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Home My WebLink AboutBudget 2004 - Adopted VILLAGE OF MORTON GROVE ADOPTED BUDGET INCLUDING FIVE YEAR CAPITAL IMPROVEMENT PROGRAM CALENDAR YEAR 2004 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO Village of Morton Grove Illinois For the Fiscal Year Beginning January 01, 2003 S Serg° President Executive Director TABLE OF CONTENTS BUDGET LETTER Distinguished Budget Presentation Award Budget Transmittal Letter with Accompanying Financial Charts/Graphs I DETAILED BUDGET INDEX General Corporate Fund Revenues 1 Legislative 13 Administrative 19 Legal 26 Community and Economic Development 30 Finance 36 Management Information Service 43 Reserves 49 Police 51 Fire 67 Civil Preparedness 80 Public Works - Streets &Sidewalks 85 Engineering Division 93 Solid Waste Collection 99 Vehicle Maintenance 104 Family and Senior Services 110 Civic Center 119 Building and Inspectional Services 126 Municipal Building Maintenance 132 Motor Fuel Fund 138 Revolving Equipment Replacement Fund 143 Enhanced 9-1-1 Emergency Telephone System 146 Public Library 149 General Employees Pension 151 Ferris/Lehigh TIF District 155 Economic Development Fund 159 Waukegan Road TIF District Fund 163 Commuter Parking Facility 166 Debt Service Fund 170 Capital Projects Fund 174 1999 Bond Fund 179 TABLE OF CONTENTS (CON'T) -m Enterprise Fund - Water Department 181 Sewer Department 192 Water/Sewer Administration 198 Firemen's Pension /03 Policemen's Pension /09 Five-Year Capital Improvement Program Appendix Budget Notes Budget Calendar - Calendar Year 2004 xiv Organizational Chart xvi Salary Schedules xvii Glossary of Terms and Acronyms xxi Ten Year Summary of Part-Time Employees xxvi Ten Year Summary of Full-Time Employees xxvii Principal Officials and Officers xxviii EAV and Other Demographic Information xxix Map of Morton Grove xxxi kratiN Village of c!VIorton grove Office of the Village Administrator • MEMORANDUM TO: Honorable Daniel D. Scanlon, Village President and Board of Trustees FROM: Ralph Czerwinski, Village Administrator DATE: January 1, 2004 RE: Adopted Calendar Year 2004 Budget Transmittal Letter This correspondence serves as an overview of the Adopted Budget for Calendar Year 2004 and is provided to the Mayor and Board of Trustees as a planning and guidance tool for Village operations. The document, as prepared, follows the same formatting and organization as used in prior years. The Transmittal Letter provides an overview of the budget document noting significant budget changes with summaries for each of the funds. Also included in the Transmittal Letter are several charts and graphs to assist in understanding the budget. Following the Transmittal Letter there will be detailed tabs for all of the departments and activities which comprise the General Fund followed by tabs for each of the remaining funds which together comprise the total budget document. Also, attached is the Five Year Capital Improvement Plan and the Appendix section which provides a good deal of background information about Village operations. This year's budget preparation was extremely difficult due primarily to two factors which have negatively impacted expected revenues. First, sales tax revenues have declined due to a weakened general economy. Second. based on a generally weakened economy and budgetary problems at the State level;almost every State shared revenue with the Village has been reduced. These two factors have required evaluation of several fee based revenue sources. These economic concerns are being felt - with varying levels of severity across the State of Illinois and the nation. All funds are balanced in this budget with minimal reliance on fund balance. When this budget was prepared fund balance was used in the General Fund to cover the anticipated cost of the Village's Solid Waste and Recycling Program; however, with.the implementation of a fee based system, the preponderance of the fund balance appropriated to the General Fund will not need to be used. The budget was balanced in this manner: however, when fees are used to offset costs, those dollars will remain in the Fund Balance. While the fee based Solid Waste and Recycling Program will not be in operation for the full year, it will be functional for eleven months. Therefore, over ninety percent of the money allocated to cover this expenditure from the Fund Balance will not be used. Several revenue sources were recently amended and they will be beneficial toward balancing the General Fund, the modifications made to the Ambulance User Fee will generate $229,000 of additional revenue and the 025% change to the Local Option Sales Tax will generate $470,000 of new revenue. Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 �� Tel: (847) 965-4100 • TDD (847) 470-5249 • Fax: (847) 965-4162 Ke.' Jed Never With the implementation of the Solid Waste Collection Fee, the Local Motor Fuel Tax, and the '1 Prepared Food and Beverage Tax on February 1, additional funding will be available to balance the General Fund. It is anticipated the Solid Waste Collection Fee will offset$1,178,200, and the Local Motor Fuel Tax will provide $110,000 with the Prepared Food and Beverage Tax providing 5229,000 in anticipated revenue. These new revenue streams and service fee offsets will balance the General Fund in this Adopted Budget. SIGNIFICANT BUDGET CHANGES There were several changes in the preparation of the budget this year which should be pointed out to the Board and are itemized as follows: 1. The Village increased the Local Option Sales Tax by 0.25%. This new revenue source which will become effective January 1, 2004, is expected to generate $470,000 annually to support general Village operations. 2. Ambulance User Fees were amended to match current Medicare standards and to include resident invoicing and acceptance of insurance assignment as payment for resident Ambulance User Fees. This fee is expected to generate $229,000 annually to support general Village operations. 3. A Solid Waste Collection Fee Program will be operational by February 1, 2004. This fee will -� offset the cost of Solid Waste Collection in the community with the implementation of a direct billing program from the waste hauling company. On an annual basis this would offset - $1,285,309 of the General Fund. However, due to its implementation on February 1, 2004, the offset will be reduced to 51,178,200. The difference between the offset and the actual cost will be covered by the use of a small amount of fund balance. 4. Effective 2004 a Local Motor Fuel Tax will be implemented and is expected to generate 5120,000 annually to support general Village operations. However, due to its implementation on February 1, 2004, only ninety percent of those funds will be available for this budget cycle. Therefore, it is anticipated that $110,000 in revenue can be applied to the 2004 budget. 5. Also effective 2004, a Prepared Food and Beverage Tax will be implemented and is expected to generate $250,000 annually to support general Village operations. However, due to its implementation on February 1, 2004, only ninety percent of those funds will be available for this budget cycle. Therefore, it is anticipated that $229,000 in revenue can be applied to the 2004 budget. 6. Redevelopment along the Dempster Street Corridor is expected to continue from an engineering standpoint in 2004 with the design and engineering work supporting continuation of planned enhancements including off-street parking lots on property previously purchased for this purpose. Progress on this project will be dependant on the receipt of State and Federal funding- II 7. Work in the Lehigh/Ferris TIF District will also accelerate in 2004. With the selection of the Subarea Development Team we anticipate the development of infrastructure and overall Subarea planning. We also expect several redevelopment projects to commence during 2004. It should be noted. TIF incremental revenues and a planned TIF Bond which are restricted for use within the redevelopment area along with various grants and private development will pay for all the planned improvements within the Lehigh/Ferris TIF District. It is anticipated no general tax revenue will be required for this project. BUDGET SUMMARY TABLES As in past budgets, several charts and graphs have been included to assist the reader in further understanding this document. Review of Table "A" Review of Table "A" provides a fund-by-fund breakdown of proposed revenues including available fund balances and interfund transfers, as well as anticipated expenditures for the Calendar Year 2004 Budget. Each fund will be discussed in specific detail later in the Transmittal Letter. Appropriations for all Operating Funds total $21,503,481. This represents an increase of$816,941 or 3.95% from the prior year. The largest portion of this increase is in the General Fund which increased$842,174or 4.91%. The General Fund total includes a 10% increase for group health insurance premiums, a $219,000 or 36% increase in liability and worker's compensation insurance coverage, a proposed salary adjustment of 3.00%, and the allocation of funds transferred to debt service to cover GO Bond expenses. The seven other funds which comprise the balance of the operating funds accounted for a decrease of$25,233 from the prior year. Table "A" also provides a total for all funds, which in addition to the operating funds includes the Enterprise, Capital Project, Economic Development, and Police and Fire Pension Funds. These funds tend to fluctuate greatly from year-to-year depending on the cost of projects allocated for each fiscal period. This year's budget was no exception with the total allocation for non-operating funds at $12,429,203. This is a decrease of$52,294 or 0.42% from the prior year. The Capital Projects Fund, has been dramatically cut in this Budget due to financial constraints. With the operating funds up only 3.95% and the non-operating Capital and Enterprise Funds reduced 0.42%, the total budget for Calendar Year 2004 is projected to be $33,932,684. This is an increase of$764,647 or 2.31% from the Calendar Year 2003 budget total of$33,168,037. Table A in the Adopted Budget differs from the similar document in the Proposed Budget due to accounting requirements which provide for the indication of budget transfers from one fund to another fund as an expenditure in the initial account and also an expenditure in the receiving account. This provides some confusion but is required from an auditing standpoint. When funds are transferred in this manner, offsetting revenue is realized to balance the budget. Therefore, the transfer of funds to the 1999 Bond Fund of$250,000 and the transfer of funds for Economic Development Agreements equaling 5260,000 are an example of this type of activity and represent the poponderence of the change from the Proposed Budget to the Adopted Budget. III Summary of Appropriations and Prior Year Comparison --\ Calendar Year 2004 Adopted Adopted $ Budget Budget Change From Change From Fund CY 2004 CY 2003 Prior Year Prior Year General Corporate 17,986,571 17,144,397 842,174 4.91% Motor Fuel 756,099 726,821 29,278 4.03% Revolving Equipment 217,277 297,439 (80,162) -26.95% Enhanced 911 214,888 227,054 (12,166) -5.36% Library 14,604 15,500 (896) -5.78% General Employees Pension 391,475 361,911 29,564 8.17% Commuter Parking 121,795 119,800 1,995 1.67% Debt Service 1,800.772 1,793,618 7,154 0.40% Sub-Total Operating Funds 21,503,481 20,686,540 816,941 3.95% TIF - Lehigh/Ferris 2,624,276 2,077,549 546,727 26.32% Economic Development Fund 725,021 680,897 44,124 6.48% TIF - Waukegan Road 141,179 72,850 68,329 93.79% Capital Projects 1,306,112 2,956,357 (1,650,245) -55.82% 1999 Bond Fund 250,000 - 250,000 0.00% '1 Enterprise - Water/Sewer 4,415,301 4,055,965 359,336 8.86% Firefighter's Pension 1,388,294 1,174,674 213,620 18.19% Police Pension 1.579,020 1,463,205 115,815 7.92% Sub-Total Non-Operating Funds 12,429,203 12,481,497 (52,294) -0.42% Grand Total - All Funds 33,932,684 33,168,037 764,647 2.31% IV TABLE A SUMMARY OF CALENDAR YEAR 2004 BUDGET GENERAL CORPORATE 1%.,...• Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues i Expenditures Transfers Expenditures General Corporate 1.412.364 4,464,900 11,572750 536.557 17.986.5711 Legislative 103.204 103.204 Administration 435,534 435.534 Legal 233.196 233.196 Comm.&Econ.Develop. 175.273 175273 Finance 1717366 1717.366 MIS 345,947 345.947 Reserves F 320.500 320.500 Police i 5.306 690 5.306.690 Fire 4,470,810 4.470.810 Civil Preparedness 8,535 8.535 Streets&Sidewalks I 1,641,174 1,641,174 Engineering 213,809 213,809 Solid Waste Collection 1,355.072 1,355,072 Vehicle Maintenance 606,048 606.048 Family&Senior Services 358,289 358.289 Civic Center ! 94.075 94.075 Building&Inspectional Serv. j 406.240 406.240 Municipal Buildings 194.809 194.809 Total 1.412.364 6 464,900 11,572.750 536,557 17,986,571 17,9865711 0 17.986.571 MOTOR FUEL TM Available Properly Other Fund Total i Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues ! Expenditures Transfers Expenditures Motor Fuel Tax 112,500 643,599 756.0991 Snow Removal j 100.000 26.848 126,848 Asphalt Patching 115.000 51.980 166,980 Street Sweeping 1 46.578 46,578 Catch Basin Cleaning t 27,942 27.942 Street Lighting/Traffic Signals I 50,000 50,000 Dempster St. 1 112.50D 112.500 Concrete Replacement 45.937 179.314 225.251 ! Total 112.500 0 643.599 0 756,0991 310,937 445,162 756,099 REVOLVING EQUIPMENT REPLACEMENT Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures Revolving Equipment 217.277 217277 Revolving Equipment ! 0 217,277 217.277 Total 0 0 217,277 0 217.2771 0 217,277 217,277 ENHANCED 911 TELEPHONE SYSTEM Available Properly Other Fund Total Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues Expenditures Transfers Expenditures Enhanced 911 11,788 203,100 214.8881 Enhanced 911 1 214.888 214.888 Total 11,788 0 203,100 0 214,8881 214,888 0 214,888 PUBLIC LIBRARY Available Property Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues Expenditures Transfers Expenditures `r Public Library 14,604 14.6041 Public Library 14.604 14.604 Total 0 0 14.604 0 14.604, 14.6041 0 14.604 V TABLE A SUMMARY OF CALENDAR YEAR 2004 BUDGET GENERAL EMPLOYEE PENSION Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures General Employee Pension 281,366 110,109 391 4751 General Employee Pension 391 475 391,475 Total 0 281,366 110.109 0 391.4751 391,4751 0 391,475 COMMUTER PARKING LOT Available Property Other Fund Total i Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues ; Expenditures Transfers Expenditures Commuter Parking 26,795 95.000 121 7951 Commuter Parking 24.500 97.295 121,795 1 Total 26.795 0 95.000 0 121,7951 24.500 97.295 121.795 DEBT SERVICE Available Property Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures Debt Service 24,949 1,035.046 523.500 217.277 1,800772! Debt Service 1 1.800.772 1 800.772 1 Total 24,949 1,035.046 523.500 217,277 1.800,7721 1.800,772 1,800,772 Sub-Total Operating Funds 1.588.396 5,781.312 13,379.939 753.834 21,503.481 20.743.747 759.734 21.503,481 TIF FUND-LEHIGH/FERRIS Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures TIF Fund-Lehigh/Ferris 319,676 520.000 1384.600 2.624.2761 TIF Fund-Lehigh/Ferris 1 2.624.276 2.624.276 Total 319,676 520,000 1,784,600 0 2,624,2761 2,624.2761 0 2,624.276 ECONOMIC DEVELOPMENT FUND Available Property Other Fund Total 1 Anticipated Fund Total i Sub-Department Fund Balance Taxes Revenue Transfers Revenues I Expenditures Transfers Expenditures Economic Development Fund 725,021 725.0211 Redevelopment Area"A' I 397.652 397,652 Admin 8 General Activities 1 327.369 327.369 Total 0 0 725.021 0 725,0211 725,0211 0 725,021 TIF FUND-WAUKEGAN ROAD Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures TIF Fund-Waukegan Road 141.179 141,1791 Redevelopment Area' ' B 141.179 141.179 Total 0 141,179 0 0 141,1791 141,1791 0 141,179 VI TABLE A SUMMARY OF CALENDAR YEAR 2004 BUDGET CAPITAL PROJECTS FUND Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues Expenditures Transfers Expenditures Capital Projects Fund 0 308,875 884.737 112.500 1 306,1121 Local Street Resurfacing 664,812 664,812 Neighborhood Str Lighting 1 0 0 Alley Paving I 0 0 Municipal Facilities 292.000 292.000 Municipal-Design/Planning I 51,300 51,300 Dempster Street Corridor 1 298.000 298,000 Total 0 308.875 884,737 112,500 1,306,1121 1,306,1121 0 1,306,112 1999 BOND FUND Available Property Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures 1999 Bond Fund 80,000 0 0 170.000 250,0001 Administrative 1 250.000 250,000 1 Total 80.000 0 0 170.000 250,0001 250,0001 0 250.000 ENTERPRISE-WATER 8 SEWER FUND Available Property Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues Expenditures Transfers Expenditures Enterprise Water/Sewer 4,401.901 13.400 4.415,301 Water 2,769,103 2769,103 Sewer I 1,174.017 1,174.017 Admin&Overhead i 352.181 120.000 472.181 v Total 0 0 4,401,901 13.400 4.415,301: 4.295,301 120,000 4,415,301 FIREFIGHTER'S PENSION FUND Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues Expenditures Transfers Expenditures Fire Pension 386.200 1,002,094 1,388,2941 Fire Pension I 1.388.294 1.388.294 i Total 0 386,200 1,002.094 0 1.388.2941 1,388.2941 0 1,388,294 POLICE PENSION FUND Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures Police Pension 369.750 1.209.270 1,579,0201 Police Pension 1 1.579.020 1.579.020 Total 0 369,750 1,209,270 0 1.579.0201 1,579,0201 0 1.579,020 Grand Total-All Funds 1.988.072 7.507.316 23 387 562 1.049 734 33.932.684 33.052.950 879`734 33.932684 VII Review of Table `B"— General and Enterprise Funds '1 Table "B" provides a more detailed comparison between the Adopted Calendar Year 2003 Budget and the Adopted Calendar Year 2004 Budget for both the General and Enterprise Funds. Table `B" shows the differences not only at the fund level, but also for individual departments and by account classification. This table indicates a General Fund increase of$842,174 or 4.91% from the previous year. The increase is due to a 10% rise in the health insurance premium, a 36% increase in worker's compensation and liability insurance and a 3.00% salary adjustment. The account also indicates a $170,000 transfer for payment of the 1999 GO Bond along with $50,000 for economic development planning on Waukegan Road. The Enterprise Fund portion of Table "B" shows total appropriations of$4,415,301 which is an increase of$359,336 from last year's appropriations request. The majority of the increase is due to an anticipated rate increase in the cost of water purchased from the City of Chicago and the replacement of a sanitary sewer on Emerson Street between Harlem Avenue and Waukegan Road. TABLE B -Th Gcanrem - me Yr..ms �md.oua r✓ mmm r< CMx s_ rvnp is 4_ Tea Lau arl .BM '`egmeoveaFund on�e FU 02011a 5C Fine nct Cnnm 435 252 552,ME SSD 4. 1_S SS 45 34C _ ] 6R 4 713 465 2 2.ME 345 047 MS 201 150.153 227 SC1 9 93 2 Fve ]3 0re40wnuu 5�K 1. C 155 110� Ve▪mi�M' - Sews - - _ - 7.90' 272 23Z 234 PC 5213 44 07.5 Cmc a..wewv_wmnes ?15 .4 eexo .e 4.3a 7.075 C _ tee 93402 Tout L.9_. I"34u }.125x3 34530494 csv sec 5 }33BSm sett_ c! s1 s see.,co creeee .17.24 0 17B.011 -1 24.% 1� o 0 >nary 3 en 99% 06 in 53 on u0% FmeT Fun - 1„74� SISac' SS10020 5274731 7 475 GCS 322272 IC2 Pomn6O.e40540 1 mC i- Ian 5 2 --- ° 322. 74.1 L!m!�- 5'T .3_12 `1 unp, La= 3ze9e 31504 _. sa CE yh .—720 8.341 4141.4251 20.5. 159,730 Amour!el � 3 114 Clwgaes Percent 09v 33]° d9 NV 1[43 4460 13)504175151 0 mere,& 0rv1w n.e 944)3. 317129`90 L'S9T49 44 023 73 5401.109 5337-24 Fy jau3 Egg luau 113"_.19 }2'29'+€3 }Y 400 n ABB..af Change R0.725 537,539 tea TB. 61921351 19°1”ehigeanmm� 3wa �SS�w .0.24% -0.700 31205 P 0473 V III Review of Table "C-1" through "C-4" Real Estate Taxes Tables "C-1" to "C-4" provides detailed historical information regarding the Village's property tax levies, as well as, a breakdown of the 2002 property tax bill (paid in 2003) for Morton Grove residents in Niles and Maine Townships. Table "C-1" is a Summary of the Annual Property Tax Levy from 1999-2003 and includes the proposed levy for 2003 (payable 2004). The total Village levy for the year 2003 is $6,846,137. This is an increase of$325,993 or 5% from the prior year's levy. This increase is due to the levy increase for the Firefighters, Police Officers and General Employees Pension Funds. The new actuarial studies done for the year ending December 31, 2002, show a further increase in the unfunded liability for both public safety pension plans and recommended a significant additional employer contribution over what had been included in prior budgets. The total increase for 2004 for all pensions is $241,844. The Equalized Assessed Valuation (EAV) information located near the middle of the table shows the total EAV for the Village and an annual increase/decrease from the prior year. There was a 7.27% increase in 2002. The area of Cook County, which incorporates the Village, was reassessed in 2001 as part of the triennial reassessment for Cook County. The State multiplier also increased from 2.2235 to 2.3098. This is controlled by the State to level off the property values throughout the State. We have projected a 1% increase for 2003. The expected tax rate for 2003 based on the proposed levy and the estimated EAV is $1.065. This is an increase of$0.038 or 3.7% from the prior year. The bottom of Table "C-1" illustrates the proposed change in taxes for the average homeowner resulting from the 2003 levy. Table "C-2" compares the Village's actual property tax levy from 1993 to present with a hypothetical levy if the Village had adjusted the levy to keep pace with the consumer price index. This table is included because the State statute for non-home ruled jurisdictions mandates utilizing a cost-of-living or 5% annual cap as the basis for restricting growth in property tax levies. Once again, you will note the Village's actual levy has remained below the consumer price index. Had the Village's levy kept pace with the inflationary rate, the total levy would now be $73,671 higher than what is proposed for 2003 (payable in 2004). Tables "C-3" and "C-4" show the breakdown of property taxes for Morton Grove residents in Niles and Maine Townships from the 2002 tax bill. The percentage of total property taxes paid to the Village in Niles Township is 14.85%, a 0.48% increase from the prior year. The percentage allocated to the Village in Maine Township increased by 0.1% from the prior year to 13.1% of the total tax bill paid by property owners. IX L; n 0 N 0 0 O 0 7 to O N X C'D n CO C O 0 C) (D CO n r C O co O [O LO N ^� C O CD CO 0 C) V CO CO O 6 C• ) ER — O CO N o o CO 0 r L0 N- CO C ' > CO ('7 N N O CO- r LO r n co N co O CO N O) CO CO 00 co O 69 (A FR ER r N CL ER ER fR (R • O V 0 0 0 (D 0 CO r c C) LU O L: N 0 0 N 0 N V n V C x (h r co m o o r co C) C') co r C),� m n o otr V oo 6 co- o co• - - =C O ~ - CCCr Q) (7 0 C) 0 0 N CO C) 63 Co o V 00 CO O r Lo r C) a) co N. 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CD >' N N N C) LO CO CO 0 0 C CJ N N p m L O ) m 69 69 69 69 69 t (9 r r 61 Co C o Co LO N Co ~ m 2 U — CO N n ` NO V O a m C CC' CO r E -C N > -C O N p t0 co a ER (996969 ER ER E CD N o N O N CD C O N >m L 0 o m N • > L sa E C N O O 0 L 3 0 L O N w o co a 3 E 3 0 C N r m m 'o O -o > C) ' N L G [T `� (U c O Q iC O m p C m m > o m mw _ ao -C iL N (D > YO on) O .0 co U x LO Li a) m o m o _ O Ea m � m49 m m _ `� y C > rJ O -O m O > O C t- F- m(D O m $ (1) - 03- . m - Q aO m 0 ` co .� w E a0 co C a N E •=) 0 in 0 m r . - -' I2 `0 m = [1' N c_r 0 m Q c c 'a� � m 'o u c d H H m E w m m m m - o 25 a- = m 00C7ULC .C1 w > �- N c7 (5 X \ft.i r m 03 , 0 . ••c O m • N • • __ ❑ C _ o — N ': >r .. u) .m,: Q U m a " . . ❑ • • f< � ° ° N. -f C N . o C ... . ..:. a .:: ... .. .r O U N 1 .. V W 0 G) .... .. N .Y n ... ❑• X N ; .. < .. ; ... :r d N ...:. 1• I••W .. .. L"' .: .'®. .. C .:. c'1�N: O 1 a�i • Q .. ... .: < .: ... U1. N • • N O O O O °? C O O O O to O O O O O ^Q O O O O O EA O CO ‘.•.... fH 63 Efl 64 V3 XI TABLE C-3 2002 Property Tax Bill Paid in 2003 - % To All Governmental Units Niles Township - School Districts 70 & 219 .-h Village of Morton Grove, 14.85% School District 219,25.68% `4_ , 1 , K �ks Niles Township, 0.52% - - ° Oakton Community College _ 2.59% 3 = 4TH= ,- _ -- School District 70, 29.72% Morton Grove Park District - 5.45% Morton Grove Library, 4.76% - - Water Reclamation District. ther Governments, 1.10% 5.36% ounty Operations, 9.98% TABLE C-4 2002 Property Tax Bill Paid in 2003 - % To All Governmental Units Maine Township - School Districts 63 & 207 Village of Morton Grove 13.1% School District 207 24.6% i-s,`,,- a " T Oakton Community College --2.3% - Maine Township t� Morton Grove Park District - Schoo3l D5.0%ict 63 4.8% Morton Grove Library 4.2% Water Reclamation District "Tht 4.7% Other Governments County Operations 1.0% 8.8% XII Review of Tables "D-1" through "D-4" Tables "D-1" and "D-2" illustrate total revenues and expenditures for all Village Funds for the Calendar Year 2004 Budget. General Fund expenditures for 2004 account for 53% of the total budget for the Village. This is up from 52% from the prior year due to higher budgets for the Capital Projects, Revolving Equipment, Enterprise, and Tax Increment Funds in the 2003 Budget. All other expenditure categories remained basically unchanged from the prior year. For the third year, sales taxes do not account for the largest portion of revenue in the Adopted Calendar Year 2004 Budget. Property taxes are now the largest source of revenue for the Village. Fund Balance, as a source of revenue, has been kept to a minimum in the Calendar Year 2004 Budget. Other sources of revenue including fees for services and user taxes have been implemented for General Fund support. A Water/Sewer Fee rate increase has been implemented in response to a higher cost charged by the City of Chicago for the purchase of water and the need to replace the Emerson Street sanitary sewer. Property taxes were increased to address funding level needs in the General Employee, Police and Fire Pension Funds. Table "D-3" and "D-4" illustrate proposed revenues and expenditures for the General Fund for the Calendar Year 2004 Budget. The top two sources of revenue for the General Fund are Sales Taxes ($4,988,864) and Property Taxes ($4,464,900). Total expenditures for the General Fund increased $816,941 or 3.95% from the prior year. This is due mainly to increases in health insurance, worker's compensation and liability insurance, and COLA salary increases for staff. XIII 0 N CO- 0 O CO — 0 N CJ Co N C N Ea N N r U x- N CL H CD m m Ca CO LL E m N C I m e a ° m co H a ' 5 m N OD 2 CO d m m x P) F s P7 69 p O y H O y 0 p , j ii 0 7 E f W u- E � o J I Q Q m m x os ,H n r/ C CO e L G' C d e IC Tc N 0 x- - C3Y'.,trf CO r _ 0 c —0. . L W N- - C Nm m Vi O .:r :. Q o a,CC cc— Lo O E C7 m co w m `m n co Lri C l L co c M m v m 0 0 c 69 x m C U H J m N R ra H C m l—N, XIV N 10 Ca CO 0) IC 09 a C LL 0 0 C C co 0 4 ' 3 0 0 s E co co cr op 0 in 0. i ei Cr, Ea y N O C 2 R �_ N _ 001 `, Q as vii 1 in CZ I— W w 9 vi c o » ' x C V . F d a. N X .o if W a 9 00 2 fE To j - 3 @;f O O F 0 0 -."f.. -p fR U c m i 7 m r 7 0 co CC N V C W m n 0 -T,m E O 0 O N ,' a -o C m �- `0 CO C C LL > co E C CO co N _ N LL LL L N O U IO U 0 a 44- o E c M c co- C m am LL m 0 C C N co W d 0 m N W LL N Eu> m `fl m 0 u U —O x a I- XV O N Ct H E 5 e a n o_ 0 ■ 0 N o V \ O N Lri E 1 m m LE I ^ m in 1 1 9 1 N 1 N G C O o LL C` m m L C to 1 U g e E x y F V c T -c- r- m 01 yyss/.�%Y m m n Y/ani/ y , c O/ % c 7 ,/i s!/'/� Ti LL cl s /• C I co �yF a m m r :. n _ y y Ts ay f y o • o i/i / x m • ti.> r r� h y m x 3s /s•9 O- N Pm X w m E n z ✓ CO m c $° N- E 1.0 CC W- -'. F.< vi C F 9 I _ O H C .-1 rt)C. XV1 o ui co E E e O to ozi 0 o m o I N N J Q o C El in E N a O 0 co vi to as nwailyi.Y,5%,„ J co n N a z �Mi3; x LL r ! -ij• _ m fO Sy "E W rao' o 0") g U a ✓ m M fA ziL g o C x` m cn too 7 c0 N m 1 L C d O C C 172 a c9 E fn lb▪-C ¢ i C C3 O. a x — (6 c e w —• Q — _ F- `. i /mgr; ° m m ' e - �/ N L f9 N j'. m > 1p m t°, 0 a o - ° a Q m n N C O N . ° m E N Tv* U o to m` m C ° = is) ❑ - v w 8 oo v3 m 0 2 to m ° E 2 m mco LL w N 5 co C 0 0 2 e C A m m 0 a) m GC 6 LL xvu Review of Table "E" "-■ Table "E"provides additional information about projected beginning and ending fund balances for the Calendar Year 2004 Budget period. The list of funds in Table "E" is separated into operating and non-operating funds as they are in Table "A". All these numbers are projected, which means the best estimate of what the fund balances will be at the conclusion of the year is based on the best information available at the time the budget is prepared. The Comprehensive Annual Financial Report (CAFR), which will be audited by an independent accounting firm, will incorporate the final actual fund balances for this calendar year. While it is not anticipated there will be major deviations from the projected balances incorporated in Table "E", revenues and/or expenditures may fluctuate more than anticipated during the year which will impact final balances. TABLE E Summary of Projected Changes in Fund Balance Operating Funds 1 GOVERNMENTAL&OPERATING FUNDS I 1 Designated Undesignaled Total Fund Projected I Total ! Projected Total Fund Fund Fund ' Balance Revenues& l Available for I Expenditures& Fund Balance . Balance Balance l Balance j AppropnatedI Fund Transfers Appropriation ! Fund Transfers Projected Fund @ 1:1/04 @ 111/04 I @ 1/1/042 I for 2004 for 2004 ' for 2004 for 2004 I @ 12/31/04 General - 3.641 402 I 3.641 402' 1,412.364 I 16.574.207 f 17.986,571 17,986,571 2.229. Motor Fuei Tax 147.807 - 147.807 i 112.500 643,599 756,099 ; 756.099 ; 35,307 Revolving Equipment . 38.251 - - 38.251 I - 217.277 217.277 ' 217,277 38.251 Enhance]911 - 566.690 • - 66.690 ! 11,788 203,100 I 214,888 i 214,88B 54,902 General Employees Pension (12,432)1 (12432)) - I 3914751 391,4751 391.475 (12,432) Commuter Parking 137.8669 -I 137.869 "1. 26,795 11 95,000 i 121,795 I 121,795 111.074 Debt Service 1.003976 - ! 1,003.976 1 24.949 1.775.823 T 1.800,772 1.804]72 1. 979.027 Total Governmental 1.394.593 3,628.970 I 5 023,563 1 1,588,396 . 19,900.481 21 488,877 21,488,877 i 3,435,167 I I (1) The summary of projected changes in fund balances above is comprised of seven funds:.the General Fund,five Special Revenue Funds and one Debt Senace Fund) The basic intent of this fable is to present projected changes in fund balance for the upcoming fiscal year,including funds available for appropriation and utilized at . the beginning of the fiscal year.as well as reflecting the portion of those amounts which are reserved or designated for a specific purpose. The 514,604 of Personal Property Replacement Tax allocated to the Library is a'pass through'and is excluded above. l This page reflects governmental operating funds or those which have relatively consistent revenues and expenditures from year-to-year and reflect funds from which ! basic day-to-day municipal services are provided. Funds in this table can be compared from year-to-year without major fluctuations. j The changes in fund balances for the Enterprise Funds(Water&Sewer):the Police and Fire Pension Funds(restricted and governed by State Statute);three other governmental funds(fiF(2)and Economic Development):and the Capital Improvement Fund are shown separately on the next page due to either the nature of the fund itself or its potential fluctuation from year-lo-year render it appropriate to be classified separately. 1 (2) Total Fund Balance at 1i 1/2004 reflects actual mid-year 2003 balances plus projected results of operations for the remainder of CV 2003. Th YVIII 1 0l' O o o e o e'.0 e 'CO N NU =0 to'N-,O ct N-r n N 11 1 I 0 m', N ^ f� N 0 O W N t7 N 1 ? I_ N � � I 1 Iw I I ; 0 I I t 0 1 W – N o – 0 O Ira 10 1 " 1I 1 ' 106 Injr N – o o co: N !0 Im : I 1 11 j10'Im IN;� O.:1� O t0 N O 'N O 0' 1 m C m.. o ' U E' g 0 IN:0 NIO OD O N N Ip G9 O 3 0 N IW:-IN C N Q C LO IO 0I c' O I L C. 01 1 O` i IN. R 'IN ICIC C N I 0 O H 10 m 'O O ' w pm m I E m1 1 n c i • Iw'LL 2 mI j I A ! 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't9 0) 15c• 0 0, 1 ..1 0, 131 c ^J C J O 0 O ._ CI 0: 0 0 0 W Lt IWI .-- n m C m' D I m lI c T 2 =:= LI 1aI m a o m :L2'1 C7 a o N O L �' 1 -=:C: C 9 J 91 D__:— U O , j — O) O NOO (O,N N 0 J I >. m m. a I I ,L W ,0 `I 'tD (D ID ID OI O 0 0 '1r N C m' ml •O•I m mI C mN2 I� 7' c'O O - w .—OCD CON N Cr I7OmI Q', m ICI DI 11 RI IE F O F Ic N ID r N co o a) N r. II^ C a1 I > m w. ml :AC: O co- to co n w 0' c- E a 4- c.. m - N ''le a 'm!c. m 8'I I 0-1, _ E i�,- o Z''1 CmJ '11 ml m. 3 m E' 01 I2 m E TJ e O l:.IN N E o m I -' 1 m I m,',' m 11.n m.,o . —4,- I Im I mlo Ia Im ' o a1 >. 1—I IC a m9 m, c m C �i U•:O\ 0 OO 'm N EO m. a o a LI 3 C m�� ] _ ^ L') 1 1,0 JO I U �' d 2'I .0 GIL J TIC y LL', a I Iv m m, m p. IJ, " a: a> ,2 m I m.-= -=- =1 I N 6122 OI �IL- 1 'D 1 1, 1 'J O,O ' 3' L. m 1 C, C 1 1 U: 0 m 1 , 10 a O!I= . N C C C. -1 .4 S1 y- 1 01 O O co:fO on (a . 0 m. _1 I J, ._ 101 (NO-I,ILO W, m 00 N IW 12.=� C , El Ol m a .'IL E. I c. x m I I� �II m o ID N In a- ,_°- n o n I m o E0 0. I E II m' .2I– IOYs, 5 L0Lr..nN ° W N IW "- ' 2 0 RI N..-., IIJII Ita t`10� „ ��. @I m 11 0 m 1 01 1 m 1 1 m m � clN �.. c--i QIE >, H1 1 N c1 J. JI 'JY m 0 ° m CI > Z IL. C C C. O O 12;61i J 2;; 0 I Is: N C it. g: ' S EI I I I 1 01 LL -21 ? a m, m N m °c'I C of x c. _ ma- C `n U - 1 m' 0 1W ' 1 d O; 0 C N viii, - O c 4 C 12 1 I O o m f, 1 C IE1, m m1 ICLT9 Im1 : oIS tI ' m1 I0I 1= 0 ±'. .T-E - o 1 i,. = ° o, o m. m ti -, m m 1 r',a Z1 I ' e 'm n 2' m m m a s WIm `m c m m c ^ D, m m -1 ,9-:. 1 m. ml 1 0. m J „El I IOr J m4 0 Cr c E 'J. 01y 10 >” c1 'C'. m p 10j m m o 3 C c c S IW 7ta1 E!CT) m C "2,: J J 0' m U c- Lu LL—" O _1 m D 0 . d 1 ' t o i C o � � 0- ' 1 LL O -E a '1 .91 U S `.. 1 O 1 't H e m H Ji ml m L. `i ZI 1 1 �J 3 0 a m m: -' m QI O F,ll v n H, m F ,[L F, a_ m d ° m vZ H H W U ii: '. XIX NARRATIVE REVIEW OF EACH FUND • General Fund • The difficulty in balancing the Calendar Year 2004 budget was compounded by the decrease in shared revenues from the State. These shared revenues (consisting of income, motor fuel, replacement and use taxes) dropped a combined $13.66 per capita or $306.729. In addition, the Photo Processing Tax which brought in $2.17 per capita or$48,719 was permanently eliminated by the State Legislature in 2002. To help offset some of the lost revenue, the Village introduced an increase in the Local Option Sales Tax and the implementation of a Motor Fuel Tax and a Prepared Food and Beverage Tax and also made changes in Ambulance User Fees. In this Adopted Budget there are several items that represented either legitimate carryovers or the appropriation of funds from existing equity accounts that would have been reflected from the fund balance even under the best of circumstances. Those items include: Health Insurance Reserve $100,000 Employee Retirement Benefits (sick leave incentive) $ 50,000 Significant budget cuts were also made to help hold down appropriations. Only a minimal amount of Capital Outlay was included and much of the operational supplies and equipment that are normally required to support departmental operations were removed from the budget. Included in the budget is a 10% increase in the health insurance premium, an increase in worker's compensation and liability insurance and a 3.00% salary adjustment for employees. Despite these increases, the cuts made in the budget from the prior years operations were of a significant magnitude to hold the total General Fund Budget increase to only $816,941 or 3.95% above the level appropriated for the prior calendar year. Motor Fuel Tax Fund This Fund accounts for street maintenance supported by the State Motor Fuel Tax. Using estimates provided by the Illinois Municipal League, the Village expects to receive approximately $28.60 per capita ($642,099) in 2004. This is increased from $27.40 ($615,157) projected for 2003. Revolving Equipment Replacement Fund This Fund accounts for the replacement of very expensive Public Works and Fire Department equipment utilizing installment note financing. The total budget for this Fund is $217,277 for Calendar Year 2004. This is a decrease of$80,162 from the prior year. The Vehicle/Equipment Replacement Program projects for the Public Works and Fire Department have been delayed one year and in some cases two or more years to free up revenue for the General Fund. E9-1-1 Telephone System • The E911 Telephone System budget has been consolidated to account for the move to Central Dispatch. The only appropriations in this Fund are payments to Ameritech for line charges and the portion of the charges for Central Dispatch that can be supported by the E911 surcharge revenue. The XX total charge for Central Dispatch is approximately $580,640. This Fund covers $181,428 while the remaining $399,212 is appropriated in the Police Department budget found in the General Fund. Library Fund This Fund is used to record the transfer of Personal Property Replacement Tax to the Morton Grove Library as provided for in the past. The amount of the transfer for Calendar Year 2004 was decreased to $14,604 based on the total tax expected to be received by the Village for the same period. The Library will continue to prepare a separate budget, including a property tax levy, which will be included in the final Budget Ordinance and Tax Levy Ordinance approved by the Village Board. General Employees' Pension Fund This Fund includes the appropriation necessary to cover the annual contribution and administrative costs for the Village's General Employees' Pension Plan. This budget increased $29,564 or 8.17% from the prior year. The increase is due to the new CSO positions becoming eligible for the pension plan. The property tax levy was increased from $246,467 to $281,366 to cover the actuarial recommendation for plan funding. Commuter Parking Lot Fund Appropriations for this fund are up slightly or$1,995 from the prior year to $121,795. Overall, this account would be considered stable from last year. Debt Service Fund The Debt Service Fund includes the appropriations necessary to meet the Village's annual principal and interest payments to be made with general operating revenues. The budget for this Fund for Calendar Year 2004 is $1,800,772. This is an increase of$7,154 or 0.40% from the prior year. Ferris/Lehigh TIF Fund This fund includes appropriations needed to fund redevelopment activities for the Ferris/Lehigh TIF District. With the selection of the Subarea Development Team we anticipate the development of infrastructure and overall subarea planning. We also expect several redevelopment projects to commence during 2004. It will be necessary to support this effort with a TIF Bond. Repayment of the bond is expected to come from TIF incremental revenues. Economic Development Fund The Economic Development Fund budget increased from the prior year primarily due to the changing debt service requirement and the new McGrath Economic Development Agreement which calls for a first-year payment of$83,333. The total fund budget for CY2004 is $725.021. This is an increase of $45,124 or 6.64% from the prior year. This budget includes debt service for the 1998A Bond of $194,955 and for the 2002 Area "B" Note of$202,697, as well as, payments to Charter One (St. Paul XXI Federal) (835,000). School District 70 (531,473), School District 67 ($85,063) and Menards ($75,000) under revenue sharing and economic development agreements between the Village and these organizations and businesses. Waukegan Road TIF Fund With the completion of projects in Redevelopment Area `B", the only appropriations needed in Calendar Year 2004 are for debt service. The debt service payment is supported by incremental property taxes generated by the TIF District. The balance of the debt service payment will be covered by the Economic Development Fund using sales tax revenue. Future years debt service is expected to utilize more incremental property taxes as the redevelopment projects are fully built-out and property is placed back on the tax roles. Capital Projects Fund The total budget for Calendar Year 2004 for this fund is $1,306,112. This is a decrease of$1,650,245 or 55.82% from the prior year. The Capital Projects Program for 2004 provides for development planning along the Dempster Street Corridor. There is an estimated $273,600 in State grants to support the Dempster Corridor Project. Water and Sewer Fund The total budget for this Fund is $4,415.301. This is an increase of$359,336 or 8.86% from the prior year. Revenue enhancement through user fees for water and sewer usage/consumption were adjusted by the Board to offset the potential deficit which would have existed if a rate increase was not implemented. The cost of water from the City of Chicago has increased and the rate of consumption has decreased causing funding and expenditure issues for this fund. The appropriation for the purchase of water reflects an anticipated rate increase for the cost of water from our supplier, the City of Chicago. The fund includes a 10% increase in health insurance, an increase for liability and worker's compensation coverage, and a 3.00% salary adjustment for employees. There is also funding for the replacement of the sanitary sewer on Emerson Street between Harlem Avenue and Waukegan Road. Police and Firefighters Pension Funds Detailed budgets for both pension funds have been prepared for the coming year. Each includes an additional amount to be received from property taxes. The additional tax levy was necessary based on actuarial recommendations for funding the two pension plans. Both pension funds showed an increase in their unfunded liability due in large part to interest earnings falling short of expectations over the past three years and some improvements in benefits mandated by State statute. We anticipate actual revenues earned during the year to exceed preliminary budget projections which are based on needed expenditures for the coming year. XXII CONCLUSION The Calendar Year 2004 Budget includes substantial budget reductions while not impacting services. This year an increase in Local Option Sales Tax and Ambulance Services Fees, along with the implementation of a resident direct pay service fee for Solid Waste and Recycling Collection and the implementation of Local Motor Fuel Tax and Prepared Food and Beverage Tax along with increases in various fees and charges have been authorized by the Village Board. It is unfortunate these revenue enhancements will be necessary to balance the budget; however, due to shortfalls from shared State Revenues and a generally weakened economic condition, they were necessary even with the operational fund reductions which have been implemented by the management team. Effort continues from an economic development standpoint to foster the growth of retail and commercial enterprises in the community. Positive results are being felt from the opening of the new Menard's store and we anticipate additional revenue from the two new car dealerships on Waukegan Road; however, even with these enhancements, additional effort is needed to stimulate commercial and retail growth in the community. The condition of our local, as well as the State wide economy has had significant impact on the Village's revenue stream. For the past few years, we have utilized a beginning cash balance to fund the operating budgets. In 2002, we used a beginning balance of$800,000 and in 2003 $1.5 million was used to balance the budget. That is not a sustainable action; therefore, the previously mentioned sources of revenue were necessary to balance the budget. The issue is no longer expenditure, we are committed to a level of service for the community and we have cut or delayed expenditures to control costs. At this point, revenue was the key to a balanced budget in Calendar Year 2004. In reviewing the budget document, it should be noted that in the General Ledger Budget Report for each section of the budget, there is a 2004 Requested and a 2004 Proposed column. Particular notice should be made to these columns in the General Fund. Baring fixed costs and various program responsibilities; the management team has presented what they believe to be a functional budget in the Requested column. The amounts indicated in the Proposed column represent a reduced functional service level with minimal proactivity with regard to training and operational enhancements. The Adopted column indicates what has been approved for the 2004 Calendar Year Budget. I would like to thank the Department Directors and their staffs, and especially Darlene Wrzala, Acting Finance Director, Steve Drazner, Chief Accountant and, of course, Bridget Wachtel, Assistant Village Administrator for the amount of time and effort devoted to preparations of this year's budget document. A special note of appreciation is necessary for Executive Secretaries, Susan Lattanzi and Marlene Kramaric for their invaluable assistance in the preparation of this document. Respectfully Submitted, 276#6 graandWtec Ralph Czerwinski Village Administrator XXIH Village of Morton Grove Calendar Year 2004 GENERAL FUND REVENUES DEPARTMENT/ACTIVITY DESCRIPTION The General Fund is used to account for the day-to-day operations of the Village of Morton Grove. The Fund includes the operations of Police & Fire. Public Works. Garbage Pick-Up, Community and Economic Development, Code Enforcement, Municipal Building Maintenance. Family and Senior Services. and General Governmental Functions (Administrative. Legislative, Finance &Legal). New for CY2002 are operations related to the recently acquired American Legion Memorial Civic Center which will house the Family and Senior Services Department and be host to various senior programming. This facility will also be rented out to local civic organizations and general public. Special Village operations which include Water/Sewer, Library. Enhanced 9-1-1 System, Motor Fuel Tax, Police. Fire, and Civilian Pension Programs, Debt Service. Commuter Parking, Capital Projects. Revolving Equipment Replacement. Tax Increment Financing (2) and Economic Development are explained in separate fund sections. This is required by generally accepted accounting principles. The balance of this budget summary section will explain the various revenue items in the General Fund. BUDGET COMMENTS The total General Fund revenue increased from 515,765.153 to 516.012.607. an increase of 5247.454 or 1.6% from last year's budget. The increase in revenue is primarily due to increasing the local option sales tax an additional quarter percent. or approximately 5470.000. as well as increasing the ambulance user fees by 5229,000. The increase of these two revenue sources is offset by a decline in State shared revenues of 5333.670 from CY 2003. Finally, in 2004 there will be no projected revenue expected from the IRMA reserve,compared to CY 2003 IRMA reserve revenue forecasted at S125,000. - - Total funds available for appropriation this year are 516,162.607, which includes 3150.000 in beginning fund balance. It should be noted that all efforts are being made to minimize the use of fund balance by reducing expenditures that are not considered to be absolutely necessary. Property Taxes 02-00-00-41-1010 Property Tax Income represents the largest source of funding for General Fund Operations. After all the necessary expenditures are reviewed and appropriated and other revenue sources are projected. the Village Board sets the necessary Property Tax Levy. The official Property Tax Levy is approved at the first meeting in December and filed with the County by the last Monday in December. The projected property tax receipts for General Fund Operations for Calendar Year 2004 are based on the 2003 levy. A complete summary of all property tax levies and a related analysis for the various funds including an analysis of the impact to the taxpayer can be found in Tables C and D. The amount budgeted for in CY2004 does not increase from the prior year. Total 34,464,900 Real Estate Transfer Tax 02-00-00-41-1030 The Village collects 53 for every 51.000 of real estate sales within its boundaries. Annual revenues will fluctuate based on commercial real estate sales. The annual projections are based on average revenue collected over the last three years. Increasing home value and additional transfer tax resulting from the —1— Village of Morton Grove Calendar Year 2004 Woodlands development account for the increase from prior year estimates. ''1 Total 5464,000 Hotei/Motel Tax 02-00-00-41-1040 Projected tax assessed to users of local motels in the Village at 5% of room rental rates. Projected revenues have decreased due to the closing of three hotels as part of the Waukegan Road economic development efforts. Only the Grove and Best Western remain in business in Calendar Year 2004. Total 517,000 Telecommunications Tax 02-00-0041-1050 The Village Board adopted a telecommunications ordinance effective July 15, 1996, to establish clear local guidelines, standards. and time frames for the exercise of local authority with respect to the regulation of telecommunications providers and services. The telecommunications ordinance permitted the Village to manage reasonable access to public rights-of-way for telecommunications purposes on a competitively neutral basis. As a result of the implementation of this ordinance. the Village enacted a telecommunications tax ordinance which imposes a 5% tax on all local, intra-state and interstate telecommunications services (phone. fax, modem) which either originate or are received within the corporate limits of the Village. This ordinance creates a level marketplace between cable television firms which already collect and pay a 5% franchise fee and telecommunication companies which compete in similar business enterprises. The Village's Telecommunications Ordinance has been replaced by an Infrastructure Maintenance Fee(EvIF) Ordinance. The IMF provides telecommunications providers access to the Village's public rights-of-way. The Simplified Telecommunications Tax Act(PA 92-0526) will repeal the municipal telecommunications tax, the municipal '"N, tax on the occupation or privilege of transmitting messages and the municipal infrastructure maintenance fee on December 31. 2002, and creates a single municipally imposed telecommunications tax beginning January 1, 2_003. The Illinois Department of Revenue will calculate the rate as prescribed by statute and will collect the tax on behalf of municipalities.except the City of Chicago. beginning January 1. 2003. IMF receipts previously budgeted under account 020000491021 are now included in this account. Total $955,000 Electric Consumption Tax 02-00-0041-1055 Beginning September 1, 1999, the Village instituted an electric consumption tax payable from both commercial and residential users. The additional revenue is to be used to support operating expenses in the General Fund. Based on a varying tax schedule for usage levels, the estimated total amount to be received in Calendar Year 2004 is 5931.500. Total 5931,500 Gas Use Tax 02-00-0041-1060 Beginning July 2002. the Village instituted a gas use tax payable from both commercial and residential users. The additional revenue is to be used to support operating expenses in the General Fund. The tax is currently set at 2% of the cost of gas consumed. Total 5330,000 "--, -2- Village of Morton Grove Calendar Year 2004 Sales Tax 02-00-00-41-2010 Represents total gross sales tax and share of use tax for Calendar Year 2004 less a portion for the payment due School District#67 under that agreement (585.063 - see fund 16). a portion due School District#70 under that agreement(531.473 -see Fund 16) and an amount due to Charter One Bank(formerly St. Paul) for relocation costs (335,000- see fund 16). Two economic development agreements with McGrath Acura and Menards totaling 3158,334 are also supported by sales tax revenue generated by their respected businesses. The Village automatically receives 1% of all retail sales within its boundaries as provided by State law. On September I. 1992. a local option sales tax became effective increasing the rate to 1.5 %. with the extra .5 % excluding sales of food to be consumed off premises(grocery stores).prescription and non-prescription drugs and items required to be registered with the State (autos). This account also includes 3197,500 in use tax shared with the Village. Use tax is based on per capita amounts. For 2004, the per capita amount dropped 15.8%to 38.80. This estimate was based on EVIL projections provided in January 2003: The amount projected excludes the increase of 1/4 % in the local option sales tax which became effective on January 1. 1995. This amount is exclusively for the retirement of debt for Public Improvements and Capital Expenditures and is shown separately and accounted for in the Debt Service and Capital Improvements Funds. .75% Local option sales tax 51,654.912 1% Regular share of retail sales $3,136,452 Share of Use Tax from state distribution 5197,500 Total S4,988,864 Share Of State Income Tax 02-00-00-41-2020 Illinois municipalities currently receive 1/10th of all State income tax paid by individuals and corporations. These monies are distributed to municipalities on a per capita basis. Per capita population is 22,451. The overall breakdown in the share of income tax includes: Regular Income Tax @ 559.60/per capita 51,338,080 The per capita rate decreased from the 565.34 used in the prior year. Again, all per capita revenue amounts are down as a result of the 2000 census figures and the economy. In 2002, the Governor and General Assembly permanently eliminated the distribution of the photoprocessing tax. The new rate is based on actual tax receipts of the Village and projections by the Illinois Municipal League(EVIL). General Fund 31,207,503 Revolving Equipment Replacement 130.577 Total 51.338.080 Total 31.207.503 Personal Property Replacement 02-00-00-41-2030 Additional tax charged to corporations which replaced the personal property tax in 1976. These monies are collected by the State and distributed to municipalities based on tax levy information from 1976. the last year there was a personal property tax assessment. The estimate is based on projections supplied by the Illinois Department of Revenue and actual historical tracking. The revenues are allocated to the following five funds: -3- Village of Morton Grove Calendar Year 2004 General Fund 5141,771 Library 14.604 General Employee Pension 42.819 Capital Projects 13,532 Fire Pension Fund 6.124 Total $223.900 Total $141,771 MFT 02-00-00-41-2040 This tax will be 1.00% on all prepared food and beverages purchased within Village boundaries. Implementation will begin February 2004. thus eleven months will be received during calendar year 2004. Total $191,600 Food and Beverage Tax 02-00-00-41-2050 This tax will be one cent(5.01) per gallon on the retail purchase of motor fuel within Village boundaries. Implementation of this tax will begin February 1.2004, thus eleven months of tax will be received during calendar year 2004. Total S105,500 Building Permit Fees 02-00-0042-1020 Various fees collected for construction or rehabilitation of commercial and residential units throughout the Village. The increase is due to the expected construction in the Woodlands Condominium and Townhouse development. Total 5255,000 Other Permits 02-00-0042-1029 Other miscellaneous permit fees collected for various purposes not covered elsewhere (garage sales, etc). Total 51.500 Motor Vehicle Licenses 02-00-0042-1030 Licensing fees collected for registration of all motor vehicles within the corporate boundaries expected to be collected during calendar year. Growth in this revenue source is due to a follow-up mailing to residents who had not responded to the initial mailing. This is a new procedure to ensure all Morton Grove residents maintain a current vehicle sticker. Total $435,000 -4- Village of Morton Grove Calendar Year 2004 Liquor Licenses 02-00-0042-1040 Various licensing fees collected from any establishment selling alcoholic beverages within Village limits. The records indicate 41 liquor licenses are issued from which$125,500 is collected in annual fees. There are also additional charges for initial or transfer fees which make up the balance of this account. Total $152,500 Business Licenses 02-00-0042-1050 Licensing fees collected for various business registrations within corporate boundaries. Revenues include various fees for vending devices. Also includes licenses issued to contractors for work to be performed at private locations. Total $210.000 Burglar Fire Alarm Licenses 02-00-0042-1067 Licensing fees collected for registration of burglar alarm systems by residents or commercial establishments within the Village corporate boundaries. The Village has approximately 900 licenses for this service. Projected revenues include additional late and pro-rated fees collected throughout the calendar year budget. Total 555.000 Animal Licenses 02-00-0042-1068 Licensing fees collected for registration of dogs. cats and ferrets within the Village's corporate boundaries. Total $4,300 Zoning Variance Fees 02-00-0042-1080 Fees collected for hearings related to requests for zoning variances. Fees range from$50 (residential) to$250 (business &manufacturing)depending on current zoning status. Total $1,500 Planning Commission Fees 02-00-0042-1081 Fees collected for hearings to come before the Planning Commission. Fee is $250 per application. Total $4.000 Traffic Court & Other Fines 02-00-00-43-1010 Fines collected for traffic and other violations processed through the County Circuit Clerk's Office or parking fines collected in-house. Revenue projections were based on trend amounts on collections over the last three years. Total 3250.000 —5— Village of Morton Grove Calendar Year 2004 Copy Machine Income 02-00-00-44-1010 Copying charges for police reports required by such parties as attorney's and insurance companies. Current charge is S5 per report. Total 57,000 Alarm Maintenance Fees 02-00-0044-1020 Miscellaneous fees for the maintenance of alarm circuits in the Village. Total 51.200 Public Works Miscellaneous Income 02-00-0044-1030 Public Works miscellaneous income not accounted for in other account line items. Total $1,000 Sidewalk Replacement Fees 02-00-0044-1040 Village charge to residents for replacing public sidewalks where the sidewalk crosses the public right-of- way. The Village charges 50% of the projected cost of the project. This partially offsets the expense found in the concrete replacement account(025017-552230) of the Streets and Sidewalks Department. Total 522.500 a's Ambulance User Fees 02-00-00-44-1050 A fee is assessed to any non-resident of the Village who utilizes a Village ambulance. The fees range from 5206 to$333 depending on the type of service required. Projections for 2004 are based on three-year trend data. Total 5277,000 Sale Of Yard Waste Stickers 02-00-0044-1060 Represents sale of special stickers to residents who wish to dispose of their yard waste through the Village disposal program instead of utilizing private landscape services or their own composting program. The revenues generated offset the expense found in the yard waste expense account(account 025019-552100) of the Solid Waste Collections Department.The cost of a yard waste sticker is 51.40. Total 577,000 Sale of Trash Stickers 02-00-00-44-1062 Based on estimated sale of 15.385 trash stickers (to those residents who exceed their two 32 gallon can weekly allotment) @ 51.30. The revenues generated offset the expense found in the trash collection services expense account(025019-552280)of the Solid Waste Collection Department. Total 520.000 -6- Village of Morton Grove Calendar Year 2004 Fire Code Enforcement Fees 02-00-0044-1070 Fees earned for fire code enforcement performed by the Fire Prevention Bureau. Total 52.500 Social Work Consultation Fees 02-00-0044-1080 Projected revenues anticipated from resident use of social consultation services. Fees began to be collected in December 1992 and are based on the sliding scale method and a residents ability to pay for the services. Total 52.500 Civic Center Rentals 02-00-0044-1081 This line item was created in CY2002 to account for room rentals at the American Legion Memorial Civic Center. Senior Citizen Groups, Civic Organizations and private parties will be able to rent space in the Civic Center throughout the week during specified hours of use. The projection was based on current levels of use at the Center. Total 535.000 Sr. Center Membership Fees 02-00-00-44-1082 This line item was created in to account for the Senior Center Membership program. Some of the benefits of an annual membership include: annual subscription to bi-monthly"Seniors in Morton Grove"newsletter. free diabetes screening, free passage on Seniortran bus,priority registration for senior programs and annual members-only"function. Membership is open to all adults age 50 and older. The fee for membership is 515/525 for an individual resident/non-resident and 520/535 for a married couple resident/non-resident. Identification cards will be provided with membership. This budget amount is based on current membership levels. Total 56,000 Programming & Activity Fees 02-00-00-44-1083 This line item was created in CY2002 to account for senior programming which the Village has taken over from the Park District as part of the Civic Center renovation. The programs to be offered range from one-day and extended trips for seniors to arts &crafts and senior discussion type classes. Except for senior trips, all programs will be scheduled for the Civic Center. The budget projection is based on current proaramm ng levels. Total 540,000 Non.Member Fees 02-00-0044-1084 This line item was created in CY2002 to account for miscellaneous fees collected from non-member users of senior programs such as Seniortran use and newsletter. Total 5 1.000 —7— Village of Morton Grove Calendar Year 2004 Civic Center Vlisc Income 02-00-0044-1085 Miscellaneous fees related to Civic Center use (i.e.. security deposit forfeitures. donations. etc.)- Total 51,200 Grants St Reimbursement Police 02-00-0045-1001 The State allocates a certain sum to be reimbursed to all municipalities for training programs undertaken by police personnel. The actual amount depends on what the total State appropriation is and how many other claims are received from other municipalities. State formula for training grants has been modified to reflect only basic training for newer police officers. As a result, a larger percentage of monies have been going to larger cities with new trainees. Reimbursements are historically distributed in September and October. Total $1,000 Grants St Reimbursement Fire T 02-00-0045-1002 Like Police reimbursement for training,the fire reimbursement grant depends on what the State appropriates and what other municipalities and fire protection districts request. Amounts are historically received in September or October. Total 31,000 Interest Income 02-00-00-46-1010 Projected earnings from monies invested in State Treasurer's Pool (IPTIP) and other bank depositories. Estimate based on current earnings rate on surplus funds available for investment. Total 325,000 Interest Undistributed Property 02-00-0046-1020 State statutes require the county to refund any interest earnings on monies collected but not distributed back to units of local government. Total $1,000 Lease and Rental Income 02-00-0046-3010 Projected revenues from lease agreements with Steris, Simkins Furniture. Cellular One, and Bus Shelter advertising. Bus Shelter Advertising 55.500 Cingular 519.000 Simkins Furniture S 19.200 Steris S65.112 Total 5108.812 -8-- Village of Morton Grove Calendar Year 2004 Transfers From MET Fund 02-00-00-48-1020 Allocated labor costs performed by Public Works personnel for the following functions in the Motor Fuel Tax Fund. The increase reflects services provided for Calendar Year 2004 MET budget. Snow Removal Catch Basin Cleaning Street Sweeping Asphalt Street Patching Concrete Replacement Total 8332.662 Transfers From Water/Sewer Fun 02-00-00-48-1040 Transfer of monies from Water/Sewer Fund to reimburse General Fund for various personnel and/or other administrative services provided. Total S120,000 Transfers From Commuter Parking 02-00-00-48-1050 Allocated costs charged to Commuter Parking Facility Fund to provide labor and administrative support of the commuter parking lot. Detail information on the calculation of the transfer can be found under account 182031-811010. Total $83,895 Sale of Surplus Equipment 02-00-00-49-1010 Projected sale of surplus vehicles and equipment. Total SO Infrastructure Maintenance Fee 02-00-00-49-1021 The Infrastructure Maintenance Fee was eliminated through the creation of the Simplified Municipal Telecommunication Tax Act that went into effect on January 1,2003. These monies are now included in the Telecommunication Tax line item 020000-411050. Total SO Cable TV Franchise Fees 02-00-0049-1030 The Village receives a 5% franchise fee for cable television service based on gross revenues collected within the Village corporate boundaries. Projected revenues are based on four quarterly payments made to the Village throughout the entire calendar year budget. Total S160.000 • -9- Village of Morton Grove Calendar Year 2004 IRMA Member's Reserve 02-00-00-49-1035 This account was set up to recognize the credit the Village applies towards the annual IRMA contribution. In the past. the credit was netted against the contribution expense found in the Finance Department (#022012-557130). There is also a similar line item in the Water/Sewer Fund that accounts for the Enterprise Fund's share of the credit. This revenue source will fluctuate based on the amount transferred each year into the excess surplus reserve fund held by IRMA. No excess surplus funds are expected to be available for CY2004. Total SO Misc Income 02-00-00-49-1040 Other miscellaneous revenues not covered elsewhere. Leaking Underground Storarge Tank Grant 515,500 Miscellaneous Income 510,000 Total 525.500 State Reimb: Maint Traffic Sig 02-00-00-49-4010 Reimbursements from IDOT for maintenance charges of certain traffic signals located on state highways within the Village Corporate Boundaries. Total 55,000 Available Fund Balance 02-00-00-49-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the proposed level of appropriation. It is important to note the reserve of 51.262.364 is not anticipated to be used during calendar year 2004. Beginning in February 2004, residents will be required to pay for solid waste collection, thereby reducing the Village's solid waste collection expense by approximately 51,285,000 savings will be used to directly offset the reserve of 51,262,364. For additional reference, please refer to budget accounts: 025019-552280 Trash Collection Services 552300 Curbside Recycling Program 557101 SWANCC Tipping Fees 557105 SWA CC Debt Contribution Reserve for health insurance $ 100,000 Reserve for retirement 5 50,000 Reserve required to balance budget but not anticipated to be used. 51,262,364 Total 51,412.364 —10-- V iliage of Morton Grove General Ledger Printed: 12/09/2003 15:55 User: administrator Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 203 2004 2004 2004 Actual Actual Adopted Estimated Account Description FTE Reouested Proposed Adopted �i 02 General Corporate 02-00-00 Unassigned RI Tax Revenue 3.891695 4.121561 4.093.551 0.00 41-1010 Property Taxes 0.00 4,206.600 4.200.400 4.464.900 385.164 - 444.372 413.750 0.00 41-1D30 Real Estate Transfer Tax 0.00 464.000 464.000 464.000 43.197 22,970 37.500 0.00 41-1040 Hotel/motel Tax 0.00 17.000 17.000 17.00 790,737 782.602 775.000 0.00 41-1050 Telecomnamications Tax 0.00 955.000 955,00 955,000 384.16 2 941,790 950.000 000 41-1055 Electric Consumption Tax 0.00 931.500 931.500 931,500 0 106.865 310,00 0.00 41-1060 Gas use tax 0.00 330.000 330,00 330,00 7.289,775 5.549.010 4,633.759 0.00 41-2010 Sales Tax 0.00 4.518.864 4,988,864 4.986.864 1.434.535 1.344.499 1,499.023 0.00 41-2020 Share Of State Income Tax 0.00 1.207.503 1.207,503 1.207,503 190.249 113,675 150,465 0.00 41-2030 Personal Property Replacement 0.00 141.771 141,771 141.771 0 0 0 0.0 41-2040 MET 0.00 0 0 191,600 0 0 0 0.00 41-2050 Food&Beverage Tax 0.00 0 0 105.500 14,409,514 13,427344 12,862,848 0 Tax Revenue Totals: 0.00 12,772,238 13,236,038 13,797,638 R2 License&Permit Revenue 3,541 0 10.000 0.00 42-1010 Engineering Fees 0.00 0 0 0 199.263 260.408 220.010 0.00 42-1020 Building Pemsit Fees 0.00 255,000 255,00 255.000 1.110 1,146 1,500 0.00 42-1029 Other Permits 0.00 1,500 1,500 255.000 1.50 340,387 476.524 480.000 0.00 42-1030 Motor Vehicle Licenses 0.00 485,000 485,000 485.000 122.667 135.408 152.500 0.00 42-1040 Liquor Licenses 0.00 152.500 15250 152,500 129,764 206.202 210,00 00 42-1050 Business Licenses 0.00 210.000 210,000 210,000 25.303 55.148 55.000 0.00 42-1007 Burglar Fur Alarm Licenses 0.00 55.000 55,000 55,00 3,790 3,190 3.000 0.00 42-1068 Animal Licenses 0.00 4.300 4,30 4.300 1.041 1,673 1.000 0.00 42-1080 Zoning Variance Fees 0.00 1.500 1,500 1.500 4,000 4.230 4.000 0.00 42-1081 Planning Commission Fees 0.00 4,000 4.000 4.00 830,866 1,143,947 1,137,000 0 License&Permit Revenue Totals: 0.00 1,168,800 1,168,800 1.168,800 R3 Fines Revenue 240.989 239,202 280,00 000 43-1010 Traffic Court&Other Fires 0.00 250,000 2250.000 250.000 240,989 239,202 280.000 0 Fines Revenue Totals: 0.00 230,00 250,000 250,000 %%am/ R4 Charges for Services 8,752 7.903 9.000 0.00 44-1010 Copy Machine Income 0.00 7,000 7.000 7,000 38,037 1707 1,000 0.00 44-1020 Alarm maintenance fees 0.00 1.20 1,200 1,20 2,161 2.324 1,000 0.00 44-1030 Public Works Misc Income 000 1,000 1.000 1.000 13.32 25,480 22.50 0.00 44-1040 Sidewalk Replacement Fees 000 22,50 22.50 22.500 47,77 47,505 48.000 000 44-1050 .Ambulance User Fees 0.00 48.000 277.170 277,000 79,87 75.317 75.000 0.00 44-1060 Sale Of Yard Waste Stickers 0.00 77,00 77,000 77,00 17,95 20,205 20,000 0.00 44-1062 Sale Of Trash Stickers 0.00 20,000 20,000 20,000 1.62 2.175 2,000 0.00 44-1070 Fire Code Enforcement Fees 0.00 2,500 2.500 2.50 1,16 1.426 1,00 0.00 44-1080 Social Work Consultation Fees 0.0 2,500 2.500 2.500 28.879 35,000 0.00 44-1081 Civic Center Rentals 0.00 35.00 35,000 35.000 5,201 7.50 0.00 44-1082 Sr.Center Membership Fees 0.00 6,00 6.000 6.000 15,202 89.270 0.00 44-1083 Prom-anming&Activity Fees 0.00 40.000 40.000 40.000 203 1,070 0.0 44-1084 Non-member Fees 0.00 1,000 1.000 1.000 814 5,20 0.00 44-1085 Civic Center Misc Income 0.00 1,200 1,200 1,200 210,664 235.339 317,470 0 Charges for Services Totals: 0.00 264,900 493,900 493,900 R5 Grant Revenue 2.620 0 1,00 0.00 45-101 Grants St Reimbursement Police 0.00 1.00 1.000 1,000 1533 0 1.000 0.00 45-102 Grants St Reimbursement Fire T 0.00 1.000 1.00 1,000 5,153 0 2,000 0 Grant Revenue Totals: 0.00 2,000 2,000 2,000 R6 Investent and Rental Revenue 55.947 20,630 25.000 0.00 46-1010 Interest Income 0.00 25.000 25.000 25.000 6.531 0 8.000 0.00 46-1020 Interest Undistributed Propert 0.00 1,000 1.000 1.000 97.839 1055.795 106.308 0.00 46-3010 Lease And Rental Income 0.00 108,812 108.812 108.512 160318 126,425 139,308 0 Investment and Rental Rev Totals: 0.00 134,812 134.812 134.812 127 Installment Note Proceeds 0 0 0 0.00 47-1010 Installment Note Proceeds 0.00 0 0 0 0 0 0 0 Installment Note Proceeds Totals: 0.00 0 0 0 -1 1- Village of Morton Grove General Ledger Printed: 12/09/2003 15:55 User: administrator Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 4cuai .Actual gflied Estimated Account Description FTE Requested Pas/.1 .4r\ R8 Transfers In 287.366 31:,710 316.8'_1 0.00 4S-1020 Transfers From Mft Fund 0.00 331662 33_,662 332,w_ 105.000 110.000 115.000 0.00 48-1040 Transfers From Water/sewer Fun 0.00 120.000 - 120.000 120.000 68.400 74.700 79.900 0.00 48-1050 Transfers From Commuter Parkin 0.00 83.895 83.895 83.895 0 1,600,000 0 - 0.00 48-1060 Transfer from Economic De%Fd 0.00 0 0 0 460,766 2.096,410 511,721 0 Transfers In Totals: 0.00 536457 536,557 536,557 R9 Miscellaneous Revenue 31,915 15.485 40,000 0.00 49-1010 Sale Of Surplus Equipment 0.00 0 0 0 109,793 136.371 165.000 0.00 49-1021 Infrastructure Maintenance Fee 0.00 0 0 0 147.443 157.530 155.000 0.00 49-1030 Cable Tv Franchise Fees 0.00 160,000 160.000 160.000 0 0 125.000 0.00 49-1035 Iron Member's Reserve 0.00 0 0 0 13.754 26.829 24.806 0.00 49-1040 Misc Incorre 0.00 25,500 25.500 25,500 L00 704 0 0.00 49-2020 Miscellaneous Donations 0.00 0 0 0 (569 318 0 0.00 49-3010 Fire Dept Training Classes 0.00 0 0 0 (4,956 5.712 5.000 0.00 49-4010 State Raub:Maim Traffic Sig 0.00 5,000 5.000 5.000 74.312 0 0.00 49-5010 Police-MEG 0.00 0 0 0 0 0 0.00 49-5011 Police-Treasury 0.00 0 0 0 0 0 0.00 39-5012 Police-Justice - 0.00 0 0 0 (28) 0 0.00 49-9000 Cash(Over)/Short 0.00 0 0 0 0 1.379,244 0.00 49-9999 Available Fund Balance 0.00 150.000 - 150,000 1,412,364 297,480 417333 1,894,050 0 Miscellaneous Revenue Totals: 0.00 340,500 340,500 1,602,864 16,615,751 17.685,900 17.144397 0 REVENUES Totals: 0.00 15.469,807 16.162,607 17,986,571 -12- Village of Morton Grove Calendar Year 2004 LEGISLATIVE DEPARTMENT/ACTIVITY DESCRIPTION This account provides the appropriations necessary for the Village President and Board of Trustees to carry out their important policy making and community leadership functions. Appropriations for the various Boards and Commissions. and the Village Clerk are also included in this department. In order to serve as a foundation for setting policy and directing the community's future growth and development, the Village Board of Trustees adopted both Vision and Mission Statements as follows: Vision Statement To preserve and enhance the overall quality of life within the Village. To provide quality municipal services and infrastructure improvements in a cost effective manner so the Village is held in high esteem by residents, municipal organizations and professional associations. To participate in advantageous intergovernmental activities and maintain positive relationships with other government agencies. To provide quality and affordable housing in livable residential neighborhoods. To preserve and enhance the open space and recreational facilities now available within the community. To promote positive economic development within the framework of reasonable codes and zoning standards to facilitate figure business and industrial development. To be an innovative "leadership" community while avoiding highly experimental policies or programs. Mission Statement To provide municipal services, public improvements and economic development activities in an efficient and effective manner in order to preserve and enhance the quality of life within the community. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES While much has been accomplished during the preceding fiscal year, it is more relevant to discuss performance assessment within each individual department or activity budget included in this document. The reader will note various performance assessment information incorporated within each department, activity or fund included in the overall budget document. ANNUAL GOALS AND OBJECTIVES - CALENDAR YEAR 2004 1. Following careful deliberation and analysis. continue to make prudent policy decisions. a. Continue Board Committees/Liaisons to insure effective review of policy choices prior to scheduling Board action. b. Continue policy of joint staff/Board Committees to deal with many significant policy issues. c. Continue to liaison with Village Advisory Boards and Commissions to insure effective communication between the Village Board and its Boards and Commissions. 2. Provide sufficient supervision and require the accountability necessary to insure all Village operations are conducted in an efficient and effective manner with both quality of service and cost containment as ongoing goals. a. Continue using the Board's own committees and the Administrator's office to insure that a liaison is maintained with all line departments on a regular basis. —13-- Village of Morton Grove Calendar Year 2004 b. Continue having a Village Trustee serve as Finance Committee Chairperson to participate '....‘ directly in the review and approval of all warrants prepared by the Director of Finance prior to the warrant register being submitted to the Village Board for approval. c. Continue. as a committee of the whole. to direct and continue extensive involvement in review and approval of the Village's annual operating and capital budgets. 3. Continue active participation in regional government organizations and joint action agencies, and continue to promote good relations with other local governments. a. Continue to actively participate in the Morton Grove Local Officials Meetings and, as necessary. to communicate on an individual basis with other local governmental units located both within and around our community. b. Continue active participation in the Northwest Municipal Conference, including not only attendance at all Board meetings and other major events but also strong participation on Conference committees as well. c. Continue to have Trustees as active participants on the Board of Directors for both SWANCC and RED. d. Continue the strong cooperative relationship and service sharing arrangements with the Morton Grove Park District. e. Encourage the professional staff to also participate in regional government activities and joint action agencies as well as their individual professional associations. 4. Promote continued economic development and redevelopment throughout the Village. a. Continue working through staff and the various committees and commissions to promote economic development along Waukegan Road. the Dempster Street Corridor, and the Lehigh/ Ferris Avenue area. In conjunction with the Department of Community and Economic Development, continue ongoing programs to promote the community and implement successful business retention and recruitment strategies. b. Concentrate efforts on finding available funding for the Dempster Street Corridor plan to "". offset the costs of this project and complete the engineering plans for the infrastructure improvements. c. Continue to work closely with the Department of Community and Economic Development to focus on business recruitment and retention efforts, as well as, general community promotion activities. 5. Continue to evaluate the progress of the Village's Master Plan. a. The adoption of the Master Plan in 1999 will continue to serve as a guide for continued planning for redevelopment and rejuvenation of various target areas identified in the planning process. b. The Lehigh/Ferris Avenue sub-area study was completed this past year. The focus of efforts in 2004 will be to continue negotiations with various jurisdictions regarding the roadway realignment, replacement of commuter parking. and the constructionlremodeling of the commuter station. Continue to work with the developer consultant to redevelop the parcels within the area. Funding options will continue to be explored to help offset the cost of these planned improvements. 6. Continue evaluation of the Village's public facilities and the appropriate construction/renovation required to meet Village facility needs. a. During 2002, the space needs analysis for the Police station was completed. Due to funding limitations, architectural design services have been delayed. Funding options will continue to be explored to address the construction of these facility needs. b. Continue to evaluate various other facility needs to accommodate space requirements. In addition to these general goals. each individual department and activity budget incorporated within this document contains more detailed goals and objectives related to all the Village's various service "—.. -14- Village of Morton Grove Calendar Year 2004 obligations and capital improvement plans. Those sections of the budget should also be reviewed for a thorough understanding of the Village's goals and objectives for this fiscal year. Dues & Subscriptions 02-10-10-55-1120 This account includes memberships for the Village Board, the Village Clerk and all Boards and Commissions. Fire and Police Commission 3275 Village Clerk memberships S70 Total $345 Meetings And Conferences 02-10-10-55-1130 This account includes appropriations sufficient for the Village Board.the Village Clerk and members of the Board of Fire and Police Commissioners to attend training and professional meetings and seminars. The appropriation provides for pre-planned attendance at several conferences and seminars as noted below. Clerk's meetings 5100 Fire and Police Commission Training $400 Trustee to attend NWMC institute (1) 3300 DAS Conference $1,120 Total $1,920 Official Village Business 02-10-10-55-1140 This account contains appropriations necessary to cover the normal monthly expenses for the Mayor. Trustees and the Village Clerk. Also appropriated are necessary business expenses which are incurred by the elected officials and appointed officials while engaged in official activities related to the legislative functions of municipal government. Specific expenses include the annual recognition dinner for Village volunteers, activities in support of the Chamber of Commerce and attendance at the Northwest Municipal Conference (NWMC) sponsored events and activities. Chamber of Commerce Functions $1,500 Mayor, Trustee and Clerk Expenses $3,300 Miscellaneous Business Expenses $1,000 NWMC Annual Functions $950 Recognition Dinner $1,000 Total $7.750 Community Relations 02-10-10-55-5140 This account includes appropriations adequate to cover the expenses for a number of community relation's activities sponsored by the Village each year. Specific projects include a Children's Halloween Party, one Chamber of Commerce Meet and Greet, the Annual Appearance Commission Awards, and other related activities which arise during the budget year. All Community Relations Commission activities including new resident receptions and new resident packets (except for postage which is funded through the postage account in Administration)are also funded through this account. Appearance Commission Awards 3250 Chamber Meet and Greet event 3700 -15- Village of Morton Grove Calendar Year 2004 Children's Halloween Party 3500 Community Relations Commission Activities 3250 New Resident Packets 33.500 New Resident Receptions 3600 Total $5,800 Northwest Municipal Conference 02-10-10-55-7120 This account includes appropriations adequate to cover the annual cost of membership for the Village in the NWIvIC. The NWMC has been very effective serving as a Counsel of Governments (COG) for the north and northwest suburbs. In addition to legislative lobbying activities and the development of SWANCC, the NWMC has been instrumental in monitoring the fast-paced changing environment of telecommunications and developing solutions to other regional problems that have proved beneficial to the Village. The Conference also handles joint testing for police and fire applicants and has a very successful joint purchasing program that has saved the Village thousands of dollars over the years. The Village's population as determined through the 2000 Census did not have a significant impact on the annual dues (which are calculated on a population basis). Total 38,600 NIPC Membership Contribution 022-10-10-55-7160 This account contains the annual appropriation for the Village's membership in the Northeastern Illinois Planning Commission (NIPC). Total 32,550 Illinois Municipal League Dues 02-10-10-55-7180 This account includes the appropriation necessary to provide for membership dues to the Illinois Municipal League (LML). Total $1,210 Operational Supplies 02-10-10-56-2110 This account includes appropriations adequate to cover the cost for providing miscellaneous operational supplies which may be required by the Village Board, Clerk. or any of the Boards or Commissions during the calendar year. Total $600 -16- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report P P For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description b1 L. Requested Proposed Adopted 02-10-10 Legislative El Personal Services 5.985 5.985 6.000 0.00 54-4100 Salary Mayor/president 0.00 6.000 6.000 6.000 1.995 1.995 2.000 0.00 54-4110 Salary Liquor Commissioner 0.00 2.000 2.000 2.000 26.625 27.000 27.000 0.00 54-4120 Salaries Board Of Trustees 0.00 27.000 27,000 27.000 4.875 4.500 4.500 0.00 54-4130 Salary Village Clerk 0.00 4,500 4.500 4.500 20.325 20.150 21,200 0.00 54-4140 Stipend Advisory-Boards 0.00 21.200 21,200 21.200 11.895 11.577 11.526 0.00 514710 Salaries Secretarial 0.00 12.383 12,383 12.754 0 0 0 0.00 516110 Longevity-Auto Allowance 0.00 0 0 0 700 863 882 0.00 54-7100 Social Security 0.00 947 947 975 72,400 72.070 73,108 0 Personal Services Totals: 0.00 74,030 74,030 74,429 E2 Contractual Services 139 485 345 0.00 55-1120 Dues 8 Subscriptions 0.00 345 345 7.757 1.313 .800 0.00 55-1130 Meetings And Conferences 0.00 920 800 800 1.920 11,528 10.788 6.300 0.00 55-1140 Official Village Business 0.00 7,750 7,750 7.750 10,726 6.713 5.200 0.00 55-5140 Coma pity Relations 0.00 5.800 5.800 5.800 8,320 8.419 8,400 0.00 55.7120 Northwest Municipal Conference 0.00 8,600 8,600 8.600 4.497 4.722 4,958 0.00 55-7160 Nipc Membership Connibution 0.00 5,100 5.100 2.550 1,147 1.186 1.200 0.00 55-7180 Illinois Municipal League Dues 0.00 1.210 1,210. 1.210 44,114 33,627 27,203 0 Contractual Services Totals: 0.00 29,605 29,605 28.175 E3 Commodities 706 1.158 500 0.00 . 56-2110 Operational Supplies 0.00 600 600 600 0 0 0 0.00 56-4380 Seasonal Decorations 0.00 0 0 0 706 1,158 500 0 Commodities Totals: 0.00 610 600 600 117,220 106,855 100,811 0 EXPENDITURES Totals: 0.00 104,235 104,235 103,204 V _17- Village of Morton Grove. Illinois '1 Personnel Schedule Summary - CY 2004 Legislative Department 2003 2004 Salary Number Grade Salary Number Part Time: Mayor/President/Liquor Comm. 8,000 1.0 8,000 1.0 Village Trustee 27,000 6.0 27,000 6.0 Village Clerk 4,500 1.0 4.500 1.0 Advisory Boards/Committees 21,200 34.0 21,200 34.0 Clerk/Typist 11,526 6.0 12,754 6.0 Total 72,226 48.0 73,454 48.0 Fringe Benefits: Social Security 882 6.0 975 6.0 Total 882 975 6.0 Department Total 73,108 48.0 74,429 48.0 -18- h. Village of Morton Grove Calendar Year 2004 ADMINISTRATION DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Administration is to assure the efficient and effective management of day-to-day Village operations and, through the Village Administrator, implement the policies of the Village President and Board of Trustees. PERFORMANCE ASSESSMENT - PROGRESS ON FISCAL YEAR 2003 GOALS AND OBJECTIVES 1. A good deal of the Administrator's time this year has been expended in assisting the Village President and Board of Trustees with policy development and implementation. Of special significance is policy development related to the implementation of the budget and the Capital Improvements Program. The Administrator's office also assisted with many economic development activities. including the selection of a developer consultant for the Lehigh/Ferris • Subarea and the engineering services for the anticipated Dempster Street improvements. 2. The Office of the Administrator continued to provide effective, efficient, responsive and economical day-to-day management of all Village departments. 3. The Administrator worked closely with the Finance Director and all Department managers to tightly control expenditures. The Administrator and Assistant Administrator worked with the Department Directors and Management Staff to audit services and evaluate revenues. 4. The Administrator continued to work closely with the Director of Community and Economic Development to insure every effort was made to complete the various planning projects assigned to the department as well as continue with the business recruitment and retention program. A great deal of effort was expended in beginning to implement the Lehigh/Ferris TIF District subarea study which will serve as a basis for the planned redevelopment of not only several private properties but also public facilities located in this portion of the community. 5. The Village Administrator worked closely with the Department of Public Works to complete the projects included in the 2003 Capital Improvement Plan. 6. The Village Administrator continued to work closely with the Assistant Village Administrator and the Village's Computer Management Committee on various information technology programs and activities. Updates and scheduled modifications to the system have been implemented smoothly with minimal disruption. The Village completed its first year as a member of the GIS Consortium resulting in an updated GIS. The Village's website was updated and expanded. 7. The Administrator and Assistant Administrator also spent a great deal of time this year working with the Executive Safety Committee and departmental managers regarding planning for safety and loss prevention. Most notable was an extended strategic planning effort that involved all Department Directors working in conjunction with the Executive Safety Committee. This process not only resulted in some very workable plans and specific action steps that can be implemented by the Village in its various departments, but also raised the awareness of the entire management team toward the importance of safety and loss prevention to their everyday operations. Workers compensation and motor vehicle accident claims were down sharply this year. in part to a response to the new emphasis given to safety and loss prevention activities. S. The Village Administrator's office is responsible for administering and monitoring the existing AT&T cable television franchise agreement. The Assistant Village Administrator worked closely with the Cable and Telecommunications Commission and Comcast Corporation. 9. Staff continued its public education efforts. These programs include four quarterly newsletters. special public information pieces, and the expansion and upgrade of the Village website. —19— Village of Morton Grove Calendar Year 2004 10. Staff coordinated with the Village Board of Trustees. the Community Relations Commission, the departments. the Park District. Library. and Chamber of Commerce to provide two New Resident — Receptions during the year to welcome new residents, educate them on village services and introduce them to local officials. ANNEAL GOALS AND OBJECTIVES - CALENDAR YEAR 2004 1. Continue to assist the Village President and Board of Irustees in developing policy alternatives and implementing broad policy decisions. a. Under the direction of the Village Board complete and implement the operating and capital budget for the next calendar year. b. The Administrator's office will continue to manage the Municipal Code including review of existing ordinances in an effort to update and make revisions as necessary to the Code to meet organizational changes and policy decisions. The Administrator's office will also provide for periodic comprehensive updates to the Municipal Code to make sure all the books remain current and usable. c. Continue to evaluate the Village's technology needs and plan for system upgrades to be done on an ongoing basis to keep system costs economical from year-to-year. Upgrades to the website will continue to be a priority to enhance service to the community. 2. Continue to provide effective, efficient and economical day-to-day management of all operations and public services with special attention given to ongoing analysis and modifications necessary to maximize productivity and efficiency. a. Specifically continue working with all Department Directors to oversee department operations and service provision and to insure that all expenditures remain within budget parameters. b. To insure that a certain amount of the Administrator's time is spent out of the office inspecting other Village facilities, checking on various construction and ongoing maintenance activities, as well as. interacting with employees on an appropriate basis to adequately supervise all Village operations. 3. Economic development activities will continue to be a high priority of the Administrator's Office. a. Continue to work closely with the Community and Economic Development Director to promote the Village's ongoing business recruitment and retention programs. b. Continue to place emphasis on significant redevelopment opportunities within the Village's commercial corridors. 4. Cost containment will be a high priority for the Village during the coming fiscal year. a. Continue to work with Department Directors to manage Village services and programs as efficiently as possible with cost containment as an objective. b. Implement the Village's financial transition plan focusing on a continuous evaluation of services to ensure they are being provided cost efficiently and identifying revenues to support operations. 5. The Capital Improvements Program will be updated and projects scheduled for engineering or construction during the fiscal year and completed when scheduled and within budget. a. In conjunction with the Capital Improvements Program Committee, the Director of Finance and the Director of Public Works. complete and maintain a realistic five year Capital Improvements Program for integration into the Village's Adopted Budget. b. Implement the annual element for that program utilizing available resources so that projects scheduled for engineering and construction can proceed during this fiscal year. c. Work with the Engineering Division of Public Works as well as the Department of Community and Economic Development to move forward with actual engineering and 1 design services for the planned Dempster Corridor Improvement Project. In addition, a -20- Village of Morton Grove Calendar Year 2004 great deal of grantsmanship work will be completed this year to make sure available resources are in place to continue forward with the project. d. Continue implementation of the recommendations in the Lehigh/Ferris TIE District Subarea Study. While part of this work will involve the redevelopment of private parcels, there are also a number of public facilities which will require modification. We will continue to finalize an agreement with the Forest Preserve District to permit the development of a shared parking lot on their property which will also serve the commuter station. Negotiations will also be continuing with Metra regarding the reconstruction/remodeling of the Metra Commuter Station. We also hope to begin work with an engineering and design firm with the cost shared by both Metra and the Village to begin work on the remaining public facilities including the reconstruction of Lehigh Avenue, the extension and reconstruction of Ferris Avenue, and the possible reconstruction of Lincoln Avenue, all in conjunction with planned improvements to the commuter parking facilities that will support the new commuter station. 6. The American Legion Memorial Civic Center will continue to be a high priory for the Administrator's office. a. Working with the Assistant Village Administrator and the Coordinator of Family & Senior Services to insure the facility is being utilized to its maximum potential both for senior programming. hosting community events and activities, and private rentals. b. Monitor the operations of the Civic Center including the evaluations of policies and procedures originally adopted in 2001. 7. Plans for the Remodeling of the Flickinger Center with an emphasis of providing additional space for Police Department operations. a. Look at various funding options that could be available to help off-set the cost for the Police Department remodeling. 8. The Village Administrator's office will work closely with each department and the Executive Safety Committee to further reduce loss and liability exposure in the areas of workers compensation, general liability and property damage. 9. The Assistant Village Administrator will continue to work with the Cable and Telecommunications Commission to ensure Comcast Corporation provides responsive cable services and customer service. 10. Staff will continue to coordinate with the Village Board of Trustees, the Community Relations Commission, the departments. the Park District. Library, and Chamber of Commerce to provide two New Resident Receptions during the year to welcome new residents, educate them on village services and introduce them to local officials. Auto Allowance 02-10-11-55-1100 Total S1,200 Due & Subscriptions 02-10-11-55-1120 This account includes appropriation requests for various memberships for the Village Administrator and his staff. This account also includes memberships in human resource organizations, as well as, 11 NATOA. a professional organization for cable franchise administrators. There are also a number of subscriptions primarily to local newspapers and related public interest publications included in this account. ICMA membership (Administrator) 51,050 ICMA membership (Assistant Administrator) 5850 ILCMA and LAIv1.MA(Assistant Administrator) S172 -21- Village of Morton Grove Calendar Year 2004 ILCMA and METRO (Administrator) $300 ILNATOA membership $60 '"1 Intern memberships (ILCMA & 'ANIMA) S35 IPELRA membership $165 IPMA membership 5300 Miscellaneous Subscriptions 5100 Total $3.032 Meetings And Conferences 02-10-11-55-1130 This account includes appropriations necessary for the Administrator and the Assistant to attend professional association conferences at the national, state and local level. Out-of-state travel was removed from the 2002 - 2004 budgets as part of our response to the reduced revenue flow caused by the sales tax revenue and the weak economy. Attendance at association conferences is important for the continued professional development of the management staff. Monies for the Administrator and the Assistant will remain in the budget for attendance at the state association conferences and trainings. ILCMA Conference (2) $1,693 IPELRA Annual Conference (1) $825 Local Meetings & Misc. expenses $200 Total $2,718 Training & Instructions 02-10-11-55-1150 This appropriation is used by the Administrator and staff to attend a variety of training and instructional seminars to continue developing and enhancing the skills needed to effectively implement the policies of 'Th the Village President and Board of Trustees. These seminars or meetings are often sponsored by the Northwest Municipal Conference (NW:MC), Illinois City/County Management Association (ILCMA), Illinois Government Finance Officers Association (IGFOA), and the Illinois Public Labor Relations Association (ILPLRA). Total $150 Employee Relations 02-10-11-55-1160 This appropriation is sufficient to fund the comprehensive Employee Relations Program which the Mayor and Board of Trustees requested be implemented to acknowledge employees for the excellent services provided the community and to insure that good communication is maintained between management and line employees. Distinguished employee awards $250 Employee of the year $485 Flu shots $675 Miscellaneous (plaques. flowers, etc) $300 On-line salary survey $300 Service awards 53,730 Total 55.740 -22- Village of Morton Grove Calendar Year 2004 Personnel Recruitment 02-10-i1-55-1170 This account includes the cost of advertising and related expenses incurred in recruiting new employees for the Village with the exception of the Fire and Police Departments, which are handled through their respective departmental budgets. Expenditures to be made under this account are very difficult to project from year to year. While we do not anticipate high personnel turnover, this account has been placed at a realistic level, which hopefully. will be adequate to meet recruitment needs during the year. Total $2,000 Professional Services 02-10-11-55-2110 The Village currently has a contractual arrangement with a local photographer who is available, on call, to take photos on a part-time basis. This appropriation, which covers the cost for photography services at special civic events,employee relations and senior citizen activities, remains unchanged from the last Calendar Year Budget. Total $488 Postage & Meter Rental 02-10-11-55-2120 This account includes postage for mailing the quarterly Morton Grave Exchange Village newsletter. As with other appropriations related to the Public Information Program, this account includes postage for other public information related needs, such as the mailing of the New Resident Packets. The mailing of the New Resident Packets is coordinated with the Chamber of Commerce. Postage for New Resident Packets 5300 Postage for Newsletter $5,120 Total 55,920 Newsletter Printing 02-10-11-55-2320 This account includes the appropriation necessary to print the quarterly Village of Morton Grove Exchange Newsletter. The Village also prints some special editions and lengthier editions from time to time. This appropriation should be adequate to meet the anticipated printing costs during this fiscal year. Total $10,000 Maintenance Of Non Auto Equip 02-10-11-55-4130 This account provides for the repair of all non-computer equipment located in the Administrator's office. Total 5250 Operational Supplies 02-10-11-56-2110 This line item includes both operational supplies and office supplies. This appropriation reflects the cost of binders. dividers. transparencies and other material needed during the budget preparation process. No increase is requested in this appropriation for this fiscal year. Total 32.300 —23— Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FEE Requested Proposed Adopted 02-10-11 Administration El Personal Services 110.966 119.126 118.978 0.00 54-4200 Salary Village Administrator 000 115.000 115.000 11'M 57.751 67.103 69,178 0.00 54-4431 Salary Assistant Village Admin 0.00 90.000 90.000 , 5.888 7,291 11.000 0.00 54-4657 Salaries Intern 0.00 13.438 13.438 13.4,8 88.577 90.735 93.510 0.00 54-4710 Salaries Secretarial 0.00 93,510 93,510 96.314 2.400 2.700 3.000 0.00 54-6100 Longevity 0.00 3,500 3.500 3,500 0 0 0 0.00 54-6110 Longevity-Auto Allowance 0.00 6,000 6.000 6.000 18,167 20.108 22.618 0.00 54-7100 Social Security 0.00 24,100 24.100 24,816 34,000 38.474 40.785 0.00 54-8100 Hospitalization Insurance 0.00 44.861 44.861 44.861 933 995 1.026 0.00 54-8300 Life Insurance 0.00 1,087 1.087 1.157 318,681 346,532 360.095 0 Personal Services Totals: 0.00 391,496 391,496 401,236 E2 Contractual Services O 0 0 0.00 55-1100 Auto Allowance 0.00 1.200 1,200 1.200 1.200 1.200 1.200 0.00 55-1110 Mileage Allowance 0.00 0 0 0 2,837 2.913 2.636 0.00 55-1120 Due&Subscriptions 0.00 2,720 3.032 3.032 7,373 2.407 2,050 0.00 55-1130 Meetings And Conferences 0.00 2.718 2,718 2.718 0 0 150 0.00 55-1150 Training&Instructions 0.00 150 150 150 7,557 5.535 2.235 0.00 55-1160 Employee Relations 0.00 5.740 5.740 5.740 6.793 3.545 2,000 0.00 55-1170 Personnel Recmitmnt 0.00 2,000 2.000 2,000 869 481 800 0.00 55-2110 Professional Services 0.00 800 488 488 2.037 4.592 4.400 0.00 55-2120 Postage&Meter Rental 0.00 5,920 5.920 5.920 8.852 9.794 10.000 0.00 55-2320 Newsletter Printing 0.00 10,000 10.000 10.000 O 95 425 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 425 250 250 37,518 30,561 23,896 0 Contractual Services Totals: 0.00 31,673 31.498 31,498 E3 Commodities 2.690 4,145 2.800 0.00 56-2110 Operational Supplies 0.00 2.900 2.800 2.800 O 0 0 0.00 56-2120 Photo Supplies 0.00 0 0 0 2,690 4,145 2.800 0 Commodities Totals: 0.00 2,900 2.800 2,800 358,889 381,237 388,791 0 EXPENDITURES Totals: 0.00 426,069 425,794 435,534 -24- Village of Morton Grove, Illinois Personnel Schedule Summary - CY 2004 Administration Department 2003 2004 Salary Number Grade Salary Number Full Time: Village Administrator 118,978 1.0 118,450 1.0 Assistant Village Administrator 69,178 1.0 92,700 1.0 Executive Secretary 93,510 2.0 47 96,314 2.0 Total 281,666 4.0 307,464 4.0 Part Time: Intern 11,000 1.0 13,438 1.0 Total 11,000 1.0 13,438 1.0 Fringe Benefits: Longevity-Auto Allowance 6.000 1.0 Longevity 3,000 3.0 3,500 3.0 Social Security 22,618 5.0 24,816 5.0 Hospitalization Insurance 40,785 4.0 44,861 4.0 Life Insurance 1,026 4.0 1,157 4.0 Total 67,429 80,334 Department Total 360,095 5.0 401,236 5.0 —25— Village of Morton Grove Calendar Year 2004 LEGAL DEPARTMENT/ACTIVITY DESCRIPTION This department provides the appropriations necessary to support the Villages legal staff. The Legal Department provides professional legal representation for the Village in all matters of law including: litigation; prosecution of all municipal code violations; and drafting or review of ordinances. resolutions. contracts and other legal documents. Services are provided by independent legal counsel working under contract to the Village. The Board also occasionally hires special counsel to deal with specialized legal situations. A labor relations counsel is used routinely for labor and personnel related matters. PERFORMANCE ASSESSMENT- PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES The Corporation Counsel and the Village Prosecutor have ably fulfilled the goals and objectives contained in the Calendar Year 2003 Budget both in terms of providing general legal services and prosecutorial services to the Village on an ongoing basis. The Labor Relations Counsel continued to provide the Village with excellent counsel related to issues such as labor negotiations; grievance resolution: and miscellaneous personnel matters. Also. the Village manages an administrative adjudication hearing program to review building code enforcement tickets and impose any necessary monetary fines. GOALS AND OB.JECTIVES FOR CALENDAR YEAR 2004 1. Provide professional and effective general legal services through the office of Corporation Counsel. a. Provide direct legal representation and services for elected and appointed officials. b. Draft or review ordinances, resolutions. contracts. and all other legal documents needed to conduct the Village's operations. c. Directly represent the Village in matters of litigation and/or supervise the services of special counsel as necessary with the exception of those claims resulting from various casualty losses which are managed by the Village's self-insurance pool (IRIvIA). 2. Provide prosecutorial duties to insure all municipal ordinance violations are professionally presented before the appropriate court. a. Represent the Village in all traffic and related general court proceedings. b. Represent the Village in housing court to insure building maintenance and related violations are successfully concluded as needed to insure the success of the Village's neighborhood preservation program. c. Under the direction of the Administrative Adjudication Hearing Officer, continue to review code enforcement violations in the administrative adjudication process and expand these hearings to incorporate the participation of the Fire Prevention Bureau, Police Department CSO's. and the Animal Control Officer when appropriate. 3. Labor relations counsel will be available as needed to assist with labor relations and various personnel issues which may arise during the year. a. Collective bargaining agreements with both the Police Officers and Firefighters will expire December 31. 2003. Counsel will work with the negotiations teams and the Village Administrator's Office to negotiate new contracts. b. Be available as needed throughout the year to review potential Personnel Policy changes and to assist Village management in dealing with any employee issues which may arise out of grievances or any other miscellaneous personnel matters. —26— Village of Morton Grove Calendar Year 2004 Dues &. Subscriptions 02-10-13-55-1120 '1 Subscriptions to periodicals,purchase of books and annual updates regarding coup rulings represent the expenditures made from this account. Total $250 Meetings and Conferences 02-10-13-55-1130 This years appropriation will allow the Village Prosecutor or Corporation Counsel to attend a conference. Total S600 Printing and Publishing 02-10-13-55-2130 Includes the cost of publishing various legal notices in local newspapers required under State statutes for public hearings of Zoning Board of Appeals,Planning. Appearance and Traffic Safety Commissions.etc.; bid notices: and various other pertinent legal matters needed from time-to-time. Total 52.000 Retainer of Corporation Counsel 02-10-13-55-6100 The retainer for the Corporation Counsel is based on approximately S 5.033/month and is intended to cover routine municipal legal matters. This account is normally increased during the budget review process by the same percentage as any across-the-board increase approved for Village employees. Circumstances entailing litigation or are non-routine in nature are reflected in "additional legal fees" in account 556120. Total $60,393 Retainer Of Village Prosecutor 02-10-13-55-6110 The retainer for the Village Prosecutor is based on 52,196/month and is intended to cover prosecutorial services. The fee remains unchanged: however, this account is normally increased during the budget review process by the same percentage as any across-the-board increase approved for Village employees. Total $26,353 • Additional Legal Fees 02-10-13-55-6120 This account reflects those non-routine and special litigation costs for Corporation Counsel and the Labor Relations Attorney. Labor relations costs include labor negotiations, grievances, and miscellaneous personnel matters, and includes funding to complete contract negotiations. Contract negotiations with the fire, police. and mechanics unions began in 2003 and are anticipated to continue into 2004. Additional Exp for Special Counsel 550.000 Labor Relations Attorney 540,000 Special Legal Counsel S50.000 Total 5140,000 —27— Village of Morton Grove Calendar Year 2004 Administrative Adjudication 02-10-13-55-6125 The Administrative Adjudication Hearing process requires a hearing officer who is an Illinois licensed attorney, a hearing clerk, and administrative costs related to preparation of citation books and forms necessary to conduct hearings. The hearing officer will have the option to impose monetary fines upon a finding of guilty. Since this system is relatively new, and little data can be extracted from surrounding communities,it is not possible to estimate with a significant degree the amount of fines that may be collected. Fines that are collected can be used to offset the cost of operating the hearing system Many forms can be prepared and duplicated in-house for minimal cost. A two-hour session one day per month is anticipated. The clerk would be required for four hours the day of the hearing; additional time, estimated at one day per month would be needed to process citations and record the findings of the hearing officer. The costs of the hearing clerk will be funded through the Finance Department. An initial participation would include citations from the Building and Inspectional Services inspectors,Fire Prevention Officers. Police Department CSOs. and the Animal Control Officer. Once the system is established, it is possible the program will be expanded to include other Police Department citations as allowed by State Statute. Hearing Officer(5300/month x 12 months) Total $3.600 -28- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Adopted 02-10-13 Legal E2 Contractual Services 162 59 250 0.00 55-1120 Dues&Subscriptions 0.00 250 250 ia..., 288 588 600 0.00 55-1130 Meetings And Conferences 0.00 600 600 1017 1.750 2.000 0.00 55-2130 Printing And Publishing 0.00 1000 2,000 2.W0 59.596 52.052 58.634 0.00 55-6100 Retainer Of Corporation Counse 0.00 60.393 - 60.393 60.393 19.404 28,979 25.585 0.00 55-6110 Retainer Of Village Prosecutor 0.00 26.353 26.353 26,353 152.467 108.190 85.000 0.00 55-6120 Additional Legal Fees 0.00 150.000 140.000 140,000 0 5.808 5,100 0.00 55-6125 Administrative Adjudication 0.00 3,900 3,600 3,600 234,934 197,426 177,169 0 Contractual Services Totals: 0.00 243,496 233,196 233,196 233,934 197,426 177,169 0 EXPENDITURES Totals: 0.00 243,496 233.196 233,196 _P9_ Village of Morton Grove Calendar Year 2004 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/ACTIVITY DESCRIPTION The Division of Community and Economic Development is a component of the Administrator's office. The mission of the division of Community and Economic Development is to coordinate land use planning, commercial and mixed-use redevelopment, and commercial revitalization, all to promote a comprehensive development and redevelopment strategy for the Village. The primary focus of this division is economic development, including retention and recruitment of new businesses to maintain a strong economic base.new residential development, marketing,job retention, creation of community shopping opportunities for residents, and community development activities such as affordable housing. An Economic Development Director heads the division with appropriate support staff reporting directly to the Village Administrator. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. Staff has approached business leaders in the Village about attending a focus group, moderated by the Economic Development Director, to discuss future economic development in the Village. The focus group would be held in the fourth quarter of 2003 or the first quarter of 2004. 2. Staff currently is researching networking opportunities for commercial, industrial, and retail brokers. realtors. and developers. These opportunities would showcase the properties and sites ready for commercial and mixed-use redevelopment. Currently, we rely upon the International Council of Shopping Centers trade shows twice a year in Chicago for marketing commercial sites. We have increased the number of mailed packets,containing the Sites Available Inventory and the location of the Village's booth for the ICSC shows, to brokers, realtors, retailers, and developers. Currently, over 130 professionals receive the Village's mailing, double the number who received the initial materials in early 2001. 3. We continued to work with the engineering/urban design consultants for the Phase I &II engineering work in the Dempster Street Commercial Corridor. The Dempster Street Commercial Corridor Advisory Committee met in the third quarter of 2003 to review progress made to date and to supply preferences for streetscape and landscaping planned for the corridor. 4. The creation of an Economic Development mission statement and Economic Development Commission will be realized via input from the Village Board and business community. Both components are needed in order to give our revitalization efforts better direction. 5. The Village hired a Development Consultant to aid in guiding redevelopment in the Lehigh/Ferris TIF District. In the Waukegan TIE District, two new auto dealers opened locations in the commercial corridor. ANNUAL GOALS AND OBJECTIVES - CALENDAR YEAR 2004 ECONO1IIC AND COMMUNITY DEVELOPMENT 1. Examine how the Village can market its commercial corridors more effectively to businesses targeting consumers of diverse ethnic origins. 2. Broaden the Sites Available Inventory database to include information on every commercial and industrial property in the Village. This database is essential so staff can calculate total commercial, industrial, and retail space in the Village and market that data in its economic development materials. The GIS Consortium Community Development Committee has been working on the creation of a business database that would contain much of the information required to answer inquiries from realtors and brokers. —30— Village of Morton Grove Calendar Year 2004 . Examine proposed redevelopment sites along the Dempster Commercial Corridor as identified in the Master Plan to determine whether or not economically feasible reuses currently exist for any of those sites and follow through with appropriate marketing where relevant. 4. Determine cost-effective ways to host commercial. industrial. and retail brokers. realtors, and developers, in order to publicize the Village's efforts in transit-oriented redevelopment and commercial revitalization. 5. Create a mission statement for economic development in the Village. Develop the methodology to start an Economic Development Commission. 6. Continue revisions of the economic development portions of the Village's Web site, including insertion of GIS. so users can receive data in the quickest, easiest way possible. TIF DISTRICTS 1. Along with the Administrator and Director of Finance. continue coordinated administration of the Waukegan Road TIF District including completion of various state mandated reports and the annual Joint Review Board meeting. Examine the south Waukegan Road sub-area to determine whether or not an additional sub-area study should be undertaken to determine redevelopment potential in that area. 3. In the Ferris/Lehigh TIF Subarea, continue work with the Development Consultant to assemble the team (legal. engineering, planning/design, environmental, appraisal)required to acquire and redevelop sites in the Subarea. 3. Work closely with existing residential developers concerning appropriate reuse strategies for adding additional transit-oriented housing within the Lehigh/Ferris TIF District. Please visit the Village's Web site to access the Sites Available Inventory of available commercial and industrial space for lease and for sale. Please visit the Lehigh/Ferris TIF District and Waukegan Road TIF District pages for more information about the history and future plans for each district. Please visit the Community Profile for more information about our business environment and demographics. Auto Allowance 02-10-23-55-1100 The Economic Development Director position receives an auto allowance to compensate for the use of their personal auto on Village business. Total S 1,200 Mileage Allowance 02-10-23-55-1110 Some employees (other than the Director who receives an auto allowance) in the Department will occasionally use their personal vehicles on Village business. Reimbursements at the current rate per mile will be made from this account. Total 5100 Dues & Subscriptions 02-10-23-55-1120 The associations in which staff will continue to participate give the Village additional avenues for marketing, promotion, and assistance. A breakout of the dues for those professional organizations is as follows: American Institute of Certified Planners $200 American Planning Association 5375 Enterpriz Cook County $100 '1 Illinois Restaurant Association 5400 —31— Village of Morton Grove Calendar Year 2004 Illinois Development Council $175 International Council of Shopping Centers $150 International Economic Development Council $350 Urban Land Institute $200 Total S1,950 Meetings And Conferences 02-10-28-55-1130 The appropriations in this account will permit the Village Administrator, the Economic Development Director, and the Village Planner to staff the Village's booth at the ICSC Illinois Alliance/Midwest Deal Making Session in February and the ICSC Chicago Deal Making Session in October. Both sessions include attendance fees and booth registration fees. The ICSC trade shows allow the Village the opportunity to market its redevelopment areas to national and regional retailers, developers. site selection consultants. and brokers. The Director also attends the DC conferences in the spring and fall of each year. Those conferences provide opportunities to learn about new and revised programs offered by the Illinois Department of Commerce and Community Affairs(DCCA) and other state and federal agencies regarding technical assistance in municipal economic development. They also provide networking opportunities for the Village's redevelopment efforts. The appropriations in this account also allow for attendance by the Economic Development Director and Vil lage Planner at local conferences and for the Economic Development Director to attend one national conference. ICSC February session $600 ICSC October session S1.650 DC conferences $675 Local conferences $500 National professional conference SO Total $3,425 Economic Development Planning 02-10-28-55-2115 Determining the feasibility of economic incentives and assistance for redevelopment of the south Waukegan Road Commercial Corridor,through the services of professional and legal consultants, will be appropriated in this account. Total 350.000 Printing And Publishing 02-10-28-55-2130 An expanded advertising program for attraction and retention continues to present the Village as a desired community for national and regional retail chains, site selection consultants,realtors. and brokers. The budget will allow staff to use a marketing consultant for ad creation and placement. The list below details the publications that will showcase Village ads to various audiences in 2004. Metro Chicago Retail Space Guide Spring 2004 Real Estate Mid_America May 2004 Metro Chicago Retail Space Guide Fall 2004 Real Estate Mid-America October 2004 Miscellaneous Ads 2004 -32- Village of Morton Grove Calendar Year 2004 Ad preparation 51,000 Advertising program for retail attraction:retention 58.250 and mixed-use redevelopment Printing of Business Resource and Business 51.500 Regulations brochures Total S10.750 Maintenance Of Non Auto Equip 02-10-28-55-4130 All service or repairs needed for computer equipment will come from the Management Information Systems account. This appropriation should be adequate to handle any miscellaneous repairs required during the year. Total 5280 Operational Supplies 02-10-28-56-2110 All office and operational supplies needed by the Department have been incorporated into this account. The following list of needs should be adequate to support operations for the coming year. Economic development supplies $200 Fax and copy machine supplies S325 General office supplies 5275 Planning/drafting supplies 5235 Promotion materials S275 Total S1,300 Photo Supplies 02-10-28-56-2120 This account includes a small appropriation for photo supplies which may be needed during the year in support of planning and economic development activities. Total 550 -33- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description b 1 Requested Proposed Adopted 02-10-28 Conutwvitc&Econ.Development El Personal Services 57.398 62.759 64.015 0.00 54-4410 Salary Economic Development 0.00 64,015 64,015 65.935 0 3.285 0 0.00 54-4657 Salary-Eton Dev Intern 000 0 0 0 41.580 42,862 44.059 0.00 54-4710 Salaries Secretarial 000 21.449 21,449 22.088 o 600 600 0.00 54-6100 Longevity 0.00 0 0 0 7,328 8.482 8,314 0.00 54-7100 Social Security 0.00 6.538 6.538 6,734 5,774 10,109 6.733 0.00 54-8100 Hospitalization Insurance 0.00 11.215 11,215 11.215 355 377 393 0.00 54-8300 Life Insurance 0.00 230 230 246 112,434 128,474 124,114 0 Personal Services Totals: 0.00 103,447 103,447 106,218 E2 Contractual Services 1,200 1.200 1.200 0.00 55-1100 Auto Allowance 0.00 1,200 1,200 1,200 0 0 100 000 55-1110 Mileage Allowance 0.00 100 100 100 993 1.898 1.575 000 55-1120 Dues&Subscriptions 0.00 1.575 1.575 1.950 3,753 3.096 3.425 0.00 55-1130 Meetings And Conferences 000 3.425 3.425 3.425 0 0 0 0.00 55-2115 Economic Dev Planning 0.00 0 0 50.000 21,128 17,296 11,450 0.00 55-2130 Printing And Publishing 0.00 11,500 10.750 10.750 o o 280 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 280 280 280 27,074 23,490 18,030 0 Contractual Services Totals: 0.00 18,080 17.330 67,705 E3 Couunpdities 806 1.108 1.300 0.00 56-2110 Operational Supplies 0.00 1.300 1.300 1.300 22 110 50 0.00 56-2120 Photo Supplies 000 50 50 50 828 1,218 1,350 0 Commodities Totals: 0.00 1,350 1.350 1,350 140.337 153,182 143,494 0 EXPENDITURES Totals: 0.00 122,877 122,127 175.273 -34- Village of Morton Grove, Illinois "'� Personnel Schedule Summary- CY 2004 Community & Economic Development Department 2003 2004 Salary Number Grade Salary Number Full Time: Director of Comm. & Econ. Dev. 64,015 1.0 65,935 1.0 Admin Secretary/Aide I 44,059 1.0 44 - Total 108,074 2.0 65,935 1.0 Part Time: Clerk/Typist 22,088 1.0 Total 22,088 1.0 Fringe Benefits: Longevity 600 1.0 Social Security 8,314 2.0 6,734 2.0 Hospitalization Insurance 6,733 2.0 11,215 1.0 Life Insurance 393 2.0 246 1.0 Total 16,040 18.195 Department Total 124,114 2.0 106,218 2.0 -35- Village of Morton Grove Calendar Year 2004 FINANCE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Finance Department is to provide effective and efficient methods for conducting the day-to-day business affairs of the Village and to insure financial goals and objectives are satisfactorily met. Responsibilities include collection and disbursement of Village resources; budget, debt, employee benefit and retirement administration; insurance and risk management; data processing: payroll and personnel; treasury management and administration; purchasing and accounting. The Department provides support in performing these services and assists other departments in meeting public service goals within established budget parameters. The Department also provides financial analysis, trend information and recommendations to the Village Administrator,Village President and Board of Trustees on all matters relating to the fiscal operation of the Village. As such, it is imperative that financial analysis and advice be maintained to the highest of professional standards along with providing timeliness and accuracy in financial reporting. In addition to supporting the operations of other line departments. the Finance Department also has the responsibility to directly serve the public in such areas as general reception at Village Hall; cashiering. information dissemination, processing and issuance of business. liquor, vehicle and other Village licenses, real estate transfer stamps. water billing and other revenue collection. PERFORMANCE ASSESSMENT - PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES The Finance Department continues to provide accurate and timely reports of information to all its internal and external customers even as reporting and processing requirements grow. During 2003, the Village received the Certificate of Achievement for Excellence in Financial Reporting for the period ended December 31, 2001. This was the fourteenth consecutive year in which the Village has received the award. The Village also received the Distinguished Budget Award for calendar year 2003. The annual reports for budget and audit will continue to be submitted to the Government Finance Officers Association for evaluation. Various department staff attended training classes to improve their skills using the Microsoft suite of applications. Three staff members of the Finance Department were able to attend the annual Springbrook Training conference to learn more about the new accounting program and meet with some application programmers. There were two outside consulting firms hired to assist the Village in meeting the requirements for Governmental Accounting Standards Board statement#34. One firm appraised all Village fixed assets over the threshold amount of 510,000 and the other consulting firm assisted staff in valuing Village owned land and infrastructure. Both projects were successfully completed. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Review current Village Purchasing Manual and Travel Regulations and revise as needed. This review would cover all aspects of purchasing including purchase orders. bidding procedures and travel reimbursements and utilize the expanded features of the new financial software package. This is a carryover goal from the prior year. 2. Further training of departmental staff in Microsoft Office and Springbrook applications to improve operator skills. -36- Village of Morton Grove Calendar Year 2004 3. Continue to provide accurate and timely financial information to Village Trustees,Village Administrator. Department Directors and other internal customers as well as to the external customers (other governmental agencies.residents. etc.). 4. Submit Annual Budget and Comprehensive Annual Financial Report for Government Finance Officers Association Awards Program. 5. Cross-train department staff in the different duties now required of the Finance Department. 6. Research alternatives to current operating procedures to reduce costs and improve efficiency amongst all Village departments. 7. Implementation of GASB 34 for the calendar year 2003 audit conducted during the spring of 2004. 8. Research and implement a new vehicle sticker and business licensing software. Dues & Subscriptions 02-20-12-55-1120 This account includes appropriation requests for various memberships for the Finance Director and department staff. There are also some subscriptions used by the Finance Department included in this account. In addition, this account includes the fee to apply for the GFOA certificate of achievement award. American Payroll Association $165 Distinguished budget award fee 5275 GFOA certificate of achievement award fee 5415 ICPA/AICPA $360 National GFOA— 2 5315 State GFOA—2 S300 Wall Street Journal 5190 Total $2,020 Meetings and Conferences 02-20-12-55-1130 Attendance at professional conferences to keep up-to-date on pertinent developments in the profession and participate in various risk management committees. Total $2,250 Training & Instructions 02-20-12-55-1150 Seminars for Finance Department staff for continuing professional education credit,payroll, and other accounting related classes. APA Certification 5500 CPA- Continuing Professional Education 51,000 General Training 5750 Total 52.250 Professional Services 02-20-12-55-2110 Professional fees related to annual actuarial analysis and funding levels of Police &Firefighter Pension Funds and administration of Section 125 Plan to employees. The cost of the Section 125 is partially offset by lower employer FICA costs on non-sworn personnel based on amounts set aside for the employee cost of health care or dependant care expenses. -37- Village of Morton Grove Calendar Year 2004 Firefighters Pension Actuarial 52,700 Police Pension Actuarial 52,700 Sec 125 Administration 56.400 Total 511.800 Postage & Meter Rental 02-20-12-55-2120 All Village postage costs (except for water billing &quarterly newsletters)are charged directly to the Finance Department. Amount includes annual mailings of vehicle, business,and alarm license applications. delinquent parking notices, and all Village correspondences. Also includes rental charges for postage meter. Postage meter rental S1.500 Regular postage 523.000 Special delivery &bulk presort fees $1,250 Vehicle sticker applications 53,900 Total 529.650 Printing And Publishing 02-20-12-55-2130 Forms and printing of materials used Village wide for identification or licensing of general public and businesses. Also includes annual cost of publishing annual Treasurer's Report in newspaper as required by law. Annual publication of Treasurer's Report 52,400 Liquor. business, animal & other certificates 51,100 Payroll & A/P checks, W2 & 1099 forms $1,600 Vehicle stickers, application & other various forms 511,300 Total $16,400 Auditing Services 02-20-12-55-2200 Audit and related professional fees projected for Village accounting records is 534,000 of which 525.500 is allocated to the General Fund and$8,500 to the Water/Sewer Fund. Total 525,500 Equipment Lease/rental Pvmts 02-20-12-55-2330 This account includes the cost to lease the large volume digital copier @ 5 730 per month. The lease began in November 2000 and is for 60 months. The new digital copier will be able to be connected to the Village's network to allow more efficient copying of larger jobs such as the budget and Board agendas. Total $8.760 Utilities Telephone 02-20-12-55-3100 All Village telephone costs, except special lines for alarms at water pump stations and vaults, are charged directly to the Finance Department. The costs include day-to-day telephone use for Village related matters: extra emergency telephone lines at Police &Fire stations: and cellular telephones for designated personnel. -38- Village of Morton Grove Calendar Year 2004 Cellular service 522,200 Local. intralata and long distance 588.000 Total 5110 200 Maintenance Of Non Auto Equip 02-20-12-55-4130 This account includes maintenance and repair on various Village equipment. We are currently paving for repairs and maintenance strictly on a time and material basis. Maintenance agreement on high-volume copier in 57.900 Finance Dept. Phone system maintenance-Midco (New) 59.500 Various repairs to off warranty office equipment 58,500 Total 525,900 Self Insurance/ MA Pool Contr 02-20-12-55-7130 The Village is currently self-insured for worker's compensation, general liability, public officials liability, property and casualty. auto collision &liability. theft, and boiler and machinery under the Intergovernmental Risk Management Agency (IRMA). IRMA is a self-insured group consisting of municipalities and other taxing districts through an intergovernmental cooperative agreement. The annual contribution is made in January for each calendar year. Annual contributions are based on a certain rate per 5100 of net adjusted revenues (per the most recent audit-i.e. the 2004 contribution utilizes the 2002 audit) and a credit (debit) for experience modification. The IRMA average rate for 2004 is $2.60 per 5100 of net adjusted revenues (per 2002 audit). The Village's experience modifier will be a debit \ (additional charge to the annual premium)due to the high level of experience over the past three years. The debit is estimated to be 5284,645. The Village's allocation between the General and Water/Sewer Fund's share is based on each fund's net revenues and is as follows: General Fund 5826,000 Water/Sewer Fund 71.000 Total 5897,000 In addition to the above. additional coverage is being obtained for areas involving clean up and liability coverage caused by losses due to underground storage tanks and medical and AD &D coverage for injury to ESDA and other volunteers in the course of their volunteer work. Also, the Village has committed to implementing various loss prevention programs within the various departments. AD&D/Medical insurance for volunteers $600 General share of IRMA contribution $826,000 Loss prevention programs 52,000 Underground storage tanks (2 @ 5600/ea.) 51,200 Total 5829,800 Bank Card Service Charges 02-20-12-55-8125 Beginning with June 1993.the Village began accepting Visa/Mastercard for payment water bills.yard waste &trash collection stickers, vehicle stickers,parking tickets, real estate transfer tax stamps and virtually any other Village service payment. Utilization of Visa/MC continues to increase from prior years as more and more residents find credit cards as a convenient method of payment. -39- Village of Morton Grove Calendar Year 2004 Total $5.100 Bank Fees 02-20-12-55-5130 MB Financial Bank fees for the Village's primary operating/checking account are approximately $850 monthly. Total 310200 Operational Supplies 02-20-12-56-2110 Various supplies and miscellaneous equipment needed to maintain efficient operations of copy machines. cash registers.personal computers,etc. Also includes copy paper, computer stock paper,envelopes, letterhead &business cards used by all departments: budget preparation material, cover sheets and bindings for ordinance, resolution, and minutes books.etc. General office supplies for both the Finance Department and to an extent other departments, are included in this account. Increase in this year's appropriation reflects normal cost increases for supplies and based on recent history tracking. Total S15,500 -40- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz - Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FTE Reouested Proposed Adopted 02-20-12 Finance El Personal Services 82.849 87.588 90,344 0.00 54-4300 Salary Dept Director 0.00 90,341 90,344 9-.......9a 59,357 62.059 62.926 000 54-4430 Salary Assistant Dept Director 0.00 62.926 62.926 t 28.848 54,906 55.877 0.00 54 "40 Salary Chief Accountant 0.00 55.877 55.877 45,103 45.370 46.755 0.00 54 IA lI Salary Principal Account Clerk 000 46,755 46.755 48.157 69,970 78.203 103 498 0.00 54-4700 Salaries Clerical 000 103.498 103.498 108.246 3.500 3.500 3,500 0.00 54-6100 Longevity 0.00 4,300 4,300 4,300 21.705 24.597 27.761 OW 54-7100 Social Security 0.00 27.823 27,823 28,773 30.803 31,640 44,518 0.00 54-8100 Hospitalization Insurance 0.00 48.563 48,563 48,563 902 1.040 1,184 0.00 54-8300 Life Insurance 0.00 1,210 1.210 1.288 343,037 388,901 436,363 0 Personal Services Totals: 0.00 441,296 441,2% 452,036 E2 Contractual Services 1.484 1.364 2.054 0.00 55-1120 Dues&Subscriptions 0.00 2020 2.020 2.020 3,178 2117 875 0.00 55-1130 Meetings And Conferences 0.00 2,250 2,250 2.250 1,375 521 2.000 0.00 55-1150 Training&Instructions 0.00 1250 2,250 2.250 14.723 13.558 21.650 0.00 55-2110 Professional Services 0.00 11,800 11,800 11,800 19,011 24.543 25,100 0.00 55-2120 Postage&Meter Rental 0.00 29,650 29.650 29,650 13,388 13,816 13.950 0.00 552130 Printing And Publishing 0.00 16,400 16,400 16.400 0 0 0 0.00 552170 Programming&Software Fees 0.00 0 0 0 29,331 31.743 21,500 0.00 55-2200 Auditine Services 0.00 25,500 25,500 25.500 13,547 15.420 8.760 0.00 55-2330 Equipment Lease/rental Pymts 0.00 8.760 8,760 8.760 92,917 103,777 110.600 0.00 55-3100 Uu0ties Telephone 0.00 112.700 110,200 110.200 23,598 21.949 25.500 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 27.900 25,900 25.900 0 0 0 0.00 553160 Maintenance Of Computers 0.00 0 0 0 615,234 919.6% 610.800 0.00 55-7130 Self Insurance/rout Pool Contr 0.00 829.800 829,800 829.800 0 0 0 0.00 55-7132 Safety&Loss Control 0.00 0 0 0 4,228 5.039 4,500 0.00 55-8125 Bank Card Service Charges 0.00 5.100 5,100 5.100 0 9.279 13,200 0.00 55-8130 Bank fees 0.00 10.200 10,200 10.200 832,013 1.162,922 860,489 0 Contractual Services Totals: 0.00 1.084,330 1,079,830 1,079,830 ES Commodities 15.449 14.761 15,000 0.00 56-2110 Operational Supplies 0.00 15,500 15,500 15.500 15,449 14,761 15.000 0 Commodities Totals: 0.00 15,500 15,500 15�.m...\ El Machinery&Equipment 0 0 0 0.00 57-2010 Machinery&Equipment 0.00 0 0 0 0 0 0 0 Machinery-&Equipment Totals: 0.00 0 0 0 ES Interest Expense 0 0 0 0.00 59-1040 Note Interest 0.00 0 0 0 0 0 0 0 Interest Expense Totals: 0.00 0 0 0 E7 Transfers Out 0 0 0 0.00 81-1010 Transfers To 1999 Bond Fund 0.00 0 0 170.000 0 0 0 0 Transfers Out Totals: 0.00 0 0 170,000 1,190,499 1,566,585 1311,852• 0 EXPENDITURES Totals: 0.00 1441,126 1,536,626 1,717366 -41- Village of Morton Grove, Illinois ■—.- Personnel Schedule Summary- CY 2004 Finance Department 2003 2004 Salary Number Grade Salary Number Full Time: Finance Director 90,344 1.0 90,344 1.0 Assistant Finance Director 62,926 1.0 62 64,813 1.0 Chief Accountant 55,877 1.0 56 57,552 1.0 Principal Account Clerk 46,755 1.0 47 48,157 1.0 Receptionist/Cashier 37,604 1.0 36 38,731 1.0 Account Clerk 37,604 1.0 36 38,731 1.0 Total 331,110 6.0 338,328 6.0 Part Time: Clerk/Typist 28,290 2.0 30,784 2.0 Total 28,290 2.0 30,784 2.0 Fringe Benefits: Longevity 3,500 3.0 4,300 3.0 Social Security 27,761 8.0 28,773 8.0 Hospitalization Insurance 44,518 6.0 48,563 6.0 Life Insurance 1,184 6.0 1,288 6.0 Total 76,963 82,924 Department Total 436,363 8.0 452,036 8.0 L —42— Village of Morton Grove Calendar Year 2004 MANAGEMENT INFORMATION SYSTEMS DEPARTMENT/ACTIVITY DESCRIPTION The Management Information Services Department accounts for all costs related to the Village's computer system for all g eneral government departments and activities. Expenses for computer hardware and software maintenance for Water and Sewer will be charged to this account but will be included in the transfer for administrative expenses from the Enterprise Fund to the General Fund. Expenses related to specific department operations that are independent and not pan of the general network will remain in each department activity center. The Management Information Services Department will centralize costs related to the computer network to better track expenditures for all departments. Various expenditures related to computer hardware: software programming; cabling and wiring for local area networks and the wide area network; and maintenance of the equipment are all itemized within this department. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. The Network Administrator, Computer Management Committee (Computer Committee). and the Assistant Village Administrator monitored the system resources to ensure the network was operating at optimal levels. 2. The Village completed its first year of membership in the GIS Consortium. The consortium is formed by an intergovernmental agreement to take advantage of economies of scale to provide each respective community with GIS services by a third party vendor. The GIS consortium allows each participating community to reap the benefits of GIS in a cost efficient and effective way. This year, the Village's street center-line map was completed, the zoning and utilities maps updated. and a master address database created. 3. The Assistant Village Administrator. Network Administrator, and Computer Committee worked with the Village's network management company to upgrade the website and expand the information provided on it. New features include access to the Municipal Code, various forms, and an on-line water billing system (anticipated to be completed by the end of the year). ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. The Network Administrator will continue to monitor the system resources to ensure the network is operating at optimal levels. a. Develop a network Disaster Plan to incorporate into the Village's Emergency Operations Plan so to prepare for a network failure as well as anticipate the need to have network resources available in the Village's Emergency Operations Center. b. Maintain a standard for all equipment purchases. c. Continue to monitor all service on network equipment and review replacement schedules for all issued equipment. 2. Continue to provide ongoing computer network training for all levels of users in the organization. 3. Continue to appropriately develop the Village's web site to allow for more resident interaction and e-commerce. 4. The GIS program will continue to develop including the addition of photoarammetric mapping. 5. Evaluate the need and provide a solution to manage document storage for all Village departments. Specifically, the Computer Committee will research Electronic Document Management Storage (EDMS) alternatives. 6. Develop and implement a building permit software program to track building permits. -43- Village of Morton Grove Calendar Year 2004 Dues & Subscriptions 02-20-25-55-1120 —� This appropriation covers annual dues and subscriptions for professional organizations and user groups. The funds for these membership fees provide for a network of resources for general network management and GIS activities in the Village. GMIS - IT National Association $100 ILGISA- GIS State Association S25 ThGMIS - ITState Association S25 URISA- GIS National Association $125 Total $275 Meetings And Conferences 02-20-25-55-1130 This account provides funds for state and national information technology conferences. Specifically. monies are allocated for staff attendance at the Illinois Government Information Technology conference and Illinois GIS conference. ThGISA (1) $300 ILGMIS (1) $600 Total S900 Training & Instructions 02-20-25-55-1150 This account is used to provide training in the various software application programs available on the Village's network. Training improves user capability, productivity, activity, and efficiency. The Village values computer training as a high priority throughout the organization. End user training $5,000 Network Administrator training 35,000 Springbrook(1) S1,500 Total 511.500 Professional Services 02-20-25-55-2110 This account represents estimated costs associated with various professional services needed to maintain and develop the Villages computer network. The expenses include contracted services for network management consultation, GIS staffing through the GIS Consortium vendor. GIS contracted services, and any special projects which require professional services. Photogrammetric mapping (a 2 year project) captures full planimetric features such as building footprint. roads. parking. and sidewalks with a 1-foot contour which will be included in the Village's GIS. Finally, this account includes funds to outsource archiving Village documents in an Electronic Document Management System. Electronic Document Management System $5.000 GIS Staffing $44,322 Network Management Contract S15.000 Photogrammetric Mapping $33,000 Total S97,377 —44— village of Morton Grove Calendar Year 2004 Proeramrnin g & Software Fees 02-20-25-55-2170 This account represents estimated costs associated with the purchase of various network related software and annual support/user fees for various department specific programs that reside on the Village network. In addition to regular annual expenses, there are expenses associated with adding a building permit software module and parking ticket module and customer service module to the network as well as GIS software purchases to expand our current GIS system. All other budgeted amounts are for reoccurring expenses to maintain the software already in place. Software specific to a department is reflected in the respective department budget. Building Permit Software 510,000 Citrix Subscription $1,000 GEO Outlook $2,000 GIS Software 58364 GIS software licenses 55.550 Microsoft licenses $25,000 Software Modifications 52.000 Springbrook contract 518,000 Support and User Fees for Fire House 51,490 Veritas Maintenance 5150 Total 573,554 Utilities Internet Connection 02-20-25-55-3150 This account covers associated estimated costs for the Internet Service Provider(ISP), website hosting lease at the ISP site, and the annual costs for leasing Ti Lines from SBC for the wide area network and remote access to the Village computer network. The Livescan T-1 line charge for the Police Department is allocated to the Police Department. Monies are also allocated for network drops for additional network connections as needed throughout all Village facilities. Internet Access & ISP Services $16,000 Network Drops 5500 WAN Interconnectivity/Remote Access 517.000 Total 533,500 Maintenance Of Computers 02-20-25-55-4160 This account represents anticipated costs related to maintenance and warranty contracts for existing computer hardware and peripheral equipment. The expenditu es are dedicated to both Village network and specific department needs. The funding for the hard drive arrays is dependent upon the growth and expansion of the computer system. As the number and size of files and databases stored on the system increases, the Village will need to expand these hard drive arrays. The processor upgade and RAM upgrades will be needed as the users place more demand on the system especially if e-commerce begins to take place on the website. The processor and RAM upgrades will compensate for the additional load placed on the system. UPS devices will need to be replaced when clean power supplies to the network are repeatedly compromised. I-3650C Plotter Insurance 51,000 Maintenance & license of GIS hardware 5250 Network Switches 52.000 Printer repair 51,000 �... Processor. hard drive array. RAM $5,000 • —45— Village of Morton Grove Calendar Year 2004 UPS devices Total 510,750 Operational Eauipmen: 07.-20-25-56-4200 This appropriation covers the replacement of end-user computer equipment that is not considered capital expenditures. Cables 3300 Keyboards _Mice $150 Monitors 33,000 Smali color printers $300 Thin Client Replacement $3,000 Total 36,750 Machinery & Equipment 02-20-25-57-2010 These expenses are for the development and ongoing maintenance of the Village's computer network. as well - - as additional peripheral equipment that is added to the computer system. The replacement schedule assumes a 3-5 year replacement schedule,but no new hardware will be purchased unless the item is unable to meet the needs of the systems and its users. All purchases will be on an as-needed basis only. Color Laser Printer 32,000 GIS Plotter 510.000 Laptop replacements $6,000 —� PC replacements 53.000 Server Replacement 512.000 System Printers 32,000 Tape backup system 32,000 Total 537,000 Furniture & Fixtures 02-20-25-57-2040 To supply on-going replacement of computer-related furniture and fixtures. Total $300 Th -46- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year: 2004 2001 200'_ 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Adopted 02-20-25 Management Information System El Personal Services o 27,599 60,081 0.00 54-4300 Salary-Net Administrator 0.00 63266 63.266 65,163 O 1,982 4,590 0.00 54-7100 Social Security 0.00 4.840 4.840 4,984 ..� 0 1.588 3.367 0.00 54-8100 Hospitalization Insurance 0.00 3.703 3.703 3.703 0 86 223 0.00 548300 Life Insurance 0.00 227 227 246 0 31.254 68,261 0 Personal Services Totals: 0.00 72,036 72,036 74,096 E2 Contractual Services 80 133 275 0.00 55-1120 Dues&Subscriptions 0.00 275 275 275 0 772 900 0.00 55-1130 Meetings And Conferences 0.00 900 900 900 12,538 7.553 15.000 0.00 55-1150 Training&Instructions 0.00 11.500 11.500 11.500 140,002 81.965 86,530 0.00 55-2110 Professional Services 0.00 97,322 97.322 97.322 149.107 58.921 19.150 0.00 55-2170 Programming&Software Fees 0.00 58.554 58.554 73.554 23,030 38.901 33.300 0.00 55-3150 Utilities Internet Connection 0.00 33.500 33,500 33300 18,295 7,704 14.000 0.00 55-4160 Maintenance Of Computers 0.00 10,750 10,750 10.750 343,052 195,948 169,155 0 Contractual Services Totals: 0.00 212,801 212,801 227.801 E3 Commodities O 1,625 6,750 0.00 56-4200 Operational Equipment 0.00 6.750 6,750 6.750 O 1,625 6,750 0 Commodities Totals: 0.00 6,750 6,750 6,730 E4 Machinery&Equipment 49.010 21.235 24.000 0.00 57.2010 Machinery&Equipment 0.00 37,000 37,000 37.000 0 990 300 0.00 57-2040 Furniture &Fixtures 0.00 300 300 300 49,010 22,225 24300 0 Machinery&Equipment Totals: 0.00 37,300 37,300 37,300 392,062 251,052 268,466 0 EXPENDITURES Totals: 0.00 328.887 328,887 345,947 -47- Village of Morton Grove, Illinois `Th Personnel Schedule Summary- CY 2004 Management Information Services 2003 2004 Salary Number Grade Salary Number Full Time: Network Administrator 60,081 1.0 70 65,163 1.0 Total 60,081 1.0 65,163 1.0 Fringe Benefits: Social Security 4,590 1.0 4,984 1.0 Hospitalization Insurance 3,367 1.0 3,703 1.0 Life Insurance 223 1.0 246 1.0 Total 8,180 8,933 Department Total 68,261 1.0 74,096 1.0 -48- Village of Morton Grove Calendar Year 2004 RESERVES ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 The management of the day-to-day affairs of Village operations have and continue to be run utilizing the most efficient and effective methods reasonably possible. However, unforeseen and emergency circumstances do occur from time-to-time for which utilization from current revenues or fund balances will be necessary. The Village will continue to carefully monitor these occurrences and expenditures if and when they occur. Reserve For Emergency/extra Ex 02-20-89-58-1010 The appropriation for emergency and extraordinary expenditures provides accounts for unforeseen circumstances and such other contingencies as snow storms, floods, or other extraordinary or emergency situations that may occur. This contingency is less than 1% of the total General Fund budget for 2003. Total 5150.000 Reserve For Unemployment Comp 02-20-89-58-1020 We increased this account to 53.000. There has been an increase in this account over last few years. We maintain this appropriation in the event there is a claim the Village would be liable for. (The Village is under the reimbursement program for its unemployment obligations and does not pay an unemployment tax). Total 53.000 \—' Reserve For IRv1A Deductibles 0 2--20-89-58-1030 Village's share of first 52.500 in deductibles of claims under IRMA. There is 520.000 in estimated total claim deductibles, of which 517.500 is for General Fund Purposes and 52.500 is for Enterprise Fund purposes. The breakdown of this appropriation reflects actual loss experience. Total S 17,500 Reserve For Health Insur Coverage 02-20-89-58-1050 The Village is self-insured for the purpose of funding its group health insurance program. Blue Cross/Blue Shield is the third party administrator who processes claims. From time to time, benefits may exceed premiums paid resulting in a supplemental charge for the Village. This account reflects the appropriation necessary to make supplemental payouts and also reflects any reimbursement received. A corresponding amount is included as part of the available cash balance at the beginning of the year since the amount is reserved as part of the fund balance. Total S 100.000 Reserve For Retirement(SLI) 02-20-89-58-1061 This appropriation will be used to cover any payments as a result of the Sick Leave Incentive (SLI) program. As with the Reserve for Health Insurance account, monies to support this line item are set aside in reserve as part of the General Fund balance. Total 550.000 -49- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Ad_octed Esdmued Account Description I-IL R Proposed Adopted 02-20-89 Reserves E6 Reserve Expense 9,188 0 150000 0.00 58-1010 Reserve For Energencv/extra Ex 0.00 150,000 150.000 If-Th 591 6.672 3.000 0.00 58-1020 Reserve For Unemployment Comp 0.00 3.000 3.000 45.189 18.850 17.500 0.00 58-1030 Reserve For Ina Deductibles 0.00 17,500 17.500 17.500 96.007 44.387 100.000 0.00 58-1050 Reserve For Health Insurance C 0.00 100.000 100.000 100.000 0 111,598 0 0.00 58-1060 Reserve For Compensation 0.00 299,632 299.632 0 o 26.465 50.000 0.00 58-1061 Reserve For Retirement(slit 0.00 50,000 50.000 50.000 0 0 0 0.00 58-1140 Reserve For Tif Expenditures 0.00 0 0 0 150,975 207,972 320.500 0 Reserve Expense Totals: 0.00 620,132 620,132 320.500 150,975 207,972 320,500 0 EXPENDITURES Totals: 0.00 620,132 620.132 320,500 -50- Village of Morton Grove Calendar Year 2004 POLICE DEPARTMENT DEPARTMENT ACTIV1TI"/DESCRIPTION The mission of the police department is to prevent and/or control behavior that is threatening to life and property: to assist individuals who are in danger of physical harm or are a victim of crime; to protect constitutional guarantees: to perform all duties and responsibilities in an unbiased, indiscriminate and objective manner; to facilitate the safe and expeditious movement of vehicular traffic and pedestrians: to assist persons who cannot care for themselves such as the physically challenged. mentally impaired, the old and the very young: to identify situations that have the potential to develop into serious problems for individuals. the police or the Village government; to create and impart a feeling of safety and security within the community. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES Each department component derives from the Mission Statement specific goals and objectives covering their areas of responsibility. In addition, each component supervisor continuously monitors component activity related to the accomplishment of the goals and objectives and does an annual assessment. The complete Mission Statement, goals and objectives document, for each calendar year, is available through the office of the Chief of Police. The following information is a summary of the department's various programs. activities and services that impact the budget. PLANNING AND RESEARCH In order to provide a high level of effective & efficient police service all areas of activity; performance & quality of delivery need consistent review & study. Existing programs are evaluated while research & planning for new programs is a necessity. Some of the areas that were studied &/or reviewed during the year are described below. GENERAL ORDERS: Special orders, rules & regulations, & uniform standards of conduct are issued to all department personnel for the purpose of providing statements of our policy & purpose &our procedures & guidelines in order to fulfill our mission & provide high quality public safety services. All general orders are scheduled for continuous periodic review to determine if they in compliance with changes in law, court decisions. new training or safety guidelines or other factors that need to be considered. While not officially participating in the police accreditation process all of our general orders comply or relate to the standards set by the Commission on Accreditation for Law Enforcement Agencies (CALEA). TRAINLNG: In our community. the demand for greater accountability, heightened technical skills and increased police proficiency in diverse legal matters has resulted in an increasingly complex role for the modern police officer. The department continually modifies its training program to meet or exceed training requirements & to ensure as much quality training as is possible for each employee. The past year we were able to provide 6.439 hours of training to personnel. —51— aPVillage of Morton Grove Calendar Year 2004 Our five-year comprehensive training plan provides guidelines that are utilized in developing a well. trained. professional. & safety conscious department. POLICE BUILDLNG REMODELF\G: Preliminary plans for the upgrade & expansion of our 20 plus year police facility were completed. The renovation will increase the storage capacity for evidence, supplies & equipment. Personnel performing similar functions will be located in close proximity to their area of responsibility for greater efficiency not only within their own units but in their dealings with other department components. A timetable for the completion of the project& the source of funding is still to be determined. CENTRAL DISPATCH: Central dispatch operations began on February 18, 2003. The activation immediately increased the efficiency of our public safety E911 dispatching services while giving us long- term savings as a result of shared costs with our other central dispatch participants. Participation provided us with a computer aided dispatch system& an upgraded records system. Central dispatch provides dispatching backup and support during peak periods or for disaster type incidents that were lacking before and not only exposed the Village to liability risks but had the potential for jeopardizing the safety of our police officers. Participation also means that calls to E911 are now answered and processed by dispatchers that have no distractions. are not handling customer service at the front desk. are not checking on prisoners and are not inundated with non-emergency business calls or completing other responsibilities that are not related to emergency dispatching. USE OF FORCE REVIEW: A firm that periodically has been retained by the U.S. Department of Justice to investigate allegations of civil rights violations related to the use of force was contracted to do an independent review of the department's use of force policy. The review identified the strengths & weaknesses of the department's management of the use of force including written policies, practices. training & response to citizen complaints. The review also evaluated our potential liability & offered recommendations for improvement. EMPLOYEE SAFETY: A continuous effort is made to reduce on the job injuries by monitoring all operations with a focus on the safety of personnel as they fulfill their duties and responsibilities. When applicable, policies are developed or modified and training is provided that will reduce or eliminate injury. EMPLOYEE PRODUCTIVITY STUDY: A review of the department's process for determining levels of employee productivity showed a need for revision. The process. the forms and methods used in gathering required data and levels of documentation are being revised. Once completed our employee evaluation system will be modified to reflect the changes in the productivity process. The addition of the computer aided dispatch system & an upgraded records system increases the ability to track employee productivity. ENFORCEMENT & CONTROL Includes the detection and arrest of D.U.I offenders: aggressive enforcement of parking laws especially fire lane and handicap zones: utilization of patrol techniques to provide crime deterrent to all parts of the V iIlage. -52-- Village of Morton Grove Calendar Year 2004 Thorough investigation of all criminal activity; establish intelligence information and take enforcement action related to gambling,prostitution. alcohol and narcotics, licensing laws and organized crime; to continually disseminate crime analysis and pattern information; maintain liaison with other police and law enforcement representatives. A. The department maintains a selective enforcement list of areas and/or violations that are consistently a problem. An aggressive traffic enforcement effort has been shown to deter crime and has also resulted in felony arrests. While the level of enforcement is always dependent on other calls for service,personnel make every effort to take appropriate enforcement action when encountering any traffic or ordinance violations during their unobligated time. The figures below show recent enforcement activity. Included is overall traffic and ordinance enforcement. The department also pays special attention to fire lane, handicap parking, vehicle tag and seat belt violations. 2002 2003 (Projected) Traffic Enforcement 7,811 8.095 Ordinance Enforcement 4,451 4,950 Fire Lane/Hvdrant 172 88 Handicap 248 158 Vehicle Tag 1,109 773 Seat Belt 689 633 B. Other areas of enforcement and control include inspections of liquor license holders, motels for compliance with all laws, and tobacco sellers. These inspections give the department an opportunity to identify potential problems and work with the businesses to reduce or eliminate those problems. C. Tobacco Enforcement Grant: The department received its third grant from the Illinois Liquor Control Commission directed at a tobacco control program that involves a combination of tobacco retailer education & retail sales compliance checks. The program began in the fall of 2000 and continued throughout 2003. The grant provides monies to offset the costs of compliance checks and the distribution of retailer education information. Enforcement in year one identified 18 violations. Year two identified 16 violations. The third year identified 7 violations. CRIME PREVENTION/COMMUNITY RELATIONS The Community Awareness Network— CAN is a key part of the Morton Grove Community based policing program Through the CAN program the Crime Prevention component assists local merchants & citizens in the community by offering many programs geared towards reducing crime. Participating in community events are just some of the ways that the crime prevention efforts strive to raise citizen awareness & promote proven crime prevention ideas. The following are some of the programs offered through the Community Awareness Network— CAN. A. Neighborhood Watch: A partnership between the citizens of Morton Grove & the Police Department. Individual neighborhoods or blocks meet with each other on a regular basis in order to get to know each other &discuss crime prevention issues with a representative of the department. Residents are made aware of issues affecting their neighborhood & are enlisted to help protect each other from crime. B. "Are You O.K.?": This telephone computer program is designed to check the well being of older adults, disabled persons, citizens who live alone or anyone in the community who needs to be checked upon on a daily basis. —53— Village of Morton Grove Calendar Year 2004 C. Officer Contact - Walk & Talk Program: This program is designed to promote open ,..� communication between the police & the business community. Emphasis is placed on improving security & maintaining a favorable relationship with business owners &employees to encourage an exchange of information & ideas. including: Emergency contact information. details on new crime prevention programs, crime prevention information, or referrals to the crime prevention unit. D. Security Surveys: Burglary & theft prevention surveys for businesses & residences are provided free of charge by appointment. E. Citizen Police Academy: A program to unite the community & police in an effort to deter or prevent criminal activities while creating & promoting a spirit of safety & security within the community. The Academy allows participants to better understand how their police depanment operates & answers questions that are of concern. COMMUNICATION & COOPERATION Of great importance is the communication and cooperation between supervisors, supervisors and subordinates, other village units. between department components and with a wide range of government agencies and community groups. A. In an effort to reach out to the community. the department's management team is responsible for frequent personal & telephonic contact with representatives of schools, churches, synagogues. businesses, & civic groups & other government or community organizations. This two-way communication helps the police department provide immediate response to community needs & to confront problems while they are still in a minor stage. It helps the community impart concerns to the police in an informal manner that otherwise might be lost in the formal system. "1 B. Internal information distribution is handled in many ways. The daily bulletin provides information to our officers and includes criminal activity on our borders in the surrounding towns. The bulletin boards in the roll call and report writing areas provide a wide variety of village, department, community and law enforcement information. The in-house monthly newsletter provides social information, seasonal and administrative reminders and information related to the law enforcement function. Staff meetings can include not only the main staff, but also non-management representatives from every department component. A distribution system for magazines. periodicals and bulletins is in place. After being made available to all personnel the material is placed in the department library' or roll call reading racks. C. In addition to consistently monitoring and observing performance, supervisors meet regularly and ride along periodically with their personnel. Constant communication and dissemination of information helps keep confusion, misinformation and rumors to a minimum. 2004 ANNUAL GOALS AND OBJECTIVES 1. Continuous review throughout the year of activities, programs and operations as to their value and cost effectiveness. 2. Use planning and research processes to find improved methods of service delivery, grants. and other programs that would benefit the department and the village. 3. Monitor the delivery of services with a focus on efficiency and effectiveness. Monitor the • attitude. demeanor and courtesy of personnel as they deliver police services either through personal contact or via telephone. 4. Make every effort to reduce on the job injuries by monitoring all operations with a focus on the safety of personnel as they fulfill their duties and responsibilities. When applicable, develop or modify policies and provide training that will reduce or eliminate injury. —54— Village of Morton Grove Calendar Year 2004 5. Be aggressive with the enforcement of illegal liquor and tobacco sales and handicap and fire lane violations. 6. Provide the resources. support services and training that enables the fulfillment of the aforementioned goals and objectives by the personnel assigned to each component. ORGANIZATIONAL CHART Chief of Police Deputy Chief 1 I I Patrol Patrol Patrol Field Support Services#1 Services#2 Services#3 Services Services The Morton Grove Police Department is organized into five divisional components: Three Patrol Services components (the 3 patrol watches). the Field Services component and the Support Services component. Generally, personnel in the Patrol and Field Services Division perform line functions, and personnel in the Support Services Division normally perform staff functions. Patrol Services Staffed by sworn uniformed officers. each patrol watch. 7am-3pm. 3pm-11pm, and 1 1pm-lam, is administered by a Patrol Watch Commander. Functions of patrol service officers include: Primary initial response to incidents • Protection of life and property • Prevention of criminal activity • Maintenance of public order • Enforcement of laws and ordinances • Apprehension, processing. & prosecution of criminal offenders • Premises security • Initial incident investigation Initial incident reporting • Directed preventative patrol • Rendering of service not offered by other agencies on a 24-hour basis Field Services Staffed by sworn officers who work both in uniform and in civilian attire, as needed, Field Services is administered by the Field Services Commander. Function of Field Services include: Criminal investigations • Follow-up investigation of incidents • Identification & apprehension of offenders _Enforcement of laws and ordinances • Juvenile delinquency control & youth investigations • Criminal intelligence • Crime analysis • Vi ctim Wimess Assistance • Photo & forensic laboratory activities —55— Village of Morton Grove Calendar Year 2004 Vice control & investigation .-h • Liquor/Tobacco law enforcement • Crime Prevention;Public Information • Selective criminal & traffic enforcement • Unusual occurrence preparedness • Undercover/decoy' operations/surveillance. • Inspectional activities/internal investigations Support Services Staffed by non-sworn civilians. Support Services is administered by the Support Services Supervisor. Functions of Support Services may include: Clerical & customer service activities • Records management. statistics & legal records liaison & compliance • Report review, records indexing & computer entry Uniform Crime reporting • Computer management • Property custody • Evidence management &crime lab liaison • Ordinance enforcement • Court services • Alarm system management • Communication & computer equipment coordination • Procurement & management of capital assets • Building maintenance/holding facility operations & compliance • Animal Control • School crossing guards Additional Staff Functions For the most efficient and effective utilization of manpower. Commanders are assigned management of additional staff functions at the discretion of the Chief of Police. These may include, but are not limited to: Planning and research. • Training, • Career development, • Traffic administration. Abandoned vehicles. • Department managed extra-duty employment. • Officer recruitment, selection and promotion liaison, • Inspectional activities. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 As always. actual expenditures, historical tracking and known product/service increases were used to project realistic budget figures. Most accounts remained unchanged from last year. There were no significant increases or unusual expenditure projections. Dues & Subscriptions 02-30-14-55-1120 The publications and associations supported by this account allow members of the police department to stay current with changes in laws, federal acts and other governmental mandates. It also keeps information flowing through the department related to new programs. innovative technology and modern -56- Village of Morton Grove Calendar Year 2004 management techniques. The information obtained is critical for guiding our training. policies, and procedures. LACP Net-Model Policy/Research Program 5975 Haines Criss-Cross Directory 5485 International. State &Local Dues $410 LACP Training Keys $400 IL Criminal Law &Procedures $375 Criminal Justice Publications/Literature $300 CriminaUConstitutional Law Publications $225 State &Federal Training Publ./Literature 5225 IL Law Enforcement Bulletin $210 AED Medical Oversight &File Management Fee $150 Total 53,755 Meetings And Conferences 02-30-14-55-1130 Communication & networking with fellow practitioners from area, state, federal and international law enforcement agencies is of vital importance in view of the world we live in these days. The interaction stimulates an exchange of strategies. ideas and problem-solving concepts, which are critical to providing public safety services to our community. Association Meetings. State &Local 51.500 Crime Prevention Meetings $400 Juvenile & Supervisor Meetings $400 Security & Crime Study Meetings $300 Total $2,600 Training & Instructions 02-30-14-55-1150 The overall training goal is to maintain a high level of training for all department members. Training is based on laws. court decisions, mandates. employee needs, liability consideration and our five (5) year comprehensive training plan. Excluding monies for basic training and tuition reimbursement, we will expend $475.00 per employee for training. In view of our litigious minded society, the amount we will expend per employee on training is inexpensive insurance. Police Law Institute (PLI Computer) $5,800 Northeast Multi-Regional Trng. Program $5,100 (NEMRT) Supervisor & Administrative Training $4,400 Sworn Officer Recruit School. Police Academy for $3,700 TWO Officers Training Days, Domestic Violence. CPR & AED, $3,000 HazMat Tuition Reimbursement $3.000 General Training - CSO, Clerk. Report Writing, $3,000 Court Testifying, Civil Liability, Secretarial, etc. Defensive Tacticts,Firearms-Armorer $2.100 Criminal &Juvenile Investigation 51,500 —57— rat Village of Morton Grove Calendar Year 2004 Emergency Vehicle Operation 51.500 '1 Criminal Law. Arrest. Search &Seizure 51.500 Traffic & D.I .I. Enforcement 51.000 Crime Prevention Training $500 Total $36,100 Employee Relations 02-30-14-55-1160 To comply with O.S.H.A. requirements to protect police personnel from blood borne infection it is necessary to provide inoculations to at-risk department members. The monies in this account allow us to comply with the requirements related to newly hired at-risk members and blood testing for lead content of all Range Officers on a regular basis. Although the cost for fitness for duty medical examinations is charged to this account, no monies are budgeted due to the unpredictability of when such examinations are required. Hepatitis Inoculations $600 LEAD Testing - Gun Range Officers $180 Total $780 Personnel Recruitment 02-30-14-55-1170 This account covers the testing required for the hiring or personnel and promotional testing. The next police officer test will occur in 2005. The next Sergeant's test after 2004 will occur in 2007. Sergeant Promotional Test 512.000 Exams. Psychological $4.000 Medical Exams $1,300 NWMC. NW Municipal Conf Consortium Dues S1,000 Polygraph Exams $800 Total 519.100 Printing And Publishing 02-30-14-55-2130 This account covers professional printed forms such as parking and warning tickets, report forms, incident cards and other printing that cannot be developed and printed in-house. Total 56,252 Abandon Auto Removal 02-30-14-55-2220 This account is used to remove abandoned vehicles from Village streets. It provides monies for tagging, towing. processing charges. legal notifications and disposal. In addition. covers the costs of criminal impoundment and relocation of vehicles due to construction or weather related emergencies. Total $400 -58- Village of Morton Grove Calendar Year 2004 Equipment lease/Rental Pvmts 02-30-14-55-2330 Lease Copy Machine (2nd of 4 year lease) Total 54.200 Maintenance Of Non Auto Equip 02-30-14-55-4130 This account covers expenses for the maintenance agreements of office equipment. E911 phone and computer equipment that is maintained in our facility. digital recording equipment. line charges and other repairs not covered by the agreements. Expenses incurred for building maintenance, fire extinguisher replenishment. and other services are also covered. This account provides for maintenance required by the gun range facility. The facility must comply with EPA mandates and requirements. Gun Range Maintenance $5.475 Computer Equip. &E911 Motorola Phone $5.229 Dictaphone Call Checks - 2 positions $4,306 Digital Recording Equipment $2,340 Business Machine Repairs 51.400 Police Dispatch/Fire EOC Phone line charge (Ring $850 down) E911 Red Center(Ring down) $600 Comm Center Emergency Alarm Monitoring Fee $300 Building Maintenance $100 Total 520.600 Maintenance Of Radio Equipment 022-30-14-55-4150 Maintenance contracts for radio equipment. closed circuit TV system. pagers and radar are all included in this account. Parts or other expenses not covered by the contracts are also covered in this account. NORCOM Equipment Maintenance 525.602 In-Car Video Cameras 53,500 Mainz of Radio &Telephone Equip.-Install.-Parts $2,500 NORCOM Consultant, System Checks $2,300 Building Security Video Cameras &Monitors $1500 Pagers/System S1.500 Radar Maintenance $800 Total $37,702 Maintenance Of Computers 02-30-14-55-4160 This account covers the maintenance contract and user fees for the ALERTS Mobile Data Terminals and the LiveScan Fingerprint System. The software support for the Evidence Program and the LiveScan line connection is also included. Contract. LiveScan Maintenance $12.075 Fees. ALERTS Users $8,052 LiveScan Charge, T-1 Line $3,500 —59— Village of Morton Grove Calendar Year 2004 Evidence Software Support 5350 Total 523.977 Community Relations 02-30-14-55-5140 Monies in this account provide citizen awards. department service achievement and yearly attendance awards. It also provides for two officers to attend the Police Memorial ceremony in Springfield,Illinois, and other community oriented recognitions. Community Relations $700 Police Memorial, Springfield, IL 500 Total 51,000 Mutual Aid 02-30-14-55-7140 NORTHERN 1LLD 01S POLICE ALARM SYSTEM, NIPAS /EST/MOBILE FIELD FORCE: Provides the availability, from 98 police agencies, manpower and equipment for short-term response to natural disasters (tornado, flooding) and man-made disasters (plane crashes, train derailments, major crime scenes. etc.). In addition to NIPAS, the Emergency' Service Team(EST) has 70 officers from various agencies available to handle barricaded offender/s, hostage situations, terrorist, high risk warrant service, and dignitary protection. Mobile Field Force provides member agencies with a total of 102 officers from 62 agencies trained in the field force concepts of riot control and suppression of civil disorder. MAJOR CREMES TASK FORCE: Provides the funds for participation in a multi-jurisdictional unit that is available for use by a member department to handle any complex major crime investigation that may extend beyond the resources of a member agency. NIPAS /EST /Mobile Field Force 54,400 Major Crime Task Force 5,400 Total $7,800 Central Dispatch 02-30-14-55-7151 This account provides part of the yearly operating costs related to Central Dispatch. The balance of the operating costs has been provided for in the E911 Budget. Costs include the PLMS user fees that was in the Maintenance of Computers account and has been transferred to this account to offset the GEAC system costs. The department switched from PENS to the advanced GEAC records management system. GEAC is part of the Central Dispatch operation and is managed by the Joint Emergency Telephone System Board. Total 599,212 NE IL public safety training 02-30-14-55-7155 The Northeastern Illinois Public Safety Training Academy (NIPSTA) has been adopted as an intergovernmental entity with charter membership by 17 municipal jurisdictions in this permanent agency. With Morton Grove's municipal membership, the 21-acre training complex is available to all Village employees for classroom and practical training. The facility, with its existing classrooms and practical training facilities. is located in Glenview, on the northwest portion of the former Glenview Naval Air Station. This partnership in training provides a unique opportunity to develop the site and its -60- Village of Morton Grove Calendar Year 2004 existing structures. to jumpstart the complex with a multi-decade. essentially no cost lease through the Village of Glenview. With this partnership. the site can be built-out over time to its full potential and will be a premier facility from a regional and national standpoint. The annual member contribution is $229.00 per authorized sworn member of a participating Fire or Police Department. With membership by both public safety departments, the other municipal employees of the jurisdiction can also participate in available programs. Some programs at the Academy will have associated tuition and fees. however, as a member. these costs will be reduced. The Police Department's annual membership fee is based on 46 authorized sworn members at S235.86 each. Total S10,350 Special Investigations 02-30-14-55-8100 This account funds the resources and equipment necessary for investigations. the surveillance, identification and regulation of drugs. liquor, vice, organized crime and gang activity within the Village. The account additionally covers the expense of transporting the deceased to the Cook County Medical Examiner's facility in Chicago. Total $2300 Drug Enforcement Act-MEG 02-30-14-55-8101 The law requires that an account be established to provide a record of monies seized and forfeited to the Police Department as a result of drug enforcement by the Metropolitan Enforcement Group (M.E.G.). It is also a requirement that the utilization of the funds in this account are for drug related investigation and enforcement. This account is offset in Fund Balance from revenues collected in prior budget years. M.E.G. was disbanded and the Morton Grove Police Department does not anticipate future revenues. Total SI Seized/forfeited Prop-Treasury 02-30-14-55-8102 From time to time, cooperative investigations with federal law enforcement results in a share of seized property or monies. The law- requires that an account be established to provide a record of monies seized and forfeited to the Police Department as a result of drug enforcement through the U.S. Department of Treasury. It is also a requirement that the utilization of the funds in this account is for law-enforcement purposes only and cannot supplant existing monies. Expenditures from this account are offset in Fund Balance from revenues collected in the current and prior budget years. Total S 1 Department of Justice-Justice 02-30-14-55-8103 From time to time cooperative investigations with federal law enforcement results in a share of seized property or monies. The law requires that an account be established to provide a record of monies seized and forfeited to the Police Department as a result of drug enforcement through the U.S. Department of Justice. It is also a requirement that the utilization of the funds in this account is for law enforcement purposes only and cannot supplant existing monies. Expenditures from this account are offset in Fund Balance from revenues collected in the current and prior budget years. Total S1 —61— Village of Morton Grove Calendar Year 2004 Operational Supplies 02-30-14-56-2110 Daily supplies and equipment needed by the department to provide and maintain the level of police service are covered under this account. Portable batteries, microphones. prisoner expense. DC testing, supplies needed for infectious disease prevention and other expenses are included in this account. Roadway flares needed by our officers for their safety are included here. Also included is the cost of disposal for biohazard evidence. properly and other contaminated material. In addition to an on-going replacement of in-car video tapes. additional tapes are being purchases due to the taking out-of-service many tapes as a result of court order, subpoena. evidence, etc. Flares 32.652 Prisoner Lodging Expense $1.700 Vendor/Vendine Services $1,500 Radio, Emergency Equipment & Supplies 51.300 Blood Borne Infection Prevention & Supplies 5750 In-Car Video Cassettes $750 Vehicle Registrations $750 Laptop Batteries $600 Bio-Hazard Evidence Disposal $400 - Total S10.402 Photo Supplies 02-30-14-56-2120 This account supports the cost and development of film required by patrol, investigations, evidence technicians and crime prevention sections. Evidence technicians are provided with the latest up to date technological equipment and supplies required to perform their duties for the identification, collection and preservation of evidence. Evidence Technician (ET) $2,200 Photo Supplies $1,500 Identi-Kit $408 Total $4,108 Animal Control Supplies 02-30-14-56-2170 This account provides for the emergency relocation and rescue service of animals. animal hospital expenses, supplies, equipment and other related expenses. Animal Hospital Expenses 52.500 Wildlife Relocation & Rescue Service 32.000 Supplies & Equipment $1,100 Total 35,600 Office Supplies 02-30-14-56-2180 This account covers the cost of office supplies such as photocopy paper, machine and laser printer toners. It also covers repairs and replacement of office furniture. • Office Supplies 33.605 -62- Village of Morton Grove Calendar Year 2004 Copy Machine Paper 52.200 Toner Supplies $1,633 Computer Supplies $1,185 Office Furniture & Replacement S500 Laminating Machine Supplies $250 Total 59,373 Uniform Purchase &Replacement 02-30-14-56-4300 All employees are required to purchase and maintain a complete uniform, as required. Sworn personnel are also required to purchase and maintain soft body armor. This account provides the appropriate wearing apparel for 46 sworn police officers, 16 civilian police employees, and 18 school crossing guards. This account also provides for repair and replacement of stars and shields and the purchase of department arm patches and insignia. along with other required department uniforms or protective clothing. 46 Sworn Police Officers @5725 each 533.350 13 Community Service Officers @5460 each $5,980 Department Purchases, Patches, Insignia, etc. $1,560 3 Clerks @5430 each $1,290 Part Time CSO's $960 Stars & Shields $650 Crossing Guards 5300 Replacement Uniforms 5250 Total 544,340 Guns &Ammunition 02-30-14-56-4360 This account supports our firearms training and qualification program along with providing equipment for tactical response situations. This directly impacts on liability issues. It also provides for re-load ammunition for recruit training and monthly training. It is further used for maintenance and/or purchase of shotguns and rifles. In addition, we are in the process of introducing less lethal force options and rifles to our inventory and the increase is needed to keep up with the growing ammunition needs. Training is paramount to maintaining an acceptable level of proficiency in an effort to avoid costly litigation. This account also supports the defensive tactics program and additional funds will be used to maintain and purchase additional training equipment. Ammunition $4,500 Supplies & Weapons $1,000 Defensive Tactics Supplies &Equipment S500 Total S6,000 Crime Prevention Expense 02-30-14-56-4365 The program is responsible for raising awareness issues with citizens, schools, businesses. and community groups. The overall program promotes effective prevention techniques designed to reduce criminal activity and enhance the quality of life within the community. The Unit is also designed to be flexible enough so as to adapt to all aspects of community and departmental needs as they arise while still maintaining the quality of the existing programs. The programs provided to the public through the Community Awareness Network-C.A.V., includes ■ , community crime prevention seminars. school safety programs, security surveys, burglary/theft —63— Village of Morton Grove Calendar Year 2004 prevention and personal safety. infant seat loan program and the"Are You 0.K.77 senior well-being program. Total 54,200 Machinery & Equipment 02-30-14-57-2010 A. TWO Squad Car Light Bars @51200 each 52.400 The current light bars continue to deteriorate and replacement pans are becoming difficult to find. A replacement program was recommended by Public Works and was started in 2001. One (1) light bar was purchased in 2001 and two (2) were purchased in 2002. Two (2) replacement light bars were purchased in 2003. Two (2) will be purchased in 2004 and the remaining two(2) will be purchased in 2005. B. ONE Mobile Video Recorder (MVR) 54.500 The Mobile Video Recorder is to be installed in the Mobile Command Vehicle. C. FIVE Motorola HT1000 Portable Radios. @51.000 ea. ONE-Battery Charger Rack (holds 6 batteries) @5500 55.500 This is the fourth year in the seven (7) year replacement program. It is hoped that by using parts from the portables replaced. we can keep all MT1000/HT1000 portables operating properly during the seven-year period. If this can be accomplished, we will avoid a bulk purchase, as we have had to do in the past. We anticipate the replacement of 5 to 8 portable radios each year. D. ONE Mobile Data Terminals (MDT/In-Car Computer) @57.000 ea 57.000 The purchase of two of the three MDT's is part of a two-year program to replace our mobile data terminals. Six (6)replacement units were planned for this year's budget. However, four of the proposed units were removed from this budget year prior to finalization. The third unit was supposed to be purchased last year and was designated for the CSO vehicle. The laptops are given a life expectancy of 3-5 years due to the fact that they are used 24 hours a day and are installed in the field. They are exposed to the elements like heat. cold. dust,jarring, and many other elements in the field that are not conducive to lengthening their service. Officers in the field are reliant on the information that they can get from the MDT's. It provides another tool for the officer to enhance his safety and the efficient delivery of services. The MDT's purchased will replace units purchased in 1999. A. Two Squad Car Light Bars @51.200 ea. 52,400 B. One Mobile Video Recorder (MVR) 54.500 C. Five Motorola HT1000 Portable Radios 55,500 @51.000 ea. & one Battery Charger Rack @5500 D. One Mobile Data Terminals (MDT In-Car 57.000 Computers) @57.000 ea. Total S 19.400 Motor Vehicles 02-30-1457-2030 This account provides vehicles to maintain the fleet rotation program. High mileage and/or high maintenance vehicles are auctioned off or rotated in Village service. ONE (1) -2004 Police Squad Cars @322.000 each Total 522.000 -64- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 20022 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Adopted 02-30-14 Police El Personal Services 94.486 98.405 100.224 0.00 54-4300 Salary Dept Director 0.00 100.224 100.224 103.231 81.458 85.309 88.112 0.00 54-4421 Deputy Chief 0.00 88.112 88.112 90,754 300.611 319.790 319,224 0.00 54-4500 Salaries Commanders 0.00 319.224 319,224 328.796 406.830 420,803 433.698 0.00 54-4540 Salaries Sergeants/police Dept 0.00 429.529 429,529 442.406 1.825.880 1.916.343 2.035,427 0.00 54-4600 Salaries Police Patrol Officer 0.00 2.024.077 2.024.077 2.084.792 55.869 57.663 59,297 0.00 54-4620 Support Services Supervisor 0.00 59.297 59.297 61.075 48.840 49,893 0 0.00 54-4621 Salaries Conunun/leads Supervis 0.00 0 0 0 38.665 39.809 39.905 0.00 54-4622 Salaries Pints Mgr/records Coor 0.00 40.703 40.703 41.924 237.435 275,199 0 0.00 54-4624 Salaries Radio Operators/dispa 0.00 0 0 0 37.624 2.945 34.905 0.00 54-4630 Salaries.Animal Control Office 0.00 39.905 39.905 41,102 204.491 201.719 334,970 0.00 54.4642 Salaries Cso Workers 0.00 368.286 368,286 317.031 0 0 36,500 0.00 54-4645 Salaries-CSO Part Time 0.00 38.312 38,312 63,312 43.140 43.936 53.407 0.00 54-4663 Salaries Crossing Guards 0.00 58.066 58.066 58,066 37.845 37.380 39.123 0.00 54-4700 Salaries Clerical 0.00 39.123 39.123 40,296 42.413 43.790 44,940 0.00 54-4710 Salaries Secretarial 0.00 44,940. 44.940 46.287 132.379 195.771 57,000 0.00 545100 Salaries Overture 0.00 57.000 57.000 57000 81.201 87,818 81,275 0.00 54-5200 Holiday Pay 0.00 80.136 80.136 82,515 55.533 46.883 46.500 0.00 54-5400 Police Court Time 0.00 46.500 46,500 46.500 38,600 39,600 36,200 0.00 54-6100 Longevity 0.00 36.300 36,300 36,300 0 0 0 0.00 54-6110 Longevity-Auto Allowance 0.00 6.000 6,000 6.000 82.126 85.246 74,589 0.00 54-7100 Social Security 0.00 76.677 76,677 76,127 426.119 462.775 481,975 0.00 54-8100 Hospitalization Insurance 0.00 511,556 511,556 511,556 50.763 44.204 49,645 0.00 54-8200 Retiree Health Insurance 0.00 41.440 41.440 56.036 12,524 12,672 12.909 0.00 548300 Life Insurance 0.00 12,686 12.686 13.530 23 0 0 0.00 54-9100 Patrol Detail 0.00 0 0 0 4,334,855 4,567,951 4,459,85 0 Personal Services Totals: 0.00 4.518,093 4.518,093 4.604,636 E2 Contractual Services 0 0 0 0.00 55-1100 Auto Allowance 0.00 0 0 0 0 0 0 0.00 55-1110 Mileage Allowance 0.00 0 0 0 5,385 3.703 3.755 0.00 55-1120 Dues&Subscriptions 0.00 3.755 3,755 3.755 3.072 1,333 2.600 0.00 55-1130 Meetings And Conferences 0.00 2.600 2.600 2,600 35.076 32..298 35.150 0.00 55.1150 Training&Instructions 0.00 36.100 36.100 36.100 1.145 418 780 0.00 55-1160 Employee Relations 0.00 780 780 780 8.497 9535 15.600 0.00 55-1170 Personnel Recruitment 0.00 19,100 19.100 19.100 9.287 9.345 6.252 0.00 55-2130 Printing And Publishing 0.00 6.252 6.252 6.252 0 0 0 0.00 55-2170 Proerammine&Software Fees 0.00 0 0 0 809 391 400 0.00 55-2220 Abandon Auto Removal 0.00 400 400 400 0 0 4.200 0.00 55-2330 Equipment lease/Rental Pynus 0.00 4,200 4.200 4.200 8.644 4.796 20,600 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 20.600 20.600 20,600 32,682 27.944 37.802 0.00 55-4150 Maintenance Of Radio Equipment 0.00 37.702 37-702 37.702 0 41,574 43.944 0.00 55-4160 Maintenance Of Computers 0.00 23.977 23,977 23.977 1.217 2,919 1,000 0.00 55-5140 Conn-inanity Relations 0.00 1,000 1.000 1.000 10.721 8,370 9,300 0.00 55-7140 Mutual Aid 0.00 7.800 7.800 7.800 0 565 376.828 0.00 55-7151 Central Dispatch 0.00 399.212 399,212 399.212 10.534 10.534 10.534 0.00 55-7155 NE IL public safety marring 0.00 10.850 10.850 10.850 1,718 2,162 1000 0.00 55-8100 Special lnvestieations 000 2.300 2,300 2.300 2.283 2,740 1,155 0.00 55-8101 Drug Enforcement Act_MEG 000 1 1 1 (6.572) (11,914) 17,926 0.00 55-8102 Seized/forfeited Prop-Treasury 0.00 I 1 1 0 (384) 385 0.00 55-8103 Department of Justice-Justice 0.00 1 1 1 124,499 146,322 590.211 0 Contractual Services Totals: 0.00 576,631 576.631 576,631 E3 Cmmnodities 8.628 9,074 11.252 0.00 56-2110 Operational Supplies 0.00 10.402 10.402 10,402 5.397 3.759 4.108 0.00 56-2120 Photo Supplies 0.00 4.108 4,108 4,108 19.772 7,607 5.600 0.00 56-2170 Animal Control Supplies 0.00 5.600 5,600 5,600 9.314 13.388 9.373 0.00 56-2180 Office Supplies 0.00 9,373 9.373 9.373 55 (41) 0 0.00 56-4200 Operational Equipment 0.00 0 0 0 43.123 50.963 44.340 0.00 56-4300 Uniform Purchase&Replacement 0.00 44.340 44.340 44.340 5.5 1.264 6.000 0.00 56-4360 Guns&Ammunition 0.00 6.000 6.000 6.000 _22_ 3.620 4.393 4_200 0.00 56-4365 Crime Prevention Expense 0.00 4.200 4,200 4.200 95,432 90,407 84.873 0 Commodities Totals: 0.00 84,023 84,023 84.023 E4 Machinery&Equipment 30.395 7.938 20.700 0.00 -2010 Machinery&Equipment 0.00 33.400 19,400 19.400 75.728 109.435 88.000 0.00 57-2030 Motor Vehicles 0.00 .14.000 22.000 22000 106,123 117,373 108,700 0 Machinery&Equipment Totals: 0.00 77,400 41.400 41.400 60.909 4,922,053 5,243.609 0 EXPENDITURES Totals: 0.00 5,256,147 5,2220.147 5.306.690 `i -65- Village of Morton Grove, Illinois Personnel Schedule Summary- CY 2004 Police Department 2003 2004 Salary Number Grade Salary Number Full Time: Chief of Police 100,224 1.0 103,231 1.0 Deputy Police Chief 88,112 1.0 79 90,754 1.0 Commander 319,224 4.0 74 328,796 4.0 Police Sergeant 433,698 6.0 69 442,406 6.0 Police Officer 2,035,427 34.0 2,084,792 34.0 Support Services Supervisor 59.297 1.0 59 61,075 1.0 PIMS Manager/Records Coord. 39,905 1.0 39 41,924 1.0 CSO/Animal Warden 39,905 1.0 39 41,102 1.0 CSO Worker 334,970 11.0 38 317,031 9.0 Principal Clerk 39,123 1.0 38 40,296 1.0 Admin Secretary/Aide I 44,940 1.0 45 46,287 1.0 Total 3,534,825 62.0 3,597,694 60.0 Part Time: School Crossing Guards 53,407 18.0 58,066 18.0 - CSO 36,500 1.0 63,312 3.0 89,907 19.0 121,378 21.0 Additional Personnel Services: Salaries - Overtime 57,000 57,000 Police Court Time 46,500 46,500 Retiree Health Insurance 49,645 56,036 Total 153,145 159,536 Fringe Benefits: Holiday Pay 81,275 46.0 82,515 46.0 Longevity-Auto Allowance 6,000 1.0 Longevity 36,200 34.0 36,300 32.0 Social Security 74,589 60.0 76,127 60.0 Hospitalization Insurance 481,975 62.0 511,556 62.0 Life Insurance 12,909 62.0 13,530 62.0 Total 686,948 726,028 Department Total 4,464,825 81.0 4,604.636 81.0 -66- Village of Morton Grove Calendar Year 2004 FIRE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The Morton Grove Fire Department strives to find ways to affirmatively protect and preserve life and property. while promoting and delivering a feeling of security, safety and quality service to members of the community. It is the mission of the Department to provide a range of programs designed to educate the business and residential community in the principles of prevention, and train the people who serve the community, thereby protecting the lives and property of the citizens of our community from the adverse effects of fire, sudden medical emergencies or exposures to dangerous conditions created by man or nature. The Department is a service-oriented organization with three main areas of concern: Fire/Hazard Prevention, Field Operations and Support Services. Fire/Hazard Prevention This aspect includes activities for inspectional services,plan review and public education with regard to life and home safety and property conservation in the community. Public education efforts focus on school, senior and public presentations. Field Operations Concerns include fire suppression, rescue, hazardous materials control, emergency medical services and the provision of less-than-emergency level services. which are important to the community and its citizens. Support Services Encompasses personnel development and training; record keeping and reporting systems to document and evaluate services provided; proper maintenance of departmental facilities. apparatus and equipment; and interaction with other fire related departments and support agencies. PERFORMANCE ASSESSMENT- PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. The Department continued its efforts to coordinate, evaluate and effectively manage day-to-day operations. This was accomplished with internal sub-committees that were charged with self- evaluation and the use of available quality control measures from a regional, state and national aspect. 2. The Department has committed itself to maintaining its high standards in the delivery of fire hazard mitigation and EMS services to the community. This was accomplished with significant effort by a continual review of the Department's operational and organizational processes and the application of innovative methods to maintain and improve services at reasonable costs. The methods of applying continuing education,response to specialized incidents and the sharing and group purchase of tools and equipment with other agencies and departments were a few of the activities continued and expanded. 3. The Department cares for its personnel and highly values the selection and retention of quality, dedicated and loyal employees. The new employees hired in the Department during this period were carefully selected and have proven to be assets to the Department and its future. Significant effort has been put forth to make all positions challenging, interesting and rewarding. 4. A leadership role was taken in the continued development of the role played in operations by several regional organizations. Valuable partnerships were improved with the NWMC, NPSTA. RED Center and the Public Educator's Network. Examples of activity include the participation in the TOPOFF II exercise, participation in master planning and site improvements at NIPSTA and the cooperative development of public education material. 5. Before the end of the evaluation period, the Department will place in-service the equipment allocated in its capital equipment plan and operational equipment budget. The transition and training needed to place the new equipment in operation will be conducted without service interruption to the community. —67— Village of Morton Grove Calendar Year 2004 6. With regard to the community ISO rating. efforts continued to determine the most cost effective .� manner of attaining an enhanced rating while maintaining a cost effective, realistic operation, meeting the needs of the service area. Officer training continues to be intensified and considerable effort was placed on the development of NIPSTA. which will have an impact on the enhancement of the Department's overall training program. 7. The updating of Departmental rules, regulations and operational guidelines is a continuing effort with several revisions being developed during this assessment period in the area of emergency operations and the general administration of the department. 8. While attaining our functional goals for the assessment period, the Department continued to provide services with a high level of proficiency. This effort was maintained in spite of an active call load for emergency services and the continuance of a very effective and proactive training schedule. 1998 - 2002 2002 2003 (5—Year Average) (Projected) Total Alarm Response 2.896 2.797 3.048 Total Emergency Medical 1,568 i 1,555 1,896 Incidents Total Training Hours 16,966 J 18,305 F 18,732 GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continue to provide efficient and economical services to the community consistent with the values and standards expressed in the mission of the Department and the directives of Village leadership. a. Coordinate with Department supervisors and staff support personnel to evaluate and effectively manage the day-to-day operations of the Department. b. Strive to maintain a value structure in the Department that emphasizes teamwork, trust, loyalty, compassion and excellence in service to the community. c. Emphasize public education by Fire Prevention Bureau and line personnel, refining established programs to meet the needs of the community. d. Evaluate and continue contemporary training programs for Department personnel to support operational need and the safety and well being of our personnel. e. Endeavor to accomplish the goals and objectives of IRMA programs and recommendations with regard to injury prevention as a department and as pan of the Village's safety program. 2. Enhance efficiency and cost containment of operations at Fire Department facilities. a. Work closely with line officers and personnel to coordinate the development of operational spaces to provide efficiency and readiness. b. Coordinate with the Building Department to proficiently maintain department facilities in order to extend the life cycle of facility components and reduce repair and replacement Costs. c. Analyze the use of regionally purchased supplies and the pooling of resources with other agencies to cost effectively operate the Department's facilities. 3. Continue an active role in the development of cost containment and regional programs with an eye toward the conservation of resources and maintenance of safety, efficiency and effectiveness in Department operations. a. Work with other area fire departments to develop specifications for the group purchase of communications equipment. apparatus, suppression equipment and operational supplies and services. b. Take an active role in the support and development of regional intergovernmental programs that provide enhanced community services in a cost effective manner. Efforts to attract additional members into the RED Center and NIPSTA organizations will continue. -68- Village of Morton Grove Calendar Year 2004 4. Effective implementation of approved capital equipment. and the transition of existing supplies and equipment. a. Systematic replacement of authorized radio equipment with transition of older units to a reserve or out of service status. 5. Continue the development of a comprehensive officer-training program to improve operational efficiency through enhanced communication of roles, responsibilities and methods of leadership. Efforts will be toward the continued development of an accountability partnership in departmental management while also providing enhanced ISO credit for officer training. a. Coordinate with the training officer to develop lesson plans to facilitate officer training for both existing and future officers. b. Formulate a resource effective training plan on a local and/or regional basis to provide this activity in as cost effective a manner as possible. c. Prepare an evaluation tool to ascertain the value of the program and to determine ongoing improvements. 6. Continue with the revision and updating of the Department's rules, regulations and operational guidelines. a. Work with Village and departmental staff to develop personnel and operational standards providing consistency of performance in the Department. b. Develop policies that provide an objective means for measuring work performance while fostering efficiency. effectiveness and safety. c. Cooperate in the development of emergency response and operational procedures on a regional basis to ensure safety during automatic and mutual aid incidents. 7. Continue evaluation of equipment, quality control systems and computer hardware/software that impact data retrieval and the compilation of information necessary for effective departmental operations and planning. Dues & Subscriptions 0240-15-55-1120 This account includes the request for various memberships and subscriptions for department personnel and MABAS Special Teams support and dues. MABAS Special Team support includes Technical Rescue Team (TRT) assessment. Haz Mat Team maintenance and upgrade and Mass Casualty Incident Trailer supplies. This budget contains the third of five annual payments to support the replacement of the MARAS TRT and Haz Mat vehicles. Adm. Staff Organizations 51,755 American Red Cross Training 5-0- Local Newspapers S50 MABAS Dues New Vehicles 34,400 MABAS Support Team Dues 55,500 MESS Canteen Service $250 Other Organizations 5750 Professional Periodicals 5500 Total 513,205 Meetings And Conferences 0240-15-55-1130 This account includes appropriations for the various meetings. conferences. seminars and related expenses incurred by members of the department. Attendance at meetings and conferences provides exposure to new ideas and an atmosphere for fact finding, problem solving and interaction. —69— Village of Morton Grove Calendar Year 2004 Ann. FP Week/IFSA Mtg. 5250 Fire Investigators Seminars 5200 Great Lakes Div. WC Symposium SO Haz Mat Seminars 5300 IL Fire Chiefs' Ann. Conf. S950 IL Fire Chiefs' Symposium 5650 IL Fire Insp. Meetings 5200 Intem'1 Chiefs' Conf. SO Intem'1 Soc. Fire Serv. Instr. 50 Misc. EMS Seminars S200 Misc.Monthly Meetings 5200 Sec. Assoc. Seminars 5150 SFM Pub. Ed. Showcase SO Total S3,100 Training & Instructions 0240-15-55-1150 The level of training supported by this account spans from entry to administrative in nature. The department's personnel are subjected to a changing and challenging environment. To keep pace. ongoing maintenance and specialized instruction is essential and is summarized in the following. NOTE: A portion of the CPR training supplies money will be reimbursed from the fees charged for the CPR classes. Auto Extrication S400 CPR Training Supplies S500 Discretionary Housing S3,250 Discretionary Training S3.250 Driver Training (NAPD) (2) 5350 FF-II & Haz Mat (2) $2,800 Fire Investigation $1,000 Haz Mat Training $1,000 Incident Command Training S1,000 Leadership Training S1,900 National Fire Academy Class SO Officer Training S1.500 Special Rescue (trench/structure) $1,000 Tech Support Training S500 Training Equipment S500 Training Videos $250 Total 519,200 Employee Relations 02-40-15-55-1160 This account contains appropriations for physical exams and quantitative SCBA facepiece testing on an annual basis to comply with current IDOL requirements. It also covers the department's wellness program and miscellaneous medical examinations. -70- Village of Morton Grove Calendar Year 2004 EMS Week Program $-0- Misc. Medical 51.100 SI-PA Face Piece Test (44) 51.650 Phys. Exams/NFPA IDOL 59.800 Safety Awards Program $150 Wellness Program 5250 Total 312.950 Personnel Recruitment 0240-15-55-1170 Included in this account are all fees associated with the potential recruitment of 2 eligibles as replacement personnel and the Fire Department's share of NW/vIC Consortium testing process annual dues. Hepatitis Immunication (2) $500 Medical & Fitness (2) $1,000 NWMC Consortium $400 Polygraph Test(2) 5250 Psychological Test (2) $1,250 Total 53.400 Professional Services 0240-15-55-2110 Funding will support contracting with a service provider for professional services to convert hardcopy pre-plans and facility database information into a digitized format. This information will complement and integrate with a GIS system and the RED Center CAD system. The information will be used by emergency personnel for field operations and for Fire Prevention Bureau and administrative activities. Total $8,000 Printing And Publishing 02-40-15-55-2130 This account reflects the preparation of an annual supply of professionally printed departmental forms. This includes a standardized ambulance report designed by the EMS office of the resource hospital, St. Francis. which provides documentation and legal protection on medical incidents. Annual Report 5150 FPB Information Forms $250 HIP AA Pamphlets 5300 Inspection Report Forms 5350 MICU Forms &Bubble Sheets $1,100 Public Ed. Pamphlets $350 Stationery/Business Cards $500 Total 33,000 —71— Village of Morton Grove Calendar Year 2004 Programming & Software Fees 0240-15-55-2170 .-' This account represents costs associated with the maintenance of utility software for remote access to facility and site pre-plan data from vehicle on-board laptop computers and administrative workstations. The data is managed and presented in a digitized. layered format supportable by a GIS mapping program and RED Center's dispatching software. Total 52,000 Cleaning &Laundry Services 02-40-15-55-2190 Cleaning of rugs and furniture, and specialized cleaning of turnout gear. Total 52.300 Equipment Lease/Rental Pvmts 02-40-15-55-2330 Alpha/Numeric Pager Rental (47) 53,800 Copy Machine Lease (1st of 4 yrs) 54,860 Nextel Service 54.000 Total 512,660 Maintenance Of Alarm Equipment 0240-15-55-4100 Labor, parts, etc. for station intercom system and tone alert. Total 51,600 Maintenance Of Non Auto Equip 02-40-15-554130 This account covers the testing, repair and maintenance of tools and equipment for the department which includes maintenance and testing of the department's SCBA units and the breathing air compressor along with two sets of extrication equipment and air bags. The budget includes the maintenance of atmospheric and heat monitoring devices and the scheduled hydrostatic testing of SCBA cylinders. Ann. Insp./Rep. of Extinguishers 5525 Flow Test SCBA Units &Regulator Test 52,400 Hydro Test Cylinders 51,500 Preemption Equ. Testing/Repairs $600 Repair of Meters, Tools &Appliances 53,100 Rescue Tool Testing 51,000 SCBA Air Test/Compressor Maint. 51.200 Service Agreement Copy Machine 5350 Testing Ground Ladders 5600 Total 511.275 —72— Village of Morton Grove Calendar Year 2004 Maintenance Of Radio Equipment 02-40-15-55-4150 \ow.' Battery Replacement Program 51.200 Maintenance Contract—Motorola 52,700 Non-Contract Repairs 52.600 Radio Accessory Parts 51,200 Total 57,700 Community Relations 0240-15-55-5140 This account provides for citizen awards/presentations, and participation in civic functions. Community Relations 5500 Fire Dept. Centennial SO Safety & Health Fair 50 Total $500 Regional Emergency Dispatch 0240-15-55-7150 RED Center is a cooperative venture consisting of nine contracting units of local government for the purpose of providing the equipment. services, and other items necessary and appropriate for the establishment, operation. and maintenance of a centralized fire service communications center; providing for automatic aid response to emergency medical and fife emergency alarms by the closest unit to the emergency. regardless of jurisdiction; and providing a forum for discussion, study, and implementation of other forms of intergovernmental agreement and cooperation between the respective Fire Departments. Budgeted amount reflects Morton Grove's share of the operating and capital replacement costs for the dispatch center. Both are calculated on 10.5% of the whole, based on the percentage of alarms handled for Morton Grove. The Ameritech fees for dedicated phone lines to our stations and Police Department are also included, along with funding for Computer Digital Packaged Data (CDPD) service for remote access of information in apparatus and the capability to transmit Automatic Vehicle Location (AVL) information. CDPD AVL Medium(8 units) 54,800 Dispatching Services $138,000 Phone Line Charges 56.500 Total 5149,300 tie Il Public Safety Training A 0240-15-55-7155 The Northeastern Illinois Public Safety Training Academy (NIPSTA) has been adopted as an intergovernmental entity with charter membership by 17 municipal jurisdictions in this permanent agency. With Morton Grove's municipal membership, the 21-acre training complex is available to all village employees for classroom and practical training. The facility, with its existing classrooms and practical training facilities, is located in Glenview, on the northwest portion of the former Glenview Naval Air Station. This partnership in training provides a unique opportunity to obtain the site and its existing structures, to jumpstart the complex with a multi-decade, essentially no cost lease through the Village of Glenview. With this partnership the site can be built-out over time to its full potential and will be a premier facility from a regional and national standpoint. The annual member contribution is 5239.00 per authorized sworn member of a participating Fire or Police Department. With membership by both public safety departments, the other municipal employees of the jurisdiction can also participate in available programs. Some programs at the Academy will have associated tuition and fees, however, as a —73— Village of Morton Grove Calendar Year 2004 member. these costs will be reduced. The Fire Department's annual membership fee is based on 43 authorized sworn members at 5229.00 each. Total 59,847 Auto Repair Equipment/Parts 02-10-15-56-1100 Pans for minor repairs made on apparatus and staff vehicles by fire department personnel. Total 51.000 Fire Prevention Supplies 02-40-15-56-2100 Appropriations in this account are sufficient to fund reference materials for research, application, and enforcement of adopted Village Codes during the processes of plan review. code enforcement and technical review. Funds will support the purchase of Fire Prevention Education materials for public dissemination and maintenance of RED's Fire Safety Trailer. Daily operational supplies for inspections and investigations as needed by the Fire Prevention Bureau are also included. Along with the continuation of a six year program to provide 100% smoke detector coverage in residential structures by the department's 100''' anniversary in the year 2004. Fire Inspection & Investigation Supplies $600 Manuals,Fire Codes & Subscriptions $1,255 Pub Ed Supplies &Trailer Maint. $4,000 Smoke Detector Program $2,800 Total $8,655 Operational Supplies 0240-15-56-2110 This account provides for supplies used daily to support various activities in emergency and non- emergency aspects of the fire department. Misc. expenses such as refreshments during emergency incidents and meetings: also state licenses and titles, tolls. parking, hardware supplies, flashlight batteries, coffee, and kitchen support supplies. Total S8,100 Photo Supplies 0240-15-56-2120 Supplies to document incident scenes and other activities for fire investigations, training, public education and emergency medical scene documentation for information transfer to emergency room physicians. Total 5700 Chemical Supplies 0240-15-56-2130 Appropriation will maintain a supply of chemical additives to enhance the capability of water during specific extinguishment and control activities, along with the testing of these agents to ascertain shelf-life potency of on-hand product. Bulk of this request is contingent on need —one major spill could wipe out our supply of foam. —74— Village of Morton Grove Calendar Year 2004 A-FEE Foam S1.000 Emulsifier 51,000 Recharge Extinguishers S600 Total 52.600 Janitorial Supplies 02-40-15-56-2140 • Supplies as needed to maintain a clean and disinfected environment in the two stations: laundry soap. along with other janitorial necessities. such as toilet paper, paper towels, etc. Total 34.500 Paramedic Program/supplies 02-40-15-56-2160 This account supports the operation of three advanced life support ambulances. and the provision of medical equipment and supplies on all other departmental apparatus. It also supports the training of two new firetSghters as EbITs &paramedics and associated preceptor costs. per CBA. Required continuing education for incumbent paramedics is also included. Ambulance Supplies 51,465 Biannual non-para Training(AED) $1,500 Continuing Ed thru St. Francis $3,000 Disposable Equ Infec Dis Control 31,300 Equipment Repair&Parts 51,050 Medical Oxygen service S1.515 PaIamedic/EMT Training&Preceptor (2) 56,300 Patient Transfer Equip. 5450 Repl of Specialized Equ 5575 Telemetry Equip Repair&Parts S900 Total S18.055 Office Supplies 0240-15-56-2180 Fax, printers and copy machine supplies. station logs and journals and miscellaneous supplies for department support. Total $4,500 Hazardous Material &Supplies 02-40-15-56-2200 This account provides for protective gear replacement and up-grade based on hazard potential and service life. Purchase of haz mat monitoring devices and materials and the replacement of protective gear as needed to provide a safe work environment for response personnel and maintenance of haz mat mitigation supplies to ensure operational readiness. A significant haz mat incident without reimbursement could exhaust our on-hand supplies. Haz Mat Mitigation Supplies $900 Haz Mat Monitoring Supplies 32.400 Protective Gear $500 Reference Manuals S250 Total 54.050 —75— " lade of Morton Grove Calendar Year 2004 Non Auto Repair Parts 0240-15-56-4100 Hurst Tool Parts/Hoses 5800 Misc. Accessories for SCBA 5750 Misc. Pans for SCBA/Compressor £500 Parts for Small Tools 5500 Total 52.550 Small Tools 02-40-15-564190 Hand tools for repairs and station support activities. Total 5900 Operational Equipment 0240-15-56-4200 This account covers the purchase of support equipment in an annual attempt to provide replacement and upgrade based on the department's operational needs. Forcible entry and rescue equipment will be purchased to support fire and rescue operations with new equipment being placed on front line apparatus. Forcible Entry Tools S2.800 Hardware/Rope Rescue Equipment 51,000 Replacement Response Equipment 51.900 Replacement Station Equipment 51,900 Total 57,600 Hose Fittings/suppression Equi 0240-15-564210 This account reflects an on-going replacement program for hose. fittings, and fire suppression support equipment, whenever possible. combined equipment purchases with other communities are utilized to maximize an economy of scale by purchasing as a group. The hose and fitting replacement program is based on a scheduled and systematic replacement plan that will span 12 years. This represents the 6th year of this program. Hose &Fittings Replacement 56.000 LDH Discharge Valves 52.300 Repl/Repair Suppression Tools 51.500 Rescue Shoring 5500 Total 510.300 Uniform Purchase &Replacement 0240-15-56-4300 This account includes an annual clothing allowance for 3 non union personnel for station uniforms. It also provides for the on-going replacement of protective gear as may be required. Clothing Allowance (3"5700) 52.100 Equip 2 New Firefighters 54.500 Fire Gear Replacement (9) 512.400 Safety Equipment 5750 Total 519.750 -76- Village of Morton Grove Calendar Year 2004 Machinery & Equipment 0240-15-57-2010 Portable Radio—Funds to support the purchase of portable radios as part a systematic communications equipment replacement strategy. This purchase would allow the for the systematic replacement of authorized radio equipment, with transition of older units to a reserve or out of service status. Total 55,500 Furniture & Fixtures 0240-15-57-2040 To support on-going replacement of furniture and fixtures at both Fire Department facilities in living, office, training, maintenance and public areas. Total 53.300 -77- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FIE Requested Pry Adopted 02-40-15 Fire El Personal Services 99,154 99,998 100.224 0.00 54-4300 Salary Dept Director 0.00 101.675 101.675 1 ` 239,547 257,134 254.073 0.00 54-420 Salaries District Fire Chiefs 0.00 257.755 257-755 416.351 436.683 453.509 0.00 54-4530 Salaries Lieutenants/fire Dept 0.00 446.304 446,304 457.604 120.541 100.913 110,928 0.00 54-4550 Salaries Fire Prevention 0.00 121,252 121.252 124.886 1,771,627 1,856,540 1989.466 0.00 54-4603 Salaries Firefighters 0.00 1,995.862 1.995.862 2.055.001 35.437 - 36.426 37.604 0.00 54-4700 Salaries Clerical 0.00 37,604 37,604 38.732 42.197 43,675 44.940 0.00 54-4710 Salaries Secretarial 0.00 44,940 44.940 46.287 291.167 288,915 285.000 0.00 54-5100 Salaries Overtitre 0.00 247,000 285.000 285.000 111,341 122.767 108.998 0.00 54-5200 Holiday Pay 0.00 107,671 107.671 110.634 0 0 9.933 0.00 54-5300 Shift Diferential Pay 0.00 9,922 9.922 10.114 28,900 32.900 33.200 0.00 54-6100 Longevity 0.00 32,300 32,300 32.300 0 0 0 0.00 54-6110 Longevity-Auto Allowance 0.00 0 6.000 6.000 29,087 33.154 35.197 0.00 54-7100 Social Security 0-00 35.711 35.711 38,318 361,849 3 7'285 396.780 0.00 54-8100 Hospitalization Insurance 0.00 437.073 437,073 437.073 54.048 76.002 41.096 0.00 54-8200 Retiree Health Insurance 0.00 53,900 53,900 85.172 9,885 10.233 10.803 0.00 54-8300 Life Insurance 0.00 11,174 11,174 11.383 3,611,135 3,772,625 3,911,751 0 Personal Services Totals: 0.00 3,940,143 3,984,143 4,108,713 El Contractual Services 0 0 0 0.00 55-1100 Auto Allowance 0.00 0 0 0 0 0 0 0.00 55-1110- Mileage Allowance 0.00 0 0 0 6,311 6.220 12,575 0.00 55-1120 Dues&Subscriptions 0.00 13,705 13.205 13.205 4,691 2.12_3 3,350 0.00 55-1130 Meetings And Conferences 0.00 3,350 3,100 3,100 20.628 20,189 20,000 0.00 55-1150 Training&Instructions 0.00 20.000 19.200 19.200 11,952 19,868 13,300 0.00 55-1160 Employee Relations 0.00 13,300 12.950 12,950 11,724 5,142 18.750 0.00 55-1170 Personnel Recruitment 0.00 3.400 3.400 3,400 0 0 20.000 0.00 55-2110 Professional Services 0.00 10,000 8.000 8,000 2.151 1,694 3.000 0.00 55-2130 Printing And Publishing 0.00 3.000 3,000 3.000 1,280 0 15.000 0.00 55-2170 Programming&Software Fees 0.00 2.500 2.000 2.000 244 2,041 2.400 0.00 55-2190 Cleaning&Laundry Services 0.00 2.400 2.300 2,300 3,627 7,507 7.700 0.00 55-2330 Equipment lease/rental Pyrnts 0.00 12,660 12.660 12,660 244 150 1.700 0.00 55-4100 Maintenance Of Alarm Equipment 0.00 1.700 1.600 1.600 9,707 9,327 12.450 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 12.450 1 1.275 11,275 6.351 4.831 8.100 0.00 554150 Maintenance Of Radio Equipment 0.00 8.100 7,700 7.700 218 1.376 500 0.00 55-5140 Community Relations 0.00 500 500 5 115.951 159.053 160.800 0.00 55-7150 Reponal Emergency Dispatch 0.00 149,300 149,300 14r-\ 9,847 9,847 9.847 0.00 55-7155 Nell Public Safety Training A 0.00 9.847 9.847 204,924 242,368 309,472 0 Contractual Services Totals: 0.00 266,212 260,037 260,037 E3 Commodities 0 0 1,000 0.00 56-1100 Auto repair equipment/parts 0.00 1.000 1,000 1.000 4.265 6,632 8.655 0.00 56-2100 Fire Prevention Supplies 0.00 8,655 8.655 8.655 7,731 7,652 8.100 0.00 56-2110 Operational Supplies 0.00 8.100 8,100 8,100 437 342 750 0.00 56-2120 Photo Supplies 0.00 750 700 700 1,065 133 3.000 0.00 56-1130 Chemical Supplies 0.00 3,000 2.600 2,600 4.527 4.644 5.000 0.00 56-2140 Janitorial Supplies 0.00 5.000 4.500 4,500 15,899 17.256 18.055 0.00 56-2160 Paramedic Program/supplies 0.00 18.055 18,055 18,055 5,584 4,879 5,000 0.00 56-2180 Office Supplies 0.00 5.000 4.500 4.500 2.241 2.327 4.250 0.00 56-2200 Hazardous Material&Supplies 0.00 4.250 4.050 4.050 2,326 7,967 2.650 0.00 56-1100 Non Auto Repair Parts 0.00 2.650 2.550 2,550 906 481 1A00 0.00 56-4190 Small Tools 0.00 1,000 900 900 1 2.507 6.119 8.000 0.00 56-4200 Operational Equipment 0.00 8.000 7.600 7.600 11,637 11,926 12.000 0.00 56-4210 Hose Fittings/suppression Equi 0.00 14.300 10.300 10,300 55,782 20.725 52.750 0.00 56-4300 Uniform Purchase&Replacement 0.00 21.050 19,750 19.750 124,907 91382 130.210 0 Commodities Totals: 0.00 100,810 93,260 93,360 E4 Machinery&Equipment 33,403 23,628 5.000 0.00 57-2010 Machinery&Equipment 0.00 5.500 5.500 5.500 29.747 0 0 0.00 57-2030 Motor Vehicles 0.00 0 0 0 2,711 0 0 0.00 57-1040 Furniture&Fixtures 0.00 3.300 3,300 3,300 65,860 23,628 5.000 0 Machinery&Equipment Totals: 0.00 8,800 8,800 8,800 4,006,826 4,130.003 4,356,433 0 EXPENDITURES Totals: 0.00 4.315,965 4346.240 4,470,810 -78_ Village of Morton Grove, Illinois \is-. Personnel Schedule Summary- CY 2004 Fire Department 2003 2004 Salary Number Grade Salary Number Full Time: Fire Chief 100,224 1.0 104,723 1.0 District Chief 254,073 3.0 77 265,486 3.0 Captain - FPB 73,728 1.0 69 77,036 1.0 Lieutenant/Paramedic 453,509 6.0 457,604 6.0 Firefighter/Paramedic/EMT 1,989,466 32.0 2,055,001 32.0 Principal Clerk 37,604 1.0 36 38,732 1.0 Admin Secretary/Aide II 44,940 1.0 45 46.287 1.0 Total 2,953,544 45.0 3,044,869 45.0 Additional Personnel Services: Salaries -Overtime 285,000 285,000 Salaries - Fire Prevention 37,200 2.0 47,850 3.0 Retiree Health Insurance 41,096 85,172 Total 363,296 2.0 418,022 3.0 Fringe Benefits: Holiday Pay 108,998 43.0 110,634 43.0 Shift Differential 9,933 5.0 10,114 5.0 Longevity-Auto Allowance 6,000 1.0 Longevity 33,200 31.0 32,300 29.0 Social Security 35,197 26.0 38,318 26.0 Hospitalization Insurance 396,780 45.0 437,073 45.0 Life Insurance 10,803 45.0 11,383 45.0 Total 594,911 645,822 Department Total 3,911,751 47.0 4,108,713 48.0 -79- Village of Morton Grove Calendar Year 2004 EMERGENCY SERVICES DISASTER AGENCY `-- CIVIL PREPAREDNESS DEPARTMENT/ACTIVITY DESCRIPTION To assist all departments of the Village in case of an emergency or other situation in which they might have need of our skills and resources. To assist neighboring towns, and counties, if need be. in case of any emergency. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. Increase level of training and. therefore, capabilities of ESDA volunteers. 2. To advise and alter the citizens of Morton Grove on what to do in case of an emergency or disaster. This is to be done by personal appearances at clubs, senior housing,etc. 3. Provide support staff services to all departments during an emergency situation. 4. To advise the Village Administrator. Village President, and Board of Trustees on matters relating to Civil Preparedness. Mileage Allowance 02-40-16-55-1110 Mileage allowance for events when ESDA vehicles are not available for use. Total 550 Dues & Subscriptions 0240-16-55-1120 Dues for various organizations (includes insurance coverage) for all unit members. Total 555 Meetings And Conferences 0240-16-55-1130 Total 5100 Training &Instructions 0240-16-55-1150 We have not had a Hazardous Materials Awareness class in two years. with new members we need to have the class, as well as give a refresher course to those who have taken the course. We have never had a radiological monitoring course. even though we have 14 monitoring kits throughout the Village. We now have a trained instructor within the village/fire department to teach both courses. We also need to do CPR recertification on an annual basis, as well as first aid training prior to the various fests within town. First Aid Training 5200 Haz Mat Awareness Training 5200 Radiological Monitoring 3300 Total 3700 —80— Village of Morton Grove Calendar Year 2004 Printing And Publishinc 02-40-16-55-2130 Stationery for the unit. Business cards for the Director. Total S100 Equipment Lease/rental Pvmts 0240-16-55-2330 Rental of telephone pager units so all ESDA members may be contacted instantly in case of an emergency. Total 51,782 Maintenance Of Non Auto Equin 0340-16-554130 Check both warning sirens to insure good operating status. This is done every other year. The annual subscription for monitoring weather conditions from national service for warnings for major storms, etc. National Weather Service Monitoring 5912 Warning Siren Maintenance Check 5300 Total 51.212 Maintenance Of Radio Equipment 0240-16-55-4150 To keep all portable radios and the base station radios in proper working order. Also, add P/L tones and new frequencies for RED Center. Total $500 Operational Supplies 0240-16-56-2110 For purchase of materials needed for day-to-day internal operations. Total $600 Medical Supplies 0240-16-56-2190 To purchase ice packs, bandages and other replacement items needed to keep medical supplies at current levels. Total 5250 Small Tools 0240-16-56-4190 Purchase of hand tools. shovels. brooms. hand axe and other such items necessary to an emergency operation. Total $500 -81- Village of Morton Grove Calendar Year 2004 Uniform Purchase R Replacement 0240-16-66-4300 Purchase of uniforms for any new members. Replacement of protective gear that is no longer usable. Total S2.000 —82— Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FIE Requested Proposed ?Sold 02-40-16 Civil Preparedness El Personal Services ^ 649 620 618 0.00 54-4666 Salary Esda Coordinator 0.00 618 618 47 47 0.00 54-7100 Social Security 0.00 47 47 696 667 665 0 Personal Services Totals: 0.00 665 665 686 E2 Contractual Services 0 0 50 0.00 55-1110 Mileage Allowance 0.00 50 50 50 0 58 55- 0.00 55-1120 Dues&Subscriptions 0.00 55 55 55 0 0 100 0.00 55-1130 Meetings And Conferences 0.00 100 100 100 200 0 800 0.00 55-1150 Training&Instructions 0.00 700 700 700 0 0 100 0.00 55-2130 Priming And Publishing 0.00 100 100 100 1.520 1.993 1.782 0.00 55-2330 Equipmentl.easeirental Pynns 0.00 1.782 1,782 1.782 1.332 822 1.212 0.00 554130 Maintenance Of Son Auto Equip 0.00 1,212 1,212 1,212 194 702 500 0.00 554150 Maintenance Of Radio Equipment 0.00 500 500 500 3,246 3,575 4,599 0 Contractual Services Totals: 0.00 4.499 4,499 4,499 E3 Commodities 1.288 749 400 0.00 56-2110 Operational Supplies 0.00 600 600 600 0 0 0 0.00 56-2120 Photo Supplies 0.00 0 0 0 383 378 500 0.00 56-2190 Medical Supplies 0.00 250 250 250 595 938 500 0.00 564190 Small Tools 0.00 500 500 500 2.047 2.829 3,000 0.00 56-4300 Uniform Purchase&Replacement 0.00 3.000 2.000 2,000 4,312 4,894 4,400 0 Commodities Totals: 0.00 4,350 3,350 3,350 E4 Machinery&Equipment 0 0 0 0.00 57-2010 Machinery&Equipment 0.00 0 0 0 0 0 0 0.00 57-2030 Motor Vehicles 0.00 0 0 0 0 0 0 0 Machinery&Equipment Totals: 0.00 0 0 0 8.255 9,136 9,664 0 EXPENDITURES Totals: 0.00 9.514 8,314 8,535 • -83- Village of Morton Grove, Illinois Personnel Schedule Summary - CY 2004 Civil Preparedness Department 2003 2004 Salary Number Grade Salary Number Part Time: ESDA Director 618 1.0 637 1.0 Total 618 1.0 637 1.0 Fringe Benefits: Social Security 47 1.0 49 1.0 Total 47 49 Department Total 665 1.0 686 1.0 -84- "Th Village of Morton Grove Calendar Year 2004 PUBLIC WORKS - STREETS/SIDEWALKS DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Public Works Department is to provide both maintenance and construction services related to the maintenance of all public rights-of-way, including municipal streets, many state and county roadways and alleys located within the corporate limits of the Village. The Department also provides numerous services related to forestry. maintenance of landscaping on Village owned properties and is responsible for the excellent snow removal services provided the community each winter. The Department is under the management of the Director of Public Works who insures daily'operations are conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the Public Works Department. PERFORMANCE ASSESSMENT—PROGRESS ON FISCAL YEAR 2003 GOALS AND OBJECTIVES 1. As usual the Street Division did an effective and efficient job in repairing and maintaining the Village arteries along with the state and county roadways. Street repairs. street sweeping, snow plowing and repair of excavations were done expediently and efficiently. Snow plowing and deicing programs were as effective as usual. 2. Once again, this Division provided the residents with the ability to participate in giving Morton Grove a safe and pleasant appearance. The 50/50 Sidewalk and the Tree Trimming Programs were successful. The program of planting a tree whenever possible for every one removed was delayed until Spring of 2004 in order to plant healthier trees, increase the amount of trees planted at a cost savings to the Village. The residents responded favorably to the Village's in-house tree trimming and tree removal as well as the contracted tree trimming. The leaf pick-up program was again enthusiastically received by the residents and was successful as usual. 3. A great deal of effort was again expended in managing the visual appeal of the Village's municipal buildings. entry signs and parking lots. Shrubs, plantings. and greenery were planted at the particular sites to enhance their visual appeal. 4. Replacement of Village owned signs in order to comply with new MUTCD standards set by Federal Highway Administration. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continue to maintain and repair 270 lane miles of Village streets and 57.99 lane miles of state and county roads. a. Hot mix asphalt will be used most of the year to repair all Village streets, alleys and all state and county roads when needed. b. Cold mix will be utilized when the hot mix plants are closed to temporarily repair potholes and excavations on all streets under the Village's jurisdiction. c. The two Village street sweepers will function until inclement weather disrupts their functional capabilities. d. During the winter months snow plowing and the deicing of streets is a major priority. We will continue to exceed internal expectations in keeping the roads drivable during inclement weather. a. Continue to increase the safety and aesthetic appeal of the Village. b. Continue the 50/50 Sidewalk Program with the residents of the Village. c. To upgrade and repair the various types of signage within the Village. —85— Village of Morton Grove Calendar Year 2004 d. Continue to contract out a private company to trim Village trees. '1 e. Continue the Village's 50/50 Tree Planting Program. f. Continue to concentrate on an in-house tree trimming and tree removal Village program. g. Continue the program of planting a tree whenever possible for every tree removed. h. Continue leaf pickup operations within the Village during the fall months. 2 Continue to maintain and care for the areas surrounding the municipal buildings, parking lots and entry signs.three Garden Club areas, McVicker's lift station. South Tower, North Tower, Civic Center,Metra.Waukegan Rd.. Moody and Davis dead end, two Fire stations,Public Works facility and Village Hall complex. a. The implementation of grass cutting, fertilization. as well as weed control will be provided at all locations. b. Landscaping, flower and shrub replacement and other plantings will continue at these locations. 3. Continue the maintenance of alley rights-of-way to make these arteries safe and more useable. a. This Department will continue to stone and grade existing alleys. b. When petitioned. this Department will excavate and install a paved alley providing a garage is to be built and utilized. 4. All repairs and maintenance functions are to be made as expediently as possible with a minimum of inconvenience to the community. 5. Continue to provide effective, efficient day-by-day management of Street Department operations and public services. Dues & Subscriptions 02-50-17-55-1120 Includes the cost of four employees' membership dues to APWA, also related magazine subscriptions and CDL renewals for all Street employees. APWA memberships 4 © S100 ea. 5400 CDL renewals 5500 Subscriptions S100 Total $1,000 Meetings And Conferences 02-50-17-55-1130 Various APWA (American Public Works Association). m2vLA, and Forestry meetings and conferences through out the year. Forestry training & certification $300 IILMA seminars $300 NWMC conferences S400 Total S 1,000 Training & Instruction 02-50-17-55-1150 Various If.MA and other job related training such as driver training, fall protection. confined space. seminars through out the year. Total 51,000 -86- Village of Morton Grove Calendar Year 2004 Employee Relations 02-50-17-55-1160 This account funds State &Federal mandated CDL drug and alcohol testing, any employer required physical exams, and employee relation activities. Drug and alcohol testing for CDL holders $400 Holiday Recognition Event $300 Total $700 Tree Replacement 02-50-17-55-2240 This account is for the replacement of trees which are removed, and for the 50/50 Tree Planting Program. The Village Board passed an Ordinance in July 1995 that allows the replacement of parkway trees that are removed due to storm damage or are diseased. The Public Works Department has developed a new program that will save costs and increase our re-forestation efforts by purchasing a percentage of these trees. healthier and younger direct from growth farms in Oregon. Some of the planting would be conducted by Public Works Crews. Total $15,000 Tree Trimming 02-50-17-55-2250 The Public Works Department has implemented and continues a yearly contractual tree trimming program, along with the Department's own program. The area to be trimmed this year is; from Dempster to Church. and from Menard to Linder. Total $42,000 Landfill Expense 02-50-17-55-2260 This account covers costs incurred by the hauling of debris to a landfill, including street sweepings, trees, tree chips, and various other excavation debris. Total 525,000 Construction Services 02-50-17-55-2290 This account is used to fund costs to renew thermostic street markings provided by an outside contractor. Total 515,000 Equipment Lease/rental Pvmts 02-50-17-55-2330 This account includes the cost to rent eight (8) pager units for Street Department personnel, rental of weather forecasting and notification equipment necessary to forecast various severe weather conditions. such as; high wind, rain, thunder storms, snow and ice. This account also includes the lease payment for the Department copier. Copier lease $7.570 DTN (Weather Radar)rental 51.500 Murray & Trettle $1,500 —87— Village of Morton Grove Calendar Year 2004 Pager rental (8 units) 51.200 Total S6.720 Utilities Street Lighting 02-50-17-55-3130 This account covers the cost of electrical power necessary to operate Village owned and rented street lighting. Total 598,345 Maintenance Of Non Auto Equip 02-50-17-55-4130 Maintenance of office equipment; copiers. a fax machine and a paper shredder. Copier maintenance 51,900 Misc office equipment 5250 Total $2.150 Maintenance of Radio Equipment 02-50-17-55-4150 This account is necessary to fund the maintenance and repair of communication equipment including the base radio, and mobile units. Total 5500 Operational Supplies 02-50-17-56-2110 This account supplies the necessary funding for supplies such as; hardware. shovels, rakes brooms, tarps, and miscellaneous supplies necessary to perform the day-to-day operations of the various Street Divisions. Concrete & asphalt saw blades 52,500 Grass catcher bags $400 Hardware for Street Crews 51,300 Replacement chain saw blades, chains $550 Ropes & chains $750 Safety equipment 51,000 Wooden forms, nails, expansion joints 52,500 Total $9,000 Janitorial Supplies 02-50-17-56-2140 Total 51,000 Office Supplies 02-50-17-56-2180 This account funds supplies. such as; pens. paper. envelopes, staplers. camera film. necessary to maintain records and reports kept for all operations. Total 51,100 -88- Village of Morton Grove Calendar Year 2004 Landscaping Materials 02-50-17-56-3100 This account supplies materials necessary to maintain Village owned property and right-of-ways. Sod and black dirt for parkway maintenance 34.000 Waukegan Road landscape materials - $2,000 Total 56,000 Construction Materials 02-50-17-56-3110 This account funds supplies used for the maintenance of roads and alleys other than those that qualify for MFT funds. Asphalt and concrete other than MFT S4,000 Stone and related material for streets and alleys $4,000 Total $8,000 Street Sian Materials 02-50-17-56-3130 The funds in this account cover the cost of maintenance, repair and installation of Village owned signs. Materials such as; sign blanks, letters. facing. poles and brackets. Paint is needed to mark pavement and curbs where needed. An increase in funding is necessary due to new MUTCD mandates passed down from the Federal Highway Administration. Paint for streets and curbs $4,000 Posts for Village entry signs 3850 Repair and installation of street signs and posts $20,000 Total $24,850 Non Auto Repair Parts 02-50-17-56-4100 Yearly projected cost for street sweeping brooms and equipment. 10 main brooms $2,500 12 sets dirt shoes $750 2 conveyor belts 3750 20 gutter brooms $2,500 Total $6,500 Snow Removal Repair Parts 02-50-17-564110 These funds are used to purchase parts for the repair of snow plows. Total $8,530 Small Tools 02-50-17-56-4190 Hand tools, such as: screwdrivers, hammers, wrenches, measuring tools needed by Street Crews for performing day-to-day operations. Total $600 -89- Village of Morton Grove Calendar Year 2004 Operational Equipment 02-50-17-56-4200 This account funds the replacement of worn and broken barricades. necessary to secure a safe job site. The purchase of saws. backpack blowers, pruning saws necessary to replace old worn existing equipment used by Street Crews in all day-to-day operations. backpack blower S 1.000 barricades type I and II $700 chain saw 51.500 misc. operational equipment 51,000 partner saw $1,500 traffic cones $700 Total $6,400 Uniform Purchase & Replacement 02-50-17-56-4300 Funds in this account are used to purchase uniforms that replace old worn and torn uniforms. Safety vests and winter wear are also funded by this account. An increase in this account is necessary due to the increased visibility mandates for safety, passed down by the Federal Highway Administration and the Illinois Department of Labor. Total $4,500 Machinery and Equipment 02-50-17-57-2010 This item is for the annual replacement of two (2) Bobcats used by the Street Divisions. This is part of a Municipal Replacement Program that the Village participates in annually. Also funds are needed CO replace a 1994 trailer used for landscaping. Total $6,000 -90- Village of Morton Grove General Ledger Printed: 12109/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 7004 2004 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Adopted 02-50-17 Spurts&Sidewalks El Personal Services 25.109 40.221 41,300 0.00 54-4300 Salary Dept Director 0.00 44.000 44.000 45,320 32.358 20.997 27.150 0.00 54-4430 Salary Assistant Dept Director 0.00 0 0 0 884.660 927.010 894.455 0.00 54-4606 Salaries Public Works9abor 0.00 851,521 851.521 877,058 40.129 42.888 27,000 0.00 54-4654 Salaries Seasonal Workers 0.00 27,000 27,000 27,000 0 0 0 0.00 54-4658 Salary-Adrnin Assistant 0.00 0 0 0 21,418 30.392 33,546 0.00 54-4710 Salaries Secretarial 0.00 35,990 35,990 37,070 138.991 103.406 90,000 0.00 54-5100 Salaries Overtime 0.00 93.000 93,000 93.000 8.900 10700 11.000 0.00 54-6100 Longevity 0.00 11750 12,750 12.750 0 0 0 0.00 54-6110 Longevity-Auto Allowance 0.00 0 0 0 88.166 87.698 86.021 0.00 54-7100 Social Security 0.00 81,416 81,416 83,554 129,370 135.894 130626 0.00 54-8100 Hospitalization Insurance 0.00 160.609 160,609 160.609 15.459 9,313 20,988 0.00 54-8200 Retiree Health Insurance 0.00 10,350 10.350 10.350 3.553 3.604 3.736 0.00 54-8300 Life Insurance 0.00 3,352 3.352 3.568 1388,113 1,412,123 1,365,822 0 Personal Services Totals: 0.00 1,319,988 1,319,988 1,350,279 E2 Contractual Services 0 0 0 0.00 55-1100 Auto Allowance 0.00 0 0 0 0 0 0 0.00 55-1110 Mileage Allowance 0.00 0 0 0 1.232 439 1,000 0.00 55-1120 Dues&Subscriptions 0.00 L000 1.000 1,000 839 620 1.000 0.00 55-1130 Meetings And Conferences 0.00 1.000 L000 1,000 144 0 1,000 0.00 55-1150 Training&Instruction . 0.00 1,000 1,000 1.000 2.802 1.097 1,000 0.00 55-1160 Employee Relations 0.00 1,200 700 700 5.863 03) 0 0.00 55-2230 Concrete Replacement 0.00 0 0 0 39.113 37,726 35,000 0.00 55-2240 Tree Replacement 0.00 25,000 15.000 15.000 43.791 33.373 45,000 0.00 55-2250 Tree Trimming 0.00 45,000 42,000 42.000 24.964 25.891 25.000 0.00 55-2260 Landfill Expense 0.00 40,000 25.000 25,000 0 7.172 15,000 0.00 55-2290 Construction Services 0.00 15.000 15.000 15.000 5.033 6.438 6.720 0.00 55-2330 Equipment Lease/rental Pymts 0.00 8.000 6,720 6,720 109.470 97.999 95.481 0.00 55-3130 Utilities Street Lighting 0.00 98.345 98.345 98,345 1.709 274 2.100 0.00 554130 Maintenance Of Non Auto Equip 0.00 2.150 2,150 2.150 0 130 500 0.00 55-4150 Maintenance Of Radio Equipment 0.00 500 500 500 27,030 0 0 0.00 554170 Maintenance Of Street Lights 0.00 0 0 0 12.432 0 0 0.00 55-4180 Maintenance Of Traffic Signals 0.00 0 0 0 274,421 211,147 228,801 0 Contractual Services Totals: 0.00 238,195 208,415 208,415 E3 Commodities 13.482 17.895 11,200 0.00 56-2110 Operational Supplies 0.00 9,000 9.000 9.000 0 0 0 0.00 56-2140 Janitorial Supplies 0.00 1,000 1,000 1.000 2.445 1.750 1.100 0.00 56-2180 Office Supplies 0.00 1,100 1.100 1.100 6.890 6,396 6.000 0.00 56-3100 Landscaping Materials 0.00 6,500 6,000 6,000 16,826 13,523 8.000 0.00 56-3110 Construction Materials 0.00 19,000 8,000 8,000 22.020 22,572 24,000 0.00 56-3130 Street Sign Materials 0.00 27,850 24.850 24,850 1.122 2.812 6,500 0.00 564100 Non Auto Repair Parts . 0.00 6,500 6.500 6,500 18.746 2.723 8.530 0.00 56-4110 Snow Removal Repair Parts 0.00 9.000 8,530 8.530 1.042 284 600 0.00 56-4190 Small Tools 0.00 600 600 600 9.135 9.358 9.800 0.00 56-4200 Operational Equipment 0.00 8.800 6.400 6.400 4.101 4.400 4,500 0.00 56-4300 Uniform Purchase&Replacement 0.00 8,500 4.500 4,500 7,104 0 0 0.00 57-2040 Furniture&Fixtures 0.00 0 0 0 103,212 81,715 8030 0 Commodities Totals: 0.00 97,850 76,480 76,480 E4 Machinery&Equipment 21.081 5.110 5,600 0.00 57-2010 Machinery&Equipment 0.00 8,100 6.000 6.000 0 0 0 0.00 5 7-2030 Motor Vehicles 0.00 0 0 0 21.081 5,110 5,600 0 Machinery&Equipment Totals: 0.00 8,100 6,000 6,000 1,786,826 1,710,096 1,680,453 0 EXPENDITURES Totals: 0.00 1,664,133 1,610,883 1,641,174 _91- Village of Morton Grove, Illinois 'Th Personnel Schedule Summary- CY 2004 Streets & Sidewalks Department 2003 2004 Salary Number Grade Salary Number Full Time: Director of Public Works 41,300 0.50 45,320 0.50 Assistant Director of PW 27,150 0.33 76 Division Superintendent 78,241 1.00 73 80,587 1.00 Maintenance Supervisor 125,852 2.00 62 257,365 4.00 Crew Leader 239,840 4.00 57 58,704 1.00 Equipment Operator 315,924 6.00 53 379,631 7.00 Maintenance Worker I 39,905 1.00 45 Maintenance Worker II 45,394 1.00 48,644 1.00 Maintenance Worker III 49,299 1.00 51 52,127 1.00 Admin Secretary/Aide I 22,470 0.50 45 23,144 0.50 Total 985,375 17.33 945,522 16.00 Additional Personnel Services: Salaries - Seasonal Workers 27.000 27,000 Salaries - Overtime 90,000 93,000 Salaries- Secretarial 11.076 1.0 13,926 1.0 "'h Retiree Health Insurance 20,988 10,350 Total 149,064 1.0 144,276 1.0 Fringe Benefits: Longevity 11,000 13.00 12,750 14.00 Social Security 86,021 18.33 83,554 17.00 Hospitalization Insurance 130,626 17.33 160,609 16.00 Life Insurance 3,736 17.33 3,568 16.00 Total 231,383 260,481 Department Total 1,365,822 18.33 1,350,279 17.00 -92- Village of Morton Grove Calendar Year 2004 PUBLIC WORKS - ENGINEERING DIVISION DIVISION/ACTIVITY DESCRIPTION The Engineering Division's primary mission is the identification, analysis. and repair or replacement of deficiencies within the Village's infrastructure. The Division's secondary mission is the assemblage, maintenance, and dissemination of the information incorporated within the Geographic Information System PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. Plans and specifications for the local street resurfacing program, the MET maintenance program and Greenwood Avenue Reconstruction. 2. Coordination and/or assistance were provided to the Public Works Department and Building Department in review and inspection of public and private improvements. 3. Assistance and technical recommendations have been provided to Administration,Building Department, Police Department. Public Works, Community Development, and Finance Department in support of the Village's computer systems, both GIS related and otherwise. 4. Participated in the Village's Computer Systems Management Standing Committee. 5. Bids were received and the following projects were completed: Storm and Sanitary Sewer Televising. Street Light and Traffic Signal Maintenance. 2003 Street Resurfacing Program. 2003 Tree Planting Program, 2003 i■IFI Maintenance Program. 6. Development plans submitted by the Building Department have generally been reviewed within ten (10) working days of their receipt. 7. Construction monitoring on all publicly contracted improvements was undertaken. 8. The Traffic Safety Commission will meet approximately ten (10) times during this year. Department staff provided support to the Commission through the analysis of petitions presented to the Commission, and in general administration of Commission activities. 9. Illinois Department of Transportation staffs have been contacted regularly as issues related to traffic movement on the state highways have been raised. In addition, an excellent working relationship with the Motor Fuel Tax auditor has been developed to ensure the Village receives expeditious processing of resolutions, etc.. as the need arises. 10. Completed a change in the GIS programming to programs that are more readily usable and understandable by the end users. These are being migrated to the new network to provide access for more personnel. 11. Coordinated with consortium to implement and install the G.I.S. system. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Undertake the engineering and analysis of all data available to facilitate the resolution of problems or issues raised by other departments, Village officials, or residents. a. Provide administrative and technical support to the Traffic Safety Commission. attending a monthly meeting and coordinating the development of documents and other materials required to assist the Commission in reaching decisions; b. Review all development plans and specifications to ensure compliance with Village specifications and policies; c. Provide construction monitoring on locally designed and bid projects; inspect private developments to ensure compliance with Village standards: —93— Village of Morton Grove Calendar Year 2004 d. Prepare 'Request for Proposal" or"Request for Qualification" documents on projects .� for which consulting engineering assistance will be requested. e. Prepare plans and specifications for Village construction projects to the extent that technical and professional qualifications allow-- local street resurfacing, storm sewer drainage. sanitary sewer maintenance. and water system improvements. f. Identify the infrastructure deficiencies. then design and implement the appropriate corrective measures. g. Institute protective measures deemed to be cost effective in order to extend the useful life of the various infrastructure facilities. h. Provide the Public Works staff with assistance and direction on technical engineering matters. Assist the Village Board with matters regarding the Village's infrastructure system. Provide assistance to the public with all requests pertaining to the infrastructure. j. Review and update the Village's Construction Standards. k. Review Engineering Ordinances. 2. Address requirements of Federal. State. or Regional agencies. a. Maintain contact with Illinois Department of Transportation staff to ensure proper administration of the various programs controlled by that agency, including Motor Fuel Tax: b. Continue the monitoring of sanitary sewer and combined sewer systems to ensure compliance with the inflow/infiltration of storm water restriction as imposed by ICAP, and the sewer maintenance agreements approved by the Village Board of Trustees. Perform periodic reviews regarding ICAP issued and sewer monitoring data. 3. Coordinate with Consortium to implement G.I.S. System. Dues &Subscriptions 02-50-15-55-1120 Included in this account are membership fees for full-time staff in professional organizations relating to engineering. American Society of Civil Engineers-2 $740 memberships APWA -2 memberships 5400 Total S1.140 Meetings And Conferences 02-50-18-55-1130 This account includes the cost of attending various conferences sponsored by professional societies, dealing with subject matter directly applicable to the operations of the Division. APWA Seminars 51,000 ASCE luncheons 5100 Total S1,100 -94- Village of Morton Grove Calendar Year 2004 Training &Instructions 02-50-18-55-1150 Training in the various programs utilized by the Village staff is necessary to provide better technical support for all Village Departments. Two personnel will attend DOT provided training courses. Various training courses also provided by APWA. Total 51.500 Employee Relations 02-50-18-55-1160 This account contains a small appropriation to cover any employer required physical examinations or miscellaneous employee relations activities, and to cover drug and alcohol testing required by State and Federal mandates to possess a CDL. Drug &alcohol testing 5100 Misc. employee relations 5150 Total 5250 Printing and Publishing 02-50-18-55-2130 All printing requirements funded by this account including blueprints of Village projects for bidding processes. Fees for plans and specifications are credited to this account. Total 5100 Engineering Services 02-50-18-55-2140 Use of outside consultants and/or specific expertise requires the use of independent consulting firms. Total 510,000 Programming & Software Fees 02-50-18-55-2170 Purchase of PAVER engineering software to assess pavement condition and deterioration and assess various maintenance options to optimize pavement quality. Total 52,000 Equipment Lease/Rental Pymts 02-50-18-55-2330 Rental of 3 pagers. Total 5160 Maintenance of Non Auto Equip 02-50-18-55-4130 The Engineering Division is responsible for the maintenance of a Xerox 2515 large format copier used to copy engineering plans and drawings up to 40"x 36 Total 5600 • —95— Village of Morton Grove Calendar Year 2004 Operational Supplies 02-50-18-56-11110 This account provides supplies for engineering. surveying, and all day-to-day operational supplies. Accessories for the Transit (stakes, linker rod). construction inspection, (spray paint. field books, safety vests). Blueprint supplies are also purchased through this account. Supplies for the large copier(Xerox 2515) are needed to provide sufficient materials to copy old documents that are in danger of being lost. An increase in this account is necessary due to the purchase of a new Laser transit and Linker Rod. Construction inspection supplies S300 Misc. operational supplies $110 Supplies for the 4MV $350 Supplies for the Xerox 2515 $400 Surveying supplies $200 Total 31.360 Photo Supplies 02-50-18-56-2120 The physical nature of improvements makes the use of photographs as a documentation media a logical choice. Photographs taken during and after construction graphically support claims or demands made by the Village against contractors whose performance is unacceptable or in dispute. Requested funds are for supplies to support the camera purchased during calendar 2000. Total 5200 Office Supplies 02-50-18-56-2180 This account funds all office supplies such as: pens. pencils, paper. file folders,drawing stencils needed to perform all day-to-day functions of the department. Total $400 Uniform Purchase & Replacement 02-50-18-56-4300 This account funds the purchase of uniforms, winter wear, boots and gloves. Total $550 -96- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 7004 2004 2004 Actual Actual Adopted Estimated Account Description FEE Requested Proposed Adopted 02-50-18 Engineering El Personal Services 0 0 0 0.00 54-4300 Salary Dept Director 0.00 0 0 0 0 0 0 0.00 54.4430 Salary Assistant Dept Director 0.00 0 0 0 22.235 34,864 92,612 0.00 54-4606 Salaries Public Works:labor 0.00 70,160 70,160 71,535 49,362 53.844 11.838 0.00 54-4651 Salary village Engineer 0.00 56,667 56,667 56.667 21.245 21.886 22.470 0.00 54-4710 Salaries Secretarial 0.00 22.470 22,470 - 23.144 4,073 3,980 4.000 0.00 54-5100 Salaries Overtime 0.00 4.000 4000 4.000 600 600 600 0.00 54-6100 Longevity 0.00 300 300 300 8.616 11,100 10.061 0.00 54-7100 Social Security 0.00 11,750 11.750 12.093 9.809 12,794 13.563 0.00 54-8100 Hospitalizauonlnsurance 0.00 26.133 26.133 26,133 397 416 666 0.00 54-8300 Life Insurance 0.00 540 540 577 116,337 139,484 155,810 , 0 Personal Services Totals: 0.00 192.020 192,020 194,449 E2 Contractual Services - 175 650 1.140 0.00 55-1120 Dues&Subscriptions 0.00 1.282 1,140 1.140 231 123 1.100 0.00 55-1130 Meetings And Conferences 0.00 1.100 1,100 1.100 0 334 1,500 0.00 55-1150 Training&Instructions 0.00 2.400 1,500 1.500 580 (134) 250 0.00 55-1160 Employee Relations 0.00 250 250 250 (241) (443) 100 0.00 55-2130 Printing And Publishing 0.00 100 100 100 2.411- 8,947 10.000 0.00 55-2140 Engineering Services 0.00 20.000 10.00 10.000 0 0 2.000 0.00 55-2170 Programming&Software Fees 0.00 2.000 2,000 2.000 0 91 0 0.00 55-2330 Equipment Lease/rental Pymts 0.00 160 160 160 1.084 439 600 0.00 55-4130 Maintenance Of Non.Auto Equip 0.00 600 600 600 4,240 10,007 16,690 0 Contractual Services Totals: 0.00 27,892 16,850 16.850 ES Commodities 2,901 2.232 1,360 0.00 56-2110 Operational Supplies 0.00 2.890 1,360 1.360 0 0 0 0.00 56-2120 Photo Supplies 0.00 200 200 200 253 158 400 0.00 56-2180 Office Supplies 0.00 500 400 400 686 145 550 0.00 56-4300 Uniform Purchase&Replacement 0.00 600 550 550 3,840 2,534 2,310 0 Commodities Totals: 0.00 4.190 2,510 2,510 E4 Machinery&Equipment 0 0 0 0.00 57-2010 Machinery&Equipment 0.00 0 0 0 V 0 0 0 0 Machinery&Equipment Totals: 0.00 0 0 0 124,416 152,024 174,810 0 EXPENDITURES Totals: 0.00 224,102 211,380 213,809 -97- Village of Morton Grove, Illinois '1 Personnel Schedule Summary - CY 2004 Engineering Department 2003 2004 Salary Number Grade Salary Number Full Time: Assistant Director of PW 27,149 0.33 Village Engineer 56,667 0.67 Public Works Inspector 31,463 0.50 57 24,322 0.50 Engineering Technician 45,838 1.00 63 47,213 1.00 Admin Secretary/Aide I 22,470 0.50 45 23,144 0.50 Total 126,920 2.33 151,346 2.67 Additional Personnel Services: Salaries - Overtime 4,000 4,000 Total 4,000 4,000 Fringe Benefits: Longevity 600 0.50 300 1.00 Social Security 10,061 2.33 12,093 2.67 '"N, Hospitalization Insurance 13,563 2.33 26,133 2.67 Life Insurance 666 2.33 577 2.67 Total 24,890 39,103 Department Total 155,810 2.33 194,449 2.67 -98- Village of Morton Grove Calendar Year 2004 SOLID WASTE COLLECTION DEPARTMENT/ACTIVITY DESCRIPTION The Solid Waste Collection Department accounts for the cost attributed to the Village's solid waste and recycling disposal programs. This includes basic trash collection and disposal services to residents (including curbside recycling and yard waste collection) as well as the Village's participation in the Solid Waste Agency of Northern Cook County (SWANCC). SWANCC is a consortium of twenty-three (7_3) municipalities formed for the purpose of providing an efficient and environmentally sound method for transporting. storing, and disposing of solid waste. Various aspects of the solid waste program are detailed in each of the accounts within this fund. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. The Village completed negotiations for a new contract with Groot Recycling and Yard Waste services to provide solid waste and recycling services. This contract will be in effect from 2004 through 2009. 2. The Village's Public Works (and the Health Officer in the Building and Inspectional Services Department when required) continued to carefully monitor the performance of the contractor by responding to all citizen complaints and requests for service to insure that all contract terms and conditions were met. Staff worked with supervisors from the contractor to handle resident calls for service during collection days when a residential unit was missed or not properly serviced by the contractor. Extra time was also spent during the critical summer months to insure garbage and trash were properly stored on site and that refuse and recyclables were properly containerized and placed at the curb for collection on the appropriate date. 3. The Village continued to promote the recycling program with the goal of increasing household unit participation. However, the percent of households participating in the recycling program remained unchanged at approximately 70%, and the number of overage stickers sold continued to average about 16.962 for this calendar year. Nonetheless. the Village did increase its public service announcements to create greater awareness of the program through the newsletter, cable TV. Internet.and local media. 4. Actively participated in SWANCC to coordinate with neighboring communities to insure SWANCC serviced the needs of its member communities with regard to solid waste disposal. The sale of the property means that SWANCC will not compact, bale and store solid waste as originally anticipated. SWANCC has arranged for solid waste disposal through a private hauler for several years. ANNUAL GOALS AND OBJECTIVES — CALENDAR YEAR 2004 1. Continue to closely monitor services provided by Groot Recycling and Waste Services, Inc., the solid waste collection contractor. Monitor contractor performance to insure quality services are provided to residents and that all terms and conditions of the contract are met. 2. Review and update the Village's recycling, yard waste. and solid waste program rules and regulation handout for public information purposes. Information on these services is distributed along with other information in the Village's New Resident Packet. 3. Continue to monitor the number of overage stickers which are sold in the community each year. The Village hopes to reduce the number of overage stickers sold in order to decrease overall disposal costs for the Village and the taxpayers. -99- Village of Morton Grove Calendar Year 2004 PERFORMANCE MEASURE ACTUAL CY02 ESTIMATED CY03 PROJECTED CY2004 Number of overage stickers sold 13.600 16,9622 1 .385 4. Continue to actively participate in SWANCC by having a Village Trustee serve as an active board member of the organization. Yard Waste Program 02-50-19-55-2100 Pursuant to State Statutes. all yard waste (including grass clippings. leaves, twigs. branches, etc.)is now required to be separated from the normal trash collection stream. This program has been in effect in the Village since June 1. 1990. The Village will continue to provide services for residents wishing to dispose of their yard waste instead of using a private landscape service or their own composting program. The agreement with the hauler calls for a sticker fee of$1.25 for Calendar Year 2004. Based upon prior sales,the Village anticipates selling 55.560 yard waste stickers during the fiscal period. The offsetting revenue to support this program is reflected in account#441060 in the General Fund Revenue Section. Total S69,563 Trash Collection Services 02-50-19-55-2280 The Village provides weekly garbage pick up to its residents through a written agreement with an outside contractor. The current contract will expire on April 30. 2005. The agreement provides for both the actual garbage pick up and related hauling and includes regular household trash,recyclable material and yard waste. This account will no longer include an amount paid to the contractor for disposal of the waste to a landfill. With the opening of the Solid Waste Agency of Northern Cook County (SWANCC) "transfer" facility in March 1994, the landfill disposal costs formerly paid to the hauling contractor have been deducted from the basic rates paid and is now reflected in Account#557101 below(SWANCC tipping and disposal fees). It should be noted the cost of providing trash collection(except for Excess Container sticker fees) and recycling services for residential properties is financed directly through Village general revenues. There is no separate user charge billed to residents for this service. The rate paid by the Village for services rendered for the collection of solid waste is adjusted periodically based upon negotiated contract rates. The charge for excess containers has been adjusted to reflect the trends in actual sales over the past years. Fiscal Year #of Units Monthly Rate Total Annual 2004 (s) 7,206 5.73 (Jan 1 thru April 30) $165,162 5.83 (May 1 thru Dec 31) 5336,088 (m) 1,101 5.62 (Jan 1 thru April 30) $ 24,750 5.71 (May 1 thru April 30) $ 50,294 Excess stickers 15,385 @ S.70 S 10.770 5587.064 2003 (s) 7.206 5.73(Jan I thru April 30) S165.162 5.88(May 1 thru Dec 31) S338.970 (m) 1,101 5.53(Jan 1 thru April 30) $ 24,354 5.67(May 1 thru April 30) S 49,941 Excess stickers — 15,385 @5.70 $ 10.770 $589.197 —100— Village of Morton Grove Calendar Year 2004 2003 (5) 7,206 5.73(Jan 1 thru April 30) 5165.738 Le 5.88(May 1 thru Dec 31) 3338.970 (m) 992 5.53 S 65.829 3570.537 2001 (s) 7,204 5.73 5495.347 (m) 936 5.53 $ 62,113 Excess stickers — 8,000 @ S.70 $ 5.600 5563.060 2000 (s) 7,185 5.73 (12 mo) 3494.041 (m) 936 5.73 (12 mo) $ 62.113 Excess stickers — 13,000 @ $70 S 9.100 * $565,254 Excess stickers 5 10,770 Multi Family Units $ 75.044 Single Family Units 5501250 Total 5587.064 Curbside Recycling Program 02-50-19-55-2300 The Village will continue with its successful and expanded recycling program (first implemented in June 1992). Curbside recycling is provided by the solid waste hauler along with trash and yard waste collection. Rates increased this year with the provisions of the agreement. The number of multi-family units has increased which have further impacted the cost. (s) 7206 units @ 2.72 x 4 mo $ 78,401 7206 units @ 2.77 x 8 mo 5159,685 (m)1101 units @ 1.30 x 4 mo S 5,725 1101 units @ 1.35 x 8 mo 5 11.891 Multi Family Units S 17,616 Single Family Units 5238,086 Total 5255,702 SWANCC Tipping./Disposal Fees 02-50-19-55-7101 The Solid Waste Agency of Northern Cook County (SWANCC)has been established as a result of an intergovernmental agreement to provide efficient and environmentally sound disposal of municipal waste. Effective March 1. 1994, all Village non-recyclable/non-landscape waste began delivery to a transfer station in Wheeling Township constructed by SWANCC. As discussed above, the cost formally paid to the hauler for final processing and disposal of trash is no longer included in the cost recognized in A/C#552200. Instead, a monthly amount is paid to SWANCC under a project use agreement based upon the estimated amount of trash delivered to the transfer station. At the end of each year, there will be a "true up" comparing the estimate in which the Village was billed and the actual trash delivered. The amount projected for the budget calendar period beginning January 1, 2004. and ending December 31, 2004. is based on an estimated 705 tons per month. The 705 ton per month is based on a 12 month average. SWANCC bases its fees on an entire 12 month fiscal year period. The 546 amount is only attributed to the operating and maintenance costs of the transfer station, with the Village's share of the debt issued by SWANCC as discussed in account —101— Village of Morton Grove Calendar Year 2004 =55 7105 below. In 2004. the tipping fee increased by S2 per ton due to landfill prices and the increased tax on landfills imposed by the State of Illinois. Total 5339.160 SWANCC Debt Contribution 02-50-19-55-7105 SWANCC members are required to make debt service fee payments to pay for its share of SWANCCs debt service issuance used for the balefill project. The S46 listed above is primarily designated for the operation and maintenance of the transfer station only and does not include debt service costs. The debt was issued originally for both the balefill site and the transfer station and was originally envisioned to be financed through revenues generated from fees for solid waste disposal. In Calendar Year 2001, SWANCC approved the sale of the baleful to the State of Illinois. In addition to the balefill that had been previously sold in Kane County. SW.A.NCC received approximately 330 million for the purchase of this land. These monies will be used to reduce the debt contribution for all members. The debt contribution for 2004 is valued at$6.31 per ton. This figure represents a S1.51 decrease from CY 2003 due to SWANCC refinancing debt. Total $53,353 Purchase Of Garbage Frames/Bag 02-50-19-56-4330 The Village provides residents with garbage bags and frames at a nominal cost. The Village essentially "breaks even" for selling these items to residents. Total S100 Purchase Of Recycling Bins 02-50-19-56-4333 The Village provides recycling bins to its residents at a nominal cost. The Village essentially "breaks even" on the sale of the bins. Total $100 -102- Village of Morton Grove General Ledger User: sdraz Printed: 12/09/2003 09:46 Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 Actual Actual Adopted Estimated Account Description 2004 2004 2004 FTE Requested Proposed Adopted 02-50-19 Solid Waste E2 Contractual Services 73.706 66.4:1 66.965 0.00 55-2100 Yard Wane Program 0.00 87.063 87,063 69,563 569.598 570.834 589.197 0.00 55-2280 Trash Collection Services 0.00 58 7.064 587,064 223.659 231.715 238.748 0.00 55-2300 Curbside Recycling Pro am 587.064 331.031 354.738 369.900 0.00 55-7101 Swan=Tipping/disposal g 0.00 389.160 255.702 389.160 202.827 146.593 77280 Contribution Fees 0.00 389.160 389.160 353,383 0.00 55-7105 Swancc Debt ConMbution 0.00 5 3.383 53383 53,383 1,400,821 1,370310 1,342.090 0 Contractual Services Totals: 0.00 1,314,872 1,354,872 1,354,872 E3 Commodities 174 72 100 0.00 56-4330 Purchase Of Garbage Frames bag 000 loo (983) (337) 100 0.00 56-4333 Purchase Of Recycling Bins 0.00 100 100 100 00 1oo . (809) (265) 200 0 Commodities Totals: 0.00 200 200 200 1,400,013 1,370,045 1,342.290 0 EXPENDITURES Totals: 0.00 1,355,072 1,355,072 1,355,072 -103- Village of Morton Grove Calendar Year 2004 PUBLIC WORKS - VEHICLE MAINTENANCE DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Vehicle Maintenance Department is to assure creditable maintenance of all motor vehicles and other equipment having internal combustion engines. To insure all equipment remains in safe and operable condition. and insure a minimum of downtime for Village equipment in order to minimize adverse impact on operations and community services. The Department is under the supervision of the Director of Public Works who insures the operation is conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the Vehicle Maintenance Department. PERFORMANCE ASSESSMENT— PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. A great deal of effort was again expended this year in maintaining and servicing the Village•s motorized fleet. Preventive maintenance was conducted on all of the 126 major motorized units. Public Works trucks and Fire Department trucks were inspected by the State Safety Lane Inspection. Once again. the annual car auction was successful for the Village of Morton Grove. The proposed cars were mechanically inspected and safety checked by in-house personnel. The driving public who participated in the auction were pleased and satisfied. 3. Squad car replacement and turnovers were done by in-house personnel. All repairs were done cost effectively and expediently as possible. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. To continue to maintain and service the approximately 126 major motorized vehicles and pieces of equipment. a. The Public Works Department has approximately 80 motorized vehicles or pieces of equipment. b. The Fire Department has approximately 14 motorized vehicles. c. The Police Department has approximately 21 motorized vehicles. d. The Village Hall has six vehicles. e. ESDA has two pieces of motorized equipment. All of these pieces of equipment or vehicles are to have preventive maintenance performed on them. 7. To continue to use an outside contractor to inspect the larger vehicles of the fleet. a. Certain vehicle-weighted trucks will go to the State Safety Lane for inspection. b. These safety inspections are conducted bi-annually. 3. To continue to provide effective and efficient day-to-day management of all operations in this Department. a. There are two mechanics and one automotive technician in this Department in which 95% of the work is conducted. b. The automotive technician doubles as a body and fender man. Dues & Subscriptions 02-50-27-55-1120 This account pays for subscription fees. shop manual up-dates and T.S.B (technical service bulletin) fees by Ford. —104— Village of Morton Grove Calendar Year 2004 Fleet Maintenance S195 Ford Motor Co. (TSB's) 5100 Illinois Fire App. 3100 Total S395 Training & Instructions 02-50-27-55-1150 This account is necessary to keep mechanical staff trained on the latest technology in order to be able to repair Village owned vehicles. Ford. Pierce, International, Napa. Triton Community Collage,Dueco and Snap-op offer training. NAPA training 3250 Napa seminars $600 NWMC training seminars 3300 Total 51,150 Employee Relations 02-50-27-55-1160 Total $300 Equipment Lease/rental Pvmts 02-50-27-55-2330 Rental of four(4) pager units for mechanical staff. Total 3300 Maintenance Of Auto Equipment 02-50-27-55-4120 Funds in this account are used to pay for; pump repair, car washes of Village owned vehicles, front end alignments, out sourced welding repairs, safety line inspections and the repairing and recapping of tires. Car washes of Village owned vehicles 54.456 Front end alignments 51,400 Pump & valve repair on Fire Engines $4,000 Repair & recap tires 325.267 Safety lane inspection of P.W. & Fire vehicles $2,200 Seat & carpet repairs $1,000 Welding repairs 33,200 Total $41,523 Maintenance Of Non Auto Equip 02-50-27-55-4130 Repair costs of overhead crane. fuel pumps. and air compressors. This year an increase is necessary to up- grade the gas and diesel fuel dispensing software and a printer replacement. Total 36.500 -105- Village of Morton Grove Calendar Year 2004 Auto Equip Supplies/repair Par 02-50-27-56-1100 This account funds the cost of purchasing tires, truck and car parts. body repair material, electronic parts for the Fire and Police vehicles, batteries, and filters for all Village owned vehicles. A 3% increase was added to cover the anticipated increase. Auto &truck filters 55,850 Batteries 52,843 Car& pick-up parts $13,807 Electronic parts $8,550 Paint&body material $8,000 Specialized parts & supplies $7,000 Spring repair 33,000 Tires $24,720 Truck parts 314.420 Warning lights 38,000 Total 596,190 Gas. Diesel.Fuel. & Oil 02-50-27-56-1110 This account includes funding for gas, diesel, truck and car oil, antifreeze, grease and gear lubes, and windshield washer solvent. A 3% increase is necessary due to industry price increases. Antifreeze 5450 Diesel fuel 541.200 Grease & gear lube 52.000 Hydraulic oil 51,236 Sintolux oil 53.256 Trans oil(s) S2.833 Truck engine oil $1.648 Unleaded gas 553,972 Washer solvent $550 Total $107,145 Operational Supplies 02-50-27-56-2110 These materials are necessary to perform the day-to-day operations of the Vehicle Maintenance Division. Fabricating materials & supplies $1,800 New welding mask $300 Oil-Dry 3600 Oxygen & acetylene 31,800 Parts wash solvent $1,500 Safety equipment $1,000 Sweeping compound 3400 Truck & car wash soap 51.100 Village emblems 31.500 Welding rod & wire $1,000 Welding supplies $900 Wipe-ails towels 52.700 Total 314,600 -106- Village of Morton Grove Calendar Year 2004 Office Supplies 02-50-27-56-2180 Supplies needed to maintain repair orders and related documents. Total 5300 Non Auto Repair Parts 02-50-27-56-4100 This account includes funds for the repair of equipment. such as, tractors, stump grinders, chippers, sweepers, and all trailers. A 3% increase was added to cover an increase in supplier's costs. Total 335.000 Small Tools 02-50-27-56-4190 This account funds the replacement tools for the mechanics, specialty tools and test equipment updates are also included. Total S1.500 Uniform Purchase R Replacement 02-5.0-27-56-4300 For the purchase and replacement of uniforms and steel toed boots used by this division. Total 32.000 —107— Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Add Estimated Account Description I-It Requested P l Adorned 02-50-27 Vehicle Maintenance El Personal Services 309.623 212.:46 220.178 0.00 54-4606 Salaries Public Works:labor 0.00 220.178 220.178 226.781 21.847 14.842 20,000 0.00 54-5100 Salaries Overtime 0.00 20.500 20.500 20.500 900 1.500 1,500 0.00 54-6100 Longevity 0.00 1100 2.100 2.100 18.040 17.346 18.488 0.00 54-7100 Social Security 0.00 18.573 18.573 19.077 29.717 25.588 27,125 0.00 54-8100 Hospitalization Insurance 0.00 29,836 29.836 29.836 755 764 799 0.00 54-8300 Life Insurance 0.00 803 803 851 280.882 272.287 288,090 0 Personal Services Totals: 0.00 291,990 291,990 299,145 E2 Contractual Services 719 300 500 0.00 55-1120 Dues&Subscriptions 0.00 395 395 395 637 907 1,150 0.00 55-1150 Training&Instructions 0.00 1,150 1,150 1.150 275 0 0 0.00 55-1160 Employee Relations 0.00 0 300 300 313 286 300 0.00 55-2330 Equipment Lease/rental Pynrts 0.00 300 300 300 121.215 25.315 42,523 0.00 554120 Maintenance Of Auto Equipment 0.00 43.036 41,523 41.523 5.464 2,360 6.000 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 8.500 6,500 6.500 128,622 29,170 50,473 0 Contractual Services Totals: 0.00 53,381 50,168 50,168 E3 Conmyelities 116.924 115.153 96.1% 0.00 56-1100 Auto Equip Supplies/repay Par 0.00 97,524 96.190 96,1% 105,644 91,170 105.000 0.00 56-1110 Gas.Diesel,Fuel,&Oil 000 107,145 107.145 107.145 18.881 16.903 16,094 0.00 56-2110 Operational Supplies 0.00 15.600 14.600 14.600 388 238 300 0.00 56.2180 Office Supplies 0.00 300 300 300 34.786 17.479 37,000 0.00 56-4100 Non Auto Repair Parts 0.00 38.110 35,000 35,000 2.221 1,578 7.300 0.00 56-4190 Small Tools 0.00 6.500 1,500 1.500 2.696 990 2.000 0.00 56-4300 Uniform Purchase&Replacement 0.00 2.500 2.000 2.000 281.539 243,512 263,884 0 Commodities Totals: 0.00 267,679 256,735 256,735 E4 Machinery&Equipment 3.362 0 5.600 0.00 57-2010 Machinery&Equiprnt 0.00 9,000 0 0 0 0 0 0.00 5 7-2030 Motor Vehicles 0.00 0 0 0 3.362 0 5,600 0 Machinery&Equipment Totals: 0.00 9,000 0 0 694,405 544,968 608,047 0 EXPENDITURES Totals: 0.00 622,050 598,893 606,048 -108- Village of Morton Grove, Illinois '1 Personnel Schedule Summary- CY 2004 Vehicle Maintenance Department 2003 2004 Salary Number Grade Salary Number Full Time: Maintenance Supervisor 62,926 1.0 62 64,813 1.0 Auto Mechanic 109,562 2.0 55 112,848 2.0 Auto Technician 47,690 1.0 48 49,120 1.0 Total 220,178 4.0 226,781 4.0 Additional Personnel Services: Salaries - Overtime 20,000 20,500 Total 20,000 20.500 Fringe Benefits: Longevity 1.500 2.0 2,100 3.0 Social Security 18,488 4.0 19,077 4.0 Hospitalization Insurance 27,125 4.0 29,836 4.0 Life Insurance 799 4.0 851 4.0 Total 47,912 51,864 Department Total 288,090 . 4.0 299,145 4.0 -109- Village of Morton Grove Calendar Year 2004 FAMILY AND SENIOR SERVICES DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Family B. Senior Services is to provide residents of the Village of Morton Grove with a comprehensive array of social services that will enhance their day-to-day activities. The Department is divided into three key human service areas: Social Services, Nursing Services, and Senior Citizens Services. The Department staff consists of: Full-Time Administrative Secretary Coordinator/Gerontologist Director/Assistant Village Administrator Social Worker Part-Tune Bus Drivers.(3) Custodians (5) Information & Referral Officers (4) Village Nurse Outreach Workers (2) Senior Activities Coordinator Social Services provide social and psychological supportive services to individuals and families within the community in the form of short-term counseling, case management. crisis intervention, and public education. Nursing Services provide a range of health programs to promote the health and wellness level of residents. Senior Citizens Services provide assistance to senior residents and seeks to enhance their individual existence, community involvement, and quality of life during their later years. The Department is responsible for the planning, scheduling, and supervising of senior citizen activities provided at the Morton Grove Senior Center. In addition, private rentals and civic events at the American Legion Memorial Civic Center are managed through the Department of Family and Senior Services. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. American Legion Memorial Civic Center (Multi-Purpose Senior Center). The American Legion Memorial Civic Center has become the focal point for the delivery of the Village's renowned services to the senior citizen community. Social services and senior citizen recreational activities consolidated within this space provide greater accessibility and efficiency for seniors. Senior Center Membership was initiated in 2002 to encourage interest and active participation in the growth and development of the senior center. Membership benefits include: free passage on the Seniortran, free Diabetes Screenings, free Colorectal Test Kits. free use of Senior Center Computers. six bi-monthly issues of the Seniors in Morton Grove Newsletter, advanced class and trip registration. and a Members-Only Function during the year. There have been a total of 382 annual memberships sold. The Department of Family and Senior Services brochure was revised and updated this year to more effectively educate the residents of Morton Grove of the services provided by this department. The department Social Worker worked with multiple community agencies to begin identifying and understanding the diversity of cultures in Morton Grove and neighboring communities in order to address the needs of those residents more appropriately. —110— Village of Morton Grove Calendar Year 2004 2. American Legion Memorial Civic Center (Private Rentals). The Civic Center functions as a rental facility for civic. private. government. and American Legion events. The Village aggressively pursued the establishment of a yearlong rental schedule. For more details see PERFORMANCE ASSESSVIEN-UPROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES in the Civic Center fund. Social Services. The Social Worker continued to provide professional family and individual counseling, crisis intervention. case management services, support groups and educational programming. In 2003. the role of the Social Worker expanded to include providing clinical supervision and direction to the Village Nurse and the Outreach Workers. As a result, there was a reduction in duplication of services and improved collaboration between the Social Worker, Nurse and Outreach Workers. Through participation in interagency meetings. the Social Worker continued to be up-to-date on available services and service delivery to residents of Morton Grove. The Social Worker provided service to an average of 29 new referrals per month and met with an average of 18 individuals/families for counseling per month. The Social Worker provided consultation services to the Police and Fire Departments with an average of seven referrals per month. The Social Worker also provided Employee Assistance services to seven employees. The Older Adult Woman's Support Group and the Visually Impaired Motivators Group remain well- attended support groups for senior residents with an average of five and 18 participants. respectively. As the coordinator of the Morton Grove Salvation Army Service Extension Unit. the Social Worker was able to provide S1.893.93 in financial assistance to needy families in Morton Grove. The Social Worker provided education to the Fire and Police Departments on psychiatric emergencies and addressed the enhancement of a collaborative relationship between Family & Senior Services and Fire and Police. In July, the Social Worker was the co-presenter to representatives from suburban police departments and police social workers on "The Role of the Police Social Worker in Police.Managed Critical Incidences." 4. Nursing Services. The Nurse maintained the promotion of wellness through community health screenings, home visits and assessments of homebound residents, medical case management and health education programs. Approximately 75-100 residents participated in the health clinics each month. Health education programs were held on arthritis. osteoarthritis and complimentary therapies. balance, hypertension. individual time with a pharmacist to review personal pharmacy regime and eye health. A Family Health Fair was held in May, which included health screenings and health education. She organized and ran the flu and pneumonia shot program for seniors in the fall. The Nurse actively promoted and organized six Community Blood Drives. The Nurse also remained active in the Village's Executive Safety Committee.contributing health and wellness expertise to the Village's safety programs. The Nurse arranged a health education presentation, to employees, on "Protecting Your Back." and offered health screenings to employees. 5. Senior Citizens Services. a. Advisory Commission on Aging: The Department Coordinator, Social Worker, and Senior Activities Coordinator worked with the Commission to promote membership in the Senior Center, identify needed programs and services, and plan the integration of existing programs and services with new programs and services to benefit the senior citizen population. The Commission planned the Senior Center Members-Only event. -111- Village of Morton Grove Calendar Year 2004 b. Information and Referral: Information and Referral Officers managed the Senior Hot Line (telephone) and have implemented the use of computer software to facilitate registration and receipt of cash payments for Senior Center programs. The Lending Closet provided a total of 231 pieces of hospital equipment to mobility-impaired individuals. The subsidized taxicab program provided 1.603 rides for Morton Grove seniors. c. Meals on Wheels: The Department provided general and therapeutic meals to qualified residents. weekdays, via Bethany Terrace Nursing Centre and volunteer drivers. A total of 5,660 meals were delivered. d. Senior Outreach Workers: The Senior Outreach Workers continued to educate the senior citizen population on resources currently available through local, county, state and federal governments. Beginning in 2003, the Outreach Workers, Social Worker and Village Nurse formed a unit within the department to coordinate, with reduced duplication, information.referrals and services to senior citizens. The Outreach Workers connected 233 senior residents with chore providers. i.e., snow shoveling, grass cutting, at the rate of approximately 19 new referrals per month with the highest in the winter months due to snowfall. In addition, the Outreach Workers made 142 new outreach contacts. e. Seniortran: The Village utilized two vehicles to provide transportation for Morton Grove seniors. The Seniortran buses provided a total of 7,355 one-way rides. f. Community Nutrition Network (CNN): The CNN "Lunch Bunch"rents space within the Morton Grove Senior Center utilizing the kitchen. main hall, and basement in order to prepare and serve federally subsidized meals to senior citizens, five days per week. The Village works closely with CNN to coordinate programs and services for diners who also participate in the Village's social activities and senior services. The transition of two new CNN Managers and addition of two new aides was accomplished. CNN also added a "deli bar" option of sandwiches, soups and salads. CNN served 9,373 meals. g. Senior Citizen Activities Coordinator: The Senior Activities Coordinator plans and implements recreational, educational. instructional and cultural opportunities at the Senior Center for Morton Grove senior citizens. The Senior Center has 10 to 20 different classes and clubs scheduled for various periods throughout the year that are managed by the Activities Coordinator in addition to approximately 12 day trips and various seminars. This position experienced the transition of personnel during the year, and despite this, activities, classes and trips provided a key ingredient of social stimulation and were an attractive means of engaging seniors within the Senior Center. 6. Public Information. Published six bi-monthly Seniors in Morton Grove newsletters, generated weekly senior citizen news releases, provided articles for the quarterly Morton Grove Exchange newsletter, published two issues of the Travelin' Times newsletter, and networked with local press to cover ongoing stories and events. The department designed a new brochure that more effectively advertised services provided. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Morton Grove Senior Center. The Senior Center is a focal point where the Department of Family & Senior Services provides a multiplicity of social, health and recreational services in a caring and professional manner designed to keep individuals as healthy. productive, and independent for as long as possible. The key areas of Social Work Services. Nursing Services, Senior Citizen Services, and Senior Citizen Activities will be coordinated within the Senior Center to achieve this goal. -112- Village of Morton Grove Calendar Year 2004 2. Social Services. The Social Worker will continue to provide professional individual and family counseling. crisis intervention. case management. support groups and educational programming. The Social Worker will develop educational programming for non-senior residents. The Social Worker and Village Nurse will coordinate a health fair focusing on children. In coordination with the Village Nurse. the Social Worker will continue to develop wellness programs targeted at Village employees as pan of the Employee Assistance Program. 3. Nursing Services. The Village Nurse will continue to promote wellness through community health screenings, home visits and assessments of homebound residents, medical case management and health education programs. She will continue to organize six community blood drives. She will continue to organize and implement the flu and pneumonia shot program for Morton Grove seniors in the fall. The Village Nurse will work in collaboration with the Senior Activities Coordinator to provide speakers and health presentations. thereby promoting health education to the residents of Morton Grove. The Nurse will give mini health talks to the seniors at the Community Nutrition Network lunches. The Village Nurse will continue to participate in the Executive Safety Committee. In association with the Social Worker, the Nurse will continue to promote employee wellness. including cholesterol screenings. flu and pneumonia shot availability and health presentations. 4. Senior Citizens Services. a. Advisory Commission on Aging: The Commission will continue to monitor programs and services to benefit the senior citizen population with assistance from the Department Coordinator, Social Worker, and Senior Activities Coordinator. b. Information and Referral: The Information and Referral Officers will manage the Senior Hot Line. coordinate class and trip registration, and provide reception and information for Senior Center activities and rentals. c. Meals on Wheels: The Department will be discontinuing its meals on wheels services as of December 31, 2003 after 23 years of service. The Suburban Area Agency on Aging issued a Request For Proposals in September 2003 and a new vendor will continue the same level of service beginning January 1, 2004. This transition will allow the Department's Administrative Secretary to focus on the delivery of social services and provide clerical and registration support for senior activities. d. Senior Outreach Workers: The Senior Outreach workers will maintain current information on community resources and programs/services provided by local, county, state and federal governments and local social service agencies. e. Seniortran: Staff will provide safe transportation services to the Senior Center and other destinations within the Village for the senior citizen population. f. Community Nutrition Network: Staff will continue to work with CNN to provide nutritious hot lunches to the senior population. 5. Senior Citizen Activities Coordinator. The Senior Citizen Activities Coordinator will develop and implement activities for senior citizen residents of Morton Grove that reduce social isolation of an at-risk population to achieve a broader participation among Morton Grove senior citizens in the Senior Center. The Senior Activities Coordinator will refine registration materials and implement and monitor use of computer software designed for program registration purposes. The Senior Activities Coordinator will organize day- and extended-trips, using a Travel Advisory Committee to gain input on potential destinations. These efforts will be achieved through the ^\ following: -113- Village of Morton Grove Calendar Year 2004 a. Increase Senior Center membership by 1067c over 2003. b. Broaden senior community participation through the introduction of four new programs or courses during calendar 2004. c. Publish Travelin' Times newsletter two to three times per year to inform senior residents of day- and extended-trips available through the Senior Center. d. Streamline the registration process by maintaining open lines of communication with all I & R officers and monitoring the established system. 6. Public Information. Produce promotional materials that amplify the qualities of the Village's renowned services and leisure activities for families and seniors. Mileage Allowance 02-60-26-55-1110 Mileage reimbursement is provided for Family and Senior Service staff for use of their personal vehicles for village-related business purposes. Total $600 Programming & Activity Exp 02-60-26-55-1111 Programming and activities provided to the community as functions of the Department of Family &Senior Services and the Senior Center. Classes (approximately $2,000.00) and Day Trips (approximately 57,000.00) for senior citizens will have a corresponding revenue account. Extended Trips will no longer be booked through the Village but through the individual travel companies. However, the Village will organize marketing to local seniors and realize a commission of approximately $1,000.00 for all trips. The Senior Center Members Function is a benefit of Senior Center Membership; and annual Membership dues offset its expense. The Children's Health Fair is a new activity planned for this year to serve families of the community. Children's Health Fair $250 Classes 53,790 Day Trips 575.216 Senior Center Members Function $2,20 Travelin' Times Newsletter $600 Total $32,106 Dues & Subscriptions 02-60-26-55-1120 This account represents fees for memberships in professional organizations, and professional licenses. In addition, it includes expenses for subscriptions to publications for the Civic Center Library and health- related newsletters utilized by the Nurse for health education. American Diabetic Association $30 Arthritis Foundation $30 Association of Police Social Workers $40 Chicago Sun Times $55 Chicago Tribune S120 Illinois Nursing License S80 Illinois Parks & Recreation - Senior Committee $142 Illinois Social Worker License SO —114— Village of Morton Grove Calendar Year 2004 Interagency Network of Niles Township S20 Lerner Communications, Inc (MG Llfe) S20 Mayo Clinic Health Letter (2 yr Subscription) SO Nutrition Action Health Letter (2 yr Subscription) SO Pioneer Press 520 Total S557 Meetings And Conferences 02-60-26-55-1130 This account reflects expenses for educational and networking conferences attended by the Department Coordinator and Senior Activities Coordinator and programs attended by the Nurse and Social Worker to fulfill continuing education requirements by the State of Illinois to maintain state licensing. Annual Seminar for Illinois Senior Centers 5200 Continuing education programs for Nurse S200 Continuing education programs for Social Worker S200 IL.Parks & Recreation - Senior Comm-Conference S200 Total $800 Postage & Meter Rental 02-60-26-55-2120 This category reflects the costs for the bulk mailing of the Seniors in Morton Grove newsletter to senior center members. An addition to this account for CY2004 will be the °Travelin' Times" newsletter that will provide information on lectures, day trips and extended trips developed by the Senior Activities Coordinator. 'Th Total S650 Printing And Publishing 02-60-26-55-2130 This account represents expenses related to the printing and publication of the departmental brochure, taxicab discount coupons. lending closet labels and department letterhead and envelopes. Department brochure S2250 Lending closet labels SO Letterhead. Envelopes.Business Cards 5800 Taxicab Discount Coupons SO Total S1,050 Senior Citizen Cab Fares 02-60-26-55-5100 The Village of Morton Grove provides a subsidy to the discount taxicab fare through the American Taxi Company. The Village pays S22.25 for each ride taken by a senior citizen rider. There has been a decrease of use of the coupons during the CY2003 precipitating a decrease in the budget for CY2004. Total S3,600 Counseling & Social Services 02-60-26-55-5120 The Village Social Worker provides supportive services to residents. Expenses include materials for support groups and educational workshops and resource directories of social service agencies. -115- Village of Morton Grove Calendar Year 2004 Human Care Services Dir of Metropolitan Chicago $60 Maine Township Social Services Directory 520 Support Group and Workshop materials 5150 Total 5230 Operational Supplies 02-60-26-56-2110 This account reflects expenses related to office supplies and miscellaneous supplies needed to operate the Department and the Senior Center on a daily basis. Items such as disposable dishware. paper goods, cleaning supplies, medical waste pick-up and lending closet equipment repairs are included in this account. Biohazard clean-up supplies $150 Supplies (Coffee, paper products. creamer, etc. $1,000 Lending Closet equipment & repairs 5300 Office supplies .$2,400 Stericycle Pickup $137 Total 53.987 Medical Supplies 02-60-26-56-2190 This account reflects expenses for community health screenings, medical equipment, medical reference literature and first aid supplies. The cholesterol screening program is outsourced to Swedish Covenant Hospital in order to provide improved assessment to residents. �-' Cholesterol Clinic fees to Swedish Covenant $2,500 Hospital Durable Medical Supplies $200 First Aid Supplies $50 Medical Reference texts $100 Screening Clinic supplies $850 Total $3,700 Blood Program Expenses 02-60-26-56-4385 The Village Nurse organizes six blood drives each year. The expenses for this program include general supplies, awards and refreshments. Total 5300 —116— Village of Morton Grove General Ledger Primed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Ad_opted Estimated Account Description 1-In Requested Proposed Adopted 02-60-26 Family&Senior Services El Personal Services ^1 59.482 62,359 64.185 0.00 54-4433 Family&Sr.Services Coordina 0.00 64.185 64,185 47.959 52.112 56,994 0.00 54-4613 Salary Family Counselor 0.00 56,994 56.994 - 0 19,134 22,831 0.00 54-4614 Salary-sr Citizen Coorlproe 0.00 21,879 21,879 22.535 73.038 86.492 73.216 0.00 54-4633 Salaries Senior Citizen Servic 0.00 67,537 67,537 69.533 41,582 42.735 44.059 0.00 54-4710 Salaries Secretarial 0.00 44,059 44,059 45,380 1.800 2,100 2,100 0,00 54-6100 Longevity 0.00 2.100 2.100 2.100 17.278 19.975 20,149 0.00 54-7100 Social Security 0.00 19.642 19.642 20.223 18,398 19.958 20.054 0.00 54-8100 Hospitalization Insurance 0.00 23.423 23.423 23,423 1.604 1,764 1.870 0.00 54-8200 Retiree Health Insurance 0.00 1057 2,057 2,057 542 577 598 0.00 54-8300 Life Insurance 0.00 598 598 644 261,683 307,207 306,056 0 Personal Services Totals: 0.00 302,474 302,474 310,709 E2 Contractual Services 48 0 0 0.00 54-4639 Janitorial Service 0.00 0 0 0 771 821 850 0.00 55-1110 Mileage Allowance 0.00 600 600 600 0 13.751 80.256 0.00 55-1111 Programming&Activity Exp 0.00 34.106 32,106 32.106 328 638 549 0.00 55-1120 Dues&Subscriptions 0.00 557 557 557 850 895 1.305 0.00 55-1130 Meetings And Conferences 0.00 800 800 800 0 410 840 ON 55-2120 Postage &Meter Rental 0.00 650 650 650 537 2.174 900 0.00 55-2130 Printing And Publishing 0.00 1.050 1,050 1.050 0 0 0 0.00 55-2160 Janitorial Services 0.00 0 0 0 4.888 5,749 4,750 0.00 55-5100 Senior Citizen Cab Fares 0.00 3.600 3,600 3,600 180 599 310 0.00 55-5120 Counseling&Social Services 0.00 230 230 230 22.725 0 0 0.00 55-5130 Park District Senior Services 0.00 0 0 0 (522) 888 0 0.00 55-5160 Meals On Wheels 0.00 0 0 0 29,805 25,925 89,760 0 Contractual Services Totals: 0.00 41,593 39,593 39,593 E3 Commodities 3.256 4.630 3.787 0.00 56-2110 Operational Supplies 0.00 3.987 3,987 3,987 1,608 1,263 3.470 0.00 56-2190 Medical Supplies 0.00 3.700 3.700 3.700 0 136 300 0.00 56-4385 Blood Program Expenses 0.00 300 300 300 4,864 6,029 7,557 0 Commodities Totals: 0.00 7,987 7.987 7� E4 Machinery&Equipment 15,438 0 0 0.00 57-2030 Motor Vehicles 0.00 0 0 0 15,438 0 0 0 Machinery&Equipment Totals: 0.00 0 0 0 311,790 339,161 403,373 0 EXPENDITURES Totals: 0.00 352,054 350,054 358,289 -117- Village of Morton Grove, Illinois Personnel Schedule Summary - CY 2004 Family & Senior Services Department 2003 2004 Salary Number Grade Salary Number Full Time: Family& Senior Services Coord. 64.185 1.0 66,110 1.0 Social Worker 56,994 1.0 57 58,704 1.0 Admin Secretary/Aide I 44,059 1.0 44 45,380 1.0 Total 165,238 3.0 170,194 3.0 Part Time: Senior Citizen Activities Coord. 22,831 1.0 22,535 1.0 Senior Info/Referral Officer 14,972 4.0 15.469 4.0 Senior Outreach Worker 12,014 2.0 12,373 2.0 Seniortran Driver 26,133 4.0 20,991 3.0 Village Nurse 20,097 1.0 20,700 1.0 Total 96,047 12.0 92,068 11.0 Fringe Benefits: Longevity 2,100 2.0 2,100 2.0 Social Security 20.149 15.0 20,223 14.0 Hospitalization Insurance 20,054 3.0 23.423 3.0 Life Insurance 598 3.0 644 3.0 Retiree Health Insurance 1,870 1.0 2,057 1.0 Total 44,771 48,447 Department Total 306,056 15.0 310,709 14.0 -118- Village of Morton Grove Calendar Year 2004 AMERICAN LEGION MEMORIAL CIVIC CENTER DEPARTMENT/ACTIVITY DESCRIPTION The Village of Morton Grove recognizes the need for a community focal point for people of all acres where senior citizen activities. service club meetings. civic functions, and private celebrations can be scheduled for such events as parties. receptions,concerts, dances, classes, seminars,board meetings, etc. The American Legion Memorial Civic Center was designed and constructed to serve as this community center and the Morton Grove Department of Family & Senior Services has been assigned the duties of maintaining, scheduling, and supervising this facility. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2003 GOALS AND OB.JECTIVES 1. American Legion Memorial Civic Center. The following chart depicts the frequency. type, attendance, and revenue of senior citizen events hosted by the Senior Center during the first nine months of calendar year 2003. Most of the events were planned and supervised by the Department of Family & Senior Services. Additional programs for seniors were provided by other service organizations utilizing(renting) space within the Civic Center. • Department of Family and Senior Services - Senior Citizens Activities Number Type of Number of of events event participants Revenue 116 Senior Clubs '319 30 4 Blood Drives 145 SO 1 Members Luau 170 30 1 Health Fair 200 30 (Classes and related services planned by the Department and incorporated into the Senior Center schedule included: Basic Bridge, Blood Pressure Screening, Bridge, Cholesterol Screening, Diabetes Screening, 55 Alive Mature Driving Course, Getting Started With Computers, Humanities Treasures, Intermediate Bridge, Issues In The News, Mah Jongg, Mah Jongg Lessons, Painting and Drawing, Wood Sculpture as well as a host of individual seminars and special events.) Senior& Social Service Rentals Number Type of Number of of events event participants Revenue 183 Com. Nutrition Network "Lunch Bunch" 7,030 55,280 193 Support Group s 2,005 31,584 498 TOTAL 11,869 $6,864 -119- Village of Morton Grove Calendar Year 2004 2. Private Rentals. The Village has pursued potential renters of rooms within the Civic Center. There have ....\ been a wide variety of inquiries and uses. The following chart identifies the frequency. type. attendance. and revenue from private rentals through the first nine months of calendar year 2003. Government and American Legion Post#134 uses are also shown. Private Rentals Number Type of Number of of events event participants Revenue 1 Boards/Committees 306 $ 345 12 General Civic Events 991 S 935 10 Civic Dinners 1,234 S2,107 10 Seminars 463 $ 729 9 Study Groups 90 S 50 8 Birthday Celebrations 664 53,835 5 Wedding Receptions 650 54,897 3 Picnics 460 $ 710 2 Anniversary Celebrations 160 $ 870 1 Baby Shower 36 $ 155 1 Bridal Shower 40 S 165 1 Christening Celebration 130 S 660 1 Confirmation Celebration 40 5 155 1 Cotillion 130 $ 460 1 Family Reunion 150 51,060 1 Memorial Dinner 90 $ 430 Village Government 40 Board/Committee Meetings 1,656 5 0 4 Receptions 270 $ 0 3 Seminars 105 $ 0 2 Public Hearings 80 $ 0 2 Retirements 250 $ 0 10 Other Government 195 $ 0 62 American Legion Use 1,725 5 792 210 TOTAL 10,915 $18,455 3. Public Information. Activities involving the promotion of the Civic Center for private rentals involved direct mail to large and small business, and social organizations using the promotional brochure designed in 2002. The Morton Grove Exchange and the Village web site also increased the facility's exposure. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. American Legion Memorial Civic Center/Morton Grove Senior Center. The Village of Morton Grove acquired and developed the American Lesion property for the purpose of creating a Civic Center that will be utilized as a focal point for the delivery of the Village's services to the senior citizen community as well as to provide a first-class banquet facility for civic events and private rentals. The ultimate goals of the Department are to fully activate the American Legion Memorial Civic Center bringing together the necessary components that will make the Civic Center a multi- functional facility that generates civic energy and reflects community pride. —120— • Village of Morton Grove Calendar Year 2004 2. American Legion Memorial Civic Center/Private Rentals. The Department of Family& Senior Services will aggressively pursue the establishment of a yearlong rental schedule and implement the fees and regulations outlined in the"Civic Center Fees"ordinance as well as the policies and regulations set forth in the American Legion Memorial Civic Center Operations Manual. Staff will review these policies and procedures on an on-going basis to ensure that they are appropriate. 3. Public Information. Promotional materials and advertisements will be distributed that will magnify the potential of the American Legion Memorial Civic Center for private rentals. Advertising through local newspaper special event sections. Chamber of Commerce membership, and a yellow pages listing will be implemented. Printing & Publishing 02-60-29-55-2130 Advertising that will enhance the rental activity and profitability of the Civic Center. Chamber of Commerce Community Guide 5275 The Bugle Newspaper Wedding Planner Insert $225 Yellow Book USA listing $420 Total $920 Janitorial Services 02-60-29-55-2160 Daily cleaning of the Civic Center administered through the general contract with Atlas Preferred Services for all Village municipal buildings. Floor maintenance includes scrubbing of ceramic tile floors. scrubbing and shampooing of Main Hall carpet, and scrubbing and waxing of vinyl tile floors. Contract service $13,596 Floor maintenance S2,000 Total S 15.596 Equipment Lease/Rental Pvmts 02-60-29-55-2330 Monthly lease agreement for the Civic Center Lanier Worldwide Inc. copy machine. This amount reflects a$100 increase over 2003 due to an anticipated increase in the lease rate. Note that the maintenance contract (also with Lanier)expenditures for this copy machine are taken from the Maintenance of Non- Auto Equipment account (026029-554130). Total $3,500 Utilities-Municipal Facilities 02-60-29-55-3120 Natural gas utilization throughout the Civic Center. This amount is increased by $7,000.00 from 2003, reflecting the increased rates of natural gas prices. Total $14,000 —121— Village of Morton Grove Calendar Year 2004 Maintenance of Buildings 02-60-29-55-4110 '1 Unanticipated maintenance expense calculations based upon 2003 expenditures. This is an increase of $6,500 over 2003 based upon estimates received for three minor construction projects. Community Hall Door Installation 52,600 Extension of counter top at Reception Desk 51.966 General $6,000 West Basement Storage Construction & 1st Floor 53.900 Ceiling Insulation Total $14,466 Maintenance Of Non-auto Equip 02-60-29-55-4130 Service of machinery and equipment necessary for efficient Civic Center building operation, including annual maintenance contracts. This is an increase of 51.090 over 2003 based upon anticipated-increases in service contracts. Bacidlow preventer contract $450 Copy machine contract 51.000 Elevator contract 53.000 Exterminator contract 5550 Fire alarm contract and monitoring 5400 Fire extinguisher contract S50 Generator contract 5700 —, HVAC contract $3,024 Maintenance Of Non-auto Equip Total $9,174 Operational Supplies 02-60-29-56-2110 Office supplies and other miscellaneous items such as landscaping materials, snow removal materials, and building maintenance materials; related to the operation of the Civic Center on a daily basis. This amount is reduced by $3,000 from 2003 based upon expected expenditures. Total $2,000 Janitorial Supplies 02-60-29-56-2140 Toilet paper. paper hand towels, hand soap, and other supplies not provided under contract with janitorial services. This amount is reduced by S700.00 from 2003 based upon expected expenditures. Total 52.000 Operational Equipment 02-60-29-56-4200 Equipment necessary to enhance the functionability and decor of the Civic Center particularly as it applies to appealing to potential renters. General $5.000 Window treatments 51,320 Total $6,320 -122- Village of Morton Grove Calendar Year 2004 Seasonal Decorations 02-60-29-56-4380 Miscellaneous seasonal decorations for the Civic Center. Total 5230 -123- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: Budget Proposal Report For Fiscal Year:2004 2004 2004 2004 2001 2002 2003 2003 }It Requested Proposed 4d Actual Actual Add Estimated Account Description 02-60-29 Civic Center El Personal Services ...--...\0 0.00 54-4133 Family &Sr.Services Coord. 0.00 0 0 0 0.00 54-4614 Salary-Sr.Citizen Coorlproe 0.00 0 0 0 0.00 54-4633 Salaries-Senior Citizen Servi 0.00 0 0 0 0.00 54-4639 Salaries-Custodians 0.00 2_3.333 23.333 24.012 25,27 __.-_, 0.00 0 0 0 23.333 0.00 54-1710 Salaries-Secretarial 0 0.00 54-6100 Longevity 0.00 0 0 0 1.92 1.785 0.00 547100 Social Security 0.00 1.785 1.785 1.837 0 0.00 54-8100 Hospitalization insurance ON 0 0 0 0 0.00 54-8300 Life Insurance 0.00 0 0 0 0 27,189 25,118 o Personal Services Totals: 0.00 25.118 25,118 25,849 E2 Contractual Services 0 0 0.00 55-2110 Professional Services 0.00 0 0 0 0 0 0.00 55-2120 Postage&Meter Rental 0.00 0 0 0 6.314 0 0.00 55-2130 Printing&Publishing 0.00 920 920 920 12.428 16.000 0.00 55-2160 Janitorial Services 0.00 16.000 15.596 15,596 3.519 3.400 0.00 55-2330 Equipment tease/rental Pymts 0.00 3.500 3.500 3.500 5.258 7.000 0.00 55-3120 Utilities-rminicipal Facilities 0.00 14000 14.000 14.000 22.606 7.000 0.00 55.4110 Maintenance of Buildings 0.00 15,466 14.466 14.466 4.448 9.060 0.00 55-4130 Maintenance Of Non-auto Equip 0.00 10.150 9.174 9,174 0 54,573 42,460 0 Contractual Services Totals: 0.00 60,036 57,656 57,656 E3 Commodities O 17,838 5.000 0.00 56-2110 Operational Supplies 0.00 22.E 2.000 2.000 O 0 2.700 0.00 56-2140 Janitorial Supplies 0.00 2,000 7.000 2.000 0 25,823 5.000 0.00 56-4200 Operational Equipment 0.00 6.320 6.320 6.320 0 1.071 250 0.00 56-4380 Seasonal Decorations 0.00 250 250 250 O 44.733 12,950 0 Commodities Totals: 0.00 10,570 10,570 10,570 E4 Machinery&Equipment 0 0 0 000 57-2010 Machinery&Equipment 0.00 0 0 0 O 0 0 0 Machinery&Equipment Totals: 0.00 0 0 0 126,495 80.528 0 EXPENDITURES Totals: 0.00 95,724 93,344 94,075 -124- Village of Morton Grove, Illinois Personnel Schedule Summary- CY 2004 Civic Center 2003 2004 Salary Number Grade Salary Number Part Time: Custodian 23,333 5.0 24,012 5.0 Total 23,333 5.0 24,012 5.0 Fringe Benefits: Social Security 1,785 5.0 1,837 5.0 Total 1,785 1,837 Department Total 25,118 5.0 25,849 5.0 —125— Vi11ade of Morton Grove Calendar Year 2004 BUILDING AND INSPECTIONAL SERVICES DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Building and Inspectional Services is to assure property and structures are developed and maintained to the standards of Village building and zoning ordinances and to complete all environmental health and food services inspectional activities. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES Inspectional services staff spends a considerable amount of time each year with architects, contractors, and property owners discussing code interpretations and building and zoning requirements for new construction and remodeling. 312 permits were issued in CY2002. 89 permits were issued for new or remodeled single family homes. and 30 permits were issued for new or remodeled commercial and industrial buildings. Twenty-eight Zoning Board of Appeals cases and fifteen Plan Commission cases were handled. Major construction and redevelopment projects handled by department personnel in CY 2003 included: • Completion and occupancy of the second 84 unit condominium building at the Woodlands of Morton Grove located in the Ferris/Lehigh T.I.F. district. • Start of construction on the third 84 unit condominium building at the Woodlands. • Twelve townhome units (two buildings) were started at the Woodlands. • We anticipate completion of two automobile dealerships in the Waukegan Road T.I.F. Area`B". • Demolition of the former SeaPort Restaurant at Dempster and Ferris in the Ferris/Lehigh T.I.F. in preparation for new retail rental stores. • Demolition of three residential buildings in the Ferris/Lehigh T.I.F. in preparation for redevelopment. The Planning Coordinator continued to review the Zoning Ordinance. Text amendments and supporting documentation were prepared for revisions to the P.U.D. chapter and the residential section dealing with R-3 districts. These chapters are being prepared to support new development in the Ferris/Lehigh T.I.F. district and areas along Austin Ave. We are also assisting the Economic Development Department with its activities related to the Ferris/Lehigh T.I.F. and the Dempster Street Redevelopment district. The procedural control review of the Unified Development Code was started with an anticipated completion in 2004. The Environmental Health Officer again spent considerable time dealing with resident concerns regarding West Nile virus and potential breeding areas. A rat infestation problem involving eighteen homes was successfully abated. Routine inspections of all food service establishments were conducted. Property maintenance inspections and resident complaints continue to generate considerable volumes of work. Each residential property is visited yearly for an exterior inspection of the building and yard. with follow-up visits as needed. to prevent unkempt properties that lead to rundown neighborhoods and blight. From its inception in July 2002 to June 2003, 113 citations were issued for the Administrative Adjudication Hearings. The system appears to be working well, and it has helped our inspection staff deal with property maintenance violations. —126— Village of Morton Grove Calendar Year 2004 ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continue to work with contractors and Village departments to assure the orderly and efficient processing of building permits. 2. Provide staff support to the Appearance Commission, Zoning Board of Appeals. Plan Commission. and Board of Environmental Health. 3. Remain informed of current scientific data related to the recognition of environmental health problems and the development of programs for their control. 4. Work as necessary with the Economic Development Department to coordinate land use and construction permits in various redevelopment areas throughout the Village. 5. Adopt the Unified Development Code to centralize and coordinate all land use and building codes adopted by the Village. 6. Work in conjunction with the Waukegan Road and Dempster Street redevelopment plans to aggressively enforce the property maintenance code in commercial districts. 7. Work with the Economic Development Department and Ferris/Lehigh T.I.F. Committee to develop a final plan for the district. 8. Update Tide 8 of the Municipal Code, "Health Regulations." 9. Establish rules in the Zoning Ordinance for bulk of buildings in the single family residential districts. BUDGET COMMENTS Operational Supply. Office Supply. and Photo accounts were combined to better reflect actual expenditures. Semiannual elevator inspections will be performed by a third party inspection service; therefore. the salary for the elevator inspector has been eliminated. The Village Planner's hours have also been adjusted to reflect the hours being spent on T.I.F. related activities. The Building Commissioner does not plan to attend any NFPA Technical Committee meetings in CY 2004. Dues & Subscriptions 02-80-23-55-1120 Membership in professional organizations are required to remain current with code changes and technical issues related to code enforcement, environmental health, and planning. Included are the subscription fees for codebooks, technical journals, handbooks, and zoning and planning update services related to departmental operations. BOCA $120 Ill & Natl Assoc of Code Enforcers $25 Ill & Nati EHA $100 Ill Assoc Plumbing Insp S30 Intl Assoc Electrical Insp S60 Land-use Law & Zoning Digest $295 LEHP biannual license renewal $220 Misc Technical Handbooks and Publications 3250 NEPA S135 Northwest Building Officials S40 Suburban Building Officials S60 Urban Land Institute $170 Zoning News 385 Total 51.590 —127— Village of Morton Grove Calendar Year 2004 Meetings And Conferences 02-80-23-55-1130 Attendance at various professional conferences and seminars to keep the code enforcement staff up-to- date with current construction and enforcement techniques. The Environmental Health Practitioner attends the ERA conferences. The Building Commissioner is currently a member of three 1M-PA technical committees dealing with the storage and use of flammable liquids; attendance at meetings is not planned in 2004. The Planner attends various regional seminars related to zoning and planning. IACE Quarterly Meetings $80 llEI-1A Annual Conference $500 Miscellaneous Planning Seminars $400 NFPA Committee Meetings (2) $0 NWBOCA Monthly Meetings $100 Various Technical Seminars $325 Total $1,405 Printing And Publishing 02-80-23-55-2130 Cost of printing various forms. support material, and stationery. Total 5550 Engineering Services 02-80-23-55-2140 Review of structural engineering design for large and/or complex buildings, including field inspection. We recoup this expense as part of the building permit fee. Also included is the cost of the third party elevator inspection service for private elevators in the Village. We recoup this expense by invoicing property owners for the semiannual inspection service. Consultants Structural Plan Review $500 Elevator Inspection Fees $1,764 Total $2,1_64 Equipment Lease/rental Pvmts 02-80-23-55-2330 Rental fee for three pagers used by departmental staff. Total $255 Maintenance Of Non Auto Equip 02-80-23-55-4130 Cost of service and repairs for office equipment and microfilm machines. Total $290 Operational Supplies 02-80-23-56-2110 Annual fee for Sidwell Company updates to the Village real estate maps. Office stationery supplies, toner cartridges, and supplies used by inspectors. -128- Village of Morton Grove Calendar Year 2004 Inspector supplies 5250 .� Office supplies S600 Sidwell Update 5100 Total $950 Photo Supplies 02-80-23-56-2120 This line item is combined with Operational Supplies. Total SO Office Supplies 02-80-23-56-2180 This line item was combined with Operational Supplies. Total SO Uniform Purchase & Replacement 02-80-23-56-4300 Purchase of uniform shirts and jackets for the inspectional staff. • Total $400 -129- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2oa4 Actual Actual Adopted Estimated Account Description Flt Requested Proposed Adopted 02-80-23 Bldg.&Inspectional Services El Personal Services 84.207 84.925 88.270 0.00 54-4300 Salary Dept Director 0.00 88,270 88.270 90918 58.459 61.027 62,926 0.00 51-4432 Deputy Building Commissioner 0.00 62.926 62,926 64.813 V 25.526 28,126 25.320 0.00 54-4435 Salary Planner 0.00 25.320 25.320 35.247 50.101 52.298 53.707 0.00 54-4612 Salary Sanitarian 0.00 53.707 53.707 55,318 18.754 19.070 17,838 0.00 54-4636 Salaries Building Dept - 0.00 14.743 14.743 15.185 20.796 21.576 22.490 0.00 54-4660 Salary Code Enforenent Officer 0.00 22,490 22,490 23,154 41.429 42.917 44,059 0.00 54-4710 Salary Secretarial 0.00 44.059 44.059 45.380 4.100 4.600 4,600 0100 54-6100 longevity 0.00 4.600 4.600 4.600 22.415 23,036 24.420 0.00 54-7100 Social Security 0.00 24.183 24.183 25.598 34.976 35.25'_ 40,765 0.00 54-8100 Hospitalization Insurance 0.00 37.348 3 37348 °7,348 858 890 896 0.00 54-8300 Life Insurance 0.00 914 914 975 361,622 373,717 385,311 0 Personal Services Totals: 0.00 378,560 378,560 398536 E2 Contractual Services 887 1,583 1,355 0.00 55-1120 Dues&Subscriptions 0.00 1.590 1.590 1.590 2.568 3.536 2.780 0.00 55-1130 Meetings And Conferences 0.00 1.480 1.405 1.405 0 0 0 0.00 55-2112 Public Health Services 0.00 0 0 0 435 378 600 0.00 55-2130 Printing And Publishing 0.00 600 550 550 1.210 5,627 1,200 0.00 55-2140 Raeering Services 0.00 2.264 2.264 2 +64 0 0 0 0.00 55-2170 Programming&Software Fees 0.00 0 0 0 10 0 0 0.00 55-2180 Microfilming Services 0.00 0 0 0 226 176 300 0.00 55-2330 Equipment Lease/rental Pymts 0.00 5 4 5 255 255 (227) 0 100 - 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 400 290 290 5,109 11,299 6,335 0 Contractual Sen-ices Totals: 0.00 6589 6,354 6,354 E3 Commodities 1.046 1,407 300 0.00 56-2110 Operational Supplies 0.00 950 950 950 108 13 50 0.00 56-2120 Photo Supplies 0.00 0 0 0 754 274 600 0.00 56-2180 Office Supplies 0.00 0 0 0 384 240 200 0.00 56-4300 Uniform Purchase&Replacement 0.00 500 400 400 2,291 1,933 1,150 0 Commodities Totals: 0.00 1,450 1.350 1,350 E4 Machinery&Equipment 15,438 0 0 0.00 57-2030 Motor Vehicles 0.00 0 0 0 15,438 0 0 0 Machinery&Equipment Totals: 0.00 0 0 0 384,460 386,949 392,796 0 EXPENDITURES Totals: 0.00 386599 386,264 406,240 -130- Village of Morton Grove, Illinois 'Th Personnel Schedule Summary- CY 2004 Building & Inspectional Services Department 2003 • 2004 Salary Number Grade Salary Number Full Time: Building Commissioner 88,270 1.0 90,918 1.0 Deputy Building Commissioner 62.926 1.0 62 64,813 1.0 Sanitarian 53,707 1.0 54 55,318 1.0 Admin Secretary/Aide I 44,059 1.0 44 45,380 1.0 Total 248,962 4.0 256,429 4.0 Part Time: Planner 25,320 1.0 35,247 1.0 Code Enforcement Officer 22,490 2.0 23,154 2.0 Plumbing Inspector 4,218 1.0 4,344 - 1.0 Assistant Plumbing Inspector 3,905 1.0 4,153 1.0 Electrical Plumbing Inspector 9,715 2.0 6,688 1.0 Total 65,648 7.0 73,586 6.0 Fringe Benefits: Longevity 4,600 4.0 4,600 4.0 Social Security 24,420 11.0 25,598 10.0 Hospitalization Insurance 40,785 4.0 37,348 4.0 Life Insurance 896 4.0 975 4.0 Total 70,701 68,521 Department Total 385,311 11.0 398,536 10.0 -131- Village of Morton Grove Calendar Year 2004 BUILDING AND INSPECTIONAL SERVICES MUNICIPAL BUILDING MAINTENANCE DEPARTMENT/ACTIVITY DESCRIPTION The mission of Building and Inspectional Services-Municipal Building Maintenance is the coordination of maintenance and repairs at Village owned properties. PERFORMLANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES Two part-time custodians work daily completing miscellaneous janitorial functions not included in the cleaning services contract. They also perform routine maintenance tasks such as snow removal, changing HVAC filters, and small carpentry, electrical, and plumbing repairs. Supplies for the Flickinger Center along with selected supplies for the Fire Department and Public Works are purchased jointly. Vendor prices are continually compared to assure the best quality for the lowest prices. All major and most minor repairs to Village buildings are coordinated through the Building and Inspectional Services Department including preparation of bid documents. For budgeting purposes this department/activity includes all Village buildings other than the water pumping stations (enterprise fund). Civic Center. and properties located in T.I.F. districts. Maintenance items identified in the CY2003 budget will be completed by the end of the fiscal year. Maintenance service contracts cover multiple departments at various locations. Issuing a single contract for similar services provides lower unit costs, consistency of service between facilities, and a single source to contact for service. Contracts are reviewed and bid on a periodic basis to assure the best service at the lowest price. The janitorial service contract was extended for one year due to our satisfaction with the current vendor; the contract was extended at the previously approved price. The HVAC service contract was sent to competitive bid for a three year contract beginning October 1, 2003. Individual department safety committees and Building and Inspectional Services Department staff continually inspect our buildings to identify defects before they become major problems. These inspections are made using regulations from IRMA, IDOL. Village Safety Manual, and general building and fire safety regulations. ANNUAL GOALS AND OBJECTIVES— CALENDAR YEAR 2004 1) Continue to assure Village owned buildings are clean and aesthetically pleasing, setting an example for residents and businesses. a) Supervise the custodial staff at Flickinger Center b) Continue with the central purchase of selected maintenance and janitorial supplies. 2) Respond to repair requests from other departments. a) Prepare specifications and bid documents for specific repairs listed in the budget. b) Coordinate regular maintenance and repairs. 3) Coordinate contractual services related to building maintenance such as janitorial services. fire alarm. HVAC, fire extinguisher. bacldlow preventers. and pest control. 4) Identify building maintenance items for inclusion in the capital improvement plan. —132— Village of Morton Grove Calendar Year 2004 BUDGET COMMENTS The Maintenance of Buildings account reflects projects approved from the Capital Improvement Program. items identified during building safety inspections. and departmental requests. Janitorial Services 02-80-24-55-2160 Daily janitorial service for the Flickinger Center(including Police Department). Public Works offices. and Fire Department offices. Additional funds are included for non-contract items such as carpet cleaning, tile waxing, and window washing. Contract Service 529,100 Floor maintenance not in contract $3,500 Total $32,600 Equipment Lease/rental Pvmts 02-80-24-55-2330 Cost of periodic rental of maintenance machines. Total $50 Utilities Municipal Facilities 02-80-24-55-3120 Electric and natural gas costs for municipal buildings. Electric costs are limited to charges for electric heat in selected areas of the Flickinger Center. Natural gas costs are reduced due to franchise agreement discounts. ComEd S 5,000 NICOR 512,500 Total $17,500 Maintenance Of Alarm Equipment 02-80-24-55-4100 Maintenance of fife alarm equipment at Flickinger Center, Public Works. Public Works Truck Garage, Fire Station 4, and Fire Station 5. RED Center monitoring fees are waived for the fire stations. Contract Service 51,430 RED Center monitoring fees 51,080 Total $2,510 Maintenance Of Buildings 02-80-24-55-4110 Maintenance of Village owned buildings other than the Civic Center, pumping stations, and properties within T.I.F. districts that are funded elsewhere. One specific project is listed for this budget year. Interior Signage - Village Hall $5,200 Miscellaneous decorating 32,000 Miscellaneous electrical repairs 32.500 Miscellaneous plumbing repairs 52.000 :Miscellaneous repairs $6,500 Overhead door service 32,000 Modification to front counter—Police Dept 312,000 —133— Village of Morton Grove Calendar Year 2004 Replace Mansard Shingles/Paint Exterior 551,300 Total $83,500 Maintenance Of Non Auto Equip 02-80-24-55-4130 Service of machinery and equipment necessary for efficient building operation, including annual maintenance and service contracts. Added this year are exterminator services at Public Works, and the semiannual inspection fees for elevators in village buildings. Backflow preventer service $1,800 Elevator Inspection Service 5180 Elevator Maint Service Contract-Admin,PD. FS4 54,140 Emergency generator service contract $2.910 EOC water system maintenance $900 Extermintor service S1,850 Fire extinguisher service 51.000 HVAC service contract 517.976 Miscellaneous maintenance and repairs 54.500 Total S35.256 Janitorial Supplies 02-80-24-56-2140 Purchase of toilet tissue, paper towels, hand soap. and other supplies not provided under the janitorial services contract. Total $1,500 Snow Removal Materials 02-80-24-56-3120 Purchase of calcium chloride for removal of ice and snow on walkways at the Flickinger Center. Total $400 Building Maintenance Materials 02-80-24-56-3140 Purchase of light bulbs, ballasts, floor mats, HVAC filters, and other cyclic materials other than janitorial supplies. Total $5,000 Small Tools 02-80-24-56-4190 Purchase of tools necessary for custodial staff to complete small projects. Total 550 Uniform Purchase& Replacement 02-80-24-56-4300 Purchase of replacement uniforms for the Flickinger Center custodians. Total $12225 -134- Village of Morton Grove Calendar Year 2004 Capital Improvements To Bldss 0380-24-57-1030 Remodel Police Dept and Village Hall Entry Total SO -135- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Adopted 02-80-24 Municipal Buildings El Personal Services 11368 11,839 12,596 0.00 54-4639 Salaries Custodians 0.00 14.730 14,730 15.158 955 902 1,040 0.00 54.7100 Social Security 0.00 1,127 1.127 1.160 13,323 12,741 13,636 0 Personal Services Totals: 0.00 15.857 15,857 16,318 E2 Contractual Services 14,784 20.235 0 0.00 55-2140 Engineering Services 0.00 0 0 0 31,150 29.350 32,100 0.00 55-2160 Janitorial Services 0.00 33.100 32,600 32.600 0 14 100 0.00 55-2330 Equipment Lease/rental Pvnus 0.00 100 50 50 19,416 6,850 10,500 0.00 55-3120 Utilities Municipal Facilities 0.00 20.000 17,500 17.500 205.832 1,080 2,430 0.00 554100 Maintenance Of Alum Equipment 0.00 2.510 2.510 2.510 0 113.121 48,200 0.00 55-4110 Maintenance Of Buildings 0.00 71.500 71,500 83,500 27,234 29,681 26.600 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 35.780 35.256 35.256 298,415 200,329 119,930 0 Contractual Services Totals: 0.00 162,990 159,416 171,416 E3 Commodities 2,658 2.649 1,700 0.00 56-2140 Janitorial Supplies 0.00 2.000 1.500 1.500 986 0 900 0.00 56-3100 Landscaping Materials 0.00 0 0 0 573 398 400 000 56-3120 Snow Removal Materials 0.00 400 400 400 5.827 3.064 4.500 0.00 56-3140 Building Maintenance Materials 0.00 5.200 5,000 5,000 O 45 100 000 56-4190 Small Tools 0.00 100 50 50 O 107 125 0.00 56-4300 Uniform Purchase&Replacement 0.00 125 125 125 10,044 6,262 7,725 0 Commodities Totals: 0.00 7,825 7,075 7,075 E4 Machinery&Equiprnt 1,980 0 0 0.00 57-1010 land 0.00 0 0 0 17,499 0 0 0.00 57-1020 Capital Acquisitions/buildings 0.00 0 0 0 O 0 0 0.00 57-1030 Capital Improvements To Bldgs 0.00 0 0 0 1,931 0 0 0.00 57-2040 Furniture&Fixtures 0.00 0 0 0 21,410 0 0 0 Machinery&Equipment Totals: 0.00 0 0 0 ` 343,192 219,333 141,291 0 EXPENDITURES Totals: 0.00 186,672 182.348 194,809 V 200! 2002 2003 2003 2004 2004 2004 Actual Actual Ad_ opted Estimated Account Description Fth Reguestetl Proposed Adopted 16.615,751 17.685,900 17.144.397 0 Fund REVENUES 0.00 15,469.807 16.162.607 17,986571 16306.008 16.774.53 17.'144,377 0 Fund EXPENSES 0.00 17.854.854 17,734.136 17,986,571 309,743 911.327 20 0 General Corporate Totals: 0.00 (2.385.047) (1.571,5291 0 -136- Village of Morton Grove, Illinois Personnel Schedule Summary- CY 2004 Municipal Buildings Department 2003 2004 Salary Number Grade Salary Number Part Time: Custodian 13,596 2.0 15,158 2.0 Total 13,596 2.0 15,158 2.0 Fringe Benefits: Social Security 1,040 2.0 1,160 2.0 Total 1,040 1,160 Department Total 14,636 2.0 16,318 2.0 —137— Village of Morton Grove Calendar Year 2004 MOTOR FUEL TAX FUND DEPARTMENT/ACTIVITY DESCRIPTION The Motor Fuel Tax Fund has been established to account for the Village's share of Motor Fuel Tax monies received from the State. State statutes provide for a State imposed tax on motor fuel sales. These monies are restricted as to their use by State law and audited by a State agency. Therefore, a separate fund is used to account for the source and use of these monies. PERFORMANCE ASSESSMENT —PROGRESS ON CALENDAR YEAR 2003 GOALS AND OB.JECTIVES Continued to maintain programs supported by MFT Funds. Performance assessment of the activities provided for by this Fund are included in the General Fund—Public Works — Streets and Sidewalks performance assessment. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 Specific goals and objectives for the use of MFT Funds are contained in the General Fund Public Works Department (streets) budget. All of the items incorporated in this budget are used in the Village's street Department operations. Appropriations will continue the maintenance of traffic signals and street lights through out the Village and also continue the micro-surfacing program to extend the expected bituminous pavement life of various streets within the Village. Share of Motor Fuel Tax 03-00-00-41-2040 Projected motor fuel tax allotment from the State of Illinois. Allotments are based on the municipal share of state-wide gasoline sales. The monies are distributed on a per-capita basis. Amounts projected are based on LML projections. For 2004, the Village estimates a per-capita amount of S28.60. This is unchanged from the prior year. Total 5642,099 Interest Income 03-00-00-46-1010 Projected interest earnings from investment of surplus funds on hand. Total S1,500 Available Fund Balance 03-00-00-49-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the prposed level of appropriation. Total 5112,500 —138— Vil lage of Morton Grove Calendar Year 2004 Snow Removal Materials 03-50-66-56-3120 Appropriation for the acquisition of salt and other snow removal chemicals. Total S100,000 Transfers To General Fund 03-50-66-81-1010 Transfer to General Fund to cover a portion of the costs for salaries required to support snow removal operations. Total 526.848 Construction Services 03-50-67-55-2290 Appropriation for the outsourcing of the micro-surfacing program to an outside contractor that will include the following streets: Churchill Avenue Washington to Oriole Ozark Avenue Palma to Beckwith Odell Avenue Greenwood to Suffield Enfield Avenue Ozark to Ottawa Church Street Waukegan to Lehigh Lake Street Mason to Central Total 885,000 Construction Materials 03-50-67-56-3110 Appropriation for the purchase of construction materials (hot and cold mix) to be used for street patching activities. Total 530.000 Transfers To General Fund 03-50-67-81-1010 Transfer to General Fund to cover a portion of the costs for salaries required to support street patching operations. Total 551,980 Transfers To General Fund 03-50-68-81-1010 Transfer to General Fund to cover a portion of the costs for salaries required to support street sweeping operations. Total 846,578 -139- Village of Morton Grove Calendar Year 2004 Transfers To General Fund 03-50-69-81-1010 Transfer to General Fund to cover a portion of the costs for salaries required to support catch basin cleaning operations. Total $27,942 Maintenance Of Street Lights 03-50-70-55-4170 Appropriation for the anticipated cost for an outside contractor to maintain the Village's street lights and traffic signals during the coming year. Total $50,000 Concrete Replacement 03-30-71-55-2230 Appropriation to cover the purchase of concrete used for curb and gutter replacement. sidewalk replacement and concrete street repair throughout the Village. Total $45,937 Transfers To General Fund 03-50-71-81-1010 Transfer to General Fund to cover a portion of the costs required to support concrete replacement operations. Total $179.314 -140- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Acmal Add Estimated Account Description 1-It Requested Proposed Adopted_ 03 Motor Fuel Tax 03-00-00 Unassigned RI Tax Revenue ^... 631.562 638.715 615.157 0.00 41-2040 Share Of Motor Fuel Tax 0.00 642,099 642.099 6. 631,562 638,715 615.157 0 Tax Revenue Totals: 0.00 642,099 642,099 642,099 R6 Investment and Rental Revenue 6.456 1.623 1.500 0.00 46-1010 Interest Income 0.00 1.500 1,500 1.500 6,456 1,623 1.500 0 Investment and Rental Rev Totals: 0.00 1,500 1,500 1.500 R9 Miscellaneous Revenue 0 0 110.164 0.00 49-9999 Available Fund Balance 0.00 60.563 0 112.500 0 0 110,164 0 Miscellaneous Revenue Totals: 0.00 60,563 0 112,500 638,019 640,338 726,821 0 REVENUES Totals: 0.00 704,162 643.599 756,099 03-50-66 Snow Removal Ei - Commodities 99,074 53,353 100.000 0.00 56-3120 Snow Removal Materials 0.00 100.000 100,000 100,000 99,074 53,353 100,000 0 Commodities Totals: 0.00 100,000 100.000 100,000 E7 Transfers Out 23,968 25.167 25.570 0.00 81-1010 Transfers To General Fund 0.00 26,848 26.848 26,848 23,968 25,167 25,570 0 Transfers Out Totals: - 0.00 26,848 26,848 26,848 123,042 78,520 125,570 0 EXPENDITURES Totals: 0.00 126,848 126,848 126,848 03-50-67 Asphalt Street Patching E2 Contractual Services "..'.\ 14,092 0 70.000 0.00 55-2290 Construction Services 0.00 85,000 85,000 8 14,092 0 70,000 0 Contractual Services Totals: 0.00 85.000 85,000 85,000 E3 Commodities 35.067 21.572 30.000 0.00 56-3110 Construction Materials 0.00 30,000 30,000 30.000 35,067 21,572 30,000 0 Commodities Totals: 0.00 30,000 30,000 30,000 E7 Transfers Out 46.405 48,725 49,505 0.00 81-1010 Transfers To General Fund 0.00 51.980 51,980 51,980 46,405 48,725 49,505 0 Transfers Out Totals: 0.00 51,980 51,980 51,980 95,564 70,297 149,505 0 EXPENDITURES Totals: 0.00 166,980 166,980 166,980 03-50-68 Street Sweeping E7 Transfers Out 41,582 43,661 44.360 0.00 81-1010 Transfers To General Fund 0.00 46.578 46.578 46.578 41,582 43,661 44.360 0 Transfers Out Totals: 0.00 46,578 46,578 46,578 41,582 43,661 44,360 0 EXPENDITURES Totals: 0.00 46,578 46,578 46,578 03-50-69 Catch Basin Cleaning E7 Transfers Out 6.611 24,945 26.192 2 0.00 81-1010 Transfers To General Fund 0.00 27,942 27,942 27.942 24,945 26,192 26,611 0 Transfers Out Totals: 0.00 27,942 27.942 27,942 0 EXPENDITURES Totals: 0.00 27,942 27,942 27,942 24,945 26,192 26.611 iTh -141- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 .Actual Actual Adopted Estimated Account Description FIE Requested Proposed Adopted 0?-50-70 Maint-St Eghts/fraffic Signal E2 Contractual Services 86,516 57,670 50.000 0.00 55-4170 Maintenance Of Street Lights 0.00 50.000 50.000 50.000 86,516 57,670 50,000 0 Contractual Services Totals: 0.00 50,000 50,000 50,000 86,516 57.670 50,000 0 EXPENDITURES Totals: 0.00 50,000 50.000 50.000 03-50-71 Concrete Replacement E2 Contractual Services 87,839 102,245 160.000 0.00 55-2230 Concrete Replacement 0.00 106.500 45.937 45.937 87,839 102.245 160,000 0 Contractual Services Totals: 0.00 106500 45,937 45,937 E7 Transfers Out 150,466 167.965 170.775 0.00 81-1010 Transfers To General Fund 0.00 179.314 179.314 179314 150,466 167,965 170,775 0 Transfers Out Totals: 0.00 179.314 179.314 179,314 238,305 270,210 330,775 0 EXPENDITURES Totals: 0.00 285.814 225,251 225,251 03-50-72 Dempster St E7 Transfers Out 0 0 0 0.00 81-1020 Transfers To Capital Projects 0.00 - 0 0 111 500 0 0 0 0 Transfers Out Totals: 0.00 0 0 112,500 0 0 0 0 EXPENDITURES Totals: 0.00 0 0 112,500 638,019 640,338 726,821 0 Fund REVENUES 0.00 704.162 643,599 756.099 609,954 546,550 726,821 0 Fund EXPENSES 0.00 704,162 643.599 756.099 28,065 93,789 0 0 Motor Fuel Tax Totals: 0.00 0 0 0 -142- Village of Morton Grove Calendar Year 2004 REVOLVING EQUIPMENT REPLACEMENT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Revolving Equipment Replacement Fund was established to provide a means for financing the replacement of Public Works equipment and Fire department apparatus. Since most of the equipment is expensive, a separate fund was established to account for the financing of these purchases in support of the basic missions of both the Public Works and Fire Departments. Share of State Income Tax 06-00-0041-2020 Share of State Income tax allocated to this fund to finance debt service payments required on the installment notes of public works,paramedic and firefighting equipment. The State Income Tax distribution is more thoroughly explained in the General Fund section for this account. Total 3130.577 Foreign Fire Insurance Tax 06-00-00-41-2050 State statutes provide for a collection of a 2% tax on insurance companies located outside the State of Illinois for fire insurance premiums on property located within the municipality. The Village will deposit these monies into the Revolving Equipment Replacement Fund to provide financing on fire related equipment. Total 321.500 Interest Income 06-00-00-46-1010 Projected revenues from unspent cash balances during Calendar Year 2004. Total SO State Reimb: Maint-state Highway 06-00-00-49-4020 Projected revenues to be received from IDOT for maintaining various State highways within the Village limits of Morton Grove pursuant to a written agreement. Amounts reflect projected monies to be received from IDOT during 2004 Calendar Year. Total 565.200 Transfers To Debt Service Fund 06-20-36-81-1070 Annual principal and interest due on installment notes made for various capital equipment purchases in prior years. 1998 End Loader(5 of 5) 318.150 1998 Fire Engine (5 of 5) 557,823 1998 Snorkel Truck(5 of 5) 316,809 1999 Dump Trailer(5 of 5) 56,898 1999 Street Sweeper(5 of 5) 323,178 1999 Two (2) Six-Wheel Dump Trucks (5 of 5) 539.666 —143— OVillage of Morton Grove Calendar Year 2004 2000 4x4 Truck(4 of 5) $6,458 2000 Cab/Chassis/Dump (4 of 5) $8,279 2000 Cab/Chassis/Plow (4 of 5) $7,654 2000 Low-boy Trailer (4 of 5) 55,574 2000 Retro-Fit Utility Truck(4 of 5) 55.806 2003 Ford F250 Super Cab w/Plow (1 of 3) $9,817 2003 Ford F350 Cab w/Dump &Plow (1 of 3) S11,165 Total 5217,277 -144- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Descnption HE Reouested Proposed Adopted 06 Revolving Equip.Replacement 06-00-00 Unassined RI Tax Revenue 173509 139235 121939 0.00 41-2020 Share Of State Income Tax 0.00 130.577 130.577 130.577 13.491 21,533 14.500 0.00 11-2050 Foreign Fire Insurance Tax 0.00 21.500 21.500 21,500 193,000 160,767 136,439 0 Tax Revenue Totals: 0.00 152,077 152,077 152,077 R6 Investment and Rental Revenue 2.156 2,065 2,250 0.00 46-1010 Interest Income 0.00 0 0 0 2,156 2,065 2,250 0 Investment and Rental Rev Totals: 0.00 0 0 0 R7 Installment Note Proceeds 0 0 85,000 0.00 47-1010 Installment Note Proceeds 0.00 0 0 0 0 0 85,000 0 Installment Note Proceeds Totals: 0.00 0 0 0 R8 Transfers In 0 100.000 0 0.00 48-1060 Transfer from Economic Dec Ed 0.00 0 0 0 0 100,000 0 0 Transfers In Totals: 0.00 0 0 0 R9 Miscellaneous Revenue 0 0 10,000 0.00 19-1010 Sale Of Surplus Equipment 000 0 0 0 64,285 63.692 63,750 0.00 49-4020 State Reimb:Maim-state Highw 0.00 65,200 65.200 65.200 64,285 63,692 73,750 0 Miscellaneous Revenue Totals: 0.00 65,200 65.200 65,200 259,441 326.524 297,439 0 REVENUES Totals: 0.00 217,277 217,277 _17+ ,_2 77 06-20-36 Revolving Equip.Replacement E4 Machinery&Equipment 181,526 0 85,000 0.00 57-2030 Motor Vehicles 0.00 0 0 0 .81,526 0 83,000 0 Machinery&Equipment Totals: 0.00 0 0 0 E7 Transfers Out 306,558 212,416 212,439 0.00 81-1070 Transfers To Debt Service Fund 000 217,277 217.277 217,277 306,558 212,416 212,439 0 Transfers Out Totals: 0.00 217,277 217.277 217,277 488,084 212,416 297,439 0 EXPENDITURES Totals: 0.00 217,277 217,277 217,277 259.441 326,524 297,439 0 Fund REVENUES 0.00 217,277 217,277 217.277 488,084 212,416 297,439 0 Fund EXPENSES 0.00 217,277 217.277 217,277 (228,643) 114,108 0 0 Revolving Equip.Replacem Totals: 0.00 0 0 0 -145- Village of Morton Grove Calendar Year 2004 POLICE E911 DEPARTMENT/ACTIVITY To provide public safety services and response through the use of the Emergency 911 telephone system. The E911 system provides community residents with the three digit emergency telephone number which will access police. fire or ambulance services. The enhanced system allows the E911 dispatcher to immediately know the address and phone number of where the call originated. The E911 computer screen provides any special information related to the callers address that responding emergency crews should be aware of before they arrive at the scene. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES Central dispatch operations began on February 18, 2003. The activation immediately increased the efficiency of our public safety E911 dispatching services while giving us long-term savings as a result of shared costs with our other central dispatch participants. Participation provided us with a computer aided dispatch system and an upgraded records system. Central dispatch provides dispatching backup and support during peak periods or for disaster type incidents that was lacking before and not only exposed the village to liability risks but had the potential for jeopardizing the safety of our police officers. Participation also means that calls to E911 are now answered and processed by dispatchers that have no distractions, are not handling customer service at the front desk, are not checking on prisoners and are not inundated with non-emergency business calls or completing other responsibilities that are not related to emergency dispatching. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continuous monitoring of the operation of the emergency telephone system throughout the year to assure quality service and response for our residents, for our business owners, for the people that work in our town and for the people that visit, shop or travel through our town. Also, to strive for the highest level of communications effectiveness and efficiency that assures officer safety and allows the officer to deliver quality service. 2. Maintain communications and networking with our joint dispatch partners to insure a continuous flow of information as it relates to E911 planning. research and problem solving thereby providing the most effective and efficient E911 service in the most cost-effective manner. BUDGET COMMENTS The E911 budget has two active accounts. One account covers the various SBC E911 line and wireless fees. The central dispatch line item covers part of the operating expenses related to central dispatch. The additional funds necessary to cover the operating costs come from the central dispatch line item in the police department budget. -146- Vi11ade of Morton Grove Calendar Year 2004 E 911 Telephone Surcharge Fees 07-00-00-44-4010 ^� Monthly surcharge fee assess per telephone line within Village boundaries. The fee is $.75 per month per line and is based on an estimated 12,000 lines less processing fees and uncollectibles assessed by SBC. The estimate is based on a 3-year rolling average. Total $130,000 E911 Surcharge Fees-Wireless 07-00-00-44-4020 Wireless E911 fees provide for the utilization of 911 emergency response for cellular phone users. The fee is 3.75 month, per line. It is expected that this account will continue to grow as the popularity of cell phones continues to be high. Total 572,000 Interest Income 07-00-00-46-1010 Projected interest earnings from invested cash during the calendar year budget. Total $1,100 Available Fund Balance 07-00-00-49-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the proposed level of appropriation. Total $11,788 Ameritech E911 Line Charges 07-30-37-55-2210 This account covers SBC line charge fees for E911 service. The line charge formula used by SBC is figured by multiplying the fee of$150/per 1,000 access lines per month. Taxes & federal charges currently at 13.85% are added each month to the fees. Currently.Morton Grove has 12,000 access lines. Should an additional block of access lines need to be added to the E911 service, there will be a block line charge. Additional lines are added in blocks of 1,000 lines. Wireless 911 calls are received at a central switching station and then forwarded via landline to the E911 dispatch center. There is a line charge that covers the transfer of the wireless 911 calls. Ameritech Block Line Charge 34,000 Ameritech E911 Line Charge 324,600 Ameritech Wireless Lines 34,860 Total 333,460 Central Dispatch 07-30-37-55-7151 This account provides pan of the yearly operating costs related to Central Dispatch. The balance of the operating costs has been provided for in the Police Department budget. Total $181,428 —147— Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description Flt Requested Proposed alopteg 07 Enhanced 911 Phone System 07-00-00 Unassiencd RI Tax Revenue .29,516 155.737 140.000 0.00 44-4010 E 911 Telephone Surcharge Fees 0.00 130.000 130.000 130.000 \•...-i 53.631 65.282 70.000 0.00 44.4020 E911 Surcharge Fees-Wireless 0.00 72000 72.000 72000 183,147 221,019 210.000 0 Tax Revenue Totals: 0.00 202,000 202,000 202,000 R6 Investment and Renal]Revenue 1,170 154 1.200 0.00 46-1010 Interest Income 0.00 1.100 1,100 1,100 1,170 154 1200 0 Investment and Rental Rev Totals: 0.00 1,100 1,100 1,100 R7 Installment Note Proceeds O 0 0 0.00 47-1010 Installment Loan Proceeds 0.00 0 0 0 O 0 0 0 Installment Note Proceeds Totals: 0.00 0 0 0 R9 Miscellaneous Revenue O 0 15,854 0.00 49-9999 Available Fund Balance 0.00 11.788 11.788 11,788 0 0 15.854 0 Miscellaneous Revenue Totals: 0.00 11,788 11,788 11,788 184,317 221,173 227,054 0 REVENUES Totals: 0.00 214,888 214,888 214,888 07-30-37 Enhanced 911 Telephone System El Personal Services 40,251 0.00 54-4624 Salaries Radio Operatorsldsptc 0.00 1.158 0.00 54-5100 Salaries Overtime 0.00 537 0.00 54-5200 Holiday Pay 0.00 3,170 0.00 547100 Social Security 0.00 8,744 0.00 54-8100 Hospitalization Insurance 0.00 155 0.00 54-8300 Life Insurance 0.00 54,015 0 0 0 Personal Services Totals: 0.00 0 0 0 E2 Contractual Services 1.645 0 0 0.00 55-1150 Training&Instructions 0.00 0 0 0 14,850 27,011 2.694 0.00 55-2110 Professional Services 0.00 0 0 0 34,382 30.588 47.200 0.00 55-2210 Ameritech E911 Line Charges 0.00 33.460 33,460 33,460 12,968 12.015 0 0.00 55-4-130 Maintenance Of Non-auto Equip 0.00 0 0 0 2.279 447 0 0.00 55-4150 Maintenance Of Radio Equipment 000 0 0 0 O 0 179,854 0.00 55-7151 Central Dispatch 0.00 181,428 181.428 181,428 66,124 70.061 229,748 0 Contractual Services Totals: 0.00 214,888 214,888 214,888 E3 Couu,udities 10 599 0 0.00 56-2110 Operational Supplies 0.00 0 0 0 117 0 0 0.00 56-4200 Operational Equipment 0.00 0 0 0 0 0 0 0.00 56-4300 Uniform Purchase&Replacement 0.00 0 0 0 127 599 0 0 Commodities Totals: 0.00 0 0 0 E4 Machinery&Equipment O 246.908 48,774 0.00 57-2010 Machinery&Equipment 0.00 0 0 0 O 0 0 0.00 57-2040 Furniture&Fixtures 0.00 0 0 0 0 246408 48,774 0 Machinery&Equipment Totals: 0.00 0 0 0 120,265 317,569 278422 0 EXPENDITURES Totals: 0.00 214.888 214,888 214,888 184,317 221.173 227,054 0 Fund REVENUES 0,00 214.888 214,888 214,888 120,265 317,569 278,522 0 Fund EXPENSES 0.00 214.888 214.888 214.888 64,052 (96,396) (51,468) 0 Enhanced 911 Phone System Totals: 0.00 0 0 0 \.._a -148- Vi11age of Morton Grove Calendar Year 2004 PUBLIC LIBRARY DEPARTMENT/ACTIVITY DESCRIPTION The Public Library is an affiliated unit of government having its own directly elected Board of Trustees. By statute, the Village Board must approve the annual budget and tax levy for the Library and must also approve any indebtedness. With the exception of those financial matters, the Library is totally autonomous although the Village has closely cooperated with the Library providing vehicle maintenance. lawn care, and related support services and periodically assisting with building maintenance functions. The property tax levy for the Library is now a separate item on the County tax bill and receipts are remitted directly to the jurisdiction. Therefore. the Library's tax levy no longer appears in the municipal budget. Traditionally, some Personal Property Replacement Tax has been provided to the Library by the Village. The sole purchase for this fund is to allocate and provide for the remittance of that Replacement Tax to the Library. Personal Property Replacement 11-00-00-41-2030 Share of replacement tax to Fund. See General Fund for further information. Total 314,604 Tax Distribution Of Library 11-1041-55-3130 Tax distribution to Library. Total 514:604 —149— Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2003 2004 2004 2004 Actual 2002 2003 FIE Renuested Pr— noosed Adooted Acmal Acmal Add Esdma[ed Account Description y 11 Library Unassigned 'Th RI Tax Revenue 19.525 15,593 15.500 0.00 41-2030 Personal Property Replacement 0.00 14.604 14.604 L 19,525 15,593 15500 0 Tax Revenue Totals: 0.00 14,604 14,604 14,604 19.525 15,593 15,500 0 REVENUES Totals: D.00 14,604 14,604 14,604 11-10.41 Library E2 Contractual Services 18.274 15.593 15,500 0.00 55-8130 Tax Distribution Of library 0.00 14,604 14.604 14.604 18,274 15,593 15,500 0 Contractual Services Totals: 0.00 14,604 14,604 14,604 18,274 15,593 15,500 0 EXPENDITURES Totals: 0.00 14,604 14,604 14,604 19,525 15.593 15.500 0 Fund REVENUES 0.00 14,604 14.604 14.604 18,274 15.593 15.500 0 Fund EXPENSES 0.00 14,604 14,604 14.604 1,250 0 0 0 Library Totals: 0.00 0 0 0 -150- Village of Morton Grove Calendar Year 2004 GENERAL EMPLOYEES' PENSION DEPARTMENT/ACTIVITY DESCRIPTION The Village provides retirement benefits for all civilian (non-sworn) employees who work at least 1.000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the CNA Insurance Company. The Village does not participate in the Illinois Municipal Retirement Fund (EvIRF). Employees become eligible for coverage after one year of employment and contribute 2% of their gross base pay. The purpose of this fund is to account for collection of employee contributions and local taxes prior to submitting td the CNA insurance plan. PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 2003 GOALS AND OBJECTIVES 1. Resources were allocated to this fund to meet all pension obligations. 2. Actuarial reports were completed by an independent actuary and the Village set aside those resources recommended by the actuary. 3. The fund continues to make payments to retirees. ANNEAL GOALS AND OBJECTIVES - CALENDAR YEAR 2004 1. Continue to allocate the necessary funds recommended by the actuary to insure adequate future funding of all pension liabilities. 2. Continue to pay benefits to retirees and/or their dependents. BUDGET COMMENTS The total budget for the General Employees Pension Fund for CY2004 is $363,725. This is an increase of $1,814 or .5% from the prior year. The employer contribution rate for 2004 will be 9.57%. down from the prior year's rate of 10.04%. Property Taxes 14-00-00-41-1010 Projected property taxes expected during Calendar Year 2004. It is based on property taxes expected to be received from the 2003 levy. The amount proposed to be levied for CY2003 increased S7,159 from the prior year. Total $281.366 Personal Property Replacement 14-00-0041-2030 Projected share of personal property replacement taxes. See General Fund revenue section for detailed explanation. Total $42,819 —151— Village of Morton Grove Calendar Year 2004 Interest Income 14-00-0046-1010 ^� Projected revenues from unspent.invested monies. Total 5432 Employee Contributions 14-00-0049-5010 This is a clearing account for employee contributions into the plan from payroll withholdings. Employees contribute 2% of their base pay(including longevity) into the plan. These monies are directly forwarded to CNA through account 142042-557220 noted below. Total 566,848 Additional Legal Fees 14-2042-55-6120 Projected legal fees needed from time-to-time to review pension matters related to General Employees Pension Plan. Total $2,000 Village Share Of Pension 14-2042-55-7200 The Village provides retirement benefits for all civilian(non-sworn)employees who work at least 1,000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the CNA Insurance Company. The Village does not participate in the Illinois Municipal Retirement Fund (EARF). Employees become eligible for coverage after 1 year of employment and contribute 2% of their gross base pay.There will be approximately 62 active participants covered under the program by the time the Calendar Year 2004 actuarial is prepared. The Village's share is only a rough estimate at this time and is based upon a contribution rate of 9.57% to each civilian employee's base pay for the year. The amount excludes the water/sewer fund share. For CY2004 there will also be an additional IMRF reserve to cover calculated actuarial amounts due from the Village for newly participating IMRF Village employees. The comparative total Village share of contributions into the plan between the two funds is as follows: CY 2000 CY 2001 CY2002 CY2003 CY 2004 General Fund 5241,065 5239,134 5282.348 5255,147 5254,865 Enterprise 47.640 47.803 50.200 77/701 65.004 Total 5288.705 5286,937 5332.548 -327.X48 315 9 869 IMRF Reserve $ 31,589 Village share of pension-401 (a) and 457 contribution $ 21.550 Village share of pension-General employees above 524,865 5308,004 Total Employee Share Of Pension 14-2042-55-7220 See A/C#495010 above for explanation. Total 566,848 —152— Village of Morton Grove Calendar Year 2004 Lone Term Disability Insurance 14-20-42-55-7230 The Village also provides long term disability insurance coverage for all its full-time civilian employees and firefighters with 7 or less years of employment. (Firefighters with more than 7 years and sworn Police personnel are covered in their respective pension funds.) The coverage is underwritten by the United States Life Insurance and is reflected in this fund for General Fund employees. The share for long term disability of Enterprise Fund employees is shown separately in that fund and not shown in this fund. This is the same practice as in prior years. The estimated cost between the two funds for the 2004 Calendar Year budget period is as follows: General Fund Share S 8.623 Enterprise Fund Share 1.630 TOTAL 510.251 Total 58,623 Actuarial Fees 14-20-42-55-8121 Projected fees for annual actuarial study to determine funding levels and annual Village contribution for General Employees' Pension Fund individual benefit sheets for employees covered and estimated individual calculations for retiring employees as well as other special projects. Total S6,000 -153- Vffiage of Morton Grove General Ledger Primed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2004 2004 2004 Actual 2002 dopl 2003 Acmal Actual 4doQt.d Estimated Account Descriouon F7E ReQUes�ed Proposed .4d 14 General Employees Pension 14-00-00 Unassigned ,....oft‘.., RI Tax Revenue 190.732 237.534 246.457 0.00 41-1010 Property Taxes 0.00 275.166 281.366 2L 57.802 83,728 45,445 0.00 41-2030 Personal Property Replacement 0.00 42.819 42.819 42,819 248.534 321,262 291,902 0 Tax Revenue Totals: 0.00 317,985 324.185 324,185 R6 Investment and Rental Revenue 4.670 5.219 '4,800 0.00 46-1010 Interestlncotm 0.00 442 442 442 4,670 5,219 4,800 0 Investment and Rental Rev Totals: 0.00 442 442 442 R9 Miscellaneous Revenue 0 1.081 65.209 0.00 49-5010 Employee Contributions 0.00 66.848 66.848 66.848 0 1,081 65,209 0 Miscellaneous Revenue Totals: 0.00 66,848 66,848 66,848 253,205 327,562 361,911 0 REVENUES Totals: 0.00 385.275 391.475 391,475 14-20-42 General Employees Pension E2 Contractual Services 3.060 8,746 2.000 0.00 55-6120 Additional Legal Fees 0.00 2.000 2,000 2.000 261.770 292.068 279.660 0.00 55-7200 Village Share Of Pension 0.00 307,036 308,004 308.004 0 0 65.209 0.00 55-7220 Employee Share Of Pension 0.00 66.848 66.848 66,848 7,448 8,056 9.042 0.00 55-7230 Long Term Disability Insurance 0.00 9.391 8.623 8,623 4,440 9,740 6,000 0.00 55-8121 Actuarial Fees 0.00 0 6,000 6.000 276,718 318,611 361,911 0 Contractual Services Totals: 0.00 385,275 391,475 391,475 276,718 318,611 361,911 0 EXPENDITURES Totals: 0.00 _ 385,275 391,475 391,475 • 253,205 327,562 361,911 0 Fund REVENUES 0.00 385.375 391.475 391,475 276,718 318,611 361.911 0 Fund EXPENSES 0.00 385.275 391,475 39.'\ > > 0 General Employees Pension Totals: 0.00 0 0 0 (23,514) 895_ 0 P -154- Vinacre of Morton Grove Calendar Year 2004 emW FERRIS/LEHIGH TIF DISTRICT DEPARTMENT ACTIVITY/DESCRIPTION Based upon a recommendation included in the 1999 Village Comprehensive Plan, and to insure the orderly redevelopment of selected properties located in the Ferris/Lehigh Corridor, which are near the commuter rail station, the Lehigh/Ferris TIF District was formed. The TIF District includes properties south of Dempster Street. east of the Milwaukee Line North Railroad, north of Main Street and west of Ferris Avenue except for a few parcels on Lincoln Avenue. PERFORMANCE ASSESSMENT- PROGRESS ON CALENDAR YEAR 2003GOALS AND OBJECTIVES The Village hired S.B. Friedman & Company as the Development Consultant to aid the Village in redevelopment of the Subarea. We expect that legal. environmental, planning/design, and engineering consultants will be part of the Development Team by the end of 2003. The Village initiated eminent domain proceedings against the owner of two warehouses in the TT District. We expect that a decision will be rendered by Cook County Circuit Court sometime in 2004. The Woodlands residential project saw the second condominium building achieve full occupancy in the summer of 2003. Also, some of the development's townhomes were occupied during the year. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continue implementation of the Subarea Study with redevelopment of sites identified in the Study. 2. Finish an engineering/design study for a new commuter rail station. 3. Gain possession and redevelop Site -B." 4. Continue to monitor the Woodlands project to insure goals and objectives established in the Redevelopment Agreement are met as project build-out progresses. Property Tax-TIF-Lehigh/Ferris 15-00-00-41-1012 Incremental property taxes generated due to the formation of the TIF District. The exact amount is not available from Cook County at this time. This amount is the estimated portion of the total increment. Total 3520,000 Lease And Rental Income 15-00-0046-3010 One commercial property will be leased out for warehouse space. The Village previously purchased these properties to"land bank"the sites for possible future redevelopment. Rental amount from commercial space (5300 per month) Total 59,600 -155- Village of Morton Grove Calendar Year 2004 Sale of Real Property 15-00-0049-1015 Properties located at 8600, 8608, 8612. 8614, 8618, and 8620 Ferris will be sold to a developer for residential or mixed-use redevelopment. The funds will go to reimburse the Village for the prior purchase of these properties. Total S 1,775,000 Dues & subscriptions 15-10-79-55-1120 The Village's fee for membership in the Illinois Tax Increment Association comes from this account. Total $600 Meetings & Conferences 15-10-79-55-1130 Attendance fees and related cost for Village staff members' attendance at TIF conferences comes from this account. Total $1,000 Professional Services 15-10-79-55-2110 This is the anticipated cost for services to be rendered by the Subarea Development Consultant,legal counsel. engineering consultant, environmental consultant, and planning/design consultant. Those services include acquisition of redevelopment sites,redevelopment agreements, and planning and design of infrastructure. streetscape,landscaping, and signage elements in the Subarea. The cost also includes payment to the General Fund for work performed by the Village Planner associated with the redevelopment of the Subarea. Payment to Development Consultant $300,000 Payment to engineering consultant $150,000 Payment to environmental consultant $100,000 Payment to General Fund for work performed by $10,000 Village Planner Payment to legal counsel $200,000 Payment to planning/design consultant $100,000 Total $860,000 Cook County Property Tax 15-10-79-55-2111 Property taxes for the properties cited in the Revenue Account(150000463010) will be due during the fiscal period. Total 58.250 —156— Village of Morton Grove Calendar Year 2004 Woodlands Economic Development Agreement 15-00-79-55-3000 The Village and the Elliott Group entered into an economic development agreement to reimburse the Elliott Group for eligible redevelopment project costs under State statutes governing tax increment financing. The amount shown is estimated based upon 50% of total projected increment generated by the District in the 2003 tax year. The amount shown is the first payment of a potential of ten under the agreement. Total $260,000 Utilities Municipal Facilities 15-10-79-55-3120 Estimated utility costs for the various properties purchased by the Village in the Ferris/Lehigh TIE District. Total $2,500 Maintenance Of Buildings 15-10-79-55-4110 This account covers any cost for basic maintenance for the property at 8721 Narragansett. Total 32,500 Capital Acquisitions/buildines 15-10-79-57-1020 The Village anticipates that property will be acquired during the year for redevelopment. The amount requested includes not only purchase of property but also demolition of existing buildings and possible remediation of the property. Acquisition of property 31,000.000 Demolition and remediation of acquired property 3221,405 Total $1,221,405 Note Redemption 15-10-79-59-1030 Interest from notes used to finance the debt for the purchase of various properties located in the TIE district. The amount of the notes total 3985,000. The amount of$195,000 is the first payment of principal due in calendar year 2004. Total $195,000 Note Interest 15-10-79-59-1040 Interest from notes used to finance the debt for the purchase of various properties located in the TT district. The amount of the notes total 3985.000. Interest due in calendar year 2004 is$73,021. Total $73,021 -157- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Add Estimated Account Description FIT Requested Proposed Adopted 15 Lehigh/Ferris TIE 15-00-00 Unassigned ^ RI Tax Revenue 0 75,887 300.149 0.00 41-1012 Property Tax-tif-Ielughufems 0.00 220.000 220.000 5. 15.579 (6.250) 200.000 0.00 45-1005 Grants:Federal 0.00 0 0 0 15.579 69,637 500,149 0 Tax Revenue Totals: 0.00 220,000 220,000 520.000 R6 Investment and Rental Revenue 114 (232) 0 0.00 46-1010 Interest Income 0.00 0 0 0 11,634 43,784 32.400 0.00 46-3010 Lease And Rental Income 0.00 9.600 9,600 9.600 11,747 43,552 32,400 0 Investment and Rental Rev Totals: 0.00 9.600 9,600 9,600 R7 Lrstallneot Note Proceeds 475,000 800,000 1.500000 0.00 47-1010 Installnent Note Proceeds 0.00 341.000 359,676 0 475,000 800,000 1400.000 0 Installment Note Proceeds Totals: 0.00 341,000 359,676 0 R9 Miscellaneous Revenue 0 0 0 0.00 49-1015 Sale of Real Property 0.00 1.775.000 1.775.000 1,775.000 O 0 45.000 0.00 49-9999 Available Fund Balance 0.00 0 0 319.676 0 0 45,000 0 Miscellaneous Revenue Totals: 0.00 1,775,000 1,775,000 2,094,676 502,326 913,189 2,077449 0 REVENUES Totals: 0.00 2345,610 2,364,276 2,624,276 15-10-79 Adnnin&General Activities E2 Contractual Services O 0 500 0.00 55-1120 Dues&subscriptions 0.00 600 600 600 0 5 800 0.00 55-1130 Meetines&conferences 0.00 1.000 1.000 1.000 32.634 94,399 200.000 0.00 55-2110 Professional Services 0.00 860.000 860.000 860.000 O 3.730 8.000 0.00 55-2111 Cook County Property Tax 0.00 8.250 8.250 8,250 O 60.000 0 0.00 55-2290 Construction Services 0.00 0 0 0 O 0 0 0.00 55-3000 Woodlands Econ Des Agreement 0.00 0 0 260P� 3.619 5.371 2.500 0.00 55-3120 Utilities Municipal Facilities 0.00 2.500 2.500 2.011 29.937 0 0.00 55-4110 Maintenance Of Buildings 0.00 2,500 2.500 - 5.998 32,796 50.000 0.00 55-6120 Additional Legal Fees 0.00 0 0 0 44,263 226,239 261400 0 Contractual Services Totals: 0.00 874,850 874.850 1,134.850 E4 Machinery&Equipment 481,666 0 1.761.405 0.00 57-1020 Capital.Acquisitions/buildings 0.00 1.221.405 1.221,405 1,221.405 0 0 0 0.00 57-2020 Improvements other than bldg 0.00 0 0 0 481,666 0 1,761,405 0 Machinery&Equipment Totals: 0.00 1,221,405 1,221,405 1,221,405 E5 Interest Expense O 0 0 0.00 59-1030 Note Redemption 0.00 195,000 195,000 195.000 37,489 53,511 54.344 0.00 59-1040 Note Interest 0.00 54,345 73,021 73.021 37,489 53,511 54,344 0 Interest Expense Totals: 0.00 249,345 268,021 268.021 563,418 279,750 2,077,549 0 EXPENDITURES Totals: 0.00 2,345,600 2364.276 2.624,276 502,326 913,189 2,077,549 0 Fund REVENUES 0.00 2,345,600 2,364.276 2.624,276 563,418 279,750 2,077.549 0 Fund EXPENSES 0.00 2,345,600 2.364.276 2,624.276 (61,091) 633,439 0 0 Lehigh/Ferris TIP Totals: 0.00 0 0 0 -158- Village of Morton Grove Calendar Year 2004 ECONOMIC DEVELOPMENT FUND DEPARTMENT ACTIVITY/DESCRIPTION The Economic Development Fund is a special revenue fund created to account for all non-TIF economic development activities undertaken by the Village. Economic Development activities outside of the TIF District are totally independent and financed by non-TIF Village revenues and are also appropriated within this Fund. PERFORMANCE ASSESSMENT- PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. The seventh payout to School District 67 was made under that Intergovernmental Agreement. 2. The fourth payment to St. Paul Federal (now Charter One) Bank under the Relocation Assistance Agreement was made, with completion of the relocation of the business. 3. The second payout to School District 70 was made under the Intergovernmental Agreement between the District and the Village pertaining to the Lehigh/Ferris TIF District. 4. The first payment to Menard's under the Economic Development Agreement was made, to reimburse the retailer for the extension of Kirk Street. 5. The Village continues to increase resources available to support general economic development activities. General operational costs were funded in the Community and Economic Development Department Budget in the General Fund. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Additional payments will be made to School Districts 67 and 70, Menard's and Charter One Bank under Intergovernmental and Relocation Assistance agreements executed with those three organizations. 2. The first payment to McGrath Acura will be made under the Economic Development Agreement with the car dealership. 3. The first payment to Osco Drugs will be made under the Economic Development Agreement with the retailer. 4. Trustees will note that debt service for the non-TIF portion of Waukegan Road Redevelopment Area "A," as well as the debt service to be paid from sales tax revenues will be appropriated in this Fund. As noted when the TIF District was formed, all sales tax revenue from TIF projects will be deposited in an Economic Development Fund and used to service the debt for the Village's portion of the cost of those redevelopment projects. As noted previously, it is inappropriate to include local sales tax funds into the TIE District Fund which is set-up specifically for TIF produced property taxes as well as bond and bank financing for improvement projects. Debt service that is to be covered from the property tax increment will be included in the appropriate TIF Fund. Sales Tax 16-00-00-41-2010 Sales taxes will be used to pay the interest due. less applied interest earnings, on the Area "A"TIF note issued in 1998 (see budget comment for account #171044-591040 for additional information), cover the reimbursement due School Districts#67 and#70, pay the amount due to Charter One Bank for relocation assistance under that agreement.pay the second installment of the economic development agreement with Menard's. and pay the fast installment of the economic development agreement with McGrath Acura. Charter One (formerly St. Paul) Relocation 535,000 Debt Service - Area A 5194.955 Debt Service- Area B S202.697 —159— Village of Morton Grove Calendar Year 2004 Dist. #67 Agreement 585.063 Dist. #70 Agreement 531,473 Estimated Interest Income 5-1,000 McGrath Agreement $83.333 Menard's Agreement 575,000 Osco Agreement 517,500 Total $724,021 Interest Income 16-00-00-46-1010 Interest income projected for Calendar Year 2004 from funds on hand. Total 51,000 Note Redemption 16-10-44-59-1030 Projected payments of principal on non-bonded debt for Calendar Year 2004. Total S176,557 Note Interest 16-10-44-59-1040 This account provides an appropriation to cover the interest cost for the loan used to purchase the homes adjacent to but outside of the TIF that were added to TIF redevelopment area "A" to create a large enough site for the planned project. The total interest payment due in calendar year 2004 for Area"A"debt is S118.398 of which 575,000 is being paid out of the Waukegan TIF Fund. Total interest payments for Area`B"debt is $243,877 of which S66,180 is paid out of the Waukegan TIE Total interest paid out of this fund is therefore 5771.095. Total 5221,095 St. Paul Relocation Agreement 16-10-79-55-8141 The fifth payment of a total of eight payments will be due one year from the date of occupancy. According to the Economic Development Agreement(Ord. 99-43) the fifth payment to Charter One Bank(formerly St. Paul Savings and Loan) will be in the amount of$35,000. Total 533,000 District 67 Revenue Agreement 16-10-79-55-8149 The Village and School District 67 entered into an agreement to help mitigate some of the financial impact of the Waukegan Road TIF on the elementary school district. Since this in an "area" TIF. a significant portion of the District's tax base is now part of the TIF. While the school district is still contributing to the redevelopment program from which the district will also benefit, the Village wants to insure there is no adverse impact on the educational process as a result of this redevelopment effort. Since payments under the agreement may not be TIF eligible,this account has been established in the Economic Development Fund. The amount represents the eighth payment of a total of twenty-two payments to the school district under the terms of the agreement. Total 585.063 -160- Village of Morton Grove Calendar Year 2004 District 70 Revenue Agreement 16-10-79-55-8150 The Village and School District 70 entered into an agreement to help mitigate some of the financial impact of the Lehigh/Ferris TIF on the elementary school district. Since this in an "area" TIF. a significant portion of the district's tax base is now part of the TIF.While the school district is still contributing to the redevelopment program from which the district will also benefit. the Village wants to insure there is no adverse impact on the educational process as a result of this redevelopment effort. Since payments under the agreement may not be TIF eligible. this account has been established in the Economic Development Fund. The amount represents the third payment of a total of twenty-two payments to the school district under the terms of the agreement. Total 531,473 McGrath Economic Dev Agreement 16-10-79-55-8151 The Village and McGrath Acura car dealership entered into an economic development agreement to reimburse McGrath for extraordinary infrastructure improvements on the business' site on Waukegan Road. The site required underground detention. perimeter fencing, and grading, in order to maximize the site's potential for a location for a major automobile franchise. The amount represents the first payment of a total of six payments to the dealership under the terms of the agreement. Total 583,333 Menards Economic Dev Agreement 16-10-7955-8152 The Village and Menard's entered into an economic development agreement to reimburse Menard's for building a roadway on the newly extended Kirk Street. The roadway allows the store's suppliers to deliver merchandise to the store without inconveniencing Menard's customers.The amount represents the second payment of a total of five payments to the company under the terms of the agreement. Total $75,000 Osco Economic Dev Agreement 16-10-79-55-8153 The Village and Osco entered into an economic development agreement to reimburse Osco for building underground stormwater detention on the site to maximize commercial space on the property, and for paving the entire alley right-of-way along the site's southern property line. The paved alley allows the store's suppliers to deliver merchandise to the store without inconveniencing Osco's customers. The amount represents the first payment to the company under the terms of the agreement. The payments will continue annually until the retailer is reimbursed for the cost of the detention or fourteen years, whichever occurs first. Total S17.500 -161- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User. sdraz Budget Proposal Report For Fiscal Year:2004 2004 2004 2004 ctua 2002 2003 time FIE Revuested Proposed Ado ted Actual Actual Adopted. Estimated Account Description Economic 16 Economic Development 16-00-00 Unassigned ''� RI Tax Revenue 152.400 394.387 678.897 0.00 41-2010 Sales Tax 0.00 724.021 724.021 152.400 394,487 678,897 0 Tax Revenue Totals: 0.00 724,021 724,021 724,021 R6 Investment and Rental Revenue 1.880 24,733 2.000 0.00 46-1010 Interest Income 0.00 1.000 1.000 1.000 1,880 24,733 2,000 0 Investment and Rental Rev Totals: 0.00 1,000 1,000 1,000 R9 Miscellaneous Revenue 0 5.821 4.230 0 0.00 46-5012 Net tncrse(dcrse)Fv Inet 0.00 0 0 0 2.000.979 0 0.00 49-1040 Misc Income 0.00 0 0 0 5,821 2,005,209 0 0 Miscellaneous Revenue Totals: 0.00 0 0 0 160,100 2,424,429 680,897 0 REVENUES Totals: 0.00 725,021 725,021 725,021 E7 Transfers Out 0 D 0 1,600.000 0 0.00 81-1010 Transfer to General Fund 0.00 0 O 100,000 p 0.00 81-1020 Trans Revolving to Revong Equip Fd 0.00 0 0 0 - O 125.000 0 0.00 81-1030 Transfer to Fire Pension Fund 0.00 0 0 0 0 1,825,000 0 0 Transfers Out Totals: 0.00 0 - 0 0 O 1,825,000 0 0 EXPENNDITURES Totals: 0.00 0 0 0 16-10-44 Redevelopment Area'A" ES Interest Expense 176557 176,557 176,557 O 235.639 345,529 0.00 59-1030 Note Redemption 0.00 221,095 221,095 170.934 235.639 345.529 0.00 59-1040 Note Interest 0.00 221,095 170,934 353,291 479,613 0 Interest Expense Totals: 0.00 397.652 397,652 3973557,3/4% 170,934 353,291 479,613 0 EXPENDITURES Totals: 0.00 397,652 397,652 397, 16-10.79 Admin&General Activities E2 Contractual Services 0 0 0 0 0.00 55-2110 Professional Services 0.00 0 0 0 0 0 0.00 55-8740 Abt Economic Development Agmnt 0.00 0 0 0 40.000 40,000 35.000 0.00 55-8141 St.Paul Relocation Agreement 0.00 35,000 35.000 35.000 49,122 44.605 68.060 0.00 55-8149 District 67 Revenue Agreement 0.00 85.063 85,063 85.063 0 15.234 23.224 0.00 55-8150 District 70 Revenue Agreement 0.00 31.473 31,473 31,473 0 0 0 0.00 55-8151 McGrath Economic Dev Agreement 0.00 83,333 83.333 83,333 0 0 75.000 0.00 55-8152 Menards Economic Dev Agreement 0.00 75,000 75,000 75.000 0 0 0 0.00 55-8153 Osco Economic Dev Agreement 0.00 17,500 17.500 17.500 89,122 99,839 201,284 0 Contractual Services Totals: 0.00 327,369 327,369 327,369 89,122 99,839 201,284 0 EXPENDITURES Totals: 0.00 327,369 327,369 327,369 0.00 725.021 72_5.021 72_5.02_1 160,100 ^_278,430 680,897 0 Fund REVENUES 0.00 725.021 725.021 725.021 260,056 2,278,130 680,897 0 Fund EXPENSES (99,956) 146,299 0 0 Economn0c Development Totals: 0.00 0 0 0 -162- Villase of Morton Grove Calendar Year 2004 WAUKEGAN ROAD TIF DISTRICT FUND DEPARTMENT ACTIVITYIDESCRIPTION The mission of the Waukegan Road Tax Increment Financing District is to promote the redevelopment of certain parcels to a higher and more productive land use and to promote the conservation and continued development of the commercial potential inherent along this business corridor. PERFORMANCE ASSESSMENT- PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. The Village entered into an Economic Development Agreement with McGrath Acura in 3002 to construct a new automobile dealership at the former site of Rohrman Oldsmobile. The dealership should be in operation by October 2003. Also, the Saab Exchange should have a dealership in operation in the TIF by the same time. 2. The Village worked with prospective redevelopers for the south portion of Redevelopment Area "B." Although there is still interest in the site by commercial businesses, nothing has materialized as of the preparation of this budget. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continue to market the south portion of Redevelopment Area "B," attracting potential developers and businesses. 3. Use the recently completed roadway enhancements and improvements to attract and retain businesses and developers in the corridor. Property Tax-TIF-Waukegan 17-00-00-41-1011 Property tax revenue for the TIF is estimated using a base year EAV of 512,156,906 as established by the County Clerk's office. This projection is based upon the amount collected during the 2002 and 2003 fiscal years. Total $141,179 Note Interest 17-10-45-59-1040 Interest from notes from Area "A"and"B" debt. The outstanding debt is $2,912,662 and$3,290,000 respectively. Area A $75.000 Area B 566,179 Total 5141,179 -163- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User sdraz Budget Proposal Report For Fiscal Year:2004 2001 2004 7004 2004 Actual 2002 2003 '-ima FIE Requested Proposed .Adds ted Acnul Actual Adorned Estimated Account Waukegan nn 17 R'aueg TIE 17-00-00 Unassigned i� RI Tax Revenue o 0 61.850 000 41-1011 Property Tax-T1F-vaukegan 0.00 141.179 141.179 k 0 0 61,850 0 Tax Revenue Totals: 0.00 141.179 141.179 141.179 R6 Investment and Rental Revenue 8.650 664 0 0.00 46-1010 Interest Income 000 0 0 0 0 0 0 0.00 46-1020 Interest Undisiributed Propert 0.00 0 0 0 8.650 664 0 0 Investment and Rental Rev Totals: 0.00 0 0 0 R7 Installment Note Proceeds o 5.300.000 0 0.00 47-2021 Note Proceeds 0.00 0 0 0 0 5,300,000 0 0 Installment Note Proceeds Totals: 0.00 0 0 0 R9 Miscellaneous Revenue O 0 0 0.00 46-5012 Net Incrse(dcrse)Fv Inlet 0.00 0 0 0 O 1.794,090 0 0.00 49-1015 Sale Of Real Property 0.00 0 0 0 - 0 0 0 0.00 49-9999 Available Fund Balance 0.00 0 0 0 O 1,794,090 0 0 Miscellaneous Revenue Totals: 0.00 - 0 0 0 8,650 7,094,754 61,850 0 REVENUES Totals: 0.00 141,179 141,179 141,179 17-10-43 Commercial Condor Study E2 Contractual Services 0 0 0 0 0 0 0.00 55-2110 Professional Services 0.00 O 0 0 0 Contractual Services Totals: 0.00 0 0 0 O 0 p 0 EXPENDITURES Totals: 0.00 0 0 0 17-10-44 Redevelopment Area"A" E2 ConQUCmal Services 0 0 O 0 0 0.00 55-2110 Professional Services 0.00 0 0 0 0 O 0 0 0.00 55-4110 Maintenance OfBuildings 0.00 0 0 O 0 0 0.00 55-5140 Community Relations 0.00 0 25,709 0 0 0.00 55-6120 Additional Legal Fees 0.00 0 0 0 25,709 0 0 0 Contractual Services Totals: 0.00 0 0 0 ES Interest Expense 0 0 0 302.063 0 0 0.00 59-1040 Note Interest 0.00 302,063 0 0 0 Interest Expense Totals: 0.00 0 0 0 327,772 0 0 0 EXPENDITURES Totals: 0.00 0 0 0 -164- Village of Morton Grove User: sdraz Report General Ledger Primed: 12/09/2003 09:46 Budget Proposal R - For Fiscal Year: 2004 2001 2002 2003 2003 Actual Actual Adopted Estimated Account 2004 2004 2004 Dedenntion FTE Reouestetl 17-10-45 Redevelopment Area B• Proposed Adopted 0 E'- Contractual Services 0.00 55-2110 Professional Services 0.00 0 0.00 55-2111 Cook County Property Taxes 0.00 0 0.00 55-2130 Printing 2.455 0 00 And Publishing . 000 55-4110 Maintenance Of Buildings p 00 0 0.00 55-5140 Community Relations 0.00 9.440 0.00 55-6120 Additional Legal Fees 0.00 0 11,895 0 0 Contractual Services Totals: 0.00 0 0 0 E4 Machinery&Equipment 0 979.785 0 0.00 57-1020 Capital Acquisitions/buildings 0.00 0 0 0 0 979,785 0 0 Machinery&Equipment Totals: 0.00 0 0 0 0 6,035,000 ES Interest Expense 0 0.00 59-1030 Note Redemption 0 304,367 61.850 0.00 59-1040 Note Interest BOO ° 0 9 141,179 141.179 161,179 0 6,339,367 61,850 0 Interest Expense Totals: 0.00 141,179 141,179 141,179 0 7,331,148 61,850 0 EXPENDITURES Totals: 0.00 141,179 141.179 141,179 17-10-79 Admin&General Activities F2 Contractual Services 375 375 0 0.00 55-1120 Dues&Subscriptions 0.00 0 0 875 0 0.00 55-1130 Meetings And Conferences 0.00 0 0 0 138 0 0.00 55-21[0 Professional Services 0 0 0 0.00 0 0 0 0.00 55-212 0 0 0 0 Postage&Legal Rental 0.00 0 0 0 21,101 (3,535) 0 0.00 55-6120 Additional Legal Res 0.00 0 0 0 21,476 (2,146) 0 0 Contractual Services Totals: 0.00 0 0 p 21,476 (2,146) 0 0 EXPENDITURES Totals: 0.00 0 0 0 8,650 7,094,754 61,850 0 Fund REVENUES 0.00 14L179 141,179 141.179 349,248 7,328,901 61,850 0 Fund EXPENSES 0.00 141,179 141,179 111.179 (340,598) (234,147) 0 0 Waukegan TIF Totals: 0.00 0 0 p -165- Village of Morton Grove Calendar Year 2004 COMMUTER PARKING LOT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Commuter Parking Facilities Fund has been established as a special revenue fund to account for all revenues received by the Village from the operation of the commuter parking lots on Lehigh Avenue. This will be the eleventh full year of operation. The enactment of the coin box fee for individuals using the commuter parking lots generates revenue used exclusively for the care. maintenance, and future expansion of the commuter parking lot. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. General maintenance services. including snow removal. sweeping. cleaning of the lots. restriping and asphalt repair were completed as needed and on a timely basis to insure commuters were well served by the facility. 2. Electronic coin payment boxes were maintained. 3. Landscaped areas were mowed. flowers planted. trees trimmed. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. The Village will continue to provide the necessary staff and resources to insure the commuter parking lots are maintained in good operating order, including landscaped areas which enhance the appearance and effective use of the facility. 2. The Village will continue to provide a sufficient number of well maintained parking spaces to serve the commuting public which utilizes the Morton Grove Metra Station. Additional parking located on the railroad right-of-way should continue to insure adequate parking space for all commuters who want to utilize this facility. Commuter Parking Lot Fees 18-00-00-44-3040 Projected revenues from commuter parking lot on Lincoln and Lehigh. Projections based on daily rates of$1.10 to $1.25 per day with average utilization of 290 spaces per day per 5 day work week plus some weekend use for the entire year budget. Total $93,000 Interest Income 18-00-00-46-1010 Projected revenue from invested unspent cash balances during the calendar year budget. Total 52.000 Available Fund Balance 18-00-0049-9999 Total $26,795 -166- Village of Morton Grove Calendar Year 2004 Utilities Street Lighting 18-20-31-55-3130 Electricity costs for lighting the parking facility. Total 52.500 Maintenance of Street Lights 18-20-31-55-4170 Funds in this account are used to maintain the lighting fixtures in the parking facility. Total 5600 Operational Supplies 18-20-31-56-2110 These tools and supplies will be used to maintain the landscaping at the Commuter Parking Facility. Gas edger $350 Mower blades, bags & other cutting supplies 51,600 String trimmer 5700 Water pump $600 Total 53,250 Landscaping Materials 18-20-31-56-3100 This account funds the materials needed to maintain the landscaping at the parking facility and adjacent off street parking areas on Lehigh and Elm Street. Flowers 52,000 Holiday Lighting 51.500 Sod replacement - 200 rolls 5500 Trees (8) 51,000 Total $5,000 • Construction Materials 18-20-31-56-3110 For the purchase of paint for the parking space number maintenance, also for any concrete or asphalt patching that is needed. Asphalt repair 51,000 Concrete repair 52.000 Paint for parking#'s 51,300 Total 54.300 Street Sian Materials 18-20-3156-3130 Funds in this account are used to maintain all signage used at the parking facility. Total 5700 —167— Village of Morton Grove Calendar Year 2004 'ion-auto Repair Parts 18-20-31-56-4100 This account funds costs for the maintenance contract with L.T.S. for the parking meters, also the purchase of receipt paper needed through out the year. Total 56,000 Reserve For Emergency 18-20-31-58-1010 Represents funds set aside for any unforeseen or extraordinary expenditures that may occur throughout the year. Total 52,150 Transfers To General Fund 18-20-31-81-1010 Commuter Parking Lot share of allocated labor& supply costs paid directly out of the General Fund. The amount has been increased based on the share of costs allocated to this fund. The estimated share of personnel costs include both salaries &benefits. CSOs are used to collect monies and issue citations; Patrol Officers accompany the CSOs and do daily patrols;Finance Department counts monies each day,prepares the deposit, sells tokens over the counter.pays bills directly attributed to the lot,prepares the budget of the fund,etc.; the Village Admin and Community Development Director perform general planning,major upkeep or expansion functions and other overhead related duties; the public works (mostly street dept)are used for landscaping, snowplowing, asphalt patching. stall painting, sign placement. and other overall grounds maintenance. Total 583.895 Transfers To Water/sewer Fund 18-20-31-81-1040 Allocated labor costs for providing Public Works related functions (from personnel of the Water/Sewer department)for such tasks as landscaping. grounds maintenance, snowplowing. administrative & supervisory, etc. The account consists primarily of the Water Fund share of the Public Works Director, assistant director, and secretary salaries and benefits. Total 513.400 -168- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 20 Actual Actual Adopted Estimated Account Description FTE Reouested Proposed .Add 18 Commuter Parking 18-00-00 Unassigned �� RI Tax Revenue 85813 89,254 95,000 0.00 413040 Commuter Parking Lot Fees 0.00 93,000 93.000 S 85,813 89,254 95,000 0 Tax Revenue Totals: 0.00 93.000 93,000 93,000 R6 Investment and Rental Revenue 5.733 1.916 2.000 0.00 46-1010 Interest Income 0.00 2.000 2.000 2,000 5,733 1,916 2,000 0 Investment and Rental Rev Totals: 0.00 2,000 2,000 2,000 R9 Miscellaneous Revenue o 0 22.800 0.00 49-9999 Available Fund Balance 0.00 37.295 26,795 26.795 0 0 22,800 0 Miscellaneous Revenue Totals: 0.00 37,295 26,795 26,795 91,546 91,170 119.800 0 REVENUES Totals: 0.00 132,295 121,795 121,795 18-20-31 Commuter Parking E2 Contractual Services 0 0 0 0.00 55-2110 Professional Services 0.00 0 0 0 0 0 0 0.00 55-2290 Construction Services 0.00 0 0 0 1.455 1,937 8.300 0.00 55-3130 Utilities Street Lighting 0.00 2.500 2.500 2.500 1,541 430 600 0.00 55-4170 Maintenance Of Street Lights 0.00 600 600 600 2,9% 2,367 8,900 0 Contractual Services Totals: 0.00 3,100 3,100 3,100 E3 Commodities 4.549 8.657 3,550 0.00 56-2110 Operational Supplies 0.00 3,250 3,250 3,250 3,442 2.464 7,050 0.00 56-3100 Landscaping Materials 0.00 7.000 5.000 5,000 27 1.337 4.300 0.00 56-3110 Construction Materials 0.00 4.300 4.300 4,300 0 0 600 0.00 56-3130 Street Sign Materials 0.00 700 700 700 0 1,196 1,000 0.00 56-4100 Non-auto Repair Parts 0.00 6.010 6.000 6,000 8,017 13,654 16,500 0 Commodities Totals: 0.00 21.250 19,250 19�'\ E4 Machinery&Equipment 1,333 9,910 2,500 0.00 57-2010 Machinery&Equipment 0.00 8,500 0 0 1,333 9,910 2,500 0 Machinery&Equipment Totals: 0.00 8,500 0 0 E6 Reserve Expense 0 0 0 0.00 58-1010 Reserve For Emergency 0.00 2,150 2,150 2,150 0 0 0 0 Reserve Expense Totals: 0.00 2,150 2,150 2,150 E7 Transfers Out 68.400 74,700 78,500 0.00 81-1010 Transfers To General Fund 0.00 83,895 83.895 83.895 11,650 12.750 13.400 0.00 81-1040 Transfers To Water/sewer Fund 0.00 13,400 13.400 13.400 80,050 87,450 91,900 0 Transfers Out Totals: 0.00 97,295 97,295 97,295 92,396 113,381 119,800 0 EXPENDITURES Totals: 0.00 132,295 121,795 121,795 91.546 91.170 119,800 0 Fund REVECUFS 0.00 132.295 121,795 121,795 92,396 113,381 119.800 0 Fund EXPECSES 0.00 132.295 121,795 121,795 (850) (22,211) 0 0 Commuter Parking Totals: 0.00 0 0 0 -169- Village of Morton Grove Calendar Year 2004 DEBT SERVICE FUND DEPARTMENT/ACTIVITY DESCRIPTION The Debt Service Fund has been established to account for all general obligation debt of the Village which is financed through the full faith and credit of the Village of Morton Grove. This includes: 1. All General Obligation Bonds of the Village (1999 Issue) 2. IEPA Capulina and Parkview Flood Control Loans 3. Installment notes financing public safety.public works and other municipal heavy equipment. The Fund excludes debt financed by non-general obligation such as installment notes on Water/Sewer Department related equipment and the IEPA loan for mandated sewer rehab work. Both of these types of debt are obligations of the Enterprise Fund and are financed directly through water/sewer use fees. See Fund#40 for further information on these debt issues. Further excluded is debt incurred for economic development activities which is accounted for and reported either through the Economic Development Fund or. if relevant, through the Waukegan Road and Ferris/Lehigh TIF Funds. This debt was incurred specifically to support economic redevelopment projects in the community and not for traditional government services. The Summary Schedule provided in this Section lists all debt requirements and appropriations necessary to fund the debt, as well as, each debt funding source. The property tax requirement is net of the estimated abatements from interfund transfers and sales tax revenue. The abatements are usually made at the meeting when the actual property tax levy is adopted. There is also a more detailed schedule of additional debt requirements in the Appendix Section at the back of this book. PERFORMANCE ASSESSMENT- PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES In February 1999, the Village issued 515.495.000 of G.O. Bonds. A portion of the proceeds were used to advance refund the $7,000,000 '94 G.O. Bond issue. The balance of the proceeds are be used to support the following projects: 1. Beckwith Road/Church Street Corridor Improvements 2. Waukegan Road Corridor Improvements 3. Lyons Street Reconstruction 4. American Legion Memorial Civic Center Purchase and Reconstruction 5. Gross Pont Road Reconstruction Interest payments on this debt began in June 1999. Principal repayment began in Calendar Year 2000. The Village collected the appropriate revenues to support all debt service payments as detailed in the summary schedule. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continue with the timely payment of all debt requirements to maintain the Villages credit rating. —170— Village of Morton Grove Calendar Year 2004 Property Taxes 20-00-00-41-1010 Projected property taxes net of abatements to be levied in December 2003 per attached schedule. Abatement is expected to total$310.820 (5335,820 from Water Fund Share of 1999 G.O. Bonds and$475.000 from the 1/4% local option sales tax). Total $1.035.046 Sales Tax 20-00-0041-2010 The Village increased the local option sales tax from 1/2 % to 3/4 % effective January 1. 1995.to finance the debt on the 1994$7 million G.O. Bond issue. In January 1999, the 1994 Bonds were refunded with a $15.495.000 GO Bond Issue. The local option sales tax allocated for the '94 Bonds will now be used to abate the 1999 issue. The 1/4% additional home rule sales tax is expected to generate$621.209 during Calendar Year 2004. The amount indicated($475.000)represents the portion of revenues which will be allocated to the Debt Service Fund. The remaining balance ($164,059) will be allocated to the Capital Projects Fund. Total $475,000 Interest Income 20-00-0046-1010 Projected revenues from unspent cash balances.The surplus cash is invested in both short-term pooled money market type bank accounts (this account) and pooled intermediate bond type money market accounts the Illinois Metropolitan Investment Fund(account 465012). Investment earnings from these funds are used for payment of current and future debt service. The total investment earnings projected for this account is based on current interest rates and cash balances. Total $15,000 Net Increase (decrease)Fmv Im 20-00-0046-5012 Represents earnings from the increase/decrease in market value of Village's investment in the Illinois Metropolitan Fund(DMET). This is an additional investment pool the Village uses for unspent monies and consists primarily of U.S. government securities of between 1-3 years in maturity. The total projected increase in value for MET is based on current interest rates and existing cash balances. Total $33.500 Transfers From Revolving Equip 20-00-00-48-1060 Transfers from Revolving Equipment Replacement Fund to cover installment note debt service payments originating from that fund. Total $217.277 Available Fund Balance 20-00-0049-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the proposed level of appropriation. •S Total $24.949 -171- Village of Morton Grove Calendar Year 2004 Bond Redemption 20-20-38-59-1010 See "Summary of Debt Service Payments &Revenue Source" schedule which is included with this Fund for details on this account. Total $600,000 Bond Interest 20-20-38-59-1020 Bond Interest-'99 GO Bond Issue Total $407,460 Note Redemption 20-20-38-59-1030 See "Summary of Debt Service Payments &Revenue Sources" schedule included with this Fund for details on this account. Total $634.974 Note Interest 20-20-38-59-1040 See "Summary of Debt Service Payments &Revenue Sources" schedule included with this Fund for detail on this account. Total $157.738 Aaent Fees 20-20-38-59-1070 Paying Agent fees on '99 G.O. Bond issue. Total 5600 -172- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FIT Re Proposed Adopted 20 Debt Service 20-00-00 Unassigned Rl Tax Revenue i...A 1,040.508 1,049.480 1.036.396 0.00 41-1010 Property Taxes 0.00 1.035.046 1.035.046 1.0: 475.080 475.080 475,000 0.00 41-2010 Sales Tax 0.00 475.000 475,000 475,wa 0 0 0 0.00 41.2020 Share Of State Income Tax 0.00 0 0 0 1,515,588 1,524,560 1,511,396 0 Tax Revenue Totals: 0.00 1,510,046 1,510,046 1.510,046 R6 Investnent and Rental Revenue 25,885 9,571 10.350 0.00 46-1010 Interest Income 0.00 15.000 15.000 15.000 25,885 9,571 10,350 0 Investment and Rental Rev Totals: 0.00 15.000 15.000 15,000 R8 Transfers In 306.558 212.416 212.439 0.00 48-1060 Iransfers From Revolving Equip 0.00 217.277 217.277 217.277 O 0 0 0.00 48-1095 Transfers From 1999 Bond Fund 0.00 0 0 0 306,558 212.416 212,439 0 Transfers In Totals: 0.00 217,277 217,277 217,277 R9 Miscellaneous Revenue 35,902 28.944 32.200 0.00 46-5012 Net Increase(decrease)Fmv Ira 0.00 33,500 33.500 33.500 O 0 27.233 0.00 49-9999 Available Fund Balance 0.00 24,949 24,949 24.949 35,902 28,944 59,433 0 Miscellaneous Revenue Totals: 0.00 58,449 58,449 558,449 1,883,933 1,775,492 1,793,618 0 REVENUES Totals: 0.00 1,800,772 1,800,772 1.800,772 20-20-38 Debt Service ES Interest Expense 506,250 536.250 570.000 0.00 59-1010 Bond Redemption 0.00 600.0370 600.000 600.000 509,034 470,986 438,810 0.00 59-1020 Bond Interest 0.00 407.460 407.460 407,460 656,778 586,577 608,760 0.00 59-1030 Note Redemption 0.00 634.974 634,974 634.974 217.133 200,150 175,448 0.00 59-1040 Note Interest 0.00 157,738 157,738 157.738 200 203 600 0.00 59-1070 Agent Fees 0.00 600 600 600 0 0 0 0.00 59-1073 Payments-Escrow Agent 1994 Bo 0.00 0 0 �......, 1,889,396 1,794,163 1,793,618 0 Interest Expense Totals: 0.00 1,800,772 1,800,772 1,800,7/2 E6 Reserve Expense 0 0 0 0.00 58-1090 Reserve For Debt Service 0.00 0 0 0 O 0 0 0 Reserve Expense Totals: 0.00 0 0 0 1,889,3% 1,794,163 1,793,618 0 EXPENDITURES Totals: 0.00 1,800,772 1.800,772 1,800,772 1,883,933 1,775,492 1.793,618 0 Fund REVENUES 0.00 1.800,772 1.800.772 1.800,772 1,889,396 1,794,163 1,793.618 0 Fund EXPENSES 0.00 1.800,772 1.800772 1,800.772 (5,463) (18,671) 0 0 Debt Service Totals: 0.00 0 0 0 -173- Villace of Morton Grove Calendar Year 2004 CAPITAL PROJECTS FUND DEPARTMENT/ACTIVITY DESCRIPTION The Capital Projects Fund is established to provide a central account within the budget structure to identify all non-enterprise public improvements scheduled for design or construction during the fiscal year. The Village maintains an aggressive infrastructure maintenance and reconstruction effort, including improvements to local streets and alleys. sewer systems. the maintenance of street lights, and occasional improvements to public facilities as required in order to support the Village's operating departments. Due to the extended time often required to facilitate design. locate affordable funding, and preparation for construction. it is normal for major capital improvement projects to continue beyond a single year. Some of the projects contained in this year's budget have been carried forward from prior years and several that are included for the first time will require several years of effort before construction is completed. PERFORMANCE ASSESSMENT— PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. Local Street Resurfacing. Nine streets totaling approximately 9,293 lineal feet (LF) were resurfaced under the 2003 Street Resurfacing Program. 2. Local Street Crack Sealing and Micro-Surfacing Program. Seven streets were micro-surfaced in 2003. 3. Miscellaneous. In addition to the project work accomplished during 2003, other work not directly related to the projects listed in the following: a. Local Pavement Striping—Various locations approximately 18,000 LF. b. Video Inspection of Sewers—Various locations approximately 12,000 LF. c. Sanitary Sewer Monitoring ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 The goals objectives are identified by the projects described on the following pages Property Taxes 30-00-0041-1010 Projected property taxes expected to be received in calendar year 2004 based on the 2003 levy. Total 5308,875 Sales Tax 30-00-00 41-2010 The portion of the local option sales tax (1/4%) instituted in 1995 for public improvement net of the amount allocated for debt service. Total 5117,455 Personal Property Replacement 30-00-00-41-2030 Additional tax charged corporations which replaced the personal property tax in 1976. These monies are collected by the State and distributed to municipalities based on the levy information from 1976. the last year there was a personal property tax assessment. The estimate is based on projections supplied by the —174— Village of Morton Grove Calendar Year 2004 Illinois Department of Revenue as well as historical tracking. Total $18,582 Grants: Federal 30-00-00-45-1005 Total $450,000 Interest Income 30-00-0046-1010 Anticipated interest to be earned on unspent monies (fund balance). Total $5,000 Rental Income 30-00-0046-3010 Rental income from various properties along Dempster Street that have been land banked (purchased) for the relief parking lot component of the Corridor improvement project. Some rental income may terminate if construction begins on the parking lots as anticipated. Total 331.200 Loan Proceeds-Public Improve 30-00-00-47-2030 These note proceeds will be used to finance the purchase of the drive thru banking facility adjacent to the Civic Center. Total 3262.500 Transfer from MET 30-00-0048-1020 Total $112,500 LOCAL STREET RESURFACE CG Construction Services 30-50-51-55-2290 This appropriation included maintenance expenses for existing roadway resurfacing. contractual bituminous street patching as well as for the Greenwood Avenue roadway reconstruction from Olcott to Oriole. Streets that are proposed for the local street resurfacing program include: Emerson Harlem to Waukegan Osceolo Beckwith to Lyons Greenwood Avenue reconstruction 5295.510 Street bituminous patching S 80.000 Street resurfacing(above) $289,302 • Total $664.812 -175- Village of Morton Grove Calendar Year 2004 MUNICIPAL FACILITIES Cook County Property Taxes 30-50-60-55-2111 Payments to Cook County for property taxes on 6055 Dempster Street. Total $19.000 Engineering Services 30-50-60-55-2140 Underground storage tank assessment Total S15,500 Capital Acquisitions/Buildings 30-50-60-57-1020 This appropriation is for the purchase of the drive thru banking facility adjacent to the Civic Center. The property was jointly purchased by the Village and the Park District and was placed under contract in 2002. The closing should occur during 2004. Total S257.500 MUNICIPAL—DESIGN &PLAIN L\G Construction Services 30-50-95-55-2290 This appropriation will be used to begin the renovations of the Flickinger Center. Total $51,300 DEMPSTER STREET CORRIDOR LMPROVEMENTS Engineering Services 30-70-53-55-2140 During the "Comprehensive Plan Update"process. Dempster Street between Central Avenue and the 1vIETRA-Milwaukee District North Line right-of-way was identified as a sub-area that required significant improvement to support commercial activities and enhance the overall image of the Village. The success of the Waukegan Road Commercial Corridor Study convinced Village officials the same design team of McDonough Associates, Inc., and Lakota Group, Inc. should be retained to continue the effort of upgrading the Village's commercial districts. A proposal to undertake the planning effort that incorporates a substantial amount of preliminary engineering has been received and is currently under execution. The Village recognizes the critical nature of this project. It will provide the foundation for future funding applications to the Illinois Department of Transportation and other sources. The actual design is scheduled to be completed in Calendar Year 2003. Total $298,000 —176— Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual .Actual Adopted Estimated Account Description FIE Reouested Proposed Ads 30 Capital Projects 30-00-00 Unassigned .....N RI Tax Revenue 591063 597.387 594.925 000 41-1010 Property Taxes 0.00 573,375 573,375 31 535.987 0 0 0.00 41-1055 Electric Consumption Tax 0.00 0 0 559,141 318.879 142.008 0.00 41-2010 Sales Tax 0.00 117455 117.455 117,455 91314 6.497 0 0.00 41-2020 Share Of State Income Tax 0.00 0 0 0 24.871 19.864 19.720 0.00 41-2030 Personal Property Replacement 0.00 18.582 18,582 18,582 1,804,376 942,628 756.653 0 Tax Revenue Totals: 0.00 709,412 709,412 444,912 R5 Grant Revenue 0 0 0 0.00 45-1005 Grants:Federal 0.00 0 273,600 450,000 150,000 0 1,055557 0.00 45-1006 Grants:State Grams 0.00 0 0 0 150,000 0 1,055,557 0 Grant Revenue Totals: 0.00 0 273,600 450,000 R6 Investment and Rental Revenue 15,449 15,529 10.000 0.00 46-1010 Interest Income 0.00 5.000 5.000 5.000 0 27,820 31.200 0.00 46-3010 Rental Income 0.00 31.200 31,200 31,200 15,449 43,349 41,200 0 Investment and Rental Rev Totals: 0.00 36,200 36,200 36,200 R7 Installment Note Proceeds 0 360,000 262,500 0.00 47-2030 Loan Proceeds-Public Improve 0.00 262,500 262,500 262.500 0 360.000 262,500 0 Installment Note Proceeds Totals: 0.00 262.500 262,500 262,500 R8 Transfers In 0 0 0 0.00 48-1020 Transfer from MET 0.00 0 0 112.500 0 0 0 0 Transfers In Totals: 0.00 0 0 112,500 R9 Miscellaneous Revenue 0 0 840.447 0.00 49-9999 Available Fund Balance 000 0 68.400 11 0 0 840,447 0 Miscellaneous Revenue Totals: 0.00 0 68,400 1,969,823 1,345,977 2,956.357 0 REVENUES Totals: 0.00 1,008,112 1,350,112 1,306,112 30-50-51 Local Street Resurfacing E2 Contractual Services 41.416 79.520 23.000 0.00 55-2140 Engoeering Services 0.00 0 0 0 1.343,836 439.670 1367,300 0.00 55-2290 Construction Services 0.00 664.812 664,812 664,812 1,385,252 519,190 1,390,300 0 Contractual Services Totals: 0.00 664,812 664,812 664,812 1,385,252 519,190 1,390,300 0 EXPENDITURES Totals: 0.00 664,812 664,812 664.812 30-50-54 Neighborhood Street Lighting E2 Contractual Services 0 0 4.010 85.023 7.000 0.00 55-2290 Construction Services 0.00 0 4,010 85,023 7,000 0 Contractual Services Totals: 0.00 0 0 0 4,010 85,023 7,000 0 EXPENDITURES Totals: 0.00 0 0 0 30-50-55 Alley Paving E2 Contractual Services 0 O 61.545 0 0.00 55-2290 Construction Services 0.00 0 0 O 61,545 0 0 Contractual Services Totals: 0110 0 0 0 O 61,545 0 0 EXPENDITURES Totals: 0.00 0 0 0 -177- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year: 2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Adopted 30-50-60 Municipal Facilities El Contractual Services o 590 0 000 55-2111 Cook Counts Property Taxes 0.00 19,000 19000 19.000 0 0 14.807 000 55-2140 Engineering Services 0.00 15,500 15.500 15,500 '....... 0 0 80.000 0.00 55-2290 Construction Services 0.00 0 0 0 0 365,375 262.500 0.00 57-1020 Capital Acquisitions/buildings 0.00 257.500 257.500 257,500 0 365,965 357307 0 Contractual Services Totals: 0.00 292,000 292,000 292,000 ES Interest Expense O 0 0 0.00 59-1030 Note Redemption 0.00 0 0 0 0 0 0 0.00 59-1040 Note Interest 000 0 0 0 0 0 0 0 Interest Expense Totals: 0.00 0 0 0 O 365,965 357,307 0 EXPENDITURES Totals: 0.00 292,000 292,000 292,000 -- 30-50-95 Municipal-Design&Planning E2 Contractual Services 3.730 0 161.000 0.00 55-2110 Professional Services 0.00 0 0 0 o 0 0 0.00 55-2290 Construction Services 0.00 51,300 51.300 51.300 3,730 0 161,000 0 Contractual Services Totals: 0.00 51,300 51,300 51.300 3,730 0 161,000 0 EXPENDITURES Totals: 0.00 51300 51,300 51,300 30-70-51 Local Street Resurfacing E2 Contractual Services 160,324 8,662 0 0.00 55-2290 Construction Services 0.00 0 0 0 160,324 8,662 0 0 Contractual Services Totals: 0.00 0 0 0 160,324 8,662 0 0 EXPENDITURES Totals: 0.00 0 0 0 30-70-53 Dempster Corridor Improvements E2 Contractual Services 0 1,133 0 0.00 55-2110 Professional Services 0.00 0 0 0 ‘....i 13,734 3,500 300.000 000 55-2140 EnOneering Services 0.00 0 342,000 298000 0 0 320.750 0.00 55-2290 Consbuction Services 0.00 0 0 0 13,734 4,633 620,750 0 Contractual Services Totals: 0.00 0 342,000 298,000 E4 Machinery&Equipment O 0 420.000 000 57-1020 Capital Acquisitions/Buildings 0.00 0 0 0 O 0 420,000 0 Machinery&Equipment Totals: 0.00 0 0 0 13,734 4,633 1,040,750 0 EXPENDITURES Totals: 0.00 0 342,000 298000 1,969,825 1.345.977 2.956,357 0 Fund REVENUES 0.00 1,008,112 1.350,112 1,306,112 1,567,050 1,045.017 2.956,357 0 Fund EXPENSES 0.00 1.008,112 1,350,112 1.306.112 402,776 - 300,959 0 0 Capital Projects Totals: 0.00 0 0 0 -178- Village of Morton Grove Calendar Year 2004 1999 BOND FUND DEPARTMENT/ACTIVITY DESCRIPTION The Bond Fund was established to account for various public improvement projects funded by the issuance of 38 million in General Obligation Bonds. The Bonds were issued in February 1999. With the conclusion of the Waukegan Read Commercial Corridor Improvements and the Gross Point Reconstruction there were to be no additional allocations to appear in this fund. However, there is now payment due to the IRS for arbitrage earnings over the five year life of the bond proceeds in the amount of S250,000 which will be paid out in 2004. Transfers from General Fund 32-00-0048-1010 Total 3170.000 Available Fund Balance 32-00-00-49-9999 Total S80.000 Professional Services 32-10-79-55-2110 Payment due to the IRS for arbitrage earnings over the five year life of the 1999 bond proceeds. Total S250,000 —179— Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2003 2004 2004 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Adopted 32 1999 GO Bond 32-00-00 Unassigned M R5 Grant Revenue 597.597 42.344 D 0.00 45-1005 Grants:Federal 0.00 0 0 1,196.335 0 0 0.00 45-1006 Grants:State Grants 0.00 0 0 1,793,932 42,344 0 0 Grant Revenue Totals: 0.00 0 0 0 R6 Investment and Rental Revenue 110,691 214 0 0.00 46-1010 Interest Income 0.00 0 0 0 110,691 214 0 0 Investment and Rental Rev Totals: 0.00 0 0 0 R8 Transfers In 0 0 0 0.00 48-1010 Transfers from General Fund 0.00 0 0 170,000 0 0 0 0 Transfers In Totals: 0.00 0 0 170,000 R9 Miscellaneous Revenue 0 0 0 0.00 46-5010 Net Appreciation(depreciation 0.00 0 0 0 195,950 8.119 0 0.00 46-5012 Net Increase(decrease)Fmv Ina 0.00 0 0 0 0 0 0 0.00 47-1011 General Obligation Bond Procee 0.00 0 0 0 0 0 0 0.00 49-9999 Available Fund Balance 0.00 0 0 80,000 195,950 8,119 0 0 Miscellaneous Revenue Totals: 0.00 0 0 80,000 2,100,573 50,677 0 0 REVENUES Totals: 0.00 0 0 250,000 32-10-79 Adman&General Activities E2 Contractual Services 8.846 0 0 0.00 55-2110 Professional Services 0.00 0 0 250,000 8,846 0 0 0 Contractual Services Totals: 0.00 0 0 250,000 "--.N.8,846 0 0 0 EXPENDITURES Totals: 0.00 0 0 250 32-50-74 Waukegan Corridor Improvements • E2 Contractual Services 212.696 3,423 0 0.00 55-2140 Engineering Services 0.00 0 0 0 1,652,222 141.847 0 0.00 55-2290 Construction Services 0.00 0 0 0 1,864,917 145,269 0 0 Contractual Services Totals: 0.00 0 0 0 1,864,917 145,269 0 0 EXPENDITURES Totals: 0.00 0 0 0 32-50-75 Gross Point Reconstrucnon E2 Contractual Services 133357 0 0 0.00 55-2140 Engineering Services 0.00 0 0 0 0 51.253 0 0.00 55-2290 Construction Services 0.00 0 0 0 133,757 51.253 0 0 Contractual Services Totals: 0.00 0 0 0 133,757 51,253 0 0 EXPENDITURES Totals: 0.00 0 0 0 2.100,573 50.677 0 0 Fund REVENUES 0.00 0 0 250,000 2.190,018 196,522 0 0 Fund EXPENSES 0.00 0 0 250,000 (89,445) (145.845) 0 0 1999 GO Bond Totals: 0.00 0 0 0 -180- Village of Morton Grove Calendar Year 2004 ENTERPRISE FUND - WATER DIVISION DIVISION/ACTIVITY DESCRIPTION The mission of the Water Division is to maintain the Villages water supply and distribution system and its appurtenances. to maintain the public fire hydrants, and to maintain the residential water service line from the B-box to the Village's water main. This Division will assist the homeowner with information regarding maintenance problems and assist those who may be experiencing problems with private contractors. The Water Division will promptly. and with a minimum amount of inconvenience to the residents and community, repair broken water mains. service lines, water valves and fire hydrants. It will continue to seek and reduce unaccountable water loss. The Division will maintain the above-ground and below-ground storage reservoirs and pumping stations. We will insure consumers of the Village's water system that they will have quality water for consumption. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. A great deal of effort was again expended in maintaining the Village's water supply and distribution system and its appurtenances. The Water Division, under adverse weather conditions, repaired many water main breaks, water service line leaks, water valves, fire hydrants and B-boxes. 2. The Water Division continued to fulfill its state and federal mandates by implementing its bacteriological sampling, lead sampling. and trihalomethane sampling. This Division always works in conjunction with EPA. OSHA and the Department of Labor. 3. Once again, this Department assisted other departments/divisions. Engineering was assisted in maintaining its flow meters. The Street Division was assisted in snow plowing and deicing \-- procedures. The Sewer Division was assisted in the installation of sewers, catch basins, and manholes. 4. Maintained the Pumping Stations, reservoirs. elevated tanks and their appurtenances. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. Continue to maintain the Village's water supply and distribution system and its appurtenances. a. Under the direction of the Division Superintendent. all water main breaks, service lines from the water main to the B-box will be repaired as quickly as possible. b. All broken fire hydrants, water main valves and B-boxes are to be repaired by this Division. c. The repairs are to be made as expediently as possible with the least amount of inconvenience to the community. 2. To continue to comply with all state and federal mandates. a. The federal mandated lead and copper testing will begin at the 60 mandated sites. b. Bacteriological and trihalomethane sampling will continue. c. Any other sampling that is called upon by the state or federal governments will be complied with. d. The Division has and will work with the EPA, OSHA and the Department of Labor. 3. To continue to assist other departments/divisions in helping them achieve satisfaction and accomplishment. a. To assist the Sewer Division in its installation of sewer lines. catch basins and manholes. b. To assist the Street Division in its snow plowing and deicing programs. —181— Village of Morton Grove Calendar Year 2004 c. To inspect various jobs of private contractors when called upon by different departments. .� 4. To continue to seek and reduce the amount of unaccountable water that is supplied through its distribution system. a. Leak surveys will be conducted by in-house personnel using electronic equipment. b. To foster the water conservation measures during the summer months. c. To repair all leaks quickly and expediently. 5. To continue to maintain the two pumping stations and their appurtenances. a. Update computer system for stations. 6. To continue to insure water customers will have quality water for consumption. a. To continue to chlorinate or disinfect the water at the two pumping stations. b. Water sampling will continue to be practiced by this Department. c. Strict compliance will be adhered to as far as all rules and regulations concerning its water supply. d. Inquiries and complaints will be investigated and resolved. 7. To continue to provide effective and efficient day-by-day management of the Water Division operations and public services. Sale of Water 40-00-0044-2010 Projected revenues from sale of water to Village residents and industrial users as well as users outside the corporate boundaries who have contracted the Village for water needs for the entire calendar year period. A new rate schedule went into effect July 1, 2001. Increases were made to water and sewer fees in response to rate increases from the City of Chicago for the purchases of water. Total 53.418.549 Sewer Use Fees 40-00-0044-2020 Projected revenues based on water consumption by customers within Village boundaries. Excludes users who are outside the Village boundaries and would therefore not be subject to a fee. Total S854,335 Water Meter Sales 40-00-00-44-2030 Projected sales of meters to residential and commercial water users. Total 510,000 Interest Income 40-00-0046-1010 Interest earnings on surplus funds held during the year. Total $3,000 Lease And Rental Income 40-00-0046-3010 AT&T 516.717 Nextel 317.712 Sprint 542,436 Voicestream 523.152 -182- Village of Morton Grove Calendar Year 2004 Total S 100,017 Transfers From Commuter Parkin 40-00-0048-1050 Annual transfer of funds from Commuter Parking Fund to cover a portion of the labor provided by the Enterprise Fund for maintaining the commuter parking lot. Total $13,400 Misc Income 40-00-00-49-1040 Miscellaneous revenue received during the year not covered elsewhere. For 2004 it also includes an amount from the State for the underground storage tank remediation project. Grant-Underground 515,500 Other $500 Total S16,000 Employee Relations 40-50-33-55-1160 It includes an OSHA required Spirogram test for respirator use for seven employees. Funds for federally mandated testing of CDL drivers for drugs and alcohol. Also EPA mandated seminars for water operators. CDL drug & alcohol testing $550 CDL renewal fees $400 Misc. employee relations $300 Misc. seminars $400 OSHA spirogram testing $600 Water operator seminars $800 Total $3,050 Engineering Services 40-50-33-55-2140 Engineering and consulting services for water system improvements and maintenance that might be needed throughout the year. Comprehensive water system study 535.000 Main Street water main 516.000 Total $51,000 Concrete Replacement 40-50-33-55-2230 Repair of driveways. curbs. and sidewalks damaged from repair of water leaks. Total 55,700 —183— Village of Morton Grove Calendar Year 2004 Landfill Expense 40-50-33-55-2260 Covers the cost of disposing of construction debris from repair of water leaks done by Village personnel. Total 513,400 Water & Chemical Testing 40-50-33-55-2270 Cost of testing the Village water system according to EPA standards. Total 57.000 Equipment Lease/rental Payments 40-50-33-55-2330 Rental of equipment used by department. Total 5500 Purchase Of Water 40-50-33-55-2340 Projected cost of water purchased from the City of Chicago. 1.2 75,000,000 gallons are estimated for 2004, which is an average of the last three years pumped from the Village's two pumping stations. Anticipated 4% increase from Chicago. Total 51.555,500 Utilities Water System 40-50-33-55-3110 Cost of alarm monitoring, electric,natural gas. and telephone service for the two pumping stations, south water tower, and the sewage lift station. Also METRa rental fee for water main running under the tracks with a 3% increase from last year. ADT monitoring $875 Electric power $90,705 J.U.L.I.E. 52,000 1VIETRA fee $1,924 Natural gas 55,000 Red center monitoring $750 Telephone $5,465 Total $106,719 Maintenance Of Buildings 40-50-33-55-4110 These items are for the general repair and maintenance of the pumping station facilities. Miscellaneous 51.250 Outside services (heaters. electrical. etc.) 51.550 Total 52.800 -184- Village of Morton Grove Calendar Year 2004 Maintenance Of Auto Equipment 40-50-33-55-4120 The Enterprise Fund's share for any automotive equipment that has to be repaired outside concerns, and cannot be done in-house. Total $1,350 Maintenance Of Non Auto Equip 40-50-33-55-4130 Maintenance and upkeep of leak locating equipment, meter reading equipment. JULIE equipment and maintenance of emergency generators, which provide emergency power to the two pumping stations to allow for uninterrupted supply of water. Maintenance of 4 emergency generators $4,650 Maintenance of JULIE equipment $1,550 Maintenance of leak locating equipment $3,300 Maintenance of meter reading equipment S1,550 Total $11,050 Maintenance Of Radio Equipment 40-50-33-55-4150 For the maintenance of our base station, mobile units and pagers. Total $450 Maintenance Of Water System Ta 40-50-33-55-4190 Routine maintenance done to insure peak operating efficiency. Installation of new operating valve for Reservoir#1 North Station. Total $29,050 Maintenance Of Water System Pu 40-50-33-55-4200 Alarm system maintenance and inspection. Outside pump and electrical repair service for repair of pumps and motors. Alarm system maintenance S1.850 Maintenance of SCADA system 52.400 Maintenance on pressure reducing stations $2,500 New Operating Computer for SCADA $30,000 Outside pump & motor elec. service $1,650 Pump & motor rebuilding $5,800 Total 544.200 Maintenance Of Water System Ma 40-50-33-55-4210 The hiring of an outside contractor by the Village if minor maintenance cannot be done in-house. Total $3,000 -185- Village of Morton Grove Calendar Year 2004 Auto Equip Supoiies/Renair Pans 40-50-33-56-1100 All motor supply pans for the Water Department to maintain equipment. Prices based on anticipated 3% increase from last year. Total 516.450 Gas. Diesel. Fuel. & Oil 40-50-33-56-1110 Amount consists of the purchase of estimated gallons of gas, diesel fuel and motor oil. Based on 3% anticipated increase. 4 drums motor oil 3234 5936 6,098 gal. Diesel $1.78 per gal. 310.854 9.500 gal. Gas 51.84 per gal. 317.480 Total 529,270 Operational Supplies 40-50-33-56-2110 Purchase of material to perform all necessary repairs and installation of water mains and services. 3% increase from last year. Total 527.323 Chemical Supplies 40-50-33-56-2130 Purchase of chemicals for the Pumping Stations for chlorination, analyzers and daily samples. Analyzers $1,250 Daily samples 5750 Purchase of chlorine for Stations $5,000 Total $7,000 Pumping Stations Supplies 40-50-33-56-2150 Purchase of repair parts and supplies necessary for the upkeep of the North and South Pumping Stations. (i.e. bearings, gaskets, seals. paint and graphing supplies). Total S11.350 Landscaping Materials 40-50-33-56-3100 Restoration materials required for the repair of damaged parkways and areas after water leak repairs have been completed. (i.e. black dirt. sod and seed). Total $5.550 —186— Village of Morton Grove Calendar Year 2004 Construction Materials 40-50-33-56-3110 Purchase of sand, stone, and asphalt. The purchase of materials required for right-of-way restoration after repair work on mains has been completed. Total 316.500 Non Auto Repair Pans 40-50-33-56-4100 Repair parts-water meters and ECR outside reads. Total $1,900 Fire Hydrants & Repair Pans 40-50-33-56-4120 Purchase of fire hydrants and repair related pans and hydrant painting supplies. Total 59300 Small Tools 40-50-33-56-4190 • Tools used by department to repair leaks on water mains. hydrants, valves, and Pumping Station. Total 32,100 Operational Equipment 40-50-33-56-4200 Purchase of meters for new buildings and replacements. 1" meters 52,000 1.5" meters 52.580 2" meters $3,000 3" turbo meters 51.950 3/4" meters $2,480 5/8" meters 53,000 Barricades and cones 51.300 Concrete saw $1,250 Generator for meter department 52.000 Hydrant meter $1,550 Hydrant relief valve $700 Locating equipment 56.000 Meters for Woodlands development 52.600 Safety equipment 53,000 Tripod 53.000 Total 536,410 —187— Village of Morton Grove Calendar Year 2004 Uniform Purchase d. Replacement 40-50-33-56-4300 Purchase of steel toed shoes. pants. Vests, shirts and jackets are bright orange to provide a measure of safety while conducting Village business on the streets. 3% increase from last year. Total $3.950 Improvements Other Than Buildi 40-50-33-57-2020 Replacement of fence fabric and gates around North Pumping Station for esthetic and security reasons. Total S16,000 Bond Redemption 40-50-33-59-1010 Total $200,000 Bond Interest 40-50-33-59-1020 Total $135,820 -188- Village of Morton Grove General Ledger Printed: 12/09/2003 15:55 User: administrator Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Aural Actual Adopted Estimated Account Description H h Requested Proposed Ad ted 40 Enterprise-Water S Sewer 40-00-00 Unassigned v Rh Charges for Services 2.584.478 1813.003 3,114.880 0.00 44-2010 Sale Of Water 0.00 2.900,000 2.900.000 3.418.549 632.726 682.801 701.605 0.00 44-2020 Sewer Use Fees 0.00 661.000 661.000 854.335 4.396 2.423 12.000 000 44.-2030 Water Meter Sales 0.00 10.000 10,000 10,000 3.221599 3,498_227 3,828.485 0 Charges for Services Totals: 0.00 3,571,000 3,571,000 4.282,884 R6 Investment and Rental Revenue 4.488 2.033 5.000 0.00 46-1010 Interest Income 0.00 3,000 3,000 3.000 78.912 103.231 96.348 0.00 46-3010 Tease And Rental Income 0.00 100,017 100.017 100.017 83.399 106,264 101,348 0 Investment and Rental Rev Totals: 0.00 103,017 103,017 103,017 127 Instalment Note Proceeds 0 0 72.425 0.00 47-1010 Installnent Note Proceeds 0.00 ,0 0 0 0 0 72,425 0 Installment Note Proceeds Totals: 0.00 0 0 0 R8 Transfers In 11.650 12.750 13,400 0.00 48-1050 Transfers From Commuter Part n 0.00 13,400 13,400 13,400 11,650 12,750 13,400 0 Transfers In Totals: 0.00 13,400 13,400 13,400 R9 Miscellaneous Revenue 0 0 25,000 0.00 49-1035 Irma Members Reserve 0.00 0 0 0 148 175 15.307 0.00 49-1040 Misc Income 0.00 16,000 16,000 16.000 148 175 40307 0 Miscellaneous Revenue Totals: 0.00 16,000 16,000 16.000 3,316,797 3,617,416 4,055,965 0 REVENUES Totals: 0.00 3,703,417 3,703,417 4,415,301 \,...r -189- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 - 2004 2004 2004 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Adopted 40-50-33 Water El Personal Services 125.767 188,132 123.238 0.00 54-4606 Salaries Public Works:labor 0.00 120.744 120.744 C�■•\ 66.114 108.016 111.754 0.00 54-4609 Salaries Pumping Station Atten 0.00 112.871 112.871 1 25,363 12.742 50.000 0.00 54-4654 Salaries Seasonal Workers 0.00 50.000 50,000 50..00 46,337 44.413 40.000 0.00 54-5100 Salaries Overtime 0.00 41.500 41,500 41,500 2,600 3,800 3,800 0.00 54-6100 Longevity 0.00 3.550 3.550 3.550 O 0 0 0.00 546110 Longevity•Auto Allowance 0.00 0 0 0 20.532 26,771 25.153 0.00 54-7100 Social Security 0.00 25,106 25.106 25.679 28.782 28,455 40,785 0.00 54-8100 Hospitalization Insurance 0.00 44,861 44,861 44.861 19,467 21.407 6.850 0.00 548200 Retiree Health Insurance 0.00 8.288 8.288 8.288 840 839 1.004 0.00 54-8300 Life Insurance 0.00 853 853 912 335,803 434,574 402,584 0 Personal Services Totals: 0.00 407,773 407,773 415,411 E2 Contractual Services O 0 0 0.00 55-1100 Auto Allowance 0.00 0 0 0 0 0 0 0,00 55-1110 Mileage Allowance 0.00 0 0 0 O 430 0 0.0D 55-1130 Meetings And Conferences 0.00 3.050 5.050 0 1.806 547 2,950 0.00 55-1160 Employee Relations 0.00 3.050 3.050 3.050 O 2.000 53.607 0.00 55-2140 Engineering Services 0.00 51.000 51,000 51.000 3.630 0 5,500 0.00 55-2230 Concrete Replacement 0.00 5,700 5.700 5.700 48.495 6.000 13.000 0.00 55-2260 Landfill Expense 0.00 13.400 13.400 13.400 6.304 5,035 6,700 0.00 55-2270 Water&Chemical Testing 0.00 7,000 7.000 7.000 0 11,950 0 0.00 55-2290 Construction Services 0.00 0 0 0 340 2.102 500 0.00 55-2330 Equipment Lease/rental Perms 0.00 500 500 500 1,399.811 1,478,020 1,497000 0.00 55-2340 Purchase Of Water 0.00 1.555.500 1.555.500 1,555.500 83.086 80,074 98,552 0.00 55-3110 Utilities Water System 0.00 106,719 106.719 106.719 2.521 2,173 2,700 0.00 55-4110 Maintenance Of Buildings 0.00 2.800 2.800 2.800 882 0 1,300 0.00 554120 Maintenance Of Auto Equipment 0.00 1,350 1.350 1.350 3.693 3,876 9.200 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 11,050 11.050 11.050 0 0 360 000 554150 Maintenance Of Radio Equipment 0.00 450 450 450 32,394 717 5.900 0.00 55-4190 Maintenance Of Water System Ta 0.00 29.050 29.050 29,050 11,416 13,614 13.700 0.00 55-4200 Maintenance Of Water System Pu 0.00 44.200 44.200 44.200 425 0 2.800 0.00 554210 Maintenance Of Water System Ma 0.00 3,000 3.000 3.000 0 10,374 0 0.00 55-8130 Bank Fees 0.00 0 0 0 1-594,800 1,616,912 1,713,769 0 Contractual Services Totals: 0.00 1.837,819 1,837,819 1,83432 E3 Commodities 15.878 1,041 15.950 0.00 56-1100 Auto Equip Supplies/repair Par 0.00 16.450 16.450 16.450 20,168 21,730 22,000 0.00 56-1110 Gas,Diesel.Fuel,&Oil 0.00 29.270 29.270 29.270 42,684 22.782 26,523 0.00 56-2110 Operational Supplies 0.00 27.323 27.323 27,323 1,453 5,321 6,700 0.00 56-2130 Chemical Supplies 0.00 7.000 7.000 7.000 17,003 6.070 11,000 0.00 56-2150 Pumping Stations Supplies 0.00 11,350 11.350 11,350 1.783 118 5.400 0.00 56-3100 Landscaping Materials 0.00 5,550 5.550 5.550 40,119 9,910 16.000 0.00 56-3110 Construction Materials 0.00 16,500 16,500 16.500 259 612 1.850 0.00 56-4100 Non Auto Repair Parts 0.00 1.900 1.900 1.900 2.922 4.730 9,000 0.00 56-4120 Fire Hydrants&Repair Parts 0.00 9.300 9.300 9.300 1,154 826 2.000 0.00 56-4190 Small Tools 0.00 2.100 2,100 2.100 23,267 7,647 33,000 0.00 56-4200 Operational Equipment 0.00 36.410 36.410 36.410 7,556 1,715 3,850 0.00 56-4300 Uniform Purchase&Replacement 0.00 3.950 3.950 3.950 174,245 82,502 153,273 0 Commodities Totals: 0.00 167,103 167,103 167,103 E4 Machinery&Equipment 0 0 0 0.00 57-2010 Machinery&Equipment 0.00 0 0 0 0 0 85000 0.00 57-2020 irrWrovennnts Other Than Buildi 0.00 16,000 16.000 16.000 0 0 72.4:5 0.00 57-2030 Motor Vehicles 0.00 0 0 0 O 0 157,425 0 Machinery&Equipment Totals: 0.00 16,000 16.000 16,000 E5 Interest Expense 0 0 190.000 0.00 59-1010 Bond Redemption 0.00 200.000 2 00.000 200.000 166,276 156,101 146.270 0.00 59-1020 Bond Interest 0.00 135.320 135.8220 135.320 0 0 0 0.00 59-1030 Note Redemption 0.00 0 0 0 6.412 0 0 0.00 59-1040 Note Interest 0.00 0 0 0 0 0 0 0.00 59-1070 .Agent Fees 0.00 0 0 0 172,688 156,101 336.270 0 Interest Expense Totals: 0.00 335,820 335.820 335.820 2,277,536 2,290,089 2,763,321 0 EXPENDITURES Totals: 0.00 2764,515 2,764.513 2.769,1 -190- • Village of Morton Grove, Illinois Personnel Schedule Summary - CY 2004 Enterprise Fund -Water Department 2003 2004 Salary Number Grade Salary Number Full Time: Division Superintendent 39,121 0.5 73 37,725 0.5 Maintenance Supervisor 31,463 0.5 62 32,407 0.5 Equipment Operator 52,654 1.0 53 54,233 1.0 Pumping Station Operator 111,754 2.0 56 116,256 2.0 Total 234,992 4.0 240,621 4.0 Additional Personnel Services: Salaries - Seasonal Workers 50,000 50,000 Salaries - Overtime 40,000 41,500 Retiree Health Insurance 6,850 8,288 Total 96,850 99.788 Fringe Benefits: Longevity 3,800 4.0 3,550 4.0 Social Security 25,153 4.0 25,679 4.0 Hospitalization Insurance 40,785 4.0 44,861 4.0 Life Insurance 1,004 4.0 912 4.0 Total 70,742 75,002 Department Total 402,584 4.0 415,411 4.0 —191— Village of Morton Grove Calendar Year 2004 ENTERPRISE FUND - SEWER DIVISION DEPARTMENT/ACTIVITY DESCRIPTION The Sewer Division's responsibilities lie in maintaining the sanitary. storm and combinations sewers and their appurtenances. This Division maintains all Village catch basins. storm. sanitary, and combination manholes so they are free of debris and obstacles. The Sewer Division also assists Village residents and homeowners who are experiencing maintenance problems and gives them advice. if necessary, for their private sewer problems. All repairs and new sewer installations are to be made as expediently as possible with a minimum of inconvenience to the community. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2003 GOALS AND OBJECTIVES 1. A great deal of effort was expended this year on maintaining the sanitary, storm and combination sewers. Catch basins were cleaned. sewers rodded. and manholes were inspected and cleaned. Flow monitoring was conducted and implemented. Record keeping was maintained on all of the cleaning activities as prescribed by the Water Reclamation District of Greater Chicago. Sewers were televised and those lines that showed cave-ins were excavated and repaired by Public Works crews. 2. The Sewer Division assisted the residents with draining their back yards and sump pump problems. The crews answered inquiries and complaints. 3. The Sewer Division assisted other departments. They assisted the Engineering Division with their flow meters. The Sewer Division assisted the Water Department in the repair of water main breaks and service line leaks. They assisted the Street Department with snow plowing and deicing programs. 4. 276 homes were inspected in the department's ongoing flow monitoring program to determine the amount of homes that had reinstalled their sump pumps to their sanitary sewer connections. Out of the 276 homes inspected it was determined that 17% of the homes had reinstalled. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2004 1. To continue to maintain the sanitary, storm and combination sewers and their appurtenances. a. Under the maintenance program sewer lines will be rodded, catch basins and sewer manholes will be cleaned. Manholes will be inspected. b. Flow metering of sewer lines will continue. c. Inspections of homes for illegal sump pump hookups will continue. d. Damaged sewer lines will be repaired this coming calendar year. e. Continue to maintain records on all work done on the sewer system by Public Works crews. 2. Continue to assist Village residents with advice in solving private sewer problems. a. All inquiries and complaints will be investigated by our crews. b. Residents experiencing sump pump flooding will be advised of the options available to mitigate the problem. c. Residents experiencing back yard flooding will be advised of the options available to mitigate the problem. 3. Continue to lend assistance to other departments. a. Assist the Engineering Division with their flow monitoring meters. b. Assist the Street Division in snow plowing and deicing programs. —192— Village of Morton Grove Calendar Year 2004 c. Assist the Water Division in repairing water main breaks and service line leaks. 4. Continue maintenance and construction. where necessary. to support other public improvement projects and preclude damage to streets and alleys. a. Sewer lines and manholes will be installed in the alleys scheduled for paving this year. b. New catch basins will be installed in various locations, as necessary, to drain the street. 5. All repairs, installations are to be made as expediently as possible with a minimum of inconvenience to the community. 6. Continue to provide effective, efficient day-by-day management of Sewer Division operations and public services. 7. Coordinate the state mandated J.U.L.I.E. program. 8. Design and implement an effective storm water management program. Employee Relations 40-50-34-55-1160 Includes an OSHA required program test for respirator use for four employees. This includes alcohol and drug testing for CDL drivers, according to a federal mandate. Reimbursement for the CDL cost to employee. CDL drug& alcohol testing $450 CDL renewals $375 OSHA required spirogram 3450 Seminars and training $600 Total 51,875 Engineering Services 40-50-34-55-2140 Sewer testing and monitoring for sanitary sewers mandated by the Metropolitan Sanitary Water Reclamation District of Greater Chicago. The Village will work with a consulting engineer to hold costs to a minimum. Also funds to carry out all aspects of the NPDES phase II project mandated by the USEPA. Dye and smoke testing $15,000 Flow monitoring &data analysis for sanitary sewers 327.000 NPDES phase II $30,000 Televising of sanitary sewers $17,000 Total $89,000 Landfill Expense 40-50-34-55-2260 Covers costs in disposing of construction debris from installation and repair of sewers done by Village personnel. Reflects a 3% increase. Total 328,100 Construction Services 40-50-34-55-2290 Replacement of 1.550 lineal feet of 8" sanitary sewer on Emerson from Harlem Avenue to Waukegan Rd. Total $265,000 -193- Village of Morton Grove Calendar Year 2004 Equipment Lease/rental Pvmts 40-50-34-55-2330 Rental of equipment used by Department. Total $550 Lease Agreement-IEPA 40-50-34-55-2335 This is a new account for fees to the Illinois EPA for new general storm water and combined sewer permits. Combined sewer outfall permit 55,000 Storm sewer outfall permit 51,000 Total $6,000 Maintenance Of Non Auto Eauip 40-50-34-55-4130 Repair of flow monitoring equipment. listening devices, locating equipment and related sewer equipment. Flow monitoring equipment 54.500 Miscellaneous equipment repair 51,500 Total 56,000 Maintenance Of Radio Equipment 40-50-34-55-4150 For the maintenance of our Base Station, mobile units, and pagers. This item reflects a 3% increase Total 5300 Construction Materials 40-50-34-56-3110 Sand and stone purchased for the backfilling of excavations for sewer repairs. Tile is purchased to repair broken sewer pipe. Blocks, rings, and covers are purchased to rebuild manholes and catch basins. Also includes the repair of inlets on resurfaced streets. Storm sewer materials for alleys. Piping and structures to install and maintain sewers 557,000 Sand and stone purchased for backfrlling of sewer 515.500 excavations Total 572,500 Non Auto Repair Parts 40-50-34-56-4100 Replacement of sewer rodding equipment (knives, hoses, etc.). 3% increase from last year. Total 36,557 -194- Village of Morton Grove Calendar Year 2004 Small Tools 40-50-34-56-4190 Hand tools used by the Sewer Department. Total $2,000 Operational Equipment 40-50-34-56-4200 The purchase of new saw blades for the removal of asphalt and concrete. New suction pump to replace existing pump. Due to extensive use these pumps last approximately one year. Aluminum shoring will provide safety for workers in trenches. Concrete and asphalt blades 52,600 Fiberglass ladder 3300 Root cutter & saw blades 52,050 Safety equipment 52,000 Shoring $3,500 Suction pump S1,500 Total 511.950 Uniform Purchase & Replacement 40-50-34-56-4300 For the purchase of pants. vests, steel toed shoes, insulated coveralls. and bright orange shirts and jackets. Total $4,750 Note Redemption 40-50-34-59-1030 Foster/Oliphant Sewer Rehab $32,440 IEPA Sewer Rehab $65,425 Oakbrook Bank Installment Loan $20,086 Total $117,951 Note Interest 40-50-34-59-1040 Foster/Oliphant Sewer Rehab $1,443 TEPA Sewer Rehab $11,944 Oakbrook Bank Installment Loan $1,830 Total $15,217 • -195- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User: sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description HE Reouested Proposed Adopted 40-50-34 Sewer El Personal Services 335,115 235.292 390.846 0.00 54-4606 Salaries Public Wnrks:labor 0.00 381250 382.250 393.854 14.274 14.561 12.000 0.00 54-4654 Salaries Seasonal Workers 0.00 9.000 9.000 9,000 ‘,..._i 62.976 48.454 35.000 0.00 54-5100 Salaries Overtime 0.00 36,000 36.000 36.000 3.500 4,100 5,300 0.00 54-6100 Longevity 0.00 4.750 4.750 4.750 31,622 21.065 33.901 D.00 54-7100 Social Security 0.00 33,278 33.278 33.991 46,187 50.814 55.983 0.00 54-8100 Hospitalization Insurance 0.00 67.184 67.184 67.184 989 1,145 1.062 0.00 54-8300 Life Insurance 0.00 1.393 1.393 1.488 494,664 375.430 534,092 0 Personal Services Totals: 0.00 533,855 - 533,855 546,267 E2 Contractual Services 982 1.341 1.575 0.00 55-1160 Employee Relations 0.00 1,875 1,875 1.875 42,499 34.179 -25.000 0.00 55-2140 Engineering Services 0.00 89,000 89.000 89.000 0 0 25,000 0.00 55-2170 Programming&Software Fees 0.00 0 0 0 59.000 20.049 27.317 0.00 55-2260 Landfill Expense 0.00 28.100 28,100 28.100 275,812 0 0 0.00 55-2290 Construction Services 0.00 265,000 265.000 265,000 1.030 313 500 0.00 55-2330 Equipment Lease/rental Pymts 0.00 550 550 550 0 0 0 0.00 55-2335 Lease agreement-EPA 0.00 6,000 6,000 6.000 3,919 3.196 5.600 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 6.000 6.000 6.000 135 0 276 0.00 55-4150 Maintenance Of Radio Equipment 0.00 300 300 300 383,378 59,077 35,268 0 Contractual Services Totals: 0.00 396,825 396,825 396,825 E3 Commodities 108.819 37.727 80.000 0.00 56-3110 Construction Materials 0.00 72,500 '2,500 72,500 4.226 79 6,366 0.00 56-4100 Non Auto Repair Parts 0.00 6.557 6,557 6.557 1,584 185 1,850 0.00 56-4190 Small Tools 0.00 2.000 2,000 1000 5,773 6.629 10.720 0.00 56-4200 Operational Equipment 0.00 11,950 11.950 11.950 4.252 1,667 4.600 0.00 56-4300 Uniform Purchase&Replacement 0.00 4,750 4.750 4.750 124,654 46,286 103,536 0 Commodities Totals: 0.00 97,757 97,757 97,757 E5 Interest Expense 0 0 100.522 0.00 59-1030 Note Redemption 0.00 117.951 117.951 117.951 16.643 19.489 16.627 0.00 59-1040 Note Interest 0.00 15,217 15,217 15.217 16.643 19,489 117,149 0 Interest Expense Totals: 0.00 133.163 133,168 133,168 1,019,339 500,282 790,045 0 EXPENDITURES Totals: 0.00 1,161,605 1,161,605 1,174,017 'Ss..., -196- Village of Morton Grove, Illinois ,Th Personnel Schedule Summary -CY 2004 Enterprise Fund - Sewer Department 2003 2004 Salary Number Grade Salary Number Full Time: Division Superintendent 39.120 0.5 73 37,725 0.5 Maintenance Supervisor 31,463 0.5 62 32,407 0.5 Crew Leader 113,988 2.0 57 58,704 1.0 Equipment Operator 52,654 1.0 53 54,233 1.0 Maintenance Worker I 122,158 3.0 45 127,759 3.0 Public Works Inspector 24,322 0.5 Utility Inspector 31,463 0.5 57 58,704 1.0 Total 390,846 7.5 393,854 7.5 Additional Personnel Services: Salaries - Seasonal Workers 12,000 9,000 Salaries - Overtime 35,000 36,000 Total 47,000 45,000 'Th Fringe Benefits: Longevity 5,300 5.5 4,750 5.0 Social Security 33,901 7.5 33,991 7.5 Hospitalization Insurance 55,983 7.5 67,184 7.5 Life Insurance 1,062 7.5 1,488 7.5 Total 96,246 107,413 Department Total 534,092 7.5 546,267 7.5 -197- Village of Morton Grove Calendar Year 2004 ENTERPRISE FUND - ADMIN/OVERHEAD N.-' DEPARTMENT/ACTIVITY DESCRIPTION The function of the Administrative Department in this Enterprise Fund is to assure the efficient and effective management of day-to-day operations of the Water and Sewer Department. Areas of responsibility include water meter readings: billing and collection for water and sewer usage; and general customer service related to this operation. Appropriations for this fund include all administrative and overhead costs related to the Water and Sewer Departments. This includes all costs related to the water billing process (there are over 7,700 metered accounts which are billed on a bi-monthly basis); a portion of the costs for the annual audit related to this fund: a portion of the costs for annual insurance requirement; i.e.. property. liability, casualty and worker's compensation; pension and disability costs for Water and Sewer Department personnel; and allocation of personnel costs originating from the General Fund for Water and Sewer Department functions (Vehicle Maintenance,Engineering, Finance,Administration, and Legislative). PERFORMANCE ASSESSMENT- PROGRESS ON CALENDAR YEAR 2002 GOALS AND OB.JECTIVES 1. This Department continued to provide the services noted above on a timely, effective, and efficient basis. 2. A new utility billing software went"live"in April 2002. The new software expands water billing functionality to reduce processing time. The Village also began outsourcing water utility bills in April 2002. Third Millennium now handles the printing and mailing of water bills on a monthly basis. One-half of the Village receives a bill every other month. This is down from three cycles of bills mailed out every 34 weeks. The bills are mailed in a#10 envelope with a return address envelope. This replaces the postcard used prior to the change. 4. Bill payments for water and sewer can now be paid through a bank lockbox in addition to paying at Village Hall. This is another added convenience for our resident and will reduce processing time in-house. The full-time water billing position was replaced with a part-time clerk as a result of the time savings seen by using the billing outsource and bank lockbox. The full-time position moved to Finance where a reorganization of the payroll and accounts payable task was made. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue to provide service related to the efficient and effective management of the day-to-day operations of the Water and Sewer Departments. 2. Continue to utilize "on-going" sample tests to residential and commercial meter systems to insure all meters are running properly. 3. Conduct an analysis of the water system to achieve a higher water billing per water purchase ratio. BUDGET COMMENTS Total appropriation for this activity center for Calendar Year 2003 is 5-146,765. This is a decrease of S12.949 or 2.93% from the prior year. Decreases across all account categories contributed to the decrease from the prior year. —198— Village of Morton Grove Calendar Year 2004 Dues & Subscriptions 40-50-35-55-1120 Includes dues to American Water Works Association. renewal for EPA Certification, and periodical subscription dues. Total $500 Meetings And Conferences 40-50-35-55-1130 This account covers the cost of attending local meeting and area conferences for key personnel to gain additional information regarding Municipal utility operations. Total $300 Training & Instructions 40-50-35-55-1150 Miscellaneous training for Water and Sewer Department staff. Total $500 Professional Services 40-50-35-55-2110 Includes an appropriation for the processing of the water bills by an outside vendor. Total 318,000 -� Postage & Meter Rental 40-50-35-55-2120 Cost of mailing water bills and other miscellaneous items for Water/Sewer Department for the entire calendar year budget period. This account increased with the change from postcards to#10 envelopes with a return envelope for water bills. This new process has improved delivery to Village residents. Total $18.000 Printing And Publishing 40-50-35-55-2130 Blank cards for water/sewer billing, flyers and resident notifications. as needed from time to time. This account was reduced by the Administrator during the budget review process. Total 31.030 Auditing Services 40-50-35-55-2200 Includes the portion of the annual audit costs charged to the Water/Sewer Department. See detail for account 022012-552200 for more information on the line item. This item was reduced due through the RIP process of selecting a new auditor. Total 58.500 —199— Village of Morton Grove Calendar Year 2004 Maintenance Of Non Auto Equip 40-50-35-55-4130 \-- Miscellaneous repairs to office type equipment related to water billing/collections and other water/sewer related functions for the entire calendar year budget period. Total S515 Self Insurance/irma Pool Contr 40-50-35-55-7130 This account provides for the payment of the Enterprise Fund's share of the annual IRIVIA insurance premium. More information is provided under account 022012-557130. The Village allocation between the General and Enterprise Fund's share is based on each Fund's net revenues and is as follows: Total 571,000 Village Share Of Pension 40-50-35-55-7200 The 2003 actuarial report reflects a 9.57% contribution for 2004. This is a decrease from the 9.58% rate used for the prior year's budget. See General Employees' Pension Fund for further information. The amount reflected is the projected contribution anticipated for the entire calendar year budget period. Total 565.004 Long Term Disability Insurance 40-50-35-55-7230 Water/Sewer Department's share of premiums for employee Long Term Disability insurance premiums. Total S1,630 Office Supplies 40-50-35-56-2180 Supplies purchased to keep records and reports for the entire calendar year budget period. Total 51,000 Reserve For Irma Deductibles 40-50-35-58-1030 As a member of the Intergovernmental Risk Management Pool (IRMA).the Village is responsible for the first 51,000 on all claims filed and paid thru IRK A. This amount represents the Water Fund share of these deductibles. See account 022089-581030 for more detail. Total 52.500 Transfers To General Fund 40-50-35-81-1010 Represents the annual salary, overhead and other administrative expenses of the General Fund to be charged by the Enterprise Fund. The increase reflects expected changes in labor and supplies costs. Total S120,000 -200- Village of Morton Grove General Ledger Printed: 12/09/2003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description Fit Requested Proposed Adopted 40-50-35 Administration&Overhead El Personal Services ^,�� 26.273 36.614 41.300 0.00 54-4300 Salary Dept Director 0.00 44.000 44.000 31.895 24.603 27,150 0.00 54-4430 Salary Assistant Dept Director 0.00 0 0 27.685 35,984 36.866 0.00 544611 Salary Meter Reader 0.00 39.905 39.905 41.1u2 0 0 0.00 54-4651 Salary Village Engineer 0.00 28.333 28,333 28.333 O 0 0.00 54-4658 Salary-Admin Assistant 0.00 0 0 0 35,914 36.640 10.35 0.00 54-4700 Salary Clerical 0.00 16,200 16.200 13,900 141 1.277 0.00 54-5100 Salaries Overture 0.00 3,000 3.000 3,000 0 0 0.00 54-6100 Longevity 0.00 850 850 850 0 0 0.00 54-6110 Longevity-Auto Allowance 0,00 0 0 0 8.756 10.014 8,84 0.00 54-7100 Social Security 0.00 9.890 9.890 10.201 24.046 25,369 20,393 0.00 54-8100 Hospitalization Insurance 0.00 20.561 20.561 20,561 460 401 382 0.00 54-8300 Life Insurance 0.00 400 400 435 155.171 170,903 145,289 0 Personal Services Totals: 0.00 163,139 163,139 163,702 22 Contractual Services 0 0 0 0.00 55-1100 Auto Allowance 0.00 0 0 0 O 0 0 0.00 55-1110 Mileage Allowance 0.00 0 0 0 332 609 500 0.00 55-1120 Dues&Subscriptions 0.00 500 500 500 295 371 100 0.00 55-1130 Meetings And Conferences 0.00 300 300 300 591 1,059 100 0.00 55-1150 Training&Instructions 0.00 500 500 500 3,753 32.415 18,000 0.00 55-2110 Professional Services 0.00 18,000 18,000 18000 8.438 18,311 18.000 0.00 55-2120 Postage&Meter Rental 0.00 18.000 18.000 18.000 1.012 195 1.030 0.00 55-2130 Printing And Publishing 0.00 1,030 1,030 1.030 7.500 14.570 0 0.00 55-2170 Progranrmng&Software Fees 0.00 0 0 0 9,547 9,616 7.000 0.00 55-2200 Auditing Services 0.00 8,500 8,500 8.500 345 0 515 0.00 55-4130 Maintenance Of Non Auto Equip 0.00 515 515 515 750 37 0 0.00 554160 Maintenance Of Computers 0.00 0 0 0 6 2.219 43,238 50,875 0.00 55-7130 Self Insuranceluma Pool Cone 0.00 71.000 71,000 71.000 47.803 59,130 52.610 0.00 55-7200 Village Share Of Pension 0.00 65.004 65.004 65.004 1.658 2,014 2.080 0.00 55-7230 Long Term Disability Insurance 0.00 1.630 1,630 1.630 0 0 0 0.00 55-8130 Bank Fees 0.00 0 0 0 147.242 181,563 150,810 0 Contractual Services Totals: 0.00 184,979 184,979 184,979 E3 Commodities i-"*N 286 158 1.000 0.00 56-2180 Office Supplies 0.00 1.000 1.000 I 286 158 1,000 0 Commodities Totals: 0.00 1,000 1,000 1.000 E4 Machinery&Equipment O 0 0 0.00 57-2010 Machinery&Equipment 000 0 0 0 0 182,256 0 0.00 57-2020 Depreciation Expense 0.00 0 0 0 O 182,256 0 0 Machinery&Equipment Totals: 0.00 0 0 0 E6 Reserve Expense O 0 0 0.00 58-1010 Reserve For Emergency/extra Ex 0.00 0 0 0 2.000 1,000 2.500 0.00 58-1030 Reserve For Irma Deductibles 0.00 2.500 2.500 2.500 0 0 0 0.00 58-1060 Reserve For Compensation 0.00 24,135 24,135 0 2,000 1,000 2,500 0 Reserve Expense Totals: 0.00 26,635 26,635 2.500 E7 Transfers Out 105.000 110,000 115.000 0.00 81-1010 Transfers To General Fund 0.00 120.000 120,000 120.000 105.000 110,000 115,000 0 Transfers Out Totals: 0.00 120,000 120,000 120.000 406,699 645,880 414,599 0 EXPENDITURES Totals: 0.00 495,753 495,753 472,181 3.316.797 3.617.416 4,055,965 0 Fund REVENUES 0.00 3.703.417 3.703.417 4,415.301 3.703,5 74 3.436.251 3,967,965 0 Fund EXPENSES 0.00 4421.873 4.421.873 4,415.301 (386.777) 181.165 88,000 0 Enterprise-Water&Sewe Totals: 0.00 (718,456) (718,456) 0 onto s. -201- Village of Morton Grove, Illinois Personnel Schedule Summary -CY 2004 `-- Enterprise Fund -Administration & Overhead Department 2003 2004 Salary Number Grade Salary Number Full Time: Director of Public Works 41,300 0.50 45.320 0.50 Assistant Director of PW 27,150 0.34 76 Meter Reader 36,866 1.00 45 41,102 1.00 Village Engineer 28,333 0.33 Total 105,316 1.84 114,755 1.83 Part Time: Billing Clerk 10.350 1.00 13,900 1.00 Total 10.350 1.00 13,900 1.00 Additional Personnel Services: Salaries - Overtime 3,000 Total 3,000 Fringe Benefits: Longevity 850 0.50 Social Security 8,848 2.84 10,201 2.83 Hospitalization Insurance 20,393 1.84 20,561 1.83 Life Insurance 382 1.84 435 2.83 Total 29,623 32,047 Department Total 145,289 2.84 163,702 2.83 -202- Villade of Morton Grove Calendar Year 2004 FIREFIGHTERS PENSION FUND DEPARTMENT/ACTIVITY DESCRIPTION The Firefighters Pension Fund is a pension fund trust separately accounting for and specifically regulated by lllinois law (Chapter 40 of the Illinois Compiled Statutes. Article 4). The Fund accounts for benefits paid to retired and/or permanently disabled firefighters or their widows pursuant to State law. Revenues are derived from property and replacement taxes. investment earnings on assets and a mandatory 8.455% payroll deduction by current sworn personnel. The Firefighters Pension Fund is governed by a separate nine person board. Pursuant to State law noted above. the Board consists of two firefighters elected among "their own ranks." the Village President, Village Attorney. Village Clerk, Village Treasurer. Fire Chief and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving (or denying) disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled firefighters (or their survivors) are set by State law. The Board also has the responsibility to invest the monies of the Pension Fund (and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently forty-two (42) active participants contributing to the Firefighters Pension Fund and thirty (30) persons who will be receiving either retirement. disability or survivor benefits during the upcoming fiscal year. As of the December 31. 2002. audited financial statements for this fund. show net assets exceeded 516.5 million. An independent actuary is retained by the Village each year to determine current funded levels and any contributions necessary to maintain the plan accordingly. The actuarial report as of December 31. 2002. showed a funded level of 71.8%. Last year's funding level was 75.8%. Based on the actuary's recommendation and with the funded level below 100%. the Village will increase its monetary contribution to this pension program. We have proposed an increase in the property tax levy from 5307.673 to $386,200 to help address this issue. PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 2003 GOALS AND OBJECTIVES 1. Continued to provide service to current active participants (sworn personnel) with retirement projections and other questions that arise. 2. The Pension Fund was audited by auditors as part of the annual Village audit. 3. Annual actuarial valuation was performed to determine funding level. 4. Personnel received training on the new Illinois Department of Insurance software that was utilized for filing the December 31, 2002, Annual Pension Fund Statement. ANNUAL GOALS AND OBJECTIVES - CALENDAR YEAR 2004 1. Continue to meet or exceed the benchmark for investment return on the current portfolio (Lehman Intermediate Government Bond Index and S&P 500 Equity Index). 2. Continue to follow-up on the advice of the Board's investment advisor as he evaluates the recommendation/activity of the investment manager within the guidelines of the investment policy. Insure benefit checks to current retirees and/or beneficiaries are distributed on a timely basis. 4. Continue to provide service to current active participants (sworn personnel) with retirement projections and other questions that arise. 5. Begin using the DOI web site to take advantage of information regarding upcoming events. reference laws, rules and legislative bills, biennial reports and the benefit calculator. -203- Village of Morton Grove Calendar Year 2004 BUDGET COMMENTS Total appropriation requests have increased from 51.174,674 to 51,388.294. an increase of$213,620 or 18.18% from the prior year. This was due mainly to a non-duty related pension being changed to a duty related disability pension and the retirement of one firefighter expected for Calendar Year 2004. As in past years, we have appropriated funds sufficient to cover all anticipated operating expenses of the pension program, including a substantial reserve to cover any needs unanticipated at this time but which may arise during the year. Property Taxes 52-00-0041-1010 Projected property taxes expected to be received during Calendar Year 2004. It is based on property taxes levied in 2003 expected to be received during this period. Total 5386200 Personal Property Replacement 52-00-0041-2030 Share of replacement tax to fund. See General Fund for further information. Total $6,124 Interest Income 52-00-0046-1010 Estimated earnings from the fire pension portfolio. This includes interest and dividend income and changes in the market value in the fixed income and equity holdings. "1 Total $734,857 Miscellaneous Donations 52-00-0049-2020 Donations given by appreciative recipients of service from Fire personnel historically credited to this account. Total 5100 Employee Contributions 52-00-0049-5010 Projected revenues from contributions to Fire pension based on 8.455% of salaries (including longevity. holiday pay and shift differential) as pursuant to State Statutes. Total $261,013 Dues & Subscriptions 52-2040-55-1120 Projected expenditures for periodicals related to pensions. Total S200 -204- Vil lage of Morton Grove Calendar Year 2004 Meetings And Conferences 52-20-40-55-1130 Projected expenditures for attending seminars related to pensions. Total 52,000 Additional Lena] Fees 52-20-40-55-6120 Annual retainer for pension fund attorney and additional legal fees projected during the calendar year for items not covered under the retainer. Additional legal fees 510,000 Pension attorney retainer 51,500 Total 511,500 Retirement/Service Benefits 52-20-40-55-7210 There are a total of 31 persons budgeted to receive pension benefits during Calendar Year 2004. Revised generally accepted accounting principles require a separate line item to account for each type. They are summarized as follows: 18 Retirees for Service Time 5855,721 7 Duty Related Disability 231,223 4 Surviving Spouses 83,577 1 Surviving Child 2,518 1 Non-Duty Disability 32.796 51205.835 Total 5855,721 Duty Disability Benefits 52-2040-55-7212 See account 52-2040-55-7212 for further information. Total 5231.223 Non-duty Disability Benefits 52-2040-55-7213 See account 50-2040-55-7212 for further information. Total 532.796 Surviving Spouse Benefits 52-20-40-55-7214 See account 50-2040-55-7212 for further information. Total 583.577 —205— Village of Morton Grove Calendar Year 2004 Children's' Benefits 5.2-2040-55-7216 See account 50-20-40-55-7212 for further information. Total S2.518 Refund Of Employee Pension Con 52-20-40-55-7300 Projected refund of pension contributions of terminated employees ineligible for pensions. Total $20.000 Medical Exams & Expenses 52-2040-55-8122 Projected expenditures for medical exams related to investigating medical fitness of new employees (50% share with Village General Fund) and firefighters applying for disability pension and for those firefighters currently receiving a disability pension. Total 510,000 Investment Advisor Fees 52-2040-55-8123 Projected investment advisory fees for advisory' and custodial services. Fees based on market value of investments managed. Northern Trust Quantitative Advisors 21.000 Becker.Burke &Associates 14.000 Total $35,000 Department Of Insurance Fees 52-2040-55-8123 The Department of Insurance assesses a fee of.00007% on the fund's net assets. This is based on an estimated value of current net assets at 516.550.155. Total $1,159 Other Miscellaneous 52-2040-55-8129 Secretarial fees and other expenses not covered by accounts above. Total $2,500 Office Supplies 52-2040-56-2180 Office supplies for the calendar year budget period. Total S100 —206— Village of Morton Grove Calendar Year 2004 Reserve For Pension Benefits 52-2040-55-1040 Reserve for additional disability/retirement pensions and other expenditures which may be incurred during the calendar year budget period. Total 5100,000 —207— Village of Morton Grove General Ledger Printed: 12/092003 09:46 User:sdraz Budget Proposal Report For Fiscal Year:2004 2001 2002 2003 2003 2004 2004 2004 Actual Actual Adopted Estimated Account Description FCE Requested Proposed Adopted 52 Firefighters'Pension 52-00.00 Unassigned �.."‘x RI Tax Revenue 99.519 125,517 307.673 0.00 41-1010 Property Taxes 000 386.200 386,200 3u 7.438 6,711 6,500 0.00 41.2030 Personal Property Replacement 0.00 6.124 6,124 6.1_4 106,957 132,228 314.173 0 Tax Revenue Totals: 0.00 392.324 392,324 392,324 R6 Investment and Rental Revenue 568.795 526.435 608.471 0.00 46.1010 Interest Income 0.00 649.450 734,857 734,857 77.030 60,470 0 0.00 46-1030 Dividend Income 0.00 0 0 0 615,825 586,904 608,471 0 Investment and Rental Rev Totals: 0.00 649,450 734,857 734,857 R8 Transfers In 0 125,000 0 0.00 48-1060 Transfer from Economic Dev Fd 0.00 0 0 0 0 125,000 0 0 Transfers In Totals: 0.00 0 0 0 R9 Miscellaneous Revenue 255.278 706,286 0 0.00 465010 Net Aprm(dpm)Fv Fixed Inc S 0.00 0 0 0 730.861 (1.158.821) 0 0.00 465020 Net Aprm Fv Equity Securities 0.00 0 0 0 125 220 100 0.00 49-2020 Miscellaneous Donations 0.00 100 100 100 225.777 249,481 251,930 0.00 49-5010 Employee Contributions 0.00 261.013 261,013 261,013 1,212,041 (202,835) 252,030 0 Miscellaneous Revenue Totals: 0.00 261,113 261,113 261,113 1,964,823 641,298 1,174,674 0 REVENUES Totals: 0.00 1,302.887 1388.294 1,388,294 52-20-40 Firefighters'Pension E2 Contractual Services 170 0 200 0.00 55-1120 Dues&Subscriptions 0.00 200 200 200 195 1,773 2,000 0.00 55-1130 Meeting And Conferences 0.00 2.000 2,000 2.000 17.763 5,154 11,500 0.00 55-6120 Additional Legal Fees 0.00 11.500 11,500 11.500 561,065 617,946 733,382 0.00 55-7210 Retirement/service Benefits 0.00 770.314 855.721 855,721 154.469 174,063 191,360 0.00 55-7212 Duty Disability Benefits 0.00 231.223 231,223 23112', 29.694 29,222 29.222 0.00 55-7213 Non-duty Disability Benefits 0.00 32.796 32,796 3' 73,335 83.577 83.577 0.00 55-7214 Surviving Spouse Benefits 0.00 83,577 83.577 8. 8,633 8,633 8.633 0.00 55-7216 Childmns'Benefits 0.00 2.518 2,518 2.518 0 5,177 20,000 000 55-7300 Refund Of Employee Pension Con 0.00 20,000 20,000 20.000 13.255 1,250 10,000 0.00 55-8122 Medical Exams&Expenses 0.00 10.000 10.000 10,000 29.475 35,696 35.000 0.00 55-8123 Investment Advisor Fees 0.00 35,000 35,000 35,000 1.190 1.192 1.200 0.00 55-8128 Department Of Insurance Fees 0.00 1.159 1.159 1.159 1,865 2.237 2,500 0.00 55-8129 Other Miscellaneous 0.00 2.500 2,500 2.500 891,110 965,920 1,128,574 0 Contractual Services Totals: 0.00 1,202,787 1.288,194 1,288,194 E3 Commodities 27 0 100 0.00 56-2180 Office Supplies 0.00 100 100 100 27 0 100 0 Commodities Totals: 0.00 100 100 100 E6 Reserve Expense o 0 46,000 0.00 58-1040 Reserve For Pension Benefits 0.00 100.000 100,000 100.000 0 0 46,000 0 Reserve Expense Totals: 0.00 100,000 100,000 100.000 891,136 965,970 1,174,674 0 EXPENDITURES Totals: 0.00 1,302,887 1,388,294 1,388,294 1,964,83 641,298 1,174.674 0 Fund REVENUES 0.00 1.302.887 . 1,388.294 1388394 891,136 965,920 1,174,674 0 Fund EXPENSES 0.00 1,302.887 1,388,2_94 1,388.294 1,073,686 (324,622) 0 0 Firefighters'Pension Totals: 0.00 0 0 0 �....„, -208- .211 Village of Morton Grove Calendar Year 2004 POLICE PENSION FUND DEPARTMENT/ACTIVITY DESCRIPTION The Police Pension Fund is a pension trust fund separately accounting for and specifically regulated by Illinois law (Chapter 40 of Illinois Compiled Statutes, Article 3). The fund accounts for benefits paid to retired and/or permanently disabled police officers or their widows pursuant to State law. Revenues are derived from investment earnings on its assets and mandatory 9.91% payroll deduction by current sworn personnel. The Police Pension Fund is governed by a separate. five person pension board. Pursuant to State law, the Board consists of two sworn police officers elected among "their own ranks." two mayoral appointments, and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving (or denying) disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled police officers (or their survivors) are set by State law. The Board also has the responsibility to invest the monies of the Pension Fund (and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently forty-six (46) active participants contributing to the Police Pension Fund and thirty- five (35) persons who are recently receiving either retirement, disability or survivor benefits during the upcoming fiscal year. As of the December 31. 2002. audited financial statements, net assets exceeded S24.4 million for the pension fund with annual revenues exceeding current expenditures by over S596.000. An independent actuary is retained each year by the Village to determine current funding levels and any contributions necessary to maintain the plan accordingly. The actuarial report for the fiscal year ending December 31, 2002. indicated a funded ratio of 76.7%. Based on the actuary's recommendation and with the funded level falling below 100%, the Village will have to increase its monetary contribution to this pension program We have proposed an increase in the property tax levy from S241,332 to S369,750 for the Calendar Year 2004 budget to help address this issue. PERFORMIANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 2003 GOALS AND OBJECTIVES 1. Continued to provide service to current active participants (sworn personnel) with retirement projections and any other questions that arise. 3. The pension fund was audited by auditors as part of the annual Village audit. 3. Annual actuarial valuation was performed to determine funding level. 4. Personnel received training on the new Illinois Department of Insurance software that was utilized for filing the December 31, 2002, Annual Pension Fund Statement ANNUAL GOALS AND OBJECTIVES - CALENDAR YEAR 2004 I. Continue to meet or exceed the benchmark for investment return on the current portfolio (Lehman Intermediate Government Bond Index and S&P 500 Equity Index). Continue to provide service to current active participants (sworn personnel) with retirement projections and any other questions that arise. _. Insure benefit checks to current retirees and/or beneficiaries are distributed on a timely basis. 4. Begin using the {DOI web site to take advantage of information regarding upcoming events, reference laws, rules and legislative bills. biennial reports and the benefit calculator. BUDGET COMMENTS Total appropriation requests have increased from 51.463.205 to 51.57,9,020. an increase of S115.815 or 7.92% from the prior year. The increase is due to an additional retirement pensions expected during -209- Village of Morton Grove Calendar Year 2004 Calendar Year 2004. As in past years, we have appropriated funds sufficient to cover all anticipated operating expenses of the pension program. including a substantial reserve to cover any needs unanticipated at this time but which may arise during the year. PROPERTY TAXES 53-00-00-41-1010 Projected property tax receipts expected to be received during the Calendar Year 2004. It is based on property taxes levied for 2003 that are expected to be received during this period. Total 5369,750 INTEREST INCOME 53-00-00-46-1010 Estimated earnings from the police pension portfolio. This includes Interest and Dividend Income and changes in the market value in the Fixed Income and Equity holdings. Total 5911.440 EMPLOYEE CONTRIBL'TIONS 53-00-00-49-5010 Total S297.830 DUES & SUBSCRIPTIONS 53-20-39-55-1120 Projected membership to Illinois Police Pension Fund Association and other miscellaneous subscriptions. Total 5700 MEETINGS AND CONFERENCES 53-20-39-55-1130 Projected costs for Police Pension board members to attend pension related seminars. Total $500 ADDITIONAL LEGAL FEES 53-20-39-55-6120 Projected legal costs on police pension related matters during the calendar year budget period. Total 55.000 RETIREMENT/SERVICE BENEFITS 53-20-39-55-7210 There are a total of 35 persons budgeted to receive pension benefits during Calendar Year 2004. Revised generally accepted accounting principles require a separate line item for each type of benefit. They are summarized below: 28 Retirees 51.225.811 1 Duty Disability 69.208 5 Surviving Spouse 127.490 51.422.509 -210- Village of Morton Grove Calendar Year 2004 Total S1,225.511 DUTY DISABILITY BENEFITS 53-20-39-55-7212 See account 53-20-39-55-7210 for further information. Total 569.208 SURVIVLxiG SPOUSE BENEFITS 53-20-39-55-7214 See account 53-20-39-55-7210 for further information. Total 5127,490 REFUND OF EMPLOYEE PENSION CON 53-20-39-55-7300 Projected refund of pension contributions from terminated sworn personnel ineligible for pension benefits. Total S20.000 MEDICAL EXAMS &EXPENSES 53-20-39-55-8122 Projected costs for pension funds share of physicals on new police officers and physicals on those who are on disability as required by law. Total 51.000 INVESTMENT ADVISOR FEES 53-20-39-55-8123 Projected fees to investment advisor/manager on investment portfolio during Calendar Year 2004. Total 527,000 SECRETARIAL. SERVICES 53-20-39-55-8124 Projected expenditures for secretarial support. Total 5500 DEPARTMENT OF INSURANCE FEES 53-20-39-55-5128 The Department of Insurance assesses a fee of.00007% on the Fund's net assets. The estimated value of assets in Calendar Year 2004 is 524.442.889. Total 51,711 OTHER MISCELLANEOUS 53-20-39-55-8129 Other expenditures for items not covered by accounts above. —211— Village of Morton Grove Calendar Year 2004 Total 5100 RESERVE FOR PENSION BENEFITS 53-20-39-58-1040 Projected reserves for additional disabilityiretirement pensions and other expenditures which may be incurred during the calendar year budget period. Total 5100,000 -212- Printed: 12/09/2003 09:46 General Ledger For Fiscal Year:2004 >_e of Horror,Grove Budget Proposal Report sdraz 2004 2003 2004 1003 2003 FfE R°nues:°d P`.oe"`ed 2004 �at Adopted Estimated -53 vans DescePens Police Pension 53-00-00 Unassigned 369.50 RI Iax Revenue p p0 369.750 369.750 0.00 41.1010 Pmpenx'Taxes 241.332 750 99.519 •25.51- 369.750 369, 241.332 0 Tax Revenue Totals: 0.00 369,750 99519 725x17 R6 Investment and Rental Revenue 0.00 869.440 869.330 911.440 0 0 931.923 0.00 36-:0I0 Interest Intone D.00 0 .141.148 1.027575 0 0.00 46.1030 Dividend income 28.695 171'5 0.00 869,4-W 869,110 911.330 p Investment and Rental Rev Totals: 1169,823 1.05'595 931,9'3 R9 Miscellaneous Revenue 0.00 0 o 0 0.00 .16-3010 Net Aorm(dPm)Fv Fixed Inc S 0.00 0 0 0 180.329 839.953 0 s Net Aprtv Fv Equity Securities 0 0 0 0 0.00 46--020 0.00 297.830 243.329 ;167.72_6! 0_00 49-2030 Miscellaneous Donations 0.00 '_9'.530 ]9'.830 0 0 0 0.00 49-5010 Employee Conuibudons '_75.513 304.510 339.950 297,830 693,336 p Miscellaneous Revenue Totals: 0.00 397,830 297.830 998,993 693 ?6 189,950 0.00 1531.020 1537.020 1,579,020 0 REVENUES Totals: 2,168353 1.871,449 1.363,205 53-20-39 Police Pension E2 Contractual Services 1,068 1.400 700 700 700 700 0.00 55-1120 Dues&Subscriptions 000 0.00 500 500 500 320 266 500 0.00 55-1130 Meetings l Ld al Fees 0.00 55-6110 Additional Legal Fees 0.00 5.000 5000 5.000 0 0 2.600 0.00 122_5.811 1,115.811 4225.811 1.0 25.601 1,053.208 Li 21208 0.00 55-7212 Duty tiremsabServBe fits Benefits 000 -208 27.'08 69,2_08 27.208 _ 7308 0.00 55=114 iving Spoue Benefits'7308 2- - 000 127.490 127.490 127.460 71,790 64.691 127,491 000 0.00 55-73_00 Surviving Employee Bev Pen 20.000 10.000 20.000 ,p ppp 0. 0 55.8122 Refund l E Employee Peavon Con 0.00 0 64.691 0.00 55-81'1 Medical Exams&Expenses 0.00 1.000 1,000 1000 0 1754 6.500 - 000 27.000 27.000 27,000 26.750 26.500 0.00 55-8123 Invesnrial Services Advisor Fees x00 5� 000 �� 0 600 0.00 55-8128 Secretarial Of Ins 0.W 0 0.00 1.71] I,ili 1.711 1.461 1581 1,100 0.00 55-812_9 Department Of Fees 0.00 100 700 100 0 89 100 0.00 55-8129 Other Miscellaneous 1,132.546 171526 1J63.305 0 Contractual Services Totals: 0.00 1,437,020 1,437,020 1,479,020 E6 Reserve Expense 0 0 100,000 0.00 58-1040 Reserve For Pension Benefits 0.00 100,000 100,000 100.000 0 0 100.000 0 Reserve Expense Totals: 0.00 100,000 100,000 100,000 1,152,546 1.274526 1,463$05 0 EXPENDITURES Totals: 0.00 1537,020 1537.020 1,579,020 2.268354 1.871519 1463.205 0 Fund REVENUES 0.00 1,537,020 1537.020 1.579.020 1.151536 1474.526 1463.205 0 Fund EXPENSES 0.00 1.537,010 1.537,020 1,579,020 1.115.808 596,922 0 0 Police Pension Totals: 0.00 0 0 0 32.279.634 39.043,954 33457.037 0 Report REVENUES 0.00 29.702316 30.776336 33.932.684 30321.786 36.900,174 33.120.485 0 Report EXPENSES 0.00 31805,819 33,066321 33.93 2.684 1.757.837 2.143.760 .K 36552 - 0 Report Totals: 0.00 (3403,503) (2289,985) 0 -213- VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM CY 2004 - CY 2008 C October 2003 VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM—CY 2004-CY 2008 Table of Contents Pau Introduction 1 Purpose of the Capital Improvement Program 1 Capital Improvement Project Defined 3 Capital Improvement Program Development 3 Summary Tables 4 Evaluation Criteria 4 Capital Improvement Program Project Detail 5 Table: CY 2004-CY 2008 Capital Improvement 6/7 Program Summary by Department Table: CY 2004-CY 2008 Capital Improvement 8/9 Program Summary by Fund Community and Economic Development Lehigh/Ferris Subarea Reconstruction Dempster Street Commercial Corridor Revitalization Fire Department Mobile Computing for Fire Apparatus Command Vehicle Replacement Ambulance Replacement—Station#5 Breathing Air Compressor/Fill Station Mobile Breathing Air Cascade System Ambulance Replacement—Station#4 Engine Replacement—Station#4 Management Information Services GIS Village Computer Network Hardware Electronic Document Management System(EDMS) Village Computer Network Software Municipal Buildings Flickinger Center Renovations Public Works Building Renovations Fire Station#4 Building Renovations Fire Station#5 Building Renovations Table of Contents (Con't) Police Department Mobile Data Terminal Replacement In-Car Video System Replacement Program Public Works Department Sanitary Sewer Monitoring Street Bituminous Patching Street Crack Sealing&Micro-Surfacing Street Resurfacing Program Emerson Sanitary Sewer Replacement Greenwood Avenue Reconstruction Main Street Roadway Reconstruction Main Street Water Main Replacement Leaking Underground Storage Tanks North Pumping Station Improvements Overflows at South Pumping Station Pre-Wetting Snow&Ice Control System Water Main Improvements North Pumping Station-Pump Replacement Alley Paving. Equipment Replacement Neighborhood Street Lighting C1PV04-Table of Contents VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM CY 2004—CY 2008 Introduction A Capital Improvement Program (CIP) is a multi-year plan identifying capital projects to be funded during the planning period. It identifies each proposed project to be undertaken, the year in which the project will be initiated, the amount expected to be expended on the project each year. and the proposed method of financing these expenditures. The CIP is a tool that can help elected officials ensure that decisions on capital projects are made wisely and are well planned. The CIP should not be confused with the Capital Projects Fund included in the annual budget. The Capital Projects Fund budget is the annual appropriation for spending on public improvements projects, and is legally adopted by the Board of Trustees. The Capital Projects Fund budget authorizes specific projects to be undertaken and appropriates specific funding for them. The two government finance documents are linked, since the first year of the CIP identifies projects which are the capital projects to be funded in the operating budget. Purpose of the Capital Improvements Program The basic reasons for developing a Capital Improvement Program include providing a financial management tool for elected and appointed officials, linking the comprehensive planning process with the fiscal planning process, providing elected officials with a formal method for decision making, and providing a public relations document for reporting the intentions of elected officials to community residents and business leaders. • Financial Management Tool — An overriding consideration in developing a capital improvement program is to prioritize current and future needs of the community. Capital improvement programming considers not only what the community needs, but, equally important, what it can afford. By explicitly recognizing the jurisdiction's financial outlook and the revenues and financing mechanisms that are anticipated to be available for the capital improvement program, projects can be prioritized to ensure that the most important needs and goals of the community are achieved. Developing a fiscally constrained capital improvement 1 program based on realistic estimates of revenues, enhances the ability of the capital improvement program to serve as a planning and management tool rather than as a wish list of projects that cannot be fully implemented. • Link to Comprehensive Plan—The preparation of the capital improvement program considers not only repair and replacement of existing utilities and other public improvements, but also identifies facilities expected to be needed in the future. Changing population characteristics and land uses may require additional improvements to the water and sewer systems, public buildings, and other public services and facilities. In developing the capital improvement program, these new demands must be weighed against the need to maintain existing infrastructure with the final financing decision based upon the goals and objectives established through the comprehensive planning process. • Formal Mechanism for Decision Making — The capital improvement program provides Village officials with an orderly process for planning and budgeting for capital needs. During the process of developing and implementing the capital improvement program a wide range of issues must be addressed, including agreeing on policies which will shape the program, estimating and prioritizing the capital needs, identifying funding sources, and implementing and monitoring the project delivery. • Public Information Document — The capital improvement program report presents a description of the projects proposed to be undertaken during the program period. This document can be used to communicate to residents, business owners and operators, and other stakeholders in the community the Village's public improvement priorities and implementation schedule. By using this process the community is given a better understanding of Village needs and the means for addressing them. There are significant benefits to be derived by the preparation of a capital improvement program; it is this promise that makes the staff time and effort necessary to participating in the development of the program worthwhile. Capital Improvement Project Defined A capital improvement project is a major. non-recurring expenditure that meets the criteria identified in one of the categories described below: 1. Site Acquisition—Acquisition of land for a public purpose. 2. Facility Construction or Repair—Construction of a new facility or an addition to or extension of an existing facility; a non-recurring major repair of all or part of a building, its grounds, or its equipment. The cost of the project must be at least $10,000, and the improvement must have an estimated useful life of at least ten (10) years. 3. Equipment Purchase — Purchase of a piece of equipment or a number of pieces of the same equipment whose total cost is at least $10,000 and whose estimated useful life is at least five (5) years. (three [3] years for computer equipment). 4. Planning or Design—Planning feasibility, engineering, or design studies related to an individual capital improvement project or to a program that is implemented through an individual capital improvement project. 5. Software — Purchase of new software or version upgrades needed to maintain the network at optimal levels. Capital Improvement Program Development Each project included in the Capital Improvement Program is described on the "Project Description" and the "Project Cost Summary" forms. An assessment of project priority should be determined by the CIP Ad Hoc Committee in light of anticipated fiscal constraints and Village needs. Each set of Village Department project descriptions is organized by the fiscal year in which the project is expected to begin. This organization becomes evident when scanning the summary table "CY 2004-CY 2008 Capital Improvements Program Summary by Department." Summary Tables The table entitled "CY 2004-CY 2008 Capital Improvements Program Summary by Department" found on pages 6 and 7 lists all projects submitted for funding consideration during the next five (5) calendar years. It identifies those projects for which funding was determined by the Department Head submitting the project to be most critical in Calendar Year 2004 designating those projects as "1" in the 3 "Rank" column. The total Capital Improvement Program proposed for Calendar Year 2004 is $1,663,796. Should the Committee make modifications during the Capital Improvement Project review process. a revised Capital Improvement Program will be provided for fmal review by Department Heads. The CIP will then be prepared for inclusion in the operating budget documents for calendar year 2004. Evaluation Criteria As each project description was being developed, the submitting department was asked to identify the benefits derived from the project and to indicate all of the "Evaluation Criteria" which would be satisfied by the project's implementation. The evaluation criteria were developed to assist both administrative staff and elected official in judging the importance of the project. The "Evaluation Criteria' which were to be used in completing the "Project Description" form are listed below: 1. New or Substantially Expanded Facility. Construction or acquisition of a new facility (including land), acquisition of new equipment. or major expansion of an existing facility that provides a new service or a level of service not now available. 2. Rehabilitate Deteriorated Facility. Reconstruction or extensive rehabilitation to extend a facility's useful life which will avoid or postpone replacing the facility with one which is new and/or more costly; if rehabilitation or reconstruction is not feasible, replacement of the facility with one which will provide the same level of service. 3. Systematic Replacement. Replacement or upgrade of a facility or piece of equipment as part of a scheduled replacement program. This investment assumes the facility or equipment will be replaced to provide approximately the same level of service as is currently being provided. 4. Protection and Conservation of Resources or Existing Investment. A project that protects natural resources that are at risk of being reduced in amount or quality, or an investment in existing infrastructure which protect against excessive demand or overload that threatens the capacity or useful life of an existing facility or piece of equipment. 5. Coordination. A project which must be undertaken to insure proper sequencing or scheduling with another project (e.g., scheduling a sewer project to coincide with a street reconstruction 4 project so that the newly surfaced street is not disturbed the year after it is completed); or a project that is necessary to comply with requirements imposed by another jurisdiction (e.g., a court order, a change in federal or state law or administrative ruling, an agreement with another village or governmental agency). 6. Reduce Risk to Public Safety or Health. A project which protects against a clear and immediate risk to public safety or public health. 7. Improvement of Operating Efficiency. A project that substantially and significantly improves the operating efficiency of a department; or one which has a very favorable return on investment with the promise of reducing existing or future increases in operating expenses. 8. Equitable Provision of Services or Facilities. A project that serves the special needs of a segment of the Village's population identified by public policy as deserving of special attention (e.g., the handicapped, the elderly, or low- and moderate-income persons); or a project that, considering existing services or facilities, makes equivalent facilities or services available to neighborhoods or population groups that could be considered to be underserved. 9. Maintenance or Increase of Property Value. A project which benefits the adjacent properties to the extent that property values will either stabilize or increase (e.g., street resurfacing or alley paving directly benefit the properties adjacent). Capital Improvement Program Project Detail A detailed description of each project shown on the preceding tables is included below. The project descriptions are presented in the order in which they appear on the table "CY 2004-CY 2008 Capital Improvement Program Summary by Department." 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E [ • / O OI- § ( ( ) } } / } ) \ \} \ } i COMMUNITY AND ECONOMIC DEVELOPMENT • Village of Morton Grove-Capital Improvement Program PM PROJECT DESCRIPTION - Date: Duly 16, 7001 Department: Community RE Economic Development Project Name: Lehigh/Ferris Subarea Reconstruction Project Type of Project: Site Acquisition [X] Facility Construction/Repair. [X] Equipment Purchase [ ] Planning/Design [X] Description of Project: Acquisition of property for residential/mixed-use redevelopment;realignment of Lehigh Avenue from Oakton to Dempster; extension of Ferris Avenue south to Lehigh; renovation/reconstruction of existing Metra commuter station; construction of additional commuter parking; improvements in storm water and sewer infrastructure;project boundaries are Dempster on the north,Cook County Forest Preserve District property on the west,Callie on the east, and Main on the south. Project Benefits: Enhancing opportunities for attracting new investment and development; supplying additional parking/improved station facility for commuters; supplementing customer base for new retail and service businesses; improving amenities for commuters,including those employed at nearby companies in industrial sector; substantially improved aesthetics/infrastructure for this area of the Village. Implementation Schedule: 2004-2005 Engineering/design study for train station Property acquisition Phase I engineering for infrastructure improvements,with Master Plan for improvements 2004-2006 Property acquisition 4= Village of Morton Grove— Capital Improvement Program PROJECT COST SUMMARY Date: July 16. 2003 Department: Community& Economic Development Project Name: Lehigh/Ferris Subarea Reconstruction Project - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 ' 2007 2008 Planning/ Design $ 250,000 $ 750,000 $ 550.000 $ 300,000 $ 200.000 $ 100,000 Site Acquisition I 1,125.000 1,000,000 3,500,000 3,500,000 Equipment Construction/ Re•air 221,405 189,895 1,093,170 $4,300,000 $1,000,000 Miscellaneous 40,000 Total Project Cost _ $1,415,000 $1,971,405 = $4,239,895 $4.893.170 $4,500,000 $1,100,000 Cost to the I Village of $1,415,000 $0 $0 $0 $0 $0 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [X] Standard Cost— Chicago Area [X] Date of Cost Estimate: 3rd Quarter. 2003 Financing Other Than Property Tax: Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) TIF increment, Illinois Operation Green Light, CMAQ from FHWA, rent from commercial lease in train station, transportation grants from METRA (RTA), TIF notes/bonds Impact on Operating Costs: Continuous maintenance for parking lots (structure), streetscape, and landscaping. • v N t C C O T N O Cr v il b - r_.,, ^ ,s .3 K vi w L .. C = C` } C C L: O (^ in 0 _ N 1 .. Co-, I 7- O N '' _> ^I '- c o o n NK ` C C C C ? >-.i C N _ C - _ C 7- _ T ,11 o C n c - ry N __ Cl 0. " m _ '>_ ei ss ra �. _ Ki `- tz e - V p' = 7 t ii W y 5 N N,.- 0 O 'C C C C o q = -E- - C"C _ 0,1 C Cr m 9C_ C -_ r.,: L-. .- r L.] 'E. N CC r0 ri U y _ u 9 - v�c _ oo: - o: c c - . a= N c - O = h n N c r 5 }I 7-.. _ c c. C s. O,. = L o Z - y -, w a 7_, a _ m s H _ = 5 . _ U _ N x el _ O 2 _ 4 - _ c> i_+ '. - - —_ U _ c-r v i _ m fG _ N _y = - l_ 2 W N R _ C = x _ N 1 r _ ' -r Q v a,s n _ _ _ - W = x =C ' 0 _ -< m L _ - _ -=. _ - = _ _ ` _ ` - -Li - c _ - s n c y - _ _ _ _ • E. __ _ _ r (A = - — _ _i_ _L _ :.- _ -_ W :4. :_- = = - c c a = s - u - — y _ I 1 v 'J, l 1 _ _ _ -co (This page intentionally left blank) Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: Tuly 16, 1003 Department: Community&Economic Development Project Name: Dempster Street Commercial Corridor Revitalisation Type of Project: Site Acquisition [X] Facility Construction/Repair [ Equipment Purchase [ ] Planning/Design [X] Description of Project: Acquisition of property; demolition of existing structures; construction of parking lots; removal of current on- street parking spaces; installation of bi-directional turning lane; new curbs, sidewalks and traffic signals; installation of streetscape elements (kiosks, lighting, furniture, signage, etc.) and landscaping; restriping of roadway; project boundaries are Dempster Street from Central Avenue on the east to the Metra tracks on the west. Project Benefits: Economic revitalization of corridor; upgraded appearance of corridor. Parking lot construction - 3 in 2004 3 in 2005 Implementation Schedule: 2003-2004 Phase I engineering/urban design completed/Phase II engineering begins 2004 Phase II engineering completed 2004-2005 Construction of parking lots completed 2004-2005 Right-of-way acquisition completed 2006-2007 Roadway improvements/enhancements constructed Village of Morton Grove —Capital Improvement Program PROJECT COST SUMMARY Date: Jul', 16. 2003 Department: Community &Economic Development Project Name: Dempster Street Commercial Corridor Revitalization - Project Cost Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 , Planning/ ' Design $ 300.000 $ 300.000 $ 100,000 Site Acquisition 1,165,000 420,000 1,408,400 Equipment Construction/ Repair 320,750 320,750 $1,626,800 $3,000,000 Miscellaneous Total Project Cost $1,465,000 $1,040,750 $1,829,150 $1,626,800 4$3,000,000 Cost to the Village of $1,465,000 $0.00 $0.00 $ 261,700 $1,000,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [X] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost— Chicago Area [ Date of Cost Estimate: 3`d Quarter, 2002 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Illinois First; legislative set-a-sides from State of Illinois: grants from Illinois Department of Transportation; CMAQ, NCPD, and TCSP from FHWA; STP funding from Council of Mayors and Enhancement (or replacement program) funds. Impact on Operating Costs: Continuous maintenance for parking lots, streetscape, and landscaping. • NJ x „6s nI o c -- o, - o o ti>' ° 0 - c = 7' - N 7 N - f iS bS 64- be. bF, 64 65. 65 r 1 7 O 0 C C OI O O j 0 C O OI O C N] Q K -. o - >1 O C ._ cJ C A --0 - I- No : c U N0 N - f n _ s x W e¢ x v 65 b< w O = c 0 0 O 0 co, O 0 0 c = - N C L: 67 67 c c — _ C L: � L^ O Y c C c N- O IN U o m c o c c 0 _ H O r7 N N ti c N ry Q r c7 n C = ;, q W f V b N 64 a. rN te w y -_ -J r Q CIO ^ O O p O C C O H O .. O O p O p C C C 7 NI o C L.° C c ° x o W }'O - N. C. r N_ C n N C Y C -, C O > Y N N C O Q - 07 07 N n n c` 0 = _ Ly F _ N N t• 64 > F - O 65 64 SS .5 _ _ _ _ O Y Y r C —o. O y _ O C O Y r __ •O CI r•I C C 0 r in _= T __0. cI nIO C c c 2 T x " _ _ _ ., �'I _ u; _ c ,c a `o z — - - __ — _ _ Q U r - c 64 e r 'C x' _ = ry '_ _ 64 65 69 = . y =y = O U: J � W ' z- - Fir. E -- 3 : - s I 5 77 Vx_ O C - o C z - - - - _ = - _ > > _ L:J c - _ - e - _ " - - - - ,-- -- _ r i z - ..= _ _N _ .e. W _ _ _ :a.I _W t - - - - ml C _ - _ _ ' - 1 - - UL T b? - - - _ (This page intentionally left blank) C, FIRE DEPARTMENT C Y. 4 Village of Morton Grove-Capital Improvement Program - PROJECT DESCRIPTION Date: Iuly,9001 Department: FIRE Project Name: Mobile Computing for Fire Apparatus Type of Project: Site Acquisition [ j Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [X] This expenditure continues the program that will enable rapid transfer of various public safety information to field units during emergency operations. Appropriate notebook computers will be purchased for each emergency vehicle. The information in the drawings and database will be activated by wireless connection from the RED Center CAD system,opening the program and the appropriate files for use by personnel. This information will also be integrated with the Village's GIS data The notebook computers with associated communications equipment will be placed in ten fire department vehicles. '1 Project Benefits: Emergency operations and personnel safety will be greatly enhanced by providing current information pertaining to specific site issues including hazardous materials locations, utility shutoffs, fire suppression system information,hydrant locations,and special features relative to an occupancy or incident location. Implementation Schedule: Purchase vehicle laptops and train personnel in 2nd quarter,deploy laptops in 41'quarter. I t _ Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: Tilly, 7001 Department: FIRE Project Name: Mobile Computing for Fire Apparatus - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $50,000 Construction/ Repair Miscellaneous Total Project $50,000 Cost Cost to the Village of $50,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 7003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 7009 Department: FIRE Project Name: Command Vehicle Replacement Type of Project: Site Acquisition [ ] Facility Construction/Repair [ Equipment Purchase [X] Planning/Design [ Description of Project: This project is the replacement of the department's incident command vehicle and the downgrading of the existing unit to a utility vehicle status specifically assigned to support fire safety public education. With a vehicle rotation plan, of which this purchase would be a part, the departments support vehicles would have an 18-year life cycle. This type of rotation provides the department with a back up command vehicle during maintenance. This also includes the purchase and installation of an optional all wheel drive system. emergency lights/warning devices and communications equipment on the new vehicle. -� Project Benefits: Scheduled replacement of department apparatus provides optimal readiness for emergency operations and the inclusion of any enhancements required by the Illinois Department of Labor or applicable safety standards governing fire apparatus. Systematic Replacement Scheduled replacement will provide for effective budgeting. Coordination To maintain operational readiness consistent with intra-govemmental response agreements. Health and Safety Risk Incident command is essential to the proper handling of emergency incidents and a vehicle of this type is necessary to perform this activity. Implementation Schedule: Review Proposals and Order Vehicle- Second Quarter of 2005 Receive Delivery of Unit- Fourth Quarter of 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: Tilly, 2007 Department. FTRF. Project Name: Command Vehicle Replacement - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $55,000 Construction/ Repair Miscellaneous Total Project $55,000 Cost Cost to the $55,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: 7nly. 7007 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) `- Impact on Operating Costs: None Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 7001 Department: FIRE Project Name: Ambulance Replacement—Station #5 Type of Project: Site Acquisition [ ] Facility Construction/Repair [ Equipment Purchase [X] Planning/Design [ Description of Project: This proposed expenditure would support the replacement of the front line advanced life support ambulance at Station #5, which will be 8 years old at the time of this expenditure which is based on the department's emergency apparatus replacement schedule. The existing ambulance would become the department's reserve unit. The existing reserve, which will be 16 years old at the time of this replacement, would be traded in or sold. The funds requested in this proposal would support the purchase of the vehicle, associated communications equipment and miscellaneous necessary equipment and supplies. Project Benefits: Scheduled replacement of department apparatus provides optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Public Health or the regional Emergency Medical Services office. Evaluation Criteria Met: DETERIORATED APPARATUS: Front line life expectancy for emergency operations would have been reached by this point. EQUITABLE PROVISION: Continuation of a high level of emergency medical care equipment. OPERATIONAL EFFICIENCY: Timely replacement will ensure service life of the vehicle for use in a reserve capacity. SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department's vehicle replacement schedule. COORDINATION: To maintain operational readiness consistent with intra-governmental response agreements. SAFETY & HEALTH: A vehicle of this type is needed to support advanced life support activities. Implementation Schedule: Purchased in Fiscal Year 2005 (Construction -April through September 2005) Village of Morton Grove- Capital Improvement Program PROJECT COST SUMMARY Date: July, 9003 Department: FTRF. Project Name: Ambulance Replacement—Station #5 -Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $205,000 Construc- tion/Repair Miscellaneous Total Project $205,000 Cost Cost to the $205,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 2002 Cost estimate based on NWMC "Joint Purchase" ambulance bids, opened on July 31, 2002. with a 3% annual increase applied to provide the projected cost. Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Reduced maintenance costs associated with the reserve unit being replaced. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 7003 Department: FIRE Project Name: Replacement of Breathing Air Compressor and Fill Station Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: Removal and replacement of existing breathing air compressor and support equipment, which is located at Station#4. The existing compressor, at the time of this replacement, will be 19 years old. We have experienced maintenance concerns with the current unit, and parts replacement will become a significant issue for maintenance past the date of request. The current unit has a maximum working pressure of 5,000 psi, which -� was the standard pressure for units of this type when it was originally purchased. The proposed unit has an operating pressure of 6,000 psi which doubles the storage capacity of available breathing air and would enhance our operational readiness. Project Benefits: Improvement of Operating Efficiency Elimination of maintenance and parts availability concerns on existing equipment. Doubling of the available breathing air supply for the department. Planned purchase of a critical piece of department equipment. Implementation Schedule: Review Proposals - Second Quarter of 2006 Installation -Third Quarter of 2006 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July, 2003 Department: FTRF Project Name: Replacement of Breathing Air Compressor and Fill Station - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $37,150 Construction/ Repair Miscellaneous Total Project $37,150 Cost Cost to the $37,150 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate • [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July, 7002 Cost estimate based on original plus 3% annual increase applied to provide the projected cost. Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Decrease in maintenance expense on existing compressor. Village of Morton Grove- Capital Improvement Program PROJECT DESCRIPTION Date: Tilly, 7003 Department: FIRE Project Name: Enhancement of Mobile Breathing Air Cascade System on Squad #4 Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ Description of Project: The enhancement of the Breathing Air Cascade on Squad 4 will increase the operating pressure of our system from 5.000 psi to 6,000 psi. This up-grade would double the mobile cascade system's capacity to fill breathing apparatus cylinders during emergency and training operations. The current system can fill 30 cylinders from empty to their operating pressure of 4,500 psi; with the proposed enhancement the system will be capable of filling 65 cylinders. The proposed up-grade would include replacement of existing fill panel components that are not rated for the higher pressure and the replacement of the six (6) air cylinders that make up the cascade. Project Benefits: Improvement of Operating Efficiency The proposed enhancement would match this equipment's rated capacity to the proposed breathing air compressor that is also being requested. The filling capacity of our mobile cascade will be increased by 100%, enhancing operational readiness and the efficiency of our system. Implementation Schedule: Proposals Reviewed-First Quarter-2006 Installation of New Equipment- Second Quarter- 2006 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July, 7009 Department: FIRF Project Name: Enhancement of Mobile Breathing Air Cascade System on Squad #4 -Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $14,000 Construction/ Repair Misc. Total Project $14,000 Cost Cost to the $14,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July, 7007 Cost estimate based on original bid plus 3% annual increase applied to provide the projected cost. Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: No Direct Cost, level of service increased with undetermined monetary impact. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: Tilly 200; Department: FIRE Project Name: Ambulance Replacement - Station #4 Type of Project: Site Acquisition [ ] Facility Construction/Repair [ Equipment Purchase [X] Planning/Design [ Description of Project: This proposed expenditure would support the replacement of the front line advanced life support ambulance at Station #4. based on the department's emergency apparatus replacement schedule. The existing ambulance. which will be 8 years old at the time of the replacement, would be converted for use by another Village department or could be traded in or sold. The funds requested in this proposal would support the purchase of the vehicle, associated communications equipment and miscellaneous necessary equipment and supplies. Project Benefits: Scheduled replacement of department apparatus provides optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Public Health or the regional Emergency Medical Services office. Evaluation Criteria Met: DETERIORATED APPARATUS: Front line life expectancy for emergency operations would have been reached by this point. EQUITABLE PROVISION: Continuation of a high level of emergency medical care equipment. OPERATIONAL EFFICIENCY: Timely replacement will ensure service life of the vehicle for use by another department. SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department's vehicle replacement schedule. COORDINATION: To maintain operational readiness consistent with intra-governmental response agreements. SAFETY & HEALTH: A vehicle of this type is needed to support advanced life support activities. Implementation Schedule: Purchased in Fiscal Year 2006 (Construction- April through September 2006) Village of Morton Grove- Capital Improvement Program PROJECT COST SUMMARY Date: Tilly 70111 Department: FTRF Project Name: Ambulance Replacement—Station #4 - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $211,000 Construction/ Repair Miscellaneous Total Project $211,000 Cost Cost to the $211,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer,Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost- Chicago Area [ Date of Cost Estimate: July 7007 Cost estimate based on NWMC "Joint Purchase" ambulance bids, opened on July 31, 2002, and a 3% annual increase applied to provide the projected cost. Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) �- Impact on Operating Costs: Reduced maintenance costs associated with the reserve unit being replaced. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 700; Department: FIRF Project Name: Scheduled Replacement of Fire Engine at Station #4 Type of Project: Site Acquisition [ ] Facility Construction/Repair [ Equipment Purchase [X] Planning/Design [ ] Description of Project: This expenditure. which has been deferred from last year's program due to current evaluation of existing apparatus, would support the replacement of the front line fire engine at Station#4. The existing engine would be sold or traded in and the existing reserve engine would remain as the reserve. The proposed fire engine would include the following features or components: Six man cab High Side Compartments • EMS Equipment Storage Area • Hydraulic Ladder Rack • 1,500 or 1,250 Gallon/Minute(GPM) Pump • 110 volt scene lighting 500 - 750 gallon Water Tank • Roll-up door at Pump Panel New Portable &Mobile Radio Equipment • Various Rescue & Suppression Tools &Equipment Project Benefits: Systematic Replacement Scheduled replacement will lessen the compounded impact of purchasing two large pieces of fire apparatus at the same time or within a short time of each other. Jmprovement of Operating Ffficiency Scheduled replacement also minimizes vehicle maintenance and safety of apparatus concerns and ensures operational readiness of Fire Department apparatus. Implementation Schedule: Review Proposals - Fall of 2006 Order Vehicle—First Quarter 2007 Receive Delivery of Fire Engine—Fourth Quarter 2007 Village of Morton Grove- Capital Improvement Program PROJECT COST SUMMARY Date: Tilly 7003 Department: FTRF Project Name: Scheduled Replacement of Fire Engine at Station #4 -Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $485,000 Construction/ Repair Miscellaneous Total Project $485,000 Cost Cost to the $485.000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: hilt', 7007 • - '... - .• -4 el ►' .Iu " t'. ' I. -" . - . .e. . 1 .'. arr. '1 711 - -..-. . 7007 with a 5% annual increase applied to provide the projected cost Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Reduced maintenance costs incurred by Engine 4. E-4 will be 19 years old, and village mechanics advise anticipation of cost prohibitive repairs to this unit. E-4R, which was refurbished in 1990, will be retained as the reserve engine. MANAGEMENT INFORMATION SERVICES z � = d - J7 Village of Morton Grove-Capital Improvement Program PROJECT DESCRIPTION Date: July 18,2003 Department: Management Information Services Project Name: GIS Type of Project: Site Acquisition [ ] Facility ConstructionlRepair [ ] Equipment Purchase [X] Planning/Design [X] Description of Project: The allocation of fmancial resources toward the Village's Geographic Information System will further develop the program to be used by Village staff and shared with regional communities. This product will result in increased data sharing, improved workflows, and therefore,enhanced decision making for all Village operations. Project Benefits: The utilization of GIS across all departments will have several applications including long-range planning, asset inventory,the provision of public safety services,project management and problem solving. Implementation Schedule: CY 2004: Staffing through the GIS Consortium vendor - $44,322; photogrammetric mapping - $13,000; replace plotter-$10,000; software(including intemet mapping)-$8,364. CY 2005: Staffing through the GIS Consortium vendor - $45,762; photogrammetric mapping - $88,600 software(including internet mapping)-$4,490 CY 2006: Staffing through the GIS Consortium vendor- $47,249; replacement of hardware purchasrd in CY 2003 - $8000;software(including intemet mapping)-$4,619. CY 2007: Staffing through the GIS Consortium vendor-$48,785;software(including intemet mapping)- $4,753. CY 2008: Staffing through the GIS Consortium vendor- $50,371;software(including intemet mapping)- $4,891 1. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 18. 2003 Department: Management Information Services Project Name: GIS - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ $43,887 $57,322 $134,362 $47,249 $48,785 $50,371 Design Site Acquisition Equipment 8,000 10,000 8,000 Construction/ Repair Software 18,700 8,364 4,490 4,619 4,753 4,891 Total Project $70,587 $75,686 $138,852 $59,868 $53,538 $55,262 \.. Cost Cost to the Village of $70,587 $75,686 $138,852 $59,868 $53,538 $55,262 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: JULY 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided.) NONE DETERMINED AT THIS TIME Impact on Operating Costs: The hardware and software will have maintenance and licensing fees. Those costs will be $5800 for CY 2004; $7700 for CY 2005; $7,450 for CY 2006, $7,700 for CY 2007 and $7,700 for CY 2008. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 5. 2003 Department: Management Information Services Project Name: Village Computer Network Hardware Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: Maintain the hardware and software required to keep the Village's computer network functioning and up to date. All mission critical and most non-mission critical hardware that the Village owns has a three-year warranty. Sometime after the third year of a device's warranty the Village should, as a matter of prudence. plan for the replacement of the device in question. This will provide a quick solution, and consequently minimize down time, in the event of a hardware failure outside of the manufacturer's warranty. All hardware has a life-span of three to four years due to the speed at which technology advances. For example, the processors installed in the servers purchased by the Village from the 1999/2000 implementation,though state- of-the-art at the time of purchase, run at 1/12 the speed of the processors installed in the two new servers that were purchased in 2001. It is also important to note that the funds budgeted for the major equipment replacement (servers, workstations, etc.)will only be used on an as-needed basis. Project Benefits: Increase productivity by maintaining an up to date and effective network to support staff in their primary responsibilities and generate user capabilities to increase efficiency. Implementation Schedule: Replacement of existing server hardware and security hardware is strictly on an as-needed basis. CY 2004 — CY 2003: Continue regular preventative maintenance program to maintain maximum efficiency. The replacement of one server ($12,000) is budgeted for each year with the exception of CY 2006 in which two servers are budgeted($24,000). The replacement schedule is calculated based upon the age of the server. CY '_'004—Replace NTSERV01 so that the current NTSERVO I can be allocated to the EOC for disaster purposes. CY 2006—Replace tape back up due to age and expiration of warranty- $15,000 CY _2007—The replacement of the PLX firewall(S 10,000)due to age. The replacement of routers(4-2600s and 3- 1700s at a total cost of$13.400)due to age. Replacement of existing end user hardware is strictly on an as-needed basis. CY 2004 — CY 2003: Continue regular preventative maintenance program to maintain maximum efficiency. The .., department has developed a four-year rotating equipment schedule for all PC and laptops issued. Any replacements made prior to the fourth year will be to serve an area where a PC or laptop is needed. but not a new PC or laptop. In these circumstances,the primary user will receive the new equipment and the "old" equipment will be assigned to the secondary use. Village of Morton Grove- Capital Improvement Program PROJECT COST SUMMARY Date: August 5. 2003 Department: Management Information Services Project Name: Village Computer Network Hardware -Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ $ 65,130 Design Site Acquisition Equipment 461,399 $27,000 $26,500 $52,000 $54,900 $25,000 Construction' 25,084 Repair Software Total Project Cost $551,613 $27,000 $26,500 $52,000 $54,900 $25.000 Cost to the Village $551.613 $27,000 $26,500 $52,000 $54,900 $25,000 of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: JULY 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided.) NONE Impact on Operating Costs: Although the Village budgets for the purchase of new servers in the event that maintenance costs exceed a new purchase, the Village also budgets for additional hard drives, RAM upgrades and processors to extend the life of the current equipment. These operating costs are $5000 annually and will be used on an as-needed basis. Staff time will be also required to monitor the performance of all equipment. The most effective operating cost associated with extending the life of PC's and laptops is the purchase of UPS devices to protect the equipment from power surges. These UPS devices need to replaced from time to time. and therefore, we budget $1500 annually for the replacement of UPS devices. We also budget 53.450 annually for the replacement of cables, monitors, mice and keyboards as needed to extend the life of the PC's and laptops when appropriate. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 18. 2003 Department: Management Information Services Project Name: Electronic Document Management System (EDMS) Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [X] Description of Project: The project will consist of evaluating EDMS and choosing a vendor to provide hardware and software to develop and maintain an in-house EDMS or contract with a professional service to outsource EDMS needs. The budgeted amounts will provide the opportunity to conduct a pilot project and then expand the system according to determined needs. Project Benefits: An EDMS will enhance elected officials and staff accessibility to historical documents while reducing the need to retain original paper documents thereby, saving physical storage costs. Implementation Schedule: CY 2004: Choose a vendor and implement one department as a pilot project. CY 2005 —CY 2008: Add additional departments to the EDMS as determined appropriate. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 18. 2003 Department: Management Information Services Project Name: Electronic Document Management System (EDMS) - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $25,000 $25,000 $25,000 $25,000 $25,000 Construction/ Repair Software Total Project $25,000 $25,000 $25,000 $25.000 $25,000 Cost Cost to the Village of $25,000 $25,000 $25,000 $25,000 $25,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: AUGUST 2002 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided.) NONE DETERMINED AT THIS TIME Impact on Operating Costs: An EDMS will require additional server storage space as it develops, and at full implementation could require a dedicated server. An in-house system will require maintenance fees for the scanning software and either an in-house or outsourced system will require maintenance and licensing fees for the document retrieval software. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 18. 2003 Department: Manaeement Information Services Project Name: Village Computer Network Software Type of Project: Site Acquisition [ ] Facility Construction/Repair [ Equipment Purchase [X] Planning/Design [X Description of Project: A programmer will develop customized databases for different Village applications, including a parking ticket system and building permit/property standards database, both to replace antiquated AEK modules, and a customer request database. This programmer has worked with the Village before, having developed the administrative adjudication software. Further, the Village will need to renew its Microsoft Office licenses every two years. When Microsoft restructured its licensing in 2002, the Village purchased the Software Assurance and Software Advantage program to minimize its costs for future software upgrades and licenses. Therefore, we anticipate that the cost of renewing our licenses will be approximately 33% less; however, the Village will not know for sure the absolute cost of renewal until 2004 because Microsoft has not finalized its new pricing structure. Project Benefits: Appropriate software assists Village personnel in executing their responsibilities in the most efficient and effective manner possible. Implementation Schedule: CY 2004: Parking ticket database - $10,000; Customer request database - $5,000; Building permit'property standards database- $10,000; Microsoft licenses - $25,000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 18. 2003 Department: Manaeement Information Services Project Name: Village Computer Network Software - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment Construction/ Repair Software $36,138 $50,000 $25,000 $25,000 Total Project $36,138 $50,000 $25,000 $25,000 Cost Cost to the Village of $36,138 $50,000 $25,000 $25,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: JULY 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided.) NONE DETERMINED AT THIS TIME Impact on Operating Costs: The databases will be developed in Microsoft Access which is a currently being supported on the Village's network. The impact on operating costs will be negligible. MUNICIPAL BUILDING MAINTENANCE C 3 y t .. Village of Morton Grove —Capital Improvement Program PROJECT DESCRIPTION Date: August 5. 2003 Department: Municipal Building Maintenance - Project Name: Flickinger Center Renovations Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: In July, 2002 Teng and Assoc. prepared a Phase I space study for the renovation of the Police Department and entry to Village Hall. The Police Department portion of the study recommends a complete remodel of their first floor space and incorporates the Council Chambers and former Senior Citizens Center into the Police Department area. Basement and second floor areas are also being remodeled to reflect current department training and evidence storage needs. Remodeling the Village Hall main entry corridor is proposed to correct ADA accessibility issues and availability of adequate public washroom facilities. The Phase I report also addresses replacement of Village Hall HVAC,relocating the Council Chambers, and a small addition at the Police Department for additional evidence storage and building maintenance materials. These items have not been included in the following project cost estimates. The mansard shingles around the building are in poor condition, and they are beginning to loosen and fall off. The replacement of shingles needs to be completed in CY2004. Exterior wood trim was last painted in 1994, and this needs to be painted after the mansard shingle work is completed. Project Benefits: Rehabilitate a deteriorated facility; systematic replacement of equipment; coordination of remodeling in the Police Dept and Village Hall; improvement in operating efficiency;reduce a risk to public safety. Implementation Schedule: CY2004 mansard roof—Painting of trim 4Y2005 .•� ,`lete architectural design documents 006 ®el of Police Dept and Village Hall entry. parking lots a' Village of Morton Grove — Capital Improvement Program PROJECT COST SUMMARY Date: August 5. 2003 Department: Municipal Building Maintenance Project Name: Flickinger Center Renovations - Project Cost - FCC: Cost Elements Date 2004 004 a 00 2006 2007 2008 Planning/ Design $112,225 551.300 , $165.800 I p Site i Acquisition Equipment ! I $7,600 Construction/ F Repair $168,000 ; 5 3,418,000 $39,800 Miscellaneous Total Project C.' $287,825 $51,300 i $165,800 I $3,418,000 $39,800 Cost to the Vill. of Morton Grov $287,825 1 $51,300 $165,800 $3,418,000 $39,800 Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost— Chicago Area [ ] Date of Cost Estimate: August. 2002. 3% COLA added per year. Financing Other Than Property Tax:(Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 18, 7003 Department: Municipal Building Maintenance Project Name: Public Works Building Renovations Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: A multi-year renovation project designed to upgrade the Public Works main facility. Work completed (through 12/31/02): Remodel of the general office area; construction of new locker rooms. lunchroom, computer room, and Water Dept office; the front entry was replaced; the hot water system was replaced; washrooms have been renovated; a new heating system was installed; and wall copings over the office area have been replaced. Future work includes relocate the emergency generator to the exterior, which will reduce heat and noise in the mechanic's shop when the unit is operating; upgrade the main garage/mechanic's shop ventilation system to meet current standards for vehicle garages; extend the mechanics vehicle exhaust system so that additional bays may be used for vehicle maintenance; replace wall copings over the maintenance shop to prevent deterioration of masonry; replace Sign Shop and garage windows for security and energy conservation; relocate maintenance shop emergency exit doors to improve usable floor space; and install an EPA mandated pollution control system in the storage yard. EPA is currently fmalizing rules and implementation dates for a new program to control pollutants in storm water run-off. The proposed system will act as a separator to remove potential pollutants from run-off water prior to the water entering a sewer or waterway. Project Benefits: Rehabilitate Deteriorating Facility Systematic Replacement Improvement of Operating Efficiency Implementation Schedule: CY 2005 Upgrade Shop Ventilation and add CO detectors to truck storage building CY 2006 Relocate Emergency Generator; relocate exit doors; extend mechanics vehicle exhaust system .� Replace windows in Sign Shop& garage CY 2007 Replace Wall Copings Over Maintenance Shop; begin EPA pollution control system CY 2008 Complete EPA pollution control system Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: filly l K, 7003 Department: Municipal Building Maintenance Project Name: Public Works Building Renovation Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment Construction/ $174,520 $51,500 $69,500 $229,000 $200,000 Repair Miscellaneous Total Project $174,520 $51,500 $69,500 $229,000 $200,000 Cost Cost to the $174,520 $51,500 $69,500 $229,000 $200,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ) or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: CY05 & CY06 costs_are based on vendor estimates 3% COI A was added to each year Cost for EPA work isahest_stimate basedan the scope of work known to date Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Village of Morton Grove— Capital Improvement Program PROJECT DESCRIPTION Date: July 18. 2003 Department: Municipal Building Maintenance Project Name: Fire Station 4 Building Renovations Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: It is eight years since the major addition and remodeling at Fire Station 4. Maintenance work deferred from 1995 is now being scheduled for completion. The emergency generator powering the southside of the station is original equipment from 1974, and it only provides partial power during an outage. A new 40KW generator and transfer switch capable of fully powering the southside of the building is planned. Replacement of the original building windows was also deferred in 1995. The windows are not insulated, and they do not seal well. Replacement will improve the efficiency of the building's temperature control systems. An upgraded vehicle exhaust system is proposed to better control indoor air quality in the apparatus bays. Project Benefits: Rehabilitate deteriorated facility; systematic replacement; reduce risk to public safety; improvement in operating efficiency; coordination with similar projects at Fire Station 5. Implementation Schedule: CY2005 Replace 2nd floor windows, and emergency generator CY2006 Replace 151 floor windows, and vehicle exhaust system Village of Morton Grove —Capital Improvement Program PROJECT COST SUMMARY Date: July 18, 2003 Department: Municipal Building Maintenance Project Name: Fire Station 4 Building Renovations - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment Construction/ Repair $38,800 $58,900 Miscellaneous Total Project Cost $38,800 $58,900 Cost to the Village of $38,800 $58,900 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [X] Standard Cost— Chicago Area [ Date of Cost Estimate: August. 2001 with 3% COLA per year for windows and generator August. 2002 with 3% COLA per year for exhaust system Financing Other Than Property Tax:(Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) The Fire Department has applied for a Federal Fire Act grant to cover 90% of the cost of the vehicle exhaust system planned for CY2006. The application is in review. Total cost of the system is estimated at $45,955 (village $4,596; grant [if approved] $41,359.) Impact on Operating Costs: Village of Morton Grove—Capital Improvement Program PROJECT DESCRIPTION Date: July 18. 2003 Department: Municipal Building Maintenance Project Name: Fire Station 5 Building Renovations Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: Eight years ago a major building addition and remodeling program was completed at Fire Station 5. The conclusion of work deferred from 1995 is an upgraded vehicle exhaust system to better control indoor air quality in the apparatus bay. Project Benefits: Improvement in operating efficiency; coordination with similar project at Fire Station 4. Implementation Schedule: CY2006 Install vehicle exhaust system ^'y Village of Morton Grove—Capital Improvement Program PROJECT COST SUMMARY Date: July 18. 2003 Department: Municipal Building Maintenance Project Name: Fire Station 5 Building Renovations - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment Construction/ Repair $19,600 Miscellaneous Total Project Cc $19,600 Cost to the Villa of Morton Grov $19,600 Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost— Chicago Area [ Date of Cost Estimate: August. 2002: 3% COLA per year through 2006 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) The Fire Department has applied for a Federal Fire Act grant to cover 90% of the cost of the vehicle exhaust system planned for CY2006. The application is in review. Total cost of the system is estimated at $19,600 (village 1,960; grant[if approved] $17,640.) Impact on Operating Costs: POLICE DEPARTMENT • • Village of Morton Grove— Capital Improvement Program PROJECT DESCRIPTION Date: August 5, 2003 Department: POLICE Project Name: Mobile Data Terminal Replacement Program Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: A program to replace mobile data terminals (MDTs). Regular and "ruggedized" laptops are given a life expectancy of 3 - 5 years due to the fact that they are used 24 hours a day and are installed in the field. They are exposed to the elements like heat, cold, dust,jarring and many other elements in the field that are not conducive to lengthening their service. Project Benefits: The program reduces the chance of a key component breaking down in the most in-opportune time. Our officers out in the field are reliant on the information that they can get from the MDTs. It provides another tool for the officer to enhance his safety and the safety of people they come in contact with. Implementation Schedule: -2004 - 20OS r. -'.. Y • Village of Morton Grove – Capital Improvement Program PROJECT COST SUMMARY Date: August 5. 2003 Department: POLICE Project Name: Mobile Data Terminal Replacement Program - Project Cost - Cost Cost CY CY CY CY YY Elements to 2004 2005 2006 2007 2008 Date Planning/— Design Site Acquisition Equipment $14,000 63,000 Constructions Repair Miscellaneous Total Project $14,000 63,000 Cost —i� Cost to the �I Village of $14,000 63,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect. Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost– Chicago Area [ Date of Cost Estimate: July 11. 2003 Financing Other Than Property Tax:(Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Note: Estimated cost per unit is $7,000. 2004 - $14,000 (2 units) 2005 - $63,000 (9 units) Impact on Operating Costs: Maintenance agreement will be needed to insure equipment will be operating properly. Village of Morton Grove—Capital Improvement Program PROJECT DESCRIPTION Date: July 22. 2003 Department: POLICE Project Name: In-Car Video System Replacement Program Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ Description of Project: A program to replace our in-car video system. Due to the fact that the systems are exposed to the elements, the estimated life expectancy is between 5-8 years before they start becoming unreliable. Records indicate that we purchased (3) three in 1998, (3) three in 1999, (5)five in 2000 and(1) one in 2001. Project Benefits: The program reduces the chance of a key component breaking down in the most in-opportune time. The in- car video system is utilized to document police activity and can enhance officer safety. It is used for training purposes and can also be used to refute claims against the police. Implementation Schedule: 2006-2008 Village of Morton Grove— Capital Improvement Program PROJECT COST SUMMARY Date: July 22. 2003 Department: POLICE Project Name: In-Car Video System Replacement Program - Project Cost - Cost Cost CY CY 1 CY CY CY Elements to 2004 2005 2006 2007 2008 Date Planning/ Design Site Acquisition Equipment 18,000 18,000 30,000 Construction/ Repair Miscellaneous Total Project 18.000 18.000 30.000 Cost Cost to the Village of 18,000 18.000 30,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost— Chicago Area [ Date of Cost Estimate: July 22. 2003 Financing Other Than Property Tax:(Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Note: Estimated cost per unit is $6,000. 2006 - $18,000 (3 units) 2007 - $18,000 (3 units) 2008 - $30,000 (5 units) Impact on Operating Costs: PUBLIC WORKS DEPARTMENT • • =,a Village of Morton Grove- Capital Improvement Program PROJECT DESCRIPTION Date: July 16, 2003 Department: Public Works Project Name: Sanitary Sewer Monitoring Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: The Village of Morton Grove is under a mandate of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC)to eliminate,to the extent feasible, storm water inflow into the sanitary sewer system. The Village expended large slims of money to correct the storm water inflow problem in 1989 and 1990. The results were accepted by the MWRDGC with the stipulation the Village undertake the necessary steps to maintain its separate sewers and monitor the flow in the sanitary sewers. The Village's Engineering staff has been reviewing the data collected noting that there is unacceptable inflow into the sanitary sewers during storm events. This may be caused by the natural deterioration of sanitary sewer pipes,or by the illegal re-connection of sump pumps in single family residences. In addition, smoke testing and dye testing can be used to further 'Th identify sewer system problems. Once problem areas are defined,the televising of the sewers to identify sewer problems would be undertaken. Televising is also done prior to the streets being resurfaced or reconstructed. This program provides for the following actions recommended by staff: Smoke Testing Dye Testing Televising of Sanitary Sewers Engineering Analysis of Monitoring Data Project Benefits: Risk to Public Safety or Health - The ability to identify areas of excessive inflow-infiltration and perform corrective measures to prevent sewage back-ups onto private property(i.e. basements). Improvement of Operating Efficiency- With the testing the Village will be able to locate problem areas and initiate repairs,thus improving the operating efficiency of our sewer systems. New or ! tially Expanded Facility-This will increase our sewer system capabilities,helping to satisfy the Vill• ; ment with the Metropolitan Water Reclamation District of Greater Chicago(MWRDGC). lem- 'hedule: Contftng.Monitoring Schedule as approved by the Metropolitan Water Reclamation District of Greater Chicago. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 16. 2003 Department: Public Works Project Name: Sanitary Sewer Monitorine -Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Dye Testing $ 13,000 $ 5,000 $ 5,000 $ 5,000 $ 5.000 $ 5,000 Smoke Testing $ 55,000 $10,000 $10,000 $10,000 $10.000 $10,000 Equipment $ 24,000 Televising Sewers $ 92,000 $17,000 $17,500 $18,000 $18,500 $19,000 Misc. Data $142,450 $27,300 $28,100 $29,000 $29,800 $30,700 Analysis Total Project Cost $326,450 $59,300 $60.600 $62,000 $63.300 $64,700 Cost to the Village of $326,450 $59,300 $60,600 $62,000 $63.300 $64.700 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Enterprise- Sewer Fund Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21. 2003 Department: Public Works Project Name: Local Street Bituminous Patching Type of Proj ect: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: Bituminous patching of various streets,approximately 1000 square yards per year—this process is the removal of the existing bituminous pavement in failure areas, recompaction of the existing aggregate base and the installation of a 3" to 5" bituminous mixture. This process is used in advance of the micro-surfacing process and street resurfacing program with any unused quantity to be used on other streets that require bituminous patching. These streets are subject to change depending on the condition of the streets at the time of construction. 10 streets are scheduled for patching in CY 2005 Project Benefits: Deteriorated Facility - These streets are showing signs of pavement failure at this time. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department and prevent minor pavement failures from becoming more extensive. Risk to Public Safety or Health -Elimination of hazards to the driving public, cyclists and pedestrians. Implementation Schedule: CY 2005 Bid Documents Available- April 2005 Sign Contract - May 2005 Initiate Contract - June 2005 Complete Construction - July 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21. 2003 Department: Public Works Project Name: Local Street Bituminous Patching - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment Construc- tion/Repair $331,603 $80,000 $90,000 $90,000 $100,000 Misc. Total Project $331,603 $80,000 $90,000 $90,000 $100,000 Cost Cost to the Village of $331,603 $80,000 $90,000 $90,000 $100,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 10. 2003 Department: Public Works Project Name: Local Street Crack Sealing & Micro-Surfacing Program Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: Micro-sealing of Village streets—micro--sealing is a latex modified emulsified (liquid) asphalt, with crushed aggregate. The mixture is a liquid that is installed in one lift(layer)to obtain the 3/8"thickness required. After application of micro-sealing the street may be opened to traffic within approximately four (4) hours. CY 2004: Churchill Avenue Washington to Oriole Ozark Avenue Palma to Beckwith Odell Avenue Greenwood to Suffield Enfield Avenue Ozark to Ottawa Church Street Waukegan to Lehigh Lake Street Mason to Central Project Benefits: Deteriorated Facility - These streets are showing signs of oxidation and minor cracking. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department and prevent water from penetrating the surface through cracks into the base. causing pavement failures. This process will help extend the useful life of the existing pavement. Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. Improves vehicular traction and control. Implementation Schedule: CY 2004 Bid Documents Available - May 2004 Sign Contract - June 2004 Initiate Contract - August 2004 Complete Construction - September 2004 "'� Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 10. 2003 Department: Public Works Project Name: Local Street Crack Sealing & Micro-Surfacing Program - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment Construc- tion/Repair $422,649 $85,000 $90.000 $100,000 $100,000 $100,000 Misc. Total Project Cost $422,649 $85,000 $90,000 $100.000 $100,000 $100.000 Cost to the Village of $422,649 $85,000 $90,000 $100,000 $100,000 $100,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove- Capital Improvement Program PROJECT DESCRIPTION -� Date: August 21, 2003 Department: Public Works Project Name: Local Street Resurfacing Program Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [X ] Description of Project: Repair,recycling,and resurfacing of local streets which are in various stages of deterioration. Streets which are included in the calendar year 2004. Planning and Design for the streets listed below. Base Bid Streets Emerson Street Harlem Avenue to Waukegan Road Project Benefits: Deteriorated Facility - The street and the drainage structures are in the advanced stages of deterioration. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. Maintenance or Increase Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations. Implementation Schedule: CY 2004 Bid Documents Available- January 2004 Sign Contract - February 2004 Initiate Contract - April 2004 Complete Construction - September 2004 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 23. 2003 Department: Public Works Project Name: Local Street Resurfacing Program - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design $ $44,000 $ 50.000 Site Acquisition Equipment Construe- 7,014,592 $330,000 $800,000 $800,000 $800,000 $800,000 tion/Repair Survey/Staking 27,000 5,000 5,000 5,000 5,000 5,000 Total Project Cost $7,085,592 $385,000 $805,000 $805,000 $805,000 $805,000 Cost to the Village of $7,085,592 $385,000 $805,000 $805,000 $805,000 $805,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 21. 2003 Department: Public Works Project Name: Emerson Sanitary Sewer Replacement Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: The reconstruction of approximately 1,550 lineal feet of eight inch sanitary sewer on Emerson Street, from Harlem Avenue to Waukegan Road. Project Benefits: New or substantially expanded Facility - This will replace a badly deteriorated sanitary sewer. Implementation Schedule: Design - Bidding Documents - Calendar Year 2004 Construction - Calendar Year 2004 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 21. 2003 Department: Public Works Project Name: Emerson Sanitary Sewer Replacement - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design $ 40,000 Site Acquisition Equipment Construc- tion/Repair $225.000 Survey/ Staking Total Project Cost $265,000 Cost to the Village of $265,000 Morton Grove Basis of Project Cost Estimate: Engineer. Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 22. 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 21. 2003 Department: Public Works Project Name: Greenwood Avenue Reconstruction Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: CY 2002: Greenwood Avenue, Harlem Avenue to Ozark Avenue Engineering Design CY 2003: Greenwood Avenue, Harlem Avenue to Olcott Avenue Total reconstruction due to the deteriorated state of the street. The reconstruction includes: Bituminous pavement removal and replacement; curb and gutter removal and replacement; landscaping; reconstruction of drainage structures. CY 2004: Greenwood Avenue, Olcott Avenue to Oriole Avenue Continuation of project. CY 2005 Greenwood Avenue, Oriole Avenue to Ozark Continuation of project. (Finale phase) Project Benefits: Deteriorated Facility - The street. curb and gutter, drainage structures are in the advanced stages of deterioration. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. Risk to Public Safety or Health - Elimination of hazards to the driving public. cyclists and pedestrians. Maintenance or Increase of Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations. Implementation Schedule: Bid Documents Available - January 2004 Sign Contract - February 2004 Initiate Contract - April 2004 Complete Construction - September 2004 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 21. 2003 Department: Public Works Project Name: Greenwood Avenue Reconstruction - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design $ 15,000 Site Acquisition Equipment Construction/ Repair $541,000 $282,510 $320,000 Survey/ Staking $ 13,000 13,000 $13,000 Total Project Cost $ 569,000 $295,510 $333,000 Cost to the Village of $569,000 $295,510 $333,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: ••-." Reduction in maintenance costs to the Public Works Department. Village of Morton Grove — Capital Improvement Program PROJECT DESCRIPTION Date: July 31. 2003 Department: Public Works Project Name: Main Street Roadway Reconstruction Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: The total reconstruction of the roadway on Main Street, Lehigh Avenue West. Project Benefits: Roadway Reconstruction: Deteriorated Facility—The Street; curb and gutter, drainage structures are in the advanced stages of deterioration. Improvement of Operating Efficiency—This will provide for a reduction of maintenance as required by the Public Works Department. Risk to Public Safety or Health—Elimination of hazards to the driving public, cyclists and pedestrians. Increase of Property Value—This improvement should provide for increased or stabilized property values due to the street rehabilitations Implementation Schedule: Design— Bidding Documents CY—2004 Construction CY - 2005 Village of Morton Grove— Capital Improvement Program PROJECT COST SUMMARY Date: July 31. 2003 Department: Public Works Project Name: Main Street Reconstruction - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 J 2005 2006 i 2007 L 2008 Planning; Design 545.000 Site Acquisition Equipment Construction; Repair $280,000 Miscellaneous ' Total Project Cost $45,000 ` 5280,000 Cost to the Village of $45.000 $280.000 NN Morton Grove _ 9 Basis of Project Cost Estimate: Engineer. Architect. Bids Received [ ] or Vendor Estimate [ x Comparable Facility Cost [ ] Standard Cost— Chicago Area [ ] Date of Cost Estimate: July 21. 2003 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: • Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 31. 2003 Department: Public Works Project Name: Main Street Water Main Replacement Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: The replacement of approximately 730 lineal feet of a 10" and 8" Water Main to one (1) 16" Water Main. Project Benefits: Water Main: New or Substantially Expanded Facility— Improvements to water distribution system will improve pressure and volume throughout the Village. Risk to Public Safety or Health— System improvement will improve fire flow, and ensure compliance with IEPA regulations. Improvement of Operating Efficiency—New mains will reduce the overtime required for Water Department personnel conducting repairs to the existing system. Implementation Schedule: Design-Bidding Documents - Calendar Year 2004 ..� Construction - Calendar Year 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date Jul- 31. 2003 Department: Public Works Project Name: Main Street Water Main Replacement - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning,/ Design $16.000 Site Acquisition Equipment Construc- tion/Repair $100,000 Survey/ Staking Total Project Cost $16.000 $100,000 Cost to the Village of $16,000 $100,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July 23. 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Enterprise—Water Fund Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 21. 2003 Department: Public Works Project Name: Leaking Underground Storage Tanks at Public Works Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: The Public Works Facility has two (2) Underground Storage Tanks (UST) that have been classified by the Illinois Environmental Protection Agency (IEPA) as Leaking Underground Storage Tanks (LUST) due to leaking of contaminates in the surrounding soils. The first site is the underground tank removed from under the east parking lot and the second is the upgraded fuel tank in the north of Vehicle Maintenance Facility. For the sites to receive a No Further Remediation certification from the IEPA the Village is required to monitor the surrounding soil and ground water for contamination. If after monitoring the sites and the groundwater does not display contamination the site will be issued a No Further Remediation letter. The state has a Leaking Underground Storage Tank Fund to help pay for remediation of petroleum releases form USTs. The fund receives money from a portion of the motor fuel taxes. As long as the owner/operator of the UST pays taxes on the fuel and UST was registered with the Office of State Fire Marshal,the Village is eligible for reimbursement of remediation expenses. The upgraded fuel tank is registered and contained fuel for which the village paid taxes on will be eligible. The site under the west parking lot is not eligible due to not being registered or containing fuel the Village paid taxes on. Project Benefits: To receive no further remediation certification from the Illinois Environmental Protection Agency Implementation Schedule: The upgraded fuel tanks—CY 2003 (reimbursable) The West Parking Lot—CY 2004 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 21.2003 Department: Public Works Project Name: Leaking Underground Storage Tanks at Public Works -Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design $29,614 $31,000 $10,000 Site Acquisition Equipment Construction/ Repair Miscellaneous Total Project Cost $29,614 $31,000 $10,000 Cost to the Village of $31,000 $10,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: June 2001 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) The expense for 2003 will be entirely reimbursed through State Grant. Impact on Operating Costs: Village of Morton Grove- Capital Improvement Program PROJECT DESCRIPTION Date: July 16. 2003 Department: Public Works Project Name: North Pumping Station-Improvements Type of Project: Site Acquisition [ ] Facility ConstructioniRepair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: CY 2004 Remove and replace 12" altitude valve for reservoir#1 at the North Pumping Station. CY 2005 Remove and replace 16" float valve for reservoir#2 at the North Pumping Station. CY 2006 Upgrades to SCADA System. Project Benefits: Valve replacement per Chicago mandate will allow a consistent flow rate with less pressure variances in the city of Chicago. Upgrades to SCADA will keep our system up to date with newer technology. Implementation Schedule: CY 2004 CY 2005 CY 2006 "1 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 16. 2003 Department: Public Works Project Name: North Pumping Station-Improvements - Project Cost- Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $18,000 $30,000 $40,000 Construction /Repair $37,483 $ 5,000 $ 5,000 $ 5,000 Misc. Total Project Cost $37,483 $23,000 $35,000 $45,000 Cost to the Village of $37.483 $23,000 $35,000 $45,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Enterprise-Water Fund ■ Impact on Operating Costs: Village of Morton Grove — Capital Improvement Program PROJECT DESCRIPTION Date: August 5. 2003 Department: Public Works Project Name: Overflows at South Pumping Station. 6702 Oakton Street Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: CY 2005: Construction of EPA recommended improvements, if an engineering study completed late in 2003 determines that overflow can in fact be installed at the reservoir Project Benefits: Complying with EPA regulations. Implementation Schedule: CY 2005 - Construction Village of Morton Grove—Capital Improvement Program PROJECT COST SUMMARY Date: August 5. 2003 Department: Public Works Project Name: Overflows at South Pumping Station. 6702 Oakton Street - Project Cost - x Cost Cost to CY CY CY CY CY Elements Date • 2004 2005 p 2006 2007 4 2008 Planning,- Design 55.000 • Site Acquisition Equipment Construction/ F Repair i - 530.000 , Miscellaneous . Total Project Cost $5.000 $30.000 Cost to the Village of 55,000 $30,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost— Chicago Area [ ] Date of Cost Estimate: August 21. 2002 Financing Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Village of Morton Grove—Capital Improvement Program PROJECT DESCRIPTION Date: July 24. 2003 Department: Public Works Project Name: Pre-Wetting Snow & Ice Control System Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ Description of Project: This project will up-grade the snow & ice control equipment to include a salt brine system, and an equipment up-grade to dispense the brine on to the street. Project Benefits: Benefits include up to a 30% savings on de-icing material usage, the ability to pre-treat road surfaces prior to an event,the ability to use less manpower resulting in cost savings. Implementation Schedule: December 2004 Specifications Completed January 2005 Out to Bid May 2005 Implementation Village of Morton Grove— Capital Improvement Program PROJECT COST SUMMARY Date: July 24. 2003 Department: Public Works Project Name: Pre-Wetting System for Snow & Ice Control - Project Cost - Cost i Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ ■ Design ', Site Acquisition _I, Equipment $35,000 Construction/ , Re.air 1 Miscellaneous _ Total Project $35,000 Cost-- —_ —_ --. Cost the $35,000 Village ge of Mort. - � Grove �. Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost— Chicago Area [ ] Date of Cost Estimate: July 1. 2003 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August S. 2003 Department: Public Works Project Name: Water Main Improvements Type of Project: Site Acquisition [ ] Facility ConstructionIRepair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: Water system improvements recommended by the Village's engineering consultant included the construction of new water main improvements. The water main improvements proposed include the following: Estimated Construction Size Location Costs Date Th 12" Central Ave., Main Street to 650 feet North of Lincoln Avenue $165,000 2005 12" Menard Avenue/Alley North of Dempster/ Marmora Avenue; connecting to Dempster $265,000 2006 12" Lake Street, Parkview School to McVicker $395,000 2007 Project Benefits: New or Substantially Expanded Facility-Improvements to water distribution system will improve pressure and volume throughout the Village. Risk to Public Safety or Health - System improvement will improve fire flow, and ensure compliance with IEPA regulations. Improvement of Operating Efficiency - New mains will reduce the overtime required for Water Department personnel conducting repairs to the existing system. Implementation Schedule: Water System Construction - CY 2005-2007 "1 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 5. 2003 Department: Public Works Project Name: Water Main Improvements - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning' Design $131,300 $ 15.000 $ 15,000 $15,000 Site Acquisition Equipment Construc- 391,250 $150,000 $250,000 $380,000 tion/Repair Misc. 16,250 Total Project Cost $538,800 $165,000 $265,000 5395,000 Cost to the Village of $538,800 $165,000 $265,000 $395,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 2000 Financing From Other Than Local Revenue Sources(N ote: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Enterprise —Water Fund Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 21. 2003 Department: Public Works Project Name: Replacement of Pumps at North Pumping Station Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: There are four pumps that deliver water to the consumers located at the North Pumping Station. An engineering analysis will be performed in 2003. Beginning with the year 2005 one pump motor and controls will be replaced each year until all of the pumps are done. Replaced CY 2005 - $41,200 CY 2006 - $51,500 CY 2007 - $61,800 CY 2008 - $82,400 Project Benefits: The rehabilitation of the pumps would increase efficiency, meet fire flow demands, increase the pumping capacity and help reduce electrical costs. Systematic upgrade of equipment. Improvement of operating efficiency. Implementation Schedule: CY 2005 CY 2006 CY 2007 CY 2008 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 21.2003 Department: Public Works Project Name: Replacement of Pumps at North Pumping Station - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design $28.800 Site Acquisition Equipment $30,900 $41,200 $51,500 $72.000 Construc- tion/Repair $ 10,300 $10,300 10,300 10.300 Misc. Total Project Cost $28.800 $41,200 $51.500 $61,800 $82,300 Cost to the Village of $28,800 $41,200 $51,500 $61,800 $82,300 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost- Chicago Area [ Date of Cost Estimate: July 2003 Financing From Other Than Local Revenue Sources:(Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Enterprise - Water Fund L Impact on Operating Costs: More efficient and lessen electrical expenses. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 5. 2003 Department: Public Works Project Name: Asphalt Paving of Alleys Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: The Public Works Department has implemented an Asphalt Paving Program to transform stone alleys to asphalt alley roadways. 2005 Alley From 5714 Dempster $22,000 Between Major & Mango (Drains needed) West of Waukegan Rd. $10,500 From Greenwood South West of Waukegan Rd. $9,600 Church St. South West of Waukegan Rd. $34,200 Between Beckwith & Church 2006 Alley North of Cleveland $7.100 Between Mango & Menard(Drains needed) East of Central $14,500 Between Madison & Washington(Drains needed) South of Kirk $22,500 Between Luna & Linder West of Linder 514,000 Between Washington & Madison South of Cleveland $20,000 Between Parkside & Central After 2003 construction year,there will be 5 stone alleys remaining for construction. These will be completed in 2004. From the year 2004 forward the money shown in the budget will be for repairs and maintenance of alleys. Project Benefits: Eliminate many of the alley repair complaints and continual repair of alleys with stone. An asphalt driving surface is easier to maintain and navigate. The transformation of the alley from stone to asphalt would be more cost effective if done in house. Risk to public health - The dust factor and potholes would be eliminated. Implementation Schedule: CY 2005-2006 Village of Morton Grove - Capital Improvement Program PROJECT COST SUIVE ARY Date: August 5. 2003 Department: Public Works Project Name: Asphalt Paving of Alleys - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning' Design Site Acquisition Equipment Construc- tion/Repair $899,241 $60,000 $60,000 $60,000 $60,000 Misc. Total Project $899,241 $60,000 560.000 $60,000 $60.000 Cost Cost to the $899,241 $60,000 $60,000 $60,000 $60,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: No additional costs would be increased Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: April 30. 2003 Department: Public Works Project Name: Equipment Replacement Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: The following pieces of equipment to be replaced: CY 2004- No equipment will be purchased in 2004. CY 2005 #72 End Loader (1981),#2 Pickup (1998).#SWII Sweeper, #61 Pickup CY 2006 #55 Mack Salter(1981)Replace with Small Dump,#69 Mack Salter(1980),#29 Excavator (1989), #3 Tahoe (1995), #77 Van (1992). CY 2007- #8 6 Wheeler Dump(1992),#24 6-wheel dump(1992),#26 Flatbed(1991),#15 4-Wheeler ^'"s Dump (1991) #43 Chipper (1992), #45 Compressor (1988). CY 2008- #18 Loader(1990),#31 Jeep(1996),#12 6-Wheeler(1988),#25 6-Wheeler(1988),#23 6- Wheeler(1996). Project Benefits: Continue the services provided to the residents.reduction in costs in maintaining the older pieces of equipment: Systematic replacement of equipment to provide same level of services. Improvement of operating efficiency. Implementation Schedule: CY-2004 through CY-2008 ', Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: April 30. 2003 Department: Public Works Project Name: Equipment Replacement Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design Site Acquisition Equipment $1,428,337 $302,980 $341,500 $500,000 $545.000 Construction/ Repair Misc. Total Project $1,428,337 -0- $302,980 $341,500 $500,000 $545,000 Cost Cost to the Village of $1,428,337 -0- $302,980 $341,500 $500,000 $545,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: April 30. 2003 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Water/Sewer 2004 - $ -0- Fund: 2005 - $170,000 2006 - $ -0- 2007 - $120,000 2008 - $ 40,000 Street Water & Sewer Fund YEAR WATER STREET SEWER #72, $130,000 #2, $ 27,980 None 2005 #61, $ 40,000 SW#2 $105,000 43, $ 28,000 455. $ 44,500 #29, $140,000 2006 None #69, $110,000 #77, $ 19,000 #8, $120,000 424, $120,000 #I5, $100,000 2007 #26, $100,000 None #43, $ 40,000 #45, $ 20,000 #12, $125,000 #31, 540,000 #25, $125,000 #23, $125,000 None 2008 #18, $130,000 Impact on Operating Costs: No additional costs would be incurred. (This page intentionally left blank) Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 31. 2003 Department: Public Works Project Name: Neighborhood Street Lighting Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning,/Design [ ] Description of Project: Street lighting is constructed on a block-by-block basis, as petitioned by the residents. The ultimate goal would be to have street lights constructed on all Village streets. CY 2005 Base Bid Streets Keeney Street Menard Avenue to Marmora Avenue Warren Street Menard Avenue to Marmora Avenue Madison Street Marmora Avenue to Austin Avenue Wozniak Subdivision 5609 & 5605 Theobald Road Alternate Bid Streets Mango Avenue Cleveland Street to Madison Street Oketo Avenue Lyons Street to Osceola Avenue The CY 2003 Program involves the installation of street lights on three (3) streets and two (2) lights from escrow account. Project Benefits: Equitable Provision of sen-ices- Other residential blocks. having submitted petitions,have been provided with street lighting. Substantially Expanded Facility - Current lighting is provided at intersections only. This Program provides lighting for the entire block. Risk to Public Safety or Health-Night visibility is increased providing for improved safety to pedestrians and vehicular traffic. This also provides for increased ability for police surveillance. Implementation Schedule: "1 CY 2005 Bid Documents Available - June 2005 Execute Contract - July 2005 Complete Construction - October 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 31. 2003 Department: Public Works Project Name: Neighborhood Street Lighting - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2004 2005 2006 2007 2008 Planning/ Design $ 10,743 Site Acquisition Equipment Construc- tion/Repair 810,419 585,000 $85,000 585.000 $85,000 Misc. Total Project Cost $821,162 $85,000 $85,000 $85,000 $85,000 Cost to the Village of $821,162 $85,000 $85,000 $85,000 585.000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 2002 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Contractor's Contributions - New Subdivisions $7,000.00 held in escrow from the Wozniak re-subdivision for installation of two street lights. Impact on Operating Costs: Increased energy charges of approximately $1,500 per year. APPENDIX BUDGET NOTES ABOUT THE VILLAGE OF MORTON GROVE, ILLINOIS The Village of Morton Grove, Cook County, Illinois was incorporated in 1895. It is a northern suburb of Chicago located ten miles northeast of O'Hare International Airport. The Village encompasses an area of five square miles (20% of which is Cook County Forest Preserve). Based on the 2000 census, the Village has a population of 22,451 with a median family income of$72,778. The median value of an owner occupied single-family home of$217,100. This compares quite favorably with the 130 communities comprising Cook County which shows the average median family income of$53,784 and the median value of an owner occupied single-family home of$157,700. The Village is a diversified and balanced community. The Village's boundaries are served by five elementary and two secondary school districts. Morton Grove's principal growth took place during the late 50's and early 60's when the population increased from 7,427 to 20,533 residents. The population peaked in 1970 at 26,369. The Village is predominantly "built out" and is primarily comprised of residential land uses. Over twenty (20%) percent of the land in the community is owned by the Cook County Forest Preserve District and is set aside for preservation and recreation uses. Significant industrial, office, and commercial land users are also located within the community. Very little vacant land remains for commercial and office development or light manufacturing. The Village of Morton Grove is governed as a home rule community under Illinois law and operates under a President/Trustee form of government with a full-time Administrator. Under home rule powers, the Village is permitted to carry out its own governing procedures except where it is specifically prohibited by the State legislature. The Village President and the six member Board of Trustees are elected at large for four-year terms. The President, with concurrence from the Board, appoints the Village Administrator and all Department Directors. The Village Administrator is the chief administrative officer who oversees the day-to-day operations of the Village. The Village currently has 164 full-time employees and 52 permanent part-time employees who work at any one of seven departments (Police, Fire, Public Works, Community and Economic Development, Family and Senior Service/Civic Center, Building and Inspectional Services, Finance), or in the Administrator's office. Each of these department activities is coordinated by a Department Director who reports directly to the Village Administrator. The following table lists the ten largest taxpayers based on the most recent Equalized Assessed Valuation (EAV) of August 2003 (for the 2002 tax year). Percent of Total Taxpayers Type of Business Assessed Valuation Assessed Valuation Federal Center. Inc. Shopping Center $ 15,872,818 2.42% Rose Real Estate & Develop Office & Warehouse Bldgs 18.599,425 2.83 Bell & Gossett Pumps, Compressors &Valve Mfg 11,544.650 1.76 Avon Cosmetics, Beauty Aids 9,237,489 1.41 Marvin F. Poer & Co (Crane) Packing Materials Mfg. 9,687.958 1.47 Schwartz Paper Co Paper Goods Distributor 7,644,794 1.16 Kraft Foods 7.412,964 1.13 Lawnware Products Patio Furniture 5,458,930 0.83 Method K. Partners Shopping Centers 4,556,868 0.69 Schwinge Family Ltd Shopping Centers 9.581.045 1.46 Total of Principal Taxpayers $ 99,596.941 15.16% Total Village Equalized Assessed Valuation $ 655.162.025 100.00% Source: Cook County Tax Extension Office BUDGET PROCESS Introduction What is a Budget? Budgets are generally recognized as the most significant financial document produced by a governmental entity. It is a process of allocating resources in order to determine which government activities are to be supported. The spending side of the budget process establishes which public goods and services and infrastructure improvements are to be provided, how they are to be provided, and determined those groups entitled to receive the goods or services and infrastructure improvements provided. The revenue side determines how individuals will share the burden of providing for those goods and services and infrastructure improvements. In a world of resource scarcity, the budget process can also be seen as a process of conflict resolution. Resource allocation processes differ between the public and private sector due to the following factors: (1) the profit motive is not generally applicable to the public sector, (2) resources in the private sector are limited to the amount available to the individual or firm while, in the public sector, the only limit is the amount of resources available to society as a whole, (3) the reason that government exists is because certain goods or services cannot be at all or as well provided by the private sector, and (4) the resources to be allocated in the public sector are based on political and economic values while the private sector can match the cost of resources to be provided against the revenue to be earned by those resources. Budgets are plans of the executive and legislative branches of government translated to dollars. They provide a control and review structure for executive implementation of legislatively approved plans. There are two basic types of budgets: (1) The operating budget identifies the level of revenues needed to support the expenditures for governmental operations. (2) The capital budget identifies the funds necessary to support capital expenditures. These expenditures are necessary to provide the governmental infrastructure for the public goods and services desired, i.e., roads and buildings. This budget will be discussed more extensively in the session on capital budgeting. Budgeting helps to integrate the following functions of government: (1) Policy Development, (2) Financial Planning, (3) Service/Operations Planning, and (4) Communications. These functions are achieved in the process of developing and executing the budget, an ongoing, cyclic activity which can be summarized in the following steps: (1)Planning/Preparation, (2)Integration, (3) Selling/Passage, and (4) Execution/Feedback. In most governments these steps are undertaken annually, however, there is growing interest in adoption of a biennial budget and/or a multi-year planning process, due to concerns about the time-consuming nature of preparing and adopting a budget and the difficulty of achieving a long-term planning horizon with an annual process. The Village currently utilizes an annual budget preparation cycle; however, the Capital Improvements Program (CIP) is for five years with annual updates. The Process Itself The budget process begins with the Department Directors meeting with their staff to analyze each department's performance during this current fiscal period and outlining realistic goals and objectives for the upcoming year, then projecting out costs to meet these goals. The amounts initially requested by the Department Director are reflected in the "REQUESTED" (or Department Request) column of the Proposed Budget Detail. From that point, the budgets are further reviewed by the Village Administrator, Assistant Village Administrator, and Finance Director with any revisions reflected in the "PROPOSED" (or Manager Recommendation) column of the same document. Following this process, the Proposed Budget is sent to the Mayor and Board of Trustees. In addition, the Proposed Budget amounts are published by fund under a "Legal Notice" announcing the date of the formal Public Hearing. - At this point, the Board of Trustees meet in a number of workshops to review and discuss the budget with the Village Administrator, Assistant Village Administrator, Finance Director; and appropriate Department Director. These meetings are open to the public. Following the initial workshops, a formal Public Hearing is held where citizens may provide input and/or testimony to the budget process. The workshop discussions are wide ranging, including discussions on all operating expenditures, existing and potential revenue sources, and on-going and future requirements of the existing Village infrastructure. In addition with its review of specific programs and services, the budget workshop also includes discussions of present and future needs of the Village's citizenry. A complete Budget Calendar is included later in this Appendix. Basis of Accounting The Governmental Accounting Standards Board (GASB) is the current ruling body which promulgates the financial reporting standards for all state and local levels of government. These financial reporting standards are commonly referred to as Generally Accepted Accounting Principles (GAAP). The Village prepares its budget utilizing GAAP for all its funds. As required by GAAP, governmental funds utilize the modified accrual basis. This simply means revenues are projected when they will become "measurable and available". Measurable means when these revenues are projected to be in the "hands" of the intermediary collecting governmental agency -- although not necessarily physically in the iii hands of the Village itself(to illustrate, sales tax is collected by the State and physically distributed to municipalities over a two and one-half month period. For example, retail sales made in November by a store in Morton Grove are paid to the State in December. The State will deliver the monies to the Village by mid-February. Even though February falls in the subsequent budget calendar year, the Village recognizes this as revenue in the current budget calendar year.) Expenditures under this method of accounting are projected when they will occur -- not when they will be paid. (To illustrate, commodities purchased, services rendered, or construction work performed during December will typically be paid in January or early February. Even though January and February falls in the subsequent budget calendar year, the expense will be recognized in the current budget calendar year.) Also pursuant to GAAP, the Enterprise and Pension Funds use the accrual basis of accounting. The accrual basis recognizes both revenue and expenditures for the period they will be projected to occur- - not when the actual cash is received or expended. Accrual or modified accrual based accounting is required by GAAP for financial reporting purposes in order to receive an unqualified opinion from independent auditors that the financial statements are "fairly presented". It maintains the Village as a "going concern" and reports the revenues and expenses to the fiscal year by which it carries out its operations. This basis of accounting prevents the Village from deferring the recognition of expenses to a subsequent fiscal year by simply deferring the timing on the payment of bills. Following GAAP and receiving an unqualified opinion from independent auditors are mandatory to maintaining banking relationships and bond ratings by which our ability to incur and maintain debt is measured by other independent bodies. Budget Documents Utilized There are three separate documents submitted to the Village Board for formal review during the budget preparation process. Those documents are: the Proposed Budget (Operating and Capital Budgets) the Expanded Budget; and the Five-Year Capital Improvement Program. The Proposed Budget provides the Village Board with a detailed document showing all revenue projections and appropriation requests necessary to continue providing the current level of services now offered to the community. The document includes an overall budget message prepared by the Village Administrator along with Summary Tables which include highlights and totals from the budget document. There is also a listing of performance criteria along with various goals and objectives for each fund and/or department along with explanations on various line item accounts. The Expanded Budget will include requests from Department Directors for additional staff, new programs, additional equipment, and other requests which are not essential to the continuity of the current level of service. The Expanded Budget may also include Capital Outlay Requests which could not be accommodated in the Operating Budget (Proposed Budget). The Five Year Capital Improvement Program (CIP) identifies specific infrastructure, physical plant improvement and major equipment replacement needs for the next five years along with the necessary funding sources. The CIP document is prepared by a CIP committee which includes the Mayor, a Trustee, the Village Administrator, Director of Finance, along with input from the Department Directors. Priorities for major, non-recurring projects using a multi-year schedule are established and a Five Year Proposed Capital Improvement Program report is submitted to the Village Board of Trustees. A iv budget workshop is devoted to discussing the CIP document during budget deliberations. A summary of the main areas to be discussed during the budget process/workshops is included in the budget document under the tab "CAPITAL IMPROVEMENT PLAN." Budget Approval, Control. and Amendments At the conclusion of the budget review process, the Mayor and Board of Trustees directs the Village Administrator to prepare a final budget incorporating the appropriations found necessary by the Board during the Budget Workshops. A formal Appropriation Ordinance is then presented to the Village Board of Trustees for consideration. State statutes require the Village to approve the Appropriation Ordinance by at least the conclusion of the first quarter of the calendar year. The Village typically approves the Appropriation Ordinance at the first Board of Trustees meeting in December. The Board of Trustees, Village Administrator, Finance Director, and Department Directors monitor their budgets very closely throughout the budget calendar year. A monthly report is generated comparing year-to-date operating expenditures and revenues with projected year-to-date budgets. The budget authority is flexible in that the Village Administrator may make transfers within department or activity budgets when considered necessary for the proper administration of the Village government. The Village Board may revise the budget any time through interdepartmental transfers within any fund by passage of a resolution upon recommendation by the Village Administrator. The resolution would not affect fund totals. Transfers, however, between two or more funds or additional appropriations to any fund require the passage of a Supplemental Appropriation Ordinance. BUDGET POLICY Infrastructure and Major Equipment Replacement The Village believes that ongoing maintenance of its infrastructure and equipment is of prime importance to reduce the risk of emergency repairs and avoids the cost increases of deferral. To finance capital projects or major equipment replacement, the Village utilizes standard capital raising techniques such as General Obligation and Revenue Bond Issues; special loan programs established by intergovernmental agencies such as the IEPA; standard borrowing from local financial institutions; and "pay as you go" using current revenue (through the property tax levy or from other tax sources) when possible. The Village has also established a Revolving Equipment Replacement Fund to provide a means of financing the replacement of Public Works equipment and major Fire Department apparatus. User Charges Budgetary policy of the Village also allows for the reasonable utilization of user fees when appropriate. Examples of some of the user fees currently utilized and imposed by the Village include water fees (for providing water to Village residents); sewer charges (for maintaining the storm, sanitary and combined sewer collection systems under the Village's jurisdiction); commuter parking lot fees (daily parking fee charge for users of the commuter parking lot for maintenance and upkeep); ambulance fees; Civic Center and senior and social service fees; and E9-1-1 fees (monthly service charge to users of telephone systems within the Village's jurisdiction for maintaining the emergency 9-1-1 telephone system.) v Revenue Estimates The Village's budgetary policy requires revenue estimates be based on conservative projections. It is - normal for actual Village revenues to be at or very close to original projections. There have only been a couple of fiscal years when actual revenues deviated from the budget by a significant amount. As the calendar year progresses, major revenue sources are continuously compared to original revenue estimates to insure initial projections will be reasonably met. The operating budget is developed with a focus on long-term solvency. This is demonstrated by the conservative nature of initial revenue projections, as well as,limitations to the utilization of available fund balances in "balancing the budget". DEBT POLICY AND ANALYSIS OF OUTSTANDING DEBT The Village of Morton Grove is a home rule municipality and, as such, has no debt limitations. If, the Village was a non-home rule municipality, according to Illinois statutes, its available debt limit would be as follows: % of EAV Assessed Valuation (EAV) —2002 $655,162,025 Legal Debt Limit for Non-Home Rule — 8.625% of EAV $ 56,507,725 (8.625%) Total Regular Village Debt for Governmental Operations' $ 16,646,233 (2.54%) Total Debt for Economic Development $ 10,617,662 (1.62%) Total All Village Debt Applicable to Limit3 $ 27,263,895 (4.16%) Total Non-Home Rule Debt Margin Available $ 29,243,830 (4.46%) The above Table demonstrates the Village continues to be frugal in its use of home rule debt authority. The schedule on the following page summarizing the current Village debt along with current interest rates as well as new debt that is proposed for meeting the requirements of the upcoming Calendar Year Budget. The first section summarizes the installment note financing debt incurred on equipment acquired for the Public Works and Public Safety Departments, and provides the reader with a summary of short term borrowing. The next section on the following pages provides the reader with a summary of both short and long term debt outstanding and the related repayment schedule over the next five years. The Village's outstanding General Obligation Bonds issued in 1999 have an underlying rating of Aa3 from Moody's Investors Service. The rating for this issue was upgraded from Al. The increased rating reflects the Village's mature economic base that is supported by above average wealth levels and strong financial operations, which include healthy reserves and a moderate debt burden. The actual 1999 GO Bond issue is Aaa rated—FGIC insured. ' As of January 1,2003, the total regular Village debt for governmental operations will be 517,140,260. The debt limitation governing non-home rule communities excludes debt incurrent due to mandates of the EPA or Federal Clean Water Act. The Village has 5494,027 in loans outstanding from the IEPA for complying with sewer mandates which are excluded from the formula used to determine the debt applicable to the non-home rule limit. "1 2 As of January 1,2003, the total economic development debt, which includes the TIF Funds and Economic Development Fund will be 510,617,662. s As of January 1, 2003, the total of all Village debt (includes regular Village debt for governmental operations and total economic development debt) applicable to the limit is S27,263.895 or 4.16% of EAV. vi N 0.0 0 0\'0 0 0 0 O',QJ O O n 000 - D n 5-21,1 O O 5:5,5 O I O O o O 0 0 0 0 0" 4'.m'-' cg N.W m 0 0 e:0_ O O n' N o o, oo '., � N N _ I 1,d 0 o!.o.0 0 0'- 0 0 _ o 1 �� 0 0;0 1,0,0;0,0 j 0 0 0 0I 0 0 0 0=0 0 o j o 0 0 o o= o . 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I I c 6 ° >. mi 121ra]m C q1 m D N > r ~Im.en ,mla °cicl '03 lm1r m m• mi ., ,DI_• 3m m iiD o ^ ° 1 F% ImFNp °I 1-Rig ▪ m m g^EE�II D m I >O 1 1 I 'al;▪ o cl 1,21y I "1Wo1 1010 Im�u.oII lo'o D 11 DI I 90 m 1mF°iml I !L0-2 a m1 I c q '� ¢I ml is m1 11 I2I> -1 I2.o vi I cIca 1■`oc `� 1$ a,.m!a ioI 1N-•-:m .m wl Imi I0 1 E-='[--,aj EmDoi t9la Io N m Iai!Im,1 1° a '74E124 ID Ib °■ > ml Im ° O m C 1- ,ml 2 LI c � m 2 D I m to 1 m ° °I v 111 0! m E D m 1; 761, ;11,21-g1:5 m1 m 3 I m • m i m �� ,, 1 I 1 m� 1- N N ©I N.m 3 H-y- '31°, '°1 01 Q - `1 0 '�.. II 1 ix w H- a) o E � E 6 mo oe) c Lc = T O N O � N C] � O CC o O OJ J t!) O V3 Cr) y E O) y 7 O N O V3 CV Er O o N N cu co z _ c d w .O J O n Q N w ' c W It o O E N G o N y T C T y N .: Ii ; 0 w O co C 1-„ O l(j C p 00 N n O a) N- C C7 co 0) N 0) -a O) C r O an X MAJOR REVENUE ITEMS (Also See Graph in TABLE D-1 Under Transmittal Letter Section) Sales Tax This revenue source includes the 1% municipal tax, 1.0% home-rule sales tax and the State use tax. The Village automatically receives 1% of all retail sales within its boundaries as provided by State law. In addition, the local option sales tax of 1.0% provides additional sales tax on all retail sales, except food to be consumed off premises (grocery stores), prescription and non-prescription drugs and titled items (motor vehicles, etc.). A portion of the home rule tax (1/3 or .25%) has been earmarked for debt service and capital improvement projects. The use tax is distributed to municipalities based on population. It is collected-on purchases of personal property from out of state retailers (excluding titled items). Total sales tax budgeted for CY2004 is $6,288,871. This total is made up from the following: 1% Municipal Portion $3,843,974 1% Local Option $2,263,866 Use Tax $ 197.500 $6.305.340 This is an increase of$375,676 or 6.33% from the prior year. This increase is contributed to an additional 1/4% local sales tax effective January 1, 2004. Of the amount allocated to the Economic Development Fund $269,896 is for retirement of debt related to the 1998 A Bonds, $85,063 is for the SD #67 Revenue Sharing Agreement, $35,000 is for the Charter One (formerly St. Paul) Relocation Agreement and $31,473 is for the SD#70 Revenue Sharing Agreement. New for 2003 is the payment for the Menards Economic Development Agreement in the amount of$75,000. Property Tax Property taxes are the largest revenue source in the Village. The Village proposes levying a total of $6,846,137 for the upcoming 2004 Calendar Year Budget period. Morton Grove is a home rule municipality, and as such, has no limit on the amount it could levy for property taxes. Further, it is not under any "tax cap" limitation at this time. The Village's collection rate on its property tax levy has averaged 99.0% over the last five years. Despite increases in operating expenses; increased cost to repair deteriorating infrastructure; and complying with ongoing state and federal mandates; the Village's increase in the property tax levy over the past ten years has been kept well below the annual rate of inflation (see "Table C-1" in the "Transmittal Letter"section). Including the increase to the tax levy proposed for the 2004 Calendar Year Budget period, the annual increase to the property tax in the last ten years has averaged less than 2.0% per year. The property tax is primarily used for the General Fund (and in that fund, primarily for public safety) - 62%; Debt Service - 15%; Capital Improvements - 8%; and Retirement Funds - 15%. xi Share of State Income Tax The Village's share of State Income Tax for the 2004 Calendar Year Budget period is $1,338,080. This is a decrease of$282,882 from the Calendar Year 2003 Budget ($1,620,962). Income taxes are distributed by the State on a per capita basis. Growth in Illinois population diluted the pool of funds available to municipalities. Since the Village's population grew at a slower rate than the rest of the State, the net effect is a decrease in revenue expected from income tax. Another factor contributing to the decrease is the general slowing of the economy. This is also true for the other shared revenues distributed on a per capita basis. The decrease in income tax is based on a per capita projection of $59.60 versus $72.20 used in the prior year as projected by the Illinois Municipal League (IML). Telecommunications Tax The Village adopted a Telecommunications Tax Ordinance on September 1, 1996. The ordinance imposed a 5% tax on all local, intrastate, and interstate telecommunications services (telephone, fax, long distance carriers, pagers, etc.) which either originate or are received within the corporate limits of the Village. The ordinance creates a level marketplace between cable television firms which already collect and pay a 5% franchise fee and telecommunications companies which may in the future complete in similar enterprises. Projections for the 2004 Calendar Year Budget period total $955,000. The projections are based on averages for full months of collection received for the last twelve months. To date, the Village collects a varying amount from over forty different entities. The major carriers include Ameritech, AT&T, Cellular One, Sprint, and MCI. Beginning with Calendar Year 2004, infrastructure maintenance fees are also included as part of the telecommunications tax. Water and Sewer Fees The Village projects a total of$4,272,884 in water sales and sewer charges for the 2004 Calendar Year Budget period. This is an increase of$456,399 or 11.9% from the $3,816,485 budgeted in the prior year. The residential water/sewer rate will be increased from $3.80 to $4.55 per thousand gallons beginning January 2004. For major commercial users, rates per 1000 gallons increase for excess water usage over 250,000 gallons per month. Residents over the age of 65 who both live in and own their own home are given a discount of 50% for up to 12,000 gallons used in a two month billing period. FINANCIAL CONDITION OF THE FUNDS All funds shown have a self-balancing group of accounts which include revenues, expenditures, assets, liabilities and a fund balance. Each fund has a specific purpose either funding a pension, providing for the distribution of water and treatment of sewerage, funding major equipment replacement programs, capital projects programs, or accounting for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The funds of the Village are in relatively sound condition. At January 1, 2004, the Waukegan Road TIE Fund and Revolving Equipment carry a negative balance. Incremental property tax receipts are expected to make up the deficit in this fund. The rate increase schedule in the water and sewer fund that was adopted in July 2001 was needed to cover the cost increases passed onto the Village from the City of Chicago for the purchase of water and to bolster its ability to meet increasing day-to-day operating expenses of the Fund. While the Village has adopted sound financial policies that have allowed it to continue to provide a high level of customer xii service to residents, further efforts are needed to increase and diversify its revenue base to provide municipal services while keeping increases in property taxes to a minimum into the future. xiii BUDGET CALENDAR CALENDAR YEAR 2004 DAY(S) OF DATES WEEK TIMES ACTIVITIES June 20 Monday "Capital Improvement Program, Procedure Manual" distributed to Department Directors July 18 Friday Deliver Budget Manuals to Department Directors (Include review of budgeting software and procedures). CIP Project Descriptions submitted to Finance Department for compilation. July 18 to Friday Department Directors to complete all budget submittals into Aug 15 Friday computerized budget system. July 24 Thursday Distribute CIP materials to CIP Committee. July 28 to Monday CIP Committee meets for departmental presentations and to set initial Aug 1 Friday priorities. Aug 1 Friday Distribute Salary Budget Worksheets to Department Directors. Aug 7 Thursday Revised CIP materials distributed to CIP Committee and Department Directors for final review. Aug 14 Thursday CIP Committee meets to review Village Administrator's modifications to CIP materials. Aug 15 Friday Salary Budget Worksheets due to Finance Department. Sept 9 to Tuesday Department Directors to meet with Finance Officer and Administrator Sept 11 Thursday to review appropriations requests. Key staff who can help answer questions regarding initial budget submittals should be present. Draft copies of Expanded Budget requests should also be brought for initial review and discussion. Meetings will be held in the Trustees' Conference Room on the second floor of Village Hall. Dates and times are as follows: Sept 9 Tuesday 8:30 am Police Department 10:30 am Community Development and Economic Development Sept 10 Wednesday 8:30 am Public Works Department and Capital Projects 3:00 pm Building and Inspectional Services Department/Municipal Buildings Sept 11 Thursday 8:30 am Fire Department/ESDA 10:30 am Family and Senior Services and Civic Center Sept 12 to Friday Finance Officer and Administrator to complete budget document. Oct 3 Friday Oct 17 Friday Completed Budget document distributed to Board of Trustees. xiv DATES D AY(S)EK F TIMES ACTIVITIES Oct 27 Monday 7:00 pm Initial Budget Workshop for Board of Trustees to be conducted by Finance Officer and Administrator as part of the regular Board meeting agenda. CIP materials available for Board of Trustees' review with operating budget and inclusion in Village's Calendar Year 2004 Budget document. Oct 30 Thursday Publish notice of Public Hearing for annual Budget scheduled for November 24. The following dates are reserved for departmental presentations to the Village Board. These meetings will be held in the Civic Center multi- purpose room at the following dates and times: Oct 30 Thursday 6:00 pm Police Department 7:00 pm Dinner 7:30 pm Fire Department/ESDA 8:30 pm Administration responsible sections 9:30 pm Adjourn Nov 4 Tuesday 6:00 pm Community and Economic Development 7:00 pm Dinner 7:30 pm Building & Inspectional Services/Municipal Buildings 8:00 pm Family and Senior Services and Civic Center 8:30 pm Finance responsible sections 9:30 pm Adjourn Nov 6 Thursday 6:00 pm Public Works/Capital Projects 7:30 pm Dinner 8:00 pm Personnel Issues/Salary Comparables Nov 20 Thursday Publish notice of Public Hearing—Tax Levy scheduled for Dec. 8. Nov 21 Friday Summary memorandum summarizing proposed budget changes distributed to the Board of Trustees. Nov 24 Monday 7:00 pm Public Hearing on budget to be conducted as part of the regular Village Board meeting held in the Council Chambers. Dec 4 Thursday Distribute Budget Ordinance to Village Board with other Agenda materials. Dec 8 Monday 7:00 pm Public Hearing on Tax Levy to be conducted as part of the regular Village Board meeting in the Council Chambers (pending legislative approval). Budget (Appropriations Ordinance)is formally adopted by Board of Trustees. Tax Levy Ordinance and Abatement Resolution adopted. Dec 18 Thursday Completed budget document is distributed to all Department Directors and Board of Trustees. Jan 1 Thursday New budget year begins (publish notice of adoption of Calendar Year 2004 Budget and availability of copies for inspection). xv I \ y' I NS kr { / & 2 % 222 / } 27 ) 0 - ® / ; § } *I z _ } n • \ L ; .2 .2 \ j } / / / j ® ) / _ o \ \ � . t � _ . � j @ � _ / \ ( o . , 0. \\ . 0.= 2 ( } 2 4 ] t _ - _ - � b - / ) '( ] { ) ) \/ et .4 ^ ) / } ) ) / \ / / U, PA / _ 4 ' ® � ./3 r bl 3 = ( \ * § � ) \ d22� .. HIIIJIU \ / _ $ \ . a no ca ex ) } ea � ) \ \ \ / ) } - .e $ a > � / } I \ 7 / _ , . \ \ b� ; ; j ± ) / \ \ / { \ C-25 3 = / & \ i \ : � ° . \ ! % 7 } + : J 1 \ ` i k \ - \ . _ L) \ \ \ r - \ ƒj } }/ I § . U e ; { § g \ § _ ] / $ \. / > \ \ \� \ ........ k . 4 xvi SALARY SCHEDULE PAY GRADE ASSIGNMENT BY CLASSIFICATION EFFECTIVE JANUARY 1,2004 ADMINISTRATIVE AND PROFESSIONAL Family and Senior Services Coordinator 63 Assistant Finance Director 62 Deputy Building Commissioner 62 Planning Coordinator 57 Social Worker 57 Chief Accountant 56 TECHNICAL Network Administrator 70 Public Works Inspector 57 Public Works Technician 57 Utility Inspector 57 Sanitarian 54 LABOR AND TRADES Assistant Director of Public Works 76 Division Superintendent of Public Works 73 Maintenance Supervisor 62 Crew Leader 57 Pumping Station Operator 56 Auto Mechanic 55 Equipment Operator 53 Maintenance Worker III 51 Maintenance Worker II 48 Auto Technician 48 Maintenance Worker I 45 CLERICAL AND OFFICE Executive Secretary 47 Principal Accounting Clerk 47 Administrative Secretary/Aide II 45 Administrative Secretary/Aide I 44 Accounting Clerk 40 Principal Clerk 36 Receptionist/Cashier 36 Water Meter Reader 35 PUBLIC SAFETY Deputy Chief 79 Commander 74 Sergeant 69 Police Officer per the collective bargaining contract Support Services Supervisor 59 Records Coordinator/PIMS Manager 40 Community Service Officer/Animal Control 39 Community Service Officer I 38 Principal Clerk-Police 38 FIRE DEPARTMENT District Chief 77 Captain (Director of Fire Prevention Bureau) 70 Fire Lieutenant/Paramedic per the collective bargaining contract Fire Lieutenant per the collective bargaining contract Firefighter with Firefighter/Engineer Pay per the collective bargaining contract Firefighter/Paramedic (EMS Director) per the collective bargaining contract Firefighter/Paramedic per the collective bargaining contract Firefighter per the collective bargaining contract xvii admin budeet\2004 budget documents\salary schedule pay grade assign o CO N N 0 C) 0 ;0- 000 C CO N N O I(I CO N 0 - N 0 N 0 0 Le T + N r O `/ to N O O N f7 C N ° " Q -I >- 0 Q 0 O CO N 0 CO 0 N 0 O N O N O O N O N re 00 N n N N 0 N. 0 N N N O N N N - N NCO N O) 0 d n N d t0 Q tD 0 N - 0 0 0 NO N O O n CN n m N C') to O n - N W CO N N O) N N N 0 N n Q CO f7 CO to O Q 01 Oo CO 0 O CO N N Q - N n N - CO Of O - CO. 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O n N 0 n n 0 W N 0 ° 0 0 N O 0 6 CI O m N N _ 0 N N N C) ` O CI N N 4 m n N a 0 N W O O a 0 n Y 0 O N N n r N 0 N N O N - 4 N N 0 N N 4 C) 4 co CI co- 4 co n 0 co 0 Q (7 O 0 C) r U C) N O C) S m co N N C) n N CI N r N N N N N M CO CO O 0 O 4 0 4 O N co N co co n co n N n 0 n N 0 n 0 0 N N N N -N N N N N N N N N N N N N ✓ 0 0 0 4 N C) N O N 0 C) N 0 0 CO N 4 co n N N CI N N N N co 0 0 CO N C) NN . 0- n co f7 0 0 0 0 C) 0 0 n 0 0 4 r - CO O N r r N N N 0 co N n 0 n n O co 0 0 0 4 0 N 4- 0 r r O n V) no O CO N N N Q 0 C O Q 4 n 0 n N m O c O N N 0 N 0 n 0 N 0 0 _ N m N - S N Q N n O C ^ 0 C 4 n N 7 ( N N 0 N N N O n N n N N O N N 0 O N r S N N 0 N C 'S CC 0 C) O Q f7 n 0 C) 0 4 CO 0 CN- N C) N O C) 4 O C) N ri co N •_ N r N N_ N N N 0 O 0 CO CO_ O 4_ O 4_ N N O N_ O O_ NEC n N. n O n O n 0_ N N N N N N N N N N N N N N N N N CO CO IN CO 0 0 4 N N N 0 N 4 C) N 0 0 0 N 4 O IN 0 N CI N N N N N 0 0 0 N C) N r r n - C) 0 0 0 0 f7 0 O n 0 N 0 O 0 0 N ,- - N V1 0 0 N N CO N N 0 0 N O 0 S 0 .• O ', - co N Q N 4 co 4 O N C) n N 4 0 co o N 4 n _N O N n co 0 O n N C) n n n O _ N N O. 0 0 _ 0 0 N C) O v N C) CC N _ CO N 0 N C) 0 0 C) 6 N C m n N 4 co N m 4 0 N N N N n N n � N m N N O N CC O N N 0 N 0 Q 0 Q C) O 4 C) n C) O 4 C) O 0 CI N- 00010E04 O O C) N O_ N N r N N_ N _ N 0 O C) O CI N 4 O _ CO N O N_ O O n O n N n _ n 0_ N N N N N N N N N N N N N N N N 0 0 N (7 0 n CO 0 0 4 N Cl IN O IN 4 CI N 0 0 0 N 4 N CO N C) N N CO N 0 0 0 O CO N - - n O 4- co 0 0 0 l7 0 N Co N C) 0 O O O - N N 0 0 CO N N 0 n n 0 C) . 0 0 4 0 V) 0 r co n C) N 4 40 4 O N 0 n o N 4 0 0 0 r C 4 N N 0 N N n N d O n N 0 n N n 0 . N 0 0 0 0 N N 0 N CI O m N CC N 4 0 n Q 0 0 CO- CI a N C m n N co < 0 4 N 4 N N N O n N n r N N N N 0 O N r C N N 0 N CO 4 co 4 0 l7 O S co n co O CI O 0 co r N co N O 0 co N O N O N N N N N N N C) co C] O C) N 4 N S N N co N O O N O INN n 0 N N N N N N N N N N N N N N N N N m N r N N CO N N co 0 °0 N m n n n n N N n m a m XX GLOSSARY OF TERMS ABATEMENT -- A complete or partial cancellation of a levy imposed by a government. ACCOUNT --A term used to identify an individual asset, liability, expenditure,revenue, or fund balance. ACCOUNTING SYSTEM --The total structure of records and procedures which discover,record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds. fund types, balanced account groups. or organization components. ACTIVITY --The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a function for which the government is responsible. APPROPRIATION --A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATIONS ORDINANCE--The official enactment by the governing board to legally authorize the government administration to obligate and expend resources. APPROVED --Abbreviation for "Approved/Adopted by Board of Trustees" found in the "Proposed (or Adopted)Budget Detail" throughout the Budget Book. Column of numbers represent the final funding levels adopted by the Board of Trustees at the conclusion of all budget deliberations. Those amounts are filed with the County Clerk in the annual appropriation/budget ordinance. ASSESSED VALUATION--A valuation set upon real estate or other property by a government as a basis for levying taxes. ASSETS --Property owned by a government which has a monetary value. AVAILABLE FUND BALANCE --In a governmental fund, the balance of net financial resources that are proposed or approved for appropriation in the upcoming fiscal year. BOND--A written promise, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable semi-annually. BONDED DEBT--That portion of indebtedness represented by outstanding bonds. BUDGET --A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. BUDGET AMENDMENT—A legal procedure utilized by the governing board to revise a budget. BUDGET DOCUMENT --The instrument used by the budget-making authority to present a comprehensive financial plan of operations of the governing board. BUDGET MESSAGE --A general discussion of the proposed budget as presented in writing by the Village Administrator to the legislative body. BUDGET REVIEW PROCESS --A description of the review process of the entire budget (including the Expanded Budget and five year Capital Improvement Budget) by the Board of Trustees. Through a series of budget workshops, the Board of Trustees reviews the budget with the Village Administrator and appropriate Department Directors. Changes and adjustments made by the Board to line item accounts during the budget review process are entered in the "approved" column. xxi BUDGETARY CONTROL --The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. CALENDAR YEAR--A twelve (12) month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. CAPITAL ASSETS --Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. CAPITAL BUDGET --A plan of proposed capital outlays and the means of financing them for the current fiscal period. CAPITAL IMPROVEMENTS BUDGET--A plan of proposed capital expenditures and the means of financing them. This is usually part of the complete annual budget which includes both operating and capital outlays. CAPITAL OUTLAY --Expenditures which result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND --A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities and equipment, other than those financed by proprietary funds, special assessment funds, and trust funds. CHART OF ACCOUNTS --The classification system used by the government to organize the accounting for various funds. COMMODITIES --Consumable items used by the governmental departments. Examples include office supplies, vehicle and maintenance supplies, gasoline, etc. CONTRACTUAL SERVICES -- Services rendered to governmental departments and agencies by private firms, individuals, or other government agencies. Examples include utilities, insurance, and professional services. DEBT--An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds, installment notes or agreements with financial institutions, notes payable to other government agencies such as the IEPA and tax anticipation/cash flow loans. DEBT LIMIT--The maximum amount of gross or net debt which is legally permitted by State Statute. DEBT SERVICE FUND --A fund established to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. DEP REQ --Abbreviation for Original Department Request during the budget preparation process as found in the "proposed (or Adopted)Budget Detail" throughout the budget book. Column of numbers represent original amounts proposed by Department Heads as described in the budget process found in the Appendix Section of this book. DEPARTMENT -- A major administrative organizational unit of the government which indicates overall management responsibility for one or more activities. DEPRECIATION -- (1)Expiration in service life of fixed assets, other than wasting assets, attributable to wear an tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause. (2) The portion of the cost of a fixed asset charged as an expense during a particular period. NOTE: The cost of such asset prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. Pursuant to mandates promulgated by the Governmental Accounting Standards Board, depreciation is accounted for only in the Enterprise Funds. xxii ENTERPRISE FUND --A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises. where the intent of the governing body is that the costs (expenses. including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b) where the governing body has decided that periodic determination of revenues earned, expenses incurred. and/or net income is appropriate for capital maintenance, public policy, management control, accountability. or other purposes. The "Water and Sewer Fund" is an example of the Enterprise Fund. EQUALIZED ASSESSED VALUATION--The assessed valuation of real property,raised or lowered by an equalizing factor as applied by a countrywide and a statewide authority, so that all property is assessed at a consistent level for purposes of levying taxes. Currently. equalized valuation of real property is 1/3 of fair market value. ESDA --Emergency Services Disaster Agency (a.k.a. Civil Defense or Preparedness). A primarily volunteer department of the Village to assist other Village Departments and the general public in the case of an emergency, natural disaster or other appropriate situation where their skills and resources would be needed. ESTIMATED REVENUE --The amount of projected revenue to be collected during the Calendar year. The amount of revenue budgeted is the amount approved by the Board of Trustees. EXPENDITURES--Decreases in net financial resources. Expenditures include current operating expenses which require the current or future use of net current assets, debt service, and capital outlays. EXPENSES --Decreases in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. FISCAL PERIOD --Any period at the end of which a government determines its financial position and the results of its operations. ‘4"-- FIXED ASSETS --Assets of a long term nature which are intended to continue to be held or used, such as land. buildings, improvements other than buildings,machinery and equipment. FUND--A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources. together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations (e.g. Motor Fuel Tax Fund,Water/Sewer Fund, etc.). FUND BALANCE --The difference between fund assets and fund liability in a governmental or trust fund. FUND EQUITY--An equity account reflecting the unreserved accumulated earnings of the Enterprise Funds. GENERAL FUND --The fund used to account for all financial resources except those required to be accounted for in another fund. The most common General Fund is the Corporate Fund. GENERAL OBLIGATION BONDS --Bonds for the payment of which the full faith and credit of the issuing government are pledged. GENERAL REVENUE --The revenues of a government other than those derived from the retained earnings in an Enterprise Fund. If a portion of the net income in an Enterprise Fund is contributed to another non-Enterprise Fund, such as the Corporate Fund, the amounts transferred constitute general revenue of the government. GOAL --A statement of broad direction,purpose, or intent. based on the needs of the community. INTERGOVERNMENTAL REVENUE --Revenue received from another government, such as the State of Illinois, or other political subdivisions, for a specified purpose. xxiii INTRAGOVERNMENTAL SERVICE FUND --Fund established to finance and account for services and commodities furnished by a designated department or agency to other departments and agencies within a single governmental unit. INVESTMENTS --Cash held in interest bearing accounts, securities and real estate held for the production of revenues in the form of interest. dividends, rentals, or lease payments. The term does not include fixed assets used in governmental operations. IRMA --Intergovernmental Risk Management Agency, a consortium of seventy-six (76)municipalities and special taxing districts in the Chicago metropolitan area organized pursuant to an intergovernmental agreement to provide risk management services and self-insurance for general liability, workers compensation, property and casualty, theft, etc. to its members. LEVY -- (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes. special assessments, or service charges imposed by a government. LONG TERM DEBT -- Debt with a maturity of more than one year after the date of issuance. MANAGERS RECOMMENDATION (MGR REC) --Abbreviation for "Manager's (or Administrator's) recommendation found in the "Proposed (or Adopted) Budget Detail" throughout the budget book. Column of numbers represent the Village Administrator's recommended funding levied to a particular account. NET INCOME --Proprietary fund excess of operating revenues, nonoperating revenues, and operating transfers -in over operating expenses, nonoperating expenses, and operating transfers-out. OBJECT --As used in expenditure classification, this term applies to the article purchased or the service obtained(as distinguished from the results obtained from expenditures). Examples are personnel services, contractual services. commodities, capital outlay and other expenditure classifications. - OBJECTIVE -- Specific tasks to be accomplished in order to meet goals. OPERATING BUDGET--The portion of the budget that pertains to daily operations that provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, services, etc. OPERATING EXPENSES —Proprietary fund expenses which are directly related to the fund's primary service activities. OPERATING INCOME--The excess of proprietary fund operating revenues over operating expenses. OPERATING REVENUES --Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. PENSION TRUST FUND --A Trust Fund used to account for public employee retirement systems. Pension Trust Funds are accounted for in essentially the same manner as proprietary funds, but with an important expanded emphasis on required fund balance reserves. PERSONNEL SERVICES --Items of expenditures in the operating budget for salaries and wages paid for services performed by Village employees. RESERVED FUND BALANCE OR EQUITY --An account used to indicate that a portion of fund balance or equity is legally restricted and not available for appropriation. RESOURCES --Total dollars available for appropriations including estimated revenues, fund transfers, and beginning fund balances. xxiv REVENUES --Increases in governmental fund type, net current assets, and residual equity transfers. REVISED-- Contained in the "proposed budget detail summary printout found in each fund or department section. Reflects any revisions to the original adopted budget for the fiscal year. SOURCE OF REVENUE --Revenues classified according to their source or point of origin. SPECIAL REVENUE FUND --A fund used to account for the proceeds of specific revenue sources (other than special assessments;expendable trusts, or for major capital projects) that are legally restricted to expenditure for specified purposes. SWANCC -- Solid Waste Agency of Northern Cook County, a consortium of twenty-three (23)municipalities located in Northern Cook county and organized pursuant to an intergovernmental agreement for efficient and environmentally safe disposal of solid waste. TAX LEVY -- The total amount to be raised by general property taxes for operating and debt service purposes specified in the Tax Levy Ordinance. TAX LEVY ORDINANCE --An ordinance by means of which taxes are levied. TAX RATE LIMIT --The maximum rate at which a government may levy a tax. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. TAXES --Compulsory charges levied by a government for the purpose of financing services performed for the common public benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TRUST FUNDS --Funds used to account for assets held by a government in a trustee capacity for individuals, private organizations. other governments, and/or other funds. USER CHARGES OR FEES --The payment of a fee for direct receipt of a public service by the party benefiting from the service. admin budget\2004 budget documents\glossary of terms XXV C _ . . = z . — = mzn . I y / _ , = 2 . = = - = m . . 7 ± - R ± 3 . Cr = , c, m , . , 2 \ ` 2 gc O \ §' Cr — — z m / co r" - ,CV _ L w ® O 0 CC / { = m = z , = 2r > m . . _ 2 ± @ j = r . � . rn . . :E / -zt 4 U- 6 = G / _ ? ƒ / - r 22 999999 - 9 4 \ O - L O \ - � . _c't 2 O >_ © < 3 z / 7 { — w . - 7 _ wrC 7 } 2 _ . - ® w — r — � \ _ z . & ; 7 CC ° ( 0 y u, _ . = • % • \ _ - C � ) o 2 - \ t : - 7 / } _\ ® / rt- � \ ƒ 0o E - = z2 ` 7 \ \ \/r - - - _ e � / / ! \ 4 \ gE r ) \ \ - \ / \ } \ \} ( \\ \ 23 2 ± Z ° ° / s = 252 = 2c & \\ IO /IA « « � m ;NI © Ir - - - / c § ± w r..,-, « ' r - r, m . - : ± _c. 3 F.. 0 _ - D - . c \ 2 CO CO $ CO' - , e _ , � � r . _ . z O < \ - 2 CO 2 . . _ i 0 - , _ « _ = mn J9 / « arr . . a \ ii , r= 2 v. @ . : 3 ° - - , s , _ a , rr . . s 2 \ ( 5 OpIA G ` � r m � 3 71- _ _ _ ? - _ LL 2 - Q / � - a , m « � � , N _ 7.) W y _ J 3 2 « < , m : �_ \ , , , _ _ - - - _ - m c , _ « _ � � - _ 3 / ` « L - 2 lu i » _ \ 0 - 2 _ E. Z / - � 2 - _ - - \ — - : = t \ \ \ \ ` L. 63 = - / 7 \ � : e 7 � a - \ \ j - 2 •\ J c'_ i- - cu .r - --- : s \ / � / \ \ \ } } q § \ § \ / ; % \ • ccZ e } Z t' - 7-UC = �} = 0 \ / / £ � z £ = c = 22 / \ ± VILLAGE OF MORTON GROVE PRINCIPAL OFFICIALS AND OFFICERS JANUARY 1, 2004 TERM/ APPOINTMENT ELECTED ENDS Daniel D. Scanlon Mayor April 2005 Daniel DiMaria Trustee April 2007 Larry Gomberg Trustee April 2005 James Karp Trustee April 2005 Rick Krier Trustee April 2007 Steven Blonz Trustee Nominee April 2005 Dan Staackmann Trustee April 2007 Marilyn Sneider Village Clerk April 2005 APPOINTED Timothy Angell Economic Development Director January 1, 2004 Nate Brenner Village Prosecutor January 1, 2004 Ralph E. Czerwinski Village Administrator January 1, 2004 Andrew DeMonte Director of Public Works January 1, 2004 Thomas Friel Fire Chief January 1, 2004 Ed Hildebrandt Building Commissioner January 1, 2004 George Incledon Police Chief January 1, 2004 Craig Karas ESDA Director January 1, 2004 Teresa Hoffman Liston Corporation Counsel January 1, 2004 Scot Neukirch Director of Finance/Treasurer January 1, 2004 Bridget Wachtel Assistant Village Administrator January 1, 2004 xx viii V, ._. C C. C C C C C C C C G N N N N ?Cl N N N ■O C V 8 O O ^ O ^ ^ ^ O — — 6, N N N N N N N N M M y r: 64 69 69 •9 64 64 if3 eu d 67 ." N oC — 00 00 ^ b.0 Mi O' N O N N N N C O 5 , N v; M v; in v; 0 0 0 0 L.CD oj M 00 7 N N N N t` In �, N 00 00 — 0 O — Cr) N kn p 69 64 64 64 6N9 6N4 64 N Ca o cr) £ O m o 0 o 1∎1 '� �' C O O O O v) v'1 v; y m O _ N no v CC M M M M M M M 7 7 7 > -o N � < 7 7 7 7 7 7 7 '7 7 2 o c L" C a %1 -0 m O f `., O M a) )-. PS, c E O z N Z z e e. e. e m TO ►� N N N M •-. 7 7 in m N a ►r ►. 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