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HomeMy WebLinkAbout2016-04-25 Agendas � ice: h � MORTON GROVE Incredibly Close Amazingly Open VILLAGE BOARD OF TRUSTEES REGULAR MEETING NOTICE/AGENDA TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SCANLON CONFERENCE ROOM APRIL 25, 2016 6:00 pm (The hour between 6:00 and 7:00 pm is set aside for Executive Session per 1-5-7A of the Village of Morton Grove Municipal Code. If the Agenda does not include an Executive Session, the meeting will begin at 700 pm.) 1. Call to Order 2. Pledge of Allegiance 3. Executive Session THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER 4. Reconvene Meeting 5. Pledge of Allegiance 6. Roll Call 7. Approval of Minutes — Regular Meeting — April 11, 2016 8. Special Reports a. Swearing In Ceremony for Three New Firefighters/Paramedics Milan Tomic, Andrew Schmit, and Jeffrey Kotowski by Fire and Police Commission Chairperson Michael Simkins 9. Public Hearings 10. Residents' Comments (agenda items only) 11. President's Report—Administration, Northwest Municipal Conference, Council of Mayors, Strategic Plan, Comprehensive Plan a. Proclamation — Municipal Clerks Week — May 1, 2016 to May 7, 2016 12. Clerk's Report — Community Relations Commission 13. Staff Reports a. Village Administrator 1) Miscellaneous Reports and Updates b. Corporation Counsel 14. Reports by Trustees a. Trustee Grear — Police Department, Community and Economic Development Department, Fire and Police Commission, Police Facility Committee, NIPSTA, Lehigh/Ferris TIF, Prairie View TIF (Trustee Witko) 1) Ordinance 16-07 (Introduced Apri111, 2016) (Second Reading) Amending Title 8 Entitled Public Health and Safety, Chapter 11 Adding Special Event Permitting Process b. Trustee Minx — Natural Resource Commission, Plan Commission/Zoning Board of Appeals, Building Department (Trustee Pietron) c. Trustee Pietron — Public Works Department, Condominium Association, Economic Development Commission, Dempster Street Corridor Plan (Trustee Minx) 1) Resolution 16-30 (Introduced April 25, 2016) Authorizing the Acceptance of a Material Proposal from Ozinga Ready Mix for the 2016 Material Purchasing Program - Concrete d. Trustee Ramos — Legal, Finance Department, Finance Advisory Commission, Traffic Safety Commission, Waukegan Road TIF, Capital Projects (Trustee Thill) 1) Ordinance 16-09 (Introduced April 25, 2016) (First Reading) Amending Title 5, "Motor Vehicles and Traffic", Chapter 1, entitled "Traffic Administration and Enforcement", Section 4 Entitled "Experimental or Temporary Regulations" of the Village's Municipal Code 2) Ordinance 16-10 (Introduced April 25, 2016) (First Reading) Amending Title 5, Chapter 13, Article A-4, Entitled "Traffic Schedules" of the Municipal Code of the Village 14. Reports by Trustees (continued) e. Trustee Thill — Fire Department, Emergency Management Agency, RED Center, Environmental Health, Solid Waste Agency of Northern Cook County, Appearance Commission (Trustee Ramos) 1) Ordinance 16-08 (Introduced April 1l, 2016) (Second Reading) Amending Title 9, Chapter 7 to Restructure Ambulance Service Fees 2) Resolution 16-31 (Introduced April 25, 2016) Authorizing the Execution of an Intergovernmental Agreement between the Village of Morton Grove, Niles, and Skokie for Mutual Aid Ambulance Billing f. Trustee Witko — IT Communications, Strategic Plan Committee, Family and Senior Services Department, Chamber of Commerce, Advisory Commission on Aging (Trustee Grear) 15. Other Business 16. Presentation of Warrants - $1,221,678.39 17. Residents' Comments 18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220) promptly to allow the Village to make reasonable accommodations. MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER APRIL 11, 2016 CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council II. Chambers of Village Hall. He then led the Board and assemblage in the Pledge of Allegiance. III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, John Pietron, Ed Ramos, John Thill, and Janine Witko. IV. APPROVAL OF MINUTES Regarding the March 28, 2016 Regular Board Meeting, Trustee Thill moved to approve the Minutes as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote. V. SPECIAL REPORTS 1. Presentation by Community Relations Commission a. Community Relations Commission Chairperson Arcelia Pimentel was present to talk about two new initiatives the Commission is undertaking. b. Ms. Pimentel explained that the Commission is an all -volunteer group whose mission is to foster, encourage, and promote positive relations between people of all races, creeds, national origins, and economic and educational levels. The Commission helps the Village prepare and distribute information to enhance the quality of life for all Village residents. Commission members act as greeters at the Village's Neighborhood Outreach events and distribute information and answer questions at the monthly Farmers' Market. c. Ms. Pimentel said the Commission is sponsoring two projects: first, the Adopt A Planter program, where residents, families, groups, or businesses can adopt one or more of the 85 large planters located along Dempster Street, at the Metra Station, and at the Civic Center. The Village will prepare the soil for each pot and will provide a starter kit of flowers to each participant. Ms. Pimentel extended a special thank you the Johnny Mitchell and the Public Works Department for their support of this project. The Commission would like to have all the plants planted by the weekend of May 14-15. After that, it will be the responsibility of each participant to maintain the planter, which mainly involves weeding and pruning of the plants. Participants can be as creative as they like in customizing their planters by adding additional flowers. Minutes of April 11, 2016 Board Meeting V. SPECIAL REPORTS (continued) d. Ms. Pimentel thanked the following residents, businesses, and organizations who have already volunteered to take a planter. She noted that the deadline to participate is April 22, 2016, and people can sign up by completing the participation forms available at Village Hall or online at the Village's website. e. • Kyle Harvey & Shannon Mangas • Sue N. Joyce • Nancy Lanning • Arcelia Pimentel & Family • Kristina Otte and Louis Eliopoulos • The DiBasilio Family • The Kintner Family • Emily & Jason Macejak • Trustee Rita Minx & the Minx/Yaras families • MG Senior Center Group • The Candarana Family • Trustee Bill Grear & Family • The McKittrick Family • Lidia Riggs • The Torres Family • Trustee Janine Witko & Family • Morton Grove Park District • Clerk Connie Travis & Family • Garden Club of Morton Grove • School District 67 • Kropp Insurance Agency, Inc. • The Morton Grove Voice • Law Office of Teresa Hoffman Liston • Clara Clark • Sharon Mitchell • Trustee John Pietron & Family • Motherway/Kriss Family • Anna M. Pignaloni • Mayor DiMaria & Family • Jim Verhunce • Ralph Czerwinski • Robert (Bob) Burkhart f. Ms. Pimentel said that the second project sponsored by the Community Relations Commission is a photo contest where participants can submit up to five photos that depict the Village's new tag line, "Incredibly Close. Amazingly Open." Photos may be submitted through June 1, 2016 at Village Hall or by emailing the Community Relations Commission. Winning photos will be displayed on the Village's website and will also be enlarged, framed, and displayed at Village Hall. g. The Community Relations Commission currently has eight members and meets the second Tuesday of each month at 6:30 in the second floor conference room at Village Hall. Ms. Pimentel said they're always looking for new members, and encouraged community -minded individuals to drop into a meeting and get involved. h. Mayor DiMaria offered kudos to the Commission for doing a great job "reinventing" themselves. He said the planters will be great. VI. PUBLIC HEARINGS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) NONE 2 Minutes of April 11, 2016 Board Meeting VIII. 1. Proclamations a. PRESIDENT'S REPORT Mayor DiMaria proclaimed April 22, 2016, as "Earth Day" in the Village, commenting that "it is the responsibility of each of us to safeguard the environment by recognizing that all human life depends upon the Earth and upon each other for our mutual existence, well-being, and development." He encouraged all citizens to be mindful of local, state, and national laws which protect the environment, and to join in efforts to preserve the beauty and wonder of the lands, skies, and waters of the Earth. b. Mayor DiMaria proclaimed April 29, 2016 as "Arbor Day" in Morton Grove. He said that Arbor Day was first observed in Nebraska with the planting of more than a million trees. Trees can reduce the erosion of precious topsoil, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife. Morton Grove has been recognized as a Tree City USA by the National Arbor Day Foundation. Mayor DiMaria urged everyone to protect our trees and woodlands and to support Morton Grove's urban forestry program. c. Trustee Thill noted that the Village is planting about 300 trees this year in the parkways. He said some residents have indicated they don't want a tree in their parkway. Trustee Thill pointed out that the parkways are Village property and he did not feel homeowners should have a choice in the matter. 2. Mayoral Update a. Mayor DiMaria said that the spring edition of The Exchange has gone out. It features an article about Morton Grove being the 8th safest village in Illinois; about the Community Relations Commission projects; and about water safety. The newsletter also includes public safety tips from the Police and Fire departments, Senior Center updates, and information about Morton Grove Days, which will be here before we know it. He encouraged people to volunteer for the Morton Grove Days event, participate in the July 4th Parade, or be a sponsor. Any amount is g reat! b. Mayor DiMaria commented that the March Neighborhood Outreach was very well attended, and encouraged people to attend the next one, which will be on June 15 at 6:00 p.m. at Edison School, located at 8200 Gross Point Road. He said that several ordinances and resolutions have come out of discussions with residents about varying matters. c. Mayor DiMaria apologized for missing the last meeting and thanked Trustee Grear for filling in. IX. CLERK'S REPORT Clerk Travis announced that this is "National Volunteer Week." She thanked everyone who volunteers, whether it is through a Village Commission or endeavor, or a local civic organization or project. Trustee Thill said he'd like to ask staff to put their heads together to come up with some sort of "Volunteer of the Year" recognition or award. 3 Minutes of April 11,2016 Board Meeting X. A. Village Administrator: STAFF REPORTS 1. Village Administrator Czerwinski said people should be aware that the Metra tracks at Lincoln Avenue closed today for track repair, and will be closed for the next four days. 2. Mr. Czerwinski said the Morton Grove Days Commission holds monthly "eat -and -earn" fund- raisers to help offset the costs of the fireworks. The next one will be held on Wednesday, April 20, from 4:00 p.m. til closing time, at Graziano's on Touhy Avenue. Anyone dining there, or ordering carryout, should mention "Morton Grove Fireworks" to their order -taker, and Graziano's will donate 20% of the receipts. B. Corporation Counsel: Corporation Counsel Liston had no report. XI. TRUSTEES' REPORTS A. Trustee Grear: 1. Trustee Grear introduced for a first reading Ordinance 16-07, Amending Title 8 Entitled "Public Health and Safety" of the Municipal Code to Add a New Chapter 11 Establishing a "Special Event" Permitting Process. a. b. He explained that special events, such as festivals, concerts, and fun runs, enhance the quality of life and community character by helping to create a vibrant and interesting community. Such events often involve advance planning, logistics, and potential costs and liabilities for the Village. The Village may be required to allocate Village personnel, equipment, and property for special events, which, in addition to subjecting the Village to costs and potential liability, may interfere with the normal operations of the Village and the safe use of the public ways and Village property. Trustee Grear said this ordinance will establish a permitting process for special events requiring Village services. Applications must be submitted at least 90 days prior to the event, unless alcohol is expected to be served or more than 500 people are expected to attend the event, in which case the application must be submitted to the Village by September 1 of the year preceding the proposed special event. Event organizers are required to obtain adequate levels of insurance and additional permits for activities such as food sales and pyrotechnics, and provide the Village with sufficient additional information in order to enhance the Village's ability to schedule needed personal and equipment. As this is a first reading, no action will be taken this evening. 2. Next, Trustee Grear presented Resolution 16-23, Authorization For the Purchase of Police Squad Cars Through the Suburban Purchasing Cooperative. 4 1Ninutes of April 11,2016 Board Meeting XI. TRUSTEES' REPORTS (continued) A. Trustee Grear: (continued) a. Trustee Grear explained that this resolution will authorize the purchase of two police sports utility vehicles from Currie Motors Fleet in Frankfort, Illinois, and two regular police squad cars from Napleton Dodge. These will replace currently utilized Police Department high mileage vehicles due to age and declining reliability. The Village replaces high mileage squad cars every three years to insure key equipment utilized by police officers does not fail during their duties as public safety first responders. The squad vehicles are utilized 24 hours a day and need to be in excellent condition at all times. Trustee Grear said that both dealers, Currie Motors and Napleton Dodge, were awarded contracts by the Suburban Purchasing Cooperative to sell these 2016 police squad cars. Purchasing squad cars from the Suburban Purchasing Cooperative allows municipalities to bypass formal bid procedures. The two sports utility squad cars and the two regular squad cars will cost a total of $103,976. Trustee Grear moved to approve Resolution 16-23, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Pietron aye Tr. Ramos aye Tr. Thill aye Tr. Witko aye B. Trustee Minx: 1. Trustee Minx presented Ordinance 16-03, An Ordinance Approving A Mixed Use Planned Unit Development ("PUD") and Related Waivers for a 7 -Story Residential Structure and a Residential Structure and a 14,000 Square Foot Single -Story Commercial/Retail Structure on a 2.8 Acre Parcel of Land at 8700 Waukegan Road, Morton Grove, Illinois. This is the second reading of this Ordinance. Trustee Minx explained that this Ordinance will approve a mixed use PUD for a 7 -story, 184 -unit residential building and an approximately 14,000 square foot single -story commercial building at 8700 Waukegan Road, with conditions and waivers, and the establishment of the number of parking spaces, in accordance with Section 12-6 of the Village Code. Proposed site improvements include 327 on-site parking spaces, new landscaping, reconfigura- tion of and improvements to on-site vehicular and pedestrian access ways, and improved stormwater facilities. With their PUD application, 8700 MG LLC is seeking variations and approvals for the following dimensional, bulk, and parking requirements: a 2.25 foot waiver to the minimum 5 -foot side yard setback for the residential building; a 37 -foot waiver to the maximum 40 -foot height requirement; a 0.55 waiver to the maximum 2.0 Floor Area Ratio requirement; a waiver to the loading berth requirement for the commercial structure; and establishment of the number of parking spaces for the mixed-use PUD at 333 overall (327 on-site and 6 parking spaces on the adjacent shared access and parking easement area, located south of the subject property). a. b. 5 Minutes of April 11,'2016: Board Meeting' XI. B. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) c. Trustee Minx said that the project has been recommended for approval, with conditions, by the Appearance Commission, the Traffic Safety Commission, and the Plan Commission. She moved to adopt Ordinance 16-03, seconded by Trustee Pietron. d. Trustee Thill commented that there is a person in town who thinks he knows better and is claiming the Board has not done their due diligence on this project, and further, that the Village is "giving away" Village property to this developer. Trustee Thill disagreed, stating the Board has been attending meetings, reviewing data, and touring facilities for the last 18 months. The Board has discussed and carefully reviewed the 122 -page contract being entered into. Trustee Thill said there's no way anyone should be claiming that the Board hasn't done its job in this matter. e. Trustee Grear said he realizes that change and progress can be scary, but he felt that change is good and progress is wonderful. He said he was very impressed with this developer when he first met him and is even more impressed now. Trustee Grear felt that this progress will enhance Morton Grove—three acres of property in the center of town will be enhanced. It's definitely going to be a good thing. f. Trustee Minx noted that she has attended all the meetings and knows how many hours Mr. Grogan, the developer, has spent meeting with Village staff and with the neighbors of the proposed development, working with them to allay their concerns and come up with plans that will work well for everyone. Trustee Minx thanked Mr. Grogan for his countless hours. Trustee Pietron stated that "this is an example of moving forward for the betterment of Morton Grove" on an economic level, adding that economic development doesn't happen overnight. Total real estate taxes from this site currently are $34,000—that buys one police squad car. The projections are that future real estate taxes from this development will far exceed that amount. He said that the Dempster -Waukegan intersection sees approximately 70,000-80,000 cars per day, and it's an ugly area. The proposed development is aesthetically appealing. Trustee Pietron said he's visited other properties built by Mr. Grogan and they're impeccable. Projects like this are a good thing for the Village and may help to curb future property tax hikes. g. Mayor DiMaria called for the vote on Ordinance 16-03. Motion passed: 6 ayes, 0 nays. Tr. Greara rLe Tr. Minx awe Tr. Ramos ave Tr. Thill gyg Tr. Pietron gyg Tr. Witko gys h. Mayor DiMaria said that Mr. Grogan came to Morton Grove to invest because he and his group feel that Morton Grove is heading in the right direction. He thanked Mr. Grogan for believing in this Village. 2. Next, Trustee Minx presented Resolution 16-22, Approving An Economic Incentive and Tax Increment Allocation Financing Redevelopment Agreement By, Between, and Among the Village of Morton Grove, 8700 MG, LLC, and Heartland Real Estate Partners -MG, LLC. She explained that, two years ago, when the property owner, 8700 MG, LLC began discussions with the Village regarding the potential redevelopment of the property at 8700 Waukegan Road, 6 Minutes of April 11,2016 Board Meeting XI. TRUSTEES' REPORTS (continued) B. Trustee Minx: (continued) the owner advised the Village that the proposed development would not be financially feasible without financial assistance. On March 9, 2015, pursuant to Resolution 15-16, The Board approved the financial incentive term sheet and authorized staff to negotiate an economic incentive redevelopment agreement. b. The terms for the financial assistance agreement include the following: c. d. e. f. g• h. $600,000 cash payment upon issuance of a Final Certificate of Occupancy for the residential building, a minimum of 25% occupancy of the residential units, and completion of the commercial building to industry "Vanilla Box" standards (building shell, exterior finishes, and utilities stubbed to the building) • Up to $4,700,000 in TIF financing assistance paid out through the incremental property taxes generated by the new development • Up to $600,000 in TIF financial assistance paid out through a 50/50 split between the Village and the developer on any supplemental incremental property taxes generated by this project • Up to $1,000,000 in sales tax revenues paid out through (a) 50% of the Village's share of State Sales Tax revenues and the Village's home rule tax; and (b) Business District tax revenue for qualifying project expenses. Trustee Minx noted that all of the proposed financial incentives are performance based. The cash payment will only be made after the project is substantially completed, and the TIF assistance and sales tax sharing will only be paid if the project generates incremental property taxes and the new businesses generate sales tax revenue. The owner and developer anticipate the overall project cost will be in excess of $55 million. In addition to the owner's private investment, it is projected that the development will generate over $900,000 per year in new real estate taxes as well as new sales tax revenues, where currently no sales tax revenues are generated. The project will improve a property that is currently under-utilized and obsolete, improve the streetscape, and act as a catalyst for additional redevelopement within the Dempster -Waukegan commercial area. The development is also projected to create 150 jobs during construction and 20 new permanent jobs. Trustee Minx moved to approve Resolution 16-22, seconded by Trustee Pietron. Trustee Thill congratulated the staff on negotiating an excellent agreement, and said, "This is a slam dunk." Trustee Grear reiterated that the project is estimated to generate over $900,000 per year in new property taxes PLUS new sales tax revenues. Trustee Pietron said if the Village doesn't work with developers in the business world, the Village will lose out. He said we don't have long lines of people waiting to develop property here. He felt this is a good partnership for the Village. Mayor DiMaria said he supposed that there are people who might look at this as the Board "giving something away," but he and the Board prefer to look at it as "investing in Morton Grove's future." 7 Minutes of April 11,'2016 Board Meeting XI. TRUSTEES' REPORTS (continued) B. Trustee Minx: (continued) i. Mayor DiMaria said he remembered how upset people were about the Board's decision to approve a redevelopment agreement with the Elliotts, who turned the Baxter Laboratories property into the Woodlands on Lincoln Avenue. This has turned out to be a very successful development, especially in terms of Return On Investment. He said that Mr. Grogan and his firm are investing almost $55 million in the Village; the Village is investing about $6 million in itself. J. k. Mayor DiMaria called for the vote on Resolution 16-22. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx Tr. Ramos gyg Tr. ThiII gyg Tr. Pietron Tr. Witko Mayor DiMaria thanked Village staff, the Board, and the residents, and most of all, Mr. Grogan. He said this is a great WIN for the Village. Mr. Grogan thanked Mayor DiMaria, the Board, and Village staff for the excellent working relationship they've enjoyed over the last 2.5 years. He thanked the trustees for taking the time to look at his other projects and thanked the staff for collaborating with him. He thanked the neighboring residents for their time and for working with him, and said he felt they were close to finalizing an agreement. Mr. Grogan said, "We're committed to this and we're glad to be a part of this community. It's exciting to see this come to fruition." C. Trustee Pietron: 1. Trustee Pietron presented Resolution 16-24, Authorizing the Acceptancde of a Material Proposal From Arrow Road Construction Company for the 2016 Material Purchasing Program—Asphalt. He explained that the Village has an annual program, dependent on funding appropriations, to purchase construction materials like asphalt and concrete to be used to maintain Village rights-of-way and property. The purchase of construction materials is paid for using General Funds, Motor Fuel Tax Funds, and Enterprise Funds. The use of Motor Fuel Tax funds is administratively controlled by the State, which requires bidding procedures and contract documents. This contract was bid through a public process in accordance with the municipal code and Illinois Department of Transportation requirements. . a. b. Trustee Pietron said the estimated contract value is $81,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Pietron moved to approve Resolution 16-24, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear gyg Tr. Minx Tr. Ramos sys Tr. ThiII gys Tr. Pietron Tr. Witko gig 8 Minutes of April 11, 2016 Board Meeting Xl. TRUSTEES' REPORTS (continued) C. Trustee Pietron: (continued) 2. Next, Trustee Pietron presented Resolution 16-25, Authorizing the Execution of a Contract With Insituform Technologies USA, LLC For the 2016 Sewer Lining Program. a. He explained that sewer lining is important in order to maintain the flow capacity of the Village's b. 3. sewer pipe infrastructure. This contract was bid through a public process and conforms to the requirements of the Prevailing Wage Act. Trustee Pietron said the proposal price is $132,703.20, but $137,000 was budgeted. Insituform Technologies USA, LLC was the low bidder and also performed this work for the Village last year and in other years. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 16-25. Motion passed: 6 ayes, 0 nays. Tr. Grear eye Tr. Minx aye Tr. Pietron eye Tr. Ramos aye Tr. Thill aye Tr. Witko afire Trustee Pietron then presented Resolution 16-26, Authorizing the Execution of a Contract With Precision Pavement Markings, Inc. For the 2016 Pavement Marking Program. a. He explained that annual pavement parking is necessary to maintain the visibility of the centerlines, stop bars, lane lines, and crosswalks on Village streets. The Public Works Department participated in a Municipal Partnering Initiative in 2012 throught 2015 to procure pavement marking services. Four communities participated, and the program was administered by the City of Highland Park. This cooperative procurement program is allowed by the Village's municipal code and by the Illinois Govemmental Joint Purchasing Act. The renewable periods of the pavement marking contract have expired, and the contract for pavement marking services needs to be bid again. Public Works considers it advantageous to participate in the cooperative procurement program again, and agreed to lead the administration of the bidding process for a group comprised of Evanston, Glenview, Morton Grove, and Niles. The contract conforms to the Prevailing Wage Act and is for a one-year term, which can be renewed for two additional years. b. c. Trustee Pietron said the proposal price of the lowest bidder is $172,696.50. Morton Grove's portion of the cost is $21,605 ($30,000 was budgeted). Trustee Pietron said the estimated contract value is $21,605, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Pietron moved to approve Resolution 16-26, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Pietron aye Tr. Ramos afire Tr. Thill aye Tr. Witko aye 9 Minutes of April 11, 2016 Board Meeting XI. TRUSTEES' REPORTS (continued) C. Trustee Pietron: (continued) 4. Next, Trustee Pietron presented Resolution 16-27, Authorizing the Execution of a Contract With A Lamp Concrete Contractors, Inc. For the 2016 Alley Improvement Program. a. He explained that the Village's Alley Improvement Program is an annual program to improve the alley pavement infrastructure beyond the extent of superficial repairs. Public Works has determined that reconstructing heavily -traveled alleys will greatly reduce the annual cost of intsensive maintenance by the Public Works Department, as well as provide a higher level of service to users of the alleys. Trustee Pietron noted that the Village allocated funds in the 2016 Budget to reconstruct these alley segments with a concrete pavement. The concrete construction required for this project is beyond the expertise and capacity of Village staff. The contract was bid through a public process and conforms to the requirements of the Prevailing Wage Act. The lowest bidder, A Lamp Concrete Contractors, Inc., bid $312,044.65. The Village had budgeted $550,000. Trustee Pietron said the estimated contract value is $312,044.65, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Pietron moved, seconded by Trustee Thill, to approve Resolution 16-27. b. c. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Minx Tr. Ramos Tr. Thill Tr. Pietron Tr. Witko up. Lastly, Trustee Pietron brought forward Resolution 16-29, Authorizing the Purchase of Two New 2017 Freightliner Dump Trucks With Two (2) Snow Plows and One (1) Salt Spreader From Truck City, Inc. Trustee Pietron said the purchase of these two trucks is necessary to replace an existing 1996 Ford L8000 and a 1996 International 4900 Dump Truck. He explained that the Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair costs. The two trucks being replaced have exceeded their expected service life. This purchase was bid out, and seven (7) bids were received. Three truck dealers submitted multiple bids utilizing various equipment manufacturers for the dump bodies, snow plows, and salt spreaders, with favorable results. The purchase of these two trucks will cost the Village $304,906, which inciludes a $13,500 trade-in credit. Trustee Pietron moved to approve Resolution 16-29, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Minx Tr. Ramos Tr. Thill Tr. Pietron ayg Tr. Witko a rLe 10 Minutes of April 11,'2016: Board Meeting Xl. TRUSTEES' REPORTS (continued) D. Trustee Ramos: Trustee Ramos had no formal report, but reminded residents that income tax filing day is officially April 18, 2016, due to Emancipation Day on April 15th. He said that this is good news for procrastinators! E. Trustee Thill: a. Trustee Thill presented for a first reading Ordinance 16-08, Amending Title 9, Chapter 7, To Restructure Ambulance Service Fees. b. Trustee Thill asked Fire Chief Tom Friel to explain this ordinance. Chief Friel said that, in the mid -1990's, ambulance user fees were established as a two-tier structure: one set of costs for residents and one for non-residents. Since then, everything has gotten more expensive. The Fire Department adjusted the fees in 2008 and entered into a Mutual Aid relationship withneighboringcommunities, enabling the Village's two-tier rate system to be passed through to other communities. Chief Friel said the Mutual Aid relationship has increased, and now includes Niles, Skokie, Park Ridge, Des Plaines, and the North Maine Fire Protection District. Ordinance 16-08 would change Morton Grove's fees again, to match the current or proposed fees of the other Mutual Aid communities. For residents, ambulance fees should be covered by insurance and should never cause an out-of-pocket situation. This policy has been vetted by the Federal Inspector General. The rates will now be more like true user fees. Trustee Grear commented that the Board does not want to get into residents' pockets with this Ordinance, and the Chief assured him that the fees charged to residents meet most insurance companies' definition of "usual and customary." As this is a first reading, no action will be taken this evening. F. Trustee Witko: 1. Trustee Witko presented Resolution 16-28, Authorizing An Agreement Between the Village of Morton Grove and Mather LifeWays For the Use of the Civic Center for Senior Programming. She explained that the Village has provided programs for older residents at the American Legion Memorial Civic Center since 2001. Since 2005, Mather LifeWays, a non -denominational, not-for-profit organization based in Evanston, has contracted with the Village to operate programming for the Village. This resolution will approve an additional one-year non-exclusive license for Mather LifeWays to operate programs at the Civic Center for all adults, with a concentration on activities and services desired by adults over the age of 50. Mather LifeWays will coordinate all programming at the Civic Center, work with community partners as directed by the Village to bring their programs on-site, nurture/encourage/continue self -led programs and a. 11 inutes of April 11,'2016 Board Meeting XI. TRUSTEES' REPORTS (continued) F. Trustee Witko: (continued) b. will directly provide lunch programs, iPad and computer classes, "Boost Your Brain" and memory courses, become a Senior Health Insurance Program (SHIP) site, be an MRP tax site, provide "Telephone Topics," create lifelong learning opportunities, work with other organizations to create inter -generational programming, conduct community outreach to fill programs, and conduct other programs as agreed. c. Trustee Witko said that Mather LifeWays will not charge the Village to provide these programs, but may charge participants a nominal fee. The Village will provide space, equipment, tele- phone and Internet services, as well as janitorial and basic set-up services to Mather LifeWays. Trustee Witko moved, seconded by Trustee Pietron, to approve Resolution 16-28. d. Trustee Grear commented that this is another situation where the Board came under fire for "changing" senior programming. He said the feedback on Mather LifeWays has been excellent. They provide many programs, plus bingo, plus entertainment. Trustee Grear said "If you're a senior in Morton Grove and you don't take advantage of the programming and entertainment options offered by Mather LifeWays at the Civic Center, you're making a big mistake!" He also mentioned that he'll be calling bingo at the Civic Center sometime in the next couple of weeks. Mayor DiMaria called for the vote on Resolution 16-28. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx Tr. Pietron aye Tr. Ramos aye Tr. Thitl aye Tr. Witko ave 2. Trustee Witko announced that the Historical Society is spearheading efforts to raise funds so that the Doughboy Statue at the Morton Grove Public Library can undergo some much-needed concrete repairs. The Historical Society is encouraging everyone to make a donation on their "go fund me" page (gofundme.com/mgdoughboy). The Historical Society is also inviting every- one to stop by the Museum to see the "Flappers and Flyboys" exhibit. The Museum is open Monday through Friday from 11 am to 3pm and on Sundays from 2pm to 4pm. XII. OTHER BUSINESS On behalf of the Board and Village staff, Trustee Grear offered condolences to Community and Economic Development Director Nancy Radzevich on the loss of her mother. He asked the assemblage to say a prayer for Nancy's family. 12 Minutes of April 11,2016 Board Meeting XIII. XIV. a. WARRANTS Trustee Ramos presented the Warrant Register for April 11, 2016, in the amount of $424,695.20. He moved that the Warrants be approved as presented. Trustee Minx seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx Tr. Ramos aye Tr. Thill pyg gyg Tr. Pietron ayg Tr. Witko aye RESIDENTS' COMMENTS Nancy Lanning commented that the biggest bingo prizes at the Civic Center, the ones that people vie for, are toilet paper and paper towels. She thanked Officers Lietz and Tabor for call- ing bingo at the Civic Center last week; she had a great time. Mrs. Lanning said that it's im- portant for the seniors to see these police officers because then, if they have a problem, they'll be more comfortable calling the police department. Bonito LoGuidice appeared before the Board to let them know that, as of April 6, the State is once again notifying people when they need their emissions tested before they can renew their drivers' license. Mayor DiMaria thanked her for her public service announcement. XV. ADJOURNMENT Trustee Thill moved to adjourn the meeting, seconded by Trustee Pietron. Motion passed: 6 ayes, 0 nays. Tr. Grear gyg Tr. Minx aye Tr. Ramos aye Tr. Thill tye The meeting adjourned at 7:55 p.m. Tr. Pietron g Tr. Witko aye 13 inutes of April 11, 2016Board Meeting PASSED this 25th day of April, 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED by me this 25th day of April, 2016. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 26th day of April, 2016. Connie J. Travis, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Teresa Cotner 14 April 8, 2016 Vi ale of &Lorton grove President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 Fire and Police Commission Direct Telephone 847/470-5226 Fax 847/965-7711 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10-2.1-19 of the Illinois Compiled Statutes, 2011 (Revised). The following person has qualified and is herewith appointed to a probationary status of Firefighter/Paramedic in the Morton Grove Fire Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. MILAN TOMIC Effective date of appointment is April 11, 2016, at the hour of 8:00 a.m., at which time he will report to District Chief Mike Mitchell. Formal swearing in will be conducted at a Village Board meeting at a future date, to be determined. C: M. Tomic T. Friel, Fire Chief R. Czerwinski, Village Administrator Submitted by: Michael Simkins, Chairman Fire & Police Commission Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 Tel: (847) 965-4100 Fax: (847) 965-4162 April 8,2016 Village of &Lorton grove President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 Fire and Police Commission Direct Telephone 847/470-5226 Fax 847/965-7711 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 1LCS 5/10-2.1-19 of the Illinois Compiled Statutes, 2011 (Revised). The following person has qualified and is herewith appointed to a probationary status of Firefighter/Paramedic in the Morton Grove Fire Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. ANDREW J. SCHMIT Effective date of appointment is April 11, 2016, at the hour of 8:00 a.m., at which time he will report to District Chief Mike Mitchell. Formal swearing in will be conducted at a Village Board meeting at a future date, to be determined. C: A. Schmit T. Friel, Fire Chief R. Czerwinski, Village Administrator Submitted by: Michael Simkins, Chairman Fire & Police Commission Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 Tel: (847) 965-4100 Fax: (847) 965-4162 April 8, 2016 W age of &Lorton grove President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 Fire and Police Commission Direct Telephone 847/470-5226 Fax 847/965-7711 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10-2.1-19 of the Illinois Compiled Statutes, 2011 (Revised). The following person has qualified and is herewith appointed to a probationary status of Firefighter/Paramedic in the Morton Grove Fire Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. JEFFREY M. KOTOWSKI Effective date of appointment is April 11, 2016, at the hour of 8:00 a.m., at which time he will report to District Chief Mike Mitchell. Formal swearing in will be conducted at a Village Board meeting at a future date, to be determined. C: J. Kotowski T. Friel, Fire Chief R. Czerwinski, Village Administrator Submitted by: Michael Simkins, Chairman Fire & Police Commission Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 Tel: (847) 965-4100 Fax: (847) 965-4162 rudamatirnt Village of Morton Grove WHEREAS, the office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, this office is the oldest among public servants; and WHEREAS, the office of the Municipal Clerk provides the professional link between the citizens, local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, the Municipal Clerk serves as the information center on functions of local government and community; and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the office of the Municipal Clerk through participation in education programs, seminars, workshops, and the annual meetings of their state, province, county, and international professional organizations; and WHEREAS, it is most appropriate we recognize the accomplishments of the office of the Municipal Clerk. NOW, THEREFORE, I, Daniel P. DiMaria, Mayor of the Village of Morton Grove, do hereby proclaim May 1, 2016 through May 7, 2016, as MUNICIPAL CLERKS WEEK and further extend appreciation to the Village of Morton Grove's Municipal Clerk, Connie Travis, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the Village of Morton Grove Daniel P. DiMaria Village President Legislative Summary Ordinance 16-07 AMENDING TITLE 8 ENTITLED "PUBLIC HEALTH AND SAFETY" OF THE MUNICIPAL CODE TO ADD A NEW CHAPTER 11 ESTABLISHING A "SPECIAL EVENT" PERMITTING PROCESS Introduced: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: April 11, 2016 To establish a new Municipal Code chapter to establish a special event permitting process when individuals/organizations host or sponsor events that require the Village to provide special services. Special events such as festivals, concerts, and fun runs can enhance our quality of life and community character by helping to create a vibrant and interesting community. They also involve advance planning, logistics, and potential costs and liabilities for the Village. The Village may be required to allocate Village personnel, equipment, and property for special events, which in addition to subjecting the Village to costs and potential liability, may interfere with the normal operations of the Village and the safe use of the public ways and Village property. This ordinance will establish a permitting process for special events requiring Village services. Applications are due at least ninety (90) days before the event, unless alcohol is expected to be served or more than five hundred (500) people are expected to attend the event, in which case the application shall be delivered to the Village by September 1 of the year preceding the proposed special event, whichever is greater. Event organizers are required to obtain adequate levels of insurance and additional permits for certain activities, such as food sales and pyrotechnics; and provide the Village with sufficient additional information in order to enhance the Village's ability to schedule needed personnel and equipment. Police, Administration, Legal, and Finance Departments The special permit process requires event organizers to pay the Village for the use of Village staff, equipment, and property unless these charges are waived by the Village Administrator. N/A The management and supervision of this chapter will be performed by the Administration, Legal, Police, and Finance Departments as part of their normal operations. Approval as presented. April 11. 2016 None Respec , bmitted: Prepared by: Teresa Ho " an age Administrator on, Corporation Counsel Reviewed by: Mike Simo, Po1ilte Chief ORDINANCE 16-07 AMENDING TITLE 8 ENTITLED "PUBLIC HEALTH AND SAFETY" OF THE MUNICIPAL CODE TO ADD A NEW CHAPTER 11 ESTABLISHING A SPECIAL EVENT PERMITTING PROCESS WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its govemment affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village has a policy of regularly reviewing and revising its Municipal Code, as necessary, to ensure the provisions of the Code remain compliant with contemporary statutes and relevant to the current operations and requirements within the Village; and WHEREAS, from time -to -time, individuals and organizations host or sponsor events that require the Village to provide special services; and WHEREAS, providing such special services affects the health, safety and general welfare of the Village in that it requires the Village to reallocate its personnel, equipment, and property; imposes additional costs on the Village; exposes the Village to additional liability; interferes with the Village's normal operations; and can interfere with the safe use of the Village's public ways and Village property; and WHEREAS, persons who fail to provide the Village with adequate notice about their need for special services deprive the Village of the ability to plan for the allocation of its resources and thereby jeopardizes the Village's ability to provide for the public health, safety, and welfare and increases the Village's operational costs; and WHEREAS, Village staff has recommended Village ordinances and regulations be updated to require persons or entities who hold or sponsor any event which requires the Village to provide special services to provide sufficient advance notice to the Village, and pay the Village's costs for such special services, and establish standards and procedures for allocating resources and setting fees and charges for those services. NOW THEREFORE BE IT ORDAINED, BY THE BOARD OF TRUS I EES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. 1 SECTION 2: Title 8, entitled "Public Health and Safety is hereby amended by adding a new Chapter 11 to read as follows: SECTIONS: 8-11-1: 8-11-2: 8-11-3: 8-11-4: Chapter 11 SPECIAL EVENTS Definitions and Exclusions Permit Required Fees and Charges Violations and Penalties 8-11-1: Definitions and Exclusions: A. Special Event. As used in this chapter, "special event" means an activity on public or private property that requires the Village to provide special services. B. Special Services. As used in this chapter, "special services," means the allocation of Village resources, including but not limited to Village personnel, equipment, rights-of-way, or property, for use in conjunction with a specific event or activity, as requested by the host or sponsor of the event, or deemed necessary by the Village Administrator or his designee. Special services shall include, but not be limited to, any of the following: street closures; traffic rerouting or controls; special police protection or services; stationing Village equipment including emergency vehicles at or in the immediate vicinity of the event; exclusive use of Village streets for the event including use as a staging area or event parking; additional street cleaning and garbage removal services; special signage such as temporary no parking signs; the use of any Village building, equipment, or other property for any purpose other than the normal daily operations of the Village. C. Exclusions. For purposes of this chapter, the following shall not be considered special events: 1. An official visit or appearance of the President or Vice -President of the United States, the Governor of the State of Illinois, an incumbent United States Senator or member of the United States Congress elected by the voters of the Village of Morton Grove that is open to the public. 2. An activity or event occurring outside the corporate limits of the Village, for which Village personnel, services and/or resources are provided pursuant to a mutual aid agreement, other intergovernmental agreement, or a custom and practice of intergovernmental cooperation in which the participating municipalities do not charge for the activity or event sponsor and do not charge each other for services provided. 3. Neighborhood block parties. D. Village Equipment. As used in this chapter, the term "Village Equipment" includes any vehicle of any type that is owned, leased or used by the Village and any equipment owned, leased or used by the Village in providing firefighting, police, medical rescue, water, electric, or public works services. 2 E. Village Personnel. As used in this chapter, the term "Village Personnel" includes both full-time and part-time employees of the Village, employees of other municipalities and volunteers supported or directed by the Village who provide services to or for the Village pursuant to a mutual aid or other intergovernmental cooperation agreement, and independent contractors who provide services to or for the Village. F. Village Property. As used in this chapter, the term "Village Property" includes any and all real or personal property owned, leased or used by the Village, and all public streets, sidewalks and rights-of-way within the Village. 8-11-2: Permit Required: A. No person or organization shall conduct a special event without first having obtained a special event permit from the Village. Applications for special event permits shall be delivered to the Village Administrator at least 90 days before the event unless: 1. Alcohol is expected to be served at the event; or 2. More than five hundred (500) people are expected to attend the event; in which case the application shall be delivered to the Village by September 1 of the year preceding the proposed special event. B. The application shall be in writing and shall be accompanied by the application fee, the certificate of insurance, and the indemnification and hold harmless agreement required by this chapter. The application shall be on forms provided by the Village Administrator's office and shall include at a minimum, the following information and supporting detail: 1. The name, address, telephone number, and e-mail address of the person signing the application. 2. The name, address, telephone number, and e-mail address of the authorized and responsible person or organization holding or sponsoring the event. 3. A description of the special event, including the street address of the event location, the date, time, and duration of the event. 4. The approximate number of persons expected to participate in the event and the basis on which the estimate is made. 5. A description of the services, Village personnel, Village equipment, and Village property which the applicant requests the Village to provide, including the applicant's estimate of the number and type needed, and the basis on which the estimate is made. 6. A detailed description of all public rights-of-way (ROW) and private streets which the applicant is requesting or needs to use or restrict for the event including staging and parking areas, vehicular and/or pedestrian traffic patterns, the nature of such restrictions or alterations. If the ROW or street is owned or controlled by another agency all required 3 permits including without limitation, IDOT permits, county ROW permits, forest preserve property permits and Morton Grove Park District property permits. 7. A statement signed by the applicant either agreeing to pay all fees and meet all other requirements of this chapter; and representing to the Village the applicant is duly authorized to make such agreement on behalf of the person or organization holding or sponsoring the special event. 8. Such other and further information and documents as the Village Administrator may deem reasonably necessary in order to determine the nature and extent of special services required for the special event, such as amplification plans, sanitation plans, emergency service plans, and crowd control and security plans. C. Application Review Procedures. 1. The Village Administrator shall process all applications with reasonable expediency and shall with conditions or modifications, approve or deny the special event permit application by written notice to the applicant. 2. Prior to denying a special event permit application or granting a special event permit subject to conditions or modifications, the Village Administrator or his/her designee shall confer with the applicant and/or the responsible party to attempt to agree on terms under which the permit can be issued, which may include but shall not be limited to considering other dates or locations for the event, having the event' s sponsors or organizers obtain certain services from private vendors, or having the Village provide other or additional special services. D. Standards for Review and Issuance of Permits. No special event permit application shall be approved either with or without conditions or modifications unless the application is complete and all required fees have been paid. All conditions and modifications included in a permit shall be consistent with the provisions of this Chapter. E. Certificate of Insurance. No Village personnel, equipment, property or service shall be provided for a special event unless the applicant first provides the Village with a certificate of insurance, issued by a company acceptable to the Village and authorized to do business in the state of Illinois. The certificate of insurance shall be in an amount reasonably acceptable to the Village, as determined by the Village Administrator, based on the nature and extent of Village resources requested or required for the special event. The certificate of insurance shall name the Village, its officials, agents, employees, and volunteers as an additional insured and shall be accompanied by a letter from the insurer listing any outstanding claims against the policy. F. Indemnification and Hold Harmless Agreement. The permit application shall be accompanied by an indemnification agreement in which the applicant and/or sponsor of the special event agrees to defend and hold the Village, its officers, employees and agents, harmless from any loss, damage, expense, claim, and cost of every nature and kind whatsoever, including attorney's fees, arising out of or in connection with the applicant's use of the public property, public right-of- way, public equipment, or public personnel at, during or in conjunction with the special event except as prohibited by law. 4 G. Village's Right to Deny or Revoke Permit. To the extent permitted by law, the Village Administrator or designee may deny the issuance of a permit or revoke a permit previously granted for the following reasons: 1. The application contains incomplete or false information, is not fully completed and executed, is not accompanied by the required application fee and any required cost advances, or does not include all required documentations. 2. The applicant is not legally authorized or competent to bind the responsible party or the responsible party is not legally competent to contract or to sue and be sued. 3. The special event is for an activity that is illegal under federal, state, or Village of Morton Grove law. 4. Any terms or conditions of the permit have been violated. 5. The operation of the special event is reasonably expected to or is creating a public nuisance or a hazardous condition, provided a permitted event shall be allowed to resume upon the abatement of the nuisance or hazardous condition. 6. The applicant, responsible party, or the person on whose behalf the application is submitted has an outstanding balance due from a prior special event; has on prior occasions damaged Village property; has other outstanding debts owed to the Village; has on prior occasions made material misrepresentations regarding the nature and extent of special services required for a special event in the Village; or has violated the terms of a prior special event permit. 7. The event will substantially or unreasonably interfere with police, fire, water, public works or other Village services, or with traffic in the Village, or will unreasonably interfere with access to businesses or residences, or will be an undue burden on Village residents and/or the Village does not have sufficient resources available for the event. H. The Village Administrator may impose requirements, conditions, or restrictions for the conduct of the special event other than or in addition to those provided in this chapter if he or she determines such other or additional requirements, conditions or restrictions are necessary to protect the public health, safety, or welfare. It shall be unlawful for anyone other than the Special Event Permit holder or the holder's designated vendor to sell goods, food, beverages, and services within the special event venue subject to the terms and conditions of the Special Event Permit. The Permit holder shall be responsible for vendor conduct and activity which occurs during the special event. Vendors authorized to sell goods, food, or beverages in the special event venue shall display their authorization during the event. J. The Village Administrator may waive or modify the filing deadlines for exigent circumstances, and after considering the budgetary impact of the event on the Village, the availability of Village personnel and resources, and the negative or positive impact the event may have for the Village, and may waive any procedure or insurance requirements and/or may reduce or waive any fee. 5 K. Appeal. An applicant shall have the right to appeal the denial, approval with conditions, or revocation of a permit or the amount of the user fee or supplemental user fee within seven (7) days after receipt of the decision(s) of the Village Administrator. Appeals shall be made to and heard by the Village's Adjudication Hearing Officer at the next regularly scheduled adjudication hearing. Appeals shall be limited to whether the Village Administrator abused his/her discretion. L. Compliance with Applicable Ordinances, Regulations, Conditions and Restrictions. All special event permits issued pursuant to this chapter shall be conditioned upon the applicant's compliance with all applicable ordinances of the Village and with any additional regulations, conditions, or restrictions set forth in the permit. 8-11-3: Fees and Charges: A. Application processing fee. The applicant shall pay a non-refundable application -processing fee of $200.00 at the time the special event permit application is filed. The application -processing fee shall not be credited against the user fee. B. Late Fee. If the permit application is not timely submitted a non-refundable late fee of $200.00 shall be added to the application -processing fee. The late fee shall not be credited against the user fee. C. Fee Deposit. The applicant shall pay a fee deposit at least fourteen (14) days before the special event equal to the estimated fees and charges to be incurred by the applicant for the provision of Village services or equipment as determined by the Village Administrator plus a ten percent (10%) non-refundable administrative fee. D. User Fee Invoice. Within thirty (30) days after the event, the Village shall provide the authorized and responsible person identified in the application with a copy of the detailed account of services and an invoice for the user fee, less the fee deposit. The balance of the user fee shall become due and payable immediately upon its receipt. E. Use of Village Personnel, Property or Equipment. The Village Administrator shall fix the rates charged for the use of Village personnel, equipment, and rights-of-way. The fee charged for use of Village property shall include a charge based on the extent of interference with or disruption of the normal use and operation of the Village property or right-of-way(s). 8-11-4: Violations and Penalties: Any person who violates any provision of this chapter, who makes a false statement in obtaining a permit under this chapter, or who violates any condition of any permit issued under this chapter, shall be subject to the penalties provided in Title 1, Chapter 4. The suspension or revocation of a permit shall be in addition to all fines or other penalties or remedy. A permit holder shall be liable for all unpaid fees and costs related to the special event, and shall be responsible for all fines, liabilities and penalties caused or incurred by any officer, director, employee, agent, or representative of the permit holder who fails to comply with this chapter or any term or condition of any permit issued for the special event. 6 SECTION 3: The terms and conditions of this ordinance shall be severable and if any section, term, provision, or condition is found to be invalid or unenforceable by any reason by a court of competent jurisdiction, the remaining sections, terms, provisions, and conditions, shall remain in full force and effect. SECTION 4: In the event this ordinance or any Code amendment herein is in conflict with any statute, ordinance, or resolution or part thereof, the amendments in this ordinance shall be controlling and shall supersede all other statutes, ordinances, or resolutions but only to the extent of such conflict. Except as amended in this ordinance, all chapters and sections of the Village of Morton Grove Village Code are hereby restated, readopted, and shall remain in full force and effect. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. PASSED this 25th day of April 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED by me this 25th day of April 2016. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 26th day of April 2016. Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois 7 Legislative Summary Resolution 16-30 AUTHORIZING THE ACCEPTANCE OF A MATERIAL PROPOSAL FROM OZINGA READY MIX FOR THE 2016 MATERIAL PURCHASING PROGRAM - CONCRETE Introduced: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommendation: First Reading: Special Considerations or Requirements: April 25, 2016 To purchase concrete for the 2016 Material Purchasing Program to be used by the Public Works Department in order to maintain the Village's rights-of- way and properties. The Village has an annual program, dependent on funding appropriations, to purchase construction materials such as asphalt and concrete to be used to maintain Village right-of-ways and properties. The purchase of construction materials are paid for using General, Motor Fuel Tax, and Enterprise Funds. The use of Motor Fuel Tax Funds is administratively controlled by the state of Illinois. It requires bidding procedures and contract documents for these amounts conforming to state requirements. This contract was bid through a public process in accordance with the Municipal Code and the Illinois Department of Transportation requirements. The contract was advertised and sealed bids were received. The bid tabulation is attached as shown on Exhibit "A". The acceptance for the proposal is attached as Exhibit "B". Public Works. The estimated contract value is $18,000.00. Since this is a unit price contract, the final contract amount will be based on the actual quantity of material purchased up to the full budgeted amount. MFT: A/C #035060-552330 Construction Materials -Concrete and Water: A/C #405033-552330 Concrete Replacement The Public Works Department as part of their normal work activities performs the management and implementation of this program. Approval as presented. N/A None Respectfully submitted:/I Rev ph E. Czerwinski,Village Administrator t . Prepared by: Chris Tomich, Village Engineer Reviewed by: erDe on '-, D' ector Public Works Thrporation Counsel Teresa Hb RESOLUTION 16-30 AUTHORIZING THE ACCEPTANCE OF A MATERIAL PROPOSAL FROM OZINGA READY MIX CONCRETE, INC. FOR THE 2016 MATERIAL PURCHASING PROGRAM - CONCETE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the 2016 Material Purchasing Program is necessary to purchase concrete construction materials for use by the Public Works Department to maintain the Village's right-of-ways and properties; and WHEREAS, the purchase of concrete is paid for using Motor Fuel Tax and Enterprise Funds; and WHEREAS, use of Motor Fuel Tax Funds is administratively controlled by the State of Illinois, which requires bidding procedures and contract documents for these amounts conforming to State requirements; and WHEREAS, this contract was bid through a public process in accordance with the Municipal Code and Illinois Department of Transportation requirements; and WHEREAS, the Public Works Department advertised in the Illinois Department of Transportation Bureau of Local Roads and Streets "Notice to Contractors Bulletin" Bulletin Nos. 16-10 and 16-11 inviting bids on the "Material Contract Section 16 -00000 -00 -GM", but received no bids; and WHEREAS, the Public Works Department advertised in the Illinois Department of Transportation Bureau of Local Roads and Streets "Notice to Contractors Bulletin" Bulletin Nos. 16-13 and 16-14 inviting bids on the "Material Contract Section 16 -00000 -00 -GM"; and WHEREAS, three entities, contractors, or suppliers obtained the bidding materials; and WHEREAS, one bid was received, publicly opened and read at the Public Works Facility at 10:00 a.m. on Thursday, April 14, 2016, with the tabulation of bids included in Exhibit "A"; and WHEREAS, Ozinga Ready Mix Concrete, Inc. submitted the lowest bid amount of $20,150.00; and WHEREAS, funding for the above work in the cumulative amount of $38,000 is available for the purchase of concrete in the Village of Morton Grove 2016 Adopted Budget in Account Numbers 035060- 552330 (Motor Fuel Tax Fund), and 405033-552330 (Enterprise Fund — Water); and WHEREAS, Ozinga Ready Mix Concrete, Inc. provided good service and a quality product for the Village's programs in the past. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Corporate Authorities accept the bid of Ozinga Ready Mix Concrete, Inc., 19001 Old LaGrange Road, Suite 300, Mokena, Illinois, based upon their material proposal for the "Material Contract Section 16 -00000 -00 -GM" in the amount of $20,150.00. SECTION 2. The Director of Public Works is hereby authorized to execute the form titled "Acceptance of Proposal to Fumish Materials and Approval of Award" (Exhibit "B") in order to purchase concrete from Ozinga Ready Mix Concrete, Inc. in the amount of $20,150.00. SECTION 3. The Director of Public Works and/or their designees are authorized to take all steps necessary to implement, supervise, and manage the program with Ozinga Ready Mix Concrete, Inc. up to an amount not to exceed $20,150.00. SECTION 4. This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 25th DAY OF APRIL 2016 Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED BY ME THIS 25' DAY OF APRIL 2016 ATTESTED and FILED in my office This 26th DAY OF APRIL 2016 Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois EXHIBIT "A" ®oepartrnent of Transportation County: Cook County Dale: 4/14/2016 Local Agency: Village of Morton Grove Time: 1O0cam Section: 16 -00000 -00 -GM Appropriation: $ 18,000.00 Estimate: 18,600.00 Attended By: Chris Tomich and Michael Gesualdo Item No. Item Delivery Unit FURNISHING CLASS 51 CONCRETE Job Site Cy Duan61 100 2 FURNISHING CLASS SI CONCRETE Job Site Cy 50 (SHORT LOAD) 3 LOAD CHARGE LOAD 0 Tabulation of Bids Name of Bidder of Bidder Ozinqa Ready Mix Address P.O. Box 16800 Chicago, IL 60616 Proposal Guarantee: Terms: Approved Engineers Estimate Unit Price Total Unit Price Total 120.00 $ 12,000.00 121.00 $ 12,100.00 $ $ - 120.00 $ 6,000.00 121.00 $ 6,050.00 $ - $ - 60.00 $ 60000 200.00 $ 2,000 00 $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - ToglBitl. As Read: 20,150.00 As Calculated: 20,150.00 EXHIBIT "B" Illinois Department Acceptance of Proposal to Furnish of Transportation Materials and Approval of Award Local Public Agency: Morton Grove To Ozinga Ready Mix Address P.O. Box 16800, Chicago, Illinois County: Cook Section 16 -00000 -00 -GM Route Various In accordance with your proposal submitted on 14 -Apr , a copy of which is in our files, you have been proposal or quotation date of submittal awarded the contract for furnishing the following materials required in the maintenace of the above designated project. construction or maintenance Materials shall be inspected in accordance with current Departmental policies. Item Unit Quantity Unit Price Amount rURNISHING CLASS SI CONCRETE CY 100 121.0000 12,100.00 rURNISHING CLASS SI CONCRETE (SHORT LOAD) CY 50 121.0000 6,050.00 _OAD CHARGE LOAD 10 200.0000 2,000.00 Total: 20,150.00 terms ;hipping Instructions For Municipal Projects Local Agency Official Date For County And Road District Project Highway Commissioner Date County Engineer/Superintendent of Highways Date inted 4/18/2016 Illinois Department of Transportation Concurrence in approval of award Regional Engineer Date BLR 12330 (Rev. 07/16/13) Legislative Summary Ordinance 16-09 AMENDING TITLE 5, "MOTOR VEHICLES AND TRAFFIC", CHAPTER 1, ENTITLED "TRAFFIC ADMINISTRATION AND ENFORCEMENT", SECTION 4 ENTITLED "EXPERIMENTAL OR TEMPORARY REGULATIONS" OF THE VILLAGE OF MORTON GROVE MUNICIPAL CODE Introduced: Purpose: Background: Programs, Departments, or Groups Affected: Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Second Reading: Special Requirements: April 25, 2016 This ordinance revises the current 5-1-4 which allows experimental and/or temporary traffic regulations which is currently contained in the Municipal Code. Currently, Title 5, Chapter 1, Section 4 entitled, "Experimental or Temporary Regulations" allows the Chief of Police with the approval of the Village Engineer to implement experimental or emergency traffic regulation without Board approval for up to 90 day. The Village Administrator has recommended this section to be updated to provide that if, after the initial ninety (90) day trial period, the Chief of Police and Village Administrator recommend the temporary regulations be made permanent, such regulation shall be extended until it has been approved or rejected by the Village Board but not for more than an additional ninety (90) days. Police Department N/A N/A The management and supervision of this section will be performed by the Administration, Legal, and Police Departments as part of their normal operations. Approval as presented Required — Code Book Change None Respectfully submitted:7 Prepared by: Teresa Hoffm ge Administrator orporation Counsel ORDINANCE 16-09 AMENDING TITLE 5, "MOTOR VEHICLES AND TRAFFIC", CHAPTER 1, ENTITLED "TRAFFIC ADMINISTRATION AND ENFORCEMENT", SECTION 4 ENTITLED "EXPERIMENTAL OR TEMPORARY REGULATIONS" OF THE VILLAGE OF MORTON GROVE MUNICIPAL CODE WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village is continually in the process of reviewing and, as necessary, updating existing Municipal Ordinances; and WHEREAS, currently, Title 5, Chapter 1, Section 4 entitled, "Experimental or Temporary Regulations" allows the Chief of Police with the approval of the Village Engineer to implement experimental or emergency traffic regulation without Board approval for up to 90 day; and WHEREAS, the Village Administrator has recommended this section to be updated to , provide that if , after the initial ninety (90) day period, the Chief of Police and Village Administrator recommend said regulations be made permanent, the temporary regulations shall be extended until it has been approved or rejected by the Village Board but not for more than an additional ninety (90) days. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Title 5, Chapter 1, Section 4 of the Municipal Code of the Village of Morton Grove is hereby amended by repealing the current Section in its entirety and replacing it with a new Title 5, Chapter 1, Section 4 entitled, "EXPERIMENTAL OR TEMPORARY REGULATIONS PROVIDED" to read as follows: 5-1-4: EXPERIMENTAL OR TEMPORARY REGULATIONS PROVIDED: The Chief of Police, with the approval of the Village Administrator is hereby empowered to make regulations necessary to effectuate the provisions of the traffic ordinances of the Village and to make and enforce temporary or experimental regulations to cover emergencies or special conditions. No such temporary or experimental regulations shall remain in effect for more than ninety (90) days unless, after the initial ninety (90) day period, the Chief of Police and Village Administrator recommend said regulations be made permanent, in which case the regulations shall be extended until it has been approved or rejected by the Village Board but not for more than an additional ninety (90) days. SECTION 3: The terms and conditions of this ordinance shall be severable and if any section, term, provision, or condition is found to be invalid or unenforceable by any reason by a court of competent jurisdiction, the remaining sections, terms, provisions, and conditions, shall remain in full force and effect. SECTION 4: In the event this ordinance or any Code amendment herein is in conflict with any statute, ordinance, or resolution or part thereof, the amendments in this ordinance shall be controlling and shall supersede all other statutes, ordinances, or resolutions but only to the extent of such conflict. Except as amended in this ordinance, all chapters and sections of the Village of Morton Grove Village Code are hereby restated, readopted, and shall remain in full force and effect. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form according to law. PASSED this 25th day of April 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED by me this 25th day of April 2016. ATTESTED and FILED in my office this 26th day of April 2016. Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois Legislative Summary Ordinance 16-10 AMENDING TITLE 5, CHAPTER 13, ARTICLE A-4, ENTITLED TRAFFIC SCHEDULES OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE April 25, 2016 To amend the Municipal Code - Title 5, Chapter 13A entitled "Traffic Schedules" to change the intersection of Luna Avenue and Davis Street to a 4 -way stop intersection. Introduced Purpose Background Programs, Departs or Groups Affected Fiscal Impact Source of Funds Workload Impact Admin Recommend Second Reading Special Considerations or Requirements The Traffic Safety Commission received a request for stop signs on Luna Avenue at its intersection with Davis Street and "Watch That Child" signs along the 9100 block of Luna Avenue. Two "Watch That Child" signs were subsequently installed under the authority of the Director of Public Works. This intersection currently has no traffic control. During the course of two Traffic Safety Commission reviews, the Village Administrator suggested addressing the root problem described by the residents and a temporary, experimental traffic regulation was established for 90 days to prohibit left turns from westbound Church Street onto southbound Luna Avenue. The residents and Traffic Safety Commission considered the temporary, experimental traffic regulation to not satisfy the original desire of the residents for stop signs and recommended to remove the left turn restriction. The Traffic Safety Commission concurred with the petitioner's request and recommended the Village of Morton Grove establish a 4 -way stop intersection on Luna Avenue at its intersection with Davis Street. Public Works $100 General Fund Account # 025017-563130 None. Approval as presented. Required — Municipal Code Change (May 9, 2016) None Respectfully submitted: / J - s _ Reviewed R. 'h E.CzerwinsS'illageAdministrator or Public Works Prepared by: Chfis Tomich, Village Engineer Reviewed by: Teresa Ho ston, Corporation Counsel ORDINANCE 16-10 AMENDING TITLE 5, CHAPTER 13, ARTICLE A-4, ENTITLED TRAFFIC SCHEDULES OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village established the Traffic Safety Commission to receive, review, and present recommendations to the President and Board of Trustees regarding requests or inquiries on matters involving traffic safety, including requests for installation of traffic control devices; and WHEREAS, the Traffic Safety Commission received a request for stop signs on Luna Avenue at its intersection with Davis Street and "Watch That Child" signage on the 9100 block of Luna Avenue; and WHEREAS, there is no existing traffic control at this four -legged intersection; and WHEREAS, the Director of Public Works had two "Watch That Child" signs installed on the 9100 block of Luna Avenue; and WHEREAS, the Traffic Safety Commission, at its regularly scheduled meetings held on June 4, 2015, December 10, 2015, and April 7, 2016 at 7:00 p.m. at the Richard T. Flickinger Municipal Center, considered the above referenced request; and WHEREAS, notifications of the meeting were sent to residents in the area; and WHEREAS, residents and the Traffic Safety Commission agreed to try an experimental traffic regulation for ninety (90) days to prohibit left turns during the hours of 7 a.m. to 6 p.m. daily from westbound Church Street onto southbound Luna Avenue in order to address the safety concerns expressed by the petitioner; and WHEREAS, the Traffic Safety Commission recommended following this experimental time period to not have a left tum restriction on Church Street at its intersection with Luna Avenue; and WHEREAS, the Traffic Safety Commission recommended as a more effective solution to add a 4 -way stop control intersection on Luna Avenue at its intersection with Davis Street; and WHEREAS, the Corporate Authorities have determined it is reasonable and appropriate to update and amend Title 5, Chapterl3, Article A, of the Municipal Code of the Village of Morton Grove as set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The experimental traffic regulation prohibiting left turns during the hours of 7 a.m. to 6 p.m. daily from westbound Church Street onto southbound Luna Avenue shall be discontinued and shall no longer be enforced. SECTION 3: Title 5, Chapter 13, Article A-4 of the Municipal Code entitled, "TRAFFIC SCHEDULES" (4 -way stop intersection) is hereby amended to add the following: Street Luna Avenue At Its Intersection With Davis Street SECTION 4: The Director of Public Works is authorized and directed to take such action necessary to remove or install and maintain the above mentioned signs as directed by the Village President. SECTION 5: This Ordinance shall be in full force and effect from and upon its passage and approval. PASSED THIS 96 DAY OF MAY 2016 Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED BY ME THIS 9th DAY OF MAY 2016 ATTES 1ED and FILED in my office This 10th DAY OF MAY 2016 Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois Legislative Summary Ordinance 16-08 AMENDING TITLE 9, CHAPTER 7, TO RESTRUCTURE AMBULANCE SERVICE FEES ntroduced Purpose: Background: Programs, Departments Or Groups Affected: Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: Second Reading: Special Considerations Or Requirements: Respectfully submitted: Prepared by: April 11, 2016 This Ordinance amends Title 9, Chapter 7 of the Village's Municipal Code to restructure and establish reasonable and necessary fees to support the delivery of high quality Emergency Medical Services (EMS) to the residents and guests of the community. The fire department routinely reviews the fees charged for the provision of ambulance services in order to ensure appropriateness and parity with service fees charged by other departments in the Chicago -metro area as well as the local MABAS Division. Village staff has reviewed surveys of fees charged by other communities and has proposed the following modifications which match the current or proposed fees of Niles, Skokie, North Maine, Park Ridge, and Des Plaines as follows: BLS -E Transport ALS 1-E Transport ALS2-E Transport Mileage Fee (per mile) Support Company Personnel **Extrication/Special Rescue * *PPE/Decontamination Ambulance Decontamination Response Charge Fire Department Village Resident $ 650.00 800.00 950.00 15.00 275.00 450.00 350.00 1755.00 $ 185.00 Non -Village Resident $ 825.00 1025.00 1175.00 15.00 275.00 450.00 350.00 1755.00 $ 300.00 Annual gross revenue is projected to increase 5-7% or approximately $28,000 to $30,000. Since the Village accepts insurance assignment as payment in full for Morton Grove residents, the increase will have no financial impact on our residents. Mutual aid billing policies will also remain unchanged. No expenditure is necessary. The Fire Department as part of their normal work activities will perform the management and implementation of the program. Approval as presented April 25, 2016 one ph . Cze inski Fire Chief To riel illage Administrator Reviewed by: Teresa Bathn iston, Corporation Counsel ORDINANCE 16-08 AMENDING TITLE 9, CHAPTER 7, TO RESTRUCTURE AMBULANCE SERVICE FEES WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village is continually in the process of reviewing and, as necessary, updating existing Municipal ordinances; and WHEREAS, as part of that review process, Title 9, Chapter 7 entitled, "Non -Fire Suppression Fees Schedule and Permit Requirements" has been reviewed and found to be in need of updating; and WHEREAS, the Village currently assesses fees for the delivery of ambulance service, based upon the level of life support activities provided, in order to defray the cost involved with providing emergency medical services in the Village; and WHEREAS, the Village is desirous of restructuring ambulance fees in accordance with a "bundled rate" concept that will no longer involve itemization of services; and WHEREAS, the Village recognizes the calculation of "reasonable" fees consistent with the standards set forth and published in the Federal Register as 42 CFR Parts 410 and 414 and inclusive of various types of services rendered. WHEREAS, being the Village is desirous of assuring all ordinances are kept current and relevant. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Title 9, Chapter 7 of the Municipal Code of the Village of Morton Grove is hereby amended by repealing 9-7-1 in its entirety and replacing it with a new Title 9, Chapter 7, Article 1 entitled, "NON -FIRE SUPPRESSION FEE SCHEDULE AND PERMIT REQUIREMENTS" to read as follows: 9-7-1: FEES ESTABLISHED: The following fees are hereby established for non -fire suppression services and non -ambulance service fees provided by the Morton Grove Fire Department. All fees shall be due and payable to the appropriate referenced Village Department prior to the issuance of related permits and are in addition to any other fees and/or permits required by this Village. Fees are also hereby established for ambulance service fees: A. Non -Fire Suppression and Non -Ambulance Service Fees DESCRIPTION Private requests for water flow data Fire sprinkler system plan review Fire detection/alarm notification system plan review Other plan review (not classified) Flammable/combustible liquid storage tanks (above ground an/or below ground installation, relining, and/or removal Commercial hood and duct systems (plan review and inspection) Outside service reviews Storage of hazardous materials (ref Ord 90-65, 9-6-1) False fire and/or trouble alarms fifth thru ninth per calendar year. Over nine per calendar year FEE DEPARTMENT $50 Fire $50 + $5/1000 sq ft Building $50 + $2/1000 sq ft $100 $100 per tank $100 per system Invoice amount $100 per year $25 per alarm $50 per alarm Building Building Building Building Building Finance Finance Finance B. Ambulance Services Fees: Definitions: Village Resident Those persons having a permanent place of residence within the corporate limits, whose address is used for licensing purposes, filing of U.S. income tax returns, payment of U.S. taxes, and state of Illinois real estate taxes. Non -Village Resident Those persons having a permanent place of residence outside the corporate limits of the Village of Morton Grove. All users of emergency ambulance services as administered by the Morton Grove Fire Department (or its designees) and related services hereafter defined, shall be charged, per person, as follows: Village Resident Non -Village Resident BLS -E Transport 650.00 825.00 ALS 1-E Transport 800.00 1025.00 ALS2-E Transport 950.00 1175.00 Mileage Fee (per mile) 15.00 15.00 Support Company Personnel 275.00 275.00 **Extrication/Special Rescue 450.00 450.00 **PPE/Decontamination 350.00 350.00 Ambulance Decontamination 1755.00 1755.00 Response Charge $ 185.00 $ 300.00 ** NOTE: Minimum fee for rescue crew response. Additional charge will be assessed at $35.00/hour/rescue worker and $125.00/hour/apparatus Ambulance response to a person in excess of six (6) times within the previous 12 calendar months without transport to the hospital, will result in an assessment of at least the "Response Charge" item found in Section 2 of this Ordinance, for each response thereafter. SECTION 3: All other fees established for non -fire suppression services provided by the Morton Grove Fire Department as described and referred to in, other than ambulance services, as well as late payment charges and penalties remain the same. SECTION 4: The Director of Finance of the Village of Morton Grove shall cause an invoice to be issued to those who use ambulance services and/or related services in accordance with this ordinance. The Village may enter into a contract with an independent billing service and/or collection agency in order to facilitate this process. All fees collected shall be deposited into the General Fund of the Village. Invoices for ambulance and related services shall be made to the patient's insurance company or companies, self -insurers, Medicare, Medicaid or Public Aid. The Village will accept any and all Village resident insurance assignments as payment "received in full". Fees assessed by insurance carriers considered to be "deductibles" or "co -payments" will be waived for Village residents in consideration of municipal/property taxes previously remitted to the Village. In the event of hardship or special circumstance, the Director of Finance is authorized to waive, on an individual basis, fees charged to Village residents for emergency and related services not paid by insurance, Medicare, Medicaid or Public Aid. SECTION 5: All ordinances or parts of ordinances in conflict with terms of this ordinance are, to the extent of such conflict, hereby repealed. SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED THIS 25th day of April 2016. Trustee Grear Trustee Pietron Trustee Minx Trustee Ramos TrusteeThill Trustee Witko APPROVED BY ME THIS 25th DAY OF April 2016 ATTESTED and FILES in my office This 25th day of April, 2016 Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 16-31 AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGES OF MORTON GROVE, NILES, AND SKOKIE FOR MUTUAL AID AMBULANCE BILLING Introduced Purpose: Background: Programs, Departments Or Groups Affected: Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements Respectfully submitted: Prepared by: April 25, 2016 This Resolution authorizes the execution of an Intergovernmental Agreement (IGA) that will establish the same ambulance and paramedic rates for Morton Grove, Niles and Skokie residents when the fire departments of these Villages respond to EMS alarms pursuant to mutual aid requests. Ambulance and paramedic service fees are charged to persons who receive services from the Morton Grove Fire Department. These charges are covered by most health insurance plans including Medicare. However Medicare and other insurers typically only cover municipal ambulance and paramedic fees for residents of the Village that provides the transport services unless a mutual aid agreement of this nature exists. Morton Grove, Skokie and Niles have mutual aid agreements that allow their fire departments to respond to EMS alarms in all three Villages based on availability. In 2009, pursuant to Resolution 09-47 Authorizing the Execution of an Intergovernmental Agreement between the Village of Skokie, the Village of Niles, and the Village of Morton Grove for Mutual Aid Ambulance Billing, the Village approved an intergovernmental agreement with Niles and Skokie which provided that residents of each community will be charged the "resident rate" for services regardless of the department that responds to the 911 call. Pursuant to this ordinance, the Village will raise ambulance and paramedic fees in order to be consistent with fees charged by Skokie and Niles. This Resolution will approve an amendment to the 2009 Intergovernmental Agreement to update the fees each community will charge residents. Fire Department In 2015, our ambulance transported approximately 245 non -Morton Grove residents from Niles and Skokie. This agreement will allow the assessment of service fees for these transports. In addition, it will ensure our residents are charged the resident rate in the event that a Niles or Skokie ambulance delivers service to them during a mutual aid request. No expenditure is necessary. The Fire Department as part of their normal work activities will perform the management and implementation of the program. Approval as presented N/A None Ral e Administrator Fire Chief T Friel Reviewed by: Teresa Hoffm. Li: on, Corporation Counsel RESOLUTION 16-31 AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MORTON GROVE AND THE VILLAGES OF NILES AND SKOKIE TO ALLOW ASSESSMENT OF AMBULANCE FEES FOR MUTUAL AID SERVICES WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Villages of Niles and Skokie, Illinois are home rule units of local government located in Cook County, Illinois; and WHEREAS, the Constitution of the State of Illinois, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq (2000) provide authority for municipalities to join together and combine in the exercise of their powers; and WHEREAS, the fire departments of Villages of Morton Grove, Niles, and Skokie (the Villages) routinely provide Emergency Medical Service (EMS) mutual aid assistance to each other on an "as needed" basis; and WHEREAS, the Village of Morton Grove desires to assess ambulance service fees at "resident rates", as established in the applicable Village Ordinance to the residents of Niles and Skokie when these communities request EMS mutual aid assistance; and WHEREAS, the communities that are party to the agreement desire to charge the same fee amounts; and WHEREAS, the Office of Inspector General of the United States Department of Health and Human Services has reviewed the Villages existing mutual aid agreements and arrangements and has indicated that assessing "resident rates" is not a violation of existing statute; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village Administrator and Fire Chief, are hereby authorized to execute and the Village Clerk of the Village of Morton Grove is hereby authorized to attest to an Intergovernmental Agreement between the Village of Morton Grove and the Villages of Niles and Skokie allowing for the assessment of ambulance service fees as specified by the Agreement attached hereto as "Exhibit 1". SECTION 3: The Village Administrator, Fire Chief and/or their designees are hereby authorized to take all steps necessary to implement the aforementioned Intergovernmental Agreement. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED this 25th day of April 2016. Trustee Grear Trustee Pietron Trustee Minx Trustee Ramos Trustee Thill Trustee Witko APPROVED by me this 25th day of April 2016. APPROVED and FILED in my office this 26th day of April 2016. Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois Exhibit 1 MUTUAL AID AGREEMENT EMERGENCY MEDICAL SERVICE (EMS) BILLING THIS MUTUAL AID AGREEMENT ("Agreement") made this 1st day of April 2016, by and between the Villages of Morton Grove, Niles and Skokie, each located in the state of Illinois. WHEREAS, Morton Grove, Niles and Skokie (each individually a "Village", and, collectively, the "Villages") are all geographically near one another; and WHEREAS, Morton Grove, Niles and Skokie each render Emergency Medical Services and ambulance transportation services for persons within one of the other Villages when the ambulance unit or crew from one of the other Villages is unavailable; and WHEREAS, Morton Grove, Niles and Skokie have enacted ordinances implementing identical pricing structures for emergency medical services. NOW, THEREFORE, the parties wish to have a Mutual Aid Agreement as set forth below: 1. Mutual Aid. It is the purpose of the Agreement that, if the ambulance from one of the Villages is unavailable, the ambulance service from one of the other Villages, pursuant to the Mutual Aid Box Alarm Agreement dated on or about June 27, 1989, shall assist and provide emergency ambulance transportation, whenever possible. 2. Rates. Currently, each Village has the same pricing structure as follows: Resident BLS ALS -1 ALS -2 ALS/BLS Mileage Non -Resident BLS ALS -1 ALS -2 ALSBLS Mileage 3. Definitions. $650.00 800.00 950.00 15.00 per mile $ 825.00 1,025.00 1,175.00 15.00 per mile a. Resident. A "Resident" is a patient who maintains a primary residence with a mailing address located in one of the Villages. b. Requesting Jurisdiction. The "Requesting Jurisdiction" is the Village requesting Mutual Aid. c. Responding Jurisdiction. The "Responding Jurisdiction" is the Village providing Mutual Aid. 4. Billing. When an ambulance owned and operated by one of the Villages responds to a request for Mutual Aid from one of the other Villages and transports any patient pursuant to said request, it is agreed the Village that transports the patient is authorized to bill that patient in accordance with the rate structure of the requesting jurisdiction, in effect at the time of transport. 5. Insurance Assignment. a. Residents of the Responding Jurisdiction. Each Village shall accept payment assigned by a qualifying insurance carrier (Medicare, Medicaid, or private) for ambulance services rendered to all residents of the responding jurisdiction, regardless of the location at which the responding jurisdiction provided treatment or transportation. Amount(s) billed in excess of that paid by the resident's insurance carrier are considered "co -payment." Each Village has elected to accept its own residents' payment of applicable taxes as satisfaction of any co- payment obligations. b. Residents of the Requesting Jurisdiction. The Villages agree in the event a Village responds to a request for mutual aid and transports a resident of the requesting jurisdiction, the responding Village shall accept insurance assignment in full satisfaction of all amounts owed for ambulance transportation service provided to the resident of the requesting jurisdiction. c. Other Patients. If a patient is not a resident of either the requesting or responding jurisdiction, the Villages will charge the patient the non-resident rate in effect at the time of transport. 6. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and such counterparts shall together constitute and be one and the same instrument. IN WITNESS WHEREOF, each of the Villages has executed this Agreement as of the day and year first above written. MORTON GROVE: Name: Daniel P. DiMaria Attested By: Connie Travis Title: Village President NILES: Title: Village Clerk Name: Attested By: Title: Title: SKOKIE: Name: Attested By: Title: Title: 2