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Home My WebLink About2016-02-08 AgendaVILLAGE BOA ' OF TRUSTEES REGULAR MEETING NOTICE/AGENDA TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SCANLON CONFERENCE ROOM FEBRUARY 8, 2016 6:00 pm (The hour between 6:00 and 7:00 pm is set aside for Executive Session per 1-5-7A of the Village of Morton Grove Municipal Code. If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.) Call to Order Pledge of Allegiance Executive Session THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER 4. Reconvene Meeting 5. Pledge of Allegiance 6. Roll Call 7. Approval of Minutes — Regular Meeting — January 25, 2016 8. Special Reports a. Swearing In Ceremony for New Fire Lieutenant William Paces by Fire and Police Commission Chairperson Michael Simkins 9. Public Hearings 10. Residents' Comments (agenda items only) Richard T. Flickinger Municipal Center 6101 Capulina Avenue Morton Grove, Illinois 60053-2985 Tel: (847) 965-4100 Fax: (847) 965-4162 11. President's Report—Administration, Northwest Municipal Conference, Council of Mayors, Strategic Plan, Comprehensive Plan 12. Clerk's Report — Community Relations Commission 13. Staff Reports a. Village Administrator 1) Miscellaneous Reports and Updates b. Corporation Counsel 14. Reports by Trustees a. Trustee Grear — Police Department, Community and Economic Development Department, Fire and Police Commission, Police Facility Committee, NIPSTA, Lehigh/Ferris TIF, Prairie View TIF (Trustee Witko) b. Trustee Minx — Natural Resource Commission, Plan Commission/Zoning Board of Appeals, Building Department (Trustee Pietron) c. Trustee Pietron —Public Works Department, Condominium Association, Economic Development Commission, Dempster Street Corridor Plan (Trustee Minx) 1) Resolution 16-09 (Introduced February 8, 2016) Authorizing the Memorial Day Parade Closure of Dempster Street 2) Resolution 16-10 (Introduced February 8, 2016) Authorizing the Purchase of Two 2016 Ford 4x4 F-250 XL Trucks through the North Suburban Purchasing Cooperative Procurement Program 3) Resolution 16-11 (Introduced February 8, 2016) Authorizing the Execution of an Agreement with U.S. Forestry Service for a Federal Financial Assistance Grant to Plant Trees 4) Resolution 16-12 (Introduced February 8, 2016) Authorizing a Contract with Acres Group for the 2016 Tree Planting Program 5) Resolution 16-13 (Introduced February 8, 2016) Authorizing the Execution of a Contract with Landscape Concepts Management, Inc. for the 2016 Tree Trimming Program d. Trustee Ramos — Legal, Finance Department, Finance Advisory Commission, Traffic Safety Commission, Waukegan Road TIF, Capital Projects (Trustee Thill) 14. Reports by Trustees (continued) e. Trustee Thill — Fire Department, Emergency Management Agency, RED Center, Environmental Health, Solid Waste Agency of Northern Cook County, Appearance Commission (Trustee Ramos) 11 Trustee Witko — IT Communications, Strategic Plan Committee, Family and Senior Services Department, Chamber of Commerce, Advisory Commission on Aging (Trustee Grear) 15. Other Business 16. Presentation of Warrants - $1,558,368.98 17. Residents' Comments 18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220) promptly to allow the Village to make reasonable accommodations. MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND TAT THE HE BOARD OF TRUSTEES OF THE VILLAGE OF IVIORTON GROVE COOK rCOUNTY, iILLINOIS, HELD: ....... ...................... (CHARD T. FLICKINGER MUNICIPAL CENTER JANUARY 25, 2016 CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council 11. Chambers of Village Hall. He then led the Board and assemblage in the Pledge of Allegiance. III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx, John Pietron, Ed Ramos, John Thill, and Janine Witko. IV APPROVAL OF MINUTES a. Regarding the Minutes of the January 11, 2016 Regular Board Meeting, Trustee Thill moved to approve the Minutes as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote. V. VI. VII. SPECIAL REPORTS NONE PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE VIII. PRESIDENT'S REPORT 1. Mayor DiMaria sought concurrence for his appointment of Arcelia Pimentel as a new member and the new Chairperson of the Community Relations Commission. He said the Board had copies of her resume and can see that she is well qualified and will bring a fresh perspective. Trustee Pietron moved to concur with the Mayor's appointment, seconded by Trustee Witko. Motion passed unanimously via voice vote. VIII. PRESIDENT'S REPORT (continued) 2. Mayor DiMaria also sought concurrence with his appointment of Hanna Sullivan to the Fire- fighters' Pension Board. Trustee Thill moved to concur with this appointment, seconded by Trustee Minx. Motion passed unanimously via voice vote. 3. Mayor DiMaria said that all residents will be receiving a postcard from Village Hall sometime over the next few weeks. The Village is asking residents to provide a land line or cell phone number that's best able to reach them, so that, when and if an emergency arises, staff is able to reach out them to make them aware of it and of any actions they need to take. 4. Another outreach effort is being undertaken by the Morton Grove Police Department, Mayor DiMaria stated. This is a "satisfaction" survey and he hoped residents would provide feedback. 5. The Village will host a Neighborhood Outreach on March 16, possibly at Oketo Park field - house, but Mayor DiMaria said that hasn't yet been confirmed. He said he would keep everyone posted. IX. CLERK'S REPORT Clerk Travis, as the Board's liaison to the Community Relations Commission, welcomed Arcelia and said she looked forward to working with her. X. STAFF REPORTS A. Village Administrator: 1. Village Administrator Czerwinski thanked Mayor DiMaria for his announcement about the post- card Village Hall will be sending to residents. He encouraged residents to let Village Hall know their home or cell phone number so they can be reached in emergency situations. 2. Mr. Czerwinski thanked the Police Department for undertaking a satisfaction survey, and also congratulated Public Works on keeping things going during the recent cold snap. He said that Public Works personnel handled 15 water main breaks during the cold snap. The assemblage gave a round of applause to the fantastic members of the Public Works Department. 3. Mr. Czerwinski thanked Hanna Sullivan and said she really hit the ground running. He said the Board made an excellent choice in hiring Ms. Sullivan. B. Corporation Counsel: Corporation Counsel Liston had no report. 2 .. =` 'Minutes'=of January 25, 201¢ Board Meeting XI. TRUSTEES' REPORTS A. Trustee Grear: Trustee Grear echoed the Village Administrator's accolades about Public Works and the Police Department. B. Trustee Minx: Trustee Minx had no report. C. Trustee Pietron: 1. Trustee Pietron presented Resolution 16-05, Authorizing the Execution of a Task Order With Ciorba Group, Inc. For Design Engineering Services for Sites I and J Development Drainage Engineering Project. He explained that the Lehigh -Ferris Framework Pian was adopted in 2008 to define an implementable Tong -term vision for redevelopment within the Lehigh -Ferris Subarea. Sites 1 and J are identified in the Framework Plan as property parcels bounded by the river/railroad, Dempster Street, Narragansett Avenue, and Hennings Court. The Metropolitan Water Reclama- tion District (MWRD) requires a separate storm sewer system to service new development in this area. It is in the Village's best interests, and consistent with its development code, to construct this separate storm sewer system to service this and other future development in this area. a. 2. Trustee Pietron noted that the financial impact to the Village will be $32,613.40. Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 16-05. Motion passed: 6 ayes, 0 nays. Tr. Grear ay2 Tr. Minx awe Tr. Ramos aye Tr. Thill a� Tr. Pietron Tr. Witko tyg a!L Next, Trustee Pietron presented Resolution 16-06, Accepting the Public Improvements Constructed as Part of the Lexington Station Development. a. He explained that Lexington Station is a Planned Unit Development located within the Trafalgar Square Planned Unit Development and within the Village of Morton Grove. Lexington Station improvements included small areas of sidewalk and grassy parkway, short lengths of curb and gutter, small asphalt pavement patches and parkway trees within the Village's right-of-way. Construction work was completed in November 2015. The developer has provided the required maintenance agreement for the repair or replacement of defective materials and workmanship for two years from the effective date of the Village's formal acceptance of these improvements. 3 inutes "of January 25 2016 Board Meeting XI. C. Trustee Pietron: (continued) TRUSTEES' REPORTS (continued) Trustee Pietron moved to approve Resolution 16-06, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear Lys Tr. Minx Lyg Tr. Ramos gyg Tr. ThiII gyg D. Trustee Ramos: Tr. Pietron a��® Tr. Witko ays 1. Trustee Ramos presented Ordinance 16-02, Amending and Restating the Village of Morton Grove Retirement Plan, Effective January 1, 2016. a. He explained that the Village of Morton Grove General Employees Retirement Plan provides retirement benefits for employees other than sworn police officers and firefighters hired prior to January 1, 2005 (employees hired after this date participate in the IMRF Retirement Plan). The plan was initially established in 1965 and has been periodically amended since then. In order to comply with changes within the Internal Revenue Code, and to continue to qualify under Sections 401a and 501a of the Internal Revenue Code, the Village seeks to amend the plan, and for convenience, has restated the plan to incorporate all previously -approved amendments. These changes have been recommended by the Village's Special Counsel and must be approved and submitted to the IRS prior to January 31, 2016. The IRS also requires that all affected employees receive notice of these changes. The Village has subsequently applied for and posted notice of these changes to the affected Village employees. b. c. Because of the time constraints to file these changes, staff is requesting the second reading of this ordinance be waived. Trustee Ramos therefore moved to waive the second reading of Ordinance 16-02, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear ayg Tr. Minx Lyle Tr. Pietron aye Tr. Ramos ave Tr. Thill Lys Tr. Witko Lye Trustee Ramos noted that a "user fee" of $2,500 will need to be submitted in connection with the amendment as an IRS user fee. Trustee Ramos then moved to adopt Ordinance 16-02, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear gys Tr. Minx Tr. Ramos Lys Tr. Thill yQ Tr. Pietron awe Tr. Witko gys 4 XI. TRUSTEES' REPORTS (continued) D. 2. Trustee Ramos: (continued) Next, Trustee Ramos presented Resolution 16-07, Authorizing the Execution of a Contract With Lauterbach & Amen, LLP, For Actuarial Services for the Village of Morton Grove Police, Fire, and Municipal Retirement Funds. He said that State law and sound public financial accounting practices require the Village to contract for actuarial services for its Police, Fire, and Municipal Retirement Funds. This allows the Village to assess the assets, liabilities, and annual funding requirements of each pension plan—asset values, liability projections, funding requirements for tax levy purposes, and other information useful in properly managing and reporting the pension funds' financial performance. Trustee Ramos said that the actuarial services are for a period of three years starting with the fiscal year ending December 31, 2015 through the fiscal year ending in December 31, 2017. Lauterbach & Amen's fees will be $9,375 for each year and will encompass all the above- mentioned retirement funds. Trustee Ramos moved, seconded by Trustee Witko, to approve Resolution 16-07. Motion passed: 6 ayes, 0 nays. Tr. Grear En Tr. Minx aye Tr. Pietron Tr. Ramos awe, Tr. ThiII aye Tr. Witko E. Trustee Thill: Trustee Thill had no report. F. Trustee Witko: 1. Trustee Witko presented Resolution 16-08, Authorizing a Contractual Agreement With CDW-G to Provide for the Renewal of a Microsoft Enterprise Agreement for Microsoft Software Licensing for Operating and Productivity Software for All Village Desktop Computers. a. Trustee Witko said the Village is required to maintain licensing for the software it uses in daily operations. The operating system, individual applications, and connectivity to servers all main- tain their own licensing scheme. The Enterprise Agreement renewal includes an annual mainte- nance support cost for updates and upgrades (Microsoft Software Assurance), as well as the license costs. This type of agreement licenses the enterprise as an entire fleet as opposed to individual purchases, and is advantageous in that it includes lower platform costs, distributed payments, anniversary period renewals, and software upgrade assurances. The payment of $39,691.60 for the 2016 licensing and software maintenance expense covers the license and maintenance period of January 1, 2016 through December 31, 2016. Trustee Witko moved to approve Resolution 16-08, seconded by Trustee Pietron. 5 mutes;of Janusita5:2016Moatitneetiii4 XI. F. Trustee Witko: (continued) TRUSTEES' REPORTS (continued) Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx Tr. Ramos gya Tr. ThilI gya gya Tr. Pietron Tr. Witko gys gyg Trustee Witko announced that the Morton Grove Historical Society is working on a "historic 2. bungalow" initiative that would feature biking and walking tours. There will be a meeting about this at the Historical Museum on February 11, 2016 at 6:00 p.m. For more information, contact Melissa at the Historical Society: 847-965-0203. XII. OTHER BUSINESS NONE XIII. WARRANTS Trustee Ramos presented the Warrant Register for January 25, 2016, in the amount of $853,692.28. He moved that the Warrants be approved as presented. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear gya Tr. Minx Tr. Ramos gye Tr. Thill Lys gyg Tr. Pietron gyg Tr. Witko XIV. RESIDENTS' COMMENTS 1. Georgianne Brunner, representing the Morton Grove Days Commission, appeared before the Board to announce that the dates of this year's festival are July 1 through July 4, 2016. She said that, even though it's cold out, the Commission is in the midst of planning for this summer event. a. Ms. Brunner invited everyone to participate in the next Eat & Earn, which will be on February 23 at Dengeos in Skokie, on Main and McCormick, between the hours of 10:00 a.m. and 10:00 p.m. The restaurant will donate 20% of its dine -in, carry -out, and phone orders if you mention the Morton Grove Days Fireworks. She encouraged everyone to keep watching the Commission's website, Facebook page, and Twitter account for more updates about the event and fundraising opportunities. XV. ADJOURNMENT Trustee Pietron moved to adjourn the meeting, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Minx gyg Tr. Pietron gig Tr. Ramos gya Tr. Thill gyg Tr. Witko gye The meeting adjourned at 7:20 p.m. 6 PASSED this 8th day of February, 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED by me this 8th day of February, 2016. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 9th day of February, 2016. Connie J. Travis, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Teresa Causer 7 January 26, 2016 President and Board of Trustees Village of Morton Grove 6101 Capulina Ave. Morton Grove, IL 60053 age of porton grove Fire and Police Commission Direct Telephone 847/470-5226 Fax 847/965-7711 SUBJECT: Appointment to the Rank of Fire Lieutenant Pursuant to the Rules and Regulations of the Board of Fire and Police Commissioners of the Village of Morton Grove, as amended, and pursuant to the Illinois Revised State Statutes, as amended, 65 ILCS 5/10-2.1-14, and reference to the former promotional register of eligibles for Lieutenant, dated 11-10-15, the following person who has previously been qualified and whose name appeared on the eligible promotionalregister is herewith appointed Lieutenant in the Fire Department of the Village of Morton Grove, Illinois, effective on the date following his name. WILLIAM J. PACES Effective date of appointment - February 1, 2016. Swearing in ceremony to be held at the Village Board meeting of February 8, 2016, at 7:00 p.m. BY ORDER OF THE BOARD OF FIRE AND POLICE COMMISSIONERS VILLAGE OF MORTON GROVE, ILLINOIS MICHAEL SIMKINS, Chairman Fire & Police Commission Copy to: W. Paces Chief Friel R. Czerwinsla Richard T. Flickinger Municipal Center 6101 Capulina Avenue e Morton Grove, Illinois 60053-2985 Tel: (847) 965-4100 Fax: (847) 965-4162 Legislative Summary Resolution 16-09 AUTHORIZING THE ANNUAL MEMORIAL DAY PARADE AND CLOSURE OF DEMPSTER STREET Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted: / Ralp Prepared by An February 9, 2016 This resolution will authorize the 2016 Memorial Day Parade on Dempster Street, Route 58, at 1:30 pm on Sunday, May 29, 2016, which will require the closing of Dempster Street, Route 58, either partially or completely between Austin and Ferris Avenues between 12:30 pm and 4:30 pm. The Illinois Department of Transportation requires the Village to adopt an ordinance approving the closing of Dempster Street. The resolution also authorizes the Village Engineer to file an application through the Illinois Department of Transportation for the closing of Dempster Street, Route 58, from 12:30 pm to 4:30 pm on Sunday, May 29, 2016, for the Annual Memorial Day Parade. The Memorial Day Parade is a Morton Grove tradition, and each year a resolution is developed authorizing the parade and assuming full responsibility for the direction, protection, and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said state route. Public Works—Placement of barricades and directional information Police Department—Enforcement and traffic control Overtime associated with above activities General Fund dollars will be used to support the manpower and equipment costs All Village Departments will provide their usual support for this activity Approval None required None eMonte, Public Works Director e Administrator Reviewed by: Teresa Hoffman Liston, Corporation Counsel RESOLUTION 16-09 MEMORIAL DAY PARADE CLOSURE OF DEMPSTER STREET WHEREAS, the Morton Grove Post #134 American Legion is planning a parade as part of an annual celebration on Sunday, May 29, 2016; and WHEREAS, the parade will commence at 1:30 p.m. and will require the closing of Dempster Street for approximately two hours, either partially or completely between Austin Avenue and Ferris Avenue between the hours of 12:30 pm and 4:30 pm; and WHEREAS, the State of Illinois requires the Village to assume all responsibility and liability involved in closing said State Route. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village Engineer will file an application with the Illinois Department of Transportation for the closing of Dempster Street on Sunday, May 29, 2016, from 12:30 pm to 4:30 pm. SECTION 3: The Village will assume full responsibility for the direction, protection and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said State Route. It is further agreed that efficient, all weather detours will be maintained, conspicuously marked and judiciously police patrolled for the benefit of traffic deviated from the State Route. PASSED THIS 8`h DAY OF January 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED BY ME THIS 8th DAY OF January 2016. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND FILED in my office This 9th day of January 2016. Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois Village of Morton Grove 6106 Capulina Street Morton Grove, Illinois 60053 Dear Sirs, December 1, 2015 The American Legion Morton Grove Post 134 will hold its Veterans Day Parade on November 6, 2016 at the Library Doughboy Statue. The parade will leave the parking lot at the Morton Grove American Legion Civic Center at 1:30PM. The route will cross Dempster at Georgiana, go south to Crain, east to School, south to Lincoln, and west to the Library. After the ceremony, the parade will form on Georgiana and march back to the Civic Center crossing Dempster at about 2:30PM. The Memorial Day Parade will be held May 29, 2016 using the same times and route as the Veterans Day Parade. Thank you in advance, Joseph Hedrick Morton Grove American Legion Post #134 Village Liaison Cc: Village Adninistrator Village Police Chief Village Fire Chief Village Public Works Village President Village Trustees Legislative Summary Resolution 16-10 AUTHORIZING THE PURCHASE OF TWO 2016 FORD 4X4 F-250 XL TRUCKS THROUGH THE NORTH SUBURBAN PURCHASING COOPERATIVE PROCUREMENT PROGRAM Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted: Prepared by: An February 8, 2016 As a member of the Northwest Municipal Conference, the Village takes advantage of the Conference's competitive bidding process known as the Suburban Purchasing Cooperative Procurement Program. A joint purchasing program for local government agencies representing 143 municipalities. To authorize the purchase of two 2016 4x4 Ford F-250 XL pickup trucks from Currie Motors of Frankfort, Illinois. This purchase will replace a 1995 Chevrolet van and a 2003 Ford F-250 pickup truck used by the Water/Sewer Department. The Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost. Replacing or eliminating equipment that no longer meets the department's needs. Public Works and Finance Department The vehicles replaced at this time are in the amount of $66,280. Enterprise Funds (405033-572030) The implementation of the program is done as part of the normal operations of the Public Works and Finance Departments. Approval as presented None required None inski, Vill Administrator Reviewed by: / Teresa Hoffman Lisfton, Corporation Counsel RESOLUTION 16-10 AUTHORIZING THE PURCHASE OF TWO 2016 FORD 4X4 F-250 XL TRUCKS THROUGH THE NORTH SUBURBAN PURCHASING COOPERATIVE PROCUREMENT PROGRAM WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Suburban Purchasing Cooperative representing 143 municipalities conducted a bidding process for the purchase of 2016 Ford 4X4 F-250 XL pickup trucks with the low bidder for said purchases being Currie Motors, 9423 West Lincoln Hwy. Frankfort, Illinois 60423; and WHEREAS, the Village, as a member of the Northwest Municipal Conference, has previously utilized the North Suburban Purchasing Cooperative Procurement Program for the purchase of vehicles; and WHEREAS, the Village Board approved the 2016 Adopted Budget on December 14, 2015, as Ordinance 15-26, which included account number 405033-572030 which provides funding for the replacement of motor vehicles in the amount of $392,000; and WHEREAS, the description and purchase price for the vehicles are as follows: 2016 Ford 4X4 Regular Cab F-250 XL: 2016 Ford 4X4 Regular Cab F-250 XL. $32,440.00 $33,840.00 * TOTAL $66,280.00 *The price differential is due to one vehicle having the addition of a 1500 pound Tommy G-2 lift -gate (hydraulic tailgate) NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: That only those companies listed and described for the purchase of two 2016 Ford 4X4 F-250 XL be approved in this Resolution. SECTION 3: The Director of Public Works and Finance Director of the Village of Morton Grove are hereby authorized to execute the purchase of two 2016 Ford 4X4 F-250 XL pickup trucks (one with a hydraulic tailgate) for a total amount of $66,280.00 from Currie Motors, 9423 West Lincoln Hwy., Frankfort, Illinois 60423. SECTION 4: That this Resolution shall be in full force and effect from and upon its passage and approval. Passed this 8th day of February 2016. Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko Approved by me this 8th day of February 2016 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois Attested and Filed in my office This 9th day of February 2016 Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois 04/02/2016 4:22 PM FAX 18154647500 CURRIE MOTORS COOPERATIVE X0001/0001 A, joint Purchasing Program For Local Government Agencies March 16, 2015 Currie Motors Mr. Tom Sullivan 9423 West Lincoln Highway Frankfort, U60423 Dear Mr. Sullivan: This kttor is to inform you that the Suburban Purchasing Cooperative's Governing Board has approved the first of three possible owl= contract ataxia to Currie Motors, Frankfort, IL for the following SPC Ford Super Duty Truck Contracts with a request fur Ford Motor Company to rollover the contracts to 2016 models: Ford P450 Super Duty Pick Up Contract 0142 Ford F-350 Super Duty Pick Up Contract 8143 Ford P 450XL Chassis Cab Contract #144 Ford F550XL Chassis Cab Contorts 0146 With acceptance of these contract occasions, Currie Motors, Frankfort, IL agrees to all terms and conditions set forth in the specifications oontained within the Request for Proposals to which you responded. cu le Motors Fntnktbrt, IL will handle all hiking, Each eh etc purchased will be assessed a $100.00 administrativq f yr vehick whish shall be paid directly by the vendor to the$SPC on a q not bask 11re SPC looks forward to a productive you. working with Currie Motors, Frankfort, 11.. Please sign and date this 22n:taunt below, retaining copies for your files and rotuming the original to my attention. The duration of theses contract extensions is Mardi 18, 2015 through March 17, 2016. The SPC :curves the right to mord this contract for up to (2) two additional one-year terms upon mutual agreement of the both the vendor and the SPC on a negotiated basis, Sinavcly, / l Ellen Dayan, CPPB N W MC Program Mamgw for Purchasing thick Y:ditiXA Name: Ellen Dayan Northwest Municipal Confluence 03 16 15 Date 6 Numb: Tom Sullivan Currie Motor 3,/ S---- Outage Mayne A Mangoes Cogrereatr. 1220001' Brook Road Ooh Brook, 1L 60523 3s3e& Q.dall Phone: (630) 571.0480 For (6310 571.0484 Northward Mandela( Cvf%eMre 1600 Ron Copt, Smite 0700 Des !'!alar:, 11, 60016 Oen bayou, an Phone: (807) 296.9200 Pat (807) 2v6.9207 Santo Sabarban Mows And Monnen AarodaRan 1Y04 Writ Ire Street Han !lues/ Cita 11, 60429 Rd Pored Now (708,12064 /55 Pax: (708)206-1153 Will tummy GoversunonealLeave 3180 Theodore &ren. Suite 101 defier, IL 60435 Anno Hunger Phonar M15)722-7284 Nat: (815) 722.0528 Customer Proposal Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 Prepared for: Prepared by: Mr. Paul Tobin Village Of Morton Grove 7840 Nagle Ave, Morton Grove, IL, 60053 Office: 847-470-5235 THOMAS SULLIVAN Office: 708-479-1100 Date: 01/18/2016 Vehicle: 2016 F-250 XL 4x4 SD Regular Cab 8' box 13T' WB SRW 1 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 137" WB SRW XL(F2B) Selected Options Description MSRP Base Vehicle Price (F2B) $35,180.00 Order Code 600A N/C Engine: 6.2L 2 -Valve SOHC EFI NA V8 Flex -Fuel Included Transmission: TorqShift 6 -Speed Automatic Included Includes SelectShiff. Electronic Locking w/3.73 Axle Ratio GVWR: 10,000 Ib Payload Package Tires: LT245/75Rx17E BSW NS Wheels: 17" Argent Painted Steel Cloth 40/20/40 Split Bench Seat 137" Wheelbase STD Snow Plow Prep Package $85.00 Includes computer selected springs for snowplow application and heavy- duty alternator. NOTE: Restrictions apply; see Supplemental Reference or Body Builders Layout Book for details. 4x4 Electronic -Shift -On -The -Fly (ESOF) $185.00 Includes manual locking hubs and auto rotary control on instrument panel. 6" Angular Black Molded -in -Color Running Boards $320.00 Monotone Paint Application STD Manual Sliding Rear Window w/Privacy Glass (Fleet) $125.00 Upfitter Switches (4) $125.00 Located on instrument panel. Radio: AM/FM Stereo w/Digital Clock Included Includes 2 -speakers. Steel N/C Oxford White N/C Spare is LT245/75R17E A/T BSW plug Includes painted hub covers/center ornaments. Includes center armrest, cupholder and storage. $390.00 Included Included Included $100.00 1500 LB Tommy G-2 Liftgate $3,295.00 Aluminum Platform Extended Warranty $1,940.00 Municpal Plates/Title $103.00 8' Western Snow Plow $5,085.00 Ultra Mount Design Steel Blade Plow Lights Cab Command Municipal Pricing SUBTOTAL Destination Charge $46,933.00 $1,195.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/18/2016 I Price Level: 640 2 Currie Motors Frankfort Inc 2016 F-250, SD Regular Cab 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 4x4 SD Regular Cab 8' box 137" WB SRW Office: 708-479-1100 XL(F26) Selected Options (cont'd) Description MSRP TOTAL $48,128.00 Prices and content availability as shown are subject to change and should be treated as estimates only, Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/18/2016 1 Price Level: 640 3 Currie Motors Frankfort Inc 2016 F-250, SD Regular Cab 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 4x4 SD Regular Cab 8' box 137" WB SRW Office: 708-479-1100 XL(F2B) Pricing - Single Vehicle MSRP Vehicle Pricing Vehicle Price $35,180.00 Options & Colors $1,330.00 Upfitting $10,423.00 Destination Charge $1,195.00 Discount Adjustments Discount ($14,288.00) Total $33,840.00 Customer Signature Acceptance Date Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/18/2016 1 Price Level: 640 4 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 137" WB SRW XL(F2B) Major Equipment (Based on selected options. shown at right) 6.2L V-8 SOHC w/SMPI 385hp Torgshift 6 speed automatic w/OD * Rear locking differential driver selectable * Brake assistance * LT 245175R17 E BSWAS S -rated tires * Firm suspension * Air conditioning * AM/FM stereo with seek -scan * Variable intermittent wipers * Dual front airbags w/passenger cancel * SecuriLock immobilizer * Reclining front split -bench seats * Steering -wheel mounted audio controls * Front axle capacity: 6000 lbs. * Front spring rating: 5600 lbs. * Frame section modulus: 6.7 cu.in. * Cab to axle: 56.3" Fuel Economy Exterior:Oxford White Interior:Steel * 4 -wheel ABS * Traction control * Battery with run down protection * Advance Trac w/Roll Stability Control * Tinted glass * Dual manual mirrors * 17 x 7.5 steel wheels * Driver and front passenger seat mounted side airbags * Tachometer * Side steps * Class V hitch * Rear axle capacity: 6200 lbs. * Rear spring rating: 6100 lbs. * Frame Yield Strength 36000 psi City N/A Hwy Selected Options STANDARD VEHICLE PRICE Order Code 600A Engine: 6.2L 2 -Valve SOHO EFI NA V8 Flex -Fuel Transmission: TorqShift 6 -Speed Automatic GV WR: 10,000 Ib Payload Package Tires: LT245/75Rx17E BSW A/S Wheels: 17" Argent Painted Steel 137" Wheelbase Monotone Paint Application Radio: AM/FM Stereo w/Digital Clock Oxford White Steel Cloth 40/20/40 Split Bench Seat Electronic Locking w/3.73 Axle Ratio 4x4 Electronic -Shift -On -The -Fly (ESOF) Snow Plow Prep Package 6" Angular Black Molded -in -Color Running Boards MSRP 535,180.00 N/C Included Included Included Included Included STD STD Included N/C N/C $100.00 5390.00 $185.00 585.00 $320.00 Manual Sliding Rear Wndoww/Privacy Glass (Fleet) $125.00 Upfitter Switches (4) 5125.00 Upfit Options 1500 L8 Tommy G-2 Liftgate 53,295.00 Paces and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option png may vary from this estimate because of speoal local pridng, availability or pridng adjustments not retieded in the dealerrid s computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULUVAN Date: 01118/2016 1 Price Level: 640 5 .1I7!YLr Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office. 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 137" WB SRW XL(F2B) Extended Warranty Municpal Plates/Title 8' Western Snow Plow $1,940.00 $103.00 $5,085.00 SUBTOTAL Destination Charge $46,933.00 $1,195.00 TOTAL $48,128.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pnchng, availability or pricing adjustments not reflected in the dealers computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULUVAN Date: 0111812016 I Price Level: 640 6 Currie Motors Frankfort Inc 2016 F-250, SD Regular Cab 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 4x4 SD Regular Cab 8' box 137" WB SRW Office: 708-479-1100 XL(F2B) Warranty - Standard Equipment & Specs Warranty Basic Distance 36000 miles Months 36 months Powertrain Distance 60000 miles Months 60 months Corrosion Perforation Distance Unlimited miles Months 60 months Roadside Assistance Distance 60000 miles Months 60 months Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/18/2016 1 Price Level: 640 7 Customer Proposal Prepared for: Mr. Paul Tobin Village Of Morton Grove 7840 Nagle Ave, Morton Grove, IL, 60053 Office: 847-470-5235 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 Prepared by: THOMAS SULLIVAN Office: 708-479-1100 Date: 01/19/2016 Vehicle: 2016 F-250 XL 4x4 SD Regular Cab 8' box 137" WB SRW 1 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 13T' WB SRW XL(F2B) Selected Options Description MSRP Base Vehicle Price (F2B) Order Code 600A Engine: 6.2L 2 -Valve SOHC EFI NA V8 Flex -Fuel Transmission: Torgshift 6 -Speed Automatic Electronic Locking w/3.73 Axle Ratio GVWR: 10,000 Ib Payload Package Tires: LT245/75Rx17E BSW A/S Wheels: 17" Argent Painted Steel Cloth 40/20/40 Split Bench Seat 137" Wheelbase Snow Plow Prep Package 4x4 Electronic -Shift -On -The -Fly (ESOF) 6" Angular Black Molded -in -Color Running Boards Monotone Paint Application Manual Sliding Rear Window w/Privacy Glass (Fleet) Upfitter Switches (4) Radio: AM/FM Stereo w/Digital Clock Steel Oxford White Extended Warranty Municpal Plates/Title 8' Western Snow Plow Pace Edwards Roll Top Includes SelectShift. Spare is LT245%75R17E A/r BSW plus. Includes painted hub covers/center omaments. Includes center armrest, cupholder and storage. $35,180.00 N/C Included Included $390.00 Included Included Included $100.00 STD $85.00 Includes computer selected springs for snowplow application and heavy- duty alternator. NOTE: Restrictions apply; see Supplemental Reference or Body Builders Layout Book for details. $185.00 Includes manual locking hubs and auto rotary control on instrument panel $320.00 STD $125.00 $125.00 Located on instrument panel Includes 2 -speakers. Ultra Mount Design Steel Blade Plow Lights Cab Command Municipal Pricing Included N/C N/C $1,940.00 $103.00 $5,085.00 $1,895.00 SUBTOTAL Destination Charge $45,533.00 $1,195.00 Prices and content availability as shown are subject to change and should may vary from this estimate because of special local pricing, availability or salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/19/2016 be treated as estimates only. Actual base vehicle, package and option pricing pricing adjustments not reflected in the dealer's computer system. See 1 Price Level: 640 Quote ID: MGDPW 2 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 137" WB SRW XL(F2B) Selected Options (cont'd) Description MSRP TOTAL $46,728.00 Prices and content availability as shown are subject to change and should may vary from this estimate because of special local pricing, availability or salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/19/2016 be treated as estimates only. Actual base vehicle, package and option pricing pricing adjustments not reflected in the dealer's computer system. See Price Level: 640 Quote ID: MGDPW 3 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 137" WB SRW XL(F2B) Pricing - Single Vehicle Vehicle Pricing Vehicle Price Options & Colors Upfitting Destination Charge Discount Adjustments Discount MSRP $35,180.00 $1,330.00 $9,023.00 $1,195.00 ($14,288.00) Total Customer Signature $32,440.00 Acceptance Date Prices and content availability as shown are subject to change and should may vary from this estimate because of special local pricing, availability or salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/19/2016 be treated as estimates only. Actual base vehicle, package and option pricing pricing adjustments not reflected in the dealer's computer system. See 1 Price Level: 640 Quote ID: MGDPW 4 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 137" WB SRW XL(F28) Major Equipment (Based on selected options. shown at right) 6.2L V-8 SOHC w/SMPI 385hp TorqShift 6 speed automatic w/OD * Rear locking differential driver selectable * Brake assistance * LT 245/75R17 E BSW AS S -rated tires * Firm suspension * Air conditioning * AM/FM stereo with seek -scan * Variable intermittent wipers * Dual front airbags w/passenger cancel * SecuriLock immobilizer * Reclining front split -bench seats * Steering -wheel mounted audio controls * Front axle capacity 6000 lbs. * Front spring rating: 5600 lbs. * Frame section modulus: 6.7 cu.in. * Cab to axle: 56.3" Fuel Economy Exterior:Oxford White Interior:Steel * 4 -wheel ABS * Traction control * Battery with run down protection * Advance Trac w/Roll Stability Control * Tinted glass * Dual manual mirrors * 17 x 7.5 steel wheels * Driver and front passenger seat mounted side airbags * Tachometer * Side steps * Class V hitch * Rear axle capacity: 6200 lbs. * Rear spring rating: 6100 lbs. * Frame Yield Strength 36000 psi City N/A Hwy N/A Selected Options STANDARD VEHICLE PRICE $35,180.00 Order Code 600A N/C 137" Wheelbase STD Monotone Paint Application STD Oxford White N/C Steel N/C Cloth 40/20/40 Split Bench Seat $100.00 Electronic Locking w/3.73 Axle Ratio $390.00 4x4 Electronic -Shift -On -The -Fly (ESOF) 5185.00 Snow Plow Prep Package 565.00 6" Angular Black Molded -in -Color Running Boards 5320.00 Manual Sliding Rear Wndoww/Privacy Glass (Fleet) 5125.00 MSRP Upfitter Switches (4) Engine: 6.2L 2 -Valve SOHC EFI NA V8 Flex -Fuel Transmission: TorqShift 6 -Speed Automatic GV W R: 10,000 Ib Payload Package Tires: LT245/75RX17E BSW A/S Wheels: 17" Argent Painted Steel Radio: AM/FM Stereo w/Digital Clock Upfit Options Extended Warranty 5125.00 Included Included Included Included Included Included $1,940.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of spedal local pricing, availability or pridng adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLNAN Date: 01/1912016 1 Price Level: 640 Quote ID: MGDPW 5 Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 Office: 708-479-1100 2016 F-250, SD Regular Cab 4x4 SD Regular Cab 8' box 137" WB SRW XL(F2B) Municpal PlatesTTitie 8' Western Snow Plow Pace Edwards Roll Top $103.00 $5,085.00 $1,895.00 SUBTOTAL Destination Charge $45,533.00 $1,195.00 TOTAL $46,728.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pddng adjustments not reflected in the dealers computer system. See salesperson for the most current Information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01119/2016 I Price Level: 640 Quote ID: MGDPW 6 Currie Motors Frankfort Inc 2016 F-250, SD Regular Cab 9423 W Lincoln Hwy, Frankfort, Illinois, 60423 4x4 SD Regular Cab 8' box 137" WB SRW Office: 708-479-1100 XL(F2B) Warranty - Standard Equipment & Specs Warranty Basic Distance 36000 miles Months 36 months Powertrain Distance 60000 miles Months 60 months Corrosion Perforation Distance Unlimited miles Months 60 months Roadside Assistance Distance 60000 miles Months 60 months Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Mr. Tobin By: THOMAS SULLIVAN Date: 01/19/2016 I Price Level: 640 Quote ID: MGDPW 7 Legislative Summary Resolution 16-11 AUTHORIZATION TO EXECUTE AN AGREEMENT WITH U.S. FORESTRY SERVICE FOR A FEDERAL FINANCIAL ASSISTANCE GRANT TO PLANT TREES Introduced: Synopsis: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: February 8, 2016 To authorize the Village Administrator to execute "Federal Financial Assistance Award of Domestic Grant 16 -DG -I 14200004-006 between the Village of Morton Grove and the USDA, Forestry Service Northeastern Area, State and Private Forestry" (Exhibit "A"). To accept a Federal Financial Assistance Grant for planting trees on rights-of-way and Village properties. The Village has an annual program to plant trees in the rights-of-way and on Village property to replace trees lost to disease and development, based on available funding. The Village applied for and has been awarded a Federal Financial Assistance Grant to purchase and plant trees in the rights-of-way and oh Village property to replace trees lost to the emerald ash borer infestation, and to decrease soil erosion, increase the absorption of rainfall, and decrease the leaching of pollutants. The grant is in the amount of $50,000 and requires the Village to contribute an additional $13,000 (which is allocated in the 2016 Adopted Budget). This resolution will approve the Federal Financial Assistance Award Grant No. 16 -DG -114200004- 006 which is required in order for the Village to receive the grant funds. The work is scheduled to begin in May 2016. Public Works Department Total Estimated Project Cost: $63,000 (Federal: $50,000, Village: $13,000) General Fund: Public Works (Account 025017-552240) The Public Works Department performs the management and implementation of the program as part of their normal work activities. Approval as presented. Not required None Respectfully submitted: 1' (6 - Ralph E Caerwinski Vil ge Administrator Prepared by: Chris R. Tomich, Village Engineer Reviewed by: Andy onte, Public Works Director Reviewed by: Teresa Hoffman Liston, Corporation Counsel RESOLUTION 16-11 AUTHORIZATION TO EXECUTE AN AGREEMENT WITH U.S. FORESTRY SERVICE FOR A FEDERAL FINANCIAL ASSISTANCE GRANT TO PLANT TREES WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village has an annual program to plant trees in the rights-of-way and on Village property to replace trees lost to disease and development, based on available funding; and WHEREAS, the Village applied for and was awarded a Federal Financial Assistance Grant in 2015 to purchase and plant urban tolerant trees in the rights-of-way and on Village property to replace trees lost to the Emerald Ash Borer infestation; and WHEREAS, these trees will help decrease soil erosion, increase interception of rainfall, improve soils and decrease the leaching of non -point pollution; and WHEREAS, the Financial Assistance Grant is made under the authority of the Cooperative Forestry Assistance Act of 1978 ("Act") as part of the Great Lakes Restoration Initiative and administered through the U.S. Department of Agriculture, Forestry Service; and WHEREAS, one stated purpose of the Act is to help protect environmentally important forest lands near population centers; and WHEREAS, the financial assistance grant is in the amount of fifty thousand dollars ($50,000) and requires a cost share of an additional thirteen thousand dollars ($13,000) to be provided by the Village for a total investment in the Village's 2016 Tree Planting Program of sixty-three thousand ($63,000); and WHEREAS, the funds will be spent on a contract to be completed by a contractor hired by the Village who will furnish and install trees; and on a contract to purchase trees directly from a nursery which will be planted by the Public Works Department; and WHEREAS, approval of the attached "Federal Financial Assistance Award of Domestic Grant 16 - DG -114200004-006 between the Village of Morton Grove and the USDA, Forestry Service Northeastern Area, State and Private Forestry" (Exhibit "A") is required for the project to move forward. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities desire to accept this Financial Assistance Grant for the purchase and planting of trees. SECTION 3: The Village Administrator is hereby authorized to execute "Federal Financial Assistance Award of Domestic Grant 16 -DG -114200004-006 between the Village of Morton Grove and the USDA, Forestry Service Northeastern Area, State and Private Forestry" to accept the award. SECTION 4: The Village Administrator, Director of Public Works and/or their designees are hereby authorized to take any and all steps necessary to implement and administer the aforementioned agreement. SECTION 5: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 8`h DAY OF FEBRUARY 2016 Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED BY ME THIS 8th DAY OF FEBRUARY 2016 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 9th DAY OF FEBRUARY 2016 Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) FEDERAL FINANCIAL ASSISTANCE AWARD OF DOMESTIC GRANT 16 -DG -11420004-006 Between The VILLAGE OF MORTON GROVE And The USDA, FOREST SERVICE NORTHEASTERN AREA, STATE AND PRIVATE FORESTRY Project Title: GLRI: Urban Contaminant Reduction Action Upon execution of this document, an award to the Village of Morton Grove, hereinafter referred to as "The Recipient," in the amount of $50,000, is made under the authority of Cooperative Forestry Assistance Act of 1978, Title 16, Part 2105, Section 9, Public Law 95- 313, 92 Stat. 365. The Catalog of' Federal Domestic Assistance (CFDA) number and name are 10.675 (Urban and Community Forestry). The Village of Morton Grove accepts this award for the purpose described in the application narrative. Your application for Federal financial assistance, dated August 18, 2015, and the attached Forest Service provisions, `Forest Service Award Provisions,' are incorporated into this letter and made a part of this award. This authority requires a match of 50/50; however, a waiver has been granted for this project. Your organization has agreed to meet a cost share of $13,000, as reflected in your application, financial plan and narrative. Based on email correspondence between Lori Gordon and Bill Burns dated December 21, 2015, the start date on the Application for Federal Assistance (SF -424) has been changed to 09/01/2015. Any project completed in the field will require signage to state that funds were received from the Great Lakes Restoration Initiative. Any project completed in the field that will be visible to the general public will require signage that gives project information and credit to the Great Lakes Restoration Initiative and the Forest Service. All required reports and official correspondence must be sent to nagrants(Mfs.fed.us for internal recordkeeping and processing. This is an award of Federal financial assistance. Prime and sub -recipients to this award are subject to the OMB guidance in subparts A through F of 2 CFR Part 200 as adopted and supplemented by the USDA in 2 CFR Part 400. Adoption by USDA of the OMB guidance in 2 CFR 400 gives regulatory effect to the OMB guidance in 2 CFR 200 where full text may be found. Electronic copies of the CFRs can be obtained at the following internet site: http://www.gpoaccess.gov/cfr/index.html. If you are unable to retrieve these regulations electronically, please contact your Grants and Agreements Office at (610) 557-4106. Caring for the Land and Serving People Printed on kegaed Paper EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) The following administrative provisions apply to this award: A. LEGAL AUTHORITY. The Recipient shall have the legal authority to enter into this award, and the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project, which includes funds sufficient to pay the non -Federal share of project costs, when applicable. B. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this award. Principal Cooperator Contacts: Principal Forest Service Contacts: Cooperator Program Contact Cooperator Administrative Contact Name: Bill Burns Telephone: (847) 470-5235 Email: bbums@mortongroveil.org Name: Chris Tomich Telephone: (847) 663-3902 Email: ctomich@mortongroveil.org Principal Forest Service Contacts: C. ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS. This award is subject to the provisions contained in the Department of the Interior, Environment, and Related Agencies Appropriations Act, 2012, P.L. No. 112-74, Division E, Section 433 and 434 as continued by Consolidated and Further Continuing Appropriations Act, 2013, P.L. No. 113-6, Division F, Title 1, Section 1101(a)(3) regarding corporate felony convictions and corporate Federal tax delinquencies. Accordingly, by entering into this award The Recipient acknowledges that it: 1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an award with the authority responsible for collecting the tax liability, and (2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the U.S. Department of Agriculture has considered suspension or debarment is not Page 2 of 14 Forest Service Program Manager Contact Forest Service Administrative Contact Name: Drew Hart Telephone: (317) 223-5183 Email: bhart@fs.fed.us Name: Lori Gordon Telephone: (610) 557-4106 Email: lgordon@fs.fed.us C. ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS. This award is subject to the provisions contained in the Department of the Interior, Environment, and Related Agencies Appropriations Act, 2012, P.L. No. 112-74, Division E, Section 433 and 434 as continued by Consolidated and Further Continuing Appropriations Act, 2013, P.L. No. 113-6, Division F, Title 1, Section 1101(a)(3) regarding corporate felony convictions and corporate Federal tax delinquencies. Accordingly, by entering into this award The Recipient acknowledges that it: 1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an award with the authority responsible for collecting the tax liability, and (2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the U.S. Department of Agriculture has considered suspension or debarment is not Page 2 of 14 Award Number: 16-D0-11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) necessary to protect the interests of the Government. If The Recipient fails to comply with these provisions, the Forest Service will annul this award and may recover any funds The Recipient has expended in violation of sections 433 and 434. D. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REOUIREMENT (SAM). The Recipient shall maintain current information in the System for Award Management (SAM) until receipt of final payment. This requires review and update to the information at least annually after the initial registration, and more frequently if required by changes in information or award term(s). For purposes of this award, System for Award Management (SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov. E. REIMBURSABLE PAYMENTS —FINANCIAL ASSISTANCE. Reimbursable payments are approved under this award. Only costs for those project activities approved in (1) the initial award, or (2) modifications thereto, are allowable. F. HEALTH & HUMAN SERVICES PAYMENT MANAGEMENT SYSTEM (HHS PMS). The Recipient identified for use of this payment system shall designate a financial institution or an authorized payment agent through which a direct deposit may be made in accordance with current HHS PMS system requirements. The Albuquerque Service Center is responsible for soliciting initial enrollment in the HHS PMS. Any questions concerning payments should be addressed to the Albuquerque Service Center at (877) 372-7248. Please ask for the Grants and Agreements Payments section. Any subsequent changes to banking information are made by The Recipient through the 11115 PMS. The HHS sub -account number(s) for this award is/are: %2OG f:HiS SUB=ACCOUNT 4A1'1OUNT.,' Urban & Community Forestry 642692068001 $50,000 G. PRIOR WRITTEN APPROVAL. The Recipient shall obtain prior written approval pursuant to conditions set forth in 2 CFR 200.407. H. MODIFICATIONS. Modifications within the scope of this award must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized signatory officials, prior to any changes being performed.. Requests for modification should be made, in writing, at least 30 days prior to implementation of the requested change. The Forest Service is not obligated to fund any changes not properly approved in advance. I. PERIOD OF PERFORMANCE. This agreement is executed as of the date of the Forest Service signatory official signature. The start date of this award is 09/01/2015, pre -award costs are authorized pursuant to 2 CFR 200.458 The end date, or expiration date is 12/31/2016. This instrument may be extended by a Page 3 of 14 Award Number: 16-D0-11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) properly executed modification. See Modification Provision H. J. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this award. In witness whereof the parties hereto have executed this award as of the last date written below. RALPH CZERWINSKI, Village of Morton Grove Date Village Manager S . BARRES * cting Area Director U. . F4rest Service, Northeastern Area, State & P v. e Forestry Date The authority and format of this award has been reviewed and approved for si^^� e d 'LORI GORDON IfD f16te Forest Service Grants Management Specialist Page 4 of 14 Award Number. 16-D0-11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) ATTACHMENT A: FOREST SERVICE AWARD PROVISIONS A. COLLABORATIVE ARRANGEMENTS. Where permitted by terms of the award and Federal law, The Recipient a may enter into collaborative arrangements with other organizations to jointly carry out activities with Forest Service funds available under this award. B. FOREST SERVICE LIABILITY TO THE RECIPIENT. The United States shall not be liable to The Recipient for any costs, damages, claims, liabilities, and judgments that arise in connection with the performance of work under this award, including damage to any property owned by The Recipient or any third party. C. NOTICES. Any notice given by the Forest Service or The Recipient will be sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e- mail or fax, as follows: To the Forest Service Program Manager, at the address specified in the award. To The Recipient,at the address shown in the award or such other address designated within the award. Notices will be effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later. D. SUBAWARDS. The Recipient shall notify Subrecipients under this award that they are subject to the OMB guidance in subparts A through F of 2 CFR Part 200, as adopted and supplemented by the USDA in 2 CFR Part 400. Any sub -award must follow the regulations found in 2 CFR 200.330 through .332. E. USE OF FOREST SERVICE INSIGNIA. In order for The Recipient to use the Forest Service insignia on any published media, such as a Web page, printed publication, or audiovisual production, permission must be granted by the Forest Service's Office of Communications (Washington Office). A written request will be submitted by Forest Service, Program Manager, to the Office of Communications Assistant Director, Visual Information and Publishing Services prior to use of the insignia. The Forest Service Program Manager will notify The Recipient when permission is granted. F. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this award, or benefits that may arise therefrom, either directly or indirectly. G. TRAFFICKING IN PERSONS. 1. Provisions applicable to a Recipient that is a private entity. a. You as the Recipient, your employees, Subrecipients under this award, and Subrecipients' employees may not: Page 5 of 14 Award Number: 16 -DG -11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) (1) Engage in severe forms of trafficking in persons during the period of time that the award is in effect; (2) Procure a commercial sex act during the period of time that the award is in effect; or (3) Use forced labor in the performance of the award or subawards under the award. b. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a Subrecipient that is a private entity: (1) Is determined to have violated a prohibition in paragraph a.1 of this award term; or (2) Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either: i. Associated with performance under this award; or ii. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Nonprocurement),". 2. Provision applicable to a Recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity. a. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or b. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either— (1) Associated with performance under this award; or (2) Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on Govemmentwide Debarment and Suspension (Nonprocurement)," 3. Provisions applicable to any recipient. a. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. b. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: (1) Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and (2) Is in addition to all other remedies for noncompliance that are available to us under this award. c. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. Page 6 of 14 Award Number: 16-130-11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) 4. Definitions. For purposes of this award term: a. "Employee" means either: (1) An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or (2) Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements. b. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. c. "Private entity": (1) Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. (2) Includes: i. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b). ii, A for-profit organization. d. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). H. DRUG-FREE WORKPLACE. 1. The Recipient agree(s) that it will publish a drug-free workplace statement and provide a copy to each employee who will be engaged in the performance of any project/program that receives federal funding. The statement must a. Tell the employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in its workplace; b. Specify the actions The Recipient will take against employees for violating that prohibition; and c. Let each employee know that, as a condition of employment under any award, the employee: (1) Shall abide by the terms of the statement, and (2) Shall notify The Recipient in writing if they are convicted for a violation of a criminal drug statute occurring in the workplace, and shall do so no more than 5 calendar days after the conviction. 2. The Recipient agree(s) that it will establish an ongoing drug-free awareness program to inform employ ees about a. The dangers of drug abuse in the workplace; b. The established policy of maintaining a drug-free workplace; Page 7 of 14 Award Number: 16 -DG -11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) c. Any available drug counseling, rehabilitation and employee assistance programs; and d. The penalties that you may impose upon them for drug abuse violations occurring in the workplace. 3. Without the Program Manager's expressed written approval, the policy statement and program must be in place as soon as possible, no later than the 30 days after the effective date of this instrument, or the completion date of this award, whichever occurs first 4. The Recipient agrees to immediately notify the Program Manager if an employee is convicted of a drug violation in the workplace. The notification must be in writing, identify the employee's position title, the award number of each award on which the employee worked. The notification must be sent to the Program Manager within 10 calendar days after The Recipient learns of the conviction. 5. Within 30 calendar days of learning about an employee's conviction, The Recipient must either a. Take appropriate personnel action against the employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973 (29 USC 794), as amended, or b. Require the employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for these purposes by a Federal, State or local health, law enforcement, or other appropriate agency. I. ELIGIBLE WORKERS. The Recipient shall ensure that all employees complete the I- 9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 USC 1324a). The Recipient shall comply with regulations regarding certification and retention of the completed forms. These requirements also apply to any contract or supplemental instruments awarded under this award. 3. FINANCIAL STATUS REPORTING. A Federal Financial Report, Standard Form SF- 425(and Federal Financial Report Attachment, SF -425A, if required for reporting multiple awards), must be submitted annually. These reports are due 90 days after the reporting period ending December 31. The final SF -425 (and SF -425A, if applicable) must be submitted either with the final payment request or no later than 90 days from the expiration date of the award. These forms may be found at www.whitehouse.gov/omb/grants forms. K. PROGRAM PERFORMANCE REPORTS. The recipient shall perform all actions identified and funded in application/modification narratives within the performance period identified in award. In accordance with 2 CFR 200 301, reports must relate financial data to performance accomplishments of the federal award. Page 8 of 14 Award Number: 16 -DG -11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) The Recipient shall submit semi-annual performance reports. These reports are due 30 days after the reporting period. The final performance report shall be submitted either with The Recipient's final payment request, or separately, but not later than 90 days from the expiration date of the award. - Additional pertinent information: Please submit reports to nagrants(a,fs.fed.us. L. NOTIFICATION. The Recipient shall immediately notify the Forest Service of developments that have a significant impact on the activities supported under this award. Also, notification must be given in case of problems, delays or adverse conditions that materially impair the ability to meet the objectives of the award. This notification must include a statement of the action taken or contemplated, and any assistance needed to resolve the situation. M. FREEDOM OF INFORMATION ACT (FOIA). Public access to award or agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 315(e). Public access to culturally sensitive data and information of Federally -recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2009 Farm Bill). N. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order (EO) 13513, "Federal Leadership on Reducing Text Messaging While Driving," any and all text messaging by Federal employees is banned: a) while driving a Government owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official Government business; or b) using any electronic equipment supplied by the Government when driving any vehicle at any time. All Cooperatives, their Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies that ban text messaging when driving company owned, leased or rented vehicles, POVs or GOVs when driving while on official Government business or when performing any work for or on behalf of the Government. O. PUBLIC NOTICES. It is Forest Service's policy to inform the public as fully as possible of its programs and activities. The Recipient is encouraged to give public notice of the receipt of this award and, from time to time, to announce progress and accomplishments. The Recipient may call on Forest Service's Office of Communication for advice regarding public notices. The Recipient is requested to provide copies of notices or announcements to the Forest Service Program Manager and to Forest Service's Office Communications as far in advance of release as possible. Page 9 of 14 Award Number: 16 -DG -11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) P. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS, AUDIOVISUALS, AND ELECTRONIC MEDIA. The Recipient shall acknowledge Forest Service support in any publications, audiovisuals, and electronic media developed as a result of this award. Follow direction in USDA Supplemental 2 CFR 415.2. COPYRIGHTING. The Recipient is/are granted sole and exclusive right to copyright any publications developed as a result of this award. This includes the right to publish and vend throughout the world in any language and in all media and forms, in whole or in part, for the full term of copyright and all renewals thereof in accordance with this award. Q• No original text or graphics produced and submitted by the Forest Service shall be copyrighted. The Forest Service reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use the work for federal government purposes. This right shall be transferred to any sub -awards, sub - awards or subcontracts. This provision includes: ▪ The copyright in any work developed by The Recipient under this award. ® Any right of copyright to which The Recipient purchase(s) ownership with any federal contributions. R. NONDISCRIMINATION STATEMENT—PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. The Recipient shall include the following statement, in full, in any printed, audiovisual material, or electronic media for public distribution developed or printed with any Federal funding. In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. (Not all prohibited bases apply to all programs.) To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice and TDD). USDA is an equal opportunity provider and employer. If the material is too small to permit the full statement to be included, the material must, at minimum, include the following statement, in print size no smaller than the text: "This institution is an equal opportunity provider." S. AWARD CLOSEOUT. The Recipient must submit, no later than 90 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. Any unobligated balance of cash advanced to The Recipient must be immediately Page 10 of 14 Award Number: 16 -DG -11420004-006 EXHIBIT "A" OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) refunded to the Forest Service, including any interest earned in accordance with 2 CFR 200.343(d). If this award is closed without audit, the Forest Service reserves the right to disallow and recover an appropriate amount after fully considering any recommended disallowances resulting from an audit which may be conducted later. T. TERMINATION. This award may be terminated, in whole or part pursuant to 2 CFR 200.339. U. DISPUTES. I. Any dispute under this award shall be decided by the Area Director. The Area Director shall furnish The Recipient a written copy of the decision. 2. Decisions of the Area Director shall be final unless, within 30 days of receipt of the decision of the Area Director, The Recipient appeal(s) the decision to the Forest Service's Director, Acquisition Management (AQM). Any appeal made under this provision shall be in writing and addressed to the Director, AQM, USDA, Forest Service, Washington, DC 20024. A copy of the appeal shall be concurrently furnished to the Area Director. 3. In order to facilitate review on the record by the Director, AQM, The Recipient shall be given an opportunity to submit written evidence in support of its appeal. No hearing will be provided. 4. A decision under this provision by the Director, AQM is final 5. The final decision by the Director, AQM does not preclude The Recipient from pursuing remedies available under the law. V. DEBARMENT AND SUSPENSION. The Recipient shall immediately inform the Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the federal government according to the terms of 2 CFR Part 180. Additionally, should The Recipient or any of their principals receive a transmittal letter or other official federal notice of debarment or suspension, then they shall notify the Forest Service without undue delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary. The Recipient shall adhere to 2 CFR Part 180 Subpart C in regards to review of sub - recipients or contracts for debarment and suspension. Page 11 of 14 Award Number: 16 -DG -11420004-006 EXHIBIT °°A°° ATTACHMENT B: 2 CFR PART 170 OMB 0595-0217 Expiration Date: 11/30/2017 Rev. (12-13) Appendix A to Part 170—Award Tenn I. Reporting Subawards and Executive Compensation. a. Reporting of first-tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a.l. of this award term to http://www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specie. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received— (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at htgo://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b. 1. of this award term: i. As part of your registration profile at http:/hvww.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. Page 12 of 14 Award Number: 16-D0-11420004-006 EXHIBIT "A'° OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) c. Reporting of Total Compensation ofsubrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received— (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and H. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (Le., between October 1 and 31), you must report any required compensation, information of the subrecipient by November 30 of that year. d. Exemptions 1f, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: 1. Subawards, and 2. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; v. A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Sitbaward: Page 13 of 14 Award Number: 16 -DG -I 1420004-006 EXHIBIT "A'° OMB 0596-0217 Expiration Date: 11/30/2017 Rev. (12-13) i. This term means a legal agreement to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. 11.210 of the attachment to OMB Circular A-1 33, "Audits of States, Local Governments, and Non -Profit Organisations"). iii. A subaward may be provided through any legal agreement, including an agreement That you or a subrecipient considers a contract. 4. Subrecipient means an entity that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group Life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above -market earnings on deferred compensation which is not tax - qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. END OF ATTACHMENT B: 2 CFR PART 170 Page 14 of 14 Legislative Summary Resolution 16-12 AUTHORIZING THE EXECUTION OF A CONTRACT WITH ACRES GROUP FOR THE 2016 TREE PLANTING PROGRAM Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted: February 8, 2016 To authorize the Village President to execute a contract with Acres Group for the 2016 Tree Planting Program. To purchase and install trees within the Village. The Village has an annual program, dependent on funding appropriations, to plant trees within the Village's rights-of-way and property. The Public Works Department considers it to be cost-effective to hire a contractor to furnish and plant those trees. This year, the Village solicited bids for the purchase and planting of 190 trees which will be planted on Village property and rights-of-way. Acres Group was the low bidder in the amount of $36,465. Village staff has verified the contractor's qualifications and grant funds will be used to pay for this work. The remaining funds from the $50,000 grant and $13,000 Village match will be used to purchase trees directly from a nursery which will be planted by Public Works' crews. The bid tabulation is attached as Exhibit "A". Public Works. The estimated contract value is $36,465 for this portion of the 2016 Tree Planting Program. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. The remainder of the funds will be spent directly by Public Works to purchase additional trees to be planted directly by the Department. Account #025017 -552240 -Tree Replacement The Public Works Department as part of their normal work activities performs the management and implementation of the program. Approval as presented. N/A None 7-7 Ad, — Reviewed by: 32-5. � /� Ra}pph�E. Czerwinsk illage Administrator ndy DeMonte, Director Public Works Prepared by: ` �a ` ,vr Reviewed by: Chris Tomich, Village Engineer TPTPCA Mnffman T :etnn RESOLUTION 16-12 AUTHORIZATION TO EXECUTE A CONTRACT WITH ACRES GROUP FOR THE 2016 TREE PLANTING PROGRAM WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the 2016 Tree Planting Program is an annual program designed to purchase and install trees in the Village; and WHEREAS, the Public Works Department advertised on the Village's website from January 12, 2016, through January 27, 2016, and by fax distribution to a list of tree nursery contractors inviting bids for the "2016 Tree Planting Program"; and WHEREAS, fifteen (15) businesses obtained the bidding materials; and WHEREAS, six (6) bids were received, publicly opened and read at the Public Works Facility at 10:00 a.m. on Wednesday, January 27, 2016, with the tabulation of bids included in Exhibit "A"; and WHEREAS, Resolution 16-11 accepted a Federal Financial Assistance Grant No. 16 -DG - 114200004 -006 which will help the Village replace trees in the rights-of-way and on Village properties when such trees are lost due to disease and development in the amount of up to $50,000. It should be noted the Village is required to provide a cost share in the amount of $13,000; and WHEREAS, funding for the above work is included in the Village of Morton Grove 2016 Budget as account number 025017-552240,Tree Replacement; and WHEREAS, Public Works staff has verified the availability and qualifications of the low bidder, Acres Group. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. Section 2. The Village President of the Village of Morton Grove is hereby authorized to execute and the Village Clerk to attest to a contract with Acres Group, 610 W. Liberty Street, Wauconda, Illinois, based upon their bid for the "2016 Tree Planting Program" in the amount of $36,465. The remaining funds from the grant and Village allocation will be used to purchase trees directly from a nursery which will be planted by the Public Works Department. Section 3. The Village Administrator and the Director of Public Works and/or their designees are authorized to take all steps necessary to implement, supervise, and manage this contract. Section 4. This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 8th DAY OF FEBRUARY 2016 Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED BY ME THIS 8`h DAY OF FEBRUARY 2016 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 9`h DAY OF FEBRUARY 2016 Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT "A" Acres Group 610 W. Liberty Street Wauconda, IL 60084 oQJ 53,060.00 8 UNIT COST 5205.00 8 111 8 S 8 Brancato landscaping, Inc. 901 Nicholas, Unit B Elk Grove Village, IL 60007 ITEM COST 0 in 8 ti 8 vt 8 H 8 8 0 8 H 8 N '$ 8 0 2 J 8 8 Ca 5330.00 5330.00 E v, 8 v,a 8 .n in Pugsley and Leff ale 24414 N. Old McHenry Road Hawthorn Woods, I1 60047 ITEM COST 8 8 8 8 8 8 8 8 8 trii at' I UNIT COST $363.00 5363.00 I Engineer's Estimate ITEM COST H $5,600.00 1 54,200 00 H H H H H H a UNIT COST 8 8 8 8 5350.00 I 5300.00 5300.00 Bid Tabulation Bid Opening: January 27, 2016, 10:00 a.m. yCF 0 O 1 CORRECTED TOTAL PROPOSAL AMOUNT AS -READ PROPOSAL AMOUNT D w w w w w w w PAY ITEM DESCRIPTION Aesculus Freya (Yellow Buckeye) 1.5 -inch Caliper Catalpa speciosa (Northern Catalpa) 1.5 -inch Caliper Taxodium distichum 'Shawnee Brave' (Shawnee Brave Bald Cypress) 1.5 -inch Caliper p E Y_a E0 vin 0c tu 13 p S Quercus bicolor (Swamp White 0ak) 1.5 -inch Caliper Z n % ti, V Gymnocladus dioicus (Kentucky Coffeetree) 1.5 -inch Caliper Ulmus'mouton glossy' (Triumph Elm) 1.5 -inch Caliper E i t O E d e e , . m ° o Qa- W'8 2 ° N d 9, N m N N., 8 55,275.00 I N N $40,700.00 40,700.00 m F t 2 8 8 N 8 N 8 N < a N N i a$ N m ..,. 8 E N v di. an N N $7,375.00 I N N oto N an o tLi J 8 in 8 6 H N kr; VI riTI o 8 in N S N $295.00 lel Vi. gi N Arthur Weller, Inc. 12247 West Russel Road Zion, IL 60099 o V 2 a N o e N O N 8 N O N N N 8 N p N ° � Q N m an UNIT COST N $ N p 8 N 8 N 8 8 88 N N 1 Engineer's Estimate ITEM COST 8 6 8 $4,200.00 a 8 p 8 $ ON 8 8R 3 $4,500.00 l 8 UNIT COST m 0 an 0 I6 d an an 5300.00 o m g Bid Opening: January 27, 2016, 10:00 a.m. !PAY ITEM PAY ITEM DESCRIPTION UNIT QUANTITY 1 Aesculus Flava (Yellow Buckeye) 1.5 -inch Caliper Each 20 2 Catalpa speciosa (Northern Catalpa) 1.5 -inch Caliper Each 20 .. 8 IR: N r CORRECTED TOTAL PROPOSAL AMOUNT' AS -READ PROPOSAL AMOUNT! TaxodIUm distichum 'Shawnee Brave' (Shawnee Brave Bald Cypress) 1.5 -inch Caliper Platanus acertolla 'mortan circle' (Exclamation London Planetree) 1.5 -inch Caliper Quercus bicolor (Swamp White Oak) 1.5 -inch Caliper 3 t x' Gymnocladus dioicus (Kentucky Coffeetree) 1.5 -inch Caliper 3 E E o E • E 3 tt ri E i _ O Legislative Summary Resolution 16-13 AUTHORIZING THE EXECUTION OF A CONTRACT WITH LANDSCAPE CONCEPTS MANAGEMENT, INC. FOR THE 2016 TREE TRIMMING PROGRAM Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted: Ral Prepared by: February 8, 2016 To authorize the Village President to execute a contract with Landscape Concepts Management, Inc. for the 2016 Tree Trimming Program. To perform the necessary tree trimming of rights-of-way and public properties for which the Village is responsible for maintaining. The Village has an annual program, dependent on funding appropriations, to trim trees within the Village's rights -of -ways and property. The Public Works Department considers it to be cost-effective to hire a contractor to trim the trees. This contract was bid through a public process in accordance with Village Code. The contract was advertised and sealed bids were received. The bid tabulation is attached as Exhibit "A". Public Works. The estimated contract value is $25,201.29. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Account #025017 -552250 -Tree Trimming The Public Works Department as part of their normal work activities performs the management and implementation of the program. Approval as presented. N/A None E`Czerwinski viewed by: Ilage Administrator dy DeMonte, Director Public Works Chris Tomich, Village Engineer Reviewed by: Teresa Hoffman Liston, Corporation Counsel RESOLUTION 16-13 AUTHORIZATION TO EXECUTE A CONTRACT WITH LANDSCAPE CONCEPTS MANAGEMENT, INC. FOR THE 2016 TREE TRIMMING PROGRAM WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the 2016 Tree Trimming Program is necessary to maintain the health and appearance of trees as well as to maintain safety for the public within the Village's rights -of -ways and properties; and WHEREAS, the Public Works Department advertised on the Village's website from January 8, 2016, through January 25, 2016, and by fax distribution to a list of tree trimming contractors inviting bids on the "2016 Tree Trimming Program"; and WHEREAS, thirteen (13) businesses obtained the bidding materials; and WHEREAS, five (5) bids were received, publicly opened and read at the Public Works Facility at 10:00 a.m. on Monday, January 25, 2016, with the tabulation of bids included in Exhibit "A"; and WHEREAS, funding for the above work is included in the Village of Morton Grove 2016 Budget as account number 025017-552250,Tree Trimming; and WHEREAS, Public Works staff has verified the availability and qualifications of the low bidder, Landscape Concepts Management, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: Section I. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. Section 2. The Village President of the Village of Morton Grove is hereby authorized to execute and the Village Clerk to attest a contract with Landscape Concepts Management, Inc., 31745 North Alleghany Road, Grayslake, Illinois, based upon their bid for the "2016 Tree Trimming Program" in the amount of $25,201.29. Section 3. The Village Administrator and the Director of Public Works and/or their designees are authorized to take all steps necessary to implement, supervise, and manage this contract. Section 4. This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 8t DAY OF FEBRUARY 2016 Trustee Grear Trustee Minx Trustee Pietron Trustee Ramos Trustee Thill Trustee Witko APPROVED BY ME THIS 8th DAY OF FEBRUARY 2016 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 9`h DAY OF FEBRUARY 2016 Connie Travis, Village Clerk Village of Morton Grove Cook County, Illinois ) ■ 2 \{, —iT }{ }`(E),., a, : \\r=:E" \ 8((\§ ||{/} )i jis ii ") ..., 0VZR §l l; 888 {(\\ \§t \ ^. „ 5;8 8� \\ a |;!!; !}\§t \ ! !==m! „ 88 ( \\ \ :,:� )) ,,,, | ( TREE TRIMMING(6t013 INCH DIAMETER) TRAP TRIMMINE114 TO 25 INCH DIAMETER) (( /1 5( ((n,1 [\ if }z Village Of Morton Grove 2016 Tree Trimming Program CONTRACT 1. THIS AGREEMENT, made and concluded the day of , 2016; between the VILLAGE OF MORTON GROVE acting by and through its Village President and Board of Trustees, known as the party of the first part and , his/their executors, administrators, successors or assigns, known as the party of the second part. 2. WITNESSETH: That for an in consideration of the payments and agreements mentioned in the Proposal hereto attached, to be made and performed by the party of the first part, and according to the terms expressed in the Bond referring to these presents, the party of the second part agrees with said party of the first part and his/their own proper cost and expense to do all the work, furnish all materials and all labor necessary to complete the work in accordance with the Plans and Specifications hereinafter described, and in full compliance with all of the terms of this Agreement and the requirements of the Village under it. 3. And it is also understood and agreed that the -Notice to Contractors, General Provisions, Special Provisions, Standards Specifications, Proposal and Contract Bond hereto attached, and the Plans for the Village of Morton Grove 2016 Tree Trimming Program are all essential documents of this Contract and are a part hereof. 4. IN WITNESS WHEREOF, the said parties have executed these presents on the date above mentioned. The Village of Morton Grove Village Clerk By (Seal) Village President, Party of the First Part Atte (If a Corporation) Corporate Name Landscape Concepts Management, Inc. By f24 President, Partof the Second Part (If a Co -Partnership) Partners doing business under the firm name of - Party of the Second Part (If an Individual) Party of the Second Part Contract C -I Issued for Bid: 01/08/2016 Form Rev. 01-15-2015