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HomeMy WebLinkAbout2016-05-09 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER MAY 9, 2016 CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council II. Chambers of Village Hall. He then led the Board and assemblage in the Pledge of Allegiance. III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, and Janine Witko. Trustee John Pietron was absent with notice. IV. V. APPROVAL OF MINUTES Regarding the April 25, 2016 Regular Board Meeting, Trustee Minx moved to approve the Minutes as presented, seconded by Trustee Thill. Motion passed unanimously via voice vote. SPECIAL REPORTS NONE VI. PUBLIC HEARINGS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) Georgianne Brunner addressed the Board regarding Ordinance 16-12 (Amending Title 2 Entitled "Boards and Commissions" of the Municipal Code to add a new Chapter 16 Entitled "Morton Grove Special Events Commission"). She said was glad that the Board was doing this. She clarified that the Morton Grove Days Commission will still exist as a 501(c)3 organization to fundraise and collect donations for the "operational" Commission, which will be known as the Morton Grove Special Events Commission. Village funds will not be used for the Morton Grove Days event. The event will be paid for with donations. VIII. PRESIDENT'S REPORT 1. Mayor DiMaria shared the sad news that Burt Katz of "Burt's Pizza" fame has passed away at age 78. Burt achieved worldwide fame after Anthony Bourdain visited Burt's Place for his show, "No Reservations". Burt spent 52 years in the pizza business and was a towering figure akin to Ike Sewell and Rudy Malnati. He bought the Inferno in Evanston in 1963, but got out of it in 1965. He then opened Gulliver's in 1965, but sold it in 1968. He opened the original Pequod's in 1971—the same year in which he last shaved. In 1989, he opened his final restaurant which was ultimately named "Burt's Place." It was famous for its ordering "rules," which were widely misunderstood. The reason for requesting "pre -orders" was because Burt was the only pizza maker; he only made a certain amount of dough each day; and only had one pizza oven. a. Mayor DiMaria said he met Burt and found him to be a sweet, complex, and very modest per- son. He extended his personal and the Village's condolences to Burt's wife Sharon and their children, and said Burt's passing was a sad day for Morton Grove. 2. Mayor DiMaria also sent get -well wishes to Nancy Lanning, a volunteer who frequently attends and speaks at Village Board meetings. Nancy had a medical emergency a week or so ago. She is improving and hopes to be back at home soon. IX. CLERK'S REPORT 1. Clerk Travis said the Community Relations Commission's "Adopt A Planter" initiative will come to fruition this weekend. Planting will take place at the Civic Center between 8:00 a.m. and 1:00 p.m. on Saturday and Sunday, May 14 and 15. a. Clerk Travis said the Community Relations Commission is still accepting photos for its photo contest and encouraged residents to participate. b. Trustee Thill asked where people who adopted planters should pick up materials. Village Administrator Czerwinski answered that an email is going out tomorrow to everyone who volunteered to adopt a planter. The email will let everyone know where to pick up their planters and materials. Planters are numbered and there will be a placard on each planter with the adopter's name on it. Starter kit distribution will be at the Civic Center between 8:00 a.m. and 1:00 p.m. Mr. Czerwinski thanked the Community Relations Commission and liaisons Clerk Travis and Corporation Counsel Liston for spearheading this effort. Mayor DiMaria also thanked all the residents who stepped up and adopted a planter. X. STAFF REPORTS A. Village Administrator: Mr. Czerwinski had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. 2 XI. TRUSTEES' REPORTS A. Trustee Grear: 1. a. 2. a. mologa May 9, 2016. Board Meeting° Trustee Grear presented for a first reading Ordinance 16-11, Repealing In Its Entirety Title 2, Chapter 15 Entitled "Emergency Telephone System Board" of the Village of Morton Grove Municipal Code. He explained that Public Act 99-00006 amends the State's Emergency Telephone System Act and requires Emergency Telephone System Boards ("ETSB") that do not have a public safety answering point in its jurisdiction be consolidated through an intergovernmental agreement to create a Joint Emergency Telephone System Board (JETSB). The Village of Morton Grove along with other municipalities will, pursuant to Resolution 16-32, enter into an intergovernmen- tal agreement to form a JETSB in compliance with the new law. The law further requires Morton Grove to dissolve its current ETSB, effective January 1, 2017, subject to the State's approval of the consolidation plan set forth in the intergovernmental agreement. Therefore, this Ordinance will dissolve the existing Village of Morton Grove ETSB in compliance with the new law. As this is the first reading of this Ordinance, no action will be taken this evening. Next, Trustee Grear presented Resolution 16-32, Establishing A Joint Emergency Telephone Systems Board with the Village of Glenview and Other Corporate Authorities. Trustee Grear said that, as he explained for Ordinance 16-11, the new State law requires local governments to enter into an intergovernmental agreement (IGA) to create a Joint Emergency Telephone System Board (JETSB) so that all 9-1-1 centers serve populations of over 25,000 and have public safety answer points (PSAP) within the jurisdiction of the members of the IGA. Morton Grove currently receives dispatch services from Glenview, which is a PSAP. The Village, along with other municipalities that receive dispatch services from Glenview, has negotiated an IGA to form a JETSB. Under the IGA, the collection and disbursement of 9-1-1 surcharges will be accomplished through the Village of Glenview, which is responsible for the maintenance and operation of the overall 9-1-1 system. The IGA will comply with the new law and must be approved by a resolution of all parties to the agreement by July 1, 2016. Trustee Grear moved to approve Resolution 16-32, seconded by Trustee Minx. b. Trustee Thill asked for clarification, saying that he thought Morton Grove was already involved with Glenview regarding 9-1-1 calls. Mr. Czerwinski said that's true, but this is more for the handling of funds that come in from taxes associated with land lines and wireless lines. Morton Grove already partners with Glenview operationally. Mr. Czerwinski said that, in that regard, Morton Grove is ahead of the curve. He complimented Police Chief Simo for doing a great job of representing the Village during these discussions. He also credited Finance Director Sullivan and Corporation Counsel Liston for ensuring that Morton Grove's interests are protected. The funds collected will go to the State but then come back to the Emergency Sys- tem Board, but earmarked for Morton Grove. The funds will not be held by the State. They will be dedicated funds. Mayor DiMaria called for the vote on Resolution 16-32. Motion passed: 5 ayes, 0 nays 1 absent. Tr. Grear aye Tr. Minx aye Tr. Pietron absent Tr. Ramos aye Tr. ThiII aye Tr. Witko aye 3 Mmut s of MWy 9 2016 B i d Mediiird XI. A. Trustee Grear: (continued) TRUSTEES' REPORTS (continued) 2. Trustee Grear then introduced for a first reading Ordinance 16-12, Amending Title 2 Entitled "Boards and Commissions" of the Municipal Code to Add a New Chapter 16 Entitled "Morton Grove Special Events Commission." a. b. He explained that the Morton Grove Days Commission is an organization made up of residents, civic groups, Park District representatives, Village officials, and staff who work together to plan and operate the Village's annual Independence Day festival, a multiple -day festival which includes a parade, carnival, live entertainment, food, refreshments, and fireworks. Currently, expenses for the festival are paid through funds raised by the Commission from sponsorships, carnival revenue, entrance fees, and the sale of food and beverages, with some financial support from the Village for payment of liability insurance and overtime expenses for public safety and public works personnel. The Morton Grove Days Commission members recently voted to have the Village assume operational responsibility for the event in order to provide oversight for the use of Village resources and funds, and to provide insurance and indemnification coverage for the event volunteers. This ordinance creates a standing commission comprised of representatives from the Police and Public Works Department, the Park District, the Village Board, the current Morton Grove Days Commission, and local residents, which will coordinate the planning and operations of the event. The original Morton Grove Days Commission will remain a separate 501(c)3 not-for-profit organization and will raise the funds used to pay for the Independence Day festival and possibly other Village events. As this is the first reading of this Ordinance, no action will be taken this evening. B. Trustee Minx: Trustee Minx said she would present her report, and then Trustee Pietron's report. 1. Trustee Minx presented Resolution 16-33, Approving a Memorandum of Understanding With the Village of Glenview For the Provision of Food Establishment/Health Inspection Services. a. She explained that inspections of food establishments and related services have been performed for the last several years by a part-time sanitarian, who has recently retired. The Village Administrator investigated service providers who could perform high quality health- related inspectional services for the Village in a cost-effective manner. The Village of Glenview currently provides such services to the Village of Lincolnwood in a satisfactory manner. Services are provided by Glenview personnel, and Glenview is responsible for the sanitarians' salaries and benefits. The Village Administrator has negotiated and recommends that Morton Grove enter into a Memorandum of Understanding with the Village of Glenview for the provision of food and health inspections and related services at the rate of $80 per inspection for the remainder of 2016, with an optional two-year extension. The agreements may be canceled at any time, for any reason, upon thirty days written notice. The estimated cost for the remainder of 2016 is $25,000. Trustee Minx moved to approve Resolution 16-33, seconded by Trustee Witko. 4 Minutes of May9, 2016 Board Meeting XI. B. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) b. Trustee Grear asked Mr. Czerwinski how long Morton Grove would have to wait if we need an inspector quickly. He responded that Glenview has two full-time sanitarians on their staff and they have capacity. He said he had met with Village staff to talk about this and address any concerns. Mr. Czerwinski felt this was a wise move for Morton Grove. The Village of Lincoln- wood served as a good "pilot program". Other concerns were discussed, such as matters pertaining to West Nile Virus. Mr. Czerwinski said that "continuing education" for restaurants is included in the $80 inspection fee. He said there will be no ambiguity or wiggle room, and indicated a desire to put together a flow chart for every conceivable circumstance or type of responsibility that would call for a sanitarium. He said that Morton Grove doesn't want to have its needs come second to Glenview's, but, all in all, thought this arrangement would work out well and that the two Village's staff members would work well with each other. Trustee Grear said he was glad for the provision regarding the ability to cancel at any time, if necessary. c. Trustee Thill asked how often restaurants are inspected, and if inspections are scheduled with advance notice, or are "surprise" inspections. Mr. Czerwinski said that frequency of inspections depends on the category of the restaurant. Category 1 restaurants are inspected once a year; Category 2 restaurants, twice a year; and Category 3 restaurants, three times a year. This is in accordance with State of Illinois standards. The inspections are typically "surprise" inspections. d. Mr. Czerwinski said the Village has tried the Glenview sanitarians out; they were asked to handle four inspections. They did a good job and were very thorough. Mayor DiMaria called for the vote on Resolution 16-33. Motion passed: 5 ayes, 0 nays 1 absent. Tr. Grear aye Tr. Minx aye Tr. Pietron absent Tr. Ramos aye Tr. Thill aye Tr. Witko aye 2. Trustee Minx said she hoped all the mothers and grandmothers had a great Mother's Day. 3. a. Under Trustee Pietron's report, Trustee Minx presented Resolution 16-34, Authorizing the Sale of Surplus Personal Property Owned by the Village of Morton Grove. She said that, in its normal course of business, the Public Works Department reviews vehicles and equipment conditions for all Village departments to determine if the equipment and/or vehicles are no longer useful, either due to cost of maintenance, being outdated, no longer used, etc. Ordinance 05-27 allows the Village to sell surplus motor vehicles that are no longer useful for the Village's needs. This resolution authorizes the sale of two vehicles at an auction to be held on May 10, 2016 in Crestwood, Illinois. Trustee Minx moved, seconded by Trustee Grear, to approve Resolution 16-34. Motion passed: 5 ayes, 0 nays 1 absent. Tr. Grear aye Tr. Minx aye Tr. Pietron absent Tr. Ramos aye Tr. Thill ave Tr. Witko awe 5 Minutes of May 9, 2016 Board Meeting XI. C. Trustee Pietron: Trustee Pietron was absent; his report was given by Trustee Minx. D. Trustee Ramos: TRUSTEES' REPORTS (continued) 1. Trustee Ramos presented Ordinance 16-09, Amending Title 5, "Motor Vehicles and Traffic," Chapter 1 Entitled "Traffic Administration and Enforcement," Section 4 Entitled "Experimental or Temporary Regulations" of the Village of Morton Grove Municipal Code. a. This is the second reading of this Ordinance. Trustee Ramos explained that, currently, Title 5, Chapter 1, Section 4 entitled "Experimental or Temporary Regulations" allows the Police Chief, with the approval of the Village Engineer, to implement experimental or emergency traffic regulation without Board approval for up to 90 days. The Village Administrator has recommended that this section be updated to provide that, if, after the initial 90 -day trial period, the Police Chief and Village Administrator recommend the temporary regulations be made permanent, such regulation shall be extended until it has been approved or rejected by the Village Board, but not for more than an additional 90 days. Trustee Ramos moved to adopt Ordinance 16-09, seconded by Trustee Thill. Motion passed: 5 ayes, 0 nays 1 absent. Tr. Grear Tr. Minx ave Tr. Pietron absent Tr. Ramos ave Tr. ThiIIaae Tr. Witko b. Trustee Thill asked that the Board be informed n advance of any changes or installation of additional traffic control signage, because the Board members are the ones who get the phone calls from residents. Mr. Czerwinski responded that they would be kept informed. 2. Next, Trustee Ramos presented Ordinance 16-10, Amending Title 5, Chapter 13, Article A-4 Entitled "Traffic Schedules" of the Municipal Code of the Village of Morton Grove. This is the second reading of this Ordinance. a. Trustee Ramos explained that the Traffic Safet Commission had received a request for stop signs to be installed on Luna Avenue and Davis Street, as well as "Watch That Child" signs along the 9100 block of Luna Avenue. Two "Watch That Child" signs were subsequently installed under the authority of the Director of Public Works. The Luna -Davis intersection currently has no traffic control. During the course of two Traffic Safety Commission reviews, the Village Administrator suggested addressing the root problem described by the residents by establishing a temporary, experimental traffic regulation prohibiting left turns from westbound Church Street onto southbound Luna Avenue. 6 Minutes of May 9, 2016 Board Meeting, XI. TRUSTEES' REPORTS (continued) D. Trustee Ramos: (continued) b. The residents and Traffic Safety Commission felt that the temporary, experimental traffic regulation did not satisfy the residents' original desire for stops signs and recommended to remove the left turn restriction. The Traffic Safety Commission concurred with the petitioner's request and recommended the Village establish a 4 -way stop intersection on Luna Avenue at its intersection with Davis Street. c. Trustee Ramos moved to adopt Ordinance 16-10, seconded by Trustee Witko. Motion passed: 5 ayes, 0 nays 1 absent. Tr. Grear aye Tr. Minx aye Tr. PPietron absent Tr. Ramos aye Tr. Thill aye Tr. Witko mg, Trustee Grear asked if the residents in this area are satisfied with this resolution. Mr. Czerwinski responded that they are; he's heard no complaints. 3. Trustee Ramos then introduced for a first reading Ordinance 16-13, Amending Title 5, Chapter 13, Article F, Entitled "No Parking During Certain Hours;" Title 5, Chapter 13, Article F, Section 4 Entitled "Restricted Parking Streets" of the Municipal Code of the Village of Morton Grove. a. He explained that the Traffic Safety Commission had received a request for temporary experimental parking restrictions to be installed on Narragansett Avenue between Hennings Court and Dempster Street, and subsequently, to make a recommendation to the Village Board about whether or not to make this restriction permanent. b. The Traffic Safety Commission reviewed this request at their April 2016 meeting. There are existing parking restrictions on this segment of Narragansett that do not meet the needs of the residents and businesses. Business owners have asked the Village to address the inadequate parking regulations three times since 2010. c. The Police Chief made an experimental regulation prohibiting parking on the east side of Narragansett except for vehicles displaying a Village -issued hang tag displayed in the front windshield of the parked vehicle. He also made an experimental regulation limiting parking to a 3 -hour duration on the west side of Narragansett from 6:00 a.m. to 4:00 p.m. except for vehicles displaying a Village -issued hang tag in the front windshield of the parked vehicle and prohibiting all parking between 4:00 a.m. and 6:00 a.m. every day. d. These experimental regulations were established on January 1, 2016 and expired on March 29, 2016. They have been extended to June 30, 2016. Residents and businesses have asked that these parking regulations be made permanent. After review, Village staff supports this request. The Traffic Safety Commission also recommends that these parking restrictions be made permanent, thereby making this a new zoned parking area. As this is a first reading, no action will be taken this evening. XI. TRUSTEES' REPORTS (continued) E. Trustee Thill: 'Minutest.6.01 9 2016'BeardsMee[ing! 1. Trustee Thill wanted to remind everyone that the Village will be holding a document destruction and small electronics recycling event on Saturday, May 21, from 9:OOam to noon in the parking lots between the Civic Center and Harrer Park swimming pool. He encouraged residents to take advantage of this recycling event. 2. Trustee Thill said that, in a "letter to the editor" published this week, the writer claimed that residents will be charged 50% for trees to be planted and will have to prune the trees. It also claims that there is no follow-up regarding watering of these trees. He asked Public Works Di- rector Andy DeMonte to clarify whether those statements were true. a. Mr. DeMonte said that the Village has had a 50/50 tree planting program in the past, but the current program is that the Village is planting trees in the parkways and residents are not being charged for that. Public Works will water the trees for the first year; after that, it is the resident's responsibility. Public Works does the pruning—in fact, they would prefer that residents not prune these trees. Trustee Thill thanked him, adding that residents should ensure that, if they put mulch around their trees, the mulch should not touch the tree's bark. Bark holds in moisture and that can cause rot. He also commented that lawnmowers can kill trees if the lawnmower bumps against the tree hard enough and often enough. F. Trustee Witko: Trustee Witko had no report. XII. OTHER BUSINESS NONE XIII. WARRANTS Trustee Ramos presented the Warrant Register for May 9, 2016, in the amount of $269,553.55. He moved that the Warrants be approved as presented. Trustee Minx seconded the motion. Motion passed: 5 ayes, 0 nays 1 absent. Tr. Grear aye Tr. Minx ave Tr. Pietron absent Tr. Ramos aye Tr. Thill Eys, Tr. Witko ave XIV. RESIDENTS' COMMENTS NONE 8 Minutes of May 9, 2016 Board Meeting XV. ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Thill. Motion passed: 5 ayes, 0 nays 1 absent. Tr. Grear Tr. Minx Tr. Ramos Tr. Thill ay.2 The meeting adjourned at 7:34 p.m. PASSED this 23rd day of May, 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPRO ED,.b ' me t 4/6:- y -of May, 2016. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 24th day of May, 2016. 610A/AAAJ'1c o Connie J. Travis, Village Clerk Village of Morton Grove, Cook County, Illinois Tr. Pietron absent Tr. Witko Minutes by: Teresa Cousar 9