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HomeMy WebLinkAbout2016-09-26 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SEPTEMBER 26, 2016 CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council II. Chambers of Village Hall. He then led the Board and assemblage in the Pledge of Allegiance. III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, John Pietron, Ed Ramos, John Thill, and Janine Witko. IV. V. APPROVAL OF MINUTES Regarding the September 12, 2016 Regular Board Meeting, Trustee Thill moved to approve the Minutes as presented, seconded by Trustee Minx. Motion passed unanimously via voice vote. SPECIAL REPORTS 1. Announcement of Summer Photo Contest Winners a. Mayor DiMaria remarked that the Summer Photo Contest, sponsored by the Community Relations Commission, was another way the Commission was helping to make the community active and more fun. b. Clerk Travis began by thanking everyone who had participated in this contest. She said the Commission received many entries of "People, Places, and Events in Morton Grove." She said it was a challenge to pick only five. c. d. Clerk Travis said that many of the submissions can be viewed on the Village's Facebook page. The five winning photos were displayed tonight on easels in front of the dais. The winning photos were taken by Sascha Hedjbeli, Gina Magsino, Noel Magsino, Eric Poders, and John Ruberry. Only Sascha Hedjbeli was present, and he received a round of applause. Clerk Travis said the Fall Photo Contest would begin on October 1 and run through December 2. Residents can submit up to five original photos of people, places, or events that demonstrate Morton Grove's tagline of "Incredibly Close. Amazingly Open." Photos can be submitted via email to crc(c�mortongroveil.org or mailed to Village Hall, or dropped off at Village Hall. The winning photos will be displayed on the Village's website and Facebook page, and will be enlarged, framed, and displayed at Village Hall. Minutes of September 26, 2016 Board Meeting V SPECIAL REPORTS (continued) In other news, Clerk Travis said the first annual community -wide garage sale sponsored by the Community Relations Commission really exceeded expectations. Over 100 households participated. The Village had advertised the garage sale through press releases, signage, and social media. The Village also created maps showing the locations and addresses of all participating households for each day of the three-day sale. a. Clerk Travis said that she and CRC Chair Arcie Pimentel had visited a few of the sale locations and received great feedback. People were saying the turnout was wonderful and sales were up, and most people felt it was attributable to shoppers having a greater awareness of the sale than a typical garage sale. Clerk Travis thanked Boyle Wong, the Village's IT Manager, for creating the posters and maps. 3. Clerk Travis announced that the "Adopt -A -Planter" program is wrapping up this week, as Public Works is beginning to clear out the planters for the winter. She thanked those who adopted a planter and said that a survey will be sent to them in the next week or so to get their feedback and suggestions, so that next year's program will be even better. 4. Clerk Travis said the Community Relations Commission currently has eight members and is always looking for community -minded residents to join them. The Commission meets on the 2nd Tuesday of every month at 6:30 p.m. in the second -floor Conference Room at Village Hall. The next Commission meeting will be October 11.Any resident interested in attending the meetings is welcome to stop by, or email Clerk Travis or Commission Chairwoman Arcie Pimentel for more information. 5. Mayor DiMaria congratulated all the photo contest winners and thanked Sascha and his wife for attending this evening, adding that he was glad Sascha took the time to "get involved." PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE VI. VII. VIII. PRESIDENT'S REPORT 1. Mayor DiMaria proclaimed the week of October 9-15 as "Fire Prevention Week" in the Village. He noted that three out of five home fire deaths result from fires in properties without smoke alarms or with no working smoke alarms. Smoke alarms should be replaced once every ten years. This year's Fire Prevention Week theme is "Don't Wait—Check the Date! Replace Smoke Alarms Every 10 Years," which effectively serves to educate the public about the vital importance of replacing the smoke alarms in their homes at least every ten years. 2 Minutes of September 26, 2016 Board Meeting VIII. PRESIDENT'S REPORT (continued) a. Mayor DiMaria urged everyone to determine the age of the smoke alarms in their homes and to replace them if they're more than 10 years old. He added that, with the upcoming time change back to standard time, it's also a good idea to replace the batteries in your smoke alarms. 2. Mayoral Update a. Mayor DiMaria said that he and Trustee Grear had participated in this past weekend's Peace Walk, along with about 45-50 other people. He said the event typified Morton Grove, its diversity and its cultures. Mayor DiMaria said nobody does "diversity" better than Morton Grove! He said he was proud to live in a town that is a "melting pot," and where everyone respects everyone. IX. CLERK'S REPORT Clerk Travis had no report. X. STAFF REPORTS A. Village Administrator: Village Administrator Czerwinski had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. XI. TRUSTEES' REPORTS A. Trustee Grear: 1. a. Trustee Grear presented Resolution 16-59, Authorizing the Purchase of Sig Sauer Duty Handguns and Accessories. He explained that, currently, the Village requires police officers to furnish their own duty handgun and related equipment, along with extra magazines, as a condition of an officer's employment. There are currently weapons being used which are approaching the end of their usefulness and reliability due to age. This practice has also resulted in a wide variety of makes, calibers, and models being carried by various members of the department. Officers have also been responsible for the maintenance of their weapons and accountable for their own maintenance records. The Police Department currently furnishes practice and duty ammunition, and due to the various makes, calibers, and models of weapons being used, the ammunition purchase becomes more expensive. For purposes of consistency, the department desires to purchase and issue weapons to officers that are of the same caliber and manufacturer, which would mean only one type of ammunition will be used. 3 Minutes of September 26, 2016 Board Meeting Xl. TRUSTEES' REPORTS (continued) A. Trustee Grear: (continued) b. The responsibility for the weapon, as well as the cleaning and maintenance, would be taken over by trained armorers, thereby reducing the Village's and individual officers' liability exposure in the event of a shooting. c. Trustee Grear said a request for proposals had been issued and Acme Sports, Inc. of Seymour, Indiana, was the lowest responsible bidder. Acme will be providing not only the requested weapons, but the necessary training as well. The cost for this purchase (with a trade-in from weapons currently owned by the department) will be $48,405, which will be taken from the Seizure Funds account. Trustee Grear moved to approve Resolution 16-59, seconded by Trustee Pietron. Motion passed: 6 ayes, 0 nays. Tr. Grear 2y2 Tr. Minx Ry2 Tr. Pietron Tr. Ramos ays Tr. ThiII ayl Tr. Witko aye Trustee Grear thanked Chief Simo for bringing this to the Department. Trustee Pietron said the logic behind this is impeccable, adding that these guns are reliable and well -made. Trustee Grear said he really enjoyed participating in the Peace Walk; a lot of good people were there and he had many great conversations. B. Trustee Minx: 1. Trustee Minx presented for a second reading Ordinance 16-20, Approving Vacation of a Portion of Public Alley Located South of Capulina Avenue, West of Ferris Avenue, and East of the Metra Rail Line in Morton Grove. a. She explained that the Village filed an application to vacate a portion of a public alley, approximately 256 feet long, located directly south of Capulina Avenue, west of Ferris Avenue, and east of the Metra rail line. This portion of the public alley is abutted to the east and west by several municipally -owned properties, collectively known as "Site B" per the Village's Lehigh - Ferris Framework Plan. This site was identified as a potential redevelopment site for higher - density residential used, based on its proximity to the Village's proposed future downtown along Lincoln and Lehigh Avenue and the Morton Grove Metra station. The vacation of this portion of the public alley will allow for and better facilitate a more comprehensive redevelopment plan for Site B. The remaining portion of the alley will be maintained in order to allow for continued vehicular access for 6330 Lincoln Avenue and 8548 Ferris Avenue. b. Trustee Minx said that the Plan Commission unanimously recommended approval of this re- quest. She therefore moved to adopt Ordinance 16-20, seconded by Trustee Thill. 4 Minutes of September 26, 2016 Board Meeting XI. B. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) c Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Ramos Tr. ThiII C. Trustee Pietron: Tr. Pietron aye Tr. Witko Eys 1. Trustee Pietron presented for a first reading Ordinance 16-21, Amending Title 5, Chapter 13, Article F, Section 1 Entitled "No Parking Streets" of the Municipal Code of the Village of Morton Grove. a. He explained that the Traffic Safety Commission (TSC) had received a request to enact parking restrictions adjacent to a commercial driveway at 8338 Austin Avenue, to increase the safety of exiting driveway movements by increasing the line -of -sight to oncoming Austin Avenue traffic. The TSC recommends accepting the request. Village staff reviewed existing parking regulations in the vicinity of Austin Avenue in order to determine the compatibility of the request with the existing on -street parking plan. Staff found two parking regulations in the Municipal Code that restrict parking at the same location on the same side of the street and recommends the Municipal Code should be amended to eliminate the redundance. As this is a first reading, no action will be taken this evening. 2. Next, Trustee Pietron presented Resolution 16-60, Authorization for the Purchase of 4,000 Tons of Roadway Salt. a. b. He said that Department of Central Management Services (CSM) administers the Joint Purchasing Program for the State, and conducted a contract reprocurement for the purchase of roadway salt from the period of December 1, 2016 to June 30, 2017. The Village has used the State bidding process in the past to secure needed roadway deicing material in sufficient quantities and at a stable price. The State process allows the Village to purchase 4,000 tons of rock salt from Compass Minera America, Inc. at $42.46 per ton delivered.. Trustee Pietron said the estimated contract value is $200,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of salt purchased (per ton cost $42.46). The Village must purchase a minimum of 80% of its order and can go as high as 120% at this cost. Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 16-60. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Pietron an Tr. Ramos aL Tr. Thill gig Tr. Witko ave Trustee Grear asked how many tons of salt are still on hand from last winter. Paul Tobin responded that there is 3,000 tons left. 5 Minutes of September 26, 2016 Board Meeting xl. C. Trustee Pietron: (continued) 3. a. TRUSTEES' REPORTS (continued) Trustee Pietron then introduced Ordinance 16-22, An Ordinance Approving the Plat of Vacation for The Crossings of Morton Grove. He explained that The Crossings of Morton Grove is a planned unit development constructed by Toll Brothers, Inc. between 2004 and 2014. It is located between the Metra tracks, Capulina Avenue, Ferris Avenue, and Hennings Court. In 2005, Ordinance 05-28 granted a Special Use for the Planned Unit Development and Ordinance 05-45 approved the final plat of subdivision associated with the Special Use Permit. The final plat of subdivision grants three permanent easements to the Village for public ingress and egress within areas identified as focal point features. Trustee Pietron said that Village staff has evaluated the value to the Village of the three permanent easements and has recommended they should not be accepted by the Corporate Authorities. Toll Brothers, Inc. will be responsible for the administrative and financial duties related to recording the plat of vacation by Cook County and returning a recorded original Plat of Vacation to the Village. As this is a first reading, no action will be taken this evening. Village Administrator Czerwinski showed the Board photos of the focal points where these easements are located. Mayor DiMaria thanked him for the visual. D. Trustee Ramos: Trustee Ramos had no report. E. Trustee Thili: Trustee Thill had no report. F. Trustee Witko: Trustee Witko had no report. XII. OTHER BUSINESS NONE 6 Minutes of September 26, 2016 Board Meeting XIII. XIV. 1. WARRANTS Trustee Witko presented the Warrant Register for September 26, 2016, in the amount of $774,849.29. She moved that the Warrants be approved as presented. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear ayg Tr. Minx Tr. Ramos Tr. Thill Ryi Tr. Pietron ave Tr. Witko RESIDENTS' COMMENTS Eric Poders said he didn't realize he was one of the Photo Contest winners, as he had arrived late to tonight's meeting. He thanked the Morton Grove Days Commission for allowing him to take pictures of the Days event for the last seven years, and hopefully, next year too. a. Mr. Poders said that, about 10 years he started attending a number of Village meetings, including various Commission meetings and the Village Board meetings. He also attended the Park District's meetings, and many school district meetings. Mr. Poders announced that he's not going to be attending meetings any more. He'll still be around town and will still attend vari- ous Village events; he just won't be attending meetings. Mr. Poders dedicated his winning one of the five top photos from this summer's Photo Contest to his grandfather, who was contracted as a photographer for the 1933 World's Fair in Chicago. Mr. Poders said his grandfather taught him to always carry a camera with him, "because you never know what you're going to see and you never know what's going to happen." He thanked the Board and said, "Let's continue to promote Morton Grove." b. c. XV. ADJOURNMENT Trustee Thill moved to adjourn the meeting, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear are Tr. Minx Tr. Ramos ave Tr. Thill aye The meeting adjourned at 7:23 p.m. Tr. Pietron Tr. Witko 7 Minutes of September 26 2016 Board Meeting PASSED this 10th day of October, 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPRO + : e thi 10h day of October, 2016. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 11th day of October, 2016. Connie J. Travis, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Teresa Cousar 8