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HomeMy WebLinkAbout2016-11-14 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER NOVEMBER 14, 2016 CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council II. Chambers of Village Hall. He then led the Board and assemblage in the Pledge of Allegiance. III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, John Pietron, Ed Ramos, John Thill, and Janine Witko. IV. APPROVAL OF MINUTES Regarding the October 24, 2016 Regular Board Meeting, Trustee Minx moved to approve the Minutes as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote. V. 1. a. b. c. SPECIAL REPORTS Presentation by American Legion Post #134 Regarding Naval Recruit Thanksgiving Dinner Casey Buchara, who has chaired this event for the last ten years, and Joe Gesicki, chaplain for the Legion Post, appeared before the Board and assemblage to ask for the Board's support in this endeavor, and to invite everyone to this annual event, where about 50 recruits from Great Lakes Naval Station are brought to Post #134 where they are wined, dined, and entertained. Mr. Buchara thanked the Board for their past support. Mayor DiMaria asked about the day's logistics. Mr. Buchara said that buses donated by Niles West will leave the Post at 6:00 a.m. to pick up the recruits. The plan is for them to be back to the Post by 8:30-8:45 a.m. The recruits stay until around 4:30 or 4:45. He said this is a wonderful thing for these recruits, because the veterans, members, and officials serve them— it's their day. The recruits' ages are from 18 to early 20's. Mr. Buchara said folks are welcome to stop in at any time to meet and greet the recruits, but the best time to come is from 10:30- 10:45 a.m. to about 12:30 p.m. Mayor DiMaria told the Board and assemblage, "You owe it to yourself to go." The recruits love this day. Mr. Buchara noted that a number of local merchants and businesses support this effort and do a fine job. • l '-s•1Vlinutes tNovemb'"` e�14 2U4$Board' eet.( V. SPECIAL REPORTS (continued) d. e. 2. Mayor DiMaria asked where donations could be sent. Mr. Buchara said they should be sent to American Legion Post #134, Attention: Sailors' Fund, 6144 Dempster Street, Morton Grove, IL. Donations go toward this event and to the Wounded Warriors initiative. Post members go to visit these hospitalized and recovering men and women and they give out gift cards redeemable at the PX. Mr. Gesicki said that Post #134 and its members appreciate everything the Village does for them. Mayor DiMaria replied, "Not as much as we appreciate what you do for us." Swearing -In Ceremony for New Fire Chief Frank Rodgers a. In the absence of Fire and Police Commission Chairman Mike Simkins, Mayor DiMaria performed the swearing-in. First, though, he provided some background on the new fire chief. Frank began his service with the Morton Grove Fire Department in 1990 as a Firefighter/ Paramedic. He was promoted to Lieutenant in 2004 and appointed to District Chief in 2007. He brings a high level of diverse talent and experience to the position, serving the department throughout the years as an apparatus engineer, fire investigator, CPR instructor, MABAS Special Rescue Team member, Apparatus Coordinator, and the department's Training Officer. Mayor DiMaria said that Frank said that he's honored to be named the new Fire Chief and intends to build upon the department's strong foundation, created by his five predecessors. Frank was joined at the podium by his wife Jennifer, his daughter and three of his four sons, his parents, sister, brother, and aunt. He thanked everyone for coming out and said that he's lucky to be surrounded by great people. b. c. d. VI. VII. The Board congratulated Chief Rodgers and his family. PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE VIII. PRESIDENT'S REPORT 1. Mayor DiMaria proclaimed the month of November 2016 as "World Champion Chicago Cubs Month" in Morton Grove, in honor of the Cubs winning the 2016 World Series Championship— the first time the club has done so since 1908. He said the team's 2016 motto, "We never quit" is an inspiration to everyone, and on behalf of the residents of Morton Grove, congratulated the players, Chairman Tom Ricketts, President Theo Epstein, Manager Joe Maddon, and all the coaches and staff for the epic World Series Championship season 2 '"t`iNinutesaofNo mber4l4,"201�605R Meeting VIII. PRESIDENT'S REPORT (continued) 2. Mayor DiMaria also congratulated Police Officer Steve Litkowiak, who was nominated by the MGPD as a candidate for the 2016 Cook County Sheriff's Law Enforcement Award of Merit. Criteria for this award includes that the individual be an exceptional officer who consistently performs beyond the call of duty as demonstrated by their attitude, attendance, work ethic, and professionalism. Chief Simo said Officer Litkowiak has been selected to receive the award, which will be presented on November 29 in Palos Hills. The mayor said it's a great experience watching the police department evolve. IX. Clerk Travis had no report. CLERK'S REPORT STAFF REPORTS A. Village Administrator: 1. Village Administrator Czerwinski began a presentation, updating the Board and assemblage on the current state of the Alternate Water Supply project. He was accompanied by Bill Balling, who is spearheading the Village's joint effort with Niles and ensuring that the Villages know the right questions to ask. a. Mr. Czerwinski reminded the Board that this past July, they had reaffirmed the purchase of water from the City of Evanston, in order to see savings over what the Village is paying to the City of Chicago and to get price stabilization for Village residents and businesses. Additionally, the Village will be reinvesting in its water infrastructure. The Board also authorized staff engineers to prepare an RFP for a Route Study. Fourteen engineering firms were contact, and four responses (representing 11 firms) were received. Niles is the "lead" on this aspect, and Mr. Czerwinski said that already three of the responding firms have been interviewed. The ultimate goal of the route study is to refine the capital costs and to get a better idea of what operating costs will be. c. e. More recently, the Villages have been having productive discussions with the City of Evanston, using both Villages' counsels jointly plus a special counsel to handle these negotiations. The Villages are also using Raftelis to evaluate the financial aspects of the water system and to evaluate the Evanston water plant for a "baseline." He explained that Raftelis is a firm out of Kansas that other municipalities have used in this regard. Morton Grove and Niles have also been working on developing a "water commission" concept that would govern the water system. There would be a representative from each municipality and another one appointed by the County. This is a tried-and-true structure. The water commis- sion would have full authority to govern the water system. Mr. Czerwinski said that a relatively new development is that the Village of Skokie has indicated it might be possible to use their pipes to deliver water to Morton Grove and Niles. He said whether it's new pipes or Skokie's pipes, either way, an intergovernmental agreement would be needed between the municipalities or the water commission and the Village of Skokie. Mr. Czerwinski said that the Morton Grove/Niles team is great, from a management, legal, and operations standpoint. 3 ': =< •� "?. nut l o_fiN edit AVOO.Board Meeting X. STAFF REPORTS (continued) A. Village Administrator: (continued) f. Mr. Czerwinski said the next steps would be to develop a Water Supply Agreement with the City of Evanston for the Board's approval, ideally at the December 12, 2016 Board Meeting. He said staff will also be seeking approval at that time of a Water Supply Corridor and Route Study, including entering into a contract with an engineering firm, and authorization for a registered independent financial advisor and a Plan of Project Finance. Mr. Czerwinski Further next steps, also targeted for the December 12th Board Meeting, would be to obtain Board approval of two Intergovernmental Agreements—one between the Village of Niles and the Village of Morton Grove for the Sustained Water System Cooperative, and one between the Villages of Niles and Morton Grove and the Village of Skokie for a Water Conveyance Path Agreement. The Board will also be asked to authorize legal support, including multi - jurisdictional agreements and a Bond Counsel. g• Later this year or in early 2017, the Water Supply Corridor and Route Study Engineering Report will be reviewed, and the Village will continue discussions with the City of Chicago about the extension, if necessary, of the current water supply contact, and also about the City providing system support and a back-up water supply. Project construction, financing, and ongoing support will be discussed as will the formation of the Water Commission. i. In late spring of 2017, consideration and authorization will be given to specific phased construction work and permanent financing, and by late fall of 2018, the project will hopefully be completed. j. Mr. Czerwinski pointed out that Morton Grove's contract with the City of Chicago ends on December 31, 2018, and Niles' contract with the City ends in 2019, so the phased construction will be planned to accommodate Morton Grove's earlier schedule. Mr. Czerwinski thanked Corporation Counsel Liston for all her efforts in regards to this project. k. Bill Balling added that the level of cooperation between Morton Grove and Niles is outstanding. He said this was an ambitious project, but feasible, and both parties are making great progress with Evanston. Evanston is actually drafting the Water Supply Agreement, with Niles and Morton Grove offering feedback. Mr. Balling said everyone is pushing hard to adhere to this schedule. I. Trustee Thill thanked Mr. Czerwinski and said that he appreciates his openness and his keeping the Board informed. He said it's also important to keep the residents up to speed, too. m. Mayor DiMaria said that the numbers look high, and that can be intimidating, but the savings the Village and its residents will realize by undertaking this project will be exhilarating. He thanked the Board and staff of the Village of Niles for their cooperation and asked everyone to "keep up the good work," noting that future generations will appreciate this. B. Corporation Counsel: Corporation Counsel Liston had no report. 4 XI. TRUSTEES' REPORTS A. Trustee Grear: 1. i lutes of " ouembe s 01'6'` p o rd - eetin Trustee Grear presented Ordinance 16-24, Amending Title 6, Chapter 7 of the Municipal Code Entitled "Cannabis and Drug Paraphernalia" and Title 1, Chapter 4 Entitled "Monetary Penalties and Fines for Specific Violations and Offenses." This is the second reading of this Ordinance. Trustee Grear explained that this amendment will add monetary penalties for violations associated with the possession of paraphernalia with associated minimum amounts of illegal cannabis and/or other drugs. These changes will allow for local ordinance prosecution consistent with State statutes resulting. In fines ranging from $100 to $750. Trustee Grear moved to adopt Ordinance 16-24, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear are Tr. Minx ay Tr. Ramos aye Tr. Thill ave Tr. Pietron ave Tr. Witko ave B. Trustee Minx: 1. Trustee Minx presented Ordinance 16-25, Approving a Special Use Permit fora Parking Waiver in Excess of 30% and to Establish the Required Number of Parking Spaces for the Expansion of the Existing Building at 5628 Dempster. This is the second reading of this Ordinance. Trustee Minx explained that North Shore Faucets has filed an application to expand the existing 1.5 story, 5,210 square foot building to a 3 -story, 13,599 square foot building. North Shore Faucets will occupy the first and second floors, and the third floor will be used as limited general office space. Based on the parking requirements in the Village's Code, the remodeled building will require 25 parking spaces. North Shore Faucets is asking for a special use for a parking waiver in excess of 30% and to establish the number of required spaces at 14. A traffic and parking study was done, and the consultant's findings were that this project could be accommodated by the five onsite parking spaces and adjacent street parking. The Plan Commission voted unanimously to recommend approval of this request. Trustee Minx moved to adopt Ordinance 16-25, seconded by Trustee Pietron. Motion passed: 6 ayes, 0 nays. Tr. Grear awe Tr. Minx a ye Tr. Pietron aye Tr. Ramos aye Tr. Thill aye Tr. Witko aye 2. Trustee Minx concluded her report by wishing everyone a happy, healthy Thanksgiving holiday. a. b. 5 XI. C. Trustee Pietron: 1. a. b. inutes_gtitstouember1r4, 2076 garyd;Me_e_tingi TRUSTEES' REPORTS (continued) Trustee Pietron presented Resolution 16-67, Authorizing the Execution of a Contract Change Order With Mondi Construction, Inc. For the 2016 Concrete Replacement Program. He explained that Resolution 16-20, passed earlier this year, authorized the Village President to execute and the Village Clerk to attest to a contract with Mondi Construction, Inc. For the 2016 Concrete Replacement Program. The majority of the work was completed in May, but now there are additional utility repairs that need to be restored and sidewalk and pavement that staff recommends should be replaced before winter. Trustee Pietron said the original contract value was $122,610. With this additional work, the adjusted contract value is $146,057.25. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Pietron noted that this would expend the entire amount budgeted for concrete replacement in the 2016 Budget. Trustee Pietron moved, seconded by Trustee Witko, to approve Resolution 16-67, with the changes as noted. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Pietron aye Tr. Ramos awe Tr. Thill aye Tr. Witko aye Next, Trustee Pietron presented Resolution 16-68, Authorizing the Execution of a Change Order to a Task Order With Ciorba Group, Inc. For Design Engineering Services for Sites I & J Development Drainage Engineering Project.. a. He explained that this Resolution will authorize the execution of a change order to a task order with Ciorba Group for design engineering services for Sites I & J Development Drainage Engineering Project to complete additional design engineering for the Project in the not -to - exceed amount of $36,943.40. The Ciorba Group will design additional improvements not foreseen in the original concept, to make design modifications for changes in scope, and to review Site J developer's engineering drawing for compatibility with Sites I & J Development Drainage Engineering Project. Trustee Pietron said the additional money will come from the Lehigh -Ferris TIF account. Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 16-68. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Pietron aye Tr. Ramos ave Tr. Thill aye Tr. Witko aye 6 XI. D. Trustee Ramos: Trustee Ramos had no report. inutes;of November, 14, 201 TRUSTEES' REPORTS (continued) 6: oard7Meetin E. Trustee Thill: Trustee Thill had no report, but asked Public Works Director Andy DeMonte when the last day for leaf pick-up was. Mr. DeMonte responded it was the week after Thanksgiving. Trustee Thill asked what happened if someone were to put a pile of leaves in the street after the last days of leaf pick-up. Mr. DeMonte said that Public Works would likely still pick up the leaves. Trustee Thill commented that it might be a good idea to charge the homeowner in that case. F. Trustee Witko: Trustee Witko had no report. XII. OTHER BUSINESS NONE XIII. WARRANTS Trustee Witko presented the Warrant Register for November 14, 2016, in the amount of $1,150,445.24. She moved that the Warrants be approved as presented. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Pietron awe Tr. Ramos ale Tr. Thill ,aye Tr. Witko afire XIV. RESIDENTS' COMMENTS NONE XV. ADJOURNMENT Trustee Pietron moved to adjourn the meeting, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx Ey± Tr. Pietron Lye Tr. Ramos aye Tr. Thin aye Tr. Witko aye The meeting adjourned at 7:49 p.m. 7 PASSED this 28th day of November, 2016. .i fr Yc-. fiyr- Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee ThiII Trustee Witko APPRO /)Yr_ f�Yr: e thi 28t daypf November, 2016. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 29th day of November, 2016. Connie J. Travis, Village Clerk Village of Morton Grove, Cook County, Illinois 'Minutes of November 14, 2016 Board Meeting Minutes by: Teresa Cousar 8