HomeMy WebLinkAbout2016-07-25 Special Meeting AgendaMORTON GROVE
Incredibly Close a'; Amazingly Open
VILLAGE BOARD OF TRUSTEES
SPECIAL MEETING NOTICE/AGENDA
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
SCANLON CONFERENCE ROOM
JULY 25, 2016
7:00 pm
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes — Regular Meeting — July 11, 2016
5. Residents' Comments (agenda items only)
6. Staff Reports
a. Village Administrator
1) Update on Alternate Water Supply Initiative
7. President's Report — Administration, Northwest Municipal Conference, Council of Mayors, Strategic
Plan, Comprehensive Plan
a. Resolution 16-48 (Introduced July 25, 2016)
Authorizing Amendment Number 2 to the Professional Service Agreement Between Stanley
Consultants, Inc. and the Villages of Morton Grove and Niles, and Authorizing an Agreement
Between Stanley Consultants, Inc. and the Village of Morton Grove for Additional Services
Relating to the Procurement of an Alternate Water Supply
8. Reports by Trustees
a. Trustee Grear — Police Department, Community and Economic Development Department, Fire
and Police Commission, Police Facility Committee, NIPSTA, Lehigh/Ferris TIF, Prairie View
TIF, Special Events Commission (Trustee Witko)
1) Resolution 16-49 (Introduced July 25, 2016)
Authorizing an Intergovernmental Agreement by and Among the Village of Glenview,
the Village of Niles, and the Village of Morton Grove for Public Safety Communications
Services
2) Resolution 16-50 (Introduced July 25, 2016)
Authorizing the Execution of a Professional Services Agreement by and between the
Village and True North Consultants, Inc. for Environmental Engineering Services
c. Trustee Pietron — Public Works Department, Condominium Association, Economic
Development Commission, Dempster Street Corridor Plan, Chamber of Commerce (Trustee
Minx)
1) Resolution 16-51 (Introduced July 25, 2016)
Authorizing the Purchase of Gasoline and Diesel Fuel
2) Resolution 16-52 (Introduced July 25, 2016)
Authorizing the Execution of a Contract with J.A. Johnson Paving Company for the 2016
Street Patching Program
9. Presentation of Warrants - $530,281.15
10. Residents' Comments
11. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220)
promptly to allow the Village to make reasonable accommodations.
MINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
RICHARD T. FLICKINGER MUNICIPAL CENTER
JULY 11, 2016
CALL TO ORDER
I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council
II. Chambers of Village Hall. He then led the Board and assemblage in the Pledge of Allegiance.
III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx,
John Pietron, Ed Ramos, John Thill, and Janine Witko.
IV.
APPROVAL OF MINUTES
Regarding the June 27, 2016 Regular Board Meeting, Trustee Minx noted a correction needed
on page 3, V., j., 2nd line: the word "now" should actually be "know." Trustee Minx then moved to
approve the Minutes as corrected, seconded by Trustee Witko. Motion passed unanimously
via voice vote.
V SPECIAL REPORTS
1
Plan Commission Case PC 16-04 Requests a Subdivision at the Property Commonly Known as
7915 Foster in Accordance With Section 12-8 of the Unified Development Code.
a. Community and Economic Development Director Nancy Radzevich presented this case to the
Board and the assemblage. She said that the applicant, Gabriel Varga is seeking to subdivide
an existing 15,104 square foot parcel, which is 128 ft. wide and 118 ft. deep, into two new
7,552 square foot lots, each with a width of 64 ft. The property is currently improved with a
single family residence, which would be demolished in order to build a new single family
residence on each of the newly created lots. This property is in the R2 Single Family Residence
zoning district, and each of the proposed lot would comply with the zoning requirements for
minimum lot area and width.
Ms. Radzevich said there was very little discussion on this matter at the Plan Commission
Hearing, and no one from the public spoke. The Plan Commission recommended approval of
this case unanimously, with two absent.
b.
Minutes of July 11, 2016 Board Meeting
VI.
VII.
PUBLIC HEARINGS
NONE
RESIDENTS' COMMENTS (Agenda Items Only)
Eric Poders said that he had attended the Plan Commission Hearing Ms. Radzevich had just
reported on, and commented that, during the Hearing, Mr. Varga had stated that he wanted to
make a profit on this property. Mr. Poders said that statement bothered him. Further, Mr. Varga
has knocked down all the trees on the subject property. Mr. Poders asked if the Village had a
tree ordinance. He also wondered if the Board was aware of this trend of buying property and
subdividing it. Mr. Poders was also concerned about ordinances being "rewritten."
Trustee Thill asked if the trees that were removed had been on private property. Mr. Poders
responded that they had been on private property. Trustee Thill recalled that the Village had
unsuccessfully tried to pass legislation some years ago to regulate the cutting down of trees
on private property. Mr. Poders was aware of that.
VIII. PRESIDENT'S REPORT
Mayor DiMaria thanked all who had attended the Morton Grove Days festival, and especially
thanked the volunteers. He said the weather had been great and it was a fantastic event!
IX. CLERK'S REPORT
Clerk Travis said the Community Relations Commission would meet tomorrow night at 6:30pm
at Village Hall. The meetings are open to the public and all are invited to attend.
X. STAFF REPORTS
A. Village Administrator:
1. Mr. Czerwinski announced that there would be a Special Meeting of the Village Board on
Monday, July 25, due to the need to act on some legislation.
2. Mr. Czerwinski also noted that the Village is no longer collecting information on dead birds; that
information should be reported to the Cook County Department of Public Health, and in a timely
manner.
3. Mr. Czerwinski said the North Shore Mosquito Abatement District would be doing some spray-
ing in the Village between 8:OOpm and 2:OOam. The information about the spraying is also in the
Village's eNewsletter and on the website, and residents can get information pertinent to their
home address.
4. Mr. Czerwinski said the electrical aggregation program began in 2012, and at that time, the
Village was able save residents who participated in the program an average of $248 a year on
their electric bill.
2
Minutes of July 11, 2016 Board Meeting
X.
STAFF REPORTS (continued)
A. Village Administrator: (continued)
a. Mr. Czerwinski said the Village was using a vendor to broker the best electrical price for the
Village annually. The savings have been dwindling since 2012, and this year, the savings are
down to nothing, so it is no longer an advantage to stay with Dynergy. Therefore, the Village
did not accept the pricing this year, and in September, everyone who had participated in the
electrical aggregation program will go back to Commonwealth Edison. The Village is opting out
of the program this year.
5. Mr. Czerwinski said, regarding Ordinance 16-15 on tonight's Agenda, that staff is requesting
that the matter to be tabled for 30 days in order to confirm the building plans for the existing
structure. The Village has design drawings and a survey, but there is not enough detail in them.
6. Regarding Ordinance 16-17, Mr. Czerwinski said that some clarification is needed there. He
said that, recently, local social media has been buzzing about residents being able to put
another house on their lot. The Zoning Code text amendment which would allow more than one
principal structure on a lot, proposed in Ordinance 16-17, pertains only to the multi -family zoned
CR district and only to lots of one acre or more. The development also must meet the Village's
requirements regarding density, height, parking, and side yard and front yard setbacks. The text
amendment would also be pertinent in properties in the R3 zoning district, but having more than
one principal structure on a lot in R3 would only be allowed by Special Use.
a. Mr. Czerwinski said that this text amendment does not allow single family lots to have an addi-
tional structure on them except as noted above. The intent is to allow townhouse owners to
"own" the property their unit is on and streamline their ownership. The text amendment does not
diminish the procedural control process; any "additional structure" must meet all of the Village's
standards. Mr. Czerwinski noted that this is already allowed in the Village's Manufacturing
zoning district. He felt that this text amendment was a contemporary move, and one that is
already in place in surrounding communities.
Trustee Thill thanked Mr. Czerwinski for this clarification and said he has a better understanding
of the text amendment now than when it was first presented.
B. Corporation Counsel:
Corporation Counsel Liston had no report.
XI. TRUSTEES' REPORTS
A. Trustee Grear:
Trustee Grear had no report.
3
1Vlinutescif July11,`2Q.16`Board'Meeting
;,
XI.
B. Trustee Minx:
TRUSTEES' REPORTS (continued)
1. Trustee Minx presented Ordinance 16-15, Approving a Final Plat For a Minor Subdivision
Located at 9109 Menard, Morton Grove, Illinois 60053.
This is the second reading of this Ordinance.
Trustee Minx moved to table this Ordinance until the Board's August 8, 2016 meeting, pursuant
to staffs request. Trustee Pietron seconded the motion.
a.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx awe Tr. Pietron aye
Tr. Ramos aye Tr. Thill aye Tr. Witko aye
2. Next, Trustee Minx presented Ordinance 16-16, An Ordinance Approving an Amendment
to a Special Use Permit (Ord. 15-17) to Grant an Extension of Time to Commence and
Proceed With Construction for a Drive -Through Facility for a New Restaurant at
9480 Waukegan Road, Morton Grove, Illinois 60053.
This is the second reading of this Ordinance.
a. Trustee Minx explained that this ordinance will amend a special use permit for a drive-through
facility for a new restaurant at 9480 Waukegan Road and will grant the applicant a one-year
extension, until August 10, 2017, to begin and actively pursue construction on the approved
drive-through restaurant facility.
a.
Trustee Minx moved to adopt Ordinance 16-16, seconded by Trustee Pietron.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Pietron aye
Tr. Ramos aye Tr. Thill aye Tr. Witko aye
Trustee Minx then brought forward Ordinance 16-17, An Ordinance Amending the Village of
Morton Grove Unified Development Code (Ord. 07-07) to Amend Provisions Regulating
the Number of Principal Structures per Zoning Lot.
This is the second reading of this Ordinance.
Trustee Minx thanked Mr. Czerwinski for explanation, that this text amendment would allow
more than one principal structure per zoning lot only in the CR zoning district, by right, and in
the R3 zoning district, by Special Use. She then moved to amend Ordinance 16-17 by deleting
from the proposed text amendment Section 12-2-2; A; (3), because that paragraph refers to
allowances for the 01 General Commercial and C2 Neighborhood Commercial Districts.
Trustee Witko seconded the motion.
b. Ms. Radzevich asked if the Board's intention was to not allow more than one principal structure
per zoning lot in the 01 zoning district. Trustee Minx said that was correct.
4
Minutes of July 11, 2016 Board Meeting
Xl.
B. Trustee Minx: (continued)
Mayor DiMaria called for the vote on the motion to amend Ordinance 16-17.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Minx ave Tr. Pietron pip
Tr. Ramos ave Tr. Thill afire Tr. Witko ayp
Trustee Minx then moved to adopt Ordinance 16-17 as amended, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Minx pip_ Tr. Pietron awe
Tr. Ramos ave Tr. Thill ave Tr. Witko aye
TRUSTEES' REPORTS (continued)
c. Trustee Grear asked if there would be a thorough explanation of this on the Village's website.
Mr. Czerwinski said there would be, and he would develop a simple fact sheet for people who
may be interested. Trustee Witko asked Mr. Czerwinski to include a map showing the zoning
districts where more than one structure per zoning lot would be allowed, either by right or by
special use.
4.
5.
a.
b.
Next, Trustee Minx introduced for a first reading Ordinance 16-18, Approving a Final Plat For
a Minor Subdivision Located at 7915 Foster Street, Morton Grove, Illinois 60053.
She explained that this Ordinance is pursuant to Plan Commission Case 16-04, which was
reported out earlier this evening by Director of Community and Economic Development
Nancy Radzevich.
As this is a first reading, no action will be taken this evening.
Trustee Minx then presented Resolution 16-43, Authorizing the Execution of a Professional
Services Agreement By and Between the Village of Morton Grove and SAFEbuilt Illinois,
LLC For Plan Review, Code Enforcement, and Inspectional Services.
She explained that, in an effort to provide efficient, cost-effective service in the community, the
Village solicited proposals from three companies who specialize in providing inspectional, plan
review, and code enforcement services to municipalities. After reviewing the proposals and
contacting the references staff determined that SAFEbuilt Illinois, LLC is best suited to provide
these services to the Village.
This agreement will provide flexible staffing for the Inspectional Services Division and allow the
Village to manage staffing levels and expenditures based on seasonal fluctuations on permitting
and inspectional services. With the approval of this resolution, SAFEbuilt will be available to
provide primary building, mechanical and electrical inspection services, as well as supplemental
plan review and code enforcement services. SAFEbuilt will provide the Village with coverage
when in-house staff is off of work due to scheduled and unscheduled leave.
Trustee Minx moved to approve Resolution 16-43, seconded by Trustee Pietron.
5
Minutes of July 11, 2016 Board Meeting
XI.
B. Trustee Minx: (continued)
TRUSTEES' REPORTS (continued)
c. Trustee Grear asked if this was a yearly contract. Mr. Czerwinski said that it is not; it's more a
"pay as you go" type of arrangement. He said the preponderance of use of SAFEbuilt will be the
Village's new "from the ground up" construction projects. He said that some of Morton Grove's
neighboring communities are outsourcing building, mechanical and electrical inspection ser-
vices, plan review and code enforcement services. Mr. Czerwinski said that SAFEbuilt is
a very customer service oriented company and a fast -reacting operation. This is a scalable
opportunity to have inspectors ready to go when you need them. He said that perhaps the
Village will partner with some of its neighbors and possibly enter into a mass contract with
SAFEbuilt at some point in the future.
d. Mr. Czerwinski called the Board's attention to the information attached to the Resolution. It's
very detailed information about SAFEbuilt and its capabilities. Mr. Czerwinski said that "it's not
just a sales brochure; they really perform this way."
e. Trustee Grear thought this would be a good thing especially for the 8700 Waukegan Road
project, which is huge. It will free up staff time for day-to-day inspections.
f. Trustee Pietron commented that the move to shared assets and variable costs is a smart thing
to do.
g. Trustee ThiII asked if, essentially, the Village was cherry -picking what works well in other towns.
Mr. Czerwinski responded, "Yes—some things don't fit Morton Grove's style."
h.
Mayor DiMaria called for the vote on Resolution 16-43.
Motion passed: 6 ayes, 0 nays.
Tr. Grear awe Tr. Minx Ly± Tr. Pietron up
Tr. Ramos ave Tr. ThiII Tr. Witko ay±
Mayor DiMaria thanked Mr. Czerwinski for taking the initiative on this. He said that Morton
Grove will need a lot of inspectional services in the coming year, and with this agreement, we
can either use outside help, or not.
6. Trustee Minx thanked everyone who volunteered at the Morton Grove Days festival; she said
Morton Grove is a phenomenal community of volunteers. She also asked her colleagues and
the assemblage, in light of the recent spate of negative media about police, to pray for police
departments across the country; adding that people need to start talking about tolerance and
acceptance. The nation can't go on this way.
C. Trustee Pietron:
1. Trustee Pietron presented Resolution 16-44, Authorizing the Execution of a Contract with
Path Construction Company, Inc. For the 2016 Beckwith Road Bridge Rehabilitation.
6
Minutes of July 11, 2016 Board Meeting
Xl.
TRUSTEES' REPORTS (continued)
C. Trustee Pietron: (continued)
a. He explained that a 2015 bridge inspection itemized needed repairs on the Beckwith Road
bridge, including bridge deck overlay, approach slab replacement, and expansion joint
replacement. Public Works staff budgeted for expansion joint replacements in 2016 and will
pursue other repairs in future years. Replacing the west and east expansion joints should
stop the consequential damage caused by water leaking through damaged joints on the steel
bearings and concrete abutments.
b. Trustee Pietron said that this contract was bid through a public process and the lowest bid was
from Path Construction Company in the amount of $62,000. The budgeted amount is $120,000.
He noted that, since this is a unit price contract, the final contract amount will be based on the
actual quantity of work performed.
2.
a.
b.
Trustee Pietron moved to approve Resolution 16-44, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ayt Tr. Minx ayE
Tr. Ramos aye Tr. ThiII a e
Tr. Pietron ayE
Tr. Witko a e
Trustee Pietron then presented Resolution 16-45, Authorizing the Execution of a Contract
With Schroeder Asphalt Services, Inc. for the 2016 Street Improvement Program.
He explained that the Street Improvement Program is necessary to maintain the quality,
drainage, and drivability of the streets in the Village.
The contract was bid through a public process, and six bids were received. Schroeder Asphalt
Services, Inc. of Huntley, Illinois was the low bidder in the amount of $1,509,079.15; however,
the contract, as bid, included 22 streets. Public Works staff recommends eliminating 5 streets
from the list of streets to be included in the program in order to reduce the overall cost of the
contract to $1,379,077.86—which is still $279,077.86 over the allocation in the 2016 Budget.
However, the 2015 General Obligations Bond issue contains allocations of $3,300,000 for
Street Improvements to be performed between 2015 and 2017, of which $2,249,959 is un -
obligated, meaning a portion of these funds may be used to pay the additional $279,077.86.
Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 16-45.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx
Tr. Ramos ave Tr. ThiII a�
Tr. Pietron
Tr. Witko
gyE
c. Trustee Grear asked Public Works Director Andy DeMonte about the five streets being elimi-
nated. Mr. DeMonte said that five streets will not be included in this year's Street Improvement
(resurfacing) project. That will leave $890,000 for the 2017 Street Improvement Project.
3. Trustee Pietron brought forward Resolution 16-46, Authorization to Negotiate and
Execute and Intergovernmental Agreement With the Village of Skokie for Resurfacing
Improvements on Long Avenue and Mulford Street.
Minutes of July 11, 2016 Board Meeting
XI.
C. Trustee Pietron: (continued)
TRUSTEES' REPORTS (continued)
a. He explained that the Villages of Skokie and Morton Grove want to make improvements to
Long Avenue and Mulford Street. It is practical to complete the improvements through the
cooperative efforts of both communities. Morton Grove has prepared the construction
documents and bid the project, awarded the project, and will oversee construction. The
estimated cost of the work the Village would pay on behalf of Skokie is $57,629, which will
be reimbursed.
Trustee Pietron moved to approve Resolution 16-46, seconded by Trustee Grear.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx
Tr. Ramos a e Tr. Thill
ave
Tr. Pietron
Tr. Witko
ave
ave
b. Trustee Thill noted that Long and Mulford are the streets on the Skokie/Morton Grove border,
which is why both communities are sharing responsibility for this project.
4. Lastly, Trustee Pietron presented Resolution 16-47, Authorizing the Execution of a
Contract With American Surveying & Engineering, PC For Professional Land Acquisition
Services.
a.
b.
c.
He explained that the Austin Avenue Improvement Project will improve Austin Avenue from
Oakton Street to Main Street, and will modernize the intersection of Austin and Oakton. The
planned intersection improvements will require additional land to be purchased in order to widen
the roadway. In order to acquire this additional land, the Village will need to purchase seven
separate parcels, with four in Morton Grove and three within Skokie.
Morton Grove staff is developing an agreement with Skokie to provide for cost-sharing for the
land acquisition and other services related to the Austin Avenue improvements. The acquisition
of this land will also require specialized appraisers and negotiators. Therefore, staff issued a
Request for Qualifications for professional land acquisition services. Six statements of
qualifications were received, and after evaluating them, Village staff determined that American
Surveying and Engineering, PC, provided a qualified proposal that best fits the Village's needs.
Cost for these services is not to exceed $50,000, and this will be partially reimbursed by the
Village of Skokie.
Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 16-47.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aae Tr. Minx
Tr. Ramos ay± Tr. Thill
aye
Tr. Pietron
Tr. Witko
ae
Trustee Thill commented that large trucks use the Austin Avenue-Oakton Street intersection;
because trucks have a much wider turning radius than regular vehicles, the roadway needs to
be widened, so more land is needed.
8
XI.
TRUSTEES' REPORTS (continued)
D. Trustee Ramos:
Minutes of July 11, 2016 Board Meeting
Trustee Ramos had no report, but offered a sincere thank -you to the Morton Grove Days
Commission, headed by Paul Minx, for a job well done.
E. Trustee Thill:
1. Trustee Thill had no report, but commented that he had noticed a $50,000 item on the Warrant
List for "Street Pickup." When he inquired about it, he learned that it was a hazardous materials
situation—cleaning up oil on the street following an accident. These are the kind of costs people
just don't think about, but which add up.
2. Trustee Thill also encouraged residents to come to the Park District's Strategic Plan meeting on
Thursday, July 14, at 6:30 p.m. at Prairie View Center. The Park Board is beginning to plan for
2017 through 2021.
F. Trustee Witko:
XII.
XIII.
XIV.
1.
a.
Trustee Witko had no report.
OTHER BUSINESS
NONE
WARRANTS
Trustee Witko presented the Warrant Register for July 11, 2016, in the amount of $486,485.73.
She moved that the Warrants be approved as presented. Trustee Thill seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. Grear awe Tr. Minx gyre Tr. Pietron ayg.
Tr. Ramos ky.2 Tr. Thill an Tr. Witko a e
RESIDENTS' COMMENTS
Eric Poders, 7840 Foster, thanked the Board for taking "baby steps" this evening and said that
people will be talking about Morton Grove.
Mr. Poders added that it was amazing how everyone comes together for Morton Grove Days,
noting that people don't appreciate or realize the great amount of time and planning that goes
into this festival.
9
Minutes of July 11, 2016 Board Meeting
XIV.
RESIDENTS' COMMENTS (continued)
b. Mr. Poders said he had briefly talked with Park District Executive Director Jeff Wait about
possibly expanding the carnival by opening up Harrer Park. Mr. Poders said everything went
remarkably smoothly this year and there were no "disorderly conduct" situations.
c. Mr. Poders said the Morton Grove Days Commission should consider getting "Volunteer"
tee-shirts for police and fire personal. He also complimented Police Chief Mike Simo and
Fire Chief Tom Friel for a job well done by both departments over the festival weekend.
ADJOURNMENT
Trustee Pietron moved to adjourn the meeting, seconded by Trustee Minx.
XV.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx
Tr. Ramos ave Tr. ThiII
The meeting adjourned at 7:56 p.m.
PASSED this 25th day of July, 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 25th day of July, 2016.
Daniel P. DiMaria, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 26th day of July, 2016.
Connie J. Travis, Village Clerk
Village of Morton Grove, Cook County, Illinois
ae
Tr. Pietron
Tr. Witko
Minutes by: Teresa Cousar
10
Legislative Summary
Resolution 16-48
AUTHORIZING AMENDMENT NUMBER 2 TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN STANLEY CONSULTANTS, INC. AND
THE VILLAGES OF MORTON GROVE AND NILES AND
AUTHORIZING AN AGREEMENT BETWEEN STANLEY CONSULTANTS, INC.
AND THE VILLAGE OF MORTON GROVE FOR ADDITIONAL SERVICES
RELATING TO THE PROCUREMENT OF AN ALTERNATIVE WATER SUPPLY
Introduced:
Synopsis:
Background:
Departs Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Consider
or Requirements:
July 25, 2016
This Resolution will authorize a second amendment to an agreement among the Villages
of Niles and Morton Grove and Stanley Consultants, Inc., and a separate agreement
between Stanley Consultants, Inc. and the Village of Morton Grove for engineering
services relating to the purchase of whole sale water from a source other than the City of
Chicago.
On August 11, 2015, the Villages of Morton Grove and Niles entered into an agreement
with Stanley Consultants, Inc., 8501 W. Higgins Road, Suite 730, Chicago, IL 60631-
2801 to update cost estimates for a new water transmission main which would enable the
Villages to purchase water from the City of Evanston at substantial long-term savings
compared to rates charged by Chicago. This agreement was amended pursuant to
Resolution 15-68 on October 28, 2015, to include an evaluation of an alternative water
delivery system using existing water distribution infrastructure of Morton Grove, Niles,
Evanston and Skokie. The Villages have negotiated a second amendment to the
agreement for additional services. The total compensation for the work set forth in this
amendment is $25,000.00 which will be paid equally by Morton Grove and Niles and
includes previously performed, but yet unpaid work. This resolution will also authorize
the Village Administration to enter into a separate contract with Stanley Consultants, Inc.
to provide engineering services which solely benefit the Village of Morton Grove for a
price not to exceed amount of $16,500.
Legal, Administration, and Finance Departments
$29,000.00. Stanley Consultants, Inc.'s fees will be based on the actual amount of work
performed. The Village's share for services performed pursuant to Amendment #2 shall
not exceed $12,500. The additional work requested solely by the Village of Morton
Grove shall not exceed $16,500.
Enterprise Fund
The Village Administrator will oversee the implementation of the contact and agreement.
Approval as presented.
Not required.
None
Respectful] submitted:
Prepared by:
Teresa
ge Administrator
ffm L': in, Corporation Counsel
RESOLUTION 16 -
AUTHORIZING AMENDMENT NUMBER 2 TO THE PROFESSIONAL SERVICE
AGREEMENT BETWEEN STANLEY CONSULTANTS, INC. AND
THE VILLAGES OF MORTON GROVE AND NILES
AND
AUTHORIZING AN AGREEMENT BETWEEN STANLEY CONSULTANTS, INC.
AND THE VILLAGE OF MORTON GROVE FOR ADDITIONAL SERVICES
RELATING TO THE PROCUREMENT OF AN ALTERNATIVE WATER SUPPLY
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs, including
but not limited to the power to tax and incur debt; and
WHEREAS, for many decades the Village of Morton Grove has purchased water from the City of
Chicago; and
WHEREAS, due to recent substantial rate hikes, the Village believes it is in the best interest to
find an alternative water source at a more favorable rate; and
WHEREAS, since 2014, the Villages of Niles and Morton Grove (the Villages) have worked
together to consider and analyze alternate sources of water supply other than City of Chicago water; and
WHEREAS, on August 11, 2015, the Villages entered into an agreement with Stanley
Consultants, Inc., 8501 W. Higgins Road, Suite 730, Chicago, IL 60631-2801 to study, review, and
update construction cost estimates for a new water transmission main and provide advice to the Villages
in support of their efforts to procure an alternate source of water supply ("the Stanley Agreement"); and
WHEREAS, on October 28, 2015, pursuant to Resolution 15-68, the Villages entered into an
amendment to the Stanley Agreement to study, review, and estimate construction costs for the alternative
method of water delivery using existing water distribution infrastructure of the Villages, as well as that of
the Village of Skokie and the City of Evanston ("Amendment #1"); and
WHEREAS, Amendment #11 authorized payments to Stanley Consultants, Inc. in an amount of
forty-five thousand sixty-two dollars ($45,062) ("the not to exceed amount") which were to be billed to
and paid equally by the Village of Niles and the Village of Morton Grove; and
WHEREAS, the Villages requested and Stanley Consultants, Inc. performed services outside the
scope of Amendment #1 at a cost over and above the not to exceed amount by six thousand four hundred
twenty-four dollars and thirty cents ($6,424.30); and
WHEREAS the Villages have determined additional services will be needed from Stanley
Consultants, Inc., and have negotiated a second amendment to the Stanley Agreement (Amendment #2);
and
WHEREAS, pursuant to Amendment #2, Stanley Consultants, Inc. will provide additional
engineering and technical services as requested from time -to -time, in support of the Villages' efforts to
procure an alternate source of water supply;
WHEREAS, Amendment #2 will authorize payments to Stanley Consultants, Inc. in an amount
not to exceed twenty-five thousand dollars ($25,000) which will be billed to and paid by the Village of
Niles and the Village of Morton Grove equally. This amount includes services performed to date by
Stanley Consultants, Inc. which were outside the scope of Amendment #1; and
WHEREAS, the Village Administrator of the Village of Morton Grove requested and Stanley
Consultants Inc. has performed additional analysis to evaluate water supply alternatives for Morton
Grove only (i.e., not for the Village of Niles) which was outside the scope of Amendment #1. The billed
amount to date for these services is six thousand three hundred sixty-six dollars and ninety-four cents
($6,366.94); and
WHEREAS, the Village Administrator believes it is the interest of the Village of Morton Grove
for Stanley Consultants, Inc. to provide additional services related to the Alternative Water Supply Project
which solely benefits the Village of Morton Grove and which is outside the scope of Amendment #2.
These additional services are not expected to exceed an additional ten thousand dollars ($10,000); and
WHEREAS, the Village Administrator recommends: (1) the Village approve Amendment #2 to
the Stanley Agreement which will authorize payment for the work performed by Stanley Consultants, Inc.
to date for the Villages of Morton Grove and Niles which was outside the scope of Amendment #1 and
will authorize additional work benefiting both the Villages of Niles and Morton Grove for a total amount
not to exceed twenty-five thousand dollars ($25,000); and (2) the Village authorize the Village
Administrator to contract for services by Stanley Consultants, Inc. solely for the benefit of Morton Grove
and which will approve payment for work already performed by Stanley Consultants, Inc. to date as well
as any future work which will be performed from time -to -time as requested by the Village Administrator
in a total not to exceed amount of sixteen thousand five hundred dollars ($16,500);
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2: The Village President is hereby authorized to execute an amendment to the August
11, 2015, Agreement with Stanley Consultants, Inc. for consulting services relative to water supply in
substantial conformity to Amendment #2 attached hereto.
SECTION 3: The Village Administrator is authorized to negotiate and enter into an agreement
with Stanley Consultants, Inc. for consulting services relative to water supply for the Village of Morton
Grove only for an amount not to exceed sixteen thousand five hundred dollars ($16,500).
SECTION 4: The Village Administrator, Public Works Director, Corporation Counsel, and/or
his/her designee are hereby authorized to take all steps necessary to implement said contracts.
SECTION 5: This Resolution shall be in full force and effect from and upon its passage and
approval.
Passed this 25th day of July 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
Approved by me this 25th day of July 2016.
Daniel P. DiMaria , Village President
Village of Morton Grove
Cook County, Illinois
Attested and Filed in my office
This 26th day of July 2016.
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
VILLAGE OF MORTON GROVE
VILLAGE OF NILES
PROFESSIONAL SERVICES AGREEMENT
FOR JOINT WATER PROJECT
AMENDMENT NO. 2
This Amendment No. 2 ("Amendment") is dated as of the day of
2016 and is by, between, and among the VILLAGE OF MORTON GROVE, an Illinois municipal
corporation ("Morton Grove"), the VILLAGE OF NILES, an Illinois municipal corporation ("Niles")
(Morton Grove and Niles collectively sometimes referred to as "Villages") and STANLEY
CONSULTANTS, INC. ("Consultant") and amends that certain Professional Services
Agreement for Joint Water Purchase Project dated the 11th day of August, 2015, as amended
the 28th day of October, 2015 (collectively, "Agreement").
In consideration of the recitals and mutual covenants and agreements set forth in this
Amendment and the Agreement, and pursuant to the Villages' statutory and home rule powers,
the parties agree as follows:
Section 1. Scope of Services. Exhibit A, incorporated into the Agreement pursuant
to Section 1.C, is hereby amended to include the following additional Services provisions:
Additional Water Supply Engineering Assistance.
In connection with the Villages' consideration and analysis of alternate sources of
supply of Lake Michigan water, and preparation and negotiation of contracts and
other documents pertaining to an alternate source of supply, the Consultant will
provide engineering and technical services to, and analysis and advice in support
of, the Villages' efforts to procure an alternate source of supply. Consultant shall
monitor costs and inform Villages if additional funding is required to complete the
requested Services.
Other Additional Services
In the event that either Village wishes to retain Consultant to perform any other
services pertaining to water supply matters that are solely for the benefit of that
Village, those other services shall be subject to mutual agreement by that Village
and the Consultant as to scope, amount paid and schedule for completion, and
shall not be part of the Agreement Amount established under this Agreement.
The Village retaining Consultant for such purpose shall notify the other Village
that such other work has been requested.
Section 3. Agreement Amount.
Subsection 1.0 is hereby amended to add the following paragraph:
The total amount billed by the Consultant for the Additional Water Supply
Engineering Assistance as defined in Exhibit A shall not exceed Twenty Five
Thousand Dollars ($25,000.00) unless said amount is increased by a future
amendment. Services and fees for this assistance will be on an as -requested
basis as provided in Section 2.D of the Agreement.
1
Section 4. Time of Performance. Section 2.0 is hereby amended to include the
following sentence at the end of the Section:
For the Additional Water Supply Engineering Assitance, the Consultant will
conform to the schedules determined mutually by the Villages and the
Consultant, and will be coordinated pursuant to Section 2.D of this Agreement.
Section 5. Assignments, Coordination; Report. Section 2.D is hereby amended
in its entirety to read as follows:
Assignments; Coordination; Reporting. Assignments and tasks will be
assigned to the Consultant by, and the Consultant shall regularly report to,
William Balling of WRB, LLC, regarding the progress of the Services during the
term of this Agreement. The Consultant will coordinate all work with William
Balling of WRB, LLC.
Section 6. Scope of Amendment. Except as specifically modified by this
Amendment, all the terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed on
the date first above written. This amendment may be executed in several counterparts, each of
which, when executed, shall be deeded to be an original, but all of which together shall
constitute one and the same instrument.
ATTEST: VILLAGE OF MORTON GROVE
By: By:
Village Clerk Village Administrator
ATTEST: VILLAGE OF NILES
By: By:
Village Clerk Village Manager
ATTEST: STANLEY CONSULTANTS, INC.
By: By:
Lawrence E. Thomas, PE Anthony Mardam, PE
Water/Wastewater Manager Vice President
#40908694_v6
2
Legislative Summary
Resolution 16-49
AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BY AND AMONG THE VILLAGE
OF GLENVIEW, THE VILLAGE OF NILES, AND THE VILLAGE OF MORTON GROVE FOR
PUBLIC SAFETY COMMUNICATIONS SERVICES
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommendation:
Second Reading:
Special Considerations or
Requirements:
Respectfully S_ mitted by:
Ral
Prepared by:
July 25, 2016
To authorize an Intergovernmental Agreement which will allow for a public safety
communications services contract between the Villages of Glenview, Niles and Morton
Grove to run from 2017 to 2022 with a five year extension clause.
In 2012, pursuant to Resolution 12-71, the Village entered into a five-year agreement
with the Village of Glenview for police dispatching services for all 911 and 10 -digit
emergency calls. These calls are currently being routed through the Glenview Public
Safety Dispatch Center. The Village of Morton Grove has received excellent quality
dispatching services during this time as well as cost savings compared to its previous
dispatch service provider. Since the current contract expires on December 31, 2017, staff
initiated discussions with the Village of Glenview and Niles to extend the dispatch
service contract through December 31, 2022. As a result of those discussions, Glenview
has offered a "freeze" of 2016 rates for 2017 and 2018. Starting in 2019 through 2022
rates will subsequently increase by 3% per year. Also as a result of the negotiations, the
contract will now establish performance standards, require Glenview to provide general
information to Morton Grove residents about public health and safety issues, allow for
quarterly payments, provide a facility alarm monitoring option, and give Morton Grove
the ability to review Glenview's expenses and revenues.
Police, Administration and Legal Departments
The continued cost of services at the 2016 rate through December 31, 2018, with a cost
increase of 3% for 2019, 2020, 2021, and 2022. There will also be a savings of $65,000
for the 2017 fiscal year.
General Fund 203014-557151 and Special Revenue 703037-557151
Village staff, as part of their normal work activities will perform the management and
implementation of this agreement.
Approval as presented.
Not required.
None.
Teresa Ho
dministrator
iston, Corporation Counsel
Reviewed b
Michael Simot, Chief of lice
RESOLUTION 16-49
AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BY AND AMONG
THE VILLAGE OF GLENVIEW, THE VILLAGE OF NILES, AND THE VILLAGE OF
MORTON GROVE FOR PUBLIC SAFETY COMMUNICATIONS SERVICES
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax, purchase, and incur debt; and
WHEREAS, the Village of Morton Grove is continually evaluating services and operations to
determine relevancy, efficiency, and the most cost effective means of service delivery; and
WHEREAS, in 2012, pursuant to Resolution 12-71, the Village entered into a five-year
contractual agreement with the Village of Glenview for police dispatching services for all 911 and 10
digit emergency calls through the Glenview Public Safety Dispatch Center (GPSDC); and
WHEREAS, throughout the duration of this agreement the Village has received excellent
quality dispatching services and has experienced overall cost savings compared to its previous dispatch
service provider; and
WHEREAS, it is therefore in the best interest of the Village to extend its contract with the
Village of Glenview when the current contract expires on December 31, 2017; and
WHEREAS, earlier this year, the Village Administrator initiated discussions with Glenview
and Niles to extend its dispatch service contract through December 31, 2022; and
WHEREAS, as a result of those discussions, Glenview offered to "freeze" its 2016 rates for
two years, resulting in a cost savings to the Village of Morton Grove for 2017 and 2018 resulting in a
savings to the Village of Morton Grove for 2017 alone (as compared to its current contract) of
$65,000.00; and
WHEREAS, the contract rate from 2019 through 2022 would then increase by 3% per year; and
WHEREAS, the new contract will also include newly negotiated terms which establish
performance standards; require Glenview to provide general information to Morton Grove residents
about public health and safety issues; allow for quarterly payments; provide a facility alarm monitoring
option; and give the Village the ability to review Glenview's expenses and revenues; and
WHEREAS, the Village Administrator recommends the Corporate Authorities approve an
Intergovernmental Agreement by and among the Villages of Glenview, Niles, and Morton Grove for
dispatching services for the period from January 1, 2017 through December 31, 2022.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village of Morton Grove approves the Intergovernmental Agreement by and
among the Villages of Glenview, Niles, and Morton Grove, a copy of which is attached hereto as
Exhibit "A" for a six-year agreement for police dispatching services, with an additional provision for a
five-year extension of services.
SECTION 3: This Resolution shall be in full force and effect upon its passage and approval.
PASSED this 25th day of July 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 25th DAY OF JULY 2016
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 25th DAY of JULY 2016
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 16-50
AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF MORTON GROVE AND TRUE NORTH CONSULTANTS,
INC. FOR PLAN REVIEW, CODE ENFORCEMENT AND INSPECTIONAL SERVICES
Introduced:
Purpose:
Background:
Programs, Depts
or Groups Affected:
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider. or
Requirements:
July 25, 2016
To authorize the Village Administrator to negotiate and execute a contract with True North
Consultants, Inc. for additional environmental services at 6415 Dempster Street, and portions of
Narragansett Avenue and Hennings Court to assess and potentially reduce remediation costs
associated with the proposed storm sewer infrastructure improvement project for Sites I and J.
The Lehigh/Ferris Framework Plan, adopted in 2008, identified Sites I and J (parcels bounded
by the river/railroad, Dempster Street, Ferris Avenue, and Hennings Court) as priority
development sites. In order to facilitate future redevelopment of these sites, the Metropolitan
Water Reclamation District (MWRD) requires a separate storm sewer system to service new
development in this area. On January 25, 2016, the Board approved a resolution authorizing the
Village to enter into a contract with Ciorba Group to design this storm sewer system (Resolution
16-05). The proposed route for the sewer system traverses the 6415 Dempster property
Earlier this year, True North Consultants, Inc. was engaged by the Village to complete Phase II
Environmental Assessments for 6415 Dempster, 8721 Narragansett, 8733 Narragansett, and
8720 Ferris. The Phase II Environmental Assessment for the 6415 Dempster site indicated some
levels of contamination were present. True North has provided a proposal for additional testing
for this site in order to better assess and potentially reduce overall remediation costs. Based on
True North's familiarity with the site and the satisfactory performance of their previous work for
the Village, staff recommends True North be engaged for this additional work. With the current
proposal, the total compensation paid to True North in 2016 will exceed $20,000; as such,
Village Board approval is required.
The Community and Economic Development; Engineering/Public Works
$15,000
Lehigh Ferris TIF "Professional Services" #15-10-79-55-2110; $152,400.00 in approved budget
Agreement management will be performed by the Community and Economic Development
Director and the Village Engineer as part of normal work activities.
Approval as presented.
Not Required
None
Respectfully submitted:
Prepared by:
Nancy
Ralph E. C
dministrator
Econ Development p erector
Reviewed by:
Teresa Hoffman , istr , Corporation Counsel