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Budget 2009 - Adopted
t...00°)fg Village of Morton Grove, Illinois Adopted Budget For the Fiscal Year 2009 Adopted: December 8, 2008 r f Village of Morton grove Office of the Village Administrator MEMORANDUM TO: Village President and Board of Trustees FROM: Joseph F. Wade, Village Administrator gat ak4 DATE: February 9, 2009 RE: Transmittal of Information—2009 Budget FY—2009 Budget Overview This budget is a reflection of the larger economic condition of the United States at the present time. In order to maintain a customary level of Village services, the 2009 budget includes a planned drawdown of reserves of$3,084,201. Additionally, the positions of one police officer, finance department accountant, human resources manager and part-time social worker will not be filled this year. Also, capital purchases such as the resurfacing of Village streets or scheduled replacement of a Fire Department ambulance have been deferred. The total budget, including all expenditures and interfund transfers is $51,574,626, an increase of 11.88% above the 2008 budget of$46,099,745. This is primarily attributed to the use of the proceeds from the 2007 General Obligation Bonds for redevelopment within the Lehigh Ferris TIF District. Budgeted expenditures related to the 2007 G.O. Bond are $8,008,320 for fiscal year 2009. Absent the Lehigh Ferris bond related expenses, the total budget is $43,566,306 or a decrease from the 2008 total budget of$2,533,439. ' The General Fund budget, which includes the basic operating expenditures of the Village from Administration, Public Works, Police, Fire, Building and Senior and Family Services department is $ 25,256,875, which is an increase of$1,276,617 or 5.32% above the 2008 budget. Sources of this increase are the mandatory contributions to Fire and Police pension funds and a sharp increase in commodities used for snow removal. The 2009 variance between revenues and expenditures is attributed primarily to a few factors. On the revenue side, decreases to sales tax, real estate transfer tax and building permit fees are projected. These three revenue sources combined represent a $930,000 or 13.41%reduction from the adopted 2008 budget. On the expenditure side, this budget reflects significant increases in pension contributions and insurance. Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 A Tel: (847) 965-4100 Fax: (847) 965-4162 � Recycled Paper Pensions The budget provides for continued annual funding of pensions at 100% of the actuarially required amounts as obligated by State law (40 ILCS 5/4-118). As reported in the Village Comprehensive Financial Report, the year-end 2007 actuarial evaluation of the Village's pension funds demonstrate the levels of the pension funds as 58.1% for the fire pension fund and 64.4% for the police pension fund. State law requires these funds be 100% funded by the year 2033. Additionally, the law mandates annual contributions required to attain this goal be 100% of the amount designated by either the amount calculated by the Illinois Department of Insurance or the Village's independent actuary. In 2009, funding for all pensions of the village is anticipated to be $3,321,272, or 13.15% of anticipated Village expenditures. The 2009 budget includes an increase of$356,534 or 13.37 above the 2008 budget for police and fire pension fund contributions. Capital Projects and Expenditures As noted, the 2009 budget recognizes a deferment of capital expenditures to a time reflecting a healthier economic condition. In the interim, the Village is pursuing assistance in this area through the proposed Federal Economic Stimulus package. Capital equipment expenditures have also decreased in 2009. In 2008, the Village purchased a street sweeper, dump truck, four police vehicles, riding mower and Village pool cars. The 2009 budget provides for the purchase of police vehicles, pool cars, street sweeper and the establishment of a sinking fund for an ambulance. Revenues Total general fund revenues are budgeted at $22,172,674. The largest source of revenue is the property tax at $8,005,374 (36.10 % of the general fund budget) sales tax which also includes the _ Village's local home rule sales tax, at $5,475,000 (24.69% of the general fund budget), utility taxes, at $2,217,000 (10.00 % of the general fund budget) and Illinois State Income Tax Distribution at$2,010,000 (9.07 % of the general fund budget). 2009 Goals Included with this budget is a brief description of departmental goals and objectives. These goals and objectives provide an understanding of depaztment activities and project planning for 2009. JFW/sl TO: Village President and Village Board of Trustees FROM: Ryan J. Horne, Acting Finance Director Subject: Financial Overview Information for FY09 Budget Financial Overview The table below illustrates historical information for the General Fund's resulting surplus or (deficit) of financial resources in excess of uses for each of the last four years and the projected result for 2008. The projected deficiency in the General Fund for fiscal year ended December 31, 2009 is ($3,084,021). Projected 2004 2005 2006 2007 2008 1,465,842 2,470,736 3,076,430 1,161,110 (954,662) Contributing factors to the short fall in the year end 2008 the projected 2009 are significant decreases in revenue from real estate transfer tax, sales tax (inclusive of Home Rule), building permit fees and interest income. Similar to national economic trends, significant decreases are expected from revenues dependant on the housing market. However, the Village has made concerted efforts to contain costs. The table below summarizes the expenditure dollars proposed for the FY08 Budget categorized by fund. Percent Dollar Change FY09 FY08 Change from Village Funds Budget Budget from FY08 FY08 — General Fund $25,256,875 $23,980,258 $1,276,617 5.32% MFT Fund 645,000 898,200 -253,200 -28.19% E911 Fund 238,300 232,000 6,300 2.72% — Economic Development Fund 333,773 316,253 17,520 5.54% Commuter Parking Fund 102,900 159,700 -56,800 -35.57% Water Fund 5,606,372 5,042,536 563,836 11.18% _ Lehigh/Ferris TIF Fund 10,905,342 6,873,822 4,031,520 58.65% Waukegan TIF Fund 1,045,401 697,220 348,181 49.94% Debt Service Fund 1,648,090 1,619,823 28,267 1.75% Capital Projects Fund 766,512 1,810,210 -1,043,698 -57.66% Sub-Total $ 46,548,565 $ 41,630,022 $ 4,918,543 11.81% Trust and Agency Funds C.N.A. Fund (General Pension) $542,000 $429,000 $113,000 26.34% Police Pension Fund 2,328,790 1,908,397 420,393 22.03% Fire Pension Fund 2,155,271 2,132,326 22,945 1.08% Sub-Total $ 5,026,061 $ 4,469,723 $ 556,338 12.45% Grand Total All Funds $ 51,574,626 $ 46,099,745 $ 5,474,881 11.88% Included below are two charts highlighting percent of General Fund revenues and expenditures by category. General Fund Revenues The graph below depicts General Fund revenues for FY09. Comparing FY08 and FY09, shows that for the upcoming fiscal year Licenses and Permit Fees are budgeted to decrease 9.19%. This is not unexpected as building permits have been declining due to economic changes. Total Taxes are budgeted to increase 2.14%; the largest growth is expected from the Village's share of sales tax and the home rule sales tax. General Fund Revenues hvestment and Rental hcome 208,000 1% Transfers h 407,000 Other Mscellaneous 2% 315,000 1% Charges for Services 585,200 3% Fines 294,500 1% Licenses and Ftrnits 1,050,600 5% %�,.: Taxes 19,312,374 87% General Fund Expenditures As expected,the largest increase to the General Fund is attributed to mandatory pension contributions and increases in commodity prices. Additionally, a sinking fund for Ambulance replacement was created. Overall the General Fund proposed expenditures increased 5.32% from FY08. General Fund Expenses Reserves 343,000 Capital Outlay Transfers 136,945 1% 574,450 2% 1% Commodities 898,458 4% Contractual Services 8,016,428 32% Personal Services 15,287,594 60% Trust and Agency Funds The Village of Morton Grove has four defined benefit pension plans, the Illinois Municipal Retirement Fund (IMRF), the Municipal Employees' Retirement Fund (MERF), Police Pension Fund and the Firefighters' Pension Fund. The latter three are a single employer plan, while the other an Agent Multiple Employer Public Employees Retirement System. Pension plans are funded by the employee and employer. The General Pension Plan and the IMRF plans are funded at the actuarially required amounts. For FY08, the Village appropriated 100% actuarial funding for the Police and Firefighters' Pension Funds. The proposed FY09 Budget plans to continue to fund Police and Fire Pensions at 100% of actuarially required amounts. The total increase from last year's contribution is $356,534 or 13.37%. (This area left intentionally blank) Conclusion Many of the departmental goals for 2009 are being pursued in an effort to continue to improve the financial conditions of the Village for future years. Village staff will continue to evaluate programs as well as continue to control spending to achieve this goal. The preparation of the budget document could not be accomplished without the efficient and dedicated services of the Finance Department and Administration staff and the _ cooperation and assistance rendered by the staffs of other operating departments. I would like to express my appreciation to all those employees who assisted and contributed to its preparation. In particular, I would like to acknowledge the efforts Administrative Secretaries Susan Lattanzi and Marlene Kramaric. Finally, appreciation is expressed to the Village President Krier and Board of Trustees for their leadership and support in planning and conducting the fiscal affairs of the Village in a responsible manner. Respectfully submitted Ryan J. Home Acting Finance Director/Treasurer TABLE OF CONTENTS Table of Contents Tax Levy Calculation 1 Budget Summary 2 General Fund 16-90 Revenue 16 Administration Narratives 19-25 Legislative 26 Administrative 26 Legal 27 Community and Economic Development 27-28 Line Item Detail 29-31 Finance and Information Technology Narratives 32-37 Finance 38 Information Technology 39 Reserves 39 Line Item Detail 40-43 Public Safety Narratives 44-46 Police 47-48 Line Item Detail 49-52 Narratives 53-55 Fire 56-57 EMA 57 Line Item Detail 58-62 Public Works Narratives 63-65 Public Works 66-68 Line Item Detail 69-74 Family and Senior Services Narratives 75-78 Family and Senior Services 79 Civic Center 79-80 Line Item Detail 81-83 Development Narratives 84-86 Building and Inspectional Services 87 Municipal Building Maintenance 87-88 Line Item Detail 89-90 Special Revenues 91 — Enterprise Fund 100 TIF Funds 112 — Debt Service 119 Trust and Agency Funds 121 Capital Projects 125 — Capital Improvement Program 127 Personnel and Salary 129 Long Term Debt Schedules 137 — Glossary of Terms 150 a. - Village of Morton Grove 2008 Tax Levy Calculation - Provision Proposed 2007 For Loss Final Final Per- Tax Levy Net &Cost Extended Extended centage - Fund Requirements Abatements 2008 Levy in Collection 2008 Levy Levy Change Corporate $4,494,327 $0 $4,494,327 $134,830 $4,629,157 $4,910,278 -5.73% IMRF 189,775 0 189,775 5,693 195,468 173,888 12.41% - C.N.A. 297,989 0 297,989 8,940 306,929 335,589 -8.54% Capital Improvements 300,000 0 300,000 9,000 309,000 389,340 -20.63% Police Pension 1,411,984 0 1,411,984 42,360 1,454,344 1,281,896 13.45% Fire Pension 1,611,299 0 1,611,299 48,339 1,659,638 1,464,856 13.30% Subtotal $8,305,374 $0 $8,305,374 $249,162 $8,554,536 $8,555,847 -0.02% Debt Service 1999 Bonds $1,343,945 ($810,986) $532,959 $26,648 $559,607 $558,296 0.23% IEPA Notes* 502,586 0 502,586 15,078 517,664 $517,664 0.00% 2007 OO Bond($9.2M) 763,000 (763,000) 0 0 0 $0 0.00% Waukegan TIF Area"A"3.165M Note" 286,835 (269,896) 16,939 508 17,447 $17,447 0.00% Waukegan TIF Area"B"3.165M Note 420,506 (420,506) 0 0 0 $0 0.00% - Total Debt Service $3,316,872 ($2,264,388) $1,052,484 $42,234 $1,094,718 $1,093,407 0.12% .- Total Village Tax Levy $11,622,246 ($2,264,388) $9,357,858 $291,396 $9,649,254 $9,649,254 0.00% Library $2,649,015 $0 $2,649,015 $79,470 $2,728,485 $2,569,195 6.20% - COMBINED TOTAL LEVY $14,271,261 ($2,264,388) $12,006,873 $370,865 $12,377,738 $12,218,449 1.30% NOTES: - *These notes were refinanced The payment on the refinanced notes total only$475,353 but the County is levying$502,586 per the original notes - XO This note was refinanced. The payment on the refinanced note of$269,896 is being completely abated, but the County is still levying$286,835 per the original note. 1 Village of Morton Grove, Illinois Consolidated-All Funds Budget Summary x FY08 TIT 9 ;..E.:::i Atipie dal Fya•giz, F Departmental: Revenues by Category ,F-Y06 Actual FY07 AttualtBudget. -protection--, ,, Requester-±- Taxes 27,285,285 28,547,317 28,608,306 27,781,274 28,305,252 Licenses and Permits 1,377,074 1,319,156 1,148,050 1,276,500 1,050,600 Fines 273,543 327,835 304,500 287,500 294,500 Charges for Services 4,829,258 5,124,807 5,091,700 5,050,800 5,249,200 Grant Revenue 436,302 258,954 30,000 108,989 20,500 Investment and Rental Income 4,229,774 4,011,089 1,586,700 1,668,700 1,653,800 Installment Loan Proceeds 2,831,000 9,303,198 - - - Others/Miscellaneous 1,357,554 1,560,559 3,074,100 1,589,248 3,232,279 Total Revenues 42,619,789 50,452,915 39,843,356 37,763,011 39,806,131 — Transfers — 627,724 3,004,987 740,162 712,162 553,945 Total Resources Available 43,247,513 53,457,902 40,583,518 38,475,173 40,360,076 Expenditure by Category Operations and Maintenance: Personal Services 14,841,548 16,532,041 16,429,570 15,891,492 16,708,680 Contractual Services 13,433,695 14,000,860 17,442,965 15,867,452 17,871,270 Commodities 1,079,046 1,409,291 1,224,687 1,497,112 1,530,537 Miscellaneous - - - - - Reserves (406,539) (24,964) 188,200 54,000 348,000 — Total Operations and Maintenance 28,947,751 31,917,229 35,285,422 33,310,056 36,458,487 Capital Outlay 1,382,955 876,563 4,551,466 3,397,560 9,539,678 Debt Payments 2,592,631 3,122,303 3,462,285 3,462,285 4,258,004 Capital Projects 586,137 1,939,471 1,810,210 803,000 766,512 4,561,723 5,938,337 9,823,961 7,662,845 14,564,194 Total Expenditures 33,509,473 37,855,566 45,109,383 40,972,901 51,022,681 Transfers 627,724 3,004,987 990,362 710,162 551,945 Total Resources Utilized 34,137,197 40,860,553 46,099,745 41,683,063 51,574,626 — Change in Cash 9,110,315 12,597,349 (5,516,227) (3,207,890) (11,214,550) Cash Balance,January 1 20,907,645 17,699,755 Cash Balance,December 31 17,699,755 6,485,205 As a% of Total Operations and Maintenance 53% 18% Change in Fund Balance 9,110,315 12,597,349 (5,516,227) (3,207,890) (11,214,550) Fund Balance,January 1 11,188 171 7,980,281 — Fund Balance, December 31 7,980,281 (3,234,269) As a% of Total Operations and Maintenance 24% -9% *Cash balance and fund blance as of January 1 does not include pension funds held in trust. — 2 Village of Morton Grove, Illinois General/Corporate Fund Budget Summary FT FY 08 YOg : ■.. Adopted FY08 Departmental Revenues by Category FY06Actual FY07Actual : EllidgefeL7LT Projection , Request; .: Taxes 19,550,466 19,950,530 19,864,647 19,075,647 19,312,374 - Licenses and Permits 1,377,074 1,319,156 1,148,050 1,145,500 1,050,600 Fines 273,543 327,835 304,500 287,500 294,500 Charges for Services 533,597 718,289 539,700 566,800 585,200 _ Grant Revenue 436,302 166,941 10,000 88,225 10,000 Investment and Rental Income 268,353 278,316 208,000 208,000 208,000 Installment Loan Proceeds 206,000 - - - - Others/Miscellaneous 434,321 431,872 290,000 709,150 305,000 - Total Revenues 23,079,656 23,192,939 22,364,897 22,080,822 21,765,674 Transfers 528,895 - 2,157,825 595,000 565,000 407,000 - Total Resources Available 23,608,551 25,350,764 22,959,897 22,645,822 22,172,674 Expenditure by Category Operations and Maintenance: - Personal Services 13,657,989 15,223,057 15,101,668 14,651,170 15,287,594 Contractual Services 5,297,214 6,794,592 7,384,691 7,231,227 8,016,428 Commodities 748,118 831,183 766,437 1,011,018 898,458 Miscellaneous - - - - - - Reserves (410,280) (29,981) 183,000 53,000 343,000 Total Operations and Maintenance 19,293,041 22,818,851 23,435,796 22,946,415 24,545,480 - Capital Outlay 1,155,251 533,641 407,300 516,907 574,450 Debt Payments - - - - - - Capital Projects - - - - 1,155,251 533,641 407,300 516,907 574,450 - Total Expenditures 20,448,292 23,352,493 23,843,096 23,463,322 25,119,930 Transfers 83,829 837,162 137,162 137,162 136,945 Total Resources Utilized 20,532,121 24,189,655 23,980,258 23,600,484 25,256,875 Change in Cash 3,076,430 1,161,110 (1,020,361) (954,662) (3,084,201) Cash Balance,January 1 7,277,267 6,322,605 Cash Balance, December 31 6,322,605 3238,404 As a %of Total Operations and Maintenance 27.55% 13.19% - Change in Fund Balance 3,076,430 1,161,110 (1,020,361) (954,662) (3,084,201) Fund Balance,January 1 8,890,161 7,935,499 Fund Balance, December 31 7,935,499 4,851,298 As a %of Total Operations and Maintenance 34.58% 19.76% - 3 Village of Morton Grove, Illinois - MFT Fund Budget Summary E, a FY08 _ - = FY09' TTm v=.0 ,. > Adopted _ FY08 Departmental- Revenues by Category r Fy08 Actual ,FYd7 Actual Budget Projection Rewest Taxes 646,237 641,326 648,032 630,000 635,000 Licenses and Permits - - _ - - - Fines - - - - - Charges for Services - - - - - Grant Revenue - _ - - - Investment and Rental Income 13,973 19,584 10,000 10,000 10,000 Installment Loan Proceeds - - _ - - Others/Miscellaneous - - - 2,500 - Total Revenues 660,210 660,910 658,032 642,500 645,000 - Transfers - - _ - - - - Total Resources Available 660,210 660,910 658,032 642,500 645,000 Expenditure by Category Operations and Maintenance: Personal Services - - - - - Contractual Services 186,838 219,877 207,000 202,000 158,000 Commodities 62,361 321,445 146,000 183,000 280,000 Miscellaneous - _ - - - Reserves - - - - - -- Total Operations and Maintenance 249,199 541,322 353,000 385,000 438,000 Capital Outlay - - 250,200 - - Debt Payments - - - - - - Capital Projects - - - - - - - 250,200 - - - Total Expenditures 249,199 541,322 603,200 385,000 438,000 Transfers 325,000 295,000 295,000 295,000 207,000 Total Resources Utilized 574,199 836,322 898,200 680,000 645,000 - Change in Cash 86,011 (175,412) (240,168) (37,500) - Cash Balance, January 1 344,944 307,444 Cash Balance, December 31 307,444 307,444 As a%of Total Operations and Maintenance 80% 70% Change in Fund Balance 86,011 (175,412) (240,168) (37,500) - Fund Balance,January 1 113,778 76,278 - Fund Balance, December 31 76,278 76,278 As a%of Total Operations and Maintenance 20% 17% - 4 Village of Morton Grove, Illinois E911 Fund - Budget Summary nog Fy09 , - Adopted =FY08 Departmental.- Revenues by Category FY066AActual FY07 Actual Budget , Projection = Request _ Taxes 227,181 239,671 231,000 226,000 231,000 Licenses and Permits - - - - Fines - - - - Charges for Services - - - - - Grant Revenue - - - - Investment and Rental Income 790 353 300 300 300 Installment Loan Proceeds - - - - - Others/Miscellaneous - - - - - Total Revenues 227,971 240,024 231,300 226,300 231,300 Transfers - - - - - - - Total Resources Available 227,971 240,024 231,300 226,300 231,300 Expenditure by Category Operations and Maintenance: - - Personal Services - - - - Contractual Services 224,494 230,452 232,000 232,000 238,300 Commodities - - - - - Miscellaneous - - - - - - Reserves - - - - - Total Operations and Maintenance 224,494 230,452 232,000 232,000 238,300 - Capital Outlay - - - - Debt Payments - - - - - Capital Projects - - - - - Total Expenditures 224,494 230,452 232,000 232,000 238,300 Transfers - - - - - Total Resources Utilized 224,494 230,452 232,000 232,000 238,300 - Change in Cash 3,478 9,572 (700) (5,700) (7,000) Cash Balance,January 1 64,900 59,200 - Cash Balance, December 31 59,200 52,200 As a %of Total Operations and Maintenance 26% 22% Change in Fund Balance 3,478 9,572 (700) (5,700) (7,000) - Fund Balance,January 1 124,074 118,374 Fund Balance, December 31 _11833A 111374 As a %of Total Operations and Maintenance 51% 47% 5 Village of Morton Grove, Illinois - Economic Development Fund Budget Summary Adopted = 3 FY08 Departmental Revenues by Category LFY06 Actual; FY07 Actual - Budget Projection .Request- . - Taxes 664,741 323,556 312,000 312,000 328,000 Licenses and Permits - - - - - Fines - - Charges for Services - - - - - Grant Revenue - - - - - Investment and Rental Income 2,500 14,259 5,000 5,000 5,000 Installment Loan Proceeds - - - - - Others/Miscellaneous - - - - - Total Revenues 667,241 337,815 317,000 317,000 333,000 - Transfers - - - - - - - Total Resources Available 667,241 337,815 317,000 317,000 333,000 Expenditure by Category Operations and Maintenance: Personal Services - - - - - Contractual Services 332,127 306,557 316,253 316,254 333,773 Commodities - - - - - Miscellaneous - - - - - - - Reserves - - - - Total Operations and Maintenance 332,127 306,557 316,253 316,254 333,773 Capital Outlay - - - - - Debt Payments 319,142 - - - - - Capital Projects - - - - - 319,142 - - - - Total Expenditures 651,269 306,557 316,253 316,254 333,773 Transfers - - - - - Total Resources Utilized 651,269 306,557 316,253 316,254 333,773 Change in Cash 15,972 31,259 747 746 (773) Cash Balance,January 1 144,450 145,196 Cash Balance, December31 145,196 144,423 As a % of Total Operations and Maintenance 46% 43% Change in Fund Balance 15,972 31,259 747 746 (773) Fund Balance,January 1 205,339 206,085 - Fund Balance, December 31 206.085 205112 As a%of Total Operations and Maintenance 65% 62% - 6 Village of Morton Grove, Illinois Commuter Parking Lot Fund Budget Summary - .F F FY08 T FY09°_. r ,„ P Ado ted FY08 _ - Departmental Revenues by Category !FY-06 Actual FY07 Actual -4 6udgef Projection Request Taxes - - - - - - Licenses and Permits - - - - Fines - - - - Charges for Services 121,645 134,794 115,000 115,000 117,000 - Grant Revenue - - - Investment and Rental Income 4,645 5,381 5,000 5,000 5,000 Installment Loan Proceeds - - - - - Others/Miscellaneous - - - - - Total Revenues 126,290 140,174 120,000 120,000 122,000 Transfers - - - - - - Total Resources Available 126,290 140,174 120,000 120,000 122,000 - Expenditure by Category Operations and Maintenance: Personal Services - - - - - Contractual Services 12,638 2,063 55,000 54,800 1,900 Commodities 15,266 9,502 16,500 10,994 13,000 Miscellaneous - - - - - - - Reserves - - 200 - Total Operations and Maintenance 27,904 11,565 71,700 65,794 14,900 - - Capital Outlay - - - Debt Payments - - - - - Capital Projects - - - - - Total Expenditures 27,904 11,565 71,700 65,794 14,900 - Transfers 98,895 93,895 88,000 88,000 88,000 Total Resources Utilized 126,799 105,460 159,700 153,794 102,900 Change in Cash (509) 34,714 (39,700) (33,794) 19,100 Cash Balance,January 1 149,143 115,349 Cash Balance, December 31 115,349 134,449 - As a %of Total Operations and Maintenance 175% 902% Change in Fund Balance (509) 34,714 (39,700) (33,794) 19,100 - Fund Balance, January 1 149,138 115,344 Fund Balance, December 31 .344 115 S As a%of Total Operations and Maintenance 175% 902% - 7 _ Village of Morton Grove, Illinois Water Fund Budget Summary r:±; = FY08 - FY09 - Adopted FY08 - Departmental: Revenues by Category LFY08 Actual' FYOT Actual •,-icit Budget Pro(ection_ = Request Taxes - - - - - Licenses and Permits - - - - - - Fines - - - - - Charges for Services 4,174,016 4,271,724 4,437,000 4,369,000 4,547,000 Grant Revenue - - - - - Investment and Rental Income 138,316 125,715 127,000 133,000 132,000 Installment Loan Proceeds - - - - - Others/Miscellaneous 58,954 27,707 15,000 7,000 10,000 Total Revenues 4,371,286 4,425,146 4,579,000 4,509,000 4,689,000 Transfers 15,000 10,000 8,000 10,000 10;000 - Total Resources Available 4,386,286 4,435,146 4,587,000 4,519,000 4,699,000 Expenditure by Category Operations and Maintenance: Personal Services 1,183,559 1,308,984 1,327,902 1,240,322 1,421,086 Contractual Services 2,117,245 2,021,189 2,307,548 2,097,738 2,647,779 Commodities 253,301 247,162 295,750 292,100 339,079 Miscellaneous - - - - - Reserves 3,742 5,017 5,000 1,000 5,000 - Total Operations and Maintenance 3,557,847 3,582,351 3,936,200 3,631,160 4,412,944 Capital Outlay 212,021 222,288 520,450 502,450 606,908 Debt Payments- 136,161 123,250 465,886 465,886 466,520 - Capital Projects - - - - - 348,182 345,538 986,336 968,336 1,073,428 - Total Expenditures 3,906,029 3,927,889 4,922,536 4,599,496 5,486,372 Transfers 120,000 120,000 120,000 120,000 120,000 Total Resources Utilized 4,026,029 4,047,889 5,042,536 4,719,496 5,606,372 Change in Cash 360,257 387,257 (455,536) (200,496) (907,372) Cash Balance, January 1 1,354,624 1,154,128 Cash Balance, December 31 _1,154,128 246,7.56 As a%of Total Operations and Maintenance 32% 6% Change in Fund Balance 360,257 387,257 (455,536) (200,496) (907,372) Fund Balance,January 1 1,557,185 1,356,689 Fund Balance, December 31 1.356.689 449 317 As a %of Total Operations and Maintenance 37% 10% - 8 Village of Morton Grove, Illinois Lehigh I Ferris TIF Fund Budget Summary — FYl) FY09 Adopted FY08 . Departmental Revenues by Category `FY08 Actual FY07Actuual r 'Budget 'projection Revuest Taxes 1,934,374 1,836,582 1,900,000 1,900,000 1,900,000 — Licenses and Permits - - - - - Fines - - - - - Charges for Services - - - - - — Grant Revenue - - 20,000 20,764 10,500 Investment and Rental Income 104,895 209,740 25,000 100,000 100,000 Installment Loan Proceeds 2,625,000 9,303,198 - - - Others/Miscellaneous - - 2,000,000 - 2.000,000 — Total Revenues 4,664,268 11,349,520 3,945,000 2,020,764 4,010,500 _ Transfers - - - - - — Total Resources Available 4,664,268 11,349,520 3,945,000 2,020,764 4,010,500 — Expenditure by Category Operations and Maintenance: Personal Services - - - - - — Contractual Services 1,461,864 114,982 2,470,750 1,250,276 1,444,029 Commodities - - - - - Miscellaneous - - - - - — Reserves - - - - - Total Operations and Maintenance 1,461,864 114,982 2,470,750 1,250,276 1,444,029 — Capital Outlay 15,683 120,634 3,623,716 2,378,203 8,008,320 Debt Payments 251,638 474,632 779,356 779,356 1,452,993 Capital Projects - - - - 267,321 595,266 4,403,072 3,157,559 9,461,313 — Total Expenditures 1,729,185 710,248 6,873,822 4,407,835 10,905,342 — Transfers - - - - - Total Resources Utilized 1,729,185 710,248 6,873,822 4,407,835 10.905,342 Change in Cash 2,935,083 10,639,272 (2,928,822) (2,387,071) (6,894,842) Cash Balance,January 1 10,347,761 7,960,690 Cash Balance, December 31 7,960,690 1,065,848 — As a %of Total Operations and Maintenance 637% 74% Change in Fund Balance 2,935,083 10,639,272 (2,928,822) (2,387,071) (6,894,842) Fund Balance,January 1 10,417,288 8,030,217 Fund Balance, December 31 8.030.217 1 135315 As a % of Total Operations and Maintenance 642% 79% — 9 - Village of Morton Grove, Illinois Waukegan TIF Fund Budget Summary FY08 . _ FY09 Adopted _ FY08 _;Departmental Revenues by Category 'FYO6 Actual- FY07 Actual Budget--_ Projection# 174 Request_ Taxes 250,238 680,779 640,000 640,000 660,000 Licenses and Permits - - - - Fines - - - - - Charges for Services - - - - - Grant Revenue - - - - - Investment and Rental Income 5,000 89,662 20,000 21,000 15,000 Installment Loan Proceeds - - - Others/Miscellaneous - - - - Total Revenues 255,238 770,441 660,000 661,000 675,000 - Transfers - _ - - _ - - Total Resources Available 255,238 770,441 660,000 661,000 675,000 Expenditure by Category Operations and Maintenance: Personal Services - - - - - Contractual Services - - - 30,000 5,000 Commodities - _ - Miscellaneous - - - - - Reserves _ _ - - Total Operations and Maintenance - - - 30,000 5,000 Capital Outlay - - - - 350,000 - Debt Payments 255,099 581,012 597,220 597,220 690,401 Capital Projects - _ _ - - 255,099 581,012 597,220 597,220 1,040,401 - Total Expenditures 255,099 581,012 597,220 627,220 1,045,401 Transfers - 1,658,930 100,000 70,000 - Total Resources Utilized 255,099 2,239,942 697,220 697,220 1,045,401 - Change in Cash 139 (1,469,501) (37,220) (36,220) (370,401) Cash Balance, January 1 361,258 325,038 Cash Balance, December 31 325,038 X45,363) As a%of Total Operations and Maintenance 1083% -907% Change in Fund Balance 139 (1,469,501) (37,220) (36,220) (370,401) Fund Balance,January 1 (1,301,734) (1,337,954) - Fund Balance, December 31 (1.337,9541 _Q47083_5_51 1 As a%of Total Operations and Maintenance -4460% -34167% - 10 Village of Morton Grove, Illinois Debt Service Fund Budget Summary — FYO8 -� FY09 i — . , ,_SAdopted _.. FY08 Departmental Revenues by Category :FY06 Actual FY- YOT Actual Budget ` Projection Requesf Taxes 1,513,039 1,535,743 1,447,063 1,447,063 1,447,606 — Licenses and Permits - - - - - Fines - - - - - Charges for Services - - - - - ._ Grant Revenue - - - - - Investment and Rental Income 57,081 90,348 35,000 35,000 35,000 Installment Loan Proceeds - - - - - Others/Miscellaneous - - - - - — Total Revenues 1,570,121 1,626,091 1,482,063 1,482,063 1,482,606 Transfers 83,829 137,162 137,162 137,162 136,945 _ Total Resources Available 1,653,950 1,763,253 1,619,225 1,619,225 1,619,551 Expenditure by Category Operations and Maintenance: Personal Services - - - - - Contractual Services - - - - - Commodities - - - - Miscellaneous - - - - - — Reserves - - - - - Total Operations and Maintenance - - - - - — - Capital Outlay - - - - Debt Payments 1,630,591 1,943,409 1,619,823 1,619,823 1,648,090 Capital Projects - - - - - 1,630,591 1,943,409 1,619,823 1,619,823 1,648,090 — Total Expenditures 1,630,591 1,943,409 1,619,823 1,619,823 1,648,090 Transfers - - - - Total Resources Utilized 1,630,591 1,943,409 1,619,823 1,619,823 1,648,090 Change in Cash 23,359 (180,155) (598) (598) (28,539) Cash Balance,January 1 340,482 339,884 — Cash Balance, December 31 339,884 311,345 As a %of Total Operations and Maintenance n/a n/a Change in Fund Balance 23,359 (180,155) (598) (598) (28,539) — Fund Balance,January 1 417,525 416,927 Fund Balance, December 31 416.927 388 388 As a %of Total Operations and Maintenance n/a n/a — 11 Village of Morton Grove, Illinois C.N.A. Fund Budget Summary F FY08 T FY09 Adopted FY08 Departmental - Revenues by Category ,FY06 Act'uat_ FY07 ACtual thicket ,:Prolectron Request Taxes 420,711 320,001 325,815 325,815 297,989 Licenses and Permits - - - - Fines - - - - - Charges for Services - - - - - Grant Revenue - - - _ - Investment and Rental Income 375,771 376,519 375,000 375,000 375,000 Installment Loan Proceeds - - Others/Miscellaneous 132,545 242,092 175,598 175,598 202,279 Total Revenues 929,028 938,612 876,413 876,413 875,268 - Transfers _ - - Total Resources Available 929,028 938,612 876,413 876,413 875,268 Expenditure by Category Operations and Maintenance: Personal Services - - - - - Contractual Services 397,382 526,131 429,000 528,000 542,000 Commodities - - - - - Miscellaneous - - - - - Reserves - - - - - - Total Operations and Maintenance 397,382 526,131 429,000 528,000 542,000 Capital Outlay - - - - - Debt Payments - - - - - - Capital Projects - - - - - - Total Expenditures 397,382 526,131 429,000 528,000 542,000 Transfers - - - - - Total Resources Utilized 397,382 526,131 429,000 528,000 542,000 Change in Cash 531,646 412,481 447,413 348,413 333,268 Cash Balance,January 1 8,230,249 8,578,662 Cash Balance, December 31 8,578,662 8,911,930 As a%of Total Operations and Maintenance n/a n/a Change in Fund Balance 531,646 412,481 447,413 348,413 333,268 Fund Balance,January 1 8,397,941 8,746,354 - Fund Balance, December 31 8.746 3 4 9,079,622 As a%of Total Operations and Maintenance n/a n/a - 12 Village of Morton Grove, Illinois Fire Pension Fund Budget Summary — F_idi FY09R' — -- Adopted w, FY08 a. Departmental Revenues by Category `.-FY06Actual FY07Actual Budget projection Request._; Taxes 864,467 1,379,821 1,422,190 1,422,190 1,611,299 — Licenses and Permits - - - - Fines - - - Charges for Services - - - — Grant Revenue - - - Investment and Rental Income 1,951,784 1,243,948 258,400 258,400 258,500 Installment Loan Proceeds - - - - Others/Miscellaneous 293,666 325,637 355,100 355,000 365,000 — Total Revenues 3,109,917 2,949,406 2,035,690 2,035,590 2,234,799 Transfers - - - - - - -- Total Resources Available 3,109,917 2,949,406 2,035,690 2,035,590 2,234,799 — Expenditure by Category Operations and Maintenance: — Personal Services - - - - Contractual Services 1,608,197 1,799,252 1,908,397 1,888,381 2,155,271 Commodities - - - - Miscellaneous - - — Reserves - - - - Total Operations and Maintenance 1,608,197 1,799,252 1,908,397 1,888,381 2,155,271 — Capital Outlay - - - - Debt Payments - - - - Capital Projects - - - - Total Expenditures 1,608,197 1,799,252 1,908,397 1,888,381 2,155,271 Transfers - - - Total Resources Utilized 1,608,197 1,799,252 1,908,397 1,888,381 2,155,271 Change in Cash 1,501,720 1,150,155 127,293 147,209 79,528 Cash Balance,January 1 21,725,232 21,872,441 — Cash Balance, December31 21,872,441 21,951,969 As a %of Total Operations and Maintenance n/a n/a Change in Fund Balance 1,501,720 1,150,155 127,293 147,209 79,528 — Fund Balance,January 1 22,084,673 22,231,882 Fund Balance, December 31 22.231.882 22311.41 As a %of Total Operations and Maintenance n/a n/a — 13 Village of Morton Grove, Illinois — Police Pension Fund Budget Summary . FY08 = FY09, Adopted FY08 Departmental': Revenues by Category FY06 Actual FY07Actual Budget 4:.Projection:- ReQuesf Taxes 657,032 1,030,737 1,244,559 1,244,559 1,411,984 Licenses and Permits - - - - - Fines - - - - - Charges for Services - - - - - Grant Revenue - - - - - Investment and Rental Income 1,279,164 1,518,609 500,000 500,000 500,000 Installment Loan Proceeds - - - - - Others/Miscellaneous 438,067 329,387 355,000 340,000 350,000 Total Revenues 2,374,263 2,878,733 2,099,559 2,084,559 2,261,984 Transfers - - — - — Total Resources Available 2,374,263 2,878,733 2,099,559 2,084,559 2,261,984 Expenditure by Category Operations and Maintenance: Personal Services - - - - - Contractual Services 1,795,696 1,985,766 2,132,326 2,036,776 2,328,790 — Commodities - - - - - Miscellaneous - - - - - Reserves - - - - - — Total Operations and Maintenance 1,795,696 1,985,766 2,132,326 2,036,776 2,328,790 Capital Outlay - - - - - Debt Payments - - - - - — Capital Projects - - - - - Total Expenditures 1,795,696 1,985,766 2,132,326 2,036,776 2,328,790 Transfers - - - - - Total Resources Utilized 1,795,696 1,985,766 2,132,326 2,036,776 2,328,790 — Change in Cash 578,567 892,967 (32,767) 47,783 (66,806) Cash Balance,January 1 24,702,628 24,750,411 Cash Balance, December 31 2.4,750,411 24,683,605 — As a %of Total Operations and Maintenance n/a n/a Change in Fund Balance 578,567 892,967 (32,767) 47,783 (66,806) Fund Balance,January 1 24,828,773 24,876,556 — Fund Balance, December 31 24.876.55 24.809,750 As a %of Total Operations and Maintenance n/a n/a — 14 Village of Morton Grove, Illinois Capital Projects Fund Budget Summary - t FY08 tr FY09 - "°' Adopted , FY08 Departmental, Revenues by Category FY06 ActuaILFY07 Actual -Budget „i` borr : Request_; Taxes 556,799 606,571 573,000 558,000 470,000 - Licenses and Permits - - - 131,000 - Fines - - Charges for Services - - - - Grant Revenue - 92,013 - - - Investment and Rental Income 27,501 38,656 18,000 18,000 10,000 Installment Loan Proceeds - - - - Others/Miscellaneous - 203,863 - - - - Total Revenues 584,300 943,103 591,000 707,000 480,000 Transfers - 700,000 - - - - - Total Resources Available 584,300 1,643,103 591,000 707,000 480,000 Expenditure by Category Operations and Maintenance: - Personal Services - - - - Contractual Services - - - - - Commodities - - - - >' Miscellaneous - - - - - Reserves - - - - Total Operations and Maintenance - - - - - - - Capital Outlay - - - - - Debt Payments - - - - Capital Projects 586,137 1,939,471 1,810,210 803,000 766,512 586,137 1,939,471 1,810,210 803,000 766,512 - Total Expenditures 586,137 1,939,471 1,810,210 803,000 766,512 - Transfers - - - Total Resources Utilized 586,137 1,939,471 1,810,210 803,000 766,512 - Change in Cash (1,837) (296,368) (1,219,210) (96,000) (286,512) Cash Balance,January 1 522,816 426,816 Cash Balance, December 31 426,816 140,304 As a % of Total Operations and Maintenance n/a n/a - Change in Fund Balance (1,837) (296,368) (1,219,210) (96,000) (286,512) Fund Balance,January 1 460,240 364,240 Fund Balance, December 31 364240 77.728 As a % of Total Operations and Maintenance n/a n/a - 15 - Year To Department Adopted Date Projections Request Account, Description Actual 2006 Actual 2007 2008 06/30/08 2008 2009 General Fund-Revenues I 2-00-00-41-1010 Property Taxes 7,465,409 4,754,159 4,767,260 2,671,013 4,767,260 4,494,327 2-00-0041-1012 Property Tax-Fire Pen Alloc 0 1,379,821 1,422,190 795,710 1,422,190 1,611,299 2-00-00-41-1015 Property Tax-Police Pen Alloc 0 1,125,567 1,244,559 640,825 1,244,559 1,411,984 2-00-00-41-1017 Property Tax-General 0 320,001 325,815 182,548 325,815 297,989 - 2-00-00-41-1018 Property Tax- IMRF 0 148,025 168,823 94,589 168,823 189,775 2-00-00-41-1030 Real Estate Transfer Tax 959,318 520,070 650,000 159,770 320,000 330,000 2-00-00-41-1035 Self-Storage Tax 0 0 0 0 3,000 10,000 2-00-00-41-1040 Hotel/motel Tax 59,033 65,324 25,000 11,997 50,000 35,000 2-00-00-41-1050 Telecommunications Tax 1,001,424 1,057,291 1,000,000 304,264 1,000,000 1,015,000 2-00-00-41-1055 Electric Consumption Tax 905,071 924,376 905,000 297,356 905,000 910,000 - 2-00-0041-1060 Natural gas tax 280,523 288,789 292,000 189,283 292,000 292,000 2-00-00-41-2010 Sales Tax 4,395,577 4,371,352 4,300,000 578,888 3,900,000 4,000,000 2-00-00-41-2012 Sales Tax Home Rule 1,387,330 1,694,146 1,700,000 213,931 1,550,000 1,475,000 2-00-00-41-2015 Local Use Tax 293,618 297,200 285,400 83,856 300,000 305,000 2-00-00-41-2020 Share Of State Income Tax 1,839,485 1,987,153 1,849,100 914,735 1,900,000 2,010,000 2-00-00-41-2030 Personal Property Replacement 330,445 402,499 342,500 163,752 342,000 350,000 2-00-0041-2040 Gasoline Tax 291,500 267,302 290,000 91,021 290,000 275,000 2-00-00-41-2050 Food&Beverage Tax 319,323 327,767 275,000 139,955 275,000 280,000 - 2-00-00-41-2055 Foreign Fire Insurance Tax 22,409 19,689 22,000 0 20,000 20,000 Taxes: 19,550,466 19,950,530 19,864,647 7,533,492 19,075,647 19,312,374 2-00-00-42-1010 Engineering Fees-Staff 21,039 14,425 5,000 0 0 0 2-00-00-42-1015 Engineering Fees-Outside Consult 3,858 130,367 1,000 78,236 79,000 1,000 2-00-00-42-1020 Building Permit Fees 444,118 271,631 285,000 92,999 200,000 200,000 2-00-00-42-1029 Other Permits 930 6,282 1,200 246 5,000 1,000 2-00-0042-1030 Motor Vehicle Licenses 492,533 498,070 485,000 477,935 490,000 485,000 2-00-00-42-1040 Liquor Licenses 143,000 135,761 124,750 110,026 122,000 125,000 - 2-00-00-42-1050 Business Licenses 172,633 152,837 152,000 149,443 160,000 150,000 2-00-00-42-1055 Contractor Business Licenses 35,520 48,830 30,000 24,350 31,000 30,000 - 2-00-00-42-1067 Burglar Fire Alarm Licenses 51,900 52,875 55,000 51,080 52,000 52,000 2-00-00-42-1068 Animal Licenses 5,605 3,210 4,000 1,255 2,500 2,500 2-00-00-42-1080 Zoning Variance Fees 3,188 1,135 2,100 450 1,000 1,100 - 2-00-00-42-1081 Planning Commission Fees 2,750 3,734 3,000 1,500 3,000 3,000 License&Permit Fees: 1,377,074 1,319,156 1,148,050 987,519 1,145,500 1,050,600 2-00-00-43-1010 Fines-Parking 156,843 147,220 170,000 56,299 150,000 155,000 2-00-00-43-1015 Fines-Moving Violations 82,905 108,609 87,000 33,343 87,000 87,000 2-00-00-43-1020 Fines-Adjudication 33,794 64,231 45,000 32,576 46,000 50,000 2-00-00-43-1022 Fines-False Alarm 0 7,775 2,500 3,925 4,500 2,500 - Fines: 273,543 327,835 304,500 126,143 287,500 294,500 - 16 Year To Department Adopted Date Projections Request Account Description Actual 2006 Actual 2007 2008 06/30/08 2008 2009 - 2-00-00-441010 Copy Machine Income 7,033 7,754 7,000 3,044 7,000 7,000 2-00-00-44-1020 Alarm maintenance fees 0 0 200 0 0 200 - 2-00-00-44-1030 Public Works Misc Income 0 92 500 0 0 500 2-00-00-44-1040 Sidewalk Replacement Fees 8,466 8,187 10,000 3,317 7,500 8.000 2-00-00-44-1050 Ambulance User Fees 311,447 456,325 305,000 143,014 305,000 350,000 - 2-00-00-44-1060 Sale Of Yard Waste Stickers 78,351 69,686 80,000 34,811 70,000 70,000 2-00-00-44-1070 Fire Code Enforcement Fees 3,493 5,629 3,500 1,584 3,500 3,500 2-00-00 41 1080 Social Work Consultation Fees 1,036 1,326 1,000 815 1,000 1,000 - 2-00-00-44-1081 Civic Center Rentals 80,900 111,836 85,000 58,383 116,000 90,000 2-00-00-44-1082 Sr. Center Membership Fees 7,856 7,320 8,000 4,127 7,500 7,500 2-00-00-44-1083 Programming&Activity Fees 26,976 42,438 32,000 20,649 40,000 40,000 2-00-00-44-1084 Non Member Fees 286 378 300 91 300 300 2-00-00141,085 Civic Center Misc Income 1,333 1,375 1,200 2,009 2,500. 1,200 2-00-00 41 1086 Health Screening Fees 4,021 3,644 4,000 1,906 3,800 4,000 2-00-00-44-1087 Advertising Revenue 2,400 2,300 2,000 932 2,000 2,000 2-00-00-44-1088 Special Duty/Detail Service 0 0 0 630 700 0 - Charges For Services: 533,597 718,289 539,700 275,311 566,800 585,200 2-00-00-45-1001 Grants 24,642 123,445 10,000 88,225 88,225 10,000 2-00-00-45-1002 Grants St Reimbursement Fire 61,460 43,496 0 0 0 0 2-00-00-45-1004 Grants Fed For Police Vests 200 0 0 0, 0 0 - 2-00-00-45-1005 Grants Fed for Fire 350,000 0 0 0 0 0 Grant Revenue: 436,302 166,941 10,000 88,225 88,225 10,000 - 2-00-00-46-1010 Interest Income 162,632 152,061 80,000 46,332 80,000 80,000 2-00-00-46-3010 Lease And Rental Income 105,720 126,255 128,000 60,008 128,000 128,000 - Investment and Rental Income: 268,353 278,316 208,000 106,340 208,000 208,000 2-00-00-47-1010 Installment Note Proceeds I 206,0001 01 01 01 0 0 Installment Note Proceeds 206,000 0 0 0 0 0 2-00-00-48-1020 Transfer From MFT Fund 325,000 295,000 295,000 118,000 295,000 207,000 - 2-00-00-48-1040 Transfer From Water/Sewer Fund 120,000 120,000 120,000 48,000 120,000 120,000 2-00-00-48-1050 Transfer From Commuter Parking 83,895 83,895 80,000 32,000 80,000 80,000 2-00-00-48-1055 Transfer from Waukegan TIF 0 1,658,930 100,000 40,000 70,000 0 - Transfers In: 528,895 2,157,825 595,000 238,000 565,000 407,000 2-00-00-49-1010 Sale Of Surplus Equipment 25 32,884 10,000 7,838 10,000 10,000 2-00-00-49-1011 Sale of Land 0 0 0 0 345,000 0 17 - Yeas Ta Department Adopted Date Projections Request Account Description i Actual 2006 Actual 2007 2008 06/30/08 2008 2009 2-00-00-49-1015 Resident Tipping Fees 41,574 0 0 0 0 0 2-00-00-49-1030 Cable TV Franchise Fees 197,272 215,606 190,000 54,400 202,000 200,000 - 2-00-00-49-1040 Misc Income 91,121 104,715 5,000 47,172 90,000 5,000 2-00-00-49-4015 Right of Way Permit Fee 2,142 5,495 0 750 1,000 0 2-00-00-49-4020 State Highway reimbursement 78,215 62,042 85,000 45,166 60,000 72,000 2-00-00-49-5011 Police-Treasury Revenue 18,543 4,966 0 0 0 0 - 2-00-00-49-5012 Police-Justice Revenue 5,350 5,278 0 0 0 0 2-00-00-49-6010 Reimburse-Civic Center Damage 0 994 0 655 800 0 2-00-00-49-8999 Family Fest 0 0 0 0 0 18,000 2-00-00-49-9000 Cash Over(Short) 80 (107) 0 347 350 0 Miscellaneous: 434,321 431,872 290,000 156,328 709,150 305,000 TOTAL GENERAL FUND REVENUES: 23,608,551 25,350,764 22,959,897 9,511,358 22,645822 22,172,674 - 18 LEGISLATIVE • CONSTITUENCY PRESIDENT VILLAGE BOARD OF TRUSTEES ACTIVITY The President and Board of Trustees serve as the legislative body vested with identifying, interpreting and addressing the public needs of the Morton Grove community. The elected officials also establish ordinances and policies for the protection of community health, safety and welfare, and effective operation of municipal services. Goals, accomplishments, and objectives are addressed on behalf of the President and Board of Trustees through the Village Administrator. �- FY08 ACCOMPLISHMENTS • Continued to reduce resident fees for solid waste by subsidizing SWANCC Tipping/Debt Service Fees • Adopt Village ordinances and resolutions addressing community health, safety and welfare interests • Continued to fund the pension liability as recommended by actuarial study and as mandated by statute Relations with an offsetting line item in the General Fund Revenue. 19 ADMINISTRATION DEPARTMENT Village President and Board of Trustees Village Administrator l Corporation Counsel Department Directors Human Resources , Administrative Intern _ Coordinator and ` Executive Secretaries ACTIVITY The Village Administrator's Office works to assure the efficient and effective �- management of daily Village operations and implementation of the policies of the Village President and Board of Trustees. Typical activities include: • Assist the Village President and Board of Trustees by providing information, developing policy alternatives and implementing Board policy decisions. • Provide assistance and direction to Village departments in order to provide effective, efficient and economical public services. • Conduct intergovernmental relations work representing the Village with federal, state, county, and other municipal jurisdictions as well as the local park district, school districts, and library district. • Work closely with each department in the development and implementation of the municipal budget. • Continue to advance the Board's goals for the Dempster Street Corridor Plan and Lehigh/Ferris District. • Provide communications to community • Respond to citizen inquiries and issues. • Work with Corporation Counsel and staff in developing ordinances for Board review. • The Administration budget also includes the Personnel function. FY08 ACCOMPLISHMENTS • Provided background information and resources for regular and special Board meetings. • Continue efforts with federal and state officials to advance the Dempster Street Corridor Plan. • Provided assistance, information and direction to Village departments in the daily management of Village operations. • Coordinated procedures for development of AT &T Project Lightspeed. • Coordinated staff efforts for Lehigh/Ferris project development 20 • Provided citizen communications through the newsletter, Village website, and other vehicles. FY08 GOALS/OBJECTIVES • Continue to advance the Board's goals and objectives for the Dempster Street - Corridor and Lehigh/Ferris District. • Provide background information for Board review of issues, policies and operations. • Assist Finance Director in assuming Human Resource Coordinator duties and tasks • Work with individual Department Directors to develop strategic assessments and plans for their departments. • Under the direction of the Village Board, complete and implement the operating and - capital budget for the next calendar year. • Represent the Village with federal, state, and local jurisdictions in advancing Village goals. • Continue to work closely with the Community and Economic Development Director to promote the Village's ongoing business development programs. _ • Continue to work with Department Directors in ensuring the efficient, effective and customer-friendly delivery of services. - BUDGET COMMENTS The change in the year's budget is primarily attributed to the recommendation to not fill the Human Resource Coordinator position for 2009 because of financial constraints. These duties will be divided among existing staff, mainly with the Finance Director/Treasurer. STAFF UTILIZATION Comparison of Year(s): 2008 2003 Approved Filled Approved Filled Village Administrator 1.00 1.00 1.00 1.00 Assistant Village Administrator 0.00 0.00 1.00 1.00 HR Coordinator 1.00 0.00 0.00 0.00 - Economic Development Director 1.00 1.00 1.00 1.00 Executive Secretary 2.00 2.00 2.00 2.00 Economic Development - Secretary 0.50 0.50 1.00 1.00 Corporation Counsel 0.50 0.50 0.00 0.00 Intern _ 0.50 0.50 0.50 0.50 Network Administrator 1.00 1.00 1.00 1.00 Total: 7.50 6.50 7.50 7.50 Difference from 2003 to 2008 0.00 (1.00) 21 LEGAL DEPARTMENT Village President and Village Board of Trustees Village Administrator* I , Corporation Counsel* _ L Adjudication Officer Prosecutor - *Appointed ACTIVITY The Legal Department is a component of the Administrator's Office and provides legal services for the Village including: • Advises Village Board and staff on legal matters • Supervises outside legal counsels • Provides oversight for prosecutors and hearing officers • Drafts Village ordinances, code revisions and resolutions • Reviews contracts and legal documents • Represents Village in collective bargaining negotiations • Assists in the issuance and regulation of liquor licenses • Responds to Freedom of Information requests — • Represents Village in legal proceedings • Monitors new and pending state legislation FY08 ACCOMPLISHMENTS • Began negotiations for 2009 IAFF collective bargaining agreement • Began negotiations for 2009 FOP collective bargaining agreement • Began negotiations for 2009 Mechanics collective bargaining agreement • Concluded successful appeal of certification of MAP representation for Police Sergeants • Represented Village in adjudication proceedings • Represented Village in pending litigation to quiet title 22 • Represented Village in appeals and applications for disability pensions • Responded to over 90 Freedom of Information Requests (through September) • Drafted and provided legal review for numerous Village code amendments including Comprehensive Fee Ordinance, Unified Development Code Update, Cable and Video Customer Protection Ordinance, Adoption of Smoke Free — Illinois Act, Deadly Weapons Ordinance, Emergency Management Agency Ordinance, Self Storage Tax, Flood Prevention, Taxi Cab Regulations, Plumbing Code Update, Permit Fee Update, and Ambulance Fee Update • Represented Village in purchase and sale of real estate • Drafted and provided legal review for numerous Resolutions and ordinances • Drafted and reviewed contracts for purchase of goods sand services • Drafted Ordinance for eleven Plan Commission special use permits through September • Represented Village in Union grievances and Human Rights Commission — proceedings • Assisted in the review and issuance of liquor licenses • Provided representation and advice for liquor code violations • Provided legal review for bond issuance FY09 GOALS/OBJECTIVES • Conclude negotiations for 2009 collective bargaining agreements • Revise Village's Personnel Policy manual • Revise Village Code provisions for permit fees and regulations • Continue to provide quality and cost-effective legal services • Represent Village Board's policies and objectives • Protect and advocate Village interests in judicial proceedings • Update Village code where appropriate • Monitor compliance with state statutes 23 COMMUNITY AND ECONOMIC DEVELOPMENT Community & Economic Development J 1 � Business Redevelopment Community Retention and Districts Development Attraction \ 7 \ J ACTIVITY The Department of Community and Economic Development provides support for the Village Administrator's office. Primary activities include: • coordinate land use planning, commercial, residential and mixed-use redevelopment, and �- commercial revitalization • promote a comprehensive redevelopment strategy for the Village • retention and recruitment of new industrial and commercial businesses • job retention and creation • creation of community shopping and dining opportunities for residents • promote development of new housing that is affordably priced FY08 ACCOMPLISHMENTS • Assisted in planning public parking lots on Dempster Street • Revised "Framework Plan"to guide long-term development in Lehigh-Ferris TIF District • Invited developers to submit proposals to purchase & redevelop 2.0 acre vacant property in Lehigh/Ferris TIF District • Updated database of commercial and industrial properties • Provided input to a community-wide family festival &block party • Provided local businesses opportunity to participate in"business expo" • Completed a preliminary Economic Development Strategic Plan • Worked with Regis Technologies to obtain Industrial Revenue Bond financing to fund business expansion • Worked with local industrial owner to make Class 6b application to make the vacant property more appealing to new businesses • Assisted local grocery store regarding business expansion and construction of a new facility in Morton Grove; required the vacation of unused public alleys and relocation of a public street _ • Participated in review and re-write of Village's commercial signage code • Reviewed dozens of business license applications. • Actively promoted Morton Grove to the real estate, development, &business communities 24 FY09 GOALS/OBJECTIVES • Finalize strategic economic development master plan for inclusion into the Comprehensive Plan • Cooperate with the Chamber of Commerce and Industry to promote local businesses • Update and distribute the Sites Available Inventory Database • Coordinated with the real estate, development and business communities to promote Morton Grove as an excellent place to do business • Implement Façade Improvement Program to encourage business owners to update their — properties • Secure state and/or federal grant funding to revitalize Dempster Street Corridor • Begin long-term redevelopment planning for the shopping center at Dempster&Waukegan • Coordinate state-mandated oversight reports for the Waukegan Road and Lehigh/Ferris TIF Districts including the annual Joint Review Board meeting • Coordinate redevelopment in the Lehigh-Ferris TIF District, including oversight of bond _ issuance, selection of developers,re-use of available sites, and coordination of roadway& infrastructure improvements with numerous consultants FY 2007 FY 2008 FY 2009 PERFOMANCE INDICATORS Actual Estimate Projection • New Business Licenses Issued 80 70 70 • Growth of Tax Base(EAV) from Previous Year o Village-wide 5 % o Lehigh-Ferris TIF 9 % * * _ o Waukegan Rd TIF 0 % * *Unavailable due to delay in issuance&payment of second installment tax bills FY 2007 FY 2008 FY 2009 WORKLOAD INDICATORS Actual* Estimate Projection — • Community Meetings Attended 30 30 30 • Outreach to New Businesses 1,000 1,000 1,000 • Outreach to Existing Businesses 1,800 1,800 1,800 — *Number of meetings and outreach figures are approximate. BUDGET COMMENTS • Several line items reduced • Facade improvement program retained with minimal funding level within the Economic Development Fund with earmarked Home Rule Sales Tax funding from the General Fund 25 Year To Department Actual Actual Adopted Date Projections Request Account Description 2006 2007 2008 06/30/08 - 2008 2009 (Administration-Legislative (02-10-10) 2-10-10-54-4101 Salaries-Regular 39,480 37,280 35,000 19,740 35,000 39,480 2-10-10-54-4125 Salaries-Seasonal/Temporary 13,100 12,984 18,000 6,822 14,000 3,000 2-10-10-54-5100 Overtime 0 0 0 0 0 3,500 2-10-10-54-4140 Stipends 19,104 18,850 19,000 9,250 19,000 19,000 2-10-10-54-7100 Social Security 5,464 5,289 3,500 2,741 3,500 4,700 Total Personal Services: 77,148 74,403 75,500 38,553 71,500 69,680 2-10-10-55-2110 Professional Services 0 0 0 0 0 11,500 2-10-10-55-1120 Dues&Subscriptions 11,434 17,840 18,000 11,174 18,000 18,000 2-10-10-55-1130 Meetings And Conferences 624 76 2,525 1,276 2,550 2,600 2-10-10-55-1140 Official Village Business 3,823 5,880 7,750 3,515 7,500 7,800 2-10-10-55-5140 Community Relations 5,677 4,311 8,050 259 5,000 26,000 Total Contractual Services: 21,558 28,107 36,325 16,224 33,050 65,900 2-10-10-56-2110 Operational Supplies 1,7481 2,4871 2,5001 7291 2,500 2,500 Total Commodities: 1,748 2,487 2,500 729 2,500 2,500 - Expenditures-Legislative: 100,453 104,998 114,325 55,505 107,050 138,080 Administration-Village Administrator Office(02-10-11) 2-10-11-54-4105 Salaries-Regular 340,123 329,230 343,900 156,640 343,900 261,700 2-10-11-54-4115 Salaries-Part Time 0 16,111 17,000 9,206 18,000 19,000 - 2-10-11-54-4125 Salaries-Seasonal/Temporary 14,487 0 0 0 0 0 2-10-11-54-5100 Salaries-Overtime 0 0 0 71 100 0 2-10-11-54-6100 Longevity 0 3,200 3,200 1,477 3,200 3,200 - 2-10-11-54-6110 Auto Allowance 0 6,180 6,365 2,852 6,365 6,000 2-10-11-54-7100 Social Security 25,516 23,621 25,000 12,858 25,000 22,000 _ 2-10-11-54-8100 Hospitalization Insurance 56,749 38,996 43,000 12,568 43,000 29,927 2-10-11-54-8150 IMRF Employer Contribution 21,779 22,129 21,883 10,679 21,883 14,000 2-10-11-54-8150 Employer Contribution to 457 Plan 5,150 4,358 5,150 1,783 5,150 5,835 -- 2-10-11-54-8300 Life Insurance 1,164 0 0 0 0 0 Total Personal Services: 464,967 443,824 465,498 208,134 466,598 361,662 2-10-11-55-1120 Dues&Subscriptions 2,820 3,044 3,300 1,752 3,400 3,100 2-10-11-55-1130 Meetings And Conferences 285 319 2,175 75 500 2,175 - 2-10-11-55-1150 Training& Instructions 0 12 350 150 350 350 2-10-11-55-1160 Employee Relations 2,635 4,405 5,550 734 5,000 5,550 2-10-11-55-1170 Personnel Recruitment 2,206 1,657 2,500 1,431 2,300 2,500 2-10-11-55-2110 Professional Services 15,610 9,396 18,800 1,898 9,000 18,800 - 2-10-11-55-2120 Postage& Meter Rental 6,185 6,290 6,000 1,724 6,000 6,000 - 26 Year To Department Actual Actual Adopted Date Projections Request Account Description 2006 2007_ 2008 06/30/08 2008 2009 r - 2-10-11-55-3100 Telephone 0 558 700 269 700 200 2-10-11-55-4130 Maintenance Of Equipment 0 0 0 0 0 0 - Total Contractual Services: 29,740 25,680 39,375 8,033 27,250 38,675 2-10-11-56-2110 Operational Supplies 1,688 2,851 3,000 1,486 2,900 3,000 2-10-11-57-2010 Machinery& Equipment 0 0 0 0 0 0 Total Commodities: 1,688 2,851 3,000 1,486 2,900 3,000 - Expenditures-Village Admin Office: 496,395 472,355 507,873 217,653 496,748 403,337 Administration -Legal(02-10-13) ` 2-10-13-54-4115 Salaries-Regular 86,7541 96,358 99,230 45,798 99,230 102,210 - 2-10-13-54-7100 Social Security 6,637 7,367 9,591 3,451 7,200 7,800 2-10-13-54-8150 IMRF Employer Contribution 7,4691 8,875 9,129 4,223 9,100 9,600 Total Personal Services: 100,860 112,600 117,950 53,472 115,530 119,610 2-10-13-55-1120 Dues&Subscriptions 3,495 11,840 7,000 1,395 7,000 7,000 2-10-13-55-1130 Meetings And Conferences 36 345 1,500 75 500 1,500 2-10-13-55-2130 Publication and Misc Fees 4,173 3,365 3,000 1,600 3.200 3,500 - 2-10-13-55-6110 Retainer Of Village Prosecutor 19,015 19,311 20,000 8,140 20,000 20,000 2-10-13-55-6120 Additional Legal Fees 221,590 180,426 235,000 30,581 125,000 250,000 2-10-13-55-6125 Administrative Adjudication 5,075 6,255 6,000 2,738 6,000 6,000 - Total Contractual Services: 253,384 221,543 272,500 44,528 161,700 288,000 Expenditures-Legal: 354,244 334,143 390,450 98,000 277,230 407,610 Administration-Economic Development(02-10-28) ... 2-10-28-54-4105 Salaries-Regular 67,689 74,999 77,072 35,572 77,072 79,500 2-10-28-54-4115 Salaries-Part Time 18,967 19,173 0 0 0 0 -. 2-10-28-54-4125 Salaries-Seasonal/Part Time 0 0 10,000 6,043 12,000 10,000 2-10-28-54-6110 Auto Allowance 900 1,108 1,200 554 1,200 1,200 2-10-28-54-7100 Social Security 6,515 7,229 6,800 3,163 6,300 6,900 - 2-10-28-54-8100 Hospitalization Insurance 14,546 5,173 4,860 2,228 4,860 5,130 2-10-28-54-8150 I M RF Employer Contribution 5,821 6,897 7,201 3,280 6,800 7,500 2-10-28-54-8300 Life Insurance 250 0 0 0 0 0 - Total Personal Services: 114,687 114,578 107,133 50,839 108,232 110,230 2-10-28-54-6110 Mileage Allowance 200 0 200 0 0 200 2-10-28-55-1120 Dues& Subscriptions 1,644 1,251 1,400 288 1,000 1,400 - 27 Year To Department Actual Actual Adopted Date Projections Request Account - Description ` 2006 '2007 :'2008 06/30/08 ' 2008 - 2009 2-10-28-55-1130 Meetings And Conferences 1,446 3,543 4,200 1,383 3,000 3,200 2-10-28-55-1130 Economic Development Planning 0 0 0 1,200 1,200 0 _ 2-10-28-55-2130 Printing And Publishing 1,849 3,523 6,000 387 4,500 6,000 2-10-28-55-3100 Telephone 0 204 225 115 225 225 2-10-28-55-5140 Economic Development Commission 45 687 1,000 0 700 1,000 Total Contractual Services: 5,184 9,208 13,025 3,373 10,625 12,025 �. 2-10-28-56-2110 Operational Supplies 6081 4281 1,0001 7971 1,0001 1,000 Total Commodities: 608 428 1,000 797 1,000 1,000 Expenditures-Economic Development: 120,480 124,214 121,158 55,009 J19,857 123,255 Total-Administration: 1,071,572 1,035,710 1,133,806 426,167 1,000,885 1,072,282 - 28 'Account ? Account Name Detail Total I 'Administrative- Legislative 551120 Dues & Subscriptions CMAP Membership Contribution 5,800 Illinois Municipal League (IML) Dues 1,300 Northwest Municipal Conference (NWMC) Dues 10,450 Fire and Police Commission 380 Village Clerk memberships 70 18,000 551130 Meetings and Conferences NWMC institute 950 Clerk's meetings 100 _ Fire and Police Commission Training 400 IML Conference 1,150 2,600 551140 Official Village Business Chamber of Commerce Functions 1,500 Mayor, Trustee and Clerk Expenses 3,300 Miscellaneous Business Expenses 1,000 NWMC Annual Functions 1,000 Recognition Reception 1,000 7,800 555140 Community Relations Appearance Commission Awards 250 Family Fest 18,000 Chamber Meet and Greet event 700 Childrens Halloween Party 500 Community Relations Commission Activities 1,500 Miscellenous Brochures 450 New Resident Packets 4,000 New Resident Receptions 600 26,000 — 562110 Operational Supples Plaques and Awards 750 Letterhead, Envelopes 600 Business Cards 200 Citizen Presentation Materials 600 Miscellaneous 350 2,500 Administrative-Administration 551120 Dues & Subscriptions ICMA membership (Administrator) 1,275 ILCMA and METRO (Administrator) 350 Intern memberships (ILCMA& IAMMA) 100 IPELRA membership 250 Miscellaneous Subscriptions 175 _ Survey Resource 400 Performance Measurement Survey 550 3,100 29 IAccount Account Name Detail Total 551130 Meetings and Conferences Local Meetings & Misc. expenses 475 — ICMA Conference 1,700 2,175 551150 Training & Instructions Training Manuals 175 Training Sessions 175 350 — 551160 Employee Relations Distinguished/Safety employee awards 250 Flu shots 1,000 — Miscellaneous (plaques, flowers, etc) 300 Service awards 4,000 5,550 — 551170 Personnel Recruitment Advertisements 2,500 2,500 552110 Professional Services Newsletter Printing 12,000 Actuary Service for Medicare Part D 5,000- Public Relations Assistance 1,800 18,8/10 552120 Postage& Meter Rental Postage for New Resident Packets 800 — Postage for Newsletter 5,200 6,000 562180 Office Supplies General Office Supplies 3,000 3,000 'Administrative- Legal 551120 Dues & Subscriptions Codification Services 1,500 Code Books 2,750_ — Legal Manuals/Handbooks 1,500 Code on the Web Maintenance Fee 500 Miscellaneous 750 7,000 551130 Meeting and Conferences Continuing Education 1,500 1,500 552130 Publications and Miscellaneous Legal Notices 1,300 — Fees Bid Notice 1,900 Other Type Notices 300 3,500 — 556110 Retainer of Village Prosecutor Village Prosecutor Retainer 20,000 20,000 556120 Additional Legal Fees Labor Relations Attorney 150,000 Special Counsel 100,000 250,000 30 — IAccount Account Name Detail Total I 556125 Administrative Adjudication Hearing Officer($300/month x 12 months) 6,000 6,000 Administrative- Economic Development 551120 Dues &Subscriptions American Institute of Certified Planners 225 American Planning Association 275 Economic Development publications 150 Illinois Development Council 200 International Council of Shopping Centers 175 International Economic Development Council 375 1,400 551130 Meetings And Conferences ICSC February session 800 ICSC August session 100 ICSC October session 600 IDC conferences 800 local conferences 900 3,200 552130 Printing And Publishing Ad preparation 1,000 Advertising program for retail attraction/retention and mixed-use redevelopment 3,500 Printing of Business Resource and Business Regulations brochures 1,500 6,000 555140 Economic Development Meetings and Conferences 200 Commission Printing 350 Presentation Materials 450 1,000 562110 Operational Supplies Promotional Materials 750 Letterhead, Business Cards 250 1,000 31 FINANCE DEPARTMENT ADMINISTRATION CUSTOMER BUDGET& FINANCE SERVICE/UTILITY RESEARCH OPERATIONS BILLING \ / ACTIVITY Finance provides support function for the Village including: • Fiscal planning/Financial Reporting • Budgeting • Utility Billing • Payroll • Purchasing • Accounts Payable/Receivable • Preparation of Comprehensive Annual Financial Report • Develop and monitor the operating and capital projects budgets FY08 ACCOMPLISHMENTS • Implemented a process documentation initiative for all significant procedures • Procured a different vendor to process water utility billing at a cost savings of 50% • Eliminated a third party software for on-line utility bill payments and incorporated into the current Village software program at a cost savings to the village as well as automated download of payments directly into resident accounts • Enhanced the budget document by incorporating a debt service schedule • The 2009 budget allocates operating expenses to the individual departments for fuel and telephone usage. FY09 GOALS/OBJECTIVES • Continue to expand documentation of significant procedures • Work with the Information Systems Manager and continue to research new financial enterprise software for the Village that will allow for a single 32 — village-wide database for recording of all functions and/or programs and available to all operating departments of the Village • Continue to assume and carry out the responsibilities of the Human Resource _ Coordinator with assistance from the Village Administrator • Follow sound financial policies and ensure fund balances and revenue coverage ratios meet or exceed guidelines _ • Prepare a budget incorporating the Village Board's goals and objectives • Promote financial transparency and provide accounting information in a format that can be understood by a layperson _ • Update the investment policy adhering to the principals of fiduciary responsibility • Create revenue and expense forecasting models for strategic planning PERFOMANCE INDICATORS FY07 FY08 FY09 — Actual Estimate Projection • Obtained the Certificate for Excellence in Financial Reporting Yes Yes Yes • Unqualified audit opinion Yes Yes Yes • Revenue Coverage Ratios Met Yes Yes Yes WORKLOAD INDICATORS • Utility Customers 7,800 7,800 7,800 • Utility Bills Processed 51,600 51,600 51,600 • Invoices Processed 7,360 8,200 8,400 _ • On-Line Payment Utilization N/A 623 800 • Direct Debit Transactions 4,700 5,664 6,200 BUDGET COMMENTS Items to note: _ • Increase in the Village's general liability insurance through IRMA • Per Collective Bargaining Agreement added a new line item for health insurance consideration to new employees • Downgraded the Principal Accounting Clerk position to a Finance Clerk position at an approximate cost savings to the Village of$15,000. While it does not impact the budget, the elimination of the Human Resource Coordinator in the Village Administration Dept Intent, directly affects added workload in the Department as most of the responsibilities of the eliminated position has shifted to the Finance Director. 33 STAFF UTILIZATION Comparison of Year(s): 2008 2003 Approved Filled Approved Filled Finance Director 1.00 1.00 1.00 1.00 Assistant Finance Director 1.00 1.00 1.00 1.00 _ Staff Accountant 0.00 0.00 1.00 _ 1.00 Principal Account Clerk 1.00 0.00 1.00 1.00 Account Clerk 1.00 1.00 1.00 1.00 Receptionist/Cashier 1.00 1.00 1.00 1.00 Cashier(PT) 0.50 0.50 0.50 0.50 Utility Billing Clerk 0.50 0.00 0.50 0.50 Total: 6.00 4.50 7.00 7.00 Difference from 2003 to 2008 (1.00) (2.50) - 34 INFORMATION TECHNOLOGY ADMINISTRATION INFORMATION TECHNOLOGY NETWORK OPERATIONS HELPDESK/ TELEPHONY/ WEESITE/ ADMINISTRATION MANAGEMENT TECHNICAL COMMUNICATION AUDIO VIDEO . SUPPORT / \ J 9N. \ ` `J ACTIVITY — The Information Technology Division provides Village-wide leadership and management of all technology-based operations and initiatives. The objective of these services is to support all Village departments in meeting their own"core services" objectives. • Provide inter-departmental information technology leadership • Maintain and enhance network connectivity and infrastructure • Support technology hardware, including networking operations, file and application servers, desktop workstations, and peripheral devices • Support technology software, including department applications, productivity tools and all related licensing • Helpdesk and staff technology training • Maintain and enhance Village website • Coordinate audio visual services • Coordinate Village telephony services • System and network security • Disaster recovery and business continuity FY08 ACCOMPLISHMENTS • Coordinate implementation of Village-wide telephone system replacement, including significant network infrastructure upgrades. • Implement Village e-mail broadcast system to provide a new venue to communicate Village news with residents and businesses. • Provide mobile workforce with ruggedized technology equipment to enhance field productivity. • Continue development of electronic document archiving and storage with Finance and Police Departments. • Test and implement Smartphone resources and mobile messaging for high- availability users. • Coordinate enterprise-wide licensing agreement for Microsoft productivity software. 35 • Renegotiated Master Discount Agreement with AT&T for telecommunications — access. • Continued to stabilize and refine the public access channel broadcasts of the Board Meetings and ancillary videos. • Continued to refresh existing inventory of desktop PCs and peripherals as items become obsolete or experience post-warranty failure. FY09 GOALS/OBJECTIVES • Develop initial network redundancy measures to support an increasingly mission — critical data infrastructure, such as telephony, data access, and application availability. • Continue to audit software usage to ensure license compliance. • Expand the use of the Village's electronic archiving and storage system across departments. _ • Implement internal helpdesk support tracking system. • Implement messaging archival and retrieval system for discovery and legal compliance. • Investigate alternate wide area connectivity options to provide infrastructure redundancy and/or eliminate recurring leased costs. • Build redundancy in government access channel broadcast. • Investigate additional opportunities to leverage the website, including online videos or online surveys. • Continue to seek efficiencies in the technology infrastructure by enforcing — technology standards, unifying product lines, and minimizing redundant technology efforts across departments. • Centralize management of all technology and expenditures within departments. • Continue to be fiscally responsible with technological expenditures. ENVIRONMENT METRICS — FY 2007 FY 2008 To Date Network Servers 11 12 — Desktop PCs 122 123 Primary network components 12 15 — Printer/Copiers 71 73 Website visits per day 150 235 Requests made through website 112 230 ` E-newsletter subscribers N/A 102 BUDGET COMMENTS • Technology equipment will continue to be replaced on a regular basis to maintain — warranty status, minimize obsolescence, and maximize uptime. • Software licensing costs will continue to be incurred to continue software maintenance and remain in compliance with licensing terms. — • Provide for new e-mail archiving application for discovery and compliance functions. 36 RESERVE ADMINISTRATION i FINANCE I ACTIVITY The Reserve Accounts have been established to provide funds for unanticipated and emergency needs which may arise during the year and for which it is difficult to provide a reasonable forecast as part of the budget preparation process. The accounts within the Reserve also include additional monies appropriated for retirement sick leave payouts and the Village's deductible required by IRMA. 37 - Year To Department Actual Actual Adopted Date.- Projections " Request' '' „ Account -• Description 2006 '2007 :2008 06/30/08 2008 2009 Finance(02-20-12) 2-20-12-54-4105 Salaries-Regular 293,414 315,853 330,000 146,249 330,000 337,700 2-20-12-54-4115 Salaries-Part Time 0 13,986 15,000 7,290 15,000 17,000 - 2-20-12-544125 Salaries-Seasonal/Temporary 0 11,673 9,891 3,135 4,000 4,000 2-20-12-54-4800 Salaries paid in 07 for 06 454,679 0 0 0 0 0 - 2-20-12-54-5100 Salaries-Overtime 0 0 0 4,927 6,000 0 2-20-12-54-6100 Longevity 1,500 1,950 1,950 900 1,950 850 2-20-12-54-7100 Social Security 21,943 25,006 25,000 11,913 25,000 25,000 - 2-20-12-54-8100 Hospitalization Insurance 61,432 93,261 73,000 30,596 73,000 89,795 Retiree Health Insurance 0 0 243,800 101,583 243,800 265,000 PEHP per CBA 0 0 0 0 1,800 3,200 2-20-12-54-8150 IMRF Employer Contribution 13,317 17,387 20,185 8,428 20,185 23,000 2-20-12-54-8300 Life Insurance - -502 0 0 0 0 0 Total Personal Services: 845,783 479,115 718,826 315,022 720,735 765,545 2-20-12-55-1120 Dues & Subscriptions 1,906 1,207 2,000 449 2,000 2,000 2-20-12-55-1130 Meetings And Conferences 881 1,649 2,700 602 2,000 2,700 - 2-20-12-55-1150 Training & Instructions 1,338 659 1,500 0 1,000 1,500 2-20-12-55-2110 Professional Services 42,346 46,039 45,000 29,450 45,000 47,000 2-20-12-55-2120 Postage & Meter Rental 22,971 19,820 34,500 4,141 20,000 30,000 - 2-20-12-55-2130 Printing And Publishing 13,529 9,791 15,000 11,932 13,000 15,000 2-20-12-55-2330 Equipment Lease/rental Pymts 14,004 13,977 15,000 6,984 13,000 15,000 2-20-12-55-3100 Telephone 102,959 94,554 80,000 43,457 83,000 60,000 - 2-20-12-55-4130 Maintenance Of Equipment 8,788 9,482 13,300 2,702 10,500 10,500 2-20-12-55-7130 Insurance 732,919 835,760 913,400 891,992 911,000 1,003,400 - 2-20-12-55-7230 Long Term Disability Insurance 0 8,967 0 6,411 9,000 0 2-20-12-55-8130 Bank fees and charges 20,193 14,325 18,000 5,610 12,000 15,000 2-20-12-55-8140 Contribution to CNA Fund 326,579 320,001 325,815 180,595 325,815 297,989 - 2-20-12-55-8145 Replacement tax transfer expense 0 0 25,000 11,613 25,000 25,000 Total Contractual Services: 1,288,413 1,376,232 1,491,215 1,195,939 1,472,315 1,525,089 2-20-12-56-2110 Operational Supplies 19,213 11,602 20,000 5.392 13,0001 18,000 Total Commodities: 19,213 11,602 20,000 5,392 13,000 18,000 2-20-12-81-1010 Transfer to Debt Service Fund 83,829 137,162 137,162 54,865 137,162 136,945 2-20-12-81-1025 Transfer to Capital Projects 0 700,000 0 0 0 0 - Total Transfers Out: 83,829 837,162 137,162 54,865 137,162 136,945 Expenditures-Finance 2,237,238 2,704,110 2,367,203 1,571,218 2,343,212 2,445,579 - - 38 Year To Department ' Actual Actual Adopted - Date Projections Request Account Description 2006 2007 2008 06/30/08 2008 2009 - Finance-Information Technology(02-20-25) 2-20-25-54-4105 Salaries-Regular 52,141 77,417 83,150 38,376 83,150 85,700 - 2-20-25-54-4125 Salaries-Seasonal/Temporary 2,475 743 0 0 0 0 2-20-25-54-7100 Social Security 4,231 5,755 6,361 2,833 6,000 6,500 2-20-25-54-8100 Hospitalization Insurance 4,684 5,816 16,900 7,786 16,900 18,781 - 2-20-25-54-8150 IMRF Employer Contribution 4,489 7,128 7,650 3,538 7,500 7,900 2-20-25-54-8300 Life Insurance 253 0 0 0 0 0 - Total Personal Services: 68,274 96,859 114,061 52,533 113,550 118,881 2-20-25-55-1120 Dues&Subscriptions 130 100 900 130 400 405 -_ 2-20-25-55-1130 Meetings And Conferences 85 683 850 0 850 875 2-20-25-55-1150 Training & Instructions 4,173 7,626 13,000 0 11,700 13,000 2-20-25-55-2110 Professional Services 116,843 100,552 105,171 48,700 118,290 115,736 - 2-20-25-55-2170 Programming &Software Fees 91,014 63,649 94,125 41,544 77,882 98,982 2-20-25-55-3100 Telephone 0 1,345 1,500 394 850 800 2-20-25-55-3150 Internet Connection 26,817 21,259 20,300 10,829 21,500 19,450 - 2-20-25-55-4160 Maintenance Of Computers 12,227 26,934 42,488 37,307 45,500 32.600 Total Contractual Services: 251,288 222,149 278,334 138,904 276,972 281,848 - 2-20-25-56-2110 Operational Supplies 16,3651 2,8871 2,5501 3,362 4,8851 3,225 Total Commodities: 16,365 2,887 2,550 3,362 4,885 3,225 - 2-20-25-57-2010 Machinery & Equipment 69,290 105,651 68,700 30,035 184,368 63,100 2-20-25-57-2040 Furniture & Fixtures 187 0 0 - 0 0 0 - Total Capital Outlay: 69,477 105,651 68,700 30,035 184,368 63,100 Expenditures-MIS 405,404 427,545 463,645 224,835 579,775 467,054 - Finance-Reserve - 2-20-89-58-1010 Reserve For Emergency/extra Ex 0 37,386 75,000 0 30,000 100,000 - 2-20-89-58-1020 Reserve For Unemployment Comp 0 6,971 3,000 1,009 3,000 3,000 2-20-89-58-1030 Reserve For Irma Deductibles 43,541 43,162 65,000 17,409 40,000 65,000 2-20-89-58-1032 IRMA W/C Salary Reimb 0 -175,589 0 -29,995 -35,000 0 - 2-20-89-58-1050 Reserve For Health Insurance -453,822 58,089 0 0 0 0 2-20-89-58-1060 Reserve For Compensation 0 0 25,000 0 0 160,000 2-20-89-58-1065 Reserve For Capital Purchases 0 0 0 0 0 0 - 2-20-89-58-1061 Reserve For Retirement (sli) 0 0 15,000 0 15,000 15,000 Expenditures-Reserve -410,280 -29,981 183,000 -11,576 53,000 343,000 _ Total Finance 2,232,361 3,101,675 3,013,848 1,784,477 2,975,987 3,255,633 39 [Account Account Name Detail = Total Finance-Finance (02-20-12) 551120 Dues&Subscriptions GFOA certificate of achievment award fee 450 ICPA/AICPA 450 Misc other subscriptions 220 National GFOA-2 325 State GFOA-2 330 Wall Street Journal 225 2,000 551130 Meetings &Conferences IGFOA(2) 1,000 GFOA(Finance Director) 1,000 IGFOA Department Seminars 700 _ 2,700 551150 Training & Instructions General Training 1,500 1,500 552110 Professional Services Firefighters Pension Actuarial 50% cost 2,000 Individual actuarial calculations 2,000 Auditing Services 32,000 _ Police Pension Actuarial 50% cost 2,000 Sec 125 Administration 9,000 47,000 552120 Postage& Meter Rental Postage meter rental 1,300 Regular postage 23,500 Special delivery& bulk presort fees 1,300 Vehicle sticker applications 3,900 30,000 552130 Printing And Publishing Annual publication of Treasurer's Report 800 Liquor, business, animal & other certificates 1,300 Payroll &NP checks, W2 & 1099 forms 1,600 Various forms(vehicle, business licenses) 11,300 15,000 552330 Equipment Lease/Rental Networkable Large Volume Printer 15,000 15,000 553100 Telephone Telephone 80,000 80,000 40 Account Account Name Detail Total 554130 Maintenance Of Equipment Maintenance agreement on high-volume copi 5,500 — Various repairs to off warranty office equipme 5,000 10,500 557130 Insurance AD&D/Medical insurance for volunteers 600 Long Term Disability Premiums 9,600 — General share of IRMA contribution (90%) 990,000 Loss prevention programs 2,000 Underground storage tanks (2 @$600/ea.) 1,200 — 1,003,400 558130 Bank Fees and Charges Credit Card Fees 6,500 Bank Service Charges 8,500 15,000 558140 Contribution to CNA Fund General Pension Employer Contribution 297,989 297,989 — — 558145 Replacement Tax Expense Library portion of Replacement Tax 25,000 25,000 — 562110 Operational Supplies Copy Paper 3,500 — Envelopes and Letterhead 2,500 Budget Preparation Material 2,000 General Office Supplies 10,000 — 18,000 811010 Transfer to Debt Service Fund 2005-Five Crown Vics (4 of 5) 23,886 — 2005-Quint(4 of 5) 38,744 2006-Ambulance (3 of 3) 74,315 136,945 — Finance - Information Technology _ 551120 Dues & Subscriptions GMIS - IT National Association 150 ILGISA- GIS State Association 30 ILGMIS- ITState Association 100 — Microsoft Tech Net 0 URISA-GIS National Association 125 405 — 551130 Meetings And Conferences ILGISA(1) 300 ILGMIS (1) 575 875 41 Account Account Name Detail Total 551150 Training & Instructions End user training 8,500 Network Administrator training 4,500 13,000 552110 Professional Services Technical Consulting 38,000 Telecommunication Consulting 7,500 GIS Staffing 52,584 Network Management Contract 0 Photogrammetric Mapping 17,652 115,736 552170 Programming &Software Laserfiche licensing 3,500 _. Fees GIS Shared Initiatives 2,387 GIS Productivity Software 500 GIS Software Licensing 6,000 Microstation Maintenance 1,595 Network Monitoring Software 0 InfoRad radio software maintenance 260 Website enhancements 1,500 Cable TV software maintenance 4,200 Scriptlogic Maintenance 1,500 Anti virus software 3,250 Parking Ticket Software 1,000 Paver 605 Software Modifications 1,500 Springbrook contract(80%) 19,200 Productivity Software 3,250 Support and User Fees for FireHouse 3,255 Adobe Licensing 2,200 Microsoft Licensing 24,000 Veritas Maintenance 1,600 _ SSL Certificates 350 Email broadcast subscription 130 Petrovend upgrade 2,200 Email vaulting and archiving 15,000 98,982 553150 Utilities Internet Connection Internet Access 3,000 Network Cabling 1,500 _ WAN Interconnectivity/Remote Access 13,150 Webhosting service 1,800 19,450 42 Account Account Name Detail Total' 554160 Maintenance Of Computers Cisco Smartnet maintenance 2,000 GIS Toner Supplies 1,200 Network Equipment Replacement 3,200 _ Network Printing Toner Replacement 9,500 Network Switches- Redundancy 5,200 Printer repair 1,800 — PC Components 5,000 Server Warranty Maintenance 1,400 Scanner maintenance 1,300 Uninterruptible power supplies 2,000 32,600 562110 Operational Supplies Computer cleaning kits 75 Cables 275 — Keyboards/Mice 375 Blank Media 300 Board Meeting Tapes — 325 — Backup Tape Media 1,625 Commission audio equipment 250 3,225 — 572010 Machinery& Equipment Document Scanner 2,600 GIS Workstation 4,000 Cable channel recording equipment 4,000 Monitors 2,500 — Workstation and Laptop replacements 30,000 Printer Upgrades/replacements 7,500 File and Application Servers 12,500 _ 63,100 43 POLICE DEPARTMENT Chief of Police Administrative Training- Aide II Planning& Research Deputy Chief of Police Patrol Field Support Services Services Services Commander Commander Supervisor Seraeants Detectives` Coordinator - Officers ' Special Record Clerk I Operations` `DeskCSOs:;.:' >' CSOs �`z:.... CSO Animal Crossing i•= Control Guards =` CSO s x Part time ` #`- ACTIVITIES The Morton Grove Police Department: • Patrols the village utilizing both uniformed and civilian dressed officers in marked and unmarked police vehicles • Investigates violations of criminal and traffic laws as well as applicable village ordinances • Investigates traffic crashes and identifies and maps high traffic crash locations • Enforces criminal and traffic laws as well as applicable village ordinances • Processes crime and accident scenes for physical evidence • Conducts follow up investigations of criminal, traffic, and other incidents • Provides assistance to victims and witnesses to include referrals to social services • Provides animal control services such as carcass removal and setting traps • Provides 24/7/365 police desk services • Provides crime prevention, community relation, social service and crisis intervention services • Provides information to the media and others as requested _ • Performs personnel functions such as recruitment, selection,training, discipline and promotion • Performs property and evidence control, records management, ticket and court administration, and holding facility operations 44 • Holds membership in the Northern Illinois Police Alarm System (NIPAS) Emergency — Services and Mobile Field Force Programs; the Illinois Law Enforcement Agency System (ILEAS) Car Plan Program; the North Regional Major Crime Task Force (NORTAF); and the Northeastern Illinois Public Safety Training Agency(NIPSTA) FY 08 ACCOMPLISHMENTS • Developed and implemented a defensive tactics program and integrated it into our firearms program (08 goal) • Completed the updating of our Incident Reporting Manual Report Writing Guide (08 — goal) • Implemented monthly log to track burglary offenses • Received several grants for seat belt enforcement, driving while intoxicated enforcement, — in-car computers, and traffic equipment FY 09 GOALS/OBJECTIVES — • Continue our aggressive enforcement of illegal liquor and tobacco sales along with continued inspection of all licensed liquor establishments and motels —• Continue the study of the Lexipol policy writing tool (08 goal) • Review all activities,programs and operations as to their value and cost effectiveness in conjunction with the continuous monitoring of budget expenditures — PERFOMANCE INDICATORS • Meeting federal and state guidelines for emergency/disaster planning as related to Homeland Security and National Incident Management System • Meeting the Illinois Training and Standards Board's Continuing Professional Education — requirement for the Chief and Deputy Chief • Maintain a high level of training for all department personnel _ • Continue racial profiling requirements as mandated by Public Act 93-0209 WORKLOAD INDICATORS — FY08 FY09 Estimated * Projected • Serving a population of 22,451 22,451 • Calls for service 29,535 30,000 • Criminal Arrests 600 615 • Ordinance Summonses 6,300 6,450 • DUI arrests 100 110 • Estimate based upon current data BUDGET COMMENTS — The largest sources of increase in this budget is employer pension contribution and increased costs related to the emergency centralized dispatch network telephone replacement 45 - STAFF UTILIZATION Comparison of Year(s): 2008 2003 Approved Filled Approved Filled Police Chief 1.00 1.00 1.00 1.00 Deputy Chief 1.00 1.00 1.00 1.00 Commanders 4.00 4.00 4.00 4.00 - Sergeants 6.00 6.00 6.00 6.00 Police Officers 34.00 33.00 34.00 32.00 Full time civilians 14.00 12.00 14.00 14.00 - Part time civilians 2.50 2.50 3.00 3.00 Crossing •uards 6.50 6.50 7.00 7.00 - Total: 69.00 66.00 70.00 67.00 Difference from 2003 to - 2008 (1.00) (2.00) i - 46 - Year To Department Actual Actual Adopted Date Projections Request Account Description 2006 2007 2008 06/30/08 2008 - 2009 ' - Police(02-30-14) 2-30-14-54-4105 Salaries-Regular(Non-Union) 3,587,602 4,015,122 1,277,300 673,069 1,277,300 1,857,000 2-30-14-54-4106 Salaries-Regular(Union) 0 103,273 2,795,000 1,360,371 2,810,000 2,455,500 - 2-30-14-54-4115 Salaries-Part Time 98,342 29,590 0 0 0 0 2-30-14-54-4125 Salaries-Seasonal/Temporary 0 38,699 116,500 41,244 87,000 90,000 - 2-30-14-54-5100 Salaries Overtime 188,044 235,994 150,000 74,437 150,000 150,000 2-30-14-54-5200 Holiday Pay 72,809 90,384 97,000 15,282 97,000 100,000 2-30-14-54-5400 Police Court Time 61,998 63,565 60,000 5,968 60,000 60,000 - 2-30-14-54-6100 Longevity 0 34,266 40,000 18,246 40,000 43,700 2-30-14-54-7100 Social Security 86,276 95,974 102,000 46,357 97,000 100,000 2-30-14-54-8100 Hospitalization Insurance 660,562 769,315 678,700 319,710 678,700 731,643 - 2-30-14-54-8150 IMRF Employer Contribution 37,402 46,513 47,000 22,821 48,000 55,000 2-30-14-54-8200 Retiree Health Insurance 62,154 82,194 0 0 0 0 2-30-14-54-8300 Life Insurance 13,333 0 0 0 0 0 2-30-14-54-9100 Reimbursable Detail 1,733 1,530 0 630 1,0001 1,000 Total Personal Services: 4,870,253 5,606,420 5,363,500 2,578,136 5,346,000 5,643,843 2-30-14-55-1120 Dues & Subscriptions 13,633 14,522 14,749 14,155 14,750 14,999 2-30-14-55-1130 Meetings And Conferences 1,697 1,491 2,150 255 2,000 2,150 - 2-30-14-55-1150 Training & Instructions 27,581 42,741 41,225 16,392 41,000 42,125 2-30-14-55-1160 Employee Relations 3,615 2,709 4,025 1,962 3,000 3,900 2-30-14-55-1170 Personnel Recruitment 6,237 20,362 7,600 3,993 7,500 13,600 2-30-14-55-2120 Postage 126 169 250 84 150 250 2-30-14-55-2130 Printing And Publishing 3,253 3,562 6,200 757 6,000 6,200 2-30-14-55-2220 Abandon Auto Removal 178 0 250 0 0 250 - 2-30-14-55-2330 Equipment Lease/Rental Pymts 5,981 7,572 8,400 4,562 8,200 8,400 2-30-14-55-3100 Telephone 0 4,934 5,400 2,549 5,400 3,500 2-30-14-55-4130 Maintenance Of Equipment 62,340 63,332 82,085 49,046 82,000 74,306 - 2-30-14-55-4160 Maintenance Of Computers 0 375 0 0 0 0 2-30-14-55-4169 Vehicle Operating Costs 0 0 0 0 0 67,492 2-30-14-55-5140 Community Relations 592 665 1,200 140 700 1,200 - 2-30-14-55-7140 Mutual Aid 13,363 8,105 8,550 8,250 8,550 8,550 2-30-14-55-7151 Central Dispatch 496,767 613,019 721,700 326,808 721,700 743,351 - 2-30-14-55-8100 Special Investigations 2,760 3,745 2,650 3,070 3,300 2,650 2-30-14-55-8101 Drug Enforcement Act-MEG 0 6,861 0 0 0 0 2-30-14-55-8102 Seized/forfeited Prop-Treasury 12,320 7,066 0 6,227 7,000 0 - 2-30-14-55-8103 Department of Justice-Justice 6,628 3,289 0 0 0 0 2-30-14-55-8140 Pension Contribution Expense 657,032 1,030,737 1,244,559 640,825 1,244,559 1,411,984 - Total Contractual Services: 1,314,103 1,835,255 2,150,993 1,079,077 2,155,809 2,404,907 - 47 Year To Department Actual Actual - Adopted Date Projections Request Account Description 2006 = 1 2007 2008 06/30108 2008 2009 - 2-30-14-56-2110 Operational Supplies 27,716 28,524 27,380 6,073 27,500 33,670 2-30-14-56-2180 Office Supplies 9,873 10,500 8,938 3,643 8,800 8,938 _ 2-30-14-56-4300 Uniform Purchase & Replacement 59,293 52,689 53,035 1,036 53,000 53,115 2-30-14-56-4360 Weapons &Ammunition 8,672 22,577 19,845 10,012 19,000 22,598 2-30-14-56-4365 Crime Prevention Expense 1,241 2,186 2,700 204 2,200 2,700 - Total Commodities: 106,795 116,476 111,898 20,969 110,500 121,021 2-30-14-57-2010 Machinery& Equipment 35,946 77,830 73,800 33,560 73,800 84,650 2-30-14-57-2030 Motor Vehicles 104,666 42,370 88,000 0 88,000 110,000 2-30-14-57-2040 Furniture & Fixtures 5,181 0 0 0 0 0 - Total Capital Outlay: 145,793 120,200 161,800 33,560 161,800 194,650 - Expenditures-Police: 6,436,943 7,678,352 7,788,191 3,711,741 7,774,109 8,364,421 48 Account Account Name Detail Total Police- Police 551120 Dues& Subscriptions IACP Net-Model Policy/Research Program 975 NIPSTA Fee: 46 Officers @ $209 each 9,614 West Publishing (Criminal &Traffic Code Books) 1,700 -- International, State & Local Dues 950 IACP Training Keys 425 IL Criminal Law& Procedures 375 Criminal Justice Publications/Literature 300 Criminal/Constitutional Law Publications 225 _ State & Federal Training Pub/Literature 225 IL Law Enforcement Bulletin 210 14,999 551130 Meetings And Conferences Association Meetings, State & Local 1,500 Crime Prevention Meetings 200 Juvenile& Supervisor Meetings 200 Security& Crime Study Meetings 250 2,150 551150 Training & Instructions Northeast Multi-Regional Trn Program (NEMRT) 5,525 Supervisor&Administrative Training 7,800 Police Academy for 4 Officers 8,500 Training Days, CPR &AED, HazMat, Ethics 3,000 _ Tuition Reimbursement 5,400 General Training -All Other Police Employees 3,750 Defensive Tactics, Firearms-Armorer 4,100 Criminal &Juvenile Investigation 1,350 Emergency Vehicle Operation 900 Criminal Law, Arrest, Search &Seizure 800 Traffic & D.U.I. Enforcement 500 Crime Prevention Training 500 42,125 551160 Employee Relations Hepatitis Inoculations 1,200 LEAD Testing - Gun Range Officers 450 Gas Masks- Fit Testing 2,100 NSECC Recognition Week 150 3,900 551170 Personnel Recruitment Exams, Psychological 4,200 Medical Exams 2,400 NWMC Consortium Dues 1,000 Polygraph Exams 1,000 2009 Police Officer Test 5,000 13,600 49 Account Account Name Detail - Total 552120 Postage Postage 250 250 552130 Printing And Publishing Parking, Citation & Incident Report Forms 6,200 6.200 552220 Abandon Auto Removal Towing Services 250 — 250 552330 Equipment Lease Lease Copier(2nd of 4-yr lease) 4,200 — & Rental Pymts Lease Copier(3rd of 4-yr lease) 4,200 8,400 553100 Telephone Mobile Phone Service 3,500 3,500 554120 Maintenance Of Equipment Computer Equipment& E911 Motorola Phone 5,747 Business Machine Repairs - 1,765 — Communication Center Emergency Alarm Fee 300 Building Maintenance 1,000 NORCOM Equipment Maintenance 30,199 _ In-Car Video Cameras 3,500 Radio &Telephone Equipment-Installation-Parts 750 NORCOM Consultant, System Checks 2,500 Building Security Video Cameras & Monitors 1,500 Radar Maintenance 800 Contract, LiveScan Maintenance 12,575 — Fees, ALERTS Users 9,380 LiveScan Charge, T-1 Line 3,500 — Evidence Software Support 415 Critical Reach Software Support 375 74,306 _ 554169 Vehicle Operating Costs Car washes 3,500 Fuel, Gas 63,992 67,492 555140 Community Relations Community Relations 850 Police Memorial, Springfield, Illinois 350 1,200 557140 Mutual Aid NIPAS/EST/ Mobile Field Force 4,500 Major Crime Task Force 3,600 — Mutual Aid Support Equipment 350 ILEAS Annual Dues/Membership Fee 100 8,550 50 Account Account Name Detail Total 557151 Central Dispatch Intergovernmental Agreement with Des Plaines 743,351 743,351 558100 Special Investigation Surveillance 2,650 2,650 562110 Operational Supplies Flares 2,000 Prisoner Lodging Expense 5,000 VendorNending Services 1,500 _ Radio, Emergency Equipment&Supplies 1,200 Blood Borne Infection Prevention & Supplies 750 In-Car DVD Supplies 750 Vehicle Registrations 750 Laptop &AED Batteries 1,850 Bio-Hazard Evidence Disposal 450 Video-Audio Interrogation Tapes 170 _ – Evidence Technician - ET – 2,860 Photo Supplies 4,680 Identi-Kit 410 Animal Hospital Expenses 5,500 — Wildlife Relocation & Rescue Service 3,200 Supplies & Equipment 1,100 Wildlife Disposal 1,000 Traffic Control Supplies 500 33,670 562180 Office Supplies Office Supplies 4,063 Copy Machine Paper 2,675 Computer Supplies 1,375 Office Furniture & Replacement 500 Laminating Machine Supplies 325 8,938 564300 Uniform Purchase 46 Sworn Police Officers @$850 each 39,100 & Replacement 11 Community Service Officers @$560 each 7,150 Department Purchases, Patches, Insignia, 1,500 3 Clerks @$530 each 1,590 5 Part Time CSO's @$265 each 1,325 Stars & Shields 1,200 Crossing Guards 150 Basic Academy Uniforms (new officers) 600 Retirement stars 500 53,115 51 Account Account Name Detail Total 564360 Weapons &Ammunition Ammunition 10,920 — Supplies &Weapons 1,605 Defensive Tactics Supplies & Equipment 107 _ Range Maintenance 9,606 Carbine Training Program 360 22,598 — 564365 Crime Prevention Expense Community Awareness Program 2,700 2,700 — 572010 Machinery & Equipment 5 Portable Radios @ $900 each 4,500 3 Digital In-car Video Recorders @ $5,000 each 15,000 7 Mobile Data Notebooks @ $5,000 each 35,000 12 UHF Mobile Radios @$600 each 7,200 — 12 VHF Mobile Radios @$600 each 7,200 5 Vehicle Radio Modems @$2,500 each 12,500 5 Touchmaster TM4 Siren/Light Control with siren cut-off @ $650 each 3,250 — 84,650 572030 Motor Vehicles 5-Police Squad Cars @ $22,000 each 110,000 110,000 52 FIRE DEPARTMENT FIRE Administrative CHIEF !--" " Assistant v. Fire Prevention Bureau ..� Cleric DISTRICT CHIEF DISTRICT CHIEF DISTRICT CHIEF BLACK SNIFF RED SHIFT GOLD SHIFT I I 1 Lieutenant Lieutenant Lieutenant - Lieutenant Lieutenant Lieutenant 5 Firefighters._; 5 Firefighter 6 Firefighters 5 Firefighters 5 Fhefighters _- 5 Firefighters ACTIVITY • Fire/Hazard Prevention Includes activities for inspectional services, plan review and public education with regard to life and home safety and risk reduction in the community. Public education efforts focus on school, senior _ and public presentations. • Field Operations Includes fire suppression, rescue, hazardous materials control, emergency medical services and the provision of less-than-emergency level services. Field operations also encompass preparation to assist in mitigation of homeland security emergencies. • Support Services Encompasses personnel development and training; recordkeeping and reporting systems to document and evaluate services provided; proper maintenance of departmental facilities, apparatus and equipment; and interaction with other fire related departments and support agencies. FY08 ACCOMPLISHMENTS • Provided a high quality level of emergency service response fire, emergency medical requests, hazardous materials and rescue mitigation. • Continued efficient service delivery through maintenance and enhancement of existing partnerships with RED Center, NIPSTA, MABAS, and the NWMC. • All equipment allocated in the capital equipment plan and operational equipment budget was purchased and placed in service. Existing equipment was maintained for operational readiness and continued to function adequately. • The Fire Prevention Bureau continued to provide its characteristic high level of pre-incident services through cost effective use of its part-time personnel as well as on-duty companies. Business fire code compliance inspections and efforts to ensure the sprinkling of wood truss roof buildings continued as priorities. 53 FY09 GOALS/OBJECTIVES - • Continue to provide efficient and economical services to the community consistent with the values and standards expressed in the mission of the Department and the directives of Village leadership. o Efficient and effective emergency response activities o Develop and enhance external partnering opportunities to maximize benefits to our customers. Implement master plan as adopted by RED Center Board of Directors. o Take an active role in the support and development of regional intergovernmental - programs that provide enhanced community services in a cost effective manner. o Active recruitment of additional members into the RED Center and NIPSTA organizations. • Continue to provide high quality pre-incident services through the Fire Prevention Bureau o Review and amend incident pre-plans o Residential Smoke Detector Program - o Continued delivery of the Remembering When Senior Injury Prevention Program o Efficient delivery of various public education programs • Continue to coordinate the Village's effort to become compliant with the National Incident - Management System (NIMS) as mandated by the Department of Homeland Security. o Delivery of training and education to appropriate staff and elected officials o Integration of the Village Emergency Operations Plan(EOP) - WORKLOAD INDICATORS 2003 -2007 2007 2008 - (5-Year Average) (Projected) Total Alarm Response 3,192 3,384 3,425 Total Emergency Medical Incidents 1,652 1,721 1,730 - Total Training Hours 19,948 20,557 20,882 Department ISO Rating 3 3 3 Fire Loss $518,713 $462,650 $106,434 - BUDGET COMMENTS - The largest source of increase in this department's budget is as a result of union salary expenses and pension contributions. - STAFF UTILIZATION JComparison of Year(s): 2008 2003 - Approved Filled Approved Filled Fire Chief 1.00 1.00 1.00 1.00 - District Chief 3.00 3.00 3.00 3.00 Captain/Director FPB 1.00 1.00 1.00 1.00 - Lieutenant _ 6.00 6.00 6.00 6.00 Firefighter/Engineer 6.00 6.00 6.00 6.00 Firefighter/Paramedic 25.00 25.00 26.00 26.00 Administrative Assistant 1.00 1.00 1.00 1.00 - Clerk 1.00 1.00 1.00 1.00 Inspectors (PT) 1.00 1.00 1.00 1.00 -- Total: 45.00 45.00 46.00 46.00 Difference from 2003 to 2008 (1.00) (1.00) - 54 CIVIL PREPAREDNESS-EMA Fire J EMA Coordinator ACTIVITY • To assist all departments of the Village in case of an emergency or other situation in which they —' might have need of our skills and resources. • To assist neighboring towns, and counties, if need be, in case of an emergency. FY08 GOALS/OBJECTIVES • Increase level of training and, therefore, capabilities of EMA volunteers. • To advise and alert the citizens of Morton Grove on what to do in case of an emergency or disaster. This is to be done by personal appearances at clubs, senior housing, etc. • Provide support staff services to all departments during an emergency situation. • Advise the Village Administrator, Village President, and Board of Trustees on matters relating to Civil Preparedness. • Increase the awareness of EMA's value to the community and recruit new volunteers into service. 55 _ Year To Department Actual Actual Adopted Date Projections Request Account Description 2006 2007 2008 06/30/06 2008 2009 Fire(0240-15) 2-40-15-54-4105 Salaries-Regular(Non-Union) 3,085,732 3,412,772 620,000 348,336 625,000 645,000 - 2-40-15-54-4106 Salaries-Regular(Union) 0 102,614 3,030,000 1,319,996 2,750,000 2,900,000 2-40-15-54-4115 Salaries-Part Time 0_ 39,337 37,000 19,044 38,000 40,000 2-40-15-54-5100 Salaries Overtime 318,871 444,408 297,000 126,011 297,000 297,000 2-40-15-54-5200 Holiday Pay 145,140 195,580 159,500 18,429 159,500 175,000 2-40-15-54-6100 Longevity 0 31,118 41,300 16,974 34,000 38,500 2-40-15-54-7100 Social Security 41,825 51,424 48,000 23,354 47,000 50,000 - 2-40-15-54-8100 Hospitalization Insurance 565,982 698,545 651,200 260,979 651,200 655,208 2-40-15-54-8150 IMRF Employer Contribution 1,728 1,855 1,975 922 1,975 2,500 2-40-15-54-8200 Retiree Health Insurance 99,252 67,584 0 0 0 0 2-40-15-54-8300 Life Insurance 11,335 0 0 0 0 0 - Total Personal Services: 4,269,865 5,045,238 4,885,975 2,134,045 4,603,675 4,803,208 - 2-40-15-55-1120 Dues & Subscriptions 19,856 20,346 16,913 15,252 16,300 21,938 2-40-15-55-1130 Meetings And Conferences 2,468 2,976 2,550 874 2,550 2,550 - 2-40-15-55-1150 Training & Instructions 21,871 19,236 22,200 8,559 22,200 22,200 2-40-15-55-1160 Employee Relations 14,994 9,897 11,900 13,601 11,900 11,900 2-40-15-55-1170 Personnel Recruitment 11,303 7,507 3,200 3,386 3,536 15,650 2-40-15-55-2130 Printing And Publishing 1,714 2,520 2,500 43 2,500 2,500 2-40-15-55-2170 Programming &Software Fees 641 0 0 0 0 0 2-40-15-55-2330 Equipment Lease/rental Pymts 8,528 8,166 9,240 4,792 9,240 9,240 2-40-15-55-3100 Telephone 0 3,316 4,000 1,630 4,000 3,600 2-40-15-55-4130 Maintenance Of Equipment 12,474 8,613 15,000 5,577 12,000 14,000 - 2-40-15-55-4150 Maintenance Of Radio Equipment 3,585 9,433 8,400 2,094 6,400 7,400 2-40-15-55-4169 Vehicle Operating Costs 0 0 0 0 0 22,538 2-40-15-55-5140 Employee/Community Relations 258 285 0 0 0 0 2-40-15-55-7150 Regional Emergency Dispatch 150,470 181,530 171,000 84,541 171,000 173,500 2-40-15-55-8140 Pension Contribution Expense 854,807 1,379,821 1,422,190 795,710 1,422,190 1,611,299 Total Contractual Services: 1,102,969 1,653,645 1,689,093 936,060 1,683,816 1,918,315 - 2-40-15-56-2100 Fire Prevention Supplies 5,822 4,820 7,655 680 5,600 6,655 2-40-15-56-2110 Operational Supplies 7,421 10,957 10,000 3,360 10,000 10,000 2-40-15-56-2140 Janitorial Supplies 3,512 3,417 4,200 1,313 3,700 4,000 2-40-15-56-2160 Paramedic Program Supplies 20,044 19,049 19,665 9,546 19,665 20,000 2-40-15-56-2180 Office Supplies 3,687 3,993 4,500 1,860 4,500 4,500 - 2-40-15-56-2200 Hazardous Material & Supplies 1,115 2,241 5,500 247 3,500 5,000 2-40-15-56-4200 Operational Equipment 12,160 15,406 15,550 2,804 15,000 14,550 - 2-40-15-56-4210 Hose Fitting Suppression Equip 7,478 7,214 8,800 2,850 6,800 7,800 2-40-15-56-4300 Uniform Purchase/Replacement 21,352 21,624 24,194 8,399 24,194 24,654 - Total Commodities: 82,591 88,719 100,064 31,059 92,959 97,159 - 56 Year To Department Actual Actual Adopted Date Projections Request Account - Description 2006 2007 ' 2008 06/30/08 2008 2009 - 2-40-15-57-2010 Machinery & Equipment 53,605 0 0 0 0 0 2-40-15-57-2030 Motor Vehicles 727,440 55,578 0 0 0 125,000 _ 2-40-15-57-2040 Furniture & Fixtures 3,253 0 0 0 0 0 Total Capital Outlay: 784,298 55,578 0 0 0 125,000 - Expenditures-Fire: 6,239,724 6,843,180 6,675,132 3,101,164 6,380,450 6,943,682 EMA(02-40-16) - 2-40-16-54-4666 Salary ESDA Coordinator 1,100 1,300 1,200 500 1,200 1,200 2-40-16-54-7100 Social Security 84 92 92 38 92 92 Total Personal Services: 1,184 1,392 1,292 538 1,292 1,292 2-40-16-55-1110Tvlileage Allowance 0 0 50 0 0 50_ 2-40-16-55-1120 Dues & Subscriptions 0 131 55 0 0 0 2-40-16-55-1130 Meetings And Conferences 0 0 120 156 156 150 2-40-16-55-1150 Training & Instructions 70 75 700 280 280 350 _ 2-40-16-55-1170 Personnel Recruitment 0 0 500 336 336 250 2-40-16-55-2130 Printing And Publishing 0 78 100 0 0 100 2-40-16-55-2330 Equipment Lease/Rental Pymts 1,859 1,945 1,782 587 1,782 1,600 - 2-40-16-55-3100 Telephone 0 379 400 234 400 400 2-40-16-55-4130 Maintenance Of Equipment 552 332 1,712 13 13 1,500 2-40-16-55-4150 Maintenance Of Radio Equipment 741 1,063 600 0 600 500 - Total Contractual Services: 3,223 4,003 6,019 1,606 3,567 4,900 2-40-16-56-2110 Operational Supplies 408 1,193 1,350 592 1,000 1,250 2-40-16-56-4300 Uniform Purchase& Replacement 87 1,813 2,000 679 1,279 2,000 Total Commodities: 495 3,006 3,350 1,271 2,279 3,250 2-40-16-57-2010 Machinery & Equipment I 12,0001 49,4961 2,5001 01 2,500 2,500 _ Total Capital Outlay: 12,000 49,496 2,500 0 2,500 2,500 Expenditures-EMA: 16,902 57,897 13,161 3,415 9,638 11,942 Total Fire: 6,256,626 6,901,077 6,688,293 3,104,579 6,390,088 6,955,624 57 Account Account Name Detail Total Fire 551120 Dues & Subscriptions Adm. Staff Organizations 1,255 Local Newspapers 50 MABAS Support Team Dues 6,000 NIPSTA Membership 8,858 Code Red Annual Subscription (50%to Water) 5,000 Other Organizations 250 Professional Periodicals 250 Illinois MABAS Dues 275 21,938 551130 Meetings& Conference Ann. FP Week/IFSA Mtg. 350 Fire Investigators Seminars 200 Haz Mat Seminars 300 IL Fire Chiefs'Ann. Conf. 700 _. IL Fire Chiefs' Symposium 650 IL Fire Insp. Meetings 100 Misc. EMS Seminars 100 Misc. Monthly Meetings 100 Sec. Assoc. Seminars 50 2,550 551150 Training & Instructions Auto Extrication 400 _ Challenge&Competition Entry 1,000 CPR Training Supplies 500 Discretionary Housing 3,500 Discretionary Training 5,000 Driver Training (NAPD) (2) 350 FF-II & Haz Mat(2) 2,800 Fire Investigation 1,500 Haz Mat Training 750 Incident Command Training 1,000 Leadership Training 1,900 Officer Training 1,500 Special Rescue (trench/structure) 750 Tech Support Training 500 Training Equipment 500 Training Videos 250 22,200 551160 Employee & Community Challenges &Competition Support 1,000 Relations Misc. Medical 600 Phys. Exams/NFPA IDOL 9,600 Safety/Wellness Programs 200 Community Relations 500 11,900 58 Account Account Name Detail Total 551170 Personnel Recruitment Hepatitis Immunization (2) 500 — Medical & Fitness(2) 1,200 Polygraph Test(2) 250 — Psychological Test(2) 1,250 Firefighter Entry Test 2,650 Lieutenant Test 9,800 — 15,650 552130 Printing and Publishing Annual Report 150 — FPB Information Forms 200 HIPPA Pamphlets 200 Inspection Report Forms 300 — MICU Forms& Bubble Sheets 1,000 Public Ed. Pamphlets 350 Stationary/Business Cards 300 — 2,500 552330 Equipment Lease & Rental Payments Alpha/Numeric Pager Rental (47) 4,200 Copy Machine Lease 2nd of 5 yrs 5,040 9,240 — 554130 Maintenance Of Equipment Station Cleaning & Decon of Gear 1,500 Ann. Insp./Rep. of Extinguishers 800 — Annual Aerial Ladder Testing 800 Flow Test SCBA Units & Regulator Test 2,400 Hydro Test Cylinders 1,500 — OSHA/IDOL Crain/Hoist Testing 300 Preemption Equ. Repairs 600 Repair of Meters, Tools &Appliances 1,500 Rescue Tool Testing 800 SCBA Air Test/Compressor Maint. 1,200 — Service Agreement Copy Machine 1,100 Testing Ground Ladders 400 Intercom &Tone Alert System 1,100 — 14,000 554150 Radio Equip. — Purchase of Portable Radios 3,500 Battery Replacement Program 950 Non-Contract Repairs 2,000 — Radio Accessory Parts 950 7,400 557150 Regional Emergency AVL Medium (6 units) 6,800 Dispatch Dispatching Services 157,000 — Phone Line Charges 9,700 173,500 59 Account Account Name Detail Total 562100 Fire Prevention Supplies Community Risk Reduction 2,000 Fire Inspection & Investigation Supplies 400 Manuals, Fire Codes &Subscriptions 1,255 Pub Ed Supplies 3,000 6,655 562110 Operational Supplies Auto Repair Parts 1,000 Station Supplies 8,500 Photo Supplies 500 10,000 562140 Janitorial Supplies Paper Products 1,900 Cleaning Chemicals 1,900 Misc. 200 4,000 562160 Paramedic Program Supplies Administrative-Fee- St. Francis System 1,100 Ambulance Supplies 1,200 Biannual non-para Training (AED) 1,500 Continuing Ed thru St. Francis 3,150 _ Disposable Equ Infec Dis Control 1,050 Equipment Repair& Parts 800 Medical Oxygen service 1,500 Patient Transfer Equip. 450 Replacement of Specialized Equipment 325 Telemetry Equip Repair& Parts 900 Training for 2 Paramedic, 2 EMT, 2 Perceptor 8,025 20,000 562180 Office Supplies General Office Supplies 4,500 4,500 562200 Hazardous Material & Supplies Haz Mat Mitigation Supplies 800 Haz Mat Monitoring Supplies 1,500 Protective Gear 500 Reference Manuals 200 A-FFF Foam 700 Emulsifier 700 Recharge Extinguishers 600 5,000 564200 Operational Equipment Hurst Tool Parts/Hoses 800 Misc. Accessories for SCBA 750 Misc. Parts for SCBA/Compressor 500 Parts for Small Tools 500 SCBA/CBRN Mask Test Supplies 1,000 60 Account Account Name Detail Total Small Tools 900 — Forcible Entry Tools 2,800 Hardware/Rope Rescue Equipment 1,000 — Replacement Response Equipment 1,900 Replacement Station Equipment 1,900 Furniture & Fixtures 2,500 _ 14,550 564210 Hose Fittings-Suppression EqL Hose & Fittings Replacement 4,000 — LDH Discharge Valves 1,800 Repl/Repair Suppression Tools 1,500 — Rescue Shoring 500 7,800 564300 Uniform Purchase Clothing Allowance (4 © -$826) 3,304 & Replacement Equip 2 New Firefighters 5,600 Fire Gear Replacement(9) 15,000 _ Safety Equipment 750 24,654 572030 Motor Vehicles MICU Ambulance#4 Replacement 125,000 (50% Sinking Fund Expense) 125,000 Fire - EMA 551110 Mileage Allowance 50 50 551130 Meetings& Conferences Regional, State& Council Meetings 150 150 551150 Training & Instructions First Aid Training 200 Radiological Monitoring 150 350 551170 Personnel Recruitment 250 250 552130 Printing & Publishing 100 100 552330 Equipment Lease/Rental Pagers 1,600 1,600 61 IAccount Account Name Detail Total . I 554130 Maintenance Of Equipment National Weather Service Monitoring 700 Warning Siren Maintenance Check 800 1,500 554150 Maintenance of Radio Radio Maintenance 500 Equipment 500 — 562110 Operational Supplies Operating Materials 500 Small Tools 500 Medical Supplies 250 1,250 564300 Uniform Purchase & Uniform replacement and purchase 2,000 Replacement 2,000 572010 Machinery& Equipment Replacement of portable radios (2) 2,500 2,500 62 PUBLIC WORKS DEPARTMENT ADMINISTRATION \ / STREET ENGINEERING VEHICLE GARBAGE MAINTENANCE MAINTENANCE COLLECTION \ / \ / \ / \ 2 .– ACTIVITY The Public Works Department is responsible for the maintenance of the following Village infrastructures and services: • Streets, asphalt and concrete • Alleys • Street lights & traffic signals • Village regulatory and informative signage • Concrete, curbs, sidewalks and aprons • 50/50 Concrete Replacement Program • Parkways and other Village owned properties • Tree trimming and removal • 50/50 Tree Planting Program • Snow removal and deicing • Leaf pick up • Planning and project management • Plan review • Draft bidding documents and contracts for sublet services • Geographic Information System (GIS) • Motor Fuel Tax (MFT) • Metropolitan Water Reclamation District (MWRD) • Traffic Safety Commission • Right-of-Way peiniits • 135 Village owned vehicles • Fuel storage and dispensing system — • Manage the Solid Waste Collection contract FY08 ACCOMPLISHMENTS • Replaced with new, 7 pieces of equipment and 2 new more fuel efficient vehicles 63 • Completed 25,800 linear feet of thermoplastic and paint striping • Successfully completed the street patching and crack filling programs covering — 2,100 square yards of patching • Managed the contractual Tree Trimming Program trimming 594 trees -- • Successfully maintained the 135 Village vehicles • Conducted monthly safety meetings • Completed staff training, participated in snow plow training through NIPSTA • Successfully had the cathdic protection at village refueling station tested • Pressure tested the fuel storage tanks, passed all parameters • Elimination of unnecessary pool vehicles to reduce costs • Procure 2,000 tons of salt in lieu of a"salt shortage" • Through the NWMC auction successfully sold 4 vehicles FY09 GOALS/OBJECTIVES — • Due to the salt shortage and elevated pricing, research alternative de-icing methods and materials • Continue the Emerald Ash Borer program by removing and replacing Ash trees • Continue to maintain and service 135 Village vehicles _ • Maintain 270 lane miles of Village streets and 57.99 lane miles of State and County roads • Continue to analyze and improve communications with residents and to respond — to their comments and concerns about services being provided through their feedback • Continue to monitor and manage the collection of waste • Maintain Village infrastructure within budgeted guidelines • Encourage employee wellness and safety, through training • For the safety of our community we will continue to keep Village streets clear and — drivable during all adverse weather conditions • Continue efforts to keep abreast of new and changing legal issues and mandated standards at the State and Federal level • Continue cooperation with Consortium to implement G.I.S. System • All repairs and maintenance functions are to be performed as expediently as possible with consideration to the financial impact and the community — PERFOMANCE INDICATORS — FY07 FY08 FY09 Actual Estimate Projection • "Tree City USA"Designation Yes Yes Yes • Underground Tank Storage Certification Yes Yes Yes • Maintained"Professional Engineer" License Yes Yes Yes • Complied with all EPA "Clean Air" Standards Yes Yes Yes 64 - WORKLOAD INDICATORS • Lane miles of Village streets 270 271.2 271.2 • Lane miles of State & County Roads 57.99 57.99 57.99 • Lane miles of curb 136 137.2 137.2 • Parkway trees 11,600 11,555 11,600 • Projects managed 29 27 27 • New major developments 19 5 5 STAFF UTILIZATION Comparison of Year(s): 2008 2003 Approved Filled Approved Filled Public Works Director 1.00 1.00 1.00 1.00 Division Superintendent 2.00- 2.00 2.00 2.00 Maint. Supervisor 5.00 5.00 5.00 5.00 , Crew Leader 2.00 2.00 2.00 2.00 Equipment Operator 10.00 10.00 10.00 10.00 Village Arborist 1.00 1.00 1.00 1.00 Utility Inspector 1.00 1.00 1.00 1.00 Maint. Worker I 4.00 4.00 4.00 4.00 Maint. Worker 2 1.00 1.00 1.00 _ 1.00 Auto Maint. Supervisor 1.00 1.00 1.00 1.00 Auto Mechanics 2.00 2.00 2.00 2.00 Auto Technician 1.00 1.00 1.00 1.00 Pumping Station Operator 1.00 1.00 1.00 1.00 Part Time Clerk 0.50 0.50 0.50 0.50 Admin. Secretary Aide 2 1.00 1.00 1.00 1.00 Village Engineer 1.00 1.00 1.00 1.00 Engineering Inspector 1.00 1.00 1200 1.00 Engineering Technician 1.00 1.00 1.00 1.00 Part Time Driver 0.50 0.50 0.00 0.00 Total: 37.00 37.00 36.50 36.50 Difference from 2003 to 1 2008 0.50 0.50 65 - Year To Department Actual Adopted Date Projections Request Account Description Actual 2006 2007 2008 i 06/30/08 2008 2009 Public Works-Streets and Sidewalks(02-50.17) 2-50-17-54-4105 Salaries-Regular 952,065 1,051,241 1,082,000 500,463 1,001,000 1,119,700 2-50-17-54-4115 Salaries-Part Time 15,263 13,916 33,500 5,661 20,000 34,000 - 2-50-17-54-4125 Salaries-Seasonal/Temporary 30,813 34,717 20,000 16,341 20,000 20,000 2-50-17-54-5100 Salaries Overtime 61,617 128,948 98,000 81,069 100,000 98,000 - 2-50-17-54-6100 Longevity 0 18,180 18,425 8,158 16,300 17,000 2-50-17-54-7100 Social Security 78,560 92,673 97,000 45,504 92,000 97,000 2-50-17-54-8100 Hospitalization Insurance 203,171 209,786 223,900 92,552 223,900 226,742 2-50-17-54-8150 IMRF Employer Contribution 6,165 9,519 10,800 5,972 12,000 14,000 - 2-50-17-54-8200 Retiree Health Insurance 11,480 10,405 0 0 0 0 2-50-17-54-8300 Life Insurance 3,616 0 0 0 0 0 Total Personal Services: 1,362,750 1,569,384 1,583,625 755,721 1,485,200 1,626,442 2-50-17-55-1110 Mileage Allowance 0 0 _ 0 0 0 0 2-50-17-55-1120 Dues& Subscriptions 633 1,165 5,400 3,467 4,000 3,400 - 2-50-17-55-1130 Meetings And Conferences 363 97 700 90 300 400 2-50-17-55-1150 Training & Instruction 675 1,514 700 819 1,000 1,100 - 2-50-17-55-1160 Employee Relations 2,822 2,355 1,500 681 1,362 1,500 2-50-17-55-2240 Tree Replacement 16,166 12,347 30,000 15,471 30,000 15,000 2-50-17-55-2250 Tree Trimming 26,737 27,958 30,000 27,768 27,768 40,000 2-50-17-55-2260 Landfill Expense 38,894 43,745 35,000 26,577 40,000 40,000 2-50-17-55-2290 Construction Services 16,987 18,031 25,000 0 25,000 30,000 2-50-17-55-2330 Equipment Lease/rental Pymts 6,115 6,863 0 134 0 0 2-50-17-55-3100 Telephone 0 2,916 4,000 1,693 3,400 5,400 2-50-17-55-3130 Utilities Street Lighting 119,074 148,900 135,000 61,094 130,000 135,000 2-50-17-55-4130 Maintenance Of Equipment 4,337 0 4,000 3,195 4,000 4,000 2-50-17-55-4169 Vehicle Servicing Costs Total Contractual Services: 232,803 265,891 271,300 140,988 266,830 275,800 2-50-17-56-2110 Operational Supplies 14,001 24,268 16,000 16,389 17,000 17,800 2-50-17-56-2140 Janitorial Supplies 1,764 3,360 1,550 450 1,550 1,700 2-50-17-56-2160 Office Supplies 1,404 1,238 1,500 221 1,500 1,700 2-50-17-56-3100 Landscaping Materials 6,650 7,637 7,500 4,105 7,500 7,400 2-50-17-56-3110 Construction Materials 13,131 40,435 18,000 11,348 19,000 21,000 2-50-17-56-3120 Snow Removal Material 0 0 0 0 251,200 150,000 - 2-50-17-56-3130 Street Sign Materials 26,045 14,569 25,000 10,378 25,000 22,000 2-50-17-56-4110 Snow Removal Repair Parts 0 2,776 0 0 0 0 - 2-50-17-56-4200 Operational Equipment 29,638 26,125 27,500 32,625 35,000 41,200 2-50-17-56-4300 Uniform Purchase & Replacement 5,158 4,470 4,800 2,623 4,800 9,500 Total Commodities: 97,790 124,878 101,850 78,138 362,550 272,300 2-50-17-57-2010 Machinery& Equipment 7,3851 __196,4481 139,2001 97,0811 139,200[ 58,200 Total Capital Outlay: 7,385 196,448 139,200 97,081 139,200 58,200 - Expenditures-Streets 1,700,728 2,156,601 2,095,975 1,071,927 2,253,780 2,232,742 - 66 YearTo Department Actual Adopted Date Projections Request Account ,- Description Actual 2006 2007 1 2008 06/30/08 2008 2009 - Public Works-Engineering 2-50-18-54-4105 Salaries-Regular 191,766 217,271 225,000 105,087 215,000 229,500 - 2-50-18-54-4125 Salaries-Seasonal/Temporary 0 3,108 0 1,976 3,000 5,000 2-50-18-54-5100 Salaries Overtime 2,738 6,050 5,000 4,661 5,000 5,000 2-50-18-54-6100 Longevity 0 402 425 196 425 550 - 2-50-18-54-7100 Social Security 15,092 16,894 17,750 8,372 17,000 18,000 2-50-18-54-8100 Hospitalization Insurance 47,123 28,315 38,171 16,006 38,171 29,752 2-50-18-54-8150 IMRF Employer Contribution 13,921 18,136 18,300 8,957 18,300 19,500 - 2-50-18-54-8300 Life Insurance 611 0 0 0 0 0 Total Personal Services: 271,251 290,175 304,646 145,255 296,896 307,302 _ 2-50-18-55-1120 Dues & Subscriptions 623 766 1,100 235 950 950 2-50-18-55-1130 Meetings And Conferences 383 384 700 81 400 400 2-50-18-55-1150 Training & Instructions 698 1,218 1,200 0 800 800 - 2-50-18-55-1160 Employee Relations 157 80 250 0 250 250 2-50-18-55-2130 Printing And Publishing -526 1,132 1,000 132 600 600 2-50-18-55-2140 Engineering Services 0 11,601 12,000 7,523 12,000 12,000 - 2-50-18-55-2330 Equipment Lease/Rental Pymts 490 0 200 0 0 0 2-50-18-55-3100 Telephone 0 49 700 367 700 3,600 - 2-50-18-55-4169 Vehicle Servicing Costs 0 2-50-18-55-4130 Maintenance Of Equipment 450 761 0 0 0 0 Total Contractual Services: 2,274 15,991 17,150 8,337 15,700 18,600 _ 2-50-18-56-2110 Operational Supplies 1,718 1,276 1,500 77 1,400 1,000 2-50-18-56-2180 Office Supplies 379 367 500 188 500 500 2-50-18-56-4300 Uniform Purchase& Replacement 198 579 700 201 700 1,500 Total Commodities: 2,294 2,222 2,700 466 2,600 3,000 Expenditures-Engineering: 275,819 308,388 324,496 154,059 315,196 328,902 - Public Works-Solid Waste 2-50-19-55-2100 Yard Waste Program 77,568 69,653 80,000 22,197 70,000 80,000 2-50-19-55-2150 Solid Waste Finan Assist Prgm 11,023 0 0 0 0 0 2-50-19-55-2270 Ash Borer Expense 0 6,765 0 0 0 0 - 2-50-19-55-2280 Trash Collection Service 0 235,000 235,000 117,500 235,000 235,000 2-50-19-55-7101 Swancc Tipping/Disposal Fees 408,385 407,652 430,000 248,229 435,000 447,550 2-50-19-55-7105 Swancc Debt Contribution 27,983 27,258 28,000 14,889 28,000 40,258 _ Total Contractual Services: 524,959 746,328 773,000 402,814 768,000 802,808 2-50-19-56-4330 Purchase of Garbage Bags& Bins 7561 8861 01 01 01 0 _ Total Commodities: 756 886 0 0 0 0 Expenditures-Solid Waste 525,715 747,214 773,000 402,814 768,000 802,808 67 Year To Department Actual Adopted' Date Projections Request Account Description Actual 2006 2007 2008 06/30/08 ' '2008 2009 - `Public Works-Vehicle Maintenance 2-50-27-54-4106 Salaries-Regular(Union) 231,444 244,108 233,300 115,338 233,300 240,000 _ 2-50-27-54-5100 Salaries Overtime 9,595 18,841 20,000 15,278 20,000 20,000 2-50-27-54-6100 Longevity 0 2,580 2,700 1,256 2,600 3,700 2-50-27-54-7100 Social Security 17,940 16,497 19,800 9,885 19,800 20,000 - 2-50-27-54-8100 Hospitalization Insurance 37,743 45,219 38,900 17,815 38,900 42,973 2-50-27-54-8150 IMRF Employer Contribution 0 0 0 0 0 0 2-50-27-54-8170 Mechanics Pen-Employer Conti 14,352 16,432 18,512 7,832 18,512 18,512 2-50-27-54-8300 Life Insurance 841 0 0 0 0 0 Total Personal Services: 311,915 343,676 333,212 167,404 333,112 345,185 2-50-27-55-1120 Dues& Subscriptions 245 473 400 70 400 400 2-50-27-55-1150 Training& Instructions 1,210 520 1,000 1,050 1,050 -1,000 2-50-27-55-1160 Employee Relations 249 246 200 133 200 200 2-50-27-55-2110 Outside Services 0 0 0 0 0 7,000 2-50-27-55-2330 Equipment Lease/rental Pymts 277 318 0 42 42 0 2-50-27-55-3100 Telephone 0 563 600 224 600 600 2-50-27-55-4120 Shop Equipment 48,216 79,785 63,000 14,218 63,000 39,200 2-50-27-554169 Vehicle Servicing Costs Total Contractual Services: 50,196 81,905 65,200 15,737 65,292 48,400 - 2-50-27-56-1100 Vehicle Parts 186,649 182,329 152,000 90,520 152,000 209,000 _ 2-50-27-56-1110 Gas, Diesel, Fuel, &Oil 177,668 242,634 210,000 104,902 210,000 92,903 2-50-27-56-2110 Operational Supplies 23,839 20,406 22,000 9,040 22,000 39,100 2-50-27-56-2180 Office Supplies 148 0 200 0 200 200 - 2-50-27-564300 Uniform Purchase & Replacement 2,048 2,041 2,100 1,205 2,100 2,000 Total Commodities: 390,351 447,409 386,300 205,667 386,300 343,203 - 2-50-27-57-2010 Machinery& Equipment 1-- 01 01 01 01 01 0 Total Capital Outlay: 0 0 0 0 0 0 Expenditures-Vehicle Maintenanc 752,462 872,990 784,712 388,808 784,704 736,788 Total Public Works: 3,254,725 4,085,193 3,978,183 2,017,607 4,121,680 4,101,240 - - 68 Account ` Account Name <i Detail Total Public Works-Street Department — 551120 Dues&Subscriptions APWA Membership 450 Murray&Trettle 1,500 Various publication subscriptions 450 NIPSTA Dues 1,000 3,400 551130 Meetings& Conferences IRMA Meetings and Conferences 50 APWA Meetings and Conferences 50 NIPSTA Meetings and Conferences 100 Mid-Am Equipment Show 100 Con Ex Equipment Show 100 400 551150 Training & Instruction IRMA Training 300 Forestry Training 300 NIPSTA Driver Training 500 1,100 ` 551160 Employee Relations Mandatory IDOT Drug Testing 400 Physical Exams 400 Employee Recognition Awards 200 Holiday Party 300 CDL Renewal 200 1,500 552240 Tree Replacement Replacement of parkway trees 15,000 15,000 552250 Tree Trimming Contractual tree trimming & removal 40,000 40,000 552260 Landfill Expense Street sweeping debris 10,000 Logs, chips, grass, yard waste 10,000 Excavation debris 20,000 40,000 552290 Construction Services Pavement marking 30,000 30,000 553100 Telephone Telephone Service 5,400 5,400 553130 Utilities Electric 135,000 135,000 69 'Account Account Name Detail Total - 554130 Maintenance of Equipment Replacement toner and typewriter ribbon: 200 — Maintenance of base radio 200 Copier lease 3,600 — 4,000 562110 Operational Supplies Wood concrete forms 2,500 Concrete saw blades 3,000 — Chain saw blades &chains 1,000 Ropes for tree work 1,000 — Grass catcher bags 200 Hardware 1,000 Shovels & rakes 700 — Concrete screed 2,600 Steel concrete forms 2,500 Expansion joints 3,300 — 17,800 562140 Janitorial Supplies Toilet paper 450 — Paper towels 450 Cups 150 1st Aid supplies 650 1,700 562180 Office Supplies General Office Supplies 1,700 — 1,700 563100 Landscaping Supplies Grass seed 800 — Black dirt 1,500 Flowers 1,000 Bushes 500 — Weed killer 1,000 Mulch 1,000 Fertilizer 600 — Sod 500 Mower blades 100 String for trimmers 250 — Two cycle oil 150 7,400 563110 Construction Materials Stone 8,000 Asphalt(other than MFT) 6,000 Concrete (other than MFT) 7,000 21,000 563130 Street Sign Materials Street signs 18,000 — Traffic paint 500 Street sign hardware 3,500 22,000 70 Account Account Name Detail Total 564200 Operational Equipment Sweeper brooms 4,600 Sweeper dirt shoes 2,800 Plow blades 8,000 Salt spreader parts 8,000 Plow hardware 1,300 Miscellaneous small hand tools 1,300 Barricades, type 1,11 and III 2,500 Chain saws 1,500 Weed trimmers 800 Lawn edger 500 Stump Grinder Rental 6,000 Traffic cones 1,000 Asphalt lutes 400 Safety equipment 2,500 41,200 564300 Uniform Purchase Uniforms and winter gear _ 9,500 9,500 572010 Machinery& Equipment Bobcat 8,000 Vibratory Compactor 3,200 Snow Plow 10,000 Pool car 16,000 Bobcat Trailer 11,500 Landscape Trailer 9,500 58,200 Public Works- Engineering Department 551120 Dues & Subscriptions American Society of Civil Engineers (2) 400 American Public Works Association (4) 400 Subscriptions 150 950 — 551130 Meetings &Conferences Seminars 100 Luncheons 200 Meeting expenses 100 400 551150 Training & Instruction Department training seminars 800 800 551160 Employee Relations Drug &Alcohol Testing 200 Miscellaneous Employee Relations 50 250 71 AAccount Account Name Detail Total`, 552130 Printing & Publishing Drawing Reproduction 400 — Plotter Paper 200 600 552140 Engineering Services Specialized Engineering Review 12,000 12,000 562110 Operational Supplies Construction Inspection Supplies 300 Misc. Operational Supplies 300 — Surveying Supplies 300 HP Laser Jet 1100 100 1,000 — 562180 Office Supplies Copy paper, staples, paperclips, pens, pencils, envelopes, markers, file folders, notebooks, tape. 500 500 — 564300 Uniform Purchase & Replace 3 Engineering Department employees 1,500 1,500 — Solid Waste 552100 Yard Waste Program Yard Waste Stickers 80,000 — 80,000 557101 SWANCC Disposal Fee Transfer disposal fee 447,550 — 447,550 557105 SWANCC Debt Contribution Debt Payment Share 40,258 40,258 Public Works-Vehicle Maintenance Department 551120 Dues & Subscriptions Magazines 100 Shop manuals 200 APWA dues 100 — 400 551150 Training & Instructions Napa Technician training 500 NIPSTA Driver training 250 IRMA seminars 250 1,000 72 Account Account Name" Detail Total 551160 Employee Relations CDL Renewal Mandatory IDOT Drug testing 200 200 _ 552110 Outside Services Safety lane inspections 2,000 Outsourced welding repairs 5,000 7,000 553100 Telephone 600 600 554120 Shop Equipment Air Compressors (2) 800 Overhead crane 700 Tire Mounting Machine 9,500 Wheel Balancer 6,500 Pressure Washer 5,000 _ Brake Lathe 9,000 Transmission Jack 1,500 J Fuel storage&dispensing 4,500 Oil & grease pumps 1,000 Emergency generator 500 Pressure washers 200 39,200 561100 Vehicle Parts Truck parts 55,500 Front end alignments 1,000 Repair& recapping of tires 20,000 Testing & Fire pump repair 6,000 Squad car change over 22,000 Automotive parts 40,000 New tires 14,500 Non Auto Parts Supplies 36,000 Electrical supplies 8,500 Hardware 5,500 209,000 561110 Gas, Diesel Fuel & Lube Gas 100,300 Allocated to Water (9,567) Allocated to Police (63,992) Allocated to Fire (3,470) Allocated to Village Hall (4,308) _ Allocated to Family (1,043) Diesel 124,350 Allocated to Water (22,937) Allocated to Family (7,362) Allocated to Fire (19,068) 92,903 73 I Account Account Name Detail` Total 562110 Operational Supplies Welding supplies 1,000 — Safety equipment 1,000 Solvents 2,500 _ Fabricating supplies 5,500 Body repair supplies 4,500 Paint 2,000 — Lubrication Oils 15,000 Cleaning supplies 1,000 Small hand tools 2,000 — Engine scanner up-date 2,000 Heavy Duty Vise (2) 500 — Heavy Duty Wet/Dry Vacuum 500 Heavy Duty Grease Gun 700 Fuel transfer Pump 900 — 39,100 562180 Office Supplies General Office Supplies 200 — 200 564300 Uniform Purchase& Replace 4 sets Uniforms and Winter Gear 2,000 — 2,000 74 DEPARTMENT OF FAMILY & SENIOR SERVICES / • ADMINISTRATION / SENIOR CITIZEN NURSING& SOCIAL WORK& SERVICES HEALTH COUNSELING EDUCATION SERVICES J \ \ ACTIVITY Family& Senior Services provides social, health and psychological supportive services to village residents and employees including: • Individual, group and family counseling • Crisis intervention • Emergency Financial Assistance • Employee Assistance Program • Senior outreach services • Health screenings • Health education • Senior social programming FY08 ACCOMPLISHMENTS • Obtained applicants for a non-medical community volunteer registry • Expanded nursing services program involving health education programs at the Senior Center and the Morton Grove Senior Housing • Continued to co-coordinate the Emergency Pharmaceutical Distribution Plan with Police and Fire Departments • Increased senior center membership by 5.5%, surpassing our goal of 500 members • Received delivery of a 2008 22-seat, wheelchair accessible bus through the Federal & State Consolidated Procurement Grant Agreement with a value of$81,747.00 FY09 GOALS/OBJECTIVES • Develop non-medical community volunteer registry • Expand nursing services program • Continue to identify gaps in social service provision for non-senior residents. • Replace 1999 14-seat bus through the Federal Transit Authority 5310 Program — 75 WORKLOAD INDICATORS FY07 FY08 FY09 Actual To Date Projection - Senior Center Membership 480 515* 500 Senior Center Activities Attendance 18,888 13,249** 20,000 - Social Service/Counseling Contacts 1,526 1,152** 1,500 *Through August,2008 - **Through August,2008 BUDGET COMMENTS The FY09 Budget for Family and Senior Services is incorporating several changes: • Personnel-Reduction in staffing due to resignation of the part-time social worker in September, 2008. The function of this position was absorbed by other department staff. The resignation of a receptionist earlier in the year is a reduction of staffing,but the hours - worked have been assigned to another staff member. • Postage-Reflects 2008 increases in postage costs for mailings including the Senior Center Newsletter and special activity mailings. It is anticipated that the United States - Postal Service will be increasing postage costs again in late 2008 or early 2009. • Vehicle Operating Costs-Reflects fuel costs related to the Seniortran buses and department vehicle. • Special Assistance-Reflects a reduction in funds allocated for financial assistance. STAFF UTILIZATION - Comparison of Year(s): 2008 2003 - Approved Filled Approved Filled Family&Senior Service Director 1.00 1.00 0.00 0.00 - Coordinator 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 Senior Activities Coordinator 1.00 1.00 0.50 0.50 - Senior Outreach Worker 0.50 0.50 1.00 1.00 Social Worker 0.50 0.00 1.00 1.00 Nurse 0.50 0.50 0.50 0.50 - Receptionist 2.00 1.50 2.00 2.00 Bus Driver 2.00 2.00 1.50 1.50 Custodian 3.00 3.00 2.50 2.50 - Total: 9.50 8.50 8.50 8.50 Difference from 2003 to 2008 1.00 0.00 76 AMERICAN LEGION MEMORIAL CIVIC CENTER / \ ADMINISTRATION I J 1 1 / 1 / 1 / \ PRIVATE RENTALS SENIOR CITIZENS CIVIC, ACTIVITIES& GOVERNMENT,& SERVICES AMERICAN LEGION EVENTS \ / \ / \ ACTIVITY The multi-purpose facility known as the American Legion Memorial Civic Center has become a community focal point for private functions, senior citizen activities and services, and civic and government events. The Village of Morton Grove's Department of Family and Senior Services has the duty of maintaining, scheduling, managing, and cultivating activities within this facility. FY08 ACCOMPLISHMENTS • Will surpass revenue goal in September. • Adjusted rate schedule to enhance rental revenue. • Maintenance of appliances, acquisition of equipment, cleaning and maintenance of interior, and employment of building supervisory staff was accomplished to perpetuate the appeal and diversify the usefulness of the Civic Center. FY09 GOALS/OBJECTIVES • Further adjust rate schedule to capitalize on economic demand. • Surpass revenue goal. • Continue to provide a safe and inviting home for activities and services for senior citizens and younger residents. • Maintain a combination: 1) customer service, 2) building attractiveness, 3) space versatility, and 4) market appeal; in order to satisfy on-going Civic Center renters as well as creating life-milestone memories for special event renters and their guests. 77 WORKLOAD INDICATORS — Civic Center Civic Center Attendance Rental Revenue — Jan-Sep 2002 19,052 $18,836 FY 2002 26,469 $27,612 — Jan-Sep 2003 21,330 $22,834 FY 2003 30,330 $33,390 — Jan-Sep 2004 26,955 $36,163 FY 2004 37,190 $52,349 — Jan-Sep 2005 29,291 $48,547 FY 2005 37,773 $57,762 — Jan-Sep 2006 37,958 $61,413 FY 2006 51245 $80,900 — Jan-Sep 2007 44,434 $84,029 FY 2007 59,236 $111,836 Jan-Aug 2008 33,392 $77,271 FY 2008 (projected) 50.088 $115,907 BUDGET COMMENTS — The following FY09 Civic Center Budget changes have been proposed: • Dues & Subscriptions. Increased by $20 for anticipated increase in annual Chamber of Commerce membership fee. • Printing & Publishing. Increased from $0 to $1,790 for the design and printing of a new Civic Center advertising brochure and for two yellow pages advertisements which were deleted from the 2008 budget. • Janitorial Services. Decreased by $900 due to the 2008 bid contract awarded to Crystal Maintenance for commercial cleaning of the Civic Center. • Utilities. Increased by$3,000 in anticipation of natural gas usage. • Maintenance of Buildings. Increased by $25,043 for new roof. • Maintenance of Equipment. Increase by $1,295 in anticipation of yearly increases in service contracts, including State of Illinois mandated annual elevator pressure testing. 78 Year To Department Adopted , Date Projections Request Account Description Actual 2006 Actual 2007 2008" 06/30/08 2008 - 2009 Family and Senior Services(0240-26) I - 2-60-26-54-4105 Salaries-Regular 218,947 248,292 153,000 65,320 153,000 160,000 2-60-26-54-4115 Salaries-Part Time 103,496 69,352 74,000 33,226 58,000 53,000 - 2-60-26-54-4125 Salaries-Seasonal/Temporary 0 48,564 39,000 25,253 50,000 39,000 2-60-26-54-6100 Longevity 0 3,393 1,330 887 1,600 1,330 2-60-26-547100 Social Security 24,450 27,511 29,000 9,315 20,000 19,000 - 2-60-26-54-8100 Hospitalization Insurance 39,007 53,495 39,800 15,983 39,800 33,766 2-60-26-54-8150 IMRF Employer Contribution 12,631 17,146 10,000 7,707 10,000 10,500 2-60-26-54-8200 Retiree Health Insurance 2,282 0 0 0 0 0 - 2-60-26-54-8300 Life Insurance 810 0 0 0 0 0 Total Personal Services: 401,623 467,753 346,130 157,692 332,400 316,596 _ 2-60-26-55-1110 Mileage Allowance 730 _323 250 55 155 200 2-60-26-55-1111 Programming&Activity Exp 29,122 36,276 33,150 18,679 33,000 33,150 - 2-60-26-55-1120 Dues&Subscriptions 827 743 735 585 700 465 2-60-26-55-1130 Meetings And Conferences 412 569 700 405 655 500 2-60-26-55-1160 Employee Relations 1,257 293 787 265 465 760 - 2-60-26-55-2120 Postage & Meter Rental 975 1,629 2,200 466 2,200 2,500 2-60-26-55-2130 Printing And Publishing 1,108 1,360 1,675 0 1,675 1,625 2-60-26-55-2150 Special Assistance 0 23,436 27,000 16,496 27,000 20,000 _ 2-60-26-55-3100 Telephone 0 1,498 1,500 754 1,834 1,100 2-60-26-55-4169 Vehicle Operating Costs 0 0 0 0 0 8,405 2-60-26-55-5100 Senior Citizen Cab Fares 2,896 2,321 3,500 788 3,000 3,000 _ 2-60-26-55-5120 Counseling&Social Services 50 121 100 56 100 100 Total Contractual Services: 37,376 68,569 71,597 38,549 70,784 71,805 - 2-60-26-56-2110 Operational Supplies 5,452 5,401 4,650 2,382 4,600 4,625 2-60-26-56-2190 Medical Supplies 3,303 2,635 3,500 1,255 2,295 3,250 Total Commodities: 8,756 8,036 8,150 3,637 6,895 7,875 Expenditures-Family&Senior Services: 447,755 544,359 425,877 199,877 410,079 396,276 'Civic Center(02-60-29) 2-60-29-54-4105 Salaries-Regular 0 0 101,900 51,118 101,000 105,000 2-60-29-54-4115 Salaries-Part Time 42,881 29,488 11,000 7,113 11,000 11,000 - 2-60-29-54-4125 Salaries-Seasonal/Temporary 0 23,000 38,000 15,219 32,000 35,000 2-60-29-54-4639 Salaries-Overtime 254 385 0 0 0 0 _ 2-60-29-54-6100 Longevity 0 0 2,370 820 2,000 2,370 2-60-29-54-7100 Social Security 3,508 4,041 13,000 5,559 12,000 11,000 2-60-29-54-8100 Hospitalization Insurance 0 0 15,700 5,223 15,700 16,778 - 2-60-29-54-8150 IMRF Employer Contribution 0 1,325 2,700 1,153 2,500 2,700 Total Personal Services: 46,644 58,240 184,670 86,206 176,200 183,848 79 Year To Department Adopted Date Projections Request " Account ' Description Actual2006 Actual 2007 2008 06/30/08 2008 2009 - 2-60-29-55-1120 Dues&Subscriptions 180 180 180 180 180 200 2-60-29-55-2130 Printing&Publishing 1,751 1,441 0 8 0 1790 - 2-60-29-55-2160 Janitorial Services 13,878 15,561 15,160 5,463 12,487 14,260 2-60-29-55-2330 Equipment Lease/Rental Pymts 3,125 3,828 3,500 1,704 3,500 3,500 2-60-29-55-3120 Utilities 12,208 9,322 16,000 8,541 17,000 19,000 _ 2-60-29-554110 Maintenance of Buildings 10,839 11,114 10,000 3,847 9,000 35,043 2-60-29-554130 Maintenance Of Equipment 12,649 13,834 12,210 10,458 12,500 13,555 Total Contractual Services: 54,631 55,280 57,050 30,200 54,667 87,348 - 2-60-29-56-2110 Operational Supplies 9,271 9,809 12,500 6,237 12,500 12,500 2-60-29-56-2140 Janitorial Supplies 2,297 1,877 3,000 686 3,000 3,000 - Total Commodities: 11,567 11,686 15,500 6,924 15,500 15,500 Expenditures-Civic Center: 112,842 125,206 257,220 123,330 246,367 286,696 Total Family and Senior Service 560,597 669,565 683,097 323,208 656,446 682,972 80 Account Account Name Detail Total Health & Human Services- Family&Senior Services 551110 Mileage Mileage Reimbursement 200 200 551111 Programming &Activity Classes/In-House Programs 4,000 Expense Cover Paper for Monthly Newsletter 150 Day Trips 25,000 Volunteer Recognition Party 500 Senior Center Members Only Party 2,500 Membership Renewal Drive 500 Miscellaneous items for programs 500 33,150 551120 Dues & Subscriptions American Diabetic Association 30 American Journal of Nursing 35 Association of Illinois Senior Centers 100 _ Association of Police Social Workers 40 Chicago Sun Times 120 Bits n Pieces 30 Illinois Nurse/Social Workers Licenses 60 Interagency Network of Niles Township 20 Mayo Clinic Newsletter(2 yr. subscription) 0 Pioneer Press (MG Champion) 30 465 551130 Meetings and Seminar for Senior Activities Coordinators 150 _ Conferences Continuing education programs for Nurse 150 Continuing education for Social Workers 200 500 551160 Employee Relations Employment Physicals 240 Random Drug Testing 520 760 552120 Postage & Meter Rental Postage for Newsletters/Invitations 2,500 2,500 552130 Printing And Publishing Ink charges 125 Letterhead, Envelopes, Business Cards 1,500 1,625 553100 Utilities Nextel Phones 2,160 2,160 552150 Special Assistance Financial Assistance 20,000 20,000 81 AAccount Account Name Detail Total I 555100 Senior Cab Fares Sr. Citizen Discounted Cab Fares 3,000 3,000 555120 Counseling Support Group and Workshop materials 100 & Social Services 100 562110 Operational Supplies Biohazard clean-up supplies 200 Lending Closet equipment & repairs 500 — Office supplies 3,500 State Vehicle Registrations for Seniortran buses 75 Stericycle Pickup 150 — Miscellaneous 200 4,625 562190 Medical Supplies Cholesterol Clinic fees-Swedish Covenant Hosp. 2,500 Dorable Medical Supplies 200 First Aid Supplies 50 Health Educational Material and Reference Texts 200 Screening Clinic supplies 300 — 3.250 'Health & Human Services-Civic Center 551120 Dues& Subscriptions Morton Grove Chamber of Commerce membership 200 200 552130 Printing & Publishing Civic Center brochure (design & printing) 990 — Civic Center yellow pages ads (2) 800 1,790 552160 Janitorial Services Contract service 9,560 Exterminator contract 700 — Floor maintenance 4,000 14,260 552330 Equipment Lease Konica/Minolta Copier 3,500 3,500 553120 Utilities NICOR 19,000 19,000 554110 Maintenance of Bldg General 10,000 Roof replacement 25,043 _ 35,043 82 Account Account Name Detail r Total 554130 Maintenance Of Backflow preventer contract 495 Equipment Copy machine contract 850 Elevator contract 5,990 Fire& Security Systems Contract 180 Fire Alarm Monitoring 360 Generator contract 700 HVAC contract 3,480 Refrigeration contract 750 Elevator pressure test 750 13,555 562110 Operational Supplies General 4,500 Seasonal Decorations 500 Landscape Supplies 3,000 Operational Equipment 4,500 12,500 562140 Janitorial Supplies General 3,000 3,000 — 83 BUILDING AND INSPECTIONAL SERVICES Administration Code Enforcement" Public Health ., ' Zoning — Planning I I New Property. ` Construction Maintenance ACTIVITY • Administration of Unified Development Code _ • Provide planning service for orderly development • Staff liaison support to Zoning Board of Appeals _ Plan Commission Appearance Commission Environmental Board of Health • Enforce building and property maintenance codes through plan review and field inspections • Enforcement of Public Health regulations Food service inspections Rodent control and mosquito vectoring Other health related nuisance complaints FY08 ACCOMPLISHMENTS • Continued the buildout of residential developments at Crossings of Morton Grove (8600 Block Narragansett) Trafalgar Woods (8600 Block Waukegan) • Began construction at Preserves of Morton Grove (Dempster & Narragansett) 21 Townhouse units, 42 condos, & 11,000 sq ft of commercial • Major expansion of Regis Technologies, Inc. • Adopted revisions to plumbing code, regulations for elevators ad fences, and revised the permit fee schedule 84 • Increased activity in residential property maintenance due greater than normal number of vacant properties • Prepared draft revisions to sign regulations FY09 GOALS & OBJECTIVES • Continue to provide staff support to various commissions • Assist Community and Economic Development Department with various land use projects • Review and update sections of Municipal Code enforced by the department - PERFORMANCE AND WORKLOAD INDICATORS - Building Permit Comparison Permit Type . CY2005 CY2006 CY 2007 Jan-Jun 2008 Single Family 139 180 62 13 Detached Garages 50 44 31 13 Multi-Family 18 11 5 6 Commercial 43 24 28 9 - Industrial 4 0 6 3 Miscellaneous 679 584 655 302 Total 933 843 787 346 - BUDGET COMMENTS • Third-party semi-annual elevator inspection fees and consulting structural engineering fees - are charged to this department. These fees are collected from property owners and deposited in the appropriate revenue accounts. STAFF UTILIZATION Comparison of Year(s): 2008 2003 - Approved Filled Approved Filled Building Commissioner 1.00 1.00 1.00 1.00 - Deputy Building Commissioner 1.00 1.00 1.00 1.00 Permit Clerk 1.00 1.00 1.00 1.00 - Electrical Inspector 1.00 0.50 0.50 0.50 Plumbing Inspector 1.00 1.00 1.00 1.00 Framing Inspector 0.50 0.50 0.50 0.50 - Property Maint Inspector 0.00 0.00 0.50 0.50 Environmental Health Inspector 1.00 1.00 1.00 1.00 - Planner 1.00 1.00 0.50 0.50 Custodian 0.50 0.50 1.00 1.00 - Total: 8.00 7.50 8.00 8.00 Difference from 2003 to - 2008 0.00 (0.50) 85 MUNICIPAL BUILDING MAINTENANCE l 1 Administration Custodians Outside Contractors Cleaning Services ACTIVITY • Administer repairs and renovations at village owned properties • Oversee Flickinger Center Custodial staff FY08 ACCOMPLISHMENTS • Completed painting of exterior at 6101 Capulina • Repaired north entry ceiling at 6101 Capulina • Replaced Council Room sound system and chairs • Replaced aprons at Police Dept garage • Installed HVAC system in Public Works Server Room • Assisted Fire Dept with HVAC renovations for Station 5 Bunk Room • Assisted Fire Dept with completion of Station 4 window replacement FY09 GOALS & OBJECTIVES • Continue to assure village owned buildings are clean and aesthetically pleasing, setting an example for residents and businesses • Respond to repair requests from other departments • Coordinate contractual services related to building maintenance • Identify building maintenance items for inclusion in the capital improvement plan. CHANGES FROM FY08 BUDGET • Includes projects approved from the Capital Improvement Program • Increase in general maintenance items due to increasing age of buildings 86 _- YearTo Department Adopted Date Projections ;Request Arxount* `- Description 'Actual 2006 Actual 2007 2008 -06/30/08 2008 2009 Building and Inspectional Services(02-80-23)2-80-23-54-4105 Salaries-Regular 326,867 360,400 344,600 159,509 344,600 362,100 2-80-23-54-4115 Salaries-Part Time 0 0 0 0 0 0 2-80-23-54-4125 Salaries-Seasonal/Temporary 35,651 43,310 27,000 7,482 17,000 20,000 2-80-23-54-6100 Longevity • 0 6,173 4,050 1,869 3,600 3,550 2-80-23-54-7100 Social Security 26,861 30,126 29,500 12,512 27,000 29,000 2-80-23-54-8100 Hospitalization Insurance 47,245 63,132 66,350 29,200 66,350 75,870 2-80-23-54-8150 IMRF Employer Contribtuion 0 4,027 12,000 4,528 10,000 11,000 2-80-23-54-8300 Life Insurance 1,207 0 0 0 0 0 Total Personal Services: 437,831 507,167 483,500 215,101 468,550 501,520 - 2-80-23-55-1120 Dues&Subscriptions 1,623 . 720 1,535 240 1,400 1,500 2-80-23-55-1130 Meetings And Conferences 1,529 863 1,500 536 1,500 1,500 2-80-23-55-2112 Public Health Services 750 61 250 0 0 0 2-80-23-55-2140 Engineering Services 7,880 12,253 6,500 750 7,000 6,500 2-80-23-55-2330 Equipment Lease/Rental 0 0 0 0 0 0 -- 2-80-23-55-3100 Utilities 0 1,505 1,200 561 1,150 1,200 2-80-23-55-4130 Maintenance Of Equipment 0 0 0 0 0 0 2-80-23-55-4169 Vehicle Operating Costs 0 0 0 0 0 4,308 - Total Contractual Services: 11,781 15,403 10,985 2,087 11,050 15,008 2-80-23-56-2110 Operational Supplies 1,856 3,282 1,950 700 1,700 1,950 2-80-23-564300 Uniform Purchase& Replacement 267 229 500 0 400 200 Total Commodities: 2,123 3,511 2,450 700 2,100 2,150 Expenditures-Bldg&Inspectional Services: 451,735 526,081 496,935 217,888- 481,700 518,678 Iiunicipal Buildings 2-80-24-54-4125 Salaries Seasonal/Temporary 0 11,363 15,000 4,678 11,000 12,000 2-80-24-54-4639 Salaries Custodians 12,033 0 0 0 0 0 2-80-24-54-7100 Social Security 921 869 1,150 358 700 750 - Total Personal Services: 12,954 12,232 16,150 5,036 11,700 12,750 _ 2-80-24-55-2160 Janitorial Services 29,093 28,728 32,000 8,776 31.200 32.500 2-80-24-55-2330 Equipment Lease/rental Pymts 0 0 0 0 0 0 2-80-24-55-3120 Utilities 5,994 11,172 18,000 2,761 11,400 15,000 2-80-24-55-4100 Maintenance Of Alarm Equipment 2,580 2,770 0 0 0 0 - 2-80-24-554110 Maintenance Of Buildings 34,055 90,988 48,200 26,971 70,700 67,000 2-80-24-55-4130 Maintenance Of Equipment 41,609 35,745 43,330 19,791 40,500 42,500 Total Contractual Services: 113,331 169,403 141,530 58,298 153,800 157,000 - 87 Year To Department Adopted . Date Projections Request Account Description - Actual2006 Actual 2007 - 2008 06/30/08 2008, :2009 2-80-24-56-2140 Janitorial Supplies 1,170 1,384 0 0 0 0 2-80-24-56-3140 Building Supplies 3,768 - 2,682 5,000 2,313 5,000 5,200 2-80-24-56-4190 Small Tools 0 0 0 0 0 0 - 2-80-24-56-4300 Uniform Purchase&Replacement 40 33 125 0 50 75 Total Commodities: 4,978 4,098 5,125 2,313 5,050 5,275 2-80-24-57-1030 Capital Improvements To Bldgs 136,298 6,269 27,600 0 20,000 131,000 2-80-24-57-2040 Furniture& Fixtures 0 0 7,500 9,039 9,039 0 Total Capital Outlay: 136,298 6,269 35,100 9,039 29,039 131,000 - Expenditures-Municipal Buildings: 267,562 192,002 197,905 74,687 199,589 306,025 Total Development and Municipal Building: 719,297. 718,084 694,840 292,575 681,289 824,703 88 a. 'Account Account Name Detail Total 'Building- Inspectional Services _ 551120 Dues& Subscriptions ICC 120 ICSC 100 'ACE 50 IL & Natl EHA 120 LEHP Certification (Bi-annual) 0 IL Assoc Plumbing Insp 30 APA 470 NWBOCA& SBOC 90 Misc Technical Books 520 1,500 551130 Meetings And Conferences Monthly Assoc Meetings 200 IEHA Annual Conference 400 APA Planning/Cert Seminars 300 Tech & ICC Cert Seminars 600 1,500 552140 Engineering Services Consultants Structural Plan Review 2,000 Elevator Inspection Fees 4,500 6,500 553100 Utilities-Telephone Cellular Phone Lease 1,200 1,200 562110 Operational Supplies Inspector supplies 350 Printing Various forms, material 500 Office supplies 1,000 Sidwell Update _ 100 1,950 564300 Uniforms Uniforms 200 T 200 Building - Building Maintenance 552160 Janitorial Services Contract Service 29,500 Floor maintenance not in contract 3,000 32,500 _ 553120 Utilities ComEd 10,000 NICOR 5,000 15,000 89 IAccount Account Name Detail Total 554110 Maintenance Of Buildings Building Repairs & Decorating 24,000 — Overhead Door Service 4,000 OSFM Elevator Upgrade-6101 Capulina 0 Heat Renov-Atty Office-6101 Capulina 3,000 Repair North Entry Roof-Village Hall 18,000 OSFM Elevator Upgrade- Fire Sta 4 0 — Window in Eng Room - P W 3,000 Replace Office Carpet- PW 15,000 67,000 — 554130 Maintenance Of Equipment Alarm Contract Service 1,750 RED Center monitoring fees 1,100 — HVAC Service Contract 22,000 Genset Service Contract _ 3,250 — Elevator Maintenance Contract 4,900 Elevator Insp &Testing Fee 1,250 Backflow Preventer Service 2,000 Fire Extinguisher Service 1,200 EOC Water System Maint 950 Exterminator Service 2,100 Misc Non Contract Service 2,000 42,500 563140 Building Supplies Snow removal and Maintenance supplies 5,200 5,200 564100 Uniforms Uniforms 75 75 571030 Capital Improvements CO Exhaust Fans - PW Garage 70,000 To Bldgs Crew Side Emerg Genset- Fire Sta 4 30,000 — Repave Parking Lot/Apron - Fire Sta 5 6,000 Repave Parking Lots-6101 Capulina 25,000 131,000 90 MOTOR FUEL TAX FUND l ADMINISTRATION 1/4.. 1 . . MF T PROGRAM ACTIVITY The Motor Fuel Tax Fund has been established to account for the Village's share of Motor Fuel Tax monies received from the State. State statutes provide for a State imposed tax on motor fuel sales. These monies are restricted as to their use by State law and audited by the Illinois Department of Transportation.--Therefore, a separate fund is used to account for the source and use of these monies. • Funds used in the purchase of snow removal chemicals • Funds used in the purchase of road, curb and sidewalk maintenance material • Maintenance of street lights and traffic signals • Funds used in the outsourced patching and crack sealing programs • Funds used in the reimbursement of salaries for roadway maintenance FY08 ACCOMPLISHMENTS • Successfully manage street light and traffic signal maintenance by contractor _ • Street safety enhanced during snow and ice removal • Maintained safe driving conditions during salt shortage • Street resurfacing delayed due to street patching program FY09 GOALS/OBJECTIVES • Increase unallocated balance • Research alternative salt suppliers other than state bid process — • Significantly reduce the amount of salt used during snow removal operations WORKLOAD INDICATORS FY07 FY08 FY09 • Funds available per capita $28.90 $28.60 $29.17 91 Year To Department Adopted Date Projections Request Account ` Description Actual 2006 Actual 2007 ' 2008 06/30/08 2008 ; 2009 [Motor Fuel Tax Fund 03-00-00-41-2040 Share Of Motor Fuel Tax 646,2371 641,3261 648,032 152,5721 630,0001 635,000 Total Taxes: 646,237 641,326 648,032 152,572 630,000 635,000 03-00-00-46-1010 Interest Income 13,9731 19,5841 10,0001 4,7381 10,000 10,000 Total Investment Income: 13,973 19,584 10,000 4,738 10,000 10,000 03-00-00-49-1040 Miscellaneous Income 01 0 0 2,307 2,5001 0 Total Miscellaneous Income: 0 0 0 2,307 2,500 0 Total Revenues: 660,210 660,910 658,032 159,617 642,500 645,000 -, 03-50-60-55-2290 Construction Services 72,716 75,736 90,000 0 90,000 37,000 03-50-60-55-2330 Concrete Replacement 52,311 75,510 47,000 35,777 47,000 50,000 03-50-60-55-4170 Maintenance Of Street Lights 61,811 68,631 70,000 32,657 65,000 71,000 - Total Contractual Services: 186,838 219,877 207,000 68,433 202,000 158,000 03-50-60-56-3110 Construction Materials 31,167 51,986 28,000 0 28,000 30,000 03-50-60-56-3120 Snow Removal Materials 31,194 269,459 118,000 152,562 155,000 250,000 Total Commodities: 62,361 321,445 146,000 152,562 183,000 280,000 03-50-60-57-3300 Street Improvement-Austin Ave 01 01 250,2001 15,6591 01 0 - Total Capital Outlay: 0 0 250,200 15,659 0 0 03-50-60-81-1010 Transfers To General Fund 325,0001 295,0001 295,000 118,000 295,0001 207,000 Total Transfers Out: 325,000 295,000 295,000 118,000 295,000 207,000 Total Expenditures: 574,199 836,322 898,200 354,654 680,000 645,000 Revenues Less Expenditures: 86,011 -175,412 -240,168 -195,037 -37,500 0 92 E911 FUND f , CENTRAL.DISPATCH OPERATIONS l DISPATCHERS ACTIVITY To provide public safety services and response through the use of the Emergency 911 telephone system. The#911 system provides community residents with the three digit emergency telephone number which will access police, fire or ambulance services. The enhanced system allows the E911 dispatcher to immediately know the address and telephone number of most callers. 93 Year To Department Adopted Date Projections ' Request Account Description : Actual 2006 Actual 2007 2008 06/30/08 2008 2009 E911 Fund 07-00-00-44-4010 E 911 Telephone Surcharge Fees 120,573 130,462 125,000 21,640 120,000 125,000 07-00-00-44-4020 E911 Surcharge Fees-Wireless 106,608 109,208 106,000 64,849 106,000 106,000 Total Contractual Services: 227,181 239,671 231,000 86,489 226,000 231,000 07-00-00-46-1010 Interest Income 790 3531 3001 01 300 300 Total Investment Income: 790 353 300 0 300 300 Total Revenues: 227,971 240,024 231,300 86,489 226,300 231,300 07-30-37-55-2110 Professional Services 1,878 0 0 0 0 0 07-30-37-55-2210 Ameritech E911 Line Charges 20,664 21,051 22,000 10,256 22,000 22,000 07-30-37-55-7151 Central Dispatch 201,952 209,401 210,000 _ 108,936 210,000 216,300 Total Contractual Services: 224,494 230,452 232,000 119,192 232,000 238,300 Total Expenditures: 224,494 230,452 232,000 119,192 232,000 238,300 Revenues Less Expenditures: 3,478 9,572 -700 -32,703 -5,700 -7,000 94 ECONOMIC DEVELOPMENT FUND ACTIVITY The Economic Development Fund is a special revenue fund created to account for all economic development activities undertaken by the Village, other than tax-increment financing(TIE)redevelopment activities. Economic Development activities outside of the TIE Districts are totally independent and financed by non-TIF revenues and are also appropriated within this Fund. FY09 GOALS/OBJECTIVES • Since the expenditures within this fund are totally funded by Home Rule Sales Tax, this fund can be closed and activities within this fund can be created in the General Fund as a separate department/function within Administration. Budget Note: Façade improvement program retained with minimal funding level. 95 Year To Department - = Adopted Date Projections Request Account Description Actual2006 Actual 2007 . 2008 06/30/08 2008 2009 Economic Development Fund 16-00-00-41-2012 Sales Tax Home Rule 664,7411 323,5561 312,0001 48,5421 312,0001 328,0001 ..- Total Taxes: 664,741 323,556 312,000 48,542 312,000 328,000 16-00-00-46-1010 Interest Income 2,500 8,988 5,000 0 5,000 5000 16-00-00-46-5012 Net Increase(Decrease) IMET 0 5,271 0 2,167 0 0 Total Investment Income: 2,500 14,259 5,000 2,167 5,000 5,000 Total Revenues: 667,241 337,815 317,000 50,709 317,000 333,000 16-10-79-55-2110 Professional Services 0 0 0 0 0 0 16-10-79-55-2115 Facade Improvements 0 0 25,000 0 25,000 25,000 16-10-79-55-8141 St. Paul Relocation Agreement 25,000 -2,918 0 0 0 0 16-10-79-55-8149 District 67 Revenue Agreement 108,107 120,282 132,913 0 132,913 138,154 16-10-79-55-8150 District 70 Revenue Agreement 48,353, 57.353 66,645 0 66,645 76,923 16-10-79-55-8151 McGrath Economic Dev Agreement 71,696 71,696 71,696 0 71,696 71,696 16-10-79-55-8152 Menards Economic Dev Agreement 75,000 40,144 0 0 0 0 16-10-79-55-8153 Osco Economic Dev Agreement 3,971 20,000 20,000 0 20,000 22,000 Total Contractual Services: 332,127 306,557 316,253 0 316,254 333,773 16-10-79-59-1030 Note Redemption 229,715 0 0 0 0 0 16-10-79-59-1040 Note Interest 89,427 0 0 0 0 0 Total Principal &Interest : 319,142 0 0 0 0 0 ... Total Expenditures: 651,269 306,557 316,253 0 316,254 333,773 15,972 31,259 747 50,709 746 -773 - 96 COMMUTER PARKING FUND ADMINISTRATION ` J - I METRA LOT ACTIVITY Maintain the Metra lot and the Village's off street parking facilities with funds generated from daily parking fees. • Maintain landscaping • Maintenance of electronic payment devices • Maintenance of pavement, curbs, and sidewalks • Snow and ice removal • Maintain striping and numbered stalls FY08 ACCOMPLISHMENTS _ • Installation of four new parking meters • Installation of one new pay card system • All parking stalls remained opened for commuters during inclement weather FY09 GOALS/OBJECTIVES • Assist in long range planning for Metra station and lot • Investigate fee increase for 2010 • Build on fund balance for future enhancements to commuter lot • Continue to provide necessary staff and resources to insure the commuter lots are maintained in a safe and adequate manner WORKLOAD INDICATORS FY06 FY07 FY08 • Number of commuter spaces 363 363 363 97 Year To Department Adopted Date Projections Request: Account Description`' - Actual 2006 Actual 2007 2008 06/30/08 2008 2009 'Commuter Parking Lot Fund I 18-00-00-44-3040 Commuter Parking Lot Fees I 121,6451 134,7941 115,0001 47,2551 115,0001 117,000 Total Charges for Service: 121,645 134,794 115,000 47,255 115,000 117,000 - 18-00-00-46-1010 Interest Income 4,6451 5,3811 5,0001 01 5,0001 5,000 - Total Investment Income: 4,645 5,381 5,000 0 5,000 5,000 Total Revenues: 126,290 140,174 120,000 47,255 120,000 122,000 18-20-31-55-2290 Construction Services 11,000 0 53,000 26,116 53,000 0 - 18-20-31-55-3130 Utilities Street Lighting 1,638 1,668 1,700 757 1,600 1,700 18-20-31-55-4170 Maintenance Of Street Lights 0 395 300 0 200 200 ,.., Total Contractual Services: 12,638 2,063 55,000 26,873 54,800 1,900 18-20-31-56-2110 Operational Supplies 9,155 3,753 9,400 6,625 9,000 9,400- 18-20-31-56-3040 Commuter Parking Fees Refund 0 0 0 163 1,400 200 18-20-31-56-3130 Street Sign Materials 0 0 600 594 594 400 18-20-31-56-4100 Non Auto Repair Parts 6,112 5,749 6,500 0 0 3,000 Total Commodities: 15,266 9,502 16,500 7,381 10,994 13,000 18-20-31-58-1010 Reserve For Emergency 01 0 2001 01 01 01 Total Reserve: 0 0 200 0 0 0 18-20-31-81-1010 Transfers To General Fund 83,895 83,895 80,000 32,000 80,000 80,000 18-20-31-81-1040 Transfers To Water/Sewer Fund 15,000 10,000 8,000 3,200 8,000 8,000 Total Transfers Out: 98,895 93,895 88,000 35,200 88,000 88,000 Total Expenditures: 126,799 105,460 159,700 69,454 153,794 102,900 - Revenues Less Expenditures:'. - -509 34,714 -39,700 -22,199 -33,794 19,100 ..... 98 Account Account Name Detail Total Commuter Parking Fund 553130 Utilities Street Lighting Electrical cost for facility 1,700 1,700 554170 Main/of Street Lights Light bulbs 100 Transformers 100 200 562110 Operational Supplies Equipment 7,000 Black Dirt 200 Mulch 200 Plantings 1,200 Black top 200 concrete 400 Miscellaneous 200 9,400 563040 Parking Fees Refund Refund of parking fees/various reasons 200 200 563130 Street Sign Materials Blanks and Posts for stall Numbering 200 Miscellaneous Signage Materials 200 400 564100 Non Auto Repair Parts Outsourced Maintenance of Meters 3,000 3,000 99 ENTERPRISE - WATER/SEWER FUND ADMINISTRATION - ` J WATER DIVISION . SEWER DIVISION ' WATER — AMINISTRATION ACTIVITY • Maintain the Village's two major Pumping Stations, reservoirs, elevated tanks and their appurtenances • Continue to comply with state and federal mandates by implementing bacteriological sampling, lead sampling, Stage 1 and Stage 2 Trihalomethane sampling. This division complies with EPA, OSHA and Department of Labor standards • Maintains approximately 98 miles of water main throughout the Village's water distribution system • Maintains approximately 1,093 hydrants • Maintains approximately 1,050 mainline isolation valves • Maintain and read approximately 8,800 metered water service connections • Maintain approximately 41 miles of sanitary sewer • Maintain approximately 45 miles of storm sewer • Maintain approximately 21 miles of combined sewer • Conduct annual television inspections of sewers under roadways to be resurfaced /reconstructed as part of the Village's capital improvement program • Conduct annual home inspections related to illegal sump pump connections to the sanitary sewer • Continue all record keeping, reporting and education for the EPA NPDES Storm Water Program • Assist other departments/divisions. Engineering with the review and inspection of new developments. The Street Division with snow plowing and deicing procedures. FY08 ACCOMPLISHMENTS • Assisted in the management of the Austin Avenue, Resurfacing Project 100 • Assisted in the management of the 2008 Street Resurfacing Project • Assisted in the management and inspection of the Toll Brothers and Concord — Woods developments • Assisted in the management and inspection of 102 single family developments throughout the Village • Completion of the Water Distribution Water Modeling. • Continued the Standard Monitoring Plan mandated sampling required by the US EPA for the Stage 2 Disinfectants and Disinfection Byproduct Rule. • Repair and Replacement of 100 lineal feet of 18" combined sewer pipe • Completed installation for a new 450 kw standby generator and transfer switch for the North Pumping Station. • Completed annual leak detection program • Completed field revisions for the GIS system from both the water and sewer atlases • Cleaned and inspected 110,000 lineal feet of sanitary sewer pipe • Televised 1,500 lineal feet of storm and sanitary sewer pipe • Lined 670 lineal feet of I8-inch combined sewer pipe on Austin Avenue • Repaired storm and sanitary sewers associated with the street resurfacing projects completed in 2008 — FY09 GOALS/OBJECTIVES • Maintain exemplary water quality reports • Continue annual leak detection program • Clean and Paint the750,000 gallon water tank at the North Pumping Station • Continue water meter replacement with Radio Read upgrade • Clean a minimum of 125,000 lineal feet of sewer • Work with the Engineering Division to develop and implement another sewer — lining program • Replace 3 large feeder main valves from the feed from Howard and Harlem to the North Pumping Station • Inspect residential homes for illegal sump pump connections • Continue National Pollution Discharge Elimination System Storm Water — Program • Purchase of new Elgin Street Sweeper to continue Best Management Practices regarding Good Housekeeping Mandated by the EPA under the NPDES — Stormwater Program • Continue to maintain the Village's water and sewer system to the highest standard — PERFORMANCE INDICATORS FY07 FY08 FY09 — Actual Estimate Projection • Exemplary Water Quality Reports Yes Yes Yes • Maintain MWRD Certification Yes Yes Yes • EPA Compliant Yes Yes Yes 101 • EPA Violations No No No WORKLOAD INDICATORS • Number of Valves Turned 766 640 400 • Hydrants Flushed 755 723 700 • Meters Replaced 625 212 200 • Gallons of Water Pumped (Millions) 1.152 1.161 1.103 • Utility Locates 4,000 3,551 3,200 • Water Main Repairs 95 85 84 • Sanitary Sewer Cleaned (Lineal feet) 110,000 128,830 100,000 • Sewers Lined (Lineal feet) 1,690 670 670 STAFF UTILIZATION Comparison of Year(s): 2008 2003 I Approved Filled Approved Filled Public Works Director 1.00 1.00 1.00 1.00 Division Superintendent 2.00 2.00 2.00 2.00 Maintenance Supervisor 5.00 5.00 5.00 5.00 Crew Leader 2.00 2.00 2.00 2.00 Equipment Operator 10.00 10.00 10.00 10.00 Village Arborist 1.00 1.00 1.00 1.00 Utility Inspector 1.00 1.00 1.00 1.00 Maintenance Worker I 4.00 4.00 4.00 4.00 _ Maintenance.Worker 2 1.00 1.00 1.00 1.00 Mechanic Supervisor 1.00 1.00 1.00 1.00 Mechanic 2.00 2.00 2.00 2.00 Auto Technician 1.00 1.00 1.00 1.00 Pumping Station Operator 1.00 1.00 1.00 1.00 Part Time Clerk 0.50 0.50 0.50 0.50 Admin. Secretary Aide 2 1.00 1.00 1.00 1.00 Village Engineer 1.00 1.00 1.00 1.00 Engineering Inspector 1.00 1.00 1.00 1.00 Engineering Technician 1.00 1.00 1.00 1.00 Part Time Driver 0.50 0.50 0.00 0.00 Total: 37.00 37.00 36.50 36.50 Difference from 2003 to 2008 0.50 0.50 102 - Year To Department Adopted Date Projections : Request Account Description : Actual 2006 Actual 2007 '2008 06/30/08 2008 2009 - Enterprise Fund-Water 40-00-00-44-2010 Sale of Water 3,303,444 3,326,431 3,502,000 1,639,373 3,450,000 3,600,000 40-00-00-44-2020 Sewer Use Fees 833,233 843,076 850,000 374,693 830,000 860,000 40-00-00-44-2025 Late Fees 0 32,267 30,000 18,101 36,000 32,000 40-00-00-44-2030 Water Meter Sales 37,339 69,951 55,000 26,765 53,000 55,000 - Total Charges for Service: 4,174,016 4,271,724 4,437,000 2,058,932 4,369,000 4,547,000 40-00-00-46-1010 Interest Income 11,996 3,652 7,000 3,947 8,000 7,000 40-00-00-46-3010 Lease And Rental Income 126,320 122,063 120,000 68,491 125,000 125,000 Income: 138,316 125,715 127,000 72,438 133,000 132,000 40-00-00-48-1050 Transfers From Commuter Parking 15,0001 10,0001 8,0001 3,2001 io 000 10,000 Total Transfers Inc: 15,000 10,000 8,000 3,200 10,000 10,000 40-00-00-49-1010 Sale of Surplus Equipment 0 5,890 0 0 0 0 - 40-00-00-49-1040 Misc Income 58,954 21,817 15,000 3,597 7,000 10,000 Total Miscellaneous Income: 58,954 27,707 15,000 3,597 7,000 10,000 Total Revenues: 4,386,286 4,435,146 4,587,000 2,138,167 4,519,000 4,699,000 Enterprise Fund-Water(40.50-33) 40-50-33-54-4606 Salaries-Regular 307,442 356,378 372,500 168,916 330,000 383,000 - 40-50-33-54-4654 Salaries-Seasonal/Temporary 39,785 37,993 42,000 9,716 40,000 42,000 40-50-33-54-5100 Salaries Overtime 34,532 62,150 41,000 38,032 50,000 41,000 40-50-33-54-6100 Longevity 5,800 6,250 6,950 3,208 6,950 6,950 40-50-33-54-7100 Social Security 28,938 31,180 35,377 16,329 34,000 36,000 40-50-33-54-8100 Hospitalization Insurance 56,749 80,875 75,422 34,568 75,422 83,370 40-50-33-54-8150 IMRF Employer Contribution 2,386 4,471 4,100 2,187 4,100 4,850 - 40-50-33-54-8200 Retiree Health Insurance 9,193 0 0 0 0 0 40-50-33-54-8300 Life Insurance 1,007 0 0 0 0 0 - Total Personal Services: 485,832 579,298 577,349 272,956 540,472 597,170 40-50-33-55-1160 Employee Relations 2,162 1,761 2,100 1,280 1,800 3,100 _ 40-50-33-55-2110 Professional Services 0 0 8,250 1,344 5,500 8,400 40-50-33-55-2140 Engineering Services 30,707 49,802 35,200 7,350 35,000 31,000 40-50-33-55-2230 Concrete Replacement 1,768 1,165 2,000 1,800 2,000 12,000 40-50-33-55-2260 Landfill Expense 13,085 18,860 14,000 10,690 14,000 18,000 - 40-50-33-55-2270 Water&Chemical Testing 5,757 15,690 15,000 7,424 8,000 8,000 40-50-33-55-2330 Equipment Lease/rental Pymts 0 0 0 35 100 0 40-50-33-55-2340 Purchase Of Water 1,618,798 1,422,808 1,646,000 604,427 1,450,000 1,780,000 - 40-50-33-55-2350 Senior Discount Expense 0 0 0 39,558 40,000 170,000 40-50-33-553100 Telephone 0 2,156 8,850 980 5,390 11,200 40-50-33-55-3110 Utilities 84,259 101,994 119,650 40,461 102,000 119,650 - 40-50-33-55-4110 Maintenance Of Buildings 335 180 2,000 0 1,800 5,700 40-50-33-55-4120 Maintenance Of Equipment 6,346 10,827 15,900 9,177 15,000 8,900 40-50-33-55-4190 Maintenance Of Water System 19,409 18,836 19,400 6,685 18,000 21,400 - Total Contractual Services: 1,782,625 1,644,081 1,888,350 731,210 1,698,590 2,197,350 - 103 Year To Department Adopted Date Projections Request Account Description Actual 2006 Actual 2007 2008` 06/30/08 ;2008 2009 40-50-33-56-1100 Auto Supplies/Parts 8,682 4,902 10,000 3,283 9,200 10,000 40-50-33-56-1110 Fuel 41,871 41,932 42,000 26,136 42,000 33,029 - 40-50-33-56-2110 Operational Supplies 59,484 65,816 63,550 24,840 63,000 76,950 40-50-33-56-4120 Fire Hydrants&Repair Parts 7,663 10,676 10,000 7,568 9,800 30,000 40-50-33-56-4200 Operational Equipment 78,036 70,194 115,500 44,648 115,000 135,300 - 40-50-33-56-4300 Uniform Purchase& Replacement 4,028 3,824 3,900 531 3,900 2,750 Total Commodities: 199,764 197,344 244,950 107,005 242,900 288,029 40-50-33-57-2030 Improvements Other than Bldgs 1,448 0 0 0 0 0 40-50-33-57-2030 Motor Vehicles 0 0 186,100 70,690 186,100 175,000 - Concrete Breaker 0 0 0 0 0 25,000 - North Station Water Tower Painting 0 0 0 0 0 348,908 Program 0 0 0 0 0 0 Valve(3) 0 0 0 0 58,000 - North Station Generator 0 0 279,350 24,320 279,350 0 Water Main Replacement I 0 0 0 0 0 0 Total Capital Outlay: 1,448 0 465,450 95,010 465,450 606,908 ... 40-50-33-59-1010 Bond Redemption 0 0 233,750 0 233,750 243,750 40-50-33-59-1020 Bond Interest 118,749 110,820 101,820 50,910 101,820 92,236 Total Principal&Interest Expense: 118,749 110,820 335,570 50,910 335,570 335,986 Total Expenditures-Water 2,588,418 2,531,542 3,511,669 1,257,091 3,282,982 4,025,443 'Enterprise Fund-Sewer(40-50-34) 40-50-34-54-4606 Salaries-Regular 316,629 343,878 360,100 165,061 335,000 374,000 - 40-50-34-54-4654 Salaries-Seasonal/Temporary 8,928, 8,716 10,000 1,064 8,000 10,000 40-50-34-54-5100 Salaries Overtime 18,997 37,700 39,000 23,883 39,000 39,000 40-50-34-54-6100 Longevity 3,600 5,550 6,450 2,977 5,800 6,950 - 40-50-34-54-7100 Social Security 25,755 29,159 31,790 14,010 30,000 32,200 40-50-34-54-8100 Hospitalization Insurance 84,987 86,677 81,450 37,321 81,450 90,012 40-50-34-54-8150 IMRF Employer Contribution 3,611 4,515 4,400 2,345 4,500 5,100 - 40-50-34-54-8300 Life Insurance 1,219 0 0 0 0 0 Total Personal Services: 463,727 516,196 533,190 246,660 503,750 557,262 40-50-34-55-1160 Employee Relations 1,060 1,109 1,150 118 1,000 1,150 40-50-34-55-2140 Engineering Services 8,227 7,762 7,500 0 7,500 7,500 _ 40-50-34-55-2150 Storm Water Program 19,660 13,464 15,000 1,079 15,000 15,000 40-50-34-55-2260 Landfill Expense 33,185 32,815 35,000 5,355 35,000 35,000 40-50-34-55-2290 Construction Services 62,394 63,247 66,950 0 66,000 70,000 40-50-34-55-2330 Equipment Lease/Rental Pymts 513 462 0 0 0 0 40-50-34-55-2335 Lease agreement- 'EPA 6,000 6,000 6,000 6,000 0 6,000 40-50-34-55-3100 Telephone 0 557 500 350 500 1,400 40-50-34-55-4120 Maintenance Of Equipment 234 0 1,000 0 800 1,000 Total Contractual Services: 131,273 125,416 133,100 12,902 125,800 137,050 104 Year To Department - - Adopted Date Projections Request Account -'" Description t Actual 2006 Actual-2007 2008 06/30/08 2008 2009 40-50-34-56-3110 Construction Materials 34,130 37245 35,000 21,255 35,000 38,000 40-50-34-56-3110 Operational Supplies 5,341 0 0 0 0 0 40-50-34-56-4200 Operational Equipment 8,966 8,140 10,600 0 9,000 10,600 40-50-34-56-4300 Uniform Purchase& Replacement 4,850 4,433 5,000 4,160 5,000 2,250 Total Commodities: 53,287 49,817 50,600 25,415 49,000 50,850 40-50-34-57-2010 Machinery&Equipment 01 01 55,0001 36,2111 37,0001 0 Total Capital Outlay: 0 0 55,000 36,211 37,000 0 - 40-50-34-59-1030 Note Redemption 0 0 119,865 83,724 119,865 123,614 40-50-34-59-1040 Note Interest 17,412 12,430 10,451 8,125 10,451 6,921 - - Total Interest Expense: 17,412 12,430 130,316 91,849 130,316 130,534 - Total Expenditures-Sewer 665,699 703,859 902,206 413,037 845,866 875,696 Enterprise Fund-Administration(40-50-35) 40-50-35-54-4105 Salaries-Regular 188,429 136,307 141,500 71,847 141,500 199,000 40-50-35-54-4115 Salaries-Part Time 0 24,573 27,000 2,362 2,400 0 40-50-35-54-5100 Salaries Overtime 4,974 9,447 6,000 5,605 7,000 6,000 40-50-35-54-6100 Longevity 0 985 1,050 485 1,100 1,900 40-50-35-54-7100 Social Security 11,459 12,699 13,430 5,996 13,000 16,000 40-50-35-54-8100 Hospitalization Insurance 26,010 26,446 25,084 14,328 28,000 37,854 40-50-35-54-8150 IMRF Employer Contribution 2,562 3,035 3,300 1,448 3,100 5,900 40-50-35-54-7230 Long Tenn Disability Insurance 0 0 0 0 0 0 40-50-35-54-8300 Life Insurance 566 0 0 0 0 0 Total Personal Services: 233,999 213,491 217,364 102,069 196,100 266,654 40-50-35-55-1120 Dues& Subscriptions 592 636 600 628 700 5,650 40-50-35-55-1130 Meetings And Conferences 70 75 200 62 150 200 40-50-35-55-1150 Training& Instructions 460 0 500 0 300 500 - 40-50-35-55-2110 Professional Services 27,127 27,160 30,000 17,197 25,000 17,000 40-50-35-55-2120 Postage&Meter Rental 13,876 10,785 18,500 11,063 18,000 20,000 40-50-35-55-2120 Printing& Publishing 275 0 400 268 400 450 - 40-50-35-55-4130 Maintenance Of Equipment 0 0 300 65 200 5,100 40-50-35-55-4169 Vehicle Operating Costs 40-50-35-55-7130 Insurance 53,563 104,161 102,000 99,110 102,000 112,200 - 40-50-35-55-8130 Bank Fees 13,252 2,877 17,000 3,401 10,000 10,000 40-50-35-55-8140 Contribution to CNA Fund 94,132 105,998 116,598 0 116,598 142,279 _ Total Contractual Services: 203,346 251,692 286,098 131,795 273,348 313,379 40-50-35-56-2180 Office Supplies 2511 01 2001 01 200 200 - Total Commodities: 251 0 200 0 200 200 - 105 Year To Department Adopted Date Projections Request Account Description Actual 2006 Actual 2007 2008 06/30/08 2008 2009 40-50-35-57-2180 Depreciation 210,5731 222,2881 0 0 01 01 Total Capital Outlay: 210,573 222,288 0 0 0 0 40-50-35-58-1030 Reserve For Irma Deductibles 3,742 5,017 5,000 0 1,000 5,000 _ 40-50-35-58-1060 Reserve For Compensation 0 0 0 0 0 0 Total Reserve: 3,742 5,017 5,000 0 1,000 5,000 40-50-35-81-1010 Transfers To General Fund 1 120,000 120,0001 120,0001 48,000 120,000 120,0001 Total Transfers Out: 120,000 120,000 120,000 48,000 120,000 120,000 Total Expenditures-Admin 771,912 812,488 628,661 281,864 590,648 705,233 Revenues Less Expenditures: 360,257 387,257 455,536 186,176 -200,496 -907,372 - 106 Account Account Name Detail Total I 'Water Division I 551160 Employee Relations CDL Drug &Alcohol Testing 300 CDL Renewal Fees 250 Misc. Employee Relations 150 Misc. Seminars 250 Water Operators Seminars 400 NIPSTA Dues 1,000 NIPSTA Safety Traning 400 OSHA Spirogram Testing 350 3,100 552100 Professional Services ADT Monitoring 1,150 JULIE. 4,200 METRA Fee 2,150 — RED Center Monitoring 900 8,400 552140 Engineering Services Leak Location and Inspection 2,000 North Water Tower Painting Managemen 25,000 South Water Tower Inspection 4,000 31,000 552230 Concrete Replacement Repair-curbs, driveways &sidewalks 2,000 street openings from water leaks 10,000 12,000 552260 Landfill Expense Debris Removal 18,000 18,000 552270 Water&Chemical Testing EPA Water Testing 8,000 8,000 552340 Purchase of Water City of Chicago Water Purchase 1,780,000 1,780,000 553100 Telephone Pumping Station (RTU)-AT&T 6,000 Nextel Cell Service 5,200 11,200 553110 Utilities Water System Electric Power 110,650 Natural Gas 9,000 119,650 554110 Maintenance of Buildings Heaters, Heat Lamps and Fans 500 Annual Central Heating Maintenace 700 107 Account Account Name Detail Total 1 Electrical Outside Services 1,500 Tuckpointing North Station 0 North Station forced-air heating unit 3,000 _ 5,700 554130 Maintenance of Equipment Auto Equipment Maintenance 1,400 — 4 Emergecy Generators 5,000 JULIE Equipment 500 Leak Location Equipment 1,000 — Meter Reading Equipment 500 Cell Phone Repair and Replacement 500 8,900 554190 Maintenance of Water System Reservoirs and Tanks 3,000 — Alarm System Maintenace 400 Maintenance of SCADA System 2,000 Maintenance of Priming System — 1,000 — Maintenance of Pressure Reducing Sta. 1,000 Outside pump & motor electric service 1,000 Pump& Motor Rebuilding 4,000 — Main Line Valve and Water Main 8,000 Scale Maintenance and Calibration 1,000 21,400 — 561100 Auto Equipment& Supplies/ Vehicle Repair Parts and Supplies 10,000 — Repair Parts 10,000 561110 Fuel Lubrication Oils 525 — Gas [Allocation from PW] 9,567 Diesel [Allocation from PW] 22,937 33,029 — 562110 Operational Supplies Repair Clamp Sleeves 11,000 — Brass&Copper Fittings 5,500 Buffalo Box Valves 1,000 Cleaning Supplies 1,200 — Hardware 700 Chlorine 7,000 Chlorine Analyzer 2,000 — Charts and Graphic Materials 1,400 Office Supplies 600 — Paint 700 Painting Supplies 700 Water Meter Registers 700 — Water Meter Freeze Plates 200 Washers 50 108 Account Account Name - Detail Total Seals 50 Black Dirt 2,000 Seed 500 Trees & Bushes 1,000 Sand 10,000 Stone 15,000 Asphalt for Water leak Patches 8,000 Cement 1,000 Concrete Spacers 350 _ Water Main 1,000 Miscellanous 5,300 76,950 564120 Fire Hydrant& Repair Parts Replacement of out-dated Hydrants 20,000 Hydrant Repair Parts 8,700 Hydrant Paint Material 1,300 30,000 564200 Operational Equipment Small Tools 1,000 Water Meters 123,000 MXU Transceivers 5,000 Hydrant Meters 1,600 Barricades and Traffic Cones 1,200 Concrete Saw 1,500 Generator 1,000 Safety Equipment 1,000 135,300 564300 Uniform Purchase & Replaceme,8 Sets of Uniforms &Winter Gear 2,750 2,750 - 572330 Motor Vehicles Sweeper(100%) 143,000 2 Pool cars 32,000 175,000 'Sewer Division 551160 Employee Relations CDL Drug&Alcohol Testing 200 CDL Renewal Fees 150 Seminars &Training 500 OSHA Spirogram Testing 300 1,150 552140 Engineering Services Sewer Engineering & Inspection 7,500 7,500 552150 Storm Water Program Required Engineering and Training 15,000 15,000 109 Account Account Name ` Detail r Total. '' I 552260 Landfill Expense Debris Removal 35,000 35,000 552290 Construction Services Sewer Lining /and replacement 70,000 70,000 — 552335 Lease Agreement-IEPA Storm Sewer Outfall Permit 6,000 6,000 — 553100 Telephone Nextel usage 1,400 '-1,400 554120 Maintenance of Equipment Flow Monitoring Equipment 500 Miscellaneous Equipment 400 — Base Station and Mobile Radio Units 100 1,000 563110 Construction Materials Piping and Structures for Sewer Maint. 18,000 Sand and Stone for backfilling 20,000 38,000 — 564200 Operational Equipment Replacement of Sewer Rodding Equipme 3,000 — Hand Tools 500 Concrete &Asphalt Blades 1,500 Fiberglass Ladder 600 Root Cutter&Saw Blades 2,000 Suction Pump 2,000 Safety Equipment 1,000 — 10,600 564300 Uniform Purchase & Repl. Sewer Division employees uniforms and winter gear 2,250 2,250 591030 Note Redemption 1990 IEPA Loan 74,079 2005 Installment Loan (mb financial) 49,534 _ 123,614 591040 Note Intererest 1990 IEPA Loan 3,290 — 2005 Installment Loan (mb financial) 3,630 6,921 Administration & Overhead I 551120 Dues and Subscriptions Dues American Water Works Assn 500 Code Red Subscription (50% Gen Fund) 5,000 — Dues American Backflow Assn 150 5,650 110 IAccount Account Name Detail Total I — 551130 Meetings &Conferences II Section AWWA meeting 70 AWWA Meeting 130 200 551150 Training and Instruction Miscellaneous Utility Training 500 500 552110 Professional Services Audit Service 7,000 Utility Billing Outsourcing 10,000 17,000 552120 Postage& Meter Rental Cost of Mailing Water Bills 20,000 20,000 552130 Printing and Publishing Door Hangers 150 Meter Cards 150 Miscellaneous Printing 150 450 554130 Maintenance of Equipment Maintenance of Billing Equipment 300 Software& Programming Maintenance 4,800 5,100 557130 Insurance Disability Insurance 2,000 Enterprise Share of Insurance Premium 110,000 112,000 558130 Bank Fees 10,000 10,000 562180 Office Supplies Miscellaneous Office Supplies 200 200 111 LEHIGH-FERRIS TIF DISTRICT FUND Lehigh-Ferris TIF Redevelopment District 1 \ / \ / Professional Services Public Improvement Redevelopment (planning & Projects Agreements&Debt administration) J \ J \ Repayment ACTIVITY The Community&Economic Development and Finance Departments provide oversight of the Lehigh- Ferris Tax Increment Financing(TIF)Redevelopment District. This District was created in 2000 as a means to promote orderly redevelopment of numerous properties near the Metra commuter rail station at Lehigh and Lincoln. The TIF District will expire in 2023. Recent activities include: • Promote redevelopment of public and private property that contributes to a vibrant and safe working, living, and shopping environment. • Lehigh-Ferris Subarea Plan (October 2002) established a redevelopment concept • Draft Framework Plan under development(2004 to present) • Assembly of property for redevelopment purposes • Completion of residential and commercial projects including: Crossings,Ferris Plaza and Woodlands FY08 ACCOMPLISHMENTS • Issued RFQ/P for the sale and redevelopment of 2.0 acre site (Site B);invited three developers to submit for proposals — • Completed the long-term Framework Plan • Coordinated with the Village Engineer the preparation of engineering drawings for three public infrastructure projects: new streetscaping along Lincoln&Ferris; new railwalk along Metra right- - of-way; and improved rail crossing at Lincoln &Lehigh • Engaged Metra&ICC officials to cooperate in public improvement projects • Purchased strategic properties as they became available • Village staff completed public roadway improvements to Lincoln Avenue(immediately south of Dempster) • New townhouses at The Crossings (Site A)continued to be delivered driven by sales • McDonalds restaurant rebuilt and reopened on Site H 112 FY09 GOALS/OBJECTIVES • Select qualified developer to improve"Site B"at Ferris &Capulina • Consensus build with Metra,RTA,ICC,Forest Preserve District, DOT and other agencies • Apply for grants to partially finance environmental cleanup, infrastructure&transportation improvements, and housing development. • Assemble available parcels to encourage private-sector investment and public improvements. • Market the district to business,real estate,and investment communities to encourage creation of new retail and restaurant opportunities • Promote developments on Sites A and J by encouraging home ownership and business relocation • Construct public improvement projects including: new"rail-walk"to provide access to Metra station for pedestrians and bicyclists, streetscaping for Lincoln Avenue, streetscaping for Ferris — Avenue,and new underground utilities as needed • Coordinate completion of planning&desien of additional public improvement projects including: improvements to Lincoln-Ferris intersection, Lincoln-Lehigh intersection,re-aligned — rail crossing, and new underground utilities as needed • Demolish vacant building owned by Village — FY 2007 FY 2008 FY 2009 PERFORMANCE INDICATORS Actual Estimate Projection nII • Growth in Tax Base(EAV) — o Since inception (2000) 205 % o Since previous year 9% * * • Infrastructure Projects Completed o Since inception(2000) 0 0 2 o Since previous year 0 0 2 • Private Redevelopment Projects Completed o Since inception(2000) 1 2 2 — o Since previous year 1 1 1 *Unavailable due to delay in issuance&payment of second installment tax bills — — FY 2007 FY 2008 FY 2009 WORKLOAD INDICATORS Actual Estimate Projection Infrastructure Projects Under Development 0 3 3 Private Projects Under Development 3 3 3 113 Year To Department - Adopted Date , Projections Request Account Description Actual 2006 Actual 2007 2008 ' 06/30/08 ``2008 2009 Lehigh-Ferris TIP 15-00-00-41-1011 Incremental Property Tax 1,934,374 1,836,5821 1,900,000 472,6021 1,900,000 1,900,000 Total Taxes: 1,934,374 1,836,582 1,900,000 472,602 1,900,000 1,900,000 15-00-00-41-1005 Grants 01 01 20,0001 20,7641 20,7641 10,500 - Total Grants: 0 0 20,000 20,764 20,764 10,500 15-00-00-46-1010 Interest Income 104,895 212,605 25,000 78,451 100,000 100,000 15-00-00-46-5010 Net Appreciation(Depreciation) 0, (2,865) 0 16,250 0 0 Total Interest&Rental Income: 104,895 209,740 25,000 94,701 100,000 100,000 15-00-00-47-1010 Installment Note Proceeds 2,625,000 9,200,000 0 0 0 0 15-00-00-47-1011 Bond Premium 0 103,198 0 0 0 0 - Total Installment Note Proceeds: 2,625,000 9,303,198 0 0 0 0 15-00-00-49-1015 Sale of Real Property 01 01 2,000,0001 0 01 2,000,0001 - Total Miscellaneous: 0 0 2,000,000 0 0 2,000,000 Total Revenues: 4,664,268 11,349,520 3,945,000 588,068 2,020,764 4,010,500 - 15-10-79-55-1120 Dues&subscriptions 375 375 1,000 0 800 1,000 15-10-79-55-1130 Meetings&conferences 548,,_ 5 898 1,250 70 1,100 1,250 - 15-10-79-55-2110 Professional Services 119,524 T1tr,895- 830,000 5,629 15,000 0 15-10-79-55-2111 Cook County Taxes 6,225 3,304 18,000 0 52,000 52,000 15-10-79-55-3000 Woodlands Econ Dev Agreement 1,335,154 0 1,615,000 1,179,356 1,179,356 1,385,779 - 15-10-79-55-3120 Utilities 28 0 500 0 1,000 2,000 15-10-79-55-4110 Maintenance of Building 0 0 5,000 0 1,000 2,000 15-10-79-55-8130 Bank Fees and Charges 0 10 0 20 20 0 Total Contractual Services: 1,461,864 114,982 2,470,750 1,185,075 1,250,276 1,444,029 - 15-10-79-57-1020 Capital Acquisition 15,683 79,547 0 0 0 0 15-10-79-57-2020 Public Improvements 0 4,123 0 0 0 0 Total Capital Outlay: 15,683 83,670 0 0 0 0 - 15-10-79-59-1010 Bond Principal 0 0 0 0 0 0 15-10-79-59-1020 Bond Interest 0 0 0 0 0 0 - 15-10-79-59-1030 Note Redemption 195,000 195,000 195,000 0 195,000 500,000 15-10-79-59-1040 Note Interest 56,638 220,112 184,489 -0 184,489 178,793 Total Principal &Interest - Expense: 251,638 415,112 379,489 0 379,489 678,793 - 114 Year To Department Adopted Date Projections Request Account Description Actual 2006 Actual 2007 2008 'r 06/30/08 2008 2009 2007 Lehigh/Ferris Bond Project 15-10-99-57-1020 Capital Acquisition 0 2,430 1,712,716 378,203 1,768,203 2,800,000 15-10-99-57-1025 Lehigh-Ferris Intersection 0 0 800,000 725 100,000 1,305,000 15-10-99-57-1026 Lehigh-Ferris Plaza 0 0 15,000 0 5,000 10,000 _ 15-10-99-57-1027 Lincoln Avenue Streetscape 0 0 130,000 0 30,000 545,000 15-10-99-57-1028 Ferris Avenue Streetscape 0 0 130,000 0 30,000 545,000 15-10-99-57-1029 Railwalk 0 0 375,000 0 15,000 65,000 _ Commuter Parking Lot Improvements 0 0 0 0 0 0 Lehigh Avenue Improvements 0 0 0 0 0 0 Metra station Improvements 0 0 0 0 0 0 ,_ Main Street Water Main Improve 0 0 0 0 0 430,320 Storm and Sewer Lining 0 0 0 0 0 558,000 15-10-99-57-1070 Demolition _ 0 0 115,000 6,600 -115,000 100,000 _ 15-10-99-57-1071 Utility Study 0 0 140,000 105,658 135,000 0 15-10-99-57-1079 Miscellaneous 0 34,534 206,000 17,666 180,000 200,000 Reappropnations 0 0 0 0 0 1,450,000 a Total Capital Outlay: 0 36,963 3,623,716 508,852 2,378,203 8,008,320 15-10-99-59-1010 Bond Principal 0 0 0 0 0 405,000 _ 15-10-99-59-1020 Bond Interest 0 0 398,667 214,667 398,667 368,000 15-10-99-59-1070 Paying Agent Fees 0 0 1,200 0 1,200 1,200 15-10-99-59-1079 Cost of Issuance �1 0 59,521 0 0 0 0 - Total Principal &Intere!f__ ' Eipeiise: 0 59,521 399,867 214,667 399,867 774,200 Total Expenditures: 1,729,185 710,248 6,873,822 1,908,594 4,407,835 10,905,342 Revenues Less Expenditures: - 2,935,083 10,639,272 -2,928,822 4,320,526 -2,387,071 -6,894,842 115 WAUKEGAN ROAD TIF DISTRICT FUND Waukegan Road TIF Redevelopment — District Professional Services Public Improvement Redevelopment (planning & Projects Agreements &Debt administration) Repayment District Activities The Community&Economic Development and Finance Departments provide oversight of the Waukegan Road Tax Increment Financing(TIF)Redevelopment District. This District was created in 1995 and is intended to encourage redevelopment and improvement of the Waukegan Road commercial corridor.The District will expire in 2017. Significant activities include: • Promote redevelopment of certain parcels to a higher and more productive land use • Several lower-tier motels have been replaced with new commercial facilities • Construction of new commercial facilities including: Walgreen's; Charter One Bank(formerly St. Paul Federal); McGrath Acura dealership(2003); &Chicago Car Collection(formerly SAAB)(2004) • Completion of significant roadway improvements along Waukegan Road including: new continuous center turn lane,new street lighting,new landscaping,and new street furniture FY 2008 Accomplishments • Negotiated preliminary agreement with two local businesses to expand operations along Waukegan Road.In order to make expansion possible,two unused public alleys are anticipated to be vacated and one public street(in very poor condition)will be relocated and rebuilt with approximately 2/3 of the costs borne by the private sector • Waukegan Road Corridor continues to be promoted&marketed to the business,real estate and investment communities FY 2009 Goals and Objectives • Construct a new Churchill Street approximately 110 feet south of the current location (from Waukegan to New England only) • Ribbon-cutting of a new grocery store with additional tenant space • Ribbon-cutting of expanded auto dealership with improved site visibility • Construction of a new retail center at the location of the vacant"Black Forest"restaurant • Promote re-investment in under-utilized parcels (including south portion of Area"B") • Attract new commercial businesses to this corridor 116 FY 2007 FY 2008 FY 2009 Performance Indicators Actual Estimate Projection • Growth in Tax Base (EAV) o Since inception (1995) 73 % o Since previous year 0 % • Infrastructure Projects Completed o Since inception(1995) 1 1 2 o Since previous year 0 0 1 • Private Redevelopment Projects Completed — o Since inception(1995) 4 4 6 o Since previous year 0 0 2 *Unavailable due to delay in issuance&payment of second installment tax bills — FY 2007 FY 2008 FY 2009 Workload Indicators Actual Estimate Projection Infrastructure Projects Under Development 0- _ 1 1 Private Projects Under Development 0 2 2 117 - Year To Department Adopted Date Projections ' _Request , Account Description Actual 2006 Actual 2007 " " 2008 06/30/08 2008 2009 Waukegan Road TIF 17-00-00-41-1011 Incremental Property Tax I 250,2381 680,7791 640,0001 364,4211 640,0001 660,0001 Total Taxes: 250,238 680,779 640,000 364,421 640,000 660,000 17-00-00-46-1010 Interest Income 1 5,0001 89,6621 20,0001 13,3861 21,0001 15,000 Total Investment Income: 5,000 89,662 20,000 13,386 21,000 15,000 Total Revenues: 255,238 770,441 660,000 377,807 661,000 675,000 17-10-45-55-2110 Professional Services 1 01 of 01 of 30,0001 5,000 Total Contractual Services: 0 0 0 0 30,000 5,000 17-10-45-57-3300 Street Improvement 01 01 01 01 01 350,000 Total Capital Outlay: 0 0 0 0 0 350,000 17-10-45-59-1030 Note Redemption 0 246,540 273,357 182,006 273,357 381,001 17-10-45-59-1040 Note Interest 255,099 334,472 323,863 165,229 323,863 309,400 Total Principal Interest Expense: 255,099 581,012 597,220 347,235 597,220 690,401 17-10-45-81-1010 Transfer to General Fund 01 1,658,9301 100,0001 40,0001 70,0001 0 Total Transfers To: 0 1,658,930 100,000 40,000 70,000 0 Total Expenditures: 255,099 2,239,942 697,220 387,235 697,220 1,045,401 Revenues Less Expenditures: 139 -1,469,501 -37,220 -9,428 '-36,220 -370,401 118 Year To Department Adopted Date Projections Request Account " Description Actual2006 Actual 2007 ''2008 06/30/08 2008 2009 Debt Service Fund 20-00-0041-1010 Property Taxes 1,038,043 1,060,747 1,007,063 594,774 1,007,063 1,007,606 20-00-0041-2012 Sales Tax Home Rule 474,996 474,996 440,000 73,333 440,000 440,000 Total Taxes: 1,513,039 1,535,743 1,447,063 668,107 1,447,063 1,447,606 20-00-00-46-1010 Interest Income 51,474 80,952 35,000 0 35,000 35,000 20-00-00-46-5012 Net Increase(decrease)Fmv Im 5,607 9,395 0 3,860 0 0 Total Investment Income: 57,081 90,348 35,000 3,860 35,000 35,000 20-00-0048-1010 Transfer from General Fund 83,8291 137,1621 137,1621 54,8651 137,162 136,9451 Total Transfers In: 83,829 137,162 137,162 54,865 137,162 136,945 Total Revenues: 1,653,950 1,763,253 1,619,225 726,832 1,619,225 1,619,551 20-20-38-59-1010 Bond Redemption 648,750 675,000 701,250 0 701,250 731,250 20-20-38-59-1020 Bond Interest 358,410 332,460 305,460 152,730 305,460 276,709 20-20-38-59-1030 Note Redemption 501,313 822,502 531,124 222,657 531,124 585,210 20-20-38-59-1040 Note Interest 121,918 113,247 81,389 38,905 81,389 54,320 20-20-38-59-1070 Agent Fees 200 200 600 0 600 600 Total Principal &Interest Expense: 1,630,591 1,943,409 1,619,823 . 414,292 1,619,823 1,648,090 Total Expenditures: 1,630,591 1,943,409 1,619,823 414,292 1,619,823 1,648,090 Revenues Less Expenditures: 23,359 (180,155).. (598) 312,541 (598) .. (28,539). 119 Account Account Name Detail Total I Debt Service 591010 Bond Redemption 1999 Bond (75%) 731,250 731,250 — 591020 Bond Interest 1999 Bond (75%) 276,709 276,709 — 591030 Note Redemption 1991 IEPA-Parkview and Capulina Project 455,756 2005 Installment Loan (mb financial) 22,255 — 2005 Installment Loan (Harris Bank) 36,134 2006 Installment Loan (Cambridge Bank) 71,066 585,210 591040 Note Interest 1991 IEPA-Parkview and Capulina Project 46,830 2005 Installment Loan (mb financial) 1,631 _ 2005 Installment Loan (Harris Bank) 2,610 2006 Installment Loan (Cambridge Bank) 3,249 54,320 120 TRUST AND AGENCY FUNDS Funds within this designation are: • CNA Pension Fund • Police Pension Fund • — Firefighters' Pension Puna CNA Pension Fund: The Village provides retirement benefits for all civilian (non-sworn) employees who work at least 1,000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the CNA Insurance Company. Employees in this retirement fund contribute 2%of their salary, while the Village's contribution is determined by an annual actuarial study. Police Pension Fund: The Police Pension fund, which is a defined benefit, single- - employer pension plan, covers Police Department sworn personnel. Illinois Compiled Statutes govern the defined benefits and employee and employer contribution levels. Covered employees are required to contribute 9.91% of their base pay, while the Village's contribution is determined by an actuarial study. Firefighters' Pension Fund: The Firefighters' Pension fund, which is a defined benefit, single-employer pension plan, covers Fire Department sworn personnel. Illinois Compiled Statutes govern the defined benefits and employee and employer contribution _ levels. Covered employees are required to contribute 9.455% of their base pay, while the Village's contribution is determined by an actuarial study. 121 Year To Department Adopted Date Projections Request Account Description Actual 2006 Actual 2007 2008 06/30/08 2008 " 2009 .' CNA Pension 51-00-00-41-1015 Property Tax 420,711 320,001 325,815 180,595 325,815 297,989 51-00-00-46-1010 Interest Income 375,771 376,519 375,000 0 375,000 375,000 51-00-00-49-5010 Employee Contributions 56,801 57,380 59,000 19,679 59,000 60,000 51-00-00-495015 Employer Contributions (Water/Sewer) 0 105,998 116,598 0 116,598 142,279 51-00-00-49-5020 Employee(er) Contributions(Library) 75,744 78,714 0 0 0 0 Total Additions: 929,028 938,612 876,413 200,274 876,413 875,268 51-2040-55-7210 Retirement Benefit Payments 378,233 502,808 404,000 0 502,000 510,000 51-2040-55-8123 C.N.A.Advisory Fees 0 21,323 0 0 22,000 25,000 51-20-40-55-2110 Professional Services 19,149 2,000 25,000 2,380 4,000 7,000 Total Subtractions: 397,382 526,131 429,000 2,380 528,000 542,000 - 122 Year To Department Adopted Date Projections Request Account ' 'Description... Actual2006 Actual 2007 2008 06/30/08 °::2008 ' 2009 - Fire Pension Fund 52-00-00-41-1015 Contribution From Fire 854,807 1,379,821 1,422,190 795,710 1,422,190 1,611,299 52-00-00-41-2030 Personal Property Replacement Ta 9,660 0 0 0 0 0 52-00-00-46-1010 Interest Income 520,150 568,023 250,000 83,655 250,000 250,000 52-00-00-46-1030 Dividend Income 6,094 46,413 8,400 138 8,400 8,500 52-00-00-46-5010 Net Appreciation (Depreciation) 1,425,540 629,512 0 -177,690 0 0 52-00-00-49-2020 Miscellaneous Donations 0 100 100 0 0 0 52-00-00-49-5010 Employee Contributions 293,666 325,537 355,000 101,391 355,000 365,000 Total Additions: 3,109,917 2,949,406 2,035,690 803,204 2,035,590 2,234,799 - 52-2040-55-1120 Dues&Subscriptions 0 0 200 0 0 200 52-20-40-55-1130 Meetings And Conferences 416 575 2,000 175 - 750 2,000 52-2040-55-6120 Additional Legal Fees 70,662 65,534 29,800 18,176 29,000 30,000 - 52-20-40-55-7210 Retirement/service Benefits 1,015,462 1,171,629 1,192,366 638,633 1,300,000 1,340,000 52-2040-55-7212 Duty Disability Benefits 300,903 340,627 340,620 221,028 340,620 390,000 52-20-40-55-7214 Surviving Spouse Benefits 105,740 105,740 105,740 52,870 105,740 175,000 52-20-40-55-7216 Children's Benefits 0 0 0 0 0 0 52-20-40-55-7218 Occupational Disease Pensions 53,060 53,070 53,071 26,535 53,071 53,071 52-20-40-55-7300 Refund Of Employee Pension Con 0 0 20,000 0 0 0 52-20-40-55-8122 Medical Exams& Expenses 3,495 15,316 10,000 3,639 10,000 10,000 52-20-40-55-8123 Investment Advisor Fees 48,046 36,680 45,500 13,360 40,000 45,500 52-2040-55-8128 Department Of Insurance Fees 3,830 3,891 4,000 4,191 4,200 4,500 52-20-40-55-8129 Other Miscellaneous 6,561 6,165 5,000 2,189 5,000 5,000 52-20-40-56-2180 Office Supplies 22 23 100 0 0 0 52-2040-58-1040 Reserve For Pension Benefits 0 0 100,000 0 0 100,000 Total Deductions: 1,608,197 1,799,252 1,908,397 980,796 1,888,381 2,155,271 123 Year To Department Adopted Date Projections Request Account Description Actual 2006 Actual 2007 2008 06/30/08 2008 2009 - Police Pension Fund 53-00-00-41-1015 Contribution From Police 657,032 1,030,737 1244,559 640,825 1,244,559 1,411,984 - 53-00-00-46-1010 Interest Income 884,100 846,415 500,000 178,845 500,000 500,000 53-00-00-46-1030 Dividend Income 3,893 10 0 0 0 0 53-00-00-46-5010 Net Appreciation (Depreciation) 391,171 672,184 0 -123,513 0 0 - 53-00-00-49-5010 Employee Contributions 438,067 329,387 355,000 106,162 340,000 350,000 Total Additions: 2,374,263 2,878,733 2,099,559 802,320 2,084,559 2,261,984 - 53-20-39-55-1120 Dues&Subscriptions 1,008 750 900_ 129 700 900 53-20-39-55-1130 Meetings And Conferences 927 1,614 500 650 750 750 53-20-39-55-6120 Additional Legal Fees 0 0 5,000 0 0 0 53-20-39-55-7210 Retirement/service Benefits 1,562,137 1,671,881 1,735,528 745,373 1,735,528 1,950,000 53-20-39-55-7212 Duty Disability Benefits 69,158 69,158 69,158 28,816 69,158 75,000 53-20-39-55-7214 Surviving Spouse Benefits 127,490 149,096 165,640 68,554 165,640 165,640 53-20-39-55-7300 Refund Of Employee Pension Con 2,607 27,807 20,000 0 15,000 0 53-20-39-55-7301 Refund Of Employer Pension Con 0 27,807 0 0 15,000 0 - 53-20-39-55-8122 Medical Exams& Expenses 1,277 1,206 1,000 750 1,000 1,000 53-20-39-55-8123 Investment Advisor Fees 25,379 26,523 27,000 6,554 27,000 28,000 53-20-39-55-8124 Secretarial Services 0 0 500 0 0 0 53-20-39-55-8128 Department Of Insurance Fees 4,713 4,675 5,000 0 5,000 5,500 53-20-39-55-8129 Other Miscellaneous 1,000 5,250 2,100 1,250_ 2,000 2,000 53-20-39-58-1040 Reserve For Pension Benefits 0 0 100,000 0 0 100,000 Total Deductions: 1,795,696 1,985,766 2,132,326 852,076 2,036,776 2,328,790 124 CAPITAL PROJECTS FUND ADMINISTRATION_:.'. LOCAL STREET r ENGINEERING MUNICIPAL OTHERMAJOR RECONSTRUCTION : SERVICES FACILITIES - - PROJECTS -1J7 2 ACTIVITY The Capital Projects Fund is established to provide a central account within the budget structure to identify all non-enterprise public improvements scheduled for design or construction during the fiscal year. Projects within the fund typically include the following: • Local Street Reconstruction • Municipal Facilities • Other Major Projects (ex. Dempster Street Corridor Improvement Project) • Engineering Services 125 - Year To Department Adopted Date Projection Request Account Description Actual2006 Actual 2007 2008 06/30/08 2008 2009 ICapitai Projects 30-50-60-41-1010 Property Tax 358,196 371,807 378,000 211,787 378,000 300,000 30-50-60-41-2010 Home Rule Sales Tax 165,463 197,570 165,000 14,158 150,000 140.000 30-50-60-41-2030 Property Replacement Tax 33,140 39,193 30,000 14,783 30,000 30,000 Total Taxes: 556,799 608,571 573,000 240,728 558,000 470,000 30-50-60-42-1015 Engineering Fees I 0 OI 01 130,863 I 131,000 0 Total Fees: 0 0 0 130,863 131,000 0 30-50-60-45-1005 Grants: Federal 0 0 0 0 0 0 30-50-60-45-1006 Grants: State 0 92,013 0 0 0 0 Total Grant Revenue: 0 92,013 0 0 0 0 30-50-6046-1010 Interest income 27,501 38,656 18,000 0 18,000 _10,000 30-50-60-46-3010 Rental Income 0 0 0 0 0 0 - Total Interest Income: 27,501 38,656 18,000 0 18,000 10,000 30-50-6048-1010 Transfer from General Fund 0 700,000 0 0 0 0 30-50-6048-1020 Transfer from MFT 0 0 0 0 0 0 Total Transfers In: 0 700,000 0 0 0 0 30-50-60-49-4020 State Highway Reimbursement I 0 I 203,863 0 I 0 I 0 I 0 Total Miscellaneous: 0 203,863 0 0 0 0 Total Revenues: 584,300 1,643,103 591,000 371,591 707,000 480,000 - 30-50-60-55-2111 Property Taxes 10,127 0 0 0 0 0 30-50-60-55-2140 Engineering Services 64,272 31,421 0 0 0 0 - 30-50-60-55-2290 Construction Services 511,738 0 0 0 0 0 30-50-60-55-3300 Street Improvement 0 1,067,562 0 500,000 30-50-60-55-3300 Oakton Street Interconnect Project 0 0 0 - 30-50-60-55-3305 Dempter Street Improvement 0 362,950 34,883 250,000 30-50-60-55-3310 Beckwith Bridge Rehabilitation 0 2,889 1,039 50,000 30-50-60-55-3315 2007 Street Lighting Project 0 137,555 0 3,000 30-50-60-55-3320 Harlem Avenue LAPP 0 0 0 30-50-60-55-3320 Capital Acquisition 0 0 0 30-50-60-55-3320 Shermer Road LAPP 0 0 0 - LAPP Project 337,094 8,646 Reappropriation 0 0 1,219,210 0 286,512 2009 Program 0 0 591,000 14,217 0 480,000 Total Expenditures: 586,137 1,939,471 1,810,210 58,785 803,000 766,512 Revenues Less Expenditures: (1,837) (296,368) (1,219,210) 312,806 - (96,000) (286,512) 126 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) is a plan that summarizes all major capital expenditures planned over the next five years. The CIP is comprised of a description of each proposed project,the financial requirements of the projects, and the funding sources. A project qualifies for inclusion in the CIP if it meets the following criteria: — — • Has minimum value of$10,000 • Has a multiple-year useful life • Results in a fixed asset This document is intended to be used, primarily, by village staff to assist in planning for _ the future. A project's inclusion in the CIP does not, in and of itself, commit the Village to funding and accomplishing it. As stated above, the CIP identifies the capital needs. Available funds, taxing capacity, and debt capacity may require that some projects ultimately be deferred beyond the years in which they are initially programmed for accomplishment in the CIP. This year we have separated out the two major components of the total Capital Improvement Program: • Capital Projects • Vehicle and Capital Equipment Separation into these two components will give us a clearer picture on planning for the future, each on its own merits. 127 - PERSONNEL AND SALARY The following pages contain Personnel and Salary information. The subsequent pages are grouped by the following methodology: • 2009 Full Time approved position titles and salary schedule. Each position has been assigned a type category, i.e. Executive, Professional, etc. • Full Time Equivalent (FM) summary by position title with a comparison of 2008 levels to 2003 levels. This section is provided for informational purposes only and does not reflect a contractual obligation of the Village of Morton Grove. 129 2009 Salary Schedule Job Title Grade STEP STEP STEP STEP STEP STEP 01 02 03 04 05 06 EXECUTIVE(Exempt) VILLAGE ADMINISTRATOR DH 151,708 ECONOMIC DEVELOPMENT DIRECTOR DH 79,384 FAMILY&SR.SERVICES DIRECTOR DH 85,005 DIRECTOR OF PUBLIC WORKS DH 108,988 BUILDING COMMISSIONER DH 109,321 FINANCE DIRECTOR DH 112,421 POLICE CHIEF DH 122,577 FIRE CHIEF DH 124,279 LICENSED PROFESSIONAL(Exempt) CORPORATION COUNSEL LP 102,207 VILLAGE ENGINEER LP 83,192 87,352 91,719 96,305 101,120 106,177 MANAGEMENT/PROFESSIONAL(Exempt) SANITARIAN MP 51,400 53,970 56,669 59,502 62,477 66,491 PLANNER MP 54,546 57,274 60,137 63,144 66,301 70,561 SUPPORT SERVICES SUPERVISOR MP 56,750 59,587 62,567 65,695 68,980 73,412 DEPUTY BLDG COMMISSIONER MP 60,223 63,235 66,396 69,716 73,202 77,905 FAMILY&SR SERVICES COORDINATOR MP 61,428 64,499 67,724 71,110 74,666 79,463 ASSISTANT FINANCE DIRECTOR MP 66,492 69,816 73,307 76,972 80,821 86,014 HR COORDINATOR MP 66,492 69,816 73,307 76,972 80,821 86,014 INFORMATION TECHNOLOGY ADMINISTRATOR MP 70,561 74,089 77,794 81,684 85,768 91,278 FORE CAPTAIN MP 74,880 78,624 82,555 86,683 91,017 96,865 DIVISION SUPERINTENDENT MP 74,880 78,624 82,555 86,683 91,017 96,865 COMMANDER MP 76,378 80,197 84,207 88,417 92,838 98,803 DISTRICT FIRE CHIEF MP 81,053 85,105 89,361 93,829 98,520 104,850 DEPUTY POLICE CHIEF MP 84,327 88,544 92,971 97,619 102,500 109,086 STAFF POSITION(Non-Exempt) SR.SERVICES COORDINATOR 35 35,283 37,047 38,899 40,844 42,886 45,642 CASHIER 36 35,988 37,788 39,677 41,661 43,744 46,555 PRINCIPAL CLERK 36 35,988 37,788 39,677 41,661 43,744 46,555 COMMUNITY SERVICE OFFICER(CSO) 38 37,442 39,314 41,280 43,344 45,511 48,435 RECORDS CLERK 38 37,442 39,314 41,280 43,344 45,511 48,435 ANIMAL CONTROL OFFICER 39 38,191 40,101 42,106 44,211 46,421 49,404 ACCOUNTING CLERK 40 38,955 40,903 42,948 45,095 47,350 50,392 PIMS MANAGER/RECORDS COORD 40 38,955 40,903 42,948 45,095 47,350 50,392 ADMINISTRATIVE SECRETARY AIDE 1 44 42,166 44,274 46,488 48,812 51,253 54,546 • PERMIT CLERK 44 42,166 44,274 46,488 48,812 51,253 54,546 MAINTENANCE WORKER I 45 43,009 45,160 47,418 49,789 52,278 55,637 ADMINISTRATIVE SECRETARY AIDE 2 45 43,009 45,160 47,418 49,789 52,278 55,637 PRINCIPAL ACCOUNTING CLERK 47 44,747 46,984 49,333 51,800 54,390 57,885 - EXECUTIVE SECRETARY 47 44,747 46,984 49,333 51,800 54,390 57,885 MAINTENANCE WORKER2 48 45,642 47,924 50,320 52,836 55,478 59,042 EQUIPMENT OPERATOR 53 50,392 52,912 55,557 58,335 61,252 65,188 • PUMPING STATION OPERATOR 56 53,477 56,151 58,958 61,906 65,001 69,178 ENGINEERING TECHNICIAN 56 53,477 56,151 58,958 61,906 65,001 69,178 CREWLEADER 57 54,546 57,274 60,137 63,144 66,301 70,561 ENGINEERING INSPECTOR 57 54,546 57,274 60,137 63,144 66,301 70,561 UTILITY INSPECTOR 57 54,546 57,274 60,137 63,144 66,301 70,561 VILLAGEARBORIST 61 59,043 61,995 65,094 68,349 71,767 76,378 MAINTENANCE SUPERVISOR 62 60,223 63,235 66,396 69,716 73,202 77,905 - POLICE SERGEANT 69 84,327 %3ji Re 3sS t>>P/ p 4qi 89,489 130 20 lary Schedule Job Title Grade STEP STEP STEP STEP STEP STEP 01 02 03 04 05 06 UNION POSITIONS AUTO MAINTENANCE SUPERVISOR 71,698 AUTO MECHANIC 62,171 — AUTO TECHNICIAN 53,851 FIREFIGHTER** 56,286 59,626 63,167 66,926 72,300 FIREFIGFTTER/PARAMEDIC** 60,486 63,826 67,367 71,126 76,500 — LIEUTENANT 84,411 LIEUTENANT/PARAMEDIC 88,611 LIEUTENANT/PARAMEDIC/EMS DIRECTOR 90,611 POLICE OFFICER** 57,840 61,377 65,134 69,122 74,820 **Per Collective Bargaining Agreements, entry level salaries start at Village's step 02 so that final step - coincides with village's final step program — 131 Full Time Equivalent 2009 Approved Positions a ,r-TI of Base 3T Department ' Job.Title "`_ „�HireDate Last Name FirstNamel Salar - Administration Village Administrator 10/24/05 Wade Joseph 151,708 IT Administrator 01/11/07 Wong Boyle 91,278 HR Coordinator VACANT Econ.Develop. Director 08/08/05 Neuendorf William 79,384 Executive Secretary 04/08/85 Lattanzi Susan 57,885 Executive Secretary 07/14/86 Kramaric Marlene 57,885 - Corporation Counsel Liston Terry 102,207 - Building Building Commissioner 12/01/89 Hildebrandt Edward 109,321 Planner 04/22/96 Jacobson Bonnie 70,561 Deputy Building Comm 07/30/07 Anderson Keith 66,396 Sanitarian 01/17/90 Burnett Bonita 66,491 - Permit Clerk 07/23/07 Vasilopoulos Georgia 51,252 Fam &Sr Service Director of Fam & Sr Service 11/13/00 Walker-O'Keefe Jackie 85,005 Coordinator 06/16/80 Swanson Conrad 79,463 Admin Sec/Aid e I 08/10/87 Reynolds Nancy 54,546 - Senior Activities Coordinator 04/17/06 Miller-Goldstein Alysia 42,886 - Finance Finance Director VACANT Assistant Finance Director 07/26/07 Home Ryan 77,569 Principal Clerk VACANT - Accounting Clerk 10/30/95 Sopkin Stacy 50,392 Cashier 07/06/04 Sheehan Janet 43,744 Utility Billing Clerk 08/25/08 Selzer Melinda 40,902 Fire Fire Chief 07/15/85 Friel Thomas 124,279 - District Chief 04/23/79 Hohs Robert 104,850 District Chief 04/23/79 Paczosa Joseph 104,850 District Chief 04/10/90 Rodgers Frank 104,850 Captain 05/06/85 Porter William 96,865 - Lieutenant/Paramedic/EMS Dir 04/03/89 Steffens Kenneth 90,611 Lieutenant/Paramedic 01/18/93 Byrne Patrick 88,611 Lieutenant/Paramedic 09/12/88 Kunzie Steven 88,611 - Lieutenant/Paramedic 03/19/84 Schey Patrick 88,611 Lieutenant/Paramedic 09/08/86 Sowa Daniel 88,611 Firefighter/Paramedic 09/24/92 Exo Scott 88,611 - Firefighter/Paramedic 08/30/99 Akemann Nathan 76,500 Firefighter/Paramedic 10/02/89 Arcangeletti Michael 76,500 Firefighter/Paramedic 09/12/01 Brink Sean 76,500 - Firefighter/Paramedic 05/29/01 Carlson George 76,500 Firefighter/Paramedic 09/07/04 Eason Andrew 76,500 - 132 Full Time Equivalent 2009 Approved Positions . -a- Base .* Department " Job Title ,__, »�v Hire Date _ Last Name � First Name �Salary ,> Firefighter/Paramedic 02/13/01 Fasolo Joseph 76,500 - Firefighter/Paramedic 01/05/98 Gallagher Daniel 76,500 Firefighter/Paramedic 08/10/87 Hosfield James 76,500 Firefighter/Paramedic 09/12/01 Imbrogno Rudy 76,500 - Firefighter/Paramedic 09/08/04 Kennedy Dennis 76,500 Firefighter/Paramedic 05/01/00 Laitar Jeffrey 76,500 Firefighter/Paramedic 03/09/98 Littau Michael 76,500 - Firefighter/Paramedic 03/11/91 Maurukas Rimas 76,500 Firefighter/Paramedic 07/08/92 Mc Cauley Dennis 76,500 Firefighter/Paramedic 10/14/03 Miller Erik 76,500 - Firefighter/Paramedic 05/05/86 Mitchell Michael 76,500 Firefighter/Paramedic 07/22/02 O'Brien William 76,500 Firefighter/Paramedic 09/04/02 Paces William 76,500 - Firefighter/Paramedic 07/26/99 Pryor Rick 76,500 Firefighter/Paramedic 03/11/91 Tropp Peter 76,500 _ Firefighter/Paramedic 10/13/03 Wagner Michael 76,500 Firefighter/Paramedic 11/28/05 Faulstick Derek 71,126 - Firefighter 03/17/75 Brandt Larry 76,500 Firefighter 09/22/80 Cochrane Michael 76,500 Firefighter 08/03/82 Edwards William 76,500 - Firefighter 05/01/06 Mikula Philip E. 67,367 Firefighter 10/23/07 Wagner Garrett 63,826 Firefighter 02/11/08 Lucero Joel 56,286 _ Firefighter 04/30/08 Poterek David 56,286 Excutive Secretary 09/17/73 Le Beau Mary Jo 58,437 Principal Clerk 04/17/95 Martin Patricia 46,555 - Police Chief of Police 12/19/08 Tasch, Jr. Paul 122,577 - Deputy Chief of Police 04/02/84 Erickson Mark 109,806 Commander 07/01/85 Fujara Michael 98,803 Commander 04/02/84 Mc Closkey Timothy 98,803 Commander 11/21/83 Stromberg Norman 98,803 - Police Sergeant 01/21/91 Bornschlegl Marvin 89,489 Police Sergeant 05/03/99 Fennelly Brian 89,489 Police Sergeant 07/12/93 Panko Edward 89,489 - Police Sergeant 08/14/00 Rago Jason 84,327 Police Sergeant 05/01/95 Stueber Daniel 84,327 Police Sergeant 05/06/96 Yaras Paul 84,327 - Police Sergeant 06/28/99 Zielinski Robert 89,489 Police Officer 10/30/00 Alonso Javier 74,820 Police Officer 04/29/02 Atto Mark 74,820 - Police Officer 04/02/79 Callaghan Richard 74,820 Police Officer 01/05/04 Ficht Eric 74,820 Police Officer 05/04/98 Goodman Jason 74,820 _ Police Officer 10/02/95 Hankey James 74,820 Police Officer 02/27/84 Huber James 74,820 Police Officer 01/03/94 Litkowiak Stephen 74,820 133 - Full Time Equivalent 2009 Approved Positions _ n-_ { Base : ' Deeartmenit ,, t. Job Title 'is x% : hire Date Last Name _First Name Salary Police Officer '12/28/92 Mercieri Michael 74,820 Police Officer 04/26/93 Murakami Kerry 74,820 - Police Officer 05/01/95 Novak Andrew 74,820 Police Officer 03/31/03 Przekota Dominik 74,820 Police Officer 09/24/84 Roberts Charles 74,820 Police Officer 05/04/98 Schuette Jeremy 74,820 Police Officer 09/15/03 Stather Nicole 74,820 Police Officer 12/15/97 Tabor Adam 74,820 - Police Officer 12/30/85 Vander Haegen Ken 74,820 Police Officer 04/29/02 Warrensford Daniel 74,820 Police Officer 01/03/00 Weitzel Michael 74,820 - Police Officer 03/12/84 Welter Jay 74,820 Police Officer 09/29/05 Anderson Anthony 69,122 Police Officer 09/29/05 Beemer Christopher 69,122 _ Police Officer 09/29/08 Elliott Kevin 69,122 Police Officer 02/07/05 Lietz Robert 69,122 Police Officer 0_7/03/06 Kaniys Keith 65,134 - Police Officer 09/27/07 Eimer Eric 61,377 - Police Officer 09/25/08 Cameron Gina 57,840 Police Officer 09/25/08 Fiejtek Przemyslaw 57,840 Police Officer 06/30/08 Hester Brady 57,840 - Police Officer 08/15/05 Hoffman Nicholas 57,840 Police Officer, 06/30/08 Walsh Timothy 57,840 Police Officer New Hire 57,840 _. Police Officer New Hire 57,840 Support Services Sup 03/08/90 Santiago Gil 73,412 Admin Sec/Aide II 05/14/79 Berrafato Ann 55,637 Records/Pims Coord 07/18/91 Santiago Carolina 50,392 CSO/Animal control 07/26/63 Schultz Thomas 49,404 Records Clerk 10/05/87 Maslov Freya 48,435 CSO 09/23/02 Mc Closkey Terrence 48,435 CSO 11/01/99 Platz Susan 48,435 CSO 07/15/96 Smith Stephen 48,435 CSO 03/08/99 Tarasiuk Eva 48,435 - CSO 05/06/03 Kaye Steven 48,435 CSO 06/23/03 Moreno Marvin 48,435 CSO 02/26/07 Hogan Kenneth 48,435 - CSO 12/04/08 Wsol Kevin 37,442 CSO 10/13/08 Samuelson Janet 37,442 Public Works Public Works Director 09/23/69 De Monte Andy 108,988 Engineer Vacant - Water&Sewer Div. Supt. 04/20/80 Dahm Joseph 96,865 Street Division Superintendent 08/03/87 Tobin Paul 96,865 Maintenance Supervisor 10/29/84 Dahm Michael 77,905 - Maintenance Supervisor 06/16/86 Lehew Allen 77,905 Maintenance Supervisor 06/02/75 Mitchell John 77,905 - 134 Full Time Equivalent 2009 Approved Positions 1 z u Base Y DePartment i ;Job Title 4 Hire Date tast Name x,First Name Salary Maintenance Supervisor 02/10/86 Schaab Michael 77,905 Maintenance Supervisor 01/20/70 Sturgill Mitchell 77,905 Village Arborist 03/28/91 Burns William 76,378 Vehicle Maintenance Supervisor 05/11/92 Genovesi John 73,849 — Crew Leader 10/12/92 Coursey Jerry 70,561 Crew Leader 12/31/90 Lochner Kevin 70,561 Engineering Inspector 11/29/05 Farmer Tavis 70,561 — Utility Inspector 08/16/82 Gendusa Vincent 70,561 Pumping Station Oper 08/08/99 Durkin Martin 59,043 Equipment Operator 01/01/92 Alongi Joseph 65,186 — Equipment Operator 11/21/88 Anderberg Robert 65,186 Equipment Operator 06/06/83 Arkus Andrew 65,186 Equipment Operator 05/03/89 Bencivenga John 65,186 — Equipment Operator 08/20/93 Gaeding William 65,186 Equipment Operator 08/09/99 Green Robert 65,186 Equipment Operator 04/08/91 Kobeski Theodore 65,186 Equipment Operator 08/28/95 Lochner Richard 65,186 — Equipment Operator 05/10/89 Mann Marc 65,186 Equipment Operator 05/21/86 Sparacio Giovanni 65,186 Engineering Tech 02/26/01 Garcia John 65,001 — Auto Mechanic 02/14/00 Andrews Andrew 64,036 Auto Mechanic 08/18/86 Belmont Thomas 64,036 Auto Technician 04/04/94 Cochrane Thomas 55,467 _ Maintenance Worker I 12/05/05 Kopczyk Thomas 49,789 Maintenance Worker I 10/10/05 Wisniewski David 49,789 Maintenance Worker I 04/17/06 Grear Dominic 47,418 Maintenance Worker I 04/03/06 Hoffman David 47,418 Maintenance Worker I 05/28/08 Miller Paula 43,009 Admin Sec/Aide II 09/10/94 Mc Kenna Charlene 55,637 — 135 - 2009 Part Time Staff - Houriii lin Department. Job Title_.. ., _ a_. _Hire Date . Last Name_ First Name =Rates - Administration Administrative Intern 06/04/07 Falcone Peter 14.96 Planning and Development Secretary 12/01/03 Neuschaefer Diane 25.94 Finance Cashier 10/15/08 Wallenberg Patricia 12.36 T Building Code Enforcement Officer 07/24/00 Johnson Russell 16.02 Code Enforcement Officer 05/18/04 Mersch Robert 16.02 - Code Enforcement Officer 11/13/06 Engstrom Philip 16.02 Custodian 02/21/07 Burnham John 13.69 - Fire Fire Inspector 11/05/01 Karye William 18.73 Fire Inspector 12/02/02 Werderitch Randall 18.73 Police Crossing Guard 11/24/03 Andrews Pierce 12.91 Crossing Guard 09/07/94 Baker Richard _ 12.91 Crossing Guard 09/01/78 Baker Lili 12.91 Crossing Guard 12/02/02 Davis Robert 12.91 Crossing Guard 09/01/76 La Mothe Lois 12.91 Crossing Guard 04/24/95 La Mothe Ronald 12.91 Crossing Guard 09/07/04 LeHew Noble 12.91 "- Crossing Guard 09/01/80 Maguire Kathleen 12.91 Crossing Guard 02/08/08 Pellicano Richard 12.91 Crossing Guard 08/21/08 Saiki Brenda 12.91 - Crossing Guard 10/02/06 Stern Richard 12.91 CSO 09/25/06 Halsema Leonard 18.65 CSO 08/27/08 Homme Michelle 23.29 - CSO 04/19/04 Maslov Seymour 18.65 CSO 09/16/03 Riskus Dolores 19.37 CSO 11/07/05 Schlag Harry 18.65 Fam &Sr Service Custodian 03/08/07 Ariaz Raymond 11.73 Custodian 06/25/07 Aviles Marco 11.01 Custodian 09/25/95 Bartusiak Joseph 15.04 - Custodian 12/17/01 Clettenberg Gerald 12.48 Custodian 12/19/01 Dreier Greg 12.48 _ Custodian 02/07/06 Green Learn 11.06 Information & Referral Officer 02/02/04 Meyers Bridget 8.21 Information & Referral Officer 02/27/02 Sandhop Joan 8.60 Information & Referral Officer 10/05/98 Selzer Therese 9.20 Nurse 01/10/06 DiSalvo Margaret 25.44 Social Worker Vacant Sr. Outreach Worker 12/01/83 Falkovitz Gloria 10.08 - Seniortran Driver 09/05/06 Cohen Carol 14.38 Seniortran Driver 09/29/99 Padrid Teofilo 14.43 Seniortran Driver 03/07/06 Ruby Harvey 14.38 - Seniortran Driver 09/15/99 Sivarajan Sinnathurai 14.43 Public Works Clerk/Typist 02/18/02 Yakoubek Georgiann 12.47 - 136 LONG-TERM DEBT REQUIREMENTS IEPA BOND OF 1990 November 2, 1990 _ Date of Issue November, 1990 Date of Maturity November,2010 Authorized Issue 7,128,000 Interest Rate 3.590% Interest Dates May 2 and November 2 Principal Maturity Date November 2,2010 Payable at Illinois EPA CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy Interest Due On Fiscal .. Year Principal Interest Totals May 1 Amount Nov 1 Amount 1991 8,104 5,133 13,237 1991 2,592 1991 2,541 1992 8,307 4,929 13,237 1992 2,490 1992 2,439 1993 8,516 4,720 13,237 1993 2,386 1993 2,334 1994 51,122 26,338 77,461 1994 13,328 1994 13,010 1995 52,316 25,054 77,370 1995 12,689 1995 12,364 1996 53,632 23,737 77,370 1996 12,035 1996 11,702 1997 54,981 22,388 77,370 1997 11,365 1997 11,023 1998 56,365 21,005 77,370 1998 10,678 1998 10,328 1999 57,782 19,587 77,370 1999 9,973 1999 9,614 2000 59,236 18,134 77,370 2000 9,251 2000 8,883 2001 60,726 16,643 77,370 2001 8,510 2001 8,133 2002 62,254 15,116 77,370 2002 7,751 2002 7,365 2003 63,820 13,550 77,370 2003 6,973 2003 6,577 2004 65,425 11,944 77,370 2004 6,175 2004 5,769 - 2005 67,071 10,298 77,370 2005 5,358 2005 4,941 2006 68,758 8,611 77,370 2006 4,519 2006 4,092 2007 70,488 6,881 77,370 2007 3,660 2007 3,222 2008 72,261 5,108 77,370 2008 2,779 2008 2,330 2009 74,079 3,290 77,370 2009 1,875 2009 1,415 2010 75,943 1,427 77,370 2010 949 2010 477 - 1,091,189 263,895 1,355,085 135,336 128,559 Note:Debt service is payable from the Water and Sewer fund and is for project L170235. 137 LONG-TERM DEBT REQUIREMENTS IEPA BOND OF 1991 November, 1991 Date of Issue November, 1991 Date of Maturity November 1,2011 Authorized Issue 7,128,000 - Interest Rate 3.590% Interest Dates May 1 and November 1 Principal Maturity Date May 1 Payable at IEPA CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS - Tax Levy - Interest Due On - Fiscal Year Principal Interest Totals May 1 Amount Nov 1 Amount 1991 0 0 0 1991 0 1991 0 1992 248,904 253,682 502,586 1992 127,948 1992 125,734 1993 257,920 244,666 502,586 1993 123,480 1993 121,186 - 1994 267,263 235,323 502,586 1994 118,850 1994 116,473 1995 276,943 225,642 502,585 1995 114,053 1995 111,589 1996 286,975 215,611 502,586 1996 109,082 1996 106,529 1997 297,370 205,215 502,585 1997 103,930 1997 101,285 1998 308,141 194,445 502,586 1998 98,593 1998 95,852 1999 319,303 183,282 502,585 1999 93,061 1999 90,221 2000 330,869 171,717 502,586 2000 87,330 2000 84,387 - 2001 342,854 159,732 502,586 2001 81,391 2001 78,341 2002 355,272 147,313 502,585 2002 75,237 2002 72,076 2003 368,141 134,445 502,586 2003 68,860 2003 65,585 - 2004 381,476 121,109 502,585 2004 62,251 2004 58,858 2005 395,294 107,292 502,586 2005 55,404 2005 51,888 2006 409,612 92,973 502,585 2006 48,308 2006 44,665 ,,., 2007 424,449 78,136 502,585 2007 40,956 2007 37,180 2008 439,824 62,762 502,586 2008 33,337 2008 29,425 2009 455,756 46,830 502,586 2009 25,442 2009 21,388 - 2010 472,263 30,321 502,584 2010 17,261 2010 13,060 2011 489,371 13,215 502,586 2011 8,784 2011 4,431 7,128,000 2,923,710 10,051,711 1,493,557 1,430,153 NOTE: Debt service is payable from Debt Service Fund 138 LONG-TERM DEBT REQUIREMENTS 2005 Installment Loan March 28,2005 Date of Issue August 8,2005 Date of Maturity August 8,2010 Authorized Issue 174,683 Interest Rate 3.509% Interest Dates September 1 Principal Maturity Date September 1 — Payable at Harris Bank CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy Interest Due On Fiscal Year Principal Lnterest Totals March 1 Amount 2006 32,546 6,199 38,744 2006 6,199 — 2007 33,701 5,044 38,744 2007 5,044 2008 34,886 3,859 38,744 2008 3,859 2009 36,134 2,610 38,744 2009 2,610 2010 37,417 1,328 38,744 2010 1,328 174,683 19,039 193,722 19,039 NOTE: Debt service is payable from Debt Service Fund 139 LONG-TERM DEBT REQUIREMENTS ,. 2005 Installment Loan March 28,2005 Date of Issue March 28,2005 Date of Maturity March 20,2010 Authorized Issue 346,888 — Interest Rate 3.550% Interest Dates March 1 ,,,, Principal Maturity Date March 1 Payable at mb financial CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS — Tax Levy Interest Due On — Fiscal Year Principal Interest Totals Sept 1 Amount 2006 64,564 12,486 77,050 2006 12,486 2007 66,888 10,162 77,050 2007 10,162 2008 69,274 7,775 77,050 2008 7,775 2009 71,789 5,261 77,050 2009 5,261 2010 74,373 2,677 77,050 2010 2,677 346,888 38,360 385,248 38,360 ... NOTE: Debt service is payable from Debt Service Fund(31%) and Water Fund (69%) for the purchase of police squad cars and a vactor truck 140 LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE BONDS OF 2007 ... October 8,2007 Date of Issue November 1,2007 T Date of Maturity December 1,2024 Authorized Issue 9,200,000 Interest Rate 4.00% Interest Dates June 1 and Dec 1 Principal Maturity Date December 1 Payable at CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS - - Tax Levy Interest Due On Fiscal Year Principal Interest Totals June 1 Amount Dec 1 Amount 2008 398,667 398,667 2008 214,667 2008 184,000 2009 405,000 368,000 773,000 2009 184,000 2009 184,000 2010 425,000 351,800 776,800 2010 175,900 2010 175,900 2011 445,000 334,800 779,800 2011 167,400 2011 167,400 2012 270,000 317,000 587,000 2012 158,500 2012 158,500 2013 490,000 306,200 796,200 2013 153,100 2013 153,100 2014 510,000 286,600 796,600 2014 143,300 2014 143,300 2015 535,000 266,200 801,200 2015 133,100 2015 133,100 2016 560,000 244,800 804,800 2016 122,400 2016 122,400 2017 585,000 222,400 807,400 2017 111,200 2017 111,200 2018 620,000 199,000 819,000 2018 99,500 2018 99,500 2019 645,000 174,200 819,200 2019 87,100 2019 87,100 2020 675,000 148,400 823,400 2020 74,200 2020 74,200 2021 710,000 121,400 831,400 2021 60,700 2021 60,700 ^' 2022 740,000 93,000 833,000 2022 46,500 2022 46,500 2023 775,000 63,400 838,400 2023 31,700 2023 31,700 2024 810,000 32.400 842,400 2024 16,200 2024 16.200 9.200.000 3,928,267 13,128,267 1,979,467 1,948,800 NOTE: Debt service is payable from the Lehigh/Ferris TIE' - 141 LONG-TERM DEBT REQUIREMENTS 2006 Note August 14,2006 Date of Issue August 28,2006 Date of Maturity August 28,2011 Authorized Issue 2,625,000 — Interest Rate 6.370% Interest Dates August28 — Principal Maturity Date August 28,2011 Payable at LaSalle Bank CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy — Interest Due On — Fiscal Year Principal Interest Totals Dec 1 Amount 2007 0 167,213 167,213 2007 167,213 2008 0 167,213 167,213 2008 167,213 2009 0 167,213 167,213 2009 167,213 2010 0 167,213 167,213 2010 167,213 2011 2,625,000 167,213 2,792,213 2011 167,213 2,625,000 836,063 3,461,063 836,063 NOTE: Debt service is payable from Lehigh Ferris TIF. Loan for acquisition of property. 8602, 8618-20 Ferris 142 LONG-TERM DEBT REQUIREMENTS 2006 Installment Loan June 1,2006 Date of Issue June 1,2006 Date of Maturity June 1,2009 Authorized Issue 206,000 Interest Rate 4.000% Interest Dates June 1 Principal Maturity Date June 1 Payable at Cambridge Bank(bland Bank) CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy Interest Due On Fiscal Year Principal Interest Totals June 1 Amount 2007 66,075 8,240 74,315 2006 8,240 2008 68,859 5,456 74,315 2007 5,456 2009 71,066 3,249 74,315 2008 3,249 206,000 16,946 222,946 16,946 NOTE: Debt service is payable from Debt Service Fund for the purchase of International 4300 Medtec Type 1 Ambulance. 143 LONG-TERM DEBT REQUIREMENTS 2002 Taxable Note November 26,2002 Date of Issue November 26,2002 Date of Maturity December 1,2009 Authorized Issue 800,000 — Interest Dates December 1 Principal Maturity Date December 1 — Payable at The Northern Trust CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS — Tax Levy Interest Due On Fiscal Year Principal Interest Totals Dec 1 Amount 2003 0 18,528 18,528 2003 18,528 2004 0 18,528 18,528 2004 18,528 2005 0 18,528 18,528 2005 18,528 2006 100,000 18,528 118,528 2006 18,528 2007 100,000 16,212 116,212 2007 16,212 2008 100,000 13,896 113,896 2008 13,896 2009 500.000 11,580 511,580 2009 11,580 800,000 115,800 915,800 115,800 NOTE: Debt service is payable from Lehigh Ferris TIE. Loan for acquisition of property. 144 LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE BONDS OF 2003 - February 10,2003 Date of Issue February 10,2003 - Date of Maturity February 10,2018 Authorized Issue 2,986,791 Interest Rate 4.050% Interest Dates Aug 1 and February 1 Principal Maturity Date August 1 Payable at mb financial CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy Interest Due On Fiscal - Year Principal Interest Totals Feb 1 Amount Aug 1 Amount 2003 74,129 60,819 134,948 2003 0 2003 60,819 2004 151,495 118,400 269,896 2004 60,292 2004 58,108 2005 158,099 111,796 269,896 2005 57,156 2005 54,640 2006 164,658 105,238 269,896 2006 53,884 2006 51,354 - 2007 171,488 98,407 269,896 2007 50,475 2007 47,932 2008 178,357 91,538 269,896 2008 46,925 2008 44,613 2009 186,001 83,894 269,896 2009 43,233 2009 40,661 _. 2010 193,718 76,178 269,896 2010 39,383 2010 36,795 2011 201,754 68,142 269,896 2011 35,373 2011 32,769 2012 209,965 59,930 269,896 2012 31,197 2012 28,733 2013 218,833 51,062 269,896 2013 26,851 2013 24,212 2014 227,912 41,984 269,896 2014 22,321 2014 19,663 2015 237,366 32,529 269,896 2015 17,603 2015 14,926 2016 247,158 22,738 269,896 2016 12,689 2016 10,048 - 2017 257,466 12,429 269,896 2017 7,573 2017 4,856 2018 108,391 2,244 110,634 2018 2,244 2018 0 - 2,986,791 1,037,329 4,024,120 507,199 530,130 - NOTE: Debt service is payable from the Waukegan TIF - 145 LONG-TERM DEBT REQUIREMENTS CORPORATE PURPOSE BONDS OF 2002 July 22,2002 Date of Issue July 22,2002 Date of Maturity June I,2022 Authorized Issue 5,300,000 - Interest Rate 4.620% Interest Dates June 1 and December 1 Principal Maturity Date June 1 Payable at mb financial CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy Interest Due On Fiscal Year Principal Interest Totals June 1 Amount Dec 1 Amount 2002 0 88,552 88,552 2002 0 2002 88,552 2003 10,000 244,628 254,628 2003 122,095 2003 122,534 2004 25,000 243,877 268,877 2004 122,256 2004 121,622 - 2005 50,000 242,028 292,028 2005 121,232 2005 120,797 2006 65,000 239,427 304,427 2006 120,136 2006 119,291 2007 75,000 236,193 311,193 2007 118,639 2007 117,554 2008 95,000 232,325 327,325 2008 117,287 2008 115,038 2009 195,000 225,506 420,506 2009 114,669 2009 110,836 2010 220,000 215,971 435,971 2010 110,231 2010 105,740 _ 2011 240,000 205,344 445,344 2011 105,163 2011 100,181 2012 265,000 193,740 458,740 2012 99,954 2012 93,786 2013 295,000 180,695 475,695 2013 93,486 2013 87,210 2014 320,000 166,531 486,531 2014 86,733 2014 79,798 - 2015 350,000 151,052 501,052 2015 79,361 2015 71,690 2016 385,000 134,129 519,129 2016 71,528 2016 62,601 2017 415,000 115,560 530,560 2017 62,400 2017 53,160 2018 450,000 95,890 545,890 2018 52,869 2018 43,021 2019 410,000 75,742 485,742 2019 42,503 2019 33,239 2020 440,000 56,148 496,148 2020 33,164 2020 22,985 - 2021 480,000 34,840 514,840 2021 22,911 2021 11,929 2022 515.000 11.864 526,864 2022 11,864 2022 0 5.300.000 3.390.043 8,690,043 1,708,480 1,681.563 NOTE: Debt service is payable from the Waukegan TIF 146 LONG-TERM DEBT REQUIREMENTS 2002 Taxable Note November 26,2002 Date of Issue November 26,2002 Date of Maturity December 1,2009 Authorized Issue 800,000 Interest Dates December 1 Principal Maturity Date December 1 Payable at The Northern Trust CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy Interest Due On Fiscal Year Principal Interest Totals Dec 1 Amount 2003 0 18,528 18,528 2003 18,528 2004 0 18,528 18,528 2004 18,528 2005 0 18,528 18,528 2005 18,528 2006 100,000 18,528 118,528 2006 18,528 2007 100,000 16,212 116,212 2007 16,212 2008 100,000 13,896 113,896 2008 13,896 2009 500,000 11,580 511,580 2009 11,580 800,000 115,800 915,800 115,800 NOTE: Debt service is payable from Lehigh Ferris TIE. Loan for acquisition of property. 147 a. LONG-TERM DEBT REQUIREMENTS .. IEPA BOND OF 1992 June, 1992 Date of Issue June 30, 1992 Date of Maturity June 30,2012 Authorized Issue 3,999,680 - Interest Rate 3.580% Interest Dates June 30 and December 30 a. Principal Maturity Date June 30 and December 30 Payable at IL EPA CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy - Interest Due On _ Fiscal Year Principal Interest Totals June 1 Amount Dec 1 Amount 1991 0 0 0 1991 0 1991 0 1992 54,938 56,768 111,706 1992 0 1992 56,768 1993 112,844 110,569 223,413 1993 55,785 1993 54,784 - 1994 149,628 136,284 285,912 1994 68,806 1994 67,478 1995 154,773 130,665 285,438 1995 66,127 1995 64,537 1996 160,100 124,864 284,964 1996 63,142 1996 61,722 1997 165,883 119,081 284,964 1997 60,276 1997 58,805 1998 171,874 113,090 284,964 1998 57,307 1998 55,782 1999 178,083 106,881 284,964 1999 54,231 1999 52,651 2000 184,515 100,449 284,964 2000 51,043 2000 49,406 - 2001 191,180 93,784 284,964 2001 47,740 2001 46,044 2002 198,085 86,879 284,964 2002 44,318 2002 42,561 2003 205,240 79,724 284,964 2003 40,772 2003 38,952 - 2004 212,654 72,310 284,964 2004 37,098 2004 35,212 2005 220,335 64,629 284,964 2005 33,292 2005 31,337 2006 228,293 56,671 284,964 2006 29,348 2006 27,323 - 2007 236,539 48,425 284,964 2007 25,261 2007 23,163 2008 245,083 39,881 284,964 2008 21,027 2008 18,853 2009 253,936 31,028 284,964 2009 16,640 2009 14,388 2010 263,108 21,856 284,964 2010 12,095 2010 9,761 a. 2011 272,612 12,352 284,964 2011 7,385 2011 4,967 2012 139,976 2,506 142,482 2012 2,506 2012 0 3.999.680 1,608,695 5,608.376 794.201 814,496 a. NOTE: Debt service is payable from Debt Service Fund and is for project L170237 to provide partial separation of the existing combined sewer in the south central neighborhood to reduce basement backups and street ponding. a. 148 - n LONG-TERM DEBT REQUIREMENTS IEPA BOND OF 1992 - June, 1992 Date of Issue June 30, 1992 - Date of Maturity June 30,2012 Authorized Issue 3,999,680 Interest Rate 3.580% Interest Dates June 30 and December 30 Principal Maturity Date June 30 and December 30 - Payable at IL EPA CURRENT AND FUTURE PRINCIPAL AND INTEREST REQUIREMENTS Tax Levy Interest Due On Fiscal - - Year Principal Interest Totals June I Amount - Dec 1 Amount 1991 0 0 0 1991 0 1991 0 1992 54,938 56,768 111,706 1992 0 1992 56,768 1993 112,844 110,569 223,413 1993 55,785 1993 54,784 1994 149,628 136,284 285,912 1994 68,806 1994 67,478 1995 154,773 130,665 285,438 1995 66,127 1995 64,537 1996 160,100 124,864 284,964 1996 63,142 1996 61,722 1997 165,883 119,081 284,964 1997 60,276 1997 58,805 - 1998 171,874 113,090 284,964 1998 57,307 1998 55,782 1999 178,083 106,881 284,964 1999 54,231 1999 52,651 2000 184,515 100,449 284,964 2000 51,043 2000 49,406 2001 191,180 93,784 284,964 2001 47,740 2001 46,044 2002 198,085 86,879 284,964 2002 44,318 2002 42,561 2003 205,240 79,724 284,964 2003 40,772 2003 38,952 2004 212,654 72,310 284,964 2004 37,098 2004 35,212 2005 220,335 64,629 284,964 2005 33,292 2005 31,337 2006 228,293 56,671 284,964 2006 29,348 2006 27,323 2007 236,539 48,425 284,964 2007 25,261 2007 23,163 - 2008 245,083 39,881 284,964 2008 21,027 2008 18,853 2009 253,936 31,028 284,964 2009 16,640 2009 14,388 2010 263,108 21,856 284,964 2010 12,095 2010 9,761 2011 272,612 12,352 284,964 2011 7,385 2011 4,967 2012 139,976 2,506 142,482 2012 2,506 2012 0 3,999,680 1,608,695 5,608.376 794,201 814,496 NOTE: Debt service is payable from Debt Service Fund and is for project L170237 to provide partial separation of the existing combined sewer in the south central neighborhood to reduce basement backups and street ponding. - 149 GLOSSARY OF TERMS ABATEMENT--A complete or partial cancellation of a levy imposed by a government. ACCOUNT--A term used to identify an individual asset,liability, expenditure,revenue,or fund balance. ACCOUNTING SYSTEM-- The total structure of records and procedures which discover,record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types,balanced account groups,or organization components. ACCRUAL BASIS--A basis of accounting in which transactions are recognized at the time they are incurred,as opposed to when cash is received or paid out. ACTIVITY--The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a function for which the government is responsible. ADOPTION--Formal action by the Village Board which sets the total spending limit for the fiscal year. AMBULANCE USER FEES—This fee is assessed to non-residents requesting th'service of a Village ambulance. APPROPRIATION--A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATIONS ORDINANCE--The official enactment by the governing board to legally authorize the government administration to obligate and expend resources. APPROVED --Abbreviation for"Approved/Adopted by Board of Trustees"found in the"Proposed(or Adopted) Budget Detail" throughout the Budget Book. Column of numbers represent the final funding levels adopted by the Board of Trustees at the conclusion of all budget deliberations. Those amounts are filed with the County Clerk in the annual appropriation/budget ordinance. ASSESSED VALUATION--A valuation set upon real estate or other property by a government as a basis for levying taxes. ASSETS --Property owned by a government which has a monetary value. AVAILABLE FUND BALANCE --In a governmental fund,the balance of net financial resources that are proposed or approved for appropriation in the upcoming fiscal year. BASE BUDGET--The basic ongoing costs for personnel,contractual services,commodities,and the replacement of equipment to maintain service levels previously established by the Village Board. BOND --A written promise,to pay a specified sum of money,called the face value,at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate,usually payable semi-annually. BONDED DEBT--That portion of indebtedness represented by outstanding bonds. BUDGET—Financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving board goals and objectives. BUDGET AMENDMENT--A legal procedure utilized by the governing board to revise a budget. 150 BUDGET DOCUMENT--The instrument used by the budget-making authority to present a comprehensive financial plan of operations of the governing board. — BUDGET MESSAGE--A general discussion of the proposed budget as presented in writing by the Village Administrator to the legislative body. BUDGET REVIEW PROCESS--A description of the review process of the entire budget(including the — Expanded Budget and five year Capital Improvement Budget)by the Board of Trustees. Through a series of budget workshops,the Board of Trustees reviews the budget with the Village Administrator and appropriate Department Directors. Changes and adjustments made by the Board to line item accounts during the budget — review process are entered in the"approved" column. BUDGETARY CONTROL--The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUILDING PERMIT FEES—A fee is assessed by the building department per a fee schedule to all builders and developers involved in new property construction or for improvements/remodeling to existing property. BUSINESS LICENSES—Each business within Village boundaries must be registered and pay a business license fee. The cost of the license depends on the type of business and other various factors. This fee is in addition to — any liquor license fee(if business sells liquor). CABLE FRANCHISE FEES—This fee is assessed at 5%on all cable television service used and paid for — within Village limits. CALENDAR YEAR--A twelve(12)month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. "' CAPITAL ASSETS --Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. — CAPITAL BUDGET--A plan of proposed capital outlays and the means of financing them for the current fiscal period. _ CAPITAL IMPROVEMENTS BUDGET--A plan of proposed capital expenditures and the means of financing them. This is usually part of the complete annual budget which includes both operating and capital outlays. CAPITAL OUTLAY--Expenditures which result in the acquisition of or addition to fixed assets. CAPITAL OUTLAY EXPENSE ACCOUNTS—These expenses include the purchase of equipment,vehicles, real property,etc. costing over$10,000. The amounts budgeted are outlined and explained in greater detail in the — annual capital improvement plan budget. CAPITAL PROJECTS FUND--A fund created to account for financial resources to be used for the acquisition .. or construction of major capital facilities and equipment, other than those financed by proprietary funds, special assessment funds,and trust funds. CARRY OVER--Year-end savings that may be reappropriated in the following fiscal year to cover one-time expenses such as supplies, equipment, or special contracts. CENTRAL DISPATCH—This expense is specific to both the General Fund's police department budget and the E911 Fund budget. This account is for payments to run the emergency 911 center. The payments are applied to one Fund until that Fund's central dispatch account budget is depleted and is then applied to the second Fund's budget. — 151 CHART OF ACCOUNTS -- The classification system used by the government to organize the accounting for various funds. C.N.A.FUND CONTRIBUTION—This account is specific to the Finance department and Water Admin budget. Finance was chosen as a central department for the entire fund. The amount budgeted is the recommended actuarial amount and is allocated between the General and Water Funds based on actual participating employee salaries paid in each Fund. COMMODITIES-- Consumable items used by the governmental departments. Examples include office supplies, vehicle and maintenance supplies,gasoline, etc. CONTINGENCY/RESERVE--An amount set aside,with Board approval,to cover unforeseen expenditures, emergency expenditures or revenue shortfalls. CONTRACTUAL SERVICES-- Services rendered to governmental departments and agencies by private firms, individuals,or other government agencies. Examples include utilities, insurance, and professional services. DEBT--An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds,installment notes or agreements with financial institutions,notes payable to other government-agencies such as the IEPA and tax anticipatitm/cash flow loans. DEBT LIMIT--The maximum amount of gross or net debt which is legally permitted by State Statute. DEBT RATIO--Total debt dived by total assets. DEBT SERVICE--Principal and interest payments on outstanding bonds. DEBT SERVICE FUND--A fund established to account for the accumulation of resources for, and the payment of,general long term debt principal and interest. DEP REQ--Abbreviation for Original Department Request during the budget preparation process as found in the"proposed(or Adopted)Budget Detail"throughout the budget book. Column of numbers represent original amounts proposed by Department Heads as described in the budget process found in the Appendix Section of this book. DEPARTMENT--A major administrative organizational unit of the government which indicates overall management responsibility for one or more activities. DEPRECIATION-- (1)Expiration in service life of fixed assets,other than wasting assets, attributable to wear '- an tear through use and lapse of time,obsolescence, inadequacy, or other physical or functional cause. (2)The portion of the cost of a fixed asset charged as an expense during a particular period. NOTE: The cost of such asset prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. Pursuant to mandates promulgated by the Governmental Accounting Standards Board, depreciation is accounted for only in the Enterprise Funds. ELECTRIC CONSUMPTION TAX—This tax of 5%is assessed on all electricity used and paid for within Village boundaries. ENCUMBRANCE--Accounting concept that obligates a specified budget amount to be expended in the future. ENTERPRISE FUND --A fund established to account for operations(a)that are financed and operated in a manner similar to private business enterprises,where the intent of the governing body is that the costs (expenses, including depreciation)of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b)where the governing body has decided that periodic determination of revenues earned, expenses incurred,and/or net income is appropriate for capital maintenance, 152 public policy, management control, accountability,or other purposes. The "Water and Sewer Fund" is an example of the Enterprise Fund. EQUALIZED ASSESSED VALUATION --The assessed valuation of real property,raised or lowered by an equalizing factor as applied by a countrywide and a statewide authority,so that all property is assessed at a consistent level for purposes of levying taxes. Currently,equalized valuation of real property is 1/3 of fair market value. — ESDA-- Emergency Services Disaster Agency(a.k.a. Civil Defense or Preparedness). A primarily volunteer department of the Village to assist other Village Departments and the general public in the case of an emergency, natural disaster or other appropriate situation where their skills and resources would be needed. ESTIMATED REVENUE--The amount of projected revenue to be collected during the fiscal year. — EXPENDITURES --The use of governmental funds to acquire goods or services. EXPENSES -- Decreases in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. — FISCAL PERIOD --Any period at the end of which a government determines its financial position and the results of its operations. — FISCAL YEAR--Any period of twelve consecutive months establishing the beginning and ending of financial transactions. For the Village of Morton Grove this period begins January 1 and ends December 31. FIXED ASSETS --Assets of a long term nature which are intended to continue to be held or used, such as land, buildings, improvements other than buildings,machinery and equipment. FULL-TIME EQUIVALENT POSITION(FTE)--A position converted to the decimal equivalent of a full- time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. FUND--A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources. FUND BALANCE --The difference between fund assets and fund liability in a governmental or trust fund. — FUND EQUITY--An equity account reflecting the unreserved accumulated earnings of the Enterprise Funds. GASOLINE TAX—This tax of.02/gallon was implemented by the Village and paid directly to the Village by any business selling gasoline within Village boundaries. — GAS USE TAX—This tax is payable at.02/therm on all natural gas used and paid for within Village boundaries. GENERAL FUND --The fund used to account for all financial resources except those required to be accounted for in another fund. The most common General Fund is the Corporate Fund. — GENERAL OBLIGATION BONDS -- Bonds for the payment of which the full faith and credit of the issuing government are pledged. — GENERAL REVENUE-- The revenues of a government other than those derived from the retained earnings in an Enterprise Fund. If a portion of the net income in an Enterprise Fund is contributed to another non-Enterprise Fund, such as the Corporate Fund,the amounts transferred constitute general revenue of the government. — GOAL -- A statement of broad direction,purpose, or intent,based on the needs of the community. 153 HOTEL/MOTEL TAX—For all hotels/motels conducting business within Village limits, a 5%tax on all room rental receipts must be paid. INFRASTRUCTURE--Facilities that support the continuance and growth of a community. Examples include roads,water lines,sewers,public buildings and parks. INTERGOVERNMENTAL REVENUE--Revenue received from another government, such as the State of Illinois,or other political subdivisions, for a specified purpose. INTRAGOVERNMENTAL SERVICE FUND --Fund established to finance and account for services and commodities furnished by a designated department or agency to other departments and agencies within a single governmental unit. INVESTMENTS -- Cash held in interest bearing accounts,securities and real estate held for the production of revenues in the form of interest,dividends,rentals, or lease payments. The term does not include fixed assets used in governmental operations. IRMA--Intergovernmental Risk Management Agency,a consortium of seventy-six (76)municipalities and special taxing districts in the Chicago metropolitan area organized pursuant to an intergovernmental agreement to provide risk management services and self-insurance for general liability, workers compensation,property and casualty, theft, etc. to its members. LEVY--(Verb)To impose taxes,special assessments, or service charges for the support of governmental activities. (Noun)The total amount of taxes, special assessments,or service charges imposed by a government. LIQUOR LICENSES—This fee is assessed to any business selling alcoholic beverages within Village limits. The fee is dependent on the type of business requesting the liquor license. LONG TERM DEBT--Debt with a maturity of more than one year after the date of issuance. MAINTENANCE ACCOUNT EXPENSES —It is typical that various Village owned equipment such as computers, copiers,vehicles,etc.may need repairs or normally scheduled maintenance throughout the year. Depending on the age and type of equipment, a service contract may be in effect or an hourly labor rate may apply. All service contracts and/or labor fees for equipment are charged to an appropriate maintenance account. MANAGERS RECOMMENDATION (MGR REC)--Abbreviation for"Manager's (or Administrator's) recommendation found in the"Proposed(or Adopted) Budget Detail"throughout the budget book. Column of numbers represent the Village Administrator's recommended funding levied to a particular account. MODIFIED ACCRUAL BASIS--Accounting method that recognizes an economic transaction or event as — revenue in the operating statement when the revenues are both measurable and available to liquidate liabilities of the current period. MOTOR VEHICLE LICENSES—An owner of a motor vehicle must purchase an annual Village sticker to be affixed to the inside windshield. The cost of the sticker is dependent on the type of motor vehicle. NET INCOME --Proprietary fund excess of operating revenues,non-operating revenues, and operating transfers -in over operating expenses,non-operating expenses, and operating transfers-out. OBJECT--As used in expenditure classification,this term applies to the article purchased or the service obtained(as distinguished from the results obtained from expenditures). Examples are personnel services, contractual services, commodities, capital outlay and other expenditure classifications. OBJECTIVE -- Specific tasks to be accomplished in order to meet goals. OPERATING BUDGET-- Appropriations for the day-to-day costs of delivering city services. 154 OPERATING EXPENSES --Proprietary fund expenses which are directly related to the fund's primary service activities. OPERATLNG IMPACT-- Costs of a capital project that will affect the day-to-day operating and maintenance costs of a municipality after it is completed. The impact includes such things as personnel, gas,electric utility bills,telephone expense,reproduction costs,postage, and vehicle maintenance. OPERATING INCOME -- The excess of proprietary fund operating revenues over operating expenses. OPERATING REVENUES --Proprietary fund revenues which are directly related to the fund's primary service — activities. They consist primarily of user charges for services. OTHER VARIOUS EXPENSE ACCOUNTS—There are many other expense accounts budgeted which are needed for the basic operations of the Village such as training,dues and subscriptions, office supplies, postage, printing,etc. The expenses budgeted and charged to these types of accounts are self-explanatory. PENSION CONTRIBUTION EXPENSE—This account is specific to both the Police and Fire departmental — budgets within the General Fund. The amount budgeted is the actuarial amount calculated to be paid to each Pension Plan for the normal pension cost as well as to gradually fund the unfunded liabilities in each pension plan. — PENSION TRUST FUND--A Trust Fund used to account for public employee retirement systems. Pension Trust Funds are accounted for in essentially the same manner as proprietary funds,but with an important expanded emphasis on required fund balance reserves. PERFORMANCE INDICATORS --Measurement of service levels to a specified target outcome level that is within the established budget amount. — PERSONAL PROPERTY REPLACEMENT TAX--This tax is distributed by the State to municipalities based on tax levy information from 1976 which was the last year there was a personal property tax assessment. PERSONNEL SERVICES -- Items of expenditures in the operating budget for salaries and wages paid for services performed by Village employees. PREPARED FOOD AND BEVERAGE—This tax of 1%on all prepared food and beverages was implemented by the Village and paid directly to the Village by all businesses selling prepared food and beverages within Village boundaries. — PROFESSIONAL SERVICES—This covers payments to independent contractors (non-employee labor). Some professional services are further detailed out as legal fees,auditing services, etc. PROPERTY TAXES— Each year,the Village levies a specific dollar amount with Cook County. This levy is invoiced in two installments the following year to all property owners. This tax is extremely predictable, as the amount received is usually on target to the amount levied. In addition, the County automatically adds a three — percent loss percentage to the levy to account for those property owners that do not pay their taxes on a timely basis. REAL ESTATE TRANSFER TAX--The Village collects $3 for each$1,000 of real estate sales within its boundaries. Certain real estate transactions are exempt,but most are subject to this tax paid by the Seller of the property. 155 RESERVE EXPENSE ACCOUNTS—These accounts are for those potential unanticipated expenses that may occur throughout the year or for certain expenses that may go over budget. The reserve for IRMA deductibles accounts for the chargeback by IRMA for each$2,500 deductible per IRMA claim. RESERVED FUND BALANCE OR EQUITY-- An account used to indicate that a portion of fund balance or equity is legally restricted and not available for appropriation. RESOURCES --Total amounts available for appropriation including estimated revenues,bond/loan proceeds, fund transfers and beginning fund balances. REVENUE --Financial resources received from taxes,user charges and other levels of government. REVENUES --Increases in governmental fund type, net current assets,and residual equity transfers. REVISED --Contained in the"proposed budget detail summary printout found in each fund or department section. Reflects any revisions to the original adopted budget for the fiscal year. SALARY AND 01 HER PERSONNEL RELATED EXPENSES—These expenses cover all full and part time employee labor. The salary accounts are budgeted for base pay only. Overtime,longevity,and employer-paid benefits such-as employer social security expense,hospitalization insurance premiums,IMRF contributionsjfor non-sworn employees),and life insurance are budgeted separately under Personal Services in each department. SALES TAX—The Village automatically receives a 1%retailer's occupation tax which is collected and distributed by the State of Illinois for all purchases at businesses within Village limits. In addition, the Village implemented an additional home rule sales tax of 1%. The home rule sales tax is assessed on all purchases except listed property(such as vehicles). SELF INSURANCE/IRMA POOL CONTRIBUTION EXPENSE—This account is specific to the Finance department and Water Admin budget.Finance was chosen as a central department for the entire general fund. This account is for the estimated annual premium to be paid to IRMA. The two main factors that determine the annual premium are historical claims and revenue base. This account is split between the General and Water Funds in a way that reasonably reflects previous claims from each Fund. SOURCE OF REVENUE -- Revenues classified according to their source or point of origin. SPECIAL REVENUE FUND --A fund used to account for the proceeds of specific revenue sources (other than special assessments,expendable trusts, or for major capital projects)that are legally restricted to expenditure for specified purposes. STATE INCOME TAX—All municipalities combined receive a fixed percentage allocation from the State of Illinois for all income tax paid by Illinois individuals and businesses. The total municipal amount distributed by the State is then allocated on a per capita basis to individual municipalities. STATE SHARED REVENUE-- Includes the Village's portion of state sales tax revenues,and state income tax receipts. SUPPLEMENTAL REQUEST--This is a request for funding to provide additional personnel, equipment and related expenses which enhance the service level of a program. Supplemental increases are directed at attaining Board goals or meeting increased service needs. SWANCC -- Solid Waste Agency of Northern Cook County, a consortium of twenty-three(23)municipalities located in Northern Cook county and organized pursuant to an intergovernmental agreement for efficient and environmentally safe disposal of solid waste. 156 TAX LEVY--The total amount to be raised by general property taxes for operating and debt service purposes specified in the Tax Levy Ordinance. TAX LEVY ORDINANCE --An ordinance by means of which taxes are levied. TAX RATE--The amount of tax levied for each$100 of assessed valuation. TAX RATE LIMIT--The maximum rate at which a government may levy a tax. Overall tax rate limits usually restrict levies for all purposes and of all governments,state and local,having jurisdiction in a given area. — TAXES-- Compulsory charges levied by a government for the purpose of financing services performed for the common public benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TELECOMMUNICATIONS TAX—This tax of 5%is assessed on all local, intra-state,and interstate telecommunications services which either originate or are received within Village boundaries. — TRANSFER-- Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to an Enterprise Fund. TRUST FUNDS -- Funds used to account for assets held by a government-in a trustee capacity for individuals, — private organizations, other governments, and/or other funds. USER CHARGES OR FEES -- The payment of a fee for direct receipt of a public service by the party benefiting from the service. — admen budget\2007\glossary of terms 157