HomeMy WebLinkAbout2015-03-23 Board AgendaVILLAGE BOARD, OF TRUSTEES
REGULAR MEETING NOTICE/AGENDA
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
SCAIN'L,ON CONFERENCE ROOM
(The hour between 6.00 and 7: 00 pm is set aside for Executive Session
per 1 -5 -7A of the Village ofMorton Grove Municipal Code,
ff the Agenda does not include an Executive Session, She meeting will begin at 7 00 pm.)
1. Cali to Order
2. fledge of Allegiance
D
4.
5.
6.
7.
3.
Executive Sessions (if requested)
Reconvene Meeting
Pledge of Allegiance
Roll Call
Approval of Minutes — Regular meeting — March 4, 2015
Special Deports
a Swearing in of New Police Officer, Thomas M. Sliva, by Fire and Police Commission
Chairperson Michael Simkins
b. Presentation by Marilyn Glazer Regarding Kites Township Programs
Richard T. iickinger Municipal Center
6101 Capulina Avenue « Morton Grove, n1linor4 6t9Ee5? w&5 �L
"gel: (847) 965 - 4100 tar (847 965-41052'
4. Public ;bearings
lo_ Residents' Comments (agenda items only
11. President'(,, Report — Administration, Northwest Municipal Conference, Council ofMayors Snrategic
Plan, Comprehensive Plan
a. Proclamation - Fair Housing Month -April 2015
b. Resolution 15 -22 (Introduced March 23, 2015)
Supporting the Northwest Municipal Conference 2015 Legislative Program
Mayoral Update/Review
12. C'leric's Report — Community Relations Commission
13. Staff Reports
a. Village Administrator
1) Report from Ad Hoc Social Service Committee
2) Mather Li'feways Senior Center Activities Update
3) Miscellaneous Reports and Updates
b. Corporation Counsel
14. Reports by Trustees
a. Trustee Crear — Fire Department, Emergency Management Agency, RED Center, Fire and
Police Commission, Police Department; Police Facility Committee, Chamber ofCommerce
(Trustee Witko)
1) Resolution -23 (Introduced March 23, 2015)
Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the
Existence and Formation of the Illinois Law Enforcement Alarm System by
I ntergovernmental Cooperation
b. f'rustee Marcus — Advisory Commission on f{ging, Family acid Senior Services Department,
Finance Advisory Commission, Condominium Association, ,Social Service Committee (alternate)
(Trustee Toth)
Trustee TTPietro€ — Appearance Commission, Building Department, 12'Communicaiions,
Community and Economic Developmenl Department, Branding /Marketing (Trustee Thill)
I
. Trustee Thill — Public Works Department, Solid Waste Agency of Northern Cook (,'ounty,
Traffic Safety Commission, Waukegan Road TJ , Lehigh /Ferris TIF, Dempster Street Corridor
Plan (Trustee Pietron)
1)
Resolution 15 -24 UntroducedMarch 23, 2015)
Authorizing the Execution of a Professional Services Agreement with Automation
Engineering, LTD. for Installation Upgrades to the Water Distribution Supervisory
Control and Data Acquisition (SCADA) System
e. "Trustee Toth— Finance Department, Capital Projects, Environmental Health, Natural Resource
Commission ('Trustee Marcus)
Trustee Witko — Legal, Plan Commission/Zoning Board of Appeals, NIPSTA, ~Strategic Plan
Committee, Economic Development Commission, Social -Service Committee (Trustee Grear)
7) Ordinance I5 -04 (Introduced March 9, 2015) (Second Reading)
Approving a Special Use Permit for a Medical/Dental Office for Children's Dental World
at the Property Located at 5826 Dempster Street, Morton Grove, Illinois 60053
15. Other Business
16. Presentation of Warrants: $78215235
17. Residents' Comments
18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
14. Adjournment -To ensure full accessibility and equalparticipation for all interestedcinzons, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and ✓or participate in this meeting or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (8471470-5220)
promptly to allow the Village to make reasonable accommodations_
CALL TO ORDER
I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. in the Council
ll. Chambers and led the Board in the Pledge of Allegiance. He asked for a moment of silence
after the pledge to honor the sudden passing of Park Ridge Mayor David Schmidt,
Ill. Village Clerk Ed Ramos called the roll. Present were: Trustees Bill Grear, Shel Marcus,
John Pietron, John Thill, Maria Toth, and Janine Witko.
IV.
V.
Regarding the Minutes of the February 23, 2015 Regular Board Meeting, Trustee Toth
moved, seconded by Trustee Marcus, to accept the Minutes as presented. Motion passed
unanimously via voice vote.
SPECIAL REPORTS
5826 Dempster Street.
Community and Economic Development Director Nancy Razdevich presented this case to the
Board.
a. She explained that the Applicant, Dr. Sam Park, owner of Children's Dental World, is seeking a
special use permit for "Medical /Dental Office" to relocate his existing office at 6046 Dempster
to 5826 Dempster in the C1 General Commercial zoning district. The C1 zoning district
requires a special use permit for all "Medical /Dental Office" operations. Ms. Razdevich said
the new location would allow Dr. Park to expand his operation and increase his number of
dental chairs from three to six. His office hours would remain consistent with what they are
currently, and there would be a maximum of five staff members present during office hours.
b. Ms. Razdevich said that Dr. Park's traffic study determined that nine parking spaces would be
required for this use, although, according to the Village's requirements, that number should be
11. The new location has three on -site parking spaces, leaving a six- to nine -space deficit. One
of the three on -site spaces will be converted to be ADA compliant, reducing the number of on-
site parking spaces to two. However, there are three existing public spaces along the west side
of Mansfield Avenue, immediately adjacent to the building, and nine angled spaces on the east
side of Mansfield Avenue. Additionally, there is a 22 -space pubdc,parking lot directly across the
street from this property. -
-77',77777777
V. SPECIAL RSOORTS (continued)
c. Dr. Park's traffic study notes that there are typically 3 or 4 unused spaces of the 12 public
parking spaces on Mansfield Avenue, and 5 -8 unused spaces typically available in the public
parking lot across the street. Dr. Park has stated that he will encourage his staff to use the
public parking lot and /or the public parking spaces along Mansfield Avenue. There are
additional public parking spaces down the block on Marmara.
d. Ms. Razdevich said that there was no public comment on this case at the Plan Commission
hearing, and the Commission unanimously recommended approval of this request.
e. Trustee Thill had some questions about the parking, and Ms. Razdevich acknowledged that
parking at this location will be somewhat of a balancing act. It's a 2,700 square foot building
with only three parking spaces onsite. She said that, in this case, staff worked with the
applicant and traffic consultants to develop the parking management plan presented. She
said that this site is challenged due to the building's size and lack of onsite spaces, but
because of Dr. Park's hours of operation, she felt that the parking would be manageable.
f. Ms. Razdevich noted that the vacancy rate on Dempster Street has significantly decreased,
but the Village and businesses are still wrestling with the parking challenges. Trustee Thili said
he thought it would take less time to walk a block than to cross Dempster Street.
g. Trustee Marcus said this is an ongoing problem and the Board needs to look closely at the
types of businesses on Dempster in order to meet parking standards. This is something that
should be reviewed in the future, as "parking" or the lack of it limits the availability and
opportunity to get the kinds of businesses the Village wants. He felt the Board needed to
address the issue realistically.
VIII. PRESIQEM s S REPORT
Mayor DiMaria proclaimed March 28 from 8:30 p.m, to 9:30 p.m. as "Lights Out America —
Earth Hour" and encouraged all residents to participate by turning off non - essential lights
for that hour. Doing so could save as much as 15% of the energy consumed on an average
Saturday night and proves that each of us can make a positive impact on carbon dioxide
emissions and the world's climate.
2. Mayoral Repo t
a. Mayor DiMiaria asked Village Administrator Horne for an update on the bond sale. Mr. Horne
_ said he was pleased to report that market conditions were good, and the Village saved
$406,000 by refunding the "2007 bonds. Mr. Horne will provde the Board with a full report at
the -next meeting or the first Board meeting of April.
VIII.
2. Mayoral Report (continued)
PRESIDENT'S REPORT (continued)
b. Mayor DiMaha said that he was very concerned about Moody's decision to lower the Village's
bond rating and had asked staff to put together a long -term plan to address the factors that
contributed to their decision to lowerthe rating. He said he understands that this is part of the
ebb and flow of business, but felt the Village needs to address the factors that contributed to
the downgrading.
c. Mayor DIMaha said he has also asked staff to put together a Capital Improvement Plan to be
incorporated into the 2016 Budgeting process. This will allow the Village to better prioritize its
capital expenditures and assist the Village in improving its infrastructure, enabling Morton
Grove to become a high - quality destination for new businesses. He added that one of the
factors Moodys based their decision on is the Village's EAV, he felt that, with the new Audi
dealership and the proposed redevelopment project at Dempster and Waukegan, the Village is
definitely taking steps toward improving its EAV. He thanked Mr. Horne for doing a great job
on locking in the price for the bond sale and helping the Village save some money.
d. Mayor DiMaha said he was proud of Police Chief Mike Simo and his staff. They are working
hard to change the image of the Police Department. One of the ways that's being done is by
the creation of the new Police Academy, which begins on Mardi 30. Another is by having
community outreach officers. Yet another initiative to help break down barriers between the
police and the citizenry is a new program called "Coffee With a Cop ". The first one will be
held on Wednesday, March 18, at 9:30 a.m. at the Starbucks in Prairie View Plaza. This is a
popular event across the country, supported by the US Department of Justice, in an effort to
leave people with a positive impression of police officers.
Mayor DiMaria thanked everyone who attended the Morton Grove Foundation's "Taste" last
week, He said it was a great event marked by good fellowship and excellent vendors, a perfect
example of the spirit of togetherness and community which is a halimark of Morton Grove.
IX. CLERK'S REPORT
Clerk Ramos announced that, pursuant to Section 1.7.6 of the Municipal Code, he has named
Mazhar Khan as a DeputyClerk of the Village of Morton Grove.
X. STAF REPORTS
A. Village Administrator;
a. Village Administrator Ryan Horne stated that Tim Grogan from Heartland Real Estate and
Barb Adams from Holland and Knight were present to answer any questions the Board
might have regarding Resolution 15 -16. He then asked Ms. Razdevich to go over the details
of Resolution 15 -16 with the Board.
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X. STAFF REPORTS (continued)
b. Ms. Razdevich said that Resolution 15 -16 will approve a term sheet and authorize the drafting
of an economic incentive and tax increment allocation financing redevelopment agreement
(RDA) by and between the Village of Morton Grove and Heartland Real Estate Partners LLC
for the redevelopment of the property located at 8700 Waukegan Road.
c. The Village designated and approved the DempsterNVaukegan TIF District in 2012. Heartland
Real Estate Partners approached the Village approximately 16 months ago and began
discussions about the potential redevelopment of the 8700 Waukegan Road property, located
within the Dempster/Waukegan TIF District. The property is approximately 3.54 acres and
is the current site of an obsolete 1 and 2 story building that has significant vacancies and
structural issues. The developer has proposed building a multi -story residential building with
172 new rental units and two separate commercial buildings which will have 16,000 square feet
of retail space. The development will have new underground utilities and a detention
system compliant with MWRD standards. The developer and Village staff believe the new
development will improve the area and be a catalyst for new additional redevelopment.
d. In June of 2014, the Village Board authorized staff to negotiate a financial incentive agreement
with the developer. Over the past several months, staff, along with Kane McKenna and Holland
and Knight (the Village's TIF consultants and legal counsel, respectively) negotiated the terms
of the deal, which will provide $6.9 million in financial assistance, depending on the developer
meeting performance -based benchmarks:
Upon completion of the project, the developerwill receive $600,000. The residential
building will need to be 25% occupied and the two free.- standing buildings will need to
be shelled out.
• The developer can earn up to $4.7 million in TIF monies paid through incremental
property taxes generated by their investment in the redevelopment of the site. This
will ensure the new development is built and maintained to the highest standards.
• The developer can earn up to $600,000 in TIF monies paid through a 50150 split
between the Village and the developer on any supplemental incremental property
tax revenue generated by the development.
• The developer can earn up to $1 million in sales tax revenue paid outthrough 50% of
the Village's portion of State sales tax revenues and the Village's home rule tax, and
through Business District tax revenue for qualifying project expenses.
e. Ms. Razdevich said the new development is projected to generate over $900,000 annually in
new real estate taxes, create 150 jobs during construction and approximately 20 permanent
jobs post- construction, and will also provide new sales tax revenues. The project also provides
for new underground utilities and an underground MWRD- compliant detention system. It will
replace an obsolete structure, improve the existing streetscape along the Waukegan Road
commercial corridor, and will be a catalyst for additional redevelopment with the Dempster -
Waukegan commercial area.
Ms. Razdev ch said that, if the Board approves this resolution, the next steps would be for the
developer to refine the site plans and then begin going through the Village's procedural control
process — having the plans reviewed in public hearings of the Appearance Commission, the
Traffic Safety Commission, and the Plan Commission. The Planned Unit Development would
then come back to the Village Board for final approval.
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X. STAFF REPORTS (continued)
g. Mayor DiMaha thanked Ms. Razdevich for her presentation, and for taking the time to meet
with each Board member to help them fully understand the term sheet and the redevelopment
agreement.
h. Trustee Thill said, in his opinion, the most important aspect of the term sheet is the word
"earn". He thanked Ms. Razdevich for her very well done presentation. He noted that the
Woodlands redevelopment project had ended up turning into a "political football" and said he
hoped that wouldn't happen with this redevelopment project. Ms. Razdevich said the Village
has learned from the past, which is one of the reasons why the financial incentives are
performance - based.
Trustee Marcus said he was glad there will be several points along the way for community
input, and said it's important to have that transparency. This development is in the best interest
of moving forward. He encouraged the public to use the public hearing opportunities to provide
their input on this important new project.
j. Mayor DiMaria offered kudos to the Village staff and stated that this is the result of clearly
stating the direction the Village wants to go in.
k. Tim Grogan of Heartland Real Estate thanked staff for what has been a long process thus
far. He said the term sheet is basically 100% "earn" but he can Jive with that. He pointed
out that Heartland will spend approximately $500,000 to get plans developed (engineering,
environmental, etc.). He had one concern —one that's also been mentioned by residents, and
that has to do with a property between Heartland's and these residents. They actually own it,
but an easement was granted in the 70's for ingress and egress. These residents have died
having issues with the current use, with delivery trucks coming and going, etc. The Heartland
development plan will eliminate a lot of parking in that area, and the entrance will be moved
further north, so loading docks will be relocated, which will be helpful. Mr. Grogan said he felt
it would improve the current situation. Mr. Grogan said there will also possibly be shared
maintenance with these neighbors.
For this project, another 4 to 6 months will be spent on design work, but Mr. Grogan said
they will work as efficiently as possible. He would like to get the ground broken for this project
before winter.
m. The two free- standing buildings will be mixed -use, with retail below and rental above. He said
he was quite confident of the market research and analysis that had been done, adding that
he doesn't start projects destined to fail. Mr. Grogan said that 25 or 30 permanent jobs will be
created by this project and approximately 200 new residents will beJmng here. This is an
investment that will trigger more investment. The EAV is projected to be $7.2 million over
what currently exists, and Mr. Grogan said he's confident of those numbers.
Mr. Grogan said he has a good reputation and will build in some protections in the final
agreement, in case the building isn't being maintained properly. He said the risk is on his
shoulders. He wants to come back with a plan he's proud of and one that the Village will also
be proud of. He said he would begin right away, and will work closely with Village staff, noting
that he values this relationship.
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X. STAFF REPORTS (continued)
o. Trustee Grear said he appreciated Ms. Razdevich's report. He felt that the area of this new
development is an entryway into the Village and he was excited at the prospect of having this
new development at one of the Village's entrances. He complimented Mr. Grogan's team,
Village staff, special counsel, and Corporation Counsel Liston on all their hard work on this
project thus far. He said this has been discussed for quite a while, and it will be important to
make sure that residents realize that these are luxury apartments. Trustee Grear said this
project is a game - changer and will help jump -start development in this area.
B. Corporation Counsel:
Corporation Counsel Liston had no report.
X. TRUSTEES' REPORTS
A. Trustee Grear:
Trustee Grear had no formal report, but announced that the Chamber of Commerce would be
holding a "Business After Hours' from 5pm to 7pm at the Civic Center on March 18, followed
by an Expo /Prom Night featuring party vendors ranging from florists to photographers to hair
stylists and cosmetics people. He encouraged everyone to attend.
B. Trustee Marcus:
Trustee Marcus had no report.
C. Trustee Pietron:
He said this is a win -win for the economic development of the Village, and moved to approve
Resolution 15 -16. Trustee Grear seconded the motion.
Motion passed: 6 ayes, 0 mays.
Tr. Grear ave Tr. Marcus @ye Tr. Pietron ave
Tr. Th'iil gyre Tr. Toth awe Tr. witko Eye
Mayor DiMaria congratulated the Board on getting this done, and told Mr. Grogan that the
Village will do everything as efficiently as possible so as to hasten the ground - breaking.
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XI, TRUSTEES' REPORTS (continued)
D. Trustee Thill:
Trustee Thill had several Resolutions:
First, he presented Resolution 15 -17, Authorizing the Execution of a Contract with
Schroeder & Schroeder, Inc. forthe 2015 Concrete Replacement Program.
He explained that the Concrete Replacement Program addresses concrete features disturbed
by utility repairs, deteriorated sections of sidewalk, and requests coming through the 50150
Sidewalk Replacement Program. This contract was bid through a public process. Fifteen
companies received the bid package and four bids were received by the Village. Schroeder &
Schroeder was the low bidder in the amount of $96,153, which is nearly $28,000 Jess than the
Engineer's estimate of cost. Since this is a unit price contract, the final contract amount will be
based on the actual quantity of work performed.
Trustee Thill moved to approve Resolution 15-17, seconded by Trustee Toth.
Motion passed: 6 ayes, 6 nays.
Tr. Grear aye Tr. Marcus afire Tr. Pietron afire
Tr. Thill acre Tr. Toth ave Tr, witko aye
2. Next, Trustee Thill presented Resolution 15 -18, Authorizing the acceptance of Material
Proposal From Ozinga Ready Mix Concrete, Inc. For The 2015 Material Purchasing
Prog rar r — Concrete.
Trustee Thill explained that the Village has an annual program to purchase construction
materials such as asphalt and concrete to be used to maintain Village rights -of way and
property. The program is dependent on funding appropriations from the Motor Fuel Tax Fund.
This contract was bid through a public process and the low bidder was determined to be
Ozinga Ready Mix Concrete, Inc. The estimated contract value is $82,680, but since this is a
unit price contract, the final contract amount will be based on the actual quantity of work
performed.
Trustee Thill moved, seconded by Trustee Toth, to approve Resolution 15 -18.
Motion passed: 6 ayes, 0 nays.
Tr. Grear 2Y–e Tr. Marcus
ave
Tr.
Pietron ave
Tr. Thill ave Tr. Toth
ave
Tn
wstko aye
Trustee Thill then brought forward Resolution
15 -19, Authorizing
the
execution of a
Contract Renewal with Precision Pavement
Markings, inc. For
the
2016 Pavement
Marking Program.
He explained that four communities, including Morton Grove, have formed a Cooperative
Procurement program, administered at no cost to Morton Grove by the City of Highland Park,
to provide pavement marking services for a four-year term (one -year and renewal for no more
than three consecutive one - year terms) beginning in 2012.
XI.
I
TRUSTEES' REPORTS (continued)
Trustee Thill: (continued)
The larger quantities included in a cooperative purchase reduces the cost for each municioali-
ty. Precision Pavement Markings, Inc. performed the work satisfactorily in 2012, 20 13, and
2014 and is available to complete
this work.
The estimated contract value is $30,000, but since this is a unit price contract, the final
contract amount will be based on the actual quantity of work performed.
Trustee Thill moved to approve Resolution 15-19, seconded by Trustee Grear.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Marcus ave Tr. Pietron ave
Tr. Thill ave Tr. Toth ave Tr, witko awe
4. Trustee Thill next presented Resolution 15 -20, Authorizing the Acceptance of Materia
Proposal From Arrow Road Construction Company For the 2015 Material Purchasing
Program— Asphalt
Village has an annual program to purchase construction materials such as asphalt and
concrete to be used to maintain Village rights -of way and property. The program is dependent
on funding appropriations from the Motor Fuel Tax Fund.
This contract was bid through a public process and the low bidder was determined to be Arrow
Road Construction Company. The estimated contract value is $86.280, but since this is a unit
price contract, the final contract amount will be based on the actual quantity of work performed.
Trustee Thill moved, seconded by Trustee Marcus, to approve Resolution 15 -20.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Marcus ave Tr. Pietron ave
Tr. Thill ave Tr. Toth ave Tn witko ave
5. Lastly, Trustee Thill
presented Resolution 16 -21,
Authorizing the
Execution of a Contract
With Chicagoiand
Paving Contractors, Inc. For
the 2015 Street
Patching Program.
He explained that the annual Street Patching Program is a preventive measure (usually) for
asphalt streets in orderto maintain the quality, drainage, and drivability, and to extend the life
of the streets in the Village. This work should be completed in mid -June 2015. This project was
bid through a public process. Fifteen bid packages went out and three bids were received.
The low bidder was determined to be Chicagoland Paving Contractors, Inc., in the amount of
$79,900. This is $20,090 less than the Engineer's estimate of cost. Since this is a unit price
contract, the final contract amount will be based on the actual quantity of wort: performed.
Trustee Thill moved, seconded by Trustee Toth, to approve Resolution 15-21.
e
XL
D. Trustee Thill: (continued)
TRUSTEES' REPORTS (continued)
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Marcus ave Tr. Pietron ave
Tr. Thin aVe Tr. Toth ave Tr. Witko ave
E. Trustee Toth:
Trustee Toth presented Ordinance 16 -03, Authorizing the Village of Morton Grove to
Document the Termination of Special Service Area Number 1.
This is the second reading of this Ordinance.
Trustee Toth explained that, in 1984, the Village established Special Service Area #1 in order
to finance the construction of streets, storm sewers. water mains, and sanitary sewers in the
industrial area west of Lehigh Avenue between Oakton and Lincoln Avenue. In 1985, the
Village issued General Obligation bonds to finance these types of improvements in Special
Service Area #1. The debt service on the bonds was paid by taxes levied on property owners
in the Special Service Area. T he Village refinanced those bonds during the 1993 -94 fiscal year,
resulting in a lowerdebt service payment and property tax levy, and the debt service was paid
in full and the bonds fully retired in December 1997. The need for the Special Service Area no
longer exists, and Cook County has recently requested the Village to adopt an ordinance to
formally terminate Special Service Area #1.
Trustee Toth moved to adopt Ordinance 15 -02, seconded by Trustee 1Nitko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Marcus ave Tr, Pietron ave
Tr. Thill y T €. Toth v Tr. Witko v
Trustee Witko
Trustee Witko introduced for a first reading Ordinance 15-04, .Approving; a Special Use
Permit for a Pediatric Dental Office Use to Operate at 5826 Dempster Street, Morton
Grove, Illinois 60053.
She explained that this was pursuant to Plan Commission Case 14 -19, reported out in detail
earlier this evening by Community and Economic Development Director Fancy Razdevich.
As this is the first reading of this ordinance, no further action will be taken this evening.
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XII.
OTHER BUSINESS
Trustee Thill said he was pleased to announce that Morton Grove had been named a "Tree
City USA" for 2014 by the Arbor Foundation. This is because the Village meets several criteria
of the Arbor Foundation for this distinction, including a tree department.. a tree care ordinance,
and a tree budget.
Trustee Thill added that, while campaigning during the recent Primary election, he attended
several resident- hosted "coffees with candidates ", and said that residents seem especially
proud of Morton Grove's many trees and bicycle paths. He said the Village can be proud that it
has once again been designated a "Tree City USA."
2, Mayor DiMana congratulated Mazhar Khan on being appointed Deputy Village Clerk.
XI I I. WARRANTS
Trustee Toth presented the Warrant Registerfor this evening in the amount of $235,419.46.
She moved to approve the Warrants as presented, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Grear ave Tr. Marcus acre Tr. Pietron ayre
Tr. Thill ave °s r. Toth aye Tr. Witko ave
XIV. RESIDENTS' COMMENTS
Nancy @_anning
said
she
wanted to express her
thanks to all the postal workers who had to
deal with all the
snow
and
cold this past winter.
XV. ADJOURNMENT
Trustee Toth moved to adjourn the meeting, seconded by Trustee Marcus.
Motion passed: 6 ayes, 0 nays.
Tr. Grear afire Tr. Marcus ave
T r. ThIll afire Tr. Toth ave
The meeting adjourned at 8:01 p.m.
Tr. Pietron ave
Tr. Witko ave
96
PASSED this 23rd day of March 2015
Trustee Gres.,
Trustee Marcus
Trustee Pietron
Trustee Thill
Trustee Toth
Trustee Witko
APPROVED by me this 23rd day of March 2015
Daniel
P. DiMaria,
Village
President
Board
of Trustees,
Morton
Grove, Illinois
APPROVED and FILED in my office this 24th day of March 2015,
Edilberto Ramos, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by Teresa Oouser
94
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R. F,r3r1 e.
7%//iflage of Mor�on Grove
WHEREAS, April 11, 2015, marks the 47th anniversary of the passage of the U.S. Fair Housing
Law, Title VIII of the Civil Rights Act of 1968, as amended, which enunciates a national policy of
Fair Housing without regard to race, color, religion, sex, familial status, handicap and national origin,
and encourages fair housing opportunities for all citizens and
WHEREAS, individuals in the 5tate of Illinois have the right to choose where to live without
discrimination based on race, color, religion, age (40 and over), sex (including sexual harassment and
pregnancy), familial status, marital status, national origin /ancestry, disability, sexual orientation,
gender identity, military status, unfavorable military discharge, and order of protection status; and
WHEREAS, the National Association of REAL T ORS9 Code of Ethics commits all
REALTOR512 to providing equal professional services without discrimination based art race, color,
religion, sex, familial status, handicap, sexual orientation, gender identity, and national origin; and
WHEREAS, acts of housing discrimination and barriers to equal housing opportunity are
repugnant to a common sense of decency and fairness; and
WHEREAS, the Village of Morton Grove welcomes the opportunity to reaffirm a comrmtment
to the principal of f air housing for all and is committed to all efforts that address discrimination in
communities, support all programs that will educate the public concerning their rights to equal
housing opportunity, and to assure every person their right to live free of the fear of housing
discrimination.
NOW THEREFORE, 1, Daniel P. DiMaria, Mayor of the Village of Norton Grove, Illinois, do
hereby proclaim April 2015; as
in Morton Grove which begins a year -Iona commemoration of the U.S. Fair Housing Law.
In witness hereof, I have hereunto set my hand and caused to be
affixed the seal of the Village of Morton Grove.
Daniel P. biMaria, Village lPresident
k,egisialaye Summary
Resolution 155 -23
AUTHORIZING THE EXECUTION OF A LAW ENFORCEMENT I;TUAL AID AGREEMENT
AND THE EXISTENCE AND FORMATION OF THE ILLINOIS LAW ENFORCEMENT ALARM
SYSTEM BY INTERGOVERNMENTAL COOPERATION
Introducer?:
March 2 1, 2015
i
Synopsis:
To authorize the Village President to execute a law enforcement mutual aid
agreement and the formation of the Illinois Law Enforcement Alarm. System
through Intergovernmental Cooperation.
Purpose:
To effectively provide a broader range and more plentiful amount of law
enforcement capability for the citizens of the Village when certain natural
and /or man -made occurrence may result in emergencies or disasters that
exceed the resources, equipment, and /or law enforcement personnel of a
single public agency.
Background:
I
The Village of Morton Grove has been a part of the Illinois Law
Enforcement Alarm System (ILEAS) since shortly after its inception in 2002,
operating under a Prior Mutual Aid Agreement dated March 24, 2003. This
new version is a more specific, updated agreement which better defines and
lists the responsibilities and obligations of all parties.
Programs, Departments
I
Police Department.
or Groups Affected
Fiscal Impact:
N /A.
Source of Funds:
N/A
Workload Impact:
The Police Department as part of their normal work activities will perform
the management and implementation of the program.
Administrator
11
Approval as presented.
Recommendation:
First Reading:
N/A
Special Considerations or
None
Requirements:
i
Rcspectfuily submitted: „Z ! / -
F.
RyaF'J. Horne „Village.etdministrator
Prepared by:'! °� "�'p )' - Reviewed by:
Michael Simo, Chief of Police
I cresa Hoffman Liston, Corporation Counsel
RESOLUTION 15gy273
AUTHORIZING THE Ey;E+C13TION OF A
LAW ENFORCEMENT MUTUAL AID AGREEMENT AND THE
EXISTENCE AND FORMATION OF THE ILLINOIS LAW ENFORCEMENT
ALARM SYSTEM BY INTERGGVEIA'MENTA.L. COOPERATION
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of govertnnent under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its govermnent affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, the Village of Morton Grove, as a public agency of the State of Illinois, is
authorized and empowered by the Constitution of the State of Illinois (Ill. Const. Art. VII, § 10) and
the Illinois Intergovernmental Cooperation Act (5 ILLS 220/1 et seq.) to enter into intergovernmental .
agreements with other public agencies on matters of mutual concern and interest such as the provision
of adequate law enforcement personnel and resources for the protection of residents and property
falling within the jurisdiction of the Municipality /County; and
WHEREAS, the Village of Morton Grove recognizes certain natural or man -made occurrences
may result in emergencies or disasters that exceed the resources, equipment, and/or law enforcement
personnel of a single given public agency; and
WHEREAS, a given public agency can, by entering into a mutual aid agreement for law
enforcement services and resources, effectively provide a broader range and more plentiful amount of
law enforcement capability for the citizenry in which it serves; and
WHEREAS, in order to have an effective mutual aid agreement for law enforcement resources
and services, the Village of Morton Grove recognizes it must be prepared to come to the aid of other
public agencies in their respective times of need due to emergencies or disasters; and
WHEREAS, the Village of Morton Grove recognizes the need for our specific community to
develop an effective mutual aid agreement for law enforcement services and resources upon which it
may call upon in its time of need and is prepared to enter into a mutual aid agreement for law
enforcement services and resources with other like- minded public agencies; and
WHEREAS, the Village of Morton Grove also recognizes the need for the existence of a public
agency, formed by an intergovernmental agreementbetween two or more public agencies, whieh car_._
serve to coordinate and facilitate the provision of law enforcement mutual aid Esetween signatory public
agencies to a mutual aid agreement for law enforcement services and resources; and
WHEREAS, the Village of Morton Grove has been provided with a certain "Law Enforcement
Mutual Aid Agreement" which has been reviewed by the elected officials of this Village and which
other public agencies in the State o'f Illinois are prepared to execute, in conjunetiorn with the Village of
Morton Grove in order to provide and receive law enforcement mutual aid services as set forth in the
"Law Enforcement Mutual Aid Agreement and
WHEREAS, it is the anticipation and intention of the Village of Morton Grove that this "Law
Enforcement Mutual Aid Agreement" will be executed in counterparts as other public agencies choose
to enter into The "Law Enforcement Mutual Aid Agreement' and strengthen the number of signatory
public agencies and resources available from those public agencies; and
WHEREAS, it is the anticipation and intent of the Village of Morton Grove the "Law
Enforcement Mutual Aid Agreement' will continue to garner support and acceptance from other
currently unidentified public agencies who will enter into the "Law Enforcement Mutual Aid
Agreement" over time and be considered as if all signatory public agencies to the "Law Enforcement
Mutual Aid Agreement' had executed the "Law Enforcement Mutual Aid Agreement" at the same
time.
NOW, THEREFORE, BE IT RESOLVER BY THE PRESIDENT AND BOARD OF
TRUSTh;ES OF THE VILLAGE OF MORTON GROVE, COOI{ COUNTY. ILLINOIS AS
FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set
forth.
Section 2. This Resolution shall be known as, and may hereafter be referred to as, the
Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence
and Formation of the Illinois Laiv Enforcement Alarm System by Intergovernmental Cooperation.
Section'). The Resolution Authorizing the Execution of a Law Enforcement Mutual Aid
Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by
intergovernmental Cooperation shall be, and hereby is, enacted as follows:
A. Authorization to Enter into a Certain Agreement. The Village President of the Village of
Morton Grove is hereby authorized to sign, execute and deliver the agreement known as the
"Law Enforcement Mutual Aid Agreement" and thereby enter into an intergovernmental
agreement with such other public agencies of the State of Illinois as are likewise willing to
enter into said "Law Enforcement Mutual Aid Agreement" and recognize the existence and
formation of the Illinois Law Enforcement Alarm System as set forth in the said ` Law
Enforcement Mutual Aid Agreement."
B. Savinas Clause. If any section, paragraph, clause or provision of this Resolution shall be held
invalid, the invalidity thereof shall not affect any of the provisions of this Resolution.
C. Effective
Date. This Resolution shall
be
in full force and effect from and after its passage,
approval
and publication as provided
by
law.
PASSED THIS 2311° DAY OF MARCH 2015
Trustee Grear
Trustee Marcus
Trustee Pietron
Trustee ThilI
Trustee Toth
Trustee Witko
APPROVED BY ME THIS 23" DAY OF MARCH 2015 .
Daniel P. DiMana, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 24 r BAY of March 2015
Ed Ramos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Law Enforcement Mutual Aid Agreement
This Law Enforcement Mutual Aid Agreement (LEMAA) is executed, in
multiple counterparts, by the Public Agency shown on last page hereof on the
date that is set forth on the last page of this LEMAA for the uses and purposes
set forth herein.
Whereas, the undersigned Public Agency of the State of Illinois does
hereby declare that it is in the best interest of the Signatory Public Agency to
make provision for law enforcement Mutual Aid in the event the undersigned
Public Agency should need law enforcement Mutual Aid, and,
Whereas, the undersigned Public Agency of the State of Illinois
recognizes that law enforcement Mutual Aid is only effective if those Public
Agencies who could potentially benefit from law enforcement Mutual Aid are
willing to provide law enforcement Mutual Aid to other Public Agencies who are
willing to enter into a Mutual Aid agreement such as this Mutual Aid agreement,
and;
Whereas, in the State of Illinois, there exist constitutional and statutory
provisions enabling and supporting the formation of intergovernmental
agreements on matters such as law enforcement Mutual Aid, towit, the
Constitution of the State of Illinois (III. Const. Art. VII, § 10), the Illinois
Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), the Local
Governmental and Governmental Employees Tort immunity Act (745 ILCS 10/7-
101 et seq.) and the Illinois Municipal Code (65 ILCS 5/11- 1 -2.1), and;
Whereas, in order to have an effective law enforcement Mutual Aid
system, it is necessary and desirable to have a third party entity that can support,
centralize, coordinate and organize the provision of law enforcement Mutual Aid
by and among Signatory Public Agencies to the law enforcement Mutual Aid
agreement, and;
Whereas, this LEMAA is made in recognition of the fact that natural or
man -made occurrences may result in Emergencies or Disasters that exceed the
resources, equipment and /or Law Enforcement Personnel of a given Public
Agency, each Public Agency which signs a copy of this LEMAA intends to aid
and assist the other participating Public Agencies during an Emergency or
Disaster by temporarily assigning some of the Responding Public Agency's
resources, equipment and /or law enforcement personnel to the Requesting
Public Agency as circumstances permit and in accordance with the terms of this
LEMAA; the specific intent of this LEMAA being to safeguard the lives, persons
and property of citizens of the State of Illinois during an Emergency or Disaster
by enabling other Public Agencies to provide additional resources, equipment
and /or Law Enforcement Personnel as needed, and;
Law EnforcementMutuaI Aid Agreemew
Page 2 of23
Whereas, since approximately 2002, there has existed in the State of
Illinois an Illinois Law Enforcement Alarm System law enforcement Mutual Aid
agreement ( "Prior Mutual Aid Agreement') which was initially executed by a
multitude of signatory parties in the wake of the events of the 311 terrorist attacks
and (even though the needs of law enforcement have changed, grown and
advanced in various regards) the Prior Mutual Aid Agreement has never been
updated, modified or changed since its inception, it is now the desire of the
Signatory Public Agency to this LEMAA to enhance and reaffirm its commitment
to law enforcement Mutual Aid in the State of Illinois while providing more
particularity to the relationship that exists between each of the Signatory Public
Agencies to this LEMAA and the third party agency, the Illinois Law Enforcement
Alarm System, created by such Signatory Public Agencies,
Now, therefore, the undersigned Public Agency, does hereby enter into
this LEMAA with each and every other Public Agency which signs a counterpart
copy of this LEMAA and agrees and contracts as follows:
€. Definitions. The following definitions apply to this Mutual Aid
Agreement (the plural version of any defined term meaning two or more
instances of the defined term):
a. Disaster — An occurrence, or the reasonable threat or possibility of
an occurrence of, any of the following: widespread or severe damage; injury or
loss of life or property resulting from any natural or technological cause, including
but not limited co, fire, flood, earthquake, windstorm, tornado, hurricane, severe
inclement weather, hazardous materials spill or other water or ground
contamination requiring prompt action to avert danger or damage; epidemics,
contaminations, blight, extended periods of severe and inclement weather,
drought, infestation and critical shortages of essential products, fuels and energy;
explosion; riot, significant or large scale civil insurrection or disobedience; hostile
military or paramilitary action, or; acts of domestic terrorism.
b. Emergency — A natural or man -made situation that threatens to
cause, or causes, loss of life and /or property and exceeds the physical and /or
organizational response capabilities of a unit of local, state or federal
government.
C. Illinois Law Enforcement Alarm System (or the abbreviation
"ILEAS °) — the third party Public Agency formed by Signatory Public Agencies to
this LEMAA, or continued from the Prior Mutual Aid Agreement, to promote and
facilitate law enforcement Mutual Aid in the State of Illinois, and;
d. Initial Governing Board — The first Governing Board of ILEAS
established after two or more Public Agencies enter into this LEMAA.
Law EnforcementNutuaI Aid floreement
Page 3 of 23
e. Law Enforcement Personnel — An employee of a Signatory Public
Agency to this LEMAA who is a law enforcement officer, county corrections
officer or court security officer, as defined in Section 2 of the Illinois Police
Training Act (50 ILCS 705/2).
f. LEMAA —This agreement
g. Mutual Aid — Assistance provided by a Public Agency to another
Public Agency pursuant to a definite and prearranged written agreement in the
event of an Emergency or Disaster.
h. Prior Mutual Aid Agreement — a certain Mutual Aid Agreement
having initial signatories in 2002 (with other signatory parties beginning their
participation at a time later than the initial signatory parties) and which reflects a
document modification date of "October 23, 2002" in the footer of the signature
page (page 5).
I. Prior Signatory Public Agency — A Public Agency which executed
the Prior Mutual Aid Agreement and has neither terminated its participation in the
Prior Mutual Aid Agreement nor entered into this LEMAA.
I. Public Agency — Such units of government as are defined as a
public agency by the Illinois Intergovernmental Cooperation Act (5 ILCS
220/2(1)).
}. Requesting Public Agency — A Signatory Public Agency to this
LEMAA that has primary jurisdiction over the site of an Emergency or Disaster
which, due to its perceived insufficient resources, equipment and /or Law
Enforcement Personnel, would be unable to provide an adequate response to an
Emergency or Disaster without the assistance of others.
k. Responding Public Agency — A Signatory Public Agency to this
LEMAA that provides resources, equipment and /or Law Enforcement Personnel
to a Requesting Public Agency during an Emergency or Disaster.
i. Signatory Public Agency — a Public Agency that has executed this
LEMAA by signature of an authorized individual for the Public Agency under the
authority of the Constitution of the State of Illinois (ill. Const. Art. VII, § 10), the
Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) and the final
approval required of the Public Agency in order to execute the LEMAA.
2. Agreement to Participate in Law Enforcement Mutual Aid.
The Signatory Public Agency to this LEMAA agrees that, in the event of an
Emergency or Disaster, it will respond to requests for assistance by a Requesting
Public Agency with such Law Enforcement Personnel, equipment, resources,
facilities, or services as are, in the opinion of the Responding Public Agency,
Law EnforcementMutua] Aid Agreement
Page 4 of23
available and useful and being requested by a Requesting Public Agency.
Possible responses shall include, but not be limited to, merely being on "stand
by," providing the benefit of prior experience or consultation and /or actual
"hands -on" participation in law enforcement activities in the jurisdiction of the
Requesting Public Agency any one of which may also entail the provision of
equipment, resources, facilities or other services. Provided, however, that each
Responding Public Agency reserves the right to refuse to render assistance or to
recall any or all rendered assistance, whenever it believes that such refusal or
recall is necessary to ensure adequate protection of its own jurisdiction's
property, citizenry or personnel.
It is expected that requests for Mutual Aid under this Agreement will be
initiated only when the needs of the Requesting Public Agency exceed its
resources. Responding Public Agencies' resources will be released and returned
to their own respective jurisdictions by the Requesting Public Agency as soon as
the situation is restored to the point where the Requesting Public Agency is able
to satisfactorily handle the emergency or disaster with its own resources or when
a Responding Public Agency decides to recall its assistance.
Whenever an Emergency or Disaster is of such magnitude and
consequence that it is deemed advisable by the highest- ranking officer present of
the Requesting Public Agency to request assistance from a Responding Public
Agency, he is hereby authorized to do so under the terms of this LEMAA. The
highest - ranking officer present of the Responding Public Agency is authorized to,
and shall forthwith take, the following actions:
a Immediately determine what type of assistance is being requested.
immediately determine if the requested resources, equipment and /or Law
Enforcement Personnel can be committed to the Requesting Public
Agency.
Immediately dispatch, in consultation and coordination with the ILEAS
dispatcher, the resources, equipment and /or Law Enforcement Personnel
that are available to the Requesting Public Agency.
At the Emergency or Disaster site, the highest - ranking officer of the
Requesting Public Agency who is present shall assume full responsibility anc
command for operations at the scene. Law Enforcement Personnel from the
Responding Public Agencies shall report to, and shall work under, the direction
and supervision of the Requesting Public Agency. Provided, however, that at all
times, the personnel of the Responding Public Agency shall remain employees of
their own agency and shall adhere to the policies and procedures of their own
employer. While working under the direction of the Requesting Public Agency,
Law Enforcement Personnel shall only be required to respond to lawful orders.
Law c nforcement Mutual Aid Agreement
Page 5 of 23
All equipment provided or services perr"ormed under this LEMAA shall be
provided without reimbursement to the Responding Public Agency from the
Requesting Public Agency. Nothing contained herein shall prohibit a Responding
Public Agency or (LEAS from seeking reimbursement or defrayment of any
expenses it may have incurred in responding to a Mutual Aid request from other
sources. The Requesting Public Agency agrees to cooperate with any effort to
seek reimbursement or defrayment of Mutual Aid expenses on the part of
Responding Public Agencies or ILEAS.
All Requesting Public Agencies, Responding Public Agencies and [LEAS
are required to keep expense and accounting records to identify the costs and
expenses of any Mutual Aid provided under this LEMAA.
Each Responding Public Agency shall assume sole responsibility for
insuring or indemnifying its own employees, as provided by state, federal law
and /or local ordinance, and for providing personnel benefits, including benefits
that arise due to injury or death, to their own employees as required by state or
federal law just as if the employee would have been working as an employee of
the Responding Public Agency in its own home jurisdiction. Each Responding
Public Agency shall also be responsible, regardless of fault, for replacing or
repairing any damage to its own vehicles or equipment that occurs while
providing assistance under this LEMAA.
The Requesting Public Agency agrees that this LEMAA shall not give rise
to any liability or responsibility for the failure of any other Signatory Public
Agency to respond to any request for assistance made pursuant to this LEMAA.
Each Responding Public Agency under this LEMAA further agrees that
each Responding Public Agency will be responsible for defending itself in any
action or dispute that arises in connection with, or as the result of, this LEMAA
and that each Responding Public Agency will be responsible for bearing its own
costs, damages, losses, expenses and attorney fees.
3. The Illinois Law Enforcement Alarm System. By agreement by
and between each Signatory Public Agency to this LEMAA, there is and was
formed and exists a third party Public Agency, created by the Signatory Public
Agency parties to this LEMAA and by virtue of this LEMAA, which shall be known
as the Illinois Law Enforcement Alarm System (hereinafter referred to as
" 1LEAS" ). The following provisions apply to ILEAS:
a. The Public Agency ILEAS shall have a governing board, consistent
with the meaning of the phrase "governing board" in 5 ILCS
220/2(1), which shall be known as the "Governing Board."
1. Governing Board Composition and Voting. The Governing
Board of [LEAS shall consist of the following Individual
Law Enforcement IV) utual Aid Agreement
Page 6 of 23
members. described as follows:
(a }. Members of the Initial Governing Board — The
individuals designated on Exhibit A will be members
of the Initial Governing Board of ILEAS and shall
serve until such time as their successors are elected
or appointed, as the case may be.
(b). Composition of the Governing Boards of ILEAS after
the Initial Governing Board members have served
their term shall be as follows. who shall serve until
such time as their successors are elected or
appointed, as the case may be:
® 16 elected members representing eight (8)
established ILEAS regions — there shall be one
elected Sheriff member and one elected Chief of
Police member from each of the eight (8)
established ILEAS regions and the elected Sheriff
member and the elected Chief of Police member
shall be designated as the "Co- Chairs" from that
region;
a permanent, non - elective Governing Board
membership for the Illinois State Police Director or
the Director's designee,
® a permanent, non - elective Governing Board
membership for the President of the Illinois
Association of Chiefs of Police or that President's
designee,
a permanent, non- elective Governing Board
membership for the President of the Illinois
Sheriffs Association or that President's designee.
two permanent, non- elective Governing Board
memberships for the City of Chicago, Illinois or
those persons designated by the Superintendent
of Police, Chicago, Illinois.
Subject to the foregoing provisions of this
subparagraph (b), no Public Agency shall be
permitted to designate (as a candidate for election or
appointment) a Governing Board Member unless that
Law Enforcement Mutual lid Agreement
Page 7 of 23
Public Agency is a Signatory Public Agency and every
Governing Board Member must be affiliated by
employment with, or relation to, a Signatory Public
Agency.
The President of ILEAS, with the advice and consent
of the Governing Board of iLEAS, may appoint any
number of Ex- Officio Governing Board consultants for
the benefit of obtaining their counsel and advice but
such individuals, if any, as are appointed to Ex- Officio
Governing Board consultant positions shall not have
any voting rights on matters to be decided by the
Governing Board and, relative to the Board, are not
agents or servants of the Governing Board, (LEAS or
any Signatory Public Agency.
(c). Members of Governing Boards of (LEAS after the
Initial Governing Board — For purposes of determining
the elected members of the Governing Board after the
Initial Governing Board, the State of Illinois shall be
divided into eight (8) regions which are shown on
Exhibit B hereto. Any Signatory Public Agency to this
LEMAA may nominate any one or more eligible
individuals from its region as a candidate for
Governing Board membership, including an individual
employed by the Signatory Public Agency. Only
Signatory Public Agencies to this LEMAA may vote
for representatives to be elected from their region.
Each Signatory Public Agency to this LEMAA gets
one vote for an elected Sheriff member and one vote
for an elected Chief of Police member from its region.
Starting in 20 15, the election of Governing Board
members shall occur every two years in March of the
year on a date to be determined by the Governing
Board members in office in the October prior to the
date of the election. Should a given Governing Board
member vote result in a tie between candidates, the
two or more candidates with the same highest
number of votes shall participate in a "coin toss"
selection process to determine who shall fill that
Governing Board member position.
(d). In the event that an elected Governing Board member
dies, retires, resigns, is no longer employed by his
employer in the same capacity as at the time of his
Law EnforcementMatuaiAid Agreement
Paqe 8 of 23
election or is otherwise unwilling or unable to serve
the balance of that member's term. then a
replacement Governing Board member from the same
region as the Governing Board member being
replaced shall be chosen by the remaining Governing
Board member from that Region and shall serve until
the next Governing Board member vote. If both
Governing Board members from a given Region are
no longer in office at the same time, then, by majority
vote of the remaining Governing Board members still
holding office, two replacements shall be chosen from
that same Region (in individual, separate votes) and
shall serve until the next Governing Board member
vote. The replacement Governing Board member
shall be a Sheriff if a Sheriff is being replaced and
shall be a Chief of Police if a Chief of Police is being
replaced.
(e) Matters before the Governing Board for decision shall
be decided by majority vote of a quorum of the voting
members. A quorum for the conducting of the
business of the Governing Board shall be established
by the Bylaws promulgated by the Governing Board.
(Nothing contained herein shall prohibit the
establishment of committees or subcommittees of the
whole for the conduct of business as expressed in the
Bylaws promulgated by the Governing Board.
2. Governing Board to Promulgate a Plan of Operation. The
Governing Board shall cause to be promulgated a Plan of
Operation for the giving and receiving of Mutual Aid under
the provisions of the LEMAA and shall promulgate Bylaws
for the management of iLEAS. Both the Plan of Operation
and Bylaws may be modified from time to time based upon
the majority vote of the then current members of the
Governing Board.
3. Governing Board Compensation. All officers, members and
ex- officio members of the Governing Board shall serve
without compensation.
4. Regional Governing Boards. In each of the Regions, in
addition to the co- chairs for that region, there may be elected
a secretary, treasurer and sergeant at arms for that Region
as well as any number of ex- officio members as that Region
Law Enforcement Mutual Aid Agreement
Page 9 of 23
desires.
b. The Public Agency ILEAS shall have a President, Vice President,
Secretary, Treasurer and Sergeant at Arms who shall be appointed
by and from the Governing Board of ILEAS, at its discretion. The
officers shall have the duties, responsibilities and powers accorded
to them by the Bylaws of ILEAS as the Bylaws are established and
may be amended from time to time by the Governing Board.
C. The Public Agency ILEAS shall have an Executive Director,
appointed by the Governing Board at its discretion, who shall be the
chief operating officer of ILEAS and who shall have the duties,
responsibilities and powers accorded to the Executive Director by
the Bylaws of ILEAS as the Bylaws are established and may be
amended from time to time by the Governing Board.
d. The Public Agency ILEAS shall have the authority, right and power
to
1. coordinate law enforcement Mutual Aid responses by and
among Signatory Public Agencies to this LEMAA and act as
a central receiving point for Mutual Aid requests;
2. solicit and receive commitments from Signatory Public
Agencies to respond to a Mutual Aid request and coordinate
and provide support for any legal documentation necessary
or desirable to effectuate the provision of law enforcement
Mutual Aid;
3. maintain an electronic mutual aid
Signatory Public Agencies provide
each respective Signatory Public
resources and equipment necessary
Aid request and to which all Signatoi
access;
database to which all
information related to
Agency's manpower,
to respond to a Mutual
y Public Agencies have
4. identify through the mutual aid database individuals from
Signatory Public Agencies with the ability, training and
qualifications suitable for Mutual Aid responses, together
with the necessary equipment and other resources as
requested by the Requesting Public Agency;
5. coordinate and provide a facility for training exercises and
education;
6. solicit, obtain
and administer
funds for
the operations
and
functions of ILEAS
and the
provision
of law
enforcement
Law Enforcement Mutual Aid Agreement
Page 10 of 23
Mutual Aid in the form of grants, donations, endowments or
allocations of funds from other governmental agencies or
other sources (but not from the issuance of any debt
obligations), to assess 'Board- approved dues on Signatory
Public Agencies and to obtain reimbursement, payment,
advances or funds from any governmental entity or agency
which provides, allocates or administers funds to defray, pay
or reimburse the expenses of those entities participating in
Mutual Aid efforts;
7. provide accounting, budgeting, estimation, documentation,
archival and general administrative support for law
enforcement Mutual Aid deployments (actual, planned,
proposed or contemplated) and the general operations of
ILEAS;
8. obtain indemnity, casualty, liability and worker's
compensation insurance for the operations of (LEAS in
amounts and under terms deemed appropriate by the
Governing Board;
9. employ support personnel to perform the functions and
operations of )LEAS;
10. enter into contracts, agreements, purchase agreements and
leases necessary to the functions and operations of (LEAS;
11. provide and display identification, signage, insignias,
patches or other indicia which identify (LEAS employees and
agents if and when such employees and /or agents are on
site to coordinate or facilitate disaster and /or emergency
relief performed by various Responding Public Agencies;
12. to own, hold, supply, borrow or lend, in ILEAS' name, such
personal property as deemed necessary by the Governing
Board to the purposes, functions and operations of ILEAS;
13. facilitate, enhance or enable interagency communication
relative to the provision of Mutual Aid;
14. provide to Signatory Public Agencies to this LEMAA such
information as is useful to them relative to what resources
are available from ILEAS or other Signatory Public Agencies
to this LEMAA ;
15. maintain a listing or database of available equipment,
available animals and alleged independent contractor
Lamy Enforcement Mutual Aid Agreement
Page 11 of 23
experts in various fields that would serve as a resource to
iL EAS and any Signatory Public Agency to this LEMAA
which listing would be made available to such Signatory
Public Agencies with the understanding on the part of the
requesting Signatory Public Agency that (LEAS:
(a) does not represent, provide, recommend or warrant to
any Signatory Public Agency the appropriateness,
integrity, quality, or qualifications of any listed
resource, equipment or animal for a given use (such
determination to be made solely by the requesting
Signatory Public Agency), and;
(b) does not furnish, employ, provide, retain or have as
its agent, any alleged expert whose contact
information is provided to the Signatory Public
Agency, such alleged expert being solely an
independent contractor and, further, does not
represent, recommend or warrant to any Signatory
Public Agency the appropriateness, integrity, training,
quality or qualifications of any alleged expert (such
determinations to be made solely by the requesting
Signatory Public Agency), and,
(c) relative to any animal, does not represent,
recommend or warrant to any Signatory Public
Agency the appropriateness, training, behavioral
characteristics, quality or qualifications of any animal
for a given use (such determination to be made solely
by the requesting Signatory Public Agency).
16. engage in such other activities as support, enhance or
enable Mutual Aid by and between the Signatory Public
Agencies to this LEMAA.
It is not the function, responsibility or purpose of ILEAS to warrant
or endorse the sufficiency or talents of, deploy, supply, direct,
command or manage any Law Enforcement Personnel responding
to Mutual Aid requests under this LEMAA. Any Law Enforcement
Personnel responding to a law enforcement Mutual Aid request
under this LEMAA shall be Law Enforcement Personnel of a
Responding Public Agency (and not of ILEAS) and shall take their
orders from commanding officers of either the requesting Public
Agency or the Responding Public Agency, as otherwise detailed in
this LEMAA. In general, !LEAS' function in a Mutual Aid deployment
is to receive the Mutual Aid request, identify and contact
Law Enforcement Mutual Aid Agreement
Page 12 of 23
appropriate potential responding Signatory Public Agency
responders, obtain commitments from such potential Signatory
Public Agency responders that they will respond to the Mutual Aid
request, identify those Signatory Public Agencies who will respond
to the Mutual Aid request of the Requesting Public Agency, provide
[LEAS' expertise, services and experience relative to issues
associated with Mutual Aid deployments and continue to monitor
the adequacy of the Mutual Aid response to be able to respond if
the Requesting Public Agency determines more assistance is
needed and review the sufficiency of the Mutual Aid response that
was made. (LEAS may, in its discretion, establish an on site
presence at the Mutual Aid site when the Requesting Public
Agency or the Responding Public Agencies believe such presence
is useful to the purposes and functions of (LEAS and /or the
Requesting Public Agency or the Responding Public Agencies.
4. Additional Signatory Public Agency Provisions
a. Each Signatory Public Agency to this LEMAA agrees to maintain
liability insurance with a Bess rated A- or better insurance
company or a self insurance trust fund in the face or indemnity
amount of at least one million dollars ($1,000,000.00) which would
provide, inter aGa, liability coverage for any activities in which the
Signatory Public Agency to this LEMAA might engage under this
LEMAA.
b. Each Signatory Public Agency to this LEMAA agrees to provide to
ILEAS information about the equipment, resources and personnel
of its Public Agency, jurisdictional and regional demographic
information, contact information, National Incident Management
Systems information and Reception Site Staging information which
may be used by ILEAS to aid in ILEAS' support role under this
LEMAA. The Executive Director of ILEAS shall prepare a
document, which will be amended from time to time, which requests
the information desired and send it to each Signatory Public
Agency for completion and update. Each Signatory Public Agency
to this LEMAA agrees that ILEAS may distribute any information
obtained by the Executive Director to any other Signatory Public
Agency to this LEMAA who may request such information for
Mutual Aid purposes.
Each Signatory Public Agency to this LEMAA agrees that it will not
hold itself out as an agent of ILEAS or any Public Agency other
than itself and will instruct each of its employees that they are riot to
hold themselves out as employees or agents of ILEAS or any
Law Enforcement Mutual Aid Agreement
Page 13 of 23
Public Agency other than the one as to which they are actuaiiy
agents or employees. Further, each Signatory Public Agency to this
LEMAA agrees to monitor the activities of its agents and employees
to maintain compliance with this provision of the LEMAA.
d. Each Signatory Public Agency to this LEMAA understands that,
under the Constitution of the State of Illinois (Ill. Const. Art. VII,
§10) and the Illinois Intergovernmental Cooperation Act (5 iLCS
220(1 of seq.), ILEAS may only be delegated authority, abilities and
powers that the Signatory Public Agency to this LEMAA has itself.
To the extent that a Signatory Public Agency to this LEMAA does
not have legal authority to participate in cooperative law
enforcement mutual aid, this LEMAA is void and of no effect:
relative to such Signatory Public Agency.
e. It is the intent of each Signatory Public Agency to this LEMAA that
ILEAS be created with all the powers enumerated herein and
without further restrictions on those powers. Therefore, each
Signatory Public Agency agrees that, if that Signatory Public
Agency is determined to not have the authority or powers that are
coextensive with those granted to ILEAS in this LEMAA or it is
determined that the Signatory Public Agency is limited in the
exercise of its authority or its powers to a greater extent than ILEAS
is limited by this LEMAA, rather than limiting the powers of ILEAS,
that finding will cause the Signatory Public Agency's participation in
the creation of ILEAS to be void ab initio and Section 3 of this
LEMAA shall not apply to such a Signatory Public Agency. Such a
finding will not, however, invalidate the Signatory Public Agency's
adoption of this LEMAA for purposes of providing and receiving law
enforcement Mutual Aid.
f. Each Signatory Public Agency to this LEMAA warrants that:
1. It is a Public Agency under the laws of the State of Illinois.
2. It is authorized by the legal process and laws applicable to
that Public Agency that it has the full authority and right to
enter into this LEMAA.
3. To the extent that it is called upon to provide Law
Enforcement Personnel as a Responding Public Agency, the
Law Enforcement Personnel the Signatory Public Agency to
this LEMAA provides have been properly credentialed by the
Illinois Law Enforcement T raining Standards Board to be a
law enforcement officer, county corrections officer or court
security officer in the State of Illinois and have been trained
Lain Enforcement Mutual Aid Agreement
Page 14 of Z3
relative to the types of tasks that the Law Enforcement
Personnel will be undertaking relative to the mutual aid
request.
4. To the extent that it is called upon to provide equipment as a
Responding Public Agency, the equipment the Signatory
Public Agency to this LEMAA provides is in good working
order with no known defects, problems, faults or limitations
that would make its use dangerous or impractical.
5. Termination of Participation in LEMAA
a. Any Signatory Public Agency to this LEMAA has the right to
terminate its participation in this LEMAA upon ninety (90) days
notice to ILEAS. (LEAS shall notify remaining Signatory Public
Agency parties to the LEMAA of the notice of termination.
b. To the extent that a Signatory Public Agency incurs an obligation
under this LEMAA prior to the expiration of the ninety (90) day
notice of termination period, nothing contained in this section shall
be interpreted to mean that that Signatory Public Agency should not
meet its obligation under this LEMAA. Termination is automatically
effective upon the expiration of the ninety (90) day period without
further action by any party.
1_ _r .
a. Definition of Status — A non - member affiliate of ILEAS is an
incorporeal entity, which is not a public agency, but which has been
vested with police powers by the State of Illinois, and which:
1. would be eligible to request or provide law enforcement
mutual aid, and;
2. has agreed with ILEAS, under the provisions of this LEMAA,
to be a non - member affiliate and abide by the provisions of
this Agreement applicable to a non - member affiliates.
b. Purpose of Non - Member Affiliate Status — While only Public
Agencies may enter into this LEMAA and form ILEAS, there exists
value to the public agencies forming ILEAS in having non - member
affiliates to provide counsel, advice, experience and different points
of view with respect to the problems and issues confronted and
addressed by the Public Agencies which have formed ILEAS. As
well, as situations sometimes call for coordination with entities with
Low Enforcement Mutual Aid Agreement
Page 15 of 23
police power which are not Public Agencies, advance cooperation,
planning, coordination and sharing with such entities remains
valuable to the Signatory Public Agencies forming ILEAS. As well,
in situations of emergency or disaster and to the extent permitted
by law, law enforcement services may be provided or given by non-
member affiliates under agreements approved by the Governing
Board of ILEAS.
C. Participation by Non- Nember Affiliate — A non - member affiliate
becomes or remains a non - member affiliate at the sole discretion
and pleasure of the Governing Board of ILEAS.
A non- member affiliate may:
1. send its law/ enforcement officers to participate in ILEAS -
organized training and educational events upon terms and
conditions determined by ILEAS;
2. have its representative agent serve, at the discretion of the
President of ILEAS and with the advice and consent of the
Governing Board of ILEAS, as an ex- ofrcio Governing Board
Consultant;
3. at the discretion of ILEAS, provide advice and counsel to
ILEAS relative to a mutual aid situation.
4. to the extent permitted by law:
(a) and under terms and conditions to be determined by
the Governing Board of ILEAS, enter into agreements
permitting peace officers of a non- member affiliate to
provide law enforcement services, in an emergency or
disaster, to Signatory Public Agencies and utilize
ILEAS coordination services.
(b) and under terms and conditions to be determined by
the Governing Board of ILEAS, enter into agreements
permitting Signatory Public Agencies to provide law
enforcement services, in an emergency or disaster, to
the non - member affiliate and utilize ILEAS
coordination services.
® A non - member affiliate, or its representative(s) may not:
1. represent
to
any third
party or the
public
at large that it is a
member"
of
ILEAS or
a Signatory
Public
Agency of ILEAS;.
Law Enforcement Mutual Aid Agreement
Page 16 of 23
2. bind [LEAS, or
any
of
the
Signatory
Public
Agencies to this
LEMAA, to any
form
of
an
agreement
of any
sort or kind,
3. disclose to any third party or the public at large:
(a) the discussions to which its representatives may be
privy at any Governing Board meeting,
(b) any documents, stratagems or other planning
activities associated with the business or activities of
ILEAS or its Signatory Public Agencies,
(c) any information deemed by ILEAS or its Signatory
Public Agencies as confidential in nature, with the
presumption that, if the information was learned at
any meeting or assemblage of ILEAS Directors,
Officers or Signatory Party representatives, the
information should be deemed confidential.
0 A non - member affiliate shall:
1, to the extent that it participates in ILEAS events, maintain
liability insurance with a Best's rated A- or better insurance
company or a self insurance trust fund in the face or
indemnity amount of at least one million dollars
($1,000,000.00) which would provide, inter aiia, liability
coverage for any activities in which the non - member affiliate
might engage.
2. advise any individual, who will be representing the non-
member affiliate, of the terms and conditions of non - member
affiliate status and direct that individual to act consistently
with those terms and conditions.
3. to the extent determined by the Governing Board of ILEAS,
pay appropriate dues for a non - member affiliate.
d. Evidence of Participation as Rion- Member Affiliate — Upon the
endorsement of approval by the President of ILEAS' Governing
Board of an application for non - member affiliate status, the
incorporeal entity applying for non- member affiliate with ILEAS shall
become a non- member affiliate with ILEAS.
1.
The granting of non - member affiliate status with ILEAS may
be revoked at any time and for such reasons as the
Governing Board sees fit in its sofa, discretion and choice.
Law Enforcernent)vjutual Aid Agreement
Page 17 of 23
Z Nothing associated with the granting of a status as a non-
member affiliate shall be deemed to create a partnership,
joint venture, or any other legal combination of entities,
including but not limited to, any principal/agent status by or
between the non - member affiliate and either (LEAS or a
Signatory Public Agency.
a. Application of Law and Venue Provisions - This LEMAA shall be
governed by, and interpreted and construed under, the laws of the
State of Illinois. The exclusive venue for the enforcement of the
provisions of this Agreement or the construction or interpretation of
this Agreement shall be in a state court in Springfield, Illinois.
b. Compliance with Laws - All Signatory Public Agencies to this
LEMAA agree to comply with all federal, state, county and local
laws and ordinances as well as all applicable rules, regulations, and
standards established by any agency of such governmental units,
which are now or hereafter promulgated insofar as they relate to
the Signatory Public Agencies' respective performances of the
provisions of this LEMAA.
C. Lack of Waiver - Acceptance of partial performance or continued
performance after breach of this LEMAA shall not be construed to
be a waiver of any such breach.
d. Status of a Signatory Public Agency — Nothing contained within this
LEMAA shall be deemed to create, or be interpreted to intend to
create, a joint venture, partnership or any other sort of legal
association or combination of entities as between the Signatory
Public Agencies to this LEMAA or as between ILEAS and any
Signatory Public Agency to this LEMAA. Each Signatory Public
Agency to this LEMAA is acting in its own individual capacity and
not as the agent of any other Public Agency which is created by this
or any other counterpart copy of this LEMAA or which is a
Signatory Public Agency to this LEMAA.
e. Involuntary Termination of Participation in ILEAS —Under terms
and conditions established by the Board of Governors of LEAS, a
Signatory Public Agency may have its participation in this LEMAA
involuntarily terminated. The terms and conditions shall describe
those situations where such involuntary termination may occur and
Law Enforcement Mutual Aid Agreement
Page 18 of 23
the process to be followed to make the determination as to whether
involuntary termination shall occur.
f. Immunities - With respect to (LEAS and each and every Signatory
Public Agency to this LEMAA, becoming a Signatory Public Agency
to this LEMAA or performance under the terms of this LEMAA shall
not be deemed to waive any governmental immunity or defense to
which the Signatory Public Agency or ILEAS would otherwise be
entitled under statute or common law in the absence of this
LEMAA.
g. No Third Party Beneficiary phis LEMAA is not intended nor
expected to confer upon or entitle any person or entity, other than
ILEAS and the Signatory Public Agencies to this LEMAA, any
information, benefits, advantages, rights or remedies. It is expressly
understood and agreed that enforcement of the terms and
conditions of this LEMAA, and all rights of action relating to such
enforcement, shall be strictly reserved to ILEAS and the Signatory
Public Agencies to this LEMAA and nothing contained in this
LEMAA shall give or allow any claim or right of action by any other
or third person or entity (including, but not limited to, members of
the general public) based on this LEMAA. It is the express intention
of (LEAS and the Signatory Public Agencies to this LEMAA that any
person or entity (other than ILEAS and the Signatory Public
Agencies to this LEMAA) who may be deemed to receive services
or benefits under this LEMAA shall be deemed to be only an
incidental beneficiary to this LEMAA.
h. Paragraph Pleadings - The captions and headings used in this
LEMAA are only for convenience of reference and the organization
of this LEMAA and shall not be construed as expanding, defining or
limiting the terms and provisions in this LEMAA.
Severabiiity - If any part, term, or provision of this LEMAA is held by
the courts to be invalid, unenforceable, contrary to law or in conflict
with any of the laws of the State of Illinois, the validity of the
remaining portions or provisions shall not be affected, and the
rights and obligations of the Parties to this LEMAA shall be
construed and enforced as if the LEMAA did not contain the
particular part, term, or provision held to be invalid, unenforceable,
contrary to law or in conflict with any law of the State of Illinois.
Law Enforcement Mutual Aid Agreement
Page 19 of 23
Parol Evidence and Prior Mutual Aid Agreements - This LEMAA
constitutes the entire agreement between the Signatory Public
Agencies concerning this LEMAA's subject matter, whether or not
written, and may not be modified except as otherwise provided
herein.
As between Signatory Public Agencies, this LEMAA
supersedes, in its entirety, the Prior Mutual Aid Agreement
concerning its subject matter.
As between Signatory Public Agencies to this LEMAA and
Prior Signatory Public Agencies who have not executed this
LEMAA, this LEMAA does not supersede the Prior Mutual
Aid Agreement.
g Nothing contained herein shall be deemed to affect other
Mutual Aid agreements that a Signatory Public Agency to
this LEMAA may have executed.
k. Amendments — As it may be desirable, from time to time, to amend
this LEMAA, this subsection shall govern that process. in the event
that one or more signatory public agencies wishes to propose an
amendment to this LEMAA, such signatory public agency(ies) shall
communicate the proposed amendment to the Governing Board in
the form of a resolution as to which there can be a vote for the
resolution or against the resolution. No resolution may come to a
vote unless at Yeast ten (10) then - current signatory public agencies
(including the signatory public agency(ies) proposing the
amendment) endorse their written desire to have a vote on the
resolution. In not less than 30 days nor more than 180 days after
receipt of the proposed amendment with the requisite minimum of
ten (10) endorsements, the Board shall communicate the proposed
amendment to all then - current signatory public agencies to the
LEMAA together with the data and time by which the signatory
public agency must cast its vote for or against the resolution. Each
then - current signatory public agency is entitled to one vote. The
vote of the signatory public agency should be sent to whomever is
the Executive Director at the time of the cutoff for receipt of the
votes and such votes may be sent by letter, fax or email but may
not be communicated orally (in person or by telephone). The
sender assumes all risk that the communication of the vote will not
be received in time so early voting is encouraged. The cutoff date
and time for the vote to be received by the Executive Director must
Law Enforcement Mutual Aid Agreement
Page 20 of 23
not be sooner than fourteen 14 days after the Board has sent out its
communication that an amendment has been proposed. The
Executive Director shall be the sole individual to determine if the
vote was received in a timely fashion in order to be counted and all
votes shall be tallied within one day after the date when the voting
was terminated. The resolution shall carry if the votes in favor of the
amendment constitute greater than fifty percent (50 %) of the total
votes cast and shall fail if the votes against the amendment
constitute less than or equal to fifty percent (50 %) of the total votes
cast. If the resolution carries, unless the resolution, by its terms,
provides for a later date when it would be effective, the amendment
is effective upon the determination by vote tally that the resolution
carried. As soon as reasonably possible after the results of the
voting have been determined, the Executive Director shall
communicate the results of the voting to all then - current signatory
public agencies.
Notices - Notices concerning the withdrawal of a Signatory Public
Agency from the terms and conditions of this LEMAA under Section
5 of this LEMAA shall be made to (LEAS at 1701 E. Main St.,
Urbana, Illinois 61802. Notice of any alleged or actual violations of
the terms or conditions of this LEMAA shall be made to (LEAS at
1701 E. Main St., Urbana, Illinois 61802 and each other Signatory
Public Agency to this LEMAA who is alleged to have committed the
alleged or actual violation of the terms or conditions of this LEMAA.
M, Counterparts - This LEMAA may be, and is anticipated to be
executed in counterparts, each of which shall be deemed to be an
original of this LEMAA.
Balance of this page is intentionally left blank before the signature page.
Law Enforcement Mutual Aid Agreement
Page 21 of 23
In Witness Whereof, the Signatory Public Agency designated below enters into
this LEMAA with all other Signatory Public Agencies who have signed or will sign
this LEMAA pursuant to legal authorization granted to it under the Constitution of
the State of Illinois (III. Const. Art. VII, § 10), the Illinois intergovernmental
Cooperation Act (5 ILCS 220/1 et seq.) and the final approval required of an
entity such as the undersigned Public Agency.
Village of Morton Grove
Public Agency Name
By:
Legally Authorized Agent
Daniel P. DiMaria
Printed Name:
Title: Village President
Date: March 23, 2015
State of Illinois )
) ss
County of Cook }
, after being duly sworn on oath, deposes and
states under penalty of perjury that he /she is the duly authorized agent for the
Public Agency shown above, that he /she has read the cover letter accompanying
the LEMAA in its entirety, that the entity shown above the "Public Agency Name"
line, above, is a Public Agency within the meaning of 5 ILCS 220/1 at seq. and
that he /she signs this document pursuant to proper authority granted by that
public agency.
Notary Public
My Commission Expires:
Law EnforcementMutua[ Aid Agreement
Poge 22 of
Exhibit A
William Smith, Captain, Illinois State Police
Wayne Gulliford, Deputy Chief, Chicago Police Dept
Steve Georges, Deputy Chief, Chicago Police Dept
e Eric Smith, Chief of Police, Sherman, Illinois
• Tom Schneider, Sheriff, Macon County, Illinois
• David Snyders, Sheriff, Stephenson County, Illinois
• Victor Moreno, Chief of Police, East Moline, Illinois
a Thomas Roman, Chief of Police, Waubonsee Community College
Roger Scott, Sheriff, DeKalb County, Illinois
Steve Neubauer, Chief of Police, Tinley Park, Illinois
w John Zaruba, Sheriff, DuPage County, Illinois
Mike McCoy, Sheriff, Peoria County, Illinois
Brian Fengel, Chief of Police, Bartonville, Illinois
Don Volk, Chief of Police, Washington, Illinois
Derek Hagen, Sheriff, Iroquois County, Illinois
Richard Miller, Chief of Police, Granite City, Illinois
Jim Vazzi, Sheriff, Montgomery County, Illinois
Andrew Hires, Sheriff, Richland County, Illinois
Bill Ackman, Chief of Police, Robinson. Illinois
Jody O'Guinn, Chief of Police, Carbondale, Illinois
® Keith Brown, Sheriff, Saline County, Illinois
or their respective successors per this I_EMAA
Law Enforcement Mutual Aid Agreement
Page 23 of 23
Exhibit 6
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Legislative Sum mary
Resolution .5 -22
SUPPORTING THE NORTHWEST MUNICIPAL CONFERENCE
FENCE"
2015 LEGISLATIVE PROGRAM
Introduced:
March 23, 2015
i
Synopsis:
I To pledge support to the Northwest Municipal Conference's 2015
Legislative Program
Purpose:
To pursue objectives of the 2015 Legislative Program both locally and at the
state and federal levels.
Background:
The Village has been a member of the Northwest Municipal Conference who
works with its members to develop an annual Legislative Program which
serves as a comprehensive platform on legislative issues in order to protect
and benefit the interests of its member municipalities, residents, and
I usinesses in our communities and the region.
Programs, Departments
I Legislation, Administration, and Legal
or Groups Affected
Fiscal Impact:
N/A
Source of Funds:
N/A
Workload Impact:
The Administration Department as part of their normal work activities
per orms the management and implementation of the program.
Administrator
I Approval as presented.
Recommendation:
First heading:
N/A
Special Considerations or
None
Requirements:
/r
Respactfiaily submitted and Prepared b} ^
C %Ryan'J. Horne, Viilagc Administrator
Reviewed by:
Teresa FIaffmh Aston, Corporation Counsel
RESOLUTION 15-22
SU13PORTING THE NORTHWEST MUNICIPAL CONFERENCE
201 LEGISLATIVE PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
and
WHEREAS, the Village of Morton Grove is a member of the Northwest Municipal Conference;
WHEREAS, the Northwest Municipal Conference works with its members to develop its annual
Legislative Program which serves as a
comprehensive
platform
on legislative issues in
order to protect
and benefit the interests of its member
mmnieipalities,
residents,
and businesses in our
communities and
the region; and
WHEREAS, the Northwest Municipal Conference's 2015 Legislative Program focuses on issues
vital to the Village of Morton Grove which include: ensuring a pro - growth environment that reduces the
burden on local taxpayers; ensuring local governments have sufficient revenues to provide quality public
services; and, ensuring the sustainability of critical infrastructure through strategic investment; and
WHEREAS, the Northwest Municipal Conference will actively pursue these legislative priorities
to the benefit of the Village of Morton Grove and alI members of the Northwest Municipal Conference.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND IBOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOIT COUNTY, ILLINOIS AS
FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set
forth.
Section 2. The Village of Morton Grove hereby pledges its support for the Northwest Municipal
Conference's 2015 Legislative Program; and
Section 3. The Village further resolves h will actively work to pursue the objectives of the 2015
Legislative Program both locally and in the federal and state capitols.
Section 4. Tais resolution w11 be forwarded to the Northwest Municipal Conference, to all State
and Federal Legislators representing the Village of Morton Grove, and to the Governor of the state of
Illinois, and to all department directors-within the Village of IN/Jorton Grove.
Section 4. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 23rd DAY OF MARCH 2015
Trustee Greer
rustee Marcus
T rustee Pietron
Trustee Thill
Trustee Toth
Trustee Vditko
APPROVED BY ME THIS 23rd DAY OF MARCH 2015
Daniel P. DiMaria, Village President
Village of Motion Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 2,M DAY of MARCH 2015
Ed Ramos, Village Cleric
Village of Morton Grove
Cook County, Illinois
�r� y r, ,
�..� �. s�°� �....
2015 NlftlMC Legislative Committee
Matthew Bogusz, Co -Chair
fpw,
Sandra
Frum,
Co -Chair
.
Kathleen Tempesta
.!4rmv c r �r
Robert Kieiy
Gerald Turry
Joe Farwell Dan DiMaria
qua "ke= Sr ter* :?J I
omn F1ti'F..r „,
Maria Lasday
§ nreSiT t V iq,W 0t Jul- <„Aum
Karen Darch
Jeffrey Braiman
Arlene Juracel<
6Sea, a
Dave Strahi
Ed Ritter Jeff Rowltz
J„ifmc, U7
Harriet Rosenthal
Elizabeth Tisdahl
Lawrence Levin
� acut
Jane Goldenberg
NOf
Jill Brickman
At Larson
Todd Hileman
.
Kathleen Tempesta
.!4rmv c r �r
r r >i =u:r
AirN �'• of P igjf x,,
Nancy Rotering
' `z?yez- f `J` "b ar ".'.
George Van Dusen
Vllwge
Bill McLeod
Dean Argiris
,..,
Jim Norris
M r5:y7e
r _ t , r ,re,. avECS
Jon Sfiondi6s
Kathleen O'Hara
Dear Friend of the Northwest Municipal Conference:
I am pleased to introduce the 2015 Northwest Municipal
Conference Legislative Program.
As we start a new year and new legislative session, we
face many familiar challenges. The state and local
governments must balance budgets while facing
escalating pension obligations. We must contain the
cost of government while providing quality public
services and investing in our infrastructure. If we
collectively fail to meet these challenges, we threaten
the state's still fragile economic recovery and uncertain
economic future. 2015 can be a watershed year, a year
of change.
The Northwest Municipal Conference is proud to
present a roadmap of solutions to ensure the economic
vitality of our state and our communities. We believe
that enactment of the policy recommendations
contained in this Legislative Program will not only
reduce the burden on local taxpayers but serve as a
foundation for restoring Illinois' position as a global
economic engine.
For well over five decades, the Northwest Municipal
Conference has harnessed the talents of our individual
members to develop comprehensive, data driven
solutions to complex problems. As President of the
Northwest Municipal Conference, I am proud to
continue our organization's tradition of working
cooperatively with our federal and state legislative
delegations on issues of mutual concern.
As always, we remain a strong and willing partner to
achieve solutions that will return Illinois to prosperity
and ensure our communities will continue to be great
places to live and work.
Sincerely,
Ile
Elizabeth Tisdahl
President, Northwest Municipal Conference and
Mayor, City of Evanston
Ensure Local Governments Have Sufficient g
Revenues to Provide Quality Public Services
Ensure the Sustainabifity of Critical Infrastructure 11
through Strategic Investment
Illinois Constitutional Officers 14
Congressional Delegation ?S
State Senators 16
State Representatives 18
NWMC Contact Information 20
About the NWMC
Kw
2015 brings a fresh opportunity for our state leaders to
set a new direction that leads to prosperity throughout
Illinois. Creating a business friendly environment that
accelerates economic growth is key to pursuing this new
direction; however, our state will find it nearly
impossible to grow our economy if local costs are
prohibitive to the point where they repel, not attract,
job creators and skilled workers. All levels of
government — federal, state and local — need to be
active partners in growing our economy.
The price of government is on a dangerous trajectory
that threatens to stagnate economic growth. Onerous
regulations and Illinois' stifling labor environment are
causing government expenses to grow faster than the
economy. This prevents local government leaders from
adopting innovations in order to run more efficient and
cost - effective operations. Residents and job creators
feel the impact of this environment through higher tax
burdens, which raise the cost of doing business. Simply
put, we cannot provide local taxpayers relief and
create a pro - growth state without lowering the fiscal
and regulatory burden on local governments.
There are far too many examples to list here of how
previous General Assemblies have undercut economic
growth by imposing mandates on local governments and
our taxpayers. However, the following four examples
illustrate the problems confronting local governments.
The 2015 NWMC Legislative Program outlines actions
state lawmakers can take to alleviate these problems
and make our communities strong partners in growing
the Illinois economy.
Over the past two decades, Illinois lawmakers have
granted public safety employees myriad pension
sweeteners while diminishing local government
leaders' authority to oversee operations in a cost -
effective manner. Although the General Assembly
took the necessary step of enacting pension reform
for new hires (Tier 2) in 2010, local taxpayers are
on the hook for the continuously escalating costs of
Tier I pensions. While the benefits of Tier II
reforms are still a decade away from having a
significant impact on municipal budgets, municipal
public safety pension contributions continue to
skyrocket. Over the past decade municipal
contributions have more than doubled, and in
some cases quadrupled, while the funding ratios
have continued to suffer.
Public safety employees benefit from an interest
arbitration process that has made it difficult to
negotiate contracts that reflect the community's
needs or ability to pay. Rather than taking action
to balance this equation in favor of taxpayers, the
General Assembly added manning levels to the
arbitration process for firefighters in 2014. This
pulls one more decision from the hands of elected
and appointed officials and potentially adds costs
to the existing taxpayer burden for fire protection
service.
The Prevailing Wage Act has served to increase the
cost of public works related projects without
producing any tangible benefit to taxpayers.
Unlike a free market economy, where businesses
would bid in competition for local government
projects, the Prevailing Wage Acct replaces
unfettered competition by imposing an artificial
floor on labor costs.
The existing Workers' Compensation system allows
for large awards to employees whose injuries are
minimally related to their employment or caused by
non - employment related, pre - existing conditions.
Illinois" workers compensation system has the
seventh highest premiums in the nation after
passing the reforms approved in 2011.
As a result, the price of government has risen to
uncompetitive and unacceptable levels, and we are all
paying the economic price. 2015 can be a year of
change.
State lawmakers should require arbitrators to make
economic factors, such as the budgetary constraints
facing local governments, a primary consideration when
determining total compensation packages. Additionally,
further clarification is required on the minimum
manning legislation to ensure it does not impose
additional burdens on taxpayers.
State lawmakers should prevent the imposition of a
Responsible Bidder requirement in the Prevailing Wage
Act (PWA), enact a minimum $1,000,000 threshold on
projects before they are subject to the PWA and expand
the list of activities that are exempt from the PWA.
Ensure a Pro - Growth Environment that Reduces
the Burden on Local Taxpayers
State lawmakers
proposed by pr
abuses of this law
.. a..s a :
should enact meaningful reforms, as
o- business advocates, to eliminate
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For many years, the NWMC has urged state lawmakers
to reform public safety pensions to lower the burden on
taxpayers; however, the constitutionality of state (and
therefore local) pension benefit reforms is in doubt.
State lawmakers should take immediate and
constitutional action to consolidate the over 660
individual public safety pension funds into the Illinois
Municipal Retirement Fund (IMRF), the model pension
fund in Illinois. This would increase investment returns
(reducing taxpayer burden), realize economies of scale
not currently available (which also reduces taxpayer
burden) and provide a more stable environment for the
pensions m all public safety employees.
The information on the following page illustrates the
potential taxpayer savings of this proposal.
Illustrative Investment Benefits of
Dolice an d We Pension Fund
consofidation
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Local governments have a major role in growing the
economy. Attracting and supporting job creators and
labor requires: quality public services delivered at a
reasonable cost; reliable public safety services to protect
our communities; quality schools to educate our future
generations; modern transportation systems to move
people and products without unnecessary delays; safe,
clean drinking water; and comprehensive stormwater
management. Without these key amenities, Illinois will
be unable to attract and retain businesses and workers.
It is difficult to be a full partner in providing these
necessary services when local governments in Illinois are
still struggling to recover from the recession where our
communities faced the double challenge of budgeting
with shrinking revenues and escalating costs. The focal
portion of the income tax declined by nearly $300
million during the recession and is just now starting to
approach pre - recession levels. It is important to note
that local governments did not share any of the revenue
gained from 2011 income tax increase.
Our communities have made tough decisions. In Illinois,
over 20,000 local government jobs have been cut. Most
of these jobs are unlikely to return. The Villages of
Barrington and Mount Prospect, for example, reduced
their total staff by 12.1 percent and 4.5 percent
respectively during the recession. Communities have
acted responsibly in managing their finances.
We fully comprehend the extraordinary fiscal challenge
Illinois lawmakers face this year. The expiration of most
of the 2011 increase in the state personal and corporate
income tax has created a massive budget deficit. As
state lawmakers grapple with this crisis, the practice of
"robbing Peter to pay Paul" would endanger the
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financial sustainability of our communities. Balancing
the state budget on the backs of local property tan
payers will further threaten Illinois' competitiveness.
The emerging, vet precarious, economic recovery is
jeopardized if local governments teeter on the brink of
instability. Our local governments provide the essential
infrastructure and public safety services that help make
our communities and state attractive for raising a family
and running a business. Local leaders, together with
our state and federal partners, must ensure local
governments have sufficient revenues to provide
quality public services.
C
Ensure Local Governments Have Sufficient
Revenues to Provide Quality Public Services
As state lawmakers work to balance the State's budget,
we remind them that state collected local revenues,
especially the Local Government Distribution Fund
(LGDF), should continue to grow with the economy and
must not be reduced.
As homes transition away from land -based telephone
service, the amount of revenue for municipal 911
systems has decreased and placed an additional burden
on already strained general revenues. State lawmakers
should pursue a unified 911 surcharge system that
adequately funds these services throughout Illinois.
1A
Pa <'.'ff. ✓.'IS cuu `' e..,t:ac G=r a Ef I z "ern,, cjw std'; y, ^AC
The Internet retail sales tax loophole costs the State and
local governments hundreds of millions in lost tax
revenue and places traditional retailers at a competitive
disadvantage. passing this act would level the playing
field and provide critical revenue.
N;:'t' -'r6R t.`tiejf xt'�txr'?'s, ^I^"sJ ''i 2",i, ?F'.',''s;,"" .w.W }. k'r x. c�'X,',°'On
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The excise tax will force municipalities to cut benefits for
employees or pass along the federal tax to local
taxpayers. Federal lawmakers should exempt
governments from this tax.
Illinois' economic future depends on our ability to get
our people to work and our goods to market. The
reality is that Illinois is increasingly facing a crisis. While
our state and local governments have done amazing
work to keep Illinois moving, our state is crumbling and
we are failing to provide 21s` century infrastructure to
our residents and businesses. In order to maintain and
improve our economy we must focus on improving our
infrastructure.
In 2009, the state passed Illinois Jobs Now and the
federal government passed the American Recovery and
Reinvestment Act. Despite these programs; the backlog
of state roadways needing repair has continued to grow
and communities still struggle to maintain critical water
infrastructure. Illinois Jobs Now is complete and recent
capital spending adopted in 2014 fails to satisfy our
current or long -term infrastructure funding needs.
The backlog of roadways and bridges that require repair
and improvement is rapidly growing and is expected to
accelerate in future ,years. Meanwhile, traditional
revenue sources are declining. Motor fuel tax
revenues have decreased nearly $300 million, from
$584.6 million in 2007 to $490 million in 2033. At the
same time, the transit system in Northeastern Illinois
faces an even greater challenge. The Regional
Transportation Authority (RTA) estimates that capital
funding would need to nearly double on an annual basis
simply Just to maintain the current system status. The
region's identified $20 billion capital backlog represents
over one quarter of the entire nation's transit backlog.
Ensure the Sustainabiiity of Critical Infrastructure
through Strategic Investment
Unseen and typically forgotten by the average person,
our water networks provide safe and clean drinking
water to our residents and businesses. The Village of
Arlington Heights, where the average water main is over
sixty years old, is typical of much of the region. NWMC
communities average over forty water main breaks per
100 miles of water main in an average year, disrupting
lives and affecting productivity.
While the need for investment has never been higher,
funding for infrastructure continues to dwindle. These
dramatic figures have real implications. Roadways are
congested, bridges are closed or load- rated, trains are
delayed, buses break down and transit serves fewer of
the region's population. Each of us faces increased
individual transportation costs, as poorly maintained
roadways cause more and more wear and tear on
vehicles. Residents are forced to endure water outages
as main breaks become more frequent.
We cannot grow our economy if critical infrastructure
is crumbling around and underneath our communities.
We must address this crisis now.
Illinois must end the boom and bust cycles of
inconsistent funding and develop a source of revenue
that can keep pace with system needs. Illinois must
allocate funding and select projects in a cost - effective
way to maximize economic benefits.
Aging water infrastructure presents a financial,
environmental and public health risk for communities.
Through programs such as the Clean Water Initiative,
Public Water Supply loan Program, and the Green
Infrastructure for Clear. Water Act, Illinois has begun to
make steps to improve its drinking water infrastructure.
However, we need to go even further to address what
amounts to nearly $19 Billion in critical drinking water
investments in Illinois during the next two decades.
Ozrovide pus "t"ah i e `.PG*d ": JG;£ UYt Pt FEfYFCiSP?
Illinois is the crossroads of the nation and at the center
of our nation's transportation system. Our federal
legislators must confront the funding shortfalls and help
to address the backlog of deferred maintenance on
roads, bridges and transit. With the extension of MAP -
21 expiring this year, Congress and the President must
identify sustainable transportation revenues now.
Wr,Op rf ;had € e"i ` ES:G'trn3 ' "t'Ms 0 Muni t'Jr1i' rap r„
The ability to generate low -cost bonds to address the
capital needs of communities is a critical tool in our
funding toolkit. Eliminating the tax exempt status of
municipal bonds would result in decreased investment
in infrastructure and increased borrowing costs for
taxpayers. We urge Congress to maintain this
exemption.
Illinois Constitutional Officers
Bruce Rauner
Governor
Evelyn Sanguinetti
Lieutenant Governor
Lisa Madigan
Attorney General
Jesse White
Secretary of State
Michael Frerichs
Treasurer
Leslie Geissler Munger
Comptroller
F. F
Senator Richard Durbin
Senator Maric Kirk
Representative Mike Quigley
5th Congressional District
Representative Peter Roskam
6th Congressional District
Representative Tammy Duckworth
8th Congressional District
Representative Jan Schakowsky
9th Congressional District
Representative Robert mold
10th Congressional District
Representative Randy Huitgren
14th Congressional District
State Senators
John Culierton
Senate President
Christine Radogno
Senate Minority Leader
Heather Steans
7th Senate District
ira Silverstein
8th Senate District
Daniel Biss
9th Senate District
John Muiroe
10th Senate District
Michael Noland
22nd Senate District
Thomas Culierton
23rd Senate District
Jim Oiserweis
25th Senate District
State Senators
Dan Duffy
26th Senate District
Matt Murphy
27th Senate District
Dan Kotowoski
28th Senate District
Julie Morrison
29th Senate District
'terry Link
30th Senate District
Melinda Bush
31st Senate District
Pamela Althoff
32nd Senate District
Karen McConnaughay
33rd Senate District
Don Harmon
39th Senate District
State Representatives
Michael Madigan
Speaker of the House
Jim Durkin
House Minority Leader
Kelly Cassidy
14th House District
John D'lAmico
15th House District
Lou Lang
15th House District
Laura Fine
17th House District
Robyn Gabel
18th House District
Michael McAuliffe
20th House District
Anna Moeller
43rd House District
Fred Crespo
44th House District
Christine Winger
45th House District
Michael Fortner
49th House District
Ed Sullivan, Jr.
51st House District
:estate Representatives
David McSweeney
52nd House District
David Harris
53rd House District
Thomas Morrison
54th House District
Martin J. Moylan
55th House District
Michelle Mussman
56th House District
Elaine Nekritz
57th House District
Scott Drury
58th House District
Carol Sente
59th House District
Sheri iesiei
61st House District
Sam Yingling
62nd House District
Barbara Wheeler
64th House District
Michael Tryon
66th House District
Kathleen Willis
77th House District
NWMC Contact Information
The Northwest Municipal Conference is committed to
working with our State and Federal elected officials to
advance legislation that supports local government.
Please feel free to contact us to further discuss the
initiatives contained in our 2015 Legislative Program or
any other issues that are of Importance to local
governments.
Elizabeth B. Tisdahl
NWMC President
Mayor, City of Evanston
Matthew Bogusz
Co- Chair, NWMC Legislative Committee
Mayor, City of Des Plaines
Sandra E. Frum
Co- Chair, NWMC Legislative Committee
President, Village of Northbrook
Mark L. Fowler
NWMC Executive Director
Larry Bury
NWMC Deputy Director
Chris Staron
NWMC Policy Analyst
About the NWMC
Founded in 1958, The Northwest Municipal
Conference serves to strengthen communities and
foster intergovernmental cooperation throughout the
north and northwest suburbs of Chicago. Our
membership of forty -four municipalities and one
township represents over 1.3 million Illinois residents
and covers over 300 square miles in Cook, DuPage,
Kane, Lake and McHenry counties.
Our organization provides numerous services to our
membership with a primary focus on three areas:
legislative advocacy; transportation and environmental
planning; and, operation of the Suburban Purchasing
Cooperative (SPC).
The NWMC is registered as a 501(c)(3) not - for - profit
organization and is primarily supported through
membership dues, planning grants and enterprise
revenues.
Northwest Municipal Conference
1600 East Golf Road, Suite 0700
Des Plaines, IL 60016
Phone: (847) 296 -9200
Fax: (847) 296 -9207
www,nuumc- coL.ork
Printed in -house at NWMC
Legis €ative Summar v
Resoiu lon I5 -24 AUTHORIZATION TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WIT14
AUTOMATION ENGINEERING, LTD. FOR INSTALLATION UPGRADES TO THE WATER
DISTRIBUTION SUPER171SORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM
Introduced:
March 23, 2015
Synopsis:
I
To authorize the Village President to execute a professional services agreement with
Automation Engineering, Ltd. of Downers Grove, Illinois for installation upgrad es to the
Morton Grove water system Supervisory Control and Data Acquisition system (SCADA).
Purpose:
Continuing the next phase to upgrade the SCADA system software and equipment, improving
data acquisition for trending and reporting vital system functions. (see Exhibit A. for upgrade
details)
Background:
� the Village of Morton Grove's water distribution system operations have been managed by a
l
computerized Supervisory Control and Data Acquisition system commonly referred to as
SCADA, under the purview of Pumping Station Operations staff since 1992. SCADA is the
"central nervous system" behind the automated functioning of the water distribution system,
monitoring and controlling activities at the elevated and ground storage reservoirs, pressure
adjusting stations and pumping station sites. Automation Engineering has been our SCADA
consultant since 2003 and developed the current proprietary software programs that run the
existing SCADA system. In 2011, under Resolution 11 -45, Automation Engineering
performed the design engineering upgrades for the existing SCADA system. In 2012, under
Resolution 12 -49 Automation Engineering successfully completed the priority hardware
upgrades and a portion of the software and equipment upgrades. In 2015 it is now time to
complete all upgrades and updates to vital computer software and equipment for greater
performance and reporting reliability.
Programs, Departments
' Departments - Public Works, Fire Department
or Groups Affected
Groups — All residents
I
Fiscal Impact:
The professional services agreement proposal to install software and equipment in the amount
of not -to- exceed 5100,20(.00.
Source of Funds:
2015 Enterprise Fund, Account Number 405033 -57 -2020 in the amount of $110,200.00
Workload Impact:
The management and implementation of the professional service agreement is performed by
the Public Works Department, Water & Engineering Divisions as part of their normal work
activities.
Administrator
Approval as presented.
Recommendation:
First Reading:
Not required
Special Considerations
� Request to waive the formal bidding process and award a contact with Automation
or Requirements:
Engineering as a sole source contractor to perform the installation of the SCADA upgrades in
2015 based upon their experience and proprietary software programming and system design
with the existing SCADA system.
Respectfully
Prepared by: _ i i.
Joseph. J) Dahm,
- _Reviewed bv:
Administrator And
Reviewed by: /�64
of Public Works
Works Teresa Fiaffmrn Liston, Corporation Counsel
SOLUTION A5 -274
AUTHORIZATION TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH AIJT OMATION ENGINEERING, LTD.
FOR INSTALLATION UPGRADES TO THE WATER DIST'RIBUT'ION SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) SYSTEM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois.
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the Morton Grove water distribution system operations have been managed by a
computerized Supervisory Control and Data Acquisition system commonly referred to as SCADA
since 1992; and
WHEREAS. SCADA is the "central nervous system" behind the automated functioning of the
water distribution system, monitoring and controlling activities at the elevated and ground storage
reservoirs, pressure adiusting stations and pumping station sites; and
WHEREAS, in 2012, the SCADA system underwent upgrading of certain priority hardware
components vital to the safe operation of the pumping stations; and
WHEREAS, it is now tine to continue to perform upgrades to the SCADA system software
and equipment, for improved data acquisition for trending and reporting of vital system functions
(See Exhibit "A" for upgrade details); and
WHEREAS, in 2012 Resolution 12 -49 was approved by the Village Hoard of Trustees
authorizing an agreement with Automation Engineering, Ltd. of Downers drove, Illinois for
installation of the upgrades to the existing 20 year old SCADA System; and
WHEREAS, Automation Engineering has been our SCADA consultant since 2003: and
WHEREAS, Public Works requests the Village Board approve waiving the formal bidding
process and award a contract with Automation Engineering as a sole source contractor to perform the
installation of the SCADA upgrades in 2015 based upon their experience and proprietary software
programming and system design with the existing SCADA system; and
WIIEREAS, the total cost proposed by Automation Engineering to 2015 SCADA System
upgrades is in the amount-Not <o Exceed n10Q,000 Q0; and
WHEREAS, funding for the SCADA upgrades is inciuded in the 2015 Enterprise Fund in amount
of S 110 200.00.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE, OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
Section 2. The Village President of the Village of Morton Grove is hereby authorized to execute,
and the Village Clerk to attest, a contract with the Automation Engineering, Ltd., Downers GrovP1. Illinois
in at: amount of $100,000.00.
Section 3. This Resolution shall be in full force and effect upon its passage and approval.
PASSED this 23rd day of MARCH 2015
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Grear
Marcus
Pietron
Thill
Toth
Witko
APPROVED by me this 23rd day of MARCH 2015
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FED
IL in my office
This 24th day of MARCH 201 5
Ed Rai-nos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Prepared By: Automa tion — =ngineering Lid.
u able' C ontertfI
Introduction —................ _ .....................
_.,......... _.................,..........
1.1.Exating SCADA System.. ..... ... ........ ................................
_.. _,......... ............... _ ...
..........._......,.......,._..
a) SCADA Server PC and HML.._ ..................... ........... ,. _......___.....................
.........__....3
_._.................3
2."'amputer Station and HK ...... ....... ........................ ............__.,..............,....
2. 1. Compwer Hardware Requirements ....... ..... ........ .. ...........
...._..............._.......... _.
... .......
22.HM; Sofwvwc ......... ........ ............._ ....,............
.... . ..,.....?
.__........ ........_........3
2.3PLC Interface Software ... ......... ......... .... ........... .... ........ ....�....,.....................
_.....................__A
2.4.Report Database ... ..... .........._.......... .................._... ...................___...__....
_._._..........._._.._4
3.Computer Staten and HMI.... ..... ..........._. ................ , . ....
.... _...... ............,._4
3.' :.Etisiing PLC Endosurc- s .... ............. .................._....._............:........_...,._
.._.....,...._........,.......4
a)Terminal Blocks .. .......... ..._.............. ......_........_.... ....._.,......_._...._......_,.
_....... _...............4
b0mitalDisplays ... ............................. ..........................._.................._...
c)Power Supplies...,., .... ............._.........._..............,.. ..........,._...__...........,.
...... ....... __............. ,.4
_,.........,........ _,._4
d) UPS. .................. ........._..
4
..................._........_._ .......... .............
e)Touch Panel .... ..... .... ................... ........ .................... ,...... ... .......
.,.,..._....._......._.,. _............
........... .........................._...4
4PLC Sites and Requirements. ..........
. ........ 5
4.1.North Station...__ ...... ......... _._..............._...._....._.........,...... ............._.................
_.. _............5
a) Hardware ... .............. ....._............._........ ............................... ........
........ _...........................5
4.2. South Sta' non .............. ............................... _......,_.................. _...
_... _............... _...... _.... _....:i
a)Hardware..,... _ ....................._. _......................... ...............................
....... _...........................5
5.Attachmer its .............. . ................ ........... .... ......._ . ........................_......
_.......... ...._............ ............ .n
Si.Attachnnent # 1 ... ..................................__.._......._................._._......_...
....._......_........_........5
a)Existing Wonder'Olare HMI Screens.... ... _ ... ...... .........................
5.2.Altachmeni # 2 ... -__ .......................... ,.............................................._....
......... ...... _....._.....__...__..5
....._......_.................5
a)Existing Microsoft Access Reports, ........................ ....... -- .............
....... ................. ... d
Page 2 of 5 Vllage of Moiwn Grove SCADA Upgraoa, 4212 & /1'1
1. introduction
The following document specifies the upgrade equionri and procedure in,
the Village of Morton Grove's water supply SCADA system. The new system wilt
operate In a similar fashion as the existing configuration with a few miner changes that
will increase the efficiency of personnel and make department data Marc ref-his and
accessible,
1.1, Existing SC.A'DA System
a) SCADA Server PC and HMi
The existing Human Machine interface (HMi) resides on a Microsoft
Windows XP PC using WonderWare`s Innuch 9,0 HMI for the operator
displays. Microsoft Access is used to store data collected by the SCADA
system via the SPC functionality of Wonderware. Reports are configured
using me native report forms of Microsoft Access. Due to problems with the
PLC programs` calculation of report data and how Wonderware successes
the data from the PLC this data is neither accurate or reliable. All softvare
projects and configurations will become viflage property for use by the village
2. Computer Station. and HNII
2.1. Computer Hardware Requirements
Note: Computer specifications change very rapidly and the computer listed
here is representative of the type of computer necessary and should be considered
the minimum level of hardware.
Two each PowerSpec 8666 Desktop Computers:
Intel Core 2 08400
Microsoft. Windows 7 Professional
4 GB, DDR3 -1333 RAM
2 @ 500 GS Hard Drives (RAID 1)
SuperMulti 8x Double Layer DVD =RW Drive
8 -in -1 Digital Card Reader
Intel Graphics Media Accelerator X4500
1 0/1 0 011 000 NetworkCard
One PC will be the spare, configured as a plug -in replacement.
2.2. HMI Software
loonies version 10, (1000 tag system} including Graphworx and Trendworx
will be used as the HMI for the SCADA system and will be installed on both
comouters in the exact same configuration. A USB license key fob wi11 be used to
transfer the license to the backup computer in case of failure. The existing Wondware
project will be provided for conversion to issues.. Attachment #1 contains a printout of
the existing displays. Trendworx for the system trends will be configured to store data
in an MS SQL database. A meeting will be set up with the vil;agepersonnel during the
Page 3 of 5 Village of Morton Grove SCADA Upgrade 1 12/28!17
upgrade to discuss any changes to the existing displays Co' trends that may be
necessary. At a minimum all pressures, flows, levels. chionne /uH analyzer data, and
pump starts should be trended.
2.3. PLC interface Software
Emerson's OpenBS': Netwodt Essentials version 5,8 (or latest) including
Harvester, ControlAlave Designer, and Object Server will be installed on each
computer. As with too Iconics so"iware in the above section one USB license key too
will be used to transfer the license In case of server failure.
2.4. Report Database
Microsoft SOL will be used to store data collected on a periodic basis by
OpenBSI Harvester from the PLC s archives. SAP Crystal Reporis 2011 (or latest) will
be used to interface to the database and create reports. The reports will be based on
the existing Microsoft Access reuons. Before starting the upgrade a meeting will be
set up with the village personneito discuss any changes to the existing reports that
may be necessary. A printout of the existing Microsoft Access reports are provided in
Attachment #2
3. Computer Station and HMI
3.1, Existing PLC Enclosures
The existing PLC enclosures will be reused. The existing hardware will be
removed and replaced with the new peripheral hardware as described below.
a) Terminal Blocks
As necessary any existing terminal blocks that need to be replaced
or any new terminal blocks added will be Phoenix Contacts UK 5N or
equivalent.
b) Digital Displays
The existing obsolete digital panel meters on the front of the Pi_C
enclosures will be replaced with new ones of the same size. Red Lion Model
PAXLCL or equivalent are to be used.
c) Power Supplies
The existing power supplies will be replaced with Meanwell DR45 <4
or equivalent power supplies.
d) CEPS
Interruptible Power Supplies (UPS) will be added to each enclosure
to power the PLC, communications, and Instrument loops to keep the system
running incase of power failure. APC Smanups 750VA will be used
e) "touch Panel
An Automation Direct 10 inch C -Mare touch panel will be Installed at
the South Plant. The North Plant data will be sent over the private line
Page 4 of 6 Village of Morton Grove SCADA Upgrade Rev00 12/20M1
modem to the South Plant for inclusion on the touch panel allowing the
operators to see the whole system ai the South Plant which is currently
unavailable_
4. PLC Sites and Requirements
4.1. North Station
a) Hardware
The following table lists the hardware necessary for the north station PLC
enclosure.
42. South Station
a) hardware
The following table lists the hardware necessary for the south station PLC
enclosure.
5. Attachments
5.1. Attachment #1
a) Existing WondeoNare HMI Screens
5.2. Attachment# -
a) Existing Microsoft Access Reports
Page 5 of 5 Village of Morton Grove SCADA Upgrade Revoo ":2,'28/1?
Legislative Surnmary
Ordinance 15 -04
APPROVING A SPECIAL USE PERMIT FOR A PEDIATRIC DENTAL. OFFICE USE TO OPERATE
AT 5826 DEMPST'ER STRERE T , MORTON GROVE, ILLINOIS 60053
Introduction:
Synopsis:
Purpose:
Background
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workioa€d Impact:
Admin Recommend
Second Beading:
,Special Consider or
Requirements:
Submitted by:
Prepared bv:
March 9, 20 15
This ordinance will approve a special use permit, with conditions, for a Dental Office at 5826
Dempster Street for Children's Dental World. The property is zoned CI General Commercial
District.
Approval of
a special
use permit to allow for the
operation of a Dental Office, by Children's
Dental World
at 5826
Dempster Street.
Dr. Park, owner of Children's Dental World, filed an application for a special use permit (PC
14 -19) to allow for the operation of a Dental Office at 5826 Dempster Street. Dr. Parl( is
proposing to relocate and expand his pediatric dental practice from its current location at 6046
Dempster Street. The applicant proposes to increase the number of dental chairs from three (3)
to six (6), but with a maximum staff offive (5) staff on -site, including Dr. Park.
The subject property is located at the northwest corner of Dempster Street and Mansfield
Avenue and is improved with a 2,700 sq. ft., one -story building. While the property currently
includes three (3) off street parking spaces directly behind (north of) the building, the applicant
will modify the on -site parking to provide one (1) required ADA compliant parking space.
The applicant's submitted traffic study identified the need for nine (9) parking spaces. The
applicant proposes to accommodate parking demand by utilizing an on -site parking space as
well as four (4) public parking spaces in the 5825 Dempster Street public parking lot and public
parking on Marmora and Menard Avenue for their five (5) staff. They anticipate that their
required patient parking space, which is projected to be four (4) spaces, during peak demand,
will be accommodated through available public parking along Mansfield Avenue, based on Inc.,
findings of the parking survey.
Based on the application, supporting documents and testimony presented at the February 16.
2015 Public Hearing, the Plan Commission voted unanimously (5 -0) to recommend approval of
this application with conditions. (Blonz and Farkas, absent)
Community and Economic Development
N/A
N/A
Community and Economic Development in the normal course of business.
Approval as presented
March 23, 2015
Administmtor
Reviewed by _ - --
Teresa Hoffman piston. Corporation Counsel
and Economic De'veiooment Director
APPROVING A SPECIAL USE PERMIT FOR A PEDIATRIC DENTAL OFFICE USE TG
OPERATE AT 5526 DEMPSTER STREET, MORTON GROVE, ILLINOIS 60053
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State
of Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, the applicant, Dr. Sam Park, Children's Dental World 6046 Dempster Street,
Morton Grove, IL 60053, has made a proper application to the Plan Commission in the Village of
Morton Grove under case number PC14 -19 requesting the approval of a special use permit to
operate aMedical /Dental Of (Children's Dental World) at the property commonly known as
5926 Dempster Street, Morton Grove, Illinois 60053; and
WHEREAS, the property is located in the CI General Commercial District; and
WHEREAS, Section 12 -4 -3 -D of the Village of Morton Grove Unified Developrnew Code
allows a Medical /Dental Office Use to be located in the CI General Commercial District pursuant to a
special use permit; and
WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public notice
duly published in the Pioneer Press, a newspaper of general circulation in the Village of Morton
Grove which publication took place on January 29, 2015, and pursuant to the posting of a sign on
the property and written notification sent to property owners within 250 feet of the subiect property
as required by ordinance, the Morton Grove Plan Commission held a public hearing relative to the
above referenced case on February 16, 2015, at which time all concerned parties were given the
opportunity to be present and express their views for the consideration of the PIan Commission.
And, as result of said heating, the Plan Commission made certain recommendations and conditions
through a report dated March 5, 2015, a copy of which is attached hereto and made a part hereof
and marked as Exhibit "A"; and
WHEREAS, Children's Dental World, is an established Morton Grove pediatric dental practice
that is proposing move and expand within Morton Grove, from its current location at 6046 Dempster Street
to 5826 Dempster Street;
WHEREAS, the applicant has proposed to expand the number of dental chairs from three (3)
to six (6), with a maximum staff of five (5), which allows him to spend more time with his patients
and re- enforces the customer service en-rohasus, of his Children's Dental World practice; and
WHEREAS, Children's Dental World lured a traffic engineering consultant, AES Services,
—. who evaluated the traffic and parking demands of the proposed use at the 5826 Dempster Street
location and have determined a parking demand of nine (9) spaces for the proposed use, which includes
five (5) spaces for staff and four (4) spaces for clients; and
WHEREAS, the Traffic Safety Commission reviewed the application and original Traffic
Study at their meeting on November 6, 2014 and recommended approval of the project subject to
applicant addressing concerns about snow removal, to ensure access to the on -site parking spaces; and
WHEREAS, in order to better address the on -site panting deficit, the Applicant submitted a
revised traffic study dated March, 2015, attached hereto and made a part hereof and marked as Exhibit
"B", winch includes a parking management plan that states the parking demand can be met through a
combination of on -site and area public parking spaces; and
WHEREAS, the Applicant's proposed parking management plan has been designed to try to
maximize the number of available public parking spaces, along Mansfield Avenue by encouraging his
staff to utilize available public parking spaces in the municipal lot at 5825 Dempster Street, and public
parking along Menard and Maimora Avenue; and
WHEREAS, the proposed parking management plan is designed to help ensure the pediatric
patients and their parents /guardians of Children Dental World have the greatest opportunity to park in
public panting spaces along Mansfield Avenue, closest to the office; and
WHEREAS, Children's Dental World will provide an ADA compliant parking space, on -site,
in accordance with the Illinois Accessibility Code, to better accommodate the patients and/or 'their
parents and guardians who have accessibility issues; and
WHEREAS, the proposed dental office use, based having six (6) operatory chairs (6),
maximum number of five (5) staff on -site at any given time, and the focused nature on pediatric
patients, along with the associated parking management Dian, provides a reasonable re -use of a
commercial space, which includes inherent challenges for most commercial uses, due to its limited
numnber of on -site parking spaces in relation to the size of the building; and
WHEREAS, the Corporate Authorities have considered this matter at a Public Meeting and
find pursuant to the relevant provisions of the Vifage of Morion Grove Unijzed Development Code,
this Special Use for an Medical /Dental Office Use will be used and operated in such a way that the
public health, safety and welfare will be protected and will not cause substantial injury to the other
properties in the surrounding neighborhood; and
-- WI?EREAS, pursuant to the provisions of the Village of Iulorton Grove Municipal Code, the
Corporatc Authorities have determined the Special Use pennit for a Medical/Dental Circe Use
(Children's Dental World) at 5826 Dempster Street as recommended unanimously for approval by the
Plan Conunission at a public hearing on February 16, 2015 shall be issued subject to the conditions and
restrictions as set forth herein.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILL,INOfS, AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance, as though fully set forth herein, thereby malting the findings as
hereinabove set forth:
SECTION 2: The property located at 5826 Dempster Street, Morton Grove, Illinois 60053,
is hereby granted a special use permit to allow an Medical /Dental Office (Children's Dental World)
and such special use shall be located and operated at that address subject to the following conditions
and restrictions which shall be binding on the owners /lessees, occupants and users of this property,
their successors and assigns for the duration of the special use:
The site shall be developed and operated in accordance with the plans and supporting documents in
the application, including:
A. Proposed Site Plan, submitted by AES, revised dated March 2015
R Proposed Floor Plan, submitted by Moser Design Studio, dated October 1, 2014
C. Traffic Impact Study, submitted by AES, revised dated March 2015
2. The applicant shall comply with all recommendations From the Traffic Safety Commission, in
accordance with their recommendation dated November 62014, as follows:
A. The applicant shall provide adequate and timely snow removal of tile two (2) on -site parking
spaces;
3. Prior to the issuance of any occupancy permits, the applicant shall submit all necessary all necessary
plans and applications to meet ADA accessibility requirements to the Director of Public Works,
Village Engineer, and Building Official for review and approval; and
4. The applicant shall comply with the Final, approved parking management plan included in the
revised traffic study, dated March 2015. Further, the applicant shall advise staff and patrons of all
available commercial public parking options, in the area. and encourage against parking in the
adjacent residential neighborhoods.
5. If the applicant decides to increase the number of dental chairs, beyond six (6), or staffing levels
beyond the proposed maximum of five (5), the applicant shall be required to submit an updated
parking study to the Director of Community and Economic Development and Village Engineer.
Such study should include an updated parking survey and an updated parking plan describing how
such increased parking demand will be accommodated. Such increases in the intensity of the use
may require an amendment to the Special Use permit.
6. This special use application is granted based on the operations of the Children's Dental World,
based on the submitted application. Any change in operations or ownership would require an
amendment to the special use permit.
SECTION 3: The owners, lessees, occupants, and users of 5 826 Dempster Street, their
successors and assigns allow employees and authorized agents of the Village of Morton Grove
access to the premise at all reasonable tinges for the purpose of inspecting said premise to verify all
terns and conditions of this special use permit have been met.
SL',CTION 4: The special use permit is granted so long as the owner, occupant and users of this
property utilize the area for the purposes as herein designated
SECTION 5: The Village Clerk is hereby authorized and directed to amend all pertinent
records of the Village of Morton Grove to show and designate the special use as granted and amended
hereunder.
SECTION 6: The Applicant /Owner shall comply with all requirements of the Village of
Morton Grove Ordinances and Codes that are applicable.
SECTION 7: This Ordinance shall be in full force and effect from and after its passage,
approval and publication n7 pamphlet form according to <aw.
PASSED this 21 d day of March 20151
hrustec
Trustee
Trustee
Trustee
Trustee
Trustee
Gr. car
Marcus
Pietro
Thill
Toth
Witko
APPROVED by me this 23`d day of Marcia 201
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, IIlinois
APPROVED and FILED in my office this
23`d day of March 2015.
Ed Ramos, Village Clerk
Village of Morton Grove
Cook County, IIlinois
X 112 LGA„
Viiiage President and Board of T rastees
roaa^: pfi M:34arnz+g
N4anCY Radaevich, ASCU", Community and Economic Development Director
Dominick k. A rgurnedo, AZCP, Cotsing A dministrator /Large€ -else Manner
Date. March S, 2015
R,e: Pian Commission Case PC:14: -10, Chiidiren's Denta& World, request for a
Speciai Use Permit for "Medical Denzai Citsgee°`, in accordance with Section
12 -4 -3-D (Unified Development Conde, ORD, kG -0 ;71 at 5616 Dempster
Street., Morton Grove, SL
Commissione Renort
Public Hearing Notices
The Village provided public notice of PC 14 -19 ficr the February 15, 2015 Plan Commission pubiic
hearing in accordance with the Unified Development Code. The .?!O!]? °i" �! =c� Published the DubNC
notice on January 29, 2015, and the Village mailed letters notifying surrounding propem/ owners
and a Public notice sign was placed at the subject property on February 6, 201J.
Sackcround
G'r, Sam Pack, owner QT Children's Dental World, IS SeekinG ,. sD °Clai use permit for
a
"Medical /Dental Office" to operate at 5II26 Dempster Street in the C1 General Commercial zoninc
district. The Ci zoning district requires a special use permit for all "Medical /Dental O'ce"
aperatians.
The subject property is located at the northwest corner of Dempster Street and Mansfield Avenue
and is improved with a 2,700 sq, ft., one -story building. The groper, currently includes three l.')
oiTi sereet parking Spaces directly behind (north of) the Dwiding.
Overview of the ADDiiration
��hiidren 5 Dental World is a dens- I practice that fCC'=s On pediatric dental care. The applicant is
proposing t0 relocate and expand Ihis practice from 6046 v`empSter t0 the new 7026 Dempster
location. The applicant has operated his business in its current location for the past five years and
als operates another Children`s Dentai Najd practice at 2959 S. 1Nailace Street., Chicago.
The neVJ 5526 Dempster S':r °et loCatlon would allow the applicant to expand his Morton GrDVe
dental practice. 'I he applicant proposes to incre?ga the nUI7lber Of dental Cha ^IrS frCnl three (3) t.0
six (6), with a total staff of six (6). in addition to C;r. Park, the sta is comprised of two (2} dentai
assistants, two (2) receptionists and one (1) dual - trained dental asSistant %receptionist. As the
orrice operates in shifts, a maximum of eve (5) staf F members including Dr. Park will be on site at
one time. The hours of operation would be consistent with his current Morton Grove practice, as
follows: Monday LOAM to 6PM; Tuesdays and Thursdays 9AM to 5PM; Wednesdays ? i.AM to 6PM,
Board Resort. March 5, 20i5
°C i4 1 °' CDW SDecTai Use
Fridays
9AM to
5PM (receptionist only,
no denial staff),;
and one (_)
Saturday per month from
9AM to
2PIvi.
Parkino Demand
Per the Unified Development Code, "The final parking required for each soecia1 use shall be
decided by the village board based on the submitted, independent tra s and parlang study and
any traffic and parking recommendation or study prepared by the vil,'aae staff or villace
consultants or any pertinent viliaoe commission and the recommendation of the pian comrnlssion."
(Section 12- 7 -3 -13)
A trafiie impact study, prepared by A=S Services, dated November 2014, Was submitted with the
application. Per the traffic study, the applicant anticipates they would have a maximum of sly: (6)
patients per day per dental chair (6) for a totai of 36 patients over the course of the day. Since
the applicant frequently sees multiple children from the same family during one visit, AES Services
determined that the total number of vehicles trips could be reduced by a multiplier of o.75,
resulting in a total of 27 projected patient vehicle Trips per day.
Per that traffi; study, AES Services used this data and determined that nine (9) parking spaces
would be required for this use, as follows '...Assuming 5 wets for the staff, and using a
conservative estimate of 27 patient vehicles during 7 hours, an additional 4 spots would be
Yeouired for a total of 9 parKing spaces during peak usage.
Using this information, staff provides the following parking analysis chart:
FBinKing Requtrement per T m of is Study
-- - - --
aealcrrrrc ; Size F-BrWng Demand Propesed Parkiin g Difference �
per Traffic c Study Soaves
5836 Dem DSter c% (5 spots f01" staff` 3 or-site parking qj parki La S�DaCE —I
and 4 spots for spaces de£acat j
Pubilc Parkino Avaifabiliry
There are three (,�) eY,!Stil"kQ DUJIi� parade; parkl1 7, SGaO °S along the West siil'e. Of r�iansfleld
Avenue, immediately adjacent to this building, and nine (9) public angled pari<ing spaces on the
east Side of Mansf!eld Avenue. Further, there Is a tvVenc`; -tvJo (22) space public parking lot dirm-dl`
`5825 Dempster) across the streer tram the subject propert. Staff notes that twelve of those
spaces are reserved fior exclusive use by 5'133 West Dempster (currently occupied by Orman
Chiropiactic), which was neootiated Cas part of the terms of Sail Of the parking lot parcel t0 the
.: iiiaQ-e. .' sUcn, that munl ipa l of nee a ?oval of ,.en "10) Unreserved public :larking .Spaces.
As par' o i their parking study, A_S Services conduQed a parking survey of the ex!sring pUDiC
parking spaces on Mansfield Avenue and tine public parking lot across Dempster Street (5825
Dempster Street). The parking survey was conducted between the hours cf .2:30 PM and 5:30
PM on Tuesday September 16, 201 5. During the survey period, AES Se vices observed That '-4 0 -
the twelve (12) public parking spaces along Mansfield were typically available, while 5-8 of the
unreserved spaces were 'typically available in the public tsarking lot across the street,
Board Pepor- March 5, 2015
_ PC #141x: COW Special use
Or Site Parking
Star'f notes that because of the change in use and proposed modifications to the structure, the
applicant Will be required to Provide one accessible parking space, per the ADA Code. in previou-s
terations of the parking study, presented to the traffic Safety Commission and Plan Commission,
the applicant had suggested that they would prefer to maintain all three (3) On site parking
spaces as standard spaces, for their staff, in lieu of converting an on -site space, the applicant had
proposed to conve t one of the paraliej spaces along INiansfield Avenue to an ADA compliant
parking space. However, prior to the Pian Commission public hearing, the applicant submitted an
addendum to their (ramc Study, dated February 15, 2015, in which their traf;is consultants notes
that there is a greater benefit to retain the street parking, as is, since it serves all area businesses
and, instead, the applicant will be updating the existing parking layout to provide the required one
(1) ADA compliant parking space on -site. Staff notes that as ADA compliant parking spaces are
required to be a minimum, of 16 ft. wide, as such, it is expected the total number of parking
Spaces on-sits Will be reduced from three to tWO SDaCeS.
Applicant Parking Plan
I he applicant proposes to utilize a combination Of on -site parking with public parking to meet the
parking demand for the proposed use,
Per the submitted traffic study and addendum, the applicant proposes to accommodate staff
parking demand by uii!izing the one (1) standard on -Site parking space and four (4) area public
parking spaces.
Specifically, Dr. Park will be encouraging his staff to part; in the municipal lot (across Dempster)
and /Gr in the parking spaces along Marmara Gr Menard as a means to try to kgep as many spaces
along Man.Sfield open, throughout the day, for patients, Dr. Park also stated that he will
encourage his star to take public transportation and car pool to further assist with area parking.
T
he applicant anticipates that expected patient peak hour parking demand (4 spaces) will be
accommodated through available public parking on either side or- Mansfield Avenue. in additiOr.,
the ADA compliant space in the rear will be available for patients that have accessibility
challenges. By encouraging staff to park a li tie more remotely, the proposed narking
anagement was SGe if(CaliV de \leiGped to minimize the Walking distance Of parents and their
'�Mlaren, tQ and from the ofn-n.
�31-Kinc vemand�f
i Dine (S) total sDaCeC. l=ive S p aces Required; Four , '4' Spaces Ro
quired.
Or Ole Led far peak One (1) or site pa i mg spare; j m one ?_! ADP, or -ste parking
pari.ing uemand m C`u'r (4) public pan k'ny spaces space
l will ce enC3ur aQed the - <. u
Wile parking sraCeSs mane
5t, 2 5 lempste' Street public ivansneg
iOr, and public parking space_= Additional Dubuc spaces a!Gng j
along Marmora and Menard) Mar morn and Ylenard
—
Board Pepgrt- Mar-1h 5, 2015
PC #14 -19: CDW Special Use
Parking Chailenaes at 5876 Dempster
Due to the limited number of on -site parking spacers in relation to the size of the building, the
5826 Dempster Street location is a difficult site to re tenant. While the applicant's proposed dental
office use requires a specia use and associated parking waiver, most other by -right busines=ses
would likely also have difflculnymeatino the parking requirements established in the ordinance
and such business owners would also need to seek Parking waivers.
While retail and general office uses are allowed by -right in the C]. Commercial District, both uses
have the same parking requirement as a medical /dental office (1 space Der 250 so. ft.), and would
have a base level requirement of -?I sarkino spaces. A restaurant would have even a higher
narking requirement of l space per 150 sq. f ., which would result in an 18 space parking
requirement.
Therefore, szar notes that the question is not if a commercial entity would need parking vvaivers
to occupy this vacant commercial space, but whether the extent of the waiver and;or the nature
of the business oDerations (hour's, staffing levers, prmected customers / patients and turn -over
rates, etc.) could be accommodated through a use of on -site and available public parking.
ebruan, 16. 2015 Public Hearing
Mr. Argumedo introduced the case and sumrrarized the Ran Commission staff report dated
February 11, 2015 into the public record.
Dr. Part: reviewed hiE Intentions t0 move to 5626 Dempster Street. He noted that In Novem De. ",
the case went before the T raf t: and dafe%�i Commission (15 "i and he addressed concerns about
snow removal and garbage bin plac°_ment. in discussion With Village Staff prior to the Plan
Commission nearing Sza-f IoenLliled some challenges . with paYf<Ing a'yaliab{I(Ly. Ur. Park Holed that
he Worked with the Viilape to aczomPiish a parking manaoemen- plan that Would utilize available
commercial puDIIC and on-sit Darkinq and Would discourage staff ono paLlentS rrGm parking In the
adjacent residential areas. Dr. Park will encourage staff to utilize public Darking at the public lot
across Dempster Street or public parking along Viarn-lora and Menard along with available on -site
parking. He expects that this would help ensure that his patients would be able to utilize available
Du: iic panting along i ansfieid.
Comm,ss;one"
DprGan asked
r "pr Ciar EYICatlon a5 LC
wnV tha g`" at the jdc.,tr
propCSed new
vrouid ne one
Tess wnile the
n.smber of operator,
chairs would double fro i currer location at
6C146 Demps.e
SLree
.
Dr. Park IndicaL?d that, curre ntiv, the Noon ixrove rhiiarent Dental ''World pr-j 'r- GperaI W.,I
three ( ) operators' Cnalr5, put this Is nor com�paubie With how ne would litre to operate his
Dra-Cuce. JVit i tiree . -/ C`.as _, ms p tic_ T ''Cls M rGC!s vn _hall r Li r,'i over more man -.ne,/ iNOWC',
III: °. The adCIItlGrial Ciiaire at Lns neln/ location will allow staff to spend more time With each
patient, which. is more in fire with "low he Would prefer to run his Dra'aice. Children's Dental
World prides itself on •CuSicmer sservl•.-e and the extra cQeratorles WCYKS best with the preferred
business model.
Commissioner Shimansid referenced the Dancing addendum that Dr. Park submitted to the Plan
Commission on February 15, 20 "_5 and noted a concern with the proposed use of the ADA sGac
a
Board ReDGrir March 5, 20 117
PCi4'_S: CDW SDecial Use
—by staff. He recommended striking item 3, from the addendum, which stated that the ADA
compliant parking space could be used by =1 when not being used by a vehicle with a disabied
patron, He noted that such use is a potential liability and in violation of State regulations and
therefore should not be applied. The applicant agreed. acaffnatesrhac the rev %sed parking pran,
submiCeh alter the Pfan Comm, %ssio.n, ensures the space will be used only nor ADD Darrdna.
Commissioner Khan stated that she is a property owner across the street at 582i \M DemDSter
and for the record she states that this would not impugn her impartiality to hear this case.
Commissioner Khan inquired if Dr. Park had talked to the neighbors about this parking issue. Dr.
Park stated he did inquire about renting spaces with the owner to the immediate west (5830
Dempster; which is for sale. The potential buver stated he is interested in possibly renting two (?1
spaces to Dr. Park far his practice. Dr. Park: had not talked to the chiropractor to the east or to the
Owners to the south. Mr, .Argumedo noted ths' before any space Could on rented, tile: Vidaoe
would need to revlevv and ensure thaL rile 5 30 �'eRl pst ° ;" SLCe6t iCia Li Is stilt COmpiian% With
V'illaae parking regulations.
CommLSloner Khan also Inquired If sedation Is done in this office, and If so, that would require an
additional space for the anesthesiologist. Dr. Part: explained that sedation, is only done in the
Chicago office and there is a possibikv that it would be done in this location but it would not be
more than 6 times per year. Dr. Paris stated that when sedation is done — this location, the afrlce
would be cbcsed except for that one patent receiving care.
Public Hear n.G—!IubliC'�Om ^ ?ent
Chairperson Pro Terri Ga Drte! aSKed ii anyone was. present that v'va nteG LG be heard on tills CaS�'.
No one asked to sDeai „.
Pt_'blic'Hearinc—
Board DisCI:SSIor and Vorm
ns
ono s!DDC tin^
OnCunlentc in the apaoi1zado; ln::ludir
-
Chair person Pro
em Catlrlei ass` :ed fo'r a motion
t6
opprOVe
CaSe
B. PropOSej Floor =Purl, Su'vmltCed ny Moser Desion Studl
L, x'015
CommISSloner Dorgan made a motion to recommend approval of the request t0 Grant a Special
iJSe peM, L t0 �Cn ilcreri's Dental World L,7 gperate a Dental 'Ciilce use at 5826 Dem Dster Jtreet.
with tile” foliovfIng :DndltiJns: .
_. he site snail be deVeic red and aver ;r. a n s i l r t'r;e
ns
ono s!DDC tin^
OnCunlentc in the apaoi1zado; ln::ludir
-
N. proDD - Slto PIC S[:C7rll t UV lev.sev Waled Marc! . i
�lti. �
B. PropOSej Floor =Purl, Su'vmltCed ny Moser Desion Studl
L, x'015
, dated ^enruarV
_. -aTi;c impact Stu'a \ %, submitte4 by AL_:;, revised dated Mar h 2015
_. oe .�rlrLC ;r;� �iwil CO""'J,)` �PdiL r`cCJFi IT_
.ul �GaL3r'._ ,Of?1 u,�- :i,:i7iC �:•..t}%
CDu ia55(gl.,. in
dCCOr dark' vvittl their - ecommengaoon daL=d Novernder06,2014, as 'follov'rs:
A. the aocfiCant shall ofWise .; Oequa._ amt time l\ snoYc i - ,oval of the [two ( -)] On -s.'te
parking spaces;
Board Report- March 2015
PC q7i4 -19: CDW Special Use-
3. Friar to the issuance of any ec upanry permits, the applicant shall submit ail necessary plans
and applications to meet ADA accessibiiib/ requirements to the Director of Public Works,
Village -.no neer, and Building Official for review and approval;
4. The applicant shall comply with the anal, approved parking management plan included in
the revised Traffic Study, dated March 2015. further, the applicant shall advise staff and
patrons of all avaiiab!e commercial public parking options, in the area, and encourage
against parking in the adjacent residential neighborhoods.
�. Sf the applicant decides to increase the number of dental chairs, beyond six (6), or staffing
levels beyond the proposed maximum of five (5), the applicant shall be required to submit
an updated parking study to the Director of Co," Munity and Economic Development and
Village Engineer. Such study should include an updated parking survey and an updated
parking plan describing how such it creased parking demand will be accommodated. Such
increases in the intensity of the use may require an amendment to the Special Use permit.
6. This special use application is granted based on the operations of the Children's Dental
,World, based on the submitted application..Anv chance in operations or ownership would
require an amendment to the speciai use permil .
he motor, was SeMnced by ''.ommissioner Glesr.'ie. The amendment wes unannnously
recommended fOr approval 5 ;;Commissioners BIOn- gild Intai, peYsvri `a rka5 absent;
EXHIBIT "B"
Dental
Report
Traffic Impact 4 x 7 S
Prepared by:
Ill S. Wacker Drive. Sucre 3410
Chiearc, 1L 60606
!T> 12 3S 6i >3
March 201"1
am
6�9�.vi .ui✓biv �m351Xio1US4iwIF9 <k�� " "�fi W_:�..ds WJadv45Ae .a,^yYk"�4S ..�.ua. �+�.£.:,i,.^�V. .3�.^�&vkf <,.m�JU51»ff
Figure1 Project Site Location ................................................................... ...............................
Figure 2 Vicinity Map and Study Area ....................... .............................. ... ...........
......._..__..2
Figure 3 Project Trip Distribution ... .......... ........................................................................
..... ll
List of
T bles
I able I
Signalized Intersection LOS
Definitions
...... .................
.........._....__..... ...................
Fable 2
Unsignalized Intersection
LOS Definitions..
..........
Table 3
Existing Traffic Volumes
............................................................
............................... 6
Table 4
Existing Intersection LOS
Anal ysis ...... ..... ....... ........ .................................................
7
Table i
Project Trip Generation ....
........... ............. ....... .........................
. ....... ........... ......._..... 9
Table 6
Future Traffic Volumes .............................................................
l
...............................
J
Y
^J
L
J)
C"
u
_
o
_
C"
u
EXISTING CONDITIONS
e ......:..,.. a .... ...,,.., nS- ......a:.w� ..., <...
The analysis of the ezisting transportation system includes description of the surrounding land
use, roadway network, field observations of traffic operations, capacity evaluation of the study
intersection, and a description of public transportation in the Project vicinity. Turning movement
volume and pedestrian volume data were collected by AES Services. Inc. (AES) at the
intersection of Dempster and Menard in September 2014. Detailed volumes counts are provided
in AD cridix A.
2.3 Land Use and Snra-onndin(T DevelioDments
The proposed dental office will be located in the existing one -story vacant building located at the
northwest corner of Dempster and Mansfield intersection. The buildine will be repurposcd for
dental office use including parking on the north side of the structure. Tile area land use in the
immediate vicinitt, is a mix of commercial and residential. Dempster Sweet lion age in the
Project vicinity is mostly commercial strip development with individual parking lots seivin5
various businesses. Beyond file commercial frontage, the majority of land use is residential. The
Edens Expressway is located approximately 2,500 feet east ofthe Project.
2.2
Roadway Network
The Project site and surrounding roadway network are shown in Fi«ura 2, Mansilfield Avenue
would provide direct access to the Project site. Neighborhood streeis includirsr Menard.
Mannora, and Greenwood could potentially, be utilized ba the Project traf is for eircuiation.
..L1 Dempster Street
Dempster Street is a stage route designated as IL-58 and is under the jurisdiction of the IiEinois
Department off ransporiation MOT). It is a major east -west arterial, which according to DOT
carries an Average Daily Traffic (ADT) of 40.100 west of
the Edens Expressway. Tine street in
Ilse t t tied vicinity is approximat h, 56 fe x wide and Las tw si,s in each due ".tor and a
center two -way left -turn lane. The posted speed limit on Dempster Street is
3(1 miles per !sour
(mph). Park.ing is not allowed on either side oCthe str . D acs Route 25C 0} ;a s on L ampste-
Street;howev. no bus ,tops arc located a_tthe Dempster /NiansT ,nr.:s.ctioy
Mal? Sfis lay= !1ye77UC
yriansSeid Avenue is a north -south two -way Local street providing access to the residential area.
Parr nE IoTiJ 101 't d, behind businesses rn �cl nnslci car: also be alle; Via
Ivans'fieid. lviansfield Avenue is side - street stop - controlled makin? a T- intersection with
Dempster Sureet. it is approximateiv 00 feet wide and ecneraliyy, operates as one ane in each,
dire. lion. prom Dempster to the fiat alie }, to tine north diagonal parking is provided on the east
side of the street with space for $ to 9 vehicles. Parallel parking is allowed on the, west side of the
Denral Office 9 _ ,4ES �ervicus, bar.
I raj, 2C Lnpnct Study — - -
In terms of panting obse =.nations, the tunrover rate at the current office on Yvfeade Avenue was
quite low, with 3 vehicles entering or leaving the parking area during the observation period.
Near the new o'Ffrce on Mansligeld Avenue, the diagonal parking on the east side of street was
Wall utilized during the early afternoon hours with 1 or 2 available spots at any given time. On
the west side of the street, there was typically I or 2 vehicle parked for a short time during the
observation hours. A public parking lot is located on the south side of Dempster Street across
from the new office location. In this parking lot, there are 2 handicap parking spaces, 5 reserved
parking spaces on the west side of the lot, 5 unreserved spaces on the west and IQ unreserved
spaces on the east side of the parking lot. During the typical weekday afternoon observation
Period, between d and p of the 16 east side spaces were flee with relatively high turn -over rates.
.4 knifers ^ection Operadout;
The Intersection operations at Dempster Street and Menard Avenue were analyzed based oil the
existing volumes shown in Table ? for AM and Pis4 peal: hours, The results are summarized in
Table 4 and detailed Svnchro outputs are provided in Appendix B.
As shown in Table 4_ the siLy>dEized intersection of Dempfall, street aa)d 1° €enard Avenue
lurrently operates at an acceptablc LOS B during both AM and RM p, ak hours. dor coInparisc 11
Purr)OSeS, Geld\ and LUS for southbound approach are also pCC)vlCCsi tl'kllcii had th;: !2i'll St C1C'l a'J
ui all approaches. Whi1P, the OS is U :'Or southbound tr a7tl t�' ::, Q11 p;;lCeilillC rjG'Ue teilgth
does not indicate ex<essi v . or residual aueuiu.;. From visual observations Jurin_, peaX.. hour field
viShS. southbound movements at Cempster Street intersections or 3°mansiiie;d and NIcade Av -.MUQs
also did not experienfl,� signiticant de,ays or queues.
Dewlal Office .G AES Services. Inc.
Tr4Tic Imnacr Srudu - - -
Table 3
Existing Traffic
voln ues
6
I
Denipster Street
and Menard Avenue
intersection,
InedT,
Northbound
Southbound
dlasYbound
�.
�-
Pea. ®d
l
Deft €'bru
..
R.taht ;Left &heal
!
ktditt Left
awestbouuc9
T6fe[s Rent 1
Left
Tlu'es
itsglrC
PHF
F1d
32 92
1
]. 16 37
2q ��- ] -
1430
39
1 163
j 2
0.97
I1\4
2£ .
47 _s oq
?2 21
iogl
62
1157
13
0.9 �
,
Note, :
1. Peak
how volumes were
co Ile cied on I ucst ay. September
4. 2014
from 7:00 I 9:00 AM
and
nom 4.00
)o 5.00 PN I
j Sonic
3E: S itices. irc.
D curve,
2014
.4 knifers ^ection Operadout;
The Intersection operations at Dempster Street and Menard Avenue were analyzed based oil the
existing volumes shown in Table ? for AM and Pis4 peal: hours, The results are summarized in
Table 4 and detailed Svnchro outputs are provided in Appendix B.
As shown in Table 4_ the siLy>dEized intersection of Dempfall, street aa)d 1° €enard Avenue
lurrently operates at an acceptablc LOS B during both AM and RM p, ak hours. dor coInparisc 11
Purr)OSeS, Geld\ and LUS for southbound approach are also pCC)vlCCsi tl'kllcii had th;: !2i'll St C1C'l a'J
ui all approaches. Whi1P, the OS is U :'Or southbound tr a7tl t�' ::, Q11 p;;lCeilillC rjG'Ue teilgth
does not indicate ex<essi v . or residual aueuiu.;. From visual observations Jurin_, peaX.. hour field
viShS. southbound movements at Cempster Street intersections or 3°mansiiie;d and NIcade Av -.MUQs
also did not experienfl,� signiticant de,ays or queues.
Dewlal Office .G AES Services. Inc.
Tr4Tic Imnacr Srudu - - -
3
FUTURE CONDITIONS
The impacts of the proposed development on the stuciv area are discussed in this chapter.
3.1 Background Volumes Forecast
F:s discussed with the Village staff, the background traffic in the study area is not expected to
arrow in the near future. The existing volumes were therefore assumed to be representative of the
study year 2015 volumes. In addition, the Proieet is a simple revocation with increased capacity
which is expected to contribute an increase of no more than a vehicles during the PM peak hour.
Note that the AM peak hour on Dempster occurs before the dental office opens for business.
3.2 Background plus Protect Conditions V%oiu€nes Forecast
The volume of traffic added to the roadway system by the Project would primarily comprise or
traffic relocated from Meade Avenue to lvlansfield Avenue plus a minor. addition due to larger
occupied space. The Project traffic was estimated using a three -step process:
Trip generation
2. Trip distribution
Trip assi<mment
In the first step, the amount of traffic entering and exiting the site was estimated on a peai< hour
basis. No discount factors were applied for transit trips given th' nature of the development. In
the second step. arrival and departure directions ixere determined from zip code data from past
patient records. Finally, the trips were assigned to the street segments and intersection turning
movements at Dempster and Mansfield. The anak's =.s is detailed as follows.
.1 J rip, 6cnerrnron a7rcL lodal Sn1it
To compute the numbe o''. peak hot trips that aret anticipated in be generated b,.' the proposed
dev lopment. file foliowmg two methods were compared: Instin -ull of Transportation i'I:u?neers'
?1 i ton, l 72� ^r.Lli:77 af%i C1727! %L� isth Edition, 2"1 —1 e llntalL'8 trot both avananle m aS Ui'emeili:
Clrt i? li 8i"`.;fi` and i_Ur_
uh
er if 4- Spnlov es'; ind urroil, dental office operating e tm ates.
Sire-.
,i'E races ar" developed using data font numcrous sites Of varvinO sizes fuld Staff, the
availability of total data 'for the can ent office is deemed to provide a more accurate estimate of
prof ted trafrr he range of vale in fie /anuel on which the average rates are based is
= ri antiv higher than th> Proved_ with average number of employees at 1 )7 anti 43 ,000 SF
aToss floor ".area.
usin g t._ :T . ;and use <)de '20 ;o, ,vledi: I D nta: ih —ic C. the . is1:; a LChtX) Q: tic oi7ic_
WC1uIQ 'r..n::rai.; '6 d &Ilb elps: YOr fS etllplOVees ehC Oftii... W011.id ? nCrate 62 Culiv t'Ips. The
Dental Office R ABS Servdces, Inc.
Traffic Inspacr Said-) ._
average daily patient trips (27) over the shortest business day (7 hours) and adding the 7 staff
outbound trips. Note that the 6 staff trips in any I peak hour are also over - estimated, since not all
6 staff members are present during all business hours, No more than 5 staff members including
the doctor are present at any given time. As oreviousiy indicated, no transit or pedestrian trips are
anticipated.
?.Z Trip Distrivution and Aysiunmer t
For directional distribution of the trips, data provided from the dental office on most common zip
codes of patients was utilized to determine the travel direction to the °roject site on Iempster
(eastbound or westbound). The data is illustrated in Figure 3. As shown in the im=w , a majority
of traffic is venerated from areas to the west of the project. Therefore, it is assumed that
approximately 75% of patient trips will be eastbound on Dempster and the remaining 251% will
be accessing the office traveling westbound on Dempster. Note that the percentages in Figure 3
do not add up to i 00%; however, these are the most common zip codes as per address records
provided.
in terms of trip assignment for the PM peal: hour since
AM peak is not affected, the 6 outbound
staff trips exist and already accounted for in the counts shown in Table 3. Comparing 18 existing
patients to projected 36 patients in the shortest business day of 7 hours, the additional trips on the
sl, /stem during the PM peal: hour are computed to be 4. Out of these 4 new trips, 3 would he
eastbound and 1 would be westbound.
d?.3 Project Corzdillons Total TM)t7le volumes
The additional PM peal- hour
trips eastbound.
1 westbound} were
added to the e, fisting
and Vienard will
remain materially
uncP:anged from escistin_r
condiiiors as snowil previousiv
in Table 4. This
conditions it the siimaiized intersection
as shown in
Table d.
continue to overate at LOS
B. ' h- intersection oll' D7 mpswr
Siteat and Pvfansiield
Avenue is also
not xpected to
Tableti
,Future
Traffic Joiumes
��
71
ii
97empster Street and Meenard
Avenue Intersection
Peak Nort6houixd
Southbound
Eastbomtd
westbound
Period Loll '&'hru
Ia.eg}it
Left 3'hru 3isght
Lefe "rirru Riula
Let r 'rhru YFight
tl ANI �7
77
I6 37 24
li #336 47
39 1163 o
PM 29 = 47 I
l
�C �c7 �7
?i J296 1S i
62 44bb
,
_1
I
N Notes:
-
ry
Pea; how volumes were Co1iected
on i u sday. Semeinher 9.
201 4 from 7 =00 to 9:00 AM
and tunic 4:00 to 6:60 PM.
_. Bold mm1bers Indicant change from
existing.
Source: AES Services. Inc
Deccmncr 701.1
d.J Intersection, one,arl"ns
Given a very minor increase in tl7e peak hour trarCle Volume
dike to the reloeauti, and iXnanS1011
11
of the dentat orrice, the int
tseciiorn operation at 1)Cmmste:
and Vienard will
remain materially
uncP:anged from escistin_r
condiiiors as snowil previousiv
in Table 4. This
intersection will
continue to overate at LOS
B. ' h- intersection oll' D7 mpswr
Siteat and Pvfansiield
Avenue is also
not xpected to
srnif e'
i_ ni, or gneues ue
to the addition of
a dental otfice in
the northwest corner.
4 1`ark*u
Whiie the traffic operational unnacts of the proposed reiobation of Children', Dental World are
anin�� to be mnlimal, the art -ing "reds ,i7ot�ld be add' �ssed a eordi =7t to P pra_1 red wehlcuiai
CripS A ffi .:SU it t 7 sJJtS LOi" YI7e. Staff. and Jn a: li r OVe esitmate of 27 muie;lt VehiLo"t
'1.GI1P.g II011T', adClll Oi7a $pO?; vdou(d ieqli 11f:7 in, e total o 17a14:1i7g Jnacei durino, ) ^,ea;{
LtSat *t. �e.cCordID'o Lo the Gala provided b\ the dental ofiicc- avcra2" time for 'a patient ill the
officee varies ueiween Ott and oO minuies c pendintx 017 hPci< -up or procedural appoinimerus
The ratio of cheek -up w procedure! arpoinimems, is generally ; to I.
TI -a „ parking spaceS tc dh� north- a 4 bullamg become two spa. cs (onc A DAl .Ot tviansfieid
Avenue ii7ere di pa.-al I pa.t i. ! Viso *s o es- side and 0 r agonai p rl nlg spols on the
tact sine. Assumiri(.I at least l or 2 Soois are aahaDle Oa th'e cast side, an additional f7 tU
parting sraces are repaired for tiie Project As per consultation with the ' illaae of Tviorion Cirove
staff pai-aile parking on tike west. 11e of Mansfield will be maintained ft> -patients. Additional
Parking Tads ro ,tatf rah' be accommodated using the puioiic parkin, lot located on the south
Dental Offrce - 1? AEs Services, 111C. Traffic Impact Studio -
✓ Children's Dental Worid plans to relocate from 6046 Dempste Street to 5426 Dempster
Street. The new office building will be larger than the current office, with approximately
2.700 SF space and a staff of 6.
✓ The number of operatories in the new office will increase to 6. The average number of
appointments are projected to be 6 per operatory per day.
✓ The !rip generation and distribution analysis was conducted usine historic data provided by
the dental office. Overall, the net new trips in the ?'M pealt hour due to expansion are not
expected to inc,ease more than 4 trips. Majority of the trips will be eastbound on Dempster.
✓
The LOS at the signalized intersection of Dempster and Menard is not yuosy to be affected
by this development. It will remain at LOS Fs. The side - street traffic on Mansfield is noP
expected to experience excessive delays or queues due to the Project traffic.
✓ The Project is not going to have a significant impact on the traffic operations in the studv
area. The Project traffic is not going to utilize the residential street' network.
v' ror the business a operate successfully, parking is critical given the nauire of the office, The
new office location has 2 reserved parkin_ spaces. Seven more parking spaces are needed
to accommodate peal, usage, which as discussed with the Village staff will be accomplished
using 3 e.cisting parallel spaces on the west side of Mansfield, 1 to 2 diagonal spaces on the
east side of Ntansfield, and 2 to 3 spaces in the available public spaces.
✓ The four parking spaces required for the patrons should be accommodated by the available
public panting spaces on Mansfield. It is recommended that a sketch showing the par[ <ing
Options to be included with the pacl<zge sent to patients to announce the new office location.
The employees should be instructed to park in the available public parkin; spaces in the
surrounding area (the 5815f Dempster Strec pumic lot and public parkinvs along= Marmora or
M nardl bul never in a residential =a.'he sloiffchould ba advised to cross the strt, is only at
n, rit crosswalk., and not at micontrc,ile,a ivcacions.
Dental 14
Office -� P.ES Services, Inc.
— Traffdc Impact snide -
FINDINGS
AND
RECOMMENDATIONS
✓ Children's Dental Worid plans to relocate from 6046 Dempste Street to 5426 Dempster
Street. The new office building will be larger than the current office, with approximately
2.700 SF space and a staff of 6.
✓ The number of operatories in the new office will increase to 6. The average number of
appointments are projected to be 6 per operatory per day.
✓ The !rip generation and distribution analysis was conducted usine historic data provided by
the dental office. Overall, the net new trips in the ?'M pealt hour due to expansion are not
expected to inc,ease more than 4 trips. Majority of the trips will be eastbound on Dempster.
✓
The LOS at the signalized intersection of Dempster and Menard is not yuosy to be affected
by this development. It will remain at LOS Fs. The side - street traffic on Mansfield is noP
expected to experience excessive delays or queues due to the Project traffic.
✓ The Project is not going to have a significant impact on the traffic operations in the studv
area. The Project traffic is not going to utilize the residential street' network.
v' ror the business a operate successfully, parking is critical given the nauire of the office, The
new office location has 2 reserved parkin_ spaces. Seven more parking spaces are needed
to accommodate peal, usage, which as discussed with the Village staff will be accomplished
using 3 e.cisting parallel spaces on the west side of Mansfield, 1 to 2 diagonal spaces on the
east side of Ntansfield, and 2 to 3 spaces in the available public spaces.
✓ The four parking spaces required for the patrons should be accommodated by the available
public panting spaces on Mansfield. It is recommended that a sketch showing the par[ <ing
Options to be included with the pacl<zge sent to patients to announce the new office location.
The employees should be instructed to park in the available public parkin; spaces in the
surrounding area (the 5815f Dempster Strec pumic lot and public parkinvs along= Marmora or
M nardl bul never in a residential =a.'he sloiffchould ba advised to cross the strt, is only at
n, rit crosswalk., and not at micontrc,ile,a ivcacions.
Dental 14
Office -� P.ES Services, Inc.
— Traffdc Impact snide -
ioa000ado�
G
C 1 J - O- N m O
O M I n, i, m M 4>
o a o o O c J r
i
0
q.-
s s
I
r
O O- O O Q G O O
O
�
o c
-
C
vt
E i
0 0 0 0 0 0 0
si
� r
lL
0
S
r A q
~
L�
I
I ao m w m m— w
I � w
0 0 o a 0 0 0
� v — v) m
ALL
ih
Intersection LOS ResWts
Denial Office AES Senvzcev'. Gxc,
Traic Lnyacl Study — _ _
Lanes, VOiumes, Y irninCs
=; Isting AIVI
1: Menard Avenue &
Dempster
Street
1k
4
Ar
Lane Group
EBL '
EBT
' EBR WBL
WBT !' CNBR
NBL
NBT
:SBL SBT.` . SBR
Approach LOS
B
5
r
Stops (vph)
7
802
13
557
25
30
D
54
Puel:Usedlgal)
p
17
0
12
I
1
CO Emissions (9/hr)
10
1170
25
873
37
77
98
NOx Emissions (glhr)-
2
- 228
- 5
170
7
15
19
VOC Emissions (glhr)
2
271
6
202
9
18
23
Dilemma Vehicles (R ),
D
0
0
0
0
0
-.
0
Queue Length, 50th (ft)
3
353
8
190
21
21
46
Queue Length 05th ;(ft)
14
644
28
467
41
5F
84
merrai Link Dist (ft)
620
620
620
620
Tom Bay Length (ft)`
150
150
05
Base Capacity (vph)
304
2192
231
2328
207
568
318
Starvation Cap Reductn
0
^u
D
G
0
D
0
Spillback Cap Reductn
0
0
0
0
0
0
0
Storage Cap Reducm
0
0
0
0
0
0
p
Reduced vic Ratio
0.05
0.65
0.17
0.52
0 16
0.20
0.25
Iritersedith Zu mmary` "
Area Type: Other
Cycie'Length 120
Actuated Cvcle Lena ft 120
Offset: 56 {47 %), Referenced to
phase 4 :EDTL
and8:WBTL, Start of
Green
Natural Cvcle: 90
Control, Type: Actuated- Coordinated
Maximum vrc Ratio: 0.65
Intersection Signal Deiay :'16.1
Intersection
LOS:B
mersection Capaci y Utilization
58 -4 06
CU
Levei of Service B
Analysis Period (min) 15
Dental Office Pace 2
JG
alleJ \v ulltEdie,�'T., Il 1.1lriu`
CXISC{nC
I IVI
Meriard Avenue & Dempster Stree?
Lane Group EBL
EBT EBR
W8L
WST
LNBL
NBT NBR
Sk SBT
SBR
Approach LOS
B
B
C
D
Stops(vph) 8
762
20
B24
23
23
54
Fuel Used(gai) 0
16 -
1
18
0
1
q
CO Emissions (g /hr) 15
1101
40
1236
32
50
go
NOx'.Emissions (glnr) 3
214
8
240
6
10
19
VOC Emissions (g /nr) 3
255
9
286
7
12
23
Dilemma Vehicles ;( #) 0
0
0
0
0
0
Queue Length 50th (ft) 5
333
13
393
115
0
48
Queue Length 95th (ft) 19
571
41
#746
38
47
87
Internal Link Dist (ft')
620
620
620
620
Turn Bay Length (ft) 150
450
gg
Base Capacity (vD10 211
2252
250
2327
221
565
311
Starvation Cap Reductn 0
0
0
0
0
0
Spillback Cap Reducin 0
0
0
0
0
0
0
Storage Cap Remain 0
0
0
0
0
0
0
Reduced vic Patio 0.11
0.61
0.26
0.67
0.13
0.13
0
0.26
latersectlon Summary -
Area Typei Other
Cycle Length: 120
Actuated Cycle Length: 120
Offset: 56 {47 %), Referenced to phase 4:EBTL
and 8:WBTL,
Start of
Green
Natural Cycle: 90
Control Type: Actuated- Coordinated
Maximum vIc Ratio: 0.67
Intersection. Slanal Delau::17.5
Intersection
LOS, B
Intersection Capacity Utilization 69.4%
ICU
Level of
Service C
Analysis Period imin)'15
u
., 15th Derceniiie volume exoneds capacity, queue may be
longer
Queue shown is maximum: after two cycle
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