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HomeMy WebLinkAbout2015-04-27 Board AgendaVILLAGE BOARD OF TRUSTEES REGULAR MEETING NOTICE /AGENDA TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SCANLON CONFERENCE ROOM April 27, 2015 6:00 pm (The hour between 6:00 and 7: 00 pm is set aside for Executive Session per 1 -5 -7A of the Village of Morton Grove Municipal Code. If the Agenda does not include an Executive Session, the meeting will begin at 7: 00 pm.) 1. Call to Order 2 3 4. 5. 6. 7. 8. Pledge of Allegiance Executive Session (if requested) THE BALANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE RICHARD T. FLICKINGER MUNICIPAL CENTER Reconvene Meeting Pledge of Allegiance Roll Call Approval of Minutes — Regular meeting — April 13, 2015 Special Reports a. Presentation of Plan Commission Case 15 -01 which Requests a Special Use for the Property Commonly Known as 6200 Lincoln Avenue, the Morton Grove Public Library, in accordance with Section 12 -4 -31) of the Unified Development Code by Community and Economic Development Director Nancy Radzevich Richard T. Flickinger Municipal Center 6101 Capulina Avenue . Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 e� RecycledPapu Public Hearings 10. Residents' Comments (agenda items only) 11. President's Report— Administration, Northwest Municipal Conference, Council of Mayors, Strategic Plan, Comprehensive Plan a. Resolution 15 -34 (Introduced April 27, 2015) Urging the Illinois Governor and Illinois General Assembly to Protect Full Funding of Local Government Distributive Revenues (LGDF) b. Resolution 15 -35 (Introduced April 27, 2015) Support of the "Turnaround Agenda" for Local Government Empowerment and Reform C. Mayoral Update/Review 12. Clerk's Report — Community Relations Commission 13. Staff Reports a. Village Administrator 1) Announcement for a Town Hall Meeting to Present and Discuss Options for an Alternative Water Supply Source for the Village. The meeting is scheduled to be held at 7:00 pm on Wednesday, May 6, 2015 in the Council Chambers of the Richard T. Flickinger Municipal Center 2) Miscellaneous Reports and Updates b. Corporation Counsel 14. Reports by Trustees a. Trustee Grear — Fire Department, Emergency Management Agency, RED Center, Fire and Police Commission, Police Department, Police Facility Committee, Chamber of Commerce (Trustee Witko) b. Trustee Marcus — Advisory Commission on Aging, Family and Senior Services Department, Finance Advisory Commission, Condominium Association, Social Service Committee (alternate) (Trustee Toth) C. Trustee Pietron — Appearance Commission, Building Department, IT Communications, Community and Economic Development Department, Branding /Marketing (Trustee Thill) 14. Reports by Trustees (continued) d. Trustee Thill — Public Works Department, Solid Waste Agency of Northern Cook County, Traffic Safety Commission, Waukegan Road TIF, Lehigh/Ferris TIF, Dempster Street Corridor Plan (Trustee Pietron) 1) Resolution 15 -31 (Introduced April 27, 2015) Authorizing a Contract by and Between the Village and the Automobile Mechanics Union Local No. 701 for the Period of January 1, 2015 through December 31, 2017 2) Resolution 15 -32 (Introduced April 27, 2015) Authorizing the Annual July 4 Parade and Closure of Dempster Street e. Trustee Toth — Finance Department, Capital Projects, Environmental Health, Natural Resource Commission (Trustee Marcus) f Trustee Witko — Legal, Plan Commission/Zoning Board of Appeals, NIPSTA, Strategic Plan Committee, Economic Development Commission, Social Service Committee (Trustee Grear) 1) Ordinance 15 -05 (Introduced April 13, 2015) (Second Reading) Approving a Special Use Permit for a Daycare Use at 9320 Waukegan Road 15. Other Business 16. Presentation of Warrants: $1,256,642.57 17. Residents' Comments 18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and for participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (8471470 -5220) promptly to allow the Village to make reasonable accommodations. CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council 11. Chambers and led the Board in the Pledge of Allegiance. III. Village Clerk Ed Ramos called the roll. Present were: Trustees Bill Grear, Shel Marcus, John Pietron, Maria Toth, and Janine Witko. IV. APPROVAL OF MINUTES Regarding the Minutes of the March 23, 2015 Regular Board Meeting Trustee Toth moved, seconded by Trustee Witko, to accept the Minutes as presented. Motion passed unanimously via voice vote, with Trustees Pietron and Toth abstaining due to their absence at this meeting. V. SPECIAL REPORTS Plan Commission Case PC 14 -23, Requesting a Special Use Permit for the Property Commonly Known as 9320 Waukegan Road for a Montessori Day Care. a. Community and Economic Development Director Nancy Razdevich presented this case to the Board. b. Ms. Razdevich said that the Applicant, Tanya Gillani, Director of Montessori Academy of Morton Grove, is requesting a Special Use Permit to operate a daycare at 9320 Waukegan Road in the C1 General Commercial zoning district. The C1 zoning district requires a special use permit for all daycare facilities. c. The proposed daycare facility would provide services for up to thirty-nine children, with no more than 12 being infants or toddlers, and the remaining 27 being children aged 2 through 5. The facility would operate with one director and a staff of fourteen, with ten staff members on -site at any given time. The hours would be from 7:00 a.m. to 6:30 p.m., Monday through Friday. d. The proposed daycare facility would be located in a currently vacant 3,941 square foot single - story commercial building, which includes 23 parking spaces. There is a shared ingress with the properties to the north (Maier's Bakery and Heavenly Massage). The existing businesses plus the proposed daycare would have a combined shared parking requirement of 43 spaces, and would have a total of 52 parking spaces. ,Minutes of March 23, 2015 Board Meeting. V. SPECIAL REPORTS (continued) e. Because the proposed daycare facility must be approved by the Illinois Department of Children and Family Services (DCFS), which requires having an outdoor play area, the Applicant is proposing to use National Park to fulfill that requirement. The park is about three and a half blocks from the facility. Staff members will transport the children to the park. At the Traffic Safety Commission, there was some concern about this expressed by the commissioners, but DCFS has approved this as an acceptable "outdoor play area" option. f. The traffic study done by the Applicant showed a peak demand during pick -up and drop -off times of 21 spaces, which can be easily accommodated onsite. There are nine spaces on the north side of the building which the Plan Commission recommended be reserved for drop -off and pickup only. g. Ms. Razdevich said there was some discussion at the Plan Commission Public Hearing about whether this proposed facility is a school or a daycare center. According to DCFS, it is a daycare center. The Applicant is calling it "Montessori Academy' to convey that it is a facility of a high caliber that focuses on the Montessori method of child development. h. There was no public comment at the Hearing and the Plan Commission unanimously voted to recommend approval of this Special Use Permit request, with conditions. Once local approval is given, the facility will receive final approval from DCFS. Mayor DiMaria asked if any members of the Board had any questions. i Trustee Thill said he was said to see another retail space go to a non - retail use, and asked how the children will be transported to the park. Ms. Razdevich said the infants and younger children will be walked by staff members using multi -child buggies, and the older children would be walked with staff members. That meets DCFS guidelines. j Trustee Thill asked if one of the children playing at the park gets hurt, would the facility have insurance, since it's a private enterprise? Ms. Razdevich said that was a good question, and she would have a response by or before the next Board meeting. k. Trustee Marcus said he was also concerned aboutthe children walking to the park, but as long as DCFS approves it, he was okay with that. He, too, expressed concern about liability. He also asked it people would beable to register their children for this daycare facility or if that had to go through DCFS. Ms. Razdevich said that the DCFS just sets the regulations to which the daycare facility must adhere; registration would take place at the actual facility or online. Plan Commission Chairman Ron Farkas noted that the parks are open to anyone to use. If the Park District does something negligent at one of its parks which results in a person getting hurt, the Park District is responsible. But the Park District is not an insurer. m• Trustee Pietron asked how long the building the facility is moving into was vacant. Trustee Thill said he thought it was vacant about six to eight months; Ms. Razdevich concurred. n. Mayor DiMaria, responding to Trustee Thill's comment about retail vs. non - retail use, said that with 14 or 15 staff members, and 39 children with families coming in to town, he felt the daycare facility would be an asset to the Village. 'Minutes of March 23, 2075 Boaid Meeting VI. PUBLIC HEARINGS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) NONE VIII. PRESIDENT'S REPORT Mayor DiMaria proclaimed April 22, 2015 "Earth Day' in the Village. He noted that Earth Day was first celebrated in 1970, with the goal of inspiring environmental awareness and encouraging the conservation, protection, and appreciation of the country's natural resources. The mayor urged all citizens to be mindful of local, state, and national laws which protect the environment, and to join in efforts to preserve the beauty and wonder of the lands, skies, and water of the Earth in all its diversity. 2. Mayor DiMaria also proclaimed April 24, 2015 "Arbor Day in Morton Grove. He noted that Arbor Day was first observed with the planting of more than a million trees in Nebraska and is observed throughout the country and around the world. Morton Grove has been recognized as a "Tree City USA," and the mayor encouraged everyone to support efforts to protect their trees and woodlands and to support the Village's urban forestry program. Mayor DiMaria thanked Trustee Thill for all his efforts as regards to the Village's Forest Preserves and conservation in general. Trustee Thill then invited the Board to assist at a "workday" in Linne Woods on Saturday, April 25, from 9:00 a.m. til noon (but Trustee Thill will be there til 3:00 p.m.). He hoped the Board would come out and help. 3. Mayoral Update a. On a sad note, Mayor DiMaria noted that Judge Jordan Kaplan's son Joseph had passed away. Not only was Judge Kaplan a former Morton Grove Corporation Counsel, he also has sworn -in several of the seated Board members over the years. The mayor said Judge Kaplan has his personal and the Board's condolences. b. Mayor DiMaria took a moment to welcome a number of new businesses to the Village and encouraged residents to patronize these new businesses. He also complimented Village staff for creating a new "restaurant guide," listing over 50 places to dine in Morton Grove. There are a variety of food types and styles. Mayor DiMaria said there were several hard copies of the restaurant guide in the back of the Council Chambers this evening, or the guide is available online on the Village's website. c. Mayor DiMaria noted that the Economic Development Department recently sent out a Business Operation Survey to get feedback on what the challenges and strengths are of doing business in Morton Grove today. He said the online Business Directory is quite a hit, and new businesses are added regularly. VI11. 3. Mayoral Report (continued) (continued) d. Mayor DiMaria asked Nancy Razdevich for a brief Economic Development report. She said one of the biggest accomplishments was the approval of the Village's Strategic Plan. Also, Morton Grove gained 37 new businesses in 2014, and the vacancy rate declined from 8.6% to 7.7 %. So far, 2015 has seen a 36% rise in building permits issued. e. Mayor DiMaria noted that Corporation Counsel Terry Liston and Public Works Director Andy DeMonte were not in attendance at tonight's Board meeting because they were making a presentation to the City of Park Ridge about the Village's efforts in regards to obtaining an alternative water supplier. He added that no decision has been made yet, but working together with other local communities would be a win -win for all involved. Once a decision as to how the Village will proceed has been made, there will be a Town Hal Meeting to spread the word and get input from the community. f. Mayor DiMaria congratulated all the local officials who won elections last week, including the new Park District commissioners and the new school board members. IX. CLERK'S REPORT Clerk Ramos reminded the assemblage that April 15 is the last day to file income taxes. X. STAFF REPORTS A. Village Administrator: a. Village Administrator Ryan Horne introduced Joe Dahm to present the Public Works 2015 Capital Improvement Program, which covers streets and street maintenance, water and sewer line maintenance, and building maintenance. b. Mr. Dahm first went over the capital funding sources for this plan, which include the Village's Enterprise, General, Capital Projects, and Lehigh - Ferris TIF Funds, plus the 2015 General Obligation Bond issuance, various grants, and an Illinois Environmental Protection Agency loan program. c. Mr. Dahm then went through the various items that will be covered from the Enterprise Fund, which include finalizing the SCADA updates, effluent meter replacement at the south pumping station, a pump replacement (north pumping station), a valve and water main replacement, phase 2 of a storm water relief study, sewer lining, and replacement of a 1973 semi - tractor (that had been purchased used). d. Items that will be covered from the Village's General Fund include concrete maintenance, crack sealing, and a Civic Center HVAC study. The Capital Projects fund will fund the cost of Phase 1 engineering for the Oakton and Austin intersection and for an alley improvement program for the alleys behind Waukegan Road. Mr. Dahm said that the Lake Street sidewalk replacement will be paid from a "Safe Routes for Schools" federal grant, and will be completed in July. Another grant is expected to pay for retrofitting street lights to LED at the Village's municipal parking lots along Dempster Street as well as the Municipal Lot at Chestnut and Lehigh. X. STAFF REPORTS (continued) Minutes of March 23, 2015 Board Meeting e. Mr. Dahm said that revenue from the General Obligation bonds will be used to perform roof repairs on various village buildings, for street patching and street resurfacing for the years 2015, 2016, and 2017 ($1 million each year), and vehicle replacement, including a new ambulance for the Fire Department, and a 1987 Public Works truck that they can't get parts for anymore. GO bonds will be used in addition to a State of Illinois grant for the removal and replacement of the Village's salt dome. Trustee Grear thanked Mr. Dahm for the report, and commented that he thought it was amazing that the Village can do all this when its portion of the tax bill is only 12 % -14 %. He asked about the salt dome construction. Mr. Dahm responded that bids are due in early May. The Public Works Department is hoping for Board approval in June so the contractor can begin in July. It's estimated that it will take about 90 days to build the salt dome, and Public Works wants to be able to load the dome in October. g. Trustee Grear asked about the percentage of streets that are taken care of (repaired or patched) annually. Mr. Dahm said about 2 %. He noted that Public Works surreys street conditions every year and has a list of streets that are "failing" or close to failing, and streets that are good. The failing streets get taken care of first. He said that earmarking a million dollars for each of the next three years will ensure that many Village streets get resurfaced. Trustee Grear commented that the Village does its best, based on finances. Mr. Dahm said that Public Works really appreciates the patience of the residents. He said they try to patch some of the close -to- failing streets so they will last another two or three years, but it's imperative to do the worst streets first. h. Trustee Marcus said there's no doubt that Public Works does an outstanding job. He was con- cerned about the Illinois grant for the salt dome because of the State's financial situation. He wondered if the Village had actually received the grant, and what would happen if the grant was not received. i. Mr. Horne responded that the Village is prepared to move forward whether it receives the State grant or not. j. Trustee Thill asked Mr. Dahm to define "SCADA," which he did; it stands for System Control and Data Acquisition. k. Mayor DiMaria said it's never optimal to have to borrow money for roads, but investing in them will help bring businesses to town, so that, in the future, the Village will be able to do street patching and resurfacing without having to borrow funds. Regarding the salt dome, the mayor said that Finance Director Remy Navarrete and Mr. Horne have been doing projections so the Village know what its options are if the State cuts the local share of sales tax revenue. B. Corporation Counsel: Corporation Counsel Liston was not in attendance. XI. TRUSTEES' REPORTS A. Trustee Greer: 1. Trustee Grear presented Resolution 15 -30, Authorizing an Agreement With Wiliams Architects for Police /Municipal Building Predesign Services. a. He explained that this resolution will authorize the Village to enter into an agreement with Williams Architects for professional architectural services for the predesign phase of the Police Facilities project, including a feasibility study of the existing Village Hall, an update of the 2012 Police Department study, analysis and market study of existing building /site and associated long -term maintenance and /or rehabilitation costs, alternative development scenarios for new Police and /or Municipal facilities and recommended site(s) for such, and recommendations on the highest and best use of existing Village Hall /Police Department building and site. The cost for these services is $41,700. Trustee Grear moved to approve Resolution 15-30, seconded by Trustee Pietron. b. Trustee Toth asked, with this in place, if there will be conceptual plans coming before the Board. Ms. Razdevich said yes, noting that this is the due diligence phase, and all options, including the "doing nothing" option, will be explored. Williams will look at available sites in the Village and will hold a public workshop. c. Trustee Toth asked if the Village would continue to work with Williams to do final architectural plans. Ms. Razdevich said that would depend on whether or not the Village would have to do another RFQ for Phase 2 work. That will depend on a review of the appropriate ordinance. d. Trustee Toth noted the Village had spent $20,000 with MTI and now is looking to spend $41,700 with Williams. She wondered what the fees would be for Phase 2 of this project. Ms. Razdevich said that architectural fees are typically a percentage of the total project cost, which is unknown atthis time. Further, funding aspects are also unknown at this time. But Williams and MTI will devebp a budget. e. Trustee Toth said her concern is that the longer this takes, the more labor and construction costs will increase, and that will be borne by the residents. Ms. Razdevich said she under- stood Trustee Toth's concerns, but said that this is the most expeditious way to go. She said she continually hears these firms being asked, "How quickly can this happen ?" But this is a necessary step in the process. f. Trustee Toth, referring to proposed target dates listed in the resolution, confirmed that Williams will be ready to come before the Board in September with a recommendation on the final, preferred option, scope, site(s) and estimated budget. Ms. Razdevich said yes, it's a fairly aggressive yet realistic timeline. 9• Trustee Grear said that he realized, from going through this process, that the Village can be fairly aggressive, but it must do the due diligence on this project, including site evaluations, exploring alternatives with the current facility, etc. And the Village cannot bypass the public input on this. He said that Williams and MTI have a history of building police facilities and municipal buildings; they are architects and construction managers. XI. A. Trustee Grear: (continued) TRUSTEES' REPORTS (continued) Minutes of March 23, 2015 Board Meeting Trustee Toth asked if one publicworkshop would be sufficient. Ms. Razdevich said that, once the report is done, including analysis of the alternatives, the Village will put it online, along with pictures, for residents to review. She felt that having one workshop would beenough. Trustee Toth pointed out that people don't go online regularly to review things —the Board learned that during its strategic plan meetings. Ms. Razdevich said the Village will take a multi -media approach, including postcards, emails, etc. She noted that the timeline does have some room in it to allow for a second public workshop, if necessary based on the number of questions the Village receives at the first workshop. Ms. Razdevich said the Village thus far has done a lot of homework and is working with good, experienced professionals, who will come up with a list of "pros and cons" of each alternative presented. Trustee Grear said that Village Hall's HVAC systems are ancient and would need to be replaced if Village Hall doesn't move. He said those costs need to be figured into the equation. Ms. Razdevich commented that, as staff is working on this scoping, a question arose as to whether there is asbestos present in the current Village Hall. She felt there probably was and said she has received a few proposals for asbestos removal. If the decision is made to retain the current Village Hall, asbestos removal costs also need to be looked at. j. Mayor DiMaria said that resident input is vital, and if it takes having two public workshops, so be it. But he encouraged residents to not wait until there's a meeting to give input —his door is always open. Residents can talk to the mayor or Mr. Horne at anytime. k. Trustee Marcus thanked Ms. Razdevich and asked if the $41,700 was in the Village's 2015 Budget. Mr. Horne responded that it is, under Professional Services. Trustee Marcus said he was not opposed to doing a thorough due diligence, but he also felt strongly about building a Police facility versus "and /or a Municipal Building." He noted that when the Village purchased the property on Lehigh, the intent was for that to be the police department site. It was a good location because it wasn't in the middle of a residential area. Trustee Marcus said that there really isn't a lot of available space for the Village's needs. The Board purchased the property in 2012, thinking that was the best way to go. In retrospect, he felt, if the Board had taken further action at that time and had moved on building a police facility, it could be up and running now! Trustee Marcus said that no one on the Board disagrees that a new police facility is vitally needed. He said this feels like an ongoing study that could push things out for yet another two or three years. He said he was concerned about spending additional money and wanted to fo- cus solely on the Police Department, not necessarily a Municipal Building. Ms. Razdevich said, respectfully, that this is a necessary process in order to move forward with a police facility. Part of moving forward is knowing what happens to the "old" police department site. There are costs involved with vacating two-thirds of a site. Can the Village recoup some of those costs? Probably. But it needs to determine whether it's more cost - effective to move both the police department and village hall and sell the current building, or just focus on the police facility. Trustee Marcus said he did not disagree with Ms. Razdevich, but he felt the project should focus more on the police department. He was concerned about what the Village was spending to do this due diligence. m. Mayor DiMaria agreed with Trustee Maras that a new police facility was a top priority. He felt the Village was being aggressive yet prudent. The Village wants to move this project along, but it needs to do its homework. XI. 0 TRUSTEES' REPORTS (continued) Trustee Grear: (continued) Trustee Thill pointed out that, when the Police Department moved into this (its current) facility, it was supposed to be a temporary move. That was 33 years ago. He felt the Village had gotten a great deal on the Lehigh property and hoped it could be utilized. Trustee Thill also said whether the Village has one public meeting or two, it's bound to be the same people attending. Lastly, he made a plea for the new police and /or municipal facility to be "green." Mayor DiMaria called for the vote on Resolution 15-30. Motion passed: 4 ayes, 1 nay, 1 abstain. Tr. Grear aye Tr. Marcus nay Tr. Pietron aye Tr. Thill ave Tr. Toth abstain Tr. Witko ave 2. Trustee Grear then presented Resolution 16 -26, Authorizing the Purchase of Police Squad Cars Through the Suburban Purchasing Cooperative. a. He explained that, every three years, high mileage squad vehicles are replaced to insure key equipment utilized by police officers do not fail during their normal course of duty. The squad vehicles are utilized 24 hours a day and need to be in excellent condition at all times. This resolution authorizes the purchase of one squad utility vehicle and three squad cars, for a total expenditure of $102,731. Trustee Grear moved to approve Resolution 15-25, seconded by Trustee Toth. b. Trustee Witko commented that she noticed, during the Budget process, that vehides are rotated every 50,000 miles, but with today's engines lasting to 200,000 miles or more, she wondered if the Village could possibly "raise the bar" to 75,000 miles before replacing. c. Chief Simo said he could look at that and get back to the Board. Trustee Grear noted that these vehicles are used 24/7 so they accumulate "hard" miles, and then they go to Public Works. He said that sometimes, when looking at areas where the Village can save some money, it's easy to take out a vehicle here or there, but it's just like doing the streets —you have to stay on top of it. He felt it was important to keep the rotation going as it currently does. Mayor DiMaria called for the vote on Resolution 15-25. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Marcus ae Tr. Pietron ave Tr. Thill ave Tr. Toth ave Tr. Witko ave 3• Next, Trustee Grear presented Resolution 16 -26, Authorization for the Purchase of One (1) Ford Expedition Through the Suburban Purchasing Cooperative Procurement Program. a. He explained that the Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost, replacing or eliminating equipment that no longer meets the department's needs. Public Works technicians determined that repairing the existing 2001 vehicle was cost - prohibitive. This vehicle will serve a dual purpose, in that it can be a "back -up" command vehicle if or when needed. XI. A. Trustee Grear: (continued) TRUSTEES' REPORTS (continued) Minutes of March 23, 2015 Board Meeting b. Trustee Grear noted that this vehicle is being purchased using funding from the Village's 2015 General Obligation Bond issuance and will cost $29,804. Trustee Grear moved, seconded by Trustee Pietron, to approve Resolution 15 -26. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Tr. Witko aye B. Trustee Marcus: Trustee Marcus had no report. C. Trustee Pietron: a. Trustee Pietron had no formal report, but wanted to pass along two Pubic Service Announce- ments He wanted to call attention the Police Department's Home Security Survey. He said he recently had it done and it gives the homeowner very thorough recommendations on how to improve their home security. He asked Chief Simo to elaborate on this. Chief Simo said this is a survey conducted by the Community Liaison officers. They come to a person's house and review the security of doors, windows, landscaping, and alarm system, and then provide a written report with recommendations. There is no cost to a homeowner for them to come out and do this survey. Trustee Pietron highly recommended that residents take advantage of this service; he said the written report is very professionally done. b. Trustee Pietron noted that, two weeks ago, he had received a "scam" IRS call and reported it to the police. Chief Simo said that this is very common at this time of year, noting that the new scam in the northern suburbs was for someone to call claiming that they are the IRS and that the person they're calling has a tax problem and owes the government money, and immediate payment via a money transfer is required for the caller to stay out of prison. Chief Simo said it's important for people to remember that the IRS doesn't call you, they send a letter. Respond to the letter, not to a phone call. And please, let the police department know, because the Treasury Department is tracking these scams. c. Trustee Marcus commented that he, too, had received a scam call. He felt it was important to reiterate to the community that if you are unsure, call the Police Department before you take any action. His call was that his "granddaughter" was in jail for speeding and didn't want her parents to find out. He said he knew it was a scam because his granddaughter is only 15 years old and doesn't drive yet. But a lot of seniors get these types of calls and react without thinking, because of the emotional nature of the call. He encouraged everyone to not respond to calls such as these until they've checked it out. XI. In (continued) Trustee ThilI: Trustee Thill presented Resolution 15 -27, Authorizing the Execution of a Contract With Insituform Technologies USA, LLC for the 2015 Sewer Lining Program. a. He explained that this resolution executes a contract with Insituform Technologies to perform sewer lining, which is essential to maintain the flow capacity of the Village's sewer pipe infrastructure. This contract was bid through a public process. b• The bid came in at $4,925 over the budgeted amount of $130,000. Therefore, Village staff believes it is practical to reduce the amount of 8 -inch sanitary sewer lining by 220 feet in order to reduce the contract amount to $128,963.30. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Thill moved to approve Resolution 15-27, seconded by Trustee Marcus. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Tr. Witko aye 2. Next, Trustee Thill brought forward Resolution 15 -28, Authorizing the Purchase of One (1) 2016 Ford Police Interceptor Utility AWD Through the Suburban Purchasing Cooperative Procurement Program. a. He explained that this purchase will replace one existing pool vehicle assigned to Public Works. This vehicle is being purchased using funding from the Village's 2015 General Obligation Bond issuance in the amount of $28,170. Trustee Thill moved to approve Resolution 15-28, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Tr. Witko aye 3. Lastly, Trustee Thill presented Resolution 15 -29, Authorizing the Village Administrator to Enter Into an Agreement for the Village of Morton Grove For Competitively Priced Electricity For the Village's Pumping Stations. a. He explained that the Village's current agreement for the supply of electricity for the Village's pumping stations expires in December of 2015. Therefore, in order to acquire the most favorable electrical rate when it becomes available, this resolution authorizes the Village Administrator to enter into an agreement with the lowest responsible bidder for the electrical supply for the pumping stations. Any agreement entered into will require a kWh rate not to exceed the rate the Village is currently paying ($0.054 kWh). The Village expects a continued savings of approximately $22,000 by contracting for electricity for the Village's pumping stations. 10 Xi. D. Trustee Thilt (continued) (continued) Minutes of March 23'2015 Board Meeting Trustee Thill moved, seconded by Trustee Toth, to approve Resolution 15 -29. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Marcus ave Tr. Pietron ave Tr. Thill ave Tr. Toth ave Tr. Witko aye E. Trustee Toth: a. Trustee Toth had no formal report, but announced that the Board of Environmental Health, combined with the Solid Waste Agency of Northern Cook County (SWANCC) will be hosting a combined document destruction /small electronics recycling event at the Civic Center parking lot (between the Civic Center and Harrier Pool) from 9:00 a.m. to noon on Saturday, May 23. Only residential material will be accepted (no construction materials). Up to six file boxes of documents will be accepted —no plastic bags. b. The following is a list of the items that will be accepted for the small electronics recycling: answering machines, cable receivers, calculators, camcorders, cameras, CD & DVD players, computer cables, computer monitors, computers (including desktop, notebook and tablet), converter boxes, copy machines, fax machines, humidifiers, microwaves, mobile telephones, computer mice or keyboards, MP3 players, PDA's, postage machines, power tools or cords, printers (including multi- function), satellite receivers, scanners, shredders, small home appliances (like toasters, blenders, vacuum cleaners, mini refrigerators, etc.), stereo equipment, telephones, televisions, typewriters, video game consoles, video recorders and players, and zip drives. c. Trustee Toth said that the traffic light at Fernald and the Harrier Park entrance will be an "exit only" for the recycling event. Vehicles can enter at the Civic Center driveway. She added that all of this information will be posted on the Village's website. If anyone needs more information or has any questions, they should call 847- 663 -3048. F. Trustee Witko: Trustee Witko introduced for a first reading Ordinance 15-05, Approving a Special Use Permit for a Daycare Use at 9320 Waukegan Road, Morton Grove, Illinois 60053. She said that this is pursuant to Plan Commission Case PC 14 -23, which was presented and thoroughly discussed earlier this evening. As this is a first reading, no action will be taken tonight. 11 XII. OTHER BUSINESS Minutes of March 23, 2015 Board Meeting a. Trustee Marus noted that the Village had passed a Code of Ethics ordinance in 2012, one that is more stringent than the State Ethics Code. He said that, during the recent election cycle, he had received phone calls from people concerned about political contributions from companies or vendors with whom the Village does business. b. Trustee Marcus moved to amend the Village's Ethics Ordinance to provide that no vendor or company currently doing business or having a contract or a pending contract with the Village would be prohibited from making donations to any individual or party running for local office, or from being otherwise actively involved in any local political campaigns. Trustee Toth seconded the motion. c. Trustee Marcus noted that it's sad that the voter turnout at the primary was only about 10% of registered voters, and about 16% for the general election. He felt that the voters were expressing their lack of faith in the political process by staying home on election day. Trustee Marcus said that thousands of dollars are spent on local elections; and at the state and federal level, millions and billions of dollars are spent. He wanted it to be clean and clear at the local level. Mr. Horne said, to clarify, that Trustee Marcus was moving to direct staff to create an ordinance that every can review prior to voting on it. Or, more precisely, that staff should review the Ethics ordinance to see if modifications or clarifications are needed. e. Trustee Pietron said he understood where Trustee Marcus was coming from, but cautioned his fellow Board members about possibly coming under fire for violating "freedom of speech ". He said that, in this day and age of Citizens United, the Village should "tread carefully." Trustee Grear said that Trustee Marcus should work with Mr. Horne and Ms. Liston on this, and said that he would not be comfortable voting on the proposed amendment to the Ethics ordinance without seeing it in writing first. He added that he, too, was worried about first amendment rights. g. Mayor DiMaria suggested that Trustee Marcus give Corporation Counsel Liston the exact language he's looking to have included in the Ethics ordinance, but in the meantime, his motion should be to direct Corporation Counsel to review the Ethics ordinance and propose any necessary changes and offer recommendations. Trustee Marcus so moved, seconded by Trustee Toth. Motion passed: 4 ayes, 1 nay, 1 abstain. Tr. Grear abstain Tr. Marcus Tr. Thill aye Tr. Toth aye Tr. Pietron nav aye Tr. Witko aye 12 "'x ��= -' ' " ' '- " `.. Minutes of March 23, 2015 Board Meetin " XI I I. WARRANTS Trustee Toth presented the Warrant Register for this evening in the amount of $372,442.38. She moved to approve the Warrants as presented, seconded by Trustee Pietron. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Tr. Witko aye XIV. RESIDENTS' COMMENTS 1. Georgianne Brunner asked Trustee Marcus whether he would be proposing to amend the Ethics Ordinance if he had been slated by the party that accepted said donations. a. She then addressed the Board and assemblage about Morton Grove Days. There is another "Eat and Earn" fundraiser for the fireworks coming up on Monday, April 20, at Village Inn. The MG Days Commission will receive a percentage of the restaurants dine -in, delivery, and carry- out orders, if Morton Grove Days is mentioned to the server. She encouraged all to attend. b. Mrs. Brunner also said that, for every $25 donation a resident makes, he /she can get a free "I Helped Save the Morton Grove Fireworks" tee -shirt. As far as entertainment at the three -day event, she said the bands would all be "tribute" bands, with one of the highlights being a Billy Joel /Elton John tribute band. Volunteers are still needed, and she encouraged anyone interested in volunteeringto send a note to mgvolunteersQcomcast.net, or go to the MG Days Commission website, mortongrovedays.org. c. Mayor DiMaria asked how the fundraising for the fireworks was going. Mrs. Brunner responded that, thanks to the generosity of American Legion Post #134, the Morton Grove Foundation, and the Morton Grove Moose Lodge, the Commission is about half -way there. d. Trustee Grear complimented Mrs. Brunner, who is the President of the Morton Grove Days Commission, and said she's doing a tremendous job. 2. Nancy Lanning asked the Board if Trustee Marcus' proposed Ethics Ordinance amendment meant that, if she had a business in Morton Grove, she wouldn't have the right to make a do- nation to the people she wanted to support. She was concerned that the Village could be tak- ing away peoples' rights. XV. ADJOURNMENT Trustee Marcus moved to adjourn the meeting, seconded by Trustee Thill. Motion passed: 4 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron absent Tr. Thill aye Tr. Toth absent Tr. Witko aye The meeting adjourned at 8:47 p.m. 13 PASSED this 27th day of April, 2015 Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED by me this 27th day of April, 2015 Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 28th day of April, 2015. Edilberto Ramos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes of March 23, 7015 Board Meeting Minutes by: Teresa Couser 14 Re: Plan Commission Case PCIS -01: Morton Grove Public Library, request for a Special Use Permit for a "Library" use, in accordance with Section 12 -4 -3 -D (Unified Development Code, ORD. #07 -07), at 6200 Lincoln Avenue, Morton Grove, IL, recommended for denial by the Plan Commission (5 -0 -2) Commission Report Public Hearing Notice The Village provided public notice of PC 15 -01 for the February 16, 2015 Plan Commission public hearing in accordance with the Unified Development Code, The Pioneer Press published the public notice on January 29, 2015, and the Village mailed letters notifying surrounding property owners and a public notice sign was placed at the subject property on February 6, 2015. Background The Morton Grove Public Library is seeking a special use permit for a "Library" use at 6200 Lincoln Avenue. The subject property is located at the northwest corner of Lincoln Avenue and Georgiana Avenue and is improved with a 6,336 sq. ft., two -story building. The existing unmarked outdoor parking space at 6200 Lincoln Avenue can accommodate four (4) parking spaces when striped in accordance with parking regulations (Section 12 -7). In addition, there are two (2) existing parking spaces within a garage space. The subject project is in the CR Commercial Residential zoning district, which permits libraries as a special use. The Morton Grove Public Library owns and operates the Village's public library at 6140 Lincoln Avenue, which is located to the east, across Georgiana Avenue, of the subject property. The existing library is housed within a 30,600 square foot building and includes 22 on -site parking spaces. In addition, the Library currently has an agreement with St. Martha's Church to lease 30 parking spaces for the Library's use. Typically, the expansion of a use that requires a special use permit would be an amendment to the original special use permit. However, as the Morton Grove Public Library pre -dates the zoning requirement for a special use, the main library is a legal non - conforming use. As such, this application is for a new special use for the 6200 Lincoln Avenue facility. Overview of the Apolication The existing main Library at 6140 Lincoln Avenue is currently undergoing major interior renovations that include installing ADA- compliant ramps, widening aisles for increased accessibility, and adding dedicated study rooms and a quiet reading area. With these changes, interior space for existing book and material collections, computer stations, etc. will be diminished. 1 Board Report PC #15 -01 Morton Grove Public Library - 6200 Lincoln April 22, 2015 The applicant purchased the property at 6200 Lincoln as an extension of their existing Library services and intends to relocate some existing Library services and equipment to the new facility due to the new space limitations resulting from the needed improvements being done to their current building. Based on the submitted application, the programs /equipment slated for relocation include: ten (10) public computers for internet use, a public service desk to assist with computer use, computer classes, adult /senior programming, and knitting classes. The relocation of these programs, services, and equipment would allow for the existing book and material collections to continue to be housed at the main Library. The Library has a total staff of 50, including both paid staff and volunteers. However, based on staffing schedules and the use of part -time staff and volunteers, the maximum staff on site is 25 and often only 15. The proposed 6200 Lincoln Avenue location would operate during the same hours as the main Library (6140 Lincoln): Sunday 1PM -5PM; Monday through Thursday 9AM -9PM; Friday 9AM -6PM; and Saturday 9AM -5PM. Parking Requirements Per the Unified Development Code, "The final parking required for each special use shall be decided by the village board based on the submitted, independent traffic and parking study and any traffic and parking recommendation or study prepared by the village staff or village consultants or any pertinent village commission and the recommendation of the plan commission. (Section 12- 7 -3 -13) The Unified Development Code requirement for general library use is 1 space per 1000 sq. ft. of gross floor area and 1.0 space per 3 occupants is required for auditoriums (Section 12- 7 -3 -I.) Although this application is for a new special use for the new library buildings, as the two buildings would be functioning as one library campus, the analysis of this application also includes a review of the overall parking plan for both the new building and the combined campus, as follows: Building /Site Parking Required # of Existing /Proposed Difference per Requirement, Parking Space Parking Spaces the Unified per Development Sec. 12 -7 -3 -I Code Existing Library, 31 spaces based on 22 parking spaces 32 space deficits 6140 Lincoln general library sq. ft. on -site + 30 leased based on Code Avenue (30,600 sq. ft.)+ 53 parking spaces = 52 Requirements parking spaces for spaces (existing and i parking space the auditorium (160 proposed) per 1,000 sq. ft. seats) = 84 required + for an auditorium 1 parking spaces New Library, 6 parking spaces 4 outdoor + 2 indoor Compliant 6200 Lincoln space per 3 based on general spaces = 6 spaces Avenue occupants library sq. ft. (61336 (existing and sq. ft.) proposed) Total 90 parking spaces 58 parking spaces 31 parking space deficit, based on Code Requirements 2 Board Report PC #15 -01 Morton Grove Public Library — 6200 Lincoln April 22, 2015 Based on the Library's proposed uses, for the 6,336 sq, ft. facility at 6200 Lincoln Avenue, six (6) spaces would be required per Section 12- 7 -3 -I. However, as shown in the table, both the existing facility and the proposed expanded "campus" will have a net 32 space parking deficit, based on the Parking Regulations. Review of Initial Traffic Study As noted above, for a special use application, the parking requirements derived through the Unified Development Code parking regulations are advisory to the Plan Commission and, as such, the ordinance requires the applicant submit a traffic study completed by a traffic engineer. With their application, the Library submitted a traffic study prepared by their own staff. The initial Morton Grove Public Library traffic study states that it does not expect the expansion of the Library to the 6200 Lincoln Avenue site will result in an increase in parking demand over their current level. The initial traffic study and application note that the new building will not be used to increase the overall Library services but instead will be utilized to accommodate existing equipment, programs and services that are being displaced due to the improvements within the existing building. Based on this, the traffic study notes that aside from the new parking spaces available at the 6200 building, Library patrons and staff are expected to park in the same location as they currently do. Further, they expect no changes in overall traffic patterns to /from the Library. The submitted traffic study concludes that the twenty-two (22) existing spaces at 6140 Lincoln Avenue and six (6) new parking spaces at 6200 Lincoln Avenue, along with the 30 leased spaces at Saint Martha's Church and supplemental area on- street parking, is sufficient to meet the parking demand of the patrons, staff, and volunteers. The traffic study notes that the Library believes patrons will still park at the main Library and walk to the 6200 Lincoln Avenue location. Even though the crosswalk across Georgiana Avenue is marked with brick to denote the crosswalk to oncoming traffic, the traffic study notes that appropriate signage would be provided by the Library to help direct pedestrian access between the two facilities. Traffic Safety Commission Review At their February 5, 2015 meeting, the Traffic Safety Commission (TSC) reviewed the Library's application and accepted the proposal (vote: 4 -0 -1, Commissioner Karagozian abstained) with the condition that the final plan should conform to Village Staff Report from the Village Engineer, dated 2/6/2015, as follows and included as Attachment #1: 1. In Section 12, the applicant states that the previous owners of 6200 Lincoln had 6 zone parking permits and the applicant requests these for their staff's use. It is not Village policy to provide permit parking passes to businesses and Public Works staff does not support this request. 2. Section 2.3 Paragraph 2 offers an opinion from the Library that a representative study cannot be prepared at this time because current construction work has affected the normal operation of the Library. It may be useful to clarify that this opinion is not supported. Traffic studies are regularly prepared using mixtures of measured data, anecdotal data and forecasted data. These types of studies are routinely reviewed by Traffic Safety Commission. 3 Board Report PC #15 -01 Morton Grove Public Library — 6200 Lincoln April 22, 2015 3. Section 2.3 Paragraph 3 persists with the Library's opinion of using a professional engineer (a /k/a PE) to prepare the study. Village staff agrees using anecdotal data from the Library is valuable and includes sound logic as asserted in the study. Public Works staff does not agree having the Library prepare the study is more useful or encouraged. Municipal Code Section 12 -7 -3B requires a traffic impact study to be prepared by a traffic engineer. Despite not meeting this requirement, Public Works staff has not considered the application to be incomplete. 4. In the Study on pg. 6, Table 1, Traffic Count 1: the "Total Cars" count for 5:45pm incorrectly shows 1 car instead of 163. 5. In the Study, Section 5.1: Hours of Operation, Friday hours are shown twice and have different values. This should be clarified. 6. Proposed pedestrian access routes should be clearly indicated on a plan drawing. Any existing locations not complying with accessibility (i.e. ADA) requirements should be identified and will require correction as part of the development. Note that Georgiana Avenue would cut through the Library's campus. An accessible route between or along Library buildings could affect Village right -of -way. Upgrades to the Village's right -of -way could be accomplished through a permit process with the Library responsible for any costs. If the Library wants the Village to make upgrades for them, then that should be part of a separate consideration and not part of a Special Use Permit Ordinance. 7. Figure 4 shows the existing and proposed parking layout. It is important to have some qualitative context for reviewing this application. Five items follow to provide a context for reviewing the parking analysis. What follows the bullet points below are comments about the quantitative information provided in the study. A. Context i. This area of the Village has a shortage of off - street and on- street parking. ii. The Library has, for many years, not had enough off - street parking for its use. iii. The Library leases parking spaces from St. Martha Church. iv. The Library does not forecast an increase in patronage caused by the increase in development space and does not forecast a need for more parking spaces. V. Lastly and most importantly, the parking standards in the Municipal Code that are used to calculate the number of parking spaces required for developments are advisory only for Special Use Permits. The final parking requirement will be determined by the Village Board based on the traffic and parking study and any recommendations made by staff or commissions. It means if the Traffic Safety Commission, Plan Commission and staff consider the parking situation to be acceptable now and forecasted for the future, then the required parking could be less than required number of parking spaces in the Village Code. B. Qualitative i. The existing Library property is identified having 22 parking spaces; 15 on the north side and 7 on the east side. The study includes 8 on -street parking spaces on Lincoln Avenue in their total of 30 parking spaces. The on- street parking spaces are available for Library patrons' use but are not for the exclusive use of the Library. The Village Code requires (in this case "advises) 84 parking spaces for the uses on the existing Library property and the Illinois Library Association M Board Report PC #15 -01 Morton Grove Public Library — 6200 Lincoln April 22, 2015 standards results in the need for 61. The existing site has a parking shortage when compared to either criteria. ii. An engineered site plan drawing should be provided showing the locations, geometrics, layouts, dimensions, counts, and access routes of available /proposed parking spaces included in the Study. iii. The proposed property is identified to accommodate 5 parking spaces plus 2 garage spaces. A field review leads Public Works' staff to suspect 3 or 4 parking spaces could be provided in the parking lot. iv. Section 4.1.3 refers to an agreement with the Catholic Church (Le. St. Martha Church) for 30 parking spaces for Library use. A lease is in place through 2017. The analysis does not include an evaluation of the effect on Library operations without these rented spaces 8. There is shrubbery located in the right -of -way adjacent to 6200 Lincoln should be removed or lowered to clear the sight lines between vehicles accessing the parking lot and pedestrians on the sidewalk accessing the 6200 Lincoln building. 9. The applicant should install signage to notify a driver exiting the 6200 property of the one - way northbound traffic restriction on Georgiana Avenue. 10. Some measures could be considered to prevent vehicles parking in the 6200 Lincoln rear lot from encroaching onto the public sidewalk or into the public alley. Public Hearing Presentation Mr. Argumedo introduced the case and summarized the Plan Commission staff report dated February 11, 2015 into the public record. Debra Stombres, Morton Grove Public Library Director, was sworn in. She reviewed the Library renovation and expansion process that initially began last fall to repair the roof at the main Library location of 6145 Lincoln Avenue. During this repair work, asbestos was discovered and a complete abatement was conducted on the ceiling of the main floor. Ms. Stombres stated that the renovation of the roof /ceiling would have caused damage to the Library material stacks and the Library decided to undertake a complete renovation during this process to address outstanding code issues such as ADA compliance. In order to be ADA compliant the Library needed to move its stacks farther apart, add an internal access ramp, and renovate bathrooms. In addition, Library patrons had been requesting quiet rooms which were also included in the overall remodel project. These renovations took up significant space that had been utilized and would reduce space for existing Library services such as public computers. Ms. Stombres stated when the 6200 Lincoln Avenue building was first put on the market the Library did consider it as a potential location for storage space during the main Library renovations. At that time, the cost of acquiring the site was beyond the Library's ability, but the owner later reduced the sale price and Ms. Stombres said the Library was able to buy it. The Library then decided to use it as a public gathering place only for existing programs transferred from the main Library. She added that there will be no circulation desk at the 6200 Lincoln site. Chairperson Pro Tern Gabriel asked if any of the Commissioners had questions for the applicant or staff. None of the Commissioners had questions or comments at that time. 5 Board Report PC #15 -01 Morton Grove Public Library — 6200 Lincoln April 22, 2015 Public Hearing — Public Comment Chairperson Pro Tern Gabriel then asked if anyone from the public was present that wanted to be heard on this case. Christopher Ames, resident at 6212 Lincoln Avenue, asked to speak on this case. Mr. Ames stated he did not feel that the traffic pattern on Lincoln Avenue would support the additional patrons that would attend the Library with the addition of the Library annex at 6200 Lincoln. Mr. Ames continued that as the traffic study was conducted by the Library staff and not a Civil Engineer that the traffic study is not sufficient to address concerns of the project's impact on traffic circulation and parking. Mr. Ames agreed the Library facility has needed significant renovations for a long time, and noted that the Morton Grove Library has explored the possibility of another location for the last 6 years. He continued that Illinois Library Standards require space planning for at least 20 years, strategic planning at least 5 years, and annual building examinations, including the roof every year. Such standards should have provided time for the preparation of an overall strategic plan and an idea of any annex expansion's impact on the surrounding community. Mr. Ames again noted that the acquisition of the 6200 Lincoln Avenue building should have come with a commitment for a professional traffic and land use study. Mr. Ames read in the submitted traffic study that the Library Board was adverse to spending $6,000 to $12,000 on a study. He felt the cost would be beneficial to such a significant project to understand its potential impacts. Mr. Ames argued the increased library space would naturally increase patron volume, and the addition of square footage will increase parking deficit. He further noted that the Library is promoting more programs on their website, and this does not mesh with the portrayal that there are no additional services going in at this time. Mr. Ames stated that the Library compiled traffic study does not include a traffic analysis of the entire 6200 block of Lincoln. The study also does not provide a forecast of additional patron use at the Library. Mr. Ames stated if the Library is going to have more seating through the renovation, more programs and added study rooms then there are going to be more people and thus the need for more parking. Ms. Ames turned to the subject of an alley which is north of the main Library and proposed annex, which is the arterial feeder to the Library. Mr. Ames pointed out that the alley way was not mentioned in the submitted traffic study. He stated that 100% of staff parks along that alley way. St Martha parking is accessible from that alley. Without this alley way there is no dedicated parking. Mr. Ames stated that Illinois Library Standards require that Libraries seek consultation of architects or planners that have library design experience when attempting to repurpose an existing building for a Library use. This was not done. He added that there have been no final drawings submitted for the use of the 6200 Lincoln Avenue location. The only draft showing the new proposed use is a hand drawn anonymous future concept that does not include a future head count of patrons using the 6200 Lincoln facility. Mr. Ames then focused on the potential traffic impact along Lincoln Avenue near the Library. He noted that parking on the western area of the CR Zoning District along Lincoln Avenue is flooded by the patrons that park for Pequod's, Bringer Inn, The Summit Cleaners, Super Cup and apartment residents that live in the area, in addition to the Morton Grove Fire Department. On the eastern portion, centered at the intersection with Georgiana Avenue, St Martha's School and Church has M Board Report PC #15 -01 Morton Grove Public Library — 6200 Lincoln April 22, 2015 religious education classes on Monday nights that have 250 children in attendance and there is traffic gridlock at dismissal. This same level of gridlock occurs when St. Martha's hosts a funeral. To compound this gridlock, the northern boundary of Lincoln Avenue was narrowed and parking was taken away for safety reasons. In addition, the traffic pattern during rush hour when the train has come thru has lot of impatient drivers that do not go the speed limit. Other distractions include a high school bus stop on Lincoln Ave that is very dangerous as drivers do not obey the sign when loading and unloading students. There is also a narrow bike lane on this street which, when a bus is traveling down this street, doesn't leave much room for the cyclist. Mr. Arnes turned his attention to the building design of 6200 Lincoln Avenue. He stated that the 6200 Lincoln building has a strange orientation that would hinder traffic sight lines and hinder pedestrian access. The building is larger in front that creates an angled jutting brick wall that results in a blind curve and also when traveling westbound it's blinding when the sun is setting and difficult to see. Mr. Arnes stated that the 6200 Lincoln location is one parking space short, which is after leasing spaces from St Martha. There are two uses here, one is for normal library use and other is for the Auditorium. The Auditorium requires 1 space for 3 occupants. He continued that there are two standards being looked at, one is the current code and other one is the Standard code for Libraries. There have been no changes in the parking according to the traffic study. There also is no change according to this study in parking, road conditions, gate count, Library utilization, out of town visitors, Library programs and Library business. He believes the annex will cause a change. Mr. Arnes explained the patrons that would utilize the annex include those attending classes, utilizing study rooms, the high tech media room and adult programming. Mr. Arnes forecasted a total of 63 patrons there at a peak time for this facility. Chairperson Pro Tern Gabriel asked if there was anyone else present that wanted to be heard. There was no response. Commission Discussion Commissioner Shimanski pointed out the application and subsequent public hearing is a review of 6200 Lincoln Avenue. He continued that while the existing Library has a parking deficit, that is not currently under review for this case. Shimansld noted concerns related to the potential increased traffic flow for this area and believes this warrants a professional traffic study. Chairperson Pro Tem Gabriel stated that years ago a traffic study was done for property across the street from the Library when developers came to the board with proposals to redevelop the land. Gabriel stated that there have been a lot of changes since that time; however, contacting the company that prepared that traffic study might be beneficial to the Library. Chairperson Pro Tern Gabriel asked the applicant if they would like to conduct a professional traffic study and return to the Plan Commission for review or if they would like the Commission to vote on this case, as presented. Ms. Stombres replied traffic engineers were consulted and stated that they would study the 6200 Lincoln Ave site only which would not have addressed most of the issues that have been brought up by the resident. She continued stating a normal traffic study could not be conducted because the Library is not fully renovated and utilized at this time. Ms. Stombres noted she chose to use 7 Board Report PC #15 -01 Morton Grove Public Library — 6200 Lincoln April 22, 2015 historical data from the last two years because of the absence of patrons and conduct the Library's own traffic study. She continued stating much of the Library traffic is done online with patrons checking out books electronically. There still won't be an accurate figure for at least another year when the patrons return after the renovations. Chairperson Pro Tem Gabriel stated that having a professional traffic study may come out to the Library's advantage. Ms. Stombres stated they are on a tight budget of tax payer dollars due to the current construction and that the Library is trying not to spend any additional money. Chairperson Pro Tern Gabriel added if the 6200 Lincoln Avenue was going to be used as a storage area, then this would be considered entirely different. Gabriel asked again if the applicant wants this case to be ruled on as presented or would they like engage a traffic engineer, conduct a traffic study, and return to the Plan Commission. Ms. Stombres consulted with other Library staff and returned stating the case should be ruled on as presented. Plan Commission Recommendation Chairperson Pro Tern Gabriel asked for a motion to approve Case PC15 -01. Commissioner Shimanski moved to recommend approval of Case PC15 -01, a special use for a library for Morton Grove Public Library at 6200 Lincoln, with the following conditions: 1. The site shall be developed and operated in accordance with the plans and supporting documents in the application, including: A. 6200 Lincoln Main Floor, by MG Library, dated January 2015; and B. Traffic Impact Study, submitted by Morton Grove Public Library, dated January 2015 2. The applicant shall comply with recommendations of the Village Engineer dated February 6,2015, in accordance with the recommendation of the Traffic Safety Commission, including: A. Proposed pedestrian access routes should be clearly indicated on a plan drawing, any existing locations not complying with accessibility (i.e. ADA) requirements should be identified and will require correction as part of the development; and B. A site plan drawing should be provided showing the locations, geometries, layouts, dimensions, counts, and access routes of available /proposed parking spaces included in the study; and C. Shrubbery in the right of way adjacent to 6200 Lincoln Avenue should be removed or lowered to clear the sight lines between vehicles accessing the parking lot and pedestrians on the sidewalk accessing the 6200 Lincoln Avenue building 3. If the Library reduces the number of on -site parking spaces or the number of off -site leased parking spaces, the Library shall file an updated parking management plan to the Director of Community Development and the Village Engineer for review and, if necessary, shall file for an amendment to the special use permit. 9 Board Report PC #15 -01 Morton Grove Public Library — 6200 Lincoln April 22, 2015 Commissioner Dorgan seconded the motion. The Commission voted as follows: Commissioner Gillespie voting no Commissioner Khan voting no Commissioner Dorgan voting no Commissioner Shimanski voting no Chairperson Pro Tem Gabriel voting no Motion to recommend approval was unanimously denied due to the absence of a professional traffic study. Board of Trustees Action Per Section 12- 16 -4 -A -6 of the Unified Development Code, the Board shall take action within forty- five (45) days following the receipt of the recommendation of the plan commission. The Board shall either: 1. Grant approval of the application, with or without conditions, or 2. Remand the application to the plan commission for additional consideration, or 3. Deny the application. The code further states that the board of trustees "...shall consider the findings of fact received from the plan commission in terms of the application's impact on the village as a whole. The case may be continued at the applicant's request, with concurrence by a majority of the board of trustees." Staff notes that since the Plan Commission public hearing, the applicant has solicited for and submitted a professional traffic study, conducted by Patrick Engineering Inc., dated April 2015 (See Attachment #2). This study was received by staff on April 16, 2015, and at the time of the drafting of this Board Report, that traffic study was still under review by staff. Legislative Summary Resolution 15 -34 URGING THE ILLINOIS GOVERNOR AND ILLINOIS GENERAL ASSEMBLY TO PROTECT FULL FUNDING OF LOCAL GOVERNMENT DISTRIBUTIVE REVENUES (LGDF) Introduced: Objective: Purpose: Background: Programs, Deps, Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommendation: First Reading: Special Considerations or Requirements: April 27, 2015 To urge the Governor and General Assembly to protect full funding of the Local Government Distributive Revenues for municipalities. The citizens and stakeholders of Morton Grove expect their government to operate in a financially responsible manner. This resolution aligns with strategic goals 3.1 managing fiscal matters with a multi -year perspective, 3.2 supporting efficient legislative input, and 3.3 collaborating with other governmental agencies. Governor Rauner's proposed budget for fiscal year 2016 would slash fifty percent of funding for local governments through the Local Government Distributive Fund (LGDF). A reduction in the local share of the income tax would impact the Village's ability to continue to provide the current level of municipal services. The Illinois Municipal League (IML), Metropolitan Mayor's Caucus and the Northwest Municipal Conference (NWMC) are coordinating municipal efforts to oppose this reduction and urge the passing of this resolution. All Village Departments Under Governor Rauner's proposed budget, the Village would lose an estimated $1.2 million in annual state revenues. n/a n/a Approval at the direction of the Village Board Not required. If approved, a certified copy of this resolution will be forwarded to the Governor's office. Respectfully submitted: RyanO. Horne, Village Administrator Reviewed by: Teresa Hoffman Liston, Corporation Counsel KRESOLU'TION 15 -34 URGING THE ILLINOIS GOVERNOR AND ILLINOIS GENERAL ASSEMBLY TO PROTECT FULL FUNDING OF LOCAL GOVERNMENT DISTRIBUTIVE FUND REVENUES(LGDF) WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, municipalities are front -line providers of government services to citizens and these services include police and fire protection, infrastructure, public works, roads, and snow removal; and WHEREAS, the State of Illinois has a long - standing tradition of collecting tax revenues on behalf of municipal governments and those municipalities have relied on shared income tax revenue to provide services to taxpayers; and WHEREAS, the Local Government Distributive Fund (LGDF) is a state fund into which a portion of state income tax revenue is deposited annually for villages, cities, and counties throughout the state; and WHEREAS, the Governor proposed a fifty percent (50 %) reduction in the local share of the income tax during his FY2016 Budget Address, reducing local revenues by over $600 million; and WHEREAS, the loss of this state - shared income tax revenue would result in elimination of countless jobs, local tax increases, program and service cuts, and could increase debt burdens that would be felt by all citizens; and WHEREAS, the Village of Morton Grove would lose a total of $1,151,865. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. Section 2. The Village of Morton Grove urges the Governor and the General Assembly to protect full funding of the Local Government Distributive Fund (LGDF) and other revenue sources which allow local governments to provide for the health, safety, and general welfare of their residents. Section 3. This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 27`x' DAY OF APRIL 2015 Trustee Trustee Trustee Trustee Trustee Trustee Great Marcus Pietron Thill Toth Witko APPROVED BY ME THIS 27`x' DAY OF APRIL 2015 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 28a' DAY of APRIL 2015 Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 15 -35 SUPPORT OF THE "TURNAROUND AGENDA" FOR LOCAL GOVERNMENT EMPOWERMENT AND REFORM Introduced: Objective: Purpose: Background: Programs, Depts, Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommendation First Reading: Special Considerations or Requirements: April 27, 2015 To support the preservation of funding for critical municipal services, encourage local municipal control, and reduce the burden of unfunded mandates. The citizens and stakeholders of Morton Grove expect their government to operate in a financially responsible manner. This resolution aligns with strategic goals 3.1 managing fiscal matters with multi -year perspective, 3.2 supping efficient legislative input, and 3.3 collaborating with other governmental agencies. The State of Illinois had dramatically and materially increased the cost of local government through more than 280 unfunded mandates. Critical local government funds collected and distributed by the State may be reduced or eliminated in an effort to improve the State's financial health. The Governor's office has requested each local governmental body support the Turnaround Agenda; however, the Village does not unilaterally support all components of the Governor's 2016 Budget and instead wishes to support the idea of the preservation of the local share of revenues and increased local control. All Village Departments Improvement in the overall financial health and well -being of the State of Illinois and a reduction of costs on local governments. 1,71 n/a Approval at the discretion of the Village Board. Not required. If approved, a certified copy of this resolution will be forwarded to the Governor's office. Respectfully submitted: Ryan f. Iya, Village Administrator Reviewed by: Teresa Hoffman Liston, Corporation Counsel RESOLUTION 15 -35 SUPPORTING THE PRESERVATION OF FUNDING FOR CRITICAL MUNICIPAL GOVERNMENT SERVICES AND SWIFT AND THOROUGH CHANGES BY THE STATE IN REDUCING THE BURDEN OF UNFUNDED MANDATES WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, municipalities are front -line providers of critical government services to residents and these services include police and fire protection, snow removal, refuse collection, infrastructure, water, sewer and utility services among countless others; and WHEREAS, municipalities have struggled to regain financial footing following the recession of 2008, despite having made significant strides in reducing the cost of government to their residents by means of reorganization, restructuring, cost containment, shared services and other means all while seeking to retain and enhance critical government services; and WHEREAS, the Village of Morton Grove, like many other municipalities throughout the State, reduced its budgets, right -sized services and responsibly managed revenues and expenditures, all while weathering the worst recession in generations in order to maintain critical government services; and WHEREAS, various State government officials have indicated that critical local government funds collected and disbursed by the State may be reduced or eliminated in order to improve the State's financial health, ignoring the dramatic long -term negative impacts on municipalities and failing to solve structural issues that have led to increased costs of government throughout Illinois; and WHEREAS, these State - imposed reductions in or the elimination of vital revenues would severely damage municipalities' financial health, thus requiring them to increase the tax and fee burden on their residents; and WHEREAS, the State has, through more than 280 unfunded mandates, dramatically and materially increased the cost of local government requiring increased taxes and fees imposed upon all residents to pay for such unfunded mandates; WHEREAS, these unfunded mandates including the imposition of excessive pension benefits, prevailing wage requirements, workers' compensation laws, injury apportionment and impairment laws, and certain labor laws and other similar unfunded mandates have dramatically and materially increased the costs to local taxpayers by billions of dollars; and WHEREAS, the untenable combination of the potential revenue reduction with the crushing responsibility of State - imposed mandates affects the very sustainability of municipalities throughout the State of Illinois; and WHEREAS, addressing these matters by reducing the cost of providing critical governmental services at the local level will reduce the burden on local taxpayers. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: Section 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. Section 2: The Village of Morton Grove strongly endorses swift and thorough reforms to the State government that will encourage local control and reduce costs on local governments. Section 3: This Resolution shall be in full force and effect upon its passage and approval and a certified copy will be distributed to Governor Rauner's office on our behalf by the Northwest Municipal Conference or other means. PASSED THIS 27`h DAY OF APRIL 2015 Trustee Trustee Trustee Trustee Trustee Trustee Grear Marcus Pietron Thill Toth Witko APPROVED BY ME THIS 27`h DAY OF APRIL 2015 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 28`h DAY of APRIL 2015 Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 15 -31 AUTHORIZING A CONTRACT BY AND BETWEEN THE VILLAGE OF MORTON GROVE AND THE AUTOMOBILE MECHANICS UNION LOCAL NO, 701 FOR THE PERIOD OF JANUARY 1, 2015 THROUGH DECEMBER 31, 2017 Introduced Objective Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Approval Prepared by: /J Teresa April 13, 2015 To authorize the Village President to execute a collective bargaining agreement between the Village of Morton Grove and the Automobile Mechanics Union Local No. 701 for the period between January 1, 2015 through December 31, 2017. The Union and Village have entered into an agreement for an extension of its Collective Bargaining Agreement. This resolution will authorize the Mayor to sign the agreement on behalf of the Village of Morton Grove. In 2004, the Mechanics and Maintenance Supervisor of Mechanics in the Vehicle Maintenance Division of the Village of Morton Grove Public Works Dept opted to join the Automobile Mechanics Union Local #701. The Village and the Union have entered into additional agreements pursuant to extensions of said agreement pursuant to Ordinance 06- 30, Ordinance 09 -09, and Ordinance 13 -45. This contract provides for salaries and benefits for members of the bargaining unit consistent with salaries given to non - represented public works employees who do comparable work. Village Administrator, Public Works Department, Finance Department, Legal Department Salary increases will be reflected in the 2015, 2016 and 2017 budget. Funds have been budgeted in Account No. 025027 - 544106 (salaries), 025027 - 548170 (pension contributions). Additional funds will be budgeted for the contract amounts for subsequent budgets. The implementation of this agreement will be performed by the Public Works Department, Finance Department, and Administration Department. Approval as presented. Not required None iie; Village Administrator Reviewed by:� Corporation Counsel eMonte, Public Works Director RESOLUTION 15 -31 AUTHORIZING A CONTRACT BY AND BETWEEN THE VILLAGE OF MORTON GROVE AND THE AUTOMOBILE MECHANICS UNION LOCAL NO. 701 FOR THE PERIOD OF JANUARY 1, 2015 THROUGH DECEMBER 31, 2017 WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, in 2004 the Mechanics and Maintenance Supervisor of Mechanics in the Vehicle Maintenance Division of the Village of Morton Grove's Public Works Department opted to join the Automobile Mechanics Union Local 701, IAM &AW, AFL -CIO of the greater metropolitan area of Chicago and vicinity (Union) and chose the Union as their sole and exclusive collective bargaining representatives, and the Village of Morton Grove has recognized the Union as such; and WHEREAS, the Village and the Union have entered into an initial contract pursuant to Ordinance 05 -03 on or about January 25, 2005, and extensions of said agreement pursuant to Ordinance 06 -30, Ordinance 09 -09, and Ordinance 13 -45; and WHEREAS, representatives from the Union and the Village have negotiated a contract for the period from January 1, 2015, through December 31, 2017, and said negotiations concluded which addresses specific issues including the establishment of wage rates for 2015 through 2017; and WHEREAS, the Village employees who are members of Local 4701 have ratified said agreement; and WHEREAS, the Corporate Authorities approve of all the terms and conditions in the Collective Bargaining Agreement; and NOW, THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution thereby making the findings as hereinabove set forth. SECTION 2: The Village President is hereby authorized and empowered to sign the written Collective Bargaining Agreement between the Village of Morton Grove and the Automobile Mechanics Union Local No. 701 for the term of January 1, 2015 through December 31, 2017. SECTION 3: The Village Administrator, Corporation Counsel, and the Director of Public Works and their designees are hereby authorized to implement and administer the terms and conditions of this written agreement. SECTION 4: This Resolution shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 27"' day of April 2015 Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED by me this 27`h day of April 2015. APPROVED and FILED in my office this 28`h day of April 2015. Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois legisbrd\rnechanics contract 2015 -17 Legislative Summary Resolution 15 -32 AUTHORIZING THE ANNUAL JULY 4 PARADE AND CLOSURE OF DEMPSTER STREET Introduced: April 27, 2015 Synopsis: This resolution will authorize the 2015 July 4 Parade on Dempster Street, Route 58, at 2:30 pm on Saturday, July 4, 2015, which will require the closing of Dempster Street, Route 58, either partially or completely between Central and Ferris Avenues between 2:00 pm and 4:30 pm Purpose: The Illinois Department of Transportation requires the Village adopt a resolution approving the closing of Dempster Street. The resolution also authorizes the Village Engineer to file an application through the Illinois Department of Transportation for the closing of Dempster Street, Route 58, from 2:00 pm to 4:30 pm on Saturday, July 4, 2015, for the Annual July 4 Parade. Background: The July 4 Parade is a Morton Grove tradition, and each year a resolution is developed authorizing the parade and assuming full responsibility for the direction, protection, and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said state route. Programs, Departments Public Works — Placement of barricades and directional information or Groups Affected Police Department— Enforcement and traffic control Fiscal Impact: Overtime associated with above activities Source of Funds: General Fund dollars will be used to support the manpower and equipment costs Workload Impact: All Village Departments will provide their usual support for this activity Administrator Approval Recommendation: First Reading: None required Special Considerations or None Requirements: Respectfully submitted: / ►. 9 Ryan Horne, Villa e Administrator Prepared by: Reviewed by: Andy onte, Public Works Director Teresa Hoffman ston, Corporation Counsel RESOLUTION 15 -32 FOURTH OF JULY PARADE CLOSURE OF DEMPSTER STREET WHEREAS, the Morton Grove Days Commission is planning a parade as part of its annual celebration on Saturday, July 4, 2015, at 2:30 p.m.; and WHEREAS, the parade will require the closing of Dempster Street, either partially or completely between Central Avenue and Ferris Avenue from approximately 2:00 p.m. to 4:30 p.m.; and WHEREAS, the State of Illinois requires the Village to assume all responsibility and liability involved in closing of said State Route. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village Public Works Director will file an application with the Illinois Department of Transportation for the closing of Dempster Street on Saturday, July 4, 2015, from 2:00 pm to 4:30 pm. SECTION 3: The Village will assume full responsibility for the direction, protection, and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said State Route. It is further agreed that efficient, all weather detours will be maintained, conspicuously marked and judiciously police patrolled for the benefit of traffic deviated from the State Route. PASSED THIS 27' DAY OF April 2015. Trustee Trustee Trustee Trustee Trustee Trustee Grear Marcus Pietron Thill Toth Witko APPROVED by me this 27h day of April 2015. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 28"' day of April 2015. Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Leeislative Summary APPROVING A SPECIAL USE PERNIIT FOR A DAYCARE USE AT 9320 MORTON GROVE, ILLINOIS 60053 utroduction: April 13,2015 iynopsis: This ordinance will approve a special use permit, with conditions, for a daycare center for up to 39 children at 9320 Waukegan Road for the Montessori Academy of Morton Grove. 'urpose: Approval of a special use permit to allow for the operation of a daycare for up to 39 children, with a maximum staff of 15, by Montessori Academy of Morton Grove at 9320 Waukegan Road. lackground: Ms. Tanya Gillani, Director of Montessori Academy of Morton Grove, filed an application for a special use permit (PC 14 -23) to allow for the operation of a daycare use at 9320 Waukegan Road. The Montessori Academy would accommodate up to thirty -nine (39) children, as follows: 12 infant/toddlers and 27 children aged 2 through 5 years old. The facility would operate with a total 15 staff of which a maximum of 10, including the director, would be on site at any one time. The hours of operation are proposed to be 7:00 AM to 6:30 PM, Monday through Friday. The subject property is located on the west side of Waukegan Road and is improved with a 3,941 sq. ft. single -story commercial building and twenty -three (23) parking spaces. The building is currently vacant. The subject property and abutting commercial property to the north, 9328 -9330 Waukegan Road is under common ownership and share an accessway from Waukegan Road. The combined site currently has 54 parking spaces. The Traffic and Safety Commission reviewed the project at their January 8, 2013 meeting and recommended approval subject to the angled parking at the rear of building being re- striped to meet the Village's parking standards. Once re- striped, the number of parking spaces will be reduced from 23 to 21 spaces on the subject property and 54 to 52 spaces on the overall site. In accordance with Village's shared parking ordinance, the two existing uses (Maier Bakery and Heavenly Massage) and the new daycare use would be required to have 43 parking spaces. The applicant's Traffic Study, prepared by Eriksson Engineering Associates, LTD, identified the need for twenty -one (21) parking spaces for the Montessori Academy, based on a maximum of 15 staff and up to 39 children. As such, the applicant will comply with both the ordinance requirements and the parking demand for this particular use. To facilitate access to the primary entrance on the east side of the building, the Traffic study suggested and the landlord has agreed to reserve the nine (9) standard parking spaces on the north side of the building for drop off and Pick-up. Montessori employees will be encouraged to park in the eleven (11) parking spaces on the west side (rear) of the building. Based on the application, supporting documents and testimony presented at the March 16, 20]5 Public Hearing, the Plan Commission voted unanimously (7 -0) to recommend approval of this application with conditions. Programs, Departs Community and Economic Development or Groups Affected Fiscal Impact: N/A ource of Funds: N/A Workload Impact: Community and Economic Development in the normal course of business. Admin Recommend: Approval as presented Second Reading: April 27, 2015 Special Consider or Requirements: None abmitted by: _ 111A � Reviewed by RlajfJ. H6rne, Village Administrator Teresa Hoffinan Counsel AN ORDINANCE APPROVING A SPECIAL USE PERMIT FOR A DAYCARE USE AT 9320 WAUKEGAN ROAD, MORTON GROVE, ILLINOIS 60053 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the applicant, Ms. Tanya Gillani, Director of the Montessori Academy of Morton Grove, 987 Oakhurst Lane, Riverwoods, Illinois 60015, has made a proper application to the Plan Commission in the Village of Morton Grove under case number PC 14-23 requesting the approval of a special use permit to operate a Daycare at the property commonly known as 9320 Waukegan Road, Morton Grove, Illinois 60053; and WHEREAS, the property is located in the Cl General Commercial District; and WHEREAS, Section 12 -4 -3 -D of the Village of Morton Grove Unified Development Code allows a daycare facility to be located in the Cl General Commercial District pursuant to a special use permit; and WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public notice duly published in the Pioneer Press, a newspaper of general circulation in the Village of Morton Grove which publication took place on February 26, 2015, and pursuant to the posting of a sign on the property and written notification sent to property owners within 250 feet of the subject property as required by ordinance, the Morton Grove Plan Commission held a public hearing relative to the above referenced case on March 16, 2015, at which time all concerned parties were given the opportunity to be present and express their views for the consideration by the Plan Commission. And, as result of said hearing, the Plan Commission made certain recommendations and conditions through a report dated April 7, 2015, a copy of which is attached hereto and made a part hereof and marked as Exhibit "A7; and WHEREAS, the applicant is seeking to establish the first Montessori daycare, which focuses on the Montessori Method which provides children with practical skills that gives them purpose and enables them to be a contributing member of their family, classroom and community, in Morton Grove, which will provide a benefit to local and area residents and workers who desire a Montessori-style daycare for their infants, toddlers, and children under the age of 6; and WHEREAS, the applicant is seeking to site the new Montessori daycare at 9320 Waukegan Road, which is within walking distance to National Park, which the applicant proposes to utilize for outdoor play area for toddlers and children; and WHEREAS, the applicant met with a representative from the Illinois Department of Child and Family Services, who noted in a letter to the Village dated March 4, 2015 that the park "is within a reasonable distance for children to be transported safely to and from the daycare center "; and WHEREAS, based on the size of the building and the layout of the classrooms, interior play area, and ancillary work spaces, the applicant has gotten preliminary approval from the Illinois Department of Child and Family Services to provide daycare services for up to 39 children; and WHEREAS, the subject property at 9320 Waukegan Road is currently improved with a vacant commercial building with twenty -three (23) parking spaces, and is under common ownership and shares a common parking facility with the property to the north, 9328 -9330 Waukegan Road, which has thirty -one (3 1) parking spaces and is improved with a commercial building which is currently leased to Maier Bakery (9328) and Heavenly Massage (9330); and WHEREAS, the Traffic Safety Commission reviewed the application, including the applicant's December 5, 2014 Traffic Study, developed by Erickson Engineering Associates, LTD., at their January 8, 2015 meeting and recommended approval of the project subject to the applicant restriping the spaces on the west side (rear) of the building to comply with the Village's parking standards; and WHEREAS, based on this recommendation, the applicant submitted a revised Traffic Study, dated March 12, 2015, a copy of which is attached hereto and made a part hereof and marked as Exhibit "B", and site plan with the updated parking layout that reduced the number of spaces on the subject property from 23 to 21 and on the combined site from 54 to 52; and WHEREAS, based the existing uses and the proposed Montessori daycare, the combined site is required to have forty-three (43) parking spaces, utilizing Village's shared parking regulation (Section 12- 7 -3 -H) and even with the reduction of parking spaces, the proposed 52 stall parking facility meets the Village's shared parking requirements; and WHEREAS, the updated Erickson Engineering Associates Traffic Study included a parking demand analysis solely for the daycare use and, using the industry recognized Institute of Transportation Engineers (ITE) standards, they determined that the parking demand for this daycare use, with up to 39 children and a maximum of 15 staff, would be twenty-one (21) parking spaces, which can be accommodated completely on the south parcel; and WHEREAS, to further ensure there are sufficient parking spaces for the parents /guardians during peak times, the Montessori daycare will be designating the nine (9) standard parking spaces along the north side of the building as reserved parking to accommodate the drop -off and pick up of the children; and WHEREAS, even though the Montessori Academy of Morton Grove has received a preliminary approval for a daycare use, they need to meet all applicable Illinois Department of Child and Family Services licensing regulations and all local codes, including but not limited to building, fire and life safety, prior to commencing operations; and WHEREAS, the Corporate Authorities have considered this matter at a Public Meeting and find pursuant to the relevant provisions of the Village of Morton Grove Unified Development Code, this Special Use for a daycare center will be used and operated in such a way that the public health, safety and welfare will be protected and will not cause substantial injury to the other properties in the surrounding neighborhood; and WHEREAS, pursuant to the provisions of the Village of Morton Grove Municipal Code, the Corporate Authorities have determined the Special Use permit for the daycare center at 9320 Waukegan Road shall be issued subject to the conditions and restrictions as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth: SECTION 2: The property located at 9320 Waukegan Road, Morton Grove, Illinois 60053, is hereby granted a special use permit to allow a daycare use, for up to 39 children, and such special use shall be located and operated at that address subject to the following conditions and restrictions which shall be binding on the owners/lessees, occupants and users of this property, their successors and assigns for the duration of the special use: The site and building shall be developed and operated in accordance with the plans and supporting documents in the application, including: A. Proposed Site Plan, submitted by Atul Karkhanis architects, dated 3/10/2015; B. Proposed Floor Plan, submitted by Atul Karkhanis architects, dated 02/03/2015; and C. Traffic Study, submitted by Eriksson Engineering Associates, LTD., dated 12/5/2014, updated 3/ 12/ 2015. 2. The applicant shall comply with all recommendations suggested by the Traffic Safety Commission as follows: A. Parking lot striping shall be adjusted if existing striping does not meet Village requirements. 3. The nine (9) standard parking spaces on the north side of the building shall be designated as "reserved parking" between 7AM -7PM Monday through Friday to accommodate drop -off and pick -up of children. 4. The owner of the Montessori Academy shall encourage their staff to utilize the eleven (11) parking spaces in the rear of the 9320 Waukegan Road building (west side) and shall be discouraged from parking in any of the standard spaces along the north side of building during the peak morning and evening drop -off and pick -up times. 5. The applicant shall work with their vendors and caterers to ensure that delivery trucks arrive no earlier than 10:00 AM and no later than 2:30 PM to minimize potential conflicts with peak drop -off and pick -up times. 6. The applicant shall follow the submitted transportation plan, dated 12/5/2014, updated 3/12/2015, to safely transport the children to /from National Park 7. Prior to the issuance of any building and/or occupancy permits, Montessori Academy of Morton Grove shall provide copies of all final State license(s). SECTION 3: The owners, lessees, occupants, and users of 9320 Waukegan Road, their successors and assigns allow employees and authorized agents of the Village of Morton Grove access to the premise at all reasonable times for the purpose of inspecting said premise to verify all terns and conditions of this special use permit have been met. SECTION 4: The special use permit is granted so long as the owner, occupant and users of this property utilize the area for the purposes as herein designated. SECTION 5: The Village Clerk is hereby authorized and directed to amend all pertinent records of the Village of Morton Grove to show and designate the special use as granted and amended hereunder. SECTION 6: The Applicant/Owner shall comply with all requirements of the Village of Morton Grove Ordinances and Codes that are applicable. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 27 b day of April 2015. Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED by me this 27 h day of April 2015. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 27a' day ofApril 2015. Ed Ramo , Village Clerk Village of Morton Grove Cook County, Illinois Exhibit "A" To: Village President and Board of Trustees From: Ronald Farkas, Chairperson, Plan Commission Nancy Radzevich, AICP, Community and Economic Develop ent Di Dominick A. Argumedo, AICP, zoning Administrator /Land -Use Planner Date: April 71 2015 Re: Plan Commission Case PC14 -23: Montessori Academy of Morton Grove, request for a Special Use Permit for "Daycare" use in accordance with Section 12 -4-3 -D of the Morton Grove Unified Development Code (Ord. 07 -07) at 9320 Waukegan Road, Morton Grove, IL Commission Report Public Hearing Notice The Village provided public notice of PC14 -23 for the March 16, 2015 Plan Commission public hearing in accordance with the Unified Development Code. The Pioneer Press published the public notice on February 26, 2015, and the Village mailed letters notifying surrounding property owners and a public notice sign was placed at the subject property on March 3, 2015, Background Tanya Gillani, Director of Montessori Academy of Morton Grove, is seeking a special use permit to operate a daycare at 9320 Waukegan Road in the C1 General Commercial zoning district. The Cl zoning district requires a special use permit for all Daycare facilities. The subject property is located on the west side of Waukegan Road and is improved with a 3,941 sq. ft. single -story commercial building, which is currently vacant, and includes twenty - three (23) parking spaces. The subject property and the abutting commercial property to the north, 9328 -9330 Waukegan Road, are under common ownership and have a shared accessway and driveway along the shared property line. The abutting property is improved with a single - story commercial building, which currently houses Maier Bakery and Heavenly Massage and includes thirty -one (31) parking spaces. Overview of the Application The proposed Montessori Academy would provide daycare services for up to thirty-nine (39) children as follows: 12 infant /toddlers and 27 children aged 2 through 5 years old. The facility would operate with one (1) director and additional staff of fourteen (14). Operating in shifts, the facility would have a maximum of 10 staff, including the director, on site at any one time. The hours of operation are proposed to be 7:00 AM to 6:30 PM Monday through Friday. Per the submitted plans, the applicant is proposing to divide the existing space into three (3) classrooms, one (1) indoor play area, and separate areas for general operations such as offices, kitchen, etc. While no onsite food preparation would occur, the kitchen would be used to store catered lunches in hotboxes and a refrigerator. The caterer would deliver food at 10:00 AM and Board Report - April 6, 2015 PC #14 -23: Montessori Academy of MG /Special Use pick up previous days utensils and serving dishes via the rear door on the west side of the building, nearest to the kitchen. Outdoor Play Area Requirements The State of Illinois Department of Children and Family Services (IDCFS) require daycare centers to provide an outdoor play area that accommodates 25% of a daycare centers licensed capacity for children. As the applicant is not proposing any on -site outdoor play area, they are seeking a waiver from the IDCFS to use National Park, 0.25 mile away at 9325 Marion Avenue, to meet this requirement. With respect to this request, the applicant provided a letter from Khyrstal Bunton, Daycare Licensing Representative from IDCFS, dated March 41 2015, which when referring to National Park states "The park is located three and a half blocks away from the facility. It is within a reasonable distance for the children to be transported safely to and from the daycare center'. The applicant proposes to transport the children to the playground via public sidewalks along Waukegan Road and Emerson Street. The applicant has stated that the older children would walk and wear highlighted safety vests, use a walking rope, and be guided by a minimum of two (2) teachers, while toddlers would be transported in multi -child push buggies. Infants would remain indoors. The applicant has indicated that outdoor play time would be scheduled between 10:30 AM -11:30 AM when weather permits and would not occur during inclement weather nor when temperatures drop below 35 degrees. Parking Demand Per the Unified Development Code, "The final parking required for each special use shall be decided by the village board based on the submitted, independent traffrc and parking study and any trait and parking recommendation or study prepared by the village stall or village consultants or any pertinent village commission and the recommendation of the plan commission." (Section 12- 7 -3 -B) Although these are two separate lots, the 9320 Waukegan and 9328 -9330 Waukegan buildings actually share the existing 54 space parking facility. The shared parking concept is reinforced through the lease agreement. For example, the applicant's lease does not specifically identify the number of parking spaces that would be provided and states the applicant will be responsible for maintenance and snow plowing of the lot based on the square footage of the applicant's individual unit in comparison to other tenant spaces. As required by Section 12 -16 -4, the applicant appeared before the Traffic Safety Commission (TSC) at its January 8, 2015 meeting. The Committee reviewed the application along with the Traffic Study submitted by Erickson Engineering Associates, LTD. (EEA), dated December 5, 2014. Chairperson White expressed concerns that the existing, striping of the angled parking did not meet Village code requirements. The Commission unanimously voted to approve the existing site plan contingent upon the adjustment of the parking lot striping if the existing striping does not meet Village requirements. In accordance with the TSC recommendation, the applicant submitted a revised site plan with the angled parking on the west side of the building striped to comply with the Code requirements. This resulted in the loss of two (2) parking spaces — reducing the number of 2 Board Report - April 6, 2015 PC #14 -23: Montessori Academy of MG /Speclal Use parking spaces on the south parcel from 23 to 21 spaces and the total number of spaces for the overall site from 54 to 52. The applicant also submitted an updated Traffic study dated'March 12, 2015 to reflect this change. Parkins Renuim -msant not 'LriIlmnnlc ci%n&eA n�.a.:m. Building / Parking Stand Alone Shared Shared Existing Proposed Site Req% Sec. Parking Parking Parking Spaces Space 12 -7 -3 -I Req't Modifier R 't Maier Bakery 1 space per 9 Parking 90% (9328 250 sq. ft. Spaces (Retail 8 Spaces Waukegan (2,250 sq. ft.) Sales) Rd 31 spaces 31 spaces Heavenly 1 Space per 24 Parking 90% Massage 250 sq. ft. Spaces (Retail 22 Spaces (9330 (6,120 sq. ft.) Services) Waukegan Rd Montessori 1 Space per 13 Parking 100% 300 sq. ft. Spaces (Daycare) 13 Spaces 23 spaces 21 spaces 3,941 sq. ft.) Total 43 Req'd 54 total 52 Total S aces S ces Spaces As shown in the table above, the two existing businesses (Heavenly Massage at 9330 Waukegan and Maier Bakery at 9328 Waukegan) and the proposed daycare use would have a combined shared parking requirement of 43 spaces, calculated by applying the Unified Development Code's shared parking calculation (Section. 12- 7 -3 -H). With the proposed 52 parking spaces, the overall site would have a surplus of nine (9) parking spaces over the ordinance requirements. Traffic Study As previously noted, for a special use application, the parking requirements derived through the Unified Development Code parking regulations are advisory to the Plan Commission and, as such, the ordinance requires the applicant submit a traffic study. EEA's traffic study, submitted with the proposal, included an analysis of the parking for the proposed daycare center. EEA analyzed the site based on an assumption, due to site functionality, that the 21 parking spaces on the south portion of the combined property would primarily serve the proposed daycare use. Based on the Institute of Transportation Engineers (1TE) Parking General Manual, 4"' Edition, the parking requirement for daycare centers is 1.38 spaces required per employee. Using this standard, EEA calculated that the parking demand for the proposed Montessori Academy would be 21 parking spaces. It is worth noting, EEA based this total on the overall number-of staff (15) vs, the maximum number of staff on site (10). This takes into account overlapping parking demand during shift changes. As such, based on ITE standards and proposed staffing levels, it is anticipated that the 21 parking spaces on this lot, would meet the parking demand for this particular use. Montessori staff also has access to the 31 parking spaces that surround the 9328 -9330 Waukegan Road property, if needed. 3 Board Report - April 6, 2015 PC #14 -23: Montessori Academy of MG /Special Use Since the subject property shares a vehicular ingress accessway with property to the north and as the site has a shared parking facility, EEA did onsite parking observations to ensure that the proposed 21 parking spaces on the 9320 Waukegan Road site are not currently needed by the abutting commercial uses. The parking survey was conducted on Tuesday December 2, 2014 from 7:00 AM to 6:00 PM. Over the course of the day, EEA noted that there was only one hour during their survey period where they observed the parking demand for the north building exceed the 31 parking spaces that surround the north building. This occurred between the hour of 3:OOPM — 4:00 PM, and in that occurrence, the parking demand exceeded the 31 available spaces by one (1). This peak in parking demand on the abutting property occurred before the evening peak hour traffic and pick up period of 4:45 PM and 5:45 PM. In addition, the study notes that the two existing businesses at 9328 -9330 Waukegan have different hours from the proposed daycare use. Maier Bakery operates from 5:30 AM to 3:30 PM and Heavenly Massage operates from 9:00 AM to 10:00 PM, while the Montessori Academy proposes to open at 7:00 AM and close at 6:00 PM. The offset hours help to balance the parking demands. While the parking lot is shared, signs have been posted on the south of the 9328 -9330 Waukegan building that designates those spaces as 1115 minute only" parking spaces until 3:30 PM, when the time Maier bakery closes. ®awririnn r%mmmnd nnr Yvftfra . c&..d..- Building /Site Parking Demand per Proposed Parking Difference Traffic Study Spaces Montessori daycare use 21 21 0 Applicant Parking Plan Given that the primary pedestrian access for Montessori is on the east side (front) of the building, the traffic consultant suggests that the nine (9) standard parking spaces on the north side of the building should be reserved for drop off and pick -up of the children at the daycare. The applicant has spoken to the landlord and signage identifying spaces reserved for daycare drop off have been approved. This would be similar to the signage used on the north building for Maier Bakery, limiting parking to 15 minutes for expected peak time periods of 7AM -9AM and 4:45PM- 6:OOPM. While the traffic study notes a peak time of 4:45PM- 5:45PM, extending the hours of reserved parking to 6:OOPM provides an additional time buffer for children pickups. The time frame in the morning is expanded to compensate for overlap with potential peak periods for the operation of a bakery. The nine (9) standard spaces on the north side of the proposed facility could accommodate 36 cars in the peak hour with an expected turnaround time of a maximum of 15 minutes per vehicle (4 vehicles per hour). The applicant would encourage staff to park in the eleven (11) on -site parking spaces to the west (rear) of the building. Based on the amount of available parking on the combined site and multiple ingress and egress points, the study does not foresee any potential traffic queuing on Waukegan. W' Board Report - April 6, 2015 PC #14 -23: Montessori Academy of MG /Special Use ;:,. - Paricing Demand - - -- - - - --- - - --- Staff Children Drop Off /Pick Up Twenty -One (21) total Ten (10) Spaces Required: Ten (10) Spaces Required: spaces projected Eleven (11) on -site parking ® One (1) ADA on -site parking spaces to the west of the facility; space • Nine (9) on-site parking spaces to the north of the building March 16, 2015 Public Hearing Mr. Argumedo introduced the case and summarized the Plan Commission staff report dated March 11, 2015 into the public record. The applicant, Tanya Gillani, and Atul Karkhanis, project architect, and Steve Corcoran, traffic consultant for this project were sworn in. Ms. Gillani gave an overview of her background. She stated that educating children is her passion and that she strongly believes in the Montessori Method. She explained the Montessori Method equips a child for everyday life, giving them practical skills, which gives them purpose and enables them to be a contributing member of their family, classroom and community. She noted that Morton Grove is the only community in the area that does not have a Montessori school. Chairperson Farkas asked if the Commission had any questions for the applicant. Commissioner Gabriel stated there is no definition in the Unified Development Code for a Pre -K school, but there is a classification for daycare. Gabriel stated that the applicant referred in their proposal and presented it this evening as an academy, which is understood to be a school. Ms. Gillani explained that the proposal is for a daycare use and the facility will provide daycare services and instruction for children up to age 5. Ms. Gillani named it the Montessori Academy to convey it is a facility of a high caliber. Ms. Gillani reaffirmed that the proposal is for a daycare, one that focuses on the Montessori Method of child development. Mr. Gabriel followed up if there is any intent to revise the name to reflect that the facility is a daycare. Mr. Gabriel explained the way the code is administered; if the facility is in fact a school in its operation that would change aspects of code compliance such as parking, etc. Gabriel continued that he foresaw a problem for potential confusion by Morton Grove residents if the facility is going to be publicly referred to as an academy and not a daycare. Ms. Nancy Radzevich, Community and Economic Development Director, clarified that the issue before the Commission was not how the facility would be advertised, but how it operates. She continued that one of main differences between a school and a daycare is that a school has hours that start at a set time, while a daycare allows parents to drop off children on their own schedule. Such a difference impacts a facility's operation and traffic plan as set start times can result in drop off and pick up times being of a greater intensity than for non -set times. If the proposal were a traditional school, with a set start time, then one would expect all 39 students to arrive by 8:00 AM as an example. Such intensity would require a specific traffic management Board Report - April 6, 2015 PC #14 -23: Montessori Academy of MG /Special Use plan to accommodate such intensity. However, with a daycare, and as the proposed Montessori would operate, there are no set drop off and pick up times. Atul Karkhanis, architect for the project, also clarified that this is a daycare, not a school. Commissioner Shimanski noted that the proposed Montessori has preliminary approval from the state to be licensed as a daycare and the business license granted is derived from an examination of a facility's operations and not its name. Ms. Gillani concurred and stated the license will be issued as a daycare. Commissioner Blonz stated that the Commission recently approved a daycare called Poko Loko, and there is nothing in the name stating it is a day care. This is a request for a special use for daycare; the license from the state is for day care use. Commissioner Dorgan stated that if anyone is familiar with a Montessori school, then it would be understood that it is a daycare. Chairperson Farkas asked how the data in the traffic study changed from 41 children to 39 children. He also questioned about the outdoor play area requirement and wondered how long it would take to walk the children to the park. Ms. Gillani explained the building plans were updated, after the initial submittal, to include an indoor play area, in accordance with IDCFS requirements. Once that area was added some of the classroom space was reduced and accordingly, the maximum number of children was reduced to 39. In response to his second questions, she noted that it would take approximately 4 -5 minutes to walk to the park. Commissioner Blonz -asked for an explanation for the joint parking and the overlap in the hours of operation. Mr. Corcoran, traffic engineer with Eriksson Engineering, noted that Heavenly Massage does not open until 9:00 am, a time after peak drop off time at Montessori. To ensure an ease of children drop off, there would be designated parking drop off spots for the parents /guardians on the.north side of the building and the parents would walk the children to the front door. Montessori has a requirement that the parents have to walk in with the children to sign them in and also walk in to sign them out and pick them up. The landlord has agreed to put signs up for reserved parking from 7 am — 7 pm. This is revised from the original application submission and expansion of the reserved hours. Mr. Corcoran noted that with this time limit on the nine parking spaces on the north side of the building, there should be no traffic backing up onto Waukegan. Ms. Gillani explained and submitted to the Commission a letter of agreement from the landlord that designates the reserved parking for the Montessori. Mr. Karkhanis read the letter from the landlord as part of the record regarding the parking. Chairperson Farkas asked if the trips in and out, noted as 17 in the traffic study, is consistent with the number of 39 children that will be enrolled. Mr. Corcoran responded that number was calculated through surveys conducted in the other daycare facilities, and it should be remembered that they are not all coming at the same time. It will be spread out over time, depending when the parent needs to be at work. Commissioner Blonz asked if anyone has spoken to Maier's Bakery or Heavenly Massage about this daycare opening. Ms. Gillani stated she has not spoken to the businesses, only the landlord. 0 Board Report - April 61 2015 PC #14 -23: Montessori Academy of MG /Special Use Public Hearing — Public Comment Chairperson Farkas asked if anyone was present that wanted to be heard on this case. No one asked to speak. Public Hearing —Board Discussion and Vote Chairperson Farkas asked if there were any other comments. Hearing none, Farkas asked for a motion on this case. Commissioner Shimanski made a motion to recommend approval of the request to grant a Special Use permit to Montessori Academy of Morton Grove to operate a daycare at 9320 Waukegan Road, for up to 39 children, with the following conditions: 1. The site and building shall be developed and operated in accordance with the plans and supporting documents in the application, including: A. Proposed Site Plan, submitted by Atul Karkhanis architects, dated 3/10/2015 B. Proposed Floor Plan, submitted by Atul Karkhanis architects, dated 02/03/2015 C. Traffic Study, submitted by Eriksson Engineering Associates, LTD., dated 12/5/2014, updated 3/ 12/ 2015 2. The applicant shall comply with all recommendations suggested by the Traffic Safety Commission as follows: A. Parking lot striping shall be adjusted if existing striping does not meet Village requirements. I The nine (9) standard parking spaces on the north side of the building shall be designated as reserved between 7AM -7PM Monday through Friday to accommodate drop -off and pick -up of children. 4. The owner of the Montessori Academy shall encourage their staff to utilize the eleven (11) parking spaces in the rear of the 9320 Waukegan Road building (west side) and shall be discouraged from parking in any of the standard spaces along the north side of building during the peak morning and evening drop -off and pick -up times. 5. The applicant shall work with their vendors and caterers to ensure that delivery trucks arrive no earlier than 10:00 AM and no later than 2:30 PM to minimize potential conflicts with peak drop -off and pick -up times. 6. The applicant shall follow the submitted transportation plan, dated 12/5/2014, updated 3/12/2015, to safely transport the children to /from National Park 7. Prior to the issuance of any building and /or occupancy permits, Montessori Academy of Morton Grove shall provide copies of all final State license(s). The motion was seconded by Commissioner Gillespie. The application was unanimously recommended for approval (7 -0). 7 Exhibit `B" MEMORANDUM To: Tanya Gillani Montessori Academy of Morton Grove From: Stephen B. Corcoran, P.E., PTOE E R I KS S O N Director of Traffic Engineering ENGINEERING ASSOCIATES, LTD, Date: December 5, 2014 March 12, 2015 Update Re: Montessori Academy Traffic and Parking Study 9320 Waukegan Road Morton Grove, Illinois This memorandum summarizes a traffic and parking analysis for a proposed Montessori school in Morton Grove, Illinois. It will serve up to 41 students with 15 staff. The purpose of the study was to observe the existing traffic patterns in the area of the site, estimate the traffic generated by the school, determine the parking needs, and make recommendations. EXISTING CONDITIONS Site Location and Area Land Use The subject site is located at 9320 Waukegan Road on the west side of the street within the Waukegan Road commercial corridor. There is a sit -down restaurant to the south and a commercial building to the north with a bakery and a massage spa. Parking and access are interconnected between both properties. Across Waukegan Road to the east, there is a bank and a pharmacy. An alley and single - family homes are located to the west. Figure 1 illustrates the site and the surrounding land -uses and roads. (Note: all figures are located at the end of the report). Roadway Characteristics A description of the area roadways accessing the site is provided below: Waukegan Road (IL 4311L 58) is a north -south arterial roadway extending through Morton Grove. It has a 35 mph speed limit with a 20 mph school speed limit at the Golf Middle School. At its signalized intersection with Emerson Street /Golf Middle School, there are two thru lanes and a left -turn lane in each direction. One westbound lane exits the school parking lot. Emerson Street has a wide eastbound approach lane that allows traffic to bypass left - turning traffic. Pedestrian signals and crosswalks are provided at the intersection. Waukegan Road is under the jurisdiction of Illinois Department of Transportation. PACE Bus Route 210 serves this section of Waukegan Road, 1 45 COMMERCE DRIVE E SUITE A K GRAYSLAKE, IL 60030 T: 847.223.4804 E F: 847.223.4864 ® WWW.EEA-LTD.GOM GRAYSLAKE 19 CHIGA60 Montessori Academy of Morton Grove March 12, 2015 Update Page 2 Emerson Street is an east -west roadway extending from Harlem Avenue to Waukegan Road. It has one lane in each direction and on- street parking through the residential areas. By Waukegan Road, perpendicular on- street parking is provided for the adjacent commercial buildings. It is under the jurisdiction of the Village of Morton Grove with a 25 mph posted speed limit. Lyons Street is an east -west two -lane local street serving commercial uses at Waukegan Road and residential uses further east. At Waukegan Road, it has a stop sign and separate left- and right -turn lanes. It is under the jurisdiction of the Village of Morton Grove with a 25 mph speed limit. A public alley is located west of and parallel to Waukegan Road from near Golf Road to south of Church Street. It serves the commercial users along its length for deliveries and parking access. Near the proposed school, two houses have garages with direct access onto the alley. Existing Traffic Volumes Weekday morning (7:00 to 9:00 AM) and evening (4 :00 to 6:00 PM) manual traffic counts were conducted at the study intersections. Peak -hours of traffic occurred from 8:00 to 9:00 AM and 4:45 to 5:45 PM on a weekday. Waukegan Road carries the highest volume of two -way traffic with 2,614 vehicles per hour (vph) in the morning and 2,556 vph in the evening peak - hour in front of the site. Peak directions of travel are northbound in the morning and southbound in the evening. Daily traffic volumes on Waukegan Road in front of the site are 26,500 vehicles per day (source- IDOT website). Emerson Street to the north carries less traffic (124 to 163 vph). The public alley has a minimal amount of traffic. The existing traffic volumes are shown in Figure 2 and included in the Appendix. SITE TRAFFIC CHARACTERISTICS Site Plan The proposed school will occupy an existing 3,941 square foot commercial building with 21 parking spaces and accommodate up to 41 students and 15 staff. Hours of operation will be from 7:00 AM to 6:30 PM on weekdays. It will not be open on the weekends. Parents must park their vehicle and walk their child(ren) into the school via the front door on the Waukegan side of the building. Parents then check them in or sign them out with the staff and then return to their vehicles. No curbside loading will be permitted on Waukegan Road or in the parking lot. The existing site access points serving the parking lots will remain Trip Generation Traffic estimates were made for the site using data provided by the Institute of Transportation Engineer's Trip Generation 91h Ed. manual which contains trip generation surveys of day care centers. Trip Generation serves as the most widely accepted reference guide for establishing vehicle trip generation. The rate of vehicle trip generation was applied to the proposed school with the results are shown in Table 1. Unlike a traditional school, parents can drop off children at any time and are not tied to a specific schedule. As a result, the traffic volumes are spread out compared to a typical start and end time associated with school traffic. Montessori Academy of Morton Grove March 12, 2015 Update Page 3 Table 1 Montessori Academy Site Traffic Volumes Use Size Morning Peak In Out Tol Day Careht I 41 students I 17 I 17 I 34 I 17 I 17 (1) ITE Land Use Code 565 — Daycare Peak 0 Trio Distribution The trip distribution is based on a combination of the existing traffic volumes going by the site and the road network. The trip distribution for the site is shown on Table 2 and Figure 3. Table 2 Directional Distribution Direction Percentage North on Waukegan Road 50% South on Waukegan Road 50% Total 100% Trio Assignment The future vehicular trips are generated by the development were distributed to the area roadways based on the directional distribution analysis and the proposed site plan. Figure 4 displays the trip assignment for the projected school traffic volumes. Parents will be encouraged to use the alley to travel to the adjacent traffic signals where they can make left- turns onto Waukegan Road. Figure 5 combines the existing traffic with the projected school volumes to determine the total traffic volumes. ANALYSES Intersection Capacity Analyses In order to determine the impact of the proposed development on the study area intersections and access drives, intersection capacity analyses were conducted with the proposed and nearby developments included. An intersection's ability to accommodate traffic flow is based on the average control delay experienced by vehicles passing through the intersection. The intersection and individual traffic movements are assigned a level of service (LOS), ranging from A to F based on the control delay created by a traffic signal or stop sign. Control delay consists of the initial deceleration delay, queue move -up time, stopped delay, and final acceleration delay. LOS A has the best traffic flow and least delay. LOS E represents saturated or at capacity conditions. LOS F experiences oversaturated conditions and extensive delays. The Highway Capacity Manual definitions for levels of service and the corresponding control delay for both signalized and unsignalized intersections are shown in Table 31 Montessori Academy of Morton Grove March 12, 2015 Update Page 3 Table 1 Montessori Academy Site Traffic Volumes Use Size Morning Peak North on Waukegan Road Evening Peak In Out Total In Out Total Day Carets 41 students 17 17 34 17 17 34 t 11 n c Lana use woe Dab — Daycare Trio Distribution The trip distribution is based on a combination of the existing traffic volumes going by the site and the road network. The trip distribution for the site is shown on Table 2 and Figure 3. Table 2 Directional Distribution Direction Percentage North on Waukegan Road 50% South on Waukegan Road 50% Total 100% Trip Assignment The future vehicular trips are generated by the development were distributed to the area roadways based on the directional distribution analysis and the proposed site plan. Figure 4 displays the trip assignment for the projected school traffic volumes. Parents will be encouraged to use the alley to travel to the adjacent traffic signals where they can make left - turns onto Waukegan Road. Figure 5 combines the existing traffic with the projected school volumes to determine the total traffic volumes. ANALYSES Intersection Capacity Analyses In order to determine the impact of the proposed development on the study area intersections and access drives, intersection capacity analyses were conducted with the proposed and nearby developments included. An intersection's ability to accommodate traffic flow is based on the average control delay experienced by vehicles passing through the intersection. The intersection and individual traffic movements are assigned a level of service (LOS), ranging from A to F based on the control delay created by a traffic signal or stop sign. Control delay consists of the initial deceleration delay, queue move -up time, stopped delay, and final acceleration delay. LOS A has the best traffic flow and least delay. LOS E represents saturated or at capacity conditions. LOS F experiences oversaturated conditions and extensive delays. The Highway Capacity Manual definitions for levels of service and the corresponding control delay for both signalized and unsignalized intersections are shown in Table 3. Montessori Academy of Morton Grove March 12, 2015 Update Page 5 Waukegan Road Access The main access to the school is a two -lane driveway that permits left- and right -turns to and from Waukegan Road. Existing and projected traffic conditions show the intersection working with minimal delays due to the low volume of driveway traffic. In the evening, traffic exiting the site is impeded by the southbound back -ups on Waukegan. No roadway improvements or turn restrictions are proposed for this driveway that serves the two properties. It is recommended that the school encourage and direct the parents to make use of the alley and its connections to Beckwith Road and Emerson Street. Both streets have signalized intersections on Waukegan Road that will permit easier left -turns than at the main drive. Table 5 9320 Waukegan North Access Drive Intersection Level of Service and Delay Scenario I, Morning Peak Hour 2014 Existing I Nb Left- LOS A- 9.9 sec Traffic Eb Left /Right- LOS C. 25.0 sec 2014 Total ( Nb Left- LOS A- 9.8 sec Traffic Eb Left /Right- LOS C- 17.9 sec Evening Peak Hour Nb Left- LOS B- 14.9 sec Eb Left /Right- LOS C- 15.3 sec Nb Left- LOS C. 15.2 sec Eb Left /Right- LOS C- 15.8 sec The existing south access to the school is a one lane eastbound driveway that permits left- and right -turns onto Waukegan Road. Existing and projected traffic conditions show the intersection working with minimal delays due to the low volume of driveway traffic. In the evening, traffic exiting the site is impeded by the southbound back -ups on Waukegan. No roadway improvements or turn restrictions are proposed for this driveway. Table b 9320 Waukegan South Access Drive Intersection Level of Service and Delay Morning g Evening. Peak Hour Peak Hour 2014 Trrafficmg Not Applicable - No Traffic Not Applicable - No Traffic 20 Traffic Total Traffic Eb Left /Right- LOS B. 10.8 sec Eb Left /Right- LOS B. 14.9 sec Montessori Academy of Morton Grove March 12, 2015 Update Page 6 Lyons Street at Waukegan Road Left -turns from Lyons Street onto Waukegan Road work at a poor level of service due to a combination of high through volumes on Waukegan Road and the southbound back -ups from Beckwith Road in the evening peak - period. The overall left -turn volume is low (1 -7 vph) and Lyons Street traffic has alternate access to Beckwith Road to use the traffic signal to turn left onto Waukegan Road. Roadway improvements are not proposed for this intersection. Table 7 Lyons Street at Waukegan Road Intersection Level of Service and Delay Scenario Morning Peak Hour Evening Peak Hour 2014 Existing Sb Left- LOS C- 17.9 sec. Sb Left- LOS B -11.0 sec Traffic Wb Left- LOS F- 60+ sec Wb Left- LOS F- 60+ sec Wb Right- LOS C- 17A sec Wb Right- LOS B- 12.2 sec 2014 Total Sb Left- LOS C- 17.9 sec Sb Left- LOS B -11.1 sec Traffic Wb left- LOS F. 60+ sec Wb Left- LOS F- 60+ sec Wb Right- LOS C- 17Z sec Wb Right- LOS B- 12.2 sec PARKING Inventory The two buildings at 9320 and 9328/9330 Waukegan Road are under the same ownership. 9320 Waukegan Road has a total of 23 parking spaces including one accessible space. Nine regular spaces and the one accessible parking space are located along the north side of the building. West of the building, 13 angled parking spaces are located with one -way flow southbound. With the proposed Montessori school, parking along the north side should be reserved for parents and parent loading while the angled parking spaces should be used by staff. Appropriate signage should be provided. Parking from the business to the north should be restricted. Two angled parking spaces will be removed when the parking is restriped to be in conformance with the zoning code dimensions. Twenty one parking spaces will serve the school. The 9328/9330 Waukegan Road building parking is provided along the north (8 spaces and one accessible), south (11 spaces and one accessible), and west (11 spaces) sides of the building for a total of 32 spaces. There are four on- street parking spaces in front of the building. Zoning Code Requirements The Village of Morton Grove Zoning Code requires one parking space for every 300 square feet of gross floor area for day care uses. The existing building is 3,941 square feet in size which requires 13.1 parking spaces for the school which is less than the 21 spaces provided on the parcel. Montessori Academy of Morton Grove March 12, 2015 Update Page 7 Parking Requirements Parking demand surveys of 60 day care centers around the nation are summarized in the Institute of Transportation Engineers Parkina Generation Manual 41h Edition. The parking demand observed in those surveys was 21 spaces based on 1.38 spaces per employee which can be accommodated by the parking supply. Parkina Demand Survey A parking study was conducted on Tuesday December 2, 2014 from 7:00 AM to 6:00 PM for the parking lots serving the proposed school building (currently vacant) and the existing building to the north with the Maier's Bakery and Heavenly Massage Spa. Both buildings have the same owner and they permit employees and patrons of those businesses to park on the school's lot. The results of the parking surveys are summarized in Table 8. The peak demand occurred at 3:00 PM with 32 spaces. This demand can be accommodated within the 31 site and 4 on- street parking spaces without the use of the proposed school's parking lot. The hours of operation for Maier's Bakery are 5:30 AM to 3:30 PM on weekdays. Heavenly Massage operates from 9:00 AM to 10:00 PM. After the school closes at 6:30 PM and on the weekends, shared parking can be provided. Table 8 Existing Parking Survey at 9320 and 9328/9330 Waukegan Road i:i :ne TOTa: msmoer of parked vehicles are from the bakery and spa businesses. 9320 Parcel 9328/9330 Parcel Waukegan OnStreet Total Parking Inventory Regular 22 29 4 55 Accessible 1 2 0 3 Total 23 31 4 58 Parking Survey 7:00 AM 0 3 0 3iT> 8:00 AM 0 4 0 4 9:00 AM 6 10 2 18 10:00 AM 8 15 4 27 11 :00 AM 8 17 3 28 Noon 8 17 2 27 1:00 PM 11 13 4 28 2:00 PM 10 16 1 27 3:00 PM 10 21 1 32 4:00 PM 8 16 3 27 5:00 PM 7 15 2 24 6:00 PM 5 16 1 22 i:i :ne TOTa: msmoer of parked vehicles are from the bakery and spa businesses. Montessori Academy of Morton Grove March 12, 2015 Update Page 8 CONCLUSIONS The preceding traffic and parking study analyzed a proposed Montessori School at 9320 Waukegan Road in Morton Grove and reached the following conclusions: • The size of the proposed Montessori school will generate a minimal volume of traffic with 34 peak -hour trips. • School traffic will not adversely impact the level -of- service of study area intersections. • The Montessori school should educate and encourage the parents to use the alleys and their connections to nearby traffic signals for left- turning traffic. • The proposed site plan provides 21 parking spaces which exceeds the zoning code requirement of 13.2 spaces and meets the ITE requirement of 21 spaces. • Parking on the north side of the building should be reserved for parent usage and loading with staff parking on the west side of the building. • Patrons and employees of the bakery and spa should be directed to park in their parking area and not use the school parking lot during the weekdays. _ vill � F Y F.r9 V _ vill `Fj ttt 1 l 1 a. r � s YONS STREET � F Ilk V `Fj ttt 1 l 1 a. r � s YONS STREET � F V �pp� I 5 LF �G JL) ! signal In s ion of 1�OLF _ r d�11DDLE IVA Y^ Yl h i/S4 1 Ye =`»t' 'a �a y. {f �J 4 � 1 Y. 1i J x= 4 \�� � : \�\ . .� .� (� � _�� r k 5CH001 c Y sa 's .rsW& >�"`TTaffic Sign a� ? r e �'. 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