.96
Additional Energy Savings Is achieved In air conditioned buildings due to the lower heat output of energy efficient lighting.
Simple Payback Morton Grove Street Lights
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Legislative Summary
Resolution 17-08
AUTHORIZING A CONTRACTUAL AGREEMENT WITH CDW-G
TO PROVIDE FOR THE RENEWAL OF A MICROSOFT ENTERPRISE AGREEMENT
FOR MICROSOFT SOFTWARE LICENSING FOR
OPERATING AND PRODUCTIVITY SOFTWARE FOR ALL VILLAGE DESKTOP COMPUTERS
Introduction: February 13, 2017
Synopsis:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
First Reading:
Special
Considerations or
Requirements:
Respectfully submitted:
To authorize an enterprise -wide software agreement with Microsoft Corporation through CDW-G, the
current state of Illinois contract reseller for operating and productivity software.
To maintain sufficient licensing of operating and productivity software according to the software's
terms and conditions. The Microsoft Enterprise Agreement will allow the Village to maintain licensing
compliance as well as maintain software updates, upgrades, and technical support.
The Village of Morton Grove is required to maintain licensing for the software it uses in daily
operations. The operating system, individual applications, and connectivity to servers all maintain their
own licensing scheme. The state of Illinois has negotiated volume pricing levels with Microsoft which
provides a deep discount for licensing software for the state and units of local government. In order to
take advantage of these discounts, the Village must purchase software from an approved large account
reseller of Microsoft software such as CDW-G. The Village has purchased software from CDW-G
since 2008 as part of an Enterprise Agreement licensing structure with Microsoft. The Enterprise
Agreement renewal includes an annual maintenance support cost for updates and upgrades (Microsoft
Software Assurance), as well as the license costs. This type of agreement licenses the enterprise as an
entire fleet as opposed to individual purchases. The Enterprise Agreement has advantages over
individual purchases including lower platform costs, distributed payments, anniversary period renewals,
and software upgrade assurances. This payment covers the license and maintenance period of January 1,
2017, through December 31, 2017.
All Departments.
The 2017 licensing and software maintenance expense is $39,691.60.
Funds from the Information Technology division fiscal year 2017 is allocated for this Agreement.
The Information Technology division as part of their normal work activities will oversee and coordinate
the management of this contract.
Approval as presented
None required.
None.
Ra
Reviewed by: +� ,
Teresa Tar Liston, Corporation Counsel
ge Administrator
Prepared by:
Boyle Wong, Information Systems Manager
RESOLUTION 17-08
AUTHORIZING A CONTRACTUAL AGREEMENT WITH CDW-G
TO PROVIDE FOR THE RENEWAL OF A MICROSOFT ENTERPRISE AGREEMENT
FOR MICROSOFT SOFTWARE LICENSING FOR OPERATING AND PRODUCTIVITY
SOFTWARE FOR ALL VILLAGE DESKTOP COMPUTERS
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the Village of Morton Grove utilizes and relies on Microsoft Corporation software to
operate Village business; and
WHEREAS, the Village's use of Microsoft Corporation software is based on its compliance with
the software's terms and conditions; and
WHEREAS, the Village is required to maintain a valid license for all software in use; and
WHEREAS, the Information Technology Division determined the Village needs to maintain and
update its Microsoft operating and productivity software; and
WHEREAS, the Village established an Enterprise Agreement licensing structure with Microsoft in
2008 through Resolution 08-62 in order to comply with the Village's use of Microsoft Corporation
software and maintain and expand the existing Enterprise Agreement for the period of January 1, 2017,
through December 31, 2017; and
WHEREAS, the State of Illinois has negotiated with Microsoft volume pricing levels which
provide a deep discount for licensing software for the State and all units of local government; and
WHEREAS, in order to take advance of these pricings, the Village must purchase from a large
account reseller of Microsoft Software products since Microsoft does not sell directly to governmental
units; and
WHEREAS, CDW-G of Vernon Hills, Illinois, is an approved large account reseller of Microsoft
Software products and will honor the current pre -negotiated state of Illinois reseller pricing and contract
#CMS6945110 for Microsoft Enterprise Agreement licensing; and
WHEREAS, the Information Technology Division recommends renewing the Microsoft
Enterprise Agreement through CDW-G of Vernon Hills, Illinois in order to maintain sufficient Microsoft
Corporation software licenses through CDW-G to support the Village's business.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2: The Village President of the Village of Morton Grove is hereby authorized to
execute, and the Village Clerk to attest, a contract with CDW-G, 230 N. Milwaukee Avenue, Vernon
Hills, Illinois, for the amount of $39,691.60 based upon operating and productivity software for one
hundred twenty (120) Village desktop computers and two hundred (200) cloud services licenses.
SECTION 3: The Village Administrator and/or his designees are authorized to take all steps
necessary to finalize negotiations for said contract and implement its terms and conditions.
SECTION 4: This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 13th day of February 2017.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 13th day of February 2017
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED AND FILED in my office
this 14th day of February 2017
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois