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Home My WebLink About2015-02-23 MinutesMINUTES to REGULAR MEM NG OF THE 182ESIDENt ,AND THE BOARD Cf TRUSTEES IOTHIRIE VILLAGE CF 1V10STON GROVE COOK COUNTY, !ILLINOIS, HELD AT THE RICHARD t IFLICKIN R'MUNICIPAL CENTER FEBRUARY 23.2015 CALL TO ORDER & Village President Dan DiMaria called the meeting to order at 6:00 p.m. in the Trustees' Ii. Conference Room and led the Board in the Pledge of Allegiance. IL'. Village Clerk Ed Ramos called the roll. Presentvvers: Trustees Bill Greer, Shel Marcus, John Pietron, John Thill, Maria Toth, and Janine Wtko. Village staff present were Village Administrator Ryan Horne, Corporation Counsel Teresa Hoffman Liston (arrived late), Police Chief Mike Simo, and Finance Drector Remy Navarrete IV. EXECUTIVE SESSION Trustee Marcus moved to adjourn to Executive Session to discuss pending litigation, personnel, and real estate matters. Trustee Toth seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Marcus aye Tr. Pietron aye Tr, Thill ave Tr. Toth aye Tr. Witko ave The Executive Session began at 6:01 p.m. Trustee Thill then moved to adjourn the Executive Session and recommence the regular Board meeting in the Council Chambers at 7:00 p.m. The motion was seconded by Trustee Witko and passed unanimously via voice vote. The Executive Session adjourned at 6:52 p.m. RECONVENE MEETING Village President Dan DiMaria reconvened the meeting at 7:00 p.m. and led the assembiage in the Pledge of Allegiance, after which Clerk Ed Ramos called the roll. V. APPROVAL OF MINUTES Regarding the Minutes of the February 9, 2015 Regular Board Meeting Trustee Toth moved, seconded by Trustee Witko, to accept the Minutes as corrected. Motion passed unanimously via void vote. 23 201513aani Mastro VI. SPECIAL REPORTS NONE V. PUBLIC HEARINGS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) NONE IX. PRESIDENT'S REPORT 1. Mayor DiMaria said he was pleas d to announce that a number of local restaurants are supporting the Morton Grove Days event by donating a percentage of their receipts (during specified days and hours) to the Morton Grove Days Commission. The restaurants involved in this community effort include: • Kappys: On February 25 between the hours of 5:00 p.m. and 8:00 p,m., Kappys will donate 20% of the receipts of anyone who mentions to his/her server that they're there for Morton Grove Days. • Giordano's: On March 26, from 11:00 a.m. to midnight, Giordano's will donate 20% of their receipts to the Commission for anyone dining in, picking up, or delivery orders, when the patron mentions he/she is supporting Morton Grove Days. • Village Inn: One of the main food attractions at the actual Morton Grove Days festival, Village Inn will donate 20% of the (pre-tax) receipts for anyone dining in, picking up, or delivery orders, between the hours of 11:00 a.m. to midnight, when the patron mentions he/she is supporting Morton Grove Days. • Las Fuentes: On May 21, between 11:00 a.m. and 10:00 p.m., Las Fuentes will donate 15% of the receipts of any diner who mentions to his/her server that they're there for Morton Grove Days. • Culvers: On June 17, between 5:00 p.m. and 8:00 p.m., Culvers will donae a percentage of its receipts to patrons who mention they're supporting Morton Grove Days. Mayor DiMaria congratulated these participating restaurants for being so involved in the community, and encouraged all residents to participate in this easy fundraising activity by patronizing these establishments on the specified dates and times. CLERK'S REPORT Clerk Ramos reminded the assemblage that the Primary Election was taking place tomorrow. Polls will be open from 6:00 a.m. to 7:00 p.m. He encouraged everyone who had not already done so to please vote in this election. XI. STAFF REPORTS A. Villaae Administrator: Village Administrator Ryan Horne had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. XII. TRUSTEES' REPORTS A. Trustee Grear: Trustee Grear had no report B. Trustee Marcus: Trustee Marcus had no report. Trustee Pietron: Trustee Pietron had no formai report, but wished his wife, Jan, a very happy birthday. D. Trustee ThilI: 1. Trustee Thill presented Resolution 15-12, Authorizing the Annual Memorial Day Parade and Closure of Dempster Street. He explained that the Memorial Day Parade is a Morton Grove tradition. Each year, a resolution is developed authorizing the parade and assuming full responsibility for the direction, protection, and regulation of traffic during the time the detour is in effect, and all liabifties for damages of any kind occasioned by the closing of said state route, in accordance with the requirements of the Illinois Department of Transportation. This year, the Memorial Day Parade will be held on Sunday, May 24, starting at 1:30 r.m. from the Civic Center. XU. TRUSTEES' REPORTS (continued) DTnosteoThi|L (continued) Trustee ThiUmoved tuapprove Rasn|uhun 15-12, seoonded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron aye Tr.Thi|{ aye Tr. Toth aye Tr. Witko aye 2. Next, Trustee Thill presented Resolution 15-13, Authorizing the Execution of a Contract With G&L Contractors, nc. For the 2015 Materia Hauling Program. He explained that the Material Hauling Program is necessary to haul and dispose of construction/demolition debris, street sweepings, tree stump grindings, and to transport and furnish topsoil, sand, and stone materi for the VUlage. This contract was bid through a public process and the low bidder was determined to be G&L Contractors, Inc. The estimated contract value is $139,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee ThiJl moved, seconded by Trustee Pietron, to approve Resolution 15-13. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye TcFietnon ave Tr.Thii| aye Tr. Toth aye Tr,VVitko aye TrustoeThi|(UhenbrnughkformmrdRasn(utinn15'14,Authohzin0thoExcxufinnofa Service Contract Extension With FlexH Electric Company For the 2015 Traffic Signal and Street Lighting Mantenance Program. He explained that, each year, the Village contracts with an electrical contractor to assist in the maintenance of street lighting and traffic control signals within The Village. H&H Electric has satisfactorily performed with work in 2013 and 2014. The contract contains provisions allowing the contract to be extended for two years, in one-year increments. Staff is recommending that the contract be extended unUI March 31, 2016. The estimated corttract value tor routine maintenance is $24`48S.48.This will bopaid using Motor Fuel Tax funds. Trustee Thill moved to approve P.olution 1S.1.4, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr, Grear aye Tr. Marcus Tr.ThiU aye Tr. Toth aye Tr. Pietron aye Tr.VVitkn aye 4Lastly, Trustee ThiIf presented Resolution 15-15, Authouizing the Execution ofaContract With Nels J. Johnson Tree Experts, inc. For the 2015 Tree Trimming Program. He. explained that the Village has an annual program, depending on funding appropriations, to trim trees within the Village rights-of-way and property. The contracl. was bid through a pubilo process, and the iowest bid was from Nels J. Johnson, Tree Experts, inc. XII. 0. Trustee Thill: (continued) Niinute's?.tifife'brua' " :"'a.D'7'.Y✓�#oartlAllleetin TRUSTEES' REPORTS (continued) The estimated contract amount is $27,175, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Thill moved, seconded by Trustee Toth, to approve Resolution 15-15. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Tr. Witko aye E. Trustee Toth: Trustee Toth presented Ordinance 15-02, Providing For the Issuance of Not to Exceed $11,500,000 General Obligation Bonds, Series 2015, of the Village of Morton Grove, Cook County, Illinois, to Pay Costs of General Municipal Improvements Within Said Viliage and to Refund Certain Outstanding Bonds of Said Village, Providing For the Levy of a Direct Annual Tax Sufficient to Pay the Principal Of and Interest On Said Bonds, and Authorizing the Sale of Said Bonds to William Blair & Company, LLC, Chicago, Illinois. This is the second reading of this Ordinance a. Trustee Toth explained that the Village Administrator and Finance Director have researched Me most favorable financing arrangement and have determined the Village should issue tax exempt General Obligation Installment Bonds in an amount not to exceed $11,500,000. This will enable file Village to refund the outstanding General Obligation Bonds, Series 2007, and provide $5 million in funding for capital projects identified in the 2015 Budget. b. Trustee Toth moved to adopt Ordinance 15-02, seconded by Trustee Witko. Trustee Marcus asked if the original bond issue had been intended to be a $10 million bond issue. Finance Director Remy Navarrete said the bond issue is not to exceed $11.5 million because $6.5 million will be used to refund General Obligation Bonds, Series 2007. The remaining $5 million will be wed for various capital projects in the Village. c. Trustee Marcus again expressed concern about the drop in the Village's bond rating. Ms. Navarrete assured him that it won't have an impact. Elisabeth Hennessey from William Blair & Company also emphasized that any impact will be minimal—less than 1 %. Market conditions at the time the bonds are issued will have more of an impact than the Village's actual bond rating. Village Administrator Horne said that, if the bonds had been issued last year or prior to the decrease in the Village's bond rating, the Village would be paying on a higher rate of interest compared to what it is currently, regardiess of bond rating. d. Trustee Thill said the important thing, to him, was that doing this bond issuance and refunding 2007 General Obligation Bonds will save the Village about $450,000. XII. E. Trustee Toth: Mayor DiMaria called for the vote on Ordinance 15-02. TRUSTEES.' REPORTS (continued) Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron aye TcTh|U aye Tr, Toth aye Tr.VVitho aye F. Trun\eeVVhko: XIV XV. XVI. Trustee Witko had no report. OTHER USINESS NONE WARRANTS Trustee Toth presented the Warrant Register for this evening in the amount of $1,680,775.88. She moved to approve the Warrants as presented, seconded by Trustee ThHC. Motion passed: 6 ayes, 0 nays. Tr. Greer ave Tr. Marcus a1e Tr.Piebmn aye TcThi|| aIe Tr. Toth Tr, Witko aye RESIDENTS' COMMENTS NONE ADJOURNMENT Trustee Marcus moved to adjourn the meeting, seconded byTrustee Toth. Motion passed: 6ayes, Qnays. Tr. Grear aye Tr. Marcus aye Tr. Pietron aye Tr, Thin up. Tr. Toth aye Tr. Witko aye The meeting adjourned at7:l0 p.m. :Minutes; brua23,2015 ur® : PASSED this 9th day of March 2015 Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED by me this 9th day of March 2015 Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED(a\d FILED in my office this 9th day of March 2015. r 1 Edilberto Ramos, Village Clerk Village of Morton Grove, Cook County, Ii(inoi Minutes by. Teresa Cougar 7