HomeMy WebLinkAbout2016-01-11 AgendaVillage of ve
VILLAGE BOARD OF TRUSTEES
REGULAR MEETING NOTICE/AGENDA
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
SCANLON CONFERENCE ROOM
JANUARY 11, 2016
6:00 pm
(The hour between 6:00 and 7:00 pm is set aside for Executive Session
per 1-5-7A of the Village of Morton Grove Municipal Code.
If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.)
1. Call to Order
2. Pledge of Allegiance
3. Executive Session
THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM
IN THE COUNCIL CHAMBERS
OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER
4. Reconvene Meeting
5. Pledge of Allegiance
6. Roll Call
7. Approval of Minutes — Regular Meeting — December 14, 2015
8. Special Reports
a. Swearing In Ceremony for New Police Officer Daniel Dahm by Fire and Police Commission
Chairperson Michael Simkins
b. Presentation of the Government Finance Officers Association Award for the Certificate of
Achievement in Financial Reporting to the Finance Department
Richard T. Flickinger Municipal Center
6101 Capulina Avenue . Morton Grove, Illinois 60053-2985
Tel: (847) 965-4100 Fax: (847) 965-4162
9. Public Hearings
10. Residents' Comments (agenda items only)
11. President's Report —Administration, Northwest Municipal Conference, Council of Mayors, Strategic
Plan, Comprehensive Plan
a. Appointment of New Finance Director Hanna Sullivan
b. Resolution 16-01 (Introduced January 11, 2016)
Authorizing the Appointment of Delegates to the Intergovernmental Personnel Benefit
Cooperative
c. Resolution 16-02 (Introduced January 11, 2016)
Authorizing the Appointment of Delegates to the Intergovernmental Risk Management Agency
d. Resolution 16-03 (Introduced January 11, 2016)
Authorizing the Appointment of Delegates to the Illinois Municipal Retirement Fund
12. Clerk's Report — Community Relations Commission
13. Staff Reports
a. Village Administrator
1) Miscellaneous Reports and Updates
b. Corporation Counsel
14. Reports by Trustees
a. Trustee Grear — Police Department, Community and Economic Development Department, Fire
and Police Commission, Police Facility Committee, NIPSTA, Lehigh/Ferris TIF, Prairie View
TIF (Trustee Witko)
1) Resolution 16-04 (Introduced January 11, 2016)
Authorizing Membership for the Morton Grove Police Department in the Northeastern
Illinois Regional Crime Laboratory (NIRCL)
b. Trustee Minx — Natural Resource Commission, Plan Commission/Zoning Board of Appeals,
Building Department (Trustee Pietron)
c. Trustee Pietron — Public Works Department, Condominium Association, Economic
Development Commission, Dempster Street Corridor Plan (Trustee Minx)
d. Trustee Ramos — Legal, Finance Department, Finance Advisory Commission, Traffic Safety
Commission, Waukegan Road TIF, Capital Projects (Trustee Thill)
14. Reports by Trustees (continued)
e. Trustee Thill — Fire Department, Emergency Management Agency, RED Center, Environmental
Health, Solid Waste Agency of Northern Cook County, Appearance Commission (Trustee
Ramos)
f. Trustee Witko — IT Communications, Strategic Plan Committee, Family and Senior Services
Department, Chamber of Commerce, Advisory Commission on Aging (Trustee Grear)
15. Other Business
16. Presentation of Warrants December 28, 2015 $ 906,308.07
January 11, 2016 $ 682300.20
Total $1,589,008.27
17. Residents' Comments
18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220)
promptly to allow the Village to make reasonable accommodations.
MINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
RICHARD T. FLICKINGER MUNICIPAL CENTER
DECEMBER 14, 2015
CALL TO ORDER
I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council
II. Chambers of Village Hall and led the Board and assemblage in the Pledge of Allegiance.
III. Village Clerk Connie Travis called the roll. Present were: Trustees Bill Grear, Rita Minx,
John Pietron, Ed Ramos, John Thill, and Janine Witko.
IV.
APPROVAL OF MINUTES
a. Regarding the Minutes of the November 23, 2015 Regular Board Meeting, Trustee Minx moved,
seconded by Trustee Witko, to accept the Minutes as presented. Motion passed
unanimously via voice vote.
b.
V.
Regarding the Minutes of the Special Meeting of December 7, 2015, Trustee Pietron moved
to accept the Minutes as presented. Trustee Thill seconded the motion. Motion passed
unanimously via voice vote.
SPECIAL REPORTS
NONE
VI. PUBLIC HEARINGS
2014 Tax Levy and Budget Request for the 2016 Calendar Year
a. Village Administrator Ralph Czerwinski said the Village's Budget process began in August,
with a look at the past financial performances of the various departments, and then estimating
revenue and expenses for the next fiscal year.
b. This year, by October 22nd, each department had submitted its draft budget for CY2016.
Budget workshops were then held on October 29, November 4, and November 18. The budget
workshops included comments from residents who attended as well as a lot of dialogue
between the departments and the Board.
VI.
PUBLIC HEARINGS (continued)
c. Mr. Czerwinski said that the CY2016 is an almost flat "maintenance" budget, with $63 million in
Operational Expenses. The total budget is up 4% over the CY2015 budget, mostly due to Bond
Payments, Pension Contributions, Step Raises, and Personnel Costs.
d. Mayor DiMaria then announced that the Public Hearing was open. No one spoke, so
Trustee Minx moved to close the Public Hearing, seconded by Trustee Pietron. Motion
passed unanimously via voice vote.
VII. RESIDENTS' COMMENTS (Agenda Items Only)
NONE
VIII. PRESIDENT'S REPORT
1. Mayor DiMaria announced the official Board Meeting dates for 2016. They are: January 11 and
25; February 8 and 22; March 14 and 28; April 11 and 25; May 9 and 23; June 13 and 27;
July 11 (no meeting on July 25); August 8 (no meeting on August 22); September 12 and 26;
October 10 and 24; November 14 and 28; and December 12 (no meeting on December 26).
Village Board meetings begin at 7:00 p.m. and are held in Council Chambers. if an Executive
Session is needed, it is held at 6:00 p.m., prior to the Board Meeting.
2. Mayor DiMaria sought concurrence for the following Administrative Appointments:
Community and Economic Development: Nancy Radzevich
Corporation Counsel: Teresa Hoffman Liston
Fire Chief: Tom Friel
Police Chief: Michael Simo
Public Works Director: Andy DeMonte
Village Administrator: Ralph Czerwinski
Trustee Pietron moved to concur with these appointments, seconded by Trustee Minx. Motion
passed unanimously via voice vote.
3. Mayor DiMaria sought concurrence with the following appointments of Village Boards and
Commissions Chairpersons, effective January 1, 2016 through December 31, 2016.
Advisory Commission on Aging: Ann Marrazzo
Appearance Commission: Bill Zimmer
Economic Development Commission: Wayne Youkhana
Board of Environmental Health: Georgianne Brunner
Finance Advisory Commission: William McFadden
Fire and Police Commission: Michael Simkins
Natural Resources Commission: Mary Busch
Plan Commission/Zoning Board of Appeals: Ronald Farkas
Traffic Safety Commission: Keith White
Trustee Minx moved to concur with these appointments, seconded by Trustee Pietron.
Motion passed unanimously via voice vote.
2
VIII. PRESIDENT'S REPORT (continued)
4. Mayor DiMaria announced the times, frequencies, and locations of the regularly -scheduled
meetings of Morton Grove's Commissions and Boards, as follows:
Advisory Commission on Aging meets at the Civic Center at 1:OOpm, 2nd Tuesday monthly
Appearance Commission meets in Council Chambers at 7:OOpm, 1st Monday monthly
Board of Environmental Health meets in the Trustees' Conference Room at 7:OOpm,
1st Tuesday of every other month beginning in February
Community Relations Commission meets in the Trustees' Conference Room at 7:OOpm,
2nd Tuesday every other month beginning in January
Economic Development Commission meets in the Trustees' Conference Room at 5:30pm,
1st Monday, quarterly (February, May, August, November)
Fair Housing Commission: Meeting dates/times/locations vary on an as -needed basis
Finance Advisory Commission meets in the Trustees' Conference Room at 7:OOpm as needed
Fire and Police Commission meets at Fire Station #4 at 1:OOpm, 4th Tuesday monthly
Fire Pension Board meets at Fire Station #4 at 8:OOam quarterly (specific dates vary)
Foreign Fire Tax Board meets at Fire Station #4 at 8:OOam quarterly (specific dates vary)
Natural Resource Commission meets in the Trustees' Conference Room at 6:OOpm,
3'd Monday monthly
Plan Commission/Zoning Board of Appeals meets in Council Chambers at 7:30pm,
3rd Monday monthly
Police Pension Board meets at the Police Station at 4:OOpm quarterly (specific dates vary)
Traffic Safety Commission meets in Council Chambers at 7:OOpm, 1st Thursday monthly
5. Mayor DiMaria then proclaimed the month of December 2015 as "National Impaired Driving
Prevention Month" in the Village and called upon all citizens, business leaders, government
agencies, schools, hospital and health care providers, and public and private institutions to
promote awareness of the impaired driving problem, to support programs and policies to reduce
the incidence of impaired driving, and to promote safer and healthier behaviors regarding the
use of alcohol and other drugs this December holiday season and throughout the year.
6. Mayoral Update
a. Mayor DiMaria said that, at the January 11, 2016 Village Board meeting, he would present a
comprehensive list of the Village's 2015 accomplishments, as well as a list of its 2016 goals
and objectives. He encouraged his fellow Board members and residents to chime in with their
suggestions.
b. Mayor DiMaria said that the Village suffered a major water system failure last week on the west
side of town, resulting in a 3 -day boil order. He said that the problem was found, assessed, and
repaired within three days. The Village learned of the problem at 8:OOam on Saturday morning.
By 9:15am, residents were being informed, using the reverse 911 system. Information was
posted on the Village's website as well as its social media channels.
c. Mayor DiMaria thanked the Village team for all they do. He said Mr. Czerwinski's leadership
and focus on problem -solving during the water crisis was incredible. The Public Works
department shines all the time. The Village Hall desk staff always goes the extra mile, and
does an incredible job working in the cold or the heat. The Police and the Fire Departments,
under the respective leadership of Michael Simo and Tom Friel, deserve the Village's respect
and thanks, in spite of media -fueled negativity.
3
VIII.
PRESIDENT'S REPORT (continued)
d. Mayor DiMaria thanked Corporation Counsel Liston and Economic Development Director
Radzevich for all of their hard work this year. He thanked the Village Board, and noted that
"it's okay" to vote the same way 100% of the time because it shows "we're working together,"
adding that nothing could happen without the Board's hard work. The mayor thanked the
volunteers who serve on the Village's various Boards and Commissions for giving of their time,
and thanked the residents for giving him the opportunity to lead the Village over the past two
years. He said that it's been an honor and a challenge. Mayor DiMaria encouraged continued
input from the residents and said he appreciated everyone's support. Lastly, he thanked his
family, and his wife Melodee especially, for all their support. He wished everyone a happy and
safe holiday.
IX. CLERK'S REPORT
Clerk Travis had no report.
X. STAFF REPORTS
A. Village Administrator:
1. Village Administrator Czerwinski reminded the Board and the assemblage that there will not be
a Village Board meeting on Monday, December 28th. That meeting has been cancelled.
2. Mr. Czerwinski reviewed what occurred on Saturday, December 5th. There was a water system
mechanical failure of low or no pressure located west of the north branch of the Chicago River.
A boil order was immediately imposed. Residents began calling the fire station looking for
information. Mr. Czerwinski got to Village Hall and the phones were ringing off the hook. He
got some people in to answer the phones while trying to discover what, exactly, the situation
was and to formulate an appropriate response.
a.
Mr. Czerwinski said that Trustee Witko, Jan Sheehan, and two of the mayor's daughters came
in to help with the phones to get the message out. An electrical failure had occurred with the
pumps at the north pumping station. It was catastrophic. There was a water main break at the
edge of the Forest Preserve, a 400 amp fuse failed and the pump motors died. Public Works
isolated the problem. Twelve thousand gallons came through a 12" pipe, causing a large hole in
the pipe. The water tower ended up drained and there was no water left in the system. Because
of residents calling about the problem, the Village's phone system was overwhelmed. Public
Works went around to every home on the west side and put a paper door hanger on doors,
realizing that not everyone is on a computer or uses social media. The Fire Department was
notified and called in mutual aid. Bonnie Burnett liaised with all the restaurants affected. The
Illinois Environmental Protection Agency was notified.
b. Chief Friel served as the Plans Officer; Andy DeMonte as the Operations Manager, and Joe
Dahm functioned as the Emergency Operations point person so there would be consistent
communication from the field. Mr. Czerwinski said the Village used normal standards that it
would use in any emergency -type of situation (i.e., tornado). By 11:OOam, the water system
was repaired, but it takes a while to fill the water tower. Once the tank filled, the water system
needed to be tested. Thirty-two water samples were taken of the entire system and brought to
Evanston, on Sunday, for testing. The samples have to sit for 24 hours. On Monday afternoon,
the samples were found to be all clear and the boil order was rescinded.
4
X.
STAFF REPORTS (continued)
c. Mr. Czerwinski said he was proud of the way staff handled this crisis and worked together.
He said it was the culmination of many emergency preparedness exercises. As far as all the
incoming phone calls, he said he was not sure what else the Village could have done, but will
analyze that. As far as the outbound messages, he encouraged all residents to provide the
Village with their land -line phone number or cell phone number, because in emergency
situations like this one, that is how the Village can best communicate with the residents. He
said it's easy to provide the Village with this information just go to the Village's website and
click on "emergency alerts," or call Village Hall and staff will assist you.
d. Mr. Czerwinski said the Village is going to emphasize having everyone sign up for the reverse
911 database, and will also reach out to its media contacts. He said the Village did issue a
couple of press releases but they weren't really picked up and distributed.
e. Mr. Czerwinski said that he appreciates the many positive comments he hears about the Village
and its services, the Park District, and the Library, and said the Village will strive to ensure a
high level of confidence in our community. He, too, expressed his appreciation of Village staff
and the Board.
B. Corporation Counsel:
Corporation Counsel Liston had no report.
XI.
A. Trustee Grear:
1.
a.
b.
TRUSTEES' REPORTS
Trustee Grear presented Ordinance 15-28, Authorizing An Economic Incentive And Tax
Increment Allocation Financing Development Agreement By and Between the Village of
Morton Grove, Illinois, and 8735 Narragansett Ave LLC.
This is the second reading of this ordinance.
Trustee Grear explained that the ordinance approves the terms for an Economic Incentive and
Tax Increment Allocation Financing Development Agreement for the development of a Moretti's
Ristorante and Pizzeria with catering at 6415 Dempster and 8707-8 Lincoln, additional parking
along the west side of Narragansett Avenue and on 8721 Narragansett and 8720 Ferris to
support the operation of the Moretti's restaurant and a code -compliant video gaming cafe at
8733-8735 Narragansett.
This development is expected to generate approximately $120,000 in local annual sales tax
revenues and approximately $270,000 in total real estate taxes, based on property and sales
taxes generated from similar properties and businesses.
Trustee Grear moved to adopt Ordinance 15-28, seconded by Trustee Minx.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx
Tr. Ramos kya Tr. Thill aya
Tr. Pietron
Tr. Witko
Ayt
5
XI. TRUSTEES' REPORTS (continued)
A. Trustee Grear: (continued)
c. Mayor DiMaria then welcomed Mark Hoffman, Vice President of Ala Carte Entertainment, to
Morton Grove, noting that "residents are excited" about this new development and wishing all
the best to Mr. Hoffman.
d. Mr. Hoffman said he'd never felt more welcome anywhere than he has in Morton Grove. He said
he was excited to be a part of this progressive and forward-looking development plan, and to
being an integral part of Morton Grove once the project is completed. He complimented Mayor
DiMaria and the Village staff, stating that he wouldn't be here if not for them. He said it was a
privilege to partner with Morton Grove in this venture. Mayor DiMaria thanked Mr. Hoffman for
having faith in the Village and said this is a great fit for Morton Grove.
2. Next, Trustee Grear presented Resolution 15-83, Authorizing a Contractual Agreement
With DKMailon, a Draper & Kramer Company, to Provide for Redevelopment Consulting
Services for the Prairie View Shopping Center.
a.
b.
He explained that one of the goals of the Dempster/Waukegan Redevelopment Project Area is
the redevelopment and improvement of the Prairie View Plaza shopping center at the southeast
corner of Waukegan and Dempster. It is approximately 26 acres and was originally developed
in 1963. The shopping center has been in decline for several years. In June of 2015, the Village
engaged the services of DKMailon to conduct a feasibility study. DKMailon specializes in
grocery store market analysis as well as the analysis and negotiations of real estate
transactions. The recently -completed study identified potential redevelopment opportunities
for the shopping center, including the potential for a grocery store. Trustee Grear said that the
Village now desires to continue engaging DKMailon to work with Village staff and officials, as
well as the property owners and potential retailers and developers, to evaluate alternatives and
assist in securing appropriate retailers for this shopping center.
Trustee Grear said that staff has negotiated an agreement amount of not to exceed $25,000.
Trustee Grear moved to approve Resolution 15-83, seconded by Trustee Pietron.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx
Tr. Ramos Tr. ThiII
ays
Bys
Tr. Pietron
Tr. Witko
Ayg
Trustee Pietron said he had read DKMallon's study and found it very thorough and well done.
c. He added that he hoped these studies wouldn't "end up on a shelf" though. He noted that
DKMailon is a highly -qualified company.
Village Administrator Czerwinski said that DKMailon is a good fit for the Village; what is needed
d. now is the ability to cultivate interest in this center from viable tenants. He added that he hears
from a lot of residents that "Prairie View Shopping Center needs to be improved." He said that,
with DKMallon's expertise, the Village will have needed assistance to analyze what is possible
for that area and to bring possibilities that are a good fit for Morton Grove to the table.
6
XI. TRUSTEES' REPORTS (continued)
A. Trustee Grear: (continued)
e. Mayor DiMaria commented that this is another big step for Morton Grove. He said that he and
the Board are well aware that this is a problem area, and well aware that residents desire a
grocery store. He thanked the Board for their vote, saying that this is the right thing for the
Village to do.
f. Trustee Grear commented that, between the new Moretti's and the revamp of Prairie View
Plaza, this is an exciting time for Morton Grove!
3. Trustee Grear then presented Resolution 15-71, Authorizing the Purchase of Sixteen (16)
TASER Model X2 Conducted Electrical Devices.
a. He said this resolution authorizes the Village Administrator and Police Chief to execute a
contract with TASER International Corporation of Scottsdale, Arizona, for 16 TASER Model X2
Conducted Electrical Devices as a sole source purchase.
This equipment is necessary to enable the Police Department to continue to enhance the
safety of police officers and suspects by providing effective operation with reliable and durable
equipment.
b.
c.
Trustee Grear said that tasers are rarely used, but can subdue an offender without causing
permanent damage, and thus are carried by police officers as intermediate defensive weapons.
The Village will make an initial payment to Taser International in 2016 of $34,439.60, with four
subsequent payments of $5,075.20 in 2017, 2018, 2019, and 202. The total of $54,740.40 will
pay the full warranty on all the devices for the five-year period, along with the cost to replace
them again in 2020 at the 2015 price.
Trustee Grear moved, seconded by Trustee Pietron, to approve Resolution 15-71.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye
Tr. Ramos aye Tr. Thill aye
Tr. Pietron aye
Tr. Witko aye
4. Trustee Grear wished everyone a happy and joyous holiday season, and a happy new year.
B. Trustee Minx:
Trustee Minx had no formal report, but wished everyone a happy and safe holiday season. She
thanked the Village's phenomenal staff and said she appreciated everyone's hard work.
7
XI.
C. Trustee Pietron:
TRUSTEES' REPORTS (continued)
1. Trustee Pietron presented Resolution 15-72, Authorizing an Intergovernmental Agreement
Between the Village of Morton Grove and the Village of Golf for the Wholesale Purchase
of Water.
a.
b.
He explained that this resolution will approve a one-year contract for the wholesale purchase
of water by the Village of Golf. Morton Grove purchases water from the City of Chicago and
has for many years resold water to the Village of Golf. This agreement will provide additional
compensation to Morton Grove to help it compensate for its costs to treat, pump, and deliver
the water to Golf, plus a reasonable administration fee. The water will be delivered to Golfs
metered connection at Waukegan Road and Golf Road, and a second meter vault located at
Palma Lane and Narragansett Avenue. Except for emergency purchases, Golf will not purchase
Lake Michigan water from another supplier while this Agreement is in effect.
Trustee Pietron said the Village of Morton Grove will receive approximately $40,000 per year
over the amount charged by the City of Chicago for water sold to the Village of Golf.
Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 15-72.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Eyg Tr. Minx aye Tr. Pietron Eye
Tr. Ramos awe Tr. Thill ayg Tr. Witko Eys
2. Next, Trustee Pietron presented Resolution 15-73, Appropriation of 2016 Motor Fuel Tax
Funds for the Maintenance of Streets and Highways, MFT Section 16 -00000 -00 -GM.
a. He explained that, each year, the Village receives a portion of the motor fuel tax collected by
the State. These funds must be spent on the eligible improvements of roadways. The State
requires an estimate and final statement of the maintenance expenses for each year of the
program. The total estimated expenses for the 2016 Motor Fuel Tax Program are $661,000.
3.
a.
Trustee Pietron moved to approve Resolution 15-73, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx
Tr. Ramos aye Tr. Thill
Eyg
Eyg
Tr. Pietron aye
Tr. Witko aye
Trustee Pietron then presented Resolution 15-74, Authorizing the Execution of a Service
Contract With Municipal GIS Partners (MGP) For Geographical Information System
Services.
He explained that the GIS Consortium was founded in 1999 by several municipalities as a way
of reducing the costs of implementing GIS technology by participating in collective bargaining,
group training, joint purchasing and development and innovation sharing. The Village joined the
GIS Consortium in 2002. MGP was determined to be the lowest responsible provider for the
maintenance and development of GIS systems for the member communities.
a
XI.
C. Trustee Pietron: (continued)
b.
4.
a.
TRUSTEES' REPORTS (continued)
Trustee Pietron said that this contract between the Village and MGP is a continuation of these
services for 2016. The amount of the contract is a not -to -exceed value of $74,722.
Trustee Pietron moved, seconded by Trustee Minx, to approve Resolution 15-74.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Pietron aye
Tr. Ramos aye Tr. Thill aye Tr. Witko aye
Next, Trustee Pietron presented Resolution 15-75, Authorizing the Execution of a Task
Order With Ciorba Group, Inc. For Design Engineering Services For the Alley
Improvement Program.
He explained that the Alley Improvement Program is an annual program to improve the alley
pavement infrastructure beyond the extent of superficial repairs. Public Works has determined
that reconstructing heavily -traveled alleys will greatly reduce the annual cost of intensive
maintenance and provide a higher level of service to users of the alleys. The Village has funds
allocated in the 2015 and 2016 budget to design and reconstruct the alley segments just west
of Waukegan Road from Church Street to Beckwith Road and from Emerson Street to the
dead-end with a concrete base. Village staff has negotiated a scope of services from Ciorba
Group, Inc. to design improvements to the alley segments noted for a not -to -exceed fee of
$41,569.
Trustee Pietron moved to approve Resolution 15-75, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye
Tr. Ramos aye Tr. Thill aye
Tr. Pietron aye
Tr. Witko ala
5. Trustee Pietron's last bit of official business this evening was the presentation of Resolution
15-76, Authorizing the Execution of an Intergovernmental Agreement With the Illinois
Department of Transportation For Federal Funding For Austin Avenue Improvements.
a. He explained that the Village is advancing a project to make improvements to the pavement on
Austin Avenue from Oakton Street to Main Street and the intersection of Austin Avenue and
Oakton Street. The Village will receive federal funding to pay for 70% of eligible engineering
and construction costs. In October, the Board authorized a contract with Ciorba Group, Inc. for
design engineering services for this project. A formal agreement is required to authorize the
Illinois Department of Transportation (IDOT) to disburse the federal funds for this project. This
agreement says the Village will pay for the full cost of the design engineering and the State will
reimburse the Village for the 70% federal share. This Resolution approves the cost reimburse-
ment agreement between the Village and IDOT.
Trustee Pietron said that the total contract amount is $168,967.73 and the Village's share will
be approximately $50,690.
b.
9
XI. TRUSTEES' REPORTS (continued)
C. Trustee Pietron: (continued)
Trustee Pietron moved to approve Resolution 15-76, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx kya
Tr. Ramos Tr. Thill
6.
Tr. Pietron aye
Tr. Witko 2y2
Lastly, Trustee Pietron wished all a wonderful and safe holiday season.
D. Trustee Ramos:
1. Trustee Ramos presented Ordinance 15-26, Adopting the Budgets For All Corporate
Purposes of the Village and the Morton Grove Library, Cook County, Illinois, for the
Calendar Year Effective January 1, 2016 and Ending December 31, 2016.
a.
b.
c.
This is the second reading of this Ordinance.
Trustee Ramos said the Budget represents the Village's financial plan for meeting its
operational needs and investing in strategic goals for 2016 based on the revenue the Village
anticipates.
As Village Administrator Czerwinski has stated, the 2016 budget is a maintenance budget,
which continues all current services at the same high level residents expect without raising
property taxes.
Trustee Ramos said that this ordinance will approve the 2016 budget for both the Village
and the Library. The Village Administrator developed the Village budget with support from
department head and key village staff members. The budget was reviewed and considered by
the Village Board during budget workshop held on October 29, November 5, And November 18.
A public hearing was held on the budget this evening pursuant to notice published in the Morton
Grove Champion. The budget documents have also been available for inspection in the Village
Administrator's office, at the Morton Grove Public Library, and have been posted on the
Village's website since November 20 2015.
d. The Village Administrator has asked that the budget be amended in the amount $21,100 to
allow for needed additional expenditures in the Municipal Building Account to pay for needed
additional expenditures (utilities at municipal facilities), which was discussed during the budget
workshops.
Trustee Ramos moved to amend the Budget to increase the amount in the Municipal Building
Account by $21,000. Trustee Witko seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx
Tr. Ramos Tr. ThiII
aya
Tr. Pietron pig
Tr. Witko gya
10
XI. TRUSTEES' REPORTS (continued)
D. Trustee Ramos: (continued)
e. Trustee Ramos said the Village budget, as amended, calls for total expenditures of
$63,700,143. Of this amount, $56,327,518 is allocated for general operation and non -pension
related expenses and $7,372,625 is allocated for the Village's pension obligations.
By law, the Village is also required to adopt the Library Budget. The Library Budget has been
developed by the elected village library board with assistance from their staff in the total amount
of $3,313,035, resulting in a total budget for the Village and the Library in the amount of
$67,013,178.
f.
2.
a.
b.
Trustee Ramos then moved to approve Ordinance 15-26 as amended, seconded by Trustee
Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aya Tr. Minx
Tr. Ramos Tr. Thill
Ays
Tr. Pietron
Tr. Witko
gn
Next, Trustee Ramos presented Ordinance 15-27, An Ordinance Levying and Assessing
Taxes for the Village of Morton Grove, Cook County, Illinois, For the Fiscal Year
Beginning January 1, 2015 and Ending December 31, 2015.
This is the second reading of this Ordinance.
Trustee Ramos said that this Ordinance approves the 2015 levy budget for both the Village and
Library. The 2015 levy is paid by property owners in 2016 as part of the 2015 property tax bill.
The Village levy represents approximately 13% to 15% of the total tax bill residents will receive,
depending on the township and school district in which their property is located.
The 2015 levy includes $807,003 for Village debt service. By law, the Village is required to levy
an additional $2,970,856 for Village debt service payments authorized by general obligation
notes and bonds. However, the budget has allocated funds from other sources to pay this debt
service. In order for the County Clerk not to levy this additional amount, the Board will also be
voting on five resolutions abating property taxes, which total $2,970.856. Upon their passage,
certified copies of these resolutions will be filed with the County Clerk of Cook County.
c. The Village's total levy for 2015, after abatements, is $10,229,995. This represents a 0%
increase from the levy that was paid by property owners in 2015 as part of their 2014 tax bill.
The Library has requested a levy in the amount of $3,209,135, which is an increase of 3% from
last year. Combined, the Village and Library levy is in the amount of $13,439,130.
d. Trustee Ramos emphasized that this levy ordinance (along with the five abatement resolutions
mentioned), does not raise residents' or businesses' property taxes. He noted that stable
property taxes are important to all residents—especially seniors and homeowners on fixed
incomes. Holding the line on property taxes is also important for attracting and retaining good
local businesses.
11
XI.
D. Trustee Ramos: (continued)
TRUSTEES' REPORTS (continued)
Trustee Ramos moved to adopt Ordinance 15-27, seconded by Trustee Minx.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Lya Tr. Minx
Tr. Ramos Lys Tr. Thill aye
Tr. Pietron
Tr. Witko
Trustee Ramos then presented the five resolutions to abate property taxes:
3. Resolution 15-77, Tax Abatement Resolution for 2014 Tax Levy Relating to
Ordinance 98-41.
a. This resolution authorizes the abatement of $286,835 of property taxes required pursuant to
Ordinance 98-41 to pay the debt service on $3,165,000 of General Obligation Promissory Notes
Series 1998A. Instead of using property tax dollars to pay for this obligation, the Village will use
revenue generated from the Waukegan Road TIF Fund.
Trustee Ramos moved to approve Resolution 15-77, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx ays Tr. Pietron
Tr. Ramos aye Tr. Thill aye Tr. Witko
4. Resolution 15-78, Tax Abatement Resolution For 2015 Tax Levy Relating to
Ordinance 02-30.
ays
a. This resolution authorizes the abatement of $519,128.68 of property taxes required pursuant to
Ordinance 02-30 to pay the debt service on $5,300,000 of General Obligation Promissory Notes
Series 2002. These notes were refinanced pursuant to Ordinance 09-15, but the County will
continue to levy for the original obligation unless we pass this Resolution.
Trustee Ramos moved to approve Resolution 15-78, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx
Tr. Ramos aye Tr. Thill
Tr. Pietron aye
Tr. Witko aye
5. Resolution 15-79, Tax Abatement Resolution For 2015 Tax Levy Relating to
Ordinance 09-15.
a. This resolution authorizes the abatement of $632,100 of property taxes required pursuant to
Ordinance 09-15 to pay the debt service on $4,920,000 of General Obligation Refunding Bonds,
Series 2009A. Instead of using property tax dollars to pay for this obligation, the Village will use
revenue generated from the Waukegan Road TIF Fund.
Trustee Ramos moved, seconded by Trustee Witko, to approve Resolution 15-79.
12
XI. TRUSTEES' REPORTS (continued)
D. Trustee Ramos: (continued)
Motion passed: 6 ayes, 0 nays.
Tr. Grear on Tr. Minx aye
Tr. Ramos aye Tr. Thill aye
Tr. Pietron aye
Tr. Witko aye
6. Resolution 15-80, Tax Abatement Resolution For 2015 Tax Levy Relating to
Ordinance 10-01.
a. This resolution authorizes the abatement of $414,867of property taxes required pursuant to
Ordinance 10-01 to pay the debt service on $9,975,000 in General Obligation Bonds, Series
2010A and 2010B. The total debt service owed in 2016 for this obligation is $828, 095. Instead
of using property tax dollars to pay for the total amount of this obligation, the Village will use
$364,362 from the Water Sewer Fund and $50,505 from the Build America Bond subsidy. After
these abatements, the Village will levy an additional $413,228 from property taxes to pay the
remaining debt service owed pursuant to Ordinance 10-01.
Trustee Ramos moved to approve Resolution 15-80, seconded by Trustee Minx.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye
Tr. Ramos aye Tr. Thill aye
Tr. Pietron aye
Tr. Witko aye
7. Resolution 15-81, Tax Abatement Resolution For 2015 Tax Levy Relating to
Ordinance 15-02.
a. This resolution authorizes the abatement of $1,117,925 of property taxes required pursuant to
Ordinance 15-02 to pay the debt service on $10,010,000 in General Obligation Bonds, Series
2015. The total debt service required pursuant to Ordinance 15-02 is $1,477,800, but the
Village will use $758,050 from revenue generated by the Lehigh Ferris TIF Fund and $359,875
of General Fund revenue. After these abatements, the Village will levy an additional $359,875
from property taxes to pay the remaining debt service owed pursuant to Ordinance 15-02.
Trustee Ramos moved, seconded by Trustee Minx, to approve Resolution 15-81.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx Tr. Pietron aye
Tr. Ramos aye Tr. Thill aye Tr. Witko aye
8. Trustee Ramos expressed his gratitude to Village Administrator Czerwinski, the department
heads, and Village staff for all their hard work on this budget.
9. Trustee Ramos wish everyone happy holiday and a prosperous new year.
Mayor DiMaria complimented Trustee Ramos on doing a great job on a very long report.
13
XI.
E. Trustee Thill:
1. Trustee Thill also complimented Trustee Ramos for doing a marvelous job on his report.
2. Trustee Thill presented Resolution 15-82, Authorization to Purchase a New 2017 Type I
Additional Duty Advanced Life Support Ambulance.
TRUSTEES' REPORTS (continued)
a. He explained that the purchase of this equipment is necessary to enable the Fire Department
to continue to offer high quality emergency medical services and moved to approve
Resolution 15-82, seconded by Trustee Pietron.
b.
c.
d.
Trustee Thill noted that he had spoken with Chief Friel this morning about this, and had learned
that the main type of injury suffered by firefighters/paramedics is a back injury. He then asked
Chief Friel to address the Board about this purchase.
Chief Friel said that this ambulance purchase was being funded through the Series 2015 Bond
Issue and will allow the Fire Department to retire a 1998 ambulance to a reserve status. He said
that industry standards generally consider front-line service life (on duty 24/7) to be eight years.
Obviously the 1998 ambulance has served the Village well past its front-line service life. The
Village maintains two ambulances, one out of Station 4 and one from Station 5.
Chief Friel said that, as Trustee Thill had mentioned, the #1 injury to firefighters/paramedics, as
analyzed by the Village's workers' compensation provider, is back injuries. Reducing this type
of injury is a three -pronged approach by the Village: education of personnel; enforcement
of policies; and engineering. Chief Friel said that "engineering" comes into play with this
ambulance purchase. Incorporated into its design is an electronic patient and stretcher power
loading system. This means that very little lifting power is required from personnel. It
exponentially increases the safety factors when loading and unloading a patient. Chief Friel
said that he's hoping to be able to outfit the Village's other ambulance with this type of system.
Mayor DiMaria called for the vote.
Motion passed: 6 ayes, 0 nays.
Tr. Grear gig Tr. Minx
Tr. Ramos ays. Tr. Thill
F. Trustee Witko:
gyg
Tr. Pietron ayg.
Tr. Witko a�
Trustee Witko had no report. She said that what she witnessed during the Village's catastrophic
water problem was the exceptional manner in which all the Village departments performed
together, always with an eye to the impact on residents. She said the Village is in good hands,
indeed.
XII. OTHER BUSINESS
Mayor DiMaria again wished everyone a great holiday.
14
XIII.
WARRANTS
Trustee Ramos presented the Warrant Register for December 14, 2015, in the amount of
$869,097.82. He moved that the Warrants be approved as presented. Trustee Pietron
seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Lys Tr. Minx
Tr. Ramos Lys Tr. Thill
Lys
Tr. Pietron Lys
Tr. Witko aye
XIV. ADJOURNMENT
Trustee Minx moved to adjourn the meeting, seconded by Trustee Pietron.
Motion passed: 6 ayes, 0 nays.
Tr. Grear Tr. Minx a�
Tr. Ramos Tr. Thill Lys
The meeting adjourned at 8:16 p.m.
PASSED this 11th day of January, 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 11th day of January, 2016.
Daniel P. DiMaria, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 12th day of January, 2016.
Connie J. Travis, Village Clerk
Village of Morton Grove, Cook County, Illinois
Tr. Pietron
Tr. Witko
Lys
Lys
Minutes by: Teresa Causer
15
Legislative Summary
Resolution 16-01
AUTHORIZING THE APPOINTMENT OF DELEGATES TO THE
INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE
Introduced:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations or
Requirements:
January 11, 2016
This resolution will authorize the continued membership in the
Intergovernmental Personnel Benefit Cooperative (IPBC).
To continue providing cost effective health and life insurance benefits to Village
employees.
The Village has been a member of the Intergovernmental Personnel Benefit
Cooperative for several years. Delegates are needed to represent the Village in
IPBC matters. This resolution designates the Village Administrator and Finance
Director/Treasurer as Village representatives.
Administration and Finance Departments
Not applicable
Not applicable
The Village Administrator and Finance Director/Treasurer will implement and
administer the procedures already established for the cooperative program during
the course of normal daily activities.
Approval as presented
Not required
None
Prepared and Respectfully Submitted by:
/Ratinski, Vi' • _e Administrator
Reviewed by: ® i./.572 7.--__
Teresa Hoffma�j is n, Corporation Counsel
RESOLUTION 16-01
AUTHORIZING THE APPOINTMENT OF DELEGATES TO THE
INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois,
is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of
the State of Illinois, can exercise any power and perform any function pertaining to its
government affairs, including but not limited to the power to tax and incur debt; and
WHEREAS, the Intergovernmental Personnel Benefit Cooperative (IPBC) is an
association of numerous units of local government which administer some or all of the personnel
benefit programs offered by its member units for their respective officers and employees; and
WHEREAS, the Village of Morton Grove adopted the contract and by-laws of the
Intergovernmental Personnel Benefit Cooperative by ordinance and thereby became a member of
said cooperative; and
WHEREAS, the Village of Morton Grove as a participating member is authorized to
designate persons who shall act as delegates to the IPBC; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village Administrator Ralph E. Czerwinski is hereby designated to act
as the Village of Morton Grove's delegate to the IPBC, and the Finance Director Hanna Sullivan
is hereby designated as the alternative delegate, and said delegate and alternative delegate are
hereby authorized to represent the Village of Morton Grove at various meetings of the
Intergovernmental Personnel Benefit Cooperative.
SECTION 3: This Resolution shall be in full force and effect upon its passage and
approval.
PASSED THIS 11`h DAY OF JANUARY 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11 to DAY OF JANUARY 2016.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 11th DAY OF JANUARY 2016.
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 16-02
AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE
INTERGOVERNMENTAL RISK MANAGEMENT AGENCY
Introduced:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations or
Requirements:
Submitted by:
January 11, 2016
To authorize the appointment of a delegate and alternate delegate to the
Intergovernmental Risk Management Agency (IRMA).
IRMA requires the Village adopt a resolution to designate its representatives
to this Agency.
The Village is a member of the Intergovernmental Risk Management Agency
(IRMA). Delegates are needed to represent the Village in IRMA matters.
This resolution designates the Village Administrator as the Risk Manager
and the Finance Director as the Alternate.
Administration and Finance Department.
Not applicable.
Not applicable.
Participation in IRMA is performed by Administration and the Finance
Department as part of their normal work activities.
Approval as presented.
Not required.
None.
Ral
Prepared and Reviewed by :
Czerwins Pills e dministrator
iston
Teresa
offmaK , Corporation Counsel
/r
RESOLUTION 16-02
AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE
INTERGOVERNMENTAL RISK MANAGEMENT AGENCY
WHEREAS, the Village of Morton Grove adopted the contract and by-laws of the Intergovernmental
Risk Management Agency by ordinance and thereby became a member of said cooperative; and
WHEREAS, said contract provides that member units of local government shall, by majority vote of its
corporate authorities, select one (I) person to represent that body on the Board of Directors of said
Intergovernmental Agency.
NOW, THEREFORE, BE IT RESOLVED by the Village of Morton Grove, Illinois that Ralph E.
Czerwinski, Village Administrator of the Village of Morton Grove is hereby appointed to represent the Village
of Morton Grove on the Board of Directors of said Intergovernmental Risk Management Agency commencing
on January 11, 2016.
BE IT FURTHER RESOLVED that Hanna Sullivan, Finance Director/Treasurer of the Village of
Morton Grove is hereby selected as the alternative representative to serve if Ralph E. Czerwinski is unable to
carry out his aforesaid duties as the representative of the Village of Morton Grove to said Intergovernmental
Agency.
ADOPTED by the Board of Trustees of the Village of Morton Grove, Illinois on this 11th day of January
2016.
PASSED THIS 11th day of January 2016
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11th day of January 2016
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12th day of January 2016
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 16-03
AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE
ILLINOIS MUNICIPAL RETIREMENT FUND
Introduced:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations or
Requirements:
January 11, 2016
To authorize the appointment of a delegate and alternate delegate to the
Illinois Municipal Retirement Fund (IMRF).
IMRF requires the Village adopt a resolution to designate its representatives
to this Agency.
The Village is a member of the Illinois Retirement Fund (IMRF). Delegates
are needed to represent the Village in IMRF matters. This resolution
designates the Finance Director/Treasurer and Village Administrator as
Village representatives.
Administration and Finance Departments.
Not applicable.
Not applicable.
The management of this fund is performed by the Finance Department and
the Administration Department as part of their normal work activities.
Approval as presented.
Not required.
None.
Prepared and Respectfully Submitted by: /
2 ; / ' .. .
Reviewed by:
Teresa Ho
E. Czerwinski, V
in I iston, Corporation Counsel
ge Administrator
RESOLUTION 16-03
AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE
ILLINOIS MUNICIPAL RETIREMENT FUND
WHEREAS, the Village of Morton Grove adopted the contract and by-laws of the Illinois Municipal
Retirement Fund by ordinance and thereby became a member of said cooperative; and
WHEREAS, said contract provides that member units of local government shall, by majority vote of its
corporate authorities, select one (1) person to represent that body on the Board of Directors of said Illinois
Municipal Retirement Fund.
NOW, THEREFORE, BE IT RESOLVED by the Village of Morton Grove, Illinois that Ralph E.
Czerwinski, Village Administrator of the Village of Morton Grove is hereby appointed to represent the Village of
Morton Grove on the Board of Directors of said Illinois Municipal Retirement Fund commencing on January 11,
2016.
BE IT FURTHER RESOLVED that Hanna Sullivan, Finance Director/Treasurer, of the Village of Morton
Grove is hereby selected as the alternative representative to serve if Ralph E. Czerwinski is unable to carry out his
aforesaid duties as the representative of the Village of Morton Grove to said Illinois Municipal Retirement Fund.
ADOPTED by the Board of Trustees of the Village of Morton Grove, Illinois on this 11`h day of January
2016.
PASSED THIS 11`h day of January 2016.
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED BY ME THIS 11`h day of January 2016.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12th day of January 2016.
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution_ 16=04
AUTHORIZING MEMBERSHIP FOR THE MORTON GROVE POLICE DEPARTMENT IN THE
NORTHEASTERN ILLINOIS REGIONAL CRIME LABORATORY (NIRCL)
Introduced:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations
or Requirements:
Respectfully submitted:
Ralp
January 11, 2016
To authorize a Village membership in the Northeastern Illinois Regional Crime Laboratory
(NIRCL).
Becoming a member of the NIRCL will support the police department in its efforts to
conduct faster and more efficient investigations of criminal matters which occur within its
jurisdiction, thus providing better service to victims and the residents of the Village.
The Village of Morton Grove Police Department currently relies on the Illinois State Police
Crime Laboratory in Chicago for crime lab services. Due to the heavy usage of this lab by
other law enforcement agencies including the Chicago Police Department, the processing
times for evidence analysis are extremely long and their ability to conduct sophisticated
analyses on Morton Grove Police Department evidence submissions is limited. The
NIRCL is a private crime lab which serves approximately 42 member law enforcement
agencies. Its turnaround time and ability to conduct sophisticated analyses is significantly
faster and better resulting in better overall service to the crime victims and the residents of
the Village. This agreement will automatically be renewed on May I of each year unless
the Village adopts a resolution to terminate the membership agreement. This lab is the
only full service private crime laboratory in the Chicago Metropolitan area.
Police Department and general public.
$33,716.00 annually
2016 Adopted Budget, Account No. 543014-558102
The management and supervision of this contract will be performed by the Police
Department as part of their normal operations.
Approval as presented.
N/A
None
Prepared by:
lage Administrator
r '
Michael S
Police Chief
Reviewed by:
Teresa Hyffnj iston, Corporation Counsel
RESOLUTION 16-04
AUTHORIZING MEMBERSHIP FOR THE MORTON GROVE POLICE DEPARTMENT IN
THE NORTHEASTERN ILLINOIS REGIONAL CRIME LABORATORY (NIRCL)
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax, purchase, and incur debt; and
WHEREAS, the Village of Morton Grove as a unit of local government authorized to exist under
the terms of the Illinois Compiled Statutes; and
WHEREAS, the Morton Grove Police Department currently relies on the Illinois State Police
Crime Laboratory in Chicago Illinois for Crime Lab Services, and because of heavy usage by other law
enforcement agencies, including the Chicago Police Department, the processing times for evidence
analysis are extremely long, and their ability to conduct sophisticated analysis on Morton Grove Police
Department Evidence Submissions is limited; and
WHEREAS, the Northeastern Illinois Regional Crime Laboratory is a private Crime Laboratory,
serving fewer agencies, and their turnaround time and ability to conduct a sophisticated analysis is
significantly faster and better; and
WHEREAS, by becoming a member of the Northeastern Illinois Regional Crime Laboratory, the
police department will be able to conduct faster and more efficient investigations into criminal matters
that occur within its jurisdiction, thus providing better service to the victims of these incidents and to the
residents of the Village of Morton Grove; and
WHEREAS, the Northeastern Illinois Regional Crime Laboratory is the only full service private
crime laboratory in the Chicago Metropolitan area, and is the only other option for better crime lab
support for the police department; and
WHEREAS, the Village desires the Morton Grove Police Department become a member of the
Northeastern Illinois Regional Crime Laboratory; and
WHEREAS, the Village of Morton Grove Adopted Budget for Fiscal Year 2016 which allocates
funds to become a member of this organization.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2: The Village of Morton Grove is authorized to enter into the attached
intergovernmental agreement to join the Northeastern Illinois Regional Crime Laboratory for membership
in Fiscal Year 2016.
SECTION 3: The Village President is hereby authorized to execute, and the Village Clerk to
attest to the membership agreement with Northeastern Illinois Regional Crime Laboratory for the above
services as proposed by the vendor and to take all steps necessary to ensure the prompt delivery of same.
SECTION 4: This Resolution shall be in full force and effect upon its passage and approval.
PASSED this 11th day of January 2016
Trustee Grear
Trustee Minx
Trustee Pietron
Trustee Ramos
Trustee Thill
Trustee Witko
APPROVED by me this 11`h day of January 2016.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
12th day of January 2016
Connie Travis, Village Clerk
Village of Morton Grove
Cook County, Illinois
INTERGOVERNMENTAL AGREEMENT AMONG THE MEMBER
AGENCIES OF THE NORTHEASTERN ILLINOIS REGIONAL CRIME
LABORATORY
THIS AGREEMENT made and entered into by and among the member
agencies or units of local government (hereinafter called Members) of the
Northeastern Illinois Regional Crime Laboratory (hereinafter called the Crime
Lab):
WITNESSETH:
WHEREAS, the Members recognize the enforcement of laws, statutes,
and ordinances and the investigation of criminal and quasi -criminal activity
requires the use of certain forensic services for the analysis and identification of
physical evidence; and
WHEREAS, the Members desire to utilize such forensic services and
resources during the enforcement of laws, statutes, and ordinances and the
investigation of criminal and quasi -criminal activity; and
WHEREAS, the Members are entering into this Intergovernmental
Cooperative Agreement (the "Agreement") pursuant to Article VII, Section 10 of
the Illinois Constitution of 197o; the Illinois Intergovernmental Cooperation Act
(5 ILCS 220/1 et seq.); Article 5, Sections 1-4-6 and 11-1-2.1 of the Illinois
Municipal Code (65 ILCS 5/1-4-6 and 5/11-1-2.1); and other applicable authority;
NOW, THEREFORE, the Members agree as follows:
SECTION 1 — PURPOSE OF AGREEMENT; RECITALS
This Agreement is made in recognition of the fact that criminal investigations and
other law enforcement efforts are greatly enhanced when agencies have access to
the resources and the support of a specialized forensic organization. It is the
purpose of this Agreement to provide the means whereby assistance is provided
to the Member by the Crime Lab pursuant to the conditions of this Agreement.
The foregoing recitals are hereby incorporated into this Agreement as findings of
the Members and the Crime Lab.
SECTION 2 — DEFINITIONS
For the purposes of this Agreement, the following terms shall be defined as set
forth in this Section.
1. Forensic Services: Those services provided by the Crime Lab to a Member
pursuant to this Agreement that pertain to the collection, packaging,
identification, and analysis of physical evidence pursuant to the investigation
or prosecution of a crime.
NIRCL March 2013
2. Annual Assessment: The fee provided for by this Agreement will serve as
compensation to the Crime Lab to offset the cost of operation. Costs of
operation include any costs incurred by the Crime Lab in the furtherance of its
operation including costs for personnel, training, facilities, fixtures,
equipment, supplies, and utilities.
An annual assessment shall be levied against all Members in accordance with
the duly adopted Constitution and Bylaws of the Crime Lab.
A basic requirement of continued membership under this Agreement is the
timely payment of the Annual Assessment and other established fees by the
Member.
SECTION 3 — TERM
The initial term of this Agreement shall be for a period commencing on the date
of execution of the Agreement by the Chief Executive Officer of the Member and
concluding on May 1 immediately following such date of execution.
SECTION 4 — ADMINISTRATION AND OPERATIONS
The administration and operation of the Crime Lab shall be in conformance with
the precepts set forth in the Constitution and Bylaws of the Crime Lab and any
Standard Operating Guidelines established under the authority of those bylaws.
SECTION 5 — SCOPE OF RESPONSE
The Crime Lab shall provide for forensic services as outlined in the Scope
(Forensic Services) for any official investigation conducted by the law
enforcement department of a Member within or immediately adjacent to its
corporate boundaries.
In addition to the Scope of Services, the Crime Lab will also aid agencies with the
destruction of drugs and firearms. Such destruction will be completed with
compliance to the policies set by the Crime Lab.
SECTION 6 — DIRECTION OF PERSONNEL AND EQUIPMENT
The Crime Lab Executive Director shall be responsible for supervising and
directing the actions of all Crime Lab personnel and for determining the use of all
equipment and resources of the Crime Lab.
SECTION 7 — AUTHORITY OF CRIME LAB PERSONNEL
Each employee of the Crime Lab shall be fully authorized by the Member to
perform their official duties pursuant to any official investigation conducted
under the terms of this Agreement.
SECTION 8 — REIMBURSEMENT TO CRIME LAB
Members shall be responsible for paying such annual fees, facility occupation and
maintenance fees, capital improvement fees, and service fees as may be
established from time -to -time pursuant to the Constitution and Bylaws of the
Northeast Illinois Regional Crime Lab.
NIRCL March 2013
SECTION 9 — INDEMNIFICATION
To the greatest extent permissible by law, the Crime Lab shall assume full and
complete responsibility for the actions of its employees acting pursuant to this
Agreement, including without limitation, insurance, indemnification and
protection of such personnel.
SECTION 10 — EFFECTIVENESS; TERM
This Agreement shall be in full force and effect and legally binding on the Crime
Lab and the Member as of the date written below. This Agreement shall
automatically renew for a period of twelve (12) months on the May 1 immediately
following such effective date, and each May 1 thereafter for a like period of twelve
(12) months.
SECTION 11 — AMENDMENTS
This Agreement may be amended from time to time in writing approved by
resolution of the corporate authorities of each Member. Any proposed
amendment shall not be effective until adopted and approved by the corporate
authorities of each Member.
SECTION 12 — TERMINATION
The Member may terminate this Agreement by resolution of its corporate
authorities. Certified copies of any such terminating resolution shall be filed with
the Executive Director of the Crime Lab and the President of its Executive Board
within thirty (3o) days after its passage. In the event of termination as to one
Member, this Agreement shall remain binding as to the remaining Members.
Termination shall not be effective; however, until ninety (90) days after filing of
certified copies to the Executive Director and President of the Executive Board.
Moreover, notwithstanding such termination, a terminating Member shall
remain liable and responsible for paying all fees for services provided by the
Crime Lab prior to the effective date of such termination.
Further, a terminating Member shall not be entitled to any refund or return, in
whole or in part, any fees or assessments paid by such Member prior to the
effective date of such termination nor shall the terminating Member be entitled
to receive or hold any interest on any equipment or other assets or interests of the
Crime Lab.
NIRCL March 2013
IN WITNESS THEREOF, this Agreement has been duly executed this lith day of
January 2016.
For the Northeastern Illinois Regional Crime Laboratory
By:
By:
President
Village of Morton Grove
Daniel P. DiMaria, Village President
Connie Travis, Village Clerk
NIRCL March 2013