HomeMy WebLinkAboutBudget 2014 - Adopted2014
Morton Grove, Illinois
Village of Morton Grove
Annual Budget
and Financial Plan
2014
I
Table of Contents
Part I. Introduction
Principal Officials……………………….…………………………………………………….2
Mayor’s Welcome…………………………………………………………………...………...3
Community Profile………………………………………………………………………...4 - 8
Village Administrator’s Transmittal Letter…………………………………………..…..9 - 15
Budget Calendar…………………………………………………………………………….. 16
Organizational Chart…………………………………………………………………………17
Employee Data………………………………………………………………………….18 - 19
Part II. Financial Summaries
Financial and Management Policies
General…………………………………………………………………………….…20
Revenue………………………………………………………………………………21
Expenditures………………………………………………………………………....22
Budget Process……………………………………………………………….…23 - 26
Budget Policy……………………………………………………………………...…27
Cash Management……………………………………………………………………28
Financial Reporting and Accounting………………………….……………………..29
Purchasing………………………………………………………………………30 - 31
Capital Assets…………………………………………………………………...32 - 34
Fund Accounting……………………………………………………………………..35
Fund Balance………………………………………………………………………...36
Strategic Plan………………………………………………………………………...37
Capital Improvement Plan……………………………………………………...38 – 40
Debt Service…………………………………………………………………….41 - 42
Fund Structure……………………………………………………………….……………….43
Fund Descriptions…………………………………………………………………….…44 - 46
Tax Bill Charts
2013 Property Tax Summary – North Morton Grove………………………………..47
2013 Property Tax Summary – South Morton Grove………………………………..48
2013 Property Tax Summary – East Morton Grove…………………………………49
2013 Property Tax Summary – West Morton Grove………………………………...50
Major Revenues…………………………………………………………………………51 - 66
Major Expenditures……………………………………………………………………..67 – 73
Consolidated Budget Summary……………………………………………………………...74
II
Part III. General Fund Budget
General Fund Summary……………………………………………………………………...75
General Fund Revenues……………………………………………………………………...76
Detail and Summary……………………………………………………………….……77 - 82
General Fund Expenditures…………………………………………………………………..83
Detail and Summary…………………………………………………………………….……84
Legislative
• Department Overview and Accomplishments/Goals…………………………...85 - 87
• Detail and Summary expenses………………………………………………….88 - 89
Morton Grove Days
• Department Overview and Accomplishments/Goals………………………………...90
• Detail and Summary Expenses…………………………………………………91 - 92
Administration
• Department Overview and Accomplishments/Goals…………………………...93 - 94
• Detail and Summary Expenses……………………………………………….....95 - 97
Morton Grove Media Communication
• Department Overview and Accomplishments/Goals………………………………...98
• Detail and Summary Expenses………………………………………………...99 - 100
Legal Department
• Department Overview and Accomplishments/Goals………………………...101 - 103
• Detail and Summary Expenses…………………………………………….…104 - 105
Community and Economic Development
• Department Overview and Accomplishments/Goals……………………..….106 - 108
• Detail and Summary Expenses……………………………………………….109 - 110
Finance Department
• Department Overview and Accomplishments/Goals………………………...111 - 112
• Detail and Summary Expenses……………………………………………….113 - 116
Information Technology
• Department Overview and Accomplishments/Goals……………………...…117 - 118
• Detail and Summary Expenses……………………………………………….119 - 122
Reserves
• Overview and
Accomplishments/Goals……………………..………………………………….….123
• Detail and Summary Expenses……………………………………………….124 - 125
• Summary Expenses CY to 2011 to CY 2013
Animal Control
• Department Overview and Accomplishments/Goals…………………………….…126
• Detail and Summary Expenses……………………………………………….127 - 128
Police Department
• Department Overview and Accomplishments/Goals…………………..…….129 - 132
• Detail and Summary Expenses……………………………………………….133 - 138
III
Fire Department
• Department Overview and Accomplishments/Goals………………………...139 - 143
• Detail and Summary Expenses…………………………………………….…144 - 150
Civil Preparedness EMA
• Department Overview and Accomplishments/Goals……………………………….151
• Detail and Summary Expenses……………………………………………….152 - 154
Public Works – STREETS
• Department Overview and Accomplishments/Goals………………………...155 - 157
• Detail and Summary Expenses……………………………………………….158 - 162
Public Works – ENGINEERING
• Department Overview and Accomplishments/Goals………………………...163 - 165
• Detail and Summary Expenses……………………………………………….166 - 168
• Summary of Expenses CY 2011 to CY 2013
Public Works – VEHICLE
• Department Overview and Accomplishments/Goals………………………...169 - 170
• Detail and Summary Expenses……………………………………………….171 - 173
Public Works – MUNICIPAL BUILDINGS
• Department Overview and Accomplishments/Goals………………………...174 - 175
• Detail and Summary Expenses………………………………….……………176 - 178
Family and Senior Services
• Department Overview and Accomplishments/Goals………………………...179 - 180
• Detail and Summary Expenses……………………………………………….181 - 182
Civic Center
• Department Overview and Accomplishments/Goals………………………...183 - 184
• Detail and Summary Expenses…………………………………………….…185 - 187
Building and Inspection Services
• Department Overview and Accomplishments/Goals………………………...188 - 190
• Detail and Summary Expenses………………………………………………...191-193
Part IV. Enterprise Fund
Enterprise Fund – Budget Summary………………………………………………………..194
Revenue Detail and Summary………………………………………………………..195 - 196
Enterprise – WATER
• Fund Overview and Accomplishments/Goals………………………………..197 - 198
• Detail and Summary of Revenue/Expenses…………………………….…….199 - 204
Enterprise – SEWER
• Fund Overview and Accomplishments/Goals………………………………….…...205
• Detail and Summary of Revenue/Expenses ……………………………...…..206 - 208
Enterprise – ADMINISTRATION
• Fund Overview and Accomplishments/Goals………………………………………209
IV
• Detail and Summary of Revenue/Expenses…………………………………210 - 213
Part V. Capital Project Fund
Capital Project Fund
• Fund Overview and Accomplishments/Goals……………………………………...214
• Budget Summary…………………………………………………………………...215
• Detail and Summary of Revenue/Expenses………………………………….216 - 218
Part VI. Debt Service Fund
Debt Service Fund
• Fund Overview and Accomplishments/Goals……………………………………...219
• Budget Summary………………………………………………………………...…220
• Detail and Summary of Revenue/Expenses………………………………….221 - 222
Part VII. Tax Increment Financing Fund
Dempster-Waukegan TIF
• Fund Overview and Accomplishments/Goals…………………………….…………223
• Budget Summary…………………………………………………………………….224
• Detail and Summary of Revenue/Expenses…………………………………...225 - 227
Lehigh/Ferris TIF
• Fund Overview and Accomplishments/Goals…………………………………228 - 229
• Budget Summary…………………………………………………………………….230
• Detail and Summary of Revenue/Expenses……………………………..…….231 - 234
Waukegan Road TIF
• Fund Overview and Accomplishments/Goals……………………………………….235
• Budget Summary…………………………………………………………………….236
• Detail and Summary of Revenue/Expenses…………………………………...237 - 238
Part VIII. Special Revenue Fund
Motor Fuel Tax Fund
• Fund Overview and Accomplishments/Goals…………………………….…………239
• Budget Summary………………………………………………………………….…240
• Detail and Summary of Revenue/Expenses…………………………………...241 - 242
Emergency 911 Fund
• Fund Overview and Accomplishments/Goals…………………………………243 - 244
• Budget Summary……………………………………………………….....................245
• Detail and Summary of Revenue/Expenses…………………………………...246 - 247
Economic Development Fund
• Fund Overview and Accomplishments/Goals………………………………….……248
• Budget Summary……………………………………………………………….……249
V
• Detail and Summary of Revenue/Expenses…………………………..……….250 - 251
Commuter Parking Fund
• Fund Overview and Accomplishments/Goals……………………………………….252
• Budget Summary………………………………………………………………….…253
• Detail and Summary of Revenue/Expenses……………………………….…..254 - 256
Fire Alarm Fund
• Fund Overview and Accomplishments/Goals……………………………………….257
• Budget Summary…………………………………………………………………….258
• Detail and Summary of Revenue/Expenses……………………………..…….259 - 260
Seizure Fund
• Fund Overview and Accomplishments/Goals……………………………………….261
• Budget Summary…………………………………………………………………….262
• Detail and Summary of Revenue/Expenses………………………………...…263 - 264
Part IX. Proprietary Fund – Non Major
Municipal Parking Fund
• Fund Overview and Accomplishments/Goals……………………………………….265
• Budget Summary………………………………………………………………….…266
• Detail and Summary of Revenue/Expenses…………………………………...267 - 268
Solid Waste Fund
• Fund Overview and Accomplishments/Goals……………………………………….269
• Budget Summary…………………………………………………………………….270
• Detail and Summary of Revenue/Expenses…………………………………...271 - 272
Part X. Fiduciary Fund
CNA Pension Fund – General Employees
• Fund Overview and Accomplishments/Goals……………………………………….273
• Budget Summary…………………………………………………………………….274
• Detail and Summary of Revenue/Expenses………………………………..….275 - 276
Firefighter’s Pension Fund
• Fund Overview and Accomplishments/Goals……………………………………….277
• Budget Summary………………………………………………………………….…278
• Detail and Summary of Revenue/Expenses…………………………………...279 - 281
Police Pension Fund
• Fund Overview and Accomplishments/Goals……………………………………….282
• Budget Summary…………………………………………………………………….283
• Detail and Summary of Revenue/Expenses…………………………………...284 - 286
VI
Part XI. Appendix
Glossary of Terms………………………………………………………………....…..287 - 294
Common Acronyms………………………………………………………………………....295
PART I
INTRODUCTION
1
Vision Statement
To preserve and enhance the overall quality of life within the Village.
To provide quality municipal services and infrastructure improvement in a cost effective
manner so the Village is held in high esteem by residents, municipal organizations and
professional associations.
To participate in advantageous intergovernmental activities and maintain positive
relationships with other government agencies
To provide quality and affordable housing in livable residential neighborhoods
To preserve and enhance the open space and recreational facilities now available within the
community.
To promote positive economic development within the framework of reasonable codes and
zoning standards to facilitate future business and industrial development.
To be an innovative “leadership” community while avoiding highly experimental policies or
programs.
Mission Statement
To provide municipal services, public improvements and economic development activities in
an efficient and effective manner in order to preserve and enhance the quality of life within
the community.
2
Legislative
Daniel P. DiMaria, Mayor
Edilberto Ramos, Village Clerk
Board of Trustees
Bill Grear John C. Thill
Shel Marcus Maria S. Toth
John Pietron Janine Witko
Administration
Village Manager………………………………………………. Ryan J. Horne
Corporate Council……………………………………….Terry Hoffman Liston
Finance Director……………………………..….……………....Remy Navarrete
Chief of Police………………………………………………........Mark Erickson
Fire Chief………………………………………………………….....Tom Friel
Director of Public Works & Engineering………………...……...Andy DeMonte
Director of Community & Economic Development..................Nancy Radzevich
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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Dear Residents,
As we finish one of the toughest winter’s Chicago land has seen, I would
like each and every one of us to reflect on this past winter, and join me in
moving forward towards the future!
The future here in Morton Grove is bright! We are in the process of creating
a Strategic Plan for the Village, and are beginning a Marketing and
Branding project which will help attract new businesses and families to the
community. Along with these projects, the Village is pleased to announce a
new banner program along with a façade improvement program which will
help assist businesses in TIF Districts and across the community in creating
a “fresh” look.
Since becoming Mayor in May, I have seen a great amount of involvement from our residents. Thank
you to all who attended our resident and business focus groups and town hall meetings. It is your
input that will help shape the Village to come.
As you page through this budget document, I hope you take a second to glance at the work each and
every department has accomplished and hopes to accomplish in 2014. These accomplishments along
with the goals and objectives help keep the Village accountable. We hope this “new and improved”
budget document helps provide a greater sense of transparency between the Village and community
members. An efficient, effective and transparent government is one of the Village’s greatest
priorities.
Once spring and summer make their appearance, I remind residents of the great opportunities Morton
Grove has to offer. Farmers Markets, Parks, swimming pools and Morton Grove Days are some of the
few activities I know are my favorite. Invite your neighbors to our Morton Grove Day’s Carnival and
our Chicago land famous fireworks show!
A reminder to please sign up for our many Village E-Newsletters through our website and don’t
forget to “like” us on Facebook! We use these internet mediums as a mode for communication, and
want to work to keep residents informed! Also I encourage residents to take an opportunity to attend
our Village Board Meetings held every 2nd and 4th Mondays of the month! It is never too late to get
involved! I along with the Village Board of Trustees appreciate hearing the opinion of our
constituents!
In closing I would like to thank the dedicated staff at Village Hall. They often work past their set
hours, and in sometimes thankless positions all for the betterment of the Village. I appreciate the hard
work and time you put into documents such as these.
Thank you for choosing Morton Grove!
Sincerely,
Dan DiMaria
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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COMMUNITY INFORMATION
ABOUT:
The settlement was unofficially named Morton Grove in honor of Levi Parsons Morton, director of
the Milwaukee Road in 1872 and Vice President of the United States from 1889 to 1893, and named
for the groves of trees near the region. The Village of Morton Grove was incorporated in 1895.
The Village of Morton Grove is a family-friendly town with lots of public amenities. In 2007, Family
Circle Magazine voted Morton Grove as one of the nation’s “10 Best Towns for Families”. Residents
enjoy excellent public and private schools, terrific parks and recreational activities, and great public
transportation.
LOCATION:
The Village of Morton Grove, seated in Cook County, is a near north suburb of Chicago located six
miles west of Lake Michigan, eight miles northeast of O’Hare International Airport and about 13
miles north of The Loop. Morton Grove is bordered by Glenview, Niles, and Skokie. Other towns
close by include Rosemont, Evanston and Wilmette.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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Community Profile - continued
DEMOGRAPHICS:
The population of Morton Grove grew rapidly in the 1950s. The number of residents climbed from
4,000 to 20,500 from 1950 to 1959. Today, many of the residents who came during the 50s still reside
in the Village due to the great public transportation, and village services. Today, Morton Grove is
seen as an aging community that is quickly transforming into a younger and more diverse population.
Morton Grove Population
1900 564
1930 1,975
1960 20,533
1990 22,408
2000 22,451
2010 23,270
As of the census of 2010, there were 23,270 people, 8,199 households, and 6.288 families residing in
the village. The population density was 4,406.4 people per square mile (1,699.7/km²). There were
8,305 housing units at an average density of 1,630.0 per square mile (628.7/km²). The racial makeup
of the village was 66.2% White, 1.2% African American, 28% Asian, and 2.7% from two or more
races. Hispanic or Latino of any race was 4.40% of the population.
There were 8,199 households out of which 29.3% had children under the age of 18 living with them,
66.3% were married couples living together, 7.5% had a female householder with no husband present,
and 23.3% were non-families. 21.3% of all households were made up of individuals and 12.3% had
someone living alone who was 65 years of age or older. The average household size was 2.70 and the
average family size was 3.17
In the village the age of the population was spread out with 20.8% under the age of 18, 6.6% from 18
to 24, 23.4% from 25 to 44, 27.7% from 45 to 64, and 21.5% who were 65 years of age or older. The
median age was 44 years. For every 100 females there were 90.6 males. For every 100 females age
18 and over, there were 88.1 males.
The median income for a household in the village was $72,697. Males had a median income of
$46,489 versus $34,730 for females. The per capita income for the village was $26,973. About 1.9%
of families and 2.7% of the population were below the poverty line, including 2.3% of those under 18
and 4.1% of those ages 65 or over.
**http://www.bairdwarner.com/our_neighborhoods/community/morton_grove
**http://placeandsee.com/wiki/morton-grove
**http://www.encyclopedia.chicagohistory.org/pages/844.html
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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Community Profile - continued
LOCAL ECONOMY:
The Village’s main land uses are residential (49%), open space (27%), commercial (8%), and
industrial (8%), and other uses (8%). Two Main Industrial Areas:
• Northern industrial area covers 19 acres and solely consists of the Avon facility.
• Southern industrial area covers 231 acres, 77% of which is industrial.
Morton Grove is part of a larger industrial submarket, the Near North Industrial Submarket, which
includes Lincolnwood, Niles, Skokie, and Morton Grove. Industrial areas are critical economic
centers that are home to 45% of all Morton Grove jobs. The Village industrial areas are strong
manufacturing and wholesale trade centers which are of great economic importance to the community
and the submarket. Approximately 46% of all jobs in Morton Grove are in the manufacturing and
wholesale trade industries. The majority of these jobs are located within the industrial areas.
Manufacturing and wholesale trade industries are important industries to Morton Grove’s economy.
Overall, Morton Grove has 647 businesses that employ 7,991 workers. Manufacturing and wholesale
trade comprise 17% of all businesses and 46% of all jobs in the community. Manufacturing
businesses employ 36% of all workers, while wholesale trade employs 10%.
Morton Grove is well served by workforce development programs and services for manufacturing
industries. Oakton Community College (OCC) is the leading provider for manufacturing workforce
training and preparation services for Morton Grove.
Morton Grove’s industrial space has a relatively low vacancy rate of 6.7%. The community’s
industrial space ranges in size from 15,000 to 97,300 square feet.
Over the past decade Morton Grove and the near north industrial submarket experienced employment
loss in the manufacturing and wholesale trade industries. However, Morton Grove’s losses in
employment were significantly higher than the rest of the market.
The industrial property market within Morton Grove has its share of strengths and weaknesses.
Brokers, landlords, and businesses have expressed that Morton Grove industrial properties have a
positive image, responsive municipal officials, good accessibility to highways, and generally fair to
good infrastructure and buildings. Although some buildings are functionally obsolete, they are
attractive for redevelopment due to their affordability and convenient location.
7
8
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
9
LETTER OF TRANSMITTAL
TO: President and Village Board
FROM: Ryan J. Horne, Village Administrator
DATE: January 31, 2014
RE: Letter of Transmittal – FY 2014
We are pleased to present to you the FY 2014 proposed budget for the Village of Morton Grove. The
budget incorporates the total program of Village expenditures and supporting revenues for the coming
year, and maintains the Village’s operating reserves at more than their minimum recommended levels.
The operating and capital budgets contained herein have been prepared in accordance with Illinois
Statutes, the Village Code, and Generally Accepted Accounting Principles (GAAP).
The Village of Morton Grove operates under the Village President, Board of Trustees and
Administrator form of government. Policy-making and legislative authority are vested in the Village
President and Board of Trustees, consisting of the Mayor/President and 6 members.
The Village President and Board of Trustees are responsible for passing ordinances, adopting the
annual budget, serving on standing committees and appointing the Village Administrator and heads of
the various departments. The Village Administrator is responsible for carrying out the policies and
ordinances of the Village Board and overseeing the day-to day operations of the government.
BUDGET PROCESS
The annual budget serves as the foundation for the Village of Morton Grove's financial planning and
fiscal control. The Board of Trustees is required to adopt a final budget and tax levy ordinance by no
later than the close of the calendar year. The budget is prepared by fund type and the respective
department that may be contained in each fund. Once the budget is approved, Department Heads may
make budget transfers within their departments and the Village Administrator may make budget
transfers between departments. Any revisions that alter the total expenditures of any fund require
approval of the Village Board of Trustees.
The annual budget is prepared under the direction of the Village Administrator and supervision of the
Finance Director. Department heads formulate the segment of the budget related to their department,
present it to the Village Administrator and Finance Director, and make revisions as necessary.
Budgets are also prepared for all special revenue, debt service, and enterprise and capital project
funds. After revenue and expenditure estimates are finalized, the full draft budget is then given to the
Village President/Mayor and Board of Trustees for review and comment. If necessary, or as directed
by the President/Mayor and Board of Trustees, further revisions are made. Finally, the recommended
budget is offered for public comment and subsequent adoption by the Board of Trustees. .
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
10
Letter of Transmittal - continued
STATE OF THE VILLAGE
Although the prevailing economic climate has shown some signs of improvement during the past
year, the national economy remains an area of concern for the Village of Morton Grove. The
performance of the national economy impacts the Village in numerous ways including local
employment, housing, and economic development. As such, staff has been diligently monitoring
expenses and revenues to ensure that the Village remains fiscally stable in these challenging
economic times, while still providing core services in the most reasonable ways possible.
BUDGET OVERVIEW: GENERAL FUND
PROPOSED REVENUES
The FY 2014 General Fund budget is based upon projected revenues from taxes, fees, permits, and
other sources totaling $25,989,897 (including interfund transfers). This represents an increase of
$1,176,909 or 4.74% versus the FY 2013 budget. The General Fund depends upon a variety of
revenue sources to fund its services. Many of these revenues are subject to fluctuations based on the
economy, although demands and costs for government services typically either remain constant or
increase.
Category
FY 2012
Actual
FY 2013
Adopted
Budget
FY 2013
Amended
Budget **
FY 2013
Projected
FY 2014
Adopted
Budget
Taxes19,669,422$ 20,022,288$ 20,022,288$ 20,161,345$ 20,948,797$
License & Permits1,475,755 1,673,500 1,673,500 1,512,300 1,721,500
Fines609,450 785,000 785,000 682,000 788,000
Charges for Services801,748 779,700 779,700 784,684 849,350
Grant253,470 100,000 100,000 50,000 50,000
Investment Income73,364 38,000 38,000 73,500 75,000
Miscellaneous639,336 709,500 709,500 827,776 783,550
Interfund Transfer405,000 705,000 705,000 705,000 773,700
Total Revenues23,927,545$ 24,812,988$ 24,812,988$ 24,796,605$ 25,989,897$
There were a number of modifications made in order to achieve a balance budget.
• Real Estate Transfer Tax Revenue – up $120,000 over the FY 2013 budgeted number.
Increase based on trend for revenue collected from prior years.
• Telecommunication Tax Revenue – down $225,000 over FY 2013 budgeted number.
Decrease based on trend for revenue collected from prior years.
• Imposed Food and Beverage, Gasoline and Natural Gas Taxes Revenue – up $130,000 over
the FY 2013 budgeted number. Increase based on trend for revenue collected from prior
years.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
11
Letter of Transmittal - continued
• Basic and Home Rule Sales Tax Revenue – up $350,000 over the FY 2013 budgeted number.
Increase based on trend for revenue collected from prior years.
• State Income and Local Use Tax Revenue – up $230,000 over the FY 2013 budgeted number.
Increase based on trend for revenue collected from previous years.
PROPOSED EXPENDITURES
The FY 2014 General Fund expenditures reflect general operations of the Village and total
$25,989,850 (including interfund transfers). This represents an increase of $1,065,481 or 4.27%
compared to the FY 2013 budgeted expenditures.
Category
FY 2012
Actual
FY 2013
Adopted
Budget
FY 2013
Amended
Budget **
FY 2013
Projected
FY 2014
Adopted
Budget
Personnel Services15,404,339$ 15,337,092$ 15,337,092$ 15,332,523$ 16,397,700$
Contractual Services7,426,604 7,127,306 7,127,306 7,134,302 7,704,974
Commodities669,719 875,359 875,359 760,460 883,643
Capital Outlay463,162 879,791 954,612 816,810 312,270
Others106,319 330,000 330,000 414,221 199,000
Interfund Transfer300,000 300,000 300,000 300,000 492,263
Total Expenditures24,370,143$ 24,849,548$ 24,924,369$ 24,758,316$ 25,989,850$
** The General Fund budget was amended on 06/10/2013 to account for heavy equipment ordered in
FY 2012 and received in FY 2013. The 2012 Village budget was approved on December 12, 2011,
which included the approval for the purchase of new equipment for the street and water departments.
Various equipment was ordered with delivery expected before December 31, 2012. However,
delivery and the subsequent billing for three pieces of equipment occurred in the first quarter of 2013.
There are no service reductions in the proposed FY 2014 budget. The only major increase on the
expenditure side was related to personnel and the aforementioned increase in the contribution to the
Pension Fund. The 2014 Budget includes modest compensation increases in the form of a cost of
living increase of 2.0% and the reinstatement of step increases for non-represented employees. Some
Village staff are members of one of three bargaining units; the Automobile Mechanics Union Local
No. 701, the International Association of Fire Fighters (IAFF) or the Fraternal Order of Police. The
Village is currently in contract negotiation with the local chapter of the Fraternal Order of Police
(FOP) Officers and began negotiations in 2014.
There was also number of modifications made in order to achieve a balance budget.
• Finance – increase of $285,013 over the FY 2013 budgeted number. Increases include
professional services such as a Lobbyist to help the Village to secure major funding for the
construction of a new Police Department/Public Safety facility.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
12
Letter of Transmittal - continued
• Police Department – increase of $737,453 over the FY 2013 budgeted number. Increases
include personnel costs, contributions to Pensions, and maintenance of police squad cars
previously budgeted from the Public Works – Vehicle account.
• Fire Department – increase of $439,498 over the FY 2013 budgeted number. Increases
include personnel costs, contributions to Pensions.
CHANGE IN FUND BALANCE
The General Fund budget is balanced with a surplus of $47; revenues are projected to pay for the
expenditures in the budget. As a result, the FY 2014 budget does not require using of reserve funds
as required in prior fiscal years. While this is a modest surplus, it does speak to the dedication of
Village staff and its Elected Officials to make tough choices in order to achieve a balance budget.
The prior utilization of reserves was due to the downturn in the economy and subsequent
underperforming revenues despite the Village's cost saving measures. The General Fund reserves
were $5,132,241 or approximately 20.73% at the conclusion of the previous FY 2013, which is less
than the Village’s policy of 25% of General Fund expenditures. The Village has a recommended
target of a 25% General Fund balance. This 25% is equal to three months of the Village’s
expenditures and provides sufficient funds for the Village to maintain normal operations while
avoiding the possibility of short-term borrowing to meet current needs. The Village's healthy reserve
funds and fund balance policy are factors that assist the Village in achieving the highest bond rating
possible. The fund balance has been used as it is designed for the short-term economic downturn and
emergencies.
OTHER FUNDS
The Village faced no significant challenges when preparing the budgets for the Other Funds. Below
are some highlights of each fund:
MOTOR FUEL TAX: This Fund accounts for street maintenance, street resurfacing,
Village street lights, and snow removal materials. The funds are authorized by the Illinois
Department of Transportation and are appropriated as part of the Village’s share of the gasoline tax.
Using estimates provided by the Illinois Municipal League, the Village expects to receive
approximately $23.50 per capital ($546,845) in FY 2014. Spending is budgeted at $534,700 in FY
2014.
E911 TELEPHONE SYSTEM: Revenues for this fund are budgeted at $250,100 and are
derived from the $0.75 Enhanced 911 Surcharge and a share of the State of Illinois wireless
surcharge. Expenditures for FY 2014 total $250,000. The E911 budget has been consolidated to
account for the change in vendor for dispatching services. The only appropriations in this Fund are
payments to AT&T for line charges and the portion of the charges for Central Dispatch that can be
supported by the E911 surcharge revenue. The total appropriation for Central Dispatch is
approximately $730,000. This Fund covers $229,000 of this cost and the remaining balance is
appropriated to the Police Department budget found in the General Fund.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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Letter of Transmittal - continued
DEMPSTER-WAUKEGAN TIF: This TIF fund was created in 2012. Expenditures are
budgeted to be $1,864,900 as needed to fund redevelopment activities for the Dempster-Waukegan
TIF District. Some redevelopment projects are expected to begin during 2014. Expenditures will be
paid from TIF incremental revenues budgeted at $1,992,619.
LEHIGH-FERRIS TIF: This TIF fund was created in 2000 and includes appropriations
needed to fund redevelopment activities for the Lehigh-Ferris TIF District. Budgeted expenses for
FY 2014 are $6,029,460 and include $1M for redevelopment assistance and $2.5M for land
acquisition. Expenses in this fund also include the payment of debt service for capital projects
financed by bond proceeds. Expenditures will be paid from the TIF incremental revenues projected to
be $3,403,500.
ECONOMIC DEVELOPMENT: Revenues for this fund include a portion of the Home Rule
Sales Tax and are projected to be $565,200 in FY 2014. Expenditures are budgeted to be $529,556 in
FY 2014. The Village uses this fund to stimulate economic development of the Village.
WAUKEGAN ROAD TIF: This TIF fund was created in 1995. Expenditures are budgeted to be
$2,171,809 in FY 2014 and include $350,000 for redevelopment assistance and $900,000 for capital
acquisition. Expenses in this fund also include the payment of debt service for capital projects and
economic development activities financed by bonds and notes. Expenditures will be paid from the
TIF incremental revenues projected to be $600,200.
COMMUTER PARKING: Morton Grove’s Metra rail station is located at 8501 Lehigh Avenue.
We have 370 parking spaces available for the convenience of commuters near the Metra station.
Revenue for this fund is the daily parking fee of $1.75, payable in Cash, Credit Card or Pay by Phone
system, projected at $140,250 for FY 2014. Expenditures are budgeted to be $184,200 for
maintenance and general upkeep of the parking lot.
SEIZURE FUND: This fund accounts for expenditures related to public safety (Police), which
are budgeted at $78,050 for FY 2014. Revenues are primarily received from the seizure of assets,
such as Money Laundering and Drug Seizures, and are projected at $41,350.
DEBT SERVICE FUND: The 2013 tax year levy, to be filed with Cook County in December
2013, is a significant portion of the revenue for FY 2014. Budgeted expenditures in this fund
primarily consist of general obligation debt not paid (and therefore abated) elsewhere, such as in tax
incremental financing districts and enterprise funds. Total debt service for FY 2014 is budgeted at
$1,957,888.
CAPITAL PROJECT: This fund accounts for all capital outlay expenditures not included in
other funds. Expenditures in the fund are budgeted at $1,247,500 which is a decrease of $2,682,500
in comparison to FY 2013.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
14
Letter of Transmittal - continued
WATER-SEWER FUND: The Village’s water customer base includes approximately 8,000
customers billed every other month with one percent (1%) of customers billed each month. Water is
purchased from the City of Chicago and the Village's waste water is treated by the Metropolitan
Water Reclamation District of Greater Chicago (MWRD). To project the future costs of service
(inclusive of normal operations and capital repairs) and to provide the revenues to meet those costs,
the Village must project trends in water consumption and the anticipated number of customers. The
water rate for FY 2014 is $10.81 per 1,000 gallons of water consumption. The consumption of water
is reported by remote radio from the actual meters on the property, or by manual inspection of the
physical meter. The sewer rate for FY 2014 is $1.12 per 1,000 gallons and consumption is assumed
to be equal to the water consumption. Revenues for this fund are projected to be $9,796,973 for FY
2014. Expenditures, which include normal operating maintenance and repair as well as significant
replacement and capital costs, are budgeted at $10,093,258.
FIRE ALARM: This fund accounts for the activity related to the Village's fire alarm network
and the costs associated for fire dispatching services. Revenues are derived from subscription fees and
are projected to be $124,100 for FY 2014. Dispatching services are provided by the Regional
Emergency Dispatch (RED) Center and are budgeted at $78,200 for FY 2014.
MUNICIPAL PARKING: This fund accounts for the activity related to the Lehigh Avenue
municipal parking lot. There are 112 parking spaces available for yearly lease with three payment
options. Customer can lease a space for an annual fee of $500, quarterly fee of $135 or monthly fee
of $50. Revenues are projected at $56,150 for FY 2014. Expenditures are budgeted to be $31,000 for
maintenance and general upkeep of the parking lot.
SOLID WASTE: This fund was created in FY 2010 and tracks revenues and expenses
associated with the Village refuse, recycling and yard-waste collection services. Morton Grove
residents are billed every other month as part of their water bill for the Trash services. For FY 2014
revenues are projected at $1,997,430 and expenditures are budgeted at $2,013,515.
C N A (MERF) PENSION: All employees (other than those covered by the Police and
Firefighters’ Plan) hired in position that meet or exceed the prescribed annual hourly standard (1,000
hours) must be enrolled in MERF as participating members. This plan is closed to new employees
effective January 1, 2005. Funding levels are set by actuarial study and analyzed every year. While
the Village reports and budgets for this Fund, the assets themselves are not available for use by the
Village. C N A (MERF) expenditures are budgeted at $946,000 for FY 2014.
FIREFIGHTERS’ PENSION: Every Illinois municipality having a population of not less
the 5,000 and not more than 500,000 must have a Fire Pension fund as prescribed in 40 ILCS 5/4-101
of the Illinois Revised Statutes. Funding levels are set by actuarial study and analyzed every year.
While the Village reports and budgets for this Fund, the assets themselves are not available for use by
the Village. Fire Pension expenditures are budgeted at $2,676,135 for FY 2014.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
15
Letter of Transmittal - continued
POLICE PENSION: Every Illinois municipality having a population of not less the 5,000 and not
more than 500,000 must have a Police Pension fund as prescribed in 40 ILCS 5/3-101 of the Illinois
Revised Statutes. Funding levels are set by actuarial study and analyzed every year. While the
Village reports and budgets for this Fund, the assets themselves are not available for use by the
Village. Police Pension expenditures are budgeted at $3,127,828 for FY 2014.
CONCLUSION:
The Village of Morton Grove, like the majority of other communities across the nation, is faced with
slowly increasing revenues due to the recent recession and increasing expenses. The Village took a
very conservative approach to revenue projections and a very realistic approach to the costs
associated with providing services to residents. The Village Board and staff have determined that
expenditures cannot be further decreased without having a substantial negative impact on the general
operations and service levels of the Village. We are cautiously optimistic about the future; however,
much expenditure is expected to increase due to inflation and other operating factors. Capital
improvements are increasingly necessary to keep the Village’s infrastructure in good condition.
Personnel costs will continue to rise as a result of circumstances beyond our control and decisions
that are made without reasonable consideration of our ability to pay for state and federal mandates -
collective bargaining agreement's salary increases, uncertainty in the health insurance marketplace,
and pension benefit changes.
In Closing, I would like to thank Finance Director Remy Navarrete for her leadership on supervising
the budget process and her efforts to produce a responsible budget which strives to address Village
needs within the scope of our available resources. I would also like to thank the Department
Directors and their respective staff for their assistance in helping to find solutions to this year’s
budgetary challenges. Last but certainly not least, I would like to thank Administrative Intern Laura
Lake, for her research, analysis and diligent effort in the development of the annual budget.
Sincerely
Ryan J. Horne
Village Administrator
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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BUDGET CALENDAR
June 25 Finance Department sent out Budget
Detail worksheet to Department Heads
July 15-19 Departments sent the proposed budged
to finance
August 9 Finance Department sent our expense-to-
date worksheet to departments
September 6 Departments sent “Final budget”
projections back to Finance
September 11 Budget review meeting (Department
head meeting)
September 13 Finance meeting with Village
Administrator to review Proposed
Budget
September 16-24 Individual department meetings
September 25 Budget review meeting (department
head meetings adjustment)
September 27 Final Budget (changes from
departments) due to Finance
October 4 Budget draft sent to village Board and
departments
October 16 Budget Workshop I
October 23 Budget Workshop II
November 11 Budget First Reading
November 25 Budget Second Reading (Adoption)
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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EMPLOYEE DATA
FY 2010FY 2011FY 2012FY 2013FY 2014
Administration
Full Time3 3 4 4 4
Part Time *42 41 41 41 41
Economic Development
Full Time1 1 1 1 1
Part Time 1 - - 1 1
Information Technology
Full Time 1 1 1 1 1
Part Time - - - - -
Finance
Full Time 5 5 5 5 6
Part Time 2 1 - 2 -
Police
Full Time 62 56 61 60 58
Part Time 17 16 13 12 11
Fire
Full Time 44 44 44 45 44
Part Time 3 2 2 1 -
Public Works
Full Time 36 34 36 35 35
Part Time 18 17 21 17 17
Building & Inspectional Services
Full Time 3 3 2 4 5
Part Time 5 3 1 2 2
Family Senior Services
Full Time 3 1 1 - -
Part Time 12 1 1 - -
Civic Center
Full Time - - - -
Part Time 6 6 6 7 6
Grand total Full Time 158 148 155 155 154
Grand total Part Time 106 87 85 83 78
Number of Full Time and Part Time Employees
* Includes Mayor, Trustee's, Clerk and Commissioner
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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Position Employees PositionEmployees
Full Time Part Time
Accounting Clerk 2Administrative Assistant 1
Administrative Secretary II 3Administrative Intern 1
Animal Control Officer 1Advisory Board Commission31
Arborist 1Board of Trustee 6
Assistant Public Work Director 1Community Service Officer 2
Assistant to the Village Administration 1Corporate Counsel 1
Auto Mechanic 2Crossing Guard 9
Auto Technician 1Custodian 6
Building Official 1Maintenance Worker 1
Cashier 1Referral Officer 1
Code Enforcement Officer 1Sanitarian 1
Community & Economic Development Director 1Seasonal Worker 15
Community Service Officer 9Village Clerk 1
Crew Leader 1Village President 1
Deputy Police Chief 2Zoning/Land Use Planner 1
District Fire Chief 3
Engineer Inspector 1
Engineering Technician 1
Equipment Operator 10
Executive Secretary 2
Finance Director 1
Fire Captain 1
Fire Chief 1
Fire Inspector 1
Firefighter 3
Firefighter/Paramedic 27
Information Technology Director 1
Lead Auto Mechanic 1
Lieutenant/Paramedic 5
Lieutenant/Paramedic EMS Director 1
Maintenance Supervisor 1
Maintenance Worker I 3
Maintenance Worker II 1
Permit Clerk 2
Plumbing/Discipline Inspector 1
Police Chief 1
Police Commander 4
Police Officer 33
Police Sergeant 5
Principal Clerk 3
Public Work Director 1
Public Work Superintendent 1
Public Work Supervisor 4
Pumping Station Operator 2
Pumping Station Supervisor 1
Record Coordinator 1
Support Supervisor 1
Village Administrator 1
Village Engineer 1
Total Full Time 154Total Part Time 78
Summary of Employees by Position
PART II
FINANCIAL SUMMARIES
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
20
FINANCIAL POLICIES - GENERAL
• The Village of Morton Grove has a tradition of sound municipal financial management. The
Annual Budget and 5-year Capital Improvement Plan (CIP) include a set of policies to be
followed in managing the financial and budgetary affairs of the Village. These policies will
allow the Village to maintain its strong financial condition, as well as quality services now
and in the future.
• The Village of Morton Grove has a responsibility to its citizens to carefully account for
public funds, to manage municipal finances wisely, and to plan for the funding of services
and facilities required by the public.
The fiscal policies of the Village of Morton Grove have specific objectives designed to ensure the
continued fiscal health of the Village. These objectives are:
• To maintain Board policy making ability by ensuring that important fiscal decisions are not
driven by emergencies or financial problems.
• To provide the Board with accurate and timely information so that policy decisions can be
made in a timely and accurate manner.
• To provide sound financial principles to guide the Board and management in making
decisions.
• To use sound revenue policies, which prevent undue reliance on a single source of revenue
and which distributes the cost of municipal services fairly among all programs.
• To protect and maintain the Village's credit rating.
• To ensure legal compliance with the budget through systems of internal control.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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FINANCIAL POLICIES – REVENUES
• The Village endeavors to maintain a diversified and stable revenue base to shelter it from
short-term fluctuations in any one revenue source. The revenue mix combines flexible and
inflexible revenue sources to minimize the effect of an economic downturn.
• The Village will estimate annual revenues on an objective, reasonable, and conservative
basis. Most revenues will be estimated based on historical trend analysis, whereas major
revenues will receive a more in-depth analysis. When appropriate, per Capita projects from
the Illinois Municipal League (IML) will be used in conjunction with historical trend
analysis.
• The Village will actively seek State and Federal grants.
• The Water/Sewer, Solid Waste, and Municipal Parking Lot Funds will be self-supporting.
• All charges for services, fees, licenses, permits, etc. will be reviewed regularly to ensure that
rates are maintained at a level that is related to the cost of providing the services and are
competitive with others providing similar services in the area.
• Enterprise fund fees shall be based on the cost of providing the services, providing for debt
service, and maintaining the capital structure of the systems.
• One-time revenues will not be used to support operating expenditures, except in special
situations. All new and continuing expenses will be based on known and conservatively
projected revenue sources. The identification of new, but one-time revenue opportunities will
be used to fund one-time expenses such as capital equipment purchases and small capital
projects, not involving on-going operating expenses.
• Village funds will be invested in accordance with the approved Investment Policy.
• Through the Village’s Economic Development Program, the Village will strive to strengthen
its revenue base.
• Monthly reports of revenues versus budget will be provided to the Village Board for their
review.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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FINANCIAL POLICIES – EXPENDITURES
• The Village will maintain a level of expenditures that will provide for the public well- being
and safety of the residents of the community.
• The annual operating budget will include the capital projects identified in the Five Year
Capital Improvement Program.
• Expenditures will be within the confines of generated revenue.
• The Village will maintain expenditure categories according to state statute and administrative
regulation.
• Services will parallel and adjust to the Village’s inflexible revenue sources in order to
maintain the highest level of service. During periods of economic upturn, long term
expansion of core services will be limited to the anticipated increase of those sources.
• The annual operating budget and the CIP should provide for adequate design, construction,
maintenance and replacement of the Village’s capital plant and equipment.
• Quarterly reports of expenditures versus budget will be provided to the Village board for their
review.
• All bills payable by the Village, other than for the payment of salaries established by contract
and/or the Council shall be submitted to the Board for approval before payment.
• Regarding checks issued for bills payable, regardless of amount all checks issue shall have 2
authorized signatures, the Village Administrator and the Finance Director laser imaged onto
the check.
• Wire transfers are only allowed for credit to accounts in the name of the Village, with the
exception of debt service payments and certain payroll transfers.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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FINANCIAL POLICIES – BUDGET PROCESS
What is a Budget?
Budgets are generally recognized as the most significant financial document produced by a
governmental entity. It is a process of allocating resources in order to determine which government
activities are to be supported. The spending side of the budget process establishes which public
goods and services and infrastructure improvements are to be provided, how they are to be provided,
and determined those groups entitled to receive the goods or services and infrastructure improvements
provided. The revenue side determines how individuals will share the burden of providing for those
goods and services and infrastructure improvements. In a world of resource scarcity, the budget
process can also be seen as a process of conflict resolution.
Resource allocation processes differ between the public and private sector due to the following
factors: (1) the profit motive is not generally applicable to the public sector, (2) resources in the
private sector are limited to the amount available to the individual or firm while, in the public sector,
the only limit is the amount of resources available to society as a whole, (3) the reason that
government exists is because certain goods or services cannot be at all or as well provided by the
private sector, and (4) the resources to be allocated in the public sector are based on political and
economic values while the private sector can match the cost of resources to be provided against the
revenue to be earned by those resources.
Budgets are plans of the executive and legislative branches of government translated to dollars. They
provide a control and review structure for executive implementation of legislatively approved plans.
There are two basic types of budgets: (1) the operating budget identifies the level of revenues needed
to support the expenditures for governmental operations. (2) The capital budget identifies the funds
necessary to support capital expenditures. These expenditures are necessary to provide the
governmental infrastructure for the public goods and services desired, i.e., roads and buildings. This
budget will be discussed more extensively in the session on capital budgeting.
Budgeting helps to integrate the following functions of government: (1) Policy Development, (2)
Financial Planning, (3) Service/Operations Planning, and (4) Communications. These functions are
achieved in the process of developing and executing the budget, an ongoing, cyclic activity which can
be summarized in the following steps: (1) Planning/Preparation, (2) Integration, (3) Selling/Passage,
and (4) Execution/Feedback. In most governments these steps are undertaken annually, however,
there is growing interest in adoption of a biennial budget and/or a multi-year planning process, due to
concerns about the time-consuming nature of preparing and adopting a budget and the difficulty of
achieving a long-term planning horizon with an annual process. The Village currently utilizes an
annual budget preparation cycle; however, the Capital Improvements Program (CIP) is for five years
with annual updates.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
24
Financial Policies – Budget Process - continued
The Process Itself
The budget process begins with the Department Directors meeting with their staff to analyze each
department's performance during this current fiscal period and outlining realistic goals and objectives
for the upcoming year, then projecting out costs to meet these goals. The amounts initially requested
by the Department Director are reflected in the "REQUESTED" (or Department Request) column of
the Proposed Budget Detail. From that point, the budgets are further reviewed by the Village
Administrator, and Finance Director with any revisions reflected in the "PROPOSED" (or Manager
Recommendation) column of the same document. Following this process, the Proposed Budget is sent
to the Mayor and Board of Trustees. In addition, the Proposed Budget amounts are published by fund
under a "Legal Notice" announcing the date of the formal Public Hearing.
At this point, the Board of Trustees meets in a number of workshops to review and discuss the budget
with the Village Administrator, Finance Director, and appropriate Department Director. These
meetings are open to the public. Following the initial workshops, a formal Public Hearing is held
where citizens may provide input and/or testimony to the budget process. The workshop discussions
are wide ranging, including discussions on all operating expenditures, existing and potential revenue
sources, and on-going and future requirements of the existing Village infrastructure. In addition with
its review of specific programs and services, the budget workshop also includes discussions of present
and future needs of the Village's citizenry. A complete Budget Calendar will follow.
Basis of Accounting
The Governmental Accounting Standards Board (GASB) is the current ruling body which
promulgates the financial reporting standards for all state and local levels of government. These
financial reporting standards are commonly referred to as Generally Accepted Accounting Principles
(GAAP). The Village prepares its budget utilizing GAAP for all its funds. As required by GAAP,
governmental funds utilize the modified accrual basis. This simply means revenues are projected
when they will become "measurable and available". Measurable means when these revenues are
projected to be in the "hands" of the intermediary collecting governmental agency -- although not
necessarily physically in the hands of the Village itself;
• (To illustrate, sales tax is collected by the State and physically distributed to municipalities
over a three month period. For example, retail sales made in November by a store in Morton
Grove are paid to the State in December. The State will deliver the monies to the Village by
March. Even though March falls in the subsequent budget calendar year, the Village
recognizes this as revenue in the current budget calendar year.) Expenditures under this
method of accounting are projected when they will occur -- not when they will be paid. (To
illustrate, commodities purchased, services rendered, or construction work performed during
December will typically be paid in January or early February. Even though January and
February falls in the subsequent budget calendar year, the expense will be recognized in the
current budget calendar year.)
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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Financial Policies – Budget Process - continued
Also pursuant to GAAP, the Enterprise and Pension Funds use the accrual basis of accounting. The
accrual basis recognizes both revenue and expenditures for the period they will be projected to occur -
not when the actual cash is received or expended.
Accrual or modified accrual based accounting is required by GAAP for financial reporting purposes
in order to receive an unqualified opinion from independent auditors that the financial statements are
"fairly presented". It maintains the Village as a "going concern" and reports the revenues and
expenses to the fiscal year by which it carries out its operations. This basis of accounting prevents the
Village from deferring the recognition of expenses to a subsequent fiscal year by simply deferring the
timing on the payment of bills. Following GAAP and receiving an unqualified opinion from
independent auditors are mandatory to maintaining banking relationships and bond ratings by which
our ability to incur and maintain debt is measured by other independent bodies.
Budget Documents Utilized
There are three separate documents submitted to the Village Board for formal review during the
budget preparation process. Those documents are:
• the Proposed Budget (Operating and Capital Budgets)
• the Expanded Budget; and
• the Five-Year Capital Improvement Program
The Proposed Budget provides the Village Board with a detailed document showing all revenue
projections and appropriation requests necessary to continue providing the current level of services
now offered to the community. The document includes an overall budget message prepared by the
Village Administrator along with Summary Tables which include highlights and totals from the
budget document. There is also a listing of performance criteria along with various goals and
objectives for each fund.
The Expanded Budget will include requests from Department Directors for additional staff, new
programs, additional equipment, and other requests which are not essential to the continuity of the
current level of service. The Expanded Budget may also include Capital Outlay Requests which
could not be accommodated in the Operating Budget (Proposed Budget).
The Five Year Capital Improvement Program (CIP) identifies specific infrastructure, physical
plant improvement and major equipment replacement needs for the next five years along with the
necessary funding sources. The CIP document is prepared by a CIP committee which includes the
Mayor, a Trustee, the Village Administrator, Director of Finance, along with input from the
Department Directors. Priorities for major, non-recurring projects using a multi-year schedule are
established and a Five Year Proposed Capital Improvement Program report is submitted to the
Village Board of Trustees. A budget workshop is devoted to discussing the CIP document during
budget deliberations. A summary of the main areas to be discussed during the budget
process/workshops is included in the budget document under the tab "CAPITAL IMPROVEMENT
PLAN."
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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Financial Policies – Budget Process - continued
Budget Approval, Control. And Amendments
At the conclusion of the budget review process, the Mayor and Board of Trustees direct the Village
Administrator to prepare a final budget incorporating the appropriations found necessary by the Board
during the Budget Workshops. A formal Appropriation Ordinance is then presented to the Village
Board of Trustees for consideration. State statutes require the Village to approve the Appropriation
Ordinance by at least the conclusion of the first quarter of the calendar year. The Village typically
approves the Appropriation Ordinance no later than the first Board of Trustees meeting in December.
The Board of Trustees, Village Administrator, Finance Director, and Department Directors monitor
their budgets very closely throughout the budget calendar year. A monthly report is generated
comparing year to-date operating expenditures and revenues with projected year-to-date budgets.
The budget authority is flexible in that the Village Administrator may make transfers within
department or activity budgets when considered necessary for the proper administration of the Village
government. The Village Board may revise the budget any time through interdepartmental transfers
within any fund by passage of a resolution upon recommendation by the Village Administrator. The
resolution would not affect fund totals. Transfers, however, between two or more funds or additional
appropriations to any fund require the passage of a Supplemental Appropriation Ordinance.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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FINANCIAL POLICIES – BUDGET POLICY
Infrastructure and Major Equipment Replacement
The Village believes that ongoing maintenance of its infrastructure and equipment is of prime
importance to reduce the risk of emergency repairs and avoids the cost increases of deferral. To
finance capital projects or major equipment replacement, the Village utilizes standard capital raising
techniques such as General Obligation and Revenue Bond Issues; special loan programs established
by intergovernmental agencies such as the IEPA; standard borrowing from local financial institutions;
and "pay as you go" using current revenue (through the property tax levy or from other tax sources)
when possible. The Village has also established a Revolving Equipment Replacement Fund to
provide a means of financing the replacement of Public Works equipment and major Fire Department
apparatus.
User Charges
Budgetary policy of the Village also allows for the reasonable utilization of user fees when
appropriate. Examples of some of the user fees currently utilized and imposed by the Village include
water fees (for providing water to Village residents); sewer charges (for maintaining the storm,
sanitary and combined sewer collection systems under the Village's jurisdiction); commuter parking
lot fees (daily parking fee charge for users of the commuter parking lot for maintenance and upkeep);
ambulance fees; Civic Center and E9-1-1 fees (monthly service charge to users of telephone systems
within the Village's jurisdiction for maintaining the emergency 9-1-1 telephone system.)
Revenue Estimates
The Village's budgetary policy requires revenue estimates be based on conservative projections. It is
normal for actual Village revenues to be at or very close to original projections. There have only
been a couple of fiscal years when actual revenues deviated from the budget by a significant amount.
As the calendar year progresses, major revenue sources are continuously compared to original
revenue estimates to insure initial projections will be reasonably met. The operating budget is
developed with a focus on long-term solvency. This is demonstrated by the conservative nature of
initial revenue projections, as well as, limitations to the utilization of available fund balances in
"balancing the budget".
Expenditure Projections
Village Board shall review all significant operational, economic, program and expenditure proposal in
regard to the short term and long term budgetary and economic impact. The appropriate Village
Department and staff shall provide the budget analysis for the review and consideration by the Village
Board.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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FINANCIAL POLICIES – CASH MANAGEMENT
• An investment policy has been adopted by the Village Board, which provides guidelines for
the prudent investment of the temporary idle cash and outlines the policies for maximizing
the efficiency of the cash management system. The ultimate goal is to enhance the economic
status of the Village while protecting its pooled cash.
• The cash management system is designed to accurately monitor and forecast expenditures
and revenues, thus enabling the Village to invest funds to the fullest extent possible.
• In order to maximize interest earnings, the Village combines the cash of all funds excluding
those that are required to be or reasonably should be held separately. Interest revenue derived
from intermingled cash is allocated to the participating funds monthly, based on the ending
cash balance of each fund, except in cases where large sums of money are transferred just
before the end of the month.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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FINANCIAL POLICIES – REPORTING AND ACCOUNTING
The Village will adhere to a policy of full and open disclosure of all financial operations. The Village
will promote full disclosures in its annual financial statements and bond presentations.
The Village will prepare a Comprehensive Annual Financial Report (CAFR) in conformity with
Generally Accepted Accounting Principles (GAAP) and financial reporting practices. The Village
will use GAAP in all financial records and transactions. These principles will be monitored and
updated as mandated by the Governmental Accounting Standards Board (GASB).
As long as the Village has outstanding debt, the Comprehensive Annual Financial Report will include
the additional disclosures required by SEC Rule 15c2-12.
An independent firm of certified public accountants will perform an annual financial and compliance
audit according to Generally Accepted Auditing Standards (GAAS) as set forth by the American
Institute of Certified Public Accountants (AICPA) and will publicly issue an opinion, which will be
incorporated in the Comprehensive Annual Financial Report, including a management letter detailing
any recommended changes. The audit must be completed within 6 months of the end of the fiscal
year, unless the Village causes it to be unduly delayed.
Quarterly reports comparing actual expenditures to budgeted expenditures will be prepared and
distributed to the Board and management.
The Comprehensive Annual Financial Report (CAFR) will be submitted to the Government Finance
Officers Association (GFOA) for the purposes of obtaining the award.
The accounting system will maintain records on a basis consistent with accepted standards for local
government accounting (according to GASB).
The Village will use the modified accrual basis of accounting for its governmental funds (general,
special revenue, capital projects and debt service funds). Revenues are recognized in the accounting
period, which they become available and measurable. Expenditures are recognized in the accounting
period in which the liability is incurred.
The Village will use accrual basis accounting for its proprietary funds (enterprise and Pension Trust).
Revenues are recognized in the accounting period they are earned and become measurable. Expenses
are recognized in the accounting period in which the liability is incurred.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
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FINANCIAL POLICIES – PURCHASING
The Village of Morton Grove has adopted the concept of Central Purchasing for office and
Copy supplies and established guidelines to be followed by all authorized purchasers of the Village
for other goods and services.
Formalized purchasing procedures are used by the Village of Morton Grove to insure that purchases
are made with appropriate authorization, and that all goods and services are purchased at the correct
quantity, quality and price. These procedures are detailed in the Village’s “Purchasing Manual” which
was last updated in July of 2013.
The purchasing goals of the Village of Morton Grove require that the best quality of goods and
services be purchased at the best possible price. This requires that all purchases of any nature be made
only after appropriate price and item quotations have been obtained from several vendors.
Department Heads bear the responsibility for operating within their annual budgets, approved by the
Village Board. Through cooperation with the Finance Department, the purchase of goods and services
is facilitated so that budgets will not be exceeded either intentionally or through inadvertence.
In the interests of obtaining quality goods and services at the lowest possible prices, the Village of
Morton Grove does not designate any vendors as favored. Therefore, it is the responsibility of each
Department to make reasonable efforts to “shop” for items before determining the particular vendor.
Purchases Up to $2,000: Whenever any contemplated purchase or contract for goods or services is for
a sum of two thousand dollars ($2,000.00) or less, the purchasing agent may order the items as
needed without further formality. Required the signature of the Department Head.
Purchases of Goods or Services Costing More than $2,000 but less than $10,000: Whenever any
contemplated purchase or contract is for goods or services costing more than $2,000.00 but less than
$10,000.00, the purchasing agent shall obtain at least three (3) quotations to be obtained from
qualified vendors for the goods or services to be purchased. The quotations may be obtained orally
and the award for purchase or contract given to the lowest responsible bidder. Required the signature
of the Department Head, Finance Director and Village Administrator.
Purchases Costing more than $10,000 but less than $20,000: Whenever any contemplated purchase or
contract is for goods or services costing more than $10,000.00 but less than $20,000.00, the
purchasing agent shall solicit at least three (3) written quotations for the item or items to be
purchased. The quotation shall be submitted in written form to the purchasing agent who shall award
the purchase or contract to the lowest responsible bidder. Required the signature of the Department
Head, Finance Director and Village Administrator.
Purchases Costing $20,000 or more: The following bidding process shall be followed whenever any
contemplated purchase or contract for goods or services is for the sum of $20,000.00 or more:
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
31
Financial Policies - Purchasing - continued
• Notice inviting bids shall be posted on the Village’s website at least ten (10) business days
inclusive prior to the date set for the receipt of the bids. The notice herein required shall
include a general description of the articles to be purchased or services performed and the
time and place for opening bids. In addition, the purchasing agent may distribute the notice to
prospective, responsible bidders and bidding outlets and utilize other methods of
advertisement in order to increase the number of responsible bidders.
• All bids shall be submitted sealed to the village official designated in the bid packet or
electronically if required or allowed by the purchasing agent and shall be clearly identified as
a bid on the envelope or electronic transmission,
• All bids shall be opened in public at a time and place stated in the public notices.
• A tabulation of all bids received shall be posted on the Village’s website and in the village
hall.
• The purchasing agent may reject any and all bids and parts of all bids and re-advertise or re-
solicit bids whenever it is deemed to be in the best interest of the village.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
32
FINANCIAL POLICIES – CAPITAL ASSETS
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads,
bridges, storm sewers and similar items), are reported in the applicable governmental or business-type
activities columns in the government-wide financial statements. Capital assets are defined by the
Village as assets with an initial, individual cost of more than $10,000 and an estimated useful life in
excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased
or constructed. Donated capital assets are recorded at estimated fair market value at the date of
donation.
The costs of normal maintenance and repairs, including street overlays, which do not add to the value
or service capacity of the asset or materially extend asset lives, are not capitalized. Improvements are
capitalized and depreciated over the remaining useful lives of the related capital assets, as applicable.
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest
incurred during the construction phase of capital assets of business-type activities is included as part
of the capitalized value of the assets constructed. Property, plant, and equipment are depreciated using
the straight-line method over the following estimated useful lives:
Years
Building, reservoirs, pump house, water mains and improvement 50
Garage and fence 50
Office building, remodeling and improvement 10 – 50
Improvements to water system 20
Vehicles 03 – 10
Equipment 03 – 10
Water meters 10 – 15
Infrastructure
Streets 50
Alleys 10
Signals 25
• The Village shall maintain a Five Year Capital Improvements Plan (CIP) and capital
improvements will be made in accordance with that plan. The program shall be updated
annually.
• The corresponding year of the Capital Improvement Plan will be incorporated into the annual
operating budget as the Capital Budget.
• As part of the development of the Capital Improvements Plan, the condition of Village
infrastructure will be evaluated to appropriately prioritize and schedule maintenance and
replacement.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
33
Financial Policies – Capital Assets - continued
• Each capital project will be evaluated for its impact on current and future operating budgets.
• The Village will maintain its physical assets at a level adequate to protect the Village's capital
investment and minimize future maintenance and replacement costs.
• Construction in progress will be recorded whenever the final project cost will require the
project to be recorded as a capital asset, even if the construction in progress is below the
stated monetary threshold. When construction is complete, the project will be reclassified
from construction in progress to the appropriate capital asset category.
• All assets that meet the above definitions and thresholds will be recorded at historical cost or
estimated historical cost. In the case of a donated asset, it shall be recorded at its estimated
fair value at the time of acquisition. The follow parameters further refine the recoding of
capital assets:
a. Land – Recorded at historical cost and not depreciated
b. Land Improvements – Recorded at historical cost and depreciated if they have an
expected life span. If not, they are not depreciated.
c. Buildings – Recorded at historical cost and depreciated. Cost should include
architectural and engineering fees, permits, etc., as well as actual construction cost.
d. Machinery & Equipment – Recorded at historical cost and depreciated. Cost should
include purchase price as well as any charges related to acquiring the asset such as
freight and getting it ready for operation.
e. Infrastructure – Recorded at historical cost or estimated historical cost and
depreciated.
• An inventory record will be maintained on each capital asset that will include, depending on
the type of asset, the following information:
i. Description
ii. Type of asset
iii. Responsible Department
iv. Acquisition Date
v. Useful Life
vi. Serial #, Model #, etc.
vii. Acquisition Cost
viii. Date, Method, and Authorization of Disposal
• Assets subject to depreciation will be depreciated using a straight-line method. The cost of
the asset will be written off evenly over the useful life of the asset beginning in the month the
asset is purchased or put in service.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
34
Financial Policies – Capital Assets - continued
• This policy is intended to address those capital assets that must be tracked for external
financial reporting purposes. There are other assets that do not need to be included in the
external financial reports due to their relatively low value. However, departments will still be
required to exert appropriate control over them. Examples of such assets include guns, radios,
and computer equipment. Inventory of computer equipment will be the responsibility of the
Information Technology Department. Control of other assets not included in this policy will
be the responsibility of the department to which the asset is assigned.
• Additions – Subject to the capitalization threshold established above, the Finance Department
bears the responsibility for recording new additions of capital assets. Additions will primarily
be substantiated through paid invoice files and will be reviewed and updated on an ongoing
basis by the Finance Department.
• Deletions – The responsibility for reporting the disposal or sale of assets rests with the
Village department, which maintains control over the asset. Once annually, shortly following
the end of the fiscal year, the Finance Department will request each of the Village
departments to provide a listing of assets, which were disposed of during the year so that they
may be removed from the accounting records. The Finance Department will also review and
record deletions identified through auction reports and Village Board declarations of surplus
equipment.
• Transfers – Assets transferred from one department to another should be reported by the
department that is initiating the transfer.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
35
FINANCIAL POLICIES – FUND ACCOUNTING
The Village of Morton Grove accounts for all funds and adopts a budget based on generally accepted
accounting principles (GAAP). The Village uses fund accounting designed to demonstrate legal
compliance and to aid financial management by segregating transactions related to certain
government functions or activities. A fund is a separate accounting entity with a self-balancing set of
accounts. Funds are classified into the following categories: governmental, proprietary, and fiduciary.
Each category, in turn, is divided into separate “fund types.” The same basis for budgeting particular
fund types is the same as the basis of accounting used in the Village’s audited financial statements.
Governmental funds are used to account for all or most of a government’s general activities,
including the collection and disbursement of restricted, committed or assigned monies (special
revenue funds), the funds restricted, committed or assigned for the acquisition or construction of
capital assets (capital projects funds) and the fund restricted, committed or assigned for servicing of
governmental long-term debt (debt service funds).
Proprietary funds are used to account for activities similar to those found in the private sector, where
the determination of net income is necessary or useful to sound financial administration. Goods or
services from such activities can be provided either to outside parties (enterprise funds) or to other
departments or agencies primarily within the Village (internal service funds).
Fiduciary funds are used to account for assets held on behalf of outside parties including other
governments, or on behalf of other funds within the Village
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
36
FINANCIAL POLICIES – FUND BALANCE
The purpose of a fund balance policy is to establish an acceptable range of ending fund balance at the
end of the fiscal year. The Government Finance Officers Association (GFOA) recommends, at a
minimum, that general-purpose governments, regardless of size, maintain unreserved fund balance in
their general fund of no less than five to fifteen percent of regular general fund operating revenues, or
of no less than one to two months of regular general fund operating expenditures.
General Fund:
The unassigned fund balance target for the Village of Morton Grove’s General Fund will be a
minimum of 25% of fiscal year budgeted expenditures.
All other Governmental Funds simply need to carry a positive fund balance.
Water/Sewer Fund:
The unrestricted net assets target for the Village of Morton Grove’s Water/Sewer Fund will be a
minimum of 25% of fiscal year budgeted expenditures (excluding capital expenditures and
depreciation).
All other Enterprise Funds simply need to carry positive unrestricted net assets.
If the fund balance or unrestricted net assets falls below any of the thresholds listed above, or
becomes negative, this will be brought to the Board’s attention and a plan of action to restore the fund
balance or unrestricted net assets to an acceptable level will be discussed and implemented.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
37
STRATEGIC PLAN
In the fall of 2013, the Village of Morton Grove hired
consultants Houseal Lavigne to create a Comprehensive,
Village Wide - Strategic Plan. Houseal Lavigne has
extensive comprehensive, land use, and strategic
planning experience and were deemed most qualified in
citizen engagement and economic development – two
key aspects for Morton Grove’s process.
A Strategic plan is a document which shapes community
vision with the intention to guide the Village for the next
several years. It establishes priority goals and objectives, with specific strategies and tasks
designed to ensure successful implementation. The Strategic Plan will act as a guide for
future decision-making and allows community leaders and partners to prioritize initiatives,
funding, staff allocations, and investments.
Over the past couple of months, the Village and Houseal Lavigne have hosted community
and business related workshops, conducted interviews with elected officials, key staff, and
various community leaders, and has pulled together demographic and market data about the
community. In addition, targeted focus groups were completed and an online website was
launched.
Residents were able to use the on-line website to complete a survey and questionnaire which
allowed residents to pinpoint important issues for the community to address and what assets
in Morton Grove should be built upon moving forward. Community members were able to
create their own map of the community be identifying opportunities, problematic
intersections and community assets and much more.
After initial data was collected by Houseal Lavigne, four main areas of concern were
determined necessary for further discussion. These four areas included; community
engagement and involvement, economic development, intergovernmental communication
and finally marketing and branding. The Village decided to bid for a marketing and branding
firm and is currently in the process of beginning a marketing and branding project. The other
three areas of concern were discussed through an open meeting forum where residents
provided their opinion and suggestions.
The Village is hoping to receive a draft plan in late April. The plan will be reviewed
internally by staff and the Strategic Plan Steering Committee and will then be sent to the
Village Board for approval.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
38
CAPITAL IMPROVEMENT PROGRAM PLAN
A Capital Improvement Program (CIP) is a multi-year plan identifying capital projects to be funded
during the planning period. It identifies each proposed project to be undertaken, the year in which the
project will be initiated, the amount expected to be expended on the project each year. And the
proposed method of financing these expenditures. The CIP is tools that can help elected officials
ensure that decisions on capital projects are made wisely and are well planned.
The CIP should not be confused with the Capital Projects Fund included in the annual budget. The
Capital Projects Fund budget is the annual appropriation for spending on public improvements
projects, and is legally adopted by the Board of Trustees. The Capital Projects Fund budget
authorizes specific projects to be undertaken and appropriates specific funding for them. The two
government finance documents are linked, since the first year of the CIP identifies projects which are
the capital projects to be funded in the operating budget.
Purpose of the Capital Improvements Program
The basic reasons for developing a Capital Improvement Program include providing a financial
management tool for elected and appointed officials, linking the comprehensive planning process
with the fiscal planning process, providing elected officials with a formal method for decision
making, and providing a public relations document for reporting the intentions of elected officials to
community residents and business leaders.
• Financial Management Tool — An overriding consideration in developing a capital
improvement program is to prioritize current and future needs of the community. Capital
improvement programming considers not only what the community needs, but, equally
important, what it can afford. By explicitly recognizing the jurisdiction's financial outlook
and the revenues and financing mechanisms that are anticipated to be available for the capital
improvement program, projects can be prioritized to ensure that the most important needs and
goals of the community are achieved. Developing a fiscally constrained capital improvement
program based on realistic estimates of revenues, enhances the ability of the capital
improvement program to serve as a planning and management tool rather than as a wish list
of projects that cannot be fully implemented.
• Link to Comprehensive Plan—the preparation of the capital improvement program considers
not only repair and replacement of existing utilities and other public improvements, but also
identifies facilities expected to be needed in the future. Changing population characteristics
and land uses may require additional improvements to the water and sewer systems,
public buildings, and other public services and facilities. In developing the capital
improvement program, these new demands must be weighed against the need to
maintain existing infrastructure with the final financing decision based upon the goals and
objectives established through the comprehensive planning process.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
39
Capital Improvement Program Plan - continued
• Formal Mechanism for Decision Making — the capital improvement program provides
Village officials with an orderly process for planning and budgeting for capital needs. During
the process of developing and implementing the capital improvement program a wide range
of issues must be addressed, including agreeing on policies which will shape the
program, estimating and prioritizing the capital needs, identifying funding sources, and
implementing and monitoring the project delivery.
• Public Information Document — The capital improvement program report presents a
description of the projects proposed to be undertaken during the program period. This
document can be used to communicate to residents, business owners and operators, and other
stakeholders in the community the Village's public improvement priorities and
implementation schedule. By using this process the community is given a better
understanding of Village needs and the means for addressing them.
There are significant benefits to be derived by the preparation of a capital improvement program; it is
this promise that makes the staff time and effort necessary to participating in the development of the
program worthwhile.
Capital Improvement Project Defined
A capital improvement project is a major. Non-recurring expenditure that meets the criteria identified
in one of the categories described below:
1. Site Acquisition—Acquisition of land for a public purpose.
2. Facility Construction or Repair—Construction of a new facility or an addition to or extension
of an existing facility; a non-recurring major repair of all or part of a building, its grounds, or
its equipment. The cost of the project must be at least $10,000, and the improvement must
have an estimated useful life of at least ten (10) years.
3. Equipment Purchase — Purchase of a piece of equipment or a number of pieces of the same
equipment whose total cost is at least $10,000 and whose estimated useful life is at least five
(5) years. (Three [3] years for computer equipment).
4. Planning or Design—planning feasibility, engineering, or design studies related to an
individual capital improvement project or to a program that is implemented through an
individual capital improvement project.
5. Software — Purchase of new software or version upgrades needed to maintain the network at
optimal levels.
*** Capital Improvement Five years plan next page****
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
40
Capital Improvement Program Plan - continued
DepatmentProject NameFY 2014FY 2015FY 2016FY 2017FY 2018 TOTAL COST
2014-2018
Project Description
Municipal Building Exterior and Interior
safety $ 25,000 25,000$ Replace aging surveillance security system for outer perimeter, building
entrances and key interior locations.
Municipal Building Interior Door lock $ 25,000 25,000$ Purchase electronic access system.
Municipal BuildingFire Station #4 $ 25,000 $ 30,000 30,000$ 85,000$ Fire Station #4 need a kitchen upgrade, new carpeting and garage floor
refurbish.
Municipal BuildingVillage Hall Boiler 98,000$ 98,000$ Replaced a 30 0r more years boiler at Village Hall. Village spend more in
fixing the boiler every time the season changed.
Municipal BuildingFire Station # 5 $ 120,000 120,000$ To replace the aging parking lot of one of the fire station in morton Grove
located at Harlem and Shermer
Finance Department Finance Software
Upgrade $ 30,000 30,000$ To upgrade the Finance Software from Version 6 to Version 7.
Finance Department Building and Finance
front counter glass $ 17,000 17,000$
Target harden both interior and exterior areas of the village hall - including but
not limited to: fencing the exterior lot, bullet resistant glass for reception area,
panic alarms and door entrance way buzzer systems
Finance Department Finance Software
Upgrade $ 30,000 30,000$ To upgrade the Finance Software from Version 6 to Version 7.
Finance Department Finance Software
Upgrade $ 30,000 30,000$ To upgrade the Finance Software from Version 6 to Version 7.
Information
Department
Village Computer
Software $118,000 $ 120,000 $ 120,000 $ 125,000 130,000$ 613,000$ Village Computer Network Software
Information
Department
Village Computer
Hardware $ 22,500 $ 24,000 $ 26,000 $ 30,000 35,000$ 137,500$ Village Computer Hardware
Information GIS $ 73,000 $ 75,000 $ 77,000 $ 79,000 81,000$ 385,000$ GIS staffing and misc expenses
Information
Technology
Village Monopole -
8300 Lehigh Avenue 110,000$ 110,000$
In order to meet the increasing demands of municipal data and radio
communications, the division of Information Technology recommends a 120' to
150' monopole be constructed at the proposed Police Department facility at
8300 Lehigh Avenue. The monopole will be a support structure for public
safety communications, including Police, Fire, and public works. It will also
serve as a communication point between the Morton Grove Police Department
and the Village's 9-1-1 dispatch center in Glenview, IL. The monopole can also
be utilized as a strategic resource for commercial cell phone providers to
augment their networks to serve residential and commercial wireless needs.
Information
Technology
Village Antenna
Tower - 7840 Nagle
Avenue
$ 110,000 110,000$
The division of Information Technology recommends a 120' to 150' antenna
tower be constructed at the current Public Works facility at 7840 Nagle
Avenue. While not centrally located, the tower would still serve to augment the
existing municipal wireless communication infrastructure to this outlying area.
The tower would provide a base for additional communication hardware for
public safety as well as broadband, microwave, SCADA, and cellular
applications.
Information
Technology
Broadcasting Public
Meetings $ 34,000 34,000$
While the Village currently video records the public meetings of the Board of
Trustees, the distribution range is limited. The division of Information
Technology recommends an updated audio/video infrastructure for the
Village's public meeting facilities. The update will include video cameras, audio
equipment, and video encoding hardware. The public meetings will be available
online via a web browser. The goal is to leverage the technology to provide
constituents a higher degree of government accessibility, transparency, and
engagement.
Public Works Street Improvement
Program $1,000,000 $1,500,000 $1,500,000 2,000,000$ 6,000,000$ A yearly street improvement program
Public WorksSalt Dome 575,000$ 575,000$ Replacement of aging salt dome for long term cost savings, efficiency and
safety enhancements
Public WorksTree Replacement $ 15,000 $ 15,000 $ 10,000 10,000$ 50,000$ Continue to replace trees due to Emerald Ash Borer disease
Public WorksRoadway Signs $ 45,000 45,000$ Informational mobile roadway signs used for town events as well as roadwork
issues
Public WorksGenerator $ 200,000 200,000$ Replace aging generator due to maintenance and safety issues
Public WorksRoof $ 120,000 120,000$ Replace roof due to a myriad of maintenance and safety issues
Public WorksNorth Station Pumps $ 95,000 95,000$ Replace pump and motor set (1950) with a variable speed drive pump
Public WorksLighting $ 25,000 $ 25,000 $ 25,000 25,000$ 100,000$ Installation of residential street lighting - priority concern from our residents
Public WorksTree Inventory 65,000$ 65,000$ Conduct a tree inventory as part of our management of our Urban Fores t
Fire Department Fire Engine $600,000 600,000$ Fire engine replacement
Fire Department Outdoor Warning
Siren $ 30,000 30,000$
Refurbish and relocate the Outdoor warning siren currently located in Harrer
Park to Village property in the 8300 block of Lehigh - Closes an existing
emergency notification service gap for approximately 2 – 3,000 people
Fire Department
Emergency
Response Pad and
upgrades
95,000$ 95,000$
Removal and reconstruction of Emergency Response pad and special needs
accessibility upgrades of Fire Station 5 - Safer & faster response for fire &
EMS apparatus and increased accessibility of a public building.
Fire DepartmentRemodeling60,000$ 60,000$
Remodeling of interior crew quarters of Fire Station 4 - Repair &
refurbishment of first responder living quarters. Includes retirement of a +40
year old building boiler and upgrades to interior infrastructure.
Police DepartmentNew Police Building14,000,000$ 14,000,000$ Police Department need a bigger space, renting a trailer use to store evidence
is unheard off.
Police Department Mobile Camera
System $ 43,000 43,000$ Installation, licensing and configuration for a mobile camera system for our
operations center
Police DepartmentRadar Trailer 23,000$ 23,000$ Radar Trailer LPR Kit and cameras - installation and licensing
Police DepartmentSpeed Sign $ 16,000 16,000$ Radar speed sign with message alert system and trailer, solar panel and wheel
lock ba r
$813,500 $1,630,000 $2,179,000 $2,007,000 $ 17,337,000 23,966,500$
VILLAGE OF MORTON GROVE
FY 2014 - FY 2018 CAPITAL IMPROVEMENT PROGRAM SUMMARY
TOTAL CAPITAL IMPROVEMENT
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
41
DEBT SERVICE
The Village issues general obligation bonds to provide funds for the acquisition and construction of
major capital facilities. General obligation bonds have been issued for both general government and
proprietary activities. These bonds, therefore, are reported in the proprietary fund if they are expected
to be repaid from proprietary revenues. In addition, general obligation bonds have been issued to
refund general obligation bonds.
The Village issued $1,060,000 Taxable General Obligation Installment Notes, Series 2013 in May
2013 to pay for the purchase of certain land within the Village and certain expenses related thereto
and providing for the security for a payment of said note.
The City completed the rating process in May 2013 with Standard & Poor’s (S&P). The Village was
given a rating of AA, with a stable outlook.
The Village plan to issue a General Obligation Bond in FY 2014 to fund for the purchase of the new
fire truck, replacement of almost 30 years old equipment such as: Dump truck with spreader and
plow, self-propelled paver, wheel excavator, salt spreader.
General obligation bonds are direct obligations and pledge the full faith and credit of the Village.
General obligation bonds currently outstanding are as follows
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
42
Debt Service - continued
PRINCIPALINTERESTTOTALPRINCIPALINTERESTTOTAL
20132,409,000$ 739,135$ 3,148,135$ 591,000$ 210,568$ 801,568$
20142,476,500$ 673,168$ 3,149,668$ 598,500$ 197,710$ 796,210$
20151,282,400$ 599,839$ 1,882,239$ 182,600$ 183,205$ 365,805$
20161,338,000$ 552,846$ 1,890,846$ 187,000$ 177,362$ 364,362$
20171,395,800$ 501,403$ 1,897,203$ 189,200$ 170,630$ 359,830$
20182,103,600$ 445,308$ 2,548,908$ 191,400$ 163,062$ 354,462$
2019899,800$ 370,284$ 1,270,084$ 200,200$ 154,066$ 354,266$
2020943,800$ 332,508$ 1,276,308$ 211,200$ 144,657$ 355,857$
2021990,000$ 292,875$ 1,282,875$ 220,000$ 134,730$ 354,730$
20221,036,800$ 251,315$ 1,288,115$ 233,200$ 124,390$ 357,590$
20231,083,000$ 206,133$ 1,289,133$ 242,000$ 112,147$ 354,147$
20241,129,200$ 158,809$ 1,288,009$ 250,800$ 99,321$ 350,121$
2025330,400$ 109,012$ 439,412$ 259,600$ 85,653$ 345,253$
2026341,600$ 90,675$ 432,275$ 268,400$ 71,245$ 339,645$
2027352,800$ 71,375$ 424,175$ 277,200$ 56,080$ 333,280$
2028 411,600$ 50,736$ 462,336$ 323,400$ 39,864$ 363,264$
2029 434,000$ 26,040$ 460,040$ 341,000$ 20,460$ 361,460$
------------------------------------------------------------------------------------------------
TOTAL18,958,300$ 5,471,460$ 24,429,760$ 4,766,700$ 2,145,149$ 6,911,849$
GOVERNMENTAL ACTIVITIES BUSINESS-TYPE ACTIVITIES
GENERAL OBLIGATION BONDS
PRINCIPALINTERESTTOTALPRINCIPALINTERESTTOTAL
2013218,833$ 51,062$ 269,896$ -$ -$ -$
2014370,495$ 63,184$ 433,679$ -$ -$ -$
2015382,800$ 50,878$ 433,678$ -$ -$ -$
2016395,501$ 38,177$ 433,678$ -$ -$ -$
2017408,776$ 24,902$ 433,678$ -$ -$ -$
2018263,593$ 11,690$ 275,283$ -$ -$ -$
2019157,423$ 6,360$ 163,783$ -$ -$ -$
2020160,571$ 3,211$ 163,782$ -$ -$ -$
------------------------------------------------------------------------------------------------
TOTAL2,357,992$ 249,465$ 2,607,457$ -$ -$ -$
INSTALLMENT NOTES PAYABLE
GOVERNMENTAL ACTIVITIESBUSINESS-TYPE ACTIVITIES
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
43
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VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
44
FUND DESCRIPTIONS
General Fund - to account for all activity traditionally associated with government operations
which are not required to be accounted for in another fund. The most common General Fund is the
Corporate Fund
SPECIAL REVENUE FUND
Used to account for the proceeds of specific revenue sources (other than special assessment,
expendable trusts, or for major capital projects) that is legally restricted to expenditure for specific
purposes. The Special Revenue Funds are as follows:
Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital
projects as authorized per the Illinois Department of Transportation. Financing is provided from a
State of Illinois municipal allotment of gasoline tax revenue.
Emergency Telephone System Fund - to account for revenues and expenditures for
911emergency telephone service. Financing is provided by landline and wireless phone surcharges.
Economic Development Fund - to account for costs associated with economic development
activities of the Village. Financing is primarily provided by sales tax revenues.
Parking Fund – established to account for the operations of the Metra parking lot owned and
maintained by the Village. Financing is primarily provided by daily parking fees.
Fire Alarm Fund - to account for costs associated with fire alarm cost for the Regional Dispatch
Center. Financing is primarily provided by subscription and membership revenues.
Seizure Fund – A special revenue fund established to account for the deposit of local
seizure/forfeited monies associated with narcotics investigations. These funds can only be used to
further narcotics enforcement by statute.
TAX INCREMENT FINANCING (TIF)
Is a way for governments (usually municipal authorities) to help finance new capital projects by
taking advantage of expected property tax returns? A Village, for example, may designate as a TIF
district a plot of land that is planned to be redeveloped. Then the Village can borrow against expected
increased tax revenues to build infrastructure such as sewers and transportation services.
Dempster-Waukegan Tax Increment District Fund – to account for redevelopment of
Dempster-Waukegan such as “The Prairie View Shopping” area. Financing is primarily provided by
tax increment financing district.
Lehigh-Ferris Tax Increment District Fund - to account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
45
Fund Descriptions - continued
Waukegan Road Tax Increment District Fund - to account for principal and interest payments
on debt proceeds issued and allocated to this tax increment financing district.
DEBT FUND
A fund established to account for the accumulation of resources for, and the payment of, general long
term debt principal and interest. The Debt Fund is as follow:
Debt Service Fund - to account for non-abated, general obligation payments on the principal and
interest related to bonds and/or other Village debt.
CAPITAL PROJECT FUND
A fund created to account for financial resources to be used for the acquisition or construction of
major capital facilities and equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds. The Capital Project Fund is as follow:
Capital Improvement Fund - to account for capital projects not funded through special revenue,
tax increment financing, or enterprise funds. Capital projects include, but are not limited to: long term
improvements to public buildings, the paving of Village streets. Financing is provided primarily by
grants and general obligation bond proceeds.
PROPRIETARY FUNDS
Are used to account for activities similar to those found in the private sector, where the determination
of net income is necessary or useful to sound financial administration. Goods or services from such
activities are provided outside parties in an enterprise funds. Proprietary funds are budgeted using an
accrual basis, except for loans, loan payments, capital expenditures, depreciation, and debt service
payments, which are budgeted on a cash basis. The Proprietary Funds are as follows:
Water and Sewer Fund – Water - to account for all activity related to providing water to Morton
Grove residents, as well as the Village of Golf. Sewer - to account for all activity related to
providing sewer service to Village residents and businesses. All activities necessary to provide such
services are accounted for in this fund, including, but not limited to: administration, operation,
maintenance, debt service, and billing/collection.
Municipal Parking Fund – established to account for the operations of the Village 112 parking
spaces owned and maintained by the Village. The primary revenue source is yearly, quarterly and
monthly fees.
Solid Waste Fund – to account for all activity related to refuse, recycling, and yard waste
collection and disposal. Activities necessary to provide such service include, but are not limited to:
administration, operations and revenue collection.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
46
Fund Descriptions – continued
FIDUCIARY (TRUST) FUNDS
Are used to account for public employee retirement systems. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves. The Fiduciary (Trust) Funds are as follows:
General Employee (C N A) Pension Fund - to account for the accumulation of resources to pay
pension costs. Resources are contributed by general employee members at a fixed rate of 2% as
mandated by state statute and by the Village through an annual property tax levy as determined by an
independent actuary.
Fire Pension Fund - to account for the accumulation of resources to pay pension costs. Resources
are contributed by sworn fire members at a fixed rate of 9.455% as mandated by state statute and by
the Village through an annual property tax levy as determined by an independent actuary.
Police Pension Fund - to account for the accumulation of resources to pay pension costs.
Resources are contributed by sworn police members at a fixed rate of 9.91% as mandated by state
statute and by the Village through an annual property tax levy as determined by an independent
actuary.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
47
TAX BILL CHART – 2013 TAX SUMMARY – NORTH
A Property owner’s tax bill includes taxes that are paid to numerous taxing jurisdictions that all
support various public functions. The 2012 tax bill (paid in 2013) presented in detail below, which is
representative of an average bill for a property owner in North Morton Grove.
North Morton Grove DistributionPercentage
MISCELLANEOUS TAXES 0.0402240.380
Oakton Comm. College 0.0231820.219
High School 219 0.3446563.256
School District 67 0.3134292.961
Park District 0.0404250.382
Public Library 0.0398850.377
Village of Morton Grove 0.1303361.231
NILES TOWNSHIP 0.0050810.048
COOK COUNTY 0.0627820.593
TOTALS:100%9.447
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
48
TAX BILL CHART – 2013 TAX SUMMARY – SOUTH
A Property owner’s tax bill includes taxes that are paid to numerous taxing jurisdictions that all
support various public functions. The 2012 tax bill (paid in 2013) presented in detail below, which
is representative of an average bill for a property owner in South Morton Grove
South Morton Grove DistributionPercentage
MISCELLANEOUS TAXES 0.0374200.380
Oakton Comm. College 0.0215650.219
High School 219 0.3206273.256
School District 70 0.3612963.669
Park District 0.0376070.382
Public Library 0.0371040.377
Village of Morton Grove 0.1212491.231
NILES TOWNSHIP 0.0047270.048
COOK COUNTY 0.0584050.593
TOTALS:100%10.155
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
49
TAX BILL CHART – 2013 TAX SUMMARY – EAST
A Property owner’s tax bill includes taxes that are paid to numerous taxing jurisdictions that all
support various public functions. The 2012 tax bill (paid in 2013) presented in detail below, which
is representative of an average bill for a property owner in East Morton Grove
East Morton Grove DistributionPercentage
MISCELLANEOUS TAXES 0.0317540.380
Oakton Comm. College 0.0183000.219
High School 219 0.2720793.256
School District 69 0.4580055.481
Park District 0.0319120.382
Public Library 0.0314860.377
Village of Morton Grove 0.1028901.231
NILES TOWNSHIP 0.0040110.048
COOK COUNTY 0.0495620.593
TOTALS:100%11.967
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
50
TAX BILL CHART – 2013 TAX SUMMARY – WEST
A Property owner’s tax bill includes taxes that are paid to numerous taxing jurisdictions that all
support various public functions. The 2012 tax bill (paid in 2013) presented in detail below, which
is representative of an average bill for a property owner in West Morton Grove
West Morton Grove DistributionPercentage
MISCELLANEOUS TAXES 0.0438540.38
Oakton Comm. College 0.0252740.219
High School 207 0.2556232.215
School District 63 0.3577573.100
Park District 0.0440730.3819
Public Library 0.0434850.377
Village of Morton Grove 0.1420991.231
MAINE TOWNSHIP 0.0193880.168
COOK COUNTY 0.0684480.593
TOTALS:100%8.665
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
51
MAJOR REVENUES
The four largest revenue sources (90.72%) for the Village in the FY 2014 Budget are Taxes 59.59%,
Charges for Services 21.09%, Miscellaneous Revenues 6.42%, Investment and Rental Income 3.63%.
The breakdown of these revenue sources is as follows.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Tax Revenue 29,024,974$ 29,150,856$ 30,062,215$ 29,291,756$ 32,886,515$
License & Permit Revenue 1,585,322 1,475,755 1,673,500 1,512,300 1,721,500
Fines Revenue 531,010 609,450 785,000 682,000 788,000
Charges for Services 9,108,134 10,208,230 11,968,628 10,183,089 11,639,560
Grant Revenue 557,371 405,782 591,610 183,052 253,053
Investment and Rental Revenue 1,859,653 5,197,958 1,959,600 2,346,904 2,001,700
Transfer In 415,500 715,500 1,015,500 1,015,500 1,276,463
Miscellaneous Revenue 2,002,289 2,033,142 3,930,000 2,089,022 3,542,894
Installment Note Proceeds - - 1,080,000 1,060,000 1,080,000
TOTAL 45,084,252$ 49,796,673$ 53,066,053$ 48,363,623$ 55,189,685$
Major Revenues and Financing Sources
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
52
Major Revenues– continued
The four major revenue types – Taxes, Charges for Services, Miscellaneous Revenues, Investment
and Rental Income are broken down by fund on the following pages, as well as brief description of
the major revenues within each of the revenue types with budget assumptions. All other revenues
will not be discussed in detail at this time.
The Motor Fuel Tax and Income Tax are per Capital revenues distributed to the Village from the
State, and make reference to the IML Review. Illinois Municipal League (IML) publishes per Capita
distribution amounts that the Village uses to calculate the Motor Fuel Tax $23.50 and State Income
Tax $16.70 for FY 2014.
Property Taxes - Morton Grove property owners pay property tax to multiple entities including the
Village of Morton Grove. The 2013 property tax levy is collected in FY 2014. The FY 2014
Adopted Budget includes an overall increase to the net property tax levy of $2,192. The Village’s net
debt service levy decreased by $112,893, and the net C NA, Firefighters’ and Police Pension levies
increased by a combined total of $520,720. The levy which corresponds to this budget was levied in
December, 2013. Property owners will pay this tax in two installments due March 1 and September
1, 2014. An estimated breakdown of the Villages expected total tax levy is as follows.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
53
Major Revenues– continued
Revenue Source
2010
Adopted
Levy
2011
Adopted
Levy
2012
Adopted
Levy
2013
Adopted
Levy
Variance
Increase
(Decrease)
Percent
Increase
(Decrease)
General Fund
Gross Levy 4,524,251 4,899,228 5,082,317 4,638,763 (443,554) -9%
Loss Factor 131,774 142,696 148,029 135,110 (12,919) -9%
Net Levy 4,392,477 4,756,532 4,934,288 4,503,653 (430,635) -9%
IMRF Pension
Gross Levy 195,468 180,250 180,250 206,000 25,750 14%
Loss Factor 5,693 5,250 5,250 6,000 750 14%
Net Levy 189,775 175,000 175,000 200,000 25,000 14%
TOTAL OPERATING LEVY 4,719,719$ 5,079,478$ 5,262,567$ 4,844,763$ (417,804)$ -8%
Debt Service
Gross Le vy 1,250,513 1,122,249 1,119,410 1,000,872 (118,538) -11%
Loss Factor 49,653 53,118 52,983 47,338 (5,645) -11%
Net Levy 1,200,860 1,069,131 1,066,427 953,534 (112,893) -11%
Capital Project
Gross Levy 103,000 51,500 51,500 51,500 - 0%
Loss Factor 3,000 1,500 1,500 1,500 - 0%
Net Levy 100,000 50,000 50,000 50,000 - 0%
C N A Pension
Gross Levy 306,929 334,750 257,500 355,350 97,850 38%
Loss Factor 8,940 9,750 7,500 10,350 2,850 38%
Net Levy 297,989 325,000 250,000 345,000 95,000 38%
Fire Pension
Gross Levy 1,899,518 1,802,500 1,751,000 1,953,891 202,891 12%
Loss Factor 55,326 52,500 51,000 56,909 5,909 12%
Net Levy 1,844,192 1,750,000 1,700,000 1,896,982 196,982 12%
Police Pension
Gross Levy 1,707,298 1,596,500 1,545,000 1,780,600 235,600 15%
Loss Factor 49,727 46,500 45,000 51,862 6,862 15%
Net Levy 1,657,571 1,550,000 1,500,000 1,728,738 228,738 15%
Gross Levy 9,986,977 9,986,977 9,986,977 9,986,976 (1) 0%
Loss Factor* (3%)304,113 311,314 311,262 309,069 (2,193) -1%
Net Levy 9,682,864$ 9,675,663$ 9,675,715$ 9,677,907$ 2,192$ 0%
2013 Adopted Property Tax Levy
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
54
Major Revenues– continued
Sales Taxes – The Village receives two types of sales taxes – one from the State of Illinois and
another from a sales tax imposed through the Village’s home-rule status. Both the State tax (Basic
Sales Tax) and the home rule tax rates are 1% although the home rule tax is not assessed on “listed”
property such as vehicles and most grocery food items and medications. Sales taxes are imposed
upon all retail sales and all persons engaged in the business of making sales of services within the
Village’s corporate limits. The Basic sales tax budget for FY 2014 is $4.1 million and the home rule
sales tax budget for FY 2014 is $2.575 million combined with Economic Development Fund budget
for FY 2014 of $500,000; Debt Service Fund budget of $550,000; Capital Project Fund budget of
$25,000 and General Fund budget of $1.5 million.
The Basic Sales Tax and Home-Rule Sales Tax were budgeted at a $200,000 increase in FY 2014
versus FY 2013 budget. The FY 2013 projection is higher than budget for Basic Sales Tax and
within the budget for Home-Rule Sales Tax, and with the trend we are seeing from the end of FY
2011 and continuing through FY 2013, it is anticipated that the revenue will continue to increase
slightly in FY 2014 to reach the proposed number.
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Basic Sales Tax3,378,197$ 3,623,098$ 3,800,000$ 3,900,000$ 4,100,000$
Home Rule Sales Tax2,224,622$ 2,317,833$ 2,377,000$ 2,377,000$ 2,575,000$
Sales Tax Revenue (Basic and Home-Rule Tax)
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
55
Major Revenues– continued
Income Tax - key elements to prepare the FY 2014 budget for income tax receipts:
• Population – income tax receipts are distributed based on the Village’s population. Morton
Grove population per the 2010 U.S. Census is 23,270.
• Municipality’s share of income tax receipts – Prior to January 1, 2011, municipalities were
entitled to 1/10 of income tax receipts. This was based upon 3% income tax levied by the
state. As of January 1, 2011, the state raised the income tax to 5%. Unfortunately, the
municipalities still only received 1/10 of the original 3%, and the state gets the entire
additional 2%. The actual percentage the municipalities receive changes each year as the
corporate tax rate changes.
The following is from the IML (Illinois Municipal League) on the matter of Income Tax dsitributions.
IML reports on changes to LGDF Distributions:
The legislation does not provide municipalities with any share of the increased taxes. Instead, the
legislation seeks to maintain the shared revenues at their current levels. The distribution to LGDF
are as follows:
1. From February, 2011 through January, 2015, the distribution is 6% of the net revenue
received from the 5% individual rate and 6.86% of the net revenue received from the 7%
corporate rate;
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
56
Major Revenues– continued
2. From February, 2015 through January, 2025, the distribution is 8% of the net revenue
received from the 3.75% individual rate and 9,14% of the net revenue received from the
5,25% corporate rate; and
3. From February 2025 and thereafter, the distribution is 9.23% of the net revenue received
from the 3.25% individual rate and 10% of the net revenue received from the 4.8% corporate
rate.
A potential problem is that this distribution scheme fails to account for a situation where the income
tax rates could be reduced by State spending limits. The ligislation attemps to maintain the status
quo for LGDF distributions. It gives municipalities a lower distribution percentage of a higher tax
rate in an effort to maintain the same level of funding. The legislation also provides for a mechanism
for the tax rates to revert to current levels if the State overspends, but it does not provide for a
mechanism to restore the LGDF distributions to their current levels. Therefore, if the tax rates fall
due to the State’s overspending, then municipalities will have a lower distribution percentage of a
lower tax rate. For example, if the individual tax rate reverts to 3%, then instead of receiving 10% of
the 3% rate (under the status quo), municipalities would receive only 6% of the 3% rate. In that case,
municipalities will lose out on LGDF money.
• IML (Illinois Municipal League) projection – The Village used the estimated per capital
revenues from the IML Review, when constructiong the revenue projection.
The Income was budgeted at a $200,000 increase in FY 2014 versus FY 2013 budget. The FY 2013
projection is within the budgeted amount, and with the trend we are seeing from the end of FY 2011
and continuing through FY 2013, it is anticipated that the revenue will continue to in FY 2014 to
reach the proposed budget amount.
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Income Tax1,797,158$ 2,044,675$ 2,200,000$ 2,200,000$ 2,400,000$
Income Tax
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
57
Major Revenues– continued
Utility Taxes – This revenue consists of taxes applied on Telephone usage, electric usage, natural
gas usage, and natural gas distribution. The amount of revenue for these taxes budgeted was largely
dependent on year-to-date receipts and a historical trend analysis.
Telecommunication Tax – Due to the deregulation of the telecommunication industry, the State of
Illinois adopted Public Act 90-154, the Municipal Telecommunication Infrastructure Maintenance
Fee Act. The Act authorized municipalities to impose an Infrastructure Maintenance Fee (IMF) up to
a maximum of 1% of the gross charges of telecommunication retailers, including long distance and
cell phone companies. As a result of litigation, the Illinois General Assembly re-wrote the state
statutes. As of January 2003, all telecommunication providers were required to charge a 1%
telecommunication fee. This fee is then collected by the state which remits the funds to the
municipalities after subtracting an administrative charge. The current rate that the Village charges is
6%.
The FY 2014 budget assumes a decrease of $225,000 versus the FY 2013 budget. The FY 2013
projection, this number is down $225,000. This decrease is based upon the trend for this particular
revenue, which every year consistently decreased due to evolving ways of communication.
Electric Consumption Tax – Beginning September 1, 1999, the Village instituted an electric
consumption tax payable from both commercial and residential users, 5% rate for electric distribution
(suppliers). Effective January 1, 2014 the rate for electric usage increase from $.0061 - $.0030
depending on kilowatt hours consumed.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
58
Major Revenues– continued
The FY 2014 budget assumes an increase of $55,000 versus the FY 2013 budget. The FY 2013
projection is higher than budget, with the trend we are seeing from the end of FY 2011 and continuing
through FY 2013, it is anticipated that the revenue will continue to increase in FY 2014 due to new
rate effective January 1, 2014.
Natural Gas Tax – a tax is imposed at $.02 per therm for natural gas usage. The FY 2014 budget
assumes an increase of $40,000 versus the FY 2013 budget. The FY 2013 projection is higher than
budget, based on monthly revenues collected in FY 2013.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Telecommunication Tax 983,367$ 960,057$ 1,125,000$ 900,000$ 900,000$
Electric Consumption Tax 865,022 877,082 875,000 880,000 930,000
Natural Gas Tax 289,102 242,145 270,000 280,000 310,000
TOTAL 2,137,491$ 2,079,285$ 2,270,000$ 2,060,000$ 2,140,000$
Utility Taxes
Real Estate Transfer Tax – The real estate transfer tax is imposed at $3 dollars per $1,000
increment of value on the sale or transfer of real estate in the Village less certain exemptions as
specified per Village code. Real estate transfer tax revenue were budgeted based on year-to-date
receipts in conjunction with an analysis of regional real estate sales trend.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
59
Major Revenues– continued
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Real Estate Transfer Tax247,136$ 341,079$ 250,000$ 340,000$ 370,000$
Real Estate Transfer Tax
Self-Storage Tax – This tax is intended to be paid by and collected from the user of any self-
storage facility in Morton Grove. The user could be a person or a business. The tax rate is 5% of the
storage rental. The businesses must remit the taxes to the Village on a monthly basis. The FY 2014
budget assumes an increase of $10,000 versus the FY 2013 budget. The FY 2013 projection is within
budget, with the trend we are seeing from the end of FY 2011 and continuing through FY 2013, it is
anticipated that the revenue will continue to increase in FY 2014.
Hotel/Motel Tax – Projected tax assessed to users of local hotel/motel in the Village at 5% of room
rental rates. The businesses must remit the taxes to the Village on a quarterly basis. The FY 2014
budget assumes an increase of $7,000 versus the FY 2013 budget. The FY 2013 revenue projected at
$5,000 above budget, with the trend we are seeing from the end of FY 2011 and continuing through
FY 2013, it is anticipated that the revenue will continue to increase in FY 2014.
Gasoline Tax – Beginning July 2002, the Village instituted a gas use tax paable from both
commercial and residential users. The current tax rate is 2% of the cost of gas consumed. The
businesses must remit the taxes to the Village on a monthly basis. The FY 2014 budget assumes an
increase of $20,000 versus the FY 2013 budget. The FY 2013 revenue projected at $12,000 above
budget, with the trend we are seeing from the end of FY 2011 and continuing through FY 2013, it is
anticipated that the revenue will continue to increase in FY 2014.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
60
Major Revenues– continued
Food and Beverage Tax – The tax rate is 1%on all prepared food and beverages purchased within
the Village boundaries. The businesses must remit the taxes to the Village on a monthly basis. The
FY 2014 budget assumes an increase of $70,000 versus the FY 2013 budget. The FY 2013 revenue
projected at $60,000 above budget, with the trend we are seeing from the end of FY 2011 and
continuing through FY 2013, it is anticipated that the revenue will continue to increase in FY 2014.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Self Storage Tax 133,229$ 147,791$ 150,000$ 150,000$ 160,000$
Hotel/Motel Tax 60,133 72,760 68,000 73,000 75,000
Gasoline Tax 257,131 270,238 260,000 272,000 280,000
Food and Beverage Tax 279,675 362,207 290,000 350,000 360,000
TOTAL 730,169$ 852,995$ 768,000$ 845,000$ 875,000$
Other Tax Revenue
Motor Fuel Tax – collected by the State and shared with local governments to be used for the
construction/maintenance of highways. All municipal funds are distributed based on population.
• IML projection used the estimated per capital revenues from the IML review when
constructing the revenue projection with a $23.50 rate for FY 2014.
• Other information – the spike in revenue in FY 2011 and Fy 2012 is due to the state issuing
an additional two months allocation as part of its capital/stimulus plan. This was a one-time
event that the State split into two separate payments, and should not be counted in future
years.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
61
Major Revenues– continued
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Motor Fuel Tax Allotment573,017$ 567,477$ 561,000$ 552,000$ 546,845$
Motor Fuel Tax Allotment
General Fund – Charges for Services – This category consists of Ambulance User Fees -
assessed to non-resident who utilized a Village ambulance, Administrative Tow Fees for impounded
vehicles, Civic Center Rental Fees – accounts for room rental at the american Legion Memorial Civic
Center. Private parties will be able to rent a space throughout the week during specified hours use.
and other department revenues that are not classified as fines, fee or forfeit.
The FY 2014 budget assumes an increase of $69,650 versus the FY 2013 budget. The FY 2013
revenue projected at $4,984 above budget, due to increase in ambulance user fees collected.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Ambulance User Fees 474,591$ 532,038$ 500,000$ 520,000$ 560,000$
Administrative Toww Fees 148,550 138,550 140,000 140,000 140,000
Civic Center Rental Fees 118,243 108,000 125,000 110,000 125,000
Misc. Services Fees 17,799 23,160 14,700 14,684 24,350
TOTAL 759,183$ 801,748$ 779,700$ 784,684$ 849,350$
Charges for Services
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
62
Major Revenues– continued
Sale of Water – projected revenues from the sale of water to Village residentsand industrial users as
well as users outside the corporate boundaries who have contracted the Village for water needs for the
entire calendar period. A new rate schedule went into effect January 1, 2014. When the city of
Chicago, Illinois, increases its rates or charges for water sold to the village of Morton Grove by an
amount equal to or more than one percent (1%) of its current rate or charges, the rates to be charged
by the village of Morton Grove to its customers for water shall be automatically increased by a like
percentage. Said rate increase shall become effective upon the effective date of any rate increase by
the city of Chicago. Beginning January 1, 2012, in addition to City of Chicago rate increase, water
rate will increase by an additional three percent (3%) per year for the year 2012, 2013, 2014 and
2015.
In 2012, Chicago Mayor Rahm Emmanuel announced that the City of Chicago was going to raise its
water rate by an effective rate of 70% over the next 4 years as follows: January 1, 2012 25%, January
1, 2013 15%, January 1, 2014 15% and January 1, 2015 15%.
The FY 2014 budget assumes a decrease of $270,832 versus the FY 2013 budget. The FY 2013
revenue projected at $1,544,642 below budget, due to changing weather condition for the past year.
This revenue is almost entirely dependent on water consumption with weather playing a major role,
especially during the summer.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
63
Major Revenues– continued
Sewer Fees – projected revenues based on water consumption and the two revenues often go hand
in hand. It is important to note that the revenue, unlike water, is not assessed to those users outside
the Village boundaries and would therefore not be subject to a fee.
Solid Waste – The Residential Solid Waste Service Agreement is made and entered into on May 1,
2010, by and between Groot Industries and the Village of Morton Grove. In order to protect the
public health and welfare of its residents, it is necessary to collect, transport and disposed waste.
The FY 2014 budget assumes an increase of $73,648 versus the FY 2013 budget. The FY 2013
revenue projected at $21,368 above budget, with the trend we are seeing from the end of FY 2011
and continuing through FY 2013, it is anticipated that the revenue will continue to increase in FY
2014.
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Water Sale4,959,054$ 6,273,250$ 7,848,642$ 6,304,000$ 7,577,810$
Sewer Sale 795,195$ 826,327$ 961,600$ 742,700$ 785,120$
Solid Waste 1,830,623$ 1,888,288$ 1,923,632$ 1,945,000$ 1,997,280$
Water & Sewer Sale and Solid Waste Service
Parking Revenues – The Village operated parking fees and lots. The category consists of daily
parking fees (Metra Station) with 370 spaces; Municipal Lot consist of 112 spaces with monthly $50,
quarterly $135 and yearly $500 fees. The Commuter Parking (Metra Station) and the Municipal Lot
were maintained as separate Funds.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
64
Major Revenues– continued
The FY 2014 budget assumes an increase of $12,100 versus the FY 2013 budget. The FY 2013
revenue projected at $11,100 above budget, due to increase in municipal parking lot leasing spaces.
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Commuter Parking 154,567$ 135,454$ 140,000$ 139,000$ 140,000$
Municipal Lot 13,660$ 44,325$ 43,900$ 56,000$ 56,000$
Parking Revenue
Miscellaneous Income - This category consists of Cable TV Franchise – village received 5%
franchise fee for cable television service based on gross revenue collected within the Village
corporate boundaries, Miscellaneous Income - caterories related to General Fund – revenues that are
not covered elsewhere; Lehigh –Ferris TIF – budget for sale of real property; Water& Sewer –
revenues for revenues not covered elsewhere; Police, Fire and General Employee (C N A) Pension –
employee’s contribution, and other componet unit contribution (Library). State Highway
reimbursement – reimbursement from IDOT for maintenance charges of certain state highways within
the Village Corporate boundaries. Sales of Surplus Equipment – projected sale of surplus vehicle and
equipment such as police squad trade in and public work equipments.
The FY 2014 budget assumes a decrease of $797,106 versus the FY 2013 budget. The FY 2013
revenue projected at $1,840,978 below budget, due to some budgeted amount specially TIF fund sale
of real property at $2 Million in FY 2013. with the trend we are seeing from the end of FY 2011 and
continuing through FY 2013. Revenues from Cable TV franchise increase based on trend data from
previous years.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
65
Major Revenues– continued
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Miscellaneous Income 1,615,114$ 1,532,124$ 3,380,500$ 1,396,246$ 2,499,344$
Cable TV Franchise 259,862$ 322,937$ 300,000$ 325,000$ 330,000$
State Highway Reimbursement 92,708$ 95,544$ 50,000$ 95,000$ 95,000$
sale of Surplus Equipment 29,578$ 27,800$ 10,000$ 85,000$ 70,000$
Others 5,028$ 54,737$ 189,500$ 187,776$ 138,550$
TOTAL 2,002,289$ 2,033,142$ 3,930,000$ 2,089,022$ 3,132,894$
Other Miscellaeous Revenues
Investment Income – related to General Fund, Special Revenue Fund and Prorietary Fund -
projected earning from monies invested in State treasurer’s Pool and other Bank depositories.
Estimated based on current earnings rate on surplus funds available for investment.
Pension Fund Investment such as Firefighters’, Policemen and General Employees’ Fund (C N A) –
projected earnings is provided by the Fund manager and their expectations of what they believe the
investments will generate.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
66
Major Revenues– continued
Lease and Rental Income – projected revenues from lease agreements with Sprint, AT&T, Nextel
and other Communication companies.
The FY 2014 budget assumes an increase of $42,100 versus the FY 2013 budget. The FY 2013
revenue projected at $387,404 above budget, increase based on trend data from previous years, and
increase in lease agreement every calendar year (%).
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Investment Income 1,593,868$ 4,947,015$ 1,781,600$ 2,123,004$ 1,771,700$
Lease and Rental Income 265,785$ 250,943$ 178,000$ 224,000$ 230,000$
TOTAL 1,859,653$ 5,197,958$ 1,959,600$ 2,347,004$ 2,001,700$
Investment, Lease and Rental Income
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
67
MAJOR EXPENDITURES
The four largest expenditure categories comprising (94.97%) for the Village in the FY 2014 Budget is
Contractual Services 40.43%, Personnel Services 30.38%, Capital Outlay 16.82%, Debt Payment
7.34%. The breakdown of these expenditure categories is as follows.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Personnel Services 16,309,417$ 16,856,609$ 16,940,692$ 17,071,547$ 18,165,800$
Contractual Services 20,551,547 22,517,212 24,497,692 22,782,502 24,178,375
Commodities 1,368,589 1,392,842 1,435,139 1,244,160 1,480,434
Capital Outlay 1,171,465 1,100,510 5,831,546 2,832,240 10,058,770
Debt Payment 6,654,596 3,738,296 4,221,500 4,221,600 4,390,007
Reserves 125,302 147,595 335,000 419,221 254,000
Transfer Out 415,500 715,500 1,015,500 1,015,500 1,276,463
TOTAL 46,596,416$ 46,468,564$ 54,277,069$ 49,586,769$ 59,803,849$
Major Expenditures and Financing Sources
The four major expenditure categories – Contractual Services, Personnel Services, Capital Outlay and
Debt Payment – are broken down as follows:
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
68
Major Expenditures– continued
Contractual Services – comprises 40.43% of the Village total expenditures. Of that 31.87% in
General Fund, Water and Sewer Fund 20.87%, Solid Waste Fund 8.33%, Police, Fire and General
Employees’ Pension combined 27.92%. Itemized cost can be found on each department detailed
budget presentation
General Fund - contractual services expenditures such as liability insurance cost 3.25%, pension
employer contribution 51.53%, central dispatch (Police Dept.) cost, regional emergency dispatch
(Fire Dept.) 9.23%, professional and programming fee cost 11.79%, and the remaining 24.20% is
split amongst other costs such as telephone and internet service, equipment maintenance, auditing
services, social service consultant and maintenance of Village Hall.
Water and Sewer Fund – projected cost of water purchased from the City of Chicago. 1.32 M
gallons are estimated for FY 2014 budget projection for Village two pumping station with a 15%
increase rate from City of Chicago, liability insurance cost, engineering cost, maintenance of building
(North and South Pumping Station), maintenance of Water Tanks and equipment, sewer lining
replacement.
Solid Waste – expenses related to refuse, yard waste and recycling services paid to Groot Industries.
Pension – general employees, fire and police combined budgeted to receive pension benefits during
FY 2014.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
General Fund 7,244,253$ 7,426,604$ 7,127,306$ 7,134,303$ 7,704,974$
Water and Sewer 2,972,338$ 3,633,526$ 4,344,032$ 3,999,275$ 5,045,557$
Police Pension 2,359,841$ 2,987,937$ 2,547,490$ 2,858,954$ 3,127,828$
Fire Pension 2,347,145$ 2,434,128$ 2,478,008$ 2,593,859$ 2,676,135$
Solid Waste 1,818,505$ 1,820,057$ 1,960,837$ 1,880,200$ 2,013,515$
General Employee Pension 608,605$ 1,051,796$ 933,000$ 672,400$ 946,000$
TOTAL 17,350,687$ 19,354,048$ 19,390,673$ 19,138,991$ 21,514,009$
Contractual Services
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
69
Major Expenditures– continued
Personnel Services - comprises 30.38% of the Village total expenditures. The 2014 Budget includes
modest compensation increase in the form of a cost of living increase of 2.0% and the reinstatement
of merit/step increases for non-represented employees. Some Village staff are members of one of
three bargaining units such as; the Automobile Mechanics Union Local No. 701, the International
Association of Fire Fighters (IAFF). The Village is currently in contract negotiation with the local
chapter of the Fraternal Order of Police (FOP) Officers and begins negotiations in 2014. Health
insurance cost 7.5% estimated increase for PPO and HMO cost. Itemized cost can be found on each
department detailed budget presentation.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
70
Major Expenditures– continued
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
General Fund 14,861,345$ 15,404,339$ 15,337,092$ 15,332,523$ 16,397,700$
Water and Sewer 1,448,073$ 1,452,270$ 1,552,300$ 1,679,224$ 1,680,400$
Lehigh‐Ferris TIF 51,300$ 59,800$ 49,900$
Fire Alarm 19,800$
Dempster‐Waukegan TIF 18,000$
TOTAL 16,309,418$ 16,856,609$ 16,940,692$ 17,071,547$ 18,165,800$
Personnel Services
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
71
Major Expenditures– continued
Capital Outlay – comprise of 16.82% of the Village’s total expenditures. For General Fund
expenses related to capital outlay are the yearly squad car problem for police department, public
works roof replacement, Village Hall elevator upgrade, generator for Fire station #4. Water Fund
expenses related to capital outlay such as; Simpson water main replacement, Caldwell avenue 12’ to
20’ water main river crossing replacement, SCADA system replacement. For Lehigh-Ferris,
Dempster Waukegan and Waukegan Road TIF combined expenses related to capital outlay for
redevelopment of TIF such as acquisition of building if any. Itemized cost can be found on each
department detailed budget presentation.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
General Fund 230,364$ 463,162$ 954,612$ 816,810$ 312,270$
Water and Sewer 304,282$ 571,996$ 2,207,510$ 939,600$ 2,044,000$
Capital Project 1,050,830$
Lehigh‐Ferris TIF 622,362$ 65,352$ 1,675,000$ 25,000$ 4,702,500$
Waukegan TIF 14,457$ 1,250,000$ 1,250,000$
Dempster‐Waukegan TIF 1,750,000$
TOTAL 1,171,465$ 1,100,510$ 6,087,122$ 2,832,240$ 10,058,770$
Capital Outlay
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
72
Major Expenditures– continued
Debt Payment - comprise of 7.34% of the Village’s total expenditures. Lehigh –Ferris and
Waukegan TIF used to finance the debt for the purchase of various properties located in the TIF
district and to revitalized the TIF area. Debt Service used to finance the capital improvement such as
street resurfacing, street improvement, equipment purchases. Water and Sewer used to finance the
water and sewer replacement program.
Revenue Source
2011
Actual
2012
Actual
2013
Budget
2013
Projected
2014
Proposed
Water and Sewer 745,530$ 808,742$ 801,568$ 801,568$ 804,210$
Debt Service 2,059,819$ 2,109,565$ 1,773,998$ 1,774,098$ 1,927,888$
Lehigh‐Ferris TIF 3,557,861$ 587,428$ 796,200$ 796,200$ 796,600$
Waukegan TIF 799,536$ 812,911$ 849,734$ 849,734$ 861,309$
TOTAL 7,162,746$ 4,318,646$ 4,221,500$ 4,221,600$ 4,390,007$
Debt Payment
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
73
Major Expenditures– continued
Village of Morton Grove, Illinois
CONSOLIDATED
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes29,024,974 29,150,856 30,062,215 29,291,756 32,886,515
Licenses and Permits1,585,322 1,475,755 1,673,500 1,512,300 1,721,500
Fines531,010 609,450 785,000 682,000 788,000
Charges for Services9,108,134 10,208,230 11,968,628 10,183,089 11,639,560
Grant Revenue557,371 405,782 591,610 183,053 663,053
Investment1,859,653 5,197,958 1,959,600 2,346,904 2,001,700
Installment Loan Proceeds- - 1,080,000 1,060,000 1,080,000
Others/Miscellaneous2,002,289 2,033,142 3,930,000 2,089,022 3,132,894
Total Revenues 44,668,752 49,081,173 52,050,553 47,348,123 53,913,222
Transfers In 415,500 715,500 1,015,500 1,015,500 1,276,463
Total Resources Available 45,084,252 49,796,673 53,066,053 48,363,623 55,189,685
Expenditure by Category
Operations and Maintenance:
Personnel Services16,309,417 16,856,609 16,940,692 17,071,547 18,165,800
Contractual Services20,551,547 22,517,212 24,497,692 22,782,502 24,178,375
Commodities1,368,589 1,392,842 1,435,139 1,244,160 1,480,434
Miscellaneous- - - - -
Total Operations and Maintenance38,229,55440,766,66342,873,52341,098,20843,824,609
Capital Outlay1,171,465 1,100,510 5,831,546 2,832,240 10,058,770
Debt Payments6,654,596 3,738,296 4,221,500 4,221,600 4,390,007
Reserves125,302 147,595 335,000 419,221 254,000
7,951,363 4,986,401 10,388,046 7,473,061 14,702,777
Total Expenditures 46,180,916 45,753,064 53,261,569 48,571,269 58,527,386
Transfers Out 415,500 715,500 1,015,500 1,015,500 1,276,463
Total Resources Utilized 46,596,416 46,468,564 54,277,069 49,586,769 59,803,849
Change in Fund Balance (1,512,165)3,328,109(1,211,016)(1,223,146)(4,614,164)
Unreserved Fund Balance, January 1 86,989,904 85,766,758
Unreserved Fund Balance, December 31 85,766,758 81,152,594
As a % of Total Operations and Maintenance 172.96%135.70%
74
PART III
GENERAL FUND BUDGET
Village of Morton Grove, Illinois
General / Corporate Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Amended
Budget**
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes18,783,900 19,669,422 20,022,288 20,022,288 20,161,345 20,948,797
Licenses and Permits1,585,322 1,475,755 1,673,500 1,673,500 1,512,300 1,721,500
Fines531,010 609,450 785,000 785,000 682,000 788,000
Charges for Services759,183 801,748 779,700 779,700 784,684 849,350
Grant Revenue132,901 253,470 100,000 100,000 50,000 50,000
Investment92,351 73,364 38,000 38,000 73,500 75,000
Installment Loan Proceeds- - - - - -
Others/Miscellaneous 594,420 639,336 709,500 709,500 827,776 783,550
Total Revenues 22,479,087 23,522,544 24,107,988 24,107,988 24,091,605 25,216,197
Transfers In 405,000 405,000 705,000 705,000 705,000 773,700
Total Resources Available 22,884,087 23,927,544 24,812,988 24,812,988 24,796,605 25,989,897
Expenditure by Category
Operations and Maintenance:
Personnel Services14,861,345 15,404,339 15,337,092 15,337,092 15,332,523 16,397,700
Contractual Services7,244,253 7,426,604 7,127,306 7,127,306 7,134,303 7,704,974
Commodities641,175 669,719 875,359 875,359 760,460 883,643
Miscellaneous- - - - - -
Total Operations and Maintenance22,746,773 23,500,66223,339,75723,339,75723,227,28524,986,317
Capital Outlay230,364 463,162 879,791 954,612 816,810 312,270
Debt Payments- - - - - -
Reserves 77,320 106,319 330,000 330,000 414,221 199,000
307,684 569,481 1,209,791 1,284,612 1,231,031 511,270
Total Expenditures 23,054,457 24,070,143 24,549,548 24,624,369 24,458,316 25,497,587
Transfers Out - 300,000 300,000 300,000 300,000 492,263
Total Resources Utilized 23,054,457 24,370,143 24,849,548 24,924,369 24,758,316 25,989,850
Change in Fund Balance (170,369)(442,599)(36,560)(111,381)38,28947
Unreserved Fund Balance, January 1 5,093,952 5,093,952 5,093,952 5,132,241
Unreserved Fund Balance, December 31 5,057,392 4,982,571 5,132,241 5,132,288
As a % of Total Operations and Maintenance 20.35%19.99%20.73%19.75%
FY 2013 Budget Amendment Resolution 13-40
75
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
76
Taxes 20,948,797.00
Licenses and Permits 1,721,500.00
Fines 788,000.00
Charges for Services 849,350.00
Grant 50,000.00
Investment and Rental Income 75,000.00
Transfers In 773,700.00
Other Miscellaneous 783,550.00
Total 25,989,897.00
General Fund Revenues
GENERAL FUND - REVENUES
The FY 2014 General Fund budget is based upon projected revenues from taxes, fees, permits, and
other sources totaling $25,989,897 (including interfund transfers). This represents an increase of
$1,176,909 or 4.74% versus the FY 2013 budget. The General Fund depends upon a variety of
revenue sources to fund its services. Many of these revenues are subject to fluctuations based on the
economy, although demands and costs for government services typically either remain constant or
increase.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014
GENERAL FUND REVENUES
Taxes
020000411010Property Taxes - General Fund Portion 4,934,288 4,503,653 4,503,653
020000411012Property Tax- Fire Pension Allocation 1,700,000 1,896,982 1,896,982
020000411015Property Tax- Police Pension Allocation 1,500,000 1,728,738 1,728,738
020000411018Property Tax- CNA Fund General Pension 250,000 345,000 345,000
020000411019Property Tax- IMRF 175,000 200,000 200,000
020000411030Real Estate Transfer Tax 250,000 345,000 25,000 370,000
020000411035Self Storage Tax 150,000 160,000 160,000
020000411040Hotel/motel Tax 68,000 75,000 75,000
020000411050Telecommunications Tax 1,125,000 900,000 900,000
020000411055Electric Consumption Tax 875,000 890,000 40,000 930,000
020000411060Natural gas tax 270,000 280,000 30,000 310,000
020000412010Sales Tax 3,800,000 4,100,000 4,100,000
020000412012Sales Tax Home Rule 1,450,000 1,450,000 50,000 1,500,000
020000412013Video Gaming Tax - 50,000 50,000
020000412014Cigarette Tax - 25,000 25,000
020000412015Local Use Tax (IML estimated FY2014 @ $16.70)360,000 390,000 390,000
020000412020Share Of State Income Tax (IML estmtd FY2014 @ $9 2,200,000 2,400,000 2,400,000
020000412030Personnel Property Replacement - (Lib. @ 6.52% $26 325,000 377,900 377,900
020000412040Gasoline Tax 260,000 280,000 280,000
020000412045Amusement Tax 12,000 20,000 20,000
020000412050Food & Beverage Tax 290,000 360,000 360,000
020000412055Foreign Fire Insurance Tax 28,000 26,524 26,524
20,022,288 20,803,797 145,000 20,948,797
License & Permit Fees
020000421010Engineering Fees/Staff - 500 500
020000421015Engineering Fees/Outside Svc/Plan Review 75,000 100 50,900 51,000
020000421020Building Permit Fees 200,000 250,000 250,000
020000421029Other Permits 1,000 11,000 11,000
020000421030Motor Vehicle Licenses 1,000,000 1,000,000 1,000,000
020000421040Liquor Licenses 100,000 120,000 120,000
020000421050Business / Ocupation Licenses 200,000 175,000 175,000
020000421052Video Gaming Terminal License - 10,000 10,000
020000421055Contractor Business Licenses 40,000 40,000 40,000
020000421067Burglar Fire Alarm Licenses 52,000 52,000 52,000
020000421068Animal Licenses 2,000 8,000 8,000
020000421080Zoning Variance Fees 500 1,000 1,000
020000421081Planning Commission Fees 3,000 3,000 3,000
1,673,500 1,670,600 50,900 1,721,500
020000431010Fines - Parking
Standard Parking Fines 235,000 235,000 235,000
Boot Ordinance 37,500 37,500 37,500
License Plate Recognition 50,000 40,000 40,000
Fine Ordinance 75,000 75,000 75,000
Truck Ordinance 12,500 12,500 12,500
410,000 400,000 - 400,000
Account
77
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
GENERAL FUND REVENUES - CONTINUED
Fines - Moving Violations
020000431015Standard Moving Violations 75,000 90,000 90,000
020000431016Red Light Camera 200,000 200,000 200,000
275,000 290,000 - 290,000
020000431020Fines - Adjudication
Adjudication 85,000 85,000 85,000
85,000 85,000 - 85,000
020000431022Fines - False Alarm
False Alarm 10,000 5,000 5,000
10,000 5,000 - 5,000
020000431023Fines - Animal Control
Animal Control 5,000 8,000 8,000
5,000 8,000 - 8,000
Services
020000441010Copy Machine Income 8,500 6,000 6,000
020000441020Alarm maintenance fees 200 150 150
020000441025Public Safety Fees (Animal Ctrl)1,000 500 500
020000441030Public Works Misc Income 500 - -
020000441040Sidewalk Replacement Fees 1,000 5,000 5,000
020000441050Ambulance User Fees 500,000 560,000 560,000
020000441055Administrative Tow Fees 140,000 140,000 140,000
020000441070Fire Code Enforcement Fees 1,000 500 500
020000441081Civic Center Rentals 125,000 125,000 125,000
020000441083Programming & Activities Fee ( Jewish Congr. & Post - 10,000 10,000
020000441085Civic Center Misc Income 1,000 1,000 1,000
020000441086Health Screening Fees 1,500 1,200 1,200
779,700 849,350 - 849,350
Grants / Investment Income / Transferrs
020000451001Grants 100,000 50,000 50,000
020000461010Interest Income 10,000 5,000 5,000
020000463010Lease And Rental Income 28,000 70,000 70,000
020000481020Transfers From MFT Fund 180,000 180,000 11,700 191,700
020000481040Transfers From Water/sewer Fun 120,000 120,000 30,000 150,000
020000481045Transfers From Lehigh/Ferris 260,000 260,000 5,200 265,200
020000481050Transfers From Commuter Parkin 105,000 105,000 11,800 116,800
020000481055Transfers From WK TIF 40,000 40,000 40,000
020000481070Transfers From Municipal Parking - - 10,000 10,000
843,000 830,000 68,700 898,700
78
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
GENERAL FUND REVENUES - CONTINUED
Miscellaneous
020000491010Sale Of Surplus Equipment 10,000 70,000 70,000
020000491030Cable Tv Franchise Fees 300,000 330,000 330,000
020000491040Misc Income 160,000 150,000 150,000
020000492020Miscellaneous Donations - incl (senior activities Jewish 100 100 100
020000492021Morton Grove Days Donation 133,900 135,950 135,950
020000494015ROW Permit Fee 5,000 2,000 2,000
020000494020State highway reimbursement 50,000 95,000 95,000
020000495012Police- Justice Revenue 50,000 - -
020000496010Reimburse-Damage/Repair-CivCtr 500 500 500
709,500 783,550 - 783,550
TOTAL GENERAL FUND REVENUES 24,812,988 25,725,297 264,600 25,989,897
79
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IN
V
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&
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A
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(
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59
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4.74%
82
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
83
Personnel Services 16,397,700.00
Contractual Services 7,704,974.00
Commodities 883,643.00
Reserves 312,270.00
Capital Outlay 199,000.00
Transfers Out 492,263.00
Total 25,989,850.00
General Fund Expenditures
GENERAL FUND - EXPENDITURES
The FY 2014 General Fund expenditures reflect general operations of the Village and total
$25,989,850 (including interfund transfers). This represents an increase of $1,065,481 or 4.27%
compared to the FY 2013 budgeted expenditures.
VI
L
L
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FY 2014 BUDGET
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84
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TO
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TO
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5
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9
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,
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5
,
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8
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5
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,
1
4
0
,
3
0
2
5%
84
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
85
LEGISLATIVE
Overview
This account provides the appropriations necessary for the Village President and Board of Trustees to
carry out their important policy making and community leadership functions. Appropriations for the
Various Boards and Commissions, and the Village Clerk are also included in this department.
In order to serve as a foundation for setting policy and directing the community’s future growth and
development, the Village Board of Trustees adopted both Vision and Mission Statement as follows:
Vision Statement
To preserve and enhance the overall quality of life within the Village.
To provide quality municipal services and infrastructure improvement in a cost effective
manner so the Village is held in high esteem by residents, municipal organizations and
professional associations.
To participate in advantageous intergovernmental activities and maintain positive
relationships with other government agencies.
To provide quality and affordable housing in livable residential neighborhoods
To preserve and enhance the open space and recreational facilities now available within the
community.
To promote positive economic development within the framework of reasonable codes and
zoning standards to facilitate future business and industrial development.
To be an innovative “leadership” community while avoiding highly experimental policies or
programs.
Mission Statement
To provide municipal services, public improvements and economic development activities in
an efficient and effective manner in order to preserve and enhance the quality of life within
the community.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
86
Legislative - continued
Organizational Chart
2013 Major Accomplishments
While much has been accomplished during the preceding fiscal year, it is more relevant to discuss
performance assessment within each individual department or activity budget included in this
document. The reader will note various performance assessment information incorporated within each
department, activitiy or fund included in the overall budget document.
Goals and Objectives
1. Following careful deliberation and analysis, continue to make prudent policy decisions.
• Continue Board Committees/Liaisons to insure effective review of policy choices prior to
scheduling Board action
• Continue policy of joint staff/Board Committees to deal with many significant policy
issues.
• Continue to liason with Village Advisory Boards and Commissions to insure effective
communication between the Village Board and its Boards and Commissions.
2. Provide sufficient supervison and require the accountability necessary to insure all Village
operations are conducted in an efficient and effective manner with both quality of service and
cost containment as ongoing goals.
• Continue using the Board’s own committees and the Administrator’s office to insure a
liaison is maintained with all line departments on a regular basis.
• Continue having a Village Trustee serve as Finance Liaison to participate directly in the
review of all warrants prepared by the Director of Finance.
• Continue as a committee of the whole, to derect and continue extensive involvement in
review and approvalof the Cillage’s annual operating and capital budgets.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
87
Legislative - continued
3. Continue active participation in regional government organizations and joint action agencies,
and continue to promote good relations with other local governments.
• Communicate on an individual basis with other local governement units located both
within and around our community.
• Continue active participation in the Northwest Municipal Conference, including not only
attendance at Board Meetings and other major events but also participation on
Conference committees as well.
• Continue as Trustees as active participants on the Board of Directors for both SWANCC
and RED.
• Continue the strong cooperative relationship and service sharing arrangements with the
Morton Grove Park District.
• Encourage the professional staff to also participate in regional government activities and
joint action agencies as well as their individual professional associations.
4. Promote continued economic development and redevelopment throughtout the Village.
• Continue working through staff and various committees and commissions to promote
economic development along Waukegan Road, the Dempster Street Corridor, and the
Lehigh/ Ferris Avenue area. In conjunction with the Department of Community and
Economic development, continue ongoing programs to promote the community and
implement successful business retention and recruitment strategies.
• Concentrate efforts on finding available funding for the Dempster Street Corridor plan to
offset the cost of this project and complete the engineering plans for the infrastructure
improvements.
• Continue to work closely with the Department of Community and Economic
Development to focus on business recruitment and retention efforts, as well as, general
community promotion activities.
5. Continue to evaluate the progress of the Village’s Strategic Plan.
• The Village of Morton Grove is currently in the process of creating a Strategic Plan. The
Village along wil Houseal Lavigne have been holding focus groups, online surveys and
key stakeholder interviews to determine the vision of Morton Grove for upcoming years.
The document will be completed in late April and will be reviewed by the Board.
6. Continue to evaluate the progress of the Village’s Marketing and Branding Project.
• The Village of Morton Grove Board of Trustess passed a resolution on Februayr 24, 2014
to approve the use of North Star Destination Strategies for marketing and branding
services. The project is underway, and the Village Board will monitor the progress of
this project throughout the next year.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-10-10LEGISLATIVE
021010544101Salary Legislative 39,500 39,500 39,500
021010544125Salaries-Seasonal/Temporary 1,500 600 600
021010544140Stipend Advisory Boards 19,400 19,400 19,400
021010545100Overtime 1,500 2,600 2,600
021010547100Social Security 4,600 4,600 4,600
66,500 66,700 - 66,700
021010551120Dues & Subscriptions
CMAP Membership Contribution 5,800 5,800 5,800
IL Municipal League (IML) Dues 1,300 1,500 1,500
NW Municipal Conference Dues 10,450 12,000 12,000
Fire and Police Commission 380 380 380
Village Clerk memberships 70 70 70
18,000 19,750 - 19,750
021010551130Meetings And Conferences
NWMC institute 950 600 600
Clerk's meetings 100 100 100
Fire & Police Comm. Training 400 300 300
IML Conference 1,150 1,000 1,000
2,600 2,000 - 2,000
021010551140Official Village Business
Chamber of Commerce Functions 1,500 1,500 1,500
Mayor, Trustee and Clerk Expenses 3,300 12,900 12,900
Miscellaneous Business Expenses 1,000 1,000 1,000
Board Meeting Secretarial Fees - 2,300 2,300
NWMC Annual Functions 1,000 1,000 1,000
Recognition Reception 1,000 1,000 1,000
7,800 19,700 - 19,700
021010555140Community Relations
Appearance Commission Awards 250 250 250
Chamber Meet and Greet event 700 700 700
Childrens Halloween Party 500 500 500
Community Events 1,500 1,500 1,500
Miscellenous Brochures 450 450 450
New Resident Packets 4,000 2,000 2,000
New Resident Receptions 600 300 300
8,000 5,700 - 5,700
021010562110Operational Supplies
Plaques and Awards 750 750 750
Letterhead, Envelopes 600 600 600
Business Cards 200 200 200
Citizen Presentation Materials 600 600 600
Miscellaneous 350 350 350
2,500 2,500 - 2,500
88
VI
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84
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5
0
10,950 10%
89
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
90
MORTON GROVE DAYS COMMISSION
Overview
The Mission of the Morton Grove Days Commission is to sponsor family oriented community events
which will serve both a recreational and a fellowship purpose. Activities are intended to bring
families and neighborhoods together participating in enjoyable experiences which will promote strong
family, community and neighborhood bonds, as well as foster pride in the Village of Morton Grove.
Organizational Chart
2013 Major Accomplishments
1. Sought and obtained sponsors for the Morton Grove Days Carnival.
2. Provided a safe and family friendly Carnival.
3. Worked with Village police and fire staff effectively.
4. Provided a variety of food options for attendees.
5. Promoted Business Case Event to local businesses.
6. Provided quality live entertainment for attendees.
2014 Goals and Objectives
1. Continue to further the mission of the organization.
2. Increase attendance at Morton Grove Days Events.
3. Increase sponsorship of the event.
4. Increase food Vendors for the events.
5. Provide a safe and family friendly event.
6. Work closely with Village police and fire to ensure safety and compliance with all laws.
7. Increase attendees and businesses at the Business Show Case.
8. Work to provide new and exciting live performances
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-05-09MORTON GROVE DAYS / JULY CARNIVAL
020509551120Dues & Subscriptions 500 550 550
020509552120Postage 100 100 100
020509552130Printing And Publishing 800 1,900 1,900
020509555140Community Entertainment 121,000 121,000 121,000
020509557130Self Insurance 625 500 500
020509558130Bank fees 600 900 900
020509562110Operational Supplies 3,275 4,000 4,000
0205095621104th of July Barricades, Signage, Mailers 7,000 7,000 7,000
133,900 135,950 - 135,950
91
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92
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
93
ADMINISTRATION
Overview
The administration Department is responsible for monitoring and guiding programs and activities
established by the Village President and Board of Trustees. The Department consists of the Village
Administrator, Assistant to the Village Administrator, Corporate Counsel, Community and Economic
Development Director, Information Technology Manager and Administrative Secretary. It is the
Administrator’s responsibility to direct and coordinate the operations of the Village departments and
to inform the Village President and Board of Trustees on Village affairs, including existing conditions
and future needs. All Village Departments operate under the direction and supervision of the Village
Administrator.
Organizational Chart
2013 Major Accomplishments
1. A Significant amount of the Administrator’s time this year was expended in assisting the
Village President and Board of Trustees with policy development and implementation. The
Administrator’s office assisted in this transition and provided the new and existing Board
members with transitional support. The Administrator’s office also assisted with many
community development activities.
2. The Office of the Administrator continues to provide effective, efficient, responsive and daily
management of all Village departments.
3. Expenditures were controlled through close interaction with the Finance Director and all
Department managers. These activities included audits of services provided and evaluation of
expenditures and revenues.
4. A Capital improvement plan was formulated.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
94
Administration - continued
2014 Goals and Objectives
1. Continue to assist the Village President and Board of Trustees in developing policy
alternatives and implementing Board policy decisions.
• Under the direction of the Village Board, complete and implement the operating and
capital budget for the 2015 calendar year.
• The Administrator’s office will continue to manage the Municipal Code including review
of existing ordinances in an effort to update and make revisions as necessary to the Code
to meet organizational changes and policy decisions. The Administrator’s office will also
provide for periodic comprehensive updates to the on-line Code service to make sure all
of the Code modifications are current and usable.
• Continue to evaluate the Village’s technology needs and plan for system updates to be
done on an ongoing basis to keep system costs economical from year-to –year. Upgrades
to the website will continue to be a priority to enhance service to the community.
2. Continue to provide effective, efficient and economical day-to-day management of all
operations and public service with special attention given to ongoing analysis and
modifications necessary to maximize productivity and efficiency.
• Specifically continue working with all Department Directors to oversee department
operations and services provisions and ensure all expenditures remain within budget
parameters.
• Recognize and evaluate emergency needs.
3. Economic development activities will continue to be a high priority of the Administrator’s
office.
• Continue to promote the Village’s ongoing business recruitment and retention programs.
• Continue to place emphasis on significant redevelopment opportunities within the
Village’s commercial corridors.
4. Cost containment will be high priority for the Village during the coming fiscal year.
• Continue to work with Department Directors to manage and evaluate Village services and
programs as efficiently as possible with cost containment as an objective.
• Focus on a continuous evaluation of services to ensure they are being provided cost
efficiently and identifying revenues to support operations.
5. The Village Administrator’s office will work closely with each department and the Executive
Safety Committee to further reduce loss and liability exposure in the areas of worker’s
compensation, general liability and property damage.
6. Provide Village support to Morton Grove Days Commission.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-10-11ADMINISTRATION
021011544105Salaries-Full Time 337,600 334,500 334,500
021011544115Salaries-Part time 38,500 - -
021011544125Salaries-Seasonal /Temporary - 27,800 27,800
021011545100Salaries Overtime 1,500 3,100 3,100
021011546100Longevity 4,200 4,200 4,200
021011547100Social Security 28,900 28,000 28,000
021011548100Health/Life Insurance 59,700 63,000 63,000
021011548150IMRF Employer Contribution 22,000 20,000 20,000
492,400 480,600 - 480,600
021011551120Dues & Subscriptions
ICMA Membership 1,275 700 700
ILCMA 500 300 300
Public Salary Membership - 400 400
IPELRA membership 250 250 250
Miscellaneous Subscriptions 175 175 175
Municipal Information Exchange Memberships 950 950 950
3,150 2,775 - 2,775
021011551130Meetings And Conferences
ILCMA Conference (2) 2,000 2,000 2,000
Local Meetings & Misc. expenses 750 750 750
2,750 2,750 - 2,750
021011551150Training & Instructions
Training Manuals 500 300 300
Training Sessions 400 400 400
900 700 - 700
021011551160Employee Relations
Distinguished/Safety employee awards 250 250 250
Flu shots 1,000 1,000 1,000
Miscellaneous (plaques, flowers, etc) 300 300 300
1,550 1,550 - 1,550
021011551170Personnel Recruitment
Advertisements 2,500 500 500
Pre employment physical/background check - 2,000 2,000
2,500 2,500 - 2,500
021011552110Professional Services
Actuary Service for Medicare Part D 5,000 - -
Public Relations Assistance 1,800 2,000 2,000
6,800 2,000 - 2,000
95
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-10-11ADMINISTRATION - CONTINUED
021011552120Postage & Meter Rental
Postage for New Resident Packets 800 300 300
Postage Commission on Aging Newsletter - 500 500
Postage for Newsletter 2,500 6,000 6,000
3,300 6,800 - 6,800
021011553100Telephone
Cell Phone 500 600 600
Broadband Service - 2,000 2,000
500 2,600 - 2,600
021011562110Operational Supplies
General Office Supplies 3,000 3,000 3,000
3,000 3,000 - 3,000
96
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97
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
98
MORTON GROVE MEDIA COMMUNICATIONS
Overview
The Morton Grove Media account is utilized for media related purchases. Media related purchases
include, but are not limited to, audio/video, website, newsletter and social media. Morton Grove
Media Communications includes taping and processing of video and audio recordings of Village
Board meetings. Technician
Organizational Chart
2013 Accomplishments
1. Maintained audio/video infrastructure for Council Chambers.
2. Upgraded Council Chambers to support wireless ceiling-mounted projector.
3. Recorded and re-broadcasted all the Village Board Meeting and Budget meetings.
4. Assisted the Civic Center in evaluating their audio/video infrastructure
2014 Goals and Objectives
1. Continue to maintain recording and rebroadcasting services.
2. Implement new live Internet streaming services for the Village Board meetings
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-06-09MG MEDIA / COMMUNICATIONS
020609552110MGMedia Production
Media Coordinator 18,000 - -
Video Streaming 5,000 5,000
Board Meeting Production 1,500 1,500 1,500
MGTV Production 20,000 - -
Council Chambers Installation 2,500 5,000 5,000
Newletter Printing 8,000 8,000 8,000
50,000 19,500 - 19,500
020609552170Cable Access Show Software & Licensing 1,700 1,500 1,500
020609562110 Board Meeting Tapes 1,000 1,000 1,000
020609572010Hardware - Council Chambers DVR 1,800 - -
020609572010Hardware - Council Chambers Projector 2,400 - -
020609572010Hardware - Video Edit - 6,000 6,000
020609572010Hardware - Field Camera 5,600 - -
020609572010Hardware - Wirless Micophones 1,700 1,800 1,800
14,200 10,300 - 10,300
99
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0
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
101
LEGAL
Overview
The Legal Department is a component of the Village Administrator’s Office. Its mission is to provide
and manage the legal needs and services of the Village staff and elected and appointed officials in a
professional, effective, and cost efficient manner.
Corporation Counsel provides general legal services for the village; attends all meetings of the
Village Board of Trustees and commission meetings as needed; responds to all freedom of
information requests; drafts and/or reviews Village ordinances, resolutions, policies, contracts and
legal documents; represents the Village in all housing court cases, liquor control hearings, Fire and
Police Commission proceedings, and administrative hearings.
Corporation Counsel also represents the Village in certain litigation and provides management and
supervision to independent and outside counsel regarding all litigation (except for litigation managed
by the Village’s self-insurance pool.) Under the supervision of Corporation Counsel, Village
Prosecutors represent the Village in the prosecution of tickets and citations in the Second District of
Cook County and the Village's Local Adjudication Hearings.
Corporation Counsel provides management and oversight for the Village’s labor counsel for labor and
personnel related matters.
Organizational Chart
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
102
Legal - continued
2013 Major Accomplishments
1. Attended all Village Board meetings and other committee and commission meetings as
requested or necessary.
2. Assisted in drafting of numerous Village Ordinances, and amendments and updates to
the Municipal Code including a complete rewrite of Title 1, the Village’s business
regulations, and significant amendments to the sign code, liquor control act.
3. Assisted CEDD in drafting approximately five special use permit ordinances.
4. Revised and updated the Village’s Freedom of Information Act policies and procedures
to comply with the new law, and responded to over 165 Freedom of Information Act requests.
5. Monitored and reported to the Village Administrator and Village Board on new
state legislation and Appellate Court and Supreme Court cases which have an impact on the
laws or operations of the Village of Morton Grove.
6. Continued to improve efforts to collect Village obligations; assisted in the prosecution of over
1000 vehicle sticker scofflaw cases.
7. Worked with special counsel with respect to the negotiations, mediation and arbitration
of union contracts for patrol officers, firefighters, and mechanics.
8. Monitored the Village’s interest with respect to pension applications and proceedings.
9. Monitored and provided supervision for special labor counsel and special counsel hired with
respect to TIF matters.
10. Worked with Department Directors to address negative impact to Village from
proliferation of foreclosed properties throughout the Village.
11. Drafted and reviewed numerous Village agreements
12. Drafted Redevelopment Agreement for the sale of property for new Pequods site.
13. Developed RFQ for Strategic Plan , assisted in selection of SP consultant
14. Assisted elected officials and staff in transition for newly elected mayor clerk and trustees.
15. Represented Village in the potential purchase of real estate (Site J).
2014 Goals and Objectives
1. Continue to provide professional and effective general legal services.
• Attend all Village Board meetings, and commission and committee meetings as required.
• Monitor new state legislation and cases and advise the Village of any impact.
• Draft all contracts, leases, deeds, or other documents as required by Village staff and
Board. Assist in the collection of obligations owed to the Village through appropriate
legal means.
• Represent the Village and give counsel to the Local Liquor Control Commissioner.
• Directly represent the Village in matters of litigation and/or supervise the services
of special counsel as necessary.
• Perform such other duties as directed by the Administrator, Mayor or Board.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
103
Legal - continued
2. Provide supervision and management to the Village Prosecutors and Administrative Hearing
Officer to insure all local ordinance violations are prosecuted and adjudicated professionally
and cost effectively.
• Monitor transition to outside prosecutors for local adjudications.
• Work with staff to use Adjudication Hearing System to address aesthetic and safety
issues caused by foreclosed or abandoned properties.
• Review collection procedures and success rates for judgments and fines imposed.
• Work with Finance Department and Administrator's Office to use state resources to
ensure all vehicle and business licenses are obtained.
3. Provide management supervision and oversight to the retention and service provided
by outside Village attorneys as needed.
• Report to Board on Collective Bargaining Negotiations-promote Board Goals and
Objectives in realistic and cost effective manner.
• Supervise and represent Village Interests with regard to current and new grievances, and
other personnel matters.
4. Continue to Review Village Code and update as needed.
• Review and rewrite Title 3 (Municipal Departments).
• Assist in the review and revision of Title 12 (UDC).
5. Assist Board and Staff to optimize economic development opportunities
• Review and propose business and development friendly changes to code.
• Represent Village in negotiation, drafting and implementation of economic development
agreements.
6. Assist Board and Staff in the Implementation of the Village's Strategic Plan.
• Work with Consultants, Board & Staff on implementation of Plan.
• Assist in implementation of short term goals (for 2014).
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-10-13LEGAL
021013544115Salaries-Part Time 110,000 109,700 109,700
021013547100Social Security 8,500 8,400 8,400
021013548150IMRF Employer Contribution 11,300 10,700 10,700
129,800 128,800 - 128,800
021013551120Dues & Subscriptions
Codification Services 1,500 15,000 (5,000)10,000
Code Books 2,750 2,750 2,750
Legal Manuals/Handbooks 1,500 1,500 1,500
Code on the Web Maintenance Fee 500 500 500
Miscellaneous 750 750 750
7,000 20,500 (5,000) 15,500
021013551130Meetings And Conferences
Continuing Education 1,500 1,500 1,500
1,500 1,500 - 1,500
021013552130Publication and Misc Fees
Legal Notices 3,500 3,500 1,000 4,500
Bid Notice 750 750 750
Other Type Notices 600 600 600
4,850 4,850 1,000 5,850
021013556110Retainer Of Village Prosecutor
Village Prosecutor Retainer 20,000 24,000 24,000
20,000 24,000 - 24,000
021013556120Additional Legal Fees
Labor Relations Attorney 150,000 120,000 120,000
150,000 120,000 - 120,000
021013556125Administrative Adjudication
Hearing Officer ($1500/month x 12 months)17,000 18,000 18,000
Admin Hearings Prosecutors 18,000 18,000
17,000 36,000 - 36,000
104
VI
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5
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
106
COMMUNITY & ECONOMIC DEVELOPMENT
Overview
The Department of Community and Economic Development is a component of the Administrator’s
office. The mission of Community and Economic Development is to coordinate community-wide
land use planning, promote and facilitate commercial, mixed-use, and multi-family redevelopment,
and encourage commercial area revitalization, in an effort to advance a comprehensive development
and redevelopment strategy for the Village.
One of the overarching goals of this department is the promotion of economic development, which
includes overseeing Village business retention and recruitment efforts, encouraging commercial area
revitalization, promoting the development of mixed-use and multi-family residential development in
appropriate locations, marketing the development opportunities within the Village, supporting
businesses in their efforts to expand – both physically and through new job creation, and otherwise
working to promote the policies and visions of the Board to help foster development throughout the
Village.
This department also provides oversight and facilitates the development review process for larger
scale commercial and residential development proposals and makes recommendations to the Plan
Commission and Board on changes to the unified development code to promote and support the
desired levels and types of growth and development in appropriate zoning districts.
This Department promotes redevelopment activities in the Waukegan Road, Lehigh/Ferris, and TIF
Redevelopment Districts and evaluates and makes recommendations on the use of economic
development incentives through the Economic Development Fund. Specific descriptions of these
funds are provided elsewhere in this budget document.
Organizational Chart
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
107
Community & Economic Development - continued
2013 Major Accomplishments
1. Recruitment and hiring of zoning administrator/land use planner to work on needed zoning
code updates and to help streamline the development review process.
2. Initiated brainstorming sessions with the Economic Development Commission (EDC) to
establish definable goals and tasks for their support of data collection initiatives, business
retention and recruitment, and commercial area revitalization.
3. Drafted key changes to the zoning ordinance to update some of the zoning definitions and
allowed uses and to update the parking requirements for shopping centers and mixed use
developments.
4. Initiated the posting of Plan Commission and Zoning Board of Appeals applications and staff
report on the Village website to allow the Board of Trustees, Plan Commission and ZBA, as
well as interested residents, property owners an applicants the ability to review cases and staff
recommendations at their convenience.
5. Initiated additional updates to the Village’s new Sign Code.
6. Began work on creation of existing business directory.
7. Developed marketing information for promotion of two key development sites: Site “J” and
Prairie View.
8. Attended regional and local trade shows through International Council of Shopping Centers
(ICSC) to promote the recruitment of new businesses and to engage potential private sector
partners for key redevelopment sites.
9. Regularly met with commercial property owners of key development sites to try to foster the
levels and types of developments that could be beneficial to both parties.
10. Reviewed opportunities to reinitiate Façade Improvement Program and to explore a new
banner program. Work will continue on these in 2014.
11. Continued work with Chicago Metropolitan Agency for Planning on the draft Industrial Area
Plan and expect to present a final report for adoption in early 2014.
12. Hosted a successful “meet and greet” with the manufacturing/industrial business community
and initiated plans for a follow up event, in partnership with the Chamber.
13. Updated the Business License form to complete transition to business compliance certificate
program.
14. Acted as lead staff for the coordination of the community-wide strategic plan, with selected
consulting team, Houseal Lavigne. Support Houseal Lavigne in the initial phase of the project
– data collection, general and targeted workshop meetings, key staff and Board interviews,
key stakeholder interviews, etc. Expect to have initial findings in first quarter of 2014 and a
draft report shortly thereafter.
15. Provided staff support and technical expertise to the Police Facilities commission in the initial
development of a comprehensive evaluation of the proposed relocation and reconstruction of
the police department, possibly with village hall uses, with consideration of appropriate
locations for each, development/relocation costs, financing options, and associated
redevelopment opportunities of former police and/or village hall building/site. Work will
continue into 2014.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
108
Community & Economic Development - continued
16. Provided staff support and regularly attended all meetings of the Appearance Commission,
the Zoning Board of Appeals, the Plan Commission, and the Economic Development
commission as well as the Police Facilities Commission and the Strategic Planning Steering
Committee.
17. Helped revamp the Village newsletter and initiated an economic development e-newsletter.
2014 Goals and Objectives
1. Upgrade and streamline development procedures for larger scale commercial and multi-
family projects.
2. Develop a more defined work program, with specific goal and tasks, for the Economic
Development Commission.
3. Expand business recruitment strategies to hold real estate promotional event to promote
benefits of Morton Grove to development community.
4. Work with the Chamber on regular meetings/event with business community.
5. Complete work on the existing business directory and work get such directory posted on the
web and/or incorporated into a Village smart phone/web app.
6. Expand community marketing and business attraction efforts through website, social media,
direct contact, and other strategies.
7. Create a new “available properties” listing utilizing data from private commercial real estate
research companies (such as CoStar) as well information generated from brokers and local
property owners.
8. Enhance partnership with Chamber of Commerce & Industry with event participation,
partnership on existing business retention initiatives, and other strategies.
9. Update and enhance the “business resources” information on the Village website.
10. Continue to work with regional real estate, economic development and planning groups to
promote the village, attract business interest, and develop new programs to improve Morton
Grove’s place in the regional business climate.
11. Continue to pursue new restaurant, retail and related businesses to encourage their expansion
in or relocation to the Village.
12. Continue to explore economic development incentive and strategies to promote the
redevelopment of the commercial areas throughout the village.
13. Continue efforts to update the unified development code to better address the current business
trends and to promote the levels and types of development desired by the village.
14. Continue with updates to the Sign Code and create a graphic based guide for commercial
property owners and new businesses.
15. Coordinate and lead commissioner training for all boards and commissions under the purview
of this department.
16. Continue work on transitioning boards and commissions from paper applications/packets to
digital packets.
17. Create a new business guide to development within the Village, which can be distributed and
posted on the village website.
18. Continue outreach to developers, real estate brokers, and commercial property owners to
develop partnerships and encourage new and redevelopment opportunities throughout the
village.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-10-28ECONOMIC DEVELOPMENT
021028544105Salaries-Full Time 80,000 81,600 81,600
021028544115Salaries-Part Time - 45,900 45,900
021028544125Salaries-Seasonal /Temporary 15,000 - -
021028547100Social Security 7,300 9,800 9,800
021028548100Health/Life Insurance 16,800 5,600 5,600
021028548150IMRF Employer Contribution 8,300 12,500 12,500
127,400 155,400 - 155,400
021028551120Dues & Subscriptions
American Institute of Certified Planners 300 600 600
Costar & Retail lease traker (50% Lehigh TIF) - 4,850 4,850
IEDC membership - 600 600
Economic Development publications 50 - -
International Council of Shopping Centers 200 500 500
550 6,550 - 6,550
021028551130Meetings And Conferences
ICSC February session 500 - -
ICSC May Conference (out of State) - 6,000 6,000
ICSC August session 300 400 400
ICSC October session 400 400 400
APA, ULI or Other Redevelopment Conferences - 3,250 3,250
local conferences 300 700 700
1,500 10,750 - 10,750
021028552130Printing And Publishing
Ad preparation 3,000 2,500 2,500
Retail attraction/retention 3,000 3,000 3,000
Business Brochures 1,000 1,000 1,000
7,000 6,500 - 6,500
021028553100Telephone
Cell Phone 500 500 500
500 500 - 500
021028555140Economic Development Commission (EDC)
Meeting and Conferences 1,000 500 500
Printing 250 250 250
Presentation Materials 250 250 250
1,500 1,000 - 1,000
021028562110Operational Supplies
Promotional Materials 1,000 2,000 2,000
Letterhead, Business Cards 500 500 500
1,500 2,500 - 2,500
109
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VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
111
FINANCE
Overview
The mission of the Finance Department is to provide effective and efficient methods for conducting
the day-to-day business affairs of the Village and to insure financial goals and objectives are
satisfactorily met.
Responsibilities include collection and disbursement of Village resources; budget; debt; employee
benefit and retirement administration; insurance; payroll and personnel; treasury management and
administration; purchasing and accounting. The Department provides support in performing these
services and assists other departments in meeting public service goals within established budget
parameters.
The Department also provides financial analysis, trend information and recommendations to the
Village Administrator, Village President and Board of Trustees on all matters relating to the fiscal
operation of the Village. As such, it is imperative that financial analysis and advice be maintained to
the highest of professional standards along with providing timeliness and accuracy in financial
reporting.
In addition to supporting the operations of other line departments, the Finance Department also has
the responsibility to directly serve the public in such areas as general reception at Village Hall;
cashiering, information dissemination, processing and issuance of business licenses, vehicle licenses,
real estate transfer stamps, water billing and other revenue collection.
Organizational Chart
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
112
Finance - continued
2013 Major Accomplishments
1. Received the GFOA award for Excellence in Financial Reporting (CAFR).
2. Redesigned and implemented a new Water, Sewer and Trash invoice billing statement.
3. Refined Village Water shut-off procedures
4. Continue to extend an on-line vehicle and pet license application, payment and renewal.
Evaluate the cost/benefit of continuing to offer E-Pay for utility billing.
5. Establish a quarterly financial report send to Village Board and Department Head.
6. Reduce overtime costs during busy season such as; vehicle renewal.
2014 Goals and Objectives
1. Continue providing excellent customer service to village residents and staff.
2. Provide accurate and timely financial information to Village Trustees, Village Administrator,
Department Directors and other internal customers as well as to the external customers (other
governmental agencies, residents, etc.).
3. Submit Annual Comprehensive Annual Financial Report for Government Finance Officers
Association Awards Program.
4. Apply for and receive the GFOA award for Distinguished Budget Presentation for 2014.
5. Continue to Cross-train finance department staff.
6. Implement new GASB statements and/or technical correction in Comprehensive Annual
Financial Report.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-20-12FINANCE
022012544105Salaries-Full Time 230,800 232,800 48,000 280,800
022012544115Salaries-Part-Time - 58,200 (58,200) -
022012544125Salaries-Seasonal/Temporary 50,000 - -
022012545100Salaries Overtime 9,000 7,200 7,200
022012546100Longevity 1,100 2,000 2,000
022012547100Social Security 17,700 22,300 (800) 21,500
022012548100Health/Life Insurance 52,000 56,500 12,300 68,800
022012548140Retiree Health Insurance 285,000 285,000 285,000
022012548150IMRF Employer Contribution 9,900 18,000 (900) 17,100
655,500 682,000 400 682,400
022012551120Dues & Subscriptions
GFOA Certificate Fee 500 500 500
Springbrook Software 250 250 250
BUDGET Distinguish Award Fee - 500 500
Association of Certified Fraud Examiners 180 180 180
National GFOA - 2 225 225 225
State GFOA - 2 325 325 325
Vehicle Registration Listing 500 500 500
Misc. Newspaper/Journal 150 150 150
2,130 2,630 - 2,630
022012551130Meetings And Conferences
IGFOA (2)350 350 350
GFOA (Finance Director)1,500 1,500 1,500
Mileage reimbursement - 300 300
Department Meeting in house - 250 250
1,850 2,400 - 2,400
022012551150Training & Instructions
CPA - Professional Education 500 - -
General Training 750 750 750
1,250 750 - 750
022012552110Professional Services
Firefighters Pension Actuarial 50% cost 2,000 2,500 2,500
General Employee Pension-CNA 50% cost 2,250 2,300 2,300
Individual actuarial calculations 2,500 2,500 2,500
Auditing Services 35,000 30,000 30,000
OPEB Actuarial cost - (43 % chaarge to Water Fund)4,000 4,000
Police Pension Actuarial 50% cost 2,000 2,500 2,500
COBRA/Section 125 Administration Fee 1,500 6,000 6,000
Ambulance Service Fee (5%)- 25,000 25,000
3M Online Administration Fee 1,000 2,000 2,000
ATS Adminstrative Fee (Red Light Camera)52,000 54,000 54,000
Grant writing consultants 10,000 30,000 30,000
Lobbyist consultant 30,000 30,000
New Police Bldg consultant 50,000 50,000
Others - 1,000 1,000
RDS Consulting Fees 5,000 5,000 5,000
113,250 166,800 80,000 246,800
113
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-20-12FINANCE - CONTINUED
022012552120Postage & Meter Rental
Postage meter rental 1,000 1,000 1,000
Regular postage 18,000 17,000 17,000
Special delivery & bulk presort fees 1,300 1,000 1,000
US Postmaster - Vehicle/Pet Appl.3,700 5,000 5,000
24,000 24,000 - 24,000
022012552130Printing And Publishing
Annual publication of Treasurer's Report 800 800 800
Liquor, business, animal & other certificates 1,300 1,300 1,300
A/P checks - 1099 forms 250 200 200
3M Laser Imaging Vehicle/Pet Appl 6,000 10,000 10,000
Paylocity Fees - Payroll - 12,300 12,300
Paylocity Fees - W2's Form 1,350 2,000 2,000
Various forms (Vehicle, Parking Lot, Video gam 8,000 7,500 7,500
17,700 34,100 - 34,100
022012552330Equipment Lease/rental Pymts
Networkable Large Volume Printer 6,600 9,900 9,900
6,600 9,900 - 9,900
022012552505Bad Debt
Bad Debt Expense - 3,000 3,000
- 3,000 - 3,000
022012553100Telephone
Cell Phones 1,000 500 500
Data Circuit / Phone Service 85,000 60,000 60,000
86,000 60,500 - 60,500
022012554130Maintenance Of Equip
Maintenance agreement high-volume copier 1,500 1,500 1,500
Various repairs to off warranty office equipment 1,000 1,000 1,000
2,500 2,500 - 2,500
022012557130Self Insurance/IRMA Pool Contr
AD&D/Medical insurance for volunteers 600 600 600
Long Term Disability Premiums 10,800 - -
General share of IRMA contribution (90%)400,000 250,000 (10,000) 240,000
Loss prevention programs 2,000 2,000 2,000
Underground storage tanks (2 @ $600/ea.)1,300 1,300 1,300
414,700 253,900 (10,000) 243,900
022012557230Long Term Disability Insurance 8,000 6,500 6,500
8,000 6,500 - 6,500
022012558125Bank Card Charges 200 100 100
200 100 - 100
114
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-20-12FINANCE - CONTINUED
022012558130Bank fees
Credit Card Fees 9,500 17,500 17,500
Bank Service Charges 15,000 17,500 17,500
24,500 35,000 - 35,000
022012558140Contribution to CNA Fund
General Pension Employer Contribution 250,000 345,000 345,000
250,000 345,000 - 345,000
022012558145Replacement Tax Transfer Expense
Library portion of Replacement Tax 22,500 26,800 26,800
22,500 26,800 - 26,800
022012562110Operational Supplies
Copy Paper 3,000 3,000 3,000
Envelopes and Letterhead 2,500 2,500 2,500
Audit / Budget Preparation Material 2,000 1,500 1,500
General Office Supplies 4,000 3,000 (1,000) 2,000
11,500 10,000 (1,000) 9,000
022012811010Transfer to Debt Service Fund
Property Acquisition Funding 100,000 100,000 100,000
2010 A&B General Obligation Bond 200,000 228,480 228,480
2013 Taxable GO Bond payable 2014 - 163,783 163,783
300,000 492,263 - 492,263
115
VI
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26,900 4%
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02
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24
6
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133,550 118%
02
-
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5
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7
33
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0
34
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1
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0
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3
4
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1
0
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16,400 93%
02
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9
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0
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9
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9
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3,300 50%
02
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2
0
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1
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02
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0
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2
55
,
0
0
0
60
,
5
0
0
-
6
0
,
5
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0
(25,500) -30%
02
-
2
0
-
1
2
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5
5
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4
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3
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M
a
i
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3
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5
0
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1,
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1
1
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5
5
0
2,
5
0
0
-
2
,
5
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02
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2
0
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1
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2
41
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7
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3
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38
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4
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3
,
9
0
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(1
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0
)
24
3
,
9
0
0
(170,800) -41%
02
-
2
0
-
1
2
-
5
5
-
7
2
3
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L
o
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6,
7
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8,
0
0
0
3,
6
9
9
6,
3
0
0
6,
5
0
0
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6
,
5
0
0
(1,500) -19%
02
-
2
0
-
1
2
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5
5
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8
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2
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0
20
0
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10
0
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100
(100) -50%
02
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2
0
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1
2
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5
5
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8
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3
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B
a
n
k
f
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6
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0
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17
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8
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5
34
,
0
0
0
35
,
0
0
0
-
3
5
,
0
0
0
10,500 43%
02
-
2
0
-
1
2
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5
5
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8
1
4
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C
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2
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0
,
0
0
0
34
5
,
0
0
0
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3
4
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,
0
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95,000 38%
02
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2
0
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1
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5
5
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4
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R
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6
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4,300 19%
CO
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97
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,
8
8
0
70
,
0
0
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1
,
0
4
3
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8
8
0
68,350 7%
02
-
2
0
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1
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5
6
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2
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1
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O
p
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0
0
10
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(1
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9,
0
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(2,500) -22%
CO
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10
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(1
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0
0
0
)
9,
0
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(2,500) -22%
02
-
2
0
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1
2
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8
1
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1
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1
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5
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30
0
,
0
0
0
49
2
,
2
6
3
-
4
9
2
,
2
6
3
192,263 64%
TR
A
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49
2
,
2
6
3
-
4
9
2
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6
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192,263 64%
TO
T
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1,
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5
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9
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2
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1
5
8
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1
4
3
69
,
4
0
0
2
,
2
2
7
,
5
4
3
285,013 15%
11
6
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
117
INFORMATION TECHNOLOGY
Overview
The Management Information Systems division accounts for all costs related to the Village’s
computer system for all general government departments and activities. The Management
Information System division will centralize costs related to the computer network to better track
expenditures for all departments.
Various expenditures related to computer hardware; software licensing and maintenance; cabling and
wiring for local area networks and the wide area network; and maintenance of the equipment are all
itemized within this division.
Aside from the Village’s computer and network infrastructure, the Management Information
Systems division also manages the Village’s telephony systems, cell phone systems, large office
machines, the Village website, and Village’s cable public access channel.
Organizational Chart
2013 Major Accomplishments
1. Collaborate with the Police Department to implement and migrate application and networking
functionality to Glenview Dispatch.
2. Continue developing intranet collaboration tools (Microsoft SharePoint) for staff to manage
document access, versioning, and information sharing.
3. Expand the Village’s Internet connection to support increasing online demand.
4. Expand the Village’s electronic document management software to include mobile device
access as well as an online public citizen portal in order to increase record accessibility.
5. Develop a smartphone application for the Citizen Request System to enable citizens an
additional venue to communicate with the Village.
6. Begin implementation for Building Department permit software to facilitate process
efficiency.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
118
Information Technology - continued
7. Increase application and record accessibility via mobile and online software.
8. Maintain and support Morton Grove TV and Community TV access through Comcast Cable,
AT&T U-Verse, and online via YouTube.
9. Maintain an online presence via Village website, social media avenues, and electronic
newsletters.
10. Expand hardware to support large format digitizing and printing at Public Works and Village
Hall.
11. Begin implementation to refresh the Village’s website.
12. Maintained hardware refreshes for servers, workstations, networking equipment and
peripheral hardware.
2014 Goals and Objectives
i. Complete Building Permit Software implementation.
ii. Pilot desktop virtualization to increase accessibility, reliability, availability and workstation
management.
iii. Provide more online forms for residents and businesses to interact with the Village.
iv. Continue to develop an online portal to streamline workflow and staff collaboration.
v. Monitor and adjust service agreements and with various outsource providers (e.g. telephony,
cell phones, large office equipment, etc.) to ensure the Village’s costs are synchronous to its
needs.
vi. Refresh features for the Village website to utilize current technologies and web design
standards.
vii. Expand Board Meeting broadcasts to be shown live online.
viii. Continue to maintain a hardware refresh cycle for the Village’s computer systems.
ix. Monitor and manage additional technology areas:
• Telephone and cell phone systems.
• Village website and other online initiatives.
• Village records and document management.
• Cable public access channel – programming and Council Chamber infrastructure.
• Software maintenance and licensing.
• Managed printing services.
• Geographic Information Systems (GIS).
• Large office machines (e.g. copiers, scanners)
x. Deliver technology training to staff in a cost-effective and efficient manner.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-20-25INFORMATION TECHNOLOGY
022025544105Salaries-Full Time 95,900 99,800 99,800
022025544125Salaries-Seasonal/Temporary - - -
022025547100Social Security 7,400 7,700 7,700
022025548100Health/Life Insurance 22,400 24,200 24,200
022025548150IMRF Employer Contribution 9,900 9,800 9,800
135,600 141,500 - 141,500
022025551120Dues & Subscriptions
ILGMIS - ITState Association 100 100 100
100 100 - 100
022025551130Meetings And Conferences
ILGMIS (1)355 355 355
355 355 - 355
022025551150Training & Instructions
End user training 2,000 2,800 2,800
Network Administrator training 3,500 3,500 3,500
5,500 6,300 - 6,300
022025552110Professional Services
Technical Consulting 39,500 43,450 43,450
Technology Audit - 10,000 (10,000) -
Telecommunication Services 6,300 6,300 6,300
GIS Staffing 56,323 69,720 69,720
Photogrammetric Mapping 16,089 17,055 17,055
Archiving/Digital Storage 50,000 25,000 (5,000) 20,000
Telephone system maintenance contract 9,000 9,000 9,000
177,212 180,525 (15,000) 165,525
119
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-20-25INFORMATION TECHNOLOGY - CONTINUED
022025552170Programming & Software Fees
Laserfiche licensing 2,500 2,750 2,750
GIS Shared Initiatives 1,079 1,563 1,563
GIS Productivity Software 500 500 500
GIS Software Licensing 3,000 8,500 8,500
GIS Remove access service 1,726 1,726 1,726
Microstation Maintenance 1,650 1,650 1,650
Website enhancements 11,000 27,500 27,500
Cable TV software maintenance 450 450 450
Scriptlogic Maintenance 3,600 3,600 3,600
Paver 600 600 600
Software Modifications 35,000 25,000 25,000
Springbrook contract (80%) version 7 30,000 60,000 (30,000) 30,000
Productivity Software 30,000 15,000 15,000
Building Community Dev software maintenance 20,300 20,300
Support and User Fees for FireHouse 2,550 4,700 4,700
Adobe Licensing 1,250 1,500 1,500
Microsoft Licensing 17,500 18,500 18,500
Backup Software licensing 2,500 2,500 2,500
SSL Certificates 700 700 700
Constant Contacts Broadcast Mail 275 500 500
Web filtering software 1,200 1,200 1,200
Petrovend upgrade 1,000 1,000 1,000
Email vaulting and archiving 2,000 2,000 2,000
CRM Software 1,350 2,350 2,350
Virtualization software 1,500 7,500 7,500
Mail filter renewal 750 3,700 3,700
Voicemail licensing 4,000 4,000 4,000
Vehicle Sticker software maintenance 1,000 1,750 1,750
NFIRS 5 Alive software maintenance 250 250 250
158,930 221,289 (30,000) 191,289
Telephone
022025553100Cell Phone 1,200 1,200 1,200
1,200 1,200 - 1,200
022025553150Internet Connection
Internet Access 10,620 12,000 12,000
Pump station connectivity 1,320 1,140 1,140
Network Cabling 1,500 1,500 1,500
WAN Interconnectivity/Remote Access 13,150 13,150 13,150
Webhosting service 1,000 1,000 1,000
Domain name registration 150 150 150
27,740 28,940 - 28,940
120
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-20-25INFORMATION TECHNOLOGY - CONTINUED
022025554160Maintenance Of Computers
Cisco Smartnet maintenance 1,900 1,900 1,900
GIS Toner Supplies 1,000 1,500 1,500
Network Equipment Replacement 1,800 2,500 2,500
Network Printing Toner Replacement 9,200 9,200 9,200
Printer repair 750 750 750
PC Components 4,500 5,500 5,500
Document Scanner maintenance 1,950 - -
Uninterruptible power supplies 1,800 1,800 1,800
Autofolder maintenance 320 320 320
SAN Warranty - 1,500 1,500
23,220 24,970 - 24,970
022025562110Operational Supplies
Computer cleaning kits 40 40 40
Cables 175 175 175
Keyboards/Mice 50 100 100
Blank Media 300 300 300
Backup Tape Media 750 750 750
Commission audio equipment/accessories 125 125 125
1,440 1,490 - 1,490
022025572010Machinery & Equipment
Document Scanner 8,195 2,700 2,700
LaserFische / Microfiche 20,405 - -
GIS Workstation - 2,500 2,500
Monitors 350 400 400
Workstation and Laptop replacements 20,000 22,500 22,500
Printer Upgrades/replacements 4,500 5,000 5,000
File and Application Servers 10,000 20,000 (5,000) 15,000
(OFFSET BY VIDEO GAME TAX Video Gaming Camera System 4,500 4,500
Storage Area Network - 15,000 (7,500) 7,500
63,450 72,600 (12,500) 60,100
121
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2
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
123
RESERVES
Overview
The Reserve Account has been established to provide funds for unanticipated and emergency needs
which may arise during the year and for which it is difficult to provide a reasonable forecast as part of
the budget preparation process.
The Reserve Account also includes additional monies appropriated for health insurance needs,
retirement/SLI payments and the Village’s deductible required by IRMA. Each of these programs is
listed in the detail below. Except for the Reserves for health insurance costs and retirements/SLI
payments, the entire amount appropriated for Reserves for emergency and unanticipated needs are
being financed through the revenues anticipated to be collected during the 2014 calendar year budget
period.
The Reserve for health insurance and retirement/SLI costs will be appropriated from existing fund
balance. Each of the reserve accounts has a separate unique function within the General Fund.
2014 Goals and Accomplishments
The management of the day-to-day affairs of Village operations have and continue to be utilizing the
most efficient and effective methods reasonably possible. However, unforeseen and emergency
circumstances do occur from time-to-time for which utilization from current revenues or fund
balances will be necessary. The Village will continue to carefully monitor these occurrences and
expenditures if and when they occur.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-20-89RESERVES
022089581010Reserve For Emergency
Various Contigencies 75,000 75,000 (68,000) 7,000
75,000 75,000 (68,000) 7,000
022089581020Reserve For Unemployment Compensation
Unemployment Compensation 50,000 50,000 (35,000) 15,000
50,000 50,000 (35,000) 15,000
022089581030Reserve For IRMA Deductibles
General Liability Deductible @ $50,000 180,000 180,000 (10,000) 170,000
180,000 180,000 (10,000) 170,000
022089581060Reserve For Compensation
Emergency overtime/unforseen compensation co 25,000 25,000 (18,000) 7,000
25,000 25,000 (18,000) 7,000
124
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5
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
126
ANIMAL CONTROL
Overview
Due to a previous change in the Village policy concerning Animal Control, the projected number of
referrals to the private relocation service will be reduced. However, this account will still provide for
the emergency relocation and rescue of service animals, animal hospital expenses, supplies,
equipment and other related expenses.
Organizational Chart
2014 Goals
Provide for the emergency relocation and rescue of animals that are being abuse, abandon and stray.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-07-09MORTON GROVE ANIMAL CONTROL
020709552110Animal Hospital Expenses, Relocation & Rescue Srv 2,500 2,500 2,500
020709552110Wildlife Relocation & Rescue Service 2,000 - -
020709562110 Supplies & Equipment 500 500 500
020709572010UHF Mobile Radio 600 - -
020709572010VHF Mobile Radio 600 - -
020709572010Animal Control Vehicle & Equipment 10,000 1,000 1,000
16,200 4,000 - 4,000
127
VI
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12
8
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
129
POLICE
Overview
The Police Department delivers professional and responsive law enforcement services to the citizens
of Morton Grove to provide for the safest possible environment in the Village. The Department
proactively patrols our neighborhoods to deter as much criminal activity as possible, and investigates
all reports of criminal activity to identify criminals and effect criminal arrests. The police
administration is committed to officer and citizen safety; identifying risk factors and decreasing
liability exposure; providing exceptional policy, training and equipment; effective and efficient use of
personnel and manpower allocation; increasing efficiency, productivity and accountability; and,
preparing for and maintaining fiscal responsibility while being supported by a reasonable financial
plan.
The Patrol Services Division represents the largest section of our agency. Uniformed Patrol Officers
routinely are responsible for preliminary investigations of crimes, the protection of life and property,
the prevention of criminal activity and the maintenance of public order, with lawful authority to
enforce all laws and ordinances.
The Field Services Division is staffed by Detectives, Special Operations Officers, Juvenile Officers,
and Specialty Officers. Their main responsibilities include conducting criminal investigations,
identifying and apprehending criminals in follow-up investigations, the identification of witnesses,
and preparing cases for court. Additionally, they conduct juvenile and youth investigations are
responsible for criminal intelligence, crime patterns, obtaining search and arrest warrants, undercover,
decoy or surveillance operations, and liquor and tobacco enforcement, crime prevention programs,
and significant mutual aid staffing.
The Support Services Division is staffed by civilian personnel and provides numerous professional
services necessary to support the wide variety of functions in the Police Department. These services
are critical to the efficient operation of the Department as well as to the community we serve. The
Division is administered by a civilian Supervisor and staffed with a Records Coordinator, LEADS
Coordinator, full-time and part-time Community Service Officers, and School Crossing Guards.
Support Services is responsible for Records & Statistical Management (crime and incident data
management), Logistical Services (Evidence management, squad equipment, communications
equipment, equipment replacement and maintenance program), Local Ordinance enforcement duties,
Criminal Court Services, METRA Station collections, Code Enforcement, Adjudication Hearing
services, and the School Crossing Guard Program.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
130
Police - continued
Organizational Chart
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
131
Police - continued
2013 Major Accomplishments
1. The Police Department delivered professional and responsive law enforcement services to the
citizens of Morton Grove;
2. The protection of life and property, the prevention of criminal activity and the preservation of
public order were maintained to provide the safest possible environment in the Village;
3. No life-threatening/serious duty related injuries to police personnel occurred;
4. Safely and successfully planned, prepared and accomplished all security aspects of the July
Fourth Festival related events;
5. Successfully implemented new operational procedures resulting from labor negotiations;
6. Successfully and safely transitioned to the Glenview Public Safety Dispatch Center:
• Significant savings ($400,000 - $500,000 per year) to the Village;
• Received a tremendous Computer Aided Dispatch system at a significant cost savings;
• Received a tremendous Report Management System at a significant cost savings;
• Received a tremendous Mobile Field Reporting system at a significant cost savings;
• Eliminated the need to purchase expensive similar systems at NSECC;
• Eliminated the need to lease, buy or build from a forced relocation at NSECC.
7. Successfully transitioned to new squad fleet as Ford ceased production;
8. Cultivated and encouraged constructive and positive changes within the Department;
9. Consistently encouraged honesty, integrity and ethical behavior on and off duty;
10. Successfully established an MGPD Facebook account to better communicate public safety
related information with our citizens;
11. Created an innovative new uniform insignia that includes noteworthy images which have
significant local and national representations;
12. MGPD Technical Committee – researched future upgrades in ever changing technological
opportunities in the law enforcement field;
13. E-Ticket implementation to provide for more efficient & safe operations to our officers;
14. Implemented traffic accident reports online for better customer service;
15. Assisted in the Village Assault Weapons ordinance review & implementation;
16. Established connection with an area-wide pawn shop database for better theft and burglary
investigations;
17. Established the MGPD Explorer program for youth preparation into law enforcement and
assistance in community events;
18. Upgraded software and revised evidence procedures for better efficiency;
19. Upgraded MGPD Lexipol Policy manual;
20. Successfully completed the Sergeant promotional process;
21. Successfully completed the Patrol entrance examination process;
22. Improved and upgraded the school safety program;
23. Successfully delivered additional customer service training;
24. Successfully upgraded our Enforcement Initiatives program;
25. Attended and assisted with many local community events;
26. Successfully expanded Crime Prevention Programs to benefit our community.
27. Successfully upgraded our Condo Association network program;
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
132
Police - continued
28. The MGPD Honor Guard attended multiple events to the benefit of our Department.
2014 Goals and Objectives
1. Deliver professional and responsive law enforcement services to the citizens of Morton
Grove and provide for the safest possible environment in the Village;
2. Safely & efficiently hire and train numerous new employees to sufficient MGPD standards;
3. Sufficiently train to ensure the safety of all police personnel;
4. Continue to seek short and long term solutions to police building needs;
5. Efficiently upgrade to the next New World Computer Aided Dispatch software upgrades;
6. Begin implementation to the Illinois Law Enforcement Accreditation Program process;
7. Review and recommend edits to the Taxi Service Licensing Ordinance;
8. Consistently apply the standards of our Mission and Vision Statements;
9. Consistently strive to foster constructive and positive changes within our Department;
10. Consistently strive to motivate personnel to become better public servants and positively
impact the lives of our citizens.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-30-14POLICE DEPARTMENT
023014544105Salaries-Full Time 1,840,300 1,915,500 1,915,500
023014544106Salaries-Regular (Union)2,538,200 2,785,100 2,785,100
023014544115Salaries-Part Time 61,600 54,400 54,400
023014544125Salaries-Seasonal/Temporary 36,200 42,200 42,200
023014545100Salaries Overtime 221,000 225,500 225,500
023014545200Holiday Pay 100,000 102,000 102,000
023014545400Police Court Time 60,000 61,200 61,200
023014545500Holiday Premium Pay - 8,500 8,500
023014546100Longevity 41,800 46,900 46,900
023014547100Social Security 114,300 108,500 108,500
023014548100Health/Life Insurance 825,100 946,800 946,800
023014548150IMRF Employer Contribution 50,000 51,600 51,600
5,888,500 6,348,200 - 6,348,200
023014551120Dues & Subscriptions
NIPSTA Fee: 8,550 8,550 8,550
West Publishing (Criminal & Traffic Code Book 1,700 - -
International, State & Local Dues 950 950 950
IL Criminal Law & Procedures 375 375 375
Criminal/Constitutional Law Publications 225 225 225
Lexipol, LLC 2,850 2,850 2,850
Explorers (New Program)- 300 300
14,650 13,250 - 13,250
023014551130Meetings And Conferences
Association Meetings, State & Local 1,200 1,200 1,200
1,200 1,200 - 1,200
023014551150Training & Instructions
Northeast Multi-Regional Trn Program (NEMRT 5,525 5,525 5,525
Supervisor & Administrative Training 7,800 7,800 7,800
Police Academy Basic Trainning (8 officers)7,000 30,000 (6,000) 24,000
Training Days, CPR & AED, HazMat, Ethics 3,000 3,000 3,000
Tuition Reimbursement 5,400 5,400 5,400
General Training - All Other Police Employees 3,750 3,750 3,750
Defensive Tactics, Firearms-Armorer 4,100 4,100 4,100
Criminal & Juvenile Investigation 1,350 1,350 1,350
Emergency Vehicle Operation 1,200 2,000 2,000
Criminal Law, Arrest, Search & Seizure 800 800 800
Traffic & D.U.I. Enforcement 500 500 500
Crime Prevention Training 500 500 500
40,925 64,725 (6,000) 58,725
023014551160Employee Relations
Hepatitis Inoculations 1,200 1,200 1,200
LEAD Testing - Gun Range Officers 500 500 500
NIPAS Physical Annual 400 400 400
2,100 2,100 - 2,100
133
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-30-14POLICE DEPARTMENT - CONTINUED
023014551170Personnel Recruitment
Sergeant Promotional Test 7,500 - -
Entry Test 4,000 - -
Polygraph 450 2,000 (700) 1,300
Psychological 2,250 5,600 1,000 6,600
Medical 2,700 5,600 700 6,300
Police Explorers - Program, Uniforms - 10,000 10,000
16,900 23,200 1,000 24,200
023014552120Postal Services
Postage 250 250 250
250 250 - 250
023014552130Printing And Publishing
Parking, Citation & Incident Report Forms 6,200 6,200 6,200
6,200 6,200 - 6,200
023014552220Abandon Auto Removal
Towing Services 250 250 250
250 250 - 250
023014552330Equipment Lease/Rental Pymts
Lease Copier (3rd of 4-yr lease) 2nd floor 4,050 4,050 4,050
Lease Copier (4th of 4-yr lease) new copier 2,050 2,050 2,050
Office Trailer Rentals - 9,000 9,000
6,100 15,100 - 15,100
023014553100Cell Phone & Squad Car Communications
Mobile Phone Service 3,500 5,300 5,300
Cell Card Service - digital device new wold prog 13,000 16,200 16,200
16,500 21,500 - 21,500
023014554130Maintenance Of Equip
TAC 5 Maintenance [Mandated by NORCOM A 1,000 1,000 1,000
Communication Center Emergency Alarm Fee 300 300 300
Building Maintenance 1,000 1,000 1,000
NORCOM Equipment Maintenance 25,000 25,000 25,000
In-Car Video Cameras 3,500 3,500 3,500
Radio & Telephone Equipment-Installation-Part 1,750 1,750 1,750
NORCOM Consultant, System Checks 2,500 2,500 2,500
Building Security Video Cameras & Monitors 1,500 1,500 1,500
Cook County LiveScan Network 2,850 2,850 2,850
Radar Maintenance 800 800 800
Contract, LiveScan Maintenance [Digital Finge 12,575 12,575 12,575
Fees, ALERTS Users 12,050 - -
New World - yearly fees - 12,050 12,050
LiveScan Charge, T-1 Line 3,500 3,500 3,500
Evidence Software Support 1,075 1,075 1,075
Critical Reach Software Support 390 390 390
Audio Recorder Maintenance Contract - 1,500 1,500
69,790 71,290 - 71,290
134
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-30-14POLICE DEPARTMENT - CONTINUED
023014554169Vehicle Operating Costs
Car washes 2,000 2,000 2,000
Fuel Allocated from Public Works 113,000 105,000 105,000
[See Public Works 02-50-27-56-1110]115,000 107,000 - 107,000
023014555140Community Relations
Community Relations 350 350 350
Police Memorial, Springfield, Illinois [Per CBA]400 400 400
750 750 - 750
023014557140Mutual Aid
NIPAS / EST / Mobile Field Force 4,500 4,500 4,500
Major Crime Task Force 3,600 4,100 4,100
Mutual Aid Support Equipment [NIPAS related]2,350 2,500 2,500
ILEAS Annual Dues/Membership Fee 100 150 150
10,550 11,250 - 11,250
023014557151Central Dispatch
Service w/Glenview 430,000 511,000 (10,000) 501,000
[COST SHARED WITH E911 FUND]430,000 511,000 (10,000) 501,000
023014558100Special Investigations
Special Investigation 2,650 3,000 3,000
Death and Body Removals - 4,000 4,000
2,650 7,000 - 7,000
023014558103Department of Justice-Justice
Approved Purchases 15,000 - -
Squad 17 Equipment Package 35,000 -
[FUNDED THROUGH SHARE OF SEIZED ASSET 50,000 - - -
023014558140Pension Contribution Expense
Annual actuarial requirement 1,500,000 1,728,738 1,728,738
[SEE 2013 TAX LEVY TO BE COLLECTED IN 2014]1,500,000 1,728,738 - 1,728,738
023014562110Operational Supplies
Flares 2,000 2,000 2,000
July 4th expenses 6,870 6,870 6,870
Prisoner Lodging Expense 5,000 5,000 5,000
Vendor/Vending Services 1,500 1,500 1,500
Radio, Emergency Equipment & Supplies 1,200 1,200 1,200
Blood Borne Infection Prevention & Supplies 750 750 750
In-Car DVD Supplies 750 750 750
Vehicle Registrations 750 1,000 1,000
Laptop & AED Batteries 1,850 1,850 1,850
Bio-Hazard Evidence Disposal 450 900 900
Video-Audio Interrogation Tapes 170 170 170
Radar Recertification squard cars 500 500 500
Evidence Technician - ET 2,860 2,860 2,860
Photo Supplies 2,340 2,340 2,340
26,990 27,690 - 27,690
135
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-30-14POLICE DEPARTMENT - CONTINUED
023014562180Office Supplies
Office Supplies 4,000 4,000 4,000
Copy Machine Paper 3,000 5,000 5,000
Computer Supplies 1,375 1,375 1,375
Office Furniture & Replacement 500 500 500
Laminating Machine Supplies 300 300 300
9,175 11,175 - 11,175
023014564300Uniform Purchase & Replacement
Sworn Police Officers 38,250 42,500 42,500
FT Community Service Officers 5,600 5,600 5,600
Department Purchases, Patches, Insignia,1,500 3,000 3,000
Clerks 1,590 1,590 1,590
Part Time CSO's 1,060 1,060 1,060
Stars & Shields 1,200 1,200 1,200
Crossing Guards 150 150 150
Basic Academy Uniforms (8 new officers)600 1,500 100 1,600
Retirement stars 1,000 2,000 2,000
50,950 58,600 100 58,700
023014564360Guns & Ammunition
Ammunition 18,180 19,000 19,000
Supplies & Weapons 5,305 3,000 3,000
Defensive Tactics Supplies & Equipment 3,000 3,000 3,000
Range Maintenance 10,200 10,000 10,000
Range Modification for Carbine 1,000 1,000 1,000
37,685 36,000 - 36,000
023014564365Crime Prevention Expense
Community Awareness Program 2,700 2,700 2,700
2,700 2,700 - 2,700
023014572010Machinery & Equipment
Squad Equipment Package 3,500 3,500 3,500
Mobile Data Notebooks 10,000 10,000 (10,000) -
Digital In-car Video Recorders 15,000 - -
Portable Radios - 8,000 8,000
Mobile Radios 3,600 4,800 4,800
Evidence Management Software Upgrade 1,000 1,000 1,000
Auto License Plate Recognition 20,000 - - -
CCTV Surveillance System Upgrade 5,000 6,000 - 6,000
Squad car change over's (6 squad car) 38,800 (8,800)30,000
Software Upgrade Cook Co. E- Tickets - 20,000 (20,000)-
58,100 92,100 (38,800) 53,300
023014572030Motor Vehicles
5 Police Squad Cars @ $20K Each 100,000 100,000 100,000
1 Police Incident Command Vehicle SUV 28,000 28,000 28,000
128,000 128,000 - 128,000
136
VI
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700 7%
02
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71,000 17%
02
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7
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4,350 164%
02
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1
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5
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8
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02
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5
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8
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0
1,
7
2
8
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7
3
8
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1
,
7
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8
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7
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8
228,738 15%
CO
N
T
R
A
C
T
U
A
L
T
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T
A
L
2,
9
8
4
,
7
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8
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3
(1
5
,
0
0
0
)
2
,
5
6
9
,
8
0
3
285,988 13%
13
7
VI
L
L
A
G
E
O
F
M
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N
G
R
O
V
E
FY 2014 BUDGET
DE
P
T
:
0
2
-
3
0
-
1
4
P
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L
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D
E
P
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(
C
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)
FY
2
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1
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FY
1
1
F
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1
2
F
Y
1
3
F
Y
1
3
F
Y
1
3
I
N
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T
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F
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.
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8
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
139
FIRE
Overview
The Morton Grove Fire Department strives to find ways to affirmatively protect and preserve life and
property, while promoting and delivering a feeling of security, safety and quality service to members
of the community. It is the mission of the Department to provide a range of programs designed to
educate the business and residential community in the principles of fire prevention and risk reduction,
and train the people who serve the community, thereby protecting the lives and property of the
citizens of our community from the adverse effects of fire, sudden medical emergencies or exposures
to dangerous conditions created by man or nature.
The Department is a service-oriented organization with three main areas of concern: Fire /Hazard
Prevention, Field Operations and Support Services.
Fire / Hazard Prevention This aspect includes activities for inspectional services, plan review
and public education with regard to life and home safety and risk reduction in the community. Public
education efforts focus on school, senior and public presentations.
Field Operations Concerns include fire suppression, rescue, hazardous materials
control, emergency medical services and the provision of less-than-emergency level services, which
are important to the community and its citizens. Field operations also encompass preparation to assist
in mitigation of homeland security emergencies.
Support Services Encompasses personnel development and training; record keeping
and reporting systems to document and evaluate services provided; proper maintenance of
departmental facilities, apparatus and equipment; and interaction with other fire related departments
and support agencies.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
140
Fire - continued
Organizational Chart
2013 Major Accomplishments
1. The Department continued its efforts to coordinate evaluate and effectively manage day-to-
day operations. This was accomplished with internal sub-committees that were charged with
self-evaluation and the use of available quality control measures from a regional, state and
national aspect.
2. Responded to over 3,500 calls for fire and EMS services with and average response time of
under 4:00 minutes.
• Estimated $1.4 million of property saved from fire events
3. Accomplished over 1,300 fire safety inspections of existing Village businesses
4. Completion of implementation of the Village’s radio-based commercial fire alarm system
protecting approximately 200 occupancies.
5. Retirement of outdated “digital” fire alarm technology
6. Successful transition to Glenview 911 Center for emergency call answering – Spring ‘13
7. Expanded R.E.D. Center membership from 14 to 16 members by adding Des Plaines and
Park Ridge Fire Departments
8. Participated in the 1st Paramedic Program Class of Advocate Lutheran General Hospital.
Station 4
Lieutenant
5 FF
Fire Chief
Administrative
Assistant
Principal Clerk
Director of Fire
Prevention
Bureau
Fire
Inspector
Black Shift
District Chief
Red Shift
District Chief
Gold Shift
District Chief
Station 4
Lieutenant
5 FF
Station 4
Lieutenant
5 FF
Station 5
Lieutenant
5 FF
Station 5
Lieutenant
5 FF
Station 5
Lieutenant
5 FF
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
141
Fire - continued
9. The Department has committed itself to maintaining its high standards in the delivery of fire
hazard mitigation and EMS services to the community. This was accomplished with
significant effort by a continual review of the Department's operational and organizational
processes and the application of innovative methods to maintain and improve services at
reasonable costs. The methods of applying continuing education, response to specialized
incidents and the sharing and group purchase of tools and equipment with other agencies and
departments were a few of the activities continued and expanded.
10. The Department cares for its personnel and highly values the selection and retention of
quality, dedicated and loyal employees. Efforts continued to ensure all incumbent
employee’s operational, safety, and human resource related needs were efficiently
addressed. One department member chose to retire in September of 2013. This retirement
caused a vacancy in the position of District Chief. As a result, one existing Lieutenant was
promoted to District Chief, one firefighter was promoted to Lieutenant, and a firefighter
candidate was hired from the existing eligibility list.
11. A leadership role was taken in the continued development of the role played in operations by
several regional organizations. Valuable partnerships were improved with the NWMC,
NIPSTA, RED Center and MABAS. RED Center admitted two additional members in
September of 2013. Our department also maintained our activities with the State Urban
Search and Rescue Team (USAR). A large portion of funds expended to support this
activity has been reimbursed to the Village through resources allocated to the Illinois
Terrorism Task Force (ITTF).
12. Our Fire Prevention Bureau continued ongoing efforts to consolidate the Village’s wireless
fire alarm network. Village businesses were given the opportunity to join the Village-owned
and maintained network. As a result, most businesses will realize a resulting 10%+
reduction in their monthly monitoring fees. Outdated digital technology continued to be
transitioned to the Village’s network.
13. With regard to the community’s ISO rating, efforts continued to determine the most cost
effective manner of attaining an enhanced rating while maintaining a cost effective, realistic
operation, meeting the needs of the service area. Officer training continues to be emphasized
as considerable effort is expended on the continued development of NIPSTA in order to
enhance the Department’s overall training capabilities. The department underwent an ISO
re-evaluation in August 2010. The evaluation resulted in our Village maintaining the ISO
rating of 3.
14. The updating of Departmental rules, regulations and operational guidelines is a continuing
effort with several revisions being developed during this assessment period in the area of
emergency operations and the general administration of the department.
15. While attaining our functional goals for the assessment period, the Department continued to
provide services with a high level of proficiency. This effort was maintained in spite of an
active call load for emergency services and the continuance of a very effective and proactive
training schedule.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
142
Fire - continued
2014 Goals and Objectives
1. Continue to provide efficient and economical services to the community consistent with the
values and standards expressed in the mission of the Department and the directives of
Village leadership.
• Coordinate with Department supervisors and staff support personnel to evaluate and
effectively manage the day-to-day operations of the Department.
• Strive to maintain a value structure in the Department that emphasizes teamwork, trust,
loyalty, compassion and excellence in service to the community.
• Continued management of the Village’s Radio Alarm Network (RAN) by Fire
Prevention Bureau and refinement of the established program and technology to meet
the needs of the community.
• Evaluate and continue contemporary training programs for Department personnel to
support operational need and the safety and well-being of our personnel.
• Endeavor to accomplish the goals and objectives of IRMA programs and
recommendations with regard to injury prevention as a department and as part of the
Village’s safety program.
• Continued review and incorporation of domestic and disaster preparedness operations
through the coordination of the Village’s Emergency Management objectives.
2. Enhance efficiency and cost containment of operations at Fire Department facilities.
• Work closely with line officers and personnel to coordinate the development of
operational spaces to provide efficiency and readiness.
• Coordinate with the Building Department to effectively maintain department facilities in
order to extend the life cycle of facility components and reduce repair and replacement
costs.
• Analyze the use of regionally purchased supplies and the pooling of resources with other
agencies to cost effectively operates the Department’s facilities.
3. Continue an active role in the development of cost containment and regional programs with
an eye toward the conservation of resources and maintenance of safety, efficiency and
effectiveness in Department operations.
• Work with other area fire departments to develop specifications for the group purchase
of communications equipment, apparatus, suppression equipment and operational
supplies and services.
• Take an active role in the support and development of regional intergovernmental
programs that provide enhanced community services in a cost effective manner.
Emphasis will be placed on integrated response operations with the Niles Fire
Department. Efforts to transition newly admitted members into RED Center will
continue.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
143
Fire - continued
4. Continue to administer a comprehensive officer development program to improve operational
efficiency through enhanced communication of roles, responsibilities and methods of
leadership. Efforts will be toward the continued development of an accountability
partnership in departmental management while also providing enhanced ISO credit for
officer training.
• Coordinate with the training officer to develop lesson plans to facilitate officer training
for both existing and future officers.
• Formulate a resource effective training plan on a local and/or regional basis to provide
this activity in as cost effective a manner as possible.
• Prepare an evaluation tool to ascertain the value of the program and to determine
ongoing improvements.
5. Continue with the review and updating of the Department’s rules, regulations and operational
guidelines.
• Work with Village and departmental staff to develop personnel and operational
standards providing consistency of performance in the Department.
• Develop policies that provide an objective means for measuring work performance
while fostering efficiency, effectiveness and safety.
• Cooperate in the development of emergency response and operational procedures on a
regional basis to ensure safety during automatic and mutual aid incidents.
6. Continue evaluation of equipment, quality control systems and computer hardware/software
that impact data retrieval and the compilation of information necessary for effective
departmental operations and planning.
7. Continue to actively manage and enhance the Village’s wireless fire alarm network in an
effort to expand its footprint and contain the cost of transmitting fire alarm signals to RED
Center.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-40-15FIRE DEPARTMENT
024015544105Salaries-Regular (Non-Union)620,500 633,100 633,100
024015544106Salaries-Regular (Union)3,134,200 3,334,800 3,334,800
024015544115Salaries-Part Time 10,000 - -
024015545100Salaries Overtime 280,000 290,700 290,700
024015545200Holiday Pay 175,000 153,000 153,000
024015546100Longevity 43,500 49,900 49,900
024015547100Social Security 64,000 58,200 58,200
024015548100Hospitalization Insurance 817,000 886,200 886,200
024015548150IMRF Employer Contribution 10,500 10,300 10,300
5,154,700 5,416,200 - 5,416,200
024015551120Dues & Subscriptions
Adm. Staff Organizations 700 700 700
Local Newspapers 50 50 50
MABAS Support Team Dues 6,000 6,000 6,000
NIPSTA Membership 8,858 7,000 7,000
EverBridge Annual Subscription (50% to Water 5,650 5,650 5,650
Other Organizations 250 250 250
Professional Periodicals 25 25 25
Illinois MABAS Dues 275 275 275
21,808 19,950 - 19,950
024015551130Meetings & Conference
Fire Investigators Seminars 300 300 300
Haz Mat Seminars 300 300 300
IL Fire Insp. Meetings 100 100 100
Misc. EMS Seminars 100 100 100
Misc. Monthly Meetings 200 200 200
Sec. Assoc. Seminars 50 50 50
1,050 1,050 - 1,050
024015551150Training & Instructions
Auto Extrication 400 400 400
CPR Training Supplies 500 750 750
Child Car seat Program - 1,000 1,000
Discretionary Housing 3,500 3,500 3,500
Discretionary Training 5,000 5,000 5,000
FF-II & Haz Mat (1)3,000 3,000 3,000
Fire Investigation 1,500 1,500 1,500
Officer Training 1,500 1,500 1,500
15,400 16,650 - 16,650
024015551160Employee & Community Relations
Misc. Medical 600 600 600
Phys. Exams/NFPA OSHA 15,000 16,000 16,000
Safety/Wellness Programs 500 500 500
Community Relations 500 500 500
16,600 17,600 - 17,600
144
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-40-15FIRE DEPARTMENT - CONTINUED
024015551170Personnel Recruitment
Hepatitis Immunization (1)250 250 250
Medical & Fitness (1)600 600 600
Polygraph Test (1)150 150 150
Psychological Test / Assessment (1)2,700 2,700 2,700
Firefighter Entry Test - 2,500 2,500
District Chief Assessment Test 2,500 - -
6,200 6,200 - 6,200
024015552130Printing and Publishing
Annual Report 100 100 100
FPB Information Forms 100 100 100
HIPPA Pamphlets 100 100 100
Inspection Report Forms 150 150 150
MICU Forms & Bubble Sheets 500 500 500
Public Ed. Pamphlets 350 350 350
Stationary/Business Cards 300 300 300
1,600 1,600 - 1,600
024015552330Equipment Lease/Rental Payments
Copy Machine Lease 3,000 3,000 3,000
3,000 3,000 - 3,000
024015553100Telephone
Land lines & cell phones 4,800 4,800 4,800
4,800 4,800 - 4,800
024015554130Maintenance Of Equipment
Station Cleaning & Decon of Gear 1,000 1,000 1,000
Ann. Insp./Rep. of Extinguishers 800 800 800
Annual Aerial Ladder Testing 1,100 1,100 1,100
Flow Test SCBA Units & Regulator Test 2,400 2,400 2,400
Hydro Test Cylinders 1,500 1,500 1,500
OSHA/IDOL Crain/Hoist Testing 300 300 300
Preemption Equ. Repairs 600 600 600
Repair of Meters, Tools & Appliances 1,200 1,200 1,200
Rescue Tool Testing 800 800 800
SCBA Air Test/Compressor Maint.1,200 1,200 1,200
Service Agreement Copy Machine 1,000 1,000 1,000
Testing Ground Ladders 900 900 900
12,800 12,800 - 12,800
024015554150Maintenance of Radio Equip.
Purchase of Portable Radios 3,500 3,500 3,500
Battery Replacement Program 950 950 950
Non-Contract Repairs [Mandatory Narrow Band 1,000 1,000 1,000
Radio Accessory Parts 950 950 950
6,400 6,400 - 6,400
145
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-40-15FIRE DEPARTMENT - CONTINUED
024015554169Vehicle Operating Costs
Gas Allocated from Public Works 3,470 5,520 5,520
Diesel Allocated from Public Works 19,068 30,500 30,500
22,538 36,020 - 36,020
024015557150Regional Emergency Dispatch
Dispatching Services 184,500 202,400 202,400
Phone Line Charges 14,200 7,600 7,600
198,700 210,000 - 210,000
024015558140Pension Contribution Expense
Annual actuarial requirement 1,700,000 1,896,982 1,896,982
[SEE 2013 TAX LEVY TO BE COLLECTED IN 2014]1,700,000 1,896,982 - 1,896,982
024015562100Fire Prevention Supplies
Fire Inspection & Investigation Supplies 400 400 400
Manuals, Fire Codes & Subscriptions 1,255 1,300 1,300
Pub Ed Supplies 2,000 2,000 2,000
3,655 3,700 - 3,700
024015562110Operational Supplies
Auto Repair Parts & Supplies 2,000 2,000 2,000
Station Supplies 8,500 8,500 8,500
Photo Supplies 500 500 500
11,000 11,000 - 11,000
024015562160Paramedic Program Supplies
Administrative Fee - ALGH System 1,200 1,200 1,200
Ambulance Supplies 1,200 1,200 1,200
Biannual non-para Training (AED)1,500 1,500 1,500
Continuing Ed thru ALGH 3,150 3,150 3,150
Disposable Equ Infec Dis Control 1,050 1,050 1,050
Equipment Repair & Parts 800 800 800
Medical Oxygen service 1,500 1,500 1,500
Patient Transfer Equip.450 450 450
Replacement of Specialized Equipment 325 325 325
Telemetry Equip Repair & Parts 900 900 900
Training for 1 Paramedic, 1 EMT, 1 Perceptor 5,025 5,025 5,025
17,100 17,100 - 17,100
024015562180Office Supplies
Desktop Scanner 2,000 2,000 2,000
General Office Supplies 4,000 4,000 4,000
6,000 6,000 - 6,000
146
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-40-15FIRE DEPARTMENT - CONTINUED
024015562200Hazardous Material & Supplies
Haz Mat Mitigation Supplies 400 400 400
Haz Mat Monitoring Supplies 1,000 1,000 1,000
Protective Gear 400 400 400
Reference Manuals 200 200 200
A-FFF Foam 500 500 500
Emulsifier 500 500 500
Recharge Extinguishers 400 400 400
3,400 3,400 - 3,400
024015564200Operational Equipment
Hurst Tool Parts/Hoses 800 800 800
Misc. Accessories for SCBA 500 500 500
Misc. Parts for SCBA/Compressor 500 500 500
Parts for Small Tools 500 500 500
SCBA/CBRN Mask Test Supplies 750 750 750
Small Tools 900 900 900
Forcible Entry Tools 1,500 1,500 1,500
Hardware/Rope Rescue Equipment 1,000 1,000 1,000
Replacement Response Equipment 1,400 1,400 1,400
Replacement Thermal Imager 8,500 8,500 (8,500) -
16,350 16,350 (8,500) 7,850
024015564210Hose Fittings-Suppression Equip
Hose & Fittings Replacement 2,500 2,500 2,500
LDH Discharge Valves 1,000 1,000 1,000
Repl/Repair Suppression Tools 1,000 1,000 1,000
Rescue Shoring 500 500 500
5,000 5,000 - 5,000
024015564250Foreign Fire Tax / 2% Fund
Chair Station #5 4,200 - -
Fitness Equipment 3,000 4,000 4,000
511 Coats (42 employees)4,500 9,324 9,324
Right Angle Flashlights 2,600 - -
Subscriptions 1,200 1,200 1,200
Routine maintenance 4,000 4,000 4,000
Operation Supplies (Menards/Grainger)3,500 3,500 3,500
Undesignated expenses 4,500 4,500 4,500
[See Offsetting Revenue Account 02-00-00-41-2055]27,500 26,524 - 26,524
147
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-40-15FIRE DEPARTMENT - CONTINUED
024015564300Uniform Purchase & Replacement
Clothing Allowance 3,304 3,304 3,304
Equip for New Firefighters 3,100 3,100 3,100
Fire Gear Replacement 15,000 15,000 15,000
Safety Equipment 750 750 750
22,154 22,154 - 22,154
024015572030Motor Vehicles
Replacement Defibrillator/Monitor 35,000 30,000 (30,000) -
4X4 Utility Vehicle - Gator - 15,000 (15,000) -
Staff Vehicle - Hybrid - 24,500 (24,500) -
[Expected replacement cost ofFire Engine #5 Replacement - 600,000 (600,000) -
35,000 669,500 (669,500) -
148
VI
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FY 2014 BUDGET
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2
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4
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F
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6,400 15%
02
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PE
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261,500 5%
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(1,858) -9%
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1,250 8%
02
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m
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1,000 6%
02
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02
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02
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13,482 60%
02
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1
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5
5
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5
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m
p
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02
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11,300 6%
02
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1
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5
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196,982 12%
CO
N
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2,
3
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8
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222,156 11%
02
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F
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1
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02
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6
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0
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02
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H
a
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7
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4
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4
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02
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9
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3
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5
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5
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)
7,
8
5
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(8,500) -52%
02
-
4
0
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1
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5
6
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4
2
1
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H
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F
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2
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78
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4,
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0
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5
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0
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02
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6
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5
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F
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F
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22
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3
5
5
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4
4
27
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5
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0
12
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1
3
7
27
,
5
0
0
26
,
5
2
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2
6
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5
2
4
(976) -4%
02
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4
0
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1
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5
6
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4
3
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U
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VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
151
CIVIC PREPAREDNESS EMA
Overview
To assist all departments of the Village in case of an emergency or other situation in which they
might have need of our skills and resources. To assist neighboring towns, and counties, if need be, in
the case of emergency.
2014 Goals and Objectives
1. To increase level of training, and therefore capabilities of EMA volunteers.
2. To advice and alter the citizens of Morton Grove on what to do in case of an emergency or
disaster. This is to be done by personal appearances at clubs, senior housing etc.
3. Provide support staff services to all departments during an emergency situation.
4. To advise the Village Administrator, Village President and Board of Trustees on matters
relating to Civil Preparedness.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-40-16CIVIL PREPAREDNESS - EMA
024016544125Salary ESDA Coordinator 2,400 3,400 3,400
Salary EMA Technical Consultant - 1,200 1,200
024016547100Social Security 92 400 400
2,492 5,000 - 5,000
024016551110Mileage Allowance
Reimbursement 50 50 50
50 50 - 50
024016551120Dues & Subscription
IESMA Dues 2014 - 65 65
- 65 - 65
024016551130Meetings & Conferences
Regional, State & Council Meetings 150 150 150
150 150 - 150
024016551150Training & Instructions
First Aid/CPR/AED Training 200 400 (200) 200
NIPSTA Training - 350 350
Radiological Monitoring 150 - -
350 750 (200) 550
024016551170Personnel Recruitment
Recognition 250 500 (250) 250
250 500 (250) 250
024016552130Printing & Publishing
Printing Costs 100 100 100
100 100 - 100
024016552330Equipment Lease/Rental
Pagers 1,600 - -
Emnet Satelite receiver terminal - 1,600 (800) 800
1,600 1,600 (800) 800
024016553100Telephone
400 400 400
400 400 - 400
024016554130Maintenance Of Equipment
National Weather Service Monitoring 700 - -
Fire Extinguisher Annual Service - 200 200
Warning Siren Maintenance Check 2,000 3,300 3,300
2,700 3,500 - 3,500
024016554150Maint. of Radio Equipment
Radio Maintenance 500 750 750
500 750 - 750
152
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-40-16CIVIL PREPAREDNESS - EMA - CONTINUED
024016562110Operational Supplies
Operating Materials 500 250 250
Small Tools 500 250 250
Traffic Cones & barricades 250 500 500
1,250 1,000 - 1,000
024016564300Uniform Purchase & Replacement
Uniform replacement and purchase 2,000 2,000 2,000
2,000 2,000 - 2,000
024016572010Machinery & Equipment
Replacement of portable radios (2)2,500 - -
Whelen 2010 Encoders VA2000 parts, labor & i - 26,400 (26,400) -
2,500 26,400 (26,400) -
153
VI
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4
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
155
PUBLIC WORK - STREETS
Overview
The mission of the Public Works Street Department is to provide both maintenance and construction
services related to the maintenance of all public rights-of-way, including municipal streets, many state
and county roadways and alleys located within the corporate limits of the Village.
The Department also provides numerous services related to forestry, maintenance of landscaping on
Village owned properties and is responsible for the excellent snow removal services provided the
community each winter.
The Department is under the management of the Director of Public Works who insures daily
operations are conducted in an efficient and effective manner and that all policies of the Village are
carried out with regard to operation of the Public Works Department.
Organizational Chart
Superintendent of Streets
Maintenance
Supervisor
Streets
Building
Maintenance
Supervisor
Maintenance
Supervisor
Forestry
Maintenance
Supervisor
Landscaping
Maintenance
Supervisor
Vehicle
Maintenance
Equipment
Operator
Equipment
Operator
Village
Arborist
Equipment
Operator
Seasonal
Auto
Mechanic
Auto
Technician
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
156
Public Work – Streets - continued
2013 Major Accomplishments
1. The Street Division continued effectively and efficiently in repairing and maintaining the
Village arteries along with the state and county roadways. Street repairs, street sweeping,
snow plowing and repair of excavations were done expediently and efficiently. Snow
plowing and deicing programs were as effective as usual.
2. The residents responded favorably to the Village’s in-house tree trimming and tree removal
as well as the leaf pick-up program was again enthusiastically received by the residents and
was successful as usual.
3. Supervised the companies maintaining Station 4 & 5 landscaping, Lincoln Avenue and the
parking lots off Dempster.
4. Managed Tree Trimming program, trimming 923 parkway trees.
5. The Concrete Replacement Program was successfully supervised replacing 22,663 square feet
of sidewalk, 810 lineal feet of curb and 1,305 square feet of street patch placing 424 yards of
concrete at just over 185 locations.
6. Forestry crew removed over 305 trees, of which 190 were Ash trees infected with the
Emerald Ash Borer.
7. Successfully managed a street patching program utilizing 3,400 square yards of asphalt.
8. A great deal of effort was again expended in managing the visual appeal of the Village’s
municipal buildings, entry signs and parking lots. Shrubs, plantings, and greenery were
planted at the particular sites to enhance their visual appeal.
9. Alley ways were maintained and repaired.
10. With the assistance of seasonal workers, landscape crews effectively maintained Village
property.
11. Crews, focused on safety participated in in-house training and IRMA training reducing
accidents and injuries.
2014 Goals and Objectives
1. Continue a contractual concrete replacement program.
2. Expand the contractual landscaping program to include the Village Hall and Civic Center.
3. Continue to contractually trim parkway trees.
4. Continue to maintain and repair 270 lane miles of Village streets and 57.99 lane miles of state
and county roads.
• Hot mix asphalt will be used most of the year to repair Village streets, alleys and all
state and county roads when needed.
• Cold mix will be utilized when the hot mix plants are closed to temporarily repair
potholes and excavations on all streets under the Village’s jurisdiction.
• The two Village street sweepers will continue cleaning streets of debris.
• During the winter months snow plowing and the deicing of streets is a major priority.
We will continue to excel in keeping the roads drivable and safe during inclement
weather.
• To upgrade and repair the various types of signage within the Village.
• Continue to concentrate on an in-house tree trimming and tree removal Village program.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
157
Public Work – Streets - continued
• Continue leaf pickup operations within the Village during the fall months.
5. Continue to maintain and care for the areas surrounding the municipal buildings, parking lots
and entry signs, three Garden Club areas, McVicker’s lift station, South Tower, North
Tower, Civic Center, Metra, Waukegan Rd., Moody and Davis dead end, two Fire stations,
Public Works facility, Village Hall complex, and the new landscaping along Lincoln
Avenue, Ferris avenue, and Dempster Street.
• Grass cutting, fertilization, as well as weed control will be provided at all locations.
• Landscaping, flower and shrub replacement and other plantings will continue at these
locations.
6. Continue the maintenance of alley rights-of-way to make these arteries safe and more
useable.
• This Department will continue to stone, grade, and pave existing alleys.
7. All repairs and maintenance functions are to be made as expediently as possible with a
minimum of inconvenience to the community.
8. Continue to provide effective, efficient day-by-day management of Street Department
operations and public services.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-17PUBLIC WORKS - STREETS
025017544105Salaries-Regular (Non-Union)1,114,800 1,167,700 1,167,700
025017544115Salaries-Part Time 15,000 14,900 14,900
025017544125Salaries-Seasonal/Temporary 20,000 23,200 23,200
025017545100Salaries Overtime 98,000 100,000 100,000
025017546100Longevity 22,300 23,800 23,800
025017547100Social Security 85,300 92,300 92,300
025017548100Hospitalization Insurance 246,900 266,100 266,100
025017548150IMRF Employer Contribution 13,700 15,900 15,900
1,616,000 1,703,900 - 1,703,900
025017551150Training & Instructions
Forestry Training 300 300 300
NIPSTA Driver Training 500 500 500
800 800 - 800
025017551160Employee & Community Relations
Mandatory IDOT Drug Testing 300 400 400
Physical Exams 300 400 400
Employee Recognition Awards 200 300 300
Holiday Party - 500 500
CDL Renewal 300 300 300
1,100 1,900 - 1,900
025017552240Tree Replacement
Replacement of parkway trees 20,000 20,000 - 20,000
20,000 20,000 - 20,000
025017552250Tree Trimming
Contractual tree trimming & removal [8 YR Cyc 35,000 35,000 35,000
35,000 35,000 - 35,000
025017552260Landfill Expense
Street sweeping debris 10,000 15,000 15,000
Logs, chips, grass, yard waste 10,000 15,000 15,000
Excavation debris 30,000 35,000 35,000
50,000 65,000 - 65,000
025017552290Construction Services
Pavement marking by a constractor 30,000 30,000 30,000
Outsourced concrete work 80,000 100,000 (10,000) 90,000
110,000 130,000 (10,000) 120,000
025017552295Street Scape Maintenance
Main Dempster 10,000 10,000 10,000
Main Lincoln / Ferris 3,000 3,000 3,000
Main Waukegan 35,000 10,000 10,000
Street Light Replacements (2)8,600 12,000 12,000
Outsourced landscape maintenance 15,000 20,000 20,000
71,600 55,000 - 55,000
158
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-17PUBLIC WORKS - STREETS - CONTINUED
025017552330Equipment Lease/Rental
Copier Lease/Rental 3,600 3,600 3,600
3,600 3,600 - 3,600
025017553100Telephone
Cellphone Service 4,500 4,500 4,500
4,500 4,500 - 4,500
025017553130Utilities
Electric - Streeet Lighting 145,000 145,000 145,000
145,000 145,000 - 145,000
025017554130Maintenance Of Equipment
Office Supplies 600 600 600
Replacement toner and typewriter ribbons 250 250 250
850 850 - 850
025017562110Operational Supplies
Wooden concrete forms 500 500 500
Concrete saw blades 1,500 1,500 1,500
Chain saw blades & chains 1,200 1,200 1,200
Ropes for tree work 1,100 1,100 1,100
Grass catcher bags 800 800 800
Hardware 1,500 1,500 1,500
Shovels & rakes 900 900 900
Expansion joints 1,500 1,500 1,500
Street Decorations (banners, lighting, etc)5,000 5,000 5,000
14,000 14,000 - 14,000
025017562140Janitorial Supplies
Toilet paper 550 600 600
Paper towels 550 800 800
Cups 150 200 200
1st Aid supplies 650 800 800
1,900 2,400 - 2,400
025017562180Office Supplies
General Office Supplies 1,000 1,200 1,200
Copy Paper 600 800 800
Time Cards 425 - -
2,025 2,000 - 2,000
159
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-17PUBLIC WORKS - STREETS - CONTINUED
025017563100Landscaping Supplies
Grass seed 1,200 1,500 1,500
Black dirt 2,400 3,800 3,800
Flowers 1,200 1,200 1,200
Bushes 500 500 500
Weed killer 1,000 1,000 1,000
Mulch 1,000 1,000 1,000
Fertilizer 600 600 600
Sod 700 700 700
Mower blades 300 300 300
String for trimmers 300 300 300
Two cycle oil 250 250 250
9,450 11,150 - 11,150
025017563110Construction Materials
Stone 10,000 10,000 10,000
Asphalt (other than MFT)10,000 35,000 35,000
Top soil 2,000 - -
22,000 45,000 - 45,000
025017563130Street Sign Materials
Street signs 25,000 25,000 25,000
Traffic paint 500 500 500
Street sign hardware 2,500 2,500 2,500
28,000 28,000 - 28,000
025017564200Operational Equipment
Sweeper brooms 4,800 4,800 4,800
Sweeper dirt shoes 3,000 3,000 3,000
Plow blades 7,500 7,500 7,500
Salt spreader parts 7,500 7,500 7,500
Plow hardware 1,200 1,200 1,200
Miscellaneous small hand tools 1,200 1,200 1,200
Barricades, type I,II and III 2,500 2,500 2,500
Chain saws 2,000 2,000 2,000
Weed trimmers 600 600 600
Lawn edger 325 325 325
Stump Grinder Rental 6,500 6,500 6,500
Traffic cones 800 800 800
Asphalt lutes 300 300 300
Safety equipment 1,500 1,500 1,500
Grass collection system 3,500 3,500 3,500
43,225 43,225 - 43,225
160
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-17PUBLIC WORKS - STREETS - CONTINUED
025017564300Uniform Purchase & Replacement
Uniforms and winter gear 9,100 9,100 9,100
[Street Department Only]9,100 9,100 - 9,100
025017572010Machinery & Equipment
*Bobcat [Annual Trade-In Program]4,500 5,000 (5,000) -
*Salt Spreaders (3)- 10,000 (10,000) -
Dump/Spreader & plow 155,000 155,000 (155,000) -
3/4 Pickup / Plow 33,000 62,000 (62,000) -
Mower 14,000 - -
Paver - 67,000 (67,000) -
1 1/2 Ton pickup Vehicle maint.55,000 - -
Water pumps for landscaping 500 - -
Brushcat Bobcat Attachment - 5,200 (5,200) -
262,000 304,200 (304,200) -
161
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2
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
163
PUBLIC WORK - ENGINEERING
Overview
The Division’s primary mission is to identify, analyze, recommend and implement the repair and
replacement of the Village’s infrastructure. Specifically, this division is responsible for plan and
specification development and contract administration for annual infrastructure maintenance
programs (e.g. streets, water mains, sewers, alleys, street lighting, and traffic signals) and other major
infrastructure projects.
The Division is responsible for assembling and maintaining information for the Geographic
Information System (GIS) and expanding the efficiency and utilization of GIS.
The Division has regulatory responsibilities related to public and private improvements performed
within right-of-way owned and maintained by the Village. The Division has certain responsibilities
related to the approval of development of private properties generally related to drainage, traffic
safety and public utilities. Engineering plans for private developments are reviewed for conformance
to Village codes, policies, and generally accepted development practices. The Division also provides
assistance and technical recommendation to other Village departments, the Traffic Safety
Commission and Village Board for various public and private improvements.
The Division serves as the staff liaison for the Traffic Safety Commission. This involves receiving,
investigating, coordinating, preparing and resolving each Request for Review from the public or
preparing Plan Commission cases for review by the Commission.
The Division works closely with the Illinois Department of Transportation, the Metropolitan Water
Reclamation District of Greater Chicago, and Cook County Highway Department, Illinois
Environmental Protection Agency and Northwest Municipal Conference North Shore – Technical
Committee on issues related to infrastructure, funding, permitting, policies and jurisdiction.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
164
Public Work – Engineering - continued
Organizational Chart
2013 Major Accomplishments
1. Prepared bidding documents and provided construction observation for the following projects
completed in 2013: 2013 Street Improvement Program, 2013 Concrete Replacement
Program, 2013 Street Lighting Painting Project, 2013 Water Main Improvement Program,
2013 Municipal Parking Lot Paving Program, 2013 Pavement Marking Program, 2013
Crack sealing Program, 2013 Pavement Patching Program, and 2013 Sewer Lining Program.
2. Prepared estimates and documentation for 2013 MFT Maintenance Program.
3. Overhauled documentation tracking process for MFT expenditures and prepared final reports
for MFT maintenance programs in 2008-2012.
4. Continued to provide oversight of preliminary engineering for proposed improvements on
Austin Avenue from Oakton Street to Main Street.
5. Approved design and inspected construction of approximately 60 Right-of-Way Permits.
6. Approved design of site improvements for approximately 10 private developments.
7. The Traffic Safety Commission held at least three meetings in 2013. Division staff provided
support to the Commission through the analysis of petitions presented to the Commission
and in general administration of Commission activities.
8. Supported procurement of planning consultant and development of Village-Wide Strategic
Plan.
9. Provided central leadership for the compilation, categorization, approval and destruction of
outdated Public Works records.
10. Established the initial phase of an electronic filing and archiving process for public
improvements and private development projects.
11. Initiated discussions with Cook County Department of Transportation and Highways
regarding a jurisdictional transfer of Eden’s Expressway East and West Frontage Roads
(a/k/a Parkside Avenue, Major Avenue and Frontage Road)
12. Hired an engineering consultant to complete a bi-annual inspection of Beckwith Road
Bridge.
Village Engineer
Engineering Inspector Engineering Technician GIS Tech
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
165
Public Work – Engineering - continued
2014 Goals and Objectives
1. Prepare bidding documents and provided construction engineering for the 2014 infrastructure
maintenance programs.
2. Update Construction Standards to reflect the current construction practices.
3. Provide design oversight for the streetscape improvements on Lehigh Avenue from Elm
Street to Lincoln Avenue.
4. Finalize the project development report for Austin Avenue from Oakton Street to Main Street
to rehabilitate the deteriorated pavement and improve the intersection operations at Oakton
Street. The construction work is scheduled for 2018.
5. Continue to develop innovative uses of the geographic information system (GIS) in order to
improve the business processes of Village staff and increase access to residents of useful
geographic information.
6. Continue to monitor Cook County “Watershed Management Ordinance” and Forest Preserve
District of Cook County “Storm water Management Policy” and develop revisions to Village
requirements to be congruent with the new standards.
7. Provide central leadership in developing a transition plan to increase accessibility for people
with disabilities as required by Americans with Disabilities Act.
8. Refine electronic filing and archiving system for Public Works records.
9. Evaluate and improve the quality of the public works asset data (e.g. drainage and water
utility structures and pipelines, street lights) included in the Village’s geographic
information systems.
10. Coordinate construction improvements and acceptance of Eden’s Expressway East and West
Frontage Roads (a/k/a Parkside Avenue, Major Avenue and Frontage Road) into the
Village’s pavement inventory.
11. Seek outside funding opportunities for sewer separation improvements for Northeast
Neighborhood Combined Sewer Relief Project and, if successful, design and begin
construction of improvements.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-18PUBLIC WORKS - ENGINEERING
025018544105Salaries-Full Time 229,600 243,200 243,200
025018544115Salaries-Part Time 25,000 25,500 25,500
025018544125Salaries-Seasonal/Temporary 5,000 5,700 5,700
025018545100Salaries Overtime 5,000 5,100 5,100
025018546100Longevity 900 900 900
025018547100Social Security 19,500 21,000 21,000
025018548100Health/Life Insurance 24,600 34,600 34,600
025018548150IMRF Employer Contribution 26,200 26,200 26,200
335,800 362,200 - 362,200
025018551120Dues & Subscriptions
American Society of Civil Engineers (2)400 200 200
400 200 - 200
025018551130Meeting & Conferences
Seminars 600 700 700
600 700 - 700
025018551150Training & Instructions
Engineering, GIS, Construction Inspection 850 950 950
850 950 - 950
025018551160Employee Relations
Drug & Alcohol Testing / CDL 200 200 200
Miscellaneous Employee Relations 200 200 200
400 400 - 400
025018552130Printing & Publishing
Drawing Reproduction 400 400 400
Plotter Paper 400 400 400
800 800 - 800
025018552140Engineering Services
Specialized Engineering Review 15,000 15,000 15,000
Beckwith Rd Biannual Bridge 5,000 - -
Materials Testing [State Mandate]5,000 10,000 10,000
25,000 25,000 - 25,000
025018553100Telephone
Verizon Cell Service 1,350 1,350 1,350
1,350 1,350 - 1,350
025018562110Operational Supplies
Construction Inspection Supplies 350 350 350
Misc. Operational Supplies 300 300 300
Surveying Supplies 300 2,000 2,000
950 2,650 - 2,650
166
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-18PUBLIC WORKS - ENGINEERING - CONTINUED
025018562180Office Supplies
Copy paper, staples, paperclips, pens, pencils,600 600 600
envelopes, markers, file folders, notebooks, tape 600 600 - 600
025018564300Uniform Purchase & Replacement
3 Engineering Department employees 1,500 1,500 (400) 1,100
1,500 1,500 (400) 1,100
167
VI
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8
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
169
PUBLIC WORK – VEHICLE MAINTENANCE
Overview
The mission of the Vehicle Maintenance Department is to assure all Village motor vehicles and other
related equipment, is maintained in a dependable and reliable condition and insure all equipment
remains safe and operable. Striving for minimum downtime for Village equipment thereby reducing
any adverse impact on operations and community services.
The Department is under the supervision of the Director of Public Works who insures the operation is
conducted in an efficient and effective manner and that all policies of the Village are carried out with
regard to operation of the Vehicle Maintenance Department.
Organizational Chart
2013 Major Accomplishments
1. Preventive maintenance was conducted on all of the major motorized units.
2. With the continued ageing of the Village Fleet this Division continued to keep the motor
vehicle fleet and related equipment operating in a safe and dependable manner.
3. Two In-Ground vehicle hoists were replaced.
4. Through the NWMC auction successfully auctioned 3 vehicles.
5. Five new pieces of equipment were replaced this year including: New pick up with plow, and
a new F450 with a wheel lift for the Vehicle Maintenance Department. One new dump truck
and a new chipper truck both were purchased for the Street Department. A new end loader
was purchased for the Water / Sewer Departments.
6. Five new squad cars were purchased and placed into service.
7. Public Works trucks and Fire Department trucks were inspected by the State Safety Lane
Inspection.
8. Continuing efforts were made to stay within budget parameters while performing repairs
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
170
Public Work – Vehicle Maintenance - continued
2014 Goals and Objectives
1. To continue to maintain and service the approximately 126 major motorized vehicles and
pieces of equipment.
• The Public Works Department has approximately 87 motorized vehicles or pieces of
equipment.
• The Fire Department has approximately 10 motorized vehicles.
• The Police Department has approximately 26 motorized vehicles.
• The Village Hall has 2 vehicles.
• EMA has one piece of motorized equipment.
• All of these pieces of equipment or vehicles are to have preventive maintenance
performed on them.
2. To continue to evaluate equipment in need of replacement.
3. To continue to use an outside contractor to inspect the larger vehicles of the fleet.
• Larger trucks over 7 foot in width will go to the State Safety Lane for inspection.
• These safety inspections are conducted bi-annually.
4. To continue to provide effective and efficient day-to-day management of all operations in this
Department.
• There are three mechanics and one automotive technician in this Department in which
95% of the work is conducted.
• The automotive technician doubles as a body and paint man.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-27PUBLIC WORKS - VEHICLE
025027544106Salaries-Full Time 181,300 196,700 196,700
025027545100Salaries Overtime 20,000 15,300 15,300
025027546100Longevity 1,800 2,700 2,700
025027547100Social Security 13,900 15,100 15,100
025027548100Health/Life Insurance 44,300 47,900 47,900
025027548150IMRF Employer Contribution 4,700 4,700 4,700
025027548170Mechanics Pen- Employer Contri 19,400 21,800 21,800
285,400 304,200 - 304,200
025027551120Dues & Subscriptions
Online auto/truck repair subscription 2,000 2,000 2,000
Shop manuals 500 500 500
2,500 2,500 - 2,500
025027551150Training & Instructions
NAPA Technician training 1,000 1,000 1,000
Emergency Vehicle Training 1,000 2,000 2,000
2,000 3,000 - 3,000
025027551160Employee Relations
CDL Renewal / Mandatory IDOT Drug testing 200 200 200
200 200 - 200
025027552110Outside Services
Safety lane inspections 2,000 2,000 2,000
Replace Tires - End Loaders 20,000 10,000 10,000
Truck repair 20,000 20,000 20,000
2 in ground lifts 35,000 - -
Outsourced welding repairs 8,000 8,000 8,000
85,000 40,000 - 40,000
025027553100Telephone
Cellphone Service 700 700 700
700 700 - 700
025027554120Maintenance Of Auto Equipment
Front end alignments 1,000 1,000 1,000
Repair & recapping of tires 20,000 20,000 20,000
Air Compressors (2)800 800 800
Overhead crane 700 700 700
Vehicle Camera - 600 600
Squad car change over's 52,000 - -
Testing & Fire pump repair 6,000 8,000 8,000
80,500 31,100 - 31,100
171
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
DEPT. 02-50-27PUBLIC WORKS - VEHICLE - CONTINUED
025027561100Auto Equip Supplies/Repair Par
Truck parts 62,830 65,000 65,000
Automotive parts 48,410 50,000 50,000
New tires 17,510 20,000 20,000
Non Auto Parts Supplies 41,200 41,200 41,200
Electrical supplies 8,755 8,755 8,755
Hardware 6,180 6,180 6,180
184,885 191,135 - 191,135
025027561110Gas, Diesel, Fuel, & Oil
Gas 31,500 31,500 4,500 36,000
Diesel 78,000 78,000 (14,000) 64,000
Lubrication Oils & Grease 21,000 21,000 (3,000) 18,000
130,500 130,500 (12,500) 118,000
025027562110Operational Supplies
[AGE RELATED]Welding supplies 1,500 1,500 1,500
Safety equipment 1,000 1,000 1,000
Solvents 2,500 2,500 2,500
[AGE RELATED]Fabricating supplies 8,000 8,000 8,000
[AGE RELATED]Body repair supplies 6,500 6,500 6,500
Paint 3,000 3,000 3,000
Cleaning supplies 1,000 1,000 1,000
Small hand tools 3,000 3,000 3,000
Engine scanner up-date 2,000 2,000 2,000
Fuel storage & dispensing / parts 4,500 4,500 4,500
Oil & grease pumps / parts 800 800 800
Emergency generator / parts 900 900 900
Compressor - 2,000 2,000
Pressure washers / parts 5,800 1,000 1,000
Plasma cutter 3,500 - -
Mig welder 5,500 - -
[AGE RELATED]Body Panels & Repair Parts 15,000 15,000 15,000
64,500 52,700 - 52,700
025027562180Office Supplies
General Office Supplies 200 200 200
200 200 - 200
025027564300Uniform Purchase & Replacement
4 sets Uniforms and Winter Gear 2,000 2,000 2,000
2,000 2,000 - 2,000
172
VI
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17
3
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
174
PUBLIC WORK – MUNICIPAL BUILDINGS
Overview
The building maintenance fund was initiated to cover the cost of anticipated and unplanned repairs of
Village owned buildings and their associated apparatus. Some of the anticipated costs associated with
fund are:
• Heating and air conditioning maintenance contract
• Contracted janitorial services
• Service, test and repair of buildings backflow preventers
• Elevator inspection, testing and repair
• Fire extinguisher service
• Alarm systems testing
• Sprinkler flow testing
• Emergency generators maintenance contract
• Exterminator service
• Utility costs
Organizational Chart
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
175
Public Work – Municipal Buildings - continued
2013 or Accomplishments
1. Renewed HVAC maintenance contract at same cost of previously approved contract.
2. Fire station 4 parking lot updated and resurfaced.
3. Police Department parking lot resurfaced.
4. Developed and implemented a preventive maintenance program for all municipal roofs.
5. Updated specifications and bid out generator maintenance contract.
6. Install new roof top AC unit at fire station 4.
7. Install mandated elevator door safety devices at the village hall and police department.
8. Began Exterior maintenance and renovations program for all municipal buildings.
9. Began Interior upgrades to municipal buildings
2014 Goals and Objectives
1. Install new generator and transfer switch at Village Hall.
2. Update and resurface Fire station 5 parking lot.
3. Exterior maintenance and renovations of municipal buildings.
4. Interior upgrades to municipal buildings.
5. Install new generator and transfer switch at fire station 4.
6. Update and repair the potable water system (EOC) at fire station 4.
7. Repair public works garage roof.
8. Replace make up air unit at public works
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-80-24MUNICIPAL BUILDINGS
028024544115Salaries-Part Time - 11,900 11,900
028024544125Salaries-Seasonal/Temporary 11,700 - -
028024547100Social Security 800 1,000 1,000
028024548150IMRF Employer Contribution - - -
12,500 12,900 - 12,900
028024552160Janitorial Services
Contract Service 26,500 30,000 30,000
Floor maintenance not in contract 4,000 5,000 5,000
30,500 35,000 - 35,000
028024553120Utilities Municipal Facilities
ComEd 10,000 15,000 15,000
NICOR 5,000 6,000 6,000
15,000 21,000 - 21,000
028024554110Maintenance Of Buildings
Building Repairs & Decorating 35,500 40,000 40,000
Building Window Washing - 5,000 5,000
35,500 45,000 - 45,000
028024554130Maintenance Of Equip
Alarm Contract Service 2,100 3,600 3,600
RED Center monitoring fees 1,100 1,100 1,100
HVAC Service Contract 22,000 30,000 30,000
Genset Service Contract 4,000 10,000 10,000
Elevator Maintenance Contract 5,500 6,000 6,000
Elevator Insp & Testing Fee 2,000 2,200 2,200
Backflow Preventer Service 2,000 2,000 2,000
Fire Extinguisher Service 1,500 1,800 1,800
EOC Water System Maint 2,200 7,000 7,000
Exterminator Service 2,500 2,800 2,800
Lighting retrofit 3,000 - -
CO2 Sensors 1,000 1,000 1,000
[AGE RELATED]Misc Non Contract Service 21,300 21,300 21,300
70,200 88,800 - 88,800
028024563140Building Maintenance Materials
Snow removal and Maintenance supplies 6,500 6,500 6,500
6,500 6,500 - 6,500
176
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-80-24MUNICIPAL BUILDINGS - CONTINUED
028024571030Capital Improvements To Bldgs
Station 4 kitchen update 25,000 (25,000) -
Fire Station Carpeting 30,000 (30,000) -
Fire Station garage floor epoxey 30,000 (30,000) -
P.W roof repair 55,000 55,000
Steris Building Upgrades 25,000 12,500 (12,500) -
Village Hall & Police Parking lot resurfacing 40,000 - - -
Emergency Genset - Village Hall 26,000 26,000 - 26,000
Village Hall Elevator Door Restrictors [MANDA 15,000 - - -
Replacement of Boiler & Controls upgrade 98,000 98,000 (98,000) -
Parking Lot Station Fire Station # 5 15,000 120,000 (120,000) -
Generator Station #4 17,000 17,000 17,000
Public Works main office carpet 4,500 4,500
Interopr paint Village Hall 5,000 5,000
Exterior paint/repairs Village hall 5,000 5,000
HVAC condenser replacement 17,000 - -
HVAC retro fit air intakes VH 3,000 3,000 3,000
Public Works RTU 30,000 (30,000) -
Village Hall RTU 30,000 (30,000) -
PM srv. On all municipal roofs 6,670 6,670 6,670
Civic Center RTU 19,000 19,000 (19,000) -
Fire Station 4 RTU 15,000 17,500 (17,500) -
296,670 534,170 (412,000) 122,170
177
VI
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17
8
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
179
FAMILY AND SENIOR SERVICES
Overview
The Village of Morton Grove continues to partner with North Shore Senior Services to provide the
residents of the Village of Morton Grove with a comprehensive array of services to enhance their
day-to-day lives. The department is divided into three key human service areas:
Social Services provide social and psychological supportive services to individuals and families
within the community in the form of short-term counseling, case management, crisis intervention, and
public education.
Health Services provide a range of health screening programs to promote the health and wellness of
residents. Health Education programs promote awareness of a healthy lifestyle.
Senior Citizens Services provide assistance to senior residents and seeks to enhance their individual
existence, community involvement, and quality of life during their later years.
The Department of Family & Senior Services experienced a total reduction in staff through retirement
and department reorganization. The responsibilities of these positions have been taken over by North
Shore Senior Center Personnel. The duties of some of these positions have been assumed by
volunteers.
The Village continues to outsource the planning, scheduling and supervision of senior citizen
activities to the North Shore Senior Center. Located in Northfield, Illinois, the North Shore Senior
Center has provided outstanding senior educational and recreational program for communities in
North Shore area.
2013 Major Accomplishments
Morton Grove Senior Center: The senior recreational programming handled by the North Shore
Senior Center has proved to be a reliable resource for senior entertainment and continuing education.
Social Services: The North Shore Senior Center Social Worker continued to provide professional
individual and family counseling, crisis intervention, case management, support groups and
educational programming.
Health Services: These services include weekly blood pressure and diabetes screenings and monthly
cholesterol screenings.
Senior Citizens Services: Advisory Commission on Aging: The Commission continued to monitor
programs and services to benefit the senior citizen population with assistance from the Village
Administrator’s office and the activities coordinator from the North Shore Senior Center.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
180
Family and senior Services - continued
Senior Citizens Services: Information and Referral: Residents continue to obtain referral
information by contacting the Civic Center Reception Desk and the Social Worker. Current
information on community resources and programs/services provided by local, county, state and
federal governments and local social service agencies continued to be maintained and updated as
needed.
2014 Goals and Objectives
1. Continue to assist the North Shore Senior Center in providing quality social services to all
Village residents.
2. Continue to assist the North Shore Senior Center in providing quality senior services to the
village’s senior residents.
3. Continue to provide health education and screening programs.
4. Coordinate programming with the North Shore Senior Center.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-60-26FAMILY & SENIOR SERVICES
026026544105Salaries-Full Time 15,000 - -
026026544115Salaries-Part Time - 13,000 13,000
026026544125Salaries-Seasonal/Temporary 43,000 - -
026026546100Longevity 500 - -
026026547100Social Security 2,800 1,000 1,000
026026548100Health/Life Insurance 7,800 - -
026026548150IMRF Employer Contribution 1,600 - -
70,700 14,000 - 14,000
026026551110Mileage Allowance
Mileage Reimbursement 50 - -
50 - - -
026026551111Programming and Activities
Senior Program & Activities expense - 10,000 10,000
PRVD; BY JEWISH CONGREGATION & AMERICAN LEGION]- 10,000 - 10,000
026026551120Dues & Subscriptions
Chicago Sun Times 240 240 (240) -
DHHS CLIA License 200 200 200
Pioneer Press (MG Champion)60 60 60
500 500 (240) 260
026026552150Special Assistance
Financial Assistance for Municipal Fees/Charge 30,000 30,000 (10,000) 20,000
30,000 30,000 (10,000) 20,000
026026555100Senior Citizen Cab Fares
Sr. Citizen Discounted Cab Fares 2,000 2,000 (500) 1,500
2,000 2,000 (500) 1,500
026026555120Counseling and Social Services
Northshore Services ($6583 x3% inc)- 83,400 (1,800) 81,600
- 83,400 (1,800) 81,600
026026562110Operational Supplies
Biohazard clean-up supplies 100 - - -
Lending Closet equipment & repairs 100 - - -
Office supplies 400 - - -
Miscellaneous 200 - -
800 - - -
026026562190Medical Supplies
Cholesterol Clinic fees-Swedish Covenant Hosp 2,000 2,000 (200) 1,800
First Aid Supplies 50 - -
Screening Clinic supplies 300 300 300
2,350 2,300 (200) 2,100
181
VI
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FY 2014 BUDGET
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02
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02
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80,810 248%
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)
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4
6
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23,060 22%
18
2
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
183
CIVIC CENTER
Overview
The Morton Grove Civic Center is a unique community focal point for senior citizen activities, the
delivery of important human services, service club meetings and fundraisers, civic and government
events and private functions such as anniversary celebrations, birthday parties, wedding receptions, etc.
The Assistant to the Village Administrator has been assigned the duties of maintaining, scheduling,
managing and cultivating activities within this facility.
Organizational Chart
2013 Major Accomplishments
1. Implemented new rental policy requiring renters to purchase time for set-up and decorating.
2. Continuing to maintain a combination of:
• customer service
• building attractiveness
• space versatility
• Market appeal in order to attract Civic Center renters.
3. Completed comprehensive expense/revenue analysis and comparative rental rate market
study which determined the need for a rate increase for 2014.
4. Implemented a multi-tiered rate structure for 2014 to ensure Village overhead costs are
covered while maintaining reasonable rates for Morton Grove non-profit entities.
5. Maintained historical revenue goal of $100,000 to $115,000.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
184
Civic Center - continued
2014 Goals and Objectives
1. Continue to monitor operating costs and rental revenues to ensure profitability.
2. Continue to showcase facility to increase community and market awareness.
3. Explore advertising opportunities to promote rental services.
4. Set new revenue goal of $125,000.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-60-29CIVIC CENTER
026029544105Salaries-Full Time 15,000 15,700 15,700
026029544115Salaries-Part Time 20,400 90,400 90,400
026029544125Salaries-Seasonal/Temporary 47,500 - -
026029546100Longevity 500 - -
026029547100Social Security 6,400 8,200 8,200
026029548100Health/Life Insurance 7,800 1,500 1,500
026029548150IMRF Employer Contribution 3,700 3,800 3,800
101,300 119,600 - 119,600
026029552160Janitorial Services
Contract service 10,000 10,000 (400) 9,600
Exterminator contract 750 750 165 915
Floor maintenance 4,250 4,250 (765) 3,485
15,000 15,000 (1,000) 14,000
026029552330Equipment Lease/rental Pymts
Biltmore Refrigeration lease - 1,320 1,320
Oce Copier 3,500 3,280 3,280
3,500 4,600 - 4,600
026029553120Utilities-municipal Facilities
NICOR 7,500 7,500 7,500
7,500 7,500 - 7,500
026029554110Maintenance of Buildings
General 10,000 10,000 10,000
Generator Fuel 1,000 1,000 1,000
New Carpeting - Main Hall 18,173 - -
Cleaning/Flameproofing Stage Draperies - 1,200 1,200
Security Cameras (4 indoor cameras installed)- 2,000 2,000
29,173 14,200 - 14,200
026029554130Maintenance Of Equip
Backflow preventer contract 495 495 495
Copy machine contract 850 850 850
Elevator contract 6,687 6,687 6,687
Fire & Security Systems Contract 270 270 270
Fire Alarm Monitoring 360 360 360
Generator contract 700 700 700
HVAC contract 3,228 3,228 3,228
Refrigeration contract 750 850 850
Elevator pressure test 750 750 750
14,090 14,190 - 14,190
185
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-60-29CIVIC CENTER - CONTINUED
026029562110Operational Supplies
General 3,000 3,000 3,000
Landscape Supplies 2,000 2,000 2,000
Operational Equipment 3,000 3,000 3,000
Replacement Rental Equipment (Banquet Tables)3,500 3,500
8,000 11,500 - 11,500
026029562140Janitorial Supplies
General 3,000 3,000 - 3,000
3,000 3,000 - 3,000
186
VI
L
L
A
G
E
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F
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FY 2014 BUDGET
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2
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6
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02
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02
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5
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0
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02
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02
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2
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5
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H
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0
4
0
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1
0
0
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5
0
0
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5
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(6,300) -81%
02
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0
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m
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5
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7
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2
90
0
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8
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3
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8
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PE
R
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59
,
1
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9
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2
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50
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5
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11
9
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0
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1
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6
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18,300 18%
02
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2
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5
5
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7
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
188
BUILDING & INSPECTIONAL SERVICES
Overview
The mission of Building and Inspectional Services/Property Maintenance is to assure property and
structures are developed and maintained in accordance with the Village’s building, life safety, health,
and zoning ordinances. Specifically, the Building and Inspectional Services staff oversees the
building permit review process from start to finish; while Property Maintenance (Code Enforcement)
staff ensures that the buildings and property are properly maintained.
Staff ensures that applications are complete and collect and coordinate the review comments from all
other relevant departments. In order to better coordinate economic development goal and priorities
with the permit review process, in FY14, Building and Inspectional has become a Division of the
Department of Community and Economic Development (CED). In order to provide a more efficient
and personal permitting process, a full time Certified Building Official, Plumbing Plans
Examiner/Inspector, and a second Permit Clerk were added to the staff. This allows for all single-
family and small commercial permits to be reviewed and inspected with in-house staff; larger-scale
residential and commercial permits will still be reviewed by outside permit consulting firms. This
change ensure that staff can effectively review the single-family and small scale commercial projects,
without being bogged down by the time-consuming large scale projects. Overall, it is expected that
initial as well as resubmittal reviews for all project will be done in the most efficient manner possible.
While the overall number of building permits has remained fairly consistent over the past years, staff
expects the number of permits to increase in 2014. This is projected based on the trends of increased
development through the latter part of FY13, and based on the inclusion of a few additional, much
needed permits – such as patio/deck permits, roof permits, etc. - which will allow the Village to
ensure that such work is being done in accordance with all applicable codes and to help residents by
inspecting such work, to ensure that the contractors are performing the work in accordance with
approved plans.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
189
Building & Inspectional Services - continued
The following is an overview of building permit trends:
2011 2012 2013 2014
(Projected)
Contractor Business License $36,700 $33,548 $28,060 $30,000
Number of Building permits 668 651 650 750
Permit and Plan Review Fees
Collected $349,551 $124,111 $184,539 $250,000
Total $394,441 $166,039 $221,019 $285,000
In addition to providing additional support to the Building and Inspectional Service, the second
Permit Clerk position, also will be supporting the Zoning Administrator/Land Use Planner for all
work related to the development commissions and Director of Community and Economic
Development in economic development work.
Organizational Chart
Director of Community and
Economic Development
Building Official
Code
Enforcement
Officer
Permit Clerk (2) Plumbing-
Discipline
Inspector
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
190
Building & Inspectional Services - continued
Budget Overview
In order to accommodate the in-house reviews, additional staff was needed in the Building and
Inspectional Services/Property Maintenance budget.
2011 (Actual) 2012 (Actual) 2013 (Budget / Actual
Projected)
2014 Budget
$405,854
$280,046
$376,170
$481,620
Note: the budget in 2012 was reduced when the Village transitioned to outsourcing of all permit
reviews and inspections; increases in 2013 and 2014 reflect the transition back to in-house plan
reviews for residential and small commercial projects and for inspections. These changes are
expected to provide the following benefits:
• Faster response time for inspections – in-house staff are available 5 days a week versus 2.5
days a week through the outsourced consultant;
• Quicker turn-around time for initial reviews and resubmittals;
• More flexibility in the issuance of partial permits, to facilitate phased construction;
• Greater oversight and coordination between the plan reviews and inspections; and
• Faster response time on resident Code Enforcement complaints.
All of the above are expected to increase customer service and satisfaction.
2014 Goals and Objectives
1. Continue to improve the permit review process, through increased coordination between
Village departments and through the implementation of permit tracking software;
2. Continue to work with property owners to assure upkeep of buildings and properties.
3. Better coordinate the Building Compliance (formerly Business License) Certificate program
with the permitting and review processes.
4. Continue to provide staff support to the Appearance Commission, Zoning Board of Appeals,
Plan Commission and Board of Environmental Health.
5. Continue to review and update the Sign Code to ensure that it is business friendly, while
being enforceable.
6. Complete the review and update of the Building Code and coordinate such updates with the
other municipal codes;
7. Update the building permit applications to include roof, patio/deck, and other permits which
are currently lacking, but for which there is public benefit, and to make existing building
permits user friendly.
8. Create a step-by-step guide to development to help all applicants better understand the
various review processes.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-80-23BUILDING & INSPECTION SERVICES
028023544105Salaries-Full Time 128,400 235,900 24,400 260,300
028023544115Salaries-Part Time - 48,500 48,500
028023544125Salaries-Seasonal/Temporary 75,000 - -
028023545100Overtime 1,500 1,600 1,600
028023546100Longevity 1,600 - -
028023547100Social Security 8,900 21,800 1,900 23,700
028023548100Health/Life Insurance 39,000 82,100 12,000 94,100
028023548150IMRF Employer Contribution 8,100 25,500 2,400 27,900
262,500 415,400 40,700 456,100
028023551120Dues & Subscriptions
ICC - CODE BOOKS (Electronic )1,200 600 600
Sidwell Update 100 100 100
IL & Natl EHA 120 120 120
Misc Technical Books 300 300 300
1,720 1,120 - 1,120
028023551130Meetings And Conferences
Misc Meetings 500 500 500
Certification - Continuing Education - 500 500
500 1,000 - 1,000
028023552140Engineering Services
Consultants Structural Plan Review 2,000 5,000 5,000
Elevator Inspection Fees 4,500 5,000 5,000
Contract Building Inspection 100,000 60,000 (25,000) 35,000
Contract Property Maintenance - 15,000 15,000
106,500 85,000 (25,000) 60,000
028023552330Equipment Lease/rental Pymts
Copier Lease - 4,200 4,200
- 4,200 - 4,200
028023553100Telephone
Cellular Phones 750 1,500 1,500
750 1,500 - 1,500
028023554169Vehicle Operating Costs
Fuel Allocated from Public Works 2,500 3,500 3,500
2,500 3,500 - 3,500
028023562110Operational Supplies
Inspector supplies 200 1,200 1,200
Printing Various forms, material 1,000 1,500 1,500
Office supplies 500 1,000 1,000
1,700 3,700 - 3,700
191
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Dept: 02-80-23BUILDING & INSPECTION SERVICES - CONTINUED
028023564300Uniform Purchase/Replacement
Uniform Gear - Plumbing, Prop Maint. Inspecto - 500 500
(used outside village hall)- 500 - 500
028023572030Motor Vehicles
Staff Vehicle - Hybrid - 24,500 (24,500) -
- 24,500 (24,500) -
192
VI
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19
3
PART IV
ENTERPRISE FUND
Village of Morton Grove, Illinois
Enterprise Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Amended
Budget**
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes- - - - - -
Licenses and Permits - - - - - -
Fines - - - - - -
Charges for Services 5,873,637 7,211,215 8,957,396 8,957,396 7,143,405 8,472,930
Grant Revenue 64,122 64,122 - - 58,543 58,543
Investment and Rental Income 186,307 196,394 160,000 160,000 156,500 165,000
Installment Loan Proceeds- - 1,080,000 1,080,000 - 1,080,000
Others/Miscellaneous15,370 9,371 10,000 10,000 20,000 10,000
Total Revenues 6,139,436 7,481,101 10,207,396 10,207,396 7,378,448 9,786,473
Transfers In 10,500 10,500 10,500 10,500 10,500 10,500
Total Resources Available 6,149,936 7,491,601 10,217,896 10,217,896 7,388,948 9,796,973
Expenditure by Category
Operations and Maintenance:
Personnel Services1,448,073 1,452,270 1,552,300 1,552,300 1,679,224 1,680,400
Contractual Services2,972,338 3,633,526 4,344,032 4,344,032 3,999,275 5,045,557
Commodities240,975 249,161 289,280 289,280 278,800 314,091
Miscellaneous- - - - - -
Total Operations and Maintenance4,661,386 5,334,9576,185,6126,185,6125,957,2997,040,048
Capital Outlay304,282 571,996 2,026,755 2,207,510 939,600 2,044,000
Debt Payments237,380 228,392 801,568 801,568 801,568 804,210
Reserves47,982 41,276 5,000 5,000 5,000 55,000
589,645 841,664 2,833,323 3,014,078 1,746,168 2,903,210
Total Expenditures 5,251,031 6,176,621 9,018,934 9,199,689 7,703,467 9,943,258
Transfers Out 120,000 120,000 120,000 120,000 120,000 150,000
Total Resources Utilized 5,371,031 6,296,621 9,138,934 9,319,689 7,823,467 10,093,258
Change in Fund Balance 778,9051,194,9801,078,962 898,207(434,519)(296,285)
Cash and Near-Cash Balances at January 1 3,503,016 3,503,016 3,503,016 3,068,497
Cash and Near-Cash Balances at December 31 4,581,978 4,401,223 3,068,497 2,772,212
As a % of Total Operations and Maintenance 50%47%39%27%
FY 2013 Budget Amendment Resolution 13-40
194
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40 ENTERPRISE FUND
400000442010Sale Of Water
Residential - (500,500 gallons*$10.81 rate)5,572,535 5,410,405 5,410,405
Commercial - (200,500 gallons*$10.81 rate)2,276,107 2,167,405 2,167,405
7,848,642 7,577,810 - 7,577,810
400000442020Sewer Use Fees
$1.12 per 1,000 galloons (701,000 gallons)961,600 785,120 785,120
961,600 785,120 - 785,120
400000442025Late Fees
10% of Current Charges 132,154 100,000 100,000
132,154 100,000 - 100,000
400000442030Water Meter Sales
Includes water meter & transceiver 15,000 10,000 10,000
15,000 10,000 - 10,000
400000451005Grants - Federal
2010 Bond Build America Bond - 58,543 58,543
- 58,543 - 58,543
400000461010Interest Income
Depository Account 10,000 5,000 5,000
10,000 5,000 - 5,000
400000463010Lease And Rental Income
Tower Lease Agreements 150,000 160,000 160,000
150,000 160,000 - 160,000
400000471010Installment Note Proceeds
Use of 2010 Bond Proceeds 1,080,000 1,080,000 1,080,000
1,080,000 1,080,000 - 1,080,000
400000481050Transfers From Commuter Parkin
See Commuter Parking Transfers Out 10,500 10,500 10,500
10,500 10,500 - 10,500
400000491040Misc Income
Miscellaneous charges 10,000 10,000 10,000
10,000 10,000 - 10,000
TOTAL ENTERPRISE FUND REVENUES 10,217,896 9,796,973 - 9,796,973
195
VI
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19
6
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
197
ENTERPRISE – WATER
Overview
The mission of the Water Division is to maintain the Village’s water supply and distribution system
and its appurtenances, to maintain the public fire hydrants, and to maintain the residential water
service line from the B-box to the Village’s water main. This Division will assist the homeowner
with information regarding maintenance problems and assist those who may be experiencing
problems with private contractors. The Water Division will promptly, and with a minimum amount
of inconvenience to the residents and community, repair broken water mains, service lines, water
valves and fire hydrants. It will continue to seek and reduce unaccountable water loss. The Division
will maintain the above-ground and below-ground storage reservoirs and pumping stations. We will
insure consumers of the Village’s water system that they will have quality water for consumption.
2013 Major Accomplishments
1. The Water Division under advise weather conditions, repaired many water main breaks,
water service line leaks, water valves, fire hydrants and B-Boxes.
2. The Water Division assisted other departments/divisions with snow plowing, installation of
sewers, catch basins and manholes. Assisted the Engineering Division with design of
upcoming water improvement projects.
3. Assisted in the management and inspection of various single family developments throughout
the Village.
4. Maintained the Pumping Stations, reservoirs, elevated tanks and their appurtenances.
5. Replace 900’ of 6” water main on the 70 and 7100 block of Simpson Street with 8” water
main.
6. Completed extensive water meter replacement with Radio Read Technology and Fixed
Antenna Communication.
7. Replaced 530’ of 8” water main on the 6700 block of Palma Lane.
8. Installed 170’ of 8” water main on the 9200 block of New Castle Avenue.
9. Continued upgrades the SCADA System at both Pumping Stations.
10. Replaced Water Division Loader.
11. The Water Division continued to fulfill its state and federal mandates by implementing its
bacteriological sampling, lead sampling, and trihalomethane sampling. The Division always
works in conjunction with EPA, OSHA and the Department of Labor.
12. Completed annual leak detection program
13. Continued field revisions for the GIS system from both the water and sewer atlases
14. No EPA violations were reported for 2013
15. Continued public education through the Consumer Confidence Report
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
198
Enterprise - Water- continued
2014 Goals and Objectives
1. Maintain exemplary water quality reports.
2. Continue to maintain the Village’s water supply and distribution system.
3. Continue to comply with all state and federal water mandates.
4. Continue to assists other departments / divisions in helping them achieve satisfaction and
accomplishment.
5. Continue annual leak detection program throughout the water distribution system,
maintaining unaccountable water loss below 8%.
6. Continue annual Fire Hydrant Flushing Program.
7. Continue component upgrades to the existing SCADA System at both Pumping Stations.
8. Replace 1,200 lineal feet of 12-inch and 20-inch aging water main on the Main Street River
Crossing from Caldwell Avenue to Saint Paul Woods Forest Preserve.
9. Water Main Improvement Program eliminating dead end water main sections on Davis Street
from Birch Avenue to Oak Park Avenue with the installation of 600” of 8” water main.
10. Install 200’ of 8” water main on Octavia Avenue from Shermer Road to Lyons Street
eliminating the dead end water main on Octavia Avenue.
11. Abandon the 6” water main on Beckwith Road from Washington Street to Michael Avenue,
tying in all residential services to the existing 12” water main.
12. Replace departments wheeled excavator.
13. Replace utility pickup Truck.
14. Continue the annual testing and repair of commercial and industrial water meters.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-33ENTERPRISE FUND - WATER
405033544105Salaries-Full Time 494,600 468,400 468,400
405033544106Salaries-Regular (Union)- 50,700 50,700
405033544125Salaries-Seasonal/Temporary 30,000 50,800 50,800
405033545100Salaries Overtime 52,600 53,700 53,700
405033546100Longevity 8,500 6,400 6,400
405033547100Social Security 40,200 43,600 43,600
405033548100Health/Life Insurance 127,500 127,100 127,100
405033548150IMRF Employer Contribution 13,400 18,700 18,700
766,800 819,400 - 819,400
405033551160Employee Relations
CDL Drug & Alcohol Testing 350 350 350
CDL Renewal Fees 300 300 300
Misc. Employee Relations 200 200 200
Misc. Seminars 200 200 200
Water Operators Seminars 450 450 450
NIPSTA Dues 1,500 1,500 1,500
NIPSTA Safety Traning 200 200 200
OSHA Spirogram Testing 400 400 400
3,600 3,600 - 3,600
405033552110Professional Services
ADT Monitoring 1,300 1,300 1,300
J.U.L.I.E.4,700 4,700 4,700
METRA Fee 2,450 2,700 2,700
RED Center Monitoring 900 900 900
9,350 9,600 - 9,600
405033552140Engineering Services
Leak Location and Inspection 2,000 2,000 2,000
BondWater Main River Crossing Const. Eng.60,000 60,000 60,000
62,000 62,000 - 62,000
405033552230Concrete Replacement
Repair-curbs, driveways & sidewalks 20,000 20,000 20,000
street openings from water leaks 10,000 10,000 10,000
30,000 30,000 - 30,000
405033552260Landfill Expense
Debris Removal 25,000 25,000 25,000
Water Main Improvement Program 6,000 10,000 10,000
31,000 35,000 - 35,000
405033552270Water & Chemical Testing
EPA Water Testing 7,500 7,500 7,500
7,500 7,500 - 7,500
405033552340Purchase Of Water
City of Chicago- ($2.90*1.32M gallons)3,306,250 3,802,218 3,802,218
[Estimated Increases of 25%, 15%, 15% & 15% for 2012, 2013, 2014 & 2015]3,306,250 3,802,218 - 3,802,218
199
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-33ENTERPRISE FUND - WATER - CONTINUED
405033552350Senior Discount Expense
Single Family Discount 112,011 100,810 100,810
Condominium Rebate 34,226 30,805 30,805
146,237 131,615 - 131,615
405033553100Telephone
Cell phone & Land lines 3,200 3,200 3,200
3,200 3,200 - 3,200
405033553110Utilities
Electric Power 118,000 118,000 118,000
Natural Gas 9,000 9,000 9,000
127,000 127,000 - 127,000
405033554110Maintenance Of Buildings
Heaters, Heat Lamps and Fans 500 500 500
Annual Central Heating Maintenace 700 700 700
Electrical Outside Services 2,000 2,000 2,000
Washroom Upgrade 2,000 -
Central Air Unit for North Station 4,600 -
9,800 3,200 - 3,200
405033554120Maintenance Of Equipment
Auto Equipment Maintenance 1,500 1,500 1,500
4 Emergency Generators 5,000 5,000 5,000
Testing of Compound Water Meters 3,000 3,000 3,000
JULIE Equipment 500 500 500
Leak Location Equipment 300 300 300
Meter Reading Equipment 1,000 1,000 1,000
Software & Programming Maintenance 7,000 7,000 7,000
Cell Phone Repair and Replacement 500 500 500
18,800 18,800 - 18,800
405033554190Maintenance Of Water Tanks
Reservoirs and Tanks 3,000 3,000 3,000
Alarm System Maintenance 300 300 300
Maintenance of SCADA System 1,000 1,000 1,000
Maintenance of Priming System 7,615 1,000 1,000
Maintenance of Pressure Reducing Sta.1,000 1,000 1,000
Outside pump & motor electric service 1,000 1,000 1,000
Pump & Motor Rebuilding 4,000 4,000 4,000
Main Line Valve and Water Main 3,000 3,000 3,000
Scale Maintenance and Calibration 500 500 500
Water Main Improvement Program Chlorination 600 600 600
New CLs Analyzer 5,530 5,530 5,530
27,545 20,930 - 20,930
405033561100Auto Equip Supplies/repair Par
Vehicle Repair Parts and Supplies 10,000 10,000 10,000
10,000 10,000 - 10,000
200
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-33ENTERPRISE FUND - WATER - CONTINUED
405033561110Gas, Diesel, Fuel, & Oil
Lubrication Oils 630 630 630
Gas [Allocation from PW]10,500 10,500 10,500
Diesel [Allocation from PW]25,000 25,000 25,000
36,130 36,130 - 36,130
405033562110Operational Supplies
Repair Clamp Sleeves 12,000 12,000 12,000
Brass & Copper Fittings 6,000 6,000 6,000
Buffalo Box Valves 2,000 4,000 4,000
Cleaning Supplies 1,200 1,200 1,200
Hardware 700 700 700
Chlorine 8,000 8,000 8,000
Chlorine Analyzer 5,600 5,500 5,500
Charts and Graphic Materials 1,500 1,500 1,500
Compter - tablet - 1,000 1,000
Office Supplies 625 625 625
Paint 350 350 350
Painting Supplies 350 350 350
Washers 50 50 50
NEW ENGLANDSeals 50 50 50
NEW ENGLANDCL2 lift - 461 461
Pump Gauges - 2,400 2,400
Water Main Improvement Program - Sod Repl.300 300 300
Water Main Improvement Program - Black Dirt 500 500 500
Black Dirt 5,500 5,500 5,500
Sand 16,000 16,000 16,000
Stone 25,000 25,000 25,000
NEW ENGLANDWater Main - Trench Backfill - 5,000 5,000
Water Main Improvement Program - Trench Bac 12,000 12,000 12,000
Asphalt for Water leak Patches 6,000 6,000 6,000
Water Main Improvement Program - Hot Mix 1,000 1,000 1,000
NEW ENGLANDCement 1,000 1,000 1,000
NEW ENGLANDConcrete Spacers 500 500 500
NEW ENGLANDWater Main 6,000 6,000 6,000
Water Main Improvement Program - 8" Water M 5,000 5,000 5,000
Water Main Improvement Program - Poly Wrap 75 75 75
Water Main Improvement Program - 8" Gate Va 6,000 6,000 6,000
Water Main Improvement Program - Valve Vaul 3,700 3,700 3,700
New Chlorine Analyser Unit 5,600 - -
Miscellaneous 4,800 4,800 4,800
137,400 142,561 - 142,561
405033564120Fire Hydrants & Repair Parts
Replacement of out-dated Hydrants 7,000 10,000 10,000
Hydrant Repair Parts 6,000 6,000 6,000
Hydrant Relief Valve 1,800 - -
Hydrant Paint Material 400 400 400
15,200 16,400 - 16,400
201
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-33ENTERPRISE FUND - WATER - CONTINUED
405033564200Operational Equipment
Small Tools 1,000 1,000 1,000
Water Meters 2,000 20,000 20,000
MXU Transceivers 2,000 4,800 4,800
Meter Grounding Wire and Bracket - 1,000 1,000
Leak Detection System 25,000 - -
Scaffolding for South Station Basement 1,600 - -
Hydrant Meters 1,500 1,500 1,500
Barricades and Traffic Cones 1,000 1,000 1,000
Concrete Saw 1,000 1,000 1,000
Generator / Trash Pump 3,000 3,000 3,000
Safety Harness abd accessories 1,200 1,200 1,200
Locators - 1,700 1,700
Line Locator - 2,260 2,260
Air Ventilator - 2,290 2,290
39,300 40,750 - 40,750
405033564300Uniform Purchase & Replacement
8 Sets of Uniforms & Winter Gear 3,000 3,000 3,000
3,000 3,000 - 3,000
405033572020Improvements Other Than Building
Valve and Water Main 40,000 40,000 40,000
water main improvement program - 40,000 40,000
Simpson Ave. Water Main replacement - 310,000 310,000
BONDCaldwell Avenue 12" & 20" Water Main River C 1,200,000 1,350,000 1,350,000
BONDSCADA System Replacement 10,000 10,000 10,000
1,250,000 1,750,000 - 1,750,000
405033572030Motor Vehicles
Wheel Excavator 335,000 (335,000) -
End Loader 160,000 - -
Dump Single axel spreader & plow 136,000 - -
Utility Pickup 57,000 (57,000) -
296,000 392,000 (392,000) -
405033591010Bond Redemption
2009 G.O. Bond (25% Allocation)415,000 422,500 422,500
2010A G.O. Bond (44% Allocation) [2014]176,000 176,000 176,000
2010B G.O. Bond (44% Allocation) [2029]- - -
591,000 598,500 - 598,500
405033591020Bond Interest
2009 G.O. Bond (25% Allocation)20,323 10,985 10,985
2010A G.O. Bond (44% Allocation) [2014]7,040 3,520 3,520
2010B G.O. Bond (44% Allocation) [2029]183,205 183,205 183,205
210,568 197,710 - 197,710
405033591079Amortization Expense
Bond Discount - 8,000 8,000
- 8,000 - 8,000
202
VI
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VI
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4
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
205
ENTERPRISE SEWER
Overview
The Sewer Division is responsible for the operation and maintenance of the Villages 40.6 miles of
sanitary sewer pipe, 44.8 miles of storm sewer pipe and 21.13 miles of combined sewer pipe.
The sewer division also replaces and rebuilds aging sanitary and storm sewer pipes along with the
repair of all manhole structures throughout the Village and inspects approximately 400 homes a year
for illegal sump pump connections. An additional function is overseeing the yearly lining program of
sanitary and storm pipes providing a structurally sound pipe at a greatly reduced price over
replacement. An added benefit of this program is the reduction of inflow and infiltration from ground
water thereby reducing the amount of flows in both the Village sewers and the Metropolitan Water
Reclamation District of Greater Chicago’s interceptors along with the reduction of combined sewer
overflows. The division continues public education dealing with illicit discharges into our public
waterways.
2013 Major Accomplishments
1. Continued field revisions for the GIS system from both the water and sewer atlases.
2. Installed storm sewer catch basins and drywell basins in areas that had storm water ponding
issue.
3. Cleaned and inspected 85,000 lineal feet of sanitary sewer pipe.
4. Televised 2,500 lineal feet of storm and sanitary sewer pipe.
5. Lined 2,250 lineal feet of 8 and 10-inch sanitary sewer.
6. Installed 250 lineal feet of 8”storm sewer pipe in the alley in the 9300 block of Waukegan
Road.
7. Inspect residential homes for illegal sump pump connections.
8. Repaired storm and sanitary sewers associated with the street resurfacing projects completed
in 2013
2014 Goals and Objectives
1. Clean a minimum of 125,000 lineal feet of sewer.
2. Televise sewer system as needed for pin-point repair and maintenance.
3. Line approximately 3,000 lineal feet of sanitary sewers.
4. Work with the Engineering Division to develop and implement yearly sewer lining program.
5. Inspect approximately 400 home for illegal sump pump connections.
6. Continue NPDES Storm Water Program and Combined Sewer Outfall Program.
7. Continue to maintain the Village’s sewer system to the highest standard.
8. Continue to assist Village residents with advice in solving private sewer problems.
9. Provide Overhead Sewer and Flood Control Loan Assistance to Qualifying Homeowners.
10. Work with grant consultant in-order to provide funding for the separation of the combined
sewer system, north of Church Street.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-34ENTERPRISE FUND - SEWER
405034544105Salaries-Full Time 304,900 279,100 279,100
405034544106Salaries-Regular (Union)- 50,700 50,700
405034544115Salaries-Part Time - 14,900 14,900
405034544125Salaries-Seasonal/Temporary 10,000 17,300 17,300
405034545100Salaries Overtime 40,000 40,800 40,800
405034546100Longevity 5,200 6,200 6,200
405034547100Social Security 28,000 32,500 32,500
405034548100Health/Life Insurance 94,000 100,600 100,600
405034548150IMRF Employer Contribution 7,600 9,200 9,200
489,700 551,300 - 551,300
405034551160Employee Relations
CDL Drug& Alcohol Testing 200 200 200
CDL Renewal Fees 150 150 150
OSHA Spirogram Testing 300 300 300
650 650 - 650
405034552140Engineering Services
Sewer Engineering & Inspection 5,000 5,000 5,000
Foster & Sayre are detension study - 23,000 23,000
5,000 28,000 - 28,000
405034552150Storm Water Program
Required Engineering and Training 15,000 15,000 15,000
15,000 15,000 - 15,000
405034552260Landfill Expense
Debris Removal 35,000 40,000 40,000
35,000 40,000 - 40,000
405034552290Construction Services
Sewer Lining / and replacement 72,000 100,000 100,000
Sewer Separation Proj. Capri - Emerson - 4,000,000 (4,000,000) -
72,000 4,100,000 (4,000,000) 100,000
405034552335Lease agreement- IEPA
Combined Sewer Overflow Permit /Storm Sewer 6,000 6,000 6,000
6,000 6,000 - 6,000
405034553100Telephone
Verizon Cell Service 800 800 800
800 800 - 800
405034554120Maintenance Of Equip
Miscellaneous Equipment 400 400 400
400 400 - 400
206
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-34ENTERPRISE FUND - SEWER - CONTINUED
405034563110Construction Materials
Piping and Structures for Sewer Maint. 15,000 15,000 15,000
Sand and Stone for backfilling 22,000 25,000 25,000
37,000 40,000 - 40,000
405034564200Operational Equipment
Replacement of Sewer Rodding Equipment 1,000 5,000 5,000
Sewer Camera Maintenance and Parts 500 500 500
Sewer Camera Backup Tractor 8,000 8,000
Hand Tools 500 500 500
Concrete & Asphalt Blades 1,500 1,500 1,500
Fiberglass Ladder 600 600 600
Root Cutter & Saw Blades 2,000 4,000 4,000
Suction Pump 2,000 2,000 2,000
Safety Equipment 800 800 800
8,900 22,900 - 22,900
405034564300Uniform Purchase & Replacement
Sewer Divisions Uniforms and winter gear 1,850 1,850 1,850
1,850 1,850 - 1,850
207
VI
L
L
A
G
E
O
F
M
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T
O
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G
R
O
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FY 2014 BUDGET
DE
P
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:
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L
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7
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TO
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8
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134,600 20%
20
8
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
209
ENTERPRISE - ADMINISTRATION
Overview
The function of the Administrative Department in this Enterprise Fund is to assure the efficient and
effective management of day-to-day operations of the Water and Sewer Department. Areas of
responsibility include water meter readings; billing and collection for water and sewer usage; and
general customer service related to this operation.
Appropriations for this fund include all administrative and overhead costs related to the Water and
Sewer Departments. This includes all costs related to the water billing process (there are over 8,000
metered accounts which are billed on a bi-monthly basis); a portion of the costs for the annual audit
related to this fund; a portion of the costs for annual insurance requirement; i.e., property, liability,
casualty and worker’s compensation; pension and disability costs for Water and Sewer Department
personnel; and allocation of personnel costs originating from the General Fund for Water and Sewer
Department functions (Vehicle Maintenance, Engineering, Finance, Administration, and Legislative).
2013 Major Accomplishments
1. This Department continued to provide the services noted above on a timely, effective, and
efficient basis.
2. Completed water meter replacement throughout the Village, going to a radio read fixed
antenna technology.
3. The Department monitored Third Millenniums printing and mailing of the Village’s water
bills, with no major problems occurring. Ensuring that all bills were received and paid in a
timely manner.
2013 Goals and Objectives
1. Continue to provide service related to the efficient and effective management of the day-to-
day operations of the Water and Sewer Departments.
2. Investigate monthly water billing.
3. Assist residents with questions regarding their water bills.
4. Continue to monitor for unaccountable water loss.
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-35ENTERPRISE FUND - ADMINISTRATION
405035544105Salaries-Full Time 225,400 233,300 (1,200) 232,100
405035545100Salaries Overtime 8,000 8,200 8,200
405035546100Longevity 1,900 2,200 2,200
405035547100Social Security 9,400 9,800 3,200 13,000
405035548100Health/Life Insurance 41,600 45,000 45,000
405035548150IMRF Employer Contribution 9,500 9,300 (100) 9,200
295,800 307,800 1,900 309,700
405035551120Dues & Subscriptions
Dues American Water Works Assn 700 900 900
EverBridge Annual Subscription (50% to Gener 5,650 5,650 5,650
Dues American Backflow Assn 150 150 150
6,500 6,700 - 6,700
405035551130Meetings And Conferences
Il Section AWWA meeting 200 200 200
200 200 - 200
405035551150Training & Instructions
Miscellaneous Utility Training 400 400 400
400 400 - 400
405035552110Professional Services
Audit Service 10,000 10,300 10,300
OPEB Actuarial cost - (57% charge to GF)- 3,000 3,000
Utility Billing Service monthly fees 10,000 10,800 10,800
20,000 24,100 - 24,100
405035552120Postage & Meter Rental
Cost of Mailing Water Bills 20,000 25,000 25,000
20,000 25,000 - 25,000
405035552130Printing And Publishing
Door Hangers 150 1,000 1,000
Meter Cards 150 300 300
UB Reply Envelopes 3,000 3,000 3,000
UB Invoices stock 3,000 3,000 3,000
Business Card - employees - 200 200
6,300 7,500 - 7,500
405035552150Flood Control Assistance Program
NEW PROGRAM 50,000 100,000 100,000
50,000 100,000 - 100,000
405035554130Maintenance Of Equip
Maintenance of Billing Equipment 500 500 500
Software & Programming Maintenance 1,000 1,000 1,000
1,500 1,500 - 1,500
210
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 40-50-35ENTERPRISE FUND - ADMINISTRATION - CONTINUED
405035557130Self Insurance / IRMA Pool Contribution
Disability Insurance 2,000 2,000 2,000 4,000
Enterprise Share of Insurance Premium 110,000 110,000 8,000 118,000
112,000 112,000 10,000 122,000
405035558130Bank Fees
Credit Card Fees 4,000 5,000 5,000
Bank Service Charges 6,000 7,000 7,000
10,000 12,000 - 12,000
405035558140Contribution to CNA Fund
Municipal Employee Retirement Fund (MERF)200,000 300,644 300,644
200,000 300,644 - 300,644
405035562180Office Supplies
Miscellaneous Office Supplies 500 500 500
500 500 - 500
405035572020Depreciation Expense
Building - 19-1070 15,000 9,000 9,000
Other Improvements 75,000 152,000 152,000
Equipment - 19-1130 150,000 95,000 95,000
Infrastructure 19-1160 60,000 38,000 38,000
300,000 294,000 - 294,000
405035548160Reserve For OPEB
OPEB Contribution - 50,000 50,000
- 50,000 - 50,000
405035581030Reserve For IRMA Deductibles
Self Insurance Pool 5,000 5,000 5,000
5,000 5,000 - 5,000
405035811010Transfers To General Fund
See General Fund Transfers In 120,000 120,000 30,000 150,000
120,000 120,000 30,000 150,000
211
VI
L
L
A
G
E
O
F
M
O
R
T
O
N
G
R
O
V
E
FY 2014 BUDGET
DE
P
T
:
4
0
-
5
0
-
3
5
E
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40
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200 3%
40
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9
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0
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2
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0
300 16%
40
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3
5
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5
4
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7
1
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0
S
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15
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9
6
8
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7
15
,
0
0
0
9,
8
0
0
3,
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0
0
13
,
0
0
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3,600 38%
40
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H
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7
9
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6
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32
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1
7
0
55
,
2
0
0
45
,
0
0
0
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4
5
,
0
0
0
3,400 8%
40
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0
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3
5
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5
4
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1
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21
3
PART V
CAPITAL
PROJECTS FUND
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
214
CAPITAL PROJECT
Overview
The Capital Projects Fund is established to provide a central account within the budget structure to
identify all non-enterprise public improvements scheduled for design or construction during the fiscal
year. The Village maintains aggressive infrastructure maintenance and reconstruction effort,
including improvements to local streets and alleys, sewer systems, the installation of street lights,
where requested and occasional improvements to public facilities are required in order to support the
Village’s operating departments. Due to the extended time often required to facilitate design; local
grants and other affordable funding sources; prepare binding documents; and to complete
construction; it is normal for major capital improvement projects to continue beyond a single year.
This fund accounts for all capital outlay expenditures not included in other funds. Expenditures in the
fund are budgeted at $1,247,500 which is a decrease of $2,682,500 in comparison to FY 2013.
2014 Goals and Objectives
• The goals/objective for the Capital Projects Fund for calendar year 2014 is identified by the
projects described in the Capital Improvement Plan.
Village of Morton Grove, Illinois
Capital Projects Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes277,357 106,695 100,500 107,000 109,100
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services 237,959 - - - -
Grant Revenue 278,738 6,581 410,000 - 480,000
Investment 65,390 17,286 1,000 3,000 5,000
Installment Loan Proceeds - - - 1,060,000 -
Others/Miscellaneous 9,441 4,403 - - -
Total Revenues 868,885 134,964 511,500 1,170,000 594,100
Transfers In - - - - -
Total Resources Available 868,885 134,964 511,500 1,170,000 594,100
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services 2,384,778 2,077,518 3,930,000 2,482,500 1,247,500
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance2,384,778 2,077,518 3,930,000 2,482,500 1,247,500
Capital Outlay- - - 1,050,830 -
Debt Payments - - - - -
Reserves - - - - -
- - - 1,050,830 -
Total Expenditures 2,384,778 2,077,518 3,930,000 3,533,330 1,247,500
Transfers Out - - - - -
Total Resources Utilized 2,384,778 2,077,518 3,930,000 3,533,330 1,247,500
Change in Fund Balance (1,515,893) (1,942,554) (3,418,500) (2,363,330) (653,400)
Fund Balance, January 1 3,025,070 3,025,070 661,740
Fund Balance, December 31 (393,430) 661,740 8,340
As a % of Total Operations and Maintenance -10%19%1%
215
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 30 CAPITAL PROJECT FUND
300000411010Property Taxes
Capital Projects Portion of Tax Levy 50,000 50,000 50,000
50,000 50,000 - 50,000
300000412012Sales Tax Home Rule
Allocation of 6%25,000 25,000 25,000
25,000 25,000 - 25,000
300000412030Personnel Property Replacement Tax
Allocation of 8.3%25,500 34,100 34,100
25,500 34,100 - 34,100
300000451006Grants
Safe Path to School - 70,000 70,000
- 70,000 - 70,000
300000461010Interest Income
Depository Account 1,000 5,000 5,000
1,000 5,000 - 5,000
300000491040Misc Income
Misc Income - -
- - - -
300000494020State Highway Reimbursement
IDOT Reim. For Dempster Parking 350,000 350,000 350,000
Utility Co. - Dempster Street Winter Shutdown Costs 60,000 60,000 60,000
410,000 410,000 - 410,000
TOTAL CAPITAL PROJECT FUND REVENUES 511,500 594,100 - 594,100
305060552140Engineering Services
Specialized Eng. Services 15,000 15,000 15,000
Austin Avenue Preliminary Engineering 55,000 20,000 20,000
70,000 35,000 - 35,000
305060553300Street Improvements
Dempster St. Rwy Imp - (IDOT Reimb.)400,000 400,000 400,000
Dempster St. Parking-(Offset GRANT)350,000 350,000 350,000
Sidewalk Repair Park View School (offset GRANT)70,000 70,000
Traffic Signal Upgrade 2,500 2,500
2014 (50/50) Concrete Replacement Program 100,000 - -
2014 Cracksealing Program 100,000 40,000 (20,000) 20,000
2014 Street Improvement Program 1,000,000 (1,000,000) -
Simpson Avenue Reconstruction 240,000 240,000
Frontage Road Improvements 50,000 (10,000) 40,000
2014 Asphalt Street Patching Program 90,000 90,000 90,000
1,040,000 2,240,000 (1,027,500) 1,212,500
216
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 30 CAPITAL PROJECT FUND - CONTINUED
305060553320Local Area Pavement Preservation
Austin Avenue [2008] - (IDOT Reimb) REAPP 272,000 272,000 (272,000) -
Central Avenue [2010] - (IDOT Reimb)188,000 - -
460,000 272,000 (272,000) -
305060553330Forward Morton Grove - Engineering
Replace Public Works Salt Dome - Engineering 10,000 - -
10,000 - - -
305060553340Forward Morton Grove - Construction
Public Works Salt Dome Replacement 350,000 - -
2013 asphalt Street Improvement Program 2,000,000 - -
2,350,000 - - -
TOTAL CAPITAL PROJECT FUND EXPENSES 3,930,000 2,547,000 (1,299,500) 1,247,500
217
VI
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TO
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0 (
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)
2,765,100 -81%
21
8
PART VI.
DEBT SERVICE
FUND
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
219
DEBT SERVICE
Overview
The Debt Service Fund has been established to account for all general obligation debt of the Village
which is financed through the full faith and credit of the Village of Morton Grove. This includes
All general Obligation Bonds of the Village (2013 Issue)
Installment notes financing public safety, public works and other municipal heavy equipment.
The Fund excludes debt financed by non-general obligation such as installment notes on Water/Sewer
Department related equipment and the IEPA loan for mandated sewer rehab work. Both of these
types of debt are obligations of the Enterprise Fund are financed directly through water/sewer use
fees. Further excluded is debt incurred for economic development activities which is accounted for
and reported either through the Economic Development Fund or, if relevant, through the Waukegan
Road and Lehigh/Ferris TIF Funds. This debt was incurred specifically to support economic
redevelopment projects in the community and not for traditional government services.
The 2013 tax year levy, to be filed with Cook County in December 2013, has been budgeted as
revenue for the FY 2014. Budgeted expenditures in this fund primarily consist of general obligation
debt not paid (and therefore abated) elsewhere, such as in tax incremental financing districts and
enterprise funds. Total debt service for FY 2014 is projected at $1,957,888.
2014 Goals and Objective
• Continue with the timely payment of all debt requirements to maintain the Village’s credit
rating.
• Utilize the RFP process in providing financing for revolving equipment fund purchase
Village of Morton Grove, Illinois
Debt Service Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes1,409,635 1,687,273 1,656,427 1,656,427 1,503,534
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue 81,610 81,610 81,610 74,509 74,510
Investment 956 1,111 1,000 270 500
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues 1,492,201 1,769,993 1,739,037 1,731,206 1,578,544
Transfers In - 300,000 300,000 300,000 492,263
Total Resources Available 1,492,201 2,069,993 2,039,037 2,031,206 2,070,807
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services - - 30,000 10,000 30,000
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance- - 30,000 10,000 30,000
Capital Outlay- - - - -
Debt Payments 2,059,819 2,109,565 1,773,998 1,774,098 1,927,888
Reserves - - - - -
2,059,819 2,109,565 1,773,998 1,774,098 1,927,888
Total Expenditures 2,059,819 2,109,565 1,803,998 1,784,098 1,957,888
Transfers Out - - - - -
Total Resources Utilized 2,059,819 2,109,565 1,803,998 1,784,098 1,957,888
Change in Fund Balance (567,618)(39,572)235,039247,108112,919
Fund Balance, January 1 (374,212) (374,212) (127,104)
Fund Balance, December 31 (139,173) (127,104) (14,185)
As a % of Total Operations and Maintenance -8%-7%-1%
220
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 20 DEBT SERVICE FUND
200000411010Property Taxes
Debt Service Portion of Tax Levy 1,066,427 953,534 953,534
1,066,427 953,534 - 953,534
200000412012Sales Tax Home Rule
Allocation of 590,000 650,000 (100,000) 550,000
590,000 650,000 (100,000) 550,000
200000461010Interest Income
Depository Account 1,000 500 500
1,000 500 - 500
200000451005Grants - Federal
Build America Bonds Subsidy 81,610 74,510 74,510
81,610 74,510 - 74,510
200000481010Transfer from General Fund
See Finance Department Transfers 300,000 328,480 - 328,480
2013 Taxable Bond 2014 - 163,783 163,783
300,000 492,263 - 492,263
TOTAL DEBT SERVICE FUND REVENUES 2,039,037 2,170,807 (100,000) 2,070,807
202038552110Professional services
Potential Refinancings and Issuances 30,000 30,000 30,000
30,000 30,000 - 30,000
202038591010Bond Redemption
2009 GO Bonds (75% Allocation) [2014]1,245,000 1,267,500 1,267,500
2010A GO Bonds (56% Allocation) [2014]224,000 224,000 224,000
2010B GO Bonds (56% Allocation) [2029]- - -
2013 Taxable GO Bond [2020]- 142,583 142,583
1,469,000 1,634,083 - 1,634,083
202038591020Bond Interest
2009 GO Bonds (75% Allocation) [2014]60,968 32,955 32,955
2010A GO Bonds (56% Allocation) [2014]8,960 4,480 4,480
2010B GO Bonds (56% Allocation) [2029]233,170 233,170 233,170
2013 Taxable GO Bond [2020]- 21,200 21,200
303,098 291,805 - 291,805
202038591070Agent Fees
Bond Administration Fees 1,900 2,000 2,000
1,900 2,000 - 2,000
TOTAL DEBT SERVICE FUND EXPENSES 1,803,998 1,957,888 - 1,957,888
221
VI
L
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(1
0
0
,
0
0
0
)
2,
0
7
0
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31,770 2%
20
-
2
0
-
3
8
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5
5
-
2
1
1
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r
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29
1
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(11,293) -4%
20
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1
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3
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TO
T
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9
(1
0
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2
,
9
1
9
(122,120) -52%
22
2
PART VII
TAX INCREMENT
FINANCE FUND
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
223
DEMPSTER-WAUKEGAN TIF
Overview
Dempster/Waukegan TIF was created in late 2012 to help foster and promote development of
commercial properties at and adjacent to the intersection of Dempster and Waukegan, including but
not limited the partially vacant Prairie View Shopping center site.
The Dempster/Waukegan TIF District and associated redevelopment Plan were developed as a means
to reduce or eliminate conditions that currently qualify the Dempster/Waukegan Redevelopment
Project Area (RPA) as a “blighted area,” and to provide direction and tools to help establish this RPA
as a vibrant commercial and/or mixed use area; stimulate the redevelopment of vacant, obsolete, ill-
configured and/or underutilized properties, and provide new or improved infrastructure facilities
and/or utilities.
2014 Goals and Objectives
1. Continue to work with commercial property owners and/or developers to try to partner on the
redevelopment of the parcels within this area, such that the levels and types of development
meet the needs and desires of both the Village and the property owners.
2. Evaluate existing infrastructure in the area and develop a capital improvement plan, as
needed, to upgrade public facilities for the level and types of development desired in this
RPA.
3. Where possible, assemble properties for future redevelopment opportunities.
4. Continue efforts on improving the marketing and business recruitment efforts to help
facilitate the redevelopment of key properties within this TIF District with the desired types
of businesses.
Village of Morton Grove, Illinois
Dempster-Waukegan TIF Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes- - - - 1,992,519
Licenses and Permits - - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment - - - - 100
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues - - - - 1,992,619
Transfers In - - - - -
Total Resources Available - - - - 1,992,619
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - 18,000
Contractual Services - 112,974 - - 96,900
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance- 112,974 - - 114,900
Capital Outlay- - - - 1,750,000
Debt Payments - - - - -
Reserves - - - - -
- - - - 1,750,000
Total Expenditures - 112,974 - - 1,864,900
Transfers Out - - - - -
Total Resources Utilized - 112,974 - - 1,864,900
Change in Fund Balance - (112,974) - - 127,719
Fund Balance, January 1 (112,974) (112,974) (112,974)
Fund Balance, December 31 (112,974) (112,974) 14,745
As a % of Total Operations and Maintenance 0%0%1%
224
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 13 DEMPSTER-WAUKEGAN TIF
130000411011Incremental Property Tax
Property Tax (2012 EAV 28,263,879 )- 1,992,519 1,992,519
tax rate of 11.19% -(TIF PORTION 63%)- 1,992,519 - 1,992,519
130000412010Sales Tax
Sales Tax - (moved to Eco Dev't Fund 16)- 65,000 (65,000) -
- 65,000 (65,000) -
130000461010Interest Income
Depository Accounts - 100 100
- 100 - 100
TOTAL DEMPSTER-WAUKEGAN TIF FUND REVENUES - 2,057,619 (65,000) 1,992,619
131079544115Salaries-Part Time 15,300 15,300
131079547100Social Security - 1,200 1,200
131079548150IMRF Employer Contribution - 1,500 1,500
- 18,000 - 18,000
131079551120Dues & subscriptions
American Planning Association (APA)- 300 300
Urban Land Institute - 300 300
Professional Organizations - 300 300
- 900 - 900
131079551130Meetings & conferences
ITIA spring conference - 250 250
ITIA fall conference - 250 250
- 500 - 500
131079552110Professional Services
Project Consultants - 35,000 35,000
TIF Auditing Service 500 500
Redevelopment Opportunities - 50,000 50,000
- 85,500 - 85,500
131079553000District 67 Sales Tax Agreement
Per Resolution 12-50 - 32,500 (32,500) -
(move to Eco Dev't Fund 16)- 32,500 (32,500) -
131079553001District70 Sales Tax Agreement
Per Resolution 12-51 - 32,500 (32,500) -
(move to Eco Dev't Fund 16)- 32,500 (32,500) -
225
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 13 DEMPSTER-WAUKEGAN TIF - CONTINUED
131079556120Additional Legal Fees
Legal Fees - 10,000 10,000
- 10,000 - 10,000
131079571020Capital Acquisition
Potential Project/redevlopment Assistance - 1,000,000 1,000,000
Potential Land Assembly - 750,000 750,000
- 1,750,000 - 1,750,000
TOTAL DEMPSTER-WAUKEGAN TIF FUND EXPENSES - 1,929,900 (65,000) 1,864,900
226
VI
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-
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2
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7
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(3,821,519)
22
7
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
228
LEHIGH-FERRIS TIF
Overview
The Lehigh / Ferris TIF Redevelopment District were created in 2000 to create a transit-oriented
business district (TOD) by promoting the orderly redevelopment of the numerous properties near the
Metra station at Lehigh and Lincoln. This District is roughly bounded by Dempster Street on the
north, the Cook County Forest Preserve on the west, Main Street on the south and Ferris Street on the
east. The District also extends eastward along Lincoln Avenue terminating at the alley between
Georgiana Avenue and School Street. The District will expire in 2023.
Redevelopment in this 78-acre District focuses on the basic principles of a TOD. This strategy builds
upon the existing assets including the Metra commuter train station, the forest preserve, commercial
heritage of this neighborhood, and the adjacent industrial business district, which is Morton Grove’s
largest employment sector. New development is anticipated to include a mixture of compatible and
complimentary uses such as new commercial businesses, higher density, multi-family residential
development (townhouses, condominiums, and apartments), and some public/institutional uses and
public spaces. Improvements and upgrades to the existing public infrastructure and streetscape are
also anticipated. The Lehigh/Ferris Framework Plan provides some general direction on ways to
achieve this long term vision.
2013 Major Accomplishments
1. Active and continuous pursuit of commercial and/or multi-family residential development
opportunities through ongoing contact with real estate development companies and private
property owners.
2. Continued efforts to attract interested developers to the consider redevelopment of
municipally owned site.
3. Initiate discussions on purchase of “Site J” in order to help facilitate the highest and best
reuse of that prime commercial property.
4. Attend local and regional commercial trade shows to promote and market the redevelopment
opportunities within Morton Grove, specifically the commercial areas along Lincoln and
Ferris.
5. Targeted efforts to recruit restaurants and pedestrian-focused retail type uses along Lincoln
and Ferris, to facilitate the desired creation of a downtown district.
6. Streamlined the development review process for new multi-family development proposal
adjacent to Trafalgar Square in accordance with goal of creating additional residential
development opportunities near the Metra Station.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
229
Lehigh-Ferris TIF - continued
2013 Goals and Objectives
1. Continue to seek qualified developers for the redevelopment of the municipally owned sites
within the TIF District, to support and enhance the desired goals of creating a TOD area
adjacent to the train station.
2. Continue to target restaurateurs and pedestrian oriented retail uses along Lincoln and Ferris.
3. Develop infrastructure and streetscape improvement plan for Ferris, including possible
improvements to and creation of usable public space near the Metra Station.
4. Where possible, assemble properties for future redevelopment opportunities.
5. Continue efforts on improving the marketing of Morton Grove, particularly related to the
redevelopment opportunities within the Lehigh-Ferris TIF District.
6. Continue to work with the Chamber of Commerce on programs and events that support and
enhance the existing industrial area, adjacent to the TIF District as a strong daytime
workforce will help the Village in their continued efforts to recruit restaurants and
pedestrian oriented retailers to the Ferris-Lincoln Commercial corridor.
Village of Morton Grove, Illinois
Lehigh Ferris TIF Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes2,517,558 2,282,139 2,900,000 2,300,000 2,400,000
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment 1,900 1,627 5,000 4,050 3,500
Installment Loan Proceeds - - - - -
Others/Miscellaneous - 29,375 2,000,000 - 1,000,000
Total Revenues 2,519,459 2,313,141 4,905,000 2,304,050 3,403,500
Transfers In - - - - -
Total Resources Available 2,519,459 2,313,141 4,905,000 2,304,050 3,403,500
Expenditure by Category
Operations and Maintenance:
Personnel Services- - 51,300 59,800 49,900
Contractual Services68,585 35,846 77,225 81,473 215,260
Commodities- - - - -
Miscellaneous - - - - -
Total Operations and Maintenance68,58535,846128,525141,273265,160
Capital Outlay622,362 65,352 1,675,000 25,000 4,702,500
Debt Payments3,557,861 587,428 796,200 796,200 796,600
Reserves- - - - -
4,180,223 652,780 2,471,200 821,200 5,499,100
Total Expenditures 4,248,808 688,627 2,599,725 962,473 5,764,260
Transfers Out - - 260,000 260,000 265,200
Total Resources Utilized 4,248,808 688,627 2,859,725 1,222,473 6,029,460
Change in Fund Balance (1,729,349)1,624,5152,045,2751,081,577(2,625,960)
Fund Balance, January 1 12,395,749 12,395,749 13,477,326
Fund Balance, December 31 14,441,024 13,477,326 10,851,366
As a % of Total Operations and Maintenance 505%1102%180%
230
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 15 LEHIGH-FERRIS TIF
150000411011Incremental Property Tax
Property Tax 2,900,000 2,400,000 2,400,000
2,900,000 2,400,000 - 2,400,000
150000461010Interest Income
Depository Accounts 5,000 3,500 3,500
5,000 3,500 - 3,500
150000491015Sale of Real Property
Land Held for Resale 2,000,000 1,000,000 1,000,000
2,000,000 1,000,000 - 1,000,000
TOTAL LEHIGH-FERRIS TIF FUND REVENUES 4,905,000 3,403,500 - 3,403,500
151079544105Salaries-Full Time 25,000 25,500 25,500
151079544115Salaries-Part Time - 15,300 15,300
151079544125Salaries-Seasonal/Temporary 15,000 - -
151079547100Social Security 3,100 3,200 3,200
151079548100Health/Life Insurance 5,600 1,900 1,900
151079548150IMRF Employer Contribution 2,600 4,000 4,000
51,300 49,900 - 49,900
151079551120Dues & subscriptions
Illinois Tax Increment Assoc (ITIA)500 500 500
American Planning Association (APA)275 300 300
Costar & Retail lease traker (50% Lehigh TIF) - 4,850 4,850
Urban Land Institute 150 300 300
Professional Organizations 500 500 500
1,425 6,450 - 6,450
151079551130Meetings & conferences
ITIA spring conference 500 500 500
ITIA fall conference 300 300 300
APA, ULI or Other Redevelopment Conferences 2,000 - -
2,800 800 - 800
151079552110Professional Services
Project Consultants 10,000 50,000 50,000
Redevelopment Opportunities 10,000 50,000 50,000
20,000 100,000 - 100,000
151079552111Cook County Property Tax
Current & Potential Property Tax Liability 50,000 5,000 5,000
50,000 5,000 - 5,000
151079553001TIF Economic Dev't Agreement
Homestead of MG Ord#10-19 - 50,000 50,000 100,000
- 50,000 50,000 100,000
231
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 15 LEHIGH-FERRIS TIF - CONTINUED
151079553120Utilities Municipal Facilities
Various Utility Expenses 3,000 3,000 3,000
3,000 3,000 - 3,000
151079558130Bank fees
Credit Card Fees - 10 10
- 10 - 10
151079811010Transfer to General Fund
See General Fund - Transfers In 260,000 260,000 5,200 265,200
260,000 260,000 5,200 265,200
151099571020Capital Acquisition
Potential Project/redevlopment Assistance 1,000,000 1,000,000
Potential Land Assembly 1,000,000 2,500,000 2,500,000
1,000,000 3,500,000 - 3,500,000
151099571025Streetscape
Lehigh Avenue - design and construction 55,000 600,000 600,000
Dempster Street IDOT Reimbursement 400,000 400,000
55,000 1,000,000 - 1,000,000
151099571026Streescape - Dempster
Design and Construction - - -
DEMPSTER ST. Improvement (Amended)400,000 - -
400,000 - - -
151099571028Ferris Avenue Streetscape
LEHIGH AVE Improvement 20,000 - -
20,000 - - -
151099571070Demolition
As needed for potential sites 100,000 100,000 100,000
100,000 100,000 - 100,000
151099571079Miscellaneous
Redevelopmnt Study 50,000 - -
TIF Auditing Service - 2,500 2,500
Misc Professional Services 50,000 100,000 100,000
100,000 102,500 - 102,500
151099591010Bond Principal
Series 2007 G.O. Bonds [Final Payment 2024]490,000 510,000 510,000
490,000 510,000 - 510,000
151099591020Bond Interest
Series 2007 G.O. Bonds [Final Payment 2024]306,200 286,600 286,600
306,200 286,600 - 286,600
TOTAL LEHIGH-FERRIS TIF FUND EXPENSES 2,859,725 5,974,260 55,200 6,029,460
232
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23
3
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23
4
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
235
WAUKEGAN ROAD TIF
Overview
The Waukegan Road Tax Increment Financing (TIF) Redevelopment District was initially created in
1995 to promote redevelopment of certain parcels in the Waukegan Road corridor to a higher and
more productive land use so as to achieve the commercial potential of this business district. The
District is primarily made up of those properties along the east and west sides of Waukegan Road
from just north of Dempster Street to Emerson Street.
The District will expire in 2017 and much of the additional incremental taxes have been allocated to
repaying of debt service for past projects.
2013 Major Accomplishments
• Continued to work with property owners on possible redevelopment projects, on re-tenanting
of vacant spaces, and otherwise assisting with permitting processes.
• Continued with targeted business recruitments efforts for properties within this TIF District.
• Initiated conversations with key property owners on possible redevelopment opportunities
along the Waukegan corridor to complement efforts to enhance development within the
newly created at Dempster/Waukegan TIF District.
2014 Goals and Objectives
• Continuing efforts to support retention and expansion of businesses within this TIF District.
• Continue conversations with property owners on possible redevelopment opportunities along
the Waukegan corridor to complement efforts to enhance development within the newly
created at Dempster/Waukegan TIF District.
• Work with property owners to help refill vacant spaces and other assist in marketing these
commercial properties to perspective businesses.
Village of Morton Grove, Illinois
Waukegan TIF Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes735,100 581,843 815,000 475,000 600,000
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment 185 181 750 100 200
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues 735,285 582,024 815,750 475,100 600,200
Transfers In - - - - -
Total Resources Available 735,285 582,024 815,750 475,100 600,200
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services 1,520 - 25,000 7,000 20,500
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance1,520 - 25,000 7,000 20,500
Capital Outlay14,457 - 1,250,000 - 1,250,000
Debt Payments799,536 812,911 849,734 849,734 861,309
Reserves- - - - -
813,993 812,911 2,099,734 849,734 2,111,309
Total Expenditures 815,513 812,911 2,124,734 856,734 2,131,809
Transfers Out - - 40,000 40,000 40,000
Total Resources Utilized 815,513 812,911 2,164,734 896,734 2,171,809
Change in Fund Balance (80,228)(230,887)(1,348,984)(421,634)(1,571,609)
Fund Balance, January 1 (1,390,303) (1,390,303) (1,811,937)
Fund Balance, December 31 (2,739,287) (1,811,937) (3,383,546)
As a % of Total Operations and Maintenance -127%-202%-156%
236
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 17 WAUKEGAN ROAD TIF
170000411011Incremental Property Tax
Property Tax 815,000 600,000 600,000
815,000 600,000 - 600,000
170000461010Interest Income
Depository Account 750 200 200
750 200 - 200
TOTAL WAUKEGAN ROAD TIF FUND REVENUES 815,750 600,200 - 600,200
171045552110Professional Services
Potential Redevelopment 25,000 20,000 20,000
TIF Auditing Service 500 500
25,000 20,500 - 20,500
171045571020Capital Acquisitions/buildings
Potential Redevelopment 900,000 900,000 900,000
900,000 900,000 - 900,000
171045573300Street Improvement
Potential Redevelopment 350,000 350,000 350,000
350,000 350,000 - 350,000
171045591030Note Redemption
2003 General Obligation Note 218,834 227,912 227,912
2009A General Obligation Note 450,000 475,000 475,000
668,834 702,912 - 702,912
171045591040Note Interest
2003 General Obligation Note 51,062 41,985 41,985
2009A General Obligation Note 129,838 115,962 115,962
180,900 157,947 - 157,947
171045591070Paying Agent Fees
Agent Fees - 450 450
- 450 - 450
171045811010Transfer to General Fund
See General Fund - Transfers In 40,000 40,000 40,000
40,000 40,000 - 40,000
TOTAL WAUKEGAN ROAD TIF FUND EXPENSES 2,164,734 2,171,809 - 2,171,809
237
VI
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23
8
PART VIII
SPECIAL
REVENUE FUND
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
239
MOTOR FUEL TAX
Overview
The Motor Fuel Tax Fund has been established to account for the Village’s share of Motor Fuel Tax
monies received from the State. State statues provide for a State imposed tax on motor fuel sales.
These monies are restricted as to their use by State law and audited by a State agency. Therefore, a
separate fund is used to account for the source and use of these monies
This Fund accounts for street maintenance, street resurfacing, Village street lights, and snow removal
materials. The funds are authorized by the Illinois Department of Transportation and are appropriated
as part of the Village’s share of the gasoline tax. Using estimated provided by the Illinois Municipal
League, the Village expects to receive approximately $23.50 per capital ($546,845) in FY 2014.
Spending is budgeted at $534,700 in FY 2014.
2014 Goals and Objectives
Specific goals and objectives for the use of MFT Funds are contained in the General Fund Budget
Public Works Department (streets) budget. All of the items incorporated in this budget are used in
the Village’s street Department operations. Appropriations will continue the maintenance of traffic
signals and street lights throughout the Village and also continue the micro-surfacing program to
extend the expected bituminous pavement life of various streets within the Village.
Village of Morton Grove, Illinois
MFT Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes573,017 567,477 561,000 552,000 546,845
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment 79 272 50 100 50
Installment Loan Proceeds - - - - -
Others/Miscellaneous 131,263 151,037 97,000 97,498 97,000
Total Revenues 704,359 718,787 658,050 649,598 643,895
Transfers In - - - - -
Total Resources Available 704,359 718,787 658,050 649,598 643,895
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services 112,509 125,733 128,000 128,000 98,000
Commodities 318,225 262,420 235,000 185,000 245,000
Miscellaneous - - - - -
Total Operations and Maintenance430,734388,153363,000313,000343,000
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 430,734 388,153 363,000 313,000 343,000
Transfers Out 180,000 180,000 180,000 180,000 191,700
Total Resources Utilized 610,734 568,153 543,000 493,000 534,700
Change in Fund Balance 93,625150,634115,050156,598109,195
Fund Balance, January 1 448,601 448,601 605,199
Fund Balance, December 31 563,651 605,199 714,394
As a % of Total Operations and Maintenance 103.80%122.76%133.61%
240
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 03 MOTOR FUEL TAX FUND
030000412040Share Of Motor Fuel Tax
Per Capita State Allocation 561,000 546,845 546,845
[Illinois Municipal League estimate of $23.50 per cap 561,000 546,845 - 546,845
030000461010Interest Income
Allocated portion of interest income 50 50 50
50 50 - 50
030000491040Misc Income
IL Job Now Capital Program 97,000 97,000 - 97,000
97,000 97,000 - 97,000
TOTAL MFT FUND REVENUES 658,050 643,895 - 643,895
035060552290Construction Services
Patching, crack sealing & Lane Marking 30,000 - -
30,000 - - -
035060552330Concrete Replacement
Curb and Gutter 6,000 6,000 6,000
Street Repair 6,000 6,000 6,000
Sidewalk Repair 6,000 6,000 6,000
18,000 18,000 - 18,000
035060554170Maintenance of Street Lights
Outsourced maintenance of Street Lights 80,000 80,000 80,000
80,000 80,000 - 80,000
035060563110Construction Materials
Hot Mix 45,000 45,000 45,000
Cold Mix 20,000 - -
65,000 45,000 - 45,000
035060563120Snow Removal Materials
Salt and Calcium Chloride 170,000 200,000 200,000
170,000 200,000 - 200,000
035060811010Transfers to General Fund
Snow Removal Labor Cost 65,000 65,000 4,225 69,225
Street Patching Labor Cost 50,000 50,000 3,250 53,250
Street Sweeping Labor Cost 30,000 30,000 1,950 31,950
Catch Basin Cleaning Labor Cost 30,000 30,000 1,950 31,950
Concrete Replacement Labor Cost 5,000 5,000 325 5,325
See General Fund Transfers In 180,000 180,000 11,700 191,700
TOTAL MFT FUND EXPENSES 543,000 523,000 11,700 534,700
241
VI
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24
2
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
243
EMERGENCY 911
Overview
To provide safe, efficient and effective public safety dispatch services and response through the use
of the Emergency 911 telephone system. The E911 system provides community residents with the
three digit emergency telephone number which will access police, fire or ambulance services. The
enhanced system allows the E911 dispatcher to immediately know the address, phone number and
location of most callers.
In 2013, the Village of Morton Grove Police Department transitioned to the Glenview Public Safety
Dispatch Center (GPSDC). GPSDC is responsible for receiving and dispatching calls for police, fire
and emergency medical services through the 9-1-1 wire line and wireless systems, radio, alarm
notifications and other communication systems. Specifically, the local emergency communications
personnel dispatch the necessary manpower and equipment required for emergencies for the Morton
Grove and Niles Police Departments. The GPSDC provides dispatching backup and support during
peak periods or for disaster type incidents. Our emergency services dispatching system budget
is supplemented by E911 wireless fees received from phone services comprised of land line phones,
wireless phones, prepaid wireless cards purchased in the Village of Morton Grove, and Voice over
Internet Protocol (VoIP).
Revenues for this fund budgeted at $250,100 are derived from the $.75 Enhanced 911 Surcharge and
a share of the State of Illinois wireless surcharge. Expenditures for FY 2014 total $250,000. The
E911 budget has been consolidated to account for the move of Central Dispatch. The only
appropriations in this Fund are payments to AT&T for line charges and the portion of the charges for
Central Dispatch that can be supported by the E911 surcharge revenue. The total appropriation for
Central Dispatch is approximately $730,000. This Fund covers $229,000 of this cost and the
remaining balance is appropriated to the Police Department budget found in the General Fund.
2013 Major Accomplishments
1. Successfully and safely transitioned to the Glenview Public Safety Dispatch Center:
o Significant savings ($400,000 - $500,000 per year) to the Village;
o Received a tremendous Computer Aided Dispatch system at a fraction of the cost;
o Received a tremendous Report Management System at a fraction of the cost;
o Received a tremendous Mobile Field Reporting system at a fraction of the cost;
o Eliminated the need to purchase expensive similar systems at NSECC;
o Eliminated the need to lease, buy or build from a forced relocation at NSECC.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
244
Emergency 911 - continued
2014 Goals and Objectives
• Continuous monitoring of the operation of the emergency telephone system throughout the
year to assure quality service and response for our residents, for our business owners, for the
people that work in our town and for the people that visit, shop or travel through the town.
• Maintain communications and networking with the joint dispatch partners to insure a
continuous flow of information as it related to E911 planning, research and problem solving
thereby providing the most effective and efficient PSAP service in the most cost – effective
manner.
Village of Morton Grove, Illinois
Emergency 911 Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes234,115 273,226 245,000 215,984 250,000
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment 438 242 - - 100
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues 234,553 273,468 245,000 215,984 250,100
Transfers In - - - - -
Total Resources Available 234,553 273,468 245,000 215,984 250,100
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services 274,786 259,563 245,000 283,345 250,000
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance274,786259,563245,000283,345250,000
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 274,786 259,563 245,000 283,345 250,000
Transfers Out - - - - -
Total Resources Utilized 274,786 259,563 245,000 283,345 250,000
Change in Fund Balance (40,233)13,905- (67,361)100
Fund Balance, January 1 180,440 180,440 113,079
Fund Balance, December 31 180,440 113,079 113,179
As a % of Total Operations and Maintenance 73.65%39.91%45.27%
245
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 07 E911 FUND
070000444010E911 Telephone Surcharge Fees
Direct Payments Received 105,000 100,000 100,000
105,000 100,000 - 100,000
070000444020E911 Surcharge Fees- Wireless
Wireless Surcharge through Comptroller 140,000 150,000 150,000
140,000 150,000 - 150,000
070000461010Interest Income
Allocated portion of interest income - 100 100
- 100 - 100
TOTAL E911 FUND REVENUES 245,000 250,100 - 250,100
073037552210E911 Line Charges
Monthly E911 Charges 22,000 21,000 21,000
22,000 21,000 - 21,000
073037557151Central Dispatch
Service Agreement w/ Glenview 223,000 219,000 10,000 229,000
[COST SHARED WITH POLICE DEPARTMENT]223,000 219,000 10,000 229,000
TOTAL E911 FUND EXPENSES 245,000 240,000 10,000 250,000
246
VI
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24
7
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
248
ECONOMIC DEVELOPMENT
Overview
The Economic Development Fund is a special revenue fund created to account for all non-TIF
economic-development activities undertaken by the Village. Economic Development activities
outside of the TIF District are totally independent and financed by non-TIF Village revenues and are
also appropriated within this fund.
Revenues for this fund are portion of Home Rule Sales Taxes budgeted at $565,200 in FY 2014.
Expenditures are budgeted to be $529,556 in FY 2014. The Village uses this fund to stimulate
economic development of the Village.
2014 Goals and Objectives
Provide financial support for all non-TIF economic development activities undertaken by the Village
Village of Morton Grove, Illinois
Economic Development Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes312,000 312,000 312,000 374,000 565,000
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment 534 356 600 145 200
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues 312,534 312,356 312,600 374,145 565,200
Transfers In - - - - -
Total Resources Available 312,534 312,356 312,600 374,145 565,200
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services 350,335 512,145 495,294 490,594 529,556
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance350,335512,145495,294490,594529,556
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 350,335 512,145 495,294 490,594 529,556
Transfers Out - - - - -
Total Resources Utilized 350,335 512,145 495,294 490,594 529,556
Change in Fund Balance (37,801)(199,789)(182,694)(116,449)35,644
Fund Balance, January 1 (66,679) (66,679) (183,128)
Fund Balance, December 31 (249,373) (183,128) (147,484)
As a % of Total Operations and Maintenance -50%-37%-28%
249
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 16 ECONOMIC DEVELOPMENT FUND
Sales Tax & Home Rule
160000412010Business District Sales Tax .25%- - 65,000 65,000
160000412012HRST allocation 312,000 400,000 100,000 500,000
312,000 400,000 165,000 565,000
160000461010Interest Income
Depository Account 100 100 100
100 100 - 100
160000465012Net Incr(Decr) FV IMET
Illinois Metropolitan Investment Fund 500 100 100
500 100 - 100
TOTAL ECONOMIC DEVELOPMENT FUND REVENUES 312,600 400,200 165,000 565,200
161079552110Professional Services
Community Marketing & Retail Recruitment 20,000 20,000 20,000
Redevelopment & Feasibility Study 40,000 40,000 40,000
60,000 60,000 - 60,000
161079552115Economic Development Improvement
Program - 50,000 50,000
- 50,000 - 50,000
161079558141Culvers Sharing Agreement
Per Ordinance 99-13 [Expires 2016]60,000 - -
Property Tax Share Agreement 5,000 5,000 5,000
65,000 5,000 - 5,000
161079558142WalGreens Economic Dev Agreement
Per Ordinance 99-13 [Expires 2016]40,000 - -
40,000 - - -
161079558149District 67 Revenue Agreement
Per Ordinance 95-11 [Expires 2018]189,360 220,460 220,460
Per Resolution 12-50 (Bus. District Sales Tax)58,500 58,500
189,360 220,460 58,500 278,960
161079558150District 70 Revenue Agreement
Per Ordinance 00-04 [Expires 2023]106,934 129,096 129,096
Per Resolution 12-51 (Bus. District Sales Tax)6,500 6,500
106,934 129,096 6,500 135,596
161079558153Osco Economic Dev Agreement
Per Ordinance 01-62 [Expires 2018]34,000 - -
34,000 - - -
TOTAL ECONOMIC DEVELOPMENT FUND EXPENSES 495,294 464,556 65,000 529,556
250
VI
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FY 2014 BUDGET
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25
1
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
252
COMMUTER PARKING
Overview
The Commuter Parking Facilities Fund has been established as a special revenue fund to account for
all revenues received by the Village from the operation of the commuter parking lots. The parking
fees for individuals using the commuter parking lots generate revenue used exclusively for the care,
maintenance, and future expansion of the commuter parking lot.
2013 Major Accomplishments
• General maintenance services, including snow removal, sweeping, cleaning of the lots,
restriping and asphalt repair were completed as needed and on a timely basis to insure
commuters were well served by the facility.
• Phase I esthetic improvements were made to the area adjacent to Lehigh Avenue that
included; deteriorated sidewalk replacement, old landscape removed and replaced.
• Electronic payment devices maintained in peak operating condition.
• Landscaped areas mowed, flowers planted, and trees trimmed.
• Rusted light poles replaced and lighting up-graded to LED
2014 Goals and Objectives
• The Village will continue to provide the necessary staff and resources to insure the commuter
parking lots are maintained in good operating order, including landscaped areas, which
enhance the appearance and effective use of the facility.
• The Village will continue to provide a sufficient number of well-maintained parking spaces to
serve the public which utilizes the Morton Grove Metra Station.
• Build on fund balance for future enchantments to the Metra lot.
• Phase II esthetic improvements that include; replace deteriorated concrete and enhance
appearance of the interior main lot.
Village of Morton Grove, Illinois
Commuter Parking Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes- - - - -
Licenses and Permits - - - - -
Fines - - - - -
Charges for Services 154,567 135,454 140,000 139,000 140,000
Grant Revenue - - - - -
Investment 781 521 250 500 250
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues 155,348 135,974 140,250 139,500 140,250
Transfers In - - - - -
Total Resources Available 155,348 135,974 140,250 139,500 140,250
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services 2,670 17,433 109,000 107,500 43,200
Commodities 15,968 11,715 11,500 9,900 13,700
Miscellaneous - - - - -
Total Operations and Maintenance18,63829,148120,500117,40056,900
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 18,638 29,148 120,500 117,400 56,900
Transfers Out 115,500 115,500 115,500 115,500 127,300
Total Resources Utilized 134,138 144,648 236,000 232,900 184,200
Change in Fund Balance 21,209(8,674)(95,750)(93,400)(43,950)
Fund Balance, January 1 189,114 189,114 95,714
Fund Balance, December 31 93,364 95,714 51,764
As a % of Total Operations and Maintenance 40%41%28%
253
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 18 COMMUTER PARKING FUND
180000443040Commuter Parking Lot Fees
Effective 1/1/2011 rate is $1.75 140,000 140,000 140,000
140,000 140,000 - 140,000
180000461010Interest Income
Depository Account 250 250 250
250 250 - 250
TOTAL COMMUTER PARKING FUND REVENUES 140,250 140,250 - 140,250
182031552110Professional Services
Pay By Phone Fees .37cents per used - 4,000 4,000
- 4,000 - 4,000
182031552290Construction Services
Seal, coating, striping and numbering - -
Concrete Replacement 52,000 25,000 25,000
52,000 25,000 - 25,000
182031553130Utilities
Electrical Cost for Facility 2,000 2,000 2,000
2,000 2,000 - 2,000
182031554170Maintenance Of Street Lights
Light Bulbs - 100 100
Transformers - 100 100
Light Pole Replacement 55,000 - -
55,000 200 - 200
182031558130Bank Fees
Credit Card Fees - 12,000 12,000
- 12,000 - 12,000
182031562110Operational Supplies
Flower pots/ Benches 2,000 1,000 1,000
Black Dirt 200 200 200
Mulch 200 200 200
Plantings 1,200 1,200 1,200
Black top 200 200 200
Concrete 200 200 200
Miscellaneous 200 200 200
4,200 3,200 - 3,200
182031563040Commuter Parking Fees Refund
Meter Refunds 300 300 300
300 300 - 300
254
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 18 COMMUTER PARKING FUND - CONTINUED
182031563130Street Sign Materials
Blanks and Posts for Stall Numbering 100 100 100
Miscellaneous Signage Materials 100 100 100
200 200 - 200
182031564100Non-auto Repair Parts
Outsourced Maintenance of Meters 6,800 10,000 10,000
6,800 10,000 - 10,000
182031811010Transfers To General Fund
Reimburse Village Labor Cost 105,000 105,000 11,800 116,800
105,000 105,000 11,800 116,800
182031811040Transfers To Water/sewer Fund
Reimburse Enterprise Fund Labor Cost 10,500 10,500 10,500
10,500 10,500 - 10,500
TOTAL COMMUTER PARKING FUND EXPENSES 236,000 172,400 11,800 184,200
255
VI
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(8
,
6
7
4
)
(9
5
,
7
5
0
)
(7
,
2
7
0
)
(9
3
,
4
0
0
)
(3
2
,
1
5
0
)
(1
1
,
8
0
0
)
(4
3
,
9
5
0
)
51,800 -54%
25
6
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
257
FIRE ALARM
Overview
This fund accounts for the activity related to the Village’s fire alarm network and the costs associated
for fire dispatching services. Revenues are derived from subscription fee and are projected to be
$124,100 for FY 2014. Dispatching service is provided by the Regional Emergency Dispatch (RED)
Center.
2014 Goals and Objectives
• Continue to provide Fire Alarm related services to Morton Grove and neighboring
communities.
Village of Morton Grove, Illinois
Fire Alarm Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes- - - - -
Licenses and Permits - - - - -
Fines - - - - -
Charges for Services 238,506 127,200 124,000 115,000 124,000
Grant Revenue - - - - -
Investment 319 - 100 - 100
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues 238,825 127,200 124,100 115,000 124,100
Transfers In - - - - -
Total Resources Available 238,825 127,200 124,100 115,000 124,100
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - 19,800
Contractual Services 5,481 21,546 25,000 38,000 36,400
Commodities 152,246 199,458 22,000 10,000 22,000
Miscellaneous - - - - -
Total Operations and Maintenance157,727 221,004 47,000 48,000 78,200
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 157,727 221,004 47,000 48,000 78,200
Transfers Out - - - - -
Total Resources Utilized 157,727 221,004 47,000 48,000 78,200
Change in Fund Balance 81,098 (93,804) 77,100 67,000 45,900
Fund Balance, January 1 (12,706) (12,706) 54,294
Fund Balance, December 31 64,394 54,294 100,194
As a % of Total Operations and Maintenance 137%113%128%
258
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 41 FIRE ALARM FUND
410000441050Subscribers Fee
123,000 123,000 123,000
123,000 123,000 - 123,000
410000441090Membership Maintenance Fees
1,000 1,000 1,000
1,000 1,000 - 1,000
410000461010Interest Income
Depository Account 100 100 100
100 100 - 100
TOTAL FIRE ALARM FUND REVENUES 124,100 124,100 - 124,100
411041544105Salaries-Full Time - 15,600 15,600
411041546100Longevity - 300 300
411041547100Social Security - 200 200
411041548100Health/Life Insurance - 3,400 3,400
411041548150IMRF Employer Contribution - 300 300
- 19,800 - 19,800
411010552100Telephone Service
5,000 3,000 3,000
5,000 3,000 - 3,000
411010552280Maintenance and Installation
Maintenance 9,400 21,900 21,900
Installation 600 1,500 1,500
10,000 23,400 - 23,400
411010557101Equipment Repair
10,000 10,000 10,000
10,000 10,000 - 10,000
411010562110Equipment Purchase
22,000 22,000 22,000
22,000 22,000 - 22,000
TOTAL FIRE ALARM FUND EXPENSES 47,000 78,200 - 78,200
259
VI
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L
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FY 2014 BUDGET
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0
(31,200) -40%
26
0
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
261
SEIZURE
Overview
The programs are a law enforcement initiative that remove the tools of crime from criminal
organizations, deprives wrongdoers of the proceeds of their crimes, recovers property that may be
used to compensate victims, and deters crime. The most important objective of the program is law
enforcement; equitable sharing further enhances the law enforcement objective by fostering
cooperation among federal, state, and local law enforcement agencies. The law authorizes shared
forfeited property with participating local law enforcement agencies. Forfeited funds have specific
guidelines as to their uses, and must have a direct nexus to specific law enforcement functions; the
exercise of this authority is limited by statutes.
2014 Goals and Objectives
To further deter crime, recover property used unlawfully, and recover proceeds that may be used to
compensate victims, the Morton Grove Police Department will continue to pursue all seizure
opportunities. MGPD will continue to receive and utilize forfeited property within the guidelines of
statutes that govern these funds.
Budget Comments
All forfeited funds will be expended to further enhance law enforcement objectives. These proceeds
do not replace or supplant existing budget funds, but rather are used to supplement the process for
needed law enforcement equipment.
Village of Morton Grove, Illinois
Seizure Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes- - - - -
Licenses and Permits - - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment & Rental 245 405 500 369 350
Installment Loan Proceeds - - - - -
Others/Miscellaneous 226,627 90,251 37,500 56,197 41,000
Total Revenues 226,873 90,656 38,000 56,566 41,350
Transfers In - - - - -
Total Resources Available 226,873 90,656 38,000 56,566 41,350
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual 195 405 38,000 1,100 78,050
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance195 405 38,000 1,100 78,050
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 195 405 38,000 1,100 78,050
Transfers Out - - - - -
Total Resources Utilized 195 405 38,000 1,100 78,050
Change in Fund Balance 226,67890,251055,466(36,700)
Fund Balance, January 1 316,929 316,929 372,395
Fund Balance, December 31 316,929 372,395 335,695
834%33854%430%
262
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
Fund 54 SEIZURE FUND
540000461010Interest Income
Depository Accounts 500 350 350
500 350 - 350
540000495011Money Laundering State
Money Seizure -State 13,500 13,000 13,000
13,500 13,000 - 13,000
540000495012Drug Seizure State
Drug Seizure -State 14,000 15,000 15,000
14,000 15,000 - 15,000
540000495013Money Laundering Federal
Money Seizure -Federal 5,000 3,000 3,000
5,000 3,000 - 3,000
540000495014Drug Seizure Federal
Drug Seizure -Federal 5,000 10,000 10,000
5,000 10,000 - 10,000
TOTAL SEIZURE FUND REVENUES 38,000 41,350 - 41,350
543046552110Professional Services
Other 37,000 1,000 1,000
37,000 1,000 - 1,000
543014558101Drug Enforcement Act
Approved Purchases - 5,000 5,000
[FUNDED THROUGH SHARE OF SEIZED ASSET - 5,000 - 5,000
543014558102Seized/forfeited Prop-Treasury
License plate recognition device - 37,000 37,000
Software Upgrade Cook Co. E- Tickets - 20,000 20,000
[FUNDED THROUGH SHARE OF SEIZED ASSET - 57,000 - 57,000
543014558103Department of Justice-Justice
Approved Purchases - 15,000 15,000
[FUNDED THROUGH SHARE OF SEIZED ASSET - 15,000 - 15,000
543014558130Bank Card Charges
Bank Fees 1,000 50 50
1,000 50 - 50
TOTAL SEIZURE FUND EXPENSES 38,000 78,050 - 78,050
263
VI
L
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A
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FY 2014 BUDGET
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26
4
PART IX
PROPRIETARY FUND –
NON MAJOR
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
265
MUNICIPAL PARKING
Overview
Municipal Parking Fund - accounts for the operation of the Village parking lots and monies received
from permit sales. All activities necessary to provide such services are accounted for in this fund,
including but not limited to operations, maintenance and improvements.
2013 Major Accomplishments
• General maintenance services, including snow removal, sweeping, cleaning of the lots to
assure that commuters were well served by the facility.
• Landscaped areas mowed, flowers planted, and trees trimmed.
• Bio-swale retention areas weeded and mulched as necessary.
• Repaired brick wall separating lot from the Morton House condo building
2014 Goals and Accomplishments
• Public Works shall continue to maintain the parking lot and surrounding area.
• Seal coating and space striping shall be done to enhance use and maintain asphalt integrity.
Village of Morton Grove, Illinois
Municipal Parking Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes- - - - -
Licenses and Permits - - - - -
Fines - - - - -
Charges for Services 13,660 44,325 43,900 56,000 56,000
Grant Revenue - - - - -
Investment 57 142 100 100 100
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - 50 50
Total Revenues 13,717 44,467 44,000 56,150 56,150
Transfers In - - - - -
Total Resources Available 13,717 44,467 44,000 56,150 56,150
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services - - 4,500 14,000 19,000
Commodities - 370 2,000 - 2,000
Miscellaneous - - - - -
Total Operations and Maintenance- 370 6,500 14,000 21,000
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures - 370 6,500 14,000 21,000
Transfers Out - - - - 10,000
Total Resources Utilized - 370 6,500 14,000 31,000
Change in Fund Balance 13,717 44,097 37,500 42,150 25,150
Fund Balance, January 1 57,814 57,814 99,964
Fund Balance, December 31 95,314 99,964 125,114
As a % of Total Operations and Maintenance 1466%714%404%
266
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 42 MUNICIPAL PARKING FUND
420000443040Municipal Parking Lot Fees
Annual fee of $500 (112 spaces)43,900 56,000 56,000
43,900 56,000 - 56,000
420000461010Interest Income
Depository Account 100 100 100
100 100 - 100
420000491040Misc. Income
Misc. Income - 50 50
- 50 - 50
TOTAL MUNICIPAL PARKING FUND REVENUES 44,000 56,150 - 56,150
421010552505Bad Debt Expense
Refunds / Write-offs 1,000 1,000 1,000
Collection / Court Fees 1,000 500 500
2,000 1,500 - 1,500
421010553130Utilities
Electrical Cost 1,500 1,500 1,500
1,500 1,500 - 1,500
421010554170Maintenance Of Lights
Light Bulbs 500 500 500
Transformers 500 500 500
Crack Sealing & Seal Coating - 15,000 15,000
1,000 16,000 - 16,000
421010562110Operational Supplies
Parking Stickers 400 500 500
Miscellaneous 600 500 500
1,000 1,000 - 1,000
421010563130Sign Materials
Miscellaneous 1,000 1,000 1,000
1,000 1,000 - 1,000
421010811010Transfers To General Fund
See General Fund Transfers In - 10,000 10,000
- - 10,000 10,000
TOTAL MUNICIPAL PARKING FUND EXPENSES 6,500 21,000 10,000 31,000
267
VI
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A
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T
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G
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FY 2014 BUDGET
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26
8
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
269
SOLID WASTE
Overview
Solid Waste Fund - accounts for the operation of the Village waste collection services. All activities
necessary to provide such services mainly involve the collection and disposition of waste and
recyclable items.
2013 Major Accomplishments
The Public Works Department continued to carefully monitor the performance of Groot Disposal, the
current contractor, by responding to all citizen complaints and service requests. Staff worked with
Groot to answer and comply with any resident issues concerning the collection of garbage, recycling
and yard waste.
2014 Goals and Objectives
• Public Works will continue to closely monitor services provided by Groot to assure resident
satisfaction.
• Promote recycling as a way of lowering overall costs that will reduce the amount of solid
waste and therefore lower the cost.
Village of Morton Grove, Illinois
Solid Waste Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes- - - - -
Licenses and Permits - - - - -
Fines - - - - -
Charges for Services 1,830,623 1,888,288 1,923,632 1,945,000 1,997,280
Grant Revenue - - - - -
Investment 517 150 250 150 150
Installment Loan Proceeds - - - - -
Others/Miscellaneous - - - - -
Total Revenues 1,831,139 1,888,438 1,923,882 1,945,150 1,997,430
Transfers In - - - - -
Total Resources Available 1,831,139 1,888,438 1,923,882 1,945,150 1,997,430
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual Services 1,818,505 1,820,057 1,960,837 1,880,200 2,013,515
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance1,818,505 1,820,057 1,960,837 1,880,200 2,013,515
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 1,818,505 1,820,057 1,960,837 1,880,200 2,013,515
Transfers Out - - - - -
Total Resources Utilized 1,818,505 1,820,057 1,960,837 1,880,200 2,013,515
Change in Fund Balance 12,634 68,381 (36,955) 64,950 (16,085)
Fund Balance, January 1 (63,846) (63,846) 1,104
Fund Balance, December 31 (100,801) 1,104 (14,981)
As a % of Total Operations and Maintenance -5%0%-1%
270
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 43 SOLID WASTE FUND
430000441060Sale Of Yard Waste Stickers
Yard Waste Stickers $2.20 each 75,000 75,000 75,000
75,000 75,000 - 75,000
430000441090Residence TRASH Revenue
Single Family - ($18.60(4)+$19.00(8) - 7500)1,633,200 1,698,000 1,698,000
Multi-Family - ($13.15(4)+$13.45(8) - 1400)215,432 224,280 224,280
1,848,632 1,922,280 - 1,922,280
430000461010Interest Income
Depository Account 250 150 150
250 150 - 150
TOTAL SOLID WASTE FUND REVENUES 1,923,882 1,997,430 - 1,997,430
435019552100Yard Waste Program
Yard Waste Stickers $2 each 75,000 75,000 75,000
75,000 75,000 - 75,000
435019552280Trash Collection Services
Single Family [7550 Units @ 12.47 per month]1,092,636 1,120,722 1,120,722
Multi-Family [1400 Units @ 8.36 per month]138,152 139,328 139,328
1,230,788 1,260,050 - 1,260,050
435019557101SWANCC Tipping/Disposal Fees
Single Family [1.00 tons per year @ $57.05 / ton 415,401 430,728 430,728
Multi-Family [0.90 tons per year @ $57.05 / ton 69,325 79,870 79,870
484,726 510,598 - 510,598
435019557105SWANCC Debt Contribution
Single Family [1.00 tons per year @ $4.50 / ton]39,638 33,975 33,975
Multi-Family [0.90 tons per year @ $4.50 / ton]7,350 6,300 6,300
46,988 40,275 - 40,275
435019557110Leaf Collection
Collection & Hauling [1,750 tons @ $72.91 / ton 123,335 127,593 127,593
Current Rate $71.13 10.01.2013 123,335 127,593 - 127,593
TOTAL SOLID WASTE FUND EXPENSES 1,960,837 2,013,515 - 2,013,515
271
VI
L
L
A
G
E
O
F
M
O
R
T
O
N
G
R
O
V
E
FY 2014 BUDGET
FU
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27
2
PART X
FIDUCIARY FUND
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
273
GENERAL EMPLOYEES' PENSION (C N A)
Overview
The Village provides retirement benefits for all civilian (non-sworn) employees who work at least
1.000 hours per year. The coverage is provided through a private insurance retirement plan
underwritten by the CNA Insurance Company. Employees become eligible for coverage after one
year of employment and contribute 2% of their gross base pay. The purpose of this fund is to account
for collection of employee contributions and local taxes prior to submitting to the CNA insurance
plan.
2013 Major Accomplishments
• Resources were allocated to this fund to meet all pension obligations.
• Actuarial reports were completed by an independent actuary and the Village set aside those
resources recommended by the actuary.
• The fund continues to make payments to retirees.
2014 Goals and Objectives
• Continue to allocate the necessary funds recommended by the actuary to insure adequate
future funding of all pension liabilities.
• Continue to pay benefits to retirees and/or their dependents.
Village of Morton Grove, Illinois
CNA Pension Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes289,316 326,814 250,000 250,000 345,000
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment & Rental 387,474 362,906 350,000 350,000 350,000
Installment Loan Proceeds - - - - -
Others/Miscellaneous 303,181 334,630 346,000 332,500 456,294
Total Revenues 979,972 1,024,349 946,000 932,500 1,151,294
Transfers In - - - - -
Total Resources Available 979,972 1,024,349 946,000 932,500 1,151,294
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual 608,605 1,051,796 933,000 672,400 946,000
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance608,6051,051,796933,000672,400946,000
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 608,605 1,051,796 933,000 672,400 946,000
Transfers Out - - - - -
Total Resources Utilized 608,605 1,051,796 933,000 672,400 946,000
Change in Fund Balance 371,367(27,447)13,000260,100205,294
Fund Balance, January 1 9,381,608 9,381,608 9,641,708
Fund Balance, December 31 9,394,608 9,641,708 9,847,002
1007%1434%1041%
274
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 51 C N A PENSION FUND
510000411015Contrib-Prop Tax-Gen'l Fund
CNA Portion of Tax Levy 250,000 445,000 (100,000) 345,000
250,000 445,000 (100,000) 345,000
510000461010Interest Income
CNA Investment Income 350,000 350,000 350,000
350,000 350,000 - 350,000
510000495010Employee Contributions
Payroll Deductions - VOMG 51,000 42,250 42,250
51,000 42,250 - 42,250
510000495012Contributions- Library
Library 95,000 83,000 24,000 107,000
Payroll Deductions - LIBRARY - 6,400 6,400
95,000 89,400 24,000 113,400
510000495015Employer Contributions (Water)
Enterprise Fund Employee Contribution 200,000 300,644 300,644
200,000 300,644 - 300,644
TOTAL C N A PENSION FUND REVENUES 946,000 1,227,294 (76,000) 1,151,294
512040557210Retirement Benefit Payments
Monthly Payments 600,000 672,000 672,000
Lump Sum With drawl 300,000 250,000 250,000
900,000 922,000 - 922,000
512040558121Professional Fees
Actuarial Calculations 8,000 3,000 3,000
8,000 3,000 - 3,000
512040558123CNA Advisory Fees
Advisory Fees 25,000 21,000 21,000
25,000 21,000 - 21,000
TOTAL C N A PENSION FUND EXPENSES 933,000 946,000 - 946,000
275
VI
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192,294 1479%
27
6
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
277
FIREFIGHTERS’ PENSION
Overview
The Firefighters Pension Fund is a pension fund trust separately accounting for and specifically
regulated by Illinois law (Chapter 40 of the Illinois Compiled Statutes. Article 4). The Fund accounts
for benefits paid to retired and/or permanently disabled firefighters or their widows pursuant to State
law. Revenues are derived from property and replacement taxes. Investment earnings on assets and a
mandatory 9.455% payroll deduction by current sworn personnel.
The Firefighters Pension Fund is governed by a separate nine person board. Pursuant to State law
noted above. The Board consists of two firefighters elected among "their own ranks." the Village
President, Village Attorney. Village Clerk, Village Treasurer. Fire Chief and one beneficiary elected
from the current beneficiaries. The Pension Board is responsible for approving (or denying) disability
or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently
disabled firefighters (or their survivors) are set by State law. The Board also has the responsibility to
invest the monies of the Pension Fund (and retains the services of an investment advisor). The monies
are under the custody of the Village Treasurer.
2013 Major Accomplishments
• Continued to provide service to current active participants (sworn personnel) with retirement
projections and other questions that arise.
• The Pension Fund was audited by auditors as part of the annual Village audit.
• Annual actuarial valuation was performed to determine funding level.
• Personnel received training on the new Illinois Department of Insurance software that was
utilized for filing the December 31, 2012, Annual Pension Fund Statement.
2014 Goals and Objectives
• Continue to meet or exceed the benchmark for investment return on the current portfolio.
• Continue to follow-up on the advice of the Board's investment advisor as he evaluates the
recommendation/activity of the investment manager within the guidelines of the investment
policy.
• Insure benefit checks to current retirees and/or beneficiaries are distributed on a timely basis.
• Continue to provide service to current active participants (sworn personnel) with retirement
projections and other questions that arise.
• Begin using the DOI web site to take advantage of information regarding upcoming events,
reference laws, rules and legislative bills, biennial reports and the benefit calculator.
Village of Morton Grove, Illinois
Fire Fighters Pension Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes2,047,228 1,775,057 1,700,000 1,700,000 1,896,982
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment & Rental 550,915 2,221,991 701,000 1,058,000 601,000
Installment Loan Proceeds - - - - -
Others/Miscellaneous 332,680 400,381 365,000 362,000 360,000
Total Revenues 2,930,823 4,397,429 2,766,000 3,120,000 2,857,982
Transfers In - - - - -
Total Resources Available 2,930,823 4,397,429 2,766,000 3,120,000 2,857,982
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual 2,347,145 2,434,128 2,478,008 2,593,859 2,676,135
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance2,347,1452,434,1282,478,0082,593,8592,676,135
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 2,347,145 2,434,128 2,478,007 2,593,859 2,676,135
Transfers Out - - - - -
Total Resources Utilized 2,347,145 2,434,128 2,478,007 2,593,859 2,676,135
Change in Fund Balance 583,6781,963,300287,993526,141181,847
Fund Balance, January 1 25,984,225 25,984,225 26,510,366
Fund Balance, December 31 26,272,218 26,510,366 26,692,214
1060%1022%997%
278
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 52 FIRE FIGHTER'S PENSION FUND
520000411015Contribution From Fire
Portion of Tax Levy 1,700,000 1,896,982 1,896,982
1,700,000 1,896,982 - 1,896,982
520000461010Interest Income
Depository Accounts 1,000 100,000 100,000
1,000 100,000 - 100,000
520000465010Net Aprtn(dprn) Fv Fixed Inc S
Fixed Income Securities 350,000 100,000 100,000
350,000 100,000 - 100,000
520000465020Net Aprtn Fv Equity Securities
Equities 350,000 400,000 400,000
350,000 400,000 - 400,000
520000465030Net Aprtn Fv Bonds Fund
Equities - 1,000 1,000
- 1,000 - 1,000
520000495010Employee Contributions
Payroll Deductions 365,000 360,000 360,000
365,000 360,000 - 360,000
TOTAL FIREFIGHTER'S PENSION FUND REVENUES 2,766,000 2,857,982 - 2,857,982
522040551120Dues & Subscriptions
Membership 200 775 775
200 775 - 775
522040551130Meetings And Conferences
Mandatory seminars 2,000 2,700 2,700
2,000 2,700 - 2,700
522040556120Additional Legal Fees
Attorney Fees 35,000 35,000 35,000
35,000 35,000 - 35,000
522040557210Retirement/service Benefits
Monthly Retirement Benefits 1,479,956 1,598,319 1,598,319
1,479,956 1,598,319 - 1,598,319
279
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 52 FIRE FIGHTER'S PENSION FUND - CONTINUED
522040557212Duty Disability Benefits
Monthly Line of Duty Benefits 514,536 500,093 500,093
514,536 500,093 - 500,093
522040557214Surviving Spouse Benefits
Monthly Surviving Spouse Benefits 196,266 278,364 278,364
196,266 278,364 - 278,364
522040557218Occupational Disease Pensions
Monthly Occupational Disease Benefits 58,350 54,384 54,384
58,350 54,384 - 54,384
522040558122Medical Exams & Expenses
Annual Disability Exams 10,000 5,000 5,000
10,000 5,000 - 5,000
522040558123Investment Advisor Fees
Custodian 55,000 70,000 70,000
55,000 70,000 - 70,000
522040558128Department Of Insurance Fees
Annual Filing Fee 4,700 5,400 5,400
4,700 5,400 - 5,400
522040558129Other Miscellaneous
Actuary Fees 4,000 2,500 2,500
Fiduciary Liability - 5,500 5,500
Court Reporter 1,000 1,000 1,000
Printing & Postage Costs 1,000 100 100
Secretary Fees 1,000 2,000 2,000
Other - Lauterbach & Amen 15,000 15,000 15,000
22,000 26,100 - 26,100
522040581040Reserve For Pension Benefits
Contingency Reserve 100,000 100,000 100,000
100,000 100,000 - 100,000
TOTAL FIREFIGHTER'S PENSION FUND EXPENSES 2,478,008 2,676,135 - 2,676,135
280
VI
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(106,145) -37%
28
1
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
282
POLICE PENSION
Overview
The Police Pension Fund is a pension trust fund separately accounting for and specifically regulated
by Illinois law (Chapter 40 of Illinois Compiled Statutes, Article 3). The fund accounts for benefits
paid to retired and/or permanently disabled police officers or their widows pursuant to State law.
Revenues are derived from investment earnings on its assets and mandatory 9.91% payroll deduction
by current sworn personnel.
The Police Pension Fund is governed by a separate. Five person pension board. Pursuant to State law,
the Board consists of two sworn police officers elected among "their own ranks." two mayoral
appointments, and one beneficiary elected from the current beneficiaries. The Pension Board is
responsible for approving (or denying) disability or retirement benefits. The dollar amount of pension
benefits paid to retired and/or permanently disabled police officers (or their survivors) are set by State
law. The Board also has the responsibility to invest the monies of the Pension Fund (and retains the
services of an investment advisor). The monies are under the custody of the Village Treasurer.
2013 Major Accomplishments
• Continued to provide service to current active participants (sworn personnel) with retirement
projections and any other questions that arise.
• The pension fund was audited by auditors as part of the annual Village audit.
• Annual actuarial valuation was performed to determine funding level.
• Personnel received training on the new Illinois Department of Insurance software that was
utilized for filing the December 31, 2012, Annual Pension Fund Statement.
2014 Goals and Objectives
• Continue to meet or exceed the benchmark for investment return on the current portfolio.
• Continue to provide service to current active participants (sworn personnel) with retirement
projections and any other questions that arise.
• Insure benefit checks to current retirees and/or beneficiaries are distributed on a timely basis.
• Begin using the (DOI) web site to take advantage of information regarding upcoming events,
reference laws, rules and legislative bills. Biennial reports and the benefit calculator.
Village of Morton Grove, Illinois
Police Pension Fund
Budget Summary
FY11
Actual
FY12
Actual
FY13
Adopted
Budget
FY13
Projection
FY 2014
ADOPTED
Revenues by Category
Taxes1,845,746 1,568,911 1,500,000 1,500,000 1,728,738
Licenses and Permits- - - - -
Fines - - - - -
Charges for Services - - - - -
Grant Revenue - - - - -
Investment & Rental 571,205 2,321,012 701,000 700,120 800,100
Installment Loan Proceeds - - - - -
Others/Miscellaneous 389,306 374,358 365,000 393,000 385,000
Total Revenues 2,806,257 4,264,282 2,566,000 2,593,120 2,913,838
Transfers In - - - - -
Total Resources Available 2,806,257 4,264,282 2,566,000 2,593,120 2,913,838
Expenditure by Category
Operations and Maintenance:
Personnel Services- - - - -
Contractual 2,359,841 2,987,937 2,547,490 2,858,954 3,127,828
Commodities - - - - -
Miscellaneous - - - - -
Total Operations and Maintenance2,359,8412,987,9372,547,4902,858,9543,127,828
Capital Outlay- - - - -
Debt Payments - - - - -
Reserves - - - - -
- - - - -
Total Expenditures 2,359,841 2,987,937 2,547,489 2,858,954 3,127,828
Transfers Out - - - - -
Total Resources Utilized 2,359,841 2,987,937 2,547,489 2,858,954 3,127,828
Change in Fund Balance 446,4161,276,34518,511(265,834)(213,990)
Fund Balance, January 1 28,434,106 28,434,106 28,168,272
Fund Balance, December 31 28,452,617 28,168,272 27,954,282
1117%985%894%
283
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 53 POLICE PENSION FUND
530000411015Contribution From Police
Portion of Tax Levy 1,500,000 1,728,738 1,728,738
1,500,000 1,728,738 - 1,728,738
530000461010Interest Income
Depository Accounts 1,000 100 100
1,000 100 - 100
530000465010Net Mkt Gain/(Loss) Fixed Inc
Fixed Incomed Securities 350,000 300,000 300,000
350,000 300,000 - 300,000
530000465020Net Mkt Gain/(Loss) Equities
Equities 350,000 500,000 500,000
350,000 500,000 - 500,000
530000495010Employee Contributions
Payroll Deductions 365,000 385,000 385,000
365,000 385,000 - 385,000
TOTAL POLICE PENSION FUND REVENUES 2,566,000 2,913,838 - 2,913,838
532039551120Dues & Subscriptions
Membership 1,000 1,000 1,000
1,000 1,000 - 1,000
532039551130Meetings And Conferences
Mandatory seminars 1,500 3,000 3,000
1,500 3,000 - 3,000
532039556120Additional Legal Fees
Attorney Fees 10,000 20,000 20,000
10,000 20,000 - 20,000
532039557210Retirement/service Benefits
Monthly Retirement Benefits 2,103,996 2,522,328 2,522,328
2,103,996 2,522,328 - 2,522,328
532039557212Duty Disability Benefits
Monthly Line of Duty Benefits 73,370 145,000 145,000
73,370 145,000 - 145,000
284
VILLAGE OF MORTON GROVE ACCOUNT DETAIL FY 2014 BUDGET
FY 2014
Account Name / Detail
Budget
2013
Initial
Request
Increase/
(Decrease)
Budget
2014Account
FUND 53 POLICE PENSION FUND - CONTINUED
532039557214Surviving Spouse Benefits
Monthly Surviving Spouse Benefits 208,124 274,000 274,000
208,124 274,000 - 274,000
532039558122Medical Exams & Expenses
Annual Disability Exams 1,500 3,000 3,000
1,500 3,000 - 3,000
532039558123Investment Advisor Fees
Custodian 29,000 30,000 30,000
29,000 30,000 - 30,000
532039558128Department Of Insurance Fees
Annual Filing Fee 6,000 6,000 6,000
6,000 6,000 - 6,000
532039558129Other Miscellaneous
Actuary Fees 1,500 2,500 2,500
Other - Lauterbach & Amen 8,000 15,000 15,000
Fiduciary Liability renewal - 5,000 5,000
Other 3,500 1,000 1,000
13,000 23,500 - 23,500
532039581040Reserve For Pension Benefits
Contingency Reserve 100,000 100,000 100,000
100,000 100,000 - 100,000
TOTAL POLICE PENSION FUND EXPENSES 2,547,490 3,127,828 - 3,127,828
285
VI
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(232,500) -1256%
28
6
PART XI
APPENDIX
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
287
GLOSSARY OF TERMS
ABATEMENT -- A complete or partial cancellation of a levy imposed by a government.
ACCOUNT --A term used to identify an individual asset, liability, expenditure, revenue, or
fund balance.
ACCOUNTING SYSTEM --The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and results of
operations of a government or any of its funds. Fund types, balanced account groups. Or
organization components.
ACTIVITY --The smallest unit of budgetary accountability and control which encompasses
specific and distinguishable lines of work performed by an organizational unit for the
purpose of accomplishing a function for which the government is responsible.
APPROPRIATION --A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An appropriation is usually
limited in amount and as to the time when it may be expended.
APPROPRIATIONS ORDINANCE--The official enactment by the governing board to
legally authorize the government administration to obligate and expend resources.
APPROVED --Abbreviation for "Approved/Adopted by Board of Trustees" found in the
"Proposed (or Adopted) Budget Detail" throughout the Budget Book. Column of numbers
represent the final funding levels adopted by the Board of Trustees at the conclusion of all
budget deliberations. Those amounts are filed with the County Clerk in the annual
appropriation/budget ordinance.
ASSESSED VALUATION--A valuation set upon real estate or other property by a
government as a basis for levying taxes.
ASSETS --Property owned by a government which has a monetary value.
AVAILABLE FUND BALANCES --In a governmental fund, the balance of net financial
resources that are proposed or approved for appropriation in the upcoming fiscal year.
BOND--A written promise, to pay a specified sum of money, called the face value, at a fixed
time in the future, called the date of maturity, and carrying interest at a fixed rate, usually
payable semi-annually.
VILLAGE OF MORTON GROVE, ILLINOIS
2014 BUDGET
288
Glossary of Terms – continued
BONDED DEBT--That portion of indebtedness represented by outstanding bonds.
BUDGET --A plan of financial operation embodying an estimate of proposed expenditures
for a given period and the proposed means of financing them.
BUDGET AMENDMENT—A legal procedure utilized by the governing board to revise a
budget.
BUDGET DOCUMENT --The instrument used by the budget-making authority to present a
comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE --A general discussion of the proposed budget as presented in writing
by the Village Administrator to the legislative body.
BUDGET REVIEW PROCESS --A description of the review process of the entire budget
(including the Expanded Budget and five years Capital Improvement Budget) by the Board
of Trustees. Through a series of budget workshops, the Board of Trustees reviews the budget
with the Village Administrator and appropriate Department Directors. Changes and
adjustments made by the Board to line item accounts during the budget review process are
entered in the "approved" column.
BUDGETARY CONTROL --The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping expenditures within the
limitations of available appropriations and available revenues.
CALENDAR YEAR--A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial position and the results
of its operations.
CAPITAL ASSETS --Assets of significant value and having a useful life of several years.
Capital assets are also called fixed assets.
CAPITAL BUDGET --A plan of proposed capital outlays and the means of financing them
for the current fiscal period.
CAPITAL IMPROVEMENTS BUDGET--A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual budget which includes
both operating and capital outlays.
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Glossary of Terms – continued
CAPITAL OUTLAY --Expenditures which result in the acquisition of or addition to fixed
assets.
CAPITAL PROJECTS FUND --A fund created to account for financial resources to be used
for the acquisition or construction of major capital facilities and equipment, other than those
financed by proprietary funds, special assessment funds, and trust funds.
CHART OF ACCOUNTS --The classification system used by the government to organize
the accounting for various funds.
COMMODITIES --Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES -- Services rendered to governmental departments and
agencies by private firms, individuals, or other government agencies. Examples include
utilities, insurance, and professional services.
DEBT--An obligation resulting from the borrowing of money or from the purchase of goods
and services. Debts of governments include bonds, installment notes or agreements with
financial institutions, notes payable to other government agencies such as the IEPA and tax
anticipation/cash flow loans.
DEBT LIMIT--The maximum amount of gross or net debt which is legally permitted by
State Statute.
DEBT SERVICE FUND --A fund established to account for the accumulation of resources
for, and the payment of, general long term debt principal and interest.
DEP REQ --Abbreviation for Original Department Request during the budget preparation
process as found in the "proposed (or Adopted) Budget Detail" throughout the budget book.
Column of numbers represent original
amounts proposed by Department Heads as described in the budget process found in the
Appendix Section of this book.
DEPARTMENT -- A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
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DEPRECIATION -- (1)Expiration in service life of fixed assets, other than wasting assets,
attributable to wear and tear through use and lapse of time, obsolescence, inadequacy, or
other physical or functional cause. (2) The portion of the cost of a fixed asset charged as an
expense during a particular period. NOTE: The cost of such asset prorated over the estimated
service life of such asset and each period is charged with part of such cost so that ultimately
the entire cost of the asset is charged off as an expense. Pursuant to mandates promulgated by
the Governmental Accounting Standards Board, depreciation is accounted for only in the
Enterprise Funds.
ENTERPRISE FUND --A fund established to account for operations (a) that are financed
and operated in a manner similar to private business enterprises. where the intent of the
governing body is that the costs (expenses including depreciation) of providing goods or
services to the general public on a continuing basis be financed or recovered primarily
through user charges; or(b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred. and/or net income is appropriate for
capital maintenance, public policy, management control, accountability. or other purposes.
The "Water and Sewer Fund" is an example of the Enterprise Fund.
EQUALIZED ASSESSED VALUATION--The assessed valuation of real property raised or
lowered by an equalizing factor as applied by a countrywide and a statewide authority, so
that all property is assessed at a consistent level for purposes of levying taxes. Currently.
equalized valuation of real property is 1/3 of fair
market value.
ESDA --Emergency Services Disaster Agency (a.k.a. Civil Defense or Preparedness). A
primarily volunteer department of the Village to assist other Village Departments and the
general public in the case of an emergency, natural disaster or other appropriate situation
where their skills and resources would be needed.
ESTIMATED REVENUE --The amount of projected revenue to be collected during the
Calendar year. The amount of revenue budgeted is the amount approved by the Board of
Trustees.
EXPENDITURES--Decreases in net financial resources. Expenditures include current
operating expenses which require the current or future use of net current assets, debt service,
and capital outlays.
EXPENSES --Decreases in net total assets. Expenses represent the total cost of operations
during a period regardless of the timing of related expenditures.
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Glossary of Terms – continued
FISCAL PERIOD --Any period at the end of which a government determines its financial
position and the results of its operations.
FIXED ASSETS --Assets of a long term nature which are intended to continue to be held or
used, such as land, buildings, improvements other than buildings, machinery and equipment.
FUND--A fiscal and accounting entity with a self-balancing set of accounts recording cash
and other financial resources. together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the purpose of carrying on specific
activities or attaining certain objectives in accordance with special regulations, restrictions,
or limitations (e.g. Motor Fuel Tax Fund, Water/Sewer Fund, etc.).
FUND BALANCE --The difference between fund assets and fund liability in a governmental
or trust fund.
FUND EQUITY--An equity account reflecting the unreserved accumulated earnings of the
Enterprise Funds.
GENERAL FUND --The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund is the
Corporate Fund.
GENERAL OBLIGATION BONDS --Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
GENERAL REVENUE --The revenues of a government other than those derived from the
retained earnings in an Enterprise Fund. If a portion of the net income in an Enterprise Fund
is contributed to another non-Enterprise Fund, such as the Corporate Fund, the amounts
transferred constitute general revenue of the government.
GOAL --A statement of broad direction, purpose, or intent. based on the needs of the
community.
INTERGOVERNMENTAL REVENUE --Revenue received from another government, such
as the State of Illinois, or other political subdivisions, for a specified purpose.
INTRAGOVERNMENTAL SERVICE FUND --Fund established to finance and account for
services and commodities furnished by a designated department or agency to other
departments and agencies within a single governmental unit.
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Glossary of Terms – continued
INVESTMENTS --Cash held in interest bearing accounts, securities and real estate held for
the production of revenues in the form of interest. dividends, rentals, or lease payments. The
term does not include fixed assets used in governmental operations.
IRMA --Intergovernmental Risk Management Agency, a consortium of seventy-six
(76)municipalities and special taxing districts in the Chicago metropolitan area organized
pursuant to an intergovernmental agreement to provide risk management services and self-
insurance for general liability, workers compensation, property and casualty, theft, etc. to its
members.
LEVY -- (Verb) To impose taxes, special assessments, or service charges for the support of
governmental activities. (Noun) The total amount of taxes. special assessments, or service
charges imposed by a government.
LONG TERM DEBT -- Debt with a maturity of more than one year after the date of
issuance.
MANAGERS RECOMMENDATION (MGR REC) --Abbreviation for "Manager's (or
Administrator's) recommendation found in the "Proposed (or Adopted) Budget Detail"
throughout the budget book. Column of numbers represent the Village Administrator's
recommended funding levied to a particular account.
NET INCOME --Proprietary fund excess of operating revenues, nonoperating revenues, and
operating transfers-in over operating expenses, nonoperating expenses, and operating
transfers-out.
OBJECT --As used in expenditure classification, this term applies to the article purchased or
the service obtained(as distinguished from the results obtained from expenditures). Examples
are personnel services, contractual services. commodities, capital outlay and other
expenditure classifications. -
OBJECTIVE -- Specific tasks to be accomplished in order to meet goals.
OPERATING BUDGET--The portion of the budget that pertains to daily operations that
provide basic governmental services. The operating budget contains appropriations for such
expenditures as personnel, supplies, utilities, materials, services, etc.
OPERATING EXPENSES —Proprietary fund expenses which are directly related to the
fund's primary service activities.
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Glossary of Terms – continued
OPERATING INCOME--The excess of proprietary fund operating revenues over operating
expenses.
OPERATING REVENUES --Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges for services.
PENSION TRUST FUND --A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same manner as proprietary
funds, but with an important expanded emphasis on required fund balance reserves.
PERSONNEL SERVICES --Items of expenditures in the operating budget for salaries and
wages paid for services performed by Village employees.
RESERVED FUND BALANCE OR EQUITY --An account used to indicate that a portion of
fund balance or equity is legally restricted and not available for appropriation.
RESOURCES --Total dollars available for appropriations including estimated revenues, fund
transfers, and beginning fund balances.
REVENUES --Increases in governmental fund type, net current assets, and residual equity
transfers.
REVISED-- Contained in the "proposed budget detail summary printout found in each fund
or department section. Reflects any revisions to the original adopted budget for the fiscal
year.
SOURCE OF REVENUE --Revenues classified according to their source or point of origin.
SPECIAL REVENUE FUND --A fund used to account for the proceeds of specific revenue
sources (other than special assessments; expendable trusts, or for major capital projects) that
are legally restricted to expenditure for specified purposes.
SWANCC -- Solid Waste Agency of Northern Cook County, a consortium of twenty-three
(23) municipalities located in Northern Cook county and organized pursuant to an
intergovernmental agreement for efficient and environmentally safe disposal of solid waste.
TAX LEVY -- The total amount to be raised by general property taxes for operating and debt
service purposes specified in the Tax Levy Ordinance.
TAX LEVY ORDINANCE --An ordinance by means of which taxes are levied.
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Glossary of Terms – continued
TAX RATE LIMIT --The maximum rate at which a government may levy a tax. Overall tax
rate limits usually restrict levies for all purposes and of all governments, state and local,
having jurisdiction in a given area.
TAXES --Compulsory charges levied by a government for the purpose of financing services
performed for the common public benefit. This term does not include specific charges made
against particular persons or property for current or permanent benefits such as special
assessments.
TRUST FUNDS --Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations. other governments, and/or other funds.
USER CHARGES OR FEES --The payment of a fee for direct receipt of a public service by
the party benefiting from the service.
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COMMON ACRONYMS
GIS: Geographic Information System
NIMS: National Incident Management System
NPDES: National Pollutant Discharge Elimination System
PW: Public Works
RFI: Request for Information
RFP: Request for Proposal
RFQ: Request for Qualifications
SOQ: Statement of Qualifications
TIF: Tax Increment Financing
ZBA: Zoning Board of Appeals