HomeMy WebLinkAbout2016-07-11 AgendaMORTON ' GROVE
Incredibly Close C Amazingly Open
VILLAGE BOARD OF TRUSTEES
REGULAR MEETING NOTICE/AGENDA
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
SCANLON CONFERENCE ROOM
JULY 11, 2016
6:00 pm
(The hour between 6:00 and 7:00 pm is set aside for Executive Session
per 1-5-7A of the Village of Morton Grove Municipal Code.
If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.)
1. Call to Order
2. Pledge of Allegiance
3. Executive Session
THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM
IN THE COUNCIL CH AMBERS
OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER
4. Reconvene Meeting
5. Pledge of Allegiance
6. Roll Call
7. Approval of Minutes — Regular Meeting — June 27, 2016
8. Special Reports
a. Plan Commission Case PC16-04 Requests a Subdivision at the Property Commonly Known as
7915 Foster in Accordance with Section 12-8 of the Unified Development Code to be Presented
by Community and Economic Development Director Nancy Radzevich
9. Public Hearings
10. Residents' Comments (agenda items only)
11. President's Report —Administration, Northwest Municipal Conference, Council of Mayors, Strategic
Plan, Comprehensive Plan
12. Clerk's Report — Community Relations Commission
13. Staff Reports
a. Village Administrator
1) Miscellaneous Reports and Updates
b. Corporation Counsel
14. Reports by Trustees
a. Trustee Grear — Police Department, Community and Economic Development Department, Fire
and Police Commission, Police Facility Committee, NIPSTA, Lehigh/Ferris TIF, Prairie View
TIF, Special Events Commission (Trustee Witko)
b. Trustee Minx — Natural Resource Commission, Plan Commission/Zoning Board of Appeals,
Building Department (Trustee Pietron)
1) Ordinance 16-15 (Introduced June 27, 2016) (Second Reading)
Approving a Final Plat for a Minor Subdivision Located at 9109 Menard
2) Ordinance 16-16 (Introduced June 27, 2016) (Second Reading)
Approving an Amendment to a Special Use Permit (Ordinance 15-17) to Grant a Time
Extension to Commence and Proceed with Construction for a Drive-Thru Facility for a
New Restaurant at 9480 Waukegan Road •
3) Ordinance 16-17 (Introduced June 27, 2016) (Second Reading)
Amending the Village's Unified Development Code (Ordinance 07-07) to Amend
Provisions Regulating the Number of Principal Structures per Zoning Lot
4) Ordinance 16-18 (Introduced July 11, 2016) (First Reading)
Approving a Final Plat for a Minor Subdivision Located at 7915 Foster Street
5) Resolution 16-43 (Introduced July 11, 2016)
Authorizing the Execution of a Professional Services Agreement by and between the
Village and SAFEbuilt Illinois, LLC for Plan Review, Code Enforcement and
Inspectional Services
c. Trustee Pietron — Public Works Department, Condominium Association, Economic
Development Commission, Dempster Street Corridor Plan, Chamber of Commerce (Trustee
Minx)
1) Resolution 16-44 (Introduced July 11, 2016)
Authorizing the Execution of a Contract with Path Construction Company, Inc. for the
2016 Beckwith Road Bridge Rehabilitation
2) Resolution 16-45 (Introduced July 11, 2016)
Authorizing the Execution of a Contract with Schroeder Asphalt Services, Inc. for the
2016 Street Improvement Program
3) Resolution 16-46 (Introduced July 11, 2016)
Authorization to Execute an Intergovernmental Agreement with the Village of Skokie for
Resurfacing Improvements on Long Avenue and Mulford Street
4) Resolution 16-47 (Introduced July 11, 2016)
Authorizing the Execution of a Contract with American Surveying and Engineering, P.C.
for Professional Land Acquisition Services
d. Trustee Ramos — Legal, Finance Advisory Commission, Traffic Safety Commission, Waukegan
Road TIF, Capital Projects (Trustee Thill)
e. Trustee Thill — Fire Department, Emergency Management Agency, RED Center, Environmental
Health, Solid Waste Agency of Northern Cook County, Appearance Commission, Advisory
Commission on Aging (Trustee Ramos)
f. Trustee Witko — IT Communications, Strategic Plan Committee, Finance Department, Family
and Senior Services Department (Trustee Grear)
15. Other Business
16. Presentation of Warrants - $486,485.73
17. Residents' Comments
18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220)
promptly to allow the Village to make reasonable accommodations.
MINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
RICHARD T. FLICKINGER MUNICIPAL CENTER
JUNE 27, 2016
CALL TO ORDER
I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council
II. Chambers of Village Hall. He then led the Board and assemblage in the Pledge of Allegiance.
III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx,
John Pietron, Ed Ramos, John Thill, and Janine Witko.
IV.
V.
1.
a.
APPROVAL OF MINUTES
Regarding the June 13, 2016 Regular Board Meeting, Trustee Minx moved to approve the
Minutes as presented, seconded by Trustee Thill. Motion passed unanimously via
voice vote.
SPECIAL REPORTS
Recognition of Spring Photo Contest Winners
Community Relations Chairperson Arcelia Pimentel reviewed the mission statement of the
Community Relations Commission and thanked everyone who had adopted a planter in the
Commission's "Adopt A Planter" initiative. She asked that people continue to take pictures of
their planters and send them in so they can be posted on the Commission's Facebook page.
b. Chairperson Pimentel then recognized the winners of the Commission's Spring Photo Contest:
Sascha Hedjbeli, John Ruberry, and Ramanthan Sundaram. Their photos have been enlarged,
matted, and framed, and are on display at Village Hall.
c. Ms. Pimentel announced that the Commission is currently running a Summer Photo Contest.
She asked for photos to be submitted of people, places, and things that best depict the Village's
tagline of "Incredibly Close. Amazingly Open." Photos for the Summer Photo Contest should be
submitted by September 5, 2016.
d. The Commission is also working on a community -wide garage sale, which is planned for
September 16-18. Those who want to be involved will need to register with the Commission.
The Village will waive the garage sale permit fee and will advertise the sale and provide maps
with all of the locations participating in the garage sale marked. Ms. Pimentel said this would be
an excellent opportunity for those who want to de -clutter.
V.
SPECIAL REPORTS (continued)
1Ninutes of June 27, 2016 Board Meeting
e. Lastly, Ms. Pimentel said the Commission is always looking for members. They meet the
second Tuesday of every month at 6:30pm. The next meeting will be July 12, 2016.
f. Mayor DiMaria complimented Ms. Pimentel and liaison Clerk Travis for revitalizing the
Commission and moving it in a direction more true to the Commission's mission.
2. Pian Commission Case PC 15-09 Requests a Recommendation for Approval of a Minor
Subdivision (with lot width and area in accordance with Section 12-8 of the Unified Development
Code) to be Located at 9109 Menard.
a. Community and Economic Development Director Nancy Radzevich presented this case to the
Board and the assemblage. She said that the applicant is seeking to subdivide three existing
contiguous lots of record into two lots of record. The north lot would be 54 feet by 125 feet, with
6,750 square feet of area. The south lot would be 45 feet by 125 feet, with 5,625 square feet of
area. The property currently features a single family residence; this would be located on the
newly created north lot.
b. Ms. Radzevich said the Village's zoning regulations state that subdivisions must have a
minimum of 5,900 square feet and a minimum lot width of 50 feet. In this instance, the north lot
would be in compliance, but the proposed south lot does not meet the minimum area and width
requirements and would require approval of waivers to these requirements.
c. Ms. Radzevich said that the applicant testified that when he purchased the three lots in 2008,
he had at that time intended to tear down the previous home and build a new residence on a
54 foot wide lot and establish an adjacent vacant lot of 45 feet for future development. He
said he had met with the Village Planner at the time, Bonnie Jacobson, and based on his
conversation with her, it was his understanding at a 45 -foot lot would comply with the Village's
requirements. The applicant further stated that he had presented to Ms. Jacobson the plans for
the demolition of the previous residence, construction of a new residence, and corresponding
surveys showing a new residence of a 54 -foot by 125 -foot lot and a vacant 45 -foot by 125 -foot
lot to the south.
d. The applicant said that, after he consolidated the three existing PIN numbers into two
consolidated PINs with the Cook County Assessor's office, he contacted the Village and
was informed that the Village had never received an application for nor approved any such
subdivision. He was also informed that the proposed subdivision would result in a lot that was
not in compliance with the Village's requirements. He was advised to resubmit plans for this
subdivision and to request waivers.
e. At the Plan Commission's hearing, two neighboring residents spoke, each saying they had
concerns about putting a structure on a 45 -foot wide lot.
The Plan Commission clarified that approval of the proposed subdivision does not guarantee
that anything build there would be approved; in fact, because the south lot would be considered
substandard, plans for any new single family development would need to be brought before the
Zoning Board for review and approval. Corporation Counsel Liston said that the property owner
may apply for a building permit for a new development on that lot, but the owner is not entitled
to it by a matter of right just because the subdivision was approved. The Plat of Survey will also
reflect that this is a substandard lot. Ms. Radzevich added that this will not be in full effect until it
is recorded.
f.
2
Minutes of June 27, 2016 Board Meeting
V.
g.
h.
j•
SPECIAL REPORTS (continued)
Subsequently the Commission voted unanimously to recommend approval of this request.
Trustee Thill asked Ms. Radzevich, "Where does the Village draw the line? What is the
narrowest lot width we will allow? Suppose a resident wants to build something on a 42 -foot
lot?" She responded that 50 -feet is the Village's minimum. She noted that this particular case
is a bit tricky because the resident believes that he was already told it would be permissible to
do this by a former Village employee. She said that normally, the Village would discourage a
request like this.
Trustee Thill observed that it seemed as though very few variance requests are ever denied.
Ms. Radzevich said that's because the Village has already "weeded out" those types of
requests that shouldn't even come before the Plan Commission. She said staff works "upfront"
with Applicants regarding fencing and other things that would often necessitate a variance.
Trustee Thill felt that, nevertheless, the Village should "draw a line" and stand firm on lot sizes.
Trustee Witko clarified that the Plat for the new piece must be marked that it is substandard, so
that anyone wanting to build on it would now that they'd have to go before the Zoning Board.
Ms. Radzevich said that's correct. Trustee Witko asked about the new trend in building of
"tiny houses." Ms. Radzevich told her that she was correct, that is a new trend, and the Village
will have to look at this again with the zoning code. Right now, there are standards in the
International Building Code that the Village follows, including minimum sizes for bedrooms, etc.
3. Plan Commission Case PC 16-03 Requests an Amendment to the Village's Unified Develop-
ment Code to Amend Provisions Regulating the Number of Principal Structures Per Zoning Lot
For Residential Developments.
a. Ms. Radzevich presented this case to the Board and Assemblage. She said that, within the
Village and other surrounding communities, there is an increased market and demand for
higher density single family housing, i.e., attached dwellings (townhomes) and detached
"cluster" developments. There is a lot of interest and desire for these, and Evanston, Niles,
Park Ridge, and Glenview already have loosened some of their restrictions to accommodate
this demand.
b. Ms. Radzevich said that, under the current Village regulations, a proposal for a multi -structure
residential development on a single lot can only be granted through the Planned Unit Develop-
ment process, regardless of the underlying zoning classification and/or whether the project
complies with all the density controls.
c. Village staff is proposing that the provision should be expanded to include multi -family
development on larger zoning lots with higher density residential areas, as long as such
developments meet all other dimensional controls. This would allow for a more streamlined
permitting process for these types of developments, in the areas where they are encouraged,
that otherwise comply with code requirements.
d. The text amendment proposed will allow multi -structure developments within the manufacturing
districts and the CR Commercial Residential District (on zoning lots of not less than one acre,
and which comply with all the bulk, dimension, and parking requirements). Multi -structure de-
velopments will also be allowed under a special use permit within the C1 General Commercial
and C2 Neighborhood Commercial zoning district.
3
V.
SPECIAL REPORTS (continued)
fllinutes of June 27, 2016 Board Meeting
e. Multi -unit structure development will also be permitted, again only by special use permit, for
multi -unit residential dwellings in the R3 General Residence district, and in the CR District for
lots that are less than one acre in area. They will also still be permitted as a planned unit
development pursuant to the Unified Development Code.
f. Staff is proposing a footnote to Section 12-4-2:C stating that "multi -unit residential dwellings, in
more than one principal structure, may be permitted (in the R3 District) pursuant to a special
use permit;" and a footnote to Section 12-4-3:D allowing "multi -unit residential dwellings, in one
or more principal structures, are a permitted use (in the CR District) on zoning lots not less than
one acre."
9.
Ms. Radzevich said there were no public comments on this at the Plan Commission's
hearing, and the Commission unanimously recommended approval of the text amendment
and footnotes.
h. Trustee Thill said that he lives across the street from someone who owns a 99 -foot lot; could
the owner sell it to someone who could then put townhomes there? Ms. Radzevich said she'd
need more information to properly answer.
i. Trustee Pietron clarified that this is what the marketplace wants. Ms. Radzevich said, yes, this
is the trend in the market.
VI,
VII.
VIII.
PUBLIC HEARINGS
NONE
RESIDENTS' COMMENTS (Agenda Items Only)
NONE
PRESIDENT'S REPORT
1. Mayor DiMaria asked for concurrence with his appointment of the members of the Morton
Grove Special Events Commission. They are:
• Commander Mike Weitzel, serving for the Chief of Police
• Paul Tobin, service for the Public Works Director
• Bill Grear (2 -year term)
• Paul Minx (2 -year term)
• Ann Estey (2 -year term)
• Georgianne Brunner (1 -year term)
• Jim Karp (1 -year term)
• Terri Cousar (1 -year term)
Trustee Pietron so moved, seconded by Trustee Witko. Motion passed unanimously via voice
vote.
4
Minutes of June 27, 2016 Board Meeting
VIII. PRESIDENT'S REPORT (continued)
2. Mayor DiMaria reminded the assemblage, on behalf of the American Legion, that flags do not
go into the garbage. Post 134 has had a flag collection box for a number of years, and they've
a. recently moved it outdoors to make it more accessible to the general public. If anyone has a
torn or frayed flag they wish to discard, they are encouraged to stop by the American Legion
and put the flag into the Flag Retirement box.
b. Mayor DiMaria said that there is still time to volunteer for the Morton Grove Days festival; any-
one interested in doing so should talk to anyone on the Commission or inquire at Village Hall.
He said it's going to be a great event, and one of the things that makes it great is the people
attending the fest and enjoying themselves. Donations are still being accepted, and with any
$25 donation, the donor will receive a handsome patriotic cap. However, any amount is greatly
appreciated. Mayor DiMaria said he hoped to see everyone at the Morton Grove Days festival!
IX. CLERK'S REPORT
Clerk Travis thanked Ms. Pimentel for a wonderful presentation, and thanked Corporation
Counsel Liston for the great job she does at the Community Relations Commission's meetings.
X. STAFF REPORTS
A. Village Administrator:
Mr. Czerwinski had no report.
B. Corporation Counsel:
Corporation Counsel Liston had no report.
Xl. TRUSTEES' REPORTS
A. Trustee Grear:
1. Trustee Grear presented Resolution 16-42, Authorizing the Purchase of 70 Motorola
APX 6000 Starcom Radios and Accessories, and Participation in the Motorola Starcom2l
Radio Network.
Trustee Grear moved to approve Resolution 16-42, seconded by Trustee Minx.
Motion passed: 6 ayes, 0 nays.
Tr. Grear au Tr. Minx ave
Tr. Ramos afire Tr. Thill Lyre
Trustee Grear thanked Police Chief Mike Simo for that resolution.
Tr. Pietron aye
Tr. Witko Lyre
5
XI.
A. Trustee Grear: (continued)
TRUSTEES' REPORTS (continued)
inutes of June 27, 2016 Board Meeting
2. Trustee Grear also thanked Paul Minx for his dedication to the Morton Grove Days Commission
and said that he, too, hopes that everyone will come out and enjoy the fest, parade, carnival,
children's activities, and the entertainment pavilion.
B. Trustee Minx:
1. Trustee Minx presented for a first reading Ordinance 16-15, Approving a Final Plat For a
Minor Subdivision Located at 9109 Menard, Morton Grove, Illinois 60053.
a. She explained that this is pursuant to Plan Commission Case 15-09, reported out earlier this
evening by Director Nancy Radzevich.
As this is a first reading, no action will be taken this evening.
2. Next, Trustee Minx introduced for a first reading Ordinance 16-16, An Ordinance Approving
an Amendment to a Special Use Permit (Ord. 15-17) to Grant an Extension of Time to
Commence and Proceed With Construction for a Drive -Through Facility for a New
Restaurant at 9480 Waukegan Road, Morton Grove, Illinois 60053.
a. She explained that this ordinance will amend a special use permit for a drive-through facility for
a new restaurant at 9480 Waukegan Road and will grant the applicant a one-year extension,
until August 10, 2017, to begin and actively pursue construction on the approved drive-through
restaurant facility.
b. Trustee Minx said that a provision of the Unified Development Code allows minor amendments
to existing special use applications upon review of the request by the Building Commissioner or
his/her designee, the Plan Commission Chairperson, Village Administrator, and Corporation
Counsel. Since this amendment to the special use permit does not change any aspect of the
approved use or site plan, these parties determined that the proposed request for an extension
is eligible for approval as a minor amendment to Ordinance 15-17.
As this is a first reading, no action will be taken this evening.
3. Trustee Minx then brought forward Ordinance 16-17, An Ordinance Amending the Village of
Morton Grove Unified Development Code (Ord. 07-07) to Amend Provisions Regulating
the Number of Principal Structures per Zoning Lot.
a.
She explained that this ordinance is pursuant to Plan Commission Case 16-03, reported out
earlier this evening by Director Nancy Radzevich.
As this is a first reading, no action will be taken this evening.
4. Trustee Minx wished everyone a wonderful Fourth of July holiday weekend.
6
Minutes of June 27, 2016 Board Meeting
XI.
C. Trustee Pietron:
Trustee Pietron had no report.
D. Trustee Ramos:
Trustee Ramos wished everyone a happy and safe Fourth of July.
E. Trustee Thill:
Trustee Thill had no report.
TRUSTEES' REPORTS (continued)
F. Trustee Witko:
Trustee Witko had no report.
XII. OTHER BUSINESS
NONE
XIII. WARRANTS
Trustee Witko presented the Warrant Register for June 27, 2016, in the amount of
$805,488.88. She moved that the Warrants be approved as presented. Trustee Thill seconded
the motion.
XIV.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx
Tr. Ramos awe, Tr. ThiII
gya
RESIDENTS' COMMENTS
NONE
Tr. Pietron
Tr. Witko
XV. ADJOURNMENT
Trustee Thill moved to adjourn the meeting, seconded by Trustee Ramos.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ay! Tr. Minx ays
Tr. Ramos Lit Tr. Thill aye
The meeting adjourned at 7:32 p.m.
Aye
Rya
Tr. Pietron aye
Tr. Witko
7
inutes of June 27, 2016 Board Meeting
PASSED this 11th day of July, 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 11th day of July, 2016.
Daniel P. DiMaria, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 12th day of July, 2016.
Connie J. Travis, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by: Teresa Cousar
8
Community & Economic Development Department
MORTON1 GROVE
To: Village President and Board of Trustees
From: Ronald Farkas, Chairperson, Plan Commission
Nancy Radzevich, AICP, Community and Economic Development Director
Dominick A. Argumedo, AICP, Zoning Administrator/Land-Use Planner
Date: June 28, 2016
Incredibly Close -r Amazingly Open
Re: Plan Commission Case PC16-04: Request for recommendation of approval
for a Subdivision at 7915 Foster Avenue in accordance with Section 12-8
of the Unified Development Code (Ordinance 07-07).
Commission Report
Public Notice
The Village of Morton Grove provided Public Notice for the June 20, 2016 Plan Commission
public hearing for PC 16-04 in accordance with the Unified Development Code. The Pioneer
Press published the public notice on June 2, 2016, and the Village notified surrounding property
owners via mail on June 4, 2016 and placed a public notice sign on the subject property on
June 10, 2016.
Overview of the Application
The applicant, Mr. Gabriel Varga, proposes to subdivide an existing 15,104 sq. ft. parcel, which
is 128 ft. wide and 118 ft. deep, into two new 7,552 sq. ft. lots, each with a width of 64 ft. The
subject property is currently improved with a single family residence. The existing residence
would be demolished in order to build two new single family residences on the newly created
lots. The property is in the R2 Single Family Residence District.
The R2 zoning district regulations state that subdivisions of record after August 4, 1959 must
have a minimum lot area of 5,900 sq. ft. (Section 12-4-2:D.1) and a minimum lot width of 50 ft.
(Section 12-4-2:D.2). For this proposed subdivision, each of the proposed lots would comply
with the minimum lot area and lot width requirements.
June 20. 2016 Public Hearing
Mr. Dominick Argumedo, Zoning Administrator/Land-Use Planner, introduced the case and
summarized the Plan Commission staff report dated June 14, 2016, which was entered, in its
entirety, into the public record. (Attachment 1)
James Kubik, an attorney and relative of Mr. Varga represented the applicant at the public
hearing. Mr. Kubik explained that Mr. Varga intends to subdivide the existing lot to build a
single family residence on each new subdivided lot. He believes that the new homes will add to
the character and value of the existing neighborhood and reiterates that the proposed
subdivision meets the standards for new lots in the R2 zoning district. Mr. Kubik added that the
existing property at 7915 Foster Avenue is vacant and in disrepair and was acquired through an
estate sale. Mr. Vargas is anxious to demolish the existing structure and begin to make
improvements to the properties.
Commissioner Farkas inquired of staff if the subdivision is by -right. Nancy Radzevich,
Community and Economic Development Director, answered that the subdivision meets the
minimum lot area and lot width requirements and the Plan Commission is charged with
reviewing the subdivision against the standards for Subdivisions, per the Unified Development
Code.
Commissioner Farkas asked staff where Minor Subdivision is located in Chapter 8 of Title 12.
Dominick Argumedo clarified that Minor Subdivision is defined in Chapter 17 "Definitions" of the
Unified Development Code and then referenced in the Subdivision Regulations (Chapter 8),
where it is first mentioned in the Section A.
Chairperson Farkas asked if there was anyone else present that wanted to be heard. There was
no response. Chairperson Farkas then asked if there were any further comments from the
Commission. Hearing none, Farkas asked for a motion to approve this case.
Commissioner Blonz moved to approve Case #PC16-04, a request to subdivide 7915 Foster
Street into two new lots, each with 64 ft. of lot width and 118 ft. of lot depth, with the following
conditions:
1. The Final Recorded Plat of Subdivision shall be in accordance with:
a. Foster Place Resubdivision, prepared by Morris Engineering, dated 5/5/16
2. The applicant shall not record the Final Plat of Subdivision in the Cook County recorder of
deeds office until they have complied with all relevant requirements of Chapter 8 of the
Unified Development Code and have provided the Village of evidence of such compliance.
Commissioner Gillespie seconded the motion.
The motion passed unanimously (5-0, Khan and Shimanski Absent)
2
Community & Economic Development Department
MORTON,GROVE
Incredibly Close -w Amazingly Open
To: Chairperson Farkas and Members of the Zoning Board of Appeals
From: Nancy Radzevich, AICP, Community & Economic Development Director
Dominick Argumedo, AICP, Zoning Administrator/Land-Use Planner
Date: June 14, 2016
Re: PC 16-04 — 7915 Foster Street
Request for approval of a Minor Subdivision at 7915 Foster Street to
allow for the creation of two new residential Tots, in accordance with
Section 12-8 of the Unified Development Code (Ordinance 07-07).
STAFF REPORT
Public Notice
The Village of Morton Grove provided Public Notice for the June 20, 2016 Plan
public hearing for PC 16-04 in accordance with the Unified Development Code.
Press published the public notice on June 02, 2016, and the Village notified
property owners via mail on June 4, 2016 and placed a public notice sign on
property on June 10, 2016.
Commission
The Pioneer
surrounding
the subject
Reauest Summary
Property Background
The subject property is an existing 15,104 sq. ft. lot, which is 128 ft. wide and 118 ft. deep and
is currently improved with a single family residence. The property is in the R2 Single Family
Residence District.
Subdivision Proposal
The applicant, Mr. Gabriel Varga, proposes to subdivide the subject property into two new
7,552 sq. ft. lots, each with a width of 64 ft. The existing residence would be demolished in
order to build two new single family residences on the newly created lots. The proposed
subdivision is shown below.
7915 Foster
§10
7523 (NM
44 (t)
7519
(tq ft).
29957
(sqk)
7904
50
7949
f0
7945 7941
5913
(s4 ft)
50 ?0
7937 7933
5980) 5909 ."
(t(t) g) (54it) l
1 J .
7915
38219
4sglft)
f (Isles
55p846
z4, ft)
5918
{$q ft)
5912
(sq ft)
5903
Pgft)
5902
-(7q ft
790
5928
(sq ft
5909
(sgft
5878
(sq ft).i
5908
((Sit
1a
6909
(sq ft) 6970
(ill ft
IS -496'
t1
3 x947
OS)
s
wnson Tet •
Wilson Ti.''.
0 50
645279551 s 9357 6878Gqf•3 799.7 587.)5 s 69_{sj
^ GCft) i NI (stint) , (sgft) ) Ocif (4ft) .o...
1 S -
7915 Foster — Lot Width and Area Comparison
2
Wilson TRC
146 ^0
8808
(WO
"ft)..
R577
Z(26 ft)
9578
'c4q ft)
Plan Commission Review & Final Determination
Per the Unified Development Code Section 12-17-1: "...Any subdivision fronting on an existing
street, not involving any new street or road, that cannot result in more than two (2) buildable
lots...." is defined as a Minor Subdivision . A minor subdivision does not require submission or
approval of a preliminary plat of survey, "...but shall still be reviewed before the Plan
Commission with a subsequent recommendation forwarded to the Board of Trustees for final
determination." (Section 12-8-1:C)
Discussion
The proposed subdivision would meet the R2 minimum lot area and lot width requirements as
follows:
Plan Commission Review Standards
To recommend a subdivision a proposal must meet the following standards per Section 12-16-
4.D.3:
a.
Orderly Development.. The proposed subdivision will encourage orderly and harmonious
development within the vi//age. The proposed minor subdivision would result in two
compliant lots for single family residential development within the R2 Single Family
zoning district. Although the properties immediately to the east and west and to the
north are larger lots, comparable to the existing 7915 Foster property, the proposed
subdivision is consistent with most of the other properties in this block — particularly the
7 Tots further west along Foster and all of the properties to the south (fronting Wilson
Terrace).
b. Coordination Of Streets: The streets within the proposed subdivision will coordinate with
other existing and planned streets within the village. The proposed minor subdivision
would not result in any additional streets and would utilize Foster Street for ingress and
egress access.
c. Coordination Of Utilities: The utilities within the proposed subdivision will coordinate
with existing and planned utilities, and create a uniform system of utilities within the
village. The new residences developed on the two new lots will tie into the utilities
within the public right of way and/or on site. The applicant and/or developer will be
required to file complete architectural and engineering and utility plans, in accordance
with the Village Codes, prior to the issuance of any building permits.
d. Consistency With Comprehensive Plan: The proposed subdivision will be evaluated
based on its consistency with the overall land use policies of the village as may be
expressed in the village's comprehensive p/an. The proposed minor subdivision would
result in lots compliant with code requirements for subdivided lots within the R2 Single
Family Residential District and will be of a consistent size to many of the existing lots
within this block and neighborhood.
3
Dimensional
Control
Reauired
Existing
Proposed
Comment
Measurement
Measurement
Minimum Lot Width
(In Feet),
Subdivisions after
August 4, 1959
50 ft.
(Sec. 12 -4 -
2:D.2.a)
128 ft.
64 ft. (west lot)
64 ft. (east lot)
Compliant
Compliant
Minimum Lot Area (In
Square Feet),
Subdivisions after
August 4, 1959
5,900 sq. ft.
(Sec. 12 -4 -
2:D.1.a
15,104 sq. ft.
7,552 sq. ft.
Compliant
Plan Commission Review Standards
To recommend a subdivision a proposal must meet the following standards per Section 12-16-
4.D.3:
a.
Orderly Development.. The proposed subdivision will encourage orderly and harmonious
development within the vi//age. The proposed minor subdivision would result in two
compliant lots for single family residential development within the R2 Single Family
zoning district. Although the properties immediately to the east and west and to the
north are larger lots, comparable to the existing 7915 Foster property, the proposed
subdivision is consistent with most of the other properties in this block — particularly the
7 Tots further west along Foster and all of the properties to the south (fronting Wilson
Terrace).
b. Coordination Of Streets: The streets within the proposed subdivision will coordinate with
other existing and planned streets within the village. The proposed minor subdivision
would not result in any additional streets and would utilize Foster Street for ingress and
egress access.
c. Coordination Of Utilities: The utilities within the proposed subdivision will coordinate
with existing and planned utilities, and create a uniform system of utilities within the
village. The new residences developed on the two new lots will tie into the utilities
within the public right of way and/or on site. The applicant and/or developer will be
required to file complete architectural and engineering and utility plans, in accordance
with the Village Codes, prior to the issuance of any building permits.
d. Consistency With Comprehensive Plan: The proposed subdivision will be evaluated
based on its consistency with the overall land use policies of the village as may be
expressed in the village's comprehensive p/an. The proposed minor subdivision would
result in lots compliant with code requirements for subdivided lots within the R2 Single
Family Residential District and will be of a consistent size to many of the existing lots
within this block and neighborhood.
3
In addition to the above staff comments, the applicant has provided their own responses to
these standards in their application.
Recommendation
Should the Commission recommend approval of PC Case#16-04, staff suggests the following
motion and conditions:
The Plan Commission recommends approval of Case #PC16-04, a request to subdivide 7915
Foster Street into two new lots, each with 64 It of lot width and 118 ft. of lot depth, with the
following conditions:
1. The Final Recorded Plat of Subdivision shall be in accordance with:
a. Foster Place Resubdivision, prepared by Morris Engineering, dated 5/5/16
2. The applicant shall not record the Final Plat of Subdivision in the Cook County recorder of
deeds office until they have complied with all relevant requirements of Chapter 8 of the
Unified Development Code and have provided the Vil/age of evidence of such comp/lance.
Attachments
Application and related materials (submitted by applicant)
June 27, 2016
Dominick Argumedo, AICP
Zoning Administrator / Land Use Planner
Village of Morton Grove
6101 Capulina Avenue
Morton Grove, Illinois 60053
RE: 7915 Foster Street
Morton Grove, Illinois
Legal Descriptions
MEI Project Number 16-04-2001
Dear Mr. Argumedo,
As per your request, below please find the legal descriptions for Lots 1 & 2 that will be in effect
upon recording of the Plat of Subdivision of the subject property.
Lot 1
LOT 1 IN FOSTER PLACE RESUBDIVISION OF THE EAST 128.54 FEET OF THAT PART OF
THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD
PRINCIPAL MERIDIAN, WHICH LIES SOUTH OF THE NORTH 33 FEET AND NORTH OF
THE SOUTH 7 ACRES OF SAID SOUTHWEST QUARTER OF THE NORTHWEST QUARTER
OF THE NORTHWEST QUARTER (EXCEPTING FROM SAID TRACT OF LAND THE SOUTH
51.67 FEET THEREOF), IN COOK COUNTY, ILLINOIS.
Lot 2
LOT 2 IN FOSTER PLACE RESUBDIVISION OF THE EAST 128.54 FEET OF THAT PART OF
THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD
PRINCIPAL MERIDIAN, WHICH LIES SOUTH OF THE NORTH 33 FEET AND NORTH OF
THE SOUTH 7 ACRES OF SAID SOUTHWEST QUARTER OF THE NORTHWEST QUARTER
OF THE NORTHWEST QUARTER (EXCEPTING FROM SAID TRACT OF LAND THE SOUTH
51.67 FEET THEREOF), IN COOK COUNTY, ILLINOIS.
Should you have any questions regarding the above information, please feel free to contact me
directly at (708) 203-5322.
Sincerely,
deal
Professional Land Surveyor
tin
515 Warrenville Rd. • Lisle, IL 60532 • (630) 271-0770 • (630) 271-0774 Fax • www.ecivil.com
Legislative Summary
Ordinance 16-15
APPROVING A FINAL PLAT FOR A MINOR SUBDIVISION LOCATED AT
9109 MENARD AVENUE, MORTON GROVE, ILLINOIS 60053
Introduction:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider or
Requirements:
Submitted by:
Prepared by:
June 27, 2016
To approve a final plat of subdivision to allow the owner of 9109 Menard Avenue to subdivide
the existing parcel into two lots, where the new Lot 1 will include the existing single family
residence and the new Lot 2 will be a vacant substandard lot.
Mr. Phil Van Swol, the applicant and owner of 9109 Menard Avenue, is seeking approval to
create a new two lot subdivision. The existing 12,375 sq. ft. subject property is in the R2 Single
Family Residence District and consists of three record lots, which are currently utilized as one
zoning lot. The applicant is proposing to create two new lots at follows: Lot 1 will be 54 ft.
wide and 125 ft. deep, with 6,750 sq. ft. of land area, and Lot 2 will be 45 ft. x 125 ft., with
5,625 sq. ft. of land area. Subdivisions of record created after August 4, 1959, in the R2 District,
must have a minimum lot area of 5,900 sq. ft. (Section 12-4-2:D.1) and a minimum lot width of
50 ft. (Section 12-4-2:D.2). Lot 1 with the existing single-family residence will comply with the
minimum lot requirements and with the bulk and dimensional control. Lot 2, will be a
substandard lot, with respect to both the lot width and lot area. The Plan Commission reviewed
the proposal at their May 16, 2016 public hearing. During their discussion, the Commissioners
noted this application is strictly for the approval of the subdivision only. Any future
development or redevelopment on these lots will need to comply with current ordinance
requirements, and specifically any proposed development on the substandard lot (Lot 2) will
require approval by the Zoning Board of Appeals per Section 12-15-4 and 12-15-5. Based on the
application, supporting documents and testimony presented, the Plan Commission voted
unanimously (6-0, Dorgan absent) to recommend approval of this final plat of subdivisions with
conditions.
Community and Economic Department
N/A
N/A
These amendments will be implemented by the Community and Economic Development in the
normal course of business.
Approval as presented
July 11, 2016, required — Municipal Code Book change
None
Reviewed by
strator Teresa Hoffm
4
1
S_
Star
7 for. tion Counsel
h, Community and Economic Development Director
ORDINANCE 16-15
APPROVING A FINAL PLAT FOR A MINOR SUBDIVISION LOCATED AT
9109 MENARD AVENUE, MORTON GROVE, ILLINOIS 60053
WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule
unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, and as such can exercise any power and perform any function pertaining to its government
affairs, including but not limited to, the power to tax and incur debt; and
WHEREAS, Mr. Phil Van Swol, 9109 Menard Avenue, Morton Grove, Illinois 60053, has
made a proper application to the Plan Commission in the Village of Morton Grove under Case No.
PC 16-02 requesting approval of a Final Plat of subdivision for 9109 Menard Avenue ("the Subject
Property") to subdivide the Subject Property into two lots, in accordance with the submitted Final
Plat of Subdivision, prepared by United Survey Service, dated June 14, 2016, with a legal
description of the two new lots, copies of which are attached hereto and made a part hereof and
marked as Exhibit "A" and "Exhibit B," respectively; and
WHEREAS, the 12,375 sq. ft. subject property includes three existing continuous lots of
record, which have been utilized as one single zone lot, is 99 ft. wide and 125 ft. deep, and is
currently improved with a single family residence; and
WHEREAS the subject property is zoned in the R2 Single Family District pursuant to the
provisions of the Village of Morton Grove Unified Development Code; and
WHEREAS, the proposed subdivision meets the definition of a minor subdivision defined in
Section 12-17-1 of the Unified Development Code as the proposed subdivision fronts on an existing
street, does not involve any new streets or roads, and does not result in more than two (2) buildable
lots, and as such the applicant can proceed with an application for approval for a final plat of
subdivision without the need for a preliminary plat of subdivision; and
WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public notice
duly published in the Pioneer Press, a newspaper of general circulation in the Village of Morton
Grove which publication took place on April 29, 2016, and pursuant to the posting of a sign on the
property on May 6, 2016, and written notification sent to property owners within 250 feet of the
subject property on May 1, 2016, as required by ordinance, the Morton Grove Plan Commission
held a public hearing relative to the above referenced case on May 16, 2016, at which time all
concerned parties were given the opportunity to be present and express their views for the
consideration by the Plan Commission. And, as result of said hearing, the Plan Commission made
certain recommendations and conditions through a report dated June 22, 2016, a copy of which is
attached hereto and made a part hereof and marked as Exhibit "C"; and
WHEREAS, within the R2 District, new subdivided lots, created after August 4, 1959, are
required to have a minimum lot area of 5,900 sq. ft. and a minimum lot width of 50 sq. ft.; and
WHEREAS, Lot 1 on the submitted final plat of subdivision is proposed to be 54 ft. wide by
125 ft. deep and will contain approximately 6,750 sq. ft. of land and, as such, would comply with
minimum lot area and lot width requirements for new lots within the R2 Single Residential district
per Section 12-4-2:D; and
WHEREAS, Lot 1 will include the existing single family residence and such existing
residence on the newly created Lot 1 will comply with all the dimensional, bulk and lot coverage
requirements established in the Unified Development Code; and
WHEREAS, Lot 2 on the final plat of subdivision is proposed to be 45 ft. wide by 125 ft.
deep and will contain approximately 5,625 sq. ft. of land and, as such, will be a substandard lot as it
will not comply with the minimum lot area and minimum lot width requirements for new lots within
the R2 Single Residential district per Section 12-4-2:D; and
WHEREAS, at the public hearing, the Plan Commission acknowledged the application is
strictly for approval of a two lot subdivision, which will include the creation of a substandard lot,
based on the current requirements in the R2 Single Family Residence District, and approval of such
subdivision does not guarantee any future development or redevelopment of such lots;
WHEREAS, the Plan Commission further acknowledged any future development or
redevelopment on these lots will need to comply with current ordinance requirements, and
specifically any proposed development on the substandard lot will require approval by the Zoning
Board of Appeals per Section 12-15-4 and 12-15-5; and
WHEREAS, the Plan Commission considered all the evidence and testimony presented to it,
discussed the merits of the Application in light of applicable laws, including the subdivision criteria
established in Section 12-16-4.D.3 of the Unified Development Code, and voted to recommend
approval of the new two lot subdivision and related waivers, with conditions; and
WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified
Development Code, the Corporate Authorities have considered the report of the Plan Commission
and find the proposed final plat of subdivision in accordance with applicable ordinances of the
Village of Morton Grove for a minor subdivision.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance, as though fully set forth herein, thereby making the findings as
hereinabove set forth.
SECTION 2: The Corporate Authorities do hereby approve the application for PC 16-02,
request for approval of Final Plat of Subdivision, to create two new lots as follows:
L Lot 1, legally described in Exhibit B, a 6,750 sq. ft. parcel with a lot width of 54 ft.
and lot depth of 125 ft., with an existing single-family residence, whereby such
existing residence on the newly created lot complies with all dimensional, bulk, and
area requirements currently in place in the Village of Morton Grove Unified
Development Code; and
2. Lot 2, legally described in Exhibit B, a 5,625 sq. ft. parcel with a lot width of 45 ft.
and a lot depth of 125 ft., which is a vacant substandard lot, based the current
dimensional and area requirements currently in place in the Village of Morton Grove
Unified Development Code;
SECTION 3: The approval of the Final Plat of Subdivision shall be subject to the following
conditions:
1. The Plat of Subdivision shall state that any future development of Lots 1 or 2 shall
comply with all the requirements and standards of the current Village of Morton
Grove Unified Development Code; and
2. Any proposed development of Lot 2, which is substandard as to lot width and lot
area, would require approval by the Zoning Board of Appeals, in accordance with
Section 12-15-4. And 12-15-5.;
SECTION 4: The approval of this subdivision and associated approval of a substandard lot
(Lot2) by the Corporate Authorities should not be construed as an approval of any proposed
development or redevelopment of either lot;
SECTION 5: The applicant or his/her successors shall cause a certified copy of this
ordinance to be filed with the Recorder of Deeds of Cook County Illinois at the applicant's expense;
SECTION 6: The applicant or his/her successors shall file the final plat of subdivision with
the Recorder of Deeds of Cook County Illinois, on or before September 19, 2016, in accordance
with Section 12-8-3 of the Village Code, and shall file three (3) copies of the recorded plat with the
Building Commissioner for the Village of Morton Grove within ninety (90) days of such recording;
SECTION 7: The applicant or his/her successors shall comply with all applicable provisions
of Title 12, Chapter 8 regarding the content, submission, and recording of the final plat of
subdivision;
SECTION 8: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form according to law, and the applicant or his/her successors
has recorded the Plat of Subdivision, in accordance with Section 12-8-3 of the Village Code, and
recorded this Ordinance against both Lots 1 and 2 with the Recorder of Deeds of Cook County
Illinois, and has provided the evidence of such to the Village of Morton Grove.
PASSED this 11th day of July 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 11th day of July 2016.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
12th day of July 2016.
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
EXHIBIT "A"
44yps�
EXHIBIT "B"
Legal Description for Lot1 and Lot2 of 9109 Menard Subdivision as Prepared by United Survey Service
LOT 1 IN 9109 MENARD AVENUE SUBDIVISION, BEING A SUBDIVISION OF LOTS 20, 21 AND 22 IN BLOCK
4 IN HIELD AND MARTIN'S DEMPSTER STREET TERMINAL SUBDIVISION IN SECTIONS 16 AND 17,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
KNOWN AS: 9109 MENARD AVENUE, MORTON GROVE, ILLINOIS 60053
PERMANENT INDEX NUMBER: 10 - 17 - 404 - 050 - 0000
LOT 2 IN 9109 MENARD AVENUE SUBDIVISION, BEING A SUBDIVISION OF LOTS 20, 21 AND 22 IN BLOCK
4 IN HIELD AND MARTIN'S DEMPSTER STREET TERMINAL SUBDIVISION IN SECTIONS 16 AND 17,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
KNOWN AS: MENARD AVENUE, MORTON GROVE, ILLINOIS 60053
PERMANENT INDEX NUMBER: 10 - 17 - 404 - 051 - 0000
EXHIBIT "C"
Community & Economic Development Department
MORTON GROVE
To: Village President and Board of Trustees
From: Ron Farkas, Plan Commission Chairperson
Nancy Radzevich, AICP, Community & Economic Development Director
Dominick Argumedo, AICP, Zoning Administrator/Land-Use Planner
Date: June 22, 2016
Incredibly Close Amazingly Open
Re: Plan Commission Case PC15-09: Request for recommendation of
approval for a Subdivision at 9109 Menard Avenue with waivers to lot
width and area in accordance with Section 12-8 of the Unified
Development Code (Ordinance 07-07).
Commission Report
Public Notice
The Village of Morton Grove provided Public Notice for the May 16, 2016 Plan Commission
public hearing for PC 16-02 in accordance with the Unified Development Code. The Pioneer
Press published the public notice on April 29, 2016, and the Village notified surrounding
property owners via mail on May 1, 2016 and placed a public notice sign on the subject
property on May 6, 2016.
Overview of the Application
The applicant, Mr. Phil Van Swol, is seeking to resubdivide three (3) existing continuous lots of
record into two (2) lots of record. The north lot would be 54 ft. x 125 ft. with 6,750 sq. ft. of
area, while the south lot would 45 ft. x 125 ft. with 5,625 sq. ft. of area. The site is located
mid -block on the east side of Menard Avenue between Davis and Church Streets in the R2
Single Family Residence District zoning district. The overall property is improved with a single
family residence that would be located on the newly created north lot.
The R2 zoning district regulations state that subdivisions of record after August 4, 1959 must
have a minimum lot area of 5,900 sq. ft. (Section 12-4-2:D.1) and a minimum lot width of 50 ft.
(Section 12-4-2:D.2).
For this proposed subdivision, the proposed north lot would comply with the required lot
dimensions and the existing single family residence, on this newly create lot, would comply with
all R2 bulk and dimensional controls. The proposed south lot, however, would not meet
minimum area and width requirements and thus would require approval of waivers to these
dimensional controls.
The following chart provides a summary of the existing and proposed conditions, based on the
Village's ordinance requirements:
Plan Commission Board Report - June 22, 2016
rL int -UL: 9109 Menard
Dimensional
Required
Existing
Pr000sed
Requested
Control
Measurement
Measurement
Waiver
Minimum Lot Area (In
sq. Ft.), Subdivisions
of record after
August 4, 1959
5,900 sq. ft.
(Sec. 12-4-2:D.1)
12,375 sq. ft.
(three
contiguous lots
of record)
6,750 sq. ft.
(north
proposed lot)
5,625 sq. ft
(south lot)
None (north
proposed lot)
275 sq, fit
(suth lot)
Minimum Lot Width
(In ft.), Subdivisions
of record after
August 4, 1959
50 ft.
(Sec. 12-4-2:D.2)
99 ft. (three
contiguous lots
of record)
54 ft. (north
lot)
45 ft (south
lot)
None (north lot)
5 ft (south
lot)
As shown above in the table, in order to complete the proposed project, the following waivers
would be required for the proposed southern lot from the proposed subdivision:
• Section 12-4-2:D.1.: A 275 sq. ft. waiver to allow for a Lot Area of 5,750 sq. ft.; and
• Section 12-4-2:D.2.: A 5 ft. waiver to allow for a lot width of 45 ft.
May 16, 2016 Public Hearing
Mr. Dominick Argumedo, Zoning Administrator/Land-Use Planner, introduced the case and
summarized the Plan Commission staff report dated May 11, 2016, which was entered, in its
entirety, into the public record. (Attachment 1)
Commissioner Blonz inquired about existing landscaping on the proposed subdivided lot to the
south. Staff explained that the ability to preserve the landscaping would depend on the
proposed building design and the associated site engineering requirements and would need to
comply with Chapter 11 of the Unified Development Code, "Landscaping and Trees."
Commissioner Gabriel asked if there were any non-compliant conditions with the existing
residence. Mr. Argumedo responded that the existing residence is compliant, and would be
compliant after the proposed subdivision.
The applicant, Mr. Phil Van Swol, then spoke. Mr. Van Swol noted when he purchased the three
(3) lots of record in 2008; he intended to tear down the previous home and build a new
residence on a 54 ft. wide lot and establish an adjacent vacant lot of 45'- 6" for future
development. Prior to finalizing his building plans, he met with then Village Planner, Bonnie
Jacobson. Based on his conversation with her, it was his understanding that a 45' -6" wide lot
would comply with Village ordinance requirements. The plans for the demolition of the previous
residence, construction of a new residence and corresponding surveys were presented to the
Village Planner that showed a new residence on a 54' ft. X 125' ft. and a vacant 45' 6 "X 125' lot
to the south. The existing residence was constructed in 2008.
Mr. Van Swol continued that he consolidated the three (3) existing pin numbers into two (2)
consolidated pins with Cook County Assessor's office in 2014. He then contacted Mr. Argumedo
about selling the vacant 45'-6" wide lot and was informed that the Village never received an
application for nor approved any such subdivision. He stated that Mr. Argumedo also informed
him that this proposed subdivision would result in a lot that was not compliant with Village
requirements. At that point, Mr. Van Swol asked about the appropriate process to resubdivide
Plan Commission Board Report - June 22, 2016
PC #16-02: 9109 Menard
the lot and has now applied for review of this subdivision, with requested waivers. Mr. Van Swol
concluded with a description of the immediate 9109 Menard area as being developed with a
combination of newer and older homes with a majority of the of neighboring homes on 45 ft.
wide lots.
Commissioner Blonz asked the applicant about the existing landscaping, and if the bushes on
the south side of proposed south lot would remain and if there would be any problems with
emergency access. Mr. Van Swol stated he intends to leave the bushes unless there is some
reason in the building process to remove.
Chairperson Farkas then opened the hearing for public comment and two residents spoke.
Barbara Kuzinski, at 9118 Menard, stated her opinion that the proposed subdivided lot is not big
enough to build a house. Ms. Kuzinski also noted her concern regarding potential increased
parking on the block. Arnie Reznick, at 9114 Mango, also voiced concerns of building on a 45 ft.
wide lot. In his opinion, for any new single family development, a garage in the front would
need to be 20 ft. wide which would leave only a 15 ft. facade facing the street. Building a
garage with access to the alley would, in turn, be very difficult for access particularly from
snowplowing in the winter. He noted that in his opinion this lot should not be considered
buildable.
Commissioner Shimanski asked staff if approval of the proposed subdivision would also imply
that the 45 ft. lot is buildable or would new construction on the substandard 45 ft. lot require
approval by the Zoning Board of Appeals. Mr. Argumedo answered that any development on the
new 45 ft. wide lot would still need approval by the Zoning Board of Appeals per Section 12-15-
4 and 12-15-5. He continued that a condition could be added to the ordinance reiterating that
this case and future ordinance is solely for the proposed subdivision and that any future
development must meet Section 12-15-4 and 12-15-5. Terry Liston, Corporation Counsel,
confirmed that the current application is only for the subdivision, and as such, any new single
family development would need to appear before the Zoning Board of Appeals for review, as
the lot width and size would be below code requirements. Ms. Liston further noted that Section
12-15-5 states: "The creation of a non -conforming lot subsequent to the effective date of this
title (which was 2007) or any subsequent amendment shall not entitle the owner of such non-
conforming lot to a building permit as provided elsewhere in the code." Ms. Liston concluded
that the property owner may apply for a building permit for new development, but the owner is
not entitled to it just by a matter of right just by approving the subdivision.
Chairperson Farkas asked if there was any further discussion. With no response, Farkas added
that he was bothered that the applicant's case's was based upon conversation with a Village
Official in 2008. Chairperson Farkas added that there was a statement made that the Village
had provided incorrect information; however, the applicant could have checked the code himself
as that is a public record. Mr. Farkas said he felt this sets a bad precedent that the Village could
be stuck with an incorrect verbal opinion. Chairperson Farkas added he is not asking for a
response, he was just stating his opinion.
Mr. Van Swol asked to be heard and stated that he believed it was well-documented as he
reviewed plans and surveys the Village Planner.
Ms. Liston explained that from a legal standpoint, if a Village employee gives out the wrong
information, it is not binding on the Village.
3
Plan Commission Board Report - June 22, 2016
PC #16-02: 9109 Menard
With this clarification from staff, Commissioner Shimanski stated that the case before the
Commission is just the first step in getting approval for a subdivision, any consideration of
future development cannot occur before a subdivision is approved. Ms. Liston added that the
code per Section 12-2-2:A states you cannot build two homes on one lot, and right now this is
considered one lot. In order for any potentia/ development to occur, such a subdivision
application must be approved, but that does not guarantee that any development will be
approved.
Commissioner Shimanski moved to approve Case PC16-02, 9109 Menard, request for
recommendation of approval for a Subdivision at 9109 Menard Avenue with waivers to lot width
and area in accordance with Section 12-8 of the Unified Development Code (Ordinance 07-07)
1. The subdivision shall be recorded in accordance with all materials submitted with the
application in accordance to Section 12-8-3.
2. The owner and successive ownership shall be duly notified through a recorded deed that
any future development on each lot shall correspond to existing unified development
code.
The motion was seconded by Commissioner Blonz.
The motion passed unanimously (6-0, Dorgan Absent)
4
Legislative Summary
Ordinance 16-16
AN ORDINANCE APPROVING AN AMENDMENT TO A SPECIAL USE PERMIT (ORD.
15-17) TO GRANT AN TIME EXTENSION TO COMMENCE AND PROCEED WITH
CONSTRUCTION FOR A DRIVE —THROUGH FACILITY FOR A NEW RESTAURANT
AT 9480 WAUKEGAN ROAD, MORTON GROVE, ILLINOIS 60053
Introduction:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider or
Requirements:
Submitted by:
Prepared by:
June 27, 2016
This ordinance will amend a special use permit for a drive-through facility for a new restaurant
at 9480 Waukegan Road and will grant the applicant a one year extension of time, until August
10, 2017, to begin and actively pursue construction on the approved drive-through restaurant
facility.
On August 10, 2015, the Village Board approved a Special Use permit for a drive-through
facility for a new Dunkin Donuts restaurant at 9480 Waukegan Road (Ord. 15-17). Per Section
12-16-4:C.6.c of the Village Code, a special use permit is valid for a period of no longer than
one year from the date of approval, unless a building permit is issued and construction is begun
and actively pursued to completion.
In a letter dated June 6, 2016, Reena Panjwani on behalf of Panjwani Network Restaurants
(PNR), the applicant, has requested a one year extension of the approved special use permit, to
August 10, 2017, to allow additional time to explore ways to improve the overall development.
Sectionl2-16-4-B of the Unified Development Code allows minor amendments of existing
special use applications upon the review of the request by the Building Commissioner or his/her
designee, the Plan Commission Chairperson, Village Administrator, and Corporation Counsel.
Since the proposed amendment would not change any aspect of the approved use or site plan,
the above parties determined the proposed request for an extension is eligible for approval as a
minor amendment to Ordinance 15-17.
Community and Economic Department
N/A
N/A
N/A
Approval as presented
July 11, 2016, required — Municipal Code Book change
None
al h Cz�� e w
age __mistrator
tiI�
Reviewed by
Teresa Hoffman Liston, Co
s' 1
.ora on Counsel
ich, Community and conomic Development Director
ORDINANCE 16-16
AN ORDINANCE APPROVING AN AMENDMENT TO A SPECIAL USE PERMIT (ORD.
15-17) TO GRANT AN TIME EXTENSION TO COMMENCE AND PROCEED WITH
CONSTRUCTION FOR A DRIVE —THROUGH FACILITY FOR A NEW RESTAURANT
AT 9480 WAUKEAN ROAD, MORTON GROVE, ILLINOIS 60053
WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule
unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, and as such can exercise any power and perform any function pertaining to its government
affairs, including but not limited to, the power to tax and incur debt; and
WHEREAS, the subject propertyis zoned in the Cl General Commercial District pursuant
to the provisions of the Village of Morton Grove Unified Development Code; and
WHEREAS, on August 10, 2015, pursuant to Ordinance 15-17, a special use permit
application from Panjwani Restaurant Networks for a drive-through restaurant for a new Dunkin
Donuts restaurant to operate at 9480 Waukegan Road was approved by the Village Board; and
WHEREAS, pursuant to Ordinance 07-07 the Village adopted a Unified Development Code
which set forth in Section 12-16-4:C.6.c that a special use permit shall be valid for one year unless a
building permit is issued and construction is actually begun within that period and is thereafter
actively pursued to completion or a certificate of occupancy is obtained and a use commenced
within that period; and
WHEREAS, the applicant, Panjwani Restaurant Network, has made proper application to
the Village of Morton Grove for a minor amendment to the previously granted special use permit
for a time extension of one (1) year, until August 10, 2017, to meet the parameters of Section 12-16-
4:C.6.c; and
WHEREAS, pursuant to Ordinance 07-07, the Village adopted a Unified Development Code
which set forth an abbreviated procedure for minor revisions to special use permits which allows for
the granting of such amendments without a formal public hearing process subject to the
recommendation for approval by the Village Administrator, Corporation Counsel, Building
Commissioner, and Plan Commission Chairperson and subsequent approval by the Village Board;
and
WHEREAS, the Village Administrator, Corporation Counsel, Building Commissioner and
Plan Commission Chairperson have found this amendment with certain conditions as set forth in
this ordinance meets the standard for the abbreviated process described above, and as such
recommend approval of the minor amendment to Ordinance 15-17; and
WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified
Development Code, the Corporate Authorities have determined the proposed amendment to the
special use shall be approved subject to conditions and restrictions as set forth herein.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance, as though fully set forth herein, thereby making the findings as
hereinabove set forth.
SECTION 2: Panjwani Restaurant Networks is hereby granted an amendment to the
previously granted special use permit, pursuant to Ordinance 15-17, to allow for an extension of
time for the commencement and progression of the construction of the approved development
subject to the following conditions and restrictions which shall be binding upon the owners, lessees,
and occupants and users of this property, their successors and assigns:
1. The project shall meet the parameters of Section 12-16-4:C.6.c by August 10, 2017; and
2. All conditions of Ordinance 15-17 shall remain in effect
SECTION 3: The Village Clerk is hereby authorized and directed to amend all pertinent
records of the Village of Morton Grove to show and designate the special use permit as amended
hereunder.
SECTION 4: The Applicant/Owner shall comply with all applicable requirements of the
Village of Morton Grove Ordinances and Codes.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form according to law.
PASSED this 11t day of July 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 11th day of July 2016.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
12th day of July 2016.
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
6/9/16
Panjwani Network Restaurants: Great Restaurants start with Great People.
Dominick Argumedo
Zoning Administrator/Land-Use Planner
Village of Morton Grove
6101 Capulina Ave
Morton Grove, IL 60053
Re: Dunkin Donuts 9480 Waukegan Rd. Morton Grove, IL
Dear Mr. Dominick Argumedo,
As you are aware, on August 10th, 2015, we received approval for a Special Use permit for the
development of a Dunkin Donuts with a drive thru on Waukegan Rd. We sincerely appreciate
the support of the village and the community in achieving this approval. Since then, we have
been working diligently on aspects of the project that we hope will significantly improve the
proposed development. Therefore, we would like to seek an extension for the Special Use
Permit approval for an additional year. Please feel free to email or call me at my contact
information below.
We look forward to commencing a development that the community will be proud of.
Sincerely,
J
Reena Panjwani
Dunkin Donuts Baskin Robbins
Panjwani Network Restaurants
Director of Development
Mobile: 847-338-2750
E-mail: DunkinBaskinFun@gmail.com
America Runs on Dunkin® Dunkin Runs on You.
ORDINANCE 15-17
AN ORDINANCE APPROVING A SPECIAL USE PERMIT FOR A DRIVE-THROUGH
FACILITY FOR A NEW RESTAURANT AT 9480 WAUKEGAN ROAD, MORTON
GROVE, ILLINOIS 60053
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State
of Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, the applicant, Mr. Abdul Panjwai, Panjwani Restaurant Networks, 6213
Howard Street, Niles, IL 60714, has made a proper application to the Plan Commission in the
Village of Morton Grove under case number PCI 5-05 requesting the approval of a special use
permit to operate a restaurant (Dunkin Donuts) with a Drive -Through Facility at the property
commonly known as 9480 Waukegan Road, Morton Grove, Illinois 60053; and
WHEREAS, the property is located in the CI General Commercial District; and
WHEREAS, Section 12-4-3:D of the Village of Morton Grove Unified Development Code
allows a drive-through facility to be located in the C 1 General Commercial District pursuant to a
special use permit; and
WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public notice
duly published in the Pioneer Press, a newspaper of general circulation in the Village of Morton
Grove which publication took place on July 2, 2015, and pursuant to the posting of a sign on the
property and written notification sent to property owners within 250 feet of the subject property as
required by ordinance, the Morton Grove Plan Commission held a public hearing relative to the
above referenced case on July 20, 2015, at which time all concerned parties were given the
opportunity to be present and express their views for the consideration by the Plan Commission.
And, as result of said hearing, the Plan Commission made certain recommendations and conditions
through a report dated August 4, 2015, a copy of which is attached hereto and made a part hereof
and marked as Exhibit "A"; and
WHEREAS, the applicant proposes to demolish the existing vacant, obsolete
commercial structure and construct an updated one-story commercial restaurant building, with a
drive through facility, a twelve stall parking lot and new vehicular access way to/from Waukegan
Road: and
WHEREAS, the applicant has submitted a traffic study by Gewalt Hamilton Associates
("Traffic Impact Study -Proposed Dunkin' Donuts," dated June 8, 2015) which included analysis of
comparative data on parking and drive-through queuing data from several other similar regional
Dunkin Donut restaurants and, using that data, in the context of this site, Gewalt Hamilton
Associates concluded that the proposed eight car queuing lane and twelve stall parking lot would
meet the peak hour demand for both customers and employees; and
WHEREAS, Gewalt Hamilton also analyzed traffic volumes and patterns for several similar
area Dunkin Donut restaurants and concluded that the peak hour traffic to/from this site would have
limited impacts on overall traffic volumes and flows on Waukegan Road; and
WHEREAS, the proposed development plan includes a 6 ft. high fence along the rear
property line, to minimize any noise impacts on the residents located to the west, across the alley;
and
WHEREAS, the applicant will be utilizing a volume controlled audio system at the drive-
through menu board that will allow the volumes to be reduced in evening and overnight hours; and
WHEREAS, the design of the new building and the proposed landscaping plans were
reviewed and recommended for approval, with conditions, by the appearance commission at their
July 6, 2015 meeting; and
WHEREAS, the site plan and traffic study were reviewed and recommended for approval,
with conditions, by the Traffic Safety Commission at their July 9, 2015 meeting; and
WHEREAS, the Corporate Authorities have considered this matter at a Public Meeting and
find pursuant to the relevant provisions of the Village of Morton Grove Unified Development Code,
this Special Use for a drive-through will be used and operated in such a way that the public health,
safety and welfare will be protected and will not cause substantial injury to the other properties in
the surrounding neighborhood; and
WHEREAS, pursuant to the provisions of the Village of Morton Grove Municipal Code, the
Corporate Authorities have determined the Special Use permit to operate a restaurant with a Drive -
Through Facility at 9480 Waukegan Road shall be issued subject to the conditions and restrictions
as set forth herein.
NOW, THEREFORE, BE IT ORDAINED 13Y THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance, as though fully set forth herein, thereby making the findings as
hereinabove set forth:
SECTION 2: The property located at 9480 Waukegan Road, Morton Grove, Illinois 60053,
is hereby granted a special use permit to allow a drive-through facility for a new restaurant, and
such special use shall be located and operated at that address subject to the following conditions and
restrictions which shall be binding on the owners/lessees, occupants and users of this property, their
successors and assigns for the duration of the special use:
1. The site and building shall be developed and operated in accordance with the plans and supporting
documents in the application, including:
A. Proposed Site Plan, submitted by Atul Karkhanis architects, dated 6/08/2015;
B. Proposed Floor Plan, submitted by Atul Karkhanis architects, dated 06/08/2015;
C. Proposed Exterior Elevation—South submitted by Atul Karkhanis architects, dated
06/08/2015;
D. Proposed Exterior Elevation—north submitted by Atul Karkhanis architects, dated
06/08/2015;
E. Proposed Photometric Plan by atul Karkhanis architects, dated 06/08/2015;
F. Proposed Landscape Plan by atul Karkhanis architects, dated 06/08/2015 as amended by
Appearance Commission on July 6,2015; and
G. Traffic Study, submitted by Gewalt Hamilton Associates Inc., dated 6/08/2015
2. The applicant shall comply with all recommendations and address all concerns raised by the Traffic
Safety Commission, at their July 9, 2015 meeting, to the satisfaction of the Village Engineer prior to
the issuance of any building permits.
3. The audio system for the drive through menu board shall have an adjustable volume control and the
volume of such system shall be reduced in the evening and overnight hours, to minimize impacts on
abutting residents.
4. Should the Director of Community and Economic Development, Village Engineer and/or Morton
Grove Police Department be advised of any significant vehicular/pedestrian traffic or parking issues
related to the operation of the drive-through facility, the owner shall be required to develop and
submit a plan to the Village Administrator within 14 days of notification by the Village. Such plan
should outline specific ways to address or mitigate the issues identified and will be reviewed by the
Director of Community and Economic Development, Village Engineer and Police Chief, who will be
charged with making suggested changes and/or recommending approval of the plan to the Village
Administrator. The Director of Community and Economic Development shall determine if such
remedies alter the nature ofthisapproved use and, if so, the applicant shall seek an amendment of
the special use permit and further review by the Traffic Safety Commission.
5. The approved special use permit is granted to Panjwani Restaurants Network based on the
operation of this facility in a manner consistent with the testimony and documents presented
in their application and at the public hearing and with the conditions contained within this
amendment. The applicant shall advise the Director of Community and Economic
Development of' any proposed change in ownership or operation of the restaurant with a
drive-through facility approved through the special use permit. Such changes may subject
the owners, lessees, occupants, and users of 9480 Waukegan Road to additional conditions.
The Director of Community and Economic Development shall determine if such changes
serve as the basis for a further amendment to the special use permit and, if so, the applicant
shall seek an amendment of the special use permit and further review by the Traffic Safety
Commission.
SECTION 3: The owners, lessees, occupants, and users of 9480 Waukegan Road, their
successors and assigns allow employees and authorized agents of the Village of Morton Grove
access to the premise at all reasonable times for the purpose of inspecting said premise to verify all
terms and conditions of this special use permit have been met.
SECTION 4: The special use permit is granted so long as the owner, occupant and users of
this property utilize the area for the purposes as herein designated.
SECTION 5: The Village Clerk is hereby authorized and directed to amend all pertinent
records of the Village of Morton Grove to show and designate the special use as granted and
amended hereunder.
SECTION 6: The Applicant/Owner shall comply with all requirements of the Village of
Morton Grove Ordinances and Codes that are applicable.
SECTION 7: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form according to law.
PASSED this 10T" day of August 2015.
Trustee Great AY
Trustee Minx _
Trustee Pietron A r G
Trustee Ramos
Trustee Thill .GT_
Trustee Witko AYE
APPROVED by me this 10`h day of August 2
APPROVED and FILED in my office this
10th day of August
Ltr}'VYLIA a
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
VEEEage of Morton Grove
Department of Community Development
To: Village President and Board of Trustees
From: Ronald Farkas, Chairperson, Pian Commission
Nancy Radzevich, AICP, Community and Economic Development Director
Dominick A. Argumedo, AICP, Zoning Administrator/Land-Use Planner
Date: August 4, 201.5
Re: Plan Commission Case PC15-05: Dunkin' Donuts, request for a Special Use
Permit for a Drive -Through Facility for a New Restaurant, in accordance
with Section 12-4-3:D of the Morton Grove Unified Development Code
(Ordinance 07-07) at 9480 Waukegan Road, Morton Grove, IL
Commission Report
Public Hearing Notice
The Village provided public notice of PC 15-05 for the July 20, 2015 Plan Commission public
hearing in accordance with the Unified Development Code. The Pioneer Press published the
public notice on July 2, 2015, and the Village mailed letters notifying surrounding property
owners and a public notice sign was placed on the subject property on July 10, 2015.
Background
Mr. Abdul Panjwai, Panjwani Restaurant Networks, 6213 Howard Street, Niles, IL 60714, is
applying for a special use permit to operate a restaurant with a drive-through facility at 9480
Waukegan Road in the C1 General Commercial District.
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9480 WAUKEGAN ROAD CONTEXT MAP
Pian Commission Report - August 4, 2015
PC #15-05: Dunkin Donuts/Special Use
The Unified Development Code requires a special use permit for drive-through facilities in the
C1 District. (Section 12-4-3:D) Founded in 1986, the Panjwani Restaurant Networks operates 11
Dunkin Donuts located in Skokie, Glenview, Niles, Wilmette, and Park Ridge.
The subject property is located on the west side of Waukegan Road between Golf Road and
Emerson Street and is improved with a 1,566 sq. ft. single story commercial building, which is
currently vacant. The property is zoned C1 General Commercial District. The properties to the
north and south are also commercial entities, while the properties to the west, across an alley,
are residential.
Overview of the Application
The applicant proposes to demolish the existing single -story commerdal structure and replace it
with a 1,833 sq. ft. one-story commercial/restaurant building with a drive-through. The facility
would be designed to accommodate eight (8) queued vehicles for the drive-through and
includes a 12 space parking lot at the front of the store for employees and walk-in customers.
PROPOSED SITE PLAN
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Operations
The applicant's proposed Dunkin' Donuts restaurant would operate 24 hours. They anticipate
that 65% of their daily business will be completed by 10 AM, with a peak moming rush
occurring from 7:30 AM -8:30 AM. The facility would operate with a maximum of four (4)
employees on site at any one time.
Plan Commission Report - August 4, 2015
PC *15-05: Dunkin Donuts/Special Use
Two methods will be used to deliver food and supplies to this location. A van will be used for
the daily food deliveries and a larger b-uck for weekly deliveries. In order to minimize conflicts
with their peak hours, the daily delivery van is scheduled to arrive around 3AM, while the
weekly delivery truck would be scheduled to arrive sometime after the morning peak time. The
applicant states that the front parking lot will be used to accommodate all delivery vehicles.
parkins and Traffic Analysis
Traffic Impact
In accordance with ordinance requirements for a special use application (Section 12-7-3:B), the
applicant hired Gewalt Hamilton Associates (GHA) to complete a traffic and parking study for
the proposed restaurant ("Traffic Impact Study -Proposed Dunkin' Donuts," dated June 8, 2015).
The site will be accessed via Waukegan Road, through a new proposed driveway, which will be
relocated to be closer to the south property line of the site. At this point, Waukegan Road has
two travel lanes in each direction and a two-way center turn lane. During the peak hour of
7:30AM-8:30AM, GHA predicts Dunkin' Donuts will generate 100 inbound and corresponding
outbound trips to/from this site. GHA notes that based on studies of other area Dunkin' Donut
restaurants, it is projected that 65% of their customer base will come from established traffic
already utilizing Waukegan Road. Based on this, GHA projects the proposed Dunkin' Donuts
would add approximately 70 new combined inbound and outbound trips to/from this site.
GHA also notes that 65% of Dunkin' Donuts' customer base typically are traveling in the
direction that facilitates right -in and right -out turn movements, thus minimizing the number of
potential left tums in and out of the site. Based on data available from other similar Dunkin
Donuts facilities and the existing conditions along Waukegan Road, GHA concludes that the
potential impacts on traffic volumes and operations on Waukegan Road would be very limited.
Drive -Through
The Dunkin' Donuts drive-through facility would have queuing space for eight (8) vehicles.
Vehicles would enter the drive-through via the front parking lot and travel around the north and
west sides of the building to the service window on the south side of the building. They would
egress straight ahead to the proposed relocated driveway, back onto Waukegan Road.
GHA reviewed wait times for 14 existing Dunkin' Donuts drive-through locations around the
northern Chicago area, from 2011-2014. Two of these facilities (Arlington Heights and Round
Lake) include queuing for eight (8) vehicles, similar to what is being proposed at this location.
For these facilities, the queuing wait times during morning peak time were 3 minutes 30
seconds and 4 minutes, respectively. None of the Dunkin' Donuts surveyed had a queue time
greater than 4 minutes. Based on their review of similar facilities, in the context of this site,
GHA concluded that the proposed drive-through should meet the expected vehicle stacking
demand.
Parking Analysis
Per Section 12-7-3:B of the Unified Development Code: "For special uses, the proposed parking
standards identified in subsection I, 'Required Spaces By Use', of this section, shall be advisory
only. The final parking required for each special use shall be decided by the village board based
on the submitted, independent traffic and parking study and any traffic and parking
Plan Commission Report - August 4, 2015
PC #15-05: Dunkin Donuts/Special Use
recommendation or study prepared by the village staff or village consultants or any pertinent
village commission and the recommendation of the plan commission."
The parking requirement for a restaurant use is one (1) space per 150 sq. ft. of gross floor area
(Section 12-7-3:1). As such, 12 parking spaces would be required for the proposed 1,830 sq. ft.
restaurant. The applicant's plan includes a total of 12 parking spaces, 11 standard spaces and
one (1) ADA compliant space, which meets the basic code requirements. However, as noted
above, the parking standards in the ordinance are advisory to the Plan Commission for special
use applications and should be reviewed in conjunction with the traffic/parking study.
For this study, GHA reviewed data from 2011-2014 for 10 other Dunkin' Donuts, during the
7:30AM-8:30AM peak hour period. GHA found only one (1) location had a higher parking
demand (14 vehicles) than the 12 parking spaces that would be provided at this location. GHA
notes that the facility in question, in Palatine, is a much larger restaurant than the one
proposed in Morton Grove. Other than that facility, no other existing Dunkin' Donuts restaurant
included in their survey had a parking demand greater than 10 spaces. Further, for the two
Dunkin' Donuts locations with similar 8 vehicle drive-through queues (Arlington Heights and
Round Lake), the peak hour parking demand was eight (8) and five (5) spaces, respectively.
The consultant's observations were of each of these restaurants overall parking demand, during
the peak times, which included both customers and any employees who drove to the site. (See
parking study Exhibit 9.)
The applicant notes that 80% of their employees generally use public transportation, which
helps to minimize parking demands at their facilities. The applicant expects this to continue at
the proposed Waukegan Location as the site is accessible via PACE bus 210 along Waukegan
and the PACE bus 208 along Golf Road.
Parking Requirements
Building/Site
Parking Requirement (Sec.
12-7-3-1)
Average Peak Hour
Parking Demand'
Proposed 1830 sq. ft.
Dunkin' Donuts restaurant
12 spaces
(1 space/ 150 sq. ft. for
restaurant use)
8 spaces
per GHA's tra pa mg study
Based on the actual parking demand data of similar Dunkin Donuts restaurants, in the context
of the proposed layout of this site, GHA concludes that the proposed 12 parking spaces will be
sufficient to meet the peak hour parking demand for both employees and customers for this
proposed location.
Commission Reviews
Aopearance Commission
The applicant presented their proposal to the Appearance Commission at their July 6, 2015
meeting. The Commission voted unanimously to grant an Appearance Certificate for the new
facility with the condition that the proposed sod along the northern, southern and western
edges of the property would be replaced with alternate vegetation, such as native grasses with
mulch, which will be easier to maintain.
Plan Commission Report - August 4, 2015
PC #15-05: Dunkin Donuts/Special Use
Traffic Safety Commission
In accordance with Section 12-16-4 of the Unified Development Code, the applicant appeared
before the Traffic Safety Commission (TSC) at their July 9, 2015 meeting. The TSC reviewed the
application and testimony and unanimously recommended approval of this project with the
conditions suggested by staff. (See attached TSC Staff Report, dated July 13, 2015)
July 20. 2015 Public Hearing
Mr. Argumedo introduced the case and summarized the Pian Commission staff report dated July
13, 2015 Into the public record.
Reena Panjwani, Panjwanl Network Restaurants; Atul Karkhanis, Karkhanis Architects, Ltd; and
Tim Doron, Gewalt Hamilton Associates were swom in.
Ms. Panjwani reviewed the plan for a 24 hour drive-thru Dunkin Donuts at 9480 Waukegan
Road. Their initial thought to maintain the existing building and to add a drive-through was not
possible due to the resulting drive aisle widths and existing parking configuration. They have
since developed the current proposal where the existing building would be demolished and a
new restaurant constructed that would provide appropriate space for a drive-through and
accommodate more parking than the existing lot has to offer.
Mr. Karkhanis, architect for the project, reviewed the plans and asked if there were any more
questions regarding the request for the special use permit.
Commissioner Gabriel asked about the requirement for building entry and exiting points. He
noted that there are two (2) doors, one for patron entry on the east side from the parking lot
and one on the side from the preparation area but it appears neither the employees nor the
patrons could access the other door readily. John Komorowski, Building Official, clarified the
required building entry points are based on the number of occupants and that the travel
distance for people to exit the building is 75 ft. He stated that he believes this building meets
all applicable exiting requirements. In addition, the building will be fully sprinkled.
Commissioner Gabriel then noted that he was concerned about the lighting of a 24 hour
operation, given the residential properties located to the west, across the alley. The proposed
foot candle levels at the entrance and exit are high. Mr. Karkanis said the lighting plans meet
the lighting standards used at other facilities, but assured the Commission that they would alter
the plan as necessary to meet the Village Code requirements. Commissioner Shimanski noted
that he supported the proposed lighting plan as the higher light levels were located away from
the residential properties and such light levels will help keep the parking lot safe.
Commissioner Gabriel also noted a concern with the menu order board facing to the west; he
was concerned about potential impacts on residents at night. Mr. Karkanis stated the distance
from the order board to the residential properties is 32 ft.; that would result in 50 decibels
which is a normal office level. He also noted that the volume could be turned down at night, if
necessary.
Commissioner Dorgan asked if there would be any cooking on site, and if the daily delivery
truck that would arrive around 3AM might be disturbing to the residents to the west. Ms.
Panjwani stated that the donuts and similar pastry foods are not cooked on-site. She stated
the delivery trucks would park in front of the store and the food would be rolled in on racks.
Plan Commission Report - August 4, 2015
PC #15-05: Dunkin Donuts/Special Use
Commissioner Blonz asked for clarification regarding proposed traffic volumes in the traffic
report. Specifically, he was concerned that the traffic study stated that every two (2) minutes
there is a car going northbound turning into this property; however he felt the southbound
traffic would not allow for the northbound traffic to turri left into the lot. He also asked if the
proposed two lanes driveway, one for entry and one for exiting, would be sufficient; he
expressed concern that a driver seeking to tum left from the site, might cause back-ups of
other vehicles trying to exit the site. Mr. Doran, GHA, stated that the traffic light at Golf and
Waukegan just north of the subject property is timed so that it will allow for the traffic gaps;
this will facilitate vehicles heading northbound and turning left. He clarified that the study was
conducted over a 2 hour period of time and there should be no traffic problems during peak
hours of operation as no potential challenges were observed.
Commissioner Blonz asked if all the parking spots would actually be used since the majority of
business is drive-through service and, if not, could one of the parking spaces be eliminated to
add a second exit lane from this site. Mr. Doran stated he did not believe the volumes
warranted a second exit and would not like to lose the parking space. He further stated that he
had - reviewed this plans with the Village Engineer, Chris Tomich, and the Traffic Safety
Commission, and both seemed satisfied with this configuration.
Commissioner Gillespie asked if the drive through menu board could be moved to the north side
of the building, so the noise would be directed away from the residents. Mr. Doran stated it is
located in such a way to best facilitate the drive through queue and he would not recommend
moving the location.
Commissioner Gabriel asked what time of day the trash would be picked up. Ms. Panjwani said
it would be scheduled between 11:00 am and 2 pm. It is typically scheduled to be picked twice
a week, but schedules at each restaurant are altered to accommodate the volumes of trash.
Public Hearing—Public Comment
Chairperson Farkas asked if anyone was present that wanted to be heard on this case. There
was no response.
Public Hearing—Board Discussion and Vote
Chairperson Farkas asked if there were any other comments. Hearing none, Farkas asked for a
motion on this case.
Commissioner Gabriel moved to recommend approval of Case PC 15-05, request for a Special
Use permit for a drive-through facility for a new restaurant, in accordance with Section 12-4-
3:D of the Morton Grove Unified Development Code (Ordinance 07-07), at 9480 Waukegan
Road, with the following conditions:
1. The site and building shall be developed and operated in accordance with the plans and
supporting documents in the application, including:
A. Proposed Site Plan, submitted by Atul Karkhanis architects, dated 6/08/2015;
B. Proposed Floor Plan, submitted by Atul Karkhanis architects, dated 06/08/2015;
C. Proposed Exterior Elevation—South submitted by Atul Karkhanis architects, dated
06/08/2015;
Plan Commission Report - August 4, 2015
PC #15-05: Dunkin Donuts/Special Use
D. Proposed Exterior Elevation—north submitted by Atul Karkhanis architects, dated
06/08/2015;
E. Proposed Photometric Plan by atul Karkhanis architects, dated 06/08/2015;
F. Proposed Landscape Plan by atul Karkhanis architects, dated 06/08/2015 as
amended by Appearance Commission on July 6,2015; and
G. Traffic Study, submitted by Gewalt Hamilton Associates Inc.., dated 6/08/2015
2. The applicant shall comply with all recommendations suggested by the Traffic Safety
Commission as follows:
A. Any pre -approval of the proposed plans by the Village staff is contingent upon
the applicant providing proof of permit approval by the Illinois Department of
Transportation for all proposed work within the right-of-way.
B. The south flare of the proposed driveway apron appears to encroach into the
frontage of the adjacent property to the south. Staff prefers the apron to be
placed completely within the frontage of the site.
C. The proposed sidewalk, especially through the proposed driveway, shall comply
with the Americans with Disability Ace (ADA) guidelines and IDOT construction
details.
D. GHA notes in the traffic impact study in "Drive Thru Operations' that "the site
civil engineer should run AutoTurn to ensure vehicles of all sizes can navigate the
drive-thru around the building." The drive-thru clearance bar on plan sheet SS -6
shows a 9 ft. clearance. It is unclear how all design vehicles will be
accommodated within the site. This should be clarified with an exhibit.
E. Garbage pickup procedure should be clarified. Proposed service pick up will be
between the hours of 11:00 am and 2:00 pm twice weekly.
F. Snow removal procedure should be clarified, especially how the drive-thru lane
will be maintained.
3. The audio system for the drive through menu board shall have an adjustable volume
control and the volume of such system shall be reduced in the evening and overnight
hours, to minimize impacts on abutting residents.
4. Should the Director of Community and Economic Development, Village Engineer and/or
Police Chief be advised of any significant vehicular/pedestrian traffic or parking issues
related to the operation of the drive-through facility, the owner shall be required to
develop and submit a plan to the Village Administrator within 14 days of notification by
the Village. Such plan should outline specific ways to address or mitigate the issues
identified and will be reviewed by the Director of Community and Economic
Development, Village Engineer and Police Chief, who will be charged with making
suggested changes and/or recommending approval of the plan to the Village
Administrator. Any remedies which alter the nature of this approved use may require an
amendment of the special use permit and further review by the Traffic Safety
Commission.
The motion was seconded by Commissioner Gillespie. The application was unanimously
recommended for approval (6-0, Khan absent).
Legislative Summary
Ordinance 16-17
AN ORDINANCE AMENDING THE VILLAGE OF MORTON GROVE UNIFIED DEVELOPMENT
CODE (ORD. 07-07) TO AMEND PROVISIONS REGULATING THE NUMBER OF PRINCIPAL
STRUCTURES PER ZONING LOT
Introduction:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider or
Requirements:
Submitted by:
R
Prepared by:
June 27, 2016
This ordinance will amend Section 12-2-2:A of the Unified Development Code to allow more
than one principal structure on a zoning lot, for certain types of development within specific
zoning districts, either by right or special use, based on the size of the zoning lot and compliance
with other dimensional and bulk controls and the parking regulations.
Staff identified within the Village and in other surrounding communities that there is an
increased market and demand for higher density single family and/or mult-family housing.
These developments often occur with more than one principal structure on a lot. However, the
Village of Morton Grove Municipal Code (Section 12-2-2) currently prohibits more than one
principal building on a zoning lot in all zoning districts except the manufacturing districts.
Currently, a proposal for a multi -structure residential development on a single lot can only be
granted through the Planned Unit Development (PUD) process, regardless of the underlying
zoning and/or whether the project complies with all the density controls. Staff reviewed the
existing Village zoning districts intended for higher residential development, along with existing
development patterns and current development residential trends as well similar zoning districts
in neighboring communities. Based on this analysis, staff proposes text amendments which
would allow multi -unit residential development in more than one structure under certain
conditions by right in the CR Commercial Residential and by special use in the R3 General
Residential districts. The proposed amendments would accommodate a more streamlined
permitting process for such developments, that otherwise comply with the Village bulk and
density requirements, in the areas of the Village where such developments should be
encouraged. PC#16-03 was presented to the Plan Commission for public hearing on June 20,
2016. There was no public comment. After reviewing the proposed amendment, the Plan
Commission voted to recommend approval of the text amendment to the Village Board. (5-0;
Khan and Shimanski absent).
Community and Economic Department
N/A
N/A
These amendments will be implemented by the Community and Economic Development in the
normal course of business.
Approval as presented
July I I, 2016, required — Municipal Code Book change
None
ill4 Administrator
Reviewed by
Teresa Hoffman Listo
Community and
onomic Development Director
rporation Counsel
ORDINANCE 16-17
AN ORDINANCE AMENDING THE VILLAGE OF MORTON GROVE UNIFIED
DEVELOPMENT CODE (ORD. 07-07) TO AMEND PROVISIONS REGULATING THE
NUMBER OF PRINCIPAL STRUCTURES PER ZONING LOT
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the
State of Illinois, can exercise any power and perform any function pertaining to its government
affairs, including but not limited to the power to tax and incur debt; and
WHEREAS, the Village continuously reviews and, as it deems necessary, updates
existing Municipal Codes to assure they are kept current and relevant; and
WHEREAS, the applicant, the Village of Morton Grove, has made a proper application to
the Plan Commission in case number PCI6-03 to consider and recommend the adoption of a text
amendment to the Village of Morton Grove Unified Development Code, Section 12-2-2:A,
Section 12-4-2:C and 12-4-2:D to modify the regulations of the number of Principal Structures
on one zoning lot; and
WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public
notice duly published in the Pioneer Press, a newspaper of general circulation in the Village of
Morton Grove which publication took place on June 2, 2016, a public hearing was conducted on
June 20, 2016, relative to the above referenced case at which time all concerned parties were
given the opportunity to present and express their views for the consideration of the Plan
Commission. As a result of said hearing, the Plan Commission made certain recommendations
and conditions through a report dated June 22, 2016, a copy of which is attached hereto and
made a part hereof and marked as Exhibit "A"; and
WHEREAS, the Village of Morton Grove Municipal Code (Title 12, Chapter 2) currently
prohibits more than one principal building on a zoning lot in all zoning districts except the
manufacturing districts; and
WHEREAS, there is an increased market demand for higher density single and multi-
family housing within the Village and surrounding communities which often includes more than
a principal structure on a single zoning lot; and
WHEREAS, under the current regulations, a proposal for a multi -structure residential
development on a single lot can only be granted through the PUD process, regardless of the
underlying zoning classification and/or whether the project complies with all the required density
controls and parking regulations; and
WHEREAS, modifying the Village Code to allow more than one principal building on a
zoning lot for multi -unit residential developments, within certain areas of the Village, would help
to streamline the development process and support the desired types and levels of multi -unit
residential development as long as such developments meet all other required dimensional
controls and parking regulations; and
WHEREAS, staff reviewed zoning districts intended for higher density residential
development, the CR Commercial Residential and R3 General Residential district along with
existing development patterns and abutting uses; and
WHEREAS, based on such analysis, it was determined a multi -unit residential
development, with more than more principal structure, should be permitted pursuant to the
special use permit process in the R3 District and should be permitted by right in the CR district,
on lots one acre or larger, as long as the proposed development complies with all the other
dimensional and bulk requirements and parking regulations; and
WHEREAS the Plan Commission considered all the evidence and testimony presented to
it, discussed the merits of the application in light of applicable law, including the Unified
Development Code Section 12-16-4:E, and voted to recommend approval of the proposed text
amendments as presented; and
WHERAS, the Corporate Authorities have concluded the proposed amendment will
preserve the intent of the Unified Development Code to allow for the orderly development and
add clarity to the definition and intent of the restaurant land use definitions; and
WHEREAS, the Corporate Authorities have considered this matter at a public meeting and
find the text amendment, when evaluated in the context of the whole Village, serves the public
good; and
WHEREAS, the Village is desirous of assuring all policies are kept current and relevant.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance, as though fully set forth herein, thereby making the findings as
hereinabove set forth:
SECTION 2: Title 12 entitled Unified Development Code, Chapter 2, entitled General
Provisions, of the Municipal Code is hereby amended with the following:
12-2-2: NUMBER OF STRUCTURES ALLOWED ON A ZONING LOT:
A. Principle Structures: Only one principal detached building shall be located on a zoning
lot in all zoning districts except the manufacturing districts as follows: (1) within the
manufacturing districts; (2) within the CR Commercial Residential District for
multifamily residential developments on zoning lots of not less than one acre, which
comply with all the bulk, dimensional and parking requirements and would otherwise be
permitted as a matter of right, provided all common areas located therein shall be owned
and maintained by a property owner's association pursuant to covenants, restrictions, and
easements of record approved by the Village; (3) pursuant to a special use permit in the
Cl General Commercial and C2 Neighborhood Commercial Districts and for multi -unit
residential dwellings in the R3 General Residential District and in the CR district for lots
less than one acre in area; or . Multiple structures arc allowed pursuant to a special use
permit only in commercial districts, or as a planned unit development pursuant to Section
12-6 of the Unified Development Code. Two (2) or more buildings joined by a fence,
canopy, freestanding wall or other nonfunctional connection shall not be considered to be
one principal detached building. Components of a single building may be connected by
an enclosed pedestrian accessway with a continuous foundation.
Section 12-4-2:C to include the following footnote:
5: Multi -unit residential dwellings, in more than one principal structure, may be permitted
pursuant to a special use permit in accordance with Section 12-16-4:C and
Section 12-4-3:D to include the following footnote:
7: Multi -unit residential dwellings in one or more principal structures. are a permitted use on
zoning lots not less than one acre, subject to compliance with Section 12-5 and Section 12-7.
PASSED this 11th day of July 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 11`h day of July 2016.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office
This 12`h day of July 2016.
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Community & Economic Development Department
7i a i`S •1•
MORTON .DROVE
To: Village President and Board of Trustees
From: Ron Farkas, Pian Commission Chairperson
Nancy Radzevich, AICP, Community & Economic Development D rector
Dominick Argumedo, AICP, Zoning Administrator/Land-Use Planner
Date: June 22, 2016
Incredibly Close 4 Amazingly Open
Re: Plan Commission Case PC 16-03 — Application for a Text Amendment to
Title 12 of the Village of Morton Grove Municipal Code (Ord. #07-07) to
amend provisions regulating the number of principal structures per
zoning lot for residential developments.
COMMISSION REPORT
Public Hearing Notice
The Village provided Public Notice for the June 20, 2016 Plan Commission public hearing for PC
16-03 in accordance with the Unified Development Code. The Pioneer Press published the
public notice on June 2, 2016. As this request is for a text amendment, not a request for a
specific site, no public notice signs or notification letters were required.
Background
Staff notes that within the Village and in other surrounding communities, there is an increased
market and demand for higher density single family housing — attached dwellings (townhomes)
and detached, "cluster" developments. In our current economy, it is important to be able to
facilitate desired levels and types of development in the most streamlined means possible,
without compromising other development standards and/or bulk controls. The Village of Morton
Grove Municipal Code (Title 12, Chapter 2, Section 12-2-2:A), however, currently only allows
one principal building on a zoning lot in all zoning districts except the Manufacturing District.
Specifically, the code states:
"Principal Structures: Only one principal detached building shall be located on a zoning
lot in all zoning districts except the manufacturing districts. Multiple structures are
allowed pursuant to a special use permit only in commercial districts, or as a planned
unit development. Two (2) or more buildings joined by a fence, canopy, freestanding
wall or other nonfunctional connection shall not be considered to be one principal
detached building. Components of a single building may be connected by an enclosed
pedestrian accessway with a continuous foundation."
Under the current Village regulations, a proposal for a multi -structure residential development
on a. single lot can only be granted through the PUD process, regardless of the underlying
zoning classification and/or whether the project complies with all the density controls. In light
of this, staff is proposing that the provision to allow more than one principal building on a
zoning lot should be expanded to include multi -family developments on larger zoning lots within
the higher density residential areas, as long as such developments meet all other dimensional
controls. This would accommodate a more streamlined permitting process for such
developments, in the areas where they are encouraged, that otherwise comply with the code
requirements.
Proposed Amendment
Staff proposes the following Amendments. First, to Section 12-2-2:A:
Principal Structures: Only one principal detached building shall be located on a zoning
lot in all zoning districts except as fo/lows:
(1) Within the manufacturing districts;
(2) Within the CR Commercial Residential District for multifamily
residential developments on zoning lots of not less than one acne
which comply with all the bulk, dimensional and parking requirements
And would otherwise be permitted as a matter of right provided that
all common areas located therein shall be owned and maintained by a
property owners association pursuant to covenants, restrictions, and
easements of record approved by the Village;
(3) Pursuant to a special use permit in the C1 General Commercial and C2
Neighborhood Commercial Districts and for multi -unit residential
dwellings in the R3 General Residence district and in the CR District
for lots less than one acre in area, or
(4) As a planned unit development pursuant to Section 12-6 of the Unified
,Development Code.
Two (2) or more buildings joined by a fence, canopy, freestanding wall or other
nonfunctional connection shall not be considered to be one principal detached building.
Components of a single building may be connected by an enclosed pedestrian
accessway with a continuous foundation.
Second, Staff proposes the following footnote to Section 12-4-2:C
Dwellings:
R1
R2
R3
Attached dwellings (townhomes, row houses)
X
X
P, S1
Multiple -family dwellings
X
X
P, Ss
Single-family detached dwellings
P
P
P
Two-family dwellings
X
X
P
Multi -unit residential dwellings, in more than one principal structure, may
be permitted pursuant to a special use permit in accordance with Section
12-16-4;C and Section 12-2-2;A
Finally, Staff proposes the following footnote to Section 12-4-3:D
Dwellings:
Attached dwellings
Multiple -family dwellings
': Mufti -unit residential dwellinos, in one or more principal structures, are a
permitted use on zonino lots not less than one acre, subfect to compliance
with Section 12-5, Section 12-7, and 12-2-2;A
June 20, 2016 Public Hearing
Dominick Argumedo, Zoning Administrator/Land-Use Planner presented the case for
amendment. He noted that as part of regular staff review of the Unified Development Code, in
conjunction with current and proposed local residential development trends, the Village's
Principal Structure regulation limitation does not necessarily promote or support the desired
types and levels of multi -unit residential development that would be expected and encouraged
in certain areas of the Village — particularly dose to the Metra station and rail line. He continued
that due to the Principal Structure regulation, if a developer wanted to build a multi -unit
residential development on a single lot, even in a district that allows higher density
development and the proposal meets dimensional controls, the developer would need to go
through the PUD process for approval.
Mr. Argumedo explained that Staff looked at both Village zoning districts intended for higher
density residential development, the R3 General Residence and the CR Commercial Residential
Districts and their existing development patterns and abutting uses. Given that the R3 District
includes more of mix of single-family, two-family and smaller scale multi -family developments
and as such as buffer between the single family district (R1 and R2), Staff proposes that any
larger scale multi -family development in the R3 District should still be reviewed through the
Special Use and/or PUD process. However, within the CR District, which includes many existing
multifamily developments in one or principal buildings, such developments should be permitted
by right, on larger zoning lots, as long as the proposed development complies with all other
bulk and dimensional controls and parking requirements. Future multi -family projects within this
area would naturally blend in and complement the existing development patterns.
Mr. Argumedo concluded that the proposed text amendment would allow developers a more
streamlined process for such developments, flexibility in keeping with development trends,
while maintaining adherence to the intent and purpose of the Unified Development Code, in
general, and of the CR District. He also added that such a text amendment would be consistent
with neighboring communities — Evanston, Park Ridge, Niles and Glenview all allow for more
than principal structure on a lot within their higher density residential zoning districts.
Commissioner Blonz asked for clarification of why if a multi -family building was allowed as a
principal structure how would this amendment benefit development. Nancy Radzevich,
Community & Economic Development Director, clarified that newer multi -family development
often is proposed in the forms of several principal structures on one zoning lot in one
development. An overall development may have a building with three townhomes while an
additional building, on the same lot in the same development, may have three additional
townhomes. Both buildings would be principal structures and under the existing regulations
would potentially need a PUD for approval. This amendment would allow such development, by
right, if said development met all dimensional controls of the zoning district. Commissioner
Blonz stated this clarified his understanding of the proposed amendment.
Commissioner Gabriel complimented the proposed amendment and said it is such an
amendment that should be highlighted to promote development.
Commissioner Blonz made a motion to recommend approval of PC 16-03 for Text Amendments
to Section 12-2-2:A, Section 12-4-2:C and Section 12-4-3:D of the Unified Development Code as
presented in the Plan Commission Staff memo dated June 16, 2016 (See Page 5, below).
Commissioner Gabriel seconded the motion.
The motion passed unanimously (5-0; Khan and Shimanski absent).
PC 16-03 Proposed Text Amendment
12-2-2: NUMBER OF STRUCTURES ALLOWED ON A ZONING LOT:
A. Principle Structures: Only one principal detached building shall be located on a zoning lot in
all zoning districts except as follows: (1) Within the manufacturing
districts; (2) Within the CR Commercial Residential District for multifamily residential
developments on zoning lots of not less than one acre, which comply with all the bulk,
dimensional and parking requirements and would otherwise be permitted as a matter of right,
provided that all common areas located therein shall be owned and maintained by a property
owners association pursuant to covenants, restrictions, and easements of record approved by
the Village; (3) Pursuant to a special use permit in the C1 General Commercial and C2
Neighborhood Commercial districts and for multi -unit residential dwelling in the R3 General
Residential district, and in the CR district for lots less than one acre in area; or . Multiple
as a
planned unit development pursuant to Section 12-6 of the Unified Development Code. Two (2)
or more buildings joined by a fence, canopy, freestanding wall or other nonfunctional
connection shall not be considered to be one principal detached building. Components of a
single building may be connected by an enclosed pedestrian accessway with a continuous
foundation.
12-4-2: RESIDENTIAL DISTRICS:
C. Uses:
Dwellings:
Attached dwellings (townhomes, row houses)
Multiple -family dwellings
Single-family detached dwellings
Two-family dwellings
R1 I R2 R3
X FX P, S5
X X P, S5
p Ip p
X X P
5,' Multi -unit residential dwellings in more than one principal structure, may be permitted
pursuant to special use permit, subject to compliance with subsection D and Section 12-2-
2:A
12-4-3: COMMERCIAL DISTRICS:
D. Uses:
Dwellings:
Attached dwellings
53
S3
Multiple -family dwellings 1S3 S3
7: Multi -unit residential dwellings, in one or more principal structures, are a permitted
use on zoning lots not less than one acre, subject to compliance with Section 12-5,
Section 12-7, and 12-2-2:A
Legislative Summary
Ordinance 16-18
APPROVING A FINAL PLAT FOR A MINOR SUBDIVISION LOCATED AT
7915 FOSTER STREET, MORTON GROVE, ILLINOIS 60053
Introduction:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider or
Requirements:
Submitted by:
Prepared by:
July II, 2016
To approve a final plat of subdivision to allow the owner of 7915 Foster Street to subdivide the
existing parcel into two lots.
Mr. Gabriel Varga, the applicant and owner of 7915 Foster Street, is seeking approval to create a
new two lot subdivision. The existing 15,104 sq. ft. lot is in the R2 Single Family Residential
District. The applicant is proposing to create two new lots each with a lot width of 64 ft. and lot
area of 7,552 sq. ft. Subdivisions of record created after August 4, 1959, in the R2 District, must
have a minimum lot area of 5,900 sq. ft. (Section 12-4-2:D.1) and a minimum lot width of 50 ft.
(Section 12-4-2:D.2). Both Lots 1 and 2 comply with minimum lot width and area requirements
for new lots in the R2 District.
The Plan Commission reviewed the application at their June 20, 2016, public hearing. During
their discussion, the Commissioners noted this application is strictly for the approval of the
subdivision only. Based on the application, supporting documents and testimony presented, the
Plan Commission voted unanimously to recommend approval of this final plat of subdivision
with conditions (5-0, Khan and Shimanski absent).
Community and Economic Department
N/A
N/A
The applicant is responsible for recording the final plat of subdivision with the Cook County
Recorder of Deeds.
Approval as presented
August 8, 2016, required
None
R-lph zerwins V llage A.
ministrator
Reviewed by
Teresa Hoffman Liston, C
Com
nity and Economic Development Director
ion Counsel
ORDINANCE 16-18
APPROVING A FINAL PLAT FOR A MINOR SUBDIVISION LOCATED AT 7915 FOSTER
AVENUE, MORTON GROVE, ILLINOIS 60053
WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule
unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, and as such can exercise any power and perform any function pertaining to its government
affairs, including but not limited to, the power to tax and incur debt; and
WHEREAS, Mr. Gabriel Varga, 2453 Robincrest Lane, Glenview, I1 60025, has made a proper
application to the Plan Commission in the Village of Morton Grove under Case No. PC 16-04
requesting approval of a final plat of subdivision for 7915 Foster Avenue ("the Subject Property") to
subdivide the subject property into two lots, in accordance with the submitted final plat of subdivision,
prepared by Monis Engineering, dated May 5, 2016, with a legal description of the two new lots,
copies of which are attached hereto and made a part hereof and marked as "Exhibit A" and "Exhibit
B", respectively; and
WHEREAS, the 15,104 sq. ft. subject property is 128 ft. wide and 118 ft. deep, and is currently
improved with a single family residence; and
WHEREAS, the subject property is zoned in the R2 Single Family District pursuant to the
provisions of the Village of Morton Grove Unified Development Code; and
WHEREAS, the proposed subdivision meets the definition of a minor subdivision defined in
Section 12-17-1 of the Unified Development Code as such subdivision fronts on an existing street,
does not involve any new street or road, and does not result in more than two (2) buildable lots, and as
such, the applicant can proceed with an application for approval for a final plat of subdivision without
the need for a preliminary plat of subdivision; and
WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public notice
duly published in the Pioneer Press, a newspaper of general circulation in the Village of Morton Grove
which publication took place on June 2, 2016, and pursuant to the posting of a sign on the property on
June 10, 2016, and written notification sent to property owners within 250 feet of the subject property
on June 4, 2016, as required by ordinance, the Morton Grove Plan Commission held a public hearing
relative to the above referenced case on June 20, 2016, at which time all concerned parties were given
the opportunity to be present and express their views for the consideration by the Plan Commission.
And, as result of said hearing, the Plan Commission made certain recommendations and conditions
through a report dated June 22, 2016, a copy of which is attached hereto and made a part hereof and
marked as Exhibit "C"; and
WHEREAS, within the R2 District, new subdivided lots created after August 4, 1959, are
required to have a minimum lot area of 5,900 sq. ft. and a minimum lot width of 50 sq. ft.; and
WHEREAS, the identified Lot 1 and Lot 2 on the submitted final plat will comply with the lot
area and width requirements for lots within the R2 Single Residential District per Section 12-4-2:D;
and
WHEREAS, the Plan Commission considered all the evidence and testimony presented to it,
discussed the merits of the application in light of applicable laws, including the subdivision criteria
established in Section 12-16-4.113 of the Unified Development Code, and voted to recommend
approval of the new two lot subdivision, with conditions; and
WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified Development
Code, the Corporate Authorities have considered the report of the Plan Commission and find the
proposed final plat of subdivision in accordance with applicable ordinances of the Village of Morton
Grove for a minor subdivision.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance, as though fully set forth herein, thereby making the findings as
hereinabove set forth.
SECTION 2: The Corporate Authorities do hereby approve the application for PC 16-04,
request for approval of final plat of subdivision, to create two new lots as follows:
1. Lot I, legally described in Exhibit B, a 7,552 sq. ft. parcel with a lot width of 64 ft. and a lot depth
of 118 sq. ft., whereby such a newly created lot meets the minimum lot width and area
requirements currently in place in the Village of Morton Grove Unified Development Code; and
2. Lot 2, legally described in Exhibit B, a 7,552 sq. ft. parcel with a lot width of 64 ft. and a lot depth
of 118 sq. ft., whereby such a newly created lot meets the minimum lot width and area
requirements currently in place in the Village of Morton Grove Unified Development Code.
SECTION 3: The approval of the Final Plat of Subdivision shall be subject to the following
condition:
1. The Final Recorded Plat of Subdivision shall be in accordance with the Foster Place Resubdivision,
prepared by Morris Engineering, dated May 5, 2016.
SECTION 4: The applicant or his/her successors shall cause a certified copy of this ordinance
to be filed with the Recorder of Deeds of Cook County at the applicant's expense.
SECTION 5: The applicant or his/her successors shall file the final plat of subdivision with the
Recorder of Deeds of Cook County, Illinois, on or before October 9, 2016, in accordance with Section
12-8-3 of the Village Code, and shall file three (3) copies of the recorded plat with the Building
Commissioner for the Village of Morton Grove within ninety (90) days of such recording.
SECTION 6: The applicant or his/her successors shall comply with all applicable provisions of
Title 12, Chapter 8 regarding the content, submission, and recording of the final plat of subdivision.
SECTION 7: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form according to law, and the applicant or his/her successors
has recorded the Plat of Subdivision, in accordance with Section 12-8-3 of the Village Code, and
recorded this Ordinance with the Recorder of Deeds of Cook County, Illinois, and has provided the
evidence of such to the Village of Morton Grove.
PASSED this 8th day of August 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 8th day of July 2016.
Daniel DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
8m day of August 2016.
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
,ELLS N020NILISVM
EXHIBIT "B"
MORRIS
June 27, 2016
Dominick Argumedo, AICP
Zoning Administrator / Land Use Planner
Village of Morton Grove
6101 Capulina Avenue
Morton Grove, Illinois 60053
RE: 7915 Foster Street
Morton Grove, Illinois
Legal Descriptions
MEI Project Number 16-04-2001
Dear Mr. Argumedo,
gt
As per your request, below please find the legal descriptions for Lots 1 & 2 that will be in effect
upon recording of the Plat of Subdivision of the subject property.
Lott
LOT 1 IN FOSTER PLACE RESUBDIVISION OF THE EAST 128.54 FEET OF THAT PART OF
THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD
PRINCIPAL MERIDIAN, WHICH LIES SOUTH OF THE NORTH 33 FEET AND NORTH OF
THE SOUTH 7 ACRES OF SAID SOUTHWEST QUARTER OF THE NORTHWEST QUARTER
OF THE NORTHWEST QUARTER (EXCEPTING FROM SAID TRACT OF LAND THE SOUTH
51.67 FEET THEREOF), IN COOK COUNTY, ILLINOIS.
Lot 2
LOT 2 IN FOSTER PLACE RESUBDIVISION OF THE EAST 128.54 FEET OF THAT PART OF
THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD
PRINCIPAL MERIDIAN, WHICH LIES SOUTH OF THE NORTH 33 FEET AND NORTH OF
THE SOUTH 7 ACRES OF SAID SOUTHWEST QUARTER OF THE NORTHWEST QUARTER
OF THE NORTHWEST QUARTER (EXCEPTING FROM SAID TRACT OF LAND THE SOUTH
51.67 FEET THEREOF), IN COOK COUNTY, ILLINOIS.
Should you have any questions regarding the above information, please feel free to contact me
directly at (708) 203-5322.
Sincerely,
ie A7
�6
_hie
gal, L.
Professional Land Surveyor
515 Warrenville Rd. • Lisle, IL 60532 • (630) 271-0770 • (630) 271-0774 Fax • www.ecivil.com
EXHIBIT "C"
Community & Economic Development Department
MORTON GROVE
Incredibly Close J Amazingly Open
To: Village President and Board of Trustees
From: Ronald Farkas, Chairperson, Plan Commission
Nancy Radzevich, AICP, Community and Economic Development Director
Dominick A. Argumedo, AICP, Zoning Administrator/Land-Use Planner
Date: June 28, 2016
Re: Plan Commission Case PC16-04: Request for recommendation of approval
for a Subdivision at 7915 Foster Avenue in accordance with Section 12-8
of the Unified Development Code (Ordinance 07-07).
Commission Report
Public Notice
The Village of Morton Grove provided Public Notice for the June 20, 2016 Plan Commission
public hearing for PC 16-04 in accordance with the Unified Development Code. The Pioneer
Press published the public notice on June 2, 2016, and the Village notified surrounding property
owners via mail on June 4, 2016 and placed a public notice sign on the subject property on
June 10, 2016.
Overview of the Application
The applicant, Mr. Gabriel Varga, proposes to subdivide an existing 15,104 sq. ft. parcel, which
is 128 ft. wide and 118 ft. deep, into two new 7,552 sq. ft. lots, each with a width of 64 ft. The
subject property is currently improved with a single family residence. The existing residence
would be demolished in order to build two new single family residences on the newly created
lots. The property is in the R2 Single Family Residence District.
The R2 zoning district regulations state that subdivisions of record after August 4, 1959 must
have a minimum lot area of 5,900 sq. ft. (Section 12-4-2:D.1) and a minimum lot width of 50 ft.
(Section 12-4-2:D.2). For this proposed subdivision, each of the proposed lots would comply
with the minimum lot area and lot width requirements.
June 20, 2016 Public Hearing
Mr. Dominick Argumedo, Zoning Administrator/Land-Use Planner, introduced the case and
summarized the Plan Commission staff report dated June 14, 2016, which was entered, in its
entirety, into the public record. (Attachment 1)
James Kubik, an attorney and relative of Mr. Varga represented the applicant at the public
hearing. Mr. Kubik explained that Mr. Varga intends to subdivide the existing lot to build a
single family residence on each new subdivided lot. He believes that the new homes will add to
the character and value of the existing neighborhood and reiterates that the proposed
subdivision meets the standards for new lots in the R2 zoning district. Mr. Kubik added that the
existing property at 7915 Foster Avenue is in disrepair and was acquired through an estate sale.
Mr. Vargas is anxious to demolish the existing structure and begin to make improvements to
the properties.
Commissioner Farkas inquired of staff if the subdivision is by -right. Nancy Radzevich,
Community and Economic Development Director, answered that the while the subdivision meets
the minimum lot area and lot width requirements and the Plan Commission is charged with
reviewing the subdivision against the standards for Subdivisions, per the Unified Development
Code.
Commissioner Farkas asked staff where Minor Subdivision is located in Chapter 8 of Title 12.
Dominick Argumedo clarified that Minor Subdivision is defined in Chapter 17 "Definitions" of the
Unified Development Code and then referenced in the Subdivision Regulations (Chapter 8).
Chairperson Farkas asked if there was anyone else present that wanted to be heard. There was
no response. Chairperson Farkas then asked if there were any further comments from the
Commission. Hearing none, Farkas asked for a motion to approve this case.
Commissioner Blonz moved to approve Case #PC16-04, a request to subdivide 7915 Foster
Street into two new lots, each with 64 ft. of lot width and 118 ft. of lot depth, with the following
conditions:
1. The Final Recorded Plat of Subdivision shall be in accordance with:
a. Foster Place Resubdivision, prepared by Morris Engineering, dated 5/5/16
2. The applicant shall not record the Final Plat of Subdivision in the Cook County recorder of
deeds office until they have complied with all relevant requirements of Chapter 8 of the
Unified Development Code and have provided the Village of evidence of such compliance.
Commissioner Gillespie seconded the motion.
The motion passed unanimously (5-0, Khan and Shimanski Absent)
2
Community & Economic Development Department
MORTON GROVE
Incredibly Close k Amazingly Open
To: Chairperson Farkas and Members of the Zoning Board of Appeals
From: Nancy Radzevich, AICP, Community & Economic Development Director
Dominick Argumedo, AICP, Zoning Administrator/Land-Use Planner
Date: June 14, 2016
Re: PC 16-04 — 7915 Foster Street
Request for approval of a Minor Subdivision at 7915 Foster Street to
allow for the creation of two new residential lots, in accordance with
Section 12-8 of the Unified Development Code (Ordinance 07-07).
STAFF REPORT
Public Notice
The Village of Morton Grove provided Public Notice for the June 20, 2016 Plan
public hearing for PC 16-04 in accordance with the Unified Development Code.
Press published the public notice on June 02, 2016, and the Village notified
property owners via mail on June 4, 2016 and placed a public notice sign on
property on June 10, 2016.
Commission
The Pioneer
surrounding
the subject
Request Summary
Property Background
The subject property is an existing 15,104 sq. ft. lot, which is 128 ft. wide and 118 ft. deep and
is currently improved with a single family residence. The property is in the R2 Single Family
Residence District.
Subdivision Proposal
The applicant, Mr. Gabriel Varga, proposes to subdivide the subject property into two new
7,552 sq. ft. lots, each with a width of 64 ft. The existing residence would be demolished in
order to build two new single family residences on the newly created lots. The proposed
subdivision is shown below.
7924
7910
7904
)
7915 Foster
19071
Imo
7523 03 ft)
(sq ft)
7519
I `401.
I'
29957 i
bq ft)/
7904
50
7941
50
7937
59301
04 f)
511
7933
35214
Jsq)Ft)
3945
IN ft)
J
6913
(sgft).
5903
(sq ft)
5912 5903
(sq ft) (s9ft)
795 79A6
50
6902
(sq ft)
5909
(sq ft)
344,1„
6905
((sift
e0
5909
(sq ft)
•
//CM
12 615
N947
c(!qf)
was t0 >d54o w as 11P f=y 447Ai1 ed�d�.
.,�i�a ( 687I 59V$5.s SB7� 647
(s9ft)
64527955 bort) (s9k) (�9{•)� (sgft) b9ft) r , 400NO bft)
7915 Foster — Lot Width and Area Comparison
2
'579
',"(sq ft)
Plan Commission Review & Final Determination
Per the Unified Development Code Section 12-17-1: "...Any subdivision fronting on an existing
street, not involving any new street or road, that cannot result in more than two (2) buildable
lots...." is defined as a Minor Subdivision . A minor subdivision does not require submission or
approval of a preliminary plat of survey, "...but shall still be reviewed before the Plan
Commission with a subsequent recommendation forwarded to the Board of Trustees for final
determination." (Section 12-8-1:C)
Discussion
The proposed subdivision would meet the R2 minimum lot area and lot width requirements as
follows:
Dimensional
Required
Existing
Proposed
Comment
Control
Measurement
Measurement
Minimum Lot Width
(In Feet),
Subdivisions after
August 4, 1959
50 ft.
(Sec. 12 -4 -
2:D.2.a)
128 ft.
64 ft. (west lot)
64 ft. (east lot)
Compliant
Compliant
Minimum Lot Area (In
Square Feet),
Subdivisions after
August 4, 1959
5,900 sq. ft.
(Sec. 12 -4 -
2:D.1.a
15,104 sq. ft.
7,552 sq. ft.
Compliant
Plan Commission Review Standards
To recommend a subdivision a proposal must meet the following standards per Section 12-16-
4.D.3:
a.
Orderly Development: The proposed subdivision will encourage orderly and harmonious
development within the vil/age. The proposed minor subdivision would result in two
compliant lots for single family residential development within the R2 Single Family
zoning district. Although the properties immediately to the east and west and to the
north are larger lots, comparable to the existing 7915 Foster property, the proposed
subdivision is consistent with most of the other properties in this block — particularly the
7 lots further west along Foster and all of the properties to the south (fronting Wilson
Terrace).
b. Coordination Of Streets: The streets within the proposed subdivision will coordinate with
other existing and planned streets within the vil/age. The proposed minor subdivision
would not result in any additional streets and would utilize Foster Street for ingress and
egress access.
c. Coordination Of Utilities: The utilities within the proposed subdivision will coordinate
with existing and planned utilities, and create a uniform system of utilities within the
vi//age. The new residences developed on the two new lots will tie into the utilities
within the public right of way and/or on site. The applicant and/or developer will be
required to file complete architectural and engineering and utility plans, in accordance
with the Village Codes, prior to the issuance of any building permits.
d. Consistency With Comprehensive Plan: The proposed subdivision will be evaluated
based on its consistency with the overall land use policies of the village as may be
expressed in the village's comprehensive plan. The proposed minor subdivision would
result in lots compliant with code requirements for subdivided lots within the R2 Single
Family Residential District and will be of a consistent size to many of the existing lots
within this block and neighborhood.
3
In addition to the above staff comments, the applicant has provided their own responses to
these standards in their application.
Recommendation
Should the Commission recommend approval of PC Case#16-04, staff suggests the following
motion and conditions:
The Plan Commission recommends approval of Case #PC16-04, a request to subdivide 7915
Foster Street into two new lots, each with 64 ft. of lot width and 118 ft. of lot depth, with the
following conditions:
1. The Final Recorded Plat of Subdivision shall be in accordance with:
a. Foster Place Resubdivision, prepared by Morris Engineering, dated 5/5/16
2. The applicant shall not record the Final Plat of Subdivision in the Cook County recorder of
deeds office until they have complied with all relevant requirements of Chapter 8 of the
Unified Development Code and have provided the Village of evidence of such compliance.
Attachments
Application and related materials (submitted by applicant)
4
Legislative Summary
Resolution 16-43
AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF MORTON GROVE AND SAFEbuilt ILLINOIS, LLC
FOR PLAN REVIEW, CODE ENFORCEMENT AND INSPECTIONAL SERVICES
Introduced:
Purpose:
Background:
Programs, Depts
or Groups Affected:
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider. or
Requirements:
Respectfully
Prepared by:
Nancy
July 11, 2016
To authorize the Village Administrator to negotiate and execute a contract with SAFEbuilt, LLC
for inspectional, supplemental plan review and code enforcement services.
In an effort to provide efficient, cost effective service in the community, proposals were
solicited from three companies who specialize in providing inspectional, plan review and code
enforcement services to municipalities. After reviewing the proposals and contacting
references, it was determined SAFEbuilt lllinois, LLC is best suited to provide these services to
the Village. This services agreement will provide flexible staffing for the Inspectional Services
Division in a professional, cost-efficient, and reliable manner to serve residents and businesses,
and allow the Village to manage staffing levels and expenditures based on seasonal fluctuations
on permitting and inspectional services. Once this resolution is approved, SAFEbuilt will be
available to provide primary building, mechanical and electrical inspectional services, as well as
supplemental plan review and code enforcement services. The benefits to the Village of
outsourcing these services include:
1) Access to certified building, electrical and mechanical inspectors;
2) Supplemental support for larger scale and/or high volume plan review needs;
3) Access to additional code enforcement officers during peak months; and
4) The flexibility to manage staffing levels during slower, winter months.
In addition, SAFEbuilt will provide the Village with coverage when in-house staff are off from
work, due to scheduled and unscheduled leave.
The Building and Inspectional Services Department
The hourly rates are included in Attachment A, SAFEbuilt proposal dated July 5, 2016
General Revenue #02-80-23-54-4105 and 02-80-23-55-2140
Agreement management will be performed by the Community and Economic Development
Director and the Building Official as part of normal work activities.
Approval as presented.
Not Required
None
titer
su tted: / v
Ralph E erwinski, Villa A
a evich, Co ¶i nits . , -, •'
Reviewed by:
strator Teresa Hoffman
on Development 1 hector
Corporation Counsel
RESOLUTION 16-43
AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF MORTON GROVE AND SAFEbuilt ILLINOIS,
LLC FOR PLAN REVIEW, CODE ENFORCEMENT AND INSPECTIONAL SERVICES
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, in an effort to provide efficient, cost effective services, the Village of Morton
Grove recently solicited and evaluated proposals from three companies who specialize in providing
inspectional, plan review, and code enforcement services to municipalities; and
WHEREAS, utilizing third party providers for plan review and inspectional services may
provide the following benefits to the Village:
1) Access to specialized expertise from certified building, electrical and mechanical inspectors;
2) Supplemental support for larger scale and/or high volume plan review needs;
3) Access to additional code enforcement officers during peak months; and
4) The flexibility to manage staffing levels during slower winter months.
WHEREAS, after reviewing the proposals and contacting references, it was determined
SAFEbuilt Illinois, LLC was best suited to provide these services to the Village; and
WHEREAS, Village staff has negotiated business terms for an agreement with SAFEbuilt
Illinois, LLC that will provide the opportunity for flexible staffing for the Inspectional Services
Division in a professional, cost-efficient, and reliable manner to serve residents and businesses, and
allow the Village to manage staffing levels and expenditures based on seasonal fluctuations on
permitting and inspectional services; and
WHEREAS, pursuant to this agreement, SAFEbuilt will be available to provide primary
building, mechanical, and electrical inspectional services, as well as supplemental plan review and
code enforcement services, as determined necessary by the Village Administrator; and
WHEREAS, SAFEbuilt will, as requested, provide the Village with coverage when the in-
house staff are off from work, due to scheduled and unscheduled leave; and
WHEREAS, the Village Board has determined it is in the Village's best interest to provide
professional, cost efficient, and reliable services to its residents and businesses and the best way to do
so is through a combination of internal staff and outsourced services; and
WHEREAS, with the combination of in-house staff and outsourced services, the Village can be
more responsive to seasonal fluctuations in the demand for plan review, code enforcement and
inspectional services; and
WHEREAS, this resolution, once adopted will authorize the Village of Morton Grove and
SAFEbuilt Illinois, LLC to enter into a professional services agreement, in substantial conformity with
the scope of services included in Attachment "A", the SAFEbuilt proposal dated July 5, 2016, attached
hereto and made a part hereof, to provide primary building, mechanical and electrical inspectional
services, and supplemental plan review and code enforcement services, as needed, to the Village; and
WHEREAS, sufficient funds are available for the contracted services, as the amount of the
contract is not expected to exceed the amount currently accounted for in salaries and other professional
services contained within the 2016 Adopted Budget for the Building and Inspectional Services
Department; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village Administrator is hereby authorized to negotiate and execute the
contract with SAFEbuilt Illinois, LLC in substantial conformity with the scope of services included in
Attachment "A" attached hereto and made a part hereof.
SECTION 3: The Village Administrator or his designee is hereby authorized to take all
appropriate actions to implement the contract.
SECTION 4: This Resolution shall be in full force and effect from and upon its passage and
approval.
PASSED THIS 11th DAY of July 2016
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11th DAY OF July 2016
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 11th DAY OF July 2016
Connie Travis, Village Clerk
'Village of Morton Grove
Cook County, Illinois
lage of Morton Grove, IL I July 5, 2016
S EEbuIlt®
Iwrww. SA F E b u i It. com
Jim Jarog
Business Development
224.563.5515
jjarog@safebuilt.com
Charles Poterek
Operations Manager
224.423.0055
cpoterek@safebuilt.com
Building Department Services ) Village of Morton Grove, IL
July 56, 2016
Ms. Nancy M. Radzevich, AICP
Community and Economic Development Director
6101 Capulina Avenue
Morton Grove, IL 60053
Dear Ms. Radzevich,
SAFEbuilt Illinois, LLC (SAFEbuilt) is pleased to present our proposal for Building Department Services for
the Village of Morton Grove. Accurate and timely Building Department Services are critical to supporting
the Village's development. While providing the highest standard of services, we remain sensitive to your
budgetary concerns and will work to provide a cost-effective solution that benefits the Village and the
community you serve.
It is imperative that the Village choose a company with demonstrated abilities that is capable of fully
understanding the nature of contracted Building Services. Through our long-term experience with many
different Illinois communities, SAFEbuilt has a thorough understanding of the requirements and
established capabilities with services of similar size, scope, and complexity. SAFEbuilt has been providing
Building Department Services since 1992, and it is our goal is to help make the Village of Morton Grove a
safe and attractive place to live, work, and play.
SAFEbuilt is a local partner with the capacity to customize services to meet your needs. Services will be
co -located in your Village Hall and our Park Ridge office, which is just a short distance away. We ensure
your program will be implemented seamlessly, delivering the solutions your community needs in a
manner that elected officials, Village staff, stakeholders, and citizens desire and deserve. We recognize
that different communities have different needs and objectives. We will address these specific goals and
challenges in order to help you sustain a thriving Village.
Our proposal details our services, qualifications and fees for delivering outstanding Building Department
Services. We respectfully present this proposal for your evaluation and review, and appreciate your time
and consideration. I am the main point of contact for any questions or clarifications, and can be reached
at 312.339.0436 or at snero@safebuilt.com. We look forward to gathering the needed specifics and
details to finalize your program to best meet your needs.
Best,
Steve T. Nero, Business Development
SAFEbuilt, LLC
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US
2
Building Department Services I Village of Morton Grove, IL
Table of Contents
Table of Contents 3
SAFEbuilt's History, Philosophy, and Core Values 5
Executive Summary 7
Technical Approach 7
Smooth Transition of Service 7
Improved Service Delivery 8
Fostering a Professional Image 8
Ability to Supply Personnel to Meet Demand Fluctuations 8
Creating Efficiencies through Technology 9
Customization 9
Balanced and Independent Building Department Budgets 9
Overview of Services 11
Building, Plumbing, Mechanical, and Electrical Inspection Services 11
Professional Plan Review Services 12
Creating Efficiencies through Technology 15
Meritage Systems (Permitting Software) 15
Deliverables 19
Reporting 20
Equipment, Supplies, and Vehicles 21
Transition Experience 22
Staffing
24
Fees & Insurance 25
Why SAFEbuilt? 26
Community Outreach Programs 27
Community Events 27
Volunteer Time 28
References
29
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 3
Building Department Services 1 Village of Morton Grove, IL
Comprehensive Client List 30
Case Studies 33
SAFEPUUIt. MAKING A DIFFERENCE WHERE YOU NEED US 4
Building Department Services 1 Village of Morton Grove, IL
SAFEbuilt's History, Philosophy, and Core Values
SAFEbuilt was founded in 1992 for the sole
purpose of providing exceptional Building
Department services to local governments.
Today, SAFEbuilt is one of the leading
providers of Community Development
Department services in the country,
partnering with over 300 communities of all
shapes and sizes for the efficient delivery of
privatized solutions. Our expertise includes,
but is not limited to:
✓ Healthcare facilities
✓ Schools
✓ Resorts
1 Correctional facilities
✓ Retail and big -box stores
1 Manufacturing plants
✓ Residential and retirement communities
SAFEbuilt has been expanding and continually
improving Municipal Building Departments for
over 20 years. Our team currently manages
municipality contracts with more than 380 full
time employees. SAFEbuilt is established as a
professional firm with a highly skilled staff and
several levels of management oversight to
maintain an exceptional degree of service
delivery. We aim to help municipalities
develop building ordinances, fee schedules,
permit issuances/forms, inspections, and
tracking/reporting processes. Our
personalized approach provides efficient
practices, personnel expertise, innovative
technology, and constantly improving
service levels.
We understand that every public agency has a
unique culture and specific requirements for
their community improvement services. We
work exclusively with public agencies to avoid
any potential conflict of interest. The quality
and training of our staff, combined with our
robust business systems and core
commitment to your city's satisfaction, ensure
that you receive the highest levels of service,
professionalism, and responsiveness in
the industry.
Our employees are the best in the business
and a key contributor to our success. In
addition to promoting the necessary technical
skills, our hiring and training processes focus
on ensuring our staff have the knowledge
needed to work cooperatively with others,
including internal Village departments, outside
agencies, contractors, and citizens. This helps
to guarantee that our processes are as
effective and customer -friendly as possible.
Our business practices have been developed
and refined over the years to ensure we staff
our organizations with individuals who possess
a unique balance of technical expertise and
customer service skills.
The SAFEbuilt team stands apart from others
by remaining dedicated to a client centered
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 5
Building Department Services 1 Village of Morton Grove, IL
philosophy that is based on our core values,
which are:
✓ Service — We always provide unequaled
service levels to our customers, external
and internal.
✓ Teamwork — We have an environment
where everyone is able to contribute
ideas. We encourage and reward
creativity and initiative.
✓ Integrity — We choose to do the right
thing every time.
✓ Respect — We are respectful in the way
we interact with everyone.
✓ Improvement — We strive to
continuously improve and understand
how we can do better tomorrow.
Whether your community is facing
unpredictable growth, a shortage of certified
staff, a fluctuating workload, or a large and
unique project, SAFEbuiit can make a
difference where you need it.
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 6
Building Department Services ( Village of Morton Grove, IL
Executive Summary
Client satisfaction starts with understanding
our clients' needs and customizing programs
to meet those specific needs. We believe our
response will provide you with the information
needed to show that SAFEbuilt is well qualified
to deliver outstanding contract performance
for the Village of Morton Grove. Our high-level
goals for our proposed approach to address
the Village's contractual needs are
outlined below.
Technical Approach
Our technical approach begins with the
application of our management philosophy.
SAFEbuilt utilizes a Project Management
Institute (PMI) framework of Plan, Execute,
Control, and Optimize (PECO). The PECO
system is based on our team's experience, as
well as industry -best practices. We identify,
prioritize, allocate, mange, and control the
work requirements through this singular,
integrated method.
Using the PECO framework, the SAFEbuilt
team delivers a technical approach that
combines the right people, processes, and
tools to perform the contract requirements.
This methodology is structured to streamline
resource use and provide
services. Successful
execution of work
requirements starts
with a receptive team
structure that can
anticipate and address
resource needs.
timely responsive
SAFEbuilt has
maintained a client
satisfaction rating of
97% or higher for the
past six years.
Smooth Transition of Service
When transitioning a new team into contracts
such as Building Department Services, we have
discovered that potential clients are often
concerned with the impact on their team and
the community they serve. Current
employees, additional departments, permit
holders, applicants, and other jurisdictions are
all affected by the transition. SAFEbuilt has
helped guide jurisdictions through this process
many times during our 24 years in business.
We have a team of professionals dedicated to
this effort and have developed processes that
ensure the needs of all stakeholders are met
and that services are never interrupted. While
the process may initially appear
overwhelming, we have been able to eliminate
most uncertainty through our long-
term experience.
Our team begins by meeting with an assigned
point person in Morton Grove, followed by
making a site visit to review the current facility,
technical and environmental details, current
operations, system capabilities, and any other
relevant requirements. Prior to the start date,
SAFEbuilt works to coordinate details and
review status with the Village to ensure
implementation approval and answer
questions. Working together, we have the
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 7
Building Department Services 1 Village of Morton Grove, IL
ability to customize our procedures to ensure
everyone involved is satisfied with the
outcomes we deliver.
Improved Service Delivery
SAFEbuilt has a proven track record of
streamlining internal workflow coordination,
as well as clearly identifying working
relationships that will assist in improving
efficiency. From the start of each contract, our
transition team works with Village staff to
customize best practices in a manner that
most aligns with the Village's goals. While
various aspects of Village contracts must be
consistent from location to location, SAFEbuilt
understands that no two community programs
are identical. Therefore, we tailor our
programs and processes to meet local needs.
In addition to process innovations, our team is
experienced with the ebb and flow of
workload activity associated with building
permits due to seasonal and economic factors.
We have four offices in Illinois that provide
building department services, and we are able
to float resources as needed to meet current
activity demands.
Fostering a Professional Image
SAFEbuilt will handle all of the Village of
Morton Grove's commercial projects with
great professionalism, just as we currently do
in our partner communities of Winnetka,
Glenview, DeKalb, and Park Ridge. It is our goal
to work seamlessly and concurrently with
Village staff. With more than 20 years of
experience, our team of certified professionals
will ensure the building department services in
the Village are delivered efficiently
and consistently.
Our experience in
the field, coupled
with Our
appropriate use
of technology
and robust
business systems
ensures that
deadlines are always met, and expectations
are exceeded. Our model offers the benefits of
a centralized service center, while also
allowing communities to maintain local
control and identity. We understand the need
for high levels of professionalism and
customer satisfaction for our services.
SAFEbuilt supports the
Department's mission of
assuring property and
structures are developed and
maintained to the standards of
Village building, zoning, health,
and property maintenance
ordinances.
Ability to Supply Personnel to Meet
Demand Fluctuations
Our model offers real advantages to the
Village by providing flexibility and a sense of
security knowing that reliable expertise is
always on hand, without the hassle of the
staffing issues or fixed costs that come with an
in-house department. As an outside firm
providing services to other Illinois
municipalities, we are able to address such
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 8
Building Department Services Village of Morton Grove, IL
staffing issues appropriately. We have the
capability to easily increase or decrease
employee size through our scheduling process
on a daily basis. Our commitment to service
delivery is number one.
If an increase appears to be permanent, we
simply bring in additional full time staff and
ensure we have part time staff ready for the
next possible surge or absence. This works for
our agency, because we have no headcount
restrictions, political objectives, or union
issues. The Village gains access to a deep
network of experienced building officials,
plans examiners, trade inspectors, and more.
SAFEbuilt assumes responsibility for all staffing
issues. We manage the workload and hiring
process, as well as provide salaries, benefits,
ongoing training, and vehicles for staff.
Creating Efficiencies through
Technology
To further enhance the Village's efficiencies,
SAFEbuilt will expand the use of technology to
increase customer access to online permits,
inspections, status, and services. SAFEbuilt has
dedicated resources, including our own IT
consultant/program manager on staff, that
will be committed to the Village's success by
identifying and facilitating technology
improvements during the transition of services
and throughout the duration of the contract.
We reduce the direct cost to you without
compromising the quality of services that you
provide to your building community and
your citizens.
Customization
We customize our approach to services based
on Village goals, making those the benchmarks
by which we measure our success. Below are
just a few examples of how our team has
created specific programs to address
particular concerns that can vary from
contract to contract:
1 Neighborhood Improvement Team
program — Focuses on rebuilding trust in
government services at the
neighborhood level
1 Housing Improvement Program —
Provides technical and financial
assistance to homeowners to protect
and maintain property values
1 Homeowner Workshops Program — Used
to educate the public of permit building
code compliance requirements
1 Attendance of Homeowner Association
meetings—Addresses common concerns
and discusses code and ordinances that
are being enforced
Balanced and Independent Building
Department Budgets
Our building department service agreements
are based on a percentage of fee model, so our
clients know that SAFEbuilt's fees will never
exceed associated revenue. The City of Troy
documented a $1 million savings in its first
year of the contract with SAFEbuilt. Savings in
subsequent years have been utilized by the
Village to pay down the debt that was
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 9
Building Department Services 1 Village of Morton Grove, IL
previously accumulated as well as make capital
improvements to the building program.
We work with the Village to ensure an
appropriate percentage of funds are retained
to help offset contract administration and
overhead costs. As you begin to evaluate firms
for the services described in the request for
proposals, we know that it is important for the
Village to have a local partner with the
experience to smoothly implement a program
of this size and nature, as well as local control
to customize services to reflect the goals
of the Village.
With SAFEbuilt, you can be assured that your
program will be implemented effectively and
successfully as we have done with over 300
communities in the past. You can also be
assured that the program will fit the goals of
the Village through a customized approach
and that delivers the solution your community
needs in a manner that your staff and
citizens want.
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Building Department Services 1 Village of Morton Grove, IL
Overview of Services
An overview of the services SAFEbuilt will
provide can be found below. We are skilled in
providing these functions and capable of
meeting the requirements for the Village of
Morton Grove.
Building, Plumbing, Mechanical, and
Electrical Inspection Services
Our inspection staff recognizes that an
educational, informative approach is the most
effective way to improve the customer's
experience. The following details highlight
some of the important factors that are taken
into account when having SAFEbuilt perform
Inspection Services.
Time Frame for Inspections and
Management of Inspector Schedules
We will sit down with the Village to establish a
customized Inspection Notification Process.
SAFEbuilt offers next day inspections for any
request received by 4:30 P.M. on the prior
business day. We offer weekend and after
hours inspections on a scheduled basis for an
additional fee. We also do not charge for
inspections related to emergencies or Village
projects. SAFEbuilt uses a routing program
that utilizes computer mapping and GPS to
route inspections efficiently.
Details on Inspection Type
SAFEbuilt operations conduct Building,
Mechanical, Electrical, and Plumbing
Inspections for building related permits. We
also conduct Rental Housing and Code
Enforcement Inspections. Our inspection lists
for each type of permit in the community are
developed based on the adopted codes, as
well as specific requirements from the Village.
Benefits of Contracting
with SAFEbuilt:
• Quick response times
• Monetary savings
• Reduced burden on Human Resources
and supporting departments
Details on Inspection Request Process
Inspections in all SAFEbuilt offices can be
requested by traditional methods of phone,
email, or fax. Requests will always be handled
promptly and professionally. All inspection
requests received by 4:30 P.M. will be
performed on the next business day. We also
offer special inspections and after hour
inspections upon request.
SAFEbuilt has recently adopted new,
innovative technology that streamlines the
process and provides users with a more
efficient experience. We can web -enable your
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 11
Building Department Services 1 Village of Morton Grove, IL
permitting system, allowing resident,
contractors, and homeowners to conveniently
access permits, review statuses, and request
inspections online.
Applicant Notification Process
Applicants are notified, in writing, at the time
of inspection by our inspection staff.
Automatic email notification is being
implemented at other operational cities as
they upgrade their software. Inspectors are
capable of resulting inspections in the field and
can email applicants when email addresses
are provided.
Tracking and Reporting Details
All SAFEbuilt inspections are tracked by permit
number, type, and trade. Each trade inspector
enters his or her own results into the reporting
software at the time of inspection. Each
inspector can attach external reports, pictures,
or documents to the inspection.
Inspection reports from software systems can
provide information about whether they
failed, passed, or need re -inspection.
Residential and commercial inspections are
also tracked and compiled into a
monthly report.
Assurance of Time Frame, Quality
Metrics, and Consistency
SAFEbuilt utilizes a routing software to help
ensure that inspections are conducted
efficiently and within the allotted time
allowed. Inspection checklists and building
guides are accessible from the inspector's
iPads to assist with customers in the field.
Electronic versions of the code books are also
available on the iPad.
To ensure quality, SAFEbuilt has implemented
a quality assurance program where our
building officials and operations managers
perform random quality inspection
evaluations of our staff throughout the year.
They also perform a ride -along with staff as a
mentoring and training exercise. Additionally,
SAFEbuilt conducts an annual training day,
which includes all state personnel. Consistency
is forged through our QA program and by
training, as well as constant communication
between all of our operations.
Professional Plan Review Services
At each SAFEbuilt office, we have trained our
staff on issuing permits, such as roofs, siding,
flat work, fences, and a host of trade permits
as "One Stop" permits, meaning it is issued at
the time of application with all completed
paperwork. We complete residential plan
reviews within five (5) days and commercial
plan reviews are completed within ten (10)
days. Large commercial plan reviews over $15
million are completed with 15 days. SAFEbuilt
aligns the comprehensive permit issuance
process, including both internal and external
agencies, with the Village's permit
issuance goals.
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Building Department Services 1 Village of Morton Grove, IL
Disciplines to be Reviewed
Building, Mechanical, Electrical, Plumbing, and
Structural Engineering disciplines are reviewed
for code compliance at all Illinois SAFEbuilt
offices. We also have the capability to carry
out fire alarm and suppression disciplines. In
addition, our team can conduct planning and
zoning reviews, as well as civil and structural
engineering reviews, at an additional fee on an
as needed basis.
Details of Plan Review Process
Our permit technicians are trained to route,
distribute, and track plan reviews. Upon
receiving the application and plans, SAFEbuilt
will distribute to the appropriate contact
provided by the client. A copy of the plan for
review will be delivered (via electronic or
paper) to the appropriate contacts in Planning,
Engineering, Fire, and any other applicable
departments when required by the
permit type.
SAFEbuilt will follow up on the status of
reviews and will incorporate comments into
one plan review in order to minimize
correspondence. A full review of the plan will
be completed so that only the comments sent
out for correction need to be reviewed upon
resubmittal. All reviews will be sent to the
applicant electronically.
A pre -submittal meeting will convene when
requested by the applicant, or if our plans
examiners feel it will result in a more seamless
plan review process. SAFEbuilt will coordinate
meetings to streamline the process. This
includes bringing all stakeholders involved in
the project to a meeting at the Village Hall to
go over plans.
A pre -construction meeting will convene when
the contractor or building department staff
feel it will contribute to a smooth start and
ongoing building project. The process includes
reviewing inspection requirements, testing,
and special reporting requirements. SAFEbuilt
will provide main points of contact for building
department staff and contractor
staff contact lists.
Tracking, Workflow, and Reporting
Details
Tracking, workflow, and reporting details will
be based on the Village's software capabilities.
We will create an excel spreadsheet to track
plan reviews by permit number and status.
Outlook will be used to set reminders for
deadlines for reviews.
Our permit techs are trained to immediately
assign a permit number to every application
that comes across the counter. This number
will be tracked in the system. If it is a one stop,
it is issued at the time of submittal. If it is an
item that needs to be reviewed, it is
distributed by type. If it is a residential plan, it
goes to the team member identified as
responsible to conduct residential reviews,
and likewise with commercial requests.
Once the plans examiner has validated that
the requirements have been met, our permit
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 13
Building Department Services 1 Village of Morton Grove, IL
techs are advised. They will then prepare the
permit card and contact the applicant to let
them know when they can pick up their
permit. Following these steps, the applicant
pays the appropriate fee to the Village and the
permit is issued. By assigning a number at the
time of intake, the permit can be tracked by
number throughout the life of the project.
Reports may be generated out of the
permitting software at any of our listed
operations. SAFEbuilt will provide a monthly
report that includes the number of permits,
plan reviews, inspections by type, certificates
of occupancy, and project valuation.
Other Services Available to the Village
If the Village's permitting software cannot
track and report on plan review timeliness,
SAFEbuilt will utilize the Meritage Systems'
tracking software. This helps to generate
reports, as well as hold our plans examiners
accountable to meet turnaround times. We
are able to train our staff to use any electronic
plan review that is currently being used by the
Village. However, SAFEbuilt offers electronic
submittal and plan review through ePlan and
blu Review if no service is currently available
to the Village.
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Building Department Services 1 Village of Morton Grove, IL
Creating Efficiencies through Technology
SAFEbuilt uses technology to improve customer service, increase efficiency, provide consistency, and
ease the experience for users. In Morton Grove, we will implement software that will provide the
Village with real-time access to the information they need to understand current activity and status.
The system will also allow stakeholders access to the reports they need to make relevant decisions
and verify our performance. Pricing for this technology is available upon request.
Meritage Systems {Permitting Software)
Within thirty days of our service start date, we can implement a cloud -based permitting software
called Meritage Systems that will be customized for Morton Grove. It will allow for electronic
workflow tracking and monitoring with separate signoff capability that can be accessed and updated
by multiple departments simultaneously — external and internal. SAFEbuilt will provide software
training to the Village and its users at no charge. With more than 20 years of proven experience, the
Meritage Systems' team work to bring a unique perspective that combines key elements of, both,
technology and municipal services. The following information provides the highlighted capabilities
and performance benefits Meritage Systems can deliver. The following information provides
Meritage Systems' software capabilities to support SAFEbuilt services.
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Screenshots: Meritage Systems
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US
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Building Department Services I Village of Morton Grove, IL
Permit Management
Meritage Systems' Permit Management
software is a fully configurable setup that
incorporates and tracks permit types,
workflows, terminology, fee structures, and
documents. This allows for an automated
process to manage your desired structure,
saving you time and integrating multiple
departments. Each user has access to a
dashboard that is directly related to their role
and permission status, connecting everyone to
the process while providing relevant reports
and highlighting each person's tasks
and status.
Inspections
By utilizing a Meritage Systems feature called
InspectorConnect, we can aid in streamlining
inspections, which reduces routine calls by 50-
70%. InspectorConnect is an intuitive, mobile -
based tool used to increase office and
Inspector productivity through complete
inspection resulting in one, easy-to-use
application. The following features are
included with InspectorConnect:
✓ GPS location feature to identify your
current location and route to the next
stop
✓ Schedule, cancel, reschedule inspections
✓ Attach photos to an inspection from
your phone or tablet
✓ Check inspection history anytime,
anywhere
✓ Receive updates/notifications
✓ Automatically send inspection results,
notices, or cancellations to
the contractor
Code Enforcement
Meritage Systems also delivers support to
Code Enforcement. Their tool provides
numerous benefits, including Mobile Case
Management, autofill accuracy, and push-
button simplicity. Using the available
technology, Code Enforcement Officers can
easily access the process of uploading photos,
generating notification letters, entering data
for citations, and create and run reports to
understand which violations are most
common and where. Another added benefit to
using this tool is the ability to notify officers of
potentially dangerous persons or locations,
which ensures the safety of all officers.
SAFEbNis
UIIt. MAKING A DIFFERENCE WHERE YOU NEED 1.15
16
Building Department Services 1 Village of Morton Grove, IL
Other Services
Meritage Systems is also capable of providing services similar to those noted for Plan Review,
Planning, and Zoning. The table below highlights additional services and/or features that Meritage
Systems provides.
Ili eB>:pd:,
ContractorConnect
Available to all contractors, allowing for ease of data input, reporting,
scheduling, and location capabilities for all areas of service needs
Included with
total cost
GIS integration
Saves time and improves accuracy by eliminating typing errors and
differences in entry between operators. Ensures an exact match to
GIS/Esri data
Included with
total cost
Contractor
Licensing
Contractors can register online to receive a license to perform work in
your municipality, as well as verification of insurance requirements and
annual renewal notices. Protects your residents from under -insured or
unqualified contractors. Integrates with Permit Management tool.
Included with
total cost
Business Licensing
Manage local business licenses, online, including fee assessment and
payment, license issuance and renewal, and follow-up inspections. Allows
for issuing, tracking, and reporting on business licenses in your
community, ensuring compliance and consistency with your licensing
requirements. Integrates with Permit Management tool.
Included with
total cost
Legacy Data Input
Allows for the importation of all previous data into new system
Additional
charge
SAFEbwit. MAKING A DIFFERENCE WHERE YOU NEED US 17
Building Department Services l Village of Morton Grove, IL
Benefits of Utilizing Meritage Systems
Meritage Systems' solutions were created by people who use the software on a daily basis — permit
technicians, inspectors, and plans examiners. Unlike many companies in the market, Meritage
Systems continuously invests in improvements to Building Department management solutions.
Currently in use by more than 100 municipalities, their software has proven itself to be a reliable and
effective answer for local government needs.
TRAINING AND SUPPORT
Meritage Systems is committed to training and support. Our team of former
Building Department professionals understands your everyday operations and
challenges, and they're ready to assist.
FINANCIAL SYSTEM INTEGRATION
Meritage Systems integrates with any existing financial reporting system.
Payments made through Meritage Systems applications are automatically
processed and integrated with your finance system.
PROVEN, SECURE, AND EASY-TO-USE
With automatic back-ups and built-in redundancy, your data is secure and always
accessible. Intuitive navigation makes using the software easy for those in the
field and the office.
MOBILE FRIENDLY
You can access data from anywhere with a connection to the Internet. Building
Inspectors, Code Compliance Officers, and Contractors can use iOS and Android
apps to track their work and communicate efficiently with the permitting office.
SAFEbuitt. MAKING A DIFFERENCE WHERE YOU NEED US
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Building Department Services Village of Morton Grove, IL
Deliverables
Each of the above services involves certain deliverables that form the basis for our performance
metrics and will guide our ongoing and continuous improvement efforts. Reaching an agreement on
performance metrics is part of the transition process. However, we have listed a number of service
levels and metrics that you and your stakeholders can expect to see.
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NEXT -DAY
INSPECTIONS
We will perfor 1 0% of ll
inspections called -in by430 M the
next business day. -
This B+ s contractors, confidence
that there projects can remain on
schedule and is reported
against regularly.
TWO HOUR
INSPECTION
WINDOWS
We will be able to provide, upon
request, a two-hour window of time
that the permit holder can expect to
have their inspection performed.
This is a great benefit to contractors
and homeowners alike so that they
can better plan their days.
MOBILEWe
RESULTINGdevices
provide our inspectors with field
to enter results immediately.
This dramatically increases
productivity by providing
immediate access to information.
PRE -SUBMITTAL
MEETINGS
We offer pre -submittal meetings
to applicants.
This is a great tool to get projects
kicked off properly and saves time
and effort further down
the process.
PLAN REVIEW
TURNAROUND
TIMES
We will meet our commitment on
plan review turn -around times 100%
of the time. We will provide first
comments on residential projects
within 5 business days and second
comments within 3 business days
after that for multi -family projects,
we will provide first comments within
10 days and second comments within
5 days after that. For small
commercial projects (under $2M in
valuation), our team will provide first
comments within 10 days and second
comments within 5 days after that.
Finally, for large commercial projects
(over $2 million), we will provide first
comments within 15 working days
and second comments within 10
business days after.
Meeting these deadlines will
require cooperation with other
departments de and agencies, but
p g
these are integral to keeping
applicants happy and their
schedules on track. We regularly
report against this metric.
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 19
Building Department Services 1 Village of Morton Grove, IL
Reporting
We will work with Morton Grove to develop a reporting schedule and format that meets your needs.
We can provide monthly, quarterly, and annual reports summarizing activity levels, adherence to our
performance metrics, and other items that are of special interest to you.
SAFEbUtt. MAKING A DIFFERENCE WHERE YOU NEED US 20
We will put a survey in place that
This not only provides an outlet for
allows applicants to provide feedback
citizens to voice their opinions, but
APPLICANT
on their experience throughout the
also provides excellent insight into
SATISFACTION
process.
what is working well and what we
can improve upon going forward.
We will report on the results of this
feedback regularly.
Reporting
We will work with Morton Grove to develop a reporting schedule and format that meets your needs.
We can provide monthly, quarterly, and annual reports summarizing activity levels, adherence to our
performance metrics, and other items that are of special interest to you.
SAFEbUtt. MAKING A DIFFERENCE WHERE YOU NEED US 20
Building Department Services I Village of Morton Grove, IL
Equipment, Supplies, and Vehicles
SAFEbuilt will be responsible for providing the following equipment and resources (see table below).
The Village of Morton Grove shall provide, as appropriate, office space, and basic office supplies.
Postage
Code and Reference Books
SAFEbuili. MAKING A DIFFERENCE WHERE YOU NEED US 21
Building Department Services 1 Village of Morton Grove, IL
Transition Experience
We refer to the time from contract completion to our service
start date as the transition period. We are able to transition the
needed services in a short amount of time, which can be
determined upon contract award. This transition period is
critical to long-term success. Over the years, we have honed
our process for addressing concerns and implementing
successful programs for jurisdictions across the country. We
have found that the keys to success include the following:
✓ Having the right team involved
1 Getting the appropriate stakeholders involved in the
process
✓ Understanding current systems, processes, and
interactions
✓ Communicating effectively throughout the process.
While each transition has its unique characteristics, our
experience will help guide you through the process.
Experienced Team
SAFEbuilt has assembled a team of professionals with the
experience, skills, and tools necessary to establish a program
for Morton Grove that will meet your needs and achieve your
goals. They have direct experience working for Village
governments and have expertise in the use of technology,
process flow, customer service, and the technical aspects of
operating a building department. Most importantly, they have
worked on transitions for other clients and know what it takes
to do it well. Our team will be there to support your community
during the transition period and remain available until you are
satisfied the transition is complete.
Customized Process
Your transition team, as well as our processes, will provide the
guidelines for the transition. We work hard to ensure the right
people are involved in the process from the start. The
perspectives of the developer will be different than that of the
Planning Department, and it is important to consider all these
perspectives. We are not interested in making wholesale
changes. What works well today? What would you like to see
Ensuring a
Successful
Transition
✓ While you may have
questions about the
transition process, we
have the experience
necessary and the tools in
place to take much of the
uncertainty out of
the equation.
1 Our team knows your
challenges and have
learned to adapt to
necessary changes. Your
stakeholders will be
involved in the process
from the start and
your best processes
will be maintained
and incorporated.
1 We will communicate with
one another throughout
the process to ensure we
are on the right track and
confirm that everyone
is aware of the
changes ahead.
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US
22
Building Department Services 1 Village of Morton Grove, IL
improved going forward? Those are equally
important questions and the transition team
will seek out those answers.
Part of seeking those answers involves
reviewing the current processes in place. We
will look at what data is being collected today
and how it is collected. We will gain an
understanding of the current process flow
between departments and between
jurisdictions. We will also review the web -
based and printed resources available to
everyone. This analysis will allow us to
customize your program to meet your needs
and operate as efficiently as possible.
Our goal is to become an extension of your
staff and a part of the overall team. We will
schedule regular check -ins to measure
progress and gauge satisfaction.
Effective Communication
We have found that one of the keys to success
throughout the process is effective
communication. It is important that everyone
involved be aware of progress and changes
they can expect going forward. Face-to-face
meetings are an integral part of the plan and
will involve all key stakeholders at various
points in the process. We will prepare
communications that are sharable with all
Village staff regarding expectations.
We will provide an open -house for builders,
staff, and even residents to come and hear
about our progress. We work with you to
determine what other efforts should be taken
to make sure the right information is getting to
the right people. Throughout the process, you
can expect to see updates on the progress of
the transition team and any changes to the
overall schedule. This fills everyone confidence
that the process is on track and that their
voices are heard.
It is our priority to ensure a successful
transition with minimum impact on Morton
Grove and its citizens.
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 23
Building Department Services 1 Village of Morton Grove, IL
Staffing
A contract with SAFEbuilt means that Morton Grove will no longer
need to dedicate as much time or resources to the stresses that often
come with hiring, turnover, and staffing to manage Building
Department seasonal fluctuations, salary/benefits, training, etc.
SAFEbuilt has resources available and will manage any staffing issues
for contracted services behind the scenes. Morton Grove will be
backed by our entire Illinois Operations team. We will hire a qualified
and experience staff to serve Morton Grove upon contract award.
A partnership with SAFEbuilt
will provide Morton Grove with
instant access to a pool of
registered, experienced, and
customer -focused inspectors
and plans examiners.
Our staff consists of a team of tried and true industry professionals who provide communities with
consistent and responsive customer service every day. They approach their work with pride and
professionalism, seeking to get the job done the right way, day in and day out.
SAFEbuilt hires and staffs accordingly to provide services listed below in order to best serve the Village
of Morton Grove and meet agreed upon performance measurements.
✓ (1) Certified Building, mechanical and electrical inspector (full or part time, as needed)
✓ (2) Architectural, mechanical, electrical, structural plan reviewer (part time, as needed)
✓ (3) Code enforcement inspector (part time, as needed)
SAFEbult. MAKING A DIFFERENCE WHERE YOU NEED US
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Building Department Services 1 Village of Morton Grove, IL
Fees & Insurance
We will be providing services to Morton Grove according to the specifications, terms, conditions, and
instructions listed below. The fees will apply as follows:
Part�she plan ievreuve,
Pail -time Code tnforcement
$72
$72:017 pet hour
$55.00 per hour
Time tracked will not include travel time. Our time starts when we check in at the Building
Department to receive inspections.
Contract Terms
✓ We generally request a one year agreement for this model of services — we can provide the
draft agreement or it can come from your attorney
✓ Billing will come monthly with all supporting documentation
✓ Billing terms are Net 30
Insurance
SAFEbuilt carries the full complement of business insurance including errors and omissions (E&O),
property, liability, auto, and workers compensation. Certificates of insurance in the following
amounts that name Morton Grove as additional insured will be provided.
General Liability:
✓ Each Occurrence - $1,000,000
✓ Damage to Rented Premises Each
Occurrence - $1,000,000
✓ Personal Injury Each Occurrence -
$1,000,000
✓ General Aggregate - $2,000,000
Automobile liability:
• Each Occurrence - $1,000,000
Umbrella Liability:
✓ Each Occurrence -$5,000,000
✓ Aggregate -$5,000,000
Professional Liability:
✓ Per Claim - $5,000,000
Workers Compensation:
✓ Per State requirements
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 25
Building Department Services 1 Village of Morton Grove, IL
Why SAFEbuilt?
Throughout this proposal, our aim was to
demonstrate our capabilities to meet the goals
of the Village of Morton Grove. Below is a brief
follow-up of the benefits you will receive by
choosing SAFEbuilt for your Building
Department Services.
✓ Utilizing the SAFEbuilt team eliminates
the concern regarding staffing issues for
contracted services in response to
fluctuations in activity.
✓ By engaging a third -party services
provider, the Village will see significant
monetary savings over being responsible
for in-house staff and operations.
✓ Morton Grove will gain the advantages
of utilizing SAFEbuilt's experience in
providing a smooth transition of services
from in-house to an independent third -
party provider.
✓ SAFEbuilt ensures you have a
professionally managed department
while we customize services to meet the
changing needs of the Village and
stakeholders.
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SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US
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Building Department Services J Village of Morton Grove, IL
Community Outreach Programs
SAFEbuilt is more than just a community's
building department. We strive to provide a
higher level of professionalism, expertise, and
service than that of a typical department. In
line with this belief, SAFEbuilt has developed
several professional and community outreach
programs designed to help the community
through education, outreach, and charitable
donations. We want to be involved in every
community we represent, and we would like
our partner communities to understand that
SAFEbuilt is here not just as a building
department, but also as a contributing
member of the community. The following are
just a few examples of what SAFEbuilt can do
for Morton Grove.
Community Events
SAFEbuilt can sponsor or volunteer for
community events like a Fourth of July
celebration or a concert series. Events may
mark the opening of a recent project or
celebrate a recent recognition of the city or
town. In each of these cases, SAFEbuilt sets
aside volunteer time so that our staff can assist
with the event and/or an amount of money to
donate to the city to alleviate costs.
Wixom, Michigan — Holiday Wreath
Decorating Contest
During the 2015 holiday season, the Wixom,
Michigan office conducted a holiday wreath
decorating contest. The live wreaths were
donated by the Boy Scouts of America, Troop
127. One of the scout leaders, Ken Pike, is a
SAFEbuilt employee assigned to this office.
Participants included staff from the Finance
office, Clerks office, Police department, and
the Construction & Development office. First
prize was a $25.00 gift certificate from the
local Dunkin Donuts.
The competition was stiff for this first (what
could become annual) contest and everyone
had a great time trying to out -do the other
departments. Judging was conducted by an
independent group from the Parks and
Recreation staff. In case of a tie, the DPW
Director cast the tie-breaker.
The judges were blown away by the creativity.
Each one of the department wreaths was
amazing and they had a difficult time
picking just one.
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US
27
Building Department Services 1 Village of Morton Grove, IL
Tyrone, Georgia - SAFEbuilt Employees
Meet Community at Light -Up Senoia
in an effort to engage with the community, the
Tyrone, Georgia team participated in the Light -
Up Senoia event and handed out the following:
1 Six gallons of hot chocolate
1 Six gallons of Starbucks
✓ 24 dozen cookies
1 Two cases of coffee mugs
This was a terrific event, and the team had a
great time interacting with the community.
Volunteer Time
SAFEbuilt will donate volunteer time to
Morton Grove. By volunteering at local non-
profits, we contribute to the betterment of the
city. SAFEbuilt considers volunteer work to be
essential in realizing the goals set forth by
leadership. Programs may include art councils,
animal shelters, recreation programs, Habitat
for Humanity, etc.
Lincoln Park, Michigan — Building
Department Collects Food for Local Food
Bank
The Lincoln Park Building Department
participated in collecting food for Gleaner's
Food Bank. The department, which is staffed
by SAFEbuilt employees, collected non-
perishable food items for the food bank. In the
previous year, SAFEbuilt was able to do 1,000
pounds. The goal for 2015 was 1500 pounds.
As an alternative for those who could make it
to City Hall, cash donations were accepted via
the internet by going to
https://gleaners.nationbuilder.com/donate g
ive a hand 2015 and entering "SAFEBUILT"
in the company line.
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 28
Building Department Services I Village of Morton Grove, IL
References
In addition to the references listed below, please feel free to contact any of our current clients. A
complete list of our building department services clients follows the highlighted list below.
Village of Downers Grove, IL
Stan Popovich, Director of Community Development
Phone: 630.434.6893
Email: spopovich@downers.us
Village of Glenview, IL
Joe Kenney, Director Capital Projects/Inspection Services
Phone: 847.904.4400
Email: joek@glenview.il.us
Village of Winnetka, IL
Michael D'Onofrio, Director of Community Development
Phone: 847.716.3526
Email: MD'Onofrio@winnetka.org
SAFEbuiit. MAKING A DIFFERENCE WHERE YOU NEED US
29
Building Department Services l Village of Morton Grove, IL
Comprehensive Client List
Since 1992, our sole focus and commitment has been to local governments, providing complete
building department administration, plan review, inspection, community planning and zoning,
property maintenance, and code enforcement services. SAFEbuilt has a thorough understanding of
the challenges local governments face on a daily basis. This understanding has allowed us to develop
the systems, processes, and culture needed to partner with and effectively serve a wide variety of
communities. Please find a complete list of our current clients below.
Abbeville County, SC
Bluffton, SC
Colorado, State of
Aims Community College, CO
Bradford, WI
Colorado Division of Housing
Allouez, WI
Breckenridge, CO
Colorado State University
Almont, MI
Bridgeton Township, MI
Commerce City, CO
Andrews, SC
Brighton, CO
Cra ig, CO
Antwerp, MI
Brighton Township, MI
Crescent City, FL
Ashtabula County, OH
Brooklyn, WI
Dacono, CO
Aspen, CO
Brownsville, WI
Danby, MI
Ault, CO
Bull Valley, IL
Dane, WI
Aurora, CO
Burlington, CO
Dearborn, MI
Aurora, IL
Burke, WI
Decatur, GA
Avon, CO
Butler, WI
Deerfield, WI
Baldwin County, GA
Butts County, GA
Dekalb, IL
Bargersville, IN
Byron Township, MI
Delafield, WI
Barnwell, SC
Campbellsport, WI
Delavan, WI
Bay Village, OH
Cannon Township, MI
Delta, MI
Bayside, WI
Castle Pines, CO
Denver, CO
Bear Creek, WI
Castle Rock, CO
DeWitt, MI
Beaufort, SC
Cecil, WI
Dorchester County, SC
Bedford Heights, OH
Cedarburg, WI
Downers Grove, IL
Beecher, IL
Centennial, CO
Dundee Township, MI
Belgium, WI
Chagrin Falls Township
Eagle, CO
Bennett, CO
Chamblee, GA
Eagle, WI
Bentleyville, 011
Chattahoochee Hills, GA
Easley, SC
Berea, OH
Chenequa, WI
East Grand Rapids, MI
Berry, WI
Chester, SC
Eden, WI
Bertrand, MI
Chesterfield County, SC
Edgewater, CO
Beverly Hills, MI
Clay Banks, WI
Egg Harbor, WI
Birmingham, MI
Cleveland Heights, OH
Elbert County, CO
Black Hawk, CO
Cleveland, GA
Elizabeth, CO
Bloomfield Hills, MI
Clinton, WI
Elm Grove, WI
Blooming Grove, WI
Clintonville, WI
Ephraim, WI
Blue Mounds, WI
Coldwater, MI
Euclid, OH
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US
30
Building Department Services 1 Village of Morton Grove, IL
Evanston, IL Highland Beach, FL Marinette, WI
Exeter Township, MI Hudson, CO Marlboro County, SC
Fairbanks, WI Idaho Springs, CO Marquette County, WI
Farmington, MI Imlay City, MI Marquette, WI
Felismere, FL Independence,
MI Marseilles, IL
Ferndale, MI Itasca, IL Marshall, WI
Ferrysburg, MI Jacksonport, WI Maybee, MI
Findlay, OH Jasper County, SC Mead, CO
Firestone, CO Johns Creek, GA Meeker, CO
Forestville, WI Jonesboro, GA Menasha, WI
Fowlervitle, MI Keenesburg, CO Menomonee Falls, WI
Fox Point, WI Kennedale, TX Michigan MDEQ
Foxfield, CO Kenosha, WI Michigan MOOT
Franklin, TN Kersey, CO Michigan MEDC
Franklin, WI lcewaskum, WI Midland Center for the Arts
Fremont, MI Kiawah Island, SC Milton, GA
Frisco, CO Kiowa, CO Minneola, FL
Gates Mills, OH Lake Bluff, IL Minturn, CO
Genoa Township, MI Lake City, GA Montello, WI
Georgetown, CO Lake in the Hills, IL Morrison, CO
Georgetown, SC Lake Mills, WI Morrow, GA
Gilbraltar, WI Lake Zurich, IL Mount Clemens, MI
Gilcrest, CO Lamar, CO Mount Pleasant, SC
Glendale, WI Lansing, MI Mountain Park, GA
Glenview, IL Laramie County, WY Mountain View, CO
Goodrich, MI Lasalle County, IL Muskegon Heights, MI
Grand Blanc, MI Ledgeview, WI Muskegon, MI
Grand Haven, MI Liberty Grove, WI Nederland, CO
Grayling, MI Lily Lake, 1L Newberry County, SC
Grayslake, IL Lima, WI Northglenn, CO
Green Lake, WI Lincoln Park, MI Northlake, IL
Greenwood, SC Linndale, OH Norton Shores, MI
Grosse Ile, MI Lithonia, GA Novi, MI
Grover, CO Lochbuie, CO Nunn, CO J
Gypsum, CO Longmont, CO Oak Park, MI
Hampton, GA Lyndhurst, OH Oakwood Village, OH
Hamtramck, MI Lyons, CO Olmsted Falls, OH
Hapeville, GA Macomb County, MI Orange City, FL
Harper Woods, MI Macomb, MI Orangeburg, SC
Hart, MI Madison Heights, MI Oxford, WI 1
Hartford, WI Madison, GA Palmyra, WI
Hayden, CO Manchester, WI Parachute, CO
Harman WI
eachtree City, GA
SAFEbulit. MAKING A DIFFERENCE WHERE YOU NEED US 31
Building Department Services 1 Village of Morton Grove, IL
Pentwater, MI
Sharpsburg, GA
Vail, CO
Peotone, IL
Sheffield Lake, OH
Volo, IL
Pewaukee, WI
Shelby, MI
Walton Hills, OH
Pierce, CO
Sherman, MI
Walworth, WI
Pine Lake, GA
Shields, WI
Waterford, WI
Pitkin County, CO
Shorewood, WI
Waterloo, WI 1
Platteville, CO
Solon, OH
Waterman, 11
Plymouth, WI
South Carolina, State of
Waukesha County, WI
Port Royal, SC
South Lyon, MI
Waukesha, WI
Powder Springs, GA
Springfield, WI
Wautoma, WI
Putnam Township, MI
Stone Mountain, GA
Weesaw, MI
Putnam, MI
Sturgeon Bay, WI
Weld County School District, CO
Raisinville, MI
Sullivan, MI
Welaka, WI
Red Cliff, CO
Summerton, SC
Wellington, CO
Rhine, WI
Sun Prairie, WI
West Milwaukee, WI
Richmond Hill, GA
Suttons Bay, MI
Whitewater, WI
Robinson, MI
Talimadge, MI
Williamsburg County, SC
Romulus, MI
Theresa, WI
Wilmette, IL
Rose, MI
Thiensville, WI
Windsor, CO
Roswell, GA
Tigerton, WI
Winnetka, IL
Saluda, SC
Tamberlane, IL
Wittenberg, WI
Sauk Village, IL
Timnath, CO
Wixom, MI
Seneca, WI
Troy, MI
Wonder Lake, R
Senoia, GA
Tyrone, GA
Woodmere, OH
Sevastopol, WI
Union City, GA
Wrightstown, WI
Severance, CO
Union, WI
Ypsilanti Charter, MI
Shaker Heights, OH
University of Northern Colorado
Zeeland, MI
Sharon, WI
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US 32
Building Department Services 1 Village of Morton Grove, IL
Case Studies
With more than 300 community partnerships, SAFEbuilt has been able to gather some great stories
about problem solving, as well as create innovative approaches to building department and
community improvement services.
The following section includes some examples of such case studies:
1 Contract Provider Increases Efficiencies, Decreases Complaints, and Generates Compliments
(Roswell, GA)
✓ Innovation in the Building Department (Centennial, CO)
SAFEbuilt. MAKING A DIFFERENCE WHERE YOU NEED US
33
MAKING A
DIFFERENCE
WHERE YOU
NEED US
FULL-SERVICE BUILDING DEPARTMENT SERVICES
CONTRACT PROVIDER INCREASES EFFICIENCIES,
DECREASES COMPLAINTS, AND GENERATES
COMPLIMENTS
CITY OF ROSWELL, GEORGIA
Roswell, Georgia, is a community of 88,000 just north of Atlanta. Known as an
upscale bedroom community, has been named one of Atlanta Magazine's best
places to live—twice. City leaders hope to expand Roswell's identity so that it's
also viewed as a business -friendly community actively seeking development
and redevelopment projects.
Leaders understood that to achieve this, the city's building department must be
perceived as consistent, efficient, and customer service-oriented—perceptions
that didn't previously exist. To turn things around, SAFEbuilt was contracted
to provide building department and code enforcement services effective
September 1, 2012.
TOO MANY COMPLAINTS AT CITY
HALL
Building departments naturally have rules
and procedures to follow as they go about
their daily routines. Frustrations from the
residents, businesses, or builders can arise
when there is a breakdown in communication,
or misunderstanding of those procedures and
guidelines. If the conflict can't be solved.
a phone call to elected officials might be
triggered.
In Roswell, those calls were frequently
triggered. In fact for the past several years the
Mayor and City Council were fielding numerous
of complaints about their building department.
The Mayor and City Council challenged their
Director of Community Development, Alice
Wakefield, to solve the problem. "It was really
a perception problem that we had,' says
Wakefield. "People were doing their jobs, but 1
could see that we had to make a major change
to get major improvement."
ROSWELL CONTRACTS WITH
SAFEBUILT
After an RFP process, SAFEbuilt was selected
over three other organizations as the contract
provider of building department and code
enforcement services. In their proposal,
SAFEbuilt guaranteed a dedicated, full-time
building official and pledged their involvement
in the community. What's more, SAFEbuilt was
a logical choice because they were already
providing services to other Atlanta -area clients,
including neighboring cities Johns Creek and
Milton.
The Mayor and City Council unanimously
supported the staffs recommendation to
contract with SAFEbuilt. "City Council was
somewhat concerned about the staff positions
that would be eliminated as a result of this
partnership," says Wakefield. "However,
SAFEbuilt gave high consideration to existing
staff members as they built their Roswell team.
In the end, all but three are still working in our
building department, but now under SAFEbuilt's
leadership and model.`
TRANSITION AND ONBOARDING
SAFEbuilt and Roswell decided that a 90 -day
transition period was reasonable for the amount
of work that needed to be done. During that
period there were numerous meetings held
with other city departments in order to create
workflows and accountability.
"A large part of what we needed to unravel was that
departments were either unknowingly stepping on each other's
toes, or in some cases, there just wasn't a clear understanding
of accountability."
- Jon Walker, Vice President of Client Services
"We spent a fair amount of time sitting down
with the stakeholders to try and understand
why the city was doing some things, who was
authorized for certain tasks, and then putting
it all down on paper,' continued Walker. 'We
were able to get the majority of the needed
changes to ordinances during the transition
period and before the actual service of the
contract began.'
Even when a few individuals chose to retire
just prior to a full transition, Wakefield shared,
SAFEbuilt had the resources and depth of talent
to quickly move staff to Roswell and prevent
any gap in service.
EFFICIENCIES ON THE RISE
With efficient processes and a clear definition
of responsibilities, the Building Department for
the City of Roswell is handling the same volume
with four fewer staff members than before.
Customer service levels have increased, and
the Mayors office and City Council members
are not receiving calls about their building
department.
When asked about cost savings of the SAFEbuilt
partnership, Wakefield said it's too early to
report specifics; although she does anticipate
savings. She emphasizes that money wasn't the
driving factor in partnering with SAFEbuilt—the
ability to run an efficient department with a high
level of customer service and a flexible attitude
were.
INNOVATIONS IN CODE
ENFORCEMENT
A new innovation in code enforcement
is being implemented. Neighborhood
Improvement Teams (NIT), an idea that was
shared with SAFEbuilt by the City of Beaufort,
South Carolina, is connecting residents
with government through existing or new
neighborhood
groups. NIT was
designed to provide
the avenue for
citizens to voice
their concerns,
community
organizations to
offer assistance, and
government agencies
to coordinate
responses.
By eliminating communication barriers
between key city officials, community service
organizations, and citizens, the NIT ensures that
people have a voice. that the city has ears, and
that everyone's needs are met without anyone
being overwhelmed or taking issues to court.
www.SAFEbuilt.com
SAFEbuilt.
As Jon Walker, SAFEbuitt's VP of Client Services
explains, The NIT program is a means to an
end. We know that city code enforcement
officers can issue a ticket with 10 days to
comply on a home with peeling paint, shutters
falling down and a rotten porch. Depending on
the homeowner's resources they may be able to
meet that deadline. However, the neighborhood
association may know that the homeowner
is elderly,
living on a
set income
and physically
unable to work.
The business
community
may donate or
raise funds to help purchase needed materials.
A focal civic organization or church could
provide tabor for the work. The goal is always
the repair of the home.'
COMPLAINTS HAVE EVOLVED TO
COMPLIMENTS
In the past, the Mayor's office reported receiving
"weekly" complaints about the building
department. Those complaints have all but
stopped, and in fact, the office has received
numerous compliments expressing a high level
of satisfaction.
. Increased efficiencies
• Improved service levels
• Public education efforts
• Neighborhood
Improvement Teams
REAL MEMBERS OF THE
COMMUNITY
SAFEbuilt's model is different and customized
for each of their client partners; however, in
Roswell, they look just like city staff. They wear
Roswell branded apparel and drive co -branded
vehicles.
At Christmas time, the SAFEbuilt team
contributed to a city initiative to collect
care items for troops in Afghanistan. Their
generosity helped the Community Development
team to take a very proud 3rd place in a city-
wide competition.
'They are part of our community,' says
Wakefield. They are more than a contractor
who just does their job and goes home'
"It's just who we are at SAFEbuilt, members of
a team with a common goal for a safe -built
environment," says Walker. Our Roswell team
members live in Roswell, take their kids to the
neighborhood school, and take pride in the
livability of their town.'
"I want to take this opportunity
to thank you for your help with
regard to our moving forward
with our relocation to Roswell.
You helped clarify what needed
to be done, and you helped me
GET IT DONE. Having been a
small business owner in Roswell
for more than 10 years, I find
it refreshing to see the positive
strides that the city is making
towards making it easier for
small businesses to open, and
thrive, in Roswell."
- Mark W.
www.SAFEbuitt.com
SAFEbuilt.
MAKING A
DIFFERENCE
WHERE YOU
NEED US
FULL-SERVICE BUILDING DEPARTMENT SERVICES
INNOVATION IN THE BUILDING DEPARTMENT
AN ONGOING COMMITMENT BETWEEN SAFEBUILT AND
CLIENT PARTNER THE CITY OF CENTENNIAL, COLORADO
CITY OF CENTENNIAL
Centennial became an incorporated city in
February 2001. The city was founded on
the principles of being efficient, effective,
responsive, accountable and innovative. The city
currently contracts out public safety (sheriff),
public works, mosquito control, legal, building
department services, contractor licensing,
bus bench and shelter administration, animal
control, code enforcement, and sales and
use tax administration and audit functions.
In-house staff provides finance, accounting,
human resources, communications, current and
long range planning, and engineering Some
tasks in each of these in-house departments
also outsource to handle fluctuations in
workload and/or special one-time projects.
More than eleven years after incorporation, the
city remains committed to the foundation of
innovative and efficient service delivery.
As a thriving community of over 100,000
residents in the Denver Metropolitan Area, the
city recognizes that homes and neighborhoods
are their greatest asset in distinguishing their
community. A housing study conducted in
2011 determined that approximately 80% of
Centennial's greatest asset, the housing stock,
had reached an age of over 20 years. While
relatively hew by construction standards they
are committed to ensuring that the housing
stock maintains high standards and value
as it ages. This commitment to its housing
stock led to the formalization of the Building
Safety Innovation Program within the building
department.
BUILDING SAFETY INNOVATION
PROGRAM
The Building Safety Innovation Program
(BSIP) is a structured program whereby the
City of Centennial's provider, SAFEbuilt,
recommends business system improvements
annually through the community development
annual report process. Each year the building
department reviews data collected through its
customer surveys, meetings with construction
associations, its workflows, software, hardware,
and equipment to suggest a minimum of two
improvements each year. These program
improvements are not simply successful
programs from other communities, but are
instead unique innovations based on the needs
of and feedback from within their community.
CULTURE OF INNOVATION
The single most important impact of the BSIP
has been to create a culture of innovation
within a department that is traditionally highly
regulatory with static procedures. From
the beginning, Centennial's expectation
for efficiency and innovation for this
department has been high. The department
has grown and made improvements since
its incorporation. However in 2006, a
structure was developed around the BSIP and
a roadmap for system improvements was
generated with documentation of successes
and future improvements in the Annual Report.
continued on the following page
Within this structure, it is expected that systems
and surveys will be reviewed and that two
improvements will be recommended to the
Community Development Director each year.
This process and recognition of improvements
establishes the expectation for innovation and
has generated a culture that has increased the
number of recommendations and implemented
improvements.
In addition to the impact on the culture of
the organization, the programs generated
have had numerous sustainable benefits
within the community. These programs are
overwhelmingly successful and have created
a very positive image for the department and
the city among homeowners, builders and
local businesses. This is evidenced by the 8%
response rate of 2805 applicant surveys sent
out in 2012 and 88% positive rating from those
surveys. Service enhancements and process
improvements include:
INNOVATION MILESTONES
Two -Hour
Inspection
Windows
Rapid Review
Thursdays
The 75%
Inspection
Development
Permits
Electronic Plan
Review
Contractor
Licensing
Moved to
Building
Department
Concurrent
Review
Field Devices
Homeowner
Improvement
Program (HIP)
Change of
Occupant
Permit
Program
Online
Contractor
Inspection
Requests
2006
Two -Hour Inspection Windows were
implemented in 2006 as a customer service
initiative. Permit holders have always made an
inspection request for the next business day.
Beginning in 2006, the building department
began calling permit holders on the day of the
scheduled inspection with a two-hour window
during which the inspection would occur.
This allowed homeowners and contractors to
make arrangements to be on site during the
inspection without losing the entire day waiting.
continued on the following page
www.SAFEbuilt.com
SAFEbuilt.
2007
Information on the requirements of a
_construction project has been available to
contractors and homeowners. This material
is usually specific to code or zoning issues.
In 2007, SAFEbuilt generated Homeowner
Building Guides. These user friendly guides are
customized for Centennial homeowners and
focused on typical homeowner projects.
2008
Homeowner Workshops were first held in
2008. This is a great way to connect with the
citizens of the community as well as general
contractors. These clinics focus on helping
the homeowner understand the correct way to
manage a construction project such as building
a deck or finishing a basement.
Usually the workshops are hosted on either a
Saturday morning or in the evening at the office,
a homeowner's association, or at a local store.
A light breakfast or light dinner is provided as
well as the building guides about the topic of
the workshop. SAFEbuilt staff members make a
presentation that walks the homeowner through
the project — from applying for the permits to
completing the work.
2009
Rapid Review Thursdays established a day each
week when customers with specific permit
types (not requiring a detailed zoning review)
such as signs, fences, and simple building
permits are able to walk in and receive a review
and permit. These permits are issued over the
counter to projects that meet the design criteria
while the customer waits.
"I really appreciate the City's
implementation of an over-the-
counter fence, sign and building
permit review process. In a
business where customer service
and timeliness are key, having the
option of an instant review one
day per week is helpful in many
ways.-- Kenny Kling, Gordon Sign
The 75% Inspection is an addition to the city
inspection process that is designed to help
developers meet their scheduling goals when
completing projects. At a point of substantial
completion, a 75% Inspection is conducted by
the building department, Southeast Metro Storm
Water Association (SEMSWA), and fire district
personnel with the contractor to evaluate the
project's progress and identify any potential
delays.
"The 75 Percent Inspection
that the City is implementing
is a great idea. I wish more
municipalities would
do something like
it. Having all of the
people present that
need to approve the
project was a great
tool for us."
- Jake Devens Superintendent JDK
Construction LLC
2010
Development Permits were
created to combine several
related processes into one
transaction for developers.
This provided more efficient
service to the applicant and greater internal
coordination. The development permit
combined the payment of use tax, collection
of project collateral, inspection fees, and
registration of contractors. It also serves as the
official "notice to proceed" for construction.
continued on the following page
www.SAFEbuilt.com
SAFEbuilt.
2011
Electronic Plan Review was implemented
in 2011 after the department acquired larger
monitors and upgraded computer equipment
to facilitate the efficient review of large scale
digital plans. The city now accepts electronic
submittals such as development applications
and site civil construction documents. The
transition from paper to electronic submittals
for many reviews has substantially reduced
paper consumption, resulting in cost savings
to applicants and a positive impact on the
environment. From April to December 2011,
approximately 500 pounds of paper were saved
by the acceptance of paperless submittals.
In 2011, the city also reorganized to combine
the contractor licensing function within the
building department. This one-stop shop for
contractors eliminated the need for contractors
to visit both the building and revenue
departments. It also improved enforcement of
the licensing requirement within the city.
A Concurrent Review of plans by all
community development divisions was another
improvement in 2011. In reviewing the workflow
of permit applications, it was determined that
the process to issue a permit was slowed due
to each department conducting reviews after a
successful review by the previous department.
The process was revised to have the reviews
conducted concurrently by the building and
planning divisions. This resulted in a faster
turnaround time for permit reviews that saved
applicants several weeks.
Field Devices were deployed in 2011. The
devices allowed for efficiencies in mapping
and routing inspections. They also enabted
inspectors to operate faster by having alt
permit information available in the field. This
allows inspectors to spend more time in field
with customers, improving service levels and
satisfaction ratings. Resources such as building
guides, codes and other materials are loaded
on the devices and can quickly be emailed to
contractors, homeowners or other interested
parties as they are discussed on site.
Inspections can be emailed on site to the
contractor or developer upon resulting, freeing
up time for permit technicians who also have
immediate visibility into the inspection in the
case a customer calls. This improvement atso
reduced the carbon footprint of the department
through more efficient routing of inspections
less printing.
2012
Homeowner Improvement Program (HIP) is the
coordination of three distinct activities so that
the overall benefits to homeowners are greater
than what coutd be achieved separately. This
collaboration allows each part to function on its
own and eliminates duplication of efforts. The
Building Division, Better Business Bureau and
Shop Local program comprise the entire HIP
program. Participation in HIP is voluntary and
provides a 20% discount on building permit fees
with a valuation of $15,000 or more.
The HIP combines elements of community
outreach, public-private collaboration, and
quality assurance. The program brought
a variety of stakeholders together, including
SAFEbuilt Inc., the city's building service
provider, and a committee comprised of
citizens, homeowners, businesses, local
suppliers and the local Chamber of Commerce.
These stakeholders developed innovative
ways to support local business and provide
homeowners with greater educational tools
for making decisions on their home projects.
One of these tools, the HIP Photo Gallery
(http://www.centennialcolorado.com/index.
aspx?NID=886) allows homeowners to review
completed projects by type, neighborhood or
contractor so that the homeowner can make
more informed choices before they begin their
project.
Change of Occupant Permit Program was
implemented to support businesses moving into
existing space that are compliant with zoning
and use requirements that are not altering the
space. Many times a previous tenant may make
changes without going through the proper
permit process that result in a noncompliant
space for future tenants.
continued on the following page
www.SAFEbuilt.com
SAFEbuilt.
2012 continued
A business moving into such a space may not
realize improvements are needed to meet
code until just prior to opening, and after a
significant investment. The building department
receives the business license application and
reviews the fite to evaluate the proposed use
to the existing space. A site inspection is made
with the license applicant and the department
proactively identifies any concerns that may
require modifications and additional costs. The
resutt is that the business license applicant
understands any needed improvements prior
to investing time and money into opening the
business and occupying the space.
2013 (Planned)
Online Contractor Inspection Requests are
planned in 2013 upon the successful installation
of this product to the city's software.
WHO BENEFITS FROM BUILDING
DEPARTMENT INNOVATION?
Innovation is not only beneficial, but it is part
of the philosophy that the City of Centennial
was founded on. Being efficient, effective,
responsive and accountable through innovative
ways benefits property owners, city residents
or taxpayers and contractors. A culture of
innovation and continuous improvement also
creates a positive external and internal image
for the city.
The cost of innovation strategies as
implemented by the City of Centenniat have
primarily been time and effort. Minimal short-
term costs have usually result in long -run
savings.
ABOUT SAFEBUILT
Since 1992, SAFEbuilt has offered customized
full-service buitding department programs and
supplemental services in short- and long-term
engagements exclusively to public agencies.
More than 120 communities throughout
the country rely on us for our expertise,
best practices, innovation and commitment
to customer service. They count on us to
understand their unique needs and ensure their
built environments are constructed with quality
and safety at the forefront.
For more information on SAFEbuilt, visit
www.safebuilt.com or call 877-230-5019.
www.SAFEbuilt.com
SAFEbuilt.
Legislative Summary
Resolution 16-44
AUTHORIZING THE EXECUTION OF A CONTRACT
WITH PATH CONSTRUCTION COMPANY, INC. FOR THE
2016 BECKWITH ROAD BRIDGE REHABILITATION
Introduced:
Purpose:
Background:
Programs, Departs.
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin. Recommend.:
Second Reading:
Special Considerations or
Requirements:
Respectfully submitted:
Prepared by:
July 11, 2016
This resolution will authorize the Village President to execute a contract with Path
Construction Company, Inc. to replace the expansion joints at the east/west ends of the
Beckwith Road bridge over the North Branch of the Chicago River.
A 2015 bridge inspection itemized needed repairs on the Beckwith Road bridge. The
bridge deck overlay, approach slab replacement and expansion joint replacement were
included. Public Works staff budgeted for expansion joint replacements in 2016 and will
pursue other repairs in future years. Replacing the west and east expansion joints should
stop the consequential damage caused by water leaking through damaged joints onto the
steel bearings and concrete abutments. This contract was bid through a public process in
accordance with the Village's Municipal Code. The contract was advertised and sealed
bids were received with the bid tabulation as shown on the attached Exhibit "A". This
contract must conform to the requirements of the Prevailing Wage Act. The proposal price
from the lowest bidder (Path Construction Company) is $62,000.00. The budgeted amount
is $120,000.
Public Works.
The estimated contract value is $62,000.00. Since this is a unit price contract, the final
contract amount will be based on the actual quantity of work performed.
Capital Projects: A/C # 305060-553300 Street Improvements
The Public Works Department as part of their normal work activities will perform the
management and implementation of the program.
Approval as presented.
N/A
None
viewed by:
ski, it . ge Administrator t Director Public Works
Vit',;
Reviewed by: ' 'yr"'
Tere . H.., f </iston, Corporation Counsel
Chris Tomich, Village Engineer
RESOLUTION 16-44
AUTHORIZING THE EXECUTION OF A CONTRACT WITH
PATH CONSTRUCTION COMPANY, INC. FOR THE
2016 BECKWITH ROAD BRIDGE REHABILITATION
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, a 2015 bridge inspection itemized needed repairs on the bridge which included
bridge deck overlay, approach slab replacement, and expansion joint replacement; and
WHEREAS, Public Works staff budgeted for expansion joint replacement in 2016 and will
pursue the other repairs in future years; and
WHERAS, replacing the west and east expansion joints should stop the consequential damage
caused by water leaking through damaged joints onto the steel bearings and concrete abutments; and
WHEREAS, replacing the expansion joints is beyond the expertise and capacity of Village staff;
and
WHEREAS, the Public Works Department advertised on the Village's website beginning June 2,
2016, to invite bids on the "2016 Beckwith Road Bridge Rehabilitation"; and
WHEREAS, this contract must conform to the requirements of the Prevailing Wage Act; and
WHEREAS, nineteen (19) entities, contractors, or suppliers obtained the bidding materials; and
WHEREAS, four (4) bids were received, publicly opened, and read at the Public Works facility
at 10:00 a.m. on Thursday, June 16, 2016, with the tabulation of bids as shown in Exhibit "A"; and
WHEREAS, Path Construction Company, Inc. is the low bidder with a bid amount of
$62,000.00; and
WHEREAS, the qualifications and availability of Path Construction Company, Inc. have been
verified; and
WHEREAS, funding for the above work is included in the Village of Morton Grove 2016
Adopted Budget in Account Number 305060-553300 in the amount of $120,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2: The Corporate Authorities accept the bid of Path Construction Company, Inc., in the
amount of $62,000.00.
SECTION 3: The Village President of the Village of Morton Grove is hereby authorized to execute
and the Village Clerk to attest to a contract with Path Construction Company, Inc., for the 2016 Alley
Improvement Program in the amount of $62,000.00.
SECTION 4: The Village Administrator, Director of Public Works, Village Engineer and their
designees are hereby authorized to take all steps necessary to oversee and implement this contract.
SECTION 5: This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 11th DAY OF JULY 2016
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11th DAY OF JULY 2016
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12th DAY OF JULY 2016
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
EXHIBIT "A"
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Legislative Summary
Resolution 16-45
Introduced:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
Special Considerations or
Requirements:
Respectfully submitted:
Prepared by:
AUTHORIZING THE EXECUTION OF A CONTRACT
WITH SCHROEDER ASPHALT SERVICES, INC.
FOR THE 2016 STREET IMPROVEMENT PROGRAM
July 11, 2016
To authorize the Village President to execute a contract with Schroeder Asphalt Services,
Inc. for the 2016 Street Improvement Program.
The 2016 Street Improvement Program is necessary to maintain the quality, drainage, and
drivability of the streets in the Village.
This contract was bid through a public process in which the contract was advertised and
sealed bids were received. Nineteen bid packages were purchased and six bids were
submitted (bid tabulation attached). Schroeder Asphalt Services, Inc. of Huntley, Illinois
was determined to be the lowest responsible bidder. Schroeder's qualifications and
availability were verified. The bid process conformed to the Village's purchasing
requirements. This project is required to comply with the Illinois Prevailing Wage Act.
Village staff has recommended the bid of Schroeder Asphalt Services, Inc. in the amount of
$1,509,079.15 be accepted; however, the contract, as bid, includes 22 streets. Public
Works staff' recommends eliminating 5 streets from the list of streets to be included in the
program in order to reduce the overall cost of the contract amount to $1,379,077.86 which is
still $279,077.86 over the 2016 Capital Projects -Street Improvements Adopted Budget
allocation; however, the 2015 General Obligation Bond issue contains allocations of
$3,300,000 for Street Improvements to be performed between 2015 and 2017 of which
$2,249,959 is unobligated therefore a portion of these funds may be used to pay the
additional $279,077.86 .
Public Works, Engineering Division
The estimated contract value is $1,379,077.86. Since this is a unit price contract, the final
contract amount will be based on the actual quantity of work performed.
Capital Projects: A/C #305060-553340 Street Improvements; 2015 General Obligations
Bond contains an allocation of $3,300,000 for street improvements in 2015-2017.
The Public Works Department, Engineering Division, as part of their normal work activities,
performs the management and implementation of the program.
Approval as presented.
(1.
Ralph
zerwinski, Vi ge Administrator
Chris Tomich, Village Engineer
Reviewed by:
Reviewed by:Teresa Hof fryr�i Lis sn, :rporation Counsel
Jq(; Dahm, Asst Dir of Public Works
RESOLUTION 16-45
AUTHORIZING THE EXECUTION OF A CONTRACT WITH
SCHROEDER ASPHALT SERVICES, INC.
FOR THE 2016 STREET IMPROVEMENT PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the 2016 Street Improvement Program is necessary in order to maintain the Village's
infrastructure; and
WHEREAS, the Public Works Department advertised on the Village's website beginning June 16,
2016, inviting bids on the "2016 Street Improvement Program"; and
WHEREAS, the bidding procedures comply with purchasing requirements of the Municipal Code,
Title 1, Chapter 9, Article A, Section 2; and
WHEREAS, the terms of this contract will comply with the Illinois Prevailing Wage Act; and
WHEREAS, nineteen bid packages were purchased; and
WHEREAS, six bids were received, publicly opened and read at the Public Works Facility at 10:00
a.m. on Thursday, June 30, 2016, with the corrected bid results shown in Exhibit "A" as follows:
Contractor
Schroeder Asphalt Services, Inc.
Arrow Road Construction Company
Peter Baker & Son Company
Alamp Concrete Construction, Inc.
Plote Construction, Inc.
J. A. Johnson Paving
; and
Total
$1,509,079.15
$1,539,864.45
$1,540,320.65
$1,610,815.50
$1,703,731.05
$1,708,563.65
WHEREAS, the low bidder is Schroeder Asphalt Services, Inc. of Huntley, Illinois; and
WHEREAS, the qualifications and availability of the low bidder have been verified; and
WHEREAS, the 2016 Adopted Budget contains an allocation of $1,100,000 for 2016 Street
Improvement Program in Capital Projects Fund Account 305060-553300; and
WHEREAS, the low bid exceeds the budgeted amount by $409,079.15; and
WHEREAS, the contract documents reserve the right for the Village to add or delete work from the
contract; and
WHEREAS, Public Works staff recommends reducing the 3.9 -mile length of the improvements to
3.4 miles of improvements in order to reduce the estimated cost from $1,509,079.15 to $1,379,077.86; and
WHEREAS, the 2015 General Obligation Bond issuance contains an allocation of $3,300,000 for
Street Improvement Programs between 2015 and 2017, of which $2,249,959 is unobligated; and
WHEREAS, the revised list of street to be included in 2016 Street Improvement Program after the
reduction of length includes the following streets:
1. Emerson St — Octavia Ave to Harlem Ave
2. Harms Rd — Central Ave to Lake St
3. Hazel St — West Dead End to Lehigh Ave
4. Kirk St — Central Ave to Long Ave
5. Lake St — Parkview School to Luna Ave
6. Lillibet Terr — Major Ave to South Park Ave
7. Linder Ave — Mulford St to Oakton St
8. Long Ave — Mulford St to Kirk St
9. Luna Ave — Lake St to Church St
10. Major Ave — South Park Ave to Theobald Rd
11. Marion Ave — Emerson St to Foster St
12. Meade Ave — Lake St to Davis St
13. Menard Ave — Theobald Rd to South Park Ave
14. Mulford St — Central Ave to Long Ave
15. Murray Ct — Lyons St to Cul-de-sac
16. Ponto Dr — Shermer Rd to Harlem Ave
17. Theobald Rd — Marmora Ave to Frontage Rd
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2. The Corporate Authorities accept the bid of Schroeder Asphalt Services, Inc. in the
amount of $1,509,079.15.
SECTION 3. The Corporate Authorities accept the recommendation of the Public Works
Department to revise the list of streets to be included in 2016 Street Improvement Program.
SECTION 4. The Village President of the Village of Morton Grove is hereby authorized to execute
and the Village Clerk to attest a contract with Schroeder Asphalt Services, Inc., based upon their bid for the
2016 Street Improvement Program and the revised list of streets which expenditure now totals
$1,379,077.86.
SECTION 5. The Village Administrator, Director of Public Works, and the Village Engineer and/or
their designees are hereby authorized to take all steps necessary to oversee, and implement this contract.
SECTION 6. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 11th DAY OF JULY 2016
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11th DAY OF JULY 2016
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12`h DAY OF JULY 2016
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
EXHIBIT "A"
Arrow Road Construction Company
3401 South Busse Road P.O. Bon 334
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Schroeder Asphalt Services, Inc.
P.O. Box 831
Huntley III{nnic 61114,
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4vouvoin LEPELAmy MOVEN (MACHINE METHOD), N50 TON 2889
40600982 HOT -MIX ASPHALT SURFACE REMOVAL- BUTT JOINT SQ YD 591
40603080 HOT -MIX ASPHALT BINDER COURSE, IL -19.0, N50 TON 120
40603335 HOT -MLX ASPHALT SURFACE COURSE, MIX '0', N50 TON 5812
42300200 P.C. CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 332
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CLASS D PATCHES, TYPE DI, 5 INCH
SURSEWERS
IM , CLASS B, TYPE 2 12'
CATCH BASINS, TYPE A, 4' -DIAMETER, TYPE 1 FRAME, OPEN LID
CATCH BASINS TO BE ADJUSTED
CATCH BASINS TO BE RECONSTRUCTED
MANHOLES TO BE ADJUSTED
MANHOLES TO BE RECONSTRUCTED
FRAMES AND LIDS, TYPE 1, OPEN LID
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Arrow Road Construction Company
3401 South Busse Road, P.O. Box 334
Mount Prospect, Illinois 60056-0334
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Bid Opening: JANE 30, 2016, 10:00 A.M.
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REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL, CCDD CU YD
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THERMOPLASTIC PAVEMENT MARKING - LINE 6"
THERMOPLASTIC PAVEMENT MARKING LINE 12"
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Legislative Summary
Resolution 16-46
AUTHORIZATION TO NEGOTIATE AND EXECUTE AN INTERGOVERNMENTAL AGREEMENT
WITH THE VILLAGE OF SKOKIE FOR RESURFACING IMPROVEMENTS
ON LONG AVENUE AND MULFORD STREET
Introduced:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations
or Requirements:
July 11, 2016
To authorize the Village Administrator to negotiate an agreement; the Village President to
execute an intergovernmental agreement between the Village of Morton Grove and the Village
of Skokie relating to improvements on Long Avenue and Mulford Street as part of the 2016
Street Improvement Program; and to establish terms by which the Village will serve as the lead
agency with the Village of Skokie reimbursing the Village for cost associated with said
improvements.
The Villages of Skokie and Morton Grove wish to make improvements to Long Avenue and
Mulford Street. It is practical to complete the improvements through the cooperative efforts of
both communities. Morton Grove has prepared the construction documents, bidded the
project, and awarded the contract and will oversee construction. Skokie has reviewed the plans
and coordinated the improvements within their municipality.
Public Works Department -Engineering Division
The estimated cost of the work the Village would pay on behalf of Skokie is $57,629 which
would be reimbursed.
Capital Projects Fund Account #305060-553340
The Public Works Department, Engineering Division performs the management and
implementation of the program as part of their normal work activities.
Approval as presented.
Not required
None
Respectfully submitted:
Prepared by:
r
Ralph E. Czerwinski, Villa dministrator
Director
Chris R. Tomich, Village Engineer
Reviewed by:
Joe Da
Asst Dir
Reviewed by:
Teresa Hoffman
Public Works
ation Counsel
RESOLUTION 16-46
AUTHORIZATION TO NEGOTIATE AND EXECUTE
AN INTERGOVERNMENTAL AGREEMENT
WITH THE VILLAGE OF SKOKIE FOR RESURFACING IMPROVEMENTS
ON LONG AVENUE AND MULFORD STREET
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule
unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can
exercise any power and perform any function pertaining to its government affairs, including but not limited
to the power to tax and incur debt; and
WHEREAS, the Village desires to resurface Long Avenue from Mulford Street to Kirk Street and
Mulford Street from Central Avenue to Long Avenue in order to improve the driving surface, reduce
maintenance costs and extend the useful life of the pavement; and
WHEREAS, Long Avenue and Mulford Street lie on the Village boundary with the Village of
Skokie; and
WHEREAS, Morton Grove staff contacted Skokie staff to invite them to participate in a project to
complete the work on their side of Long Avenue and Mulford Street; and
WHEREAS, Morton Grove has prepared all documents, lead the contract through the public bidding
process, and will supervise the work both in Morton Grove and Skokie so long as Skokie will pay its pro rata
share of the engineering and construction costs; and
WHEREAS, the estimated Skokie share of the project cost is $63,392; and
WHEREAS, approval an intergovernmental agreement between the Village of Morton Grove and the
Village of Skokie relating to improvements on Long Avenue and Mulford Street is required for the
delegation of authorities and sharing of costs for this project.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2: The Village Administrator is hereby authorized to negotiate, and the Village President
is authorized to execute, and the Village Clerk is authorized to attest to and execute an intergovernmental
agreement between the Village of Morton Grove and the Village of Skokie relating to improvements on
Long Avenue and Mulford Street".
SECTION 3: The Village Administrator and Village Engineer and/or their designees are hereby
authorized to take any and all steps necessary to implement and administer said agreement.
SECTION 4: This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 11th DAY OF JULY 2016
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11th DAY OF JULY 2016
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12th DAY OF JULY 2016
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 16-47
AUTHORIZING THE EXECUTION OF A CONTRACT
WITH AMERICAN SURVEYING & ENGINEERING, P.C. FOR
PROFESSIONAL LAND ACQUISITION SERVICES
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations
or Requirements:
Respectfully submitted:
July 11, 2016
To authorize the Village Administrator to execute a contract with American Surveying &
Engineering, P.C. for professional land acquisition services for seven parcels adjacent to
the intersection of Austin Avenue and Oakton Street as part of the Austin Avenue
Improvements.
The Austin Avenue Improvement Project will improve Austin Avenue from Oakton Street
to Main Street and will modernize the intersection of Austin Avenue and Oakton Street.
The intersection improvements will require additional land to be purchased in order to
widen the roadway. In order to acquire this additional land, the Village will need to
purchase seven separate parcels with four in the Village and three within the Village of
Skokie. Staff members are developing an agreement with Skokie to provide for the cost
sharing agreement for the land acquisition and other services related to Austin Avenue
Improvements. The acquisition of this additional land will also require specialized
appraisers and negotiators. Village staff issued a Request for Qualifications (RFQ) for
professional land acquisition services. A total of six statements of qualifications were
received from local firms. After evaluating all proposals received, Village staff determined
American Surveying and Engineering, PC provided a qualified proposal that best fit the
Village's needs. This resolution approves a contract with American Surveying and
Engineering, PC.
Public Works.
A not -to -exceed cost is $50,000. This work will be partially reimbursed by the Village of
Skokie.
Capital Projects A/C #305060-552140 Austin Avenue Preliminary Engineering
The management and supervision of this contract will be performed by the Engineering
Division of Public Works as part of their normal operations.
Approval as presented.
N/A
None
r
Ralp E. ze
Prepared by:
Chris Tomich, Village Engineer
inski, V e
ev
Administrator
by:
J
D- m
Reviewed by:
i
Teresa Ho
Direc
or of Public Works
Liston, Corporation Counsel
RESOLUTION 16-47
AUTHORIZING THE EXECUTION OF A CONTRACT WITH
AMERICAN SURVEYING AND ENGINEERING, P.C. FOR
PROFESSIONAL LAND ACQUISITION SERVICES
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule
unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can
exercise any power and perform any function pertaining to its government affairs, including but not limited
to the power to tax and incur debt; and
WHEREAS, the Village is developing a project to make improvements to Austin Avenue from
Oakton Street to Main Street, including modernizing the intersection of Austin Avenue and Oakton
Street; and
WHEREAS, the improvement at the intersection of Austin Avenue and Oakton Street will
require additional land to be purchased in order to fit the road within the public right-of-way; and
WHEREAS, the Village does not have the expertise and capacity to purchase property in a
manner that complies with federal and state requirements and requires the use of a professional land
acquisition company; and
WHEREAS, Village staff developed and implemented a Request for Qualifications (RFQ)
process for professional land acquisition services to appraise, negotiate and acquire the purchase of
portions of seven parcels; and
WHEREAS, the Village invited 32 local professional land acquisition firms to submit statements of
qualifications; and
WHEREAS, six firms submitted statements of qualifications; and
WHEREAS, the Selection Committee comprised of the Village Engineer, Streets Superintendent and
Engineering Inspector interviewed three firms; and
WHEREAS, after evaluating all proposals received, the Selection Committee determined American
Surveying and Engineering, PC provided a qualified proposal that best fit the Village's needs.
WHEREAS, the Village Engineer negotiated an agreement (Exhibit "A") with American Surveying
& Engineering, P.C. in the amount of $50,000.00 to complete the necessary work; and
WHEREAS, funding for the above work is included in the Village of Morton Grove adopted
2016 Budget as account number 305060-552140 Austin Avenue Preliminary Engineering in the amount
of $550,000 for design engineering services, land acquisition services, and land acquisition; and
WHEREAS, a portion of the cost of this contract will be reimbursed to the Village by the Village
of Skokie through a future cost-sharing agreement for Austin Avenue Improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2. The Village Administrator of the Village of Morton Grove is hereby authorized to
execute a contract (Exhibit "A") with American Surveying & Engineering, P.C. for professional land
acquisition services.
SECTION 3. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 11`h DAY OF JULY 2016
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11`h DAY OF JULY 2016
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12`h DAY OF JULY 2016
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
EXHIBIT "A"
VILLAGE OF MORTON GROVE
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is dated as of the 12`h day of July, 2016 ("Agreement")
and is by, between and among the VILLAGE OF MORTON GROVE, an Illinois municipal
corporation ("Village") and American Surveying & Engineering, P.C.("Consultant")
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in the
Agreement, and pursuant to the Village's statutory and home rule powers, the parties agree as
follows:
1 PARTIES:
The parties to this Agreement and the address and contact information for each is as follows:
Village: Village of Morton Grove
6101 Capulina Avenue
Morton Grove, IL 60053
Contact: Chris Tomich ("Village Representative")
847-663-3902
ctomich@mortongroveil.org
Consultant: American Surveying & Engineering, P.C.
150 N. Wacker Drive - Suite 2650
Chicago, Illinois 60606
Contact: Coventine Fidis ("Consultant Representative")
312-277-2000
c.fid is@americansurvey.com
2 PERFORMANCE OF SERVICES
2.1. Project Description. Consultant will provide all necessary services and to perform the
work in connection with the project identified in and consistent with the Proposal dated
June 2, 2016, a copy of which is attached as Exhibit A to this agreement ("services"). The
Consultant represents that it is financially solvent, has the necessary financial resources,
and is sufficiently experienced and competent to perform and complete the services set
forth in Exhibit A in a manner consistent with the standards of professional practice by
recognized by the industry providing services of a similar nature.
2.2 Time of Performance. The Consultant's provision of Services shall commence on July 12,
2016 (the "Commencement Date"). The Consultant shall diligently and continuously
prosecute the Services until the completion of the Work in accordance with deadlines
established for particular tasks from time to time ("Time of Performance") The Time of
Performance of this Agreement, unless terminated pursuant to the terms of this
Agreement, shall expire on March 18, 2017. A determination of completion shall not
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
constitute a waiver of any rights or claims the Village may have or thereafter acquire with
respect to any breach hereof by the Consultant or any right of indemnification of the
Village by the Consultant.
2.3 Early Termination. Notwithstanding any other provision hereof, the Village may terminate
this agreement at any time upon 15 days prior written notice to the Consultant. In the event
that this agreement is so terminated, the Consultant shall be paid for services satisfactorily
performed and reimbursable expenses actually incurred, if any, prior to termination, not
exceeding the value of the services completed as determined as provided in this agreement.
2.4 Suspension of Services. Village may, at any time, with or without cause suspend all or any
portion of services for a period of up to 90 days ("suspended services"). Consultant shall
immediately stop the performance of the suspended services, until such time as Village
issues direction to Consultant to resume the suspended services. Consultant shall take such
action as is reasonably necessary to protect the suspended services and take such additional
action as directed by Village.
2.5 Force Majeure. Village shall not be responsible for delay in the performance of its
obligations under this agreement caused by a force majeure event. To the extent that
Contracted Services are delayed by a force majeure event, Consultant will be entitled to an
equitable adjustment of the time for performance. For purposes of this agreement, a "force
majeure event" is an occurrence or circumstance beyond the control of the claiming party
and may include, but is not limited to extraordinary weather conditions, or other natural
catastrophes, war, riots, strikes, lockouts, or other industrial disturbances.
2.6 Assignments; Coordination; Reporting. Assignments and tasks will be assigned to the
Consultant by Village Representative. Consultant shall regularly report to and will
coordinate all work through Village Representative or his designee.
2.7 Quality Control Plans. When required by the Exhibit A, Consultant shall execute a quality
control plan acceptable to Village that ensures the quality of its work products and
activities. Prior to starting the performance of the services, Consultant shall submit its
quality control plan for the services. Submission of the quality control plan to Village will
not replace in any way Consultant's responsibility for quality control or for its work
products and activities. Notwithstanding any review by Village, Consultant shall be
responsible for the quality of the Services.
2.8 Warranty of Services. The Consultant warrants that the services shall be performed in
accordance with the highest standards of professional practice, care, and diligence
practiced by recognized consulting firms in performing services of a similar nature in
existence at the Time of Performance. The warranty expressed shall be in addition to any
other warranties expressed in this agreement, or expressed or implied by law, which are
hereby reserved unto the Village.
2
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
2.9 Mutual Cooperation. The Village agrees to cooperate with the Consultant in the
performance of the services, including meeting with the Consultant and providing the
Consultant with such non -confidential information that the Village may have that may be
relevant and helpful to the Consultant's performance of the services. The Consultant agrees
to cooperate with the Village in the performance of the services and with any other
Consultants engaged by the Village.
2.10 Amendment. No amendment or modification to this agreement shall be effective unless
and until such amendment or modification is approved in writing by the Village
Administrator.
2.11 No Additional Obligation. The Parties acknowledge and agree that the Village is under no
obligation under this agreement or otherwise to negotiate or enter into any other or
additional contracts or agreements with the Consultant, or with any vendor solicited or
recommended by the Consultant.
3 COMPENSATION AND METHOD OF PAYMENT
3.1 Agreement Amount. The total amount billed by the Consultant for the Services under this
Agreement shall not exceed fifty thousand and 00/100 dollars ($50,000.00) without the
prior express written authorization of the Village Administrator. Said amount includes
reimbursable expenses. Services in excess of Twenty Thousand Dollars ($20,000) per year
may be authorized only if approved by resolution of the Village's Board of Trustees.
3.2 Invoices and Payment. The Consultant shall submit invoices to the Village in an approved
format for those portions of the Services performed and completed by the Consultant. The
Village shall pay to the Consultant the amount billed for completed and approved work
within 30 days after its receipt and approval of an invoice for same.
3.3 Records. The Consultant shall maintain records showing actual time devoted and costs
incurred, and shall permit the authorized representative of the Village to inspect and audit
all data and records of the Consultant for work done under the Agreement. The records
shall be made available to the Village at reasonable times during the Agreement period,
and for three years after the termination of the Agreement.
3.4 Claim For Additional Compensation. If the Consultant wishes to make a claim for
additional compensation as a result of action taken by the Village, the Consultant shall
provide written notice to the Village of such claim within 7 days after occurrence of such
action, and no claim for additional compensation shall be valid unless made in accordance
with this Subsection. Any changes in the agreement amount shall be valid only upon
written amendment of this agreement approved by the Village Administrator. Regardless
of the decision of the Village relative to a claim submitted by the Consultant, the
Consultant shall proceed with all of the services required to complete the services under
this agreement as determined by the Village without interruption.
3
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
3.5 Taxes, Benefits and Royalties. The agreement amount includes all applicable federal, state,
and Local taxes of every kind and nature applicable to the services as well as all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits,
pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use
on, or the incorporation into, the services, of patented or copyrighted equipment, materials,
supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim
additional compensation by reason of the payment of any such tax, contribution, premium,
costs, royalties, or fees is hereby waived and released by Consultant.
4 PERSONNEL AND SUBCONTRACTORS
4.1 Key Project Personnel. Key Project Personnel identified in Exhibit A shall be primarily
responsible for carrying out the Services on behalf of the Consultant. The key project
personnel shall not be changed without the Village's prior written approval.
4.2 Availability of Personnel. The Consultant shall provide all personnel necessary to
complete the Services including, without limitation, any Key Project Personnel identified
in this Agreement. The Consultant shall notify the Village as soon as practicable prior to
terminating the employment of, reassigning, or after receiving notice of the resignation of,
any key project personnel. The Consultant shall have no claim for damages and shall not
bill the Village for additional time and materials charges as the result of any portion of the
Services which must be duplicated or redone due to such termination or for any delay or
extension of the Time of Performance as a result of any such termination, reassigning, or
resignation.
4.3 Approval and Use of Subcontractors. The Consultant shall perform the services with its
own personnel and under the management, supervision, and control of its own organization
unless otherwise approved by the Village in writing. All subcontractors and subcontracts
used by the Consultant shall be acceptable to, and approved in advance by, the Village. If
any personnel or subcontractor fails to perform the services in a manner satisfactory to the
Village, the Consultant shall immediately upon notice from the Village remove and replace
such personnel or subcontractor. The Consultant shall have no claim for damages, for
compensation in excess of the amount contained in this agreement or for a delay or
extension of the time of performance as a result of any such removal or replacement. The
Village's approval of any subcontractor or subcontract shall not relieve the Consultant of
full responsibility and liability for the provision, performance, and completion of the
services as required by the agreement. All services performed under any subcontract shall
be subject to all of the provisions of this agreement in the same manner as if performed by
employees of the Consultant. For purposes of this agreement, the term "Consultant" shall
be deemed also to refer to all subcontractors of the Consultant, and every subcontract shall
include a provision binding the subcontractor to all provisions of this agreement. Village
Authority. Notwithstanding any provision of this agreement, any negotiations or
agreements with, or representations by the Consultant to any subcontractor, vendor or third
party shall be subject to the approval of the Village. The Village shall not be liable to any
subcontractor, vendor or other third party for any agreements made by the Consultant,
purportedly on behalf of the Village, without the knowledge and approval of the Village.
4
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
4.4 Lien Waiver. Consultant shall promptly pay for all services, labor, materials and
equipment used or employed by Consultant in the performance of the services and shall
maintain all materials, equipment, structures, buildings, premises and property of Village
free and clear of mechanic's or other liens. Consultant shall, if requested, provide Village
with reasonable evidence that all services, labor, materials and equipment have been paid
in full.
4.5 Safety and Hazardous Materials.
A. Consultant acknowledges that there may be hazardous substances, wastes, or materials
as defined by applicable Law ("Hazardous Materials") at the project site or otherwise
associated with the services. In such cases, Consultant shall take appropriate
precautions to protect and shall be solely and continuously responsible for the health,
safety and welfare associated with its employees, subcontractors, agents and those
people under the supervision and control of the Consultant with the performance of the
services.
B. Consultant's employees, agents, subcontractors and all employees of Consultant's
employees, agents, subcontractors who perform the services shall be experienced and
properly trained to perform the services under such conditions and shall take adequate
precautions to protect human health and the environment in the performance of the
services.
C. In the event that Consultant observes a potentially hazardous condition relating to the
services, Consultant shall bring such condition to the attention of Village.
5 RELATIONSHIP OF THE PARTIES
5.1 Independent Contractor. The Consultant shall act as an independent contractor in providing
and performing the services. Nothing in, nor done pursuant to, this Agreement shall be
construed:
A. To create the relationship of principal and agent, employer and employee, partners, or
joint venturers between the Village and Consultant; or
B. To create any relationship between the Village and any subcontractor of the
Consultant.
5.2 Conflict of Interest. The Consultant represents and certifies that, to the best of its
knowledge:
A. No employee or agent of the Village is interested in the business of the Consultant or
this agreement;
B. Neither the Consultant nor any person employed or associated with the Consultant has
any interest that would conflict in any manner or degree with the performance of the
obligations under this agreement; and
5
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
C. Neither the Consultant nor any person employed by or associated with the Consultant
shall at any time during the term of this agreement obtain or acquire any interest that
would conflict in any manner or degree with the performance of the obligations under
this agreement.
5.3 No Collusion. The Consultant represents and certifies that the Consultant is not barred
from contracting with a unit of state or local government as a result of
A. A delinquency in the payment of any tax administered by the Illinois Department of
Revenue unless the Consultant is contesting, in accordance with the procedures
established by the appropriate revenue act, its liability for the tax or the amount of the
tax; or
B. A violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal
Code of 1961, 720 ILCS 5/33E-1 et seq.
C. The Consultant represents that the only persons, firms, or corporations interested in this
agreement as principals are those disclosed to the Village prior to the execution of this
agreement, and that this agreement is made without collusion with any other person,
firm, or corporation. If at any time it shall be found that the Consultant has, in
procuring this agreement, colluded with any other person, firm, or corporation, then the
Consultant shall be liable to the Village for all loss or damage that the Village may
suffer, and this agreement shall, at the Village's option, be null and void.
5.4 No Personal Liability. No elected or appointed official or employee of the Village shall be
personally liable, in law or in contract, to the Consultant as the result of the execution of
this agreement.
6 INSURANCE AND INDEMNIFICATION
6.1 Insurance. Contemporaneous with the Consultant's execution of this agreement, the
Consultant shall provide certificates and policies of insurance, all with coverages and
limits acceptable to the Village, and evidencing at least the minimum insurance coverages
and limits as set forth in Exhibit B to this agreement. For good cause shown, the Village
Administrator may extend the time for submission of the required policies of insurance
upon such terms, and with such assurances of complete and prompt performance, as the
Village Administrator may impose in the exercise of his sole discretion. Such certificates
and policies shall be in a form acceptable to the Village and from companies with a general
rating of A-, and a financial size category of Class X or better, in Best's Insurance Guide.
Such insurance policies shall provide that no change, modification in, or cancellation of,
any insurance shall become effective until the expiration of 30 days after written notice
thereof shall have been given by the insurance company to the Village. The Consultant
shall at all times during the term of this agreement, maintain and keep the insurance
coverages provided above in force, at the Consultant's expense.
6
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
6.2 Indemnification. The Consultant shall, without regard to the availability or unavailability
of any insurance, either of the Village or the Consultant, indemnify, save harmless, and
defend the Village, and its respective officials, employees, agents, volunteers and attorneys
against any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses,
including attorneys' fees and administrative expenses, that arise, or may be alleged to have
arisen, out of or in connection with, the Consultant's performance of, or failure to perform,
the services or any part thereof, whether or not due or claimed to be due in whole or in part
to the active, passive, or concurrent negligence or fault of the Consultant, except to the
extent caused by the sole negligence of the Village. The Consultant further agrees that to
the extent that money is due the Consultant by virtue of this contract as shall be considered
necessary in the judgment of the Village, may be retained by the Village to protect itself
against said loss until such claims, suits, or judgments shall have been settled or discharged
and/or evidence to that effect shall have been furnished to the satisfaction of the Village.
7 USE AND DISCLOSURE OF INFORMATION
7.1 Confidential Information. The term "confidential Information" shall mean information in
the possession or under the control of the Village relating to the technical, business or
corporate affairs of the Village; property of the Village; user information, including,
without limitation, any information pertaining to usage of the VILLAGE's computer
systems, including and without limitation, any information obtained from server logs or
other records of electronic or machine readable form; and the existence of, and terms and
conditions of, this agreement. Village confidential information shall not include
information that can be demonstrated: (i) to have been rightfully in the possession of the
Consultant from a source other than the Village prior to the time the Village disclosed said
information to the Consultant under this agreement ("time of disclosure"); (ii) to have been
in the public domain prior to the time of disclosure; or (iii) to have become part of the
public domain after the Time of Disclosure by a publication or by any other means except
an unauthorized act or omission or breach of this agreement on the part of the Consultant.
7.2 No Disclosure of Confidential Information by the Consultant. The Consultant
acknowledges that it shall, in performing the services for the Village under this agreement,
have access to or be directly or indirectly exposed to confidential information. To the
extent allowed by law, he Consultant shall hold confidential all confidential information
and shall not disclose or use such Confidential Information without express prior written
consent of the Village. The Consultant shall use reasonable measures at least as strict as
those the Consultant uses to protect its own confidential information. Such measures shall
include, without limitation, requiring employees and subcontractors of the Consultant to
execute a non -disclosure agreement before obtaining access to confidential information.
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EXHIBIT "A"
7.3 Illinois Freedom of Information Act (FOIA). FOIA applies to public records in the
possession of a party with whom the Village has contracted. The Village will have only a
very short period of time from receipt of a FOIA request to comply with the request, and
there is a significant amount of work required to process a request including collating and
reviewing the information. Consultant will comply with all requests made by the Village
for public records (as that term is defined by Section 2(c) of FOIA) in the Consultant's
possession and will provide the requested public records to the Village within two (2)
business days of the request being made by the Village. The undersigned agrees to
indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries
(including but not limited to, attorney's fees, other professional fees, court costs and/or
arbitration or other dispute resolution costs) arising out of or relating to its failure to
provide the public records to the Village under this agreement.
7.4 GIS Data. The Village has developed digital map information through Geographic
Information Systems Technology ("GIS Data") concerning the real property located within
the Village. If necessary to the performance of the services and if requested to do so by the
Consultant, the Village may supply the Consultant with access to the GIS data. In such
case the Consultant agrees as follows:
A. Limited Access to and use of GIS data. The GIS data provided by a Village shall be
limited to the scope of the work that the Consultant is to provide for that Village, and
the Consultant shall limit its use of the GIS data to its intended purpose of furtherance
of the work; and
B. Trade Secrets of the village. The GIS data constitutes proprietary materials and trade
secrets of that Village and, shall remain the property of that Village;
C. Consent of Village Required. The Consultant will not provide or make available the
GIS Data in any form to anyone without the prior written consent of the Village
Administrator;
D. Supply to village. At the request of a Village, the consultant shall supply that Village
with any and all information that may have been developed by the Consultant based on
the GIS data;
E. No Guarantee of Accuracy. The Village make no guarantee as to the accuracy,
completeness, or suitability of the GIS data in regard to the Consultant's intended use
thereof; and
F. Discontinuation of Use. At such time as the Services have been completed to the
satisfaction of the Village, the Consultant shall cease its use of the GIS data for any
purpose whatsoever; and, upon request, an authorized representative of the Village
shall be afforded sufficient access to the Consultant's premises and data processing
equipment to verify that all use of the GIS data has been discontinued.
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EXHIBIT "A"
7.5 Ownership. Designs, drawings, plans, specifications, photos, reports, information,
observations, calculations, notes, and any other documents, data, or information, in any
form, prepared, collected, or received by the Consultant in connection with any or all of the
services to be performed under this agreement ("documents") shall be and remain the
exclusive property of the Village. At the Village's request, or upon termination of this
Agreement, the Consultant shall cause the documents to be promptly delivered to the
Village.
7.6 News Releases. The Consultant shall not issue any news releases or other public
statements regarding the Services without prior approval from the Village Administrator.
8 COMPLIANCE WITH LAWS AND GRANTS
8.1 General Compliance. Consultant shall give all notices, pay all fees, and take all other
action that may be necessary to ensure that the services are provided, performed, and
completed in accordance with all required governmental permits, licenses, or other
approvals and authorizations that may be required in connection with providing,
performing, and completing the services, and with all applicable statutes, ordinances, rules,
and regulations, including without limitation the Fair Labor Standards Act; any statutes
regarding qualification to do business; any statutes prohibiting discrimination because of,
or requiring affirmative action based on, race, creed, color, national origin, age, sex, or
other prohibited classification, including, without limitation, the Americans with
Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act,
775 ILCS 5/1-101 et seq. Consultant shall be solely liable for any fines or civil penalties
that are imposed by any governmental or quasi -governmental agency or body that may
arise, or be alleged to have arisen, out of or in connection with Consultant's, or its
subcontractors' performance of, or failure to perform, the services or any part thereof.
Every provision of law required by law to be inserted into this agreement shall be deemed
to be inserted herein.
8.2 Grant Compliance. Consultant shall also comply with all conditions of any federal, state,
or local grant received by the Village or consultant with respect to this agreement or the
services.
8.3 Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment
policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775
ILCS 5/2-105(A)(4).
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EXHIBIT "A"
8.4 Patriot Act Compliance. The Consultant represents and warrants that neither it nor any of
its principals, shareholders, members, partners, or affiliates, as applicable, is a person or
entity named as a Specially Designated National and Blocked Person (as defined in
Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or
on behalf of a Specially Designated National and Blocked Person. The Consultant further
represents and warrants that the Consultant and its principals, shareholders, members,
partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not
facilitating, the transactions contemplated by this agreement on behalf of any person or
entity named as a Specially Designated National and Blocked Person. The Consultant
hereby agrees to defend, indemnify and hold harmless the Village, its respective corporate
authorities, and elected or appointed officials, officers, employees, agents, representatives,
engineers, volunteers, and attorneys, from and against any and all claims, damages, losses,
risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from
or related to any breach of the representations and warranties in this subsection.
8.5 Equal Employment Opportunity Compliance. During the performance of this agreement,
Consultant as follows:
A. That it will not discriminate against any employee or applicant for employment on the
basis of race, age, marital status, color, religion, sex, sexual orientation, physical or
mental handicap unrelated to ability, national origin or ancestry or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minorities or women are underutilized and shall take appropriate
affirmative action to rectify any such underutilization.
13. That, if it hires additional employees in order to perform the services or any portion
hereof, it shall determine the availability (in accordance with the Department's rules)
of minorities and women in the area(s) from which they may reasonably recruit, and it
will hire for each applicable job classification for which employees are hired in such
manner that minorities and women are not underutilized.
C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it
will state that all applicants will be afforded equal opportunity without discrimination
based on race, color, religion, sex, sexual orientation, national origin or ancestry,
marital status, age physical or mental handicap unrelated to ability or an unfavorable
discharge from the military.
D. That it shall submit reports as required by the Department's Rules and furnish all
relevant information as may from time to time be requested by the Department or the
Village, and in all respects comply with the Illinois Human Rights Act and the
Department's Rules.
E. That it shall permit access to all relevant books, records, accounts and work sites by
personnel of the Department and the Village for purposes of investigation to ascertain
compliance with the Illinois Human Rights Act and the Department's Rules.
10
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EXHIBIT "A"
F. That it shall include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are
undertaken or assumed so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this agreement, the
Consultant will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the Department or the Village
in the event any subcontractor fails or refuses to comply therewith. In addition, no
Consultant shall utilize any subcontractor declared by the Illinois Human Rights
Commission to be ineligible for contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations.
G. If the Consultant has not complied with all provisions of the Illinois Human Rights
Act, or the Rules and Regulations of the Illinois Department of Human Rights
"Department", the Consultant may be declared ineligible for future contracts or
subcontracts with the Village and this agreement may be cancelled or voided in whole
or in part, and such other sanctions or penalties may be imposed or remedies invoked
as provided by statute or regulation.
9 DEFAULT AND DISPUTE RESOLUTION
9.1 Default. If it should appear at any time that the consultant has failed, refused or delayed to
perform, the services any other requirement of this agreement with diligence at a rate that
assures completion of the services and full compliance of this agreement, ("event of
default"), and fails to cure any such event of default within ten business days after the
Consultant's receipt of written notice of such event of default from the Village, then the
Village shall have the right, without prejudice to any other remedies provided by law or
equity, to pursue any one or more of the following remedies:
A. Cure by Consultant. The Village may require the Consultant, within a reasonable time,
to complete or correct all or any part of the services that are the subject of the event of
default; and to take any or all other action necessary to bring the Consultant and the
services into compliance with this agreement.
B. Termination of Agreement by Village. The Village may terminate this agreement
without liability for further payment of amounts due or to become due under this
agreement.
C. Withholding of Payment by Village. The Village may withhold from any payment,
whether or not previously approved, or may recover from the Consultant, any and all
costs, including attorneys' fees and administrative expenses, incurred by the Village as
the result of any event of default by the Consultant or as a result of actions taken by the
Village in response to any event of default by the Consultant.
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Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
9.2 Dispute Resolution. Any dispute related to this Agreement shall, upon request by either
party, be submitted to a panel consisting of at least one representative of each party who
shall have the authority to enter into an agreement to resolve the dispute. In the event that
the panel is unable to reach a mutual resolution of the dispute, or has failed to convene
within two weeks of the request of either party, either party may refer the matter to a court
of appropriate jurisdiction. All communications between the parties or their representatives
in connection with the attempted resolution of any dispute shall be confidential and
deemed to have been delivered in furtherance of dispute settlement and shall be exempt
from discovery and production, and shall not be admissible in evidence whether as an
admission or otherwise, in any arbitration, judicial or other proceeding for the resolution of
the dispute.
9.3 During and dispute resolution period, or if litigation ensues, pending any final judicial
decision or settlement, Consultant shall proceed diligently with the services.
9.4 General Provisions Notice.
A. Any notice or communication required or permitted to be given under this Agreement
shall be in writing and shall be delivered (i) personally to an authorized representative
of the party; (ii) by certified mail addressed to the contact person listed in Section 1 of
this agreement, return receipt requested, and deposited in the U.S. Mail, postage
prepaid; (iii) by facsimile to a number provided by the contact person listed in Section
1 of this agreement, and deposited in the U.S. Mail, postage prepaid the recipient; or
(iv) by electronic Internet mail ("e-mail") addressed to the contact person listed in
Section 1 of this agreement, and deposited in the U.S. Mail, postage prepaid.
B. Unless otherwise expressly provided in this Agreement, notices shall be deemed
received upon the earlier of actual receipt or three business days following deposit in
the U.S. mail.
C. By notice complying with the requirements of this Subsection, each Party shall have
the right to change the address or the addressee, or both, for all future notices and
communications to such party, but no notice of a change of addressee or address shall
be effective until actually received. Notices and communications to the Village shall be
addressed to the the party listed in section 1 of this agreement.
9.5 Assignment. This Agreement may not be assigned by the Village or by the Consultant
without the prior written consent of the other party.
9.6 Third Party Beneficiary. No claim as a third party beneficiary under this agreement by
any person, firm, or corporation other than the Consultant shall be made or be valid
against the Village.
9.7 Provisions Severable. If any term, covenant, condition, or provision of this agreement is
held by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions shall remain in full force and effect and shall in no way be
affected, impaired or invalidated.
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EXHIBIT "A"
9.8 Time. Time is of the essence in the performance of this Agreement.
9.9 Governing Laws. This agreement shall be interpreted according to the laws of the State of
Illinois.
9.10 Binding Effect. The terms of this agreement shall bind and inure to the benefit of the
Parties hereto and their agents, successors, and assigns.
9.11 Entire Agreement. This agreement constitutes the entire agreement between the parties
and supersedes any and all previous or contemporaneous oral or written agreements and
negotiations between either of the VILLAGE and the CONSULTANT with respect to the
Proposal and the Services.
9.12 Waiver. No waiver of any provision of this agreement t shall be deemed to or constitute a
waiver of any other provision of this agreement (whether or not similar) nor shall any
such waiver be deemed to or constitute a continuing waiver unless otherwise expressly
provided in this Agreement.
9.13 Remedies. No remedies or rights conferred upon VILLAGE by this agreement are
intended to be exclusive of any remedy or right provided by law or equity, but each shall
be cumulative and shall be in addition to every other remedy or right given herein or now
or hereafter existing at law or in equity.
9.14 Survival of Terms. Articles on Indemnity, Confidential Information and Rights in Data
shall survive termination of this agreement.
9.15 Severability. The invalidity or unenforceability of any particular provision of this
agreement shall not affect the other provisions, and this agreement shall be construed in
all respects as if any invalid or unenforceable provision were omitted.
9.16 Exhibit. Exhibits A and B are attached hereto, and by this reference incorporated in and
made a part of this agreement. In the event of a conflict between the Exhibit and the text
of this agreement, the text of this agreement shall control.
9.17 Rights Cumulative. Unless expressly provided to the contrary in this agreement, each and
every one of the rights, remedies, and benefits provided by this agreement shall be
cumulative and shall not be exclusive of any other such rights, remedies, and benefits
allowed by law.
9.18 Counterpart Execution. This agreement may be executed in several counterparts, each of
which, when executed, shall be deemed to be an original, but all of which together shall
constitute one and the same instrument.
13
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
VILLAGE OF MORTON GROVE
By: Ralph E. Czerwinski, Village Administrator
American Surveying & Engineering, P.C.
By: Coventine Fidis, its President
14
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
Exhibit A
Proposal of American Surveying & Engineering, P.C.
July 1, 2016
1 PROJECT SUMMARY
1.1 Project Description:
A. A federal -aid project to enhance the flow of traffic, including sanitary sewer and traffic
signal improvements.
B. Identified as FAU 2791, Austin Avenue from Lincoln Avenue to Oakton Street. TIP ID
# 02-13-0002.
1.2 Project Location: The project is located near the intersection of Austin Avenue and Oakton
Street in the Villages of Morton Grove and Skokie, in Cook County.
1.3 General scope assumptions:
A. To perform appraisal, appraisal review and negotiations in accordance with Titles II
and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970 (P.L. 91-646), as amended, and the Illinois Department of Transportation
Land Acquisition Policies and Procedures.
B. This proposal assumes that all previous and relevant title information, Right -of -Way
plans, construction plans, Plats -of -Highway and Surveys will be furnished to ASE, at
no cost, prior to commencement of appraisal work.
C. The village will provide a Letter of Introduction for the appraiser and negotiator.
2 SCOPE OF WORK
2.1 ADMINISTRATION
A. Meetings with the Village and IDOT as necessary, in-house meetings
B. Progress Reports, scheduling and invoicing.
C. Technical direction of staff
D. Project Management.
2.2 APPRAISALS
A. Market Data Analysis of Subject
B. Market Data Research
15
Attachment 4
Issued: May 9,2016
EXHIBIT "A"
C. Meet with owner and conduct property inspection
D. Inspection and verification of comparable sale properties
E. Valuation Analysis
F. Preparation of Appraisal reports
G. Coordination with Review appraiser
2.3 APPRAISAL REVIEW
A. Conferences/coordination with Appraiser
B. Inspection of Subject and Comparable Sale Properties
C. Verification of market data and analysis
D. Preparation of Appraisal Review
2.4 NEGOTIATIONS
A. Assemble and review title, plat, appraisal, contract plans and conveyance documents
B. Prepare Introductory Letter in name of Village
C. Schedule and conduct meeting with property owner to present Offer to Purchase
D. Negotiate with owner, communicate owner concerns to village with eye on settlement
E. Present any counter-offers to the village.
F. Prepare and send 60 -day letter if necessary
G. Secure proper conveyance documents
H. Maintain Negotiator's Log
2.5 QUALITY ASSURANCE/QUALITY CONTROL
A. Establish QA/QC plan for project
B. Perform QA/QC reviews
C. Periodic project review to assure compliance with policy and contract documents.
16
Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
3 SCHEDULE
Notice to Proceed Issued by Village Engineer
Appraisal
Initiate Appraisal.
Within 5 days of receipt of parcel plat.
Appraisal forwarded to Review Appraiser.
60 to 90 days after initiation of appraisal.
Completion of Review Appraisal.
30 to 45 days from receipt of appraisal.
Appraisal and Review Appraisal submitted to
Village for approval.
Upon completion of appraisal and review
appraisal.
Initiate Negotiations.
Upon issuance of Introductory Letter by
Village.
Presentation of Offer Letter.
Within 5 days of Village Introductory
Letter.
Conduct negotiations.
Report to Village any counter offers.
Conclude negotiations or issue 60 -day letter.
Deliver conveyance documents for title
approval/payment or recommend for
condemnation.
4 COMPENSATION
Parcel (PIN) Address
Appraisal
Appr. Rev.
Negotiations
Total
10-20-302-037 6000 Oakton St. MG
$3,500
$2,000
$2,500
$8,000
10-20-302-036 6004 Oakton St. MG
$3,000
$2,000
$2,500
$7,500
10-29-101-004 7800 N. Austin Ave. Skokie
$2,500
$1,500
$2,000
$6,000
10-29-101-018 6001 Oakton St. Skokie
$3,500
$2,000
$2,500
$8,000
10-20-414-037 5940 Oakton, MG
$3,500
$2,000
$2,500
$8,000
10-20-414-036 8027 Austin Ave. MG
$2,000
$1,200
$2,000
$5,200
10-29-208-027 5701 Oakton St. Skokie
$3,000
$1,800
$2,500
$7,300
Total
$50,000
17
Attachment 4
Issued: May 9,2016
EXHIBIT "A"
5 KEY PERSONNEL
5.1 Jay Howell, Project Manager
5.2 Melody McCracken, Negotiator
5.3 Karen Mack, Appraiser
5.4 Ken Polach, Review Appraiser
6 DELIVERABLES
6.1 Completed appraisals.
6.2 Completed appraisal reviews.
6.3 Negotiator's Log and closing documents or recommendation for condemnation.
7 ITEMS TO BE SUPPLIED BY OTHERS
7.1 Title commitments and updates as necessary.
7.2 Parcel plats/Right-of-Way Plats/Plats of Acquisition.
7.3 Notice of any environmental issues regarding the project parcels.
7.4 Notice any Special Use agreements regarding the project parcels.
7.5 Notice of any Zoning Waivers regarding the project parcels.
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Attachment 4
Issued: May 9, 2016
EXHIBIT "A"
EXHIBIT B
INSURANCE COVERAGES
A. Worker's Compensation and Employer's Liability with limits not less than:
(1) Worker's Compensation: Statutory;
(2) Employer's Liability:
$500,000 injury -per occurrence
$500,000 disease -per employee
$500,000 disease -policy limit
Such insurance shall evidence that coverage applies in the State of Illinois.
B. Comprehensive Motor Vehicle Liability with a combined single limit of liability for bodily
injury and property damage of not less than $1,000,000 for vehicles owned, non -owned, or
rented. All CONSULTANT employees shall be included as insureds.
C. Comprehensive General Liability with coverage written on an "occurrence" basis and with
limits no less than:
$2,000,000 Bodily Injury and Property Damage Combined Single Limit Coverage is to
be written on an "occurrence" bases.
Coverages shall include:
- Broad Form Property Damage Endorsement
- Blanket Contractual Liability (must expressly cover the indemnity provisions of the
Contract)
D. Professional Liability Insurance. With a limit of liability of not less than $1,000,000 per
occurrence and $2,000,000 in the aggregate and covering CONSULTANT against all sums that
CONSULTANT may be obligated to pay on account of any liability arising out of the Contract.
E. Umbrella Policy. The required coverages may be in any combination of primary, excess, and
umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying
insurance on a following -form basis such that when any loss covered by the primary policy
exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to
cover such loss.
F. VILLAGE as Additional Insured. The VILLAGE shall be named as an Additional Insured on
all policies except for: Worker's Compensation and Professional Liability. Each such additional
Insured endorsement shall identify the VILLAGE as follows: Village of Morton Grove,
including its Board members and elected and appointed officials, its officers, employees, agents,
attorneys, CONSULTANTs, and representatives
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Attachment 4
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