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HomeMy WebLinkAbout2014-11-24 AgendaI 10911 to I TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER SCANLON CONFERENCE ROOM (The hour between 6 :00 and 7.00 pm is set aside for Executive Session per 1 -5 -7A of the Village of Morton Grove Municipal Code. 1j'1he Agenda does not include an Executive Session, the meeting will begin at 7.00 pm.) Call to Order 1 fledge of Allegiance 3. Executive Session (if requested) 4. Reconvene Meeting 5. Fledge of Allegiance 6. Roll Call 7. Approval of Minutes — Regular meeting — November 10, 2014 8. Special Reports a. Presentation of Fire Poster Contest Winners by the Director of Fire Prevention, Captain William Porter b. Presentation on Social Work in the Village by Police Chief Michael Simo 9. Public Hearings Richard T. Flickinger Municipal Center 6101 Capulina Avenue ® Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 7. 10. Residents' Comments (agenda items only) 11. President's Report — Administration, Northwest Municipal Conference, Council of'Mayors, Strategic Plan, Comprehensive Plan a. Commission/ Board /Committee appointments /reappointments are requested as follows; Fire Pension Board of Trustees William McFadden b. Mayoral Update /Review 12. Cleric's Report — Community Relations Commission 13. Staff Reports a. Village Administrator 1) Reminder of the December 22, 2014, Village Board meeting cancellation 2) Budget Review and Update 3) Miscellaneous Reports and Updates Corporation Counsel 14. Reports by Trustees a. Trustee Grear - Fire Department, Emergency Management Agency, RED Center, Fire and Police Commission, Police Department, Police Facility Committee, Chamber of Commerce (Trustee Witko) b. Trustee Marcus — Advisory Commission on Aging, Family and Senior Services Department, Finance Advisory Commission, Condominium Association, Social Service Committee (alternate) (Trustee Toth) C. Trustee Pietron - Appearance Commission, Building Department, IT Communications, Community and Economic Development Department, Branding /Marketing (Trustee Thill) d. Trustee Thill— Public Works Department, Solid Waste Agency of Northern Cook County, Traffic .Safety Commission, Waukegan Road TIF, Lehigh/Ferris TIF, Dempster Street Corridor Plan (Trustee Pietron) 1) Resolution 14 -55 (Introduced November 24, 2014) Appropriation of 2015 Motor Fuel Tax Funds for the Maintenance of Streets and Highways MFT Section 15- 00000 -00 -GM e. Trustee Toth — Finance Department, Capital Projects, Environmental Health, Natural Resource Commission (Trustee Marcus) 1) Ordinance 14 -27 (Introduced November 24, 2014) (First Reading) Adopting the Budgets for All Corporate Purposes of the Village and the Morton Grove Library, Cook County, Illinois for the Calendar Year Effective January 1, 2015 and ending December 31, 2015 2) Ordinance 14 -26 (Introduced November 24, 2014) (First Reading) Levying and Assessing Taxes for the Village, Cook County, Illinois for Fiscal Year Beginning January 1, 2014, and Ending December 31, 2014. f Trustee Witko — Legal, Plan Commission/Zoning Board ofAppeals, NIPSTA, Strategic Plan Committee, Economic Development Commission, Social Service Committee (Trustee (;Year) 1) Ordinance 14 -28 (Introduced November 24, 2014) (Request Waiving of Second Reading) Minor Amendment to Ordinance 04 -26, which Approved a Special Use for a Planned Unit Development (Trafalgar Square), to Grant Approval of a Plat of Vacation and Abrogation of an Easement for the Property Located at 8320 -8342 Concord Drive 15. Other Business 16. Presentation of Warrants: $1,856,435.30 17. Residents' Comments 18. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 19. Adjournment - To ensure full accessibility and equalparticipation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (8471470 -5220) promptly to allow the Village to snake reasonable accommodations. IV. V. Wa\MMOME CINM During the Regular Meeting of the Village Board of Trustees held on November 10, 2014, Trustee Marcus moved to adjourn to Executive Session to discuss pending litigation, personnel, real estate matters, and review of Executive Session minutes. The motion was seconded by Trustee Toth and approved unanimously pursuant to a roll call vote at 6:01 p,m. Present were: Trustees Bill Grear, She[ Marcus, John Pietron, John Thill, Maria Toth, and Janine Witko. Staff present included Village Administrator Ryan Horne and Corporation Counsel Teresa Hoffman Liston. I* 4gwodin*01 :61LiI�l At the conclusion of the meeting, Trustee Toth moved to adjourn the Executive Session and reconvene the regular Board meeting in the Council Chambers at 7:00 p.m. The motion was seconded by Trustee Witko and approved unanimously via a voice vote at 6:58 pm. Village President Dan DiMaria reconvened the meeting at 7:00 p.m. and led the assemblage in the Pledge of Allegiance, after which Clerk Ed Ramos called the roll. Regarding the Minutes of the Special Meeting of October 18, 2014, Trustee Grear moved to accept the Minutes as presented, seconded by Trustee Witko. Upon the voice vote, the motion passed unanimously. Regarding the Minutes of the October 27, 2014 Regular Board Meeting, Trustee Toth moved, seconded by Trustee Thill, to accept the Minutes as presented. Upon the voice vote, the motion passed unanimously. -� NONE M NONE Minutes of November 10, 2014 Board Meeting-. VII. RESIDENTS' COMMENTS (Agenda Items Only) VIII. IX. NONE (Non - Agenda Items) Lovely Varughese expressed her and her family's thanks to the Village for spearheading the October 18, 2014 press conference, as she and her family seek justice for their son, Pravin. The press conference was a huge success. She said this is truly a community that cares. The family has not received the first autopsy that had been done on Pravin, nor any of the police reports. Mrs. Varughese said she feels the family has a right to see that information. She stated that it's physically and mentally draining to wait, and added that the family is seeking an independent investigation because they believe the State's Attorney has already made up his mind. Mrs. Varughese said that the family will do anything to get justice for Pravin, and toward that end, she is traveling to Washington, D.C. this week. She thanked Eric Poders of the North Shore Voice for helping to keep the memory of Pravin alive and for directing people to a fund- raising website that has been set up to help the Varughese family fight for justice for their son. She concluded her remarks by saying that, in Morton Grove, she feels like she's "in heaven," and said there are no words to express the depth of her gratitude. 1. Mayoral Update a. Mayor DiMaria said that he and the Board attended the 251h anniversary memorial service of Officer Barry Shalin, who had been killed by a drunk driver. It was a touching tribute to him, and Mayor DiMaria thanked Chief Simo and Ed Pankow for coordinating the service. Officer Shalin's family is dwindling, but Mayor DiMaria vowed to his remaining family members that the Village will continue this tradition. b. Mayor DiMaria reported that there is interest in the land across from the Matra station. This is good news because it could be a catalyst for a new downtown area. c. Mayor DiMaria announced that McGrath Audi of Morton Grove was scheduled to open next week —six weeks earlier than originally thought. He said he toured the building, which meets all the Village's codes and engineering standards, and was impressed by the state -of- the -art facility. IX. Minutes of November 10, 2014 Board Meetin PRESIDENT'S REPORT (continued) 1. Mayoral Update (continued) d. Mayor DiMaria thanked the members of the Village staff who had worked with McGrath Audi to get through the permitting process expeditiously and kept things moving along. He thanked Andy DeMonte, who had a rather aggressive schedule to replace the water main on Simpson, noting that, to Andy's and his crew's credit, completed the work and delivered water to the Audi facility way ahead of schedule. Mayor DiMaria said that, time and again, the staff steps up to the plate. Mayor DiMaria thanked the Board for marching in the Veterans Day Parade yesterday; he was out of town and said he appreciated the Board members coming out for this event. He asked the assemblage to join him and the Board in a round of applause and thanks to all veterans still living. X. Clerk Ramos had no report. XI. A. Village Administrator: "Ziarvivogelial a. Village Administrator Ryan Horne said that the proposed budget for calendar year 2015 was completed this past Friday, and is currently available in his office at Village Hall, on the Village's website, and at the Morton Grove Public Library. The first reading of the Budget ordinance will be at the November 24, 2014 Village Board meeting and the second reading will take place at the Village Board meeting of December 8, 2014. b. Trustee Marcus asked Mr. Horne if any thought had been given to having one more Budget Workshop once the Board has had achance to review the completed proposed budget. Mr. Horne said he would be open to holding another meeting, if the Board desires. c. Trustee Marcus said that maybe the meeting could be scheduled for sometime between when the budget ordinance is first presented and the second reading. Mr. Horne said we can work on a date. Trustee Thill agreed that another meeting could be useful. d. Mayor DiMaria encouraged all residents to come to the next Board Meeting so that anyone who wished to comment publicly on the proposed budget could do so. B. Corporation Counsel: Corporation Counsel Liston had no report. XIL A. Trustee Grear: TRUSTEES'REPORTS Minutes of November 10, 2014 Bound Meeting) 1. Trustee Grear presented Resolution 14 -53, Authorizing a Contract Extension With the Morton Grove Firefighters Association. He explained that the Village and the Morton Grove Firefighters Association have negotiated a three -year contract (from January 1, 2014 to December 31, 2015) which has been ratified by the members of the IAFF. Trustee Grear moved to approve Resolution 14 -53, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear acre Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth acre Tr. Witko acre 2. Next, Trustee Grear presented Resolution 14 -54, Authorizing the Adoption of Cook County Multi- Jurisdictional Hazard Mitigation Plan. He explained that, in 2011, the Cook County Department of Homeland Security and Emergency Management formed a coalition of 115 government partners within Cook County in order to formulate a unified plan for the mitigation of natural disasters. Over the past 18 months, the Village of Morton Grove has participated in the preparation of the Hazard Mitigation Plan (HMP). Adoption of this plan will allow dl participating jurisdictions to apply for and receive federal and state grants designed to mitigate the effects of natural hazards and disasters. Trustee Grear moved, seconded by Trustee Toth, to approve Resolution 14 -54. Motion passed: 6 ayes, 0 nays. Tr. Grear acre Tr. Marcus ay Tr. Pietron We Tr. Thill aae Tr. Toth acre Tr. Witko ate 3. Lastly, Trustee Grear noted that tomorrow is Veterans Day. He complimented American Legion Post 134 on doing a great job with its parades, and said that his proudest moments as a Village official are when he's marching in these parades. Trustee Grear said that the most important thing we have in this country is our freedom, and he encouraged everyone to fly their flags tomorrow. He thanked Village staff for being at the Veterans Day Parade yesterday, noting that it's an especially nice gesture for them to be there on their day off. B. Trustee Marcus: Trustee Marcus had no formal report, but he, too, congratulated Post 134 on a wonderful Parade. He said he had received an email from a friend with a poem about Veterans Day which was quite moving. He read it for the assemblage. Mayor DiMaria commented that tomorrow will be the anniversary of the passing of former Mayor Dan Scanlon, a veteran who fought in the Battle of the Bulge and said, "It's a true veteran who dies on Veterans Day." n XIL C. Trustee Pietron: Minutes of November 10, 2014 Board Meetingi TRUSTEES' REPORTS (continued) Trustee Pietron presented Ordinance 14 -24, Amending Title 11, Section 1 of the Municipal Code of the Village of Morton Grove to Adopt and Approve the Industrial Areas Plan. This is the second reading of this ordinance. a Trustee Pietron said the Industrial Areas Plan provides recommendations to preserve and optimize the Village's industrial areas uses so they can continue to be a driving force in the local and regional economy. b. This would become the Village's official plan for the industrial areas and will establish goals and guiding principles to implement action strategies to help retain businesses in these areas and plan for future development and expansions. Trustee Pietron said this Plan was done at no cost to the Village other than staff time, and will be very beneficial to Morton Grove. Trustee Pietron moved to adopt Ordinance 14 -24, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aae Tr. Pietron aye Tr. Thill aae Tr. Toth aae Tr. Witko aye D. Trustee Thill: Trustee Thill had no formal report, but commented that there is a Memorial Tree in former Mayor Scanlon's name planted on the front lawn of the American Legion Post #134 building. Trustee Thill asked Mr. DeMonte when leaf pick -up will end. He responded it will end the week of Thanksgiving, although Public Works may take one more pass around the Village the following week to clean up any new piles of leaves. E. Trustee Toth: Trustee Toth had no report. Trustee Witko: Trustee Witko said that her father is a Marine who served in Viet Nam for 13 months and earned a Purple Heart and Bronze Star. She wished all veterans at home and abroad a Happy Veterans Day. Minutes of November 10, 2014 Board Meeting, XIV, OTHER BUSINESS 1. Trustee Marcus raised the point that, in informal budget and other discussions, he's heard references to a "police /municipal facility.' He commented that, a year ago, the Village purchased land earmarked for a police facility, and a committee is currently working on recommendations for an architectural firm to provide drawings. His concern was that the architect's drawing(s) be specific to a police facility, because he did not recall the Board having a public discussion or voting on having a combined facility. a. Trustee Marcus did not want the Village to pay additional costs for artist renderings of a combined facility, and moved that the architect's expenses be related only to a police facility, not a combined or a municipal facility. He said the Village's budget is tight and he would rather not spend money on something that has not been decided or voted upon. b. Corporation Counsel Liston pointed out there's no resolution before the Board on this matter yet. Trustee Marcus responded that, when there is a resolution, he would like it to specifically address the police station. c. Ms. Liston said that a committee comprised of Trustee Grear, Economic Development Director Razdevich, Finance Director Navarrete, herself, and Plan Commissioner Steve Blonz have interviewed and tentatively hired a consultant for this project. The committee is now working on a scope of services. The purchased site on Lehigh has not really been determined to be an appropriate site for a police facility. Thought must also be given to the present location of the Police Department. What happens to this building? It sits on two acres of prime residential property, and the sale of this property could help offset the costs of a new facility. Ms. Liston asked Trustee Marcus if he could wait to see the scope of services being proposed. d. Trustee Grear echoed that, saying the committee has a number of challenges to work through before a Resolution can be brought before the Board. The committee is considering questions such as, if the police department leaves this building, can we have one part of our operation here? He commented that the current Village Hall /Police Department building is expensive to upkeep and reminded the Board that nearly a quarter of a million dollarswas spent last year on addressing problems with the HVAC system. Trustee Grear said the committee is looking at all aspects and is doing its due diligence, and will likely have a Resolution for the Board's consideration before the end of the year. e. Ms. Razdevich said the committee has not made any decisions about whether there should be a joint facility or a location. She noted that Commissioner Blonz, a former architect, has been putting in a lot of time of this and has proven to be a great resource for the committee, adding that the biggest thing the committee is wrestlingwith now is what happens to the current build- ing? When drafted, the Resolution will lay out all the steps the committee has taken and the "next steps" for the Village. Mayor DiMaria said the Village owes it to the community to do its due diligence. It's important to note that the Village purchase property without doing a study —now we need to be efficient. There's a lot to this but the Board should wait and see what the committee's findings are. 9 Trustee Marcus said the Board discusses a lot of different things. The location of Village Hall is important, and it would be important to air comments about the Board's intentions and what it would liketo do. XIV. Minutes of November 10, 2014 BoaN Meetin i OTHER BUSINESS (continued) h. Trustee Marcus said the Village desperately needs a new Police Station, and obviously needs a new Village Hall, too, because of its aging infrastructure and maintenance problems. He wanted to ensure that the Village evaluates all aspects, and that it doesn't spend extra money on something that may not happen. Trustee Marcus said he would withdraw his motion. Trustee Grear said the committee is trying to move as expeditiously as possible while trying to ensure they're doing everything right. This is a huge matter to consider. Something is going to happen —the committee is just not sure of how, where, and when. 2. Mayor DiMaria congratulated all those who ran for election and won last Tuesday. XV. WARRANTS Trustee Toth presented the Warrant Register for November 10, 2014, in the amount of $2881139.10. She moved to approve the Warrants as presented, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus acre Tr. Pietron acre Tr. Thill awe Tr. Toth ate Tr. Witko aae XVI. RESIDENTS' COMMENTS A 28 -year resident who lives at 8116 Oswego (name not provided) appeared before the Board seeking help with a water bill of $656. He said he had tried working with the Water Department but found them unhelpful when they did finally return his calls. He felt that construction workers working next to his property had used his outside faucet to wash their hands and then left the water running. He even made a police report on the matter. He said he's never had a water bill that high before. Mayor DiMaria asked Mr. DeMonte to look into this matter. On the subject of water rates, Mayor DiMaria said that the City of Chicago plans to increase the Village's water rates an additional 15% effective January 1, 2015. This is on top of a 25% rate increase in 2012, a 15% rate increase in 2013, and a 15% rate increase in 2014. So basically water rates will have gone up almost 90% in about four years. Morton Grove's cost of water has cost the Water Fund $2 million in 2010 and it's up to $4.3 million in 2015. He said his own water bill is quite high. These types of increases passed on by the City of Chicago are unacceptable, and the Board is proactively searching for solutions and alternative sources of water. XIV. Trustee Toth moved to adjourn the meeting, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron afire Tr. Thill aae Tr. Toth aye Tr. Witko aye The meeting adjourned at 7:52 p.m. PASSED this 24th day of November, 2014. Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED by me this 24th day of November, 2014. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 25th day of November, 2014. Ediiberto Ramos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Caesar R TO: Marlene Kramanc and Susan Lattanm FROM: Captain William P. Porter (,J COPY: Chief Tom Friel DATE: November 10, 2014 SUBJECT: Poster Contest Awards handed out at the Village Board Meeting nil, �110 This year, the theme was any fire safety topic the student wanted to choose, The posters were judged on the following A ' . Im 1 �' Kindergarten o First • Fe Rita M ei Second Grade Wendy Lee Third Grade Alina Mathew Fourth Grade Fifth . ,a;. Ardelean Sixth Grade Sarah Vance a Protection through Prevention and Preparedness Legislative Summary �— Resolution 14 -55 j Introduced: November 24, 2014 I Synopsis: To authorize the Village President to execute the documentation required by the State of Illinois for the 2015 Motor Fuel Tax program. Purpose: To appropriate the Village's estimated motor fuel tax revenue for 2015 as required by the State of Illinois. Background: Each year the Village receives a portion of the motor fuel tax collected by the State. These fluids must be spent on the eligible improvements of roadways. The State requires an estimate and final statement of the maintenance expenses for each year of the program. Programs, Departments Public Works Department or Groups Affected Fiscal Impact: The total estimated expenses for the 2015 Motor Fuel Tax Program are $945,000. Source of Funds: State of Illinois, Motor Fuel Tax Workload Impact: The implementation of the program is done as part of the normal operations of the Public Works Department. Administrator Approval as presented. Recommendation: First Reading: Not required. Special Considerations or None Requirements: �' Reviewed b Respectfully submitted: ��o�°?� _�, -"� �� �� y. Ry4 J. Hot/tie, Village Administrator Teresa Hoffman Liston, rpot- tion Counsel Prepared by: -:...,+...,..m......._.�.,��.`� Reviewed by ,r` a�' �✓ sf�fr Chris Tomich, Village Engineer y DeMonte, Director of Public Works APPROPRIATION OF 2015 MOTOR FUEL TAX FUNDS FOR THE MAINTENANCE OF STREETS AND HIGHWAYS MFT SECTION 15- 00000 -00 -GM WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Illinois Highway Code requires the Village of Morton Grove Board of Trustees to authorize the appropriation of Motor Fuel Tax (MFT) Funds for the purpose of Maintaining Streets and Highways within the Village from January 1, 2015 to December 31, 2015; and WHEREAS, the estimated expenditures from the MFT Funds for the period January 1, 2015 to December 31, 2015, are $945,000; and WHEREAS, the attached "Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code" (BLR 14230) and the "Municipal Estimate of Maintenance Costs" (BLR 1423 1) have provided for the distribution of the anticipated 2015 MFT Funds for maintenance of streets within the Village of Morton Grove. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUN`T'Y, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Only those operations listed and described on the Municipal Estimate of Maintenance Costs approved in connection with this Resolution are eligible for reimbursement with Motor Fuel Tax during the period specified above. SECTION 3: The Corporate Authorities hereby approve and the Village President is hereby authorized to execute the Illinois Department of Transportation Municipal Estimate of Maintenance Costs (BLR 1423 1) and the Illinois Department of Transportation Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code (BLR 14230). SECTION 4: Two certified copies of this Resolution will be transmitted to the District Office of the Illinois Department of Transportation at Schaumburg, Illinois. SECTION 5: This Resolution shall be in full force and effect from and upon its passage and approval. PASSED THIS 24" DAY OF NOVEMBER 2014 Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED BY ME THIS 24" DAY OF NOVEMBER 2014 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 25" DAY OF NOVEMBER 2014 Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Village (City, Town or Village) appropriated the sum of $9� of Morton Grove Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code of the (Council or President and Board of Trustees) ,Illinois, that there is hereby (Name) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2015 (Date) to December 31, 2015 (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. Clerk in and for the Village (City, Town or Village) of Morton Grove , County of Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Board of Trustees at a meeting on (Council or President and Board of Trustees) November 24, 2014 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 25th (SEAL) day of November, 2014 Village Clerk (City, Town or Village) Regional Engineer Department of Transportation Date Printed 11/20/2014 BLR 14230 (Rev. 07/15/13) EXHIBIT 1 "All Illinois Department Municipal Estimate of of Transportation Maintenance Costs Local Public Agency'. Morton Grove County: Cook Maintenance Period 1/1/2015 to 12/31/2015 Section Number: 15- 00000 -00 -GM CSLnnaI8O Lr051[ OP IVlalnienance V erations Maintenance Operation No. Description) Maint Grou Insp. Re . For Group I, IIA, JIB, or III Est Total Operation Cost Item Unit Quantity Unit Price Item Cost Snow Removal & Ice Control I N ISalt (State of IL) TON 5500.00 109.94 604,670.00 605,000.00 Snow Removal & Ice Control I N Calcium Chloride GAL 1000.00 0.60 600.00 600.00 Snow Removal & Ice Control III N Salaries HOUR 1180.00 60.00 70,800.00 71,100.00 Bituminous Materials & Patching Local I N Hot Mix Asphalt TON 800.00 55.00 44,000.00 45,000.00 Bituminous Materials & Patching Local III N Salaries HOUR 1090.00 50.00 54,500.00 54,700.00 Street Sweeping III N Salaries HOUR 650.00 50.00 32,500.00 32,800.00 Street Lighting & Traffic Signal Maint. IV N Street Li htin & Traffic Signal I L SUM 1.00 80,000.00 80,000.00 80,000,00 Concrete I N Concrete Materials CU YD 1 180.00 100.00 18,000.00 18,000.00 Concrete III N Salaries HOUR 100.00 50.00 5,000.00 5,000.00 Catch Basin Cleaning III N Salaries HOUR 650,00 50.00 32,500.00 32,800.00 Total Estimated Maintenance Operation Cost 945,000.00 Estimated Cost MET Portion Other Funds lPreliminary Engineering Maintenancel 945,000.00 945,000.00 Engineering Ins ection Mains Eng - Material Testing - Totals 945,000.00 945,000.00 lAdvertising Bridge Inspections Total Estimated Maintenance En ineerin Cost Total Estimated Maintenance Cost 945,000.00 Submitted: Muaoip 6ffc6l TWe Date Printed on 11/20/20141102 AM Approved Regional Engineer Date BLR 14231(Rev 02/18/14) Legislative Summary Ordinance 14-27 AN ORDINANCE ADOPTING THE BUDGETS FOR ALL CORPORATE PURPOSES OF THE VILLAGE OF MORTON GROVE AND THE MORTON GROVE LIBRARY, Introduced: Synopsis: Purpose: Background: Budget Summary: Administrator Recommendation: Second Reading: Special Considerations or Requirements: COOK COUNTY, ILLINOIS FOR THE CALENDAR YEAR EFFECTIVE JANUARY 1, 20155 AND ENDING DECEMBER 31, 2015 November 24, 2014 This ordinance formally adopts the Village's 2015 Budget. The 2015 Budget represents the Corporate Authorities' projections of revenue which are expected to become available during fiscal year 2015, as well as recommended expenditures for the Village. The Budget was presented at the Village Workshops on October 8 and 23, 2014, and discussed and revised thereafter. The final budget including a public hearing to be held on December 8, 2014. Public notice of the hearing was published in the Pioneer Press newspaper on November 20, 2014. The Budget has been available for inspection at the office of the Village Administrator, the Public Library, and posted on the Village's website since at least November 10, 2014. Fund Description Budget General Corporate Fund $26,956,797 Motor Fuel Tax Fund 945,320 Enhanced 911 Telephone System Fund 258,800 Economic Development Fund 977,611 Commuter Parking Lot Fund 168,250 Fire Alarm Fund 78,800 Seizure Fund 134,050 TIF Fund — Dempster /Waukegan 3,498,100 TIF Fund — Lehigh /Ferris 71459,210 TIF Fund —Waukegan Road 1,796,114 Debt Service Fund 716,904 Capital Projects Fund 1,087,500 Enterprise Fund (Water /Sewer) 10,033,314 Enterprise Fund (Municipal Parking) 15,500 Enterprise Fund (Solid Waste) 25002,529 CNA Pension Fund 946,000 Firefighters Pension Fund 2,7865625 Police Pension Fund 3,456 500 Total Budget — Village of Morton Grove $63,317,924 Total Budget — Morton Grove Public Library 3,218,465 Budget Grand Total — Village and Library X6$8 Approval as presented. Required The budget is required to be passed before December 31, 2014 f f 3 Respectfully submitted: , 7� Ryan Horne, Village Administrator r Reviewed by:_ Teresa Flofrmalf Liston, Corporation Counsel Prepared by: Remy Navarrete, Finance Director /Treasurer WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, pursuant to Ordinance 97 -53 enacted on the 11"' day of November 1997, the Corporate Authorities of the Village of Morton Grove established by a two - thirds majority vote of the Village Board then holding office, the budget system, all as authorized pursuant to Statute 65 ILCS 5/8 -2 -9.1 and pursuant to said statute and local ordinance, the Village Administrator of the Village of Morton Grove has previously prepared and compiled the contents of the 2015 Budget and presented said Budget in tentative form for consideration by the Village Board; and WHEREAS, the proposed annual budget has been made conveniently available for public inspection in the Office of the Village Administrator at least by November 10, 2014, such date being at least ten (1.0) days prior to the date of passage of this Ordinance by the Village Board; and WHEREAS, the Village Board held a public hearing on the proposed annual budget on the 81h day of December 2014, such date being not less than one week after the proposed budget was made available for inspection; and WHEREAS, notice of such hearing was given by publication in the Pioneer Press Newspaper which is a newspaper of general circulation in the Village, at least one week prior to the time of said hearing; and WHEREAS the budget documents are too voluminous to attach to this ordinance, but comport with the budget recapitulation attached hereto as Exhibit "A ". NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION l: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The annual budget of the Village of Morton Grove, Illinois for the calendar year beginning January I, 2015 and ending December 31, 2015, pursuant to the official budget documents currently kept in the Office of the Village Administrator shall be and is hereby adopted. SECTION 3: The Annual Budget of the Morton Grove Public Library for the fiscal year beginning January 1, 2015 and ending December 31, 2015, is attached hereto as Exhibit "l3" shall be and is hereby adopted SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 81" day of December 2014. Trustee Trustee Trustee Trustee Trustee Trustee Great Marcus Pietron Thill Toth Witko APPROVED by me this 81h day of December 2014. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 9 "' day of December 2014. Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT "A" VILLAGE OF MORTON GROVE AND MORTON GROVE PUBLIC LIBRARY BUDGET ORDINANCE 14 -27 CALENDAR YEAR JANUARY 1, 2015 TO DECEMBER 31, 2015 RECAPITULATION Fund Description Budget General Corporate Fund $26,956,797 Motor Fuel Tax Fund 945,320 Enhanced 911 Telephone System Fund 258,800 Economic Development Fund 977,611 Commuter Parking Lot Fund 168,250 Fire Alarm Fund 785800 Seizure Fund 134,050 'CIF Fund— Dempster /Waukegan 3,498,100 TIF Fund— Lehigh/Ferris 7,459,210 TIF Fund -- Waukegan Road 1,796,114 Debt Service Fund 716,904 Capital Projects Fund 1,087,500 Enterprise Fund (Water /Sewer) 10,033,314 Enterprise Fund (Municipal Parking) 15,500 Enterprise Fund (Solid Waste) 2,002,529 CNA Pension Fund 946,000 Firefighters Pension Fund 2,786,625 Police Pension Fund 3,456,500 Total Budget— Village of Morton Grove $63,317,924 Total Budget — Morton Grove Public Library 3,218,465 Budget Grand Total — Village and Library $66,536,389 Revenue Property Tax Receipts Replacement Tax Receipts Fines Lost Book Payment Photocopy /Printing Receipts Miscellaneous Income Audio Visual Rental Receipts Grants Interest Income Book Sale Receipts Donations TOTAL Expenses (summary) Salaries Other Personnel Expenses Materials / Services Operations Special Taxes Transfer to Other Funds TOTAL 2015 3,115,665 2%000 31,000 1,600 4,000 1.700 0 2%000 500 5,000 1.000 3,218,465 1,653.242 574,185 549,443 273,357 130,973 37,265 3,218,465 Change in Fund Balance 0.00 Legislative Summary ORDINANCE 14 -26 AN ORDINANCE LEVYING AND ASSESSING TAXES FOR THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY I, 2015 AND ENDING DECEMBER 31, 2015 Introduced: Synopsis Purpose: Background: Summary of Appropriations to be levied and Assessed: Administrator Recommendation: Second Reading: Special Considerations or Requirements: Respectfully submitted November 24, 2014 This ordinance sets the levy for property taxes for tax year 2014 which are collected m2015. This ordinance must be adopted and filed with the Cook County Clerk in order to levy property taxes within the Village of Morton Grove. Pursuant to Ordinance 14 -27, the Village Board of Trustees passed the 2015 Budget for the Village of Morton Grove and the Morton Grove Public Library. Said budget calls for expenditures in the amount of $66,536,389. The amount necessary to be levied for 2014 property taxes is the amount of $12,540,233. Bylaw the Village is required to levy an additional $3,078,200 for debt service payments authorized by general obligation notes and bonds for a total levy before abatement in the amount of $15,618,433. However, the Village Board intends to adopt Resolutions which will immediately abate $2,621,296 from the levy resulting in the net levy as intended by the Corporate Authorities in the amount of $12,997,137. After extensions for loss and cost, the effective result is a 2.0% increase in the Village's portion of the tax levy and a 5.0% increase in the Library's portion of the tax levy, resulting in an overall increase of 2.7% from the requested final extended tax levy from the previous year. Fund Tax Levy Requirements Abatements Net 2013 Levy Corporate $4,800,884 $0 $4,800,884 IMRF 279.585 0 279.585 C.N.A. 5057846 0 505,846 Capital Improvements 100,000 0 100,000 Police Pension 1,728,738 0 11728,738 Fire Pension 1,802.775 0 1.802.775 Subtotal $9,424.568 $o $9,424,568 Debt Service Bonds $2,290313 ($1,850348) $439,965 Notes 787,887 (770M8) 16.939 Total Debt Service $3,078,200 $2,621,296 $456,904 'TOTAL VILLAGE TAX LEVY $12,502,768 ($2,6211296) $9,8811472 LIBRARY $3,115,665 $0 $3,115,665 COMBINEDTOTAL LEVY $15,6185433 ($2,6211296) $121997,137 Approval as presented. Required A certified copy of this resolution must be filed with the Cook County Clerk. Village Administrator Reviewed b " Prepared b Teresa Ho fmaq Liston, Corporation Counsel Remy Navarrete, Finance Director /Treasurer � 1 r AN ORDINANCE LEVYING AND ASSESSING TAXES FOR THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS FOR FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, on December 08, 2014, the President and Board of Trustees of the Village passed and approved by roll call vote, the annual Budget Ordinance 14 -27 of said Village for the fiscal year beginning January 1, 2015, and ending December 31, 2015, effective from and after January 1, 2015. The Ordinance was duly signed and approved by the President and Board of Trustees of the Village and attested by the Village Clerk; and thereafter it was duly published in pamphlet form by order of the President and Board of Trustees of the Village; and WHEREAS, a Notice of the Public Hearing for the 2014 Levy was published in the November 27, 2014, Morton Grove Champion, a Pioneer Press Publication in the time and form as required by the State Statute; and WHEREAS, a Public Hearing was held at 7:00 pm on Monday, December 08, 2014, in the Richard T. Flickinger Municipal Center where comments were heard and addressed by the Village Board of Trustees; and WHEREAS, the aforementioned Budget Ordinance, as adopted on December 08, 2014, provided for a total property tax levy including the total levy for all Debt Service requirements before abatements of FIFTEEN MILLION SIX HUNDRED EIGHTEEN THOUSAND FOUR HUNDRED THIRTY THREE DOLLARS ($15,618,433); and WHEREAS, the Village will subsequently pass additional resolutions abating tax levies relating to the refunded General Obligation Bonds Series 2002 for FIVE HUNDRED ONE THOUSAND FIFTY TWO DOLLARS ($501,052) and the share provided for by the Village Water /Sewer Fund for THREE HUNDRED SIXTY FIVE THOUSAND EIGHT HUNDRED FIVE DOLLARS ($365,805) and the share provided for by the Village's Lehigh Ferris Tax Increment Financing Area Funds for EIGHT HUNDRED ONE THOUSAND TWO HUNDRED DOLLARS ($801,200) and the share provided for by the Village's Waukegan Road Tax Increment Financing Area Funds for EIGHT HUNDRED NINETY THREE THOUSAND SEVEN HUNDRED THIRTY -FOUR DOLLARS ($893,734) and the share provided for by the Debt Service Fund for FIFTY NINE THOUSAND FIVE HUNDRED FIVE DOLLARS ($59,505); and WHEREAS, the result of the above abatements will be to reduce the gross property tax from the original FIFTEEN MILLION SIX HUNDRED EIGHTEEN THOUSAND FOUR HUNDRED THIRTY THREE DOLLARS ($15,618,433); as indicated in this Ordinance, to a net property tax levy of TWELVE MILLION NINE HUNDRED NINTY -SEVEN THOUSAND ONE HUNDRED THIRTY -SEVEN DOLLARS ($12,997,137), a reduction of TWO MILLION SIX HUNDRED TWENTY -ONE THOUSAND TWO HUNDRED NINETY SIX DOLLARS ($2,621,296). NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The total amount of appropriations for all corporate purposes legally made and to be collected from the tax levy of 2014 to be collected in 2015 is hereby ascertained to be the sum of FIFTEEN MILLION SIX HUNDRED EIGHTEEN THOUSAND FOUR HUNDRED THIILTY THREE DOLLARS ($15,618,433) of which TWO MILLION SIX HUNDRED 'TWENTY -ONE THOUSAND TWO HUNDRED NINETY SIX DOLLARS ($2,621,296) is abated, leaving a net property tax levy of TWELVE MILLION NINE HUNDRED MINTY -SEVEN THOUSAND ONE HUNDRED THIRTY -SEVEN DOLLARS ($12,997,137). SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 8U' day of December 2014 Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED by me this 8th day of December 2014. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 9 °i day of December 2014. Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Ordinance 14 -28 MINOR AMENDMENT TO ORDINANCE 04 -26, WHICH APPROVED A SPECIAL USE FOR A PLANNED UNIT DEVELOPMENT (TRAFALGAR SQUARE), TO GRANT APPROVAL OF A PLAT OF VACATION AND ABROGATION OF AN EASEMENT FOR THE 19lZ�] »1.Iii►'iIC�Zllf�l'IIIFIC3A:�iL ♦ I t 1 Introduction: November 24, 2014 Synopsis: This is a minor amendment to modify Ordinance 04 -26, which approved the Trafalgar Square Planned Unit Development, in accordance with Section 12- 16 -4 -B of the Unified Development Code. This amendment would approve a Plat of Vacation and Abrogation of the utility easement for the property located at 8320 -8342 Concord Drive. The applicant had previously applied for and been granted approval of an amendment to Trafalgar Square PUD to allow for a change from the previously approved 78 unit multi- family development to a 31 unit townhome development, commonly known as Lexington Station (Ordinance 13 -29). Purpose: ( To modify the approved Trafalgar Square Planned Unit Development (Ordinance 04 -26) to vacate and abrogate an existing utility easement around the previously approved multifamily structure based on changes to the development plan for the property located at 8320 -8342 Concord Drive. Background: The Trafalgar Square Development (Ordinance 04 -26) originally included two (2) 6 -story buildings, with a total of 78 dwellings units each, as part of the overall approved Planned Unit Development. The approved site plan (Ordinance 04 -26, August 9, 2004) included utility easements that surrounded both r mid -rise buildings. On December 10, 2013, the Board approved an amendment to that PUD (Ordinance 13 -29) to alter the approved site plan for the remaining, undeveloped portion of the site at 8320 -8342 concord Drive from a 78 unit midrise residential building to a 31 unit attached dwelling) development. The previously approved plan included a utility easement around the multi - family building. This amendment to the PUD allows for the vacation and abrogation of the easement based on the subsequent changes to the development plan (Ordinance 13 -29). This Plat of Vacation and Abrogation does not change the approved Planned Unit Development amendment or site plan (Ordinance 13 -29) nor the approved Lexington Station Plat of Subdivision (Ordinance 14 -10). Programs, Departs Community and Economic Department or Groups Affected Fiscal impact: N/A Source of Funds: N/A Workload Impact: These amendments will be implemented by the Community and Economic Development in the normal course of business. Admin Recommend: Approval as presented Second Reading: November 24, 2014 -- applicant has requested to waive the second reading of the ordunance. Special Consider or Requirements: None Submitted by. F ` Reviewed by R} ah J. Horn g Administrator Teresa Iloffman Liston, Corporation Counsel Prepared by: f i Naney M. Rid .e I , Cgdn unity and Economic Development Director WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and as such can exercise any power and perform any function pertaining to its government affairs, including but not limited to, the power to tax and incur debt; and WHERAS, in 2004, pursuant to Ordinance 04 -26, the Board approved the Trafalgar Square Planned Unit Development; and WHEREAS, in 2013, pursuant to Ordinance 13 -29, the Board approved an amendment to the Trafalgar Square Planned Unit Development to allow for 31 attached dwelling units on a site where a 6- story, 78 dwelling unit building was previously approved; and WHEREAS, in 2014 the Board approved Ordinance 14 -10 which subdivided the area designated for the 31 townhome development to allow for the creation of seven (7) new lots within the development parcel where each of the six proposed townhome buildings will be on individual lots and the remaining common open space will be the seventh lot; and WHEREAS, the applicant, Lexington Station LLC, pursuant to Plan Commission Case PC 14 -21 has made a proper application to amend Ordinance 04 -26 to vacate and abrogate the utility easement that covered the area around the previously approved midrise residential building where the building footprint has subsequently been amended and approved as the Lexington Station Development and amendment to the Trafalgar Square PUD (Ordinance 13 -29); and WHEREAS, pursuant to Ordinance 07 -07, the Village adopted a Unified Development Code which set forth an abbreviated procedure for minor revisions to special use permits which allows for the granting of such amendments without a formal public hearing process subject to the recommendation for approval by the Village Administrator, Corporation Counsel, Building Commissioner and Plan Commission Chairperson and subsequent approval by the Village Board; and WHEREAS, the Village Administrator, Corporation Counsel, Building Commissioner and Plan Commission Chairperson, have found this amendment as set forth in this ordinance, meets the standard for the abbreviated process described above, and as such recommend approval of the minor amendment to Ordinance 04 -26; and WHEREAS, the property is zoned in the CR Commercial Residential District pursuant to the provisions of the Village of Morton Grove Unified Development Code; and WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified Development Code, the Corporate Authorities have determined the proposed amendment to the special use shall be approved subject to conditions and restrictions as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth, SECTION 2: Lexington Station LLC, is hereby granted an amendment to Ordinance 04 -26 to allow for the vacation and abrogation of the utility easement where the Lexington Station development has been approved (Ordinance 13 -29) subject to all conditions of Ordinance 13 -29 and Ordinance 04 -26 remaining in effect unless specifically modified by this amendment. SECTION 3: The Village Clerk is hereby authorized and directed to amend all pertinent records of the Village of Morton Grove to show and designate the preliminary and final plat of survey as amended hereunder. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 24"' day of November 2014. SECTION 4: The Applicant /Owner shall comply with all applicable requirements of the Village of Morton Grove Ordinances and Codes. Thill Trustee SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 24"' day of November 2014. Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth Trustee Witko APPROVED by me this 24`h day of November 2014. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 24`x' day of November 2014. Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois To: Page 2 of 2 2014 -11 -19 91:25:25 CST 13127821372 From Michelle S. Edelstein I'°r 1 O ryr tS�OI V Bernard L Citron C®BURNLLP P312.580.2209 F 312,782.1372 bcitron@thompsoncoburn.com November 19, 2014 VIA FACSIMILE & REGULAR MAIL Mayor Dan DiMaria Village of Morton Grove 6101 Capulina Avenue Morton Grove, Illinois 60053 Re: Lexington Station Approval of Easement Vacation Plat Dear Mayor DiMaria: With what we hope is the last stage of approvals or the Lexington Station project, on Monday the Village Board will be presented for approval with a Plat of Vacation of Easements. When the project was originally approved for the second condominium building, a blanket utility easement was recorded. Now that the townhomes were approved (and built) separate utility easements have been approved through the Plat of Subdivision. Through some confusion, a Plat of Vacation (of the existing utility easements) was not presented for approval. That is what is before you on November 24`x'. Unfortunately, time is very much of the essence. Lexington has closings scheduled but cannot go forward with them until the Plat of Subdivision is recorded, along with the Plat of Vacation. It is for that reason we respectively are requesting that a second reading on approval of the Plat of Vacation be waived. This plat is solely to correct a technical issue. The Plat of Subdivision has already been approved and executed. We hope to pick up both plats on Monday evening or Tuesday so they can be recorded. We appreciate your consideration of this request. Very truly yours, Thnrnnennihnm I.I.P ,. ��✓ A #L /tUSe cc: Terry Liston John Agenlian Thompson Coburn LLP J Attorneys of Law 1 55 East Monroe street I 3.71h Moor I Chicago,. kl €inois 6O603 P 312.346.7500 1 F 312.5801.220: 1 wwvi thramp'%onc6xB3w 0 rom Chmogo ^ Lc Angolcs - 51. touts - Southern Aron's - Woshmlrton, D C........