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HomeMy WebLinkAbout2014-02-24 MinutesCALL TO ORDER I & Village President Dan DiMaria noted that an Executive Session had been held earlier this II. evening. He reconvened the meeting at 7:00 p.m. and led the assemblage in the Pledge of Allegiance. III. Village Clerk Ed Ramos called the roll. Present were: Trustees Bill Grear, Shel Marcus, John Pietron, John Thill, Maria Toth, and Janine Witko. IV. V. VI. VII. VIII. APPROVAL OF MINUTES Regarding the Minutes of the February 10, 2014 Regular Board Meeting Trustee Toth moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. SPECIAL REPORTS NONE PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE PRESIDENT'S REPORT Mayor DiMaria presented Resolution 14 -08, Appointing a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County (SWANCC). Mayor DiMaria said this Resolution authorizes the appointment of Trustee Thill as the Village's Director on the SWANCC Board and also names Trustee Pietron, Village Administrator Ryan Horne, and Peter Falcone, Assistant to the Village Administrator, as Alternate Directors. " Minutes of February 24, 2014 Board Meeting: VIII. PRESIDENT'S REPORT (continued) Trustee Toth moved to approve Resolution 14-08, seconded by Trustee Thill Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron ave Tr. Thill acre Tr. Toth aye Tr. Witko ave 2. Mayor DiMaria then presented Resolution 14 -09, Authorizing the Appointment of Delegates to the Northwest Municipal Conference (NWMC). Mayor DiMaria said that he is the delegate to the Northwest Municipal Conference, but if he is unable to attend and represent the Village on NWMC Board matters, this Resolution designates as alternate delegates the Village Administrator, the Assistant Village Administrator, and Trustee Grear. Trustee Pietron moved to approve Resolution 14 -09, seconded by Trustee Witko. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus Tr. Thill aye Tr. Toth ave Tr. Pietron acre aye Tr. Witko acre 3. Next, Mayor DiMaria presented Resolution 14 -10, Authorizing a Contractual Services Agreement with North Star Destination Strategies Inc. For Branding and Marketing Services. a. Mayor DiMaria said that, as part of his initiative to move Morton Grove forward, he had asked staff to put together a Request for Proposal for community branding and identity services. The Village received responses from five companies. An ad hoc review committee evaluated the proposals on the quality of their solution, the conformity to the project requirements, cost structure, and their staffing selection. References were contacted to discuss service experiences. After subsequent presentations and group reviews, the evaluation team is recommending North Star Destination Strategies, Inc. as tie best qualified consultant vendor. The team is confident that North Star's municipal experience and specialized expertise will provide the most capabilities for the Village in developing a community branding strategy and enhancing the Village's identity both internally and externally. These services will cost the Village approximately $78,000, but that figure may be adjusted based on the final scope of services negotiated and agreed upon. Trustee Toth moved to approve Resolution 14-10, seconded by Trustee Pietron. Mayor DiMaria asked North Star's President, Don McEachern, to make a brief presentation and answer any questions of the Board. b. Mr. McEachern said his company has been doing branding for 13 years, helping over 200 communities develop their sense of "place ". He told the Board, "Your reputation is the end - game." His company will do comprehensive research to gain a true understanding of the Village and its reputation. They will collaborate with the business community and civic organizations to agree on a community -wide strategy. The research component will take about 3-4 months and will be both qualitative and quantitative. .. Minutes of February 24, 2014 Board Meeting l VIII. PRESIDENT'S REPORT (continued) c. Mr. McEachern said that, once the research phase is done, the Insights and Creativity phases come into play. North Star will present findings and conclusions about what is relevant and strategic about Morton Grove. The Strategic Plan is important and will be used as well. North Star will develop a brand and a brand narrative as well as written concepts and a graphic identity for everything from newsletters to PowerPoint templates to websites. He said that, thereafter, it's up to the community to keep the brand lively, to make sure it's used, and to connect it to the things we do in Morton Grove. d. After the brand has been in place for twelve months, North Star will hold a workshop to do a "brand barometer " —to check and see how the brand s performing and to see if the community is using the brand innovatively. e. Mr. McEachern showed a number of his firm's success stories, including their most recent, in the town of Lake Bluff. He said that when he sees people acting on and enhandng the brand, that's when he knows the branding is successful. Mayor DiMaria asked the Board if they had questions of Mr. McEachern. Trustee Marcus thanked Mr. McEachern for coming this evening and complimented the evaluation team, saying they had done an outstanding job on evaluating the organizations who responded to the RFP. He felt that the differentiator with North Star is that they are proposing more than just changing a logo; they're actually going to develop a brand. The other companies were not as brand - oriented. He said the Village has budgeted for this and will be lookingfor results. Trustee Marcus said he looked forward to working with North Star and wished the company well. g. Trustee Pietron said he has a marketing background, adding that Mr. McEachern's presentation had answered the questions he had. He was pleased that North Star planned to do comprehensive research and wanted to know more about it. Mr. McEachern said that some of the research will be done within the Village and some will be conducted outside of Morton Grove. Trustee Pietron asked Mr. McEachern if he had particular target markets. Mr. McEachern said North Star's work would be centric to Morton Grove first. As there were no further questions, Mayor DiMaria called for the vote on Resolution 14 -10. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus acre Tr. Pietron aye Tr. Thill aye Tr. Toth afe Tr. Witko aye 4 Mayor DiMaria then asked for the Board's concurrence to appoint several people to a newly - formed Social Services Committee, whose purpose will be to figure out the social service needs for the Village, to determine if there are any redundancies with other entities, to see what grant monies and /or partnership opportunities are available, and to determine how they interact with the Police Department. The committee will likely be a 3-4 month venture. Mayor DiMana's appointments for this Committee are: Connie Travis, Chairman, Robyn Caplan; Terry Selzer; and Eileen Hanford. Trustee Toth moved to concur with the Mayor's appointments, seconded by Trustee Pietron. Motion passed unanimously via voice vote. VIII. 5. Mayor DiMaria salt supply. Mr. anywhere. The be no more ice a. Trustee Thill th we had Minutes of February 24, 2014 Board Meeting PRESIDENT'S REPORT (continued) asked Director of Public Works Andy DeMonte for an update on the Village's DeMonte said there was about 1,000 tons left and there is no more available Village has been mixing sand with the salt, and he said he hoped there would storms. anked Public Works for opening up the sewers during the short "warm spell' IX. CLERK'S REPORT Clerk Ramos had no report. X. STAFF REPORTS A. Village Administrator: Village Administrator Ryan Horne said that staff is requesting that Resolution 14 -13 be tabled. B. Corporation Counsel: Corporation Counsel Liston had no report. XL A. Trustee Grear: Trustee Grear had no report. B. Trustee Marcus: Trustee Marcus had no report. C. Trustee Pietron: Trustee Pietron had no report. TRUSTEES' REPORTS XI. 7 " Minutes of February 24, 2014 Board Meeftng. TRUSTEES' REPORTS (continued) Trustee Thill: Trustee Thill presented Resolution 14 -11, Authorizing the Execution of a Contract With Arthur Weiler, Inc. for the 2014 Tree Planting Program. He explained that the Village has an annual program, dependent on funding appropriations, to plant trees within the Village rights -of -way and property. Public Works considers it to be cost - effective to hire a contractor to furnish and install the trees. This contract was bid through a public process in accordance with the Village Code. The estimated contract value is $16,900, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Thill moved to approve Resolution 14-11, seconded by Trustee Toth. Trustee Thill asked how many trees the Village would be getting. Mr. DeMonte responded, „67." Mayor DiMaria called for the vote on Resolution 14-11. Motion passed: 6 ayes, 0 nays. Tr. Grear acre Tr. Marcus aye Tr. Pietron acre Tr. Thill acre Tr. Toth acre Tr. Witko acre 2. Next, Trustee Thill presented Resolution 14 -12, Authorizing the Execution of Land Use License Agreement With the Cook County Forest Preserve District For the Replacement of 12 -inch and 204nch Water Mains Running Through the Forest Preserve District Property. a. Trustee Thill said that, in order to facilitate the construction of the new water mains from Caldwell Avenue east through the Miami Woods, across the North Branch of the Chicago River to the parking area in Saint Paul Woods, a new Land Use License Agreement needed to be executed with the Cook County Forest Preserve District. He said that, for some time now, Public Works has been in dire need of replacing the 12 -inc and 20 -inch water mains running through the Forest Preserve District's property. These water mains feed the entire east side of the Village. Trustee Thill said the amount of the agreement is $147,140.22 Trustee Thill moved, seconded by Trustee Pietron, to approve Resolution 14 -12. b. Trustee Thill commented that he felt the Forest Preserve District was taking advantage of the Village and couldn't understand why one of the provisions in the agreement said that the Village had to give the Forest Preserve District one million gallons of water, free, each year. He said he was very disappointed in this Agreement. i Minutes bf February 24, 2074 Board Meeting'.. XI. D. Trustee Thill: (continued) TRUSTEES' REPORTS (continued) c. Trustee Marcus said he concurred with Trustee Thill. He said he knew that the Village Administrator and Public Works Director had worked hard on this Agreement, but felt the overriding concern of the Board should bethe safety of the water supply to the Village's residents. Trustee Marcus commented that "it's not easy' doing business with Cook County. d. Mr. DeMonte provided some background, stating that there have been numerous breaks in both the 12 -inch and 20 -inch main. The Village was trying to be proactive in their request to get these mains repaired. The Village held a License Agreement from the County dating back to the 1960's, but the County insisted that a new License Agreement had to be drawn up. He said the Village got the best deal it could get. e. Trustee Pietron asked what would happen if the County didn't use their million gallon allotment in a given year. Would it be "banked"? Mr. DeMonte said the Agreement doesn't allow for that. The water allotment is on an annual and an "as- needed" basis. f. Trustee Marcus asked how the Village would know if the County was using the water or not. Mr. DeMonte said that any water the County would use would be metered; for example, if the County decided to put a bathroom in one of the forest preserves, that would be metered. He said the County has a situation like that where a bathroom is tied to our water supply; they pay for the water, and they don't use nearly a million gallons of it. g. Mayor DiMaria complimented Mr. DeMonte and Mr. Horne saying he knew they had fought hard for the Village to get the best deal possible with the County. He then called for the vote on Resolution 14-12. Motion passed: 6 ayes, 0 nays. Tr. Grear acre Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Tr. Witko aye Trustee Toth: Trustee Toth presented for a first reading Ordinance 14 -02, Providing For the Issuance of $1,400,00 General Obligation Bonds, Series 2014, of the Village of Morton Grove, Cook Country, Illinois, to Fund General Municipal Improvements Within Said Village Includ- ing, But Not Limited To, The Acquisition of a Fire Truck, and Providing For The Levy of a Direct Annual Tax Sufficient to Pay the Principal of and Interest on Said Bonds. She explained that this will provide for the issuance of tax - exempt bonds to allow the Village to fund municipal improvements within the Village and to purchase operational and capital equipment, including a fire truck, necessary for safe and efficient service. The ordinance also allows the Village to reimburse itself for costs incurred for issuing these bonds. There was no discussion on Ordinance 14 -02. M E. Trustee Toth: (continued) . Minutes of February 24, 2014 Board Meeting{ TRUSTEES' REPORTS (continued) 2. Next, Trustee Toth introduced for a first reading Ordinance 14 -03, Authorizing Aggregation of an Electrical Load and the Continuation of an Electric Aggregation Plan of Operation and Governance. She explained that this ordinance will allow the Village to continue to operate an electric aggregation program as an "opt -out" program for residential and small commercial retail customers. There was no discussion on Ordinance 14 -03. F. Trustee Witko: Trustee Witko presented Ordinance 14 -01, Amending the Unified Development Code, Sections 12 -4 -4 and 12 -4 -3 to Allow Medical Cannabis Dispensing Organizations and Medical Cannabis Cultivation Centers as Special Uses in M1 and M2 Districts, and to Allow Medical and Dental Offices /Clinics as Special Uses in the C1 and C2 Districts, and Above the Ground Floor in the C/R District. This is the second reading of this ordinance. a. Trustee Witko explained that this ordinance will allow a text amendment to allow Medical Cannabis Dispensing Organizations and Medical Cannabis Cultivating Centers as special uses in the M1 and M2 manufacturing districts. Additionally, the ordinance changes "Medical and Dental Offices /Clinics" from permitted uses to special uses in the C1 General Commercial and the C2 Neighborhood Commercial zoning districts, and on the second floor or higher in the C/R Commercial Residential zoning district. Trustee Witko moved to adopt Ordinance 14 -01, seconded by Trustee Toth. b. Trustee Marcus noted that, as liaison to the Advisory Commission on Aging, the Commission is concerned about this ordinance. He wondered if it could be discussed in more detail and if some of the restrictions on cannabis dispensing could be highlighted. He said he knows that the Board is trying to be "ahead of the curve" by putting limitations on cannabis dispensing, for example, they cannot locate within a certain number of feet from a school. c Corporation Counsel Liston explained that this is a State Statute Pilot Program for four years, after which it will be evaluated. There are three components: 1) cultivation centers, which are facilities where medical cannabis is grown and processed (i.e., baked goods). One provision here is that the medical cannabis must be grown in the State of Illinois. Currently 22 such facilities are allowed in the State. Ms. Liston wasn't sure if any cultivation center would be within the Village, but per the State Statute, it would have to be located 2,500 feet from schools and /or residences. Ordinance 14 -01 states that it would have to be located 2,500 feet from any park as well. This is measured from property line to property line, which is the most stringent measurement. XI. F. Trustee Witko: (continued) Minutes of February 24, 2014 Board Meelin9 TRUSTEES' REPORTS (continued) d. Ms. Liston stated that a cultivation centerwould beallowed in both of the Village's manufacturing districts, but would be limited to the middle portion and only after receiving a special use permit. The State Statute does not allow the Village to prohibit medical cannabis cultivation centers. e. The second component of the pilot program is medical cannabis dispensaries. This is not a pharmacy, but it is a facility authorized to dispense medical cannabis. State and County requirements provide that a dispensary must be located at least 1,000 feet from schools and /or residences, and the Village's ordinance would additionally include that they must be 1,000 feet from a park. Again, this is measured from property line to property line. f. The third component is the place where one gets certified to receive medical cannabis. The Statute says that this is where a person's treating physician is, and to be eligible, a person must meet one of 32 or 33 stated conditions. Mayor DiMaria said that he was of the understanding that there had to be a proven relationship with the treating physician too. Ms. Liston said the State is still working on that. g. As far as Ordinance 14 -01's changes to medical /dental facilities, Ms. Liston said there are many different kinds of medical facilities, and different facilities have different issues and different parking needs. The best way to handle that is by making these facilities special uses instead of permitted uses. h. Director of Economic Development Nancy Razdevich said the Village's zoning ordinance is vague when it comes to defining "medical clinic ", and the special use process will deal more with the parking impact. i. Trustee Marcus thanked Ms. Liston for her explanation and said he hoped that it would help residents understand it better. He noted that it was our State senators and representatives who passed the law, and the Village has to abide by it. But there are certain things the Village can do, such as limit the locations where cultivation centers and dispensaries can be located, and in Ordinance 14 -01, the Village does that. He said it was important that the public understand that sometimes the Village's hands are tied in what it can or cannot do. j. Mayor DiMaria said he felt this was a good example of the Village being proactive, and called for the vote on Ordinance 14 -01. Motion passed: 6 ayes, 0 nays. Tr. Crear aye Tr. Marcus aye Tr. Pietron aye Tr. Thill acre Tr. Toth aye Tr. Witko aave, XII. NONE XIII, XIV. XV. .. _ Minutes of February 24, 2014 Board Meech"; WARRANTS Trustee Toth presented this evening's Warrant Register in the amount of $559,506.98. She moved to approve these Warrants, seconded by Trustee Pietron. Motion passed: 6 ayes, 0 nays. Tr. Grear acre Tr. Marcus aye Tr. Pietron aye Tr. Thill acre Tr. Toth aye Tr. Witko aae RESIDENTS' COMMENTS Nancy fanning thanked the Board for recognizing the fact that the residents need a Social Services Committee. She said there are many people in Morton Grove who need help. Trustee Thill commented that the Village already has a social services program in place, not just for seniors, but for all residents. The Social Services Committee is going to be looking at our existing programs and structure to see what can be improved. ADJOURNMENT Trustee Pietron moved to adjourn to the meeting, seconded by Trustee Toth Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aye Tr. Pietron a—e Tr. Thill acre Tr. Toth aye Tr. Witko aye The meeting adjourned at 7:50 p.m. W _,.. _.... Minutes of February 24, 2014 Boats MeeNn" PASSED this 10th day of March, 2014. Trustee Grear fiIC Trustee Marcus A YE Trustee Pletron Trustee Thill YC Trustee Toth AYE Trustee Witko. _gyE APPROVED by me this 10th day of March, 2014. Daniel P. DlMaria, Village President Board of Trustees, Morton Grove, Illinois �1 !` 1 APPROVED-Td FILED in my office this 11 h day of March, 2014. Edilberto Ramos, Village Clerk Village of Morton Grove, Cook County, Illinois Mlnwesby Terese Couser 10