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HomeMy WebLinkAbout2013-12-09 Board MinutesKA— ROMWILI M & Village President Dan DiMana called the meeting to order at 7:00 p.m. and welcomed all those in attendance this evening. He then led the assemblage in the Pledge of Allegiance and asked for a moment of silence to honor the Sate Nelson Mandela, 111. Village Clerk Ed Rarnos called the roll. Present were: Trustees Bill Grear, She! Marcus, John Pietron, John TNIT Maria Toth and Janine VMtko, V. APPROVAL OF MINUTES a. Regarding the Budget Workshop Minutes of November 6, 2013, Trustee Toth moved to approve those (Minutes as presented. Trustee Thill seconded the motion. Motion (sassed unanimoursSu via voice vote. b. Regarding the Budget Workshop Minutes of November 7, 20; 3, Trustee Toth again moved to approve the Minutes as presented. Trustees Pietron seconded the motion. Motion passed unanimou €sou via voice vote. u. Regarding the Minutes of the Special Meeting of November 25, 2'13, Trustee Thill moved to approve the Minutes as presented. Trustee Toth seconded the motion,. Motion passed unanimously via voice vote. d. Regarding the Minutes of the November 25, 2013 Regular Board Meeting, Trustee Toth moved, seconded by Trustee Thill, to accept the (Minutes as presented. Motion passed unanimously via voice vote. V. SPECIAL REPORTS 1. Champion and IHeritaae Tree Awards Presentation a. (Mary Busch and Sharon Erid<son of the Natural Resource Commission presented these awards. Ms. Busch explained the mission of the Commission and noted that the Champion and Heritage Trees Program is a partnership between the Commission, the Park District, and the Historical Society. The Commi .lion seeks nominations of the largest or oldest trees, or tl,e best examples of a species of tr ,e, from the community at large. The program began in 3r 08, and Ms. Busch reviewed past U �rne� bef�;re revealing the FC' . vvint,ers. ,...'' dNirJA (Se��Af:iYe'cemb)0r.9,.QQ!ti""i bHTd MBA,,,` V. SPECIAL REPORTS (continued) b. 2013 winners are: the John Baethke family at 8609 Austin Avenue, for three Burr Oak trees and a towering Elm tree, Sue Anderson, for a Swamp White Oak at 8727 Austin; Don & Vada Latke.. for an American Elm at 9521 N. Shermer; the Bill Sonne Family for a Double- Stemmed Red Oak, at least 300 years old, at 8650 Fernald, and two Village parkway trees, nominated by Village Arborist Bill Burns and John Slater: an American Elm at 9115 Mason and a Swamp White Oak and Shagbark Hickory trees at 8839 Parkside Avenue, Ms. Busch noted that acorns from the Baethke oak trees had been collected, planted, and the baby trees will be distributed this spring by Bill Burns. Plan Commission Case PC 13 -08. Requesting Text Amendments to the Unified Development Code Regarding "Offices_Bushess Contractor Professional and Public" and "Medical and Dental Offices /Clinics" lines in the CR Commercial /Residential District. a. Chairman Ron Farkas presented this case, which, he explained was initially presented at the Plan Commission's October meeting and concluded at its November meeting. The Applicant is the Village of Morton Grove. Dominick Argumedo, the Village's Zoning Administrator/Land- Use P €annex presented the proposed text amendment; which would allow the use of business, contractor. professioi 21, and public and rnedicai and dental offices /clinics on the second floor or above only (not the ground floor) in the CR Commercial/Residential zoning district. The reason for this requested change is that the Village established the ClR zoning district to ',create development which is compact and pedestrian- oriented" and "to provide higher density uses and associated neighborhood commercial uses which service this higher residential use." The Village's vision was that the ground floor should be used for retail or restaurants to create a pedestrian flow, as in a downtown area Mr. Farkas said that testin-ony was given that there are currently seven (7) first -floor businesses located in the CIR zoning district, These would become legal non - conforming uses, unless the particular use is interrupted frr more than six months or if there is an expansion. One of those businesses is Malko Electric at 6200 Lincoln Avenue. It has been operating at that location for over 40 years, The owner nowwants to sell and testified that the proposed text amendment has been hindering his attempts to do so, as prospective buyers have expressed reservations about purchasing a legal, non - conforming property. c. Mr. Farkas said that Economic Development Director Nancy Razdevich suggested that the text amendment could read that any offices that are In existence prior to the adoption ofthie ordinance would be considered permitted uses. This could be included as a footnote to the "use" chart and could possibly identify the property addresses. d. Mr. Farkas said the Plan Commission voted unanimously (with one absent) to recommend approval of PC 13 -08. Mr. Farkas said that only Roy e. Trustee Marcus asked if any residents spoke about this matter at the Plan Commission hearing. Mr. Farkas said that only Roy Diamond, owner of Malko Electric, spoke. 9 at 8320 and 8342 Concord Drive. .=Wlinutesnf © ee�etMkera $�D�.�$Gd!'d1�IBB:i'.... V. SPECIAL REPORTS (continued) a. Again, Mr. Farkas presented this case to the Board. He said that the subject property was a 1.8 acre located on the west side of Concord Drive, south of Lincoln Avenue. It is currently vacant, but was originally intended to be developed with a 78 -unit multi - family residential building as part of the Trafalgar Square Planned Unit Development (PUD). However, the original developer never initiated that phase of the project. Now Lexington Station LLC has purchased the property and has filed a PUD application and an amendment to the Trafalgar Square PUD to allow for the construction of 31 townhomes. Lexington Station LLC acquired permanent easement agreement from the Trafalgar Square Condominium Association which will provide pedestrian access to the new townhomes and will be improved with additional landscaping and visitor parking. Mr. Farkas said that the proposed townhome development is designed with three banks of six townhomes; one bank of five townhomes; and two banks of four townhomes. Each townhome will be three floors, with 2.5 floors of living space and a two -car garage on the ground floor, They will range in size frorn 1,60)0 square feet to 1,900 square feet and wit! either be two - bedroom or three - bedroom units. There wilt be 14 outdoor guest parking spaces. The traffic study indicated that about half of the trips approved in the 2004 approved PUD would be generated. The development will include two storm water detention areas. c. Mr. Farkas said that two waiverswere being requested: one for 17 units per acre (versus 15 units per acre in the Village's UDC); the other for a setback waiver of about two feet. d. Mr. Farkas noted that several people spoke regarding this development at the Plan Commission hearing, including Captain Bill Porter from the Village's Fire Department, who pointed out that the drawings submitted by Lexington Station do not show necessary riser rooms for sprinklers or alarm systems. Captain Porter also stated that another fire hydrant wouid be needed on Concord Drive. Another speaker was Sharon Erickson. President of the Foxsquare Townhome association. She was concerned her, use. when the Trafalgar Square PUD was in development, it had been decided that the iarger detention pond would be funded by the resulting development as a whole. When the decision was made to separate the townhomes association from the condo association, an agreement was made to share financial responsibility for the pond. N/Is. Erickson wanted to be su;-c that the new townhomes would also be part of this financial responsibility. Another neighbor was concerned about visitors parking overnight, but the new homeowners' agreement will prohibit that. VI. Mr. Farkas said that the Plan Commission felt that the seven standards had been met and that this PUD would be a good use of the vacant land. The Plan Commission voted unanimously (with one absent) to recommend approval of PC 13 -14, with several conditions. PUBLIC HEARINGS NONE 41°338dI'6g0.. _.. VII. RESIDENTS' COMMENTS (Agenda Items Only} a. James and Janice Cha, 12 -year residents, had questions regarding Wright -Way Animal Shelter, The Chas said they both volunteer at Community Animal Rescue E in Evanston. They had submitted some of their questions via email. They said that Wright -Way's website appears to allow people to pre -adopt and then pick -up an animal. They wondered how Wright -Way 'vets" proper adopters to assure an appropriate and safe match for both the new owners and the animal. They wondered about Wright -Way s policy if an adoption does notgo well--do they accept the animal back? The Chas noted that, on Wright -Way's pre - screening questionnaire, there is a question about spaying or neutering the animal. They said that, under Illinois law, an animal must be spayed or neutered and micro- shipped before it can be adopted. They also wanted to know now Wright -Way would ensure that a potential adopter would have the animal spayed or neutered. The Chas said that Illinois law states that if should be about eight weeks before separating a newborn animal from its mother, but it appeared, from Wright -Olays website, that sometimes they were putting animals only one month old up for adoption. They wondered what happens= to the mother. The Chas also asked for the narnes of the rural shelters from which Wright -Way picks up their animals. They also wanted to know if animals would be allowed to stay indefinitely if they were riot adopted, or If there some sort of time limit. Mayor DEfVlaha said he would ask Wright -Way to respond to the Cha's questions when the ordinance comes up or! the Agenda. James Ou¢inn, a resident of Cattle Court, also spoke about the Wright -Way Animal Shelter, commented that the proposed location is the wrong place for this. Mr. Quinn fen the shelter should be located on Oakton by the garbage dump. He did not feel the proposed location will be good for the Village. Vitt. PRESIDENT'S REPORT Mayor DiMaria sought the Board's concurrence to appoint Finance Director Remy Navarrete to the Fire Pension Board tc fill the vacancy left by Paul Minx's move to the Appearance Commission. Trustee Toth so moved, seconded by Trustee Thill. Motion passed unanimously via voice vote. Mayor DlMaria announced the dates of the Village Board meetings for calendar year 2014. He noted that the meetings are on the second and fourth Monday of each month. They start at 0:00 p.m., but the first hour is reserved for Executive Session. The meeting dates for 2014 are: January 013 and 27, February 10 and 24, Mareh 10 and 24, April 14 and 28, May 12, June 9 and 23. July 14, August 11, September 8 and 22, October i° amd 27, Novernbei 10 and 24, and December C. these dates are also on theJ�6'av- rrd siis ,nc in Village. Hall. VII- PRESIDENT'S REPORT (continued) Mayor DiMaria next sought concurrence for his appointments of the following individuals to serve as Chairs of the following commissions: via voice vote. sensed a Nancy Lanning for the Advisory Commission on Aging a Sill Zimmer for the Appearance Commission a Ron Fine for the Cable and Telecommunications Commission a Samina Hussain for the Community Relations Commission P Wayne Youkhana for the Economic Development Commission a Georgianne Brunner for the Board of Environmental Health a William lVicFadden for the Finances Advisory Commission a Michael Simkins for the Fire and Polite Commission a Mary Busch for the Natural Resources Commission 6 Ron Farkas for the Plan Commission /Zoning Board of Appeals a Keith White for the Traffic Safety Commission Trustee Greer moved to concur with these appointments, seconded by Trustee Marcus. Motion passed unanimously via voice vote. sensed 41 Mayor DiMaria recognized Dee Gotta for being a tremendous asset to the Village by presenting her with a "Key to the Village ". Me, Gotta served on the Appearance Commission from 1993 to 2013. Mayor DiMana said that without residents stepping up, such as Ms. Gotta had done for so many ?rears, the Village would suffer. He said that Morton Grove's "doors' are always open to her. Ms. Gotta responded that it's been an honor to serve the Village and its residents. 5. Mayor DiMaria noted that the schedule of the regular meetings of the various Boards, Commissions, Committees, and Subcomrn@ttees of the Village for calendar year 2014 is posted on the Village's website, along with the time of the meetings and the location where the meetings are held, All of these meetings are open to the public Mayor DiMaria sought the Board's concurrence with the following Administrative appoint- ments: a Nancy Razdevich, Community & Economic Development G Teresa Hoffman Liston, Corporation Counsel ® Remy Navarrete, Finance Director/Treasurer a Tom Friel, t=ire Chief a Andy DeMonte, Public Works a Ryan Horne, Village Administrator Trustee Marcus so moved, seconded by Trustee Pietron. Motion passed unanimously via voice vote. sensed the Village for 30 years in the Police Department, would 6. Mayor DiMana announced chat Police Chief Mark Erickson, having sensed the Village for 30 years in the Police Department, would be retiring in early 2014. VIII. PRESIDENT'S REPORT (continued) 7. Mayor DiMaria had some final comments on 2013. a. He rioted that the Village government had changed hands in April. The transition of Village leadership went smoothly. He acknowledged former Trustee Larry Gomberg, former Mayor Can 5taackmann: and former Trustee any Kalogerakos. All three men served the Village for a number of years, doing a great job with dedication to the best interests of Morton Grove. 11 b. Mayor DiMaria said that, as a result of the April elections, the Village had its first Filipino - American elected official in Village Clerk Ed Ramos. He thanked Clerk Ramos for doing a fine job thus far c. Mayor DiMaria was proud of the fact that the Village has taken steps to get a Strategic Plan developed, and pleased at the improved communication between the Village and the residents. He noted that the printed Village newsletter has increased in frequency, and subscribers to the Village's eNewsletter number 775. The Village's Facebook page has 300 subscribers, and the Village's website gets about '10,000 hits a month. d. Mayor DiMana said that the Village has also introduced a smartphone "app" for residents' requests. Additionally, the Economic Development department has launched its own bi- monthly eNewsletter. Mayor D1Maha rioted that residents vvere provided many venues it 2013 in which to express their opinions, outside of Village Board meetings. The Village is more focused than ever or, being business - friendly, as demonstrated by the many updates to Village ordinances (for example, flexible parking requirements at strip malls). The mayor said that 2013 saw the Vi €cage's first "industrial Meet `n Greet" which went very well. He added that he attended two lnternatlo, al Conference of Shopping Center conferences. Other accompiishments include. Maintained and improved infrastr ucture 0 Qualified as a "Tree City" for the 13t° year k 1,200 tons of leaves were picked up P 5.6 miles of streets were resurfaced R In spite of 31 snow an:? ice storms, Morton Grove's roads were always clear Estabiished the Police Department's "Explorer Program" for young people preparing for a career in law enforcement Improved the School Safety Program Fire Department response times continue to be under four minutes, they responded to over 3,500 calls in 2013 The 2014 Budget is a balanced budget with no property tax 9 Mayor DiMaria said that, together, we have all made a difference for Morton Grove. More residents, new people are getting involved. The strategic planning meetings asking for- resident and business feedback had great turnouts. The new assault weapon ordinance is a great example of compromise —and the discussions on that issue were always respectful, ir, spite of differing opinions. pv _ c'A, 4.:•�Wil Vf4FD' ��r��1MGS�f ����feiWPlM:�•I VIII. PRESIDENT'S REPORT (continued) Mayor DiMaria said that a lot of new businesses are interested in coming to Morton Grove. He felt that with the new "can -do" attitude displayed by the Board, Village staff, and the residents.. 2014 will be a year where the Village will see many new business endeavors. Mayor DiMaria thanked everyone for their faith and trust in the new Board, saying that this is more than Democrats or Republicans, Action Party or Caucus Party —this is people coming together to do what's right for Morton Grove. He added that he was excited about what 2014 will bring to the Village and wished everyone a safe and happy holiday season. >:. CLERK'S REPORT Clerk Ramos had no report. >:. STAFF REPORTS A. Village Administrator: Village Administrator Horne announced that the Board Meeting scheduled for December 2 was cancelled. B. Corporation Counsel: Corporation Counsel !Liston had no report. XI. TR SS °i EEa' REPORTS A. Trustee Grear: Trustee Grear presented Ordinance 1 -22, Adding Title 'I, Chanter ION Entitled "Cigarette fax" to the Municipal Code of the Tillage of Dorton Grove. This is the second reading of this Ordinance. a. Trustee Grear explained that Village staff constantly reviews the Village Code and makes certain recommendations to update provisions in order Lo keep the Code compliant with contemporary statutes and relevant to the Village's current operations and requirements. d. Staff has researched and is recommending that the Board consider the adoption of a tax on the retail sale of cigarettes in the amount of $25 per pack. Tobacco dealers will be required to purchase tax stamps with the ultimate payment of the tax to be borne by the consumer Trustee Thill rioted that e- cigarettes are now included in this Ordinance and thanked Corporation Counsel Liston for this addition, which he had suggested at the previous Board meeting- .., ;}gfipe oictmn asked if, in 201�4, some ,onside,'. a%ion could �' twrer td taxino h -caving R1oaC:.;d cj „cars, and Cigar tin pes m sn (,' ig nerns. 1 9IH 6 ( . g. �wN r. }•l FCe AYW lM XI. A. Trustee Grear: (continued) TRUSTEES' REPORTS (continued) Trustee Grear moved to adopt Ordinance 13 -22, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. Grear Eye T r. Marcus acre Ti. Pietron aye Tr. Thill ave Tr, Toth aye Tr. Witko ay 2. Trustee Grear said he grew up with Chief Erickson and said that Mark has done a wonderful job and will be missed. 3. Trustee Grear wished everyone a happy holiday and a great New Year. B. Trustee Marcus: Trustee Marcus had no formal report. Fie said that he, too, goes "way back" with Chief Erickson, commenting that Mark will be a "tough act to follow ". 2. Trusiee Marcus wished everyone and their families a happy, healthy New Year. C. Trustee Piefron: 1. Trustee Pietron said that, although he's only had the privilege of knowing Chief Erickson over the past sir months, he felt that Mark's retiring would be a great loss for Morton Grove, and thanked hin i for all he's done for the Village in his 30 years of service. 2. Trustee Pietron then presented t�esolutlon 43 -71, Authorizing the Village of Morton Grave to Enter Into an Ecws ornic Incentive and Sales Tax Sharing Agreement With the McGrath Group/McGrath Audi Sa @es. a. He explained that the McGrath Group /McGrath Audi Sales is currently under contract to purchase approximately seven acres of the Kraft site located in Morton Grove, where they are proposing to build a 50,000 square foot Audi dealership. This dealership will create temporary construction jobs, and once opened, will create permanent full- and part -time jobs and will generated increased property taxes and sales taxes. McGrath is also in negotiations to open and operate an additional dealership on the property, which would produce additional benefits for the Village. In order to induce McGrath to purchase the dealership property and to construct, open, and ojaerate the Audi dealership, the Village and McGrath entered into a Letter of Intent, whereby the Village will waive certain permit fees, contribute $250,000 to the construction casts, and share safes tax revenue generated by the dealership. If 1VricG, -ath opens a second deaie! ";ar ?!p Qri the Slte, it will ra elVe a Snare of the Sa18S taX2S ijer ?orated b \/ ti "Ic Second dEaPerSh;e% a5 olel:. c.c, :nF _ i NIIOIa'te�+4f RRCRiIYr 9fA3 RVST�Y XI. C. Trustee Pietron: (continued) TRUSTEES' REPORTS (continued) Village Administrator Horne said that this is a very unique opportunity for file Village. The McGrath Group has been impressed with its dealings in Morton Grove as regards its Accura dealership. Mr. Horne said the Village tries to partner with businesses because then when the business is successful, the Village is successful. He noted that the purchase price for the property already was a significant commitment. T rustee Pietron moved to approve Resolution 13 -71, seconded by Trustee Grear. C. Trustee Thill felt the Village should set a $5 million dollar ceiling on the sales tax revenue given to the first dealership and should notplan on any sales tax sharing for the second dealership at this point. He asked what the ramifications would be if McGrath decided notto open a second dealership. d. Mr. Horne said Mr. McGrath doesn't currently own a second dealership. If he doesn't obtain a second dealership, he would sell that part of the property. If a completely different developer comes in, this tax revenue sharing agreement wouldn't apply to the new owner, e. T rustee Marcus said his issue was questioning whether this is the best thing to do. He did think it would be good for the Village in tt.e long run, rioting that the McGrath Group is reputable and very successful - -in fact, a leader in the Chicagoland area. He felt that, over the long term, this is a "win -win" for the Village•, although not necessarily in the short -term. f. Trustee Thiil pointed out that this would be sharing money the dealership has earned. g. Mayor DiMaria said that this is an investment in Morton Grove's future. It should riot be viewed as "giving money away;" it should be viewed as investment — something that's good for both parties involved. Mayor DiMaria called for the vote on Resolution 13 -71. Motion passed:. 6 ayes; 0 nays. Tr. Grear afire Tr. Marcus Tr. Pietron ave, Tr, Thitl Tr, Toth ave T r. Witko D. Trustee Thiil: Trustee Thil! presented Resolution 13 -70, ,appropriation of 2014 Motor Fuel Tax "Funds For the Maintenance of Streets and Highways, MF T Section 14- 00000- OOGIV.. He explained that each year. the Village receives a portion of the motor fuel tax collected by the State. These funds must be spent on the eligible improvements of roadways. The State requires an estimate and final statement of the maintenance expenses for each year of the program. The total estimated expenses for the 2014 Motor Fuel Tax Program are $534,700. XI. "„`r ;, , ' ;; ': , v;,., = ; . �IVfi4% 11eSt AilRtlfa 'nik�eY9;+'�03z81iHkb "10iBtlii,. TRUSTEES' REPORTS ('continued) Trustee Thi(1. (continued) Trustee Thill moved to approve Resolution 1370 seconded by Trustee Grear. Motion passed: 6 ayes, Q nays, Tr. Grear 2y—e Tr. Marcus aye Tr. Pietron afire Tr. Thill Re "rr. Toth a e i r. Wdtko aye 2. Trustee Thill presented Ordinance 13 -23, Amending Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours "; Title 5, Chapter 13, Article F, Section 4 Entitled "Restricted Parking Streets "; Title 5. Chapter 13, Article M, Section 1 Entitled "Parking Zones for Buses" of the Municipal Code of the Village of Morton Grove. This is the second reading of this Ordinance. a. Trustee Thill explained that this ordinance will amend parking restrictions on Gross Point Road and Central Avenue and will add a parking restriction on Reba to accommodate the need for Edison School to have bus parking near their site during school drop -off and pick -up times. Edison School has changed its hours and therefore these changes are necessary. Trustee Thill moved to adopt Ordinance 13 -23, Trustee Thoth seconded the motion. Motion passed: 6 ayes, £f nays. : r. Grear ave Tr. Marcus fgAe Tr. Pietron at-e I r. Thill e rn Toth ave T'r, Witko e Next, Trustee Thill presented for a first reading Ordinance 13 -26, An Ordinance Concerning the Addition of the Edens Expressway (FAd -94) West Frontage Road to the Municipal Street System at a Future Sate. He explained that the Village has maintained the Frontage Roads (snow removal, street sweeping) even though technically they have been County streets. The West Frontage Roads are Major Avenue from Oakton Street to Mango Avenue; Frontage Road from Mango Avenue to Central Avenue; and Frontage Road from Central Avenue to Linder Avenue. The Village is now working with the Illinois Department of Transportation and the County to transfer jurisdiction of the West Frontage Road system to the Village. As a condition of this transfer, the County has agreed to make certain improvements to reduce the financial burden of the Village in the future maintenance of the west Frontage Road. There was no further discussion on Ordinance 13 -26. 4- Trustee Thill then introduced for a first reading Ordinance 13 -27, An Ordinance Concerning the Addition of ins Edens Expressway (FAd -94) East Frontage Road M the Municipal Street System at a F61tUre Gate. XI. D. Trustee Thill: (continued) TRUSTEES' REPORTS (continued) Trustee Thill explained that, like Ordinance 13 -26, the Village has maintained the Frontage Roads (snow removal, street sweeping) even though technically they have been County streets. The East Frontage Road is between Parkside Avenue and Central Avenue, north of Oakton Street. The Village is now working with the Illinois Department of Transportation and the County to transfer jurisdiction of the East Frontage Road system to the Village. As a condition of this transfer, the County has agreed to construct a small patch at a location where there is localized deterioration. There was no further discussion on Ordinance 13 -27. E. Trustee Toth: Trustee Toth had no report. F. Trustee Witko: Trustee Witko presented Ordinance 13 -24, Amending the Village of Morton Grove unified Deveiopment Code, Sections 12-17 -1 and 12-4 -3 -D to Create a zoning use Definition for Animal Streeter and to Permit Such as a Special Use Within the C1 Genera: Commercial and C/R Commercial /Residential zoning Districts. This is the second r' ading of this Ordinance_ Trustee Witko explained that this ordinance will approve a text amendment to create . a definition for an ''animal shelter' and will establish an ',animal shelter' as an allowable special use in the Cl General Commercial and C/R Cornmerdal /Residential zoning districts, This is Pursuant to Plan Commission Case PC 13 -12 reported out earlier this evening. The Plan Commission had voted unanimously to recommend approval of this rase. Trustee Witko moved, seconded by Trustee Toth, to adopt Ordinance 13 -24 Motion passed: 6 ayes, 0 nays. Tr. Grear Eye Tr. Marcus ?Ie— Tr. Pietron save Tr. Thill RY2 Tr. Toth aide Tr. Witko ave Prior to Trustee Witko bringing forward her next ordinance, Niayor DiMaria asked Wright -Way Rescue's Executive Director, Christy Anderson, to address the questions and concerns brought up earlier in the meeting. Ms. Anderson said she could tell the Chas share her commitment to animal vvelfare and she respected and hoped to answer all their questions. . Mini tiessn%De60�010 ;ila alifeetltii9; XI. TRUSTEES' REPORTS (continued) F. Trustee Witko: (continued) b, Regarding the adoption process, Ms. Anderson said that when an individual sees a pet on their website and is interested in adopting it, they can either come in and see the pet or reserve it in advance. The person would fill out an online application, and a Wright -Way Rescue counselor would then call the person and go over the questions. If the person seems like a good match, the counselor would make an appointment for the person to come in and meet the pet. There is no obligation on Wright -Way's part to provide the pet if it isn't a good match for both the adoptee and the adopter. Having a reservation doesn't mean a person will be taking the animal home. In fact, Ms. Anderson said, at the top of the reservation confirmation letter that is sent to the 'interested person; there is a disclaimer stating that Wright -Way Rescue is not obligated to adopt a pet to that person or family if they do not feel it is a good match. c. Ms. Anderson said that training for adopters is provided, including a video orientation they must watch before the adoption papers are signed. Wright -Way Rescue also has a free "Good Start Program" held monthly, which includes tips to help the adopter and the adoptee get acclimated to each other and, in the adoptee 's case, the new environment. They also offer phone consultations and advice and in -house obedience training for dogs. Ms. Anderson said the application form does have a question asking if the person is in agreement with spaying /neutering the animal which can be. answered yes or no, and 'f no, why. She said they do this because they want to know the person's thoughts and feelings on the subject_ It does not reflect Wright -Way's policies. Wright -Way wants to ensure that all their animals are fired, if they're not prior to leaving the shelter. if the person responds yes, Wright -Way will check their veterinarian reerence and make sure they have a positive history. The application is not meant to be invasive; rather, to ensure that the animals have good homes where they will be happy. Ms. Anderson said that, in terms of Illinois state laws, she is very familiar with them, and In fact, has been approved as an investigator for the State of Illinois. In Wright -Way's adoption contact, the adopter' has to agree to spay or neuter the pet if it isn't already —and she added that a majority of the pets adopted out by Wright -Way Rescue have already been spayed or neutered. People have to sign the Spay /Neuter Agreement and have to agree that the animal's medical information has been provided to them on the animal's enclosure. When a person adopts a pet, they must fill out a form stating what veterinarian they'll be taking their pet to within 72 hours of adoption. Two fill -time employees follow up on this. The adopter has to fax back a form indicating the appointment date and time for the animal's spaying or neutering. They have a very high rate of compliance. The adopters are also notified that if they don't follow the terms of the contract, Wright -Way Rescue can take the pet: back. g. As far as the adoption age, Ms. Anderson said that Wright-Way uses a program called Pet Point which is a free program (as they are a not- for - profit shelter). If an animal is 7 weeks old, it will show up on their website as being one month old, As soon as the animal turns 8 weeks old, their website will list the animal as being two months old. They do not adopt out pets under &weeks of age. Theo have a three licensed veterinarians an staff who or each animal prior to its adoption and use dental structure . determine the age of the animal. XI. F. Trustee Witko: (continued) �+ rrnuies�f�ceibs�9 ,'"�9��arttl�(neeHrrg! TRUSTEES' REPORTS (continued) h. In regards to separating these animals from their mothers, Ms. Anderson said that Wright - Way obtains these animals from county -run animal control facilities in rural areas. In the best of all worlds, none of these animals would be separated from their mothers before 8 weeks, Unfortunately, she said, that's not the reality of what they're dealing with. They are a rescue. They go these facilities and look at the animals that are available, determine which they think they can adopt out, and then advertise and place them for adoption. Ms. Anderson stated that Wright Way Rescue is closely supervised by the Illinois Department of Agriculture. They have always passed their inspections and all of their records are meticulously maintained on a computer database. The mother dogs of the puppies are not left behind. They are fanatical about it. Ms. Anderson said there is no "end date" if an animal doesn't get adopted. Wright -Way Rescue is a °no- kill" shelter. The only time they would euthanize an animal is if one of their licensed veterinarians recommends it. If an animal has been at the adoption facility for an extended period of time, they would bring it back to admission center, which is on 3.5 acres of land, or put the animal in foster care. Both options give the animal a "break" from a shelter environment_ hlis. Anderson pointed out that Wright -Way Rescue's adoption statistics are very good_ They adopt out more dogs than any other no tall shelter in Illinois on a very limited budget. k. Regarding sales tax revenue, Wright -Way Rescue runs a small retail store. Ms. Anderson said they were on track to do $550,000 in sales this year (2013). I. Trustee Thiil asked Ms. Anderson ii Wright Way would be paying real estate taxes, since they're a 501(c)3 operation. She said that, because they're a non - profit operation, they are hoping riot to have to pay real estate taxes. Trustee Thill commented that that could be a problem. m. Trustee Grear had several questions. He asked Ms. Anderson what the average time is that a pet spends in the adoption facility. She responded that it ranges from a couple of hours to a couple of weeks, typically most pets are adopted within seven days. He asked how late the adoption; facility is open. Ms. Anderson said they're open until 8:00 p.m. on weekdays and until 5:00 p.m. on weekends. Trustee Grear asked where, specifically, dogs would 'oe walked. Ms. Anderson said that there will be an indoor potty area, but for dogs that absolutely can't get used to that, there is a small grassy strip next to the facility which is where theyvvill be walked. A volunteer in a Wright -Way Rescue shirt, carrying a bag and a water bottle (per Trustee Thill's suggestion) will walk the dogs. Trustee Grear asked CVIs. Anderson if she felt the parking was adequate to accommodate potential adopters. She said it was, because they only schedule thee adopters per hour. Trustee Grear commented that he was glad that this building, which has been vacant for the last five or six years, would finally be put to use. n. Trustee Toth asked Ms. Anderson where employees would park. She said that employees would be asked to take parking spaces furthest away, possibly even on the street. Trustee Toth asked what happens if a pet is returned, or if they have an animal that is not adoptable? Will Wright -Way Rescue take the pet back? Ms. Anderson said they wilt take it back if an adoption doesn't work Ci.R. The animal w 11 go through the same veterinarian and bdvavioral evraluation process upon its return. She ..,-;'a they wii' aosoi t e y take : 2c, any pe, tfrat doesn't work out in its adoptive �' .s ',. s. i '�18iYEes'a1'73kCem6er��Dl3�aaM eiettta�f XI. TRUSTEES' REPORTS (continued) F. Trustee Witko. (continued) Trustee Marcus also had several questions for Ms. Anderson. He asked about the number of staff members on hand on a typical day. Ms. Anderson said that there is one kennel person, and depending on the number of appointments, up to three adoption counselors daily Trustee Marcus asked how many animals the shelter takes in every week. Ms. Anderson responded that it varies by the animals available. They could take in as few as 25 or as many as 65, typically. She said that 75 animals was the largest number taken in. Trustee Marcus asked about how many of the animals are adapted on the weekends. She answered that about 25 animals are adopted over the weekends. Trustee Marcus asked if they adjusted the number of animals they take in based on the number of animals remaining. Ms. Anderson said that on Wednesday or Thursday each week, Wright -Way will look at the number of pending reservations. If that number is low, they will adjust the number of available animals they bring in. Trustee Marcus said he still has concerns over this proposed location and the size of the facility. He noted that Wright -Way Rescue has a wonderful reputation, so his concerns don't have anything to do with the organization itself. He said he was just concerned that this is the .right fit" for them- Trustee Grear noted that the Plan Commission felt this met the Seven Standards for issuing a Special Use Perrnit. One of those standards is that the Applicant must provide adequate buffering, so as to protect the neighborhood from noise or nuisance. If the Plan Commission felt this standard was met, Trustee Grear felt comfortable about moving forward on this. q. Trustee Pietron commented that he sees this more as a humane endeavor than a business. r. Mayor DiMaria invited Economic Development Director Nancy Razdevich to speak to the parking issue. Ms. Razdevich said the parking had been reviewed based on the Village's code, which is based on square footage. Based on the code, Wright -Way would be required to have 17 parking spaces; they have 20. Staff also looked at the parking from a practical point of view. On the busiest times, when the facility is fully staffed, they will need a maximum of 13 parking spaces. if some reservation appointments overlap, they will need a maximum of 16 parking spaces. in any event, with 20 parking spaces, Ms. Razdevich said she agrees with the Plan Commission that parking is adequate. Lisa Aiken, who is the Chairperson of Wright -Way Rescue's Board of Directors, said that she and her fellow directors volunteer day after day in schools and for community events to support Wright -Ways mission. She and the 20- person board are passionate about the cause, Ms. Aiken said that she is also proud to be a Wright -Way Rescue animal adopter. 3. Trustee Witko presented Ordinance 13 -25, Approving a Special Use Permit to Operate an Animal Shelter in ,Accordance With Sections 12 -4 -3 -D of the Village of Morton Grove Municipal Code at 5915 Lincoln Avenue. She noted that this is the second reading of this ordinance. Trustee Witko moved to adopt Ordinance 13-25, seconded by Trustee Toth. Motion passed: 5 ayes, 1 nay. Tt. Grear aae Tr. Marcus 1r Fiv Tr. Pietron avd Thil€ aue Tr. Toth 11M T. r. ws' �, le( 't 2 F�e; XI. Trustee Witko: (continued) TRUSTEES' REPORTS (continued) q., Trustee Witko next introduced for a first reading Ordinance 13 -28, Amending the Village of Morton Grove Unified development Code, Section 12- 4 -3 -D, to Allow Office - Business, Contractor, Professional, and Public, and Medical and Dental Offices /Clinics Uses on the Second Floor or Above, Only in C(R Commercial /Residential Zoning District, She explained that this is pursuant to Plan Commission Case PC 13 -08, reported out earlier this evening. There was no further discussion on Ordinance 13 -28. 5. Lastly, Trustee Witko presented for a first reading Ordinance 13-29, An Ordinance Granting Approval of a Planned Unit Development Special Use Permit and an Amendment to the Trafalgar square Planned Unit Development (Ord. 04 -26) to Allow For the Construction of a Thirty -One Unit Attached Dwelling Residential Development: at 8320 -8342 Concord Drive, Morton Grove, Illinois. a. She explained that this is pursuant to Plan Commission Case PC 13 -014, also reported out earlier this evening. b Mayor DiMaria noted that he had received a letter from the developer requesting that the first reading o't`this ordinance be waived. He invited the developer's attorney, Bernard Citron. to explain the reason for this request. c. Mr. Citron explained that the developer had started this process some time ago. They wanted to get going right after the first of the year, and the Board doesn't meet again until almost mid- January. The develoPer was hoping for final approval by the Board in December so that, after January 1, they can begin signing contractors and start marketing the new development. Mr. Citron pointed out that the developer has agreed to all of the proposed conditions recommended by the Plan Commission and'Village staff. d. Trustee Grear moved to waive the second reading of Ordinance 13 -29 seconded by Trustee Thill. Trustee Grear said that this is one instance where the Village can demonstrate that its being "business- friendly." e. Trustee Marcus asked Mr. Citron what the developer would do between now and the beginning of January. He responded that they would begin taking contracts, noting that it is not a sound business practice to do so without Board approval. They will also sign up contractors. Another representative of Lexington Station said that they planned to have a "sales trailer" in place by January 2, 2094. Mayor DiMaria called for the vote on the motion to waive the second reading. Motion passed.: 5 ayes, 1 nay. Tr. Grear 2Y+e Tr. Marcus aae Tr. Pietron agye Tr. -Chill are ''r. Toth D aly Tr. Witko M e Trustee Toth said she voted n ba: =ed in the r.)rincip!e of having two readings. . Minutes u #'A�cembr3r5, YDf3�pdrd R7eeN -,:. XI. TRUSTEES' REPORTS (continued) F, Trustee Witko: (continued) Trustee Thill pointed out that, on page 7 of the contract, where it talks about "snow," it should read "remove snow", Mayor DiMaria called for the vote on Ordinance 13 -29. Motion passed: 6 ayes, 0 nays. Tr. Grear ave Tr. Marcus 2ye Tr. Pletron a e Tr. Thill aye Tr. Toth aye Tr. Witko acre Mr. Citron thanked the Board and Village staff. Mayor DlMarla wished Lexington Station the best of luck. Trustee Thill told Mr. Citron that his presentations during the Plan Commission hearing were outstanding. MI. OTHER BUSINESS NOME X111. WARRANTS Trustee Toth presented the Warrants for December 9, 2013, in the amount of $611,008.40. She moved to approve the Warrants, seconded by Trustee Witko. There were no questions on the Warrants. Mayor DiMare tailed for the vote on the approval of the Warrants. Motion passed: 6 ayes, 0 nays. Tr. Crear Lye Tr. Marcus aye Tr. Pietron aye Tr. Thill aave. Tr. Toth are Tr. Witkd Zee XIV. RESIDENTS' COMMENTS Eric Poders spoke regarding some concerns he's being hearing about at the northeast corner of Oakton and Skokie Boulevard. He said he has been meeting with the Police Chiefs of Skokie, Niles, Evanston, and Park Ridge because he would like to see the creation of a dual township -wide CATS program. He felt that Evanston and Park Ridge were willing to undertake this endeavor. ,. _ . Miau3es�a# ?DeceN '6�rJ,.20"9��+Sdrd'M`eeti' XV. ADJOURNMENT/EXECUTIVE SESSION Trustee Marcus moved to adjourn the meeting. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Marcus aae Tr. Pietron a rye Tr. Thill aye Tr. Toth aae Tr. Witko aae The meeting adjourned at 8:50 p.m. PASSED this 13th day of January, 2014. Trustee Grear A, yC Trustee Marcus Trustee Pietron Mr Trustee Thill Trustee Toth _ Trustee Witko fyF- APPROVED by me this 13th day of January, 2014. 4 Daniel P. DiMaria, Village President Board of Trustees, Morton Grove. Illinois r l APPRO,UEQt�,a d FILED in my office this 14th day of January, 2014. C Edilberto Ramos, Village Clerk Village of Morton Grove, Cook County, Illinois Mmuiae 0% 1 eresa Co.:3: