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HomeMy WebLinkAboutCapitalImprovement 2003 VILLAGE OF MORTON GROVE ADOPTED BUDGET INCLUDING FIVE YEAR CAPITAL IMPROVEMENT PROGRAM CALENDAR YEAR 2003 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO Village of Morton Grove Illinois For the Fiscal Year Beginning January 1, 2002 President Executive Director TABLE OF CONTENTS BUDGET LETTER Distinguished Budget Presentation Award Budget Transmittal Letter with Accompanying Financial Charts/Graphs I DETAILED BUDGET INDEX General Corporate Fund Revenues 1 Legislative 13 Administrative 19 Legal 27 Community and Economic Development 31 Finance 37 Management Information Service 45 Reserves 52 Police Fire 55 70 Civil Preparedness 83 Public Works - Streets & Sidewalks 88 Engineering Division 96 Garbage Collection 102 Vehicle Maintenance 107 Health &Human Services 113 Family and Senior Services 115 Civic Center 124 Community Development 130 Building and Inspectional Services 132 Municipal Building Maintenance 137 Motor Fuel Fund 143 Community Development Block Grant 150 Revolving Equipment Replacement Fund 152 Enhanced 9-1-1 Emergency Telephone System 155 Public Library 161 General Employees Pension 163 Commuter Parking Facility 167 Debt Service Fund 172 Ferris/Lehigh TIF District 177 Economic Development Fund 181 Waukegan Road TIF District Fund 186 TABLE OF CONTENTS (CON'T) Capital Projects Fund 190 1999 Bond Fund 200 Enterprise Fund - Water Department 203 Sewer Department 216 Water/Sewer Administration 222 Firemen's Pension 227 Policemen's Pension 232 Five-Year Capital Improvement Program Appendix Budget Notes Budget Calendar- Calendar Year 2002 xv Organizational Chart xviii Salary Schedules xix Glossary of Terms and Acronyms xxiii Ten Year Summary of Part-Time Employees xxviii Ten Year Summary of Full-Time Employees xxix Principal Officials and Officers xxx EAV and Other Demographic Information xxxi Map of Morton Grove xxxiii sr rat,' Village of e!Morton grove e- • MEMORANDUM TO: Honorable Daniel D. Scanlon, Village President and Board of Trustees FROM: Larry N. Arft, Village Administrator DATE: December 31, 2002 RE: Calendar Year 2003 Budget Transmittal Letter It is with great pleasure that I submit the Adopted Budget for Calendar Year 2003 to the Mayor and Board of Trustees. The document as prepared follows the same formatting and organization as used in prior years. The Transmittal Letter provides an overview of the budget document noting significant budget changes with summaries for each of the funds. Also included in the Transmittal Letter are several charts and graphs to assist in understanding the budget. Following the Transmittal Letter there will be detailed tabs for all of the departments and activities which comprise the General Fund followed by tabs for each of the remaining funds which together comprise the total budget document. Also, attached is the Five Year Capital Improvement Plan and the Appendix section which provides a �- good deal of background information about Village operations. This year's budget preparation was extremely difficult as a result of two factors which have negatively impacted expected revenues. First, this is the first year in which no revenue will be budgeted (or received)from Abt Electronics. If you recall in 2002, $110,000 was included in sales tax revenue projections from Abt operations. Second, the slowing economy and budgetary problems at the State level have caused a drop in all State shared revenues as well as utility based revenues collected directly by the Village. These two factors, necessitated the reliance on a significant amount of fund balance. As a result, the Abt economic development refund, which was expected to carry the Village through 2004, will be used to balance the Calendar Year 2003 Budget. It should also be noted that governmental entities across the State have also experienced revenue reductions as a result of the weak economy. Morton Grove's situation is exacerbated by the concurrent loss of Abt Electronics which accounted for 40% of the Village's sales tax revenue. Because of savings in prior fiscal years which increased the fund balance, the Village is still in better financial condition than many other units of local government around the State. All of the funds were balanced with minimal reliance on Fund Balance except for the General and the Capital Projects Funds. The General Fund will use a mixture of designated and undesignated available funds offsetting the reduction in revenue to produce a balanced budget. The reliance on fund balance to support the General Fund to the extent we have proposed for 2003 will not be sustainable in future years, however, due to the Abt refund, the funds are available and can be used to balance this year's budget without creating cash flow difficulties for the Village. The use of available fund balance in the Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove. Illinois 60053-2985 f Tel: (847) 965-4100 • TDD (847) 470-5249 • Fax: (847) 965-4162 �J Capital Projects Fund is normal and results when projects are deferred or construction is not completed during a single calendar year. One additional revenue source was implemented in 2002. The Gas Use Tax is now being levied on the consumption of natural gas by both residential and commercial users. Property taxes also increased slightly from the prior year. The property tax levy provides additional resources for the General Employee, Police and Fire Pensions. The total levy has grown only 1.9% over the past ten years. The impact on residential property owners of this adjustment is nominal and will be discussed in more detail in the appropriate section of the Transmittal Letter. SIGNIFICANT BUDGET CHANGES There were several changes in the preparation of the budget this year which should be pointed out to Trustees and are itemized as follows: 1. The Village implemented a Gas Use Tax to be levied against residential and commercial users of natural gas. This new revenue source was added as part of the transition plan and is expected to bring in $310,000 annually to support general Village operations. 2. Redevelopment along the Dempster Street Corridor is expected to begin construction in 2003 with the development of off-street parking lots on property previously purchased by the Village for this purpose. Engineering on the corridor improvements will also continue throughout the year. All of the costs for planning and design, site acquisition (including properties previously purchased by the Village) and construction will be covered by various State Grants. Grant revenue expected to be received in 2003 is $1,040,750. 3. Work in the Lehigh/Ferris TIF District will also accelerate in 2003. It is anticipated that contracts will be let for an overall engineering and design study for the new train station as well as Phase I engineering for various infrastructure improvements anticipated within the TIF District. The Village also anticipates getting at least one additional redevelopment project started in 2003. It should also be noted that'TlF incremental revenues which are restricted for use within the redevelopment area along with various grants and private development will pay for all the planned improvements within the Lehigh/Ferris TIF District. It is anticipated no general tax revenue will be required for this project. 4. Police dispatch has been consolidated with three other communities (Niles, Park Ridge and Des Plaines)to provide for a Central Dispatch similar to the Red Center. This change will provide for a more efficient dispatch operation and reduce long-term capital expenditures for maintenance of radio and other necessary equipment. The charge for this service will be appropriated in the E911 Fund and Police Department budgets. Estimated first year costs are $556,682. This expense will be partially offset by labor savings in the General Fund of $238,801 and E911 surcharge fees. I I BUDGET SUMMARY TABLES As in past budgets, several charts and graphs have been included to assist the reader in further understanding this document. Review of Table"A" Review of Table "A"provides the reader with a fund-by-fund breakdown of projected revenues including available fund balances and interfund transfers, as well as anticipated expenditures for the Calendar Year 2003 Budget. Each fund will be discussed in specific detail later in the Transmittal Letter. Appropriations for all Operating Funds total $20,686,540. This represents an increase of $210,776 or 1.03% from the prior year. The largest portion of this increase,of course, is in the General Fund which increased$427,277 or 2.56%. The General Fund total includes a 6% increase for group health insurance premiums, a salary adjustment of 3.25% (as provided for in existing collective bargaining agreements) and a few other miscellaneous requirements spread across the General Fund budget. The seven other funds which comprise the balance of the operating funds total accounted for a decrease of$216,501 from the prior year. Table "A"also provides a total for all funds, which in addition to the operating funds includes the Enterprise, Capital Project,Economic Development, and Police and Fire Pension Funds. These funds tend to fluctuate greatly from year-to-year depending on the cost of projects allocated for each fiscal period. This year's budget was no exception with the total allocation for non-operating funds at $12,470,497. This is an increase of$3,516,525 or 39.27% from the prior year. Two funds,the Lehigh/Ferris TIF and Capital Projects, accounted for over 96% of the increase. The increase to the Lehigh/Ferris TIF is a result of ongoing redevelopment in the district. Several properties are scheduled to be purchased and/or slated for demolition to provide for private redevelopment. The Capital Projects Fund, which had been dramatically cut in 2002 due to budgetary constraints will utilize fund balance and projects carried over from 2002 along with grants for the Dempster Street improvements to support an expanded capital program. With the operating funds up only 1.03% and the non- operating Capital and Enterprise Funds up 39.27%,the total budget for Calendar Year 2003 is projected to be$33,157,037. This is an increase of'$3,727,301 or 12.67% from the CY2002 budget total of$29,429,736. Trustees will note that the bulk of the increase is for the Lehigh/Ferris TIF District and in the Capital Projects Fund for Dempster Street improvements. Again, these projects are being funded using grants and TIF revenue and will have no impact on general Village revenues. The budget total presented in the proposed budget reflects a conscious effort on behalf of the management team to make cuts in appropriations wherever possible, without cutting services to offset the revenue shortfall created by the Abt departure and changes in the economy. III Summary of Appropriations and Prior Year Comparison Calendar Year 2003 Budget Budget $Change From % Change From Fund CY 2003 CY 2002 Prior Year Prior Year General Corporate 17,144,397 16,717,120 427,277 2.56% Motor Fuel 726,821 673,730 53,091 7.88% Revolving Equipment 297,439 261,211 36,228 13.87% Enhanced 911 227,054 390,200 (163,146) -41.81% Library 15,500 19,750 (4,250) -21.52% General Employees Pension 361,911 376,850 (14,939) -3.96% Commuter Parking 119,800 138,400 (18,600) -13.44% Debt Service 1.793,618 1.898.503 (104.885) -5.52% Sub-Total Operating Funds 20,686,540 20.475.764 210,776 J.03% TIF-Lehigh/Ferris 2,077,549 141,644 1,935,905 1366.74% Economic Development Fund 680,897 468,054 212,843 45.47% TIF-Waukegan Road 61,850 341,000 (279,150) -81.86% Capital Projects 2,956,357 1,512,150 1,444,207 95.51% 1999 Bond Fund - 300,000 (300,000) -100.00% Enterprise-Water/Sewer 4,055,965 3,763,263 292,702 7.78% Firefighter's Pension 1,174,674 1,124,790 49,884 4.43% Police Pension 1,463,205 1.303,071 160,134 12.29% Sub-Total Non-Operating Funds 12,470,497 8,953,972 3,516,525 39.27% Grand Total-All Funds 33,157,037 29,429,736 3,727,301 12.67% TABLE A SUMMARY OF CALENDAR YEAR 2003 BUDGET Available - Property Other - Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues I Expenditures Transfers Expenditures General Corporate 1,379244 4,093,351 11,160,081 511,721 17,144,397 Legislative 100,811 100,811 Administration - i 388,791 388,791 Legal s i `-, 177,169 177,169 Comm.&Econ.Develop. ` 143,494 143,494 Finance " 1,311,852 1,311,852 MIS - 268,466 268,466 Reserves 320,500 320,500 Police 5243,609 5,243,609 Fre 4,356,433 4,356,433 Civil Preparedness 9,664 9,664 Streets&Sidewalks - 1,680,453 1,680,459 Engineemg I 174,810 174,810 Solid Waste Collation 1,342,290 1342,290 Vehicle Maintenance 608347 608,047 Family&Senior Services - i 403,373 403,973 Civic Center 80,528 80,528. Building&Inspectional Sen. j- 392,796 392,796 Municipal Battings I 141,311 141,311 Total 1,379244 4,093,351 11,160,081 511,721 17,144,3971 17,144,397 17,144,397 IV TABLE A SUMMARY OF CALENDAR YEAR 2003 BUDGET • MOTOR FUEL TAX Avaiable Property Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures Motor Fuel Tax 110,164 616,657 726,8211 Snow Removal 1 100,000 25,570 125,570 Asphalt Patching - 100,000 49,505 149,505 Street Sweeping 44,360 44,360 Catch Basin Cleaning I 26,611 26,611 Street Lighting/Traffic Signals 50.000 50.000 Concrete Replacement i 160,000 170,775 330,775 I Total 110,164 616,657 726,8211 410,000 316,821 726,821 REVOLVING EQUIPMENT REPLACEMENT Available Property Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures Revolving Equipment 297,439 297,4391 Revolving Equipment I 85,000 212,439 297,439 - I Total 297,439 297,4391 85,000 212,439 297,439 ENHANCED 911 TELEPHONE SYSTEM Available Property - Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures Enhanced 911 15,854 - 211200 227,0541 Enhanced 911 I 227,054 227,054 I Total 15,854 211,200 227,0541 227,054 227,054 PUBLIC LIBRARY Available Property Other Fund Total Anticipated Fund - Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues Expenditures Transfers Expenditures Public Library 15,500 - 15,5001 Public Library I . 15,500 15.500 T. 1 Total - 15,500 15,5001 15,500 15,500 GENERAL EMPLOYEE PENSION Available Property Other Fund Total 1 Anticipated Fund Total Sub-DepaMnent Fund Balance Taxes Revenue Transfers Revenues I Expenditures Transfers Expenditures General Employee Pension 246,467 115,4.44 361,9111 General Employee Pension - I 361,911 361,911 1 Total 246,467 115,444 361,9111 361,911 361,911 ' COMMUTER PARKING LOT Available Property Other Fund Total 1 Anticipated Fund Total ' Sub-Department Fund Balance Taxes Revenue Transfers Revenues i Expenditures Transfers Expenditures Commuter Parking 22,800 97,000 119,8001 Commuter Parking I 27,900 91,900 119,800 i Total 22,800 97,000 119,8001 27,900 91,900 119,800 V TABLE A -1 SUMMARY OF CALENDAR YEAR 2003 BUDGET DEBT SERVICE Avalable Properly Other Fund Total 1 Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues I Expenditures Transfers Expenditures Debt Service 27,233 1,036,396 517,550 212,439 1,793,6181 Debt Service - I 1,793,618 1,793,618 I Total 27,233 1,036,396 517,550 212,439 1,793,6181 1,793,618 1,793,618 Sub-Total Operating Funds 1,555,295 5,376,214 13,030,871 - 724,160 20,686,540 20,065,380 621,160 20,686,540 71F FUND-LEHIGH/FERRIS Available Property Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues I Expenditures Transfers Expenditures TIF Fund-Lehigh/Ferris 2,077,549 2,077,544 TIF Fund•Lehigh/Ferris i 2,077,549 2,077,549 Total 2,077,549 2,077,5491 2,077,549 2,077,549 ECONOMIC DEVELOPMENT FUND Available Property Other Fund Total I Anticipated Fund Total Sub-Deoarbnent Fund Balance Taxes Revenue Transfers Revenues 1 Expenditures Transfers Expenditures Economic Development Fund 680,897 - 680,8971 Redevelopment Area"A' I 479,613 479,613 ....-N, Adrrun&General Activities I 201,284 201,284 I Total 680,897 680,8971 680,897 680,897 TIF FUND-WAUKEGAN ROAD Available Properly Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues I Expenditures Transfers Expenditures TIF Fund-Waukegan Road 61,850 61,8501 Redevelopment Area'113' I 61,850 61650 I Total - 661,850 61,850;I 61,850 61,850 • CAPITAL PROJECTS FUND Available Property Other Fund Total I Anticipated Fund Total Sub-Department Fund Balance Taxes Revenue Transfers Revenues I Expenditures Transfers Expenditures Capital Projects Fund - 840,447 594,925 1,520,985 2,956,3571 Local Street Resurfacing j 1,390,300 1,390,300 Neighborhood St Lighting 7,000 7,000 Municipal Fatalities I 357,307 357,307 Municipal•Design/Planning 161,000 1611,000 Dempster Street Corridor - I 1,040,750 1,040,750 1 Total 840,447 594,925 1,520,985 2,956,3571 2,956,357 2,956,357 ENTERPRISE-WATER&SEWER FUND Available Property Other Fund Total Anticipated Fund Total Sub-Deparhrent Fund Balance Taxes Revenue Transfers Revenues Expenditures Transfers Expenditures Enterprise Water/Sewer 4,042,565 13,400 4,055,9651 Water i 2,763,321 2,763,321 Sewer I 878,045 878,045 Admin&Overhead 299,599 115,000 414,599 Total 4,042,565 13,400 4,055,964 3,940,965 115,000 4,055,965 V1 TABLE A N., SUMMARY OF CALENDAR YEAR 2003 BUDGET FIREFIGHTER'S PENSION FUND Avadeble Properly Other Fund Total I Anticipated Fund Total Sub-Deoarbnent Fund Balance Taxes Revenue Transfers Revenues i Expenditures Transfers Expenditures Are Pension 307,673 867,001 1,174,6741 Fre Pension i 1,174,674 1,174,674 I Total 307,673 667,001 1,174,6741 1,174,674 1,174,674 POLICE PENSION FUND Available Property Other Fund Total I Anticipated Fund Total Sub-Deoartnent Fund Balance Taxes Revenue Transfers Revenues : Expenditures Transfers Expenditures Police Pension 241,332 1,221,679 1,463,2051 Police Pension 1,463205 1,463205 I Total 241,332 1,221,873 1,4632051 1,463205 1.463205 Grand Total•MI Funds 2,M242 6520.144 23503 591 737560 33157 037 32.420.877 736 160 33.157 037 • VII Review of Table "B"-General and Enterprise Funds .-S Table`B"provides a more detailed comparison between the Adopted Calendar Year 2002 Budget and the Calendar Year 2003 Budget for both the General and Enterprise funds. Table `B"shows the differences not only at the fund level, but also for individual departments and by account classification. If you look at the General Fund portion of Table `B" you will note the General Fund budget increased $427,277 or 2.56% from the previous year. The increase is due to a 6% rise in the health insurance premium expected for 2003, and a 3.25% salary adjustment. The Enterprise Fund portion of Table `B"shows total appropriations of$4,055,965 which is an increase of$292,702 from last year's appropriations request. A majority of the increase is due to the rise in the cost of water purchased form the City of Chicago. The City of Chicago will raise water rates 4%beginning January 1, 2003. This is the final year of a four-year.plan of scheduled rate increases that began January 2000. TABLE B CALENDAR YEAR 2003 BUDGET GENERAL CORPORATE &ENTERPRISE FUND APPROPRIATIONS BY DEPARTMENT AND ACCOUNT CLASSIFICATION Perm Services CaRacYW Sevks Car..,.., Capital Outlry Ogler Told 1222a1mocd 2012 2924 2902 2061 3402 2964 2202 2461 2922 2222 2022 29114 General Corporate Fund - LagteMSve $73,088 $73,108 $30,377 $27103 $500 $500 SO SO 00 SO $104,469 $100,811 Administrative 344,370 380,095 27,329 25,390 2006 2800 0 0 375,403 988,791 ^ Legal 0 0 171,8.50 177.180 0 0 0 0 '71,850 177,188 \ Comm.&Econ.Develop. 120,004 124,114 22,810 18330 1.550 1$0 0 0 144,484 143,404 Fiance 350,901 436,363 817,404 880,433 16,000 15,000 0 0 - 1,214,255 1,311,852 MIS 0 05,281 102,585 169,155 0 8,750 15,750 24,30 208,435 258,486 Reserves 0 0 0 0 0 0 0 0 382,750 . 320,500 362,750 320.500 Poke 0.517,789 4,484,825. 171,428 690,211 89,883 84,573 118,700 103,700 4,895,774 5,243300 Fee 3728,334 3,911,751 258,107 309,472 120510 190,210 28400 5,000 0.170,741 0.396,433 GSNPteperetlrev. 885 885 5.304 0.509 5,500 4,400 0 - 11,559 9,884 Sleets•Side.eb 1,408,510 1,555522 208,222 228,801 - 75,800 00,290 5,500 5,800 1,699,032 1,680.453 En*leerirp 141,255 155,810 11,928 18,890 2900 2,310 0 155,493 174,810 Solid Waste Colecia, 0 0 1,337,152 1.342,090 0 200 0 1,347,152 1,342390 VdiicM Maintenance 272,534 288,090 48,475 50,473 277.840 283,584 5,800 98,649 808,047 Family 8 Senior Services 909.027 308,058 82,973 80,750 8800 7,557 0 988,800 403,373 Civic Cents 22.392 25,113 35,230 85,480 17,000 19.950 0 75522 80,528 Bldg 8 hapec%aal Seer. 373,681 355,311 7,355 5335 1,695 1,450 0 - 902,791 802,796 Municipal BScags 19.972 14,638 254,550 04,350 41325 42225 - 0 _ 310,30 141,311 t , Tote) S.___.4 $3712113 Bain 979,391 33.789 114.E 514129 982789 5080= 116717.120 $17144397 Amount of Change 173,121 323,370 (7,014)- (20,150 - (42150) - 427,277 Chargers Percent 1.47% 672% -1.659E -1220% 41.85% 256% Enterprise Fund Wafer $403,389 $402,584 $1,400525 $1,713,769 $135,483 $153,273 $140,000 $157,425 $335,821 $338,270 $2514185 $2,789,321 Sewer 439,210 534,0922 140,235 123,288 93,370 103,535 0 0 118,439 117,149 758,54 878.045 Adrian&Overhead 182295 11520 159145 154.812 1.002 1.222 5251 2 112559 117.200 459.714 418521 Tots Slaillt. SI. 81869 11,721a5 11&47.80 928.09 11257.091 Si 152`8 Mani 8864.411 5570410 9.769169 84.083.383 Amount of Change 58504 189,842 27,976 12.175 8,106 802.702 Clan as Percent 552% 1056% 1217% 638% 1.03% 7.75% Grand roMl Canard• Enterwse Funds $12 in,235 112.1231J812 15312,211 9.222.222 11122121 1121584 M.®2 921.435 1222.521 $691918 129.482.312 521222.22 Amount of Change 229,725 513,412 20.962 (7.975) (36,145) 719,879 Changes Patent 1.78% 682% 2.33% -258% 3.80% 3.52% VIII Review of Table"C-1"through "C-4"Real Estate Taxes Tables "C-1"to "C-4"provides detailed historical information regarding the Village's property tax levies, as well as, a breakdown of the 2001 property tax bill (paid in 2002) for Morton Grove residents in Niles and Maine Townships. Table"C-1"is a Summary of the Annual Property Tax Levy from 1998-2002 and includes the proposed levy for 2002 (payable 2003). The total Village levy proposed for the year 2002 is $6,520,144. This is an increase of$310,491 or 5% from the prior year's levy. This increase is due to the levy increase for the Firefighters and Police Officers Pension Funds and a slight adjustment for the General Employee Pension and Debt Service Funds. The new actuarial studies done for the year ending December 31, 2001, show a further increase in the unfunded liability for both public safety pension plans and recommended a significant additional employer contribution over what had been included in prior budgets. The total increase for 2003 for all pensions is$308,917. The increase for Debt Service for 2003 is $1,574. The Equalized Assessed Valuation (EAV)information located near the middle of the table shows the total EAV for the Village and annual increase/decrease from the prior year. There was a 14.85% increase in 2001. The area of Cook County, which incorporates the Village, was reassessed in 2001 as part of the tri-ennial reassessment for Cook County. The State multiplier also increased from 2.2235 to 2.3098. This is controlled by the State to level off the property values throughout the State. We have projected a 1% increase in total Village EAV for 2002 . The expected tax rate for 2002 based on the proposed levy and the estimated EAV is $1.090. This is an increase of$.041 or 3.9% from the prior year. The bottom of Table"C-1"illustrates the proposed change in taxes for the average homeowner resulting from the 2002 levy. Table"C-2" compares the Village's actual property tax levy from 1993 to present with a hypothetical levy if the Village had adjusted the levy to keep pace with the consumer price index. This table is included because the State statute for non-home ruled jurisdictions mandates utilizing cost-of-living or a 5% annual cap as the basis for restricting growth in property tax levies for non-home rule jurisdictions. Once again, you will note the Village's actual levy has remained well below increases in the consumer price index. Had the Village's levy keep pace with the inflationary rate, the total levy would now be $399,664 higher than what is proposed for the year 2002 (payable in 2003). TABLE C-1 CALENDAR YEAR 2003 BUDGET SUMMARY OF ANNUAL PROPERTY TAX LEVY-ALL FUNDS 1998 TO 2002 Change From PY Fund $ % 2002 2001 2000 1999 1998 General $ - 0.00% $ 4,093,351 $ 4,093,351 $ 9,898,351 $ 3,898,351 $ 9,898,951 Debt Service 1,574 0.15%. 1,036,396 1,034,822 1,035,196 1,033,771 1,090,440 General Employees Pension 9,912 5.17% 246,467 296,555 191,654 196,603 - 196,457 Capital Improvements - 0.00% 594,925 - 594,925 594,925 594,925 598,402 FlreflgMars Pension 182,673 182.67% 307,673 125,000 100,000 40,000 40,000 Police Pension 116,332 116,33% 241.332 125,000 100,000 - - Total Village 310,491 5.00% $ 6,520,144 $ 6,209,659 $ 5,920,126 $ 5,769,650. $ 5,763,650 Library 99,220 4.98% 2.090,450 1,991,230 1,916,800 1,636,950 1,438,150 Total Levy(1) $ 409,711 5.00% $ 8,610,594 $ 8,200,889 $ 7,836,926 $ 7,400,600 $ 7,201,800 Equalized Assessed Value(2) $ 616,894,308 $ 610,786,444 $ 531,796,341 $ 536,440,614 $ 517,062,624 %Increase from Prior Year 1.00% 14.85% -0.87% 3.75% 7.96% Village Tax Rate War 8100 or LAV)(3) $1.090 $1.049 $1.149 $1.109 $1.151 (1) Property taxes collected for the Waukegan Road TIF are excluded from this schedule. The Village does not levy for these taxes. They are determined by the growth of property values In the 11F. Loss and Cost amount added by County Is also excluded from total. (2) The last available EAV was for the 2001 levy. The 2002 EAV will not be available until August,2009. The 2002 EAV is based on a 1%growth estimate. (3) Includes'Loss&Cost'amount(3%-5%)added by the County before extending tax rate. Sample impact on taxpayer with home assessed at various levels after applying 16%rate for residential classification,2.3098 State Equliizerand$4,500 homeowners exemption: 2002 2001 2001 Village 2000 Village Increase/ Estimated Estimated Share of Share of (Decrease) Market Value f / Property Tax Property Tax from PY $100,000 $32,781 $32,457 $357.32 $340.47 $16.85 $150,000 $51,445 - $50,935 $560.75 $534.31 $26.44 $200,000 $70,108 $69,414 4764.17 $728.15 $36.03 $250,000 ($88,771 $87,892 $967.60 $921.99 $45.62 $300,000 $107,434 $106,370 '- $1,171.03 $1,115.83 $55.21 X TABLE C-2 CALENDAR YEAR 2003 BUDGET COMPARISON OF VILLAGE TAX LEVY TO CONSUME R PRICE INDEX 1993 (BASE YEAR)TO 2002 �`t�, a ? , .,mt y 8«✓E"��*"E`� i`.rr'�''b' y x y 5 r 'v' �'� � 'sT u .a'c��=r�f' s#'"? rfi.„i� e3»1'y ae�� a£ :$7.000,ODO m o � € $6 /-,. �� � ��s � � -„� w z � : •.:4� 55,979,80e ' ' '$8500 000 '�� t $6,000 000 g 4;",.-7,7:---..: � / ��x �7 � � $5,500000 r +- � e .5E `% ss � '� " iy' ' , ¢ cN e ''. — x y„ fir / � k< az az .Yeb.9 € '�� $s ns - r " �.a r `, -4'--Actual Village Levy .. .,,y,C S yv^- 'ao -a-Consumer Price Index it" y W.000 009 .. Dec-93 Dec-94 Dec-95 Dec-96 Dec-97 Dec-98 Dec-99 Dec-00 Dec-01 Dec-02 Levy Year F Tables "C-3" and "C 4" show the breakdown of property taxes for Morton Grove residents in Niles and Maine Townships from the 2001 tax bill. The percentage of total property taxes paid to the Village in Niles Township is 14.4%. There is no change from the prior year. The percentage allocated to the Village in Maine Township increased by .3% from the prior year to 13.0% of the total tax bill paid by property owners. The changes from the prior year are as a re sult of fluctuations in the levies of other taxing districts. The levy increase by the Village for 2001 had a minimal impact on the overall distribution of tax revenues to the various governmental jurisdictions. XI TABLE C-3 2001 PROPERTY TAX BILL PAID IN 2002 - % TO ALL GOVERNMENTAL UNITS NILES TOWNSHIP-SCHOOL DISTRICTS 70 &219 Village of Morton Grove '"1 14.4% School District 219 25.5% Niles Township 0.5% Oakton Community College 2.6% School District 70 Morton Grove Park District a''y, 29'7% 5.4% Morton Grove Library 4.6% Water Reclamation District 5.5% County Operations Other Governments 10.2% 1.6/° TABLE C-4 � 2001 PROPERTY TAX BILL PAID IN 2002- % TO ALL GOVERNMENTAL UNITS MAINE TOWNSHIP-SCHOOL DISTRICTS 63 & 207 Village of Morton Grove 13.0% , School District 207 , ,��r, 25.1% 2 's`� x- ^„gy - Oakton Community College 2.3% Maine Township 2.0% School District 63 Morton Grove Park District :e. 3.3% 4.9% Morton Grove Library 4.2% '1 Water Reclamation District 5.0% County Operations Other Governments 9.2% 1.0% XII Review of Tables "D-1" through "D-4" Tables "D-1" and"D-2" illustrate total revenues and expenditures for all Village Funds for the Calendar Year 2003 Budget. General Fund expenditures for 2003, account for 52% of the total budget for the Village. This is down from 57% from the prior year due to higher budgets for the Capital Projects and Lehigh/Ferris 11F Funds. All other expenditure categories remained basically unchanged from the prior year. For the second year since the departure of Abt, sales taxes do not account for the largest portion of revenue in 2003. Property taxes are now the largest source of revenue for the Village. Fund balance as of source of revenue increased from $2,101,322 to$2,395,742 for 2003. This was due to the additional funds needed to address the revenue shortfall in the General Fund. Increases to Water/Sewer Fees are as a result of an increase to the rates charged users. The rate increase was in response to higher costs charged by the City of Chicago for the purchase of water. Property taxes were increased to address funding level needs in the General Employee,Police and Fire Pension Funds. TABLE D-1 TOTAL REVENUES —ALL FUNDS - $33,157,037 Electric Tax Telecommunication Tax 950,000 775,000 Grant Revenue 1,257,957 Property Tax 6,520,144 Other Fees&Income 3,937,123 �d . Police/Fire Pension Interfund Transfers 2,088,874 737,560 fF6 `y:�s ne2w*§l A. r Income Tax ‘titga v ` 1,620,962 Sales Tax 5,929,664 Water/Sewer Fees 3,816,485 Other Taxes Licenses&Permits Available Fund Balance 1,890,526 1,137,000 2,395,742 XIII TABLE D-2 -� TOTAL EXPENDITURES -ALL FUNDS - $33,157,037 Capital Projects. Other Special Revenue 2,956,357 Revolving Equipment 674,765 346,939 Enterprise-Water/Sewer 4,055,965 - 'y Police/Fire Pension '�✓y, ' 1 2,637,879 General Fund • y..�"" 17,144,397 Tax Increment Funding 2,139,399 Economic Development 680,897 Debt Service Motor Fuel 1,793,618 726,821 ■. t Table "D-3" and "D-4"illustrate proposed revenues and expenditures for the General Fund for the Calendar Year 2003 Budget. The top two sources of revenue for the General Fund are Sales Tax ($4,633,759) and Property Taxes ($4,093,351). Sales taxes were projected to decrease b$62,454 from the prior year. This was due to the departure of Abt Electronics as mentioned earlier. A portion • of sales tax revenue was made up by new prospective businesses, primarily the Menards Home Improvement Center which was up and running in June 2002. Total expenditures for the General Fund increased $427,277 or 2.56% from the prior year. This is due mainly to increases in health insurance and proposed COLA salary increases for staff. -� XIV TABLE D-3 TOTAL REVENUES -GENERAL FUND -$17,144,397 �� Licenses&Permits 1,137,000 Electric Tax 950 000 Property Tax : �...c..,, 4 099,351 Other Taxes/Revenues x i,I as;i� ` n<` � y 4> roe � 1,565,299 I/ ox ^a^`£` "� .�F g. x ' Vii. I-". Fines ° & 28Q000 Interfund Transfers ', e' Income Tax 511,721 !' 1,499,023 x Cable&IMF Fees 320,000 Sales Tax 4,633,759 Telecommunications Tax Available Fund Balance 775,000 1,379,244 TABLE D-4 ∎" TOTAL EXPENDITURES - GENERAL FUND - $17,144,397 Reserves 320,500 Police F " 5246,609 ,� 'a Fire/ESDA 4,366 097 . ' „ .,\ate. Famiy&Senior Services/ i -.c. '�: i Civic Center - �9�s/Admin/ 483901 i ..c Legal&C&ED Solid Waste �� �j 810,265 1,342,290 �,i`" Finance MIS • 1,311852 268•486 PW-Vehicle MainV Streets/Engineering Inspectional Services/ 2,460,310 Municipal Buildings 534,107 • XV Review of Table "E" Table "E" provides additional information about projected beginning and ending fund balances for the Calendar Year 2003 Budget period. The list of funds in Table "E"is separated into operating and non-operating funds as they are in Table "A". The reader must immediately be cautioned that all these numbers are projected, which means the best estimate of what the fund balances will be at the conclusion of the year is based on the best information available at the time the budget is prepared. The Comprehensive Annual Financial Report (CAFR), which will be audited by an independent accounting firm, will incorporate the final actual fund balances for this calendar year. While it is not anticipated there will be major deviations from the projected balances incorporated in Table "E", revenues and/or expenditures may fluctuate more than anticipated during the year which will impact final balances. (This space left intentionally blank) Th XVI C V O O m m N 8 N O m m N O m 0 m N m I; m U n 0 ^ v r 0 r 0 m a N V b 9 r a ,: a 0 LL c 1.6 .c L 0 C J r rn v m o LL 9 3 m o a w oa m PI N 0 O 0 8 m O w H E m m x a ° m n r 2 - E m CD aralo N ° N In .- n. m ws aw m 9 N C 9 w . 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XVI I m N N m co N - n C O) D O n ' m n n m m ,_ V N €0 V N ... N O N m m ° cn Q N N O r W o CO m o ) N b F.a O _ N O N O V L a 'i - LL XI E % O I. I. N Q N h 0. m C CO p C .° W 10_ m m m W e.g a u a-c- 3 - c .2 Ti 3 c N m €0 a uo n (nO 07 n a I a m m m o N O f0 m O Q Q G •m o L ID 9@ w co m m a co ° N N e r .N-. €o to m 0 E9 x ❑ _ o 0 01 m -s c m LD W LL - C a L C2 J m.. p?� O o O` O m m.. C y n I(J 0 m C N f N �j T Z 9 a w • C m m o r Cr f0 In m co; or m m C. C E m O N a N O co co 0 O n ? O r ° y m W CT.1 ° m m F - O N N Q r 01 t7 a G 4 - o m 07 c. r n co co c o Em °- > 6 - �' C m 2 m m ° ¢ a m° E 0 ... m c a i U O - cfe Q O I. 0 In Q In a IC m 0.3 0 O C C oo co In 0) CO m N 0 n OI C r E m m o N maq l N e . 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N ee a W m m r 7 m.0 m W `DI CO O .° d = O .� CO 9 m LL m N. f0 N r V C m L m ° S II a m m m N Q Q 2I- 0 3 0 m C C x mx mm m 0 C ~ C m C c C o c m W VI m m C C m m a N 2 )' N m E m m T co) m CO > > m m < o m E m C = S L LL L C O O m W . 2 m z O 0 m E m ° m U C s LL - a m F C 6 6 U - G - m re C O 9 r Q O C W d Q Om CO C T AO V m E m c o 0 = co C m N p C yO c 2 m m g v - u 5 L L co T ILL W m ° co °2 m c o o m Z' 3 m n � Uo a c m F > m _ c m m m m m m EC y Q I` m e m Q m a C m C 'Cl - CO am a c > = 2 - c C E a° c W ° N m 0 c L mom m I`2 (o G c N CL to 0 Q J O m m 0 CO m L O p a .0 co 0 0 = m • - f LL m m F m F a a $ a Q LL LL V- a W 5 G f f z F p w U 3 LL a m C XVIII NARRATIVE REVIEW OF EACH FUND General Fund The difficulty in balancing the Calendar Year 2003 budget was compounded by the decrease in shared revenues from the State. These shared revenues (consisting of income,replacement and use taxes) dropped a combined$8.51 per capita or$191,058. In addition, the photo processing tax which brought in $2.17 per capita or$48,719 was permanently eliminated by the State Legislature in 2002. To help offset some of the lost revenue,the Village introduced a Gas Use Tax on all residential and commercial users of natural gas. This tax is expected to bring in $310,000 annually. No other new revenue sources or fee increases are included in the budget. In the three-year plan prepared for the May workshop, we planned to utilize fund balance totaling $875,000 to balance the General Fund budget. This budget actually required $1,379,244 of fund balance to balance the budget. As in the past, there were several items that represented either legitimate carryovers or the appropriation of funds from existing equity accounts that would have been reflected from fund balance even under the best of circumstances. Those items include: Health Insurance Reserve 100,E Employee Retirement Benefits (sick leave incentive) 50,000 Carry Over from 2001 Fire Department for Computer Upgrades 35,000 Drug Enforcement Recovery 19,466 The remaining fund balance totaling$1,174,778 was derived from the Abt revenue sharing agreement repaid in 2002. Significant budget cuts were also made to help hold down appropriations and to complete a balanced budget. Only a minimal amount of Capital Outlay was included and much of the operational supplies and equipment that are normally required to support departmental operations were removed to help balance the budget. The move towards Central Dispatch for Police added$376,828 to the General Fund budget. This was offset by a reduction in dispatch and other related salaries of$238,801. Included in the budget is a 6% increase in the health insurance premium and a 3.25% salary adjustment for employees. Despite these increases, the cuts made in the budget from the prior year's operations were of significant magnitude to hold the total General Fund Budget increase to only $427,277 or 2.56% above the level of appropriation for the prior calendar year. Motor Fuel Tax Fund This fund accounts for street maintenance supported by the State Motor Fuel Tax. The Village had seen an increase in this revenue source in 2000 and 2001 due to the Illinois FIRST Program. Estimates for 2003 are down due to the reduction in the per capita amount for MFT as a result of the 2000 census. Using estimates provided by the Illinois Municipal League,the Village expects to receive approximately $27.40 per capita($615,157) in 2003. This is down from$28.45 ($638,730) projected for 2002. Future amounts are expected to level off after 2003 using the IML projections. XIX Revolving Equipment Replacement Fund This fund accounts for the replacement of very expensive Public Works and Fire Department equipment utilizing installment note financing. The total budget for this fund is $297,439 for Calendar year 2003. This is an increase of$36,228 from the prior year for new capital equipment which was totally eliminated in 2002. The vehicle/equipment replacement program for Public Works items which was pushed out one year to free up revenue for the General Fund will now resume but at a very modest pace. E9-1-1 Telephone System The E911 Telephone System budget has been consolidated to account for the move to Central Dispatch. The only appropriations in this fund are payments to Ameritech for line charges and the portion of the charges for Central Dispatch that can be supported by E911 surcharge revenue. The total charge for Central Dispatch is approximately$556,682. $179,854 is covered in this fund while the remaining$376,828 is appropriated in the Police Department budget found in the General Fund. Library Fund This fund is used to record the transfer of personal property replacement tax to the Morton Grove Library as provided for in the past. The amount of the transfer for Calendar Year 2003 was decreased to$15,500 based on the total tax expected to be received by the Village for the same period. The library will continue to prepare a separate budget, including a property tax levy, which will be included in the final Budget Ordinance and Tax Levy Ordinance approved by the Village Board. General Employees' Pension Fund This fund includes the appropriation necessary to cover the annual contribution and administrative costs for the Village's General Employees' Pension Plan. This budget decreased$14,939 or 3.96% from the prior year. The decrease is due to the reduction in the dispatch positions from the move to Central Dispatch. This will go back up in 2004 when the new CSO positions become eligible for the pension plan. The property tax levy was increased from$236,555 to$246,467 due to the shortfall in the replacement tax revenues projected by the IML. Commuter Parking Lot Fund Appropriations for this fund are down $18,600 from the prior year to$119,800. The decreased appropriation for this fund resulted from lower than expected revenue from parking receipts. 2002 was the first year at the new parking rate and using the electronic parking meter. Although the new daily rate is $1.25, more commuters are taking advantage of a discount on the daily rate by using a debit card. The discounted rate is $1.10. XX Debt Service Fund The Debt Service Fund includes the appropriations necessary to meet the Village's annual principal and interest payments to be made with general operating revenues. The budget for this Fund for Calendar Year 2003 is $1,793,618. This is a decrease of$104,885 or 5.52% from the prior year. Lower installment note requirements for the upcoming year account for the budget decrease. As promised, we will continue to utilize non-property tax revenue sources to cover a portion of the debt service for the 1999 GO Bond issue. Ferris/Lehigh TIF Fund This fund includes appropriations needed to fund redevelopment related activities for the Ferris/Lehigh TIF District. Activities planned for Calendar Year 2003 include the purchase of key redevelopment properties within the TIF and the preparation of these sites for resale to a developer. $2,077,549 has been appropriated for these activities which includes grants for$200,000 and installment notes of $1,500,000. Repayment of the notes is expected to come from TIF incremental revenues. Economic Development Fund The Economic Development Fund budget increased from the prior year primarily due to changing debt service requirement and the new Menards Economic Development Agreement which calls for a first- year payment of$75,000. The total fund budget for CY2003 is $680,897. This is an increase of $212,843 or 45.47% from the prior year. This budget includes debt service for the 1998A Bond of $286,835 and for the 2002 Area`B"Note of$192,778, as well as, payments to Charter One (formerly St. Paul Federal) ($35,000), School District 70 ($23,224), School District 67 ($68,060) and$75,000 for Menards under revenue sharing and economic development agreements between the Village and these organizations and businesses. Waukegan Road TIF Fund With the completion of projects in Redevelopment Area `B", the only appropriations needed in Calendar Year 2003 are for debt service. The debt Service payment is supported by incremental property taxes generated by the TIF District. The balance of the debt service payment will be covered by the Economic Development Fund using sales tax revenue. Future years debt service is expected to utilize more incremental property taxes as the redevelopment projects are fully built-out and property is placed back on the tax roles. Capital Projects Fund The total budget for Calendar Year 2003 for this fund is $2,956,357. This is an increase of$1,444,207 or 95.51% from the prior year. The Capital Program has been expanded for 2003, primarily to provide for development along the Dempster Street Corridor. Some of the projects have been funded using fund balance carried over from the prior year for projects scheduled, but not completed in 2002. These projects were rescheduled in 2003. There is an estimated$1,055,557 in State grants to support the Dempster Corridor Project. X)G Water and Sewer Fund The total budget for this fund is $4,055,965. This is an increase of$292,702 or 7.78% from the prior year. Revenue from service and other user fees increased$135,092 or 3.7%. Fees to residential and commercial users for Water and Sewer are scheduled for an increase of 2% beginning January 1, 2003. This is the final year of the three-year schedule of planned rate increases. These rate increases were in response to the City of Chicago's increase in rates for water purchased from the city. The appropriation for the purchase of water reflects this increase. Excluding the water expense the change in the water budget from the prior year is only $131,587 or 5.4%. This includes a 6% increase in health insurance and a 3.25% salary adjustment for employees. There are two vehicles planned for replacement totaling $72,425 and one water main project on Ozark. Police and Firefighters Pension Funds Detailed budgets for both pension funds have been prepared for the coming year. Each, you will notice, include an additional amount to be received from property taxes. The additional tax levy was necessary based on actuarial recommendations for funding the two pension plans. Both pension funds showed an increase in their unfunded liability due in large part to interest earnings falling short of expectation over the past two years and improvements in benefits mandated by State statute. As in the past, we anticipate actual revenues earned during the year to exceed preliminary budget projections which are based on needed expenditures for the coming year. CONCLUSION The Calendar Year 2003 Budget is the second year of a transition strategy to move the organization through the significant loss of revenue resulting from the departure of Abt Electronics from the Village. The transition plan was presented at a workshop held in May 2001 and later reflected in the 2002 operating budget. The Board of Trustees and management team have implemented various elements of that transition strategy including substantial budget reductions while not lowering services; increases in various fees, charges, and this year,the,addition of a Gas Utility Tax, all without placing a significant additional burden on local taxpayers; anEl finally, the Village's continued economic development efforts which have resulted in the opening of the Menards store on Oakton Street,the remodeling and build out of the Harlem/Dempster Shopping Center, and the remodeling and reoccupancy of the Prairie View Shopping Center. An economic development agreement to retain and remodel the existing Dominick's supermarket insured the retention of a strong retail anchor for the Prairie View Plaza Shopping Center. An Acura dealership is currently under construction on Waukegan Road and is scheduled to open in mid-2003. The north portion of the Abt property was purchased by a Saab dealership and we anticipate construction on that project to begin early in 2003 as well. The new Osco Drug Store on Dempster Street is anticipated to open early in 2003. While few sites remain in the Village for major commercial redevelopment activity,the Village continues to work with the Abts to find a reutilization for the primary store site and with Menards to market the out-lots created as a part of that project. Despite all of these efforts, a weak economy which caused a reduction in state shared revenues and utility based income resulted in the need to use more fund balance for the General Fund than was XXI1 planned even as late as May of 2002 when the updated three-year financial plan was presented to the Board for consideration. The condition of our local, as well as the state-wide economy will have a significant impact on subsequent fiscal year budgets. We noted in last year's transmittal letter that the $800,000 in beginning cash balance was not sustainable. Clearly, the approximately$1.3 million in fund balance used for this year is also not sustainable and planning has already begun among the management team for addressing this issue should the economy remain weak as we begin the 2004 budget preparation cycle. I would like to remind Trustees,however, that the Abt business remaining in the Village through the end of May of this year, combined with their repayment of$2 million in shared sales tax proceeds did produce a significant positive increase in the General Fund balance this fiscal year. Consequently, the $1.3 million in beginning fund balance allocated for 2003 is indeed available for allocation and use. Finally, I would like to call the Board's attention to the first column on each budget summary sheet entitled requested. Trustees will note, particularly in the General Fund, the total numbers in these columns are significant since they represented a frugal, but realistic and sustainable budget for the General Fund based upon our current levels of service, fixed cost and various programming responsibilities. The total General Fund budget as originally prepared by the management team totaled $17,850,736. Funds were not available to support that reasonable and sustainable budget so additional cuts were made during the budget preparation process totaling $601,025 resulting in the final General Fund budget recommendation included in the Proposed Budget totaling$17,249,711. Additional cuts were made by the Board during the budget review process resulting in a General Fund Adopted Budget totaling $17,144,397. I would like to offer special thanks to David Erb,Finance Director,for the amount of time and effort he devoted to preparation of this year's Budget document. I would also like to thank the Department Directors and their staffs, as well as,Darlene Wrzala, Assistant Finance Director, Steve Drazner, Chief Accountant and, of course, Bridget Wachtel, Assistant Village Administrator and Executive Secretaries, Susan Lattanzi and Marlene Kramaric for their invaluable assistance in the preparation of this document. Sincerely, z N Villag- Administrator admire budget budget documents\budget transmittal letter.proposed XXIII Village of Morton Grove Calendar Year 2003 GENERAL FUND REVENUES DEPARTMENT/ACTIVETY DESCRIPTION The General Fund is used to account for the day-to-day operations of the Village of Morton Grove. The Fund includes the operations of Police&Fire,Public Works, Garbage Pick-Up, Community and Economic Development,Code Enforcement,Municipal Building Maintenance,Family and Senior Services,Management Information Systems and General Governmental Functions(Administrative, Legislative,Finance&Legal). Special Village operations which include Water/Sewer,Library, Enhanced 9-1-1 System,Motor Fuel Tax,Police,Fire,and Civilian Pension Programs,Debt Service, Commuter Parking, Capital Projects,Revolving Equipment Replacement,Tax Increment Financing(2) and Economic Development are explained in separate fund sections. This fund structure is required by generally accepted accounting principles. The balance of this budget summary section will explain the various revenue items in the General Fund. BUDGET COMMENTS The total General Fund revenue declined from$15,915,343 to$15,765,153,a decline of$150,190 or 0.9% from last year's budget. This decline in revenue is due primarily to the drop in State shared revenues. The Illinois Municipal League(IML)provides estimates on each of the shared revenues based on expected revenue received by the State. ThIL estimates on a per capita basis are down due to two factors. First,the slowing economy has reduced the flow of revenue for all Illinois municipalities. Second,the 2000 census figures which showed a lower level of growth,in Morton Grove relative to the rest of the State. While the Village's population remained virtually the same,the population state wide grew,resulting in a reallocation of dollars shared on a per capita basis. The loss of shared per capita dollars(income,use and replacement taxes)totaled$239,777 when compared to per capita amounts used for CY2002. Total funds available for appropriation this year were$17,144,397 which included$1,379,244 in beginning fund balance. Trustees will note in the transmittal letter,a detailed discussion of the sources and proposed uses for this level of fund balance which was anticipated as part of the two year transition plan discussed with Trustees at the workshop held in May of this year. As a result of using an extensive amount of available fund balance,general funds available for appropriation from both fund balance and anticipated new revenues totaled$17,144,397 which was an increase of$427,277 or 2.56%above the amount appropriated in 2002. PROPERTY TAXES 02-00-00-41-1010 Property Tax Income represents the largest source of funding for General Fund Operations.After all the necessary expenditures are reviewed and appropriated and other revenue sources are projected,the Village Board sets the necessary Property Tax Levy. The official Property Tax Levy is approved at the first meeting in December and filed with the County by the last Monday in December.The projected property tax receipts for General Fund Operations for Calendar Year 2003 are based on the 2002 levy. A complete summary of all property tax levies and a related analysis for the various funds including an analysis of the impact to the taxpayer can be found in Tables C and D. The amount budgeted for in CY2003 does not increase from the prior year. Total $4,093,351 —1— Village of Morton Grove Calendar Year 2003 REAL ESTATE TRANSFER TAX 02-00-00-41-1030 The Village collects$3 for every$1,000 of real estate sales within its boundaries. Annual revenues will fluctuate based on commercial real estate sales. The annual projections are based on average revenue collected over the last three years. There has been a significant increase in the value of homes resulting in the larger projection for CY2003. Total $413,750 HOTEL/MOTEL TAX 02-00-00-41-1040 Projected tax assessed to users of local motels in the Village at 5%of room rental rates. Projected revenues have decreased due to the closing of three hotels as part of the Waukegan Road economic development efforts. Only the Grove and Best Western remain in business in Calendar Year 2003. Total $37,500 - TELECOMMUNICATIONS TAX 02-00-00-41-1050 The Village Board adopted a telecommunications ordinance effective July 15, 1996,to establish clear local guidelines,standards,and time flames for the exercise of local authority with respect to the regulation of telecommunications providers and services.The telecommunications ordinance permitted the Village to manage reasonable access to public rights-of-way for telecommunications purposes on a competitively neutral basis. As a result of the implementation of this ordinance,the Village enacted a telecommunications tax ordinance which imposes a.5%tax on all local,intra-state and interstate telecommunications services '1 (phone,fax,modem)which either originate or are received within the corporate limits of the Village. This ordinance creates a level marketplace between cable television firms which already collect and pay a 5% franchise fee and telecommunication companies which compete in similar business enterprises. The Village's Telecommunications Ordinance has been replaced by an Infrastructure Maintenance Fee(IMF)Ordinance. The IMF provides telecommunications providers access to the Village's public rights-of-way.Projected revenues are based on a three-year trend. Total $775,000 FJ.FCTRIC CONSUMPTION TAX 02-00-00-41-1055 Beginning September 1, 1999,the Village instituted an electric consumption tax payable from both commercial and residential users. The additional revenue is to be used to support operating expenses in the General Fund.Based on a varying tax schedule for usage levels,the estimated total amount to be received in Calendar Year 2003 is$900,000. Total $950,000 GAS USE TAX 02-00-0041-1060 Total $310,000 SALES TAX 02-00-00-41-2010 Represents total gross sales tax and share of use tax for Calendar Year 2003 less a portion for the payment due School District#67 under that agreement($68,060-see fund 16),a portion due School District#70 —2— Village of Morton Grove Calendar Year 2003 under that agreement($23,224-see Fund 16)and an amount due to Charter One Bank(formerly St.Paul)for relocation costs($35,000-see fund 16). One economic development agreement with Menard totaling $75,000 is also supported by sales tax revenue generated by their respected businesses. The Village automatically receives 1%of all retail sales within its boundaries as provided by State law. On September 1, 1992,a local option sales tax became effective increasing the rate to 1.5%,with the extra.5%excluding sales of food to be consumed off premises(grocery stores),prescription and non-prescription drugs and items required to be registered with the State(autos). Total sales tax receipts for Calendar Year 2003 have been projected to decrease 3.2%from the Calendar Year 2002 budget This is due exclusively to the departure of Abt Television and Electronics. Non-Abt generated sales tax increased by approximately 1%. This account also includes$234,613 in use tax shared with the Village. Use tax is based on per capita amounts. For 2003, the per capita amount dropped 17.1%to$10.45. This estimate was based on IML projections provided in August 2002. The amount projected excludes the increase of 1/4%in the local option sales tax which became effective on January 1, 1995. This amount is exclusively for the retirement of debt fqr Public Improvements and Capital Expenditures and is shown separately and accounted for in the Debt Service and Capital Improvements Funds. 1%Regular share of retail sales $3,165,131 S%Local option sales tax $1,234,015 Share of Use Tax from state distribution $234,613 Total $4,633,759 SHARE OF STATE INCOME TAX 02-00-0041-2020 Illinois municipalities currently receive 1/10th of all State income tax paid by individuals and corporations. These monies are distributed to municipalities on a per capita basis. Per capita population is 22,451. The overall breakdown in the share of income tax includes: Regular Income Tax @ $7220Jper capita $1,620,962 The per capita rate decreased from the$77.37 used in the prior year. Again,all per capita revenue amounts are down as a result of the 2000 census figures. In 2002,the Governor and General Assembly permanently eliminated the distribution of the photoprocessing tax. The Village budgeted$49,617 in 2002. The new rate is based on actual tax receipts of the Village and projections by the Illinois Municipal League(IML). General Fund $1,499,023 Revolving Equipment Replacement 121.939 Total £L620,952 Total $1,499,023 PERSONAL PROPERTY REPLACEMENT 02-00-0041-2030 Additional tax charged to corporations which replaced the personal property tax in 1976. These monies are collected by the State and distributed to municipalities based on tax levy information from 1976,the last year there was a personal property tax assessment The estimate is based on projections supplied by the Illinois Department of Revenue and actual historical tracking. The revenues are allocated to the following five funds: General Fund $150,465 Lim 15,500 General Employee Pension 45,445 Capital Projects 19,720 —3— Village of Morton Grove Calendar Year 2003 Fire Pension Fund 6 500 Total $237.630 Total $150,465 ENGINEERING FEES 02-00-00-42-1010 Fees collected from private developers for reviewing plans related to constructing outside improvements to projects(curbs,gutters,streets,etc). Fees are based on a flat fee of$250 per set of plans plus 1%of the cost of constructing outside,public improvements. Total $10,000 BUILDING PERMIT FEES 02-00-0042-1020 Various fees collected for construction or rehabilitation of commercial and residential units throughout the Village. The increase is due to the expected construction in the Woodlands Condominium and Townhouse development. Total $220,000 OTHER PERMITS 02-00-0042-1029 Other miscellaneous permit fees collected for various purposes not covered elsewhere(garage sales,etc). Total $1,500 MOTOR VEHICLE LICENSES 02-00-0042-1030 Licensing fees collected for registration of all motor vehicles within the corporate boundaries expected to be collected during calendar year. Total $480,000 LIQUOR LICENSES 02-00-00-42-1040 Various licensing fees collected from establishments selling alcoholic beverages within Village limits.The records indicate 41 liquor licenses are issued from which$125,500 is collected in annual fees. There are also additional charges for initial or transfer fees which make up the balance of this account - Total $152,500 BUSINESS LICENSES 02-00-00-42-1050 Licensing fees collected for various business registrations within corporate boundaries. Revenues include various fees for vending devices.Also includes licenses issued to contractors for work to be performed at private locations. Total $210,000 —4— Village of Morton Grove Calendar Year 2003 BURGLAR FIRE ALARM LICENSES 02-00-00-42-1067 Licensing fees collected for registration of burglar alarm systems by residents or commercial establishments within the Village corporate boundaries.The Village has approximately 900 licenses for this service. Projected revenues include additional late and pro-rated fees collected throughout the calendar year budget Total $55,000 ANIMAL LICENSES 02-00-00-42-1068 Licensing fees collected for registration of dogs,cats and ferrets within the Village's corporate boundaries. Total $3,000 ZONING VARIANCE FEES 02-00-00-42-1080 Fees collected for hearings related to requests for zoning variances. Fees range from$50(residential)to$250 (business&manufacturing)depending on current zoning status. Total $1,000 PLANNING COMMISSION FEES 02-00-00-42-1081 Fees collected for hearings to come before the Planning Commission.Fee is$250 per application. Total $4,000 TRAFFIC COURT&OTHER FINES 02-00-00-43-1010 Fines collected for traffic and other violations processed through the County Circuit Clerk's Office or parking fines collected in-house. Revenue projections were based on trend amounts on collections over the last three years. Total $280;000 COPY MACHINE INCOME 02-00-00-44-1010 Copying charges for police reports required by such parties as attorneys and insurance companies. Current charge is$5 per report. Total $9,000 ALARM MAINTENACE FEES 02-00-00-44-1020 Total $1,000 PUBLIC WORKS MISC INCOME 02-00-00-44-1030 Income collected from the sale of sand, stone and other miscell. scrap materials sold by Public Works. Total $1,000 —5— Village of Morton Grove Calendar Year 2003 SIDEWALK REPLACEMENT FEES 02-00-00-44-1040 Total $22,500 AMBULANCE USER FEES 02-00-00-44-1050 A fee is assessed to any non-resident of the Village who utilizes a Village ambulance. The fees range from $206 to$333 depending on the type of service required. Projections for 2003 are based on three-year trend data which accounts for the decrease from the prior year Total $48,000 SALE OF YARD WASTE STICKERS 02-00-00-44-1060 Represents sale of special stickers to residents who wish to dispose of their yard waste through the Village disposal program instead of utilizing private landscape services or their own composting program The revenues generated offset the expense found in the yard waste expense account(account 025019-552100)of the Solid Waste Collections Department The cost of a yard waste sticker is$1.40. Total $75,000 SALE OF TRASH STICKERS 02-00-00-44-1062 Based on estimated sale of 15,385 trash stickers(to those residents who exceed their two 32 gallon can weekly allotment) @ $130.The revenues generated offset the expense found in the trash collection services '1 expense account(025019-552280)of the Solid Waste Collection Department. Total $20,000 FIRE CODE ENFORCEMENT FEES 02-00-00-44-1070 Fees earned for fire code enforcement performed by the Fire Prevention Bureau. Total $2,000 SOCIAL WORK CONSULTATION FEES 02-00-00-44-1080 Projected revenues anticipated from resident use of social consultation services. Fees began to be collected in December 1992 and are based on the sliding scale method and a resident's ability to pay for the services. Total $1,000 CIVIC CENTER RENTALS 02-00-00-44-1081 This line item was created in CY2002 to account for room rentals at the American Legion Memorial Civic Center. Senior citizen groups,civic organizations and private parties will be able to rent space in the Civic Center throughout the week during specified hours of use. The projection was based on current levels of use at the Center. Total $35,000 -6- 40-Village of Morton Grove Calendar Year 2003 SENIOR CENTER MEMBERSHIP FEES 02-00-00-44-1082 This line item was created in to account for the Senior Center Membership program. Some of the benefits of an annual membership include: annual subscription to bi-monthly Seniors in Morton Grove newsletter,free diabetes screening,free passage on Seniortran bus,priority registration for senior programs and annual members-only function. Membership is open to all adults age 50 and older. The fee for membership is $15/$25 for an individual resident/non-resident and$20/$35 for a married couple resident/non-resident ID cards will be provided with membership. This budget amount is based on current membership levels. Total $7,500 PROGRAMMING&ACTIVITY FEES 02-00-00-44-1083 This line item was created in CY2002 to account for senior programming which the Village has taken over from the Park District as part of the Civic Center renovation. The programs to be offered range from one-day and extended trips for seniors to arts&crafts and senior discussion type classes. Except for senior hips,all programs will be scheduled for the Civic Center. The budget projection is based on programming levels including extended trips to be scheduled in 2003. Total $89,270 NON-MEMBER FEES 02-00-00-44-1084 This line item was created in CY2002 to account for miscellaneous fees collected from non-member users of senior programs such as Seniortran use and newsletter. Total $1,000 CIVIC CENTER MISC. INCOME 02-00-00-44-1085 Miscellaneous fees related to Civic Center use(i.e.,security deposit forfeitures,donations,etc.) Total $5,200 GRANTS ST REIMBURSEMENT POLICE 02-00-00-45-1001 The State allocates a certain sum to be reimbursed to all municipalities for training programs undertaken by police personnel.The actual amount depends on what the total State appropriation is and how many other claims are received from other municipalities. State formula for training grants has been modified to reflect only basic training for newer police officers. As a result,a larger percentage of monies has been going to larger cities with new trainees.Reimbursements are historically distributed in September and October. Total $1,000 GRANTS ST REIMBURSEMENT FIRE T 02-00-00-45-1002 Like Police reimbursement for training,the fire reimbursement grant depends on what the State appropriates and what other municipalities and fire protection districts request Amounts are historically received in September or October. Total $1,000 —7— Village of Morton Grove Calendar Year 2003 INTEREST INCOME 02-00-00-46-1010 T Projected earnings from monies invested in State Treasurer's Pool(WIT)and other bank depositories. Estimate based on current earnings rate on surplus funds available for investment. Total $25,000 INTEREST UNDISTRIBUTED PROPERTY 02-00 00 46-1020 State statutes require the county to refund any interest earnings on monies collected but not distributed back to units of local government. Total $8,000 LEASE AND RENTAL INCOME 02-00-00-46-3010 Projected revenues from lease agreements with Steris(formerly Isomedix),Simkins Furniture,Cellular One, and Bus Shelter advertising. Steris $62,608 Simkins 19,200 Cellular One 19,000 Bus Shelter Advertising 5,500 Total Total $106,308 TRANSFERS FROM MFT FUND 02-00-00-48-1020 Allocated labor costs performed by Public Works personnel for the following functions in the Motor Fuel Tax Fund. The increase reflects services provided for Calendar Year 2003 MFT budget Snow Removal C'atrh Basin Cleaning Asphalt Street Patching Concrete Replacement Street Sweeping Total $316,821 TRANSFERS FROM WATER/SEWER FUN 02-00-00-48-1040 Transfer of monies from Water/Sewer Fund to reimburse General Fund for various personnel and/or other administrative services provided. Total $115,000 TRANSFERS FROM COMMUTER PARKING 02-00-0048-1050 Allocated costs charged to Commuter Parking Facility Fund to provide labor and administrative support of the commuter parking lot. Total $79,900 -8- Village of Morton Grove Calendar Year 2003 SALE OF SURPLUS EOUIPMENT 02-00-00-49-1010 Projected sale of surplus vehicles and equipment. Total $40,000 INFRASTRUCTURE MAINTENANCE FEE 02-00-00-49-1021 The Infrastructure Maintenance Fee replaced the Ameritech Franchise Fee(account#491020). Based on a 1%charge for services being provided by telecommunication providers for use of Village owned rights-of- way. Beginning in 2003,the fee will be collected by the state as part of the combined telecommunication fee. Total $165,000 CABLE TV FRANCHISE FEES 02-00-00-49-1030 The Village receives a 5%franchise fee for cable television service based on gross revenues collected within the Village's corporate boundaries. Projected revenues are based on four quarterly payments made to the Village throughout the entire calendar year budget. Total $155,000 IRMA MEMBER'S RESERVE 02-00-00-49-1035 This account was set up to recognize the credit the Village applies towards the annual IRMA contribution. In the past,the credit was netted against the contribution expense found in the Finance Department (#022012-557130).There is also a similar line item in the Water/Sewer Fund that accounts for the Enterprise Fund's share of the credit This revenue source will fluctuate based on the amount transferred each year into the excess surplus reserve fund held by IRMA. Total $125,000 MISC INCOME 02-00-0049-1040 Other miscellaneous revenues not covered elsewhere. State Grant-LUST Fund $14,806 Miscellaneous Income $10,000 Total $24,806 STATE REIMB: MAINT TRAFFIC SIG 02-00-0049-4010 Reimbursements from DOT for maintenance charges of certain traffic signals located on state highways within the Village Corporate Boundaries. Total $5,000 —9— ilt' Village of Morton Grove Calendar Year 2003 AVAILABLE FUND BALANCE 02-00-0049-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the proposed level of appropriation. Reserve for Health Insurance $100,000 - Reserve for Retirement(SLI) $50,000 Reserve for Police-Drug Enforcement MEG $19,466 Carryover Balance for Fine-Digital Pre-plans $35,000 Available Fund Balance $1,174,778 Total $1,379,244 -10- Village of Morton Grove General Ledger Printed: 11/15/2002 10:13 User.derb Budget Proposal Report ePo For Fiscal Year:2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Accowt Description FTE Requested Proposed Approval Adopted 02 General Corporate RI Tax Revenue 4,003,050 3,891,695 4,148,351 1,945,382.48 00-41-1010 P.upcsty Taxes 0.00 4,093,351 4,093,351 4,093,351 336,786 385,164 372,000 324,742.87 00-41-1030 Real Estate Transfer Tax 0.00 413,750 413,750 413,750 34,300 43,197 35,000 12,524.31 00-41-1040 Hotel/motel Tax 0.00 37,500 37,500 37,500 834,505 790,737 832,000 467,811.76 00-41-1050 Telecommumrations Tax 0.00 775,000 775,000 775,000 373,081 384,162 1,000,000 526,288.03 00-41-1055 Electric Consumption Tax 0.00 920,000 950,000 950,000 0 0 0 13,897.78 00-41-1060 Gas use tax 0.00 310,000 310,000 310,000 6,720,683 7,289,775 4,696,213 3,217,298.78 00-41-2010 Sales Tax 0.00 4,633,759 4,633,759 4,633,759 1,412,853 1,434,535 1,621,672 949,366.25 00-41-2020 Share Of State Income Tax 0.00 1,489,023 1,499,023 1,499,023 210,044 190,249 191,789 113,674.83 00-41-2030 Personal Property Replacement 0.00 150,465 150,465 150,465 13,925,301 14,409,514 12,897,025 7,570,987 Tax Revenue Totals: 0.00 12,822,848 17,86+,848 12,662,848 0 R2 License&Permit Revenue 3,301 3,541 6,000 0.00 00-42-1010 Engineering Fees 0.00 6,000 10,000 10,000 130,915 199,263 170,000 195,718.50 00-42-1020 Building Permit Fees 0.00 200,000 220,000 220,000 1,065 1,110 1,500 798.00 00-42-1029 Other Permits 0.00 1,500 1,500 1,500 342,201 340,387 475,630 463,793.00 00-42-1030 Motor Vehicle Licenses 0.00 480,000 480,000 480,000 100,545 122,667 147,600 76,533,32 00-42-1040 Liquor Licenses 0.00 152,500 152,500 152,500 124,747 129,764 209,050 193,666.50 00-42-1050 Business Licenses 0.00 210,000 210,000 210,000 24,987 25,303 50,000 53,835.00 00-42-1067 Burglar Fire Mann Licenses 0.00 55,000 55,000 55,000 1,620 3,790 3,750 2,830.00 00-42-1068 Animal Licenses 0.00 3,000 3,000 800 1,041 750 1,598.34 00-42-1080 Zoning Variance Fees 0.00 1,000 1,� 4,000 4,000 4,000 2,750.00 00-42-1081 1,000 1,000 1081 Planning Commission Fees 0.00 4,000 4,000 4,000 734,180 830,866 1,068,280 991,523 License&Permit Revenue Totals: 0.00 1,113,000 1,137,000 1,137,000 R3 Fines Revenue 297,925 240,989 280,000 163,219.59 00-43-1010 Traffic Court&Other Fines 0.00 280,000 280,000 280,000 0 297,925 240,989 280,000 163,220 Fines Revenue Totals: 0.00 280,000 280,000 280,000 0 R4 Charges for Services 8,963 8,752 9,000 5,746.05 00-44- 010 Copy Machine Income 0.00 9,000 9,000 9,000 � , 4,168 2,161 1,000 0.00 00-44- 030 Public Works Misc income 0.00 1,000 1,000 1,000 22,353 13,329 14,000 23,708.75 00-44- 040 Sidewalk Replacement Fees 0.00 22,500 22,500 22,500 65,423 47,774 48,000 30,374,59 00-44- 050 Ambulance User Fees 0.00 40,000 48,000 48,000 66,61 79,876 87,500 57,502.00 00-44- 060 Sale Of Yard Waste Stickers 0.00 75,000 75,000 75,000 15,64 17,953 15,600 14,387.00 00-44- 062 Sale Of Trash Stickers 0.00 20,000 20,000 20,000 3,53 1,620 3,000 1,775.00 00-44-070 Fire Code Enforcement Fees 0.00 2,000 2,000 1,28 1,163 1,000 1,085.00 00-44- 080 Social Work Consultation Fees 0.00 1.000 2,000 0 30,840 20,640.03 00-44-081 Civic Center Rentals 1,000 -5,000 0.00 30,000 35,000 35,000 0 7,430 3,076.00 00-44- 082 Sr.Center Membership Fees 0.00 7,500 7,500 7,500 0 84,470 12,558.65 00-44- 083 Programming&Activity Fees 0.00 89,270 89,270 89,270 0 3,908 200.00 00-44-084 Non-member Fees " 0.00 500 1,000 1,000 0 100 78815 00-44- 085 Civic Center Misc.Income 0.00 • 5,200 5,200 5,200 187,97 172,627 305,848 171,841 Charges for Services Totals: 0.00 302,970 316,470 316,470 0 R5 Grant Revenue 4,699 2,620 1,000 0.00 00-45-1001 Grants St Reimbursement Police 0.00 1,000 1,000 795 2,533 1,000 0.00 00-45-1002 Grams St Reimbursement Fire T 0.00 1,000 1,000 0 1.000 1.000 0 5,494 5,153 2,000 0 Grant Revenue Totals: 0.00 2,000 2,000 2,000 p R6 Investment and Rental 55,947 62,000 15,866.50 000-46-1010 Interest Income Rental Revenue - 17,788 6,531 8,000 0.00 00-46-1020 Interest UndisNbated Proper 0.00 28 8,000- 25,000 25,000 0 82,792 97,839 103,700 80,795.15 00-46-3010 Lease And Rental Income 0.00 8,000 0 0.00 106,308 106,308 106,308 0 178,961 160,318 173,700 96,662 Investment and Rental Rev Totals: 0.00 139,308 139,308 139,308 0 495,850 R7 Installment Note Proceeds 0 0 0.00 00-47-1010 installment Note Proceeds 0.00 0 0 0 0 495,850 0 0 0 _ Installment Note Proceeds Totals: 0.00 0 0 0 0 R8 Transfers In `249,682 287,366 311,710 233,782.50 00-48-1020 Transfers From Mft Fund 100,000 105,000 110,000 82,500.00 00-48-1040 Transfers From Water/sewer Fun 0.00 115,0000 115,8000 115,0000 0 -1 1- Village of Morton Grove General Ledger Printed: 11/15/2002 10:13 User.derb Budget Proposal Report For Fiscal Year:2003 2000 2001 2002 2002 2003 2003 2003 2200003�� Actual Actual Adopted Estimated Account Description FrE Requested Proposed Approved , 65,770 68,400 74,700 56,025.00 00-48-1050 Transfers From Commuter Padrm 0.00 78,500 79,900 79,900 415,452 460,766 496,410 372,308 Transfers la Totals: - 0.00 510,321 511,721 511,721 0 R9 Miscellaneous Revenue O 38,037 0 2,467.87 00-44-1020 Alummaintenace fees 0.00 1,000 1,000 1,000 63,043 31,915 40,000 2,755.00 00-49-1010 Sale Of Surplus Equipment 0.00 40,000 40,000 40,000 181,006 109,793 113,400 77,340.95 00-49-1021 Infrastructure Maintenance Fee 0.00 165,000 165,000 165,000 143,643 147,443 146,750 78,465.74 00-49-1030 Cable Tv Franchise Fees 0.00 155,000 155,000 155,000 0 0 376,930 0.00 00-49-1035 Irma Member's Reserve 0.00 125,000 125,000 125,000 9,824 13,754 10,000 24,765.86 00-49-1040 Misc Income 0.00 10,000 24,806 24,806 O 100 0 704.00 00-49-2020 Miscellaneous Donations 0.00 0 0 0 (1,075) (569) 0 287.50 00-49-3010 Fire Dept Training Classes 0.00 0 0 0 (4,956) (4,956) 5,000 5,712.00 00-49-4010 State Reimb:Maint Traffic Sig 0.00 5,000 5,000 5,000 0 0 0 76,677.72 00-49-5010 Seizure/forfeited 0.00 0 0 0 O 0 801,777 0.00 00-49-9999 Available Fund Balance 0.00 975,000 1,484,558 1,379,244 391,484 335,517 1,493,857 269,177 Miscellaneous Revenue Totals: 0.00 1,476,000 2,000,364 1,895,050 0 16,632,626 16,615,751 16,717,120 9,635,716 REVENUES Totals: 0.00 16,646,447 17,249,711 17,144,397 0 -12- Village of Morton Grove Calendar Year 2003 LEGISLATIVE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION This account provides the appropriations necessary for the Village President and Board of Trustees to carry out their important policy making and community leadership functions. Appropriations for the various Boards and Commissions,and the Village Clerk are also included in this department In order to serve as a foundation for setting policy and directing the community's future growth and development, the Village Board of Trustees adopted both Vision and Mission Statements as follows: Vision Statement To preserve and enhance the overall quality of life within the Village. To provide quality municipal services and infrastructure improvements in a cost effective manner so the Village is held in high esteem by residents, municipal organizations and professional associations. To participate in advantageous intergovernmental activities and maintain positive relationships with other government agencies. To provide quality and affordable housing in livable residential neighborhoods. To preserve and enhance the open space and recreational facilities now available within the community. To promote positive economic development within the framework of reasonable codes and zoning standards to facilitate future business and industrial development. To be an innovative "leadership" community while avoiding highly experimental policies or programs. Mission Statement To provide municipal services, public improvements and economic development activities in an efficient and effective manner in order to preserve and enhance the quality of life within the community. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES While much has been accomplished during the preceding fiscal year,it is more relevant to discuss performance assessment within each individual department or activity budget included in this document. The reader will note various performance assessment information incorporated within each department, activity or fund included in the overall budget document. ANNUAL GOALS AND OBJECTIVES - CALENDAR YEAR 2003 1. Following careful deliberation and analysis,continue to make prudent policy decisions. a. Continue Board Committees/Liaisons to insure effective review of policy choices prior to scheduling Board action. b. Continue policy of joint staff/Board Committees to deal with many significant policy issues. c. Continue to liaison with Village Advisory Boards and Commissions to insure effective communication between the Village Board and its Boards and Commissions. 2. Provide sufficient supervision and require the accountability necessary to insure all Village operations are conducted in an efficient and effective manner with both quality of service and cost containment as ongoing goals. a. Continue using the Board's own committees and the Administrator's office to insure that a liaison is maintained with all line departments on a regular basis. —13— Village of Morton Grove Calendar Year 2003 b. Continue having a Village Trustee serve as Finance Committee Chairperson to participate '1 directly in the review and approval of all warrants prepared by the Director of Finance prior to the warrant register being submitted to the Village Board for approval. c. Continue, as a committee of the whole,to direct and continue extensive involvement in review and approval of the Village's annual operating and capital budgets. 3. Continue active participation in regional government organizations and joint action agencies, and continue to promote good relations with other local governments. a. Continue to actively participate in the Morton Grove Local Officials Meetings and, as necessary, to communicate on an individual basis with other local governmental units located both within and around our community. b. Continue active participation in the Northwest Municipal Conference, including not only attendance at all Board meetings and other major events but also strong participation on Conference committees as well. c. Continue to have Trustees as active participants on the Board of Directors for both SWANCC and RED. d. Continue the strong cooperative relationship and service sharing arrangements with the Morton Grove Park District. e. Encourage the professional staff to also participate in regional government activities and joint action agencies as well as their individual professional associations. 4. Promote continued economic development and redevelopment throughout the Village. a. Continue working through staff and the various committees and commissions to promote economic development along Waukegan Road,the Dempster Street Corridor,and the Lehigh/Ferris Avenue area In conjunction with the Department of Community and Economic Development,continue ongoing programs to promote the community and implement successful business retention and recruitment strategies. '\ b. Concentrate efforts on finding available funding for the Dempster Street Corridor plan to offset the costs of this project and complete the engineering plans for the infrastructure improvements. c. Continue to work closely with the Department of Community and Economic Development to focus on business recruitment and retention efforts,as well as,general community promotion activities. 5. Continue to evaluate the progress of the Village's Master Plan. a The adoption of the Master Plan in 1999 will continue to serve as a guide for continued planning for redevelopment and rejuvenation of various target areas identified in the planning process. b. The Lehigh/Ferris Avenue sub-area study was completed this past year. The focus of efforts in 2003 will be to begin implementation of the study results including negotiations with various jurisdictions regarding the roadway realignment,replacement of commuter parking, and the construction/remodeling of the commuter station. Funding options will also be explored to help offset the cost of these planned improvements. 6. Continue evaluation of the Village's public facilities and the appropriate construction/renovation required to meet Village facility needs. a. During 2002,the space needs analysis for the Police station was completed. Funds will be included in the 2003 budget for architectural design services to prepare those plans for construction which will be done in a subsequent fiscal year as funding becomes available. b. Continue to evaluate various other facility needs to accommodate space requirements. In addition to these general goals,each individual department and activity budget incorporated within this document contains more detailed goals and objectives related to all the Village's various service obligations and capital improvement plans. Those sections of the budget should also be reviewed for a thorough understanding of the Village's goals and objectives for this fiscal year. —14— Village of Morton Grove Calendar Year 2003 DUES &SUBSCRIPTIONS 02-10-10-55-1120 This account includes memberships for the Village Board,the Village Clerk and all Boards and Commissions. The dues for the Fire and Police Commission have increased slightly,as have the Clerk's memberships. Village Clerk memberships $70 Fire and Police Commission $275 Total $345 MEETINGS AND CONFERENCES 02-10-10-55-1130 This account includes appropriations sufficient for the Village Board,the Village Clerk and members of the Board of Fire and Police Commission to attend training and professional meetings and seminars. The appropriation provides for pre-planned attendance at several conferences and seminars as noted below. This year's appropriation includes funds sufficient for a delegation of four(4)Trustees to attend the National League of Cities Conference. This account was reduced by the Administrator during the budget review process. The appropriation for the National League of Cities conference was eliminated for 2003. Clerk's meetings $100 Fire and Police Commission Training $400 Trustee to attend NWMC institute(1) $300 Total $800 OFFICIAL VILLAGE BUSINESS 02-10-10-55-1140 This account contains appropriations necessary to cover the normal monthly expenses for the Mayor, Trustees and the Village Clerk Also appropriated are necessary business expenses which are incurred by the elected officials and appointed officials while engaged in official activities related to the legislative functions of municipal government Specific expenses include the annual recognition dinner for Village volunteers, activities in support of the Chamber of Commerce and attendance at the Northwest Municipal Conference (NWMC)sponsored events and activities. This account was reduced by the Administrator and the Village Board during the budget review process. Recognition Dinner $1000 Chamber of Commerce Functions $ 800 NWMC Annual Functions $700 Miscellaneous Business Expenses $500 Mayor,Trustee and Clerk Expenses $3,300 Total . $6,300 COMMUNITY RELATIONS 02-10-10-55-5140 This account includes appropriations adequate to cover the expenses for a number of community relation's activities sponsored by the Village each year. Specific projects include funding for a children's Halloween Party,one Chamber of Commerce Meet and Greet,and the Annual Appearance Commission Awards. Community Relations Commission activities include July 4 activities,new resident packets,and other generic public information pieces regarding village business provided by the commission. This account was reduced by the Administrator during the budget review process. —15— Village of Morton Grove Calendar Year 2003 New Resident Packets $3,500 Chamber Meet and Greet event $700 Community Relations Commission Activities $250 Children Holloween Party $500 Appearance Commission Awards $250 Total $5,200 NORTHWEST MUNICIPAL CONFERENCE 02-10-10-55-7120 This account includes appropriations adequate to cover the annual cost of membership for the Village in the NWMC. The NWMC has been very effective serving as Counsel of Governments(COG)for the north and northwest suburbs. In addition to legislative lobbying activities and the development of SWANCC,the NWMC has been instrumental in monitoring the fast-paced changing environment of telecommunications and developing solutions to other regional problems that have proved beneficial to the Village. The Conference also handles joint testing for police and fire applicants and has a very successful joint purchasing program that has saved the Village thousands of dollars over the years. The Village's population determined through the 2000 Census did not have a significant impact on the annual dues(which are calculated on a population basis),however dues did increase in 2002 which accounts for the increase in this account. Northwest Municipal Conference $8,400 NIPC MEMBERSHIP CONTRIBUTION 02-10-10-55-7160 This account contains the annual appropriation for the Village's membership in the Northeastern Illinois Planning Commission(NIPC). NIPC Membership Contribution $4,958 ILLINOIS MUNICIPAL LEAGUE DUES 02-10-10-55-7180 This account includes the appropriation necessary to provide for membership dues to the Illinois Municipal League(IML).No increase is anticipated in this account for this fiscal year. This account includes appropriations adequate to cover the cost for providing miscellaneous operational supplies which may be required by the Village Board, Clerk,or any of the Boards or Commissions during the calendar year. This account was reduced by the Administrator during the budget review process. Total $1,200 OPERATIONAL SUPPLIES 02-10-10-56-2110 Total $500 —16— Village of Morton Grove General Ledger User.derb Primed 11/15/2002 11:45 Budget Proposal Report - For Fiscal Year 2003 2000 2001 2002 2002 Actual Actual Adopted Estimated Account Description 2003 2003 2003 2003 F1'E Requested w., Requested P, ,,d Approved A 02 General Corporate doo0.y 10 Legislative - - El Personal Services 5,985 5,985 6,000 4,488.75 10-54-4100 Salary Mayoopteside, - 0.00 6,000 6,000 1,995 -1,995 2,000 - 1,49615 10-54.4110 Salary Liquor Commissioner 0.00 6,000 -0 26,250 26,625 27,000 20,250.00 10-54-4120 Salaries Board Of Trustees 2,000 2,000 7,000 0. 4,450 4,875 4,500 3,375.00. 10-544130 V - 0.00 27,000 27,000 27,000 0 21,200 20,325 21,200 15,174.88 10444140 Salary Village 0.00 4,200 4,500 4,500 0 11,499 11,895 Sall Advisory BOH1da 0.00 21,200 11,1 2 11,526 0 11,506 8,286.81 10-544710 Salaries Secteerrial O.OD. 11,162 11,162 11,526 0 877 700 880 611.75 10-54-7100 Social Security - - 0.00 su 854 su 0 72,256 72,400 73,086 53,683 . Personal Servim Totals: 0.00 - 72,716 72,716 73,108 0 1,736 139 E2 Com as:al Services 335 145.25 10-55-1120 Ass&Subscriptions - 0.00 345 7,474 7,757 950 42595 10-55.1130 Meetings And Conferences 0.00 345 345 14,079 11,528 9,920 9,353.40 1055-1140 Official Village Business 0.00 99,950 800 800 8,780 10,726 5,550 4,303.49 10-55-5140 Cm®ity Relations ,0 8,950 6,300 8,166 8,320 8,200 8,419.00 10-55.7120 Northwest Mtmicipal 0.00 8,400 5,450 5,200 10-55-7160 N M Conference 0.00 4,958 4,283 4,497 4,722 4,722.00 10-55- 8,400 8.400 . 1,118 1,147 Municipal League Don - 0.00 4,958 1,200 1,250 1,200 -1,186.OD 10.55-7180 Illinois Municipal rya»Lhsa 0.00 � - 1,200 _ 1,200 1300 45,635 44,114 30,877. 28,555 - Contractual Services Totals: - 0.00 41,053 30a03 27303 o 675 706 E3 Commodities 500 1,052.25 10-56-2110 Operational Supplies 0.00 1,000 500 500 0 0 0 0.00 10-564380 Seasonal Decorations 0.00 0 0 0 0 0 675 706 500 1,052 Commodities Totals: 0.00 1,000 500 500 0 118,567 117,220 104,463 83,191 EXPENDITURES Totals: 0.00 114,769 103,319 100,811 0 • -17- Village of Morton Grove, Illinois '1 Personnel Schedule Summary- CY 2003 Legislative Department 2002 2003 Salary Number Grade Salary Number Part Time: Mayor/President/Liquor Comm. 8,000 1.0 8,000 1.0 Village Trustee 27,000 6.0 27,000 6.0 Village Clerk 4,500 1.0 4,500 1.0 Advisory Boards/Committees 21,200 34.0 21,200 34.0 Clerk/Typist 11,506 6.0 11,526 6.0 Total 72,206 48.0 72,226 48.0 Frinoe Benefits: Social Security 880 6.0 882 6.0 Total 880 882 Department Total 73,086 48.0 73,108 48.0 t -18- Village of Morton Grove Calendar Year 2003 ADMINISTRATION DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Administration is to assure the efficient and effective management of day-to-day Village operations and,through the Village Administrator, implement the policies of the Village President and Board of Trustees. PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 2002 GOALS AND OBJECTIVES 1. A good deal of the Administrator's time this year has been expended in assisting the Village President and Board of Trustees with policy development and implementation. Of special significance is policy development related to the implementation of the budget and the Capital Improvements Program. The Administrator's office also assisted with the completion of the Lehigh/Ferris Subarea study and the selection of an engineering and design services team for anticipated Dempster Street improvements. 2. The Office of the Administrator continued to provide effective,efficient,responsive and economical day-to-day management of all Village departments. 3. The Administrator worked closely with the Finance Director and all Departmental managers to tightly control expenditures. 4. The Administrator continued to work closely with the Director of Community and Economic Development to insure every effort was made to complete the various planning projects assigned to the department as well as continue on with the business recruitment and retention program. A great deal of effort was expended in completing the Lehigh/Ferris TIP District subarea study which will serve as a basis for the planned redevelopment of not only several private properties but also public facilities located in this portion of the community. 5. The Village Administrator worked closely with the Department of Public Works, including working through yet another transition process which required additional time and oversight from the Administrator along with implementing the personnel changes that were required as a part of this transition process. The Department was able to complete most of the projects included in the 2002 element of the Capital Improvements Plan, although work on Greenwood Avenue(as well as some water main construction)was deferred until 2003. 6. The Village Administrator continued to work closely with the Assistant Village Administrator and the Village's Standing Computer Management Committee on various information technology programs and activities. The most notable accomplishment for the year was the employment of a full-time Network Administrator who is available on site eight hours a day,five days per week. This position not only administers the information technology system but also provides assistance to the line departments. Preliminary feedback from all the departments has been very positive in terms of the assistance provided by this new employee. Further,updates and scheduled modifications to the system have been implemented smoothly with minimal disruption. 7. The Administrator also spent a great deal of time during 2002 working with the Assistant and the Coordinator of Family and Senior Services as a follow-up to implementation of the newly renovated American Legion Memorial Civic Center. There were a number of additional building and site improvements completed during 2002. A promotional brochure was developed and additional marketing activities undertaken to support the rental use of the facility. Efforts were also made to continue and where prudent to expand senior services to insure maximum utilization of the facility and provision of adequate services to meet the needs of our senior population. 8. The Administrator and Assistant Administrator also spent a great deal of time this year working with the Executive Safety Committee and departmental managers regarding planning for safety —19— Village of Morton Grove Calendar Year 2003 and loss prevention. Most notable was an extended strategic planning effort that involved all '1 Department Directors working in conjunction with the Executive Safety Committee. This process not only resulted in some very workable plans and specific action steps that can be implemented by the Village in its various departments but also raised the awareness of the entire management team toward the importance of safety and loss prevention to their everyday operations. Workers compensation and motor vehicle accident claims were down sharply this year, in part to a response to the new emphasis given to safety and loss prevention activities. 9. The Village Administrator's office is responsible for administering and monitoring the existing AT&T cable television franchise agreement. The Assistant Village Administrator worked closely with the Cable and Telecommunications Commission to oversee the Due Diligence Project for the transfer of control of the cable franchise from AT&T to AT&T Comcast Corporation. 10. Staff continued its public education efforts. These programs include four quarterly newsletters, special public information pieces,and working with the Network Administrator and the Computer Committee to upgrade the Village website. 11. Staff coordinated with the Village Board of Trustees,the Community Relations Commission,the departments,the Park District,Library,and Chamber of Commerce to provide two New Resident Receptions during the year to welcome new residents,educate them on village services and introduce them to local officials. ANNUAL GOALS AND OBJECTIVES- CALENDAR YEAR 2003 1. Continue to assist the Village President and Board of Trustees in developing policy alternatives and implementing broad policy decisions. a. Under the direction of the Village Board complete and implement the operating and capital budget for the next calendar year. b. The Administrator's office will continue to manage the Municipal Code including review of existing ordinances in an effort to update and make revisions as necessary to the Code to meet organizational changes and policy decisions. The Administrator's office will also provide for periodic comprehensive updates to the Municipal Code to make sure all the books remain current and usable. We anticipate including the Municipal Code on the Village's computer network as a reference tool,as well as,place it on the web site to make available for general reference by the public. c. Continue to evaluate the Village's technology needs and plan for system upgrades to be done on an ongoing basis to keep system costs economical from year-to-year. The Village Administrator and Assistant will work closely with staff,the Computer Systems Management Standing Committee,and the consultant to assess and further develop the Village's website. 2. Continue to provide effective,efficient and economical day-to-day management of all operations and public services with special attention given to ongoing analysis and modifications necessary to maximize productivity and efficiency. a. Specifically continue working with all Department Directors to oversee departmental operations and service provision and to insure that all expenditures remain within budget parameters. b. To insure that a certain amount of the Administrator's time is spent out of the office inspecting other Village facilities,checking on various construction and ongoing maintenance activities, as well as,interacting with employees on an appropriate basis to adequately supervise all Village operations. 3. Economic development activities will continue to be a high priority of the Administrator's Office. a. Continue to work closely with the Economic Development Director to promote the -'1 Village's ongoing business recruitment and retention programs. -20- Village of Morton Grove Calendar Year 2003 b. Continue to place emphasis on significant redevelopment opportunities within the Village's commercial corridors including assisting with an appropriate reuse for the Abt site on Waukegan Road. 4. Cost containment will be a high priority for the Village during the coming fiscal year. a. Continue to work with Department Directors to manage Village services and programs as efficiently as possible with cost containment as an objective. b. Implement the Village's financial transition plan in response to the departure of Abt Electronics and Appliances to appropriately respond to the adverse financial impact on the organization. Virtually every decision made at the administrative level will consider the reduced financial resources as a result of the Abt relocation. 5. The Capital Improvements Program will be updated and projects scheduled for engineering or construction during the fiscal year and completed when scheduled and within budget. a. In conjunction with the Capital Improvements Program Committee,the Director of Finance and the Director of Public Works, complete and maintain a realistic five year Capital Improvements Program for integration into the Village's Adopted Budget. b. Implement the annual element for that program utilizing available resources so that projects scheduled for engineering and construction can proceed during this fiscal year. c. Work with the Engineering Division of Public Works as well as the Department of Community and Economic Development to move forward with actual engineering and design services for the planned Dempster Corridor Improvement Project We anticipate actually beginning construction of relief parking lots during 2003. In addition,a great deal of grantsmanship work will be completed this year to make sure available resources are in place to continue forward with the balance of the project. As Phase I plans are completed, appropriate DOT and other agency approvals will be sought and obtained. d. With the completion of the Lehigh/Ferris TIF District Subarea Study, actual implementation of the studies recommendations will begin in 2003. While part of this work will involve the redevelopment of private parcels,there are also a number of public facilities which will require modification. In 2003, we will be working to finalize an agreement with the Forest Preserve District to permit the development of a shared parking lot on their property which will also serve the commuter station. Negotiations will also be continuing with Metra regarding the reconstruction/remodeling of the Metra Commuter Station. We also hope to select an engineering and design firm with the cost shared by both Metra and the Village to begin work on the remaining public facilities including the reconstruction of Lehigh Avenue,the extension and reconstruction of Ferris Avenue,and the possible reconstruction of Lincoln Avenue,all in conjunction with planned improvements to the commuter parking facilities that will support the new commuter station. 6. The American Legion Memorial Civic Center will continue to be a high priory for the Administrator's office. a. Working with the Assistant Village Administrator and the Coordinator of Family& Senior Services to insure the facility is being utilized to its maximum potential both for senior programming,hosting community events and activities,and private rentals. b. Monitor the operations of the Civic Center including the evaluations of policies and procedures originally adopted in 2001. 7. Transition dispatching and 9-1-1 telephone services in the Police Department. a. It is anticipated the 9-1-1 primary answering point currently located in the Police Department will be transferred to the new Central Dispatch office in Des Plaines either late in 2002 or beginning in January 2003. b. The Administrator will work closely with the Police Chief to insure a smooth transition of dispatching services that will be undetectable by the general public. —21— Village of Morton Grove Calendar Year 2003 8. Plans for the Remodeling of the Flickinger Center with an emphasis of providing additional space for Police Department operations. a. Negotiate an appropriate design contract with Teng and Associates to complete the design plans sufficient to obtain bids for the construction of the Flickinger Center remodeling with a focus on meeting Police Department space needs. b. Look at various funding options that could be available to help off-set the cost for those building modifications. 9. The Village Administrator's office will work closely with each department and the Executive Safety Committee to further reduce loss and liability exposure in the areas of workers compensation, general liability and property damage. 10. The Assistant Village Administrator will continue to work with the Cable and Telecommunications Commission to ensure that the transfer of control of the cable services from AT&T to AT&T Comeast Corporation results in responsive cable services and customer service. 11. Staff will continue to coordinate with the Village Board of Trustees,the Community Relations Commission, the departments,the Park District,Library, and Chamber of Commerce to provide two New Resident Receptions during the year to welcome new residents,educate them on village services and introduce them to local officials. MILEAGE ALLOWANCE 02-10-11-55-1110 This account provides for a monthly allowance to the Assistant Administrator for use of a personal vehicle for Village Business. Total $1,200 DUE & SUBSCRIPTIONS 02-10-11-55-1120 This account includes appropriation requests for various memberships for the Village Administrator and his staff. This account also includes memberships in human resource organizations,as well as,the IL NATOA membership moved from the Legislative budget last year. There are also a number of subscriptions primarily to local newspapers and related public interest publications included in this account ILCMA and METRO(Administrator) $290 ILCMA,IAMMA, and METRO(Assistant Admin) $167 IPMA membership $300 IPELRA membership $165 ILNATOA membership $60 Intern memberships (ILCMA&IAMMA) $45 Miscellaneous Subscriptions $100 - ICMA membership (Administrator) $949 ICMA membership (Assistant Administrator) $560 Total - $2,636 MEETINGS AND CONFERENCES 02-10-11-55-1130 This account includes appropriations necessary for the Administrator and the Assistant to attend professional association conferences at the state and local level. Attendance at national association conferences is important for the continued professional development of the management staff. For that -� reason every effort was made to leave funds in the budget sufficient to cover basic travel costs so the professional and management staff could attend national conferences this year. Unfortunately,resources —22— atm Village of Morton Grove Calendar Year 2003 were not available for this purpose. This account was reduced by the Administrator during the budget review process. ILCMA Summer Conference (2) $1,050 IPELRA Annual Conference(1) $800 Local Meetings &Misc.expenses $200 Total $2,050 TRAINING&INSTRUCTIONS 02-10-11-55-1150 This appropriation is used by the Administrator and staff to attend a variety of training and instructional seminars to continue developing and enhancing the skills needed to effectively implement the policies of the Village President and Board of Trustees. These seminars or meetings are often sponsored by the Northwest Municipal Conference (NWMC),Illinois City/County Management Association(ILCMA), Illinois Government Finance Officers Association(IGFOA),and the Illinois Public Labor Relations Association(ILPLRA). Total $150 EMPLOYEE RELATIONS 02-10-11-55-1160 - This appropriation is sufficient to fund the comprehensive Employee Relations Program which the Mayor and Board of Trustees requested be implemented to further reward employees for the excellent services. provided the community and to insure that good communication is maintained between management and line employees. The employee holiday party and an appropriation for employee wellness physicals was eliminated by the Administrator during the budget review process. On-Line Salary Survey $300 Distinguished Employee Awards $250 Employee of the year recognition $485 On-Line Salary Survey $300 Employee Flu Shots $600 Miscellaneous(Plaques,etc.) $300 Total $2,235 PERSONNEL RECRUITMENT 02-10-11-55-1170 This account includes the cost of advertising and related expenses incurred in recruiting new employees for the Village with the exception of the Fire and Police Departments,which are handled through their respective departmental budgets. Expenditures to be made under this account are very difficult to project from year to year. While we do not anticipate high personnel turnover,this account has been placed at a realistic level, which hopefully,will be adequate to meet recruitment needs during the year. Total $2,000 —23— Village of Morton Grove Calendar Year 2003 PROFESSIONAL SERVICES 02-10-11-55-2110 The Village currently has a contractual arrangement with a local photographer who is available,on call,to take photos on a part-time basis. This appropriation,which covers the cost for photography services at . special civic events,employee relations and senior citizen activities,remains unchanged from the last Calendar Year Budget Total $800 POSTAGE&METER RENTAL 02-10-11-55-2120 This account includes postage for mailing the quarterly Morton Grove Exchange Village newsletter. As with other appropriations related to the Public Information Program,this account includes postage for other public information related needs. Total $4,400 NEWSLE 11'ER PRINTING 02-10-11-55-2320 This account includes the appropriation necessary to print the quarterly Village of Morton Grove Exchange Newsletter. The Village also prints some special editions and lengthier editions from time-to-time. This appropriation should be adequate to meet the anticipated printing costs during this fiscal year Total $10,000 MAINTENANCE OF NON AUTO EQUIP 02-10-11-55-4130 This account provides for the repair of all non-computer equipment located in the Administrator's office.The appropriation is unchanged from last year which was adequate for this purpose. Total $425 OPERATIONAL SUPPLIES 02-10-11-56-2110 This line item now includes both operational supplies and office supplies. This appropriation reflects the cost of binders,dividers,transparencies and other material needed during the budget preparation process. No increase is requested in this appropriation for this fiscal year. Total $2,800 —24— Village of Morton Grove General Ledger Printed: 11/15/2002 11:08 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Achal Actual Adopted Estimated Account Description PTE Requested Proposed Approved Adopted` 02 General Corporate V 10 Administration El Personal Services 107,929 110,966 115,233 86,659.51 11-54-4200 Salary Village Administrator 0.00 115,233 115,233 118,978 46,577 57,751 67,000 46,951.84 11-54-4431 Salary Assistant Village Admen 0.00 67,000 67,000 69,178 2,328 5,888 10,500 4,075.00 11-54-4657 Salaries Intern 0.00 11,000 11,000 11,000 83,157 88,577 90,564 64,994.72 11-54-4710 Salaries Secretarial 0.00 90,564 90,564 93,510 2,400 2,400 2,700 0.00 11-54-6100 Longevity 0.00 3,000 3,000 3,000 16,216 18,167 19,402 16,095.88 11-54-7100 Social Security 0.00 20,856 20,856 22,618 29,156 34,000 38,476 25,649.28 11-54-8100 Hospitalization Insurance 0.00 40,785 40,785 40,785 914 933 995 745.20 11-54-8300 Life Insurance 0.00 995. 995 1,026 288,676 318,681 344,870 245,171 Personal Services Totals: 0.00 349,433 349,433 360,095 0 E2 Contractual Services 300 1,200 1,200 900.00 11-55-1110 Mileage Allowance 0.00 1,200 1,200 1,200 1,632 2,837 2,480 1,870.80 11-55-1120 Due&Subscriptions 0.00 2,636 2,636 2,636 4,423 7,373 2,458 1,873.46 11-55-1130 Meetings And Conferences 0.00 5,600 2,050 2,050 0 0 150 0.00 11-55-1150 Training&Instructions 0.00 150 150 150 11,662 7,557 6,035 1,080.30 11-55-1160 Employee Relations 0.00 12,786 2,235 2,235 5,909 6,793 2,000 2,392.44 11-55-1170 Personnel Recruitment 0.00 2,000 2,000 2,000 455 869 800 192.39 11-55-2110 Professional Services 0.00 800 800 800 6,025 ' 2,037 4,300 3,573.18 11-55-2120 Postage&Meter Rental 0.00 4,400 4,400 4,400 6,571 8,852 8,000 5,406.00 11-55-2320 Newsletter Printing 0.00 10,000 10,000 10,000 110 0 400 95.00 11-55-4130 Maintrn.nre Of Non Auto Equip 0.00 425 425 425 37,088 37,518 27,823 17,384 Contractual Services Totals: 0.00 39,997 25,896 25,896 0 E3 Commodities 3,826 2,690 2,800 2,09184 11-56-2110 Operational Supplies 0.00 2,800 2,800 2,800 - 0 376 0 0 0.00 11-56-2120 Photo Supplies 0.00 0 0 0 0 4,202 2,690 2,800 2,091 Commodities Totals: 0.00 2,800 2,800 2,800 0 29,966 358,889 375,493 264,646 EXPENDITURES Totals: 0.00 392,230 378,129 388,791 0 V -25- Village of Morton Grove, Illinois Personnel Schedule Summary- CY 2003 "1 Administration Department 2002 2003 Salary Number Grade Salary Number Full Time: Village Administrator 115,233 1.0 118,978 1.0 Assistant Village Administrator 67,000 1.0 69,178 1.0 Executive Secretary 90,564 2.0 47 93,510 2.0 Total 272,797 4.0 281,666 4.0 Part Time: Intern 10,500 1.0 11,000 1.0 Total 10,500 1.0 11,000 1.0 Fringe Benefits: Longevity 2,700 3.0 3,000 3.0 Social Security 19,402 5.0 22,618 5.0 Hospitalization Insurance 38,476 4.0 40,785 4.0 "'h Life Insurance 995 4.0 1,026 4.0 Total 61,573 67,429 Department Total 344,870 4.0 360,095 4.0 • -26- 14,' Village of Morton Grove Calendar Year 2003 LEGAL DEPARTMENT `-' DEPARTMENT/ACTIVITY DESCRIPTION This department provides the appropriations necessary to support the Village's legal staff. The Legal Department provides professional legal representation for the Village in all matters of law including: litigation;prosecution of all municipal code violations;and drafting or review of ordinances,resolutions, contracts and other legal documents. Services are provided by independent legal counsel working under contract to the Village. The Board also occasionally hires special counsel to deal with specialized legal situations. A labor relations counsel is used routinely for labor and personnel related matters. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES The Corporation Counsel and the Village Prosecutor have ably fulfilled the goals and objectives contained in the Calendar Year 2002 Budget both in terms of providing general legal services and prosecutorial services to the Village on an ongoing basis. The Labor Relations Counsel continued to provide the Village with excellent counsel related to issues such as labor negotiations;grievance resolution; and miscellaneous personnel matters. Calendar Year 2002 was especially time consuming for the Corporation Counsel and Labor Relations Attorney because of time spent on economic development matters and the final negotiation of one labor contract. Also, during 2002,the Village implemented an administrative adjudication hearing process to review building code enforcement tickets and impose any necessary monetary fines. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Provide professional and effective general legal services through the office of Corporation Counsel. a. Provide direct legal representation and services for elected and appointed officials. b. Draft or review ordinances,resolutions,contracts,and all other legal documents needed to conduct the Village's operations. c. Directly represent the Village in matters of litigation and/or supervise the services of special counsel as necessary with the exception of those claims resulting from various casualty losses which are managed by the Village's self-insurance pool (IRMA). 2. Provide prosecutorial duties to insure all municipal ordinance violations are professionally presented before the appropriate court. a. Represent the Village in all traffic and related general court proceedings. b. Represent the Village in housing court to insure building maintenance and related violations are successfully concluded as needed to insure the success of the Village's neighborhood preservation program. c. Under the direction of the Administrative Adjudication Hearing Officer,continue to review code enforcement violations in the administrative adjudication process and expand these hearings to incorporate the participation of the Fire Prevention Bureau, Police Department CSO's,and the Animal Control Officer when appropriate. 3. Labor relations counsel will be available as needed to assist with labor relations and various personnel issues which may arise during the year. a. Collective bargaining agreements with both the Police Officers and Firefighters will expire December 31,2003. Counsel will work with the negotiations teams and the Village Administrator's Office to negotiate new contracts. At the conclusion of the 2001- 2003 contract negotiations,both negotiations teams showed an interest in using interest —27— Village of Morton Grove Calendar Year 2003 based bargaining skills to negotiate the next contacts,so the teams will pursue utilizing these techniques during 2003. b. Be available as needed throughout the year to review potential Personnel Policy changes and to assist Village management in dealing with any employee issues which may arise out of grievances or any other miscellaneous personnel matters. DUES&SUBSCRIPTIONS 02-10-13-55-1120 Subscriptions to periodicals,purchase of books and annual updates regarding court rulings represent the expenditures made from this account Total $250 MEETINGS AND CONFERENCES 02-10-13-55-1130 This year's appropriation will allow the Village Prosecutor or Corporation Counsel to attend a conference. Total $600 PRINTING AND PUBLISHING 02-10-13-55-2130 Includes the cost of publishing various legal notices in local newspapers required under State statutes for public hearings of Zoning Board of Appeals,Planning,Appearance and Traffic Safety Commissions,etc.;bid notices; and various other pertinent legal matters needed from time-to-time. "\ Total $2,000 RETAINER OF CORPORATION COUNSEL 02-10-13-55-6100 The retainer for the Corporation Counsel is based on approximately $4,732/month and is intended to cover routine municipal legal matters. This account is normally increased during the budget review process by the same percentage as any across-the-board increase approved for Village employees. Circumstances entailing litigation or are non-routine in nature are reflected in "additional legal fees" in account 556120. Total $58,634 RETAINER OF VILLAGE PROSECUTOR 02-10-13-55-6110 The retainer for the Village Prosecutor is based on$2,065/month and is intended to cover prosecutorial services. The fee remains unchanged;however,this account is normally increased during the budget review process by the same percentage as any across-the-board increase approved for Village employees. Total $25,585 ADDITIONAL LEGAL FEES 02-10-13-55-6120 This account reflects those non-routine and special litigation costs for Corporation Counsel and the Labor Relations Attorney. Labor relations costs include labor negotiations,grievances,and miscellaneous personnel matters,and includes funding to complete contract negotiations. Both police "1 and fire negotiations will commence in 2003 as both police and fire contracts expire. —28— rtY Village of Morton Grove Calendar Year 2003 Labor Relations Attorney $50,000 Additional Exp for Corp Counsel $35,000 Total $85,000 ADMINISTRATIVE ADJUDICATION 02-10-13-55-6125 The Administrative Adjudication Hearing process requires a hearing officer who is an Illinois licensed attorney,a hearing cleric and administrative costs related to preparation of citation books and forms necessary to conduct hearings. The hearing officer will have the option to impose monetary fines upon a finding of guilty. Since this system is relatively new,and little data can be extracted from surrounding commrmities,it is not possible to estimate with a significant degree the amount of fines that may be collected. Fmes that are collected can be used to offset the cost of operating the hearing system. Many forms can be prepared and duplicated in-house for minimal cost. A two-hour session one day per month is anticipated. The clerk would be required for four hours the day of the hearing,additional time,estimated at one day per month would be needed to process citations and record the findings of the hearing officer. An initial participation would include citations from the Building and Inspectional Services inspectors,Fue Prevention Officers,Police Department CSOs,and the Animal Control Officer. Once the system is established,it is possible the program will be expanded to include other Police Department citations as allowed by State Statute. Hearing Officer($300/month x 12 months) $3,600 Hearing Clerk($20/hour x 12/month x 12 months) $ 500 Citation books and forms $1,000 Total $5,100 —29— Village of Morton Grove General Ledger Printed: 11/15/2002 11:08 User:derb Budget Proposal Report For Fiscal Year 2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Ado,.... 02 General Corporate 10 Legal E2 Contractual Services 50 162 250 59.00 13-55-1120 Dues&Subscriptions 0.00 250 250 250 0 288 250 587.62 13-55-1130 Meetings And Conferences 0.00 600 600 600 2,049 3,017 2,000. 1,153.61 13-55-2130 Printing And Publishing 0.00 2,000 2.000 2,000 52,170 59,596 56,650 37,856.00 13-55-6100 Retainer OfCorpoation Comae 0.00 58,634 58,634 58,634 23,185 19,404 24,720 20,719.03 13-55-6110 Retainer Of Village Prosecutor 0.00 25,585 25,585 25,585 136,553 152,467 80,000 79,358.57 13-55-6120 Additional Legal Fees 0.00 85,000 85,000 85,000 0 0 7,780 1,108.24 13-55-6125 Administrative Adjudication 0.00 7,780 . 7,780 5,100 214,006 234,934 171,650 140,842 Contractual Services Totals: 0.00 179,849 179,849 177,169 214,006 234,934 171,650 140,842 EXPENDITURES Totals: 0.00 179,849 179,849 177,169 -30- coy- Village of Morton Grove Calendar Year 2003 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/ACTIVITY DESCRIPTION The Division of Community and Economic Development is a component of the Administrator's office. The mission of the division of Community and Economic Development is to coordinate land use planning,physical needs analysis,and various economic development activities,all to promote a logical coordinated development and redevelopment strategy for the community. The primary focus of this division will be economic development including the retention and recruitment of new businesses to maintain a strong economic base,promote job retention and foster community shopping opportunities for residents. An Economic Development Director will head the division with appropriate support staff reporting directly to the Village Administrator. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. Retail and business attraction and retention efforts were continued,through the International Council of Shopping Centers(ICSC)Illinois Alliance/Midwest Deal Making Session in February, and the Chicago Deal Making Session in October.Areas such as the Waukegan Road and Dempster Street corridors were hi.blighted,particularly with the departure of Abt Electronics and the 2003 opening of McGrath Acura. Staff worked in partnership with Menard to attract quality retailers for outlots adjacent to the new store. Staff worked with Dominick's to secure the grocer as the anchor for Prairie View Plaza Shopping Center. Staff met with the property manager of Village Plaza to attract a new retailer for the space formerly occupied by Morton Grove Theatre. Departmental staff also met with the Community Relations Commission to examine how the Village can market its commercial corridors more effectively to businesses targeting consumers of diverse ethnic origins. Staff will target neighborhoods in the City of Chicago for visits to merchants interested in relocating or expanding. 2. The Department began a comprehensive advertising program focusing on corporate commercial and industrial realtors and brokers, as well as retailers. 3. Due to the efforts of the department intern this summer, staff began efforts to create a database containing information on every commercial and industrial property in the Village. This database is essential so staff can calculate total commercial,industrial, and retail space in the Village and market that data in its economic development materials. Obtaining Geographic Information System(GIS)hardware and software will aid in integrating the database with maps for prospects. 4. The Lehigh/Ferris Sub-Area Study was completed and approved by the Village Board in October. The study will be distributed and marketed to potential residential,commercial,and mixed-use redevelopers. A developer workshop was held in late September,with valuable input supplied by the development community.Work was begun with Metra to begin planning for a new, larger commuter rail station with a possible commercial component, at the station's current location. 5. Staff assisted in the Dempster Street Advisory Committee's review of the establishment of a Special Service Area and a Business Improvement District to generate tax revenue dedicated for development and maintenance of municipal parking lots, streetscape elements,installation of new lighting and landscaping,and marketing the corridor to retailers and other businesses.The Committee has decided to postpone implementation of the SSA/BID currently while grantsmanship efforts proceed. Once an engineering/urban design consulting team is selected,the Committee will reconvene to discuss the direction of the revitalization efforts. Staff has met with several potential redevelopers on sites along the corridor to determine the sites are economically feasible. 6. The department,along with Commonwealth Edison and the Morton Grove Chamber of Commerce and Industry,continued the Business Visitation Program. In its second year, six larger employers, such as Stats,Inc. and Strange Engineering,participated in the program. 7. The Economic Development Director continued his role as liaison with the Chamber of Commerce and Industry Reports. Economic and community development activities were —31— Village of Morton Grove Calendar Year 2003 presented at every monthly Chamber Board of Directors meeting. The Director continued as a member of the Chamber's Marketing Committee, which produced new versions of the Community Guide and Street Map/Reference Guide. 8. The economic development portions of the Village's Web site were revised so users could receive data in the quickest, easiest way possible. Several brokers and realtors visited the site prior to contacting staff concerning available properties in the Village. ANNUAL GOALS AND OBJECTIVES -CALENDAR YEAR 2003 ECONOMIC AND COMMUNITY DEVELOPMENT 1. Create an annual opportunity for business representatives to communicate with Village officials, including the Village President,Board of Trustees,and department heads. Whether it be a breakfast,luncheon,or dinner,market and advertise an event or events for businesses or various sizes to find out more information about the Village and to voice their concerns and questions. 2. Determine methods to host commercial, industrial,and retail brokers,realtors,and developers. 3. Work with the engineering/urban design consultants for the Phase I&II engineering work in the Dempster Street Commercial Corridor. 4. Develop an Economic Development mission statement and comprehensive program,including the creation of an Economic Development Commission. TIF DISTRICTS 1. Along with the Administrator and Director of Finance, continue coordinated administration of the Waukegan Road TIF District including completion of various state mandated reports and the annual Joint Review Board meeting.Examine the south Waukegan Road sub-area to determine whether or not an additional sub-area study should be undertaken to determine redevelopment potential in that area. 2. Begin to earnestly plan and prepare for additional redevelopment projects in the Ferris/Lehigh TIF Subarea. 3. Work closely with existing residential developers concerning appropriate reuse strategies for adding additional transit-oriented housing within the Lehigh/Ferris TIF District AUTO ALLOWANCE 02-10-28-55-1100 The Economic Development Director position receives an auto allowance to compensate for the use of their personal auto on Village business. Total $1,200 MILEAGE ALLOWANCE 02-10-28-55-1110 Some employees(other than the Director who receives an auto allowance)in the Department will occasionally use their personal vehicles on Village business. Reimbursements at the current rate per mile will be made from this account. Total $100 DUES & SUBSCRIPTIONS 02-10-28-55-1120 The associations in which staff will continue to participate give the Village additional avenues for marketing, promotion,and assistance. A breakout of the dues for those professional organizations is as follows: —32— Village of Morton Grove Calendar Year 2003 Illinois Development Council $175 International Council of Shopping Centers $125 Urban Land Institute $225 International Economic Development Council $350 American Planning Association $225 American Institute of Certified Planners $275 economic development publications $200 Total $1,575 MEETINGS AND CONFERENCES 02-10-28-55-1130 The appropriations in this account will permit the Village Administrator,the Economic Development Director,and the Village Planner to staff the Village's booth at the ICSC Illinois Alliance/Mdwest Deal Making Session in February and the ICSC Chicago Deal Making Session in October.Both sessions include attendance fees and booth registration fees. The ICSC trade shows allow the Village the opportunity to market its redevelopment areas to national and regional retailers,developers,site selection consultants,and broker;. The Director also attends the DC conferences in the spring and fall of each year. Those conferences provide opportunities to learn about new and revised programs offered by the Illinois Department of Commerce and Community Affairs(DCCA)and other state and federal agencies regarding technical assistance in municipal economic development. They also provide networking opportunities for the Village's redevelopment efforts. The appropriation for the national conference was eliminated by the Administrator during the budget review process. ICSC October session $1,600 IDC conferences $725 local conferences $500 ICSC February session $600 - Total $3,425 PRINTING AND PUBLISHING 02-10-28-55-2130 • An expanded advertising program for attraction and retention continues to present the Village as a desired community for national and regional retail'chains,site selection consultants,realtors,and brokers. The budget will allow staff to use a marketing consultant for ad creation and placement. The list below details the publications that will showcase Village ads to various audiences in 2003. Real Estate Chicago May 2003 Metro Chicago Retail Space Guide May and October 2003 Real Estate Chicago October 2003 Shopping Center World October 2003 This account was reduced by the Administrator during the budget review process. Advertising program for retail attraction/retention and $9,700 mixed-use redevelopment Ad preparation $1000 Printing of Business Resource&Regulations brochures $750 Total $11,450 —33— firrif Village of Morton Grove Calendar Year 2003 MAINTENANCE OF NON AUTO EQUIP 02-10-28-55-4130 All service or repairs needed for computer equipment will come from the Management Information Systems account. This appropriation should be adequate to handle any miscellaneous repairs required during the year. Total $280 OPERATIONAL SUPPLIES 02-10-28-56-2110 All office and operational supplies needed by the Department have been incorporated into this account. The following list of needs should be adequate to support operations for the coming year. Promotion materials $250 Planning/drafting supplies $200 Economic development supplies $250 General office supplies $275 Fax and copy machine supplies $325 Total $1,300 PHOTO SUPPLIES 02-10-28-56-2120 This account includes a small appropriation for photo supplies which may be needed during the year in support of planning and economic development activities. Total $50 —34— Village of Morton Grove General Ledger Printed: 11/15/2002 11:08 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FIE Requested Proposed A.nuuv..l Adopted 02 General Corporate `'' 10 Comm&Economic Development El Personal Services 57,398 62,000 43,628.21 28-54-4410 Salary Economic Development 0.00 62,000 62,000 64,015 0 0 3,285.00 28444657 Salary-Econ Dev Intern 0.00 4,000 0 0 41,580 42,671 30,565.98 28-54-4710 Salaries Secretarial 0.00 42,671 42,671 44,059 O 600 0.00 28-54-6100 Longevity 0.00 600 600 600 7,328 - 7,999 6,253.48 28.54-7100 Social Security 0.00 8,833 8,833 8,314 5,774 6,352 5,844.81 28-544100 Hospitalization Insurance 0.00 6,733 6,733 6,733 355 382 281.70 28-54-8300 Life Insurance 0.00 393 393 393 - 0 112,434 120,004 89,859 Personal Services Totals: 0.00 125,230 121,230 124,114 0 E2 Contractual Services 1,200 1,200 900.00 28-55-1100 Auto Allowance 0.00 1,200 1,200 1,200 0 O 100 0.00 28-55-1110 Mileage Allowance 0.00 100 100 . 100 0 993 1,395 100.00 28-55-1120 Dues&Subscriptions 0.00 1,575 1,575 1,575 0 3,753 2,500 1,804.80 28-55-1130 Meetings And Conferences 0.00 5,750 3,425 3,425- 0 - 21,128 17,450 10581.50 23-55-2130 Printing And Publishing 0.00 18,000 1I,450 11,450 0 O 265 0.00 28-55-4130 Maintenance Of Non Auto Equip 0.00 280 280 280 - 0 0 27,074 22,910 13,386 Contractual Services Totals: 0.00 26,905 18,030 18,030 0 • E3 - Commodities 0 806 1,500 511.72 28-56-2110 Operational Supplies 0.00 1,300 1,300 1,300 0 0 - 22 50 101.65 .28-56-2120 Photo Supplies - 0.00 50 50 50 0 0 828 1,550 613 Commodities Totals: 0.00 1,350 1,350 1,350 - 0 0 140,337 144,464 103,859 EXPENDITURES Totals: 0.00 153,485 140,610 143,494 0 �r F • V -35- Village of Morton Grove, Illinois ••■•\ Personnel Schedule Summary-CY 2003 Community & Economic Development Department 2002 2003 Salary Number Grade Salary Number Full Time: Director of Comm. &Econ. Dev. 62,000 1.0 64,015 1.0 Admin Secretary/Aide I 42,671 1.0 44 44,059 1.0 Total 104,671 2.0 108,074 2.0 Part Time: Intern 4,000 1.0 Total 4,000 1.0 0 0.0 Fringe Benefits: Longevity 600 1.0 600 1.0 Social Security 7,999 3.0 8,314 2.0 Hospitalization Insurance 6,352 2.0 6,733 2.0 Life Insurance 382 2.0 393 2.0 Total 15,333 16,040 Department Total 124,004 3.0 124,114 2.0 -36- Village of Morton Grove Calendar Year 2003 FINANCE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Fmance Department is to provide effective and efficient methods for conducting the day-to-day business affairs of the Village and to insure fmancial goals and objectives are satisfactorily met. Responsibilities include collection and disbursement of Village resources;budget,debt,employee benefit and retirement administration;insurance and risk management; data processing;payroll and personnel; treasury management and administration;purchasing and accounting. The Department provides support in performing these services and assists other departments in meeting public service goals within established budget parameters. The Department also provides financial analysis,trend information and recommendations to the Village Administrator,Village President and Board of Trustees on all matters relating to the fiscal operation of the Village. As such,it is imperative that financial analysis and advice be maintained to the highest of professional standards along with providing timeliness and accuracy in financial reporting. In addition to supporting the operations of other line departments,the Finance Department also has the responsibility to directly serve the public in such areas as general reception at Village Hall;cashiering, information dissemination,processing and issuance of business, liquor,vehicle and other Village licenses, real estate transfer stamps,water billing and other revenue collection. The Finance Department was reorganized during 2002 to provide for a more efficient operation. Payroll and Account Payable functions are now handled by separate department staff. This was made possible with the outsource of water bills. The workload that was handled by the Water Billing Clerk is now handled by a part-time position. The Water Billing position can now be assigned the Accounts Payable tasks. This change will also allow more time for special projects. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES The Finance Department continues to provide accurate and timely reports of information to all its internal and external customers even as reporting and processing requirements grow. During 2002,the Village received the Certificate of Achievement for Excellence in Financial Reporting for the period ended December 31,2000. This was the thirteenth consecutive year in which the Village has received the award. The Village also received the Distinguished Budget Award for Calendar Year 2002. The annual reports for budget and audit will continue to be submitted to the Government Finance Officers Association for evaluation. This is the first year using the new accounting software from Springbrook. The implementation of the major applications (payroll,accounts payable,general ledger)were live beginning January 1: The budgeting program was used extensively in the preparation of the 2003 budget. Many modifications were made to improve maneuvering through the program. The remaining applications (cash register and permits/licenses are planned to be set up before the end of 2002. - Various department staff attended training classes to improve their skills using the Microsoft suite of applications. The Finance Director was able to attend the annual Springbrook Training conference to learn more about the new accounting program and meet some with application programmers. A new auditor was selected through a competitive RFP process. The new auditors will assist the Village in addressing reporting changes related to GASB#34. There will be a new fixed asset appraisal firm selected before the end of 2002 to assist the auditor in meeting the GASB requirements. —37— ffgr Village of Morton Grove Calendar Year 2003 A three-year financial plan was presented to the Board and a workshop was held to discuss long-range "1 financial planning of the Village. This was the second such plan which has been helpful in proactively addressing the Abt departure and the slowing economy. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Review current Village Purchasing Manual and Travel Regulations and revise as needed. This review would cover all aspects of purchasing including purchase orders,bidding procedures and travel reimbursements and utilize the expanded features of the new financial software package. This is a carryover goal from the prior year. 2. Further training of departmental staff in Microsoft Office and Springbrook applications to improve operator skills. 3. Continue to provide accurate and timely financial information to Village Trustees,Village Administrator,Department Directors and other internal customers as well as to the external customers (other governmental agencies,residents,etc.). 4. Submit Annual Budget and Comprehensive Annual Financial Report for Government Finance Officers Association Awards Program. 5. Conduct fixed asset appraisal in preparation of implementation of GASB#34 6. Cross-train department staff in the different duties now required of the Finance Department. 7. Research alternatives to current operating procedures to reduce costs and improve efficiency amongst all Village departments. BUDGET COMMENTS The proposed Finance Department Budget is$1,311,852 for CY2003. This is an increase of$97,587 or 8.04%from the previous year. The increase is primarily due to the reorganization of department staff. The Water Billing function is now handled with a part-time position. The full-time position which had previously been charged to the Enterprise Fund is now being charged in the Finance Department. The Finance Department will also be conducting an organization wide fixed asset appraisal. $10,000 is budgeted in Professional Services for this expense. The only other significant change from the prior year's budget is an increase in telephone utilities. Additional lines and service to the Civic Center account for this increase. Various nominal additions and deletions accounted for this modest change. DUES & SUBSCRIPTIONS 02-20-12-55-1120 This account includes appropriation requests for various memberships for the Finance Director and department staff. There is also a number of subscriptions used by the Finance Director and Village Administrator included in this account The increase in this account reflects regular price increases, additional publications available through the GFOA to stay current with financial reporting policies and procedures,and the GFOA Certificate of Achievement and Distinguished Budget Award fees that were previously charged under"Auditing Services". This account was reduced by the Administrator during the budget review process. State GFOA—2 $300 Wall Street Journal $175 Kiplinger Newsletter $79 GFOA certificate of achievment award fee $415 Distinguished budget award fee $275 American Payroll Association $155 - ICPA/AICPA $350 National GFOA—2 $305 Total $2,054 —38— Ito, Village of Morton Grove Calendar Year 2003 MEETINGS AND CONFERENCES 02-20-12-55-1130 Attendance at professional conferences to keep up-to-date on pertinent developments in the profession and participate in various risk management committees. The national GFOA conference and additional training opportunities for department staff were eliminated by the Administrator during the budget review process. Total $875 TRAINING& INSTRUCTIONS 02-20-12-55-1150 Seminars for Finance Director and staff in payroll and accounting related classes. Also planned is for the payroll clerk to receive her APA Certification. This account was reduced by the Administrator during the budget review process. CPA-Continuing Professional Education $750 General Training $750 APA Certification $500 Total $2,000 PROFESSIONAL SERVICES 02-20-12-55-2110 Professional fees related to annual actuarial analysis and funding levels of Police&Firefighter Pension Funds and administration of Section 125 Plan to employees.The cost of the Section 125 is partially offset by lower employer RCA costs on non-sworn personnel based on amounts set aside for the employee cost of health care or dependant care expenses. This account was reduced by the Administrator during the budget review process. Police Pension Actuarial $2,625 Sec 125 Administration $6,400 Fixed Asset Appraisal $10,000 Firefighters Pension Actuarial $2,625 Total $21,650 POSTAGE&METER RENTAL 02-20-12-55-2120 All Village postage costs(except for water billing&quarterly newsletters)are charged directly to the Finance Department.Amount includes annual mailings of vehicle,business,and alarm license applications, delinquent parking notices,and all Village correspondences.Also includes rental charges for postage meter. The increase in this year's appropriation reflects an increase in the cost for mailing of regular Village correspondence in addition to an increase in postage rates. Monthly postage $19,000 Postage meter rental $1,400 Vehicle sticker applications $3,500 Special delivery&bulk presort fees $1,200 Total $25,100 -39- Village of Morton Grove, Calendar Year 2003 PRINTING AND PUBLISHING 02-20-12-55-2130 Forms and printing of materials used Village wide for identification or licensing of general public and businesses. Also includes annual cost of publishing annual Treasurer's Report in newspaper as required by law. Vehicle stickers,application forms,other various forms $11,000 Payroll&A/P checks,W2& 1099 forms $1,500 Liquor,business,animal &other certificates $1,000' Annual publication of Treasurer's Report $450 Total $13,950 AUDITING SERVICES 02-20-12-55-2200 Audit and related professional fees projected for Village accounting records is$28,500 of which$21,500 is allocated to the General Fund and$7,000 to the Water/Sewer Fund. The reduction from previous years for this line item is due to the selection of a new auditor through a competitive RFP process. Total $21,500 EOUIPMENT LEASE/RENTAL PYMTS 02-20-12-55-2330 This account includes the cost to lease the large volume digital copier @ $730 per month. The lease began in November 2000 and is for 60 months. The new digital copier will be able to be connected to the Village's network to allow more efficient copying of larger jobs such as the budget and Board agendas. '1 Total $8,760 UTILITIES TELEPHONE 02-20-12-55-3100 All Village telephone costs,except special lines for alarms at water pump stations and vaults,are charged directly to the Finance Department.The costs include day-to-day telephone use for Village related matters; extra emergency telephone lines at Police&Fire tations;and cellular telephones for designated personnel. Local,intralata and long distance $89,000 Cellular service $21,600 Total $110,600 MAINTENANCE OF NON AUTO EOUIPMENT 02-20-12-55-4130 This account includes maintenance and repair on various Village equipment. Previously,selected office equipment throughout the Village was covered under a special insurance policy with Specialty Underwriters. It was decided that this policy would no longer be renewed due to the increased cost in premiums and the reduction of coverage on most of the equipment. We are now paying for repairs and maintenance strictly on a time and material basis. Various repairs to off warranty office equipment $11,500 TIG-existing Village phone system $6,600 Maintenance agreement on high-volume copier in $7,400 Finance Dept. Total $25,500 —40— Village of Morton Grove Calendar Year 2003 SELF INSURANCE/IRMA POOL CONTR 02-20-12-55-7130 The Village is currently self-insured for worker's compensation,general liability,public officials liability, property and casualty,auto collision&liability,theft,and boiler and machinery under the Intergovernmental Risk Management Agency(IRMA). IRMA is a self-insured group consisting of municipalities and other taxing districts through an intergovernmental cooperative agreement The annual contribution is made in January for each calendar year. Annual contributions are based on a certain rate per$100 of net adjusted revenues(per the most recent audit—i.e. the 2003 contribution utilizes the 2001 audit)and a credit(or debit)for experience modification. The IRMA average rate for 2002 is$2.25 per $100 of revenue. Despite the fact that claim costs typically increase at a rate of 2% -3% above inflation, the IRMA actuary estimated a 1.2 cent decrease in the loss fund rate for 2003 due to favorable loss development in prior years. With this decrease and potential increases in the cost of commercial insurance,the projected rate for 2003 remains at$2.25 per$100 of net adjusted revenues (per 2001 audit). The Village's experience modifier will be a debit(additional charge to the annual premium)due to the high level of experience over the past three years. The debit is estimated to be$165,000. Historical data which hi•blights much lower actual expenditures for IRMA contributions is due to the way the expenses and loss reserve were treated. An increase in the loss reserve would reduce the actual expenditures for a particular year. This reduction in actual contributions reflects growth in the entire equity loss program if the Village were ever to pull out of its membership with IRMA. In the last several years,the member's reserve has grown significantly requiring IRMA to reevaluate its reserve policy. After an extensive study it was determined the reserve level should be lowered and excess surplus be returned to its members in the form of a credit to the annual premium. The credit will now be recorded as a revenue and the expense will be recorded at its full amount As mentioned earlier,it had been a practice to lower the expense by making adjustments to the Reserve Fund. This will no longer be the case. The Village's allocation between the General &Water/Sewer Fund's share is based on each fund's net revenues and is as follows: General Fund $609,000 Water/Sewer Fund 52.610 TOTAL - $661,610 - In addition to the above, additional coverage is being obtained for areas involving clean up and liability coverage caused by losses due to underground storage tanks and medical and AD&D coverage for injury to ESDA and other volunteers in the course of their volunteer work. The IRMA premium was reduced upon receiving information that appears to have the Village being assessed a lower debit than was first budgeted. AD&D/Medical insurance for volunteers $600 Underground storage tanks (2 @ $600/ea.) $1,200 General share of IRMA contribution $609,000 Total $610,800 BANK CARD SERVICE CHARGES 02-20-12-55-8125 Beginning with June 1993,the Village began accepting Visa/Mastercard for payment of water bills,yard waste&trash collection stickers,vehicle stickers,parking tickets,real estate transfer tax stamps and virtually any other Village service payment. Utilization of Visa/MC continues to increase from prior years as more and more residents fmd credit cards as a convenient method of payment. Total $4,500 —41— Village of Morton Grove Calendar Year 2003 BANK FEES 02-20-12-55-8130 In previous years,monthly bank fees were netted against interest income and allocated as interest among the funds based upon that fund's monthly ending cash balance. Interest rates have significantly decreased in the past year,and therefore,bank fees will no longer be netted against interest income. Rather,both fees and interest will be posted to individual accounts. MB Financial Bank fees for the Village's primary operating/checking account are approximately$1,100 monthly. Total $13,200 OPERATIONAL SUPPLIES 02-20-12-56-2110 Various supplies and niiccellaneous equipment needed to maintain efficient operations of copy machines, cash registers,personal computers,etc. Also includes copy paper,computer stock paper,envelopes, letterhead&business cards used by all departments;budget preparation material,cover sheets and bindings for ordinance,resolution,and minutes books,etc. General office supplies for both the Finance Department and to an extent other departments,are included in this account. Increase in this year's appropriation reflects normal cost increases for supplies and based on recent history tracking. This account was reduced by the Administrator during the budget review process. Total $15,000 • —42— Village of Morton Grove General Ledger Printed: 11/15/2002 11:09 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 - Actual Actual Adopted Estimated Account Description FIE Requested Proposed Approved Adopted 02 General Corporate 20 Finance El Personal Services 75,755 82,849 87,500 61,569.28 12-54-4300 Salary Dept Director 0.00 87,500 87,500 90,344 57,094 59,357 60,944 44,316.58 12-54-4430 Salary Assistant Dept Director 0.00 60,944 60,944 62,926 0 28,848 54,117 38,30124 12-54-4440 Salary Chief Accmmtant 0.00 54,117 54,117 55,877 0 45,103 45,282 32,287.91 12-54-4441 Salary Principal Account Clerk 0.00 45,282 45,282 46,755 109,200 69,970 69,355 54,138.32 12-54-4700 Salaries Clerical 0.00 - 75,429 102,124 103,498 3,500 3,500 3,500 0.00 12-54-6100 Longevity 0.00 3,500 3,500 3,500 18,383 21,705 23,860 17,839.44 12-54-7100 Social Security 0.00 24,998 27,040 27,761 26,302 30,803 35,209 21,597.35 12-54-8100 Hospitalization Insurance 0.00 37,322 44,518 44,518 789 902 1,034 779.10 12-54-8300 Life Insurance 0.00 1,036 1,154 1,184 291,022 343,037 380,801 270,829. Personal Services Totals: 0.00 390,128 426,179 436,363 0 E2 Contactual Services 1,176 1,484 1,331 1,129.20 12-55-1120 Dues&Subscriptions 0.00 2,664 2,054 2,054 2,213 - 3,178 950 1,832.00 12-55-1130 Meetings And Conferences 0.00 3,175 875 875 982 1,375 1,700 489.60 12-55-1150 Training&Instructions 0.00 3,300 2,000 2,000 10,351 14,723 11,650 7,688.36 12-55-2110 Professional Services 0.00 26,650 21,650 21,650 16,512 19,011 - 22,000 19,852.02 12-55-2120 Postage&Meter Rental 0.00 25,100 25,100 25,100 10,731 13,388 13,600 12,891.61 12-55-2130 Printing And Publishing 0.00 13,950 13,950 13,950 0 0 0 0.00 12-55-2170 Programming&Software Fees 0.00 0 0 0 19,773 29,331 26,00 29,552.74 12-55-2200 Auditing Services 0.00 25,575 21,500 21,500 4,550 13,547 15,240 12,036.33 12-55-2330 Equipment Lease/rental Pynun - 0.0 8,760 8,760 8,760 96,699 92,917 93,600 74,94724 12-55-3100 Utilities Telephone 0.00 110,600 110,600 110,600 28,040 23,598 18,100 17,224.88 12-554130 Maintenance Of Non Auto Equip 0.00 25,500 25,500 25,500 0 0 0 0.00 12-55-4160 Mamwance Of Computers 0.00 0 0 0 2,284 615,234 609,093 680,085.00 12-55-7130 SelfInsurance/mus Pool Conk 0.00 668,643 610,800 610,800 419 0 0 0.00 12-55-7132 Safety&Loss Control 0.00 0 0 0 3,582 4,228 4,200 3,996.45 12-55-8125 Bank Card Service Charges - 0.00 4,500 4,500 4,500 0 0 0 7,394.99 12-554130 Bunk fees 0.00 13,200 13,200 13,200 197,312 832,013 817,464 869,120 Contractual Services Totals: 0.0 931,617 860,489 860,489 0 ` E3 Commodities •.,„_,..19,072 15,449 16,000 5,786.51 12-56-2110 Operational Supplies 0.00 16,500 15,000 15,00 0 19,072 15,449 16,000 5,787 Commodities Totals: 0.00 16,500 15,000 15,00 0 E4 Machinery&Equipment 0 0 0 0.00 12-57-2010 Machinery&Equipment 0.00 10,000 0 0 0 0 0 0 0 Machinery&Equipment Totals: 0.00 10,000 0 0 0 • FS Interest Expense 490 0 0 0.00 12-59-1040 Note Interest 0.0 0 0- 0 0 490 0 0 0 Interest Expense Totals: 0.00 0 0 0 0 ' 507,896 1,190,499 1,214,265 1,145,736 EXPENDITURES Totals: 0.00 1,348,245 1,301,668 1,311,852 0 V -43- - Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Finance Department 2002 2003 Salary Number Grade Salary Number Full lime: Finance Director 87,500 1.0 90,344 1.0 Assistant Finance Director 60,944 1.0 62 62,926 1.0 Chief Accountant 54,117 1.0 56 55,877 1.0 Principal Account Clerk 45,282 1.0 47 46,755 1.0 Receptionist/Cashier 36,419 1.0 36 37,604 1.0 Account Clerk 36 37,604 1.0 Total 284,262 5.0 331,110 6.0 Part Time: Clerk/Typist 32,936 3.0 28,290 2.0 Total 32,936 3.0 28,290 2.0 Fringe Benefits: Longevity 3,500 3.0 3,500 3.0 Social Security 23,860 8.0 27,761 8.0 Hospitalization Insurance 35,209 5.0 44,518 5.0 Life Insurance 1,034 5.0 1,184 5.0 Total 63,603 76,963 • Department Total 380,801 8.0 436,363 8.0 "'1 —44— (LVillage of Morton Grove Calendar Year 2003 MANAGEMENT INFORMATION SERVICES DEPARTMENT/ACTIVITY DESCRIPTION The Management Information Services Department accounts for all costs related to the Village's computer system for all general government departments and activities. Expenses for computer hardware and software maintenance for Water and Sewer will remain in the Enterprise Fund, and expenses related to specific department operations that are independent and not part of the general network will remain in each department activity center. The Management Information Services Department will centralize costs related to the computer network to better track expenditures for all departments. Various expenditures related to computer hardware; software programming; cabling and wiring for local area networks and the wide area network; and maintenance of the equipment are all itemized within this department. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. The Network Administrator,Computer Management Standing Committee(Computer Committee), and the Assistant Village Administrator monitored the system resources to ensure the network was operating at optimal levels. a. In 2001,Springbrook Financial Software was added onto the Village network as part of a system reconfiguration,and the extended budgeting software was used in preparation of the Calendar Year 2002 budget. In 2002,the other Springbrook modules (payroll, accounts payable,accounts receivable,utility billing)were added to the network and were used for the first time. b The Village purchased a more robust firewall which was configured for the network to provide additional network security. c. The Network Administrator upgraded the network servers,laptops and PCs to Windows 2000. 2. The Village's network management company provided an audit of the network which was very beneficial to providing on-going stability and some long range planning. The audit also recommended that the Village pursue full-time staffing for the day-to-day management of the network. After careful review and discussion with the Board of Trustees,it was determined that the employment of a full-time Network Administrator would provide valuable service in a cost- efficient manner compared to contracting these services. Therefore,in 2002,the Assistant Village Administrator and the Computer Committee recruited and retained the Village's first Network Administrator. The Computer Committee continues to work with the Network Administrator to manage inter-department projects and conduct long-term planning for the network 3. Ongoing computer training continued to be provided to the majority of the network users through New Horizons Computer Training Center for training on the various Microsoft Office applications that are available on the network. These coupons were allocated to each department. On-line training in these applications were also provided to network users who are not able to take advantage of off-site training. On-site training was provided to the Department of Family and Senior Services to further educate them on how to most efficiently manage their membership and programming databases. 4. A GIS Committee was formed to evaluate the status and progress of the Village's Geographic Information System(GIS). The committee reviewed both short term and long term needs of the GIS to determine the most efficient and effective resources to achieve these goals. After careful consideration, the Village made application and was approved to join the GIS Consortium. The consortium is formed by an intergovernmental agreement to take advantage of economies of scale -.45— rya Village of Morton Grove Calendar Year 2003 to provide each respective community with GIS services by a third party vendor. The GIS '1 consortium allows each participating community to reap the benefits of GIS in a cost efficient and effective way. The Village's GIS assessment and project schedule will be completed in late 2002,and the services rendered via the consortium will commence in 2003. 5. The Assistant Village Administrator,Network Administrator,and Computer Committee worked with the Village's network management company to upgrade the website and expand the information provided on it. The committee conducted an Internet survey in the Village's newsletter to assist them with future development of the website. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. The Network Administrator will continue to monitor the system resources to ensure the network is operating at optimal levels. a. Develop a network Disaster Plan to incorporate into the Village's Emergency Operations Plan so to prepare for a network failure as well as anticipate the need to have network resources available in the Village's Emergency Operations Center. b. Review and develop a standard for all equipment purchases. c. Continue to monitor all service on network equipment and review replacement schedules for all issued equipment. 2. Continue to provide ongoing computer network training for all levels of users in the organization. 3. Evaluate the need and appropriately develop the Village's web site to allow for more resident interaction and e-commerce. a. Research and implement a water billing e-pay system for the website. b. Utilize the Internet survey results to plan for necessary future website developments. 4. Transition into the GIS Consortium and implement the first year of the needs assessment. 5. Evaluate the need and provide a solution to manage document storage for all Village departments. Specifically,the Computer Committee will research Electronic Document Management Storage (EDMS)alternatives. EDMS project implementation will not commence until 2004 at the earliest. DUES &SUBSCRIPTIONS 02-20-25-55-1120 This appropriation coven annual dues and subscriptions for professional organizations and user groups. The funds for these memberships fees provide for a network of resources for general network management and GIS activities in the Village. URISA-GIS National Association $125 ILGISA—GIS State Association $25 GMIS-IT National Association $100 ILGMIS -ITState Association $25 Total $275 MEETINGS AND CONFERENCES 02-20-25-55-1130 This account provides funds for state and national information technology conferences: Specifically, monies are allocated for staff attendance at the Illinois government information technology conference, Illinois GIS conference,and Springbrook users conference (financial software). The appropriation for the Springbrook training conference was moved to the Training and Instruction "\ account(022025-551150)for a more appropriate application of these costs. —46— Village of Morton Grove Calendar Year 2003 ILGMIS (1) $600 ILGISA(1) $300 Total $900 TRAINING& INSTRUCTIONS 02-20-25-55-1150 This account is used to provide training in the various software application programs available on the Village network. Training improves user capability,productivity,activity,and efficiency.The Village values computer training as a high priority throughout the organization. The appropriation for the end-user training and Springbrook training was reduced by the Administrator during the budget review process. Springbrook Training $2,000 CCNA Network Certification $5,000 End User Training $8,000 Total $15,000 PROFESSIONAL SERVICES 02-20-25-55-2110 This account represents estimated costs associated with various professional services needed to maintain and develop the Village's computer network. The expenses include contracted services for network management consultation,GIS staffing through the GIS Consortium vendor, GIS contracted services,and any special projects which require professional services. This year,the accounts includes monies to contract for photogrammertric mapping for the Village's GIS which will provide buildings,parking lots, driveways, and sidewalks. GIS Staffing $43,950 Photgrammetric Mapping for GIS $22,580 Network Management $20,000 Total $86,530 PROGRAMMING& SOFTWARE FEES 02-20-25-55-2170 This account represents estimated costs associated with the purchase of various network related software and annual support/user fees for various department specific programs that reside on the Village network. All other budgeted amounts are for reoccurring expenses to maintain the software already in place. The PIMS user fees and software support were removed from this account and allocated in Police, and the CFA Win96 maintenance and warranty program which tracks vehicle maintenance is reflected in the Vehicle Maintenance account. Both of those components are not on the Village network. The appropriation for the building permits and customer service software programs was eliminated by the Administrator during the budget review process. - GIS Internet Mapping $1,800 Geo Outlook Support $1,100 Firehouse Support $1,100 Citrix Subscription $1,000 Veritas Maintenance $150 Software Modifications $2,000 Springbrook Annual Support $12,000 Total $19,150 —47— Village of Morton Grove Calendar Year 2003 UTILITIES INTERNET CONNECTION 02-20-25-55-3150 This account covers associated estimated costs for the Internet Service Provider(ISP),website hosting lease at the ISP site,and the annual costs for leasing Ti Lines from Ameritech for the wide area network and remote access to the Village computer network. The Livescan T-1 line charge for the Police Department is allocated to the Police Department. Monies are also allocated for network drops for additional network connections as needed throughout all village facilities. Internet Access &ISP Services $16,000 WAN Interconnectivity/Remote $17,000 Access Network Drops $300 Total $33,300 MAINTENANCE OF COMPUTERS 02-20-25-554160 This account represents anticipated costs related to maintenance and warranty contracts for existing computer hardware and peripheral equipment. The expenditures are dedicated to both Village network and specific department needs. The funding for the hard drive arrays is dependent upon the growth and expansion of the computer system. As the number and size of files and databases stored on the system increases,the Village will need to expand these hard drive arrays. The processor upgrade and RAM upgrades will be needed as the users place more demand on the system especially if e-commerce begins to take place on the website. The processor and RAM upgrades will compensate for the additional load • placed on the system. UPS devices will need to be replaced when clean power supplies to the network are repeatedly compromised. Network Switches $3,000 UPS Devices $3,000 CSU's/DSU's (Ti Line) $1,500 HP650 Plotter Insurance $1,000 Printer Repair $500 Processor,Hard Drive Array, $5,000 RAM Total $14,000 OPERATIONAL EOUIPMENT 02-20-25-56-4200 This appropriation covers the replacement of end-user computer equipment that is not considered capital expenditures. Thin Client Replacement $3,000 Cables $300 Monitors $3,000 Keyboards/Mouse Replacement $150 Small color printers $300 Total $6,750 —48— Village of Morton Grove Calendar Year 2003 MACHINERY&EOUIPMENT 02-20-25-57-2010 These expenses are for the development and ongoing maintenance of the Village's computer network,as well as additional peripheral equipment that is added to the computer system. The replacement schedule assumes a 3-5 year replacement schedule,but no new hardware will be purchased unless the item is unable to meet the needs of the systems and its users. All purchases will be on an as-needed basis only. This account was reduced by the Administrator during the budget review process. Notebook System Replacement $10,000 Notebook System Addition $5,000 PC System Replacement $4,500 Color Laser Printers $2,500 System Printers $2,000 Total $24,000 FURNITURE&FIXTURES 02-20-25-57-2040 To supply on-going replacement of computer-related furniture and fixtures. Total $300 —49— Village of Morton Grove General Ledger Printed: 11/15/2002 11:09 User:derb Budget Proposal Report For Fiscal Year:2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved AdoTh 02 General Corporate 20 Management Information Services El Personal Services O 0 0 10,828.00 25-54-4300 Salary-Network Administrator 0.00 56,303 56,303 60,081 0 0 0 0 823.15 25-54-7100 Social Security 0.00 4,307 4,307 4,590 0 O 0 0 52926 25-54-8100 Hospitalization Insurance 0.00 3,367 3,367 3,367 0 0 0 0 34.20 25-54-8300 Life Insurance 0.00 205 205 223 0 o o 0 12,215 Personal Services Totals: 0.00 64,182 64,182 68,261 0 E2 Contractual Services 97 80 175 25.00 25-55-1120 Dues&Subscriptions 0.00 275 275 275 O 0 300 762.01 25-55-1130 Meetings And Conferences 0.00- 4,155 900 900 17,994 12,538 16,000 7,552.69 25-55-1150 Training&Instructions 0.00 16,000 15,000 15,000 101,807 140,002 108,060 70,859.75 25-55-2110 Professional Services 0.00 84,649 87,867 86,530 79,928 149,107 21,300 45,751.07 25-55-2170 Programming&Software Fees 0.00 49,538 17,350 19,150 24,071 23,030 33,000 30,744.17 25-55-3150 Utilities Internet Correction 0.00 33,300 33,300 33,300 15,081 18,295 13,850 6,484.84 25-55-4160 Maintenance Of Computers 0.00 10,500 14,000 14,000 238,979 343,052 192,685 162,180 Contractual Services Totals: 0.00 198,417 168,692 169,155 0 E3 Commodities 0 0 0 922.35 25-56-4200 Operational Equipment 0.00 6,750 6,750 6,750 0 O 0 0 922 Commodites Totals: 0.00 6,750 6,750 6,750 0 EA Machinery&Equipment 21,908 49,010 15,750 11,594.68 25-57-2010 Machinery&Equipment 0.00 40,125 24,000 24,000 0 0 0 0 0.00 25-57-2040 Furniture&Fixtures 0.00 300 -300 300 0 21,908 49,010 15,750 11,595 Machinery&Equipment Totals: 0.00 40,425 24,300 24,300 0 260,887 392,062 208,435 186,911 EXPENDITURES Totals: 0.00 309,774 263,924 268,466 io.si‘ -50- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Management Information Services 2002 2003 Salary Number Grade Salary Number Full lime: Network Administrator 0 0.0 60,081 1.0 Total 0 0.0 60,081 1.0 Fringe Benefits: Social Security 0 0.0 4,590 1.0 Hospitalization Insurance 3,367 1.0 Life Insurance 223 1.0 Total 0 8,186 Department Total 0 0.0 68,261 1.0 —51— Village of Morton Grove Calendar Year 2003 RESERVES DEPARTMENT/ACTIVITY DESCRIPTION The Reserve Account has been established to provide funds for unanticipated and emergency needs which may arise during the year and for which it is difficult to provide a reasonable forecast as part of the budget preparation process. The Reserve Account also includes additional monies appropriated for health self- insurance needs,retirement/SLI payments and the Village's deductible required by IRMA. Each of these programs are explained in detail below. Except for the Reserves for health insurance costs and retirement/SLI payments,the entire amount appropriated for Reserves for emergency and unanticipated needs are being financed through the revenues anticipated to be collected during the 2002 Calendar Year Budget period. The Reserve for health insurance and retirement/SLI costs will be appropriated from existing fund balance. Each of the reserve accounts has a separate unique function within the General Fund and are explained in detail below. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES During Calendar Year 2002,the actual expenditures for health insurance and unemployment claims exceed the regular budget The health insurance reserve was 50%utilized as of the end of September. Unemployment claims were considerably higher due to two specific claims. The reserve for IRMA deductible saw a decrease in the number of claims as a result of an increased awareness of the Village's safety program. The reserve accounts have been adjusted accordingly. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 The management of the day-to-day affairs of Village operations have and continue to be run utilizing the most efficient and effective methods reasonably possible. However,unforeseen and emergency circumstances do occur from time-to-time for which utilization from current revenues or fund balances will be necessary. The Village will continue to carefully monitor these occurrences and expenditures if and when they occur. RESERVE FOR EMERGENCY/EXTRA EXPENDITURES 02-20-89-58-1010 The appropriation for emergency&extraordinary expenditures provides and accounts for unforeseen circumstances and such other contingencies as snow storms,floods,or other extraordinary or emergency situations which may occur.This contingency is less than 1%of the total General Fund budget for CY2003. This account was reduced by the Administrator during the budget review process. Total $150,000 RESERVE FOR UNEMPLOYMENT COMPENSATION 02-20-89-58-1020 We recommend an increase in this account to$3,000. There has been an increase in this account over the last few years. We maintain this appropriation in the event there is a claim the Village would be liable for. (The Village is under the reimbursement program for its unemployment obligations and does not pay an unemployment tax). Total $3,000 —52— Village of Morton Grove Calendar Year 2003 RESERVE FOR IRMA DEDUC111BLES 02-20-89-58-1030 '1 Village's share of first$1,000 in deductibles of claims covered under IRMA. There is$20,000 in total estimated for this purpose of which$17,500 is for General Fund purposes and$2,500 is for Water/Sewer Fund purposes.The breakdown of this appropriation reflects actual loss experience. Improved claims experience account for the reduction in the budgeted amount from 2002. Total $17,500 RESERVE FOR HEALTH INSURANCE COSTS 02-20-89-58-1050 The Village is self-insured for purposes of funding its group health insurance program. Blue Cross is the "third party administrator"who processes claims and provides stop loss insurance coverage. From time to time,payouts for benefits may exceed premiums paid resulting in a supplemental charge for the Village. At other times,the reverse is true resulting in a re imbursement for the Village. This account reflects the appropriation necessary to make supplemental payouts and also reflects any reimbursement received. A corresponding amount is included as part of the available cash balance at the beginning of the year since the amount is reserved as part of the fund balance. Total $100,000 RESERVE FOR RETIREMENT(SLI) 02-20-89-58-1061 This appropriation will be used to cover any payments as a result of the Sick Leave Incentive(SLI)program. The appropriation was adjusted from the first year estimate based on experience in 2002 and expected "Th retirements in 2003. It will continue to be adjusted annually as we develop a history on this type of expense. Total $50,000 —53— Village of Morton Grove General Ledger Printed: 11/15/2002 11:10 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 - 2003 2003 2003 2003 soil Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 02 Gmual Corporate 20 Reserves - - E6 Reserve Expense 0 9,188 150,000 0.00 89-58-1010 Reserve For Emergency/extra Ex 0.00 200,000 150,000 150,000 292 591 1,000 6,642.00 89-58-1020 Reserve For Unemployment Comp 0.00 4,000 3,000 3,000 _30,238 45,189 36,750 13,981.38 89-58-1030 Reserve For Irma Deductibles 0.00 17,500 17,500 17,500 220,871 96,007 -100,000 48,214.48 89-58-1050 Reserve For Health Insurance C - 0.00 100,00 100,000 100,000 0 0 - 0 0.00 89-58-1060 Reserve For Compensation 0.00 368,659 350,000 0 0 0 75,000 _ 0.00 89-58-1061 Restive For Revrement(sh) 0.00 75,000 50,000 50,000 0 0 0 0.0 89-58-1140 Reserve For id Expenditures 0.00 0 0 0 251,401 150,975 362,750 68,838 Reserve Expense Totals: 0.00 765,159 670,500 320,500 0 251,401 150,975 362,750 68,838 EXPENDITURES Totals: 0.00 765,159 670,500 320,500 • N. -54- Village of Morton Grove Calendar Year 2003 POLICE DEPARTMENT PROGRAM/ACTIVITY DESCRIPTION The mission of the Police Department is to prevent and/or control behavior that is threatening to life and property;to assist individuals who are in danger of physical harm or are a victim of crime;to protect constitutional guarantees; to perform all duties and responsibilities in an unbiased, indiscriminate and objective manner, to facilitate the safe and expeditious movement of vehicular traffic and pedestrians;to assist persons who cannot care for themselves such as the physically challenged,mentally impaired,the old and the very young; to identify situations that have the potential to develop into serious problems for individuals,the police or the Village government; to create and impart a feeling of safety and security within the community. PERFORMANCE ASSESSMENT–PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES Each department component derives from the Mission Statement specific goals and objectives covering their areas of responsibility. In addition,each component supervisor continuously monitors component activity related to the accomplishment of the goals and objectives and does an annual assessment. The complete Mission Statement,goals and objectives document,for each calendar year,is available through the office of the Chief of Police. The following information is a summary of the department's various programs,activities and services that impact the budget. PLANNING AND RESEARCH—The department continues to look at all of our programs, activities and performance as to needs,level of service and quality of delivery. Some of the areas that were studied and the current status of each are described below. A. General Orders: General orders,special orders,rules &regulations,and uniform standards of conduct are issued to all department personnel for the purpose of providing statements of our policy and purpose and our procedures and guidelines in order to fulfill our mission and provide high quality public safety services. All general orders are scheduled for continuous periodic review to determine if they in compliance with changes in law, court decisions,new training or safety guidelines or other factors that need to be considered. While not officially participating in the police accreditation process all of our general orders comply or relate to the standards set by the Commission on Accreditation for Law Enforcement Agencies(C.A.L.E.A.). B. Internet Home Page: The police department continued to maintain its'home page on the Internet at http J/www.mortongroveil.org/police. The home page provides general information about the department,crime prevention safety tips,seasonal information, and ordinances that generate the most questions. C. Training: In our community,the demand for greater accountability,heightened technical skills and increased police proficiency in diverse legal matters has resulted in an increasingly complex role for the modern police officer. Accordingly, our department continually modifies our training program to meet or exceed training requirements and to ensure as much quality training as is possible for each employee. The past year we were able to provide 5,052 hours of training to personnel. Additionally, our five-year comprehensive training plan provides guidelines that are utilized in developing a well,trained,professional, and safety conscious department. —55— Village of Morton Grove Calendar Year 2003 D. Police Building Remodeling: Preliminary plans for the upgrade and expansion of the police facility were completed. The renovation will increase the storage capacity for evidence,supplies and equipment. Personnel performing similar functions will be located in close proximity to their area of responsibility for greater efficiency not only within their own units but in their dealings with other department components. A timetable for the completion of the project is still to be determined. E. Central Dispatch: Work progressed throughout the year for the implementation of our central police dispatch project. Once activated,central dispatch will increase the efficiency of our public safety 911 dispatching while giving us long term savings as a result of shared costs with our other central dispatch participants. F. Use of Force Review: A firm that periodically has been retained by the U.S.Department of Justice to investigate allegations of civil rights violations related to the use of force was contracted to do an independent review of the department's use of force policy. The review will identify the strengths and weaknesses of the department's management of the use of force including written policies,practices,training and response to citizen complaints. The review will also evaluate our potential liability and offer recommendations for improvement. G. Employee Safety: A continuous effort is made to reduce on the job injuries by monitoring all operations with a focus on the safety of personnel as they fulfill their duties and responsibilities. When applicable,policies are developed or modified and training is provided that will reduce or eliminate injury. H. Employee Productivity Study: A review of the department's process for determining levels of employee productivity showed a need for revision. The process,the forms and methods used in gathering required data and levels of documentation are being revised. Once completed,our employee evaluation system will be modified to reflect the changes in the productivity process. ENFORCEMENT & CONTROL—Includes the detection and arrest of D.U.I offenders;aggressive enforcement of parking laws especially fire lane and handicap zones;utilization of patrol techniques to provide crime deterrent to all parts of the Village. Thorough investigation of all criminal activity; establish intelligence information and take enforcement action related to gambling,prostitution,alcohol and narcotics,licensing laws and organized crime;to continually disseminate crime analysis and pattern information; maintain liaison with other police and law enforcement representatives. -A. The department maintains a selective enforcement list of areas and/or violations that are consistently a problem. An aggressive traffic enforcement effort has been shown to deter crime and has also resulted in felony arrests. While the level of enforcement is always dependent on other calls for service,personnel make every effort to take appropriate enforcement action when encountering any traffic or ordinance violations during their unobligated time. The figures below show recent enforcement activity. Included is overall traffic and ordinance enforcement. The department also pays special attention to fire lane,handicap parking, vehicle tag and seat belt violations. 2001 2002(Projected) Traffic Enforcement 8,301 7,982 Ordinance Enforcement 4,777 4,865 Fire Lane 209 187 Handicap 427 296 Vehicle Tag 1,088 1,003 Seat Belt 968 839 B. Other areas of enforcement and control include inspections of liquor license holders,motels for compliance with all laws,and tobacco sellers. These inspections give the department an —56— Village of Morton Grove Calendar Year 2003 opportunity to identify potential problems and work with the businesses to reduce or eliminate those problems. C. Tobacco Enforcement Grant: The department received a grant from the Illinois Liquor Control Commission directed at a tobacco control program that involves a combination of tobacco retailer education and retail sales compliance checks. The program began in the fall of 2000 and has been renewed every year since. The grant provides monies to offset the costs of compliance checks and the distribution of retailer education information. Enforcement in year one identified 18 violations. Year two identified 16 violations. CRIME PREVENTION/COMMUNITY RELATIONS—Maintaining liaison with residents, community and civic groups is critical in producing cooperative efforts toward reducing crime and the effective delivery of police services and programs through the Community Service Network, (CAN.) A. Community Liaison: Each component head is assigned a.government,community or civic group with which to maintain contact throughout the year. Contacts are designed to develop cooperation,share information and to identify and deal with any potential problems. B. D.A.R.E.-P.L.U.S.: Drug Abuse Resistance Education+Parental Leadershiv United with Students works with children and their parents to recognize &resist different types of pressures that cause children to experiment with drugs &alcohol. In addition,the children learn to develop feelings pertaining to self-esteem,interpersonal&communication skills,decision-making, & positive alternatives to drug abuse behavior. In addition to the delivery of DARE-PLUS the program allows liaison with school authorities. This liaison has developed frequent and direct communications related to mutual concerns such as student and building safety. C. Crime Prevention Programs: Crime prevention programs strive to raise citizen awareness and promote proven crime prevention concepts. The exchange of information and ideas, with citizens,businesses, schools and community groups are the instruments used to improve safety and security in our community. The following are some of the programs offered: 1) V.LN. Etching: Thirty-six(36)cars participated in our anti-auto theft program this past year. 2) "Are You O.K.?" This telephone computer program is designed to check the well-being of older adults,disabled persons,citizens who live alone,or anyone in the community who needs to be checked upon on a daily basis. The program allows police to contact subscriber participants at a designated hour each day without a staffing increase,thus improving services without increasing the workload. As a result of this program there have been a number of alerts that resulted in the rescue of incapacitated citizens by the police and fire departments. 3) Officer Contact—Walk&Talk Program: Keeps open communication between the police and businesses, in an effort to improve business security. There were 1,044 contacts made the past year. 4) Child Safety Seats: The department has two officers trained as Certified Child Safety Seat inspectors. During the past year the officers inspected 92 resident's child safety seats for proper installation and seat condition. 5) Neiehborhood Watch: This program allows a partnership between the citizens of Morton Grove and the police department. Individual neighborhoods or blocks meet with each other on a regular basis in order to get to know each other and discuss crime prevention issues with a representative from the department.Residents are made aware of issues affecting their neighborhood and are enlisted to help protect each other from crime. —57— fan Village of Morton Grove Calendar Year 2003 COMMUNICATION& COOPERATION—Encourage and exhibit communication and cooperation -� between supervisors,supervisors and subordinates, other Village units and department components and other agencies; assignment and scheduling of personnel in the most efficient and productive manner, exhibit a positive attitude and strive to maintain a positive and motivated work environment. A. Information distribution is handled in many ways. The daily bulletin provides information to our officers and includes criminal activity on our borders in the surrounding towns. The bulletin boards in the roll call and report writing areas provide a wide variety of village,department, community and law enforcement information. The in-house monthly newsletter provides social information, seasonal and administrative reminders and information related to the law enforcement function. Staff meetings can include not only the main staff,but also non- management representatives from every department component. A distribution system for magazines,periodicals and bulletins is in place. After being made available to all personnel the material is placed in the department library or roll call reading racks. B. In addition to consistently monitoring and observing performance, supervisors meet regularly and ride along periodically with their personnel. Constant communication and dissemination of information helps keep confusion,misinformation and rumors to a minimum. ANNUAL GOALS AND OBJECTIVES-CALENDAR YEAR 2003 1. Continuous review throughout the year of activities,programs and operations as to their value and cost effectiveness. 2. Use planning and research processes to find improved methods of service delivery,grants,and other programs that would benefit the department and the village. 3. Monitor the delivery of services with a focus on the efficiency and effectiveness. Monitor the attitude,demeanor and courtesy of personnel as they deliver police services either in a face-to- face setting or via telephone. 4. Make every effort to reduce on the job injuries by monitoring all operations with a focus on the safety of personnel as they fulfill their duties and responsibilities. When applicable,develop or modify policies and provide training that will reduce or eliminate injury. 5. Be aggressive with the enforcement of illegal liquor and tobacco sales and handicap parking violations. 6. Provide the resources, support services and training that enables the fulfillment of the aforementioned goals and objectives by the personnel assigned to each component. BUDGET COMMENTS As always, every effort was made to use actual expenditures and known product/service increases to project realistic budget figures. Most accounts remained unchanged, decreased or had modest increases. Four accounts had significant increases for specific reasons. Personnel Recruitment: The increase in this account results from the cost associated with the testing to establish a recruit eligibility list and the testing to establish a sergeant promotional list. Both lists will expire during 2003. Maintenance of Non-Auto Equipment-Maintenance of Radio Equipment-Operational Supplies: Monies were added to these three accounts to cover costs that had previously been provided for in the E911 budget. The inclusion of these costs in the E911 budget in past years was allowable when we were operating a PSAP. We will be maintaining a non-emergency communication center to handle --, administrative telephone calls, non-emergency radio dispatching and computers and recording equipment that support those functions. Also included is maintenance and supplies. Added to the budget is a central -58- Village of Morton Grove Calendar Year 2003 dispatch line item. The line item was added to cover the operating costs related to central dispatch that will not be covered by available funds in the E911 budget. DUES &SUBSCRIPTIONS 02-30-14-55-1120 The publications and associations supported by this account allow members of the police department to stay current with changes in laws,federal acts and other governmental mandates. It also keeps information flowing through the department related to new programs, innovative technology and modern management techniques. The information obtained is critical for guiding our training,policies and procedures. The increase reflects the average expenditures the last three years,and anticipated increases in publication and membership fees. This account was reduced by the Administrator during the budget review process. IACP Net-Model Policy/Research Program $950 Criminal Justice Publications/Literature $655 Haines Criss-Cross Directory $485 Criminal/Constitutional Law Publications $455 IL Criminal Law&Procedures $345 IACP Training Keys $365 State &Federal Training Publications/Literature $320 IL Law Enforcement Bulletin $180 Total $3,755 MEETINGS AND CONFERENCES 02-30-14-55-1130 Communication &networking with fellow practitioners from area,state, federal and international law enforcement agencies is of vital importance in view of the world we live in these days. The interaction stimulates an exchange of strategies,ideas and problem-solving concepts,which are critical to providing public safety services to our community. This account was reduced by the Administrator during the budget review process. State &Local Association Meetings $1,500 Supervisor&Juvenile Meetings $400 Crime Prevention Meetings $400 Security&Crime Study Meetings $300 Total $2,600 TRAINING& INSTRUCTIONS 02-30-14-55-1150 The overall training goal is to maintain a high level of training for all department members. Training is based on laws,court decisions,mandates,employee needs, liability consideration and our aggressive five(5)year comprehensive training plan. Excluding the monies for basic training,tuition reimbursement, Chaplain Seminar, Secretarial & Clerical training we will expend$ 524.00 per employee for training. In view of our litigious minded society,the amount we will expend per employee on training is inexpensive insurance. The General Training line item was changed to assist with the training of new CSO's due to the relocation of the dispatch center. This account was reduced by the Administrator during the budget review process. —59— Village of Morton Grove Calendar Year 2003 Criminal &Juvenile Investigation $1,500 "1 Emergency Vehicle Operation $1,500 Criminal Law,Arrest, Search&Seizure $500 Crime Prevention D.A.R.EJP.L.U.S.Training $750 Traffic &D.U.L Enforcement $500 Supervisor&Administrative Training $4,400 Police Law Institute(PLI Computer) $5,600 Northeast Multi-Regional Training Program(NEMRT) $4,900 Defensive Tactics/Firearms-Armorer $4,100 Sworn Officer Recruit School-Police Academy for $3,400 TWO Officers Tuition Reimbursement $3,000 Training Days/Domestic Violence/CPR&AID $3,000 General Training-CSO/Clerk/Report Writing/Court $2,000 Testifying/Civil Liability,etc. Total $35,150 EMPLOYEE RELATIONS 02-30-14-55-1160 To comply with O.S.H.A. requirements to protect police personnel from blood borne infection it is necessary to provide inoculations to at-risk department members. The monies in this account allow us to comply with the requirements related to newly hired at-risk members and blood testing for lead content of all Range Officers on a regular basis. Although the cost for fitness for duty medical examinations is charged to this account, no monies are '1 budgeted due to the unpredictability of when such examinations are required. Hepatitis Inoculations $600 LEAD Testing-Gun Range Officers $180 Total $780 PERSONNEL RECRUITMENT 02-30-14-55-1170 This account covers the testing required for the hiring of personnel and promotional testing. The current police officer eligibility list will expire in August 2003. The current sergeant eligibility list will expire in December 2003. A promotional test will be held in 2004. Police Recruit Testing/NWMC $9,000 Psychological Exams $3,800 Medical Exams $1,200 NWMC/Northwest Municipal Conference $900 Consortium Dues Polygraph Exams $700 Total $15,600 PRINTING AND PUBLISHING 02-30-14-55-2130 The account covers professional printed forms such as parking and warning tickets, report forms,incident cards and other printing that cannot be developed and printed in-house. .� Total $6,252 —60— Village of Morton Grove Calendar Year 2003 ABANDON AUTO REMOVAL 02-30-14-55-2220 This account is used to remove abandoned vehicles from Village streets. It provides monies for tagging, towing,processing charges,legal notifications and disposal. In addition,coven the costs of criminal impoundment and relocation of vehicles due to construction or weather related emergencies. This account was reduced by the Administrator during the budget review process. Total $400 EQUIPMENT LEASE/RENTAL PAYMENTS 02-30-14-55-2330 The analog copier on the second floor of the Morton Grove Police Department was purchased in 1995 and is constantly breaking down. Even with constant monitoring and service, the copies are slowly deteriorating in quality. The new copy machine requested will be a digital copier. Digital copiers are much more reliable due to less moving parts and more flexible than an analog copier. The copier will also serve as a printer attached to the Village computer network Total $4,200 MAINTENANCE OF NON AUTO EOUIPMENT 02-30-14-55-4130 This account covers expenses for the maintenance agreements of office equipment,E911 phone and computer equipment,digital recording equipment,line charges and other repairs not covered by the agreements. Expenses incurred for building maintenance,fire extinguisher replenishment,and other services are also covered. At the request of the Finance Department,the Vendor/Vending Services line item is being moved to Account #023014-562110 Operational Supplies. E911 Account#073037-554130 Maintenance of Non-Auto Equipment was moved to this account. This account provides for the constant maintenance required by the gun range facility. Due to its constant use and lead accumulation,the facility must comply with EPA mandates and requirements. This account was reduced by the Administrator during the budget review process. E911 Motorola Phone& Computer Equipment $6,000 Gun Range Maintenance $5,300 Dictaphone Call Checks -2 Positions $3,100 Digital Recording Equipment $2,000 Business Machine Repairs $1,900 Police Dispatch/Fire EOC Phone Line Charge $850 E911 Red Center $600 Maintenance Services $500 Dispatch Emergency Alarm Monitoring Fee $350 Total $20,600 MAINTENANCE OF RADIO EQUIPMENT 02-30-14-55-4150 Maintenance contracts for radio equipment,closed circuit TV system,pagers and radar are all included in this account. Parts or other expenses not covered by the contracts are also covered in this account. The E911 - account#073037-554150 Maintenance of Radio Equipment was moved to this account. This account was reduced by the Administrator during the budget review process. —61— Village of Morton Grove Calendar Year 2003 Video Cameras/Monitors $1,500 Pagers/System $1,500 E911 Maintenance of Additional Radio Equip. $1,050 ISPERN $600 Radar Maintenance $800 Antennas $400 NORCOM Equipment Maintenance $25,852 E911 Radio Installation/Parts $2,100 NORCOM Consultant/System Checks $2,000 In-Car Video Cameras $2,000 Total $37,802 MAINTENANCE OF COMPUTERS 02-30-14-55-4160 This account covers the maintenance contract and user fees for the Police Information Management System,PIMS,ALERTS Mobile Data Terminals and the LiveScan Fingerprint System. The software support for the Evidence Program and the LiveScan line connection is also included. PIMS/ALERTS Users Fees $27,094 LiveScan Maintenance Contract $11,500 - LiveScan T-1 Line Charge $3,500 PIMS Software Support $1,500 Evidence Software Support $350 Total $43,944 --h COMMUNITY RELATIONS 02-30-14-55-5140 Monies in this account provide citizen awards,department service achievement and yearly attendance awards. It also provides for two officers to attend the Police Memorial Ceremony in Springfield,Illinois,and other community oriented recognitions. Our expenditures have been avenging$1,365 over the past three years. Community Relations $700 Police Memorial, Springfield,IL $300 Total $1,000 MUTUAL AID 02-30-14-55-7140 NORTHERN ILLINOIS POLICE ALARM SYSTEM, NIPAS/EST/MOBILE FIELD FORCE: Provides the availability.from 98 police agencies,manpower and equipment for short-term response to natural disasters(tornado, flooding)and man-made disasters (plane crashes,train derailments,major crime scenes, etc.). In addition to NIPAS,the Emergency Service Team(EST)has 70 officers from various agencies available to handle barricaded offender/s,hostage situations,terrorist, high risk warrant service, and dignitary protection. Mobile Field Force provides member agencies with a total of 102 officers from 60 agencies trained in the field force concept of riot control and suppression of civil disorder. MAJOR CRIMES TASK FORCE: Provides the funds for participation in a multi jurisdictional unit that is available for use by a member department to handle any complex major crime investigation that may extend ^� beyond the resources of a member agency. —62— Village of Morton Grove Calendar Year 2003 The increase for 2003 is a projection from the NIPAS Board for the purchase of new radios for each member. The cost is estimated at$1500-$2000 per radio. NIPAS/EST/Mobile Field Force $5,900 Major Crime Task Force $3,400 Total $9,300 CENTRAL DISPATCH 02-30-14-55-7151 This account provides part of the yearly operating costs related to Central Dispatch. The balance of the operating costs has been provided for in the E911 Budget Total $376,828 NE IL PUBLIC SAFETY TRAINING 02-30-14-55-7155 -- The Northeastern Illinois Public Safety Training Academy (NIPSTA)has been adopted as an intergovernmental entity with charter membership by 17 municipal jurisdictions in this permanent agency. With Morton Grove's municipal membership,the 21-acre training complex is available to all Village employees for classroom and practical training. The facility, with its existing classrooms and practical training facilities,is located in Glenview, on the northwest portion of the former Glenview Naval Air Station. This partnership in training provides a unique opportunity to develop the site and its existing structures,to jumpstart the complex with a multi-decade,essentially no cost lease through the Village of Glenview. With this partnership,the site can be built-out over time to its full potential and will be a premier facility from a regional and national standpoint. The annual member contribution is $229.00 per authorized sworn member of a participating Fire or Police Department. With membership by both public safety departments,the other municipal employees of the jurisdiction can also participate in available programs. Some programs at the Academy will have associated tuition and fees,however,as a member, these costs will be reduced. The Police Department's annual membership fee is based on 46 authorized sworn members at$229.00 each. Total $10,534 SPECIAL INVESTIGATIONS 02-30-14-55-8100 • This account funds the resources and equipment necessary for the surveillance, identification and regulation of drugs, liquor,vice,organized crime and gang activity within the Village. The account additionally covers the expense of transporting the deceased to the Cook County Medical Examiner's facility in Chicago. Total $2,000 DRUG ENFORCEMENT ACT-MEG 02-30-14-55-8101 The law requires that an account be established to provide a record of monies seized and forfeited to the Police Department as a result of drug enforcement by the Metropolitan Enforcement Group,M.E.G. It is also a requirement that the utilization of the funds in this account are for drug related investigation and enforcement. This account is offset in Fund Balance from revenues collected in prior budget years. M.E.G. was disbanded and the Morton Grove Police Department does not anticipate future revenues. Total $1,155 —63— 410Village of Morton Grove Calendar Year 2003 SEIZED/FORFETTED PROP-TREASURY 02-30-14-55-8102 -� The law requires that an account be established to provide a record of monies seized and forfeited to the Police Department as a result of drug enforcement through the U.S.Department of Treasury. It is also a requirement that the utilization of funds in this account is for law enforcement purposes only and cannot supplant existing monies. This account is offset in Fund Balance from revenues collected in prior budget years. Total $17,926 DEPARTMENT OF JUSTICE-JUSTICE 02-30-14-55-8103 The law requires that an account be established to provide a record of monies seized and forfeited to the Police Department as a result of drug enforcement through the U.S.Department of Justice. It is also a requirement that the utilization of the funds in this account is for law enforcement purposes only and cannot supplant existing monies. This account is offset in Fund Balance from revenues collected in prior budget years. Total $385 OPERATIONAL SUPPLIES 02-30-14-56-2110 Daily supplies and equipment needed by the department to provide and maintain the level of police service are covered under this account Portable batteries,microphones,prisoner expense,DUI testing, supplies needed for infectious disease prevention and other expenses are included in this account. Roadway flares --a\ needed by our officers for their safety are included here. At the request of the Fiance Department,the Vendor/Vending Services line item from 023014-554130 Maintenance of Non-Auto Equipment was moved to this account,along with the E911 account#073037- 562110 Operational Supplies. Also included is the cost of disposal for biohazard evidence,property and other contaminated material. In addition to an on-going replacement of in-car video tapes,additional tapes are being purchased due to the taking out-of-service many tapes as a result of court order,subpoena,evidence,etc. Flares $2,652 Prisoner Expense $1,700 Vendor/Vending Services $1,500 Radio-Emergency Equipment&Supplies $1,300 Communications Supplies $1,100 Vehicle Registrations $1,000 In-Car Video Cassette Tapes $750 Laptop Batteries $600 Blood Borne Infection Prevention/Supplies $500 Bio-Hazard Evidence Disposal $150 Total $11,252 PHOTO SUPPLIES 02-30-14-56-2120 This account supports the cost and development of film required by patrol, investigations,evidence technicians and crime prevention sections. Evidence technicians,are provided with the latest up-to-date —64— c-MtVillage of Morton Grove Calendar Year 2003 technological equipment and supplies required to perform their duties for the identification,collection and preservation of evidence. This account was reduced by the Administrator during the budget review process. Evidence Technician(ET)Supplies $2,200 Photo Supplies $1,500 Identi-Kit $408 Total $4,108 ANIMAL CONTROL SUPPLIES 02-30-14-56-2170 Due to recent changes in Village policy concerning Animal Control,the projected number of referrals to the private relocation service will be reduced. However,the account will still provide for the emergency relocation and rescue service of animals,animal hospital expenses, supplies,equipment and other related expenses. Wildlife Relocation &Rescue Service $2,000 Supplies &Equipment $1,100 Animal Hospital Expenses $2,500 Total $5,600 OFFICE SUPPLIES 02-30-14-56-2180 This account covers the cost of office supplies such as photocopy paper,machine and laser printer toners. It also covers repairs and replacement of office furniture. This account was reduced by the Administrator during the budget review process. Office Supplies $3,605 Copy Machine Paper $2,833 Toner Supplies $1,500 Computer Supplies $1,185 I aminating Machine Supplies $250 Total $9,373 UNIFORM PURCHASE&REPLACEMENT 02-30-14-56-4300 All employees are required to purchase and maintain a complete uniform, as required. Sworn personnel are also required to purchase and maintain soft body armor. This account provides the appropriate wearing apparel for 46 sworn police officers, 14 civilian police employees, and 18 school crossing guards. The reduction in civilian employees is a result of the dispatchers going to Central Dispatch in Des Plaines. This account also provides for repair and replacement of stars and shields and the purchase of department arm patches and insignia, along with other required department uniforms or protective clothing. This account was reduced by the Administrator during the budget review process. 46 Sworn Police Officers @$725 each . $33,350 12 Community Service Officers @$460 each $5,520 Department Purchases,Patches,Insignia,etc. $2,130 3 Clerks @$430 each $1,290 Stars & Shields $800 ‘•-- Replacement Uniforms $750 -65— ` y Village of Morton Grove Calendar Year 2003 Crossing Guards $500 Total $44,340 GUNS &AMMUNITION 02-30-14-56-4360 This account supports our firearms training and qualification program along with providing equipment for tactical response situations. This directly impacts on liability issues. It also provides for re-load ammunition for recruit training and monthly training. It is further used for maintenance and/or purchase of shotguns and rifles. In addition,we are in the process of introducing less lethal force options and rifles to our inventory and the increase is needed to keep up with the growing ammunition needs. Training is paramount to maintaining an acceptable level of proficiency in an effort to avoid costly litigation. This account also supports the defensive tactics program and additional funds will be used to maintain and purchase additional training equipment. This account was reduced by the Administrator during the budget review process. Ammunition $4,600 Weapons&Supplies $1,000 Defensive Tactics Supplies &Equipment $400 Total $6,000 CRIME PREVENTION EXPENSE 02-30-14-56-4365 The Crime Prevention Bureau/DARE-PLUS Unit is responsible for raising awareness issues with citizens, schools,businesses, and community groups. The overall program promotes effective prevention techniques designed to reduce criminal activity and enhance the quality of life within the community. The Unit is also designed to be flexible enough so as to adapt to all aspects of community and departmental needs as they arise while still maintaining the quality of the existing programs. These programs,which are provided to the public free of charge by the police include: Project DARE-PLUS,administering the program in all schools; Community Awareness Network—C.A.N.,providing numerous community seminars;Security Surveys,burglary/theft prevention,personal safety); Operation Identification and Borrowed Timers, engravers and electric timers are loaned out to residents; Infant Seat Loan Program in which we provide child restraint seats;Emergency I.D. Bracelet Program,provides bracelets for medical/health information used by paramedics and police in emergency situations;Department tours;Public presentations;and informational safety/security pamphlets; "Are You O.K.?"senior well-being program Included in other accounts are monies for printing, supplies,equipment and DARE-PLUS training that have been underwritten each year by the schools. The increase in the DARE-PLUS line item is a result of the following. Over the years the DARE-PLUS program has been almost totally supported by funds donated by School District#70. The department's contribution has been minimal. However,over the past four years the amount of the donation has been decreasing. For the past two years,we have been expending crime prevention money for DARE-PLUS. To continue to use crime prevention program monies to offset the cost of DARE-PLUS will reduce the level of delivery and availability of our other crime prevention programs. This account was reduced by the Administrator during the budget review process. Community Awareness Program $2,950 DARE/PLUS Program $1,250 Total $4,200 —66-- Agiv Village of Morton Grove Calendar Year 2003 MACHINERY&EQUIPMENT 02-30-14-57-2010 1) SEVEN Motorola HT1000 Portable Radios. @$1,000ea. ONE-Battery Charger rack(holds 6 batteries) @$500 $ 7,500 This is the third year in the seven(7)year replacement program. It is hoped that by using parts from the portables replaced,we can keep all MT1000/HT1000 portables operating properly during the seven-year period. If this can be accomplished, we will avoid a bulk purchase,as we have had to do in the past We anticipate 5—8 portable radios each year. 2) FOUR Squad Car Light Bars @$1,200 each $ 4,800 The current light bars continue to deteriorate and replacement parts are becoming difficult to find. A replacement program was recommended by Public Works and was started in 2001. One (1)lightbar was purchased in 2001 and two(2)were purchased in 2002. Four(4)replacement lightbars will be purchased in 2003 and the remaining two(2)will be purchased in 2004. 3) TWO Mobile Data Terminals(MDT In-Car Computer @$7.000ea) $ 14,000 The MDT's will be installed in the Mobile Command Vehicle and the Community Service Officer vehicle. The Command vehicle should be equipped with an MDT to provide officers and supervisors the ability to communicate with other vehicles and be able to retrieve information needed to properly provide incident command for major events. Also,the CSO's need to upgrade their current MDT with a new model due to Motorola discontinuing support for the current one. 4) ONE Mobile Video Recorder(MVR) $ 4,500 The Mobile Video Recorder will be installed in the Mobile Command Vehicle. 5) ONE Moving Radar Unit with Dual KA-Bank Antennas $ 1.800 The radar unit will be installed in the Mobile Command Vehicle. 6) Police Information Management System(PIMS)Equipment $ -0- Replacement Program—NO REQUEST FOR 2003 This account was reduced by the Administrator during the budget review process. FOUR Motorola HT1000 Portable Radios @$1,000 $4,500 each&ONE Battery Charger Rack(holds 6 batteries) ®$500 TWO Squad Car Light Bars @$1,200 each $2,400 ONE Mobile Data Terminals(MDT In-Car $7,000 Computer) @$7,000 each ONE Moving Radar Unit $1,800 Total $15,700 MOTOR VEHICLES 02-30-14-57-2030 Four(4)—2003 Police Squad Cars @$22.000 each. This account provides vehicles to maintain the fleet rotation program. High mileage vehicles and/or high maintenance vehicles are auctioned off or rotated in Village service. This account was reduced by the Administrator during the budget review process. Total $88,000 —67— Village of Morton Grove General Ledger Printed: 11/15/2002 11:10 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 200 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adr-\ 02 General Corporate 30 Police El Personal Services 89,092 94,486 97,069 69,876.67 14-54.4300 Salary Dept Director 0.00 97,069 97,069 100,224 96,423 81,458 85,337 60,989.55 14-54-4421 Deputy Chief 0.00 85,337 85,337 88,112 264,291 300,611 309,168 248,427.01 14-54-4500 Salaries Commanders 0.00 309,168 309,168 319,224 393,900 406,830 415.998 302,871.61 14-54-4540 Salaries Sergeants/police Dept 0.00 415,998 415,998 433,698 1,745,398 1,825,880 1,968,296 1,484,192.82 14-54-4600 Salaries Police Patrol Officer 0.00 1,957,841 1,957,841 2,035,427 50,831 55,869 57,429 42,821.11 14-54-4620 Support Services Supervisor 0.00 57,429 57,429 59,297 45,833 48,840 49,996 44,516.90 14-54-4621 Salaries Conmun/leads Supervis 0.00 0 0 0 36,440 38,665 39,421 28,558.71 14-54-4622 Salaries Pins Mgrhecordds Coor 0.00 39,421 39,421 39,905 268,953 237,435 317,576 179,826.80 14-54-4624 Salaries Radio Operators/dispa 0.00 0 0 0 35,675 37,624 38,648 466.33 14-54-4630 Salaries Animal Control Office 0.00 38,648 38,648 39,905 196,966 204,491 232,144 157,564.63 14-54-4642 Salaries Cso Workers 1&2 0.00 352,820 324,415 334,970 0 0 0 0.00 14-54-4645 Salaries-CSO Part Time 0.00 0 36,500 36,500 47,175 43,140 53,387 27,869.58 14-54-4663 Salaries Crossing Guards 0.00 51,838 51,838 53,407 35,011 37,845 37,890 26,489.45 14-54-4700 Salaries Clerical 0.00 37,890 37,890 39,123 40,217 42,413 43,524 31,651.43 14-544710 Salaries Secretarial 0.00 43,524 43,524 44,940 134,758 132,379 57,000 135,636.79 14-54-5100 Salaries Overtime 0.00 57,000 57,000 57,000 75,589 81,201 88,316 49,675.08 14-54-5200 Holiday Pay 0.00 82,547 82,547 81,275 55,490 55,533 46,500 33,665.49 14-54-5400 Police Court Time 0.00 46,500 46,500 46,500 34,800 38,600 39,600 0.00 14-54-6100 Longevity 0.00 36,800 36,800 36,200 79,728 82,126 86,842 62,136.79 14-547100 Social Security 0.00 81,186 81,806 74,589 385,160 426,119 493,318 308,667.90 14-54-8100 Hospitalization Insurance 0.00 522,917 481,975 481,975 43,770 50,763 -46,835 34,142.71 14-548200 Retiree Health Insurance 0.00 49,645 49,645 49,645 12,647 12,524 13,469 9,482.40 14-54-8300 Life Insurance 0.00 13,376 13,376 12,909 4,168,147 4,334,832 4,617,763 3,339,530 Personal Services Totals: 0.00 4,376954 4,344,727 444,874 0 . E2 Contractual Services O 23 0 0.00 14-54-9100 Patrol Detail 0.00 0 0 0 0 5,421 5,385 5,285 3,010.92 1455-1120 Dues&Subscriptions 0.00 5,285 4,705 3,755 0 3,144 3,072 2,300 894.85 14-55-1130 Meetings And Coufaences 0.00 3,900 2,600. 2,600 0 33,938 35,076 36,800 20,163.78 14-55-1150 Training&Instructions 0.00 40,950 35,150- 35,150 0 1,975 1,145 780 176.00 1455-1160 Employee Relations 0.00 - 780 780 780 I\ 12,400 8,497 6,084 4,580.85 14-55-1170 Personnel Recruitment 0.00 15,600 15,600 15,600 7,462 9,287 6,070 4,396.46 14-55-2130 Printing And Publishing 0.00 6,252 6,252 6,252 O 0 0 0.00 14-55-2170 Programming&Software Fees 0.00 0 0 0 333 809 400 290.66 14-55-2220 Abandon Auto Removal 0.00 550 400 400 0 0 0 0.00 14-55-2330 Equipment Lease/Rana]Pymts 0.00 4,200 4,200 4,200 7,770 8,644 8,850 3,898.39 14-554130 Maintenance Of Non Auto Equip 0.00 21,100 20,600 20,600 30,114 32,682 33,199 19,201.03 14-554150 Maintenance Of Radio Equipment 0.00 38,102 37,802 37,802 450 0 43,394 34,799.48 14554160 Maintenance Of Computers 0.00 43,944 43,944 43,944 1,001 1,217 1,000 1,006.54 14-55-5140 Community Relations 0.00 1,000 1,000 1,000 6,767 10,721 7,800 8,079.07 14-55-7140 Mutual Aid 0.00 9,300 9,300 9,300 O 0 0 .0.00 14-55-7151 Central Dispatch 0.00 376,828 376,828 376,828 0 10,534 10,534 0.00 14-55-7155 NE IL public safety training 0.00 10,534 10,534 10,534 1,478 1,718 2,000 1,310.90 14-554100 Special Investigations 0.00 , 2,000 2,000 2,000 1,225 2.283 1,389 4,953.79 14-554101 Drug Enforcement Act-MEG 0.00 1,155 1,155 1,155 473 (6,572) 5,543 (12,383.04) 14-55-8102 Seined/forfeited Prop-Treasury 0.00 17,926 17,926 17,926. O 0 0 (38417) 14-55-8103 Department of Justice-Justice 0.00 385 385 385 114,952 124,522 171,428 93,995 Contractual Services Totals: 0.00 599,791 591,161 590,211 E3 Commodities 10,654 8,628 7,775 5,384.06 14-56-2110 Operational Supplies 0.00 11,252 11252 11,252 0 4,449 5,397 4,175 2954.93 14-56-2120 Photo Supplies 0.00 4.308 4,108 4,108 0 13,443 19;772 10,000 4,855.58 14-56-2170 Animal Control Supplies 0.00 5,600 5,600 5,600 0 10,282 9,314 9,373 6,938.86 14-56-2180 Office Supplies 0.00 9,873 9,373 9,373 0 0 55 0 0.00 14-56-4200 Operational Equipment 0.00 0 0 0 0 45,091 43,123 48,260 45,773.09 14-56-4300 Uniform Purchase&Replacement . 0.00 44,840 44,340 44,340 0 5,516 5,522 6,000 1,264.02 14-56-4360 Guns&Ammunition 0.00 6,200 6,000 6,000 0 3,677 3,620 4,300 3,674.48 14-56-4365 Crime Prevention Expense 0.00 4,500 4,200 4,200 0 93,112 95,432 89,883 70,845 Commodities Totals: 0.00 86,573 84,873 84,873 0 E4 Machinery&Equipment 88,782 30,395 - 6,700 2,178.00 14-57-2010 Machinery&Equipment 0.00 41,350 15,700 15,700 0 217,502 75,728 110,000 109,184.65 14-57-2030 Motor Vehicles 0.00 132,000 88,000 88,000 0 306,284 106,123 116,700 111,363 Machinery&Equipment Totals: 0.00 173,350 103,700 103,700 4,682,495 4,660,909 4,995,774 3,615,733 EXPENDITURES Totals: 0.00 5,236,668 5,124,461 5,243,609 0 -68- Village of Morton Grove, Illinois Personnel Schedule Summary- CY 2003 '..-- Police Department 2002 2003 Salary Number Grade Salary Number Full Time: Chief of Police 97,069 1.0 100,224 1.0 Deputy Police Chief 85,337 1.0 79 88,112 1.0 Commander 309,168 4.0 74 319,224 4.0 Police Sergeant 415,998 6.0 69 433,698 6.0 Police Officer 1,968,296 34.0 2,035,427 34.0 Support Services Supervisor 57,429 1.0 59 59,297 1.0 Communications/Leads Sprvsr 49,996 1.0 52 PIMS Manager/Records Coord. 39,421 1.0 39 39,905 1.0 Dispatcher/Police 317,576 7.0 50 CSO/Animal Warden 38,648 1.0 39 39,905 1.0 CSO Worker 232,144 11.0 38 334,970 11.0 Principal Clerk 37,890 1.0 38 39,123 1.0 Admin Secretary/Aide I 43,524 1.0 45 44,940 1.0 Total 3,692,496 70.0 3,534,825 62.0 Part Time: School Crossing Guards 53,387 18.0 53,407 18.0 CSO 36,500 1.0 Total 53,387 18.0 89,907 19.0 Additional Personnel Services: Salaries-Overtime 57,000 57,000 Police Court Time 46,500 46,500 Retiree Health Insurance 46,835 - 49,645 Total 150,335 153,145 Fringe Benefits: Holiday Pay 88,316 54.0 81,275 46.0 Longevity 39,600 37.0 36,200 34.0 Social Security 86,842 60.0 74,589 60.0 Hospitalization Insurance 493,318 64.0 481,975 62.0 Life Insurance 13,469 65.0 12,909 62.0 Total 721,545 686,948 Department Total 4,617,763 88.0 4,464,825 81.0 -69- Village of Morton Grove Calendar Year 2003 FIRE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The Morton Grove Fire Department strives to find ways to affirmatively protect and preserve life and property,while promoting and delivering a feeling of security, safety and quality service to members of the community. It is the mission of the Department to provide a range of programs designed to educate the business and residential community in the principles of prevention,and train the people who serve the community,thereby protecting the lives and property of the citizens of our community from the adverse effects of fire,sudden medical emergencies or exposures to dangerous conditions created by man or nature. The Department is a service-oriented organization with three main areas of concern: Fire/Hazard Prevention,Field Operations and Support Services. Frre/Hazard Prevention This aspect includes activities for inspectional services,plan review and public education with regard to life and home safety and property conservation in the community.Public education efforts focus on school, senior and public presentations. Field Operations Concerns include fire suppression,rescue,hazardous materials control, emergency medical services and the provision of less-than-emergency level services,which are important to the community and its citizens. Support Services Encompasses personnel development and training;record keeping and reporting systems to document and evaluate services provided;proper maintenance of departmental facilities,apparatus and equipment; and interaction with other fire related departments and support agencies_ PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. The Department continued its efforts to coordinate,evaluate and effectively manage day-to-day operations. This was accomplished with internal sub-committees that were charged with self- evaluation and the use of available quality control measures from a regional, state and national aspect. 2. The Department has committed itself to maintaining and improving "excellence" in the delivery of fire hazard mitigation and EMS services to the community. This was accomplished with significant effort by a continual review of the Department's operational and organizational processes and the application of innovative methods to maintain and improve services at reasonable costs.The methods of applying continuing education,response to specialized incidents and the sharing and group purchase of tools and equipment with other agencies and departments were a few of the activities continued and expanded. - 3. The Department cares for its personnel and highly values the selection and retention of quality, dedicated and loyal employees.The new employees hired in the Department during this period were carefully selected and have proven to be assets to the Department and its future. Significant effort has been put forth to make all positions challenging, interesting and rewarding. 4. A leadership role was taken in the development of several regional activities during the evaluation period,which included working with the NWMC,NIPSTA,RED Center and the Public Educator's Network Examples of activity include the activation of the new RED Center Communications Facility, the development of specifications for the group purchase of apparatus and fire suppression support equipment,participation in master planning and site improvements at NIPSTA and the cooperative development of public education material. 5. Before the end of the evaluation period, the Department will place in-service the equipment allocated in its capital equipment plan and operational equipment budget. The transition and training needed to place the new equipment in operation will be conducted without service interruption to the community. —70— ; tea Village of Morton Grove Calendar Year 2003 6. With regard to the community's ISO rating, efforts continued to determine the most cost effective manner of attaining an enhanced rating while maintaining a cost effective,realistic operation, meeting the needs of the service area. Officer training continues to be intensified and considerable effort was placed on the development of NIPSTA,which will have an impact on the enhancement of the Department's overall training program. 7. The updating of Departmental rules,regulations and operational guidelines is a continuing effort with several revisions being developed during this assessment period in the area of emergency operations and the general administration of the department. 8. While attaining our functional goals for the assessment period, the Department continued to provide services with a high level of proficiency.This effort was maintained in spite of an active call load for emergency services and the continuance of a very effective and proactive training schedule. 1997—2001 2001 2002 (5—Year Average) (Project) -Total Alarm Response 2,952 2,922 2,800 Total Emergency Medical 1,570 1,591 1,600 Incidents Total Training Hours 16,066 17,809 17,000 GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue to provide efficient and economical services to the community consistent with the values and standards expressed in the mission of the Department and the directives of Village leadership. a. Coordinate with Department supervisors and staff support personnel to evaluate and effectively manage the day-to-day operations of the Department. b. Strive to maintain a value structure in the Department that emphasizes teamwork,trust, loyalty,compassion and excellence in service to the community. c. Emphasize public education by Fire Prevention Bureau and line personnel,refining established programs to meet the needs of the community. d. Evaluate and continue contemporary training programs for Department personnel to support operational need and the safety and well being of our personnel. e. Endeavor to accomplish the goals and objectives of IRMA programs and recommendations with regard to injury prevention as a department and as part of the Village's safety program. 2. Enhance efficiency and cost containment of operations at Fire Department facilities. a. Work closely with line officers and personnel to coordinate the development of operational spaces to provide efficiency and readiness. b. Coordinate with the Building Department to proficiently maintain department facilities in order to extend the life cycle of facility components and reduce repair and replacement costs. c. Analyze the use of regionally purchased supplies and the pooling of resources with other agencies to cost effectively operate the Department's facilities. 3. Continue an active role in the development of cost containment and regional programs with an eye toward the conservation of resources and maintenance of safety, efficiency and effectiveness in Department operations. a. Work with other area fire departments to develop specifications for the group purchase of communications equipment,apparatus,suppression equipment and operational supplies and services. b. Take an active role in the support and development of regional intergovernmental programs that provide enhanced community services in a cost effective manner. Efforts to attract additional members into the RED Center and NIPSTA organizations will be a primary focus. —71— Village of Morton Grove Calendar Year 2003 4. Effective implementation of approved capital equipment,and the transition of existing supplies and equipment. a. Systematic replacement of authorized radio equipment with transition of older units to a reserve or out of service status. 5. Continue the development of a comprehensive officer-training program to improve operational efficiency through enhanced communication of roles,responsibilities and methods of leadership. Efforts will be toward the continued development of an accountability partnership in departmental management while also providing enhanced ISO credit for officer training. a. Coordinate with the training officer to develop lesson plans to facilitate officer training for both existing and future officers. b. Formulate a resource effective training plan on a local and/or regional basis to provide this activity in as cost effective a manner as possible. c. Prepare an evaluation tool to ascertain the value of the program and to determine ongoing improvements. 6. Continue with the revision and updating of the Department's rules,regulations and operational guidelines. a. Work with Village and departmental staff to develop personnel and operational standards providing consistency of performance in the Department. b. Develop policies that provide an objective means for measuring work performance while fostering efficiency,effectiveness and safety. c. Cooperate in the development of emergency response and operational procedures on a regional basis to ensure safety during automatic and mutual aid incidents. 7. Continue evaluation of equipment,quality control systems and computer hardware/software that impact data retrieval and the compilation of information necessary for effective departmental operations and planning. DUES &SUBSCRIPTIONS 02-40-15-55-1120 This account includes the request for various memberships and subscriptions for department personnel and MABAS Special Teams support and dues. MABAS Special Team support includes Technical Rescue Team(TRT)assessment,Haz Mat Team maintenance and upgrade and Mass Casualty Incident Trailer supplies. This budget contains the first of five annual payments to support the replacement of the MABAS TRT and Haz Mat vehicles. This account was reduced by the Administrator during the budget review process. - Professional Periodicals $625 Adm. Staff Organizations $925 Other Organizations $825 MABAS Support Team Dues $5,500 MABAS Dues New Vehicles $4,100 MESS Canteen Service $250 American Red Cross Training $300 Local Newspapers $50 Total $12,575 MEETINGS AND CONFERENCES 0240-15-55-1130 This account includes appropriations for the various meetings, conferences, seminars and related expenses incurred by members of the department. Attendance at meetings and conferences provides exposure to new ideas and an atmosphere for fact finding,problem solving and interaction. This account was reduced by the Administrator during the budget review process. —72— 'Aires Village of Morton Grove Calendar Year 2003 IL Fire Chiefs'Annual Conf. $950 "-\ IL Fire Chiefs'Symposium $650 Sec.Assoc. Seminars $150 IL Fire Insp. Meetings $200 Ann.FP Week/IFSA Mtg. $250 Haz Mat Seminars $400 Misc.EMS Seminars $250 Misc.Monthly Meetings $250 Fire Investigators Seminars $250 Total $3,350 TRAINING& INSTRUCTIONS 02-40-15-55-1150 The level of training supported by this account spans from entry to administrative in nature. The department's personnel are subjected to a changing and challenging environment. To keep pace,ongoing maintenance and specialized instruction is essential and is summarized in the following. NOTE: A portion of the CPR training supply's money will be reimbursed from the fees charged for the CPR classes. This account was reduced by the Administrator during the budget review process. FF-II&Haz Mat(2) $2,800 Incident Command Training $1,000 Leadership Training $1,900 Haz Mat Training $1,000 Discretionary Training $3,250 Discretionary Housing $3,250 Fire Investigation $1,000 Auto Extrication $600 Special Rescue(trench/structure) $1,000 Officer Training $1,500 Tech Support Training $600 Training Videos $500 Training Equipment $500 CPR Training Supplies $750 Driver Training(NAPD) (2) $350 Total $20,000 EMPLOYEE RELATIONS 0240-15-55-1160 This account contains appropriations for physical exams and quantitative SCBA facepiece testing on an annual basis to comply with current IDOL requirements. It also covers the department's wellness program and miscellaneous medical examinations. This account was reduced by the Administrator during the budget review process. EMS Week Program $150 Safety Awards Program $250 Misc.Medical $1,250 Wellness Program $300 Phys.Exams/NFPA IDOL $9,750 - NFPA Face Piece Test(44) $1,600 ' 1 Total $13,300 —73— Village of Morton Grove Calendar Year 2003 PERSONNEL RECRUITMENT 02-40-15-55-1170 Included in this account are all fees associated with the potential recruitment of 2 eligibles as replacement personnel and the Fire Department's share of NWMC Consortium testing process annual dues. Funds are also included to support promotional testing for a Lieutenant's exam to create a 3 year eligibility list and a 2 year FF/P eligibility list. This account was reduced by the Administrator during the budget review process. Polygraph Test(2) $200 Psychological Test(2) $1,200 Medical &Fitness(2) $1,000 Hepatitis Immunization (2) $450 NWMC Consortium $400 FF List with NWMC $8,500 Promotional Exam $7,000 Total $18,750 PROFESSIONAL SERVICES 0240-15-55-2110 Funding will support contracting with a service provider for professional services to convert hardcopy pre-plans and facility database information into a digitized format This information will complement and integrate with a GIS system and the RED Center CAD system. The information will be used by emergency personnel for field operations and for Fire Prevention Bureau and administrative activities. Total $20,000 PRINTING AND PUBLISHING 0240-15-55-2130 This account reflects the preparation of an annual supply of professionally printed departmental forms. This includes a standardized ambulance report designed by the EMS office of the resource hospital, St. Francis,which provides documentation and legal protection on medical incidents. This account was reduced by the Administrator during the budget review process. Stationery/Business Cards $500 Annual Report $350 Public Ed.Pamphlets $450 Inspection Report Forms $350 FPB Information Forms $250 MICU Forms &Bubble Sheets $1,100 Total $3,000 PROGRAMMING& SOFTWARE i-as 0240-15-55-2170 This account represents costs associated with the purchase and maintenance of utility software for remote access to facility and site pre-plan data from vehicle on-board laptop computers and administrative workstations. The data is managed and presented in a digitized,layered format supportable by a GIS mapping program and RED Center's dispatching software. Total $15,000 —74— Village of Morton Grove Calendar Year 2003 CLEANING &LAUNDRY SERVICES 02-40-15-55-2190 Cleaning of rugs and furniture,and specialized cleaning of turnout gear. Total $2,400 EOUIPMENT LEASE/RENTAL PYMTS 02-40-15-55-2330 Copy Machine I page(2nd of 3 yrs) $3,900 Alpha/Numeric Pager Rental(47) $3,800 Total $7,700 MAINTENANCE OF ALARMS EOUIPMENT 02-40-15-55-4100 Labor,parts, etc. for station intercom system and tone alert. Total $1,700 MAINTENANCE OF NON AUTO EOUIP 02-40-15-554130 This account covers the testing,repair and maintenance of tools and equipment for the department which includes maintenance and testing of the department's SCBA units and the breathing air compressor along with two sets of extrication equipment and air bags. The budget includes the maintenance of atmospheric and heat monitoring devices and the scheduled hydrostatic testing of SCBA cylinders. Preemption Equ.Testing/Repairs $600 Hydro Test Cylinders $1,500 Service Agreement Copy Machine $925 Ann.Insp./Rep. of Extinguishers $525 Repair of Meters,Tools&Appliances $3,750 Testing Ground Ladders $550 SCBA Air Test/Compressor Maint $1,203 Flow Test SCBA Units &Regulator Test $2,400 Rescue Tool Testing $1,000 Total $12,450 MAINTENANCE OF RADIO EOUIPMENT 0240-15-554150 Regular maintenance of radio equipment used in the Fire Department. This account was reduced by the Administrator during the budget review process. Radio Accessory Parts $1,250 Battery Replacement Program $1,200 Non-Contract Repairs $2,950 Maintenance Contract-Motorola $2,700 Total $8,100 —75— Village of Morton Grove Calendar Year 2003 COMMUNITY RELATIONS 02-40-15-55-5140 This account provides for citizen awards/presentations,and participation in civic functions. This account was reduced by the Administrator during the budget review process. - Total $500 REGIONAL EMERGENCY DISPATCH 02-40-15-55-7150 RED Center is a cooperative venture consisting of nine contracting units of local government for the purpose of providing the equipment, services, and other items necessary and appropriate for the establishment,operation,and maintenance of a centralized fire service communications center, providing for automatic aid response to emergency medical and fire emergency alarms by the closest unit to the emergency,regardless of jurisdiction; and providing a forum for discussion, study,and implementation of other forms of intergovernmental agreement and cooperation between the respective Fire Departments. Budgeted amount reflects Morton Grove's share of the operating and capital replacement costs for the dispatch center. Both are calculated on 10.5% of the whole,based on the percentage of alarms handled for Morton Grove. The Ameritech fees for dedicated phone lines to our stations and Police Department are also included,along with funding for Computer Digital Packaged Data(CDPD) service for remote access of information in apparatus and the capability to transmit Automatic Vehicle Location(AVL) information. Dispatching Services $150,000 Phone Line Charges $6,000 CDPD AVL Medium(8 units) $4,800 Total $160,800 NE IL PUBLIC SAFETY TRAINING ACADEMY 02-40-15-55-7155 The Northeastern Illinois Public Safety Training Academy(NIPSTA) has been adopted as an intergovernmental entity with charter membership by 17 municipal jurisdictions in this permanent agency. With Morton Grove's municipal membership,the 21-acre training complex is available to all village employees for classroom and practical training. The facility,with its existing classrooms and practical training facilities,is located in Glenview,on the northwest portion of the former Glenview Naval Air Station. This partnership in training provides a unique opportunity to obtain the site and its existing structures,to jumpstart the complex with a multi-decade,essentially no cost lease through the Village of Glenview. With this partnership the site can be built-out over time to its full potential and will be a premier facility from a regional and national standpoint. The annual member contribution is$229.00 per authorized sworn member of a participating Fire or Police Department. With membership by both public safety departments,the other municipal employees of the jurisdiction can also participate in available programs. Some programs at the Academy will have associated tuition and fees,however, as a member,these costs will be reduced. The Fire Department's annual membership fee is based on 43 authorized sworn members at$229.00 each. Total $9,847 AUTO-REPAIR EOUIPMENT/PARTS 02-40-15-56-1100 Parts for minor repairs made on apparatus and staff vehicles by fire department personnel. Total $1,000 —76— os Village of Morton Grove Calendar Year 2003 FIRE PREVENTION SUPPLIES 02-40-15-56-2100 ''\ Appropriations in this account are sufficient to fund reference materials for research, application,and enforcement of adopted Village Codes during the processes of plan review,code enforcement and technical review. Funds will support the purchase of Fire Prevention Education materials for public dissemination and maintenance of RED's Fire Safety Trailer. Daily operational supplies for inspections and investigations as needed by the Fire Prevention Bureau are also included. Along with the continuation of a six year program,to provide 100% smoke detector coverage in residential structures by the department's 100th anniversary in the year 2004. This account was reduced by the Administrator during the budget review process. Manuals,Fire Codes &Subscriptions $1,500 Pub Ed Supplies &Trailer Maint $2,380 Fire Inspection&Investigation Supplies $1,775 Smoke Detector Program $3,000 Total $8,655 OPERATIONAL SUPPLIES 02-40-15-56-2110 This account provides for supplies used daily to support various activities in emergency and non- emergency aspects of the fire department. Misc.expenses such as refreshments during emergency incidents and meetings; also state licenses and tides,tolls,parking,hardware supplies,flashlight batteries,coffee, and kitchen support supplies. Total $8,100 "� PHOTO SUPPLIES 02-40-15-56-2120 Supplies to document incident scenes and other activities for fire investigations,training,public education and emergency medical scene documentation for information transfer to emergency room physicians. Total $750 CHEMICAL SUPPLIES 02-40-15-56-2130 Appropriation will maintain a supply of chemical additives to enhance the capability of water during specific extinguishment and control activities,along with the testing of these agents to ascertain shelf-life potency of on-hand product Bulk of this request is contingent on need—one major spill could wipe out our supply of foam. This account was reduced by the Administrator during the budget review process. A-FFF Foam $1,200 Recharge Extinguishers $600 Emulsifier $1,200 Total $3,000 —77- Village of Morton Grove Calendar Year 2003 JANITORIAL SUPPLIES 02-40-15-56-2140 Supplies as needed to maintain a clean and disinfected environment in the two stations; laundry soap, along with other janitorial necessities, such as toilet paper,paper towels,etc. This account was reduced by the Administrator during the budget review process. Total $5,000 PARAMEDIC PROGRAM/SUPPLIES 02-40-15-56-2160 This account supports the operation of three advanced life support ambulances, and the provision of medical equipment and supplies on all other departmental apparatus. It also supports the training of two new firefighters as EMTs&paramedics and associated preceptor costs,per CBA.Required continuing education for incumbent paramedics is also included. This account was reduced by the Administrator during the budget review process. Ambulance Supplies $1,465 Equipment Repair&Parts $1,050 Telemetry Equip Repair&Parts $900 Paramedic/EMT Training&Preceptor(2) $7,300 Disposable Equ Infec Dis Control $1,300 Continuing Ed thru St Francis $3,000 Repl of Specialized Equ $575 Medical Oxygen service $1,515 Biannual non-pars Training(AED) $500 Patient Transfer Equip. $450 Total $18,055 OFFICE SUPPLIES 02-40-15-56-2180 Fax,printers and copy machine supplies, station logs and journals and miscellaneous supplies for department support. Total $5,000 HAZARDOUS MATERIAL&SUPPLIES 02-40-15-56-2200 This account provides for protective gear replacement and up-grade based on hazard potential and service life. Purchase of haz mat monitoring devices and materials and the replacement of protective gear as needed to provide a safe work environment for response personnel and maintenance of haz mat mitigation supplies to ensure operational readiness. A significant haz mat incident without reimbursement could exhaust our on-hand supplies. Haz Mat Mitigation Supplies $1,000 Haz Mat Monitoring Supplies $2,500 Protective Gear $500 Reference Manuals $250 Total $4,250 —78— Village of Morton Grove Calendar Year 2003 NON AUTO REPAIR PARTS 0240-15-56-4100 Parts for Small Tools $500 Misc.Accessories for SCBA $750 Misc. Parts for SCBA/Compressor $500 Hurst Tool Parts/Hoses $900 Total $2,650 SMALL TOOLS 0240-15-564190 Hand tools for repairs and station support activities. Total $1,000 OPERATIONAL EOUIPMENT 02-40-15-564200 This account covers the purchase of support equipment in an annual attempt to provide replacement and upgrade based on the department's operational needs. Forcible entry and rescue equipment will be purchased to support fire and rescue operations with new equipment being placed on front line apparatus. This account was reduced by the Administrator during the budget review process. Replacement Station Equipment $2,000 Replacement Response Equipment $2,000 Hardware/Rope Rescue Equipment $1,000 Forcible Entry Tools $3,000 Total $8,000 HOSE FITTINGS/SUPPRESSION EQUIP 02-40-15-564210 This account reflects an on-going replacement program for hose,fittings,and fire suppression support equipment, whenever possible,combined equipment purchases with other communities are utilized to maximize an economy of scale by purchasing as a group. The hose and fitting replacement program is based on a scheduled and systematic replacement plan that will span 12 years. This represents the 5th year of this program. This account was reduced by the Administrator during the budget review process. Repi/Repair Suppression Tools $1,500 Hose&Fittings Replacement $10,000 Rescue Shoring $500 Total $12,000 UNIFORM PURCHASE &REPLACEMENT 02-40-15-564300 This account includes an annual clothing allowance for all personnel for station uniforms. It also provides for the on-going replacement of protective gear as may be required. This account was reduced by the Administrator during the budget review process. Safety Equipment $750 Clothing Allowance(45*$700) $31,500 '1 Fire Gear Replacement(8) $13,700 Uniform Patches $2,300 —79— • Village of Morton Grove Calendar Year 2003 Equip 2 New Firefighters $4,500 Total $52,750 MACHINERY&EQUIPMENT 02-40-15-57-2010 Portable Radio—Funds to support the purchase of portable radios as part a systematic communications equipment replacement strategy. This purchase would allow for the systematic replacement of authorized radio equipment, with transition of older units to a reserve or out of service status. Total $5,000 —80— Village of Morton Grove General Ledger Printed: 11/15/2002 11:10 User:deft Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description F'fE Requested Proposed Approved AdcTh 02 General Corporate 40 Fire El Personal Services 89,932 99,154 97,069 69,50409 15-54-4300 Salary Dept Director 0.00 97,069 97,069 100,224 236,015 239,547 246,069 183,633.69 15-54-4420 Salaries District Fire Chiefs 0.00 251,806 - 251,806 254,073 420,219 416,351 426,205 310,860.99 15-54-4530 Salaries Lieutenants/re Dept 0.00 432,317 432,317 453,509 121,660 120,544 113,504 71,160.00 15-54-4550 Salaries Fire Prevention 0.00 111,849 111,849 110,928 1,648,300 1,771,627 1,862,291 1,296,984.10 15-54-4603 Salaries Firefighters 0.00 1,903,515 1,903,515 1,989,466 34,331 35,437 36,419 25,549.86 15-54-4700 Salaries Clerical 0.00 36,419 36,419 37,604 39,595 42,197 43,524 31,889.45 15-54-4710 Salaries Secretarial 0.00 43,524 43,524 44,940 397,705 291,167 285,000 208,603.67 15-545100 Salaries Overtime 0.00 315,000 285,000 285,000 116,703 111,341 124,069 57,119.93 15-54-5200 Holiday Pay 0.00 127,153 127,153 108,998 0 0 5,939 0.00 15-54-5300 Shift Diferential Pay 0.00 5,558 5,558 9,933 38,000 28,900 32,900 0.00 15-54-6100 Longevity 0.00 33,200 33,200 33,200 25,548 29,087 32,143 23,813.43 15-54-7100 Social Security 0.00 32,873 32,873 35,197 323,952 361,849 374,321 252,800.46 15-54-8100 Hospitalization Insurance 0.00 396,780 396,780 396,780 39,629 54,048 38,770 54,183.09 15-54-8200 Retiree Health Insurance 0.00 41,096 41,096 41,096 9,744 9,885 10,111 7,594.50 15-54-8300 Life Insurance 0.00 10,362 10,362 10,803 3,541,333 3,611,135 3,728,334 2,593,697 Personal Services Totals: 0.00 3,838,521 3,808,521 3,911,751 0 E2 Contractual Services 5,047 6,311 6,975 5,940.39 15-55-1120 Dues&Subscriptions 0.00 14,305 12,575 12,575 3,338 .4,691 2,775 1,913.81 15-55-1130 Meetings And Conferences 0.00 7,000 3,350 3,350 16,270 20,628 21,100 13,380.46 15-55-1150 Training&Instructions 0.00 22,500 20,000 20,000 10,923 11,952 13,300 11,551.06 15-55-1160 Employee Relations 0.00 13,400 13,300 13,300 13,537 11,724 3,250 1,627.50 15-55-1170 Personnel Recruitment 0.00 21,750 18,750 18,750 O 0 20,000 0.00 15-55-2110 Professional Services 0.00 20,000 20,000 20,000 1,457 2,151 3,000 569.50 15-55-2130 Printing And Publishing 0.00 3,400 3,000 3,000. 35 1,280 15,000 0.00 15-55-2170 Programming&Software Fees 0.00 15,000 15,000 15,000 1,868 244 2,400 1,975.80 15-55-2190 Cleaning&Laundry Services 0.00 2,400 2,400 2,40D 2,935 3,627 7,400 5,538.10 15-55-2330 Equipment Leaseheppl Pymts 0.00 7,700 7,700 7,700 1,690 244 1,700 150.00 15-55-4100 Maintenance Of Alarm Equipment 0.00 1,700 1,700 1,700 8,538 9,707 12,600 4,874.66 15-55-4130 Maintenance Non Auto Equip 0.00 12,450 12,450 12,450 5,427 6,351 8,100 258534 15-55-4150 Maintenance Of Radio Equipment 0.00 8,150 8,100 8,100 S 352 218 500 60935 15-55-5140 Community Relations 0.00 3,000 500 500 82,769 115,951 158,250 106,951.97 15-55-7150 Regional Emergency Dispatch 0.00 160,800 160,800 160,800 O 9,847 9,847 0.00 15-55-7155 Ne 11 Public Safety Training A 0.00 9,847 9,847 9,847 u 154,185 204,524 286,197 157,668 Contractual Services Totals: 0.00 323,402 309,472 309,472 0 E3 Commodities 0 0 0 0.00 15-56-1100 Auto repair equipment/parts 0.00 1,000 1,000 1,000 . 7,243 4,265 - 9,350 3,605.66 15-56-2100 Fire Prevention Supplies 0.00 10,100 8,655 8,655 6,393 7,731 8,100 4,245.77 15-56-2110 Operational Supplies 0.00 8,100 8,100 8,100 379 437 750 166.77 15-56-2120 Photo Supplies 0.00 750 750 750 976 1,065 3,600 32.30 15-56-2130 Chemical Supplies 0.00 3,600 3,000 3,000 4,425 4,527 5,000 3,543.09 15-56-2140 Janitorial Supplies 0.00 '' 5,100 5,000 5,000 12,165 15,899 16,610 15,613.33 15-56-2160 Paramedic Program/snpplies 0.00 19,055 18,055 18,055 5,408 5,584 5,000 2,883.31 15-56-2180 Office Supplies 0.00 5,000. 5,000 5,000 1,487 2,241 4,250 714.57 15-56-2200 Hazardous Material&Supplies 0.00 4,250 4,250 4,250 1,800 2,326 3,400 9,054.66 15-56-4100 Non Auto Repair Puts 0.00 2,650 2,650 2,650 944 906 1,000 99.90 15-56-4190 Small Tools _ 0.00 1,000 1,000 1,000 7,756 12,507 8,000 1,644.64 15-56-4200 Operational Equipment 0.00 18,000 8,000 8,000 17,760 11,637 12,000 4,849.52 15-56-4210 Hose Fittings/suppression Equ i 0.00 14,300 12,000 12,000 50,351 55,782 52,750 13,077.00 15-56-4300 Uniform Purchase&Replacement 0.00 61,550 52,750 52,750 117,089 124,907 129,810 59,531 Commodities Totals: 0.00 154,455 130,210 130,210 0 E4 Machinery&Equipment 63,638 33,403 25,400 19,598.00 15-57-2010 Machinery&Equipment 0.00 5,000 5,000 5,000 0 O 29,747 0 0.00 15-57-2030 Motor Vehicles 0.00 0 0 0 0 5,903 2,711 1,000 0.00 15-57-2040 Furniuue&Fixtures 0.00 3,300 0 0 0 69,542 65,860 26,400 19,598 Machinery&Equipment Totals: 0.00 8,300 5,000 5,000 0 3,882,149 4,006,826 4,170,741 2,830,494 EXPENDITURES Totals: 0.00 4,324,678 4251,103 4,316.31 0 -81- Village of Morton Grove, Illinois Personnel Schedule Summary- CY 2003 Fire Department 2002 2003 Salary Number Grade Salary Number Full Time: Fire Chief 97,069 1.0 100,224 1.0 District Chief 246,069 3.0 77 254,073 3.0 Deputy Fire Marshall 70,004 1.0 69 73,728 1.0 Lieutenant/Fire 0 0.0 Lieutenant/Paramedic 426,205 6.0 453,509 6.0 Firefighter/Paramedic/EMT 1,862,291 32.0 1,989,466 32.0 Principal Clerk 36,419 1.0 36 37,604 1.0 Admin Secretary/Aide II 43,524 1.0 45 44,940 1.0 Total 2,781,581 45.0 2,953,544 45.0 Additional Personnel Services: Salaries- Overtime 285,000 285,000 Salaries - Fire Prevention 43,500 2.0 37,200 2.0 Retiree Health Insurance 38,770 41,096 ■- Total 367,270 363,296 2.0 Fringe Benefits: Holiday Pay 124,069 43.0 108,998 43.0 Shift Differential 5,939 5.0 9,933 5.0 Longevity 32,900 32.0 33,200 31.0 Social Security 32,143 26.0 35,197 26.0 Hospitalization Insurance 374,321 45.0 396,780 45.0 Life Insurance 10,111 45.0 10,803 45.0 Total 579,483 594,911 Department Total 3,728,334 45.0 3,911,751 47.0 \ - -82- Village of Morton Grove Calendar Year 2003 CIVIL PREPAREDNESS - ESDA DEPARTMENT/ACTIVITY DESCRIPTION To assist all departments of the Village in case of an emergency or other situation in which they might have need of our skills and resources. To assist neighboring towns, and counties,if need be,in case of any emergency. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. Increase level of training and,therefore,capabilities of ESDA volunteers. 2. To advise and alter the citizens of Morton Grove on what to do in case of an emergency or disaster. This is to be done by personal appearances at clubs, senior housing,etc. 3. Provide support staff services to all departments during an emergency situation. 4. To advise the Village Administrator,Village President,and Board of Trustees on matters relating to Civil Preparedness. MILEAGE ALLOWANCE 02-40-16-55-1110 Mileage allowance for events when ESDA vehicles are not available for use Total $50 DUES & SUBSCRIPTIONS 02-40-16-55-1120 Dues for various organizations (includes insurance coverage)for all unit members. Total . $55 MEETINGS AND CONFERENCES 02-40-16-55-1130 Total $100 TRAINING&INSTRUCTIONS 02-40-16-55-1150 We have not had a Hazardous Materials Awareness class in two years,with new members we need to have the class,as well as give a refresher course to those who have taken the course. We have never had a radiological monitoring course,even though we have 14 monitoring kits throughout the Village. We now have a trained instructor within the village/fire department to teach both courses. We also need to do CPR recertification on an annual basis,as well as first aid training prior to the various fests within town. This account was reduced by the Administrator during the budget review process. Haz Mat Awareness Training $300 Radiological Monitoring $300 First Aid Training $200 Total $800 —83— Village of Morton Grove Calendar Year 2003 PRINTING AND PUBLISHING 02-40-16-55-2130 '1 Stationery for the unit. Business cards for the Director. Total $100 EQUIPMENT LEASE/RENTAL PAYMENTS 02-40-16-55-2330 Rental of telephone pager units so all ESDA members maybe contacted instantly in case of an emergency. Total $1,782 MAINTENANCE OF NON AUTO EOUIP 02-40-16-554130 Check both warning sirens to insure good operating status. This is done every other year. The annual subscription for monitoring weather conditions from national service for warnings for major storms,etc. Warning Siren Maintenance Check $300 National Weather Service Monitoring $912 Total $1,212 MAINTENANCE OF RADIO EQUIPMENT 02-40-16-554150 To keep all portable radios and the base station radios in proper working order. Also,add P/L tones and new frequencies for RED Center. Total $500 OPERATIONAL SUPPLIES 02-40-16-56-2110 For purchase of materials needed for day-to-day internal operations. This account was reduced by the Administrator during the budget review process. Total $400 MEDICAL SUPPLIES 02-40-16-56-2190 To purchase ice packs,bandages and other replacement items needed to keep medical supplies at current levels. Total $500 SMALL TOOLS 02-40-16-564190 Purchase of hand tools, shovels,brooms,hand axe and other such items necessary to an emergency operation. Total $500 —84— Village of Morton Grove Calendar Year 2003 UNIFORM PURCHASE &REPLACEMENT 0240-16-564300 Purchase of uniforms for any new members. Replacement of protective gear that is no longer usable. Total $3,000 # —85— Village of Morton Grove General Ledger Printed: 11/15/2002 11:11 User.derb - Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2O0" '. Actual Actual Adorned Estimated Account Description FIE Requested Proposed Approved Aida 02 General Corporate 40 Civil Preparedness El Personal Services 618 649 618 432.60 16-54-4666 Salary Esda Coordinator 0.00 618 618 618 0 47 47 47 35.46 16-54-7100 Social Security 0.00 - 47 47 47 . 0 665- 696 665 468 Personal Services Totals: 0.00 665 665 665 0 E2 Contactual Services 0 0 50 0.00 16-55-1110 Mileage Allowance 0.00 50 50 50 55 0 - 50 58.00 16-55-1120 Dues&Subscriptions 0.00 55 55 55 0 0 100 0.00 1655-1130 Meetings And Conferences - 0.00 100 100 100 0 200 1,200 0.00- 16-55-1150 Training&Instructions 0.00 1,000 800 800 0 0 100 0.00 16-55-2130 Printing And Publishing 0.00 100 100 100 1,670 1,520 1,782 1,247.32 16-55-2330 Equipment Lease/m=1 Pymts 0.00 1,782 1,782 1,782 569 1,332 . 1,212 576.00 16-55-4130 Maintenance Of Non Auto Equip 0.00 1,212 1,212 1,212 - -873 194 900 702.32 1655-4150 Maintenance Of Radio Equipment 0.00 500 500 500 3,167 3,246 5,394 2,584 Contractual Services Totals: 0.00 4,799 4,599 4,599 E3 Commodities 221 1,288 1,000 24.98 16562110 Operational Supplies 0.00 600 400 400 0 0 0 0 0.00 16-56-2120 Photo Supplies 0.00 0- 0 0 0 577 383 500 377.51 16-56-2190 Medical Supplies 0.00 500 500 500 - 0 338 595 1,000 . 938.00 1656.4190 Small Tools 0.00 500 500 500 0 3,029 2,047 3,000 1,792.13 1656-4300 Unites Purchase&Repiacement 0.00 3,000 3,000 3,000 0 4,166 4,312 5,500 3,133 Commodities Totals: 0.00 4,600 4,400 4,400 0 • E4 Machinery&Equipment - - 0 0 0 0.00 16-57-2010 Machinery&Equipment 0.00 20,000 0 0 0 o 0 0 0.00 16-57-2030 Motor Vehicles 0.00 0 0 0 0 0 0 - 0 Machinery&Equipment Totals: 0.00 20,000 0 0 7,998 8,255 11,559 6,184 - - EXPENDITURES Totals: 0.00 30,064 9,664 9,664 0 - -86- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Civil Preparedness Department 2002 2003 Salary Number Grade Salary Number Part Time: ESDA Director 618 1.0 618 1.0 Total 618 1.0 618 1.0 Fringe Benefits: Social Security 47 1.0 47 1.0 Total 47 47 Department Total 665 1.0 665 1.0 -87- cisit Village of Morton Grove Calendar Year 2003 PUBLIC WORKS - STREETS/SIDEWALKS DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Public Works Department is to provide both maintenance and construction services related to the maintenance of all public rights-of-way,including municipal streets,many state and county roadways and alleys located within the corporate limits of the Village. The Department also provides numerous services related to forestry,maintenance of landscaping on Village owned properties and is responsible for the excellent snow removal services provided the community each winter. The Department is under the management of the Director of Public Works who insures daily operations are conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the Public Works Department. PERFORMANCE ASSESSMENT—PROGRESS IN PUBLIC WORKS DEPARTMENT CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. As usual the Street Division did an effective and efficient job in repairing and maintaining the Village arteries along with the state and county roadways. Street repairs, street sweeping, snow plowing and repair of excavations were done expediently and efficiently. Snow plowing and deicing programs were as effective as usual. 2. Once again,this Division provided the residents with the ability to participate in giving Morton Grove a safe and pleasant appearance.The 50/50 Sidewalk and Tree Programs were successful. The program of planting a tree whenever possible for every one removed was pleasing to the residents. The residents responded favorably to the Village's in-house tree trimming and tree removal as well as the contracted tree trimming. The leaf pick-up program was again enthusiastically received by the residents and was successful as usual. 3. A great deal of effort was again expended in managing the visual appeal of the Village's municipal buildings,entry signs and parking lots. Shrubs,plantings, and greenery were planted at the particular sites to enhance their visual appeal. 4. A major public improvement program instituted by the Public Works Department is having popular appeal. The asphalt paving of alleys is being received by the residents enthusiastically. - 5. Many relief storm sewers were installed to help alleviate street and basement flooding. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue to maintain and repair 270 lane miles of Village streets and 57.99 lane miles of state and county roads. a. Hot mix asphalt will be used most of the year to repair all Village streets,alleys and all state and county roads when needed. b. Cold mix will be utilized when the hot mix plants are closed to temporarily repair potholes and excavations on all streets under the Village's jurisdiction. c. The two Village street sweepers will function until inclement weather disrupts their functional capabilities. d. During the winter months snow plowing and the deicing of streets is a major priority. We will continue to exceed internal expectations in keeping the roads drivable during inclement weather. a. Continue to increase the safety and aesthetic appeal of the Village of Morton Grove. b. Continue the 50/50 Sidewalk Program with the residents of the Village. —88- Village of Morton Grove Calendar Year 2003 c. To upgrade and repair the various types of signage within the Village. d. Continue to contract out a private company to trim Village trees. e. Continue the Village's 50/50 Tree Planting Program. f. Continue to concentrate on an in-house tee trimming and tree removal Village program. g. Continue the program of planting a tree whenever possible for every tree removed. h. Continue leaf pickup operations within the Village during the fall months. 2. Continue to maintain and care for the areas surrounding the municipal buildings,parking lots and entry signs,three Garden Club areas,McVicker's lift station, South Tower,North Tower, Civic Center,Metra,Waukegan Rd.,Moody and Davis dead end,two Fire stations,Public Works facility and Village Hall complex. a. The implementation of grass cutting,fertilization,as well as weed control will be provided at all locations. b. Landscaping,flower and shrub replacement and other plantings will continue at these locations. 3. Continue the maintenance of alley rights-of-way to make these arteries safe and more useable. a. This Department will continue to stone and grade existing alleys. b. When petitioned,this Department will excavate and install a paved alley providing a garage is to be built and utilized. 4. All repairs and maintenance functions are to be made as expediently as possible with a minimum of inconvenience to the community. 5. Continue to provide effective,efficient day-by-day management of Street Department operations and public services. DUES &SUBSCRIPTIONS 02-50-17-55-1120 Includes the cost of four employees' membership dues to APWA and magazine subscriptions and CDL renewals for all street employees. APWA memberships—4 @ $100 each $400 CDL Renewals $500 Magazine subscriptions $100 Total $1,000 MEETINGS AND CONFERENCES 02-50-17-55-1130 Various APWA(American Public Works Association)Seminars during the year. NWMC conferences $400 IRMA seminars $300 Forestry seminars $300 Total $1,000 TRAINING&INSTRUCTION 02-50-17-55-1150 Various IRMA training(ie driver training,fall protection,confined space,forestry training seminars, etc.). Total $1,000 —89— 40Village of Morton Grove Calendar Year 2003 EMPLOYEE RELATIONS 02-50-17-55-1160 This account contains a small appropriation to cover any employer required physical examinations, miscellaneous employee relations activities,and drug and alcohol testing according to a CDL federal mandate. This account was reduced by the Administrator during the budget review process. Drug and alcohol testing for CDL holders $500 Holiday Recognition Event $500 Total $1,000 TREE REPLACEMENT 02-50-17-55-2240 Replacement of removed trees and the Village's 50/50 Tree Planting Program. The village board passed an ordinance in July 1995 to replace parkway trees that are removed if possible,pending available space and location. This account was reduced by the Administrator during the budget review process. Total $35,000 TREE TRAwIING 02-50-17-55-2250 The Public Works Department has implemented and continues a yearly contractual tree trimming program. Area to be trimmed this year is from Dempster to Lincoln and Austin to Ferris. Total $45,000 LANDFILL EXPENSE 02-50-17-55-2260 This account reflects costs incurred due to hauling debris to landfill. This includes street sweepings, trees,chips,and excavation debris. Total $25,000 CONSTRUCTION SERVICES 02-50-17-55-2290 Thermoplastic street markings by an outside contractor to renew worn out street markings on Village streets. Total $15,000 EOUIPMENT LEASE/RENTAL PAYMENTS 02-50-17-55-2330 This covers the cost of 9 pager rentals for Street Department employees. The rental of weather forecasting equipment and weather notification service(Murray&Trettel)necessary to forecast high wind,rain, snow and ice. This also includes the lease payment for the Departmental copier. Murray&Trettel $1,500 DTN rental $1,500 Pager rental(8 units) $1,200 Copier lease $2,520 Total $6,720 —90- Village of Morton Grove Calendar Year 2003 UTILITIES STREET LIGHTING 02-50-17-55-3130 Covers the cost of electrical power to operate the street lighting;the monthly cost to power or rent current Village street lighting. Total $95,481 MAINTENANCE OF NON AUTO EQUIP 02-50-17-55-4130 Maintenance of office equipment—copiers and fax machine and shredder. copier maintenance $1,850 misc office equipment $250 Total $2,100 MAINTENANCE OF RADIO EQUIPMENT 02-50-17-554150 Communications equipment including base station,mobile units. Total $500 OPERATIONAL SUPPLIES 02-50-17-56-2110 Hardware and medical supplies for all Street crews. Includes tools,trowels,tarps and miscellaneous items for the Concrete crew. This account was reduced by the Administrator during the budget review. process. Wooden forms,nails, expansion joint material $4,500 Safety equipment $1,000 Misc.hardware for street crew $1,300 Concrete&asphalt cutting blades $2,500 Grass catcher bags $600 Ropes and chains $750 Replacement chain saw blades $550 Total $11,200 OFFICE SUPPLIES 02-50-17-56-2180 Supplies purchased to keep records and reports such as pens,paper,legal pads,envelopes,calculators, staplers,film for camera. Total $1,100 LANDSCAPING MATERIALS 02-50-17-56-3100 Sod and black dirt for parkway maintenance,also maintenance of Waukegan Road. This account was reduced by the Administrator during the budget review process. Sod and black dirt for parkway maintenance $4,000 Waukegan Road landscape materials $2,000 Total $6,0 —91— Village of Morton Grove Calendar Year 2003 CONSTRUCTION MATERIALS 02-50-17-56-3110 Stone and gravel for maintenance of alleys and roadways. This account was reduced by the Administrator during the budget review process. Stone and gravel for streets and alleys $4,000 Asphalt and concrete other than MFT $4,000 Total $8,000 STREET SIGN MATERIALS 02-50-17-56-3130 Repairing and installation of signs and posts,reflective sign faces,miscellaneous signs, letters and numbers,channel posts,square posts and aluminum blanks. This account also for striping streets and curb painting. An increase in this account is necessary due to projected increase by suppliers. This account was reduced by the Administrator during the budget review process. Repair and installation of street signs and posts $19,000 Paint for streets and curbs $5,000 Total $24,000 NON AUTO REPAIR PARTS 02-50-17-564100 Yearly projected cost for street sweeping equipment. This account was reduced by the Administrator during the budget review process. 20 gutter brooms $2,500 12 sets dirt shoes $750 2 belts $750 10 main brooms $2,500 Total $6,500 SNOW REMOVAL REPAIR PARTS 02-50-17-564110 Repair of plow blades,moboards, springs,hardware,and salt spreader parts. - Total $8,530 - SMALL TOOLS 02-50-17-56-4190 Small tools for the street and concrete crews. Hammers,screw drivers,hand saws, wrenches. This account was reduced by the Administrator during the budget review process. Total $600 OPERATIONAL EOUIPMENT 02-50-17-56-4200 Purchase of barricades to replace broken,old equipment to maintain safety at job sites. Purchase of the water tank and water pump is necessary to continue watering Village owned properties and ornamental fixtures. Equipment used by the Concrete,Paving and Forestry Crews within the Street Department to perform their everyday duties. The additional equipment listed below to be replaced is necessary due to —92— Village of Morton Grove Calendar Year 2003 the lifespan of the equipment. This account was reduced by the Administrator during the budget review process. Traffic cones $1,000 Barricades type I and II $1,100 Gas pruner saw $1,200 Partner saw $1,500 Chain saw $1,600 Steel concrete forms $1,400 Backpack blower $1,000 Misc. operational equipment $1,000 Total $9,800 UNIFORM PURCHASE&REPLACEMENT 02-50-17-56-4300 For the purchase of safety orange shirts,uniform jackets,safety shoes,insulated coveralls and pants. This account was reduced by the Administrator during the budget review process. Total $4,500 MACHINERY&EQUIPMENT 02-50-17-57-2010 This item is for the annual replacement of two bobcats#38 and#68. This is part of an annual municipal replacement program that the Village participates in. Total $5,600 -93- Village of Morton Grove General Ledger Printed: 11/15/2002 11:11 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 coral Actal Adopted Estimated Account Description FTE Requested Proposed Apmoved Adopted 02 General Corporate 50 Public Works-SueetS El Personal Services 15,999 25,109 39,250 28,324.07 17-54-4300 Salary Dept Director 0.00 40,000 40,000 41,300 33,109 32,358 31,082 9,920.00 1744-4430 Salary Assistant Dept Director 0.00 39,250 39,250 27,150 862,104 884,660 934,077 662,295.76 17-54-4606 Salaries Public Worla:labor 0.00 928,769 928,769 894,455 24,749 40,129 - 27,000 33,82450 17-54-4654 Salaries Seasonal Worms 0.00 27,000 27,000 27,000 0 - 0 0 0.00 17-544658 Salary-Admit Assistant 0.00 0 0 0 19,739 21,418 31,762 20,13831 17-54-4710 Salaries Secretarial 0.00 32,838 32,838 33,546 105,514 138,991 90,000 83,596.49 17-54-5100 Salaries Overtime 0.00 90,000 90,000 90,000 11,500 8,900 10,700 0.00 17-546100 Longevity 0.00 12,200 12,200 11,000 81,770 88,166 88,218 64,860.44 17-54-7100 Social Security 0.00 89,509 89,509 86,021 108,301 129,370 132,851 89,650.08 17-548100 Hospitalization Insurance 0.00 140,822 140,822 130,626 17,354 ' 15,459 - 19,800 7,095.12 17-544200 Retiree Health Insurance 0.00 20,988 20,988 20,988 3,563 3,553 3,770 2,697.60 17-544300 Life Insurance 0.00 3,888 3,888 3,736 1,283,702 1,388,113 1,408,510 1,002,402 Personal Services Totals: - 0.00 1,425,264 1,425,264 1,365,822 E7 Connactal Services 1,406 1,232 700 343.90 17-55.1120 Dues&Subscriptions 0.00 1,000 1,000 1,000 612 839 500 595.20 17-55-1130 Meetings And Conferences 0.00 1,000 1,000 1,000. 0 144 0 0.00 17-55-1150 Training&Instruction 0.00 1,000 1,000 1,000 2,089 2,802 1,442 396.75 17-55-1160 Employee Relations 0.00 1,485 1,000 1,000 37,517 5,863 0 0.00 17-55-2230 Concrete Replacement 0.00 0 0 0 37,325 39,113 35,000 2,362.00 17-55-2240 Tree Replacement 0.00 40,000 35,000 - 35,000. 38,202 43,791 40,000. 33,345.00 17-55-2250 Tree Trimming 0.00 45,000 45,000 45,000 19,801 24,964 23,000 . 17,013.08 17-553260 Landfill Expense 0.00 25,000 25,000 25,000 8,000 0 5,000 - 1,500.00 17-55-2290 Construction Services 0.00 15,000 15,000 15,000 4,216 5,033 7,270. 4,777.79 17-55-2330 Equipment Leaselrental pymr 0.00 6,720 6,720 6,720 90,685 109,470 92,700 62,29339 17-55-3130 Unities Street Lighting - 0.00 95,481 95,481 95,481. 455 1,709 2,110 20.00 17-554130 Mamie Of Non Auto Equip 0.00 2.900 2,100 2,100 257 - 0 500 130.19 17-55-4150 Maintenance Of Radio Equipment 0.00 500 500 500 12,580 27,030 0 0.00 17354170 Maintenance Of Street Lights 0.00 0 0 0 13,331 12,432 0 0.00 17-55-4180 Mamie Of Traffic Signals 0.00 0 0 _ 0 1,476 274,421 208,222 122,777 Ceatractual Services Totals: 0.00 135,086 228,801 - 118,801 0 E3 Commodities 8,656 13,482 10,000 14,239.12 17-56.2110 Operational Supplies 0.00 13,800 11300 11,200 1,583 2,445 1,000 933.08 17-56.2180 Office Supplies 0.00 1,100 1,100 1,100 2,131 6,890 3,500 12,791.86 17-563100 Landscaping Materials 0.00 26,000 6,000 6,000 5,213 16,826 9,000 1,069.92 17-56-3110 Construction Materials 0.00 10,000 8,000 8,000 22,354 22,020 24,000 15,89285 17.56-3130 Street Sign Materials 0.00 25,000 24,000 24,000 2,888 1,122 7,000 1,745.90 1746-4100 Non Auto Repair Parts 0.00 7,117 6,500 6.500 -10,295 18,746 8,200 1,650.14 17-56-4110 Snow Removal Repair Paris 0.00 8,530 8,530 8,530 476 -1,042 600 283.85 17-564190 Small Tools 0.00 700 - 600 600 7,950 9,435 9,000 _ 9,193.79 17-564200 Operational Equipment 0.00 11,150 9,800 - 9,800 4,077 4,101 4,500 3,835.25 17-564300 Uniform Purchase 4 Replacement 0.00 's. 4,700 4,500 4,500 0 7,104 0 0.00 17-57-2040 Furniture&Fixture*. 0.00 0 0 0 65,622 103,212 76,800 61,636 Commodities Totals: - - 0.00 108,097 80,230 80,230 E4 Machinery&Equipment - 23,487 21,081 5,500 5,110.00 17-57-2010 Machinery&Equipment 0.00 5,600 5,600 . 5,600 0 0 0 0 0.00 1737-2030 Motor Vehicles 0.00 0 0 0 0 23,487 21,081 5,500 5410 Machinery&Equipment Totals: 0.00 5,600 5,600 5,600 0. 1,639,287 1,786,826 1,699,032 1491,925 EXPENDITURES Totals: - 0.00 1,774,047 1,739,895 1,680,453 0 -94- Village of Morton Grove, Illinois Personnel Schedule Summary -CY 2003 Streets&Sidewalks Department 2002 2003 Salary Number Grade Salary Number Full Time: Director of Public Works 39,250 0.5 41,300 0.50 Assistant Director of PW 31,082 0.5 76 27,150 0.33 Division Superintendent 151,552 2.0 73 78,241 1.00 Maintenance Supervisor 243,776 4.0 62 125,852 2.00 Crew Leader 109,739 2.0 57 239,840 4.00 Equipment Operator 296,309 6.0 53 315,924 6.00 Maintenance Worker I 0 0.0 45 39,905 1.00 Maintenance Worker II 50,995 1.0 45,394 1.00 Maintenance Worker III 81,706 2.0 51 49,299 1.00 Admin Secretary/Aide I - 21,762 0.5 45 22,470 0.50 Total 1,026,171 18.5 985,375 17.33 Additional Personnel Services: Salaries-Seasonal Workers 27,000 27,000 Salaries-Overtime 90,000 90,000 Salaries-Secretarial 10,000 - 1.0 11,076 1.00 Retiree Health Insurance 19,800 20,988 Total 146,800 149,064 Fringe Benefits: Longevity 10,700 13.0 11,000 13.00 Social Security 88,218 19.5 86,021 18.33 Hospitalization Insurance 132,851 18.5 130,626 17.33 Life Insurance 3,770 18.5 3,736 _ 17.33 Total 235,539 231,383 Department Total 1,408,510 19.5 1,365,822 18.33 -95- Village of Morton Grove Calendar Year 2003 PUBLIC WORKS - ENGINEERING DIVISION DIVISION/ACTIVITY DESCRIPTION The Engineering Division's primary mission is the identification, analysis,and repair or replacement of deficiencies within the Village's infrastructure. The Division's secondary mission is the assemblage, maintenance,and dissemination of the information incorporated within the Geographic Information System PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. Plans and specifications for the local street resurfacing program,the street lighting program, the MFT maintenance program and Greenwood Avenue Reconstruction. 2. Coordination and/or assistance were provided to the Public Works Department and Building Department in review and inspection of public and private improvements. 3. Assistance and technical recommendations have been provided to Administration,Building Department,Police Department,Public Works, Community Development,and Finance Department in support of the Village's computer systems,both GIS related and otherwise. 4. Participated in the Village's Computer Systems Management Standing Committee. 5. Bids were received and the following projects were completed: Storm and Sanitary Sewer Televising, Street Light and Traffic Signal Maintenance,2002 Street Resurfacing Program, 2002 Tree Planting Program,2002 MFT Maintenance Program. 6. Development plans submitted by the Building Department have generally been reviewed within ten(10)working days of their receipt. 7. Construction monitoring on all publicly contracted improvements was undertaken. 8. Sewer flow monitoring equipment was installed in various locations as determined by the Engineering Division. 9. The Traffic Safety Commission will meet approximately ten(10)times during this year. Department staff provided support to the Commission through the analysis of petitions presented to the Commission,and in general administration of Commission activities. 10. Illinois Department of Transportation staff have been contacted regularly as issues related to traffic movement on the state highways have been raised- In addition,an excellent working relationship with the Motor Fuel Tax auditor has been developed to ensure the Village receives expeditious processing of resolutions, etc.,as the need arises. 11. Completed a change in the GIS programming to programs that are more readily usable and understandable by the end users. These are being migrated to the new network to provide access for more personnel. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 - - 1. Undertake the engineering and analysis of all data available to facilitate the resolution of problems or issues raised by other departments,Village officials, or residents. a. Provide administrative and technical support to the Traffic Safety Commission, attending a monthly meeting and coordinating the development of documents and other materials required to assist the Commission in reaching decisions; b. Review all development plans and specifications to ensure compliance with Village specifications and policies; c. Provide construction monitoring on locally designed and bid projects; inspect private developments to ensure compliance with Village standards; —96— - Village of Morton Grove Calendar Year 2003 d. Prepare"Request for Proposal"or"Request for Qualification"documents on projects -� for which consulting engineering assistance will be requested. e. Prepare plans and specifications for Village construction projects to the extent that technical and professional qualifications allow—local street resurfacing, street lighting,storm sewer drainage, sanitary sewer maintenance,and water system improvements. 1. Identify the infrastructure deficiencies,then design and implement the appropriate corrective measures. g. Institute protective measures deemed to be cost effective in order to extend the useful life of the various infrastructure facilities. h Provide the Public Works staff with assistance and direction on technical engineering matters. Assist the Village Board with matters regarding the Village's infrastructure system. i. Provide assistance to the public with all requests pertaining to the infrastructure. j. Review and update the Village's Construction Standards. k. Review Engineering Ordinances. 2. Address requirements of Federal, State, or Regional agencies. a. Maintain contact with Illinois Department of Transportation staff to ensure proper administration of the various programs controlled by that agency,including Motor Fuel Tax; b. Continue the monitoring of sanitary sewer and combined sewer systems to ensure compliance with the inflow/infiltration of storm water restriction as imposed by ICAP,and the sewer maintenance agreements approved by the Village Board of Trustees. Perform periodic reviews regarding ICAP issued and sewer monitoring data. 3. Coordinate with Consortium to implement G.I.S. System. DUES &SUBSCRIPTIONS 02-50-18-55-1120 Included are membership fees for full-time staff in professional organizations relating to engineering. This account was reduced by the Administrator during the budget review process. American Society of Civil Engineers-2 memberships $740 APWA-2 memberships $400 Total $1,140 MEETINGS AND CONFERENCES 02-50-18-55-1130 Includes the cost of attendance at a conference which is sponsored by professional societies,dealing with subject matter directly applicable to the operations of the division. This account was reduced by the Administrator during the budget review process. APWA seminars $1,000 ASCE luncheons $100 Total $1,100 —97— OS-Village of Morton Grove Calendar Year 2003 TRAINING&INSTRUCTIONS 02-50-18-55-1150 Training in the various programs utilized by the Village staff is necessary to provide better technical support for all Village departments. Two personnel will attend IDOT provided training courses. Various training courses provided by ASCE and APWA. This account was reduced by the Administrator during the budget review process. Total $1,500 EMPLOYEE RELATIONS 02-50-18-55-1160 This account contains a small appropriation to cover any employer required physical examinations, miscellaneous employee relations activities,and to cover drug and alcohol testing according to a CDL federal mandate. Drug and alcohol testing $100 Misc employee relations $150 Total $250 PRINTING AND PUBLISHING 02-50-18-55-2130 All printing necessary for the division is included in this account. This includes obtaining blueprints of Village projects for bidding purposes. Fees charged for plans and specifications are returned to this account. This account was reduced by the Administrator during the budget review process. Total $100 ENGINEERING SERVICES 02-50-18-55-2140 Use of outside consultants where time constraints and/or specific expertise require the use of independent consulting firms. This account was reduced by the Administrator during the budget review process. Total $10,000 PROGRAMMING& SOFTWARE FEES 02-50-18-55-2170 Purchase of the PAVER engineering software to assess pavement condition and deterioration and assess various maintenance options to opttmi7.e pavement quality. Total $2,000 MAINTENANCE OF NON AUTO EQUIP 02-50-18-55-4130 The division is responsible for maintenance of the Xerox 2515 large format copier used to copy engineering plans and drawings up to 40"x 36". Total $600 —98-- Village of Morton Grove Calendar Year 2003 OPERATIONAL SUPPLIES 02-50-18-56-2110 This account provides supplies for engineering, surveying, and other division operations. Accessories and supplies for the Transit(stakes,linker rod),construction inspection, (spray paint,field books,safety vests),blueprint supplies are purchased through this account. Supplies for the large document copier (Xerox 2515)are needed to provide sufficient materials to copy old documents that are in danger of being lost. Supplies for 4MV - $350 Supplies for Xerox 2515 $400 Surveying supplies $200 Construction inspection supplies $300 Misc. operational supplies $110 Total $1,360 OFFICE SUPPLIES 02-50-18-56-2180 All miscellaneous supplies consumed in the ordinary operation of any office are covered by this account...pens,pencils, tape,paper,paper clips,and file folders. This account was reduced by the Administrator during the budget review process. Total $400 UNIFORM PURCHASE&REPLACEMENT 02-50-18-56-4300 For the purchase of shirts,jackets,boots and insulated gear. Total $550 -99- Village of Morton Grove General Ledger Printed: 11/15/2002 11:12 User.derb Budget Proposal Report For Fiscal Year 2003 2000 2001 2002 2002 2003 2003 2003 2003 :anal Actual Adopted Estimated Account Description FEE Requested Proposed Aprsoven Adopted 02 General Corporate 50 Public Works-Engineering El Personal Services 29,808 0 0 0.00 18-54-4300 Salary Dept Drtecto - 0.00 0 0 0 0 0 a 0.00 1844.4430.Salary Assistant Dept Director 0.00 0 o- 27,149 24,605 22,235 30,472 21,802.07 18-54-4606 Salaries Public Wodcs:labor 0.00 30,472 30,472 31,463 58,457 49,362 62,163 39,134.21 18-54-4651 Salaries Engineers 0.00 62,163 62,163 _ 45,838 20,260 21,245 - 21,762 15,39431 18-54-4710 Salaries Secretarial 0.00 21,762 21,762 22,470 2,704 4,073 4,000 3,081.07. 18-54-5100 Salaries Overtime 0.00 4,000 4,000 4,000 0 600 . 600 0.00 18-54-6100 Longevity 0.00 600 600 600 8,004 8,616 9,057 8,132.36 18-547100 Social Security 0.00 9,103 9,103 - 10,061 11,236 9,809 12,795 8,52936 18-54-8100 Hospitalization Insurance 0.00 13,563 13,563 13,563 390 397 416 312.00 18444300 Lifelnsmance 0.00 414 . 414 666 155,464 116,337 141,265 96,386 Personal Services Totals: 0.00 142,077 142,077 155,810 E2 Contractual Services 236 175 428 255.00 18-55-1120 Dues&Subscriptions 0.00 1,440 1,140 1,140 1,670 231 500 2275 18-55-1130 Meetings And Conferences 0.00 1,600 1,100 1,100 170 0 1,000 239.00 18-55.1150 Training&Instructions 0.00 2,500 1,500 1,500 55 580 100 (134.23) 18-55-1160 Employee Relations 0.00 250 250 250 102 . (241) 200 (432.85) 18-55-2130 Printing And Publishing 0.00 400 100 100 21,890 2,411 7,500 7,16630 18-55-2140 Engineering Services 0.00 29,806 10,000 10,000 0 0 0 0.00 18-55-2170 Programming&Softvflos Fees 0.00 2,000 2,000 2,000 0 0 200 91.21 18-55-2330 Equipment Lease ental Pymts - 0.00 0 o 0 2,414 1,084 2,000 411.42 18-55-4130 Maintenance Of Non Amt Equip 0.00 600 600 600 26,537 - 4,240 11,928 7,619 Contractual Services Totals: 0.00 38,596 16,690 16,690 0 E3 Commodities - 598 2,901 1,350 1,231.15 18-56-2110 Operational Supplies 0.00 1,360 1,360 1,360.. 0 0 0 - 100 0.00 18-56-2120 Photo Supplies 0.00 200 0 0 0 240 253 350 - - 138.12 18.56-2180 Office Supplies 0.00 450 400 400 0 666 686 500. 144.60 18-564300 Uniform Purchase&Replacement 0.00 550. 550 550 0 1,505 3,840 2,300 1,514 Commodities Totals: 0.00 2,560 2,310 2,310 0 E4 Machinery&Equipment 2,611 0 0 0.00 18-57-2010 Machinery&Equipment 0.00 0 0 0 0 2,611 0 0 0 Machinery&Equipment Totals: 0.00 0 0 0 0 - 186,117 124,416 155,493 105,518 EXPENDITURES Totals: 0.00 153,233 161,077 174,810 - 0 I. -100- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Engineering Department 2002 2003 Salary Number Grade Salary Number Full Time: Assistant Director of PW 27,149 0.33 Public Works Inspector 30,472 0.5 57 31,463 0.50 Public Works Technician 62,163 1.0 63 45,838 1.00 Admin Secretary/Aide I 21,762 0.5 45 22,470 0.50 Total 114,397 2.0 126,920 2.33 Additional Personnel Services: Salaries- Overtime 4,000 4,000 Total 4,000 4,000 Fringe Benefits: Longevity 600 0.5 600 0.50 Social Security 9,057 2.0 10,061 2.00 Hospitalization Insurance 12,795 2.0 13,563 2.00 Life Insurance 416 2.0 666 2.00 Total 22,868 24,890 Department Total 141,265 2.0 155,810 2.33 y. F —101— At 1 Village of Morton Grove Calendar Year 2003 SOLID WASTE COLLECTION DEPARTMENT/ACTIVITY DESCRIPTION The Solid Waste Collection Department accounts for the cost attributed to the Village's solid waste and recycling disposal programs. This includes basic trash collection and disposal services to residents(including curbside recycling and yard waste collection)as well as the Village's participation in the Solid Waste Agency of Northern Cook County(SWANCC). SWANCC is a consortium of twenty-three(23)municipalities formed for the purpose • of providing an efficient and environmentally sound method for transporting, storing,and disposing of solid waste. Various aspects of the solid waste program are detailed in each of the accounts within this fund. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. The Village's Public Works(and the Health Officer in the Building and Inspectional Services Department when required)continued to carefully monitor the performance of the contractor by responding to all citizen complaints and requests for service to insure that all contract terms and conditions were met. Staff worked with supervisors from the contractor to handle resident calls for service during collection days when a residential unit was missed or not properly serviced by the contractor. Extra time was also spent during the critical summer months to insure garbage and trash were properly stored on site and that refuse and recyclables were properly containerized and placed at the curb for collection on the appropriate date. 2. The Village continued to promote the recycling program with the goal of increasing household unit participation. However,the percent of households participating in the recycling program remained unchanged at approximately 70%,and the number of overage stickers sold continued to average about 13,330 for this calendar year. Nonetheless,the Village did increase its public service announcements to create greater awareness of the program through the newsletter,cable T.V.,interne, and local media. 3. Actively participated in SWANCC to coordinate with neighboring conmimities to insure SWANCC serviced the needs of its member communities with regard to solid waste disposal. In 2001,the members of SWANCC approved the sale of the balefill to the State of Illinois which is expected to be finalized by November 2002. The sale of the property means that SWANCC will not compact,bale and store solid waste as originally anticipated. SWANCC has arranged for solid waste disposal through a private hauler for several years. ANNUAL GOALS AND OBJECTIVES - CALENDAR YEAR 2003 1. Continue to closely monitor services provided by Groot Recycling and Waste Services,Inc.,the solid waste collection contractor. Monitor contractor performance to insure quality services are provided to residents and that all terms and conditions of the contract are met. 2. Review and update the Village's recycling, yard waste,and solid waste program rules and regulation handout for public information purposes. Information on these services is distributed along with other information in the Village's New Resident Packet. 3. Continue to monitor the number of overage stickers which are sold in the community each year. The - Village hopes to reduce the number of overage stickers sold in order to decrease overall disposal costs for the Village and the taxpayers. PERFORMANCE MEASURE ACTUAL CY01 ESTIMATED CY02 PROJECTED CY2002 Number of overage stickers sold 14,240 13,330 15,385 4. Continue to actively participate in SWANCC by having a Village Trustee serve as an active board member of the organization. —102— 40 Village of Morton Grove Calendar Year 2003 YARD WASTE PROGRAM 02-50-19-55-2100 Pursuant to State Statutes,all yard waste(including grass clippings, leaves,twigs,branches,etc.)is now required to be separated from the normal trash collection stream. This program has been in effect in the Village since June 1, 1990. The Village will continue to provide services for residents wishing to dispose of their yard waste instead of using a private landscape service or their own composting program The agreement with the hauler calls for a sticker fee of $1.25 for Calendar Year 2002. Based upon prior sales,the Village anticipates selling 53,572 yard waste stickers during the fiscal period. The offsetting revenue to support this program is reflected in account#441060 in the General Fund Revenue Section. Total $66,965 TRASH COI.I.FCTION SERVICES 02-50-19-55-2280 The Village provides weekly garbage pick up to its residents through a written agreement with an outside contractor. The current contract will expire on April 30,2005. The agreement provides for both the actual garbage pick up and related hauling and includes regular household trash,recyclable material and yard waste. For the ninth straight year, this account will no longer include an amount paid to the contractor for disposal of the waste to a landfill. With the opening of the Solid Waste Agency of Northern Cook County(SWANCC)"transfer"facility in March 1994,the landfill disposal costs formerly paid to the hauling contractor have been deducted from the basic rates paid and is now reflected in Account#557101 below(SWANCC tipping and disposal fees). It should be noted the cost of providing trash collection(except for Excess Container sticker fees)and recycling services for residential properties is financed directly through Village general revenues. There is no separate user charge billed to residents for this service. The rate paid by the Village for services rendered for the collection of solid waste is adjusted periodically based upon negotiated contract rates. The agreement with the hauler calls for an increase in collection fees(paid the hauler)from --, $5.73 to$5.88 effective May 1,2003. The rate for multi-family will also increase from$5.53 to$5.67. This appropriation has been adjusted to reflect these collection rate changes. The charge for excess containers has been adjusted to reflect the trends in actual sales over the past years. Fiscal Year #of Units Monthly Rate Total Annual 2003 (s)7,206 5.73(Jan 1 thru April 30) $165,162 5.88(May 1 thru Dec 31) $338,970 (m) 1,101 5.53(Jan 1 thru April 30) .$24,354 5.67(May 1 thru April 30) $49,941 Trash Collection excess— 15,385 @$.70 $10,770 $5890Z 2002 (s)7,206 5.73(Jan 1 thru April 30) $165,738 5.88(May 1 thru Dec 31) $338,970 (m) 992 5.53 65,829 Trash Collection excess— 12,000 @ $.70 8.400 Total Calendar Year costs projected $57 2001 (s)7,204 5.73 $495,347 (m) 936 5.53 62,113 Trash Collection excess—8,000 @ $.70 5.600 Total Calendar Year costs projected $563.060 —103— VI:IVillage of Morton Grove Calendar Year 2003 2000 (s)7,185 5.73(12 mo) $494,041 (m) 936 5.73 (12 mo) 62,113 Trash Collection excess- 13,000 @ $70 9.100 Total Calendar Year costs projected $565.254 1999 (s)7,185 5.71 (4 mo) $164,105 (s)7,185 5.85(8 mo) 336,258 (m) 936 5.51 (4 mo) 20,629 (m) 936 5.65 (8 mo) 42,307 Trash Collection excess- 13,000 @ $.70 9.100 Total Calendar Year costs projected $572.399 May-Dec 1998 (s)7,113 5.71 $324,925 (m) 868 5.51 38,260 Trash Collection excess-9,000 @ $.70 6,300 Total Transition Year costs projected $ 9.485 1997-98 (s)7,113 5.57 $475,428 (m) 868 5.38 56,040 Trash Collection excess-13,000 @ $.70 9.100 Total Annual Costs Projected 1997-98 5 568 (s) 7,206 units @ 5.73 x 4 months= $165,738 7,206 units @ 5.88 x 8 months= 338,970 (m) 992 units @ 5.53 x 12 months= - 65,829 Trash Collection excess-12,000 @ $.70 8.400 Total UZI= Single Family Units $504,132 Multi Family Units $74,295 Total $578,427 CURBSIDE RECYCLING PROGRAM 02-50-19-55-2300 The Village will continue with its successful and expanded recycling program (first implemented in June 1992). Curbside recycling is provided by the solid waste hauler along with trash and yard waste collection. Rates remain unchanged this year with the provisions of the agreement Both the number of single-family and multi-family units has increased however,which has an impact on cost. (s)7206 units @ 2.57 x 12 mo $222,233 (m) 1101 units @ 1.25 x 12 mo 16,515 Single Family Units $222,233 Multi Family Units $16,515 Total $238,748 SWANCC TIPPING/DISPOSAL FEES 02-50-19-55-7101 The Solid Waste Agency of Northern Cook County(SWANCC)has been established as a result of an intergovernmental agreement to provide efficient and environmentally sound disposal of municipal waste.Effective March 1, 1994,all Village non-recyclable/non-landscape waste began delivery to a transfer station in Wheeling Township constructed by SWANCC.As discussed above,the cost formally paid to the hauler for final processing and -104- Village of Morton Grove Calendar Year 2003 disposal of trash is no longer included in the cost recognized in A/C#552200.Instead,a monthly amount is paid to SWANCC under a project use agreement based upon the estimated amount of trash delivered to the transfer station. At the end of each year,there will be a"true up"comparing the estimate in which the Village was billed and the actual trash delivered.The amount projected for the budget calendar period beginning January I,2003,and ending December 31,2003,is based on an estimated 700 tons per month.The 700 ton per month is based on a 12 month average. SWANCC bases its fees on an entire 12 month fiscal year period. The$44 amount is only attributed to the operating and maintenance costs of the transfer station,with the Villa•es share of the debt issued by SWANCC as discussed in account#557105 below. Total $369,900 SWANCC DEBT CONTRIBUTION 02-50-19-55-7105 SWANCC members are required to make debt service fee payments to pay for its share of SWANCC's debt service issuance used for the balefill project The$44 listed above is primarily designated for the operation and maintenance of the transfer station only and does not include debt service costs. The debt was issued originally for both the balefill site and the transfer station and was originally envisioned to be financed through revenues generated from fees for solid waste disposal. In Calendar Year 2001,SWANCC approved the sale of the balefill to the State of Illinois. In addition to the balefill that had been previously sold in Kane County,SWANCC received approximately$30 million for the purchase of this land. These monies will be used to reduce the debt contribution for all members. The remaining piece of property owned from the former balefill site is expected to be sold in October 2002. This will further lower the debt contribution due on behalf of the Village. The debt contribution for 2003 will be calculated as follows: January thru April-$11.96 per ton. May thru December-$7.82 per ton. Total $77,280 PURCHASE OF GARBAGE FRAMES/BAG 02-50-19-56-4330 The Village provides residents with garbage bags and frames at a nominal cost.The Village essentially"breaks even" for selling these items to residents,and therefore,no expenditure or revenue is appropriated for the account this year. Total $100 PURCHASE OF RECYCLING BINS 02-50-19-56-4333 The Village provides recycling bins to its residents at a nominal cost The Village essentially"breaks even"on the sale of the bins and therefore,no expenditure or revenue is appropriated for this account. Total $100 —105— Village of Morton Grove General Ledger Printed: 11/15/2002 11:12 User.derb Budget Proposal Report - For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 :curl Actual A Estm®ted Aa000t Description FIE Rennes/a:1 Proposed Aomoved Adopted 02 General Corppciraate 50 Solid Waste Collection E2 Contactual Services 60,675 73,706 68,750 51,906.25 19-55-2100 Yard Waste Program 0.00 66,965 66,965 . 66,965 0 564,316 569,598 570,537 427,225.76 19-55-2280 Trash Collection Services 0.00 578,427 578,427 589,197 0 222,692 223,659 226,680 172,436.28 19-55-2300 Curbside Recycling Program 0.00 238,748 238,748 238,748 0 331,131 331,031 347,165 228,03520 19-55-7101 Swarms Tipping/disposal Fee 0.00 369,900 369,900 369,900 0 196,182 202,827 124,020 98,332.27 19-55-7105 Swamc Debt Coorrbution 0.00 100,464 77,280 77,280 0 1,374,996 1,400,821 1,337,152 977,936 Contractual Services Totals: 0.00 1,354,504 1,331,320 1,342,090 0 E3 Commodities 520 174 0 (325.00) 19-56-4330 Purchase Of Garbage Fr mesibag 0.00 100 100 100 0 92 (983) o (409.00) 19-56-4333 Purchase Of Recycling Bins 0.00 100 100 100 0 612 (809) 0 (734) Commodities Totals: 0.00 200 200 200 0 1,375408 1,400,013 1,337,152 977,202 EXPENDITURES Totals: 0.00 1,354,704 1,331,520 1,342,290 0 ■ - V -106- ;ain't(Village of Morton Grove Calendar Year 2003 PUBLIC WORKS - VEHICLE MAINTENANCE DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Vehicle Maintenance Department is to assure creditable maintenance of all motor vehicles and other equipment having internal combustion engines. To insure all equipment remains in safe and operable condition,and insure a minimum of downtime for Village equipment in order to minimize adverse impact on operations and community services. The Department is under the supervision of the Director of Public Works who insures the operation is conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the Vehicle Maintenance Department. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. A great deal of effort was again expended this year in maintaining and servicing the Village's motorized fleet. Preventive maintenance was conducted on all of the 126 major motorized units. Public Works trucks and Fire Department trucks were inspected by the State Safety Lane Inspection. 2. Once again,the annual car auction was successful for the Village of Morton Grove. The proposed cars were mechanically inspected and safety checked by in-house personnel. The driving public who participated in the auction were pleased and satisfied. 3. Squad car replacement and turnovers were done by in-house personnel. All repairs were done cost effectively and expediently as possible. 'se.-- ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. To continue to maintain and service the approximately 126 major motorized vehicles and pieces of equipment. a. The Public Works Department has approximately 80 motorized vehicles or pieces of equipment. b. The Fire Department has approximately 14 motorized vehicles. c. The Police Department has approximately 21 motorized vehicles. d. The Village Hall has six vehicles. - e. ESDA has two pieces of motorized equipment. f. All of these pieces of equipment or vehicles are to have preventive maintenance performed on them. 2. To continue to use an outside contractor to inspect the larger vehicles of the fleet a. Certain vehicle-weighted trucks will go to the State Safety Lane for inspection. b. These safety inspections are conducted bi-annually. 3. To continue to provide effective and efficient day-to-day management of all operations in this Department. a. There are two mechanics and one automotive technician in this Department in which 95% of the work is conducted. b. The automotive technician doubles as a body and fender man. —107— Village of Morton Grove Calendar Year 2003 DUES &SUBSCRIPTIONS 02-50-27-55-1120 Includes magazines and other periodicals, shop manuals and other instructional materials. This account was reduced by the Administrator during the budget review process. fleet management maintenance $195 caterpillar manual update $100 Ford Motor Co. (TSB's) $100 Illinois Fire App. $105 Total $500 TRAINING&INSTRUCTIONS 02-50-27-55-1150 Education of Mechanical Staff to update them in the constantly changing technology. Includes Detroit Diesel school, Cat Diesel school,Allison Transmission, and various G.M.Training schools. This item also covers courses at Triton Community College;Fuel Management,Automotive Electricity I&II, Brake System,Engine Performance,Computerized Engine Control. This account was reduced by the Administrator during the budget review process. NAFA Training $250 NWMC training seminars $300 Napa training $600 Total $1,150 EOUIPMENT LEASE/RENTAL PYMTS 02-50-27-55-2330 Rental of four pager units. Total $300 MAINTENANCE OF AUTO EOUIPMENT 02-50-27-55-4120 This includes testing and repair of pumps, front-end alignments,repair of tires,safety lane inspections. Washing of Village owned vehicles,welding repairs,misc. sublet repairs. This account was reduced during the budget review process. Car washes of village vehicles $4,326 Safety lane inspection of PW and Fire Dept. vehicles $2,138 Repair and recap tires $25,029 Welding repairs $4,200 Seat and carpet repairs $1,030 Front end alignments $1,300 Pump and valve repair on fire engines $4,500 - Total $42,523 MAINTENANCE OF NON AUTO EOUIP 02-50-27-55-4130 Repair costs for overhead crane,greasing equipment, air compressors. Total $6,000 -108— Village of Morton Grove Calendar Year 2003 AUTO EQUIP SUPPLIES/REPAIR PAR 02-50-27-56-1100 Includes purchase of tires for Village vehicles and equipment,replacement part costs,corrosion repair, and interior repair,and additional costs for squad car replacement which includes wiring,antennas,spare wheels, headlights,flashers,and relays. This year's planned maintenance on Ambulance 4R,which is a reserve ambulance in the Fire Department, will extend the life and appearance of this vehicle. Also note that all other Village owned vehicles including,Building Department,ESDA,Senior Tran,Public Works, and Fire Department are included. This account was reduced by the Administrator during the budget review process. Truck parts $14,000 Paint and body material $8,500 Batteries $2,760 Auto filters $5,680 Car and pick-up parts - $14,700 Electronic parts $8,550 Tires $24,000 Sprig repair $3,000 Specialized parts& supplies $7,000 Warning lights $8,000 Total $96,190 GAS,DIESEL.FUEL, &OIL 02-50-27-56-1110 This account includes gas,diesel,fuel,oil and other solvent and lubricants used to maintain vehicles. This account was reduced by the Administrator during the budget review process. Antifreeze $450 Sintolux $3,200 Hydraulic oil $1,200 Dextron trans oil $2,750 Windshield washer solvent $500 Lubricants,grease and gear lube $2,900 Truck engine oil $1,600 Diesel fuel $40,000 Unleaded gas $52,400 Total Calendar Year costs projected $105,000 OPERATIONAL SUPPLIES 02-50-27-56-2110 Materials used in the daily repair of village vehicles and equipment. This account was increased to show squad car changeovers requiring markings and decals as well as the addition of the village website to vehicles. This account was reduced by the Administrator during the budget review process. Parts wash solvent $1,690 Welding rod $1,000 Welding supplies $900 New welding mask $700 Safety equipment $1,000 Village seal emblems (including website) $1,500 Sweeping compound $400 —109— 40 Village of Morton Grove Calendar Year 2003 Fabricating materials and supplies $2,800 Oil-Dri supply $600 Oxygen &acetylene $1,762 Wyp-alls paper $2,642 Truck wash soap $1,100 Total $16,094 OFFICE SUPPLIES 02-50-27-56-2180 Supplies purchased to keep records and reports such as pens,paper,copy paper. Total $300 NON AUTO REPAIR PARTS 02-50-27-56-4100 Includes all repair parts for tractors,stump grinder,rollers,sweepers,and chippers.Replacement tires for equipment included. This account was reduced by the Administrator during the budget review process. Total $37,000 SMALL TOOLS 02-50-27-56-4190 Itemized tools are new additional tools and replacements. This item includes funds to update computerized automotive testing equipment along with CFAWIN.96 software update and purchase specialty tools,-ie.,pullers,hex keys and air conditioning tools. Also included in this price are scan tool software updates and connectors that will enable the Vehicle Maintenance staff to properly diagnose the highly complex systems that are present on the newer equipment. Certain units that have been purchased recently are falling out of factory warranty. These software updates will be a necessity. Misc. tools $1,500 Speciality tools &equipment update $5,800 Total $7,300 UNIFORM PURCHASE &REPLACEMENT 02-50-27-56-4300 For the purchase of pants,steel toed shoes,vests, safety orange shirts,coveralls, and jackets. Total $2,000 MACHINERY&EOUIPMENT 02-50-27-57-2010 The puller set is an addition to the crews' tools. This allows less strain on employees. The replacement hoist is replacing an out-dated hoist. The 500 gal. waste storage is to comply with EPA. This account was reduced by the Administrator during the budget review process. Total $5,600 —110— Village of Morton Grove General Ledger Printed 11/15/2002 11:13 User.derb Budget Proposal Report For Fiscal Year 2003 2000 2001 2002 2002 2003 2003 2003 2003 oral Actual Adopted Enimated Account Description - FfE Requested Proposed Approved Adopted 02 General Corporate 50 Public Works-Vehicle Maintenance El Personal Services 221,892 209,623 207,300 150,377.31 27-54-4606 Salaries Public Wodo:labor - 0.00 211,183 211,183- 220,178 28,394 21,847 20,000 10,973.94 27.54-5100 Salaries Overtime 0.00 20,000 20,000 20,000 600 900 1,500 0.00 27-54-6100 Longevity 0.00 1500 1,500 1,500 21,926 18,040 17,388 12,70186 27-54-7100 Social Security 0.00 17,800 17,800 18,488 34,566 29,717 25,590. 17,058.72 27-54-8100 Hospitalization Insmame - 0.00 27,125 27,125 27,125 868 755 756. 572.10 27-54-8300 Life Insurance 0.00 766 766 799 308,246 280,882 272,534 191,685 - Personal Service Totals: 0.00 278,374 278,374 288,090 0 . E2 Contractual Service -727 719 800 298.97 27-55-1120 Dues&Subscriptions 0.00 900 500 500 403 637 1300 3I3.43 27-55-1150 Training&Insaactions 0.00 1,500. 1,150 1,150 0 - 275 0 0.00 27-55-1160 Employee Relations 0.00 0 0 0 310 313 400 194.03 27-55-2330 EquipmentLeasehmtal Pymb 0.00 300 - 300 300 47,696 121,215 39,775 14,50278 27-55-4120 Maintenance Of Auto Equipment 0.00 45,023 42,523 42,523 7,302 5,464 6,000 2,223.15 27-55-4130 Maintenance OfNon Amu Equip 0.00 6,000 6,000 6,000 56,439. 128,622 48,475 17,532 Contractual Services Totals: 0.00 53,723 - 50,473 50,473 0 E3 - Commodities 102,169 - 116,924 104,000 75,374.95 27-56-1100 Auto Equip SuppliekepairPar 0.00 129,190 96,190 96,190 106,713 105,644 110,000 57,19614 27-56-1110 Gas,Diesel,Fuel,&Oil 0.00 113,700 105,000 105,000 34,390 18,881 15,590 12,678.62 27-56-2110 Operational Supplies 0.00 17,094 16,094 16,094 589 388 250 137.15 27-56-2180 Office Supplies - 0.00 300 300 300 32,585 34,786 40,000 14,233.60 27-564100 Non Auto Repair Parts 0.00 41,200 37,000 37,000 2,658 2,221. 5,800 1,42536 27-56-4190 Small Tools- 0.00 - 7,300 7,300 7,300 1,302 2,696 2,000 854.76 27-56-4300 Uniform Purchase&Replacement 0.00 2,500 2,000 2,000 280,406 281,539 277,640 161,901 Commodities Totals: ROO 311,284 263,884 263,884 0 E4 Machinery&Equipment ,.494 3,362 0 0.00 27-57-2010 Machinery&Equipment 0.00 18,100 5,600 5,600 0 ..-•43976 0 0 0.00 27-57-2030 Motor Vehicles - 0.00 0 p 0 0 47,470 3,362 o o Machinery&Equipment Totals: 0.00 18,100 5,600 5,600 692,560 694,405 598,649 371,118 EXPENDITURES Totals: 0.00 661,481 598,331 608,047 0 • • • -111- Village of Morton Grove, Illinois '1 Personnel Schedule Summary-CY 2003 Vehicle Maintenance Department 2002 2003 Salary Number Grade Salary Number Full lime: Maintenance Supervisor 60,944 1.0 62 62,926 1.0 Auto Mechanic 100,168 2.0 55 109,562 2.0 Auto Technician 46,188 1.0 48 47,690 1.0 Total 207,300 4.0 220,178 4.0 Additional Personnel Services: Salaries- Overtime 20,000 20,000 Total 20,000 20,000 Fringe Benefits: Longevity 1,500 2.0 1,500 2.0 Social Security 17,388 4.0 18,488 4.0 Hospitalization Insurance 25,590 4.0 27,125 4.0 Life Insurance 756 4.0 799 4.0 Total 45,234 47,912 Department Total 272,534 4.0 288,090 4.0 e "'1 -112- Village of Morton Grove Calendar Year 2003 DEPARTMENT OF HEALTH AND HUMAN SERVICES DEPARTMENT/ACTIVITY DESCRIPTION The Department of Health and Human Services was reorganized beginning January 1,2000(CY2000). Staff from this Department were reallocated to the Building Department and a new Department of Family and Senior Services. The Department of Family and Senior Services replaced the existing Senior Services Department. The Sanitarian moved to the Building Department(now titled,Department of Building and Inspectional Services)to coordinate_ food service sanitation and environmental inspections with other code enforcement activities directed by the Building Commissioner. The Administrative Secretary and Family Services Director moved to the new Department of Family and Senior Services to enhance coordination of all senior related services. - -113— General Ledger Printed: 11/15/2002 11:46 UserUser. .d erbMorton Grove Budget Proposal Report For Fiscal Year.2003 . 2003 2003 2003 2001.-, 2000 2001 dopt Estimated Account Description PTE Requested Proposed Approved _dg Acrosl Actual Adopted 02 General Corporate 60 Health El Personal Services 0.00 0 0 12,73 0.00 20.50.4300 Salary Dept Director 0.00 0 0 0.00 20-54-4612 Salary Sanitarian 0.00 0 - 0 0.00 20-54-4613 Salary Family Counselor 0.00 0 0 0.00 20-54-4710 Salary Secretarial - 0 0.00 20-54-6100 Longevity 0.00 0 0 0.00 20-54-7100 social Security 0 0 1,082 0.00 20-54-8100 Hospitalization losmmce 0.00 0. 0 98 _ 0.00 20-54-8300 Life Insurance 13,913 0 0 o 0 Personal Services Totals: 0.00 0 0 0 - 0 E2 Contactual Services 0.00 0 0 0 O 0 0.00 20-55-1110 Mileage Allowance 0.00 0 ° 0 O _ 0 0.00 20-55-1120 Dues&Subscription% 0.00 0 o 0 0 0 0.00 20-55-1 130.Meetings And Conferences 0.00 _ 0 - 0 o O 0 0.00 20-55-4130 Maintenance Of Non Arno Equip 0.00 0 0 0 0 o 0.00 20-55-5120 Co nse}ing&Social Service 0 p p Contractual Services Totals: 0.03 o - 0 ° E3 Commodities 0.00 0 ° ° ° 0 0 0 0.00 20-56-2110 Operational Supplies 0.00 0 0 ° ° 0 - 0 0 0.00 20-56-2190 Medial'Supplies 0.00 0 0 0 0 0 o o 0.00 20-56-4300 Undo®Purchase&Replacement 0.00 0 - 0 0 0 0 0 0 0.00 20-56-4385 Expenses 385 Blood Program Expe o 0 p p Commodities 7otak: 0.00 0 0 0 0 13,913 0 0 0 EXPENDITURES Tomb: 0.00 0 0 0 0 e -114- 71 Village of Morton Grove Calendar Year 2003 DEPARTMENT OF FAMILY AND SENIOR SERVICES DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Family&Senior Services is to provide residents of the Village of Morton Grove with a comprehensive array of social services and leisure activities to enhance their day-to- day quality of life. The Department is divided into three key human service areas: Social Services, Nursing Services,and Senior Citizens Services. The Department staff consists of: Existing Full-Time Existing Part-Time Administrative Secretary Bus Drivers(4) Gerontologist/Coordinator Custodians(4) Social Worker Information &Referral Officers(3) Outreach Workers(2) Nurse Senior Activities Coordinator Social Services provide social and psychological supportive services to individuals and families within the community in the form of short-term counseling,case management,crisis intervention,and public education. Nursing Services provide a range of health programs to promote the health and wellness level of residents. Senior Citizens Services provide assistance to senior residents and seeks to enhance their individual existence,community involvement, and quality of life during their later years. The Department is responsible for the arranging, scheduling, and supervising of senior citizen events that had previously been provided by the Morton Grove Park District. In addition,private rentals and civic affairs at the American Legion Memorial Civic Center are managed through the Department of Family and Senior Services. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES - 1. American Legion Memorial Civic Center(Multi-Purpose Senior Center). The American Legion Memorial Civic Center became the focal point for the delivery of the Village's renowned services to the senior citizen community. Senior citizen social services (from the Village Hall Senior Center) and senior citizen recreational activities(from the Prairie View Community Center)were successfully consolidated within this space providing greater accessibility and safety for seniors. Custodial staff and Information and Referral Officers were hired to accommodate the additional programming activities and maintenance of the facility. There have been a total of 381 annual memberships sold. The "Members Only"Event,an ice cream social,was held in August. 2. American Legion Memorial Civic Center(Private Rentals). The civic center began functioning as a rental facility for civic functions,and private events.The Village aggressively pursued the establishment of a yearlong rental schedule. 3. Social Services. The Social Worker continued to provide professional family and individual counseling, crisis intervention,case management services, support groups and educational programming. As a result of the expansion of the social worker's relationship with the network of community social service agencies, art increased awareness of resources became available to Morton Grove residents. The social worker provided service to an average of 19 new referrals per month and met with an average of 18 individuals/families for counseling per month. The social worker provided consultation services to the Police and Fire Departments. The social worker also provided employee —115— '1' Village of Morton Grove Calendar Year 2003 assistance services to six employees. The older Adult Women's Support Group and the Visually ^� Impaired Motivators Group remain well attended support groups for senior residents with an average of six and 18 participants,respectively. As the coordinator of the Morton Grove Salvation Army Service Extension Unit,the social worker was able to provide$2,167.70 in financial assistance to needy families in Morton Grove. 4. Nursing Services. The new village nurse became an integral part of the Department. The nurse maintained the promotion of wellness through community health screenings,home visits and assessments of homebound residents,medical case management and health education programs. Approximately 75-100 residents participated in the health clinics each month. Special presentations were held on pharmaceuticals and Alzheimer's Disease. The nurse actively promoted and organized the Community Blood Drives.The nurse also became active in the Village's Executive Safety Committee,contributing health and wellness expertise to the Village's safety programs. 5. Senior Citizens Services. a. Advisory Commission on Aging: Department Coordinator, Social Worker,Village Nurse and Senior Activities Coordinator worked with the Commission to promote membership in the Senior Center,identify needed programs and services and plan the integration of existing programs and services and new programs and services to benefit the senior citizen population. The Commission members helped plan the Senior Center"members only"event b. Information and Referral: Information and Referral Officers continued to manage the Senior Hot Line and began to learn and use computer software to facilitate registration of attendees to Senior Center programs. The Lending Closet provided a total of 174 pieces of hospital equipment and received 15 donated items. Approximately 225-275 subsidized taxicab coupons were utilized each month by senior residents. c. Meals on Wheels: The Department continued to provide general and therapeutic meals to qualified residents,weekdays,via Bethany Terrace Nursing Center and volunteer drivers. Meals-On-Wheels provided a total of 7,011 meals on an average of 584 per month. d. Senior Outreach Workers: The Senior Outreach Workers continued to educate the senior citizen population on available resources provided by local,county, state and federal governments and coordinated with the social worker and village nurse to provide appropriate information and referrals to senior citizens. The Outreach Workers connected senior residents with chore providers,i.e., snow shoveling, grass cutting,at the rate of approximately 23-25 per month with the highest in the winter months due to snowfall. e. Seniortran: The Village assumed the use of the senior bus from the Morton Grove Park District resulting in the availability of two buses for senior transportation within the boundaries of the Village. The Seniortran buses provided transportation to an average of 660 senior residents each month. f. Community Nutrition Network: CNN, in coordination with the Department of Family and Senior Services successfully made the transition from the Village Hall to the American Legion Memorial Civic Center. Provision of nutritious lunches by this program was expanded to five days-a-week. CNN provided an average of 650 lunches each month. In May,Gus Habighurst,manager of the Morton grove site retired. Marilyn Rothschild became the new manager. g. Senior Citizen Activities Coordinator. The Village hired a Senior Citizen Activities Coordinator whose responsibilities involved transitioning senior citizen programs from Village Hall and Prairie View Community Center to the American Legion Memorial Civic Center. The Activities Coordinator began developing and implementing a block of programming including recreation geared to crafts,trips and special interests.During CY2002, trips were organized for senior citizen residents to the Chilulay Glass Sculpture Exhibit at the Garfield Park Conservatory,plays including"State Fair","Over the Tavern"and"Evita",and -� concerts including the Glenn Miller Band. In total,twelve day trips were offered which generated 342 participants and$9,156 in revenue. New classes for senior citizen residents were -116- Village of Morton Grove Calendar Year 2003 added to the existing programming including music appreciation and drawing. The Activities Coordinator attempted to organize extended(overnight)trips,but unfortunately,the seniors did not participate. On average,approximately 200 seniors a month participated in recreation programming. 6. Public Information. Published and distributed six bi-monthly Seniors in Morton Grove Newsletters. Generated 52 weekly Senor Citizens News Releases. Provided articles for in the quarterly Morton Grove Exchange Newsletter. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. American Legion Memorial Civic Center/Multi-Purpose Senior Center. The Department of Family and Senior services continue to be committed to providing quality services to the senior population of Morton Grove. The three key human service areas, Social Services,Nursing Services, and Senior Citizen Services will coordinate to utilize the Senior Center to improve,educate and enhance the lives of residents of Morton Grove. Toward this endeavor,the Department will: a. Revise the Family and Senior Services brochure to more effectively educate the Morton Grove community on the services available to all its citizens. b. Increase membership in the Senior Center. c. Identify needs of residents from other cultures,i.e.,Asian,Eastern European,etc. d. Increase collaboration between Family and Senor Services and other community service providers within and outside the boundaries of Morton Grove,i.e.,the Community Relations Commission,the Morton Grove Library,the Interagency Network of Niles Township. 2. Social Services. The Social Worker will continue to provide professional individual and family counseling,crisis intervention,case management services, support groups and educational programming. In coordination with the Village Nurse,the Social Worker will develop wellness programs targeted for village employees as part of the Employee Assistance Program provided by the village. 3. Nursing Services. The Village Nurse will continue to promote wellness through community health screenings, home visits and assessments of homebound residents,medical case management and health education programs and organize six community blood drives. The Village Nurse will work in collaboration with the Senior Activities Coordinator to provide speakers and health presentations, thereby promoting health education to the residents of Morton Grove. The Village Nurse will continue to participate in the Executive Safety Committee,and in association with the Social Worker, the Nurse will initiate an employee wellness program, which would include a health fair and presentations to promote employee health. 4. Senior Citizens Services. a. Advisory Commission on Aging: The Commission will continue to monitor programs and services to benefit the senior citizen population with assistance from the Department Coordinator, Social Worker, Senior Activities Coordinator and Nurse. b. Information and Referral: The Information and Referral Officers will continue managing the Senior Hot Line and implement the use of computer software for registration of attendees to Senior Center programs. c. Meals on Wheels: The Administrative Secretary will continue to manage the Meals on Wheels Program,which provides general and therapeutic meals supplied by Bethany Terrace Nursing Home,to qualified residents. d. Senior Outreach Workers: The Senior Outreach workers will continue to educate the senior citizen population on available resources provided by local,county, state and federal governments. They will coordinate with the social worker and village nurse to provide —117— _a Village of Morton Grove Calendar Year 2003 appropriate information and referrals to senior citizens related to entitlement programs and other available services. e. Seniortran: Staff will continue to provide safe transportation services to the senior center and other destinations within the Village for the senior citizen population. f. Community nutrition Network. Staff will continue to work with CNN to provide nutritious hot lunches to the senior population. 5. Senior Citizen Activities Coordinator. The Senior Activities Coordinator will continue to develop and implement activity programs for the senior citizen residents of Morton Grove to reduce social disengagement of an at-risk population and to achieve a broader participation among Morton Grove senior citizens in the activities offered at the Center. The Senior Activities Coordinator will develop registration materials and implement and monitor use of computer software designed for program registration purposes. Finally, the Senior Activities Coordinator will continue to attempt to organize extended trips,using a volunteer committee to assist in soliciting senior interest in these programs. These efforts will be achieved through the following: a. Increase Senior Center membership by 10% over 2002 membership. b. Broaden senior community participation through the introduction of four new programs or courses during calendar 2003. c. Develop volunteer network opportunities by acquiring the services of three new seniors to assist operations. d. Develop a Travel Advisory Committee to assist in choosing travel destination for seniors. e. Develop a Travel Newsletter to inform senior residents of day and extended trips available through the Senior Center. f. Achieve first measurable Asian senior participation by offering at least one new program geared toward that population. 6. Public Information. Staff will produce promotional materials that amplify the qualities of the Village's renowned services and leisure activities for families and senior residents. MILEAGE ALLOWANCE 02-60-26-55-1110 Mileage reimbursement is provided for Family and Senior Service staff and Meal-on-Wheels volunteer drivers for use of their personal vehicles for village-related business purposes. Family&Senior Service staff $425 Meals-on-Wheels drivers $425 Total - $850 PROGRAMMING& ACTIVITY EXP 02-60-26-55-1111 This account involves expenses for programming geared for senior citizen residents. These expenses include fees for supplies and instructors for seminars,workshops and classes and costs for day trips and extended trips. Day Trips $19,788 Extended Trips $53,858 Activities $6,610 Total $80,256 —118— Village of Morton Grove Calendar Year 2003 DUES & SUBSCRIPTIONS 02-60-26-55-1120 This account represents fees for memberships in professional organizations,and professional licenses. In addition,it includes expenses for subscriptions to publications for the Civic Center Library and health- related newsletters utilized by the Nurse for health education. This account was reduced by the Administrator during the budget review process. Illinois Parks&Recreation-Senior Committee $142 Interagency Network of Niles Township $20 Association of Police Social Workers $30 Illinois Social Worker License $80 American Diabetic Association $28 Arthritis Foundation $25 Chicago Tribune $120 Lerner Life $17 Pioneer Press $20 Nutrition Action Health Letter $40 Mayo Clinic Health Letter $27 Total $549 MEETINGS AND CONFERENCES 02-60-26-55-1130 This account reflects expenses for educational and networking conferences attended by the Department Coordinator and Senior Activities Coordinator and programs attended by the Nurse and Social Worker to fulfill continuing education requirements by the State of Illinois to maintain state licensing. This account was reduced by the Administrator during the budget review process. Annual Seminar for Illinois Senior Centers $330 IL Parks&Recreation-Senior Committee—Conference $575 Continuing education programs for Nurse $200 Continuing education programs for Social Worker $200 Total $1,305 POSTAGE&METER RENTAL 02-60-26-55-2120 This category reflects the costs for the bulk mailing of the Seniors in Morton Grove newsletter to senior center members. Increased expense for CY2003 is due to the increase in postage rates. Total $840 PRINTING AND PUBLISHING 02-60-26-55-2130 This account represents expenses related to the printing and publication of the departmental brochure, taxicab discount coupons and production of the Seniors in Morton Grove newsletter. This account was reduced by the Administrator during the budget review process. Taxicab discount coupons $350- Lending closet item labels $300 Department brochure $250 Total - $900 —119— Village of Morton Grove Calendar Year 2003 SENIOR CITIZEN CAB FARES 02-60-26-55-5100 '1 The Village of Morton Grove provides a subsidy to the discount taxicab fare through the American Taxi Company. The Village pays$2.25 for each ride taken by a senior citizen rider. There has been an increase of use of the coupons during the CY2002. This increase is reflected in the CY2003 budget This account was reduced by the Administrator during the budget review process. Total $4,750 COUNSELING&SOCIAL SERVICES 02-60-26-55-5120 The Village Social Worker provides supportive services to residents. Expenses include materials for support groups and educational workshops and directories of social service agencies. Maine Township Social Services Directory $40 Human Care Services Dir. of Metropolitan Chicago $60 Caregiving Newsletter for Professionals $30 Caregiving Newsletter(nonprofessionals) $30 Support Group and Workshop materials $150 Total $310 OPERATIONAL SUPPLIES 02-60-26-56-2110 This account reflects expenses related to office supplies and miscellaneous supplies needed to operate the . Department and the Senior Center on a daily basis. Items such as disposable dishware,paper goods, -� cleaning supplies and lending closet equipment repairs. Office supplies $2,000 Stericycle Pickup $117 General supplies $1,000 Biohazard clean-up supplies $100 Lending Closet equip clean-up supplies &repairs $570 Total $3,787 MEDICAL SUPPLIES 02-60-26-56-2190 This account reflects expenses for community health screenings,medical equipment,medical reference literature and first aid supplies. The cholesterol screening program is being outsourced to Swedish Covenant Hospital in order to provide improved assessment to senior citizen residents. Screening Clinic supplies $900 Durable Medical Supplies $200 Medical Reference texts - $100 First Aid Supplies $50 Cholesterol Clinic fees to Swedish Covenant Hospital $2,220 Total $3,470 -120- Village of Morton Grove Calendar Year 2003 BLOOD PROGRAM EXPENSES 02-60-26-564385 The Village Nurse organizes six blood drives each year. The expenses for this program include general supplies,awards and refreshments. Total $300 —121— General age Printed: 11/15/2002 11:13 User.derb Village Morton Grove Budget Proposal Report For Fiscal Year 2003 2003 2003 2003 2003 2000 Actual 2002 2002 FTE Requested Proposed Approved duo r"� Actual Acoul Adopted Estimated 02 Description Cp 60 Family&mor Services El Personal Services 0.00 62,163 62,163 64,185 56,311 59,482 62,000 44,696.68 26-54-4433 Family&Sr.Services CoortSna 0.00 52,015 52,015 56,994 41,951 47,959 49,015 36,586.12 26-54-4613 Salary Family Cmmselor 0.00 22,111 52,015 - 22,831 0 0 26,785 17,497.83 26-54-4614 Salary.&Citizen Coodproe - 0.00 70,911 70,911 73,216 72,155 73,038 86,548 55,80431 26-54-4633 Salaries Senior Citizen Savic 0.00 42,671 42,671 44,059 39215 41,582 42,671 30,639.26 26-54-4710 Salaries Secretarial 0.00 2,670 2,671 . 2,100 1,800 1,800 2,100 0.00 26-546100 Longevity 19,115 20,149 16,183 17,278 20,427 14,461.55 26-54-7100 Social Security 19,115 12 ity 0.00 20,054 19 115 20,054 17,742 18,398 18,919 13,865.64 26-54-8100 Hospitalization Insurance 0.00 1,870 1,870 1,870 0 -1,634 0 1,323.18 26-54-8200 Retiree Health Insurance 0.00 565 565 598 541 542 562 431.70 26-54-8300 Life I». 245,899 261,683 309,027 215,306 Personal Services Totals: 0.00 293,575 293,575 306,056 • E2 Cm°acrosl Services 0.00 0 0 ° 0 48 0 (710.82) 26-544639 Janitorial Service 0.00 850 850 850 572 771 750 366.97 26-55-1110 Mileage Allowance Activity ._ 0.00 80,256 80,256 80,256 0 0 74308 9,464.80 26.55-1111 Programming 0.00 684 549 549 198 . . 328 570 367.12 26-55-1120 Due&Subscriptions 0.00 2,684 1,305 1,305 941 . 850 1,175 465.00 26-55-1130 Meetings And C 0.00 840 840 840 0. 0 600 409.90 26-55-2120 Postage 0.00 1,300 900 900 320 537 320 938.64 26-55-2130 Printing And Publishing 0.00 5,000 4,750 4,750 4,234 - 4,888 4,500 4,079.35 26-55-5100 Senior Citizen Cab Fars 0.00 310 310 750. 2,670 180 750 - 414.75 26-55-5120 Counseling&Social Services 0.00 0 0 0 21,800 . . 22,725 0 0.00 26-55-5130 Services 5-5130 Pask District Senior Servic 0.00 0 0 0 1,538 (522) 0 (1,782.23) 26-55-5160 Meals On Whels _ 32,273 29,805 - 82,973 14,013 Cmtraemal Services Totals: 0.00 91,770 89,760 89,760 0 53 one 0.00 3.787 3,787 3.787 0 1,435 3,256 4,000 2,999.16 26-56-2110 Operational Supplies 2,209 1,608 2,000 683.15 26-564190 Medical Supplies 0.00 3,470 3,470 3,470 0 436 0 600 090 .26.66-4385 Blood Program Expenses - 0.00 300 300 300 i� - 6,080 -4,864 6,600 3.6112 Commodities Totals: 0.00 7,557 7,557 1,557 0 E4 Machinery&Egnipmmt 0.00 0 0 0 0 0 15,438 0 0.00 26-57-2030 Mon Vehicles o 15,438 0 0 Machinery&Equipment rook: 0.00 0 o. 0 0 EXPENDITURES Totals: 0.00 392,902 390,892 403,373 0 292,251 311,790 398,600 233,052 - N t -122- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Family&Senior Services Department 2002 2003 Salary- Number Grade Salary Number Full Time: Family& Senior Services Coord. 62,000 1.0 64,185 1.0 Social Worker 49,015 1.0 57 56,994 1.0 Admin Secretary/Aide I 42,671 1.0 44 44,059 1.0 Total 153,686 3.0 165,238 3.0 Part Time: Senior Citizen Activities Coord. 26,785 1.0 22,831 1.0 Senior Info/Referral Officer 13,568 3.0 14,972 4.0 Senior Outreach Worker 10,684 2.0 12,014 2.0 Seniortran Driver 29,379 4.0 26,133 4.0 Village Nurse 28,129 1.0 20,097 1.0 Custodian 4,788 2.0 0 0.0 Total 113,333 13.0 96,047 12.0 L Fringe Benefits: Longevity 2,100 2.0 2,100 2.0 Social Security 20,427 16.0 20,149 15.0 Hospitalization Insurance 18,919 3.0 20,054 3.0 Life Insurance 562 3.0 598 3.0 Retiree Health Insurance 1,870 1.0 Total 42,008 44,771 Department Total 309,027 16.0 306,056 15.0 -123- Village of Morton Grove Calendar Year 2003 AMERICAN LEGION MEMORIAL CIVIC CENTER DEPARTMENT/ACTIVITY DESCRIPTION The Village of Morton Grove recognizes the need for a community focal point for people of all ages where senior citizen activities,service club meetings,civic functions,and private celebrations can be scheduled for such events as parties,receptions,concerts,dances,classes,and seminars,etc. The American Legion Memorial Civic Center was designed and constructed to serve as this community center,and the Morton Grove Department of Family&Senior Services has been assigned the duties of maintaining,scheduling,and supervising this facility. PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. American Legion Memorial Civic Center. • a. Senior citizens activities previously(prior to 12/26/01)offered at the Senior Citizens Center of the Richard T.Flickinger Municipal Center and the Community Room of the Prairie View Community Center were relocated and merged within the confines of the Civic Center. Detailed planning and senior citizen input were prepared and collected by the Morton Grove Advisory Commission on Aging and the Department of Family&Senior Services staff to assist with this transition. Three clubs and six classes were relocated from the Park District facility and one club,three support groups,three health screening clinics and the Department of Family&Senior Services' array of services(which in part include health education,counseling,blood drives,immunization clinics,transportation,lending of mobility equipment,outreach,information&referral and meals-on-wheels)have also been integrated into the Civic Center's weekly and monthly schedule of activities(see chart below for details). b. Two senior citizen and disability service rental groups have also been relocated from the Village Hall and incorporated into the daytime scheduling at the Civic Center. Contractual Agreements with the Community Nutrition Network(to provide hot,nutritious,and socially enhancing lunches)and the Traumatic Brain Injuries Day Care Services(to oversee their brain injury support group known as the High Five Center)were upgraded to five days per week and granted space within the Civic Center for a rental fee(see chart below for details). c. Village of Morton Grove governmental functions including Board,Commission and Committee meetings(Board of Trustees,Traffic Safety Commission,Lehigh/Fenis Sub- Area Advisory Committee)as well as Village government sponsored special events(Facility Open House,New Resident Receptions,Morton Grove Days July 4th Festival,September 11th Remembrance Ceremony)were conducted within the grounds and rooms of the Civic Center(see chart below for details). d. The American Legion Post#134 has been allowed to utilize space(at no charge)within the Village of Morton Grove's Civic Center area to conduct many of its business meetings, fundraisers,and social events(see chart below for details). e. A significant amount of energy and resources have been expended in adapting the newly remodeled Legion building to most efficiently serve the needs of the day-titre senior citizen activities and the evening and weekend rental guests. As can be expected with a new building,staff tended to various building issues throughout the year in order to accommodate the new uses. 2. Private Rentals. The Village has aggressively pursued potential renters of moms within the Civic Center. There have been a wide variety of inquiries and uses. The following chart identifies the quantity,type,fees generated,and number of participants from private rentals through September 30, —124— Village of Morton Grove Calendar Year 2003 2002,as well as that of the many other uses referred to in 1. American Legion Memorial Civic Center above. Number of Number Days of Events Type of Event Fee Received of Participants Senior Citizens Activities 104 Senior Clubs $ 0 3,149 38 Humanities $ 0 1,064 38 Bridge $ , 596.50 836 38 Issues in the News $ 435 1,254 38 Mah Jongg $ 200 342 24 Wood Sculpture $1,538 360 22 Walking Club $ 240 264 16 Mah Jongg Lessons $ 176 80 8 Assorted Individual Seminars $ 0 240 8 Blood Pressure Screening $ 0 245 8 Diabetes Screening $ 40 112 4 Cholesterol Screening $ 803 146 6 Basic Computer Course $ 60 72 4 Basic Drawing $ 60 ' 24 3 Music Appreciation $ 214 33 Senior& Social Service Rentals 177 Community Nutrition Network $5,700 6,901 146 High Five Center $1,347.25 100* Village Government Use -Th 17 Village Special Events $ 0 1,110 15 Village Boards/Commissions/Committees $ 0 - 616 American Legion Use 53 American Legion Post#134 $1,542.50** 3,225 Private Rentals 70 Support Groups $ 224.50 1,418 36 Private Boards/Commissions/Committees $ 682.50 1,216 21 Private Parties $ 9,004 2,387 12 Private Training Seminars $ 261.23 . 215 8 Public Training Seminars $ 0 250 914 $23,125.23 25,659 *High Five paid rent from April through August with zero participants. Programming began in September. **No rent is assessed to the American Legion,this fee is for set-up and clean-up provided by the Village. 3. Public Information. Activities involving the promotion of the Civic Center for private rentals involved the design and printing of a first-class promotional brochure hi•hlighting the assets and rental options of the facility in addition to promotion within the Morton Grove Exchange(Village newsletter),and the Village's web site. Additionally,one vendor open house was hosted during the year,and a catering referral list has been established. GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 - I. American Legion Memorial Civic Center. The Village of Morton Grove has taken a bold step in acquiring the American Legion property for the purpose of developing a Civic Center that will be utilized as a focal point for the delivery of the Village's renowned services to families and senior residents as well as provide a first-class banquet facility for civic events and private rentals. The —125— TzVr Village of Morton Grove Calendar Year 2003 ultimate goal of the Department will be to fully activate the American Legion Memorial Civic Ler Center bringing together the necessary components that will make the Civic Center a multi- functional facility that generates civic energy and reflects community pride. 2. Private Rentals. The Village will aggressively pursue the establishment of a year-long rental schedule and implement the fees and regulations outlined in the"Civic Center Fees"ordinance as well as the policies and regulations set forth in the American Legion Memorial Civic Center Operations Manual. Staff will review these policies and procedures on an on-going basis to ensure that they are appropriate. 3. Public Information. Promotional materials and advertisements will be distributed that will magnify the potential of the American Legion Memorial Civic Center for private rentals. JANITORIAL SERVICES 02-60-29-55-2160 Daily cleaning of the Civic Center administered through the general contract for all Village municipal buildings. Contract service - $14,000 Floor maintenance $2,000 Total $16,000 EQUIPMENT LEASE/RENTAL PAYMENTS 02-60-29-55-2330 Monthly lease agreement for copy/facsimile machine. Lease for public pay telephone has been eliminated from this budget item and incorporated into municipal pay telephone contract. Total $3,400 UTILITIES-MUNICIPAL FACILITIES 02-60-29-55-3120 Natural gas utilization throughout the Civic Center. Total $7,000 MAINTENANCE OF BUILDINGS 02-60-29-55-4110 Unanticipated maintenance expense calculations based upon 2002 expenditures and the conclusion of Teng&Associates' 12-month warranty on construction of the Civic Center. Total - $7,000 MAINTENANCE OF NON-AUTO EQUIP 02-60-29-554130 Service of machinery and equipment necessary for efficient building operation, including annual maintenance contracts. Of significant increase is the incorporation of an elevator service contract following the 12-month warranty (beginning 1/1/02)provided by the manufacturer. Fire alarm equipment service contract and monitoring $500 Copy/facsimile machine contract $1,860 Elevator contract $2,640 HVAC contract $3,000 —126— 4431Village of Morton Grove Calendar Year 2003 Exterminator contract $510 Fire extinguisher contract $100 Bacldlow preventer contract $450 Total $9,060 OPERATIONAL SUPPLIES 02-60-29-56-2110 Office supplies and other miscellaneous items such as landscaping materials,snow removal materials,and building maintenance materials related to the operation of the Civic Center on a daily basis. Total $5,000 JANITORIAL SUPPLIES 02-60-29-56-2140 Toilet paper,paper hand towels,hand soap,and other supplies not provided under contract with janitorial services. Total $2,700 OPERATIONAL EOUIPMENT 02-60-29-56-4200 Equipment requested to enhance the functionability and decor of the Civic Center particularly as it applies to appealing to potential renters. Unanticipated equipment expenses are listed in the general category. Costs of specifically requested equipment are listed separately. Wall hangings $2,000 General $3,000 - Total $5,000 SEASONAL DECORATIONS 02-60-29-564380 Miscellaneous seasonal decorations for the Civic Center. This account was reduced by the Administrator during the budget review process. Total $250 —127— Village of Morton Grove General Ledger Printed: 11/15/2002 11:13 User.derb Budget Proposal Report .For Fiscal Year.2003 2000 - - 2001 2002 2002 2003 2003 2003 =al Actual Adopted Estimated Account Description -FIE Requested Proposed Approved Adopted 02 General Corporate 60 Civic Center El Personal Services 0 - 0.00 29-54-4433 Family&Sr.Services Cord 0.00 0 0 0 0 0.00 29-54-4614 Salary-Sr.Citizen Comfpmg 0.00 0 - 0 0 0 0.00 29-54-4633 Salaries-Sens Citizen Sery 0.00 0 0 0 20,800 15,739.29 29-544639 Salaries-Custodian 0.00 22,590 22,590 23,333 0 0.00 29-54-4710 Salaries-Secretarial 0.00 0 0 0 0 0.00 29-54-6100 Longevity -0.00 0 - 0 0 1,592 1,175.90 29-54-7100 Social Security -: 0.00 1,728 1,728 1,785 0 0.00 29-544100 Hospitalization Instance 0.00 0 0 0 0 - 0.00 29-544300 Life Insurance 0.00 0 0 0 0 0 - 22,392 16,915 Personal Services Totals: 0.00 24,318 24,318 25,113 E2 Correctors'Services. 0 0.00 29-55-2110 Professional Services 0.00 0 0 0 300 0.00 29-55-2120 Postage&Mena Rental 0.00 0 0 0 5,000 6,313.50 29-55-2130 Printing&Publishing 0.00 19,800. 2,500 0 0 $157.00 29-55-2160 Janitorial services 0.00 14000 16,000 16,000 3,420 2,886.01 29-55-2330 Equipment Lease/rental Pyre ROO 3,400 3,400 3,400 7,500 4,250.05 29-55-3120 Utilities-oamicipal Famines 0.00 7,000 7,000 7,000 0 - 18,721.83 29-55-4110 Mammpeace ofBuildmgs 0.00 7,000 7,000 7,000 6,710 2,585.00 29-55-4130 Maintenance OfNon-auto Equip 0.00 9,060 9,060• 9,060 42,730 42,913 Contractual Services Totals: 0.00 - 44,960 43,460 42,460 E3 Commodities - 0 0 6,400 11,255.25 29-56-2110 Operational Supplies 0.00 5,000. 5,000 5,000 0 0 _ 0 - 0 0.00 29-56.2140 Janitorial Supplies 0.00 2,700 2,700 - 2,700 0 0 0 3,000 24,014.47 29-56-4200 Operational Equipment 0.00 24,380 - 5,000 5,000 0 0 0 1,000 296.74 29-56-4380 Seasonal Decoration 0.00 500 250 250 0 0 0 10,400 35,566 Commodities Toth: 0.00 32,580 12,950 12,950 0 � -, E4 Machinery&Equipment - - 0 0 0 0.00 29-57-2010 Machinery&Equipment 0.00 0 0 - 0. 0 0 0 0 0 - Machinery&Equipment Totals: 0.00 0 0 0 0 0 0 75,522 95,395 EXPENDITURES Totals: 0.00 101,858 " 79,728 80,518 0 • -128- Village of Morton Grove, Illinois i", Personnel Schedule Summary-CY 2003 Civic Center 2002 2003 Salary Number Grade Salary Number Part Time: Custodian 20,800 2.0 23,333 5.0 Total 20,800 2.0 23,333 5.0 Fringe Benefits: Social Security 1,592 1,785 Total 1,592 1,785 Department Total 22,392 2.0 25,118 5.0 -129- tiSVillage of Morton Grove Calendar Year 2003 DEPARTMENT OF COMMUNITY DEVELOPMENT nuanuairscusaromollEnars The Department of Community Development was eliminated during the year 2000. The Zoning and Land Use Enforcement was delegated to the Department of Building and Inspectional Services. All enforcement and inspectional services are now coordinated through this single operation and are under the direction of the Building Commissioner. Planning and Economic Development services previously provided by the department have been assumed by the Village Administrator's office and funds to support those services are incorporated in a new activity account entitled the Department of Community and Economic Development. Consequently,there is no appropriation appearing this year for this activity. Only historical data remains for review. —130— General Ledger Printed: 11/15/2002 11:48 User d rbMorton Grove Budget Proposal Report For Fiscal Year.2003 User derb - 2000 2001 2002 2002 2003 2003 2n 2 Actual Actual Adopted Estimated Account Description F E RegnesRd P Ap03rd A2�^` 02 General Corporate 70 Co®ty Development El Personal Service 0 0.00 22-54-4300 Salary Dept D 0m 0 77,159 0.00 22-54.4435 Salazy Planner 0.00 21,634 - p 0.00 22.544651 Salaries Engineer 0.00 0 39,689 0.00 22-544710 Salaries Clerical - 0.00 0 0.00 0 1,200 0.00 22-54-6100 Longevity 0.00 . 0 10,638 0.00 22-54-7100 Social Security 0.00 - 0 10,258 0.00 22-544100 Hospitalization Insurance 0.00 0 515 0.00 22-51-8300 fife Insurance 161.093 0 0 Pumas'Services Totals: 0.00 0 0 E2 Contractual Services 0.00 300 0.00 22-55-1110 Mileage Allowance 0.00 1,396 0.00 22-55-1120 Due e &Sobsryeoas 0.00 759 0.00 22-55.1130 Meetings And Conf¢m� 0.00 40 0.00 22-55-1150 Training&Instroco®s 0.00 0 0.00 22-55-2110 Professional Services _ 0.00 26,817 . - 0.00 22-55-2130 Priming And Publishing 0.00 1,678 - 0.00 22-55-2140 Engineering Services 0.00 30 0.00 22-554130 Maintenance Of Non Auto Equip 31,020 0 0 0 Contractual Services Totals: 0.00 0 0 E3 Commodities 0.00 0 0 0 0 652 0 - 0 0.00 22-562110 Operational Supplies 0.00 0 _ 0 0 0 47 0 0 0.00 22-562120-Photo Supplies 0.00 0 - 0 0 0 482 0 0 0.00 22-56-2180 Once Supplies 0.00 0 0. 0 . 1,180 0 0 0 Commodities Totals: E7 Transfers Out -Th. 0.00 - 0 0 0 1,006 0 0 0.00 22-81-1030 Transfers To Cdbg Fund 1,006 0 0 p 7ram6rn Out Totals: 0.00 0 - 0 0 0 194,299 0 0 0 EXPENDITURES Totak: 0.00 0 0 0 0 -131- • f Village of Morton Grove Calendar Year 2003 BUILDING AND INSPECTIONAL SERVICES DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Building and Inspectional Services is to assure property and structures are developed and maintained to the standards of Village building and zoning ordinances and to complete all environmental health and food services inspectional activities. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES Inspectional services staff spends a considerable amount of time each year with architects,contractors, and property owners discussing code interpretations and building and zoning requirements for new construction and remodeling. 739 permits were issued in CY2001. 71 permits were issued for new or remodeled single family homes,and 21 permits were issued for new or remodeled commercial and industrial buildings. Twenty Zoning Board of Appeals cases and ten Plan Commission cases were handled. Major construction and redevelopment projects handled by department personnel in CY 2002 included: • Completion and occupancy of the first 84 unit condominium building at the Woodlands of Morton Grove located in the Ferris/Lehigh T.LF. district. • Start of construction on the second 84 unit condominium building at the Woodlands. • A three unit villa building was completed at the Woodlands as a model. Two additional villas buildings (9units)were started. • Completion and occupancy of the Menard's store on Oakton Street • Demolition of the Morton Grove Theater in the Village Plaza Shopping Center to make room for additional retail space. • Start of construction on an automobile dealership in the Waukegan Road T.LF. Area B. The Planning Coordinator continued to review the Zoning Ordinance. Text amendments and supporting documentation were prepared for the proposed mixed use zoning district and the chapter on nonconforming uses and buildings. These chapters are being prepared to support new development in the Ferris/Lehigh T.LF. district. We are also assisting the Economic Development Department with its activities related to the Ferris/Lehigh T.LF.and the Dempster Street Redevelopment district. An ordinance establishing an Administrative Adjudication Hearing System was prepared and adopted. Hearings began in July 2002. A draft copy of the Unified Development Code has been prepared and distributed to staff for review. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue to work with contractors and Village departments to assure the orderly and efficient processing of building permits. 2. Provide staff support to the Appearance Commission,Zoning Board of Appeals,Plan Commission, and Board of Environmental Health. 3. Remain informed of current scientific data related to the recognition of environmental health problems and the development of programs for their control. 4. Work as necessary wit the Economic Development Department to coordinate land use and construction permits in various redevelopment areas throughout the Village. —132— STAY Village of' Morton Grove Calendar Year 2003 5. Adopt a Unified Development Code to centralize and coordinate all land use and building codes adopted by the Village. 6. Work in conjunction with the Waukegan Road and Dempster Street redevelopment plans to aggressively enforce the property maintenance code in commercial districts. 7. Work with the Economic Development Department and Ferris/Lehigh T.LF. Committee to develop a final plan for the district. BUDGET COMMENTS Operational Supply and Office Supply accounts were revised to better reflect actual expenditures. Attendance at the National Environmental Health Association annual conference is proposed. Other accounts remain unchanged from the previous year. DUES&SUBSCRIPTIONS 02-80-23-55-1120 Membership in professional organizations are required to remain current with code changes and technical issues related to code enforcement,environmental health, and planning. Included are the subscription fees for codebooks,technical journals,handbooks, and zoning and planning update services related to departmental operations. BOCA $120 NFPA $115 III &Natl Assoc of Code Enforcers $70 Suburban Building Officials - $40 Northwest Building Officials $40 ^1 Urban Land Institute $170 ID &Natl EHA $100 Intl Assoc Electrical Insp $60 Ill Assoc Plumbing Insp $30 Zoning News $75 Land-use Law&Zoning Digest $285 Misc Technical Handbooks and Publications $250 Total $1,355 MEETINGS AND CONFERENCES 02-80-23-55-1130 Attendance at various professional conferences and seminars to keep the code enforcement staff up-to- date with current construction and enforcement techniques. The Environmental Health Practitioner attends the EHA conferences. The Building Commissioner is currently a member of three NFPA technical committees dealing with the storage and use of flammable liquids. The Planner attends various regional seminars related to zoning and planning. This account was reduced by the Administrator during the budget review process. NFPA Committee Meetings(1) $1,300 IEHA Annual Conference $500 IACE Quarterly Meetings $80 Misc Planning Seminars $400 NWBOCA Monthly Meetings $100 Various Technical Seminars $400 Total $2,780 —133— 't' Village of Morton Grove Calendar Year 2003 PRINTING AND PUBLISHING 02-80-23-55-2130 Cost of printing various forms,support material,and stationery. Total $600 ENGINEERING SERVICES 02-80-23-55-2140 Review of structural engineering design for large and/or complex buildings,including field inspection. We recoup this expense as part of the building permit fee. Total $500 EQUIPMENT LEASE/RENTAL PAYMENTS 02-80-23-55-2330 Rental fee for three pagers used by departmental staff. Total $300 MAINTENANCE OF NON AUTO EOUIP 02-80-23-554130 Cost of service and repairs for office equipment and microfilm machines. Total $500 OPERATIONAL SUPPLIES 02-80-23-56-2110 Annual fee for Sidwell Company updates to the Village real estate maps. Nonstationery supplies needed to operate the department. Sidwell Update $100 Miscellaneous supplies $200 Total $300 PHOTO SUPPLIES 02-80-23-56-2120 Cost of photographic film and developing. Total $50 OFFICE SUPPLIES 02-80-23-56-2180 General office and secretarial supplies including ink cartridges for computer printers and fax machine. Total $600 UNIFORM PURCHASE&REPLACEMENT 02-80-23-56-4300 Purchase of uniform shirts and jackets for the inspectional staff.. Total $500 —134— Village of Morton Grove General Ledger Printed: 11/15/2002 11:14 User:derb Budget Proposal Report For Fiscal Year 2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FLE Requested Proposed Approved Adc...I.\ 02 General Corporate 80 Bldg&Inspectional Services El Personal Services 80,028 84,207 85,491 60,704.56 23-54-4300 Salary Dept Director 0.00 85,491 85,491 88,270 57,989 58,459 60,944 44,076.93 23-54-4432 Deputy Building Commissioner 0.00 60,944 60,944 62,926 115 25,526 25,307 18,667.08 23-54-4435 Salary Planner 0.00 24,520 24,520 25,320 49,268 50,101 52,015 37,220.27 23-54-4612 Salary Sanitarian 0.00 52,015 52,015 53,707 18,766 18,754 17,400 12,483.59 23-54-4636 Salaries Building Dept 0.00 17,277 17,277 17,838 16,992 20,796 22,469 15,397.18 23-54-4660 Salary Code Enforement Officer 0.00 21,778 21,778 22,490 39,281 41,429 42,671 30,610.14 23-54-4710 Salary Secretarial 0.00 42,671 42,671 44,059 4,100 4,100 4,600 0.00 23-54-6100 Longevity 0.00 4,600 4,600 4,600 19,683 22,415 23,432 16,896.42 23-54-7100 Social Security 0.00 23,661 23,661 24,420 31,593 34,976 38,476 24,575.46 23-548100 Hospitalization Insurance 0.00 40,785 40,785 40,785 855 858 876 666.90 23-54-8300 Life Insurance 0.00 868 868 896 318,670 361,622 373,681 261,299 Personal Services Totals: 0.00 374,610 374,610 385,311 E2 Contractual Services 1,282 887 1,575 1,050.00 23-55-1120 Dues&Subscriptions 0.00 1,355 1,355 1,355 4,777 2,568 4,080 2,092.30 23-55-1130 Meetings And Conferences 0.00 5,880 2,780 2,780 238 435 400 303.04 . 23-55-2130 Printing And Publishing 0.00 600 600 600 525 1,210 500 2,8 50.00 23-55-2140 Engineering Services 0.00 500 500 500 0 0 0 0.00 23-55-2170 Programming&Software Fees 0.00 0 0 0 0 10 100 0.00 23-55-2180 Microfilming Services 0.00 0 0 0 81 226 200 115.67 23-55-2330 Equipment Leasdtenul Pymls 0.00 300 300 300 10 (227) 500 0.00 23-55-4130 Maintenance Of Non Auto Equip 0.00 500 500 500 6,913 5,109 7,355 6,411 Contractual Services Totals: 0.00 9,135 6,035 6,035 0 E3 Commodities 379 1,046 600 898.60 23-56-2110 Operational Supplies 0.00 300 300 300 0 178 108 120 12.70 23-56-2120 Photo Supplies 0.00 50 50 - 50 0 394 754 475 22192 23-56-2180 Office Supplies 0.00 600 600 600 0 925 384 500 134.55 23-56-4300 Uniform Purchase&Replacement 0.00 500 500 500 0\ 1,876 2,291 1,695 1,268 Commodities Totals: 0.00 1,450 1,450 1,450 Fit Machinery&Equipment 0 15,438 0 0.00 23-57-2030 Motor Vehicles _ 0.00 0 0 0 0 0 15,438 0 0 Machinery&Equipment Totals: 0.00 0 0 0 0 327,459 384,460 382,731 268,977 EXPENDITURES Totals: 0.00 385,195 382,095 392,796 0 -135- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Building & Inspectional Services Department 2002 2003 Salary Number Grade Salary Number Full Time: Building Commissioner 85,491 1.0 88,270 1.0 Deputy Building Commissioner 60,944 1.0 62 62,926 1.0 Sanitarian 52,015 1.0 54 53,707 1.0 Admin Secretary/Aide I 42,671 1.0 44 44,059 1.0 Total 241,121 4.0 248,962 4.0 Part Time: Planner 25,307 1.0 25,320 1.0 Code Enforcement Officer 22,469 2.0 22,490 2.0 Plumbing Inspector 4,085 1.0 4,218 1.0 Assistant Plumbing Inspector 3,905 1.0 3,905 1.0 Electrical Plumbing Inspector 9,410 2.0 9,715 2.0 Total 65,176 7.0 65,648 7.0 Fringe Benefits: Longevity 4,600 4.0 4,600 4.0 Social Security 23,432 11.0 24,420 11.0 Hospitalization Insurance 38,476 4.0 40,785 4.0 Life Insurance 876 4.0 896 4.0 Total 67,384 70,701 Department Total 373,681 11.0 385,311 11.0 -136- Village of Morton Grove Calendar Year 2003 BUILDING AND INSPECTIONAL SERVICES MUNICIPAL BUILDING MAINTENANCE DEPARTMENT/ACTIVITY DESCRIPTION The mission of Building and Inspectional Services-Municipal Building Maintenance activity is the coordination of maintenance and repairs at Village owned properties. The appropriation for the maintenance of all municipal facilities is included in this account except for the American Legion Memorial Civic Center(separate activity in General Fund) and the Water Department facilities(included in the Water and Sewer Fund). PERFORMANCE ASSESSMENT/PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES Two part-time custodians work daily completing miscellaneous janitorial functions not included in the cleaning services contract They also perform routine maintenance tasks such as snow removal,changing HVAC filters,and small carpentry,electrical, and plumbing repairs. Supplies for the Flickinger Center along with selected supplies for the Fire Department and Public Works are purchased jointly. Vendor prices are continually compared to assure the best quality for the lowest prices. All major and most minor repairs to Village buildings are coordinated through the Building and Inspectional Services Department including preparation of bid documents. For budgeting purposes this department/activity includes all Village buildings other than the water pumping stations (enterprise fund), Civic Center, and properties located in T.LF. districts. Maintenance items identified in the CY2002 budget will be completed by the end of the fiscal year. Considerable time was spent during 2002 assisting the Police Department and Village Administrator with preliminary information and review of the Teng and Associates Phase I space plan for the renovation of the Police Department and entry to Village Hall. Maintenance service contracts cover multiple departments at various locations. Issuing a single contract for similar services provides lower unit costs,consistency of service between facilities,and a single source to contact for service. Contracts are reviewed and bid on a periodic basis to assure the best service at the lowest price. The janitorial service contract was extended for one year due to our satisfaction with the current vendor,the contract was extended at the previously approved price. . Individual department safety committees and Building and Inspectional Services Department staff continually inspect our buildings to identify defects before they become major problems. These inspections are made using regulations from IRMA,IDOL,Village Safety Manual,and general building and fire safety regulations. ANNUAL GOALS AND OBJECTIVES—CALENDAR YEAR 2003 1. Continue to assure Village owned buildings are clean and aesthetically pleasing, setting an example for residents and businesses. a. Supervise the custodial staff at Flickinger Center b. Continue with the central purchase of selected maintenance and janitorial supplies. 2. Respond to repair requests from other departments. a. Prepare specifications and bid documents for specific repairs listed in the budget. b. Coordinate regular maintenance and repairs. 3. Coordinate contractual services related to building maintenance such as janitorial services,fue alarm,HVAC,fire extinguisher,backflow preventers, and pest control. —137— Village of Morton Grove Calendar Year 2003 4. Identify building maintenance items for inclusion in the capital improvement plan. 5. Work with the Village Board,Administrator,and Police Chief to develop construction plans for the Flickinger Center renovation. BUDGET COMMENTS The Maintenance of Buildings account reflects projects approved from the Capital Improvement Program, items identified during building safety inspections,and departmental requests. The architectural and engineering design fees for the Flickinger Center account for 47% of the department request. JANITORIAL SERVICES 02-80-24-55-2160 Daily janitorial service for the Flickinger Center(including Police Department),Public Works offices, and Fire Department offices. Additional funds are included for non-contract items such as carpet cleaning,tile waxing,and window washing. The current contract expires May 31, 2003. Contract Service $29,100 Floor maintenance not in contract $4,000 Total $33,100 EOUIPMENT LEASE/RENTAL PYMTS 02-80-24-55-2330 Cost of periodic rental of maintenance machines. Total $100 UTILITIES MUNICIPAL FACILITIES 02-80-24-55-3120 Electric and natural gas costs for municipal buildings. Electric costs are limited to charges for electric heat in selected areas of the Flickinger Center. Natural gas costs are reduced due to franchise agreement discounts. This account was reduced by the Administrator during the budget review process. ComEd $5,000 NICOR $15,000 Total $20,000 MAINTENANCE OF ALARM EOUIPMENT 02-80-24-55-4100 Maintenance of fire alarm equipment at Flickinger Center,Public Works,Public Works Truck Garage, Fire Station 4,and Fire Station 5. RED Center monitoring fees are waived for the fire stations. Contract Service $1,350 RED Center monitoring fees $1,080 Total $2,430 MAINTENANCE OF BUILDINGS 02-80-24-554110 Maintenance of Village owned buildings other than the Civic Center,pumping stations, and properties within T.I.F. districts that are funded elsewhere. Two specific projects are listed for this budget year. A new roof is planned at Fire Station 5,and exhaust ventilation systems activated by carbon monoxide —138— Village of Morton Grove Calendar Year 2003 sensors are planned for the Public Works garage and maintenance shop. This account was reduced by the Administrator during the budget review process. Miscellaneous Repairs $5,600 Misc Electrical Repairs $3,500 Misc Painting/Decorating $2,200 Misc Plumbing Repairs $2,000 Overhead Garage Door Repairs $1,700 New Roof at Fire Sta 5 $19,400 Total $34,400 MAINTENANCE OF NON AUTO EOUIP 02-80-24-55-4130 Service of machinery and equipment necessary for efficient building operation,including annual maintenance and service contracts. The HVAC service contract expires September,2002. This account was reduced by the Administrator during the budget review.process. HVAC service contract $11,700 Elevator service contras-Admin,PD,FS4 $3,880 Emergency generator service contract $2,200 Extermintor service $1,440 _ Fire extinguisher service $1,000 Backflow preventer service $1,800 EOC water system maintenance $900 Miscellaneous maintenance and repairs $4,500 Total $27,420 JANITORIAL SUPPLIES 02-80-24-56-2140 Purchase of toilet tissue,paper towels,hand soap,and other supplies not provided under the janitorial services contract. Total $2,700 LANDSCAPING MATERIALS 02-80-24-56-3100 Purchase of landscaping materials such as fertilizer,mulch, weed control,and annual flowers used by Public Works to maintain the exterior of the Flickinger Center. Total $900 SNOW REMOVAL MATERIALS 02-80-24-56-3120 Purchase of calcium chloride for removal of ice and snow on walkways at the Flickinger Center. Total $400 —139— Village of Morton Grove Calendar Year 2003 BUILDING MAINTENANCE MATERIALS 02-80-24-56-3140 Purchase of light bulbs,ballasts,floor mats,HVAC filters,and other cyclic materials other than janitorial supplies. Total $5,000 SMALL TOOLS 02-80-24-56-4190 Purchase of tools necessary for custodial staff to complete small projects. Total $100 UNIFORM PURCHASE &REPLACEMENT 02-80-24-56-4300 Purchase of replacement uniforms for the Flickinger Center custodians. Total $125 - -140— Village of Morton Grove General Ledger Printed: 11/15/2002 11:14 User.derb - Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 - 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 02 General Corporate 80 Municipal Buildings El Personal Services - - 15,462 12,368 12,979 8,389.72 24-54-4639 Salaries Custodians 0.00 13,164 13,164 13,596 0 1,075 955 993 662.97 24-54-7100 Social Security - 0.00 1,007 1,007 1,040 - 0 16,538 13,323 13,972 9,053 Personal Services Totals: - 0.00 14,171 14,171 14,636 0 E2 Contact'Services 0 14,784 0 20,234.55 24-55-2140 Engineering Services 0:00 0 0 0 37,188 31,150 32,600 18,165.00 2455-2160.Iazitorial Services 0.00 33,100 33,100 - 33,100 0 0 100 13.62 24-55-2330 Equipment leasehenol Pros - 0.00 100 100. 100 20,011 19,416 20,500 2,490.00 24-55-3120 Utilities Municipal Facilities 0.00 20,500 20,000 20,000 147,448 205,832 2,000 810.00 2455-4100 Maintenance Of Alarm Equipment 0.00 2,430 2,430 2,430 0 0 203,700 26,623.55 24-55-4110 MaiWeaante Of Buildings 0.00 84,400 34,400 34,400. 29,000 27,234 28,250 22,657.26 24-55-4130 Maintenance Of Non Auto Equip 0.00 28,520 27,420 27,420 233,648 298,415 237,150 90,994 Contractual Service Totals: 0.00 169,050 117,450 117,450 E3 Cammodide _ 2,204 2,658 2,700 1,127.39 24-56-2140 Janitorial Supplies 0.00 2,700 2,700 2,700 0 303 986 900 - 0.00 -2456.3100 3aodacapingMaterials 0.00 900 900 900 0 27 ' 573 400 0.00 2456.3120 Snow Removal Materials • 0.00 400 400 400 0 4,222 5,827 5,000 (28.75) 24-56-3140 Building Maintenance Materials 0.00 5,000 5,000 5,000 0 0 0 100 0.00 24-56-4190 Small Tools 0.00 100 100 100 0 0 0 125 0.00 24-56-4300 Uniform Purchase&Replacemem - 0.00 125 125 - 125 0 6,756 10,044 9,225 1,099 Commodities Totals: - 0.00 9,225 9,225 9,225 0 E4 Machinery&Equipment 175,661 1,980 0 0.00 24-57-1010 Laud - 0.00 0 0 0 - 0 601,005 17,499 0 (1,416.62) 24-57-1020 Capital Aequisit;wNbmldings 0.00 - 0 0 0 0 87,000 0 0 - 0.00 24-57-1030 Capital Inpmvements To Blddgs 0.00 0 0 0 0 2,920 1,931 0 0.00 24-57-2040 Furniture&Fizmres 0.00 0 0 0 0 '866,586 21,410 0 (1,417) Machinery&Equipment Totals: - 0.00 0 0 0 0 1,123,528 343,192 310,347 - 99,729 EXPENDITURES Totals: 0.00 192,446 140,846 141,311 0 F \ • -141- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Municipal Buildings Department 2002 2003 Salary Number Grade Salary Number Part Time: Custodian 12,979 2.0 - 13,596 2.0 Total 12,979 2.0 13,596 2.0 Fringe Benefits: Social Security 993 2.0 1,040 2.0 Total 993 1,040 Department Total 13,972 2.0 14,636 2.0 —142— rt Village of Morton Grove Calendar Year 2003 MOTOR FUEL TAX FUND DEPARTMENT/ACTIVITY DESCRIPTION The Motor Fuel Tax Fund has been established to account for the Village's share of Motor Fuel Tax monies received from the State. State statutes provide for a State imposed tax on motor fuel sales. These monies are restricted as to their use by State law ad audited by a State agency. Therefore,a separate fund is used to account for the source and use of these monies. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES Continued to maintain programs supported by MFT Funds. Performance assessment of the activities provided for by this Fund are included in the General Fund—Public Works—Streets and Sidewalks performance assessment. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 Specific goals and objectives for the use of MFT Funds are contained in the General Fund Public Works Department(streets)budget. All of the items incorporated in this budget are used in the Village's street Department operations. Appropriations will continue the maintenance of traffic signals and street lights through out the Village and also continue the micro-surfacing program to extend the expected bituminous pavement life of various streets within the Village. SHARE OF MOTOR FUEL TAX 03-00-00-41-2040 Projected motor fuel tax allotment from the State of Illinois. Allotments are based on the municipal share of state-wide gasoline sales. The monies are distributed on a per-capita basis. Amounts projected are based on IML projections. For 2003,the IML estimates a per-capita amount of$27.40. The decrease from the prior year is due to lower expected statewide sales and increasing administrative costs at the state level. Total $615,157 INTEREST INCOME 03-00-00-46-1010 Projected interest earnings from investment of surplus funds on hand. Total $1,500 AVAILABLE FUND BALANCE 03-00-0049-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the proposed level of appropriation. Total $110,164 —143— WVillage of Morton Grove Calendar Year 2003 SNOW REMOVAL MATERIALS 03-50-66-56-3120 Appropriation for the acquisition of salt and other snow removal chemicals. Total $100,000 TRANSFERS TO GENERAL FUND 03-50-66-81-1010 Transfer to General Fund to cover a portion of the costs for salaries required to support snow removal operations. Total $25,570 ASPHALT STREET PATCHING 03-50-67-55-2290 Appropriation for the outsourcing of the micro-surfacing program to an outside contractor including the following streets: Cleveland Street Gross Point to Long Ozark Avenue Palma to Beckwith Menard Avenue Lake to Church Mason Avenue Lake to Church Davis Street Austin to Central Lake Street Washington to Oriole Churchill Street Washington to Oriole Fnfield Street Ozark to Ottawa Total $70,000 CONSTRUCTION MATERIALS 03-50-67-56-3110 Appropriation for the purchase of construction materials (hot and cold mix)to be used for street patching activities. Total $30,000 TRANSFERS TO GENERAL FUND 03-50-67-81-1010 Transfer to General Fund to cover a portion of the costs for salaries required to support street patching operations. Total $49,505 STREET SWEEPING 03-50-68-81-1010 - Transfer to General Fund to cover a portion of the costs for salaries required to support street sweeping operations. Total $44,360 —144— Village of Morton Grove Calendar Year 2003 CATCH BASIN CLEANING 03-50-69-81-1010 Transfer to General Fund to cover a portion of the costs for salaries required to support catch basin cleaning operations. Total $26,611 MAINTENANCE OF STREET LIGHTS 03-50-70-55-4170 - Appropriation for the anticipated cost for an outside contractor to maintain the Village's street lights and traffic signals during the coming year Total $50,000 CONCRETE REPLACEMENT 03-50-71-55-2230 Appropriation to cover the purchase of concrete used for curb and gutter replacement,sidewalk replacement and concrete street repair throughout the Village. Total $160,000 TRANSFERS TO GENERAL FUND 03-50-71-81-1010 Transfer to General Fund to cover a portion of the costs required to support concrete replacement operations. Total $170,775 —145— General Ledger Printed: 11/15/2002 12:15 Village ed rbMorton Grove Budget Proposal Report For Fiscal Year 2003 User.derb 2003 2003 2003 2003 2000 2001 - 2002 2002 F[E Requested Proposed Approved Adopt.�. Actual Actual Adopted Estimated Axotmt Motor tiro 03 Mawr Fuel Tax RI Tax Revalue 0.00 615,157 615,157 615,157 0 664,456 631,562 638,730 417,451.08 00-41-2040 Share OFMotr Fuel Tax 664,456 631,562 638,730 417,451 Tax Revenue Totals: 0.00 615,157 615,157 615,157 0 R6 Investment and Renal Revenue _ 0.00 1,500 1,500 1,500 0 3,586 6,456 2,000 - 951.05 00-46-1010 Ipm'st Income 1,500 1,500 0 3,586 6,456 2,000 951 Investment and Rental Rev Totals: 0.00 1,500 R9 Mncellaneow Revenue a 0.00 0 110,164 110.164. 0 0 0 33,000 0.00 0049-9999 Available Frmd Balsam 0.00 0 110,164 110,164 0 0 0 33,000 0 Miscellaneous Revenue Totals: 668,042 638,019 673,730 418002. REVENUES Totals: 0.00 616,657 726,821 726,821 0 2003 2003 2003 2003 2000 2001 d.opt 2002 F7E Requested Proposed Approved - Adopted Actual Actual Adopted Estimated Mn Description o Po . . 03 Motor Pod 7u - _50 Public Worts -ES Commodities 0.00 100,000 100,000 100,000 �r� 128,367 99,074 128,120 90,032.45 66-563120 Snow Removal Mamials 128,367 99,074 128,120 90,032 Commodities Totals: 0.00 100,000 100,000 100,000 E7 Transfers Ow 0.00 25,570 25,570 25370 0. 20,826 23968 25,167 .18,8752 or 5 66-81-1010 Trawlers To General Fund 20,826 23,968 25,167 18,875 Transfers Out Totals: 0.00 25,570 25,570 25,570 0 149,193 123,042 153,287 108,908 EXPENDITURES Totals: 0.00 125,570 125,570 125,570 0 -146- Village of Morton Grove General Ledger Printed: 11/15/2002 12:22 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Acmal - Aed Adopted Estimated Amount DaaAtiov FM Requested Proposed approved Adopted 03 Motor Fuel Tax - 50 Asphalt Street Patching E2 Couwagmal Savicea 47,129 - 14,092 60,000 5,675.02 67-55-2290 Construction Services 0.00 70,000 70,000 70,000 0 47429 14,092 60,000 5,675 - Caatraenul Services Totals: 000 70,000 70,000 70,000 0 E3 Commodities 32888 35,067 33,000 16,844.38 67-563110 Cooscuon Materials 0.00 30,000 30,000 30,000- 0 32,888 35,067 33,000 16,844 Commodities Totals: 0.00 30,000 30,000 30,000 0 E7 Transfers Out 40,319 46,405 48,725 36,543.75 67-81.1010 Tandem To Genial Fund 0.00 49,505 49,505 49,505 0 40,319 46,405 48,725 36,544 Transfers Oat Tot*: 0.00 49,505. 49,505 49,505 .0 120,336 _ 95,564 141,725 59,063 - EXPENDITURES Totals: - 0,00 149,505. 149,505 149,505 0 v -147- General Ledger Printed: 11/15/2002 12:22 UserUser. .d erb Morton Grove Budget Proposal Report For Fiscal Year.2003 2000 20D1 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Es Ac�wt Description FIE Requested Proposed Atuoved 03 Motor Fuel Tax 50 Street Sweeping E7 Transfers Om - 0.00 44,360 . 44J60 44,360 0 36,304 41,582 43,661 32,745.75 6841-1010 Transfers To General Fupd 36,304 41,582 43,661 32,746 Transfers Out Totals: 0.00 44,360 44,360 44,360 0 304 41,502 43,661 32,746 EXPENDITURES Totals: 0.00 44,360 44,360 44,360 0 2003 2003 2003 2003 2000 2001 dopt 2002 f Req�ted Proposed Approved Adopted Actual Acme Adopted - Estimated Account Mot Description ul 03 Motor Fuel Tax 50 Catch Basin Cleaning E7 - Transfers Out 0.00 26,611 26,611 26,611 0 21,674 24,945 26,192 19,644.00 6941-1010 Transfers To General Fwd 21,674 24,945 26,192 19,644 Tnasfen Out Totals: 0.00 26,611. 26,611 26,611 0 EXPENDITURES Totals: _ 0.00 26,611 26,611 26,611 0 21,674 24,945 26,192 19,644 `. -148- Village of Morton Grove General Ledger Printed: 11/15/2002 12:28 User.derb - Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Est®ated Account Description - FTE Requested Fn,pu d Approved Adopted 03 Motor Fuel Tax 50 Public Works E2 Contractual Swims 28,091 86,516 34,400 44,600.90 70-55-4170 Maintenance Of Street Lights 0.00 50,000 50,000 50,000 0 28,091 - 86416 34,400 44,601 Contractual Service;Total': 0.00 50,000 50,000 50,000 0 28,091 86,516 34,400 44,601 EXPENDITURES Totals: 0.00 50,000 50,000 50,000 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Desermdon - FPE Requested Proposed Approved Adopted 03 Motor Fuel Tax 50 Public Works -E2 Coact,,.Services 71.155 87,839 106,500 73,986.99 71-55-2230 Concrete Replacemeqt 0.00 106,500 160,000 160,000 0 71,155 87,839 106,500 73,987 Contractual Services Totals: 0.00 106,500 160,000 160,000 0 E7 Transit=Out 130,559 - 150,466 167,965 125973.75 71-81.1010 Ttmsfess To General Fund R00 170,775 170,775 170,775 0 � / 0,559 150,466 167,965 125,974 Transfers Out Totals: 0.00 170,775 170,775 - ' 170,775 0 201,714 238,305 274,465- 199,961 EXPENDITURES Totals: 0.00 277,275 330,775 330,775 0 rY -149- "Aiarir Village of Morton Grove Calendar Year 2003 COMMUNITY DEVELOPMENT BLOCK GRANT DEPARTMENT/ACTIVITY DESCRIPTION The Community Development Block Grant program administered by Cook County will no longer provide funding for new programs after CY2002: There will no longer be activity associated with this Fund —150— Village of Morton Grove General Ledger Printed: 11/15/2002 11:56 User.dab Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Ador\ 05 Community Dcv.Block Grant RI Tax Revenue 78,529 42,106 0 915.98 00-45-1003 Grams:com.devblock Grant 0.00 0 0 0 0 78,529 42,106 0 916 - Tact Revenue Totals: 0.00 0 0 0 0 R6 Investment and Rental Revenue 218 344 0 65.26 00-46-1010 Interest Income 0.00 0 0 0 0 218 344 0 65 Investment and Rental Rev Totals: 0.00 0 0 0 0 R8 Transfers In 1,006 0 0 0.00 00-48-1010 Transfers From General Fund 0.00 0 0 0 0 1,006 0 0 0 Transfers In Totals: 0.00 0 0 0 0 79,753 42,449 0 981 REVENUES Totals: 0.00 0 0 0 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 70 Comity Development El Personal Services 1,074 0 0 0.00 80-54-4648 Salary Housing Rehab Specialis 0.00 0 0 0 0 82 0 0 0.00 80-54-7100 Social Security 0.00 0 0 0 0 1,156 0 0 0 Personal Services Totals: 0.00 0 0 0 0 E2 Contractual Services 2,467 0 0 0.00 80-55-8110 Housing Rehab 0.00 0 0 0 0 64,492 43,634 0 2,302.01 81-554112 Home Care Services 0.00 0 0 0 0 277 11 0 0.00 81-55-8129 Other Miscellaneous 0.00 0 0 0 Are res 12,500 0 0 0.00 94-55-2110 Professional Senders 0.00 0 0 0 79,736 43,645 _ 0 2,302 Contractual Services Totals: 0.00 0 0 - 0 0 80,892 43,645 - 0 2,302 EXPENDITURES Totals: 0.00 0 0 0 0 0 0 0 0 Dept REVENUES 0.00 0 0 0 0 80,892 43,645 0 2,302 Dept EXPENSES 0.00 0 0 0 0 (80,892) (43,645) 0 (2,302) Community Development Totals: 0.00 0 0 0 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 79,753 42,449 0 981 Fund REVENUES 0.00 0 0 - 0 0 80,892 43,645 0 2,302 Fund EXPENSES 0.00 0 0 0 0 (1,139) (1,196) 0 (1,321) Community Dev.Block Gran Totals: 0.00 0 0 0 0 79,753 42,449 0 981 Report REVENUES 0.00 0 0 0 0 80,892 43,645 0 2,302 Report EXPENSES 0.00 0 0 0 0 (1,139) (1,196) 0 (1,321) Report Totals: 0.00 0 0 0 0 ^h -151- Village of Morton Grove Calendar Year 2003 REVOLVING EQUIPMENT REPLACEMENT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Revolving Equipment Replacement Fund was established to provide a means for financing the replacement of Public Works equipment and Fire department apparatus. Since most of the equipment is expensive,a separate fund was established to account for the financing of these purchases in support of the basic missions of both the Public Works and Fire Departments. SHARE OF STATE INCOME TAX 06-00-00-41-2020 Share of State Income tax allocated to this fund to limner debt service payments required on the installment notes of public works,paramedic and firefighting equipment The State Income Tax distribution is more thoroughly explained in the General Fund section for this account Total $121,939 FOREIGN FIRE INSURANCE TAX 06-00-00-41-2050 State statutes provide for a collection of a 2%tax on insurance companies located outside the State of Illinois for fire insurance premiums on property located within the municipality. The Village will deposit these monies into the Revolving Equipment Replacement Fund to provide financing on fire related equipment Total $14,500 INTEREST INCOME 06-00-00-46-1010 Projected revenues from unspent cash balances during Calendar Year 2003. Total $2,250 INSTALLMENT NOTE PROCEEDS 06-00-00-47-1010 Generally accepted accounting principals require the Village establish a separaterevenue account to reflect the total proceeds of installment notes used to fund major equipment purchases during the fiscal year. These monies will be utilized to purchase the items in the capital outlay section below. #6 Small Dump $42,500 #47 Small Dump $42,500 Total $85,000 SALE OF SURPLUS EQUIPMENT 06-00-00-49-1010 Proceeds from the sale of surplus equipment originally purchased through the Revolving Equipment Replacement Fund. Total $10,000 -152- Village of Morton Grove Calendar Year 2003 STATE REIMB: MAINT-STATE HIGHW 06-00-0049-4020 '1 Projected revenues to be received from IDOT for maintaining various State highways within the Village limits of Morton Grove pursuant to a written agreement Amounts reflect projected monies to be received from IDOT during 2003 Calendar Year Total $63,750 MOTOR VEHICLES 06-20-36-57-2030 Motor vehicles to be purchased in 2003 using installment note proceeds. Each of the new vehicles will replace existing equipment which have reached their useful life. The old vehicles are planned to be sold at auction. The fire engine for Station#4 ($419,000)and a replacement pick-up for the Concrete Division ($26,925) were eliminated by the Administrator during the budget review process. Both of these items have useful life remaining and will be included in a subsequent fiscal year. The Village Board eliminated an additional vehicle during the budget preparation process. #6 Small Dump $42,500 #47 Small Dump $42,500 Total $85,000 TRANSFERS TO DEBT SERVICE FUND 06-20-36-81-1070 Annual principal and interest due on installment notes made for various capital equipment purchases in prior years(year of installment note in(x of x)which will be paid during 2003). 1998 End Loader(4 of 5) - $21,310 1998 Fire Engine(4 of 5) $67,885 1998 Snorkel Truck(4 of 5) $19,733 1999 Two(2) Six-Wheel Dump Trucks (4 of 5) $39,666 1999 Dump Trailer(4 of 5) $6,896 1999 Street Sweeper(4 of 5) $23,178 2000 Low-boy Trailer(3 of 5) $5,574 2000 Cab/Chassis/Plow(3 of 5) $7,654 2000 Retro-Fit Utility Truck(3 of 5) $5,806 2000 Cab/Chassis/Dump (3 of 5) $8,279 2000 4x4 Truck(3 of 5) $6,458 Total $212,439 -153- Village of Morton Grove General Ledger Printed: 11/15/2002 11:57 User.dab Budget Proposal Report For Fiscal Year.2003 ,000 2001 2002 2002 _ 2003 2003 2003 2003 tra Actual Adwted Estimated Account Description F1E Rwocs ed Proposed Approved Adopted - 06 Revolving Equip.Replacement El Tax Revenue 277,847 179,509 164,904 96,652.10 00-41-2020 Share Of State Income Tax 0.00 131,939 121,939 121,939 0 13,041 13,491 14,000 0.00 0041-2050 Foreign Fire Insurance Tax 0.00 14,500 14,500 14,500 0 290,888 193,000 178,904 96,652. Tax Revenue Totals: 0.00 146,439 134119 136,439 0 R6 Investment and Rental Revenue 4,350 2,156 3,000 1,485.04 0046-1010 Interest Income - 0.00 2,250 2,250 2,250 0 4,350 2,156 3,000 1,485 Investment and Rental Rev Totals: 0.00 2,250 2,250 2,250 0 R7 Installment Nom Proceeds 348,223 0 0 0.00 00-47-1010 Installment Nom Proceeds 0.00 580,425 134,500 85,000 - 0 348,223 0 0 0 Installment Note Proceeds Totals: 0.00 580,425 134,500 85,000 0 R9 Miscellaneous Revalue 2,160 0 15,000 0.00 00-49-1010 Sale Of Surplus Equipment 0.00 0 10,000 10,000 0 63,364 64,285 64,307 31,598.25 00-49-4020 State Reimb:Mamt-state 1Highw 0.00 63,750 63,750 63,750 0 65,524 64,285 79,307 31,598 Miscellaneous Revenue Totals: 0.00 63,750 73,750 73,750 0 708,985 259,441 261,211 129,735 REVENUES Totals: 0.00 792,864 346,939 297,439 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Si Adopted Estimated Account Desaiption FTE Requested Proposed Approved Adopted 20 Finance - - 54 Machinery&Equipment 000 580,425 134,500 85,000 0 141,135 181,526 0 0.00 36-57-2030 Mt Vehicles - . . `f41,135 181,526 , 0 0 Machinery&Equipment Totals: 0.00 580,425 134,500 85,000 0 E7 Transfers Out 346,958 306,558 261,211 212,415.95- 3641-1070 Transfers To Debt Service Fund 0.00 212,439 212,439 212,439 0 346,958 306,558 261,211 212,416 Transfers Out Totals: 0.00 212,439 212,439 212,439 0 408,093 488,084 261,211 212,416 EXPENDITURES Totals: 0.00 792,864 346,939 297,439 0 -154- cnt Village of Morton Grove Calendar Year 2003 POLICE E911 DEPARTMENT/ACTIVITY DESCRIPTION To provide public safety services and response through the use of the Emergency 911 telephone system The E911 system provides community residents with the three digit emergency telephone number which will access police,fire or ambulance services. The enhanced system allows the E911 dispatcher to immediately know the address and phone number of where the call originated from. The E911 computer screen provides any special information related to the caller's address which responding emergency crews should be aware of before they arrive at the scene. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES Work progressed throughout 2002 for the implementation of the central police dispatch project Once activated,central dispatch will increase the efficiency of the public safety E911 dispatching while giving us long term savings as a result of shared costs with the other central dispatch participants. Participation in the joint communications center provides adequate dispatching backup and support during peak periods or for disaster type incidents. Participation also means calls to E911 will be answered and processed by dispatchers that have no distractions, are not handling customer service at the front desk,are not checking on prisoners and are not inundated with non-emergency business calls or completing other responsibilities that are not related to emergency dispatching. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continuous monitoring of the operation of the emergency telephone system throughout the year to assure quality service and response for our residents,for our business owners,for the people that work in our town and for the people that visit,shop or travel through the town. 2. Maintain communications and networking with the joint dispatch partners to insure a continuous flow of information as it relates to E911 planning,research and problem solving thereby providing the most effective and efficient PSAP service in the most cost-effective manner. BUDGET COMMENTS With participation in central dispatch the E911 budget will have only two active accounts. One existing account covers the Ameritech E911 line charge fees and transfer fees for E911 wireless calls. Another account covers the department's share of the costs related to the professional consulting and engineering fees needed for the central dispatch switchover. The second account, added to the E911 budget for 2003 is a central dispatch line item. The line item was added to cover a portion of the operating costs related to central dispatch. The balance of the funds necessary to cover the operating costs will come from a new central dispatch line item in the Police Department budget. We will be maintaining a non-emergency communication center to handle administrative telephone calls, non-emergency radio dispatching and computers and recording equipment that support those functions. Monies used to support these functions had been included in the E911 budget and were allowable when we were operating as a PSAP. The support of these functions has been provided for in three different accounts in the Police Department budget. —155— Village of Morton Grove Calendar Year 2003 E 911 TELEPHONE SURCHARGE FEES 07-00-00444010 Monthly surcharge fee assessed per telephone line within Village boundaries. The fee is$35 per month per line and is based on an estimated 15,000 lines less processing fees and=collectibles assessed by Ameritech. There is also a local use charge for connecting calls to RED Center. Total $140,000 E911 SURCHARGE FEES-WIRELESS 07-00-00-44-4020 Wireless E911 fees provide for the utilization of 911 emergency response for cellular phone users. The fee is $.75/per month,per line. • Total $70,000 INTEREST INCOME 07-00-00-46-1010 Projected interest earnings from invested cash during the calendar year budget Total $1,200 AVAILABLE FUND BALANCE 07-00-00-49-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to '1 cover the proposed level of appropriation. Total $15,854 AMERITECH E911 LINE CHARGES 07-30-37-55-2210 This account covers Ameritech line charge fees to continue E911 service. The line charge formula used by Ameritech is figured by multiplying the fee of$150/per 1,000 access lines per month. There is a "Local Usage Charge"added for all calls that are transferred to Red Center which average$5 to$10/per month. A 5.1% State utility tax is then added. Currently,Morton Grove has 15400 access lines. An additional line item reflecting the cost of the additional block of access lines (1 block= 1,000 lines)is noted. The additional line block from last year never materiali7ed for the 2002 budget period,but will more than likely occur in 2003. With the introduction of wireless 911 there is a line charge that coven the transfer of wireless calls received at a central switching station and then forwarded via landline to the E911 dispatch center. Ameritech E911 Line Charge $36,000 Ameritech Block Line Charge $4,000 Ameritech Wireless Lines $7,200 Total $47,200 —156— Village of Morton Grove Calendar Year 2003 CENTRAL DISPATCH 07-30-37-55-7151 This account provides part of the yearly operating costs related to Central Dispatch. The balance of the operating costs has been provided for in the Police Department budget Total $179,854 —157— Village of Morton Grove General Ledger Printed: 11/15/2002 1138 User.dab Budget Proposal Report For Fiscal Year 2003 2000 2001 2002 2002 2003 2003 2003 - 20e Actual Actual Adopted Estimated Account Description FIE Requested Proposed Approved Adot 07 Enhanced 911 Phone System RI Tax Revenue 136,772 129,516 140,000 66,65705 00-44-4010 E 911 Telephone Surcharge Fees 0.00 138,000 140,000 140,000 0 O 53,631 48,000 29,234.28 0044.4020 E911 Surcharge Fees-Wireless 0.00 70,000 70,000 70,000 0 136,772 183,147 188,000 95,891 Tax Revenue Totals: 0.00 208,000 210,000 210,000 - 0 R6 Investment and Rental Revenue 2,159 1,170 1,000 (66.61) 00-46-1010 Interest Income 0.00 1,000 1,200 1,200 0 2,159 1,170 1,000 (67) Investment and Rental Rev Totals: 0.00 1,000 1,200 1,200 0 R7 Installment Note Proceeds O 0 50,000 0.00 00-47-1010 Installment Loan Proceeds 0.00 0 0 0 0 O 0 50,000 0 Installment Note Proceeds Totals: 0.00 0 0 -0 0 R9 Mssxfanemu Revenue O 0 151,200 0.00 00-49-9999 Available Fid Balance 0.00 0 15,854 15,854 0 O 0 151,200 0 - Miscellaneous Revenue Totals: 0.00 0 15,854 15,854 0 138,931 184,317 390,200 - 95,825 - REVENUES Totals: - 0.00 209,000 227,054 227,054 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FfE Requested Proposed Approved Adopted 30 Police El Pascual Services 44,648 40,251 0.00 37-54-4624 Salaries Radio Opemtors/dsptc 0.00 p- 2,249 1,158 0.00 37-54-5100 Salaries Overtime 0.00 1,187 537 0.00 37-54-5200 Holiday Pay 0.00 3,557 3,170 0.00 37-54-7100 Social Security 0.00 0 3,939 8,744 - 0.00 37-54-8100 Hospitalization Insurance - 0.00 . 0 140 155 0.00 37-544300 Life Insurance 0.00 0 55,720 54,015 0 - 0 Personal Services Totals: 0.00 0 - 0 0 0 E2 Contractual Savior 1,474 1,645 2,900 0.00 37-55-1150 Staining&Instructions 0.00 0 0 0 29,700 14,850 30,000 8,970.00 37-55-2110 Professional Services 0.00 20,000 0 0 29,049 34,382 43,200 20,994.79 37-55-2210 Ameritech E911 Line Charges 0.00 47,200 47,200 47,200 12,672 12,968 12,600 10,734.00 37-55-4130 Maintenance Of Nonaauto Equip 0.00 -_` 0 0 0 276 2,279 3,150 229.56 37-55-4150 Maintenance Of Radio Equipment _ 0.00 - 0 0 0 0 0 0 0.00 37-55-7151 Canal Dispatch 0.00- 164,000 179,854 179,854, 73,171 66,124 91,850 40,928 Contractual Services Totals: 0.00 231,200 227,054 227,054 0 E3 Comndities 9 10 1,100 599.41 37-56-2110 Operational Supplies - 0.00 0 0 0 _ 0 407 117 0 0.00 37-564200 Operational Equipment 0.00 0 0 0 0 0 0 0 0.00 37-564300-Unifom Purchase&Replacement 0.00 0 0 0 0 416 127 1,100 599 Commodities Totals: - 0.00 0 0 0 0 . E4 Machinery&Equipment O 0 297,250 0.00 37-57-2010 Machinery&Equipment 0.00 0 - 0 0 0 O 0 0 0.00 37-57-2040 Furniture &Fimaes 0.00 0 0 - 0 0 0 0 297,250 0 Machinery&Equipment Totals: 0.00 0 0 0 0 129,307 120,265 390,200 41,528 EXPENDITURES Totals: 0.00 231,200 227,054 227,054 0 -158- Village of Morton Grove General Ledger Printed: 11/15/2002 11:58 User derb - Budget Proposal Report For Fiscal Year.2003 700 - 2001 2002 2002 2003 2003 2003 2003 loaf Aeossl Adopted Estimated Accotmt FundR ioo FTE Requested Proposed Approved Adopted 8,931 184,317 390,200 95,825 Fund REVENUES - 0.00 209,000 227,054 227,054 0 129,307 120,265 390,200 41,528 F®dEXPENSES 0.00 231,200 227,054 227,054 0 `. �i -159- Village of Morton Grove, Illinois - Personnel Schedule Summary-CY 2003 Enhanced 911 Telephone System Fund 2002 2003 Salary Number Grade Salary Number Full Time: Dispatcher/Police 0 0.0 50 0 0.0 Total 0 0.0 0 0.0 Additional Personnel Services: Salaries-Overtime 0 0 Total 0 0 Fringe Benefits: Holiday Pay 0 0.0 0 0.0 Social Security 0 0.0 0 0.0 Hospitalization Insurance 0 0.0 0 0.0 Life Insurance 0 0.0 0 0.0 Total 0 0 Department Total 0 0.0 0 0.0 r � -160- Repo Village of Morton Grove Calendar Year 2003 PUBLIC LIBRARY DEPARTMENT/ACTIVITY DESCRIPTION The Public Library is an affiliated unit of government having its own directly elected Board of Trustees. By statute,the Village Board must approve the annual budget and tax levy for the Library and must also approve any indebtedness. With the exception of those financial matters,the Library is totally autonomous although the Village has closely cooperated with the Library providing vehicle maintenance, lawn care,and related support services and periodically assisting with building maintenance functions. The property tax levy for the Library is now a separate item on the County tax bill and receipts are remitted directly to the jurisdiction. Therefore,the Library's tax levy no longer appears in the municipal budget Traditionally, some Personal Property Replacement Tax has been provided to the Library by the Village. The sole purchace for this fund is to allocate and provide for the remittance of that Replacement Tax to the Library. PERSONAL PROPERTY REPLACEMENT 11-00-00-41-2030 Share of replacement tax to Fund. See General Fund for further information. Total $15,500 TAX DISTRIBUTION OF LIBRARY 11-10-41-55-8130 Total $15,500 • —161— Village of Morton Grove General Ledger Printed: 11/15/2002 11:58 User.derb Budget Proposal Report For Fiscal Year:2003 2000 2003 2003 2003 200_03�� Acme! Actual 2002 2002 FTE Requested Proposed Approved � \ Actual Acdu( Adopted Estimated II Descriptive 11 Limey RI Tax Revenue 21,514 19,525 19,750 11,685.07 0041-2030 Personal Property Replacement 0.00 15,500 15,500 15,500 0 21,514 19,525 19,750 11,685 Tax Revenue Totals: 0.00 15,500 15,500 15,500 0 21,514 19,525 19,750 11,685 REVENUES Totals: 0.00 - 15,500 15,500 15,500 0 2003 2003 2003 2003 2000 2001 dopt lima FCE Requested Proposed Atproved Adopted Actual Actual Adopted Estimated 10 Description mi 10 Administration E2 Contractual Services 0.00 15,500 15,500 15,500 0 21,514 18,274 19,750 12,935.49 41-55-8130 Tax Distribution Of Library 21,514 18,274 19,750 12,935 Contractual Services Totals: 0.00 15,500 15,500 15,500 0 21,514 18,274 19,750 12,935 EXPENDITURES Totals: 0.00 15,500 15,500 15,500 0 0.00 0 0 0 0 0 0 0 0 Dept REVENUES 0.00 15,500 15,500 15,500 0 21,514 18,274 19,750 - 12,935 Dept EXPENSES (21,514) (18,274) (19,750) (12,935) Administration Totals: 0.00 (15,500) (15,500) (15,500) 0 2003 2003 2003 200"..'".\ 2000 2tua 2002 2002 FfE Requested Proposed Approved A Actual Actual Etim,685 A�wt Description 0.00 15,500 15,500 15,500 u 21,514 19,525 19,750 11,685 Fwd EXPENSES 0.00 15,500 15,500 15,500 0 21,514 18,274 19,750 12,935 Fund EXPENSES 0 1,250 0 (1,250) Library Totals: 0.00 0 0 0 0 0.00 15,500 15,500 15,500 0 21,514 19,525 19,750 11,685 Report EXPENSES - 0.00 15,500 15,500 15,500 0 . 21,514 18,274 4 19,750 12,935 Report EXPENSEES 0 1,250 0 (1,250) Report Totals: 0.00 0 0 0 0 -162- Village of Morton Grove Calendar Year 2003 GENERAL EMPLOYEES' PENSION DEPARTMENT/ACTIVITY DESCRIPTION The Village provides retirement benefits for all civilian(non-sworn)employees who work at least 1,000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the CNA Insurance Company. The Village does not participate in the Illinois Municipal Retirement Fund _ (IMRE). Employees become eligible for coverage after one year of employment and contribute 2%of their gross base pay. The purpose of this fund is to account for collection of employee contributions and local taxes prior to submitting to the CNA insurance plan. PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 2002 GOALS AND OBJECTIVES 1. Resources were allocated to this fund to meet all pension obligations. 2. Actuarial reports were completed by an independent actuary and the Village set aside those resources recommended by the actuary. 3. The fund continues to make payments to retirees. ANNUAL GOALS AND OBJECTIVES - CALENDAR YEAR 2003 1. Continue to allocate the necessary funds recommended by the actuary to insure adequate future funding of all pension liabilities. 2. Continue to pay benefits to retirees and/or their dependents. BUDGET COMMENTS The total budget for the General Employees Pension Fund for CY2003 is$361,911. This decrease of $14,939 or 4.0% from the prior year. This was due to a decrease in the base salary as a result of the Central Dispatch reorganization. The employer contribution rate for 2003 will be 10.04%,up from the prior year's rate of 9.58%. PROPERTY TAXES 14-00-00-41-1010 Projected property taxes expected during Calendar Year 2003. It is based on property taxes expected to be received from the 2002 levy. The amount proposed to be levied for CY2002 increased$9,912 from the prior year. Total $246,457 PERSONAL PROPERTY REPLACEMENT 14-00-00-41-2030 Projected share of personal property replacement taxes. See General Fund revenue section for detailed explanation. Total $45,445 —163— ' 'IE Village of Morton Grove Calendar Year 2003 INTEREST INCOME 14-00-00-46-1010 Projected revenues from unspent,invested monies. Total $4,800 EMPLOYEE CONTRIBUTIONS 14-00-00-49-5010 This is a clearing account for employee contributions into the plan from payroll withholdings. Employees contribute 2%of their base pay(including longevity)into the plan. These monies are directly forwarded to CNA through account 142042-557220 noted below. Total $65,209 ADDITIONAL LEGAL FEES 14-2042-55-6120 Projected legal fees needed from time-to-time to review pension matters related to the General Employees Pension Plan. Total $2,000 VILLAGE SHARE OF PENSION 14-20-42-55-7200 The Village provides retirement benefits for all civilian(non-sworn)employees who work at least 1,000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the '1 CNA Insurance Company. The Village does not participate in the Illinois Municipal Retirement Fund (I RF). Employees become eligible for coverage after 1 year of employment and contribute 2%of their gross base pay.There will be approximately 62 active participants covered under the program by the time the Calendar Year 2003 actuarial is prepared. The Village's share is only a rough estimate at this time and is based upon a contribution rate of 10.04%to each civilian employee's base pay for the transitional year.This is an increase from the 9.58%base in Calendar Year 2002.The increase is due to changing demographics of plan participants. The amount excludes the water/sewer fund share. The comparative total Village share of contributions into the plan between the two funds is as follows: -CY 1999 CY 2000 CY 2001 CY2002 CY2003 General Fund $213,813 $241,065 $239,134 $282,348 $248,494 Enterprise 49.110 47.640 47.803 50,200 72,201 Total $262.923 $288.705 1286.937 1332.548 Village Share of Pension-401(a)and 457 $31,166 Contribution Village Share of Pension-General Employees $248,494 Contribution Total $279,660 EMPLOYEE SHARE OF PENSION 14-20-42-55-7220 See A/C#495010 above for explanation. - Total $65,209 —164— Village of Morton Grove Calendar Year 2003 LONG TERM DISABILITY INSURANCE 14-20-42-55-7230 - The Village also provides long term disability insurance coverage for all its full-time civilian employees and firefighters with 7 or less years of employment. (Firefighters with more than 7 years and sworn Police personnel are covered in their respective pension funds.) The coverage is underwritten by the United States Life Insurance and is reflected in this fund for General Fund employees. The share for long term disability of Enterprise Fund employees is shown separately in that fund and not shown in this find. This is the same practice as in prior years.The estimated cost between the two funds for the 2003 Calendar Year budget period is as follows: General Fund Share $ 9,042 Enterprise Fund Share 2,117 TOTAL 11119 Total $9,042 ACTUARIAL FEES 14-20-42-55-8121 Projected fees for annual actuarial study to determine funding levels and annual Village contribution for General Employees'Pension Fund($3,500)individual benefit sheets for employees covered($600)and estimated individual calculations for retiring employees as well as other special projects($1,900). Total $6,000 • \. —165— General Ledger Printed: 11/15/2002 11:58 Village ed rbMorton Grove Budget Proposal Report For Fiscal Year.2003 User.derb 2003 2003 2003 2003 2000 20ua dopt 2002 FIE Requested Proposed Approved dot Actual Actual Adopted Estimated Account Description' 14 General Employees Pension RI Tax Revenue . 246,457 246,457 0 201,316 190,732 236,555 112,132.83 00-41-1010 Property Taxes 0,00 0.00 45,445 246,457 2446,455 45,445 0 63,879 57,802 57,981 34,304.41 00-41-2030 Personal Property Replacement 265,195 248,534 294,536 146,437 Tax Revenue Totals: 0.00 291,902 291,902 291,902 0 R6 Investment and Rental Revenue 4 800 4,800 0 3,864 4,670 3,750 3,90921 00-46-1010 Interest Income 0.00 4,800 3,864 4,670 3,750 3,909 Investment and Rental Rev Totals: 0.00 4,800 4,800 4,800 0 R9 Miscellaneous Revenue 0.00 65,209 65,209 65,209. 0 0 0 78,564 51,424.11 00-49-5010 Employee Contributions p 0 78,564 51,424 Miscellaneous Revenue Totals: 0.00 65,209 65,209 65,209 0 269,059 253,205 376,850 201,771 REVENUES Totals: 0.00 361,911 361,911 361,911 0 2003 2003 2003 2003 Actual 2001 2002 2002 FCE Requested Proposed Approved Adopted Aeal Actual Adopted Estimated Account Description 20 Finance E2 Contractual Services 0.00 2,000 2,000 2,000 0 0 3,060 500 4,023.00 42-55-6120 Additional Legal Fees 00 272,000 279,660 0 246,426 261,770 282,348 15,166.77 42-55-7200 Village Share Of Pension 0.00 0.00 255,147 65,209 65,209 0 0 0 78,564 51,424.11 42-55-7220 Employee Share Of Pension 9,078 9,042 9,042 0 9,337 7,448 10,938 5,959.11 42-55-7230 Long Term Disabti 0.00 5,2 ty Insurance 0.00 6,000 6,000 6,000 0 4,515 4,440 4,500 8,040.00 42-55-8121 Actuarial Fees 260,278 276,718 376,850 84,613 Contractual Services Totals: 0.00 337,434 361,911 361,911 260,278 276,718 376,850 84,613 EXPENDITURES Totals: 0.00 337,434 361,911 361,911 0 0 0 0 Dept REVENUES 0.00 0 0 0 0 260,278 276,718 376,850 84,613 Dept EXPENSES 0.00 337,434 361,911 361,911 0 0.00 (337,434) (361,911) (361911) 0 (260,278) (276,718) (376850) (84,613) Finance Totals: - t. 2003 2003 2003 2003 2000 20ua dopt 2002 FrE Requested Proposed Approved Adopted Actual Actual Adopted Estimated Account Description nE 0.00 361,911 361,911 361,911 0 269,059 253,205 376,850 201,771 F�EXPO 0.00 337,434 361,911 361,911 0 260178 276,718 376,850 84,613 8,781 (23,514) 0 117,158 General Employees Pension Totals: 0.00 24,477 0 0 0 0.00 361,911 361,911 361,911 0 269,059 253,205 376,850 284,613 Report EXPENSES 0.00 337,434 361,911 361,911 0 260,278 276,718 376,850 84,613 Repo 8,781 (23,514) 0 117,158 Report Totals: 0.00 24,477 0 0 0 -166- Village of Morton Grove Calendar Year 2003 COMMUTER PARKING LOT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Commuter Parking Facilities Fund has been established as a special revenue fund to account for all revenues received by the Village from the operation of the commuter parking lots on Lehigh Avenue. This will be the eleventh full year of operation. The enactment of the coin box fee for individuals using the commuter parking lots generates revenue used exclusively for the care,maintenance,and future expansion of the commuter parking lot PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. General maintenance services,including snow removal, sweeping,cleaning of the lots, restriping and asphalt repair were completed as needed and on a timely basis to insure commuters were well served by the facility. 2. Electronic coin payment boxes were installed. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. The Village will continue to provide the necessary staff and resources to insure the commuter parking lots are maintained in good operating order,including landscaped areas which enhance the appearance and effective use of the facility. 2. The Village will continue to provide a sufficient number of well maintained parking spaces to serve the commuting public which utilizes the Morton Grove Meta Station. Additional parking located on the railroad right-of-way should continue to insure adequate parking space for all commuters who want to utilize this facility. COMMUTER PARKING LOT FEES 18-00-00-44-3040 Projected revenues from commuter parking lot on Lincoln and Lehigh. Projections based on daily rates of $1.10 to$1.25 per day with average utilization of 290 spaces per day per 5 day work week plus some weekend use for the entire calendar year budget Total $95,000 INTEREST INCOME 18-00-00-46-1010 Projected revenues from invested unspent cash balances during the calendar year budget Total $2,000 AVAILABLE FUND BALANCE 18-00-00-49-9999 Total $22,800 —167— ' Village of Morton Grove Calendar Year 2003 UTILITIES STREET LIGHTING 18-20-31-55-3130 Electricity cost for lighting at commuter parking facility. Total $2,300 MAINTENANCE OF STREET LIGHTS 18-20-31-55-4170 The direct costs for maintaining lighting fixtures in the Commuter Parking Lot. Total $600 OPERATIONAL SUPPLIES 18-20-31-56-2110 These tools will be used to maintain the landscaping and facilities at the Commuter Parking Facility. Mower blades,bags and other $1,600 cutting supplies Weed wiper $675 Hedge trimmers $325 Gas Edger $350 Water Pump $600 Total $3,550 LANDSCAPING MATERIALS 18-20-31-56-3100 - 1 The landscaping materials will be used to maintain the existing landscaping surrounding the parking facility. Restoration along off-street parking on Lehigh. Sod replacement-200 rolls $500 Trees-8 $2,000 Misc.repairs-Lehigh off street $6,500 Flowers $2,000 Holiday lighting $1,000 30 evergreens-Lehigh off street $1,050 Total $13,050 CONSTRUCTION MATERIALS 18-20-31-56-3110 Purchase of supplies and materials for lot repair and maintenance. Paint for#'s and lines $1,300 - Concrete repair $2,000 Asphalt repair $1,000 Total $4,300 STREET SIGN MATERIALS 18-20-31-56-3130 Replacement of parking signs and maintenance of signage for the Commuter Parking Facility. Total $600 —168— Village of Morton Grove . Calendar Year 2003 NON-AUTO REPAIR PARTS 18-20-31-56-4100 Costs for maintaining new electronic parking devices. Total $1,000 MACHINERY&EOUIPMENT 18-20-31-57-2010 Replacement of the worn out lighting fixtures along the commuter platform. Total $2,500 TRANSFERS TO GENERAL FUND 18-20-31-81-1010 Commuter Parking Lot share of allocated labor&supply costs paid directly out of the General Fund. The amount has been increased based on the share of costs allocated to this fund. The estimated share of personnel costs include both salaries&benefits. CSOs are used to collect monies and issue citations;Patrol Officers accompany the CSOs and do daily patrols;Finance Department counts monies each day,prepares the deposit,sells tokens over the counter,pays bills directly attributed to the lot,prepares the budget of the fund,etc.;the Village Admin and Community Development Director perform general planning,major upkeep or expansion functions and other overhead related duties;the public works(mostly street dept)are used for landscaping,snowplowing,asphalt patching,stall painting,sign placement,and other overall grounds maintenance. Total $78,500 TRANSFERS TO WATER/SEWER FUND 18-20-31-81-1040 Allocated labor costs for providing Public Works related functions(from personnel of the Water/Sewer department)for such tasks as landscaping,grounds maintenance,snowplowing,administrative& supervisory,etc.The account consists primarily of the Water Fund share of the Public Works Director, assistant director,and secretary salaries and benefits. - Total $13,400 —169— Village of Morton Grove General Ledger Printed: 11/15/2002 11:59 User:derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FCE Requested Proposed Approved Adtr ` 18 Commuter Parking RI Tax Revenue 85,332 85,813 128,400 61,610.17 00-44-3040 Commuter Parking Lot Fees 0.00 95,000 95,000 95,000. 0 85,332 85,813 128,400 61,610 Tax Revenue Totals: 0.00 95,000 95,000 95,000 0 R6 Investment and Rental Revenue 10,194 5,733 10,000 1,187.72 00-46-1010 Interest Income 0.00 2,000 2,000 2,000 0 10,194 5,733 10,000 1,188 Investment and Rental Rev Totals: 0.00 2,000 2,000 2,000 0 R9 Miscellaneous Revenue O 0 0 0.00 00-49-9999 Available Fund Balance 0.00- 0 22,800 22.800 0 0 0 0 0 Miscellaneous Revenue Totals: 0.00 0 22,800 22,800- 0 95,526 91,546 138,400 62,798 REVENUES Totals: 0.00 97,000 119,800 119,800 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 20 Finance E2 Contractual Services 2,073 0 0 0.00 31-55-2290 Construction Services 0.00 0 0 0 0 1,636 1,455 2,000 1,233.86 31-55-3130 Utilities Street Lighting 0.00 2,300 2,300 2,300 0 253 1,541 400 430.35 31-55-4170 Maintenance Of Street lights 0.00 600 600 600 0 3,962 2,996 2,400 1,664 Contractual Services Totals: 0.00 2,900 2,900 2,900 0 E3 Commodities 1,151 4,549 4,200 7,391.61 31-56-2110 Operational Supplies 0.00 1,600 3,550 3,550 '--"N 8,711 3,442 10,000 1,796.91 31-56-3100 Landscaping Materials 0.00 13,050 13,050 13,050 0 27 4,250 1,289.16 31-56-3110 Construction Materials 0.00 4,300 4,300 4,300 ' 0 0 300 0.00 31-56-3130 Street Sign Materials 0.00 600 600 600 . 0 66 0 1,000 804.02 31-56-4100 Non-auto Repair Pam 0.00 1,000 1,000 1,000 0 9,928 8,017 19,750 11,282 Commodities Totals: 0.00 20,550 22,500 22,500 0 EA Machinery&Equipment O 1,333 15,500 9,910.00 31-57-2010 Machinery&Equipment 0.00 2,500 2,500 2,500 0 O 1,333 15,500 9,910 Machinery&Equipment Totals: 0.00 2,500 2,500 2,500 0 E6 Reserve Expense O 0 13,300 0.00 31-58-1010 Reserve For Emergency 0.00 0 0 0 0 ' 0 0 13,300 0 Reserve Expense Totals: 0.00 0 0 0 0 E7 Transfers Out 65,770 68,400 74,700 56,025.00 31-81-1010 Transfers To General Fund 0.00 78,500 78,500 78,500 0 11,200 11,650 12,750 9,562.50 31-81-1040 Transfers To Water/sewer Fund 0.00 13,400 13,400 13,400 0 76,970 80,050 87,450 65,588 Transfers Out Totals: 0.00 91,900 91,900 91,900 0 90,860 92,396 138,400 88,443 EXPENDITURES Totals: 0.00 117,850 119,800 119,800 . 0 O 0 0 0 Dept REVENUES 0.00 0 0 0 0 90,860 92,396 138,400 88,443 Dept EXPENSES 0.00 117,850 119,800 119,800 0 (90,860) (92,396) (138,400) (88,443) Finance Totals: 0.00 (117,850) (119,800) (119,800) 0 -170- Village of Morton Grove General Ledger Printed: 11/15/2002 11:59 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 out Actual Adopted Estimated Account Description FrE Requested Proposed Approved Adopted ,526 91,546 138,400 62,798 Fund REVENUES 0.00 97,000 119,800 119,800 0 90,860 92,396 138,400 88,443 Fmd EXPENSES 0.00 .117,850 119,800 119,800 0 4,666 (850) 0 (25,646) Commuter Parking Totals: 0.00 (20,850) 0 0 0 95,526 91,546 138,400 62,798 Report REVENUES 0.00 97,000 119,800 119,800 0 90,860 92,396 138,400 88,443 Report EXPENSES 0.00 117,850 119,800 119,800 0 4,666 (850) 0 (25,646) Report Totals: 0.00 (20,850) 0 0 0 • -171- Village of Morton Grove Calendar Year 2003 DEBT SERVICE FUND DEPARTMENT/ACTIVITY DESCRIPTION The Debt Service Fund has been established to account for all general obligation debt of the Village which is financed through the full faith and credit of the Village of Morton Grove. This includes: 1. All General Obligation Bonds of the Village(1999 Issue) 2. IEPA Capulina and Parkview Flood Control Loans 3. Installment notes financing public safety,public works and other municipal heavy equipment. The Fund excludes debt financed by non-general obligation such as installment notes on Water/Sewer Department related equipment and the IEPA loan for mandated sewer rehab work. Both of these types of debt are obligations of the Enterprise Fund and are financed directly through water/sewer use fees. See Fund#40 for further information on these debt issues. Further excluded is debt incurred for economic development activities which is accounted for and reported either through the Economic Development Fund or,if relevant,through the Waukegan Road and Ferris/Lehigh TIF Funds.This debt was incurred specifically to support economic redevelopment projects in the community and not for traditional government services. The Summary Schedule provided in this Section lists all debt requirements and appropriations necessary to fund the debt,as well as,each debt funding source. The property tax requirement is net of the estimated abatements from interfund transfers and sales tax revenue. The abatements are usually made at the meeting when the actual property tax levy is adopted. There is also a more detailed schedule of additional debt requirements in the Appendix Section at the back of this book. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES In February 1999,the Village issued$15,495,000 of G.O.Bonds. A portion of the proceeds were used to advance refund the$7,000,000 94 G.O. Bond issue. The balance of the proceeds are be used to support the following projects: 1. Beckwith Road/Church Street Corridor Improvements 2. Waukegan Road Corridor Improvements 3. Lyons Street Reconstruction 4. American Legion Memorial Civic Center Purchase and Reconstruction 5. Gross Pont Road Reconstruction Interest payments on this debt began in June 1999. Principal repayment began in Calendar Year 2000. The Village collected the appropriate revenues to support all debt service payments as detailed in the summary schedule. - ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue with the tidy payment of all debt requirements to maintain the Village's credit rating. 2. Utilize the RFP process in providing financing for Revolving Equipment Fund purchases. —172— Village of Morton Grove Calendar Year 2003 BUDGET COMMENTS The total budget of the Debt Service fund for CY2002 is $1,8793,618. This is a decrease of$104,885 or 5.52%from the prior year. Payment for installment note purchases decreased$48,772 or older notes were paid off. All other debt repayment schedules remained relatively unchanged from the prior year. PROPERTY TAXES 20-00-00-41-1010 Projected property taxes net of abatements to be levied in December 2002 per attached schedule. Abatement is expected to total$810,270($336,270 from Water Fund Share of 1999 G.O.Bonds and$475,000 from the 1/4%local option sales tax). Total $1,036,396 SALES TAX 20-00-0041-2010 The Village increased the local option sales tax from 1/2%to 3/4%effective January 1, 1995,to finance the debt on the 1994$7 million G.O.Bond issue. In January 1999,the 1994 Bonds were refunded with a $15,495,000 GO Bond Issue.The local option sales tax allocated for the 94 Bonds will now be used to abate the 1999 issue. The 1/4%additional home rule sales tax is expected to generate$617,008 during Calendar Year 2003. The amount indicated($475,000)represents the portion of revenues which will be allocated to the Debt Service Fund. The remaining balance($142,008)will be allocated to the Capital Projects Fund. Total $475,000 INTEREST INCOME 20-00-00-46-1010 Projected revenues from unspent cash balances.The surplus cash is invested in both a short-term pooled money market type bank accounts(this account)and a pooled intermediate bond type money market accounts the Illinois Metropolitan Investment Fund(account 465012). Investment earnings from these funds are used for payment of current and future debt service. The total investment earnings projected for this account is based on current interest rates and cash balances. Total $10,350 NET INCREASE(DECREASE)FMV IM 20-00-00-46-5012 Represents earnings from the increase/decrease in market value of Village's investment in the Illinois Metropolitan Fund(IMET). This is an additional investment pool the Village uses for unspent monies and consists primarily of U.S.government securities of between 1-3 years in maturity. The total projected increase in value for IMET is based on current interest rates and existing cash balances. Total $32,200 TRANSFERS FROM REVOLVING EQUIP 20-00-0048-1060 Transfers from Revolving Equipment Replacement Fund to cover installment note debt service payments originating from that fund. Total $212,439 —173— rt; Village of Morton Grove Calendar Year 2003 AVAILABLE FUND BALANCE 20-00-00-49-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the proposed level of appropriation Total $27,233 BOND REDEMPTION 20-20-38-59-1010 See"Summary of Debt Service Payments&Revenue Source"schedule which is included with this Fund for details on this account. Total $570,000 BOND INTEREST 20-20-38-59-1020 See"Summary of Debt Service Payments and Revenue Source"schedule which is included with this Fund for details on this account Total $438,810 NOTE REDEMPTION 20-20-38-59-1030 See"Summary of Debt Service.Payments&Revenue Sources"schedule included with this Fund for details on this account. Total $608,760 NOTE INTEREST 20-20-38-59-1040 See"Summary of Debt Service Payments&R evenue Sources"schedule included with this Fund for detail on this account. Total ,$175A48 AGENT rrtS 20-20-38-59-1070 Paying Agent fees on '99 G.O.Bond issue. Total $600 -174— T e y qa1 m 2 f D -i tig ogg �' o (D (Dmm (Dmc. Nm 9m e �( � 'D aS z1 ce3 = "- _' mm 188 � 8N� gmmm : o�z� N � � N s 2 - fl a 't7. OO m m dIH&IIHIOI m =y D g OFF FI4 2 m 3 a g.w m a g m 6 ° a O D_m a 0 m 6 a m m O m m =§ y m 3 a c 3c c m m m 6 0 ➢ iD m ^�- 6 m m a ° O m Z S O y? o '� = 8 w m r m a c O �° m 6 u a 2 O �y a v 'm o Q 8 m m u S ama x 3 • 3 3 8 m_ m c 3 .� �H _a D 33 a a m a s m m=' < g � 33 c a m a o 'm 2 I rm i8 . '° �a 13 m 3 mp mF a g a °I U V v 9 , 6 3s m a o P P®c °m 8 § ' a w? 3m H P a a m o 9 F 0 Ca F O T m m O 8 O 0 . 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Ali lit 3 „ca § 3333 ^ �o b a- g 1 yD 0 D_3 m Login ° c _ _ c 'm m 8i v'da,} o_ u U" a° 3 c c cc cc —175— Village of Morton Grove - General Ledger Printed: 11/15/2002 11:59 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 `curd Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 20 Debt Service RI Tax Revenue 1,069,113 1,040,508 1,034,822 495,428.36 00-41-1010 Propetty Taxes 0.00 1,036,396 1,036,396 1,036,396 0 475,000 475,080 475,000 237,540.00 00-41-2010 Sales Tax 0.00 475,000 475,000 475,000 0 0 0 0 0.00 00-41-2020 Share Of State Income Tax - 0.00 0 0 0 0 1,544,113 1,515,588 1,509,822 732,968 - Tax Revenue Totals: 0.00 1,511,396 1411,396 1,511,396 0 R6 leva rat and Rental Revenue 47,652 25,885 28,800 6,809.19 00-46-1010 Interest Income 0.00 10,350 10,350 10,350 0 47,652 25,885 28,800 6,809 Investment and Rental Rev Totals: 0,00 10,350 10,350 10,350 0 RS Transfers In 346,958 306,558 261,211 212,415.95 0048-1060 Transfers From Revolving Equip 0.00 212,439 212,439 212,439 0 0 0 0 - 0.00 00-48-1095.Transfers From 1999 Bond Fun 0.00 0 _ 0 0 0 346,958 306,558 261,211 212,416 Traasfen In Totals: 0.00 212,439 212,439 212,439 0 R9 Miscellaneous Revenue 33,914 35,902 _29,800 21,102.74- 00-46-5012 Net Increase(decrease)Fmv Im 0.00 32,200. 32,20D 32,200 0 0 0 68,870 0.00 00-49-9999 Available Fimd Balance 0.00 27,233 27,233 27,233 0 33,914 35,902 92,670 21,103 Miscellaneous Revenue Totals: 0.00 59,433 59,433 - 59,433 0 .1,972,638 1,883,933 1,898,503 973,296 REVENUES Totals: 0.00 1,793,618 1,793,618 1,793,618 0 2000 2001 2002 2002 - 2003 - 2003 2003 2003 Actual Actual Adopted Estimated Account Description - - FTE Requested Proposed Approved Adopted 20 Finance E5 Interest Expense 6,250 506,250 536,250 0.00 38-59-1010 Bond Redemption - 0.00 570,000 570,000 570,000 0 309 509,034 470,986 235,493.00 38-59-1020 Bond Interest 0.00 438,810 438,810 438,810 0 "t27,569 656,778 633,620 371,071.35 38-59-1030 Note Redemption 0.00 608,760 608,760 608,760 0 216,469 217,133 215,963 109,116.98 38-59-1040 Note buaat 0.00 175,448 175,448 175,448 0 614 200 600 0.00 38-59-1070 Agent Fees 0.00 600 600 600 0 0 - 0 0 0.00 38-59-1073 Payments-Escrow Agent 1994 Bo 0.00 0 0 0 0 1,848,410 1,889,396 1,857,419 715,681 Interest Expense Totals: 0.00 1,793,618 1,793,618 1,793,618 0 E6 Reserve Expense 0 0 41,084 0.00 38-58-1090 Reserve For Debt Service 0.00 0 0 0 0 0 0 41,084 0 Reserve Expense Totals: 0.00 ",• 0 0 0 0 1,848,410 1,889,396 1,898,503 715,681 EXPENDITURES Totals: 0.00 1,793,618 1,793,618 1,793,618 0 _ 2000 2001 2002 2002 - 2003 2003 2003 2003 Aural Actual Adopted Estimated Account Description FIE Requested Proposed Approved Adopted 1,972,638 1,883,933 1,898,503 . 973,296 Fund REVENUES - 0.00 1,793,618 1,793,618 1,793,618 0 1,848,410 1,889,396 1,898,503 715,681 Fend EXPENSES 0.00 1,793,618. 1,793,618 1,793,618 0 -176- cfltVillage of Morton Grove Calendar Year 2003 FERRIS/LEHIGH TIF DISTRICT DEPARTMENT ACTIVITY/DESCRIPTION Based upon a recommendation included in the 1999 Village Comprehensive Plan,and to insure the orderly redevelopment of selected properties located in the Ferris/Lehigh Corridor, which are near the commuter rail station,the Lehigh/Ferris TIP District was formed. The TIF District includes properties South of Dempster St.,East of the Railroad,North of Main St. and West of Ferris except for a few parcels on Lincoln Avenue. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES The Village, with assistance from a consultant team led by Trkla,Pettigrew,Allen,and Payne, completed the Lehigh/Ferris Subarea Study. This report contains recommendations for roadway realignments, reconstruction of a new Metra commuter rail station, and a prioritization of redevelopment sites within the Subarea. The Subarea Advisory Committee was instrumental in reviewing the Study. The Woodlands residential project saw its first occupancy in the summer of 2002.The development's first condominium is near full occupancy. The development's second condominium building is nearing completion. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Begin implementation of the Subarea Study with redevelopment of sites identified in the Study. 2. Begin an engineering/design study for a new commuter rail station. 3. Continue to monitor the Woodlands project to insure goals and objectives established in the redevelopment agreement are met as project build-out progresses. PROPERTY TAX-TIF-T FHIGHMRRIS 15-00-0041-1012 Incremental property taxes generated due to the formation of the TIF District. The exact amount is not available from Cook County at this time. Total $300,149 GRANTS: FEDERAL 15-00-0045-1005 — The Village will apply for state and federal grants to fund the engineering/design study for the new Metra station,roadway extension/reconstruction/relocation work,and grade crossing construction. Total $200,000 —177— 'rag; Village of Morton Grove Calendar Year 2003 LEASE AND RENTAL INCOME 15-00-00-46-3010 Two residential units and one commercial property will be leased out for occupancy. The Village previously purchased these properties to land bank"the sites for possible future redevelopment Rental amount from studio and two-bedroom $16,800 apartments ($1,400 monthly total) Rental amount from commercial space($1,300 per $15,600 month) Total $32,400 AVAILABLE FUND BALANCE 15-00-00-49-9999 Surplus funds on hand and designated reserves utilized to supplement renewing sources of revenue to cover the proposed level of appropriation. Total $45,000 INSTALLMENT NOTE PROCEEDS 15-00-00-47-1010 Installment notes will be used to finance the purchase of property in the TIF for the first phase of redevelopment. The Village anticipates that it will receive a resale price at fair market value for the property it resold for redevelopment. Total $1,500,000 DUES &SUBSCRIPTIONS 15-10-79-55-1120 Total $500 MEETINGS &CONFERENCES 15-10-79-55-1130 Total $800 PROFESSIONAL SERVICES 15-10-79-55-2110 This is the anticipated cost for the engineering/design study for the new Metra train station,for roadway extension/reconstruction/relocation,and grade crossing construction that was discussed in detail in the Revenue Account(150000451005)Grants:Federal. The engineering component of the study is for extending Penis Avenue south to Lehigh Avenue,realigning Lehigh Avenue south of Lincoln,reconstructing Penis and Lehigh,and constructing a new grade crossing over the Metra tracks at Ferris. Total $200,000 - COOK COUNTY PROPERTY TAX 15-10-79-55-2111 Property taxes for the properties cited in the Revenue Account(150000463010)will be due during the fiscal period. Total $8,0 —178— Village of Morton Grove General Ledger Printed: 11/15/2002 12:12 User.deli] Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 ma Actual Adopted Estimated Accotmt Description FTE Requested Proposed Aoproved Adopted Lie 15 Tax Lehigh/Faris venu TIP RI Tax Revenue 0 0 68,644 0.00 00-41-1012 Property Tax-tif-lehigh/fenis 0.00 300,149 300,149 300,149 - 0 0 15,579 25,000 (6,249.64) 00-45-1005 Grants:Federal 0.00 200,000 200,000 200,000 0 510,000 475,000 0 0.00 0047-1010 Installment Nom Proceeds 0.00 1,500,000 1,500,000 1,500,000. 0 510,000 490,579 93,644 (6,250) Tax Revenue Totals: 0.00 2,000,149 2,000,149 2,000,149 0 R6 Invests and Rental Revenue 0 114 0 (262.54) 0046.1010 Interest Income 0.00 0 0 0 0 0 11,634 48,000 36,184.00 00463010 Lease And Rental Income -0.00 32,400 32,400 32,400 0 0 11,747 48,000 35,921 Investment and Rental Rev Totals: 0.00 32,400 32,400 32,400 0 R9 Miscellaneous Revenue O 0 0 0.00 0049.9999 Avaslabk Fund Balance 000 0 0 45,000 0 O 0 0 0 Miscellaneous Revenue Totals: - 0.00 0 0 45,000 0 510,000 502,326 141,644 29,672 REVENUES Totals: . 0.00 2,032,549 2,032,549 2,077,549 0 2000 2001 2002 2002 - 2003 2003 2003 2003 Actual " Acme! Adopted Estimated Aaroent Description FIE Requested Proposed Approved Adopted 10 Administration E2 Contactual Services O 0 - " 0 000 79-55-1120 Dues&mbsctiptigm 0.00 500 500 500 0 0 0 5.10 79-55-1130 Meetings&conferences 0.00 800 800 800 15,171 32,634 60,000 53,813.54. 79-55-2110 Professional Services 0.00 200,000 200,000 200,000 0 0 11,000 (500.79) 79-55-2111 Cook County Property Tax 0.00 8,000 8,000 8,000 0 0 0 60,000.00 7955-2290 Construction Services 0.00 0 0 0 205 3,619 5,400 2,569.00 7955-3120 Utilities Municipal Facilities - 0.00 2,500 " 2,500 2,500 0 2,011 0 14,075.04 79-55-4110 Maintenance OfBuildmgs 0.00 0 0 0 ,462 5,998 5,000 12,775.70 79-55-6120 Additional Legal Fees 0.00 5,000 5,000 - 50,000 27,838 44,263 81,400 142,738 Contractual Services Totals: 0.00 216,800 216,800 261,800 0 E4 Machinery&Equipment 504,90D 481,666 0 2,000.00 79-57-1020 Capital Acquisitions/buildings 0.00 1,761,405 1,761,405 1,761,405 - 0 0 0 0 0.00. 79-57-2020 Improvements other than bldg 0.00 0 0 0 0 504,900 - 481,666 0 2,000 Machinery&Equipment Totals: 0.00 1,761 ,408 1,761,405 1,761,405 0 25 interest Expense -- 0 0 0 0.00 79-59-1030 Nom Redemption ; 0.00 -"V 0 0 0 0 1,335 37,489 60.244 16,022.34 79-591040 Note Interest 0.00 54,344 54,344 54,344 0 1,335 37,489 60,244 16,022 Interest Expense Totals: - 0.00 54,344 54,344 54,344 0 534,073 563,418 141,644 160,760 EXPENDITURES Totals: 0.00 2,032,549 2,032,549 L077,549 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FfE Requested Proposed Approved Adopted 510,000 502,326 141,644 20672 Fund REVENUES 0.00 2,032,549 2,032,549 2,077,549 0 534,073 - 563,418 141,644 160,760 Fund EXPENSES 0.00 2,032,549 2,032,549 2,077,549 0 (24,073) (61,091) 0 (131,088) Lehigh/Ferris TIF Totals: 0.00 0 0 0 0 -180-- Village of Morton Grove Calendar Year 2003 UTII TTIES MUNICIPAL FACILITIES 15-10-79-55-3120 Estimated utility costs for the various properties purchased by the Village in the Ferris/Lehigh TIF District- Total $2,500 ADDITIONAL LEGAL FEES 15-10-79-55-6120 The Village is actively pursuing redevelopment of various parcels located within the TIP District. If a developer requests TIF assistance,the development agreement between the Village and the developer will need legal review. Total $50,000 CAPITAL ACOUISITIONSIBUILDINGS 15-10-7 9-5020 The Village anticipates that property will be acquired during the year for redevelopment. The amount remediation of the p otroperty Purchase of property but also demolition of existing buildings and possible Acquisition of property $10Demolition/remediationofacquired property $261,405 Total $1,761,405 .. NOTE INTEREST 15-101510-71040 Interest from notes used to finance the debt for the purchase of various properties located in the TIF district. The amount of the notes was$985,000. Interest due in calendar year 2003 is$54,344. Total $54,344 t —179— t Village of Morton Grove Calendar Year 2003 ECONOMIC DEVELOPMENT FUND DEPARTMENT ACTIVITY/DESCRIPTION The Economic Development Fund is a special revenue fund created to account for all non-TIF economic development activities undertaken by the Village. Economic Development activities outside of the TIF District are totally independent and financed by non-TIF Village revenues and are also appropriated within this Fund. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. The fifth payout to School District 67 was made under that Intergovernmental Agreement. 2. The third payment to St Paul Federal (now Charter One)Bank under the Relocation Assistance Agreement was made, with completion of the relocation of the business. 3. The first payout to School District 70 was made under the Intergovernmental Agreement between the District and the Village pertaining to the Lehigh/Ferris TIF District 4. The Village continues to increase resources available to support general economic development activities. General operational costs were funded in the Community and Economic Development Department Budget in the General Fund. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Additional payments will be made to School Districts 67 and 70 and Charter One Bank under Intergovernmental and Relocation Assistance agreements executed with those three organizations. 2. The first payment to Menard will be made under the Economic Development Agreement with the retailer. 3. Trustees will note that debt service for the non-TIF portion of Waukegan Road Redevelopment Area"A," as well as the debt service to be paid from sales tax revenues will be appropriated in this Fund. As noted when the TIF District was formed,all sales tax revenue from TIF projects will be deposited in an Economic Development Fund and used to service the debt for the Village's portion of the cost of those redevelopment projects. As noted previously,it is inappropriate to include local sales tax funds into the TIF District Fund which is set-up specifically for TIF produced property taxes as well as bond and bank financing for improvement projects. Debt service that is to be covered from the property tax increment will be included in the appropriate TIF Fund. SALES TAX 16-00-0041-2010 Sales taxes will be used to pay the interest due,less applied interest earnings,on the Area"A"TIF note issued in 1998(see budget comment for account #171044-591040 for additional information),cover the reimbursement due School Districts#67 and#70,pay the amount due to Charter One Bank for relocation assistance under that agreement,and pay the first installment of the economic development agreement with Menard's.Proposed interest earnings in this Fund are expected to be$6,000. District#67 Economic Development Agreement $68,060 District#70 Economic Development Agreement $23,224 Menard's Economic Development Agreement $75,000 Charter One Relocation $35,000 Debt Service-Area A $286,835 Debt Service-Area B $192,778 reduction for interest income offset $-2,000 Total $678,897 —181— Village of Morton Grove Calendar Year 2003 INTEREST INCOME 16-00-00-46-1010 '1 Interest income projected for Calendar Year 2003 from funds on hand Total $2,000 NOTE REDEMPTION 16-10-44-59-1030 Projected payments of principal on non-bonded debt for Calendar Year 2003. Total $134,084 NOTE INTEREST 16-10-44-59-1040 This account provides an appropriation to cover the interest cost for notes used to support development adjacent to,but outside of the Waukegan Road TIF and for a portion of TIF redevelopment not currently supported by incremental tax revenues. A portion of the 1998A Note proceeds were used to purchase homes adjacent to the TIF. Total note interest for this note in 2003 is$162,751. The interest payment on the 2002B Notes are split between this Fund and the Waukegan Road TIE Fund. The total interest payment in 2003 is $244,628. The amount appropriated in this Fund is$182,778. The balance($61,850)is appropriated in the Waukegan Road TT Fund Total $345,529 ST. PAUL RELOCATION AGREEMENT 16-10-79-55-8141 The fourth payment will be due on the anniversary of the date of occupancy. According to the Economic Development Agreement(Ord.99-43)the fourth payment to Charter One Bank(formerly St Paul Savings and Loan)will be in the amount of$35,000. Total - $35,000 DISTRICT 67 REVENUE AGREEMENT 16-10-79-55-8149 The Village and School District 67 entered into an agreement to help mitigate some of the financial impact of the Waukegan Road TIF on the elementary school district Since this in an"area"TIF,a significant portion of the District's tax base is now part of the TIF.While the school district is still contributing to the redevelopment program from which the district will also benefit,the Village wants to insure there is no adverse impact on the educational process as a result of this redevelopment effort Since payments under the agreement may not be TIF eligible,this account has been established in the Economic Development Fund. The amount represents the seventh payment to the school district under the terms of the agreement Total $68,060 DISTRICT 70 REVENUE AGREEMENT 16-10-79-55-8150 The Village and School District 70 entered into an agreement to help mitigate some of the financial impact of the Lehigh/Ferris TIF on the elementary school district.Since this in an"area"TIE,a significant portion of the district's tax base is now part of the TIF.While the school district is still contributing to the redevelopment program from which the district will also benefit,the Village wants to insure there is no adverse impact on the educational process as a result of this redevelopment effort. Since payments under the agreement may not —182— 40Village of Morton Grove Calendar Year 2003 be TIF eligible,this account has been established in the Economic DevelopmuentElmd.The amount represents the second payment to the school district under the terms of the agreement Total $23,224 MENARDS ECONOMIC DEV AGREEMENT 16-10-79-55-8152 The Village and Menards entered into an economic development agreement to reimburse Menards for building a public street on the newly extended Kirk Street right-of-way. The roadway allows the store's suppliers to deliver merchandise to the store without inconveniencing Menards customers_The amount represents the first payment to the company under the terms of the agreement Total $75,000 —183— Village of Morton Grove General Ledger Printed: 11/15/2002 12:13 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003^ Actual Aetna!- Adopted Estimated Account Description FIE Regesteed Pmoosed Approved ado 16 Fc®omic Development - RI Tax Revenue 299,330 152,400 462,054 200,315.00 00-41-2010 Sales Tax 0.00 678,897 678,897 678,897 0 299,330 152,400 462,054 200,315 Tax Revenue Totals: 0.00 678,097 678,897 678,897 0 _ R6 Investment. and Rental Revenue 3,497 1,880 6,000 14,550.01 00-46-1010 Interest Income 0.00 2,000 2,000 - 2,000 0 3,497 1,880 6,000 14,550 Ievestnamt and Rental Rev Totals: 0.00 2,000 2,000 2,000 0 R9 Miscellaneous Revenue 6,322 5,821 0 3,086.11 00-46-5012 Net Inme(dmu)Fv[met 0.00 0 0 0 0 -0 0 0 800,979.48 0049-1040 Misc Revenue 0.00 0 0 0 0 6,322 5,821 0 804,066 MLWlaomus Revenue Totals: 0.00 0 0 '0 0 309,149 160,100 468,054 1,018,931 REVENUES Totals: 0.00 680,897 680,897 680,897 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 16 Economic Development _ 10 Administration E5 Interest Expense 0 0 186,176 117,652.19 44-59-1030 Note Redemption 0.00 134,084 134,084 134,084 0 79,834 170,934 168,227 169,224.78 44-59-1040 Note Interest 0.00 345,529 345,529 345,529. 0 79,834 170,934 354,403 286,877 Interest Expense Totals: 0.00 479,613 479,613 479,613 i-N 79,834 170,934 354,403 286,877 EXPENDITURES Totals: 0.00 479,613 479,613 479,613- 0 • f h -184- Village of Morton Grove General Ledger Printed: 11/15/2002 12:14 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 caul Achill Adopted Estimated Account Description - Fit Requested Proposed Approved Adopted 16 Economic Development 10 Administration E2 Contractual Services 0 0 0 0.00 79-55-2110 Professional Services 0.00 0 0 0 161,380 0 0 0.00 79-55-8140 Abt Economic Development Agmnt 0.00 0 0 0 50.000 40,000 40,000 0.00 79-55-8141 St.Paul Relocation Agreement - 0.00 35,000 35,000 35,000 40,163 49,122 58,417 0.00 79-55-8149 District 67 Revenue Agreement 0.00 68,060 68,060 68,060 O 0 15,234 0.00 79-554150 District 70 Revenue Agreement 0.00 23.224 23,224 23.224 O 0 0 0.00 79-55-8151 McGrath Economic Dev Agreement 0.00 0 0 0 O 0 0 0.00 79-554152 Menards Economic Dev Agreement 0.00 75,000 75,000 75,000 251,543 39422 113,651 0 Contractual Services Totals: 0.00 201,284 201,284 201,284 251,543 89,122 113,651 0 EXPENDITURES Totals: 0.00 201,284 201,284 201,284 t. `. -185- 40Village of Morton Grove Calendar Year 2003 WAUKEGAN ROAD TIF DISTRICT FUND DEPARTMENT ACTIVITY/DESCRIPTION The mission of the Waukegan Road Tax Increment Financing District is to promote the redevelopment of certain parcels to a higher and more productive land use and to promote the conservation and continued development of the commercial potential inherent along this business corridor. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. The Village entered into an Economic Development Agreement with McGrath Acura to construct a new automobile dealership at the former site of Rohrman Oldsmobile. The dealership should be in operation in the Spring of 2003. 2_ The Village worked with prospective redevelopers for the south portion of Redevelopment Area "B." Nothing has materialized as of the date of preparation of this budget ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue to market the south portion of Redevelopment Area`B,"attracting potential developers and businesses. 3. Use the recently completed roadway enhancements and improvements to attract and retain businesses and developers in the corridor. PROPERTY TAX-TIF-WAUKEGAN 17-00-00-41-1011 Property tax revenue for the TIP is estimated using a base year EAV of $12,156,906 as established by the County Clerk's office.This projection is based upon the amount projected for the 2003 fiscal year. Total $61,850 NOTE INTEREST 17-1045-59-1040 Interest from notes used to refinance the old Area"B"debt The amount of the refinancing was$6,000,000. This also included some capitalized interest to cover a portion of the interest costs until the debt can be supported by TIF property taxes. Total $61,850 —186- • Village of Morton Grove General Ledger Printed: 11/15/2002 12:29 User.derb - Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 - 2003 2003 2003 2 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Approved Ado 17 Waukegan TIP RI Tax Revenue 77,106 0 100,000 0.00 00-41-1011 Property Tax-lif-waukegan 0.00 61,850 61,850 61,850 0 77,106 0 100,000 0 Tax Revenue Totals: - 0.00 61,850 61,850 61,850 0 R6 Investment and Rental Revenue 10,524 8,650 2,800 456.13 00-46-1010 Interest Income 0.00 0 - 0 0 0 1,624 0 0 0.00 00-46-1020 Interest Undistributed Propat 0.00 . 0 0 0 0 12,148 8,650 2,800 456 investment and Rental Run Totals: 0.00 0 0 0 0 127 InsmRment Note Proceeds 0 0 0 5,300,000.00 . 00-47-2021 Note Proceeds 0.00 0 0 0 0 0 - 0 0 5,300,000 Installment Note Proceeds Touts: 0.00 0 0 0 0 R9 Miscellaneous Revenue 15,614 0 0 0.00 00465012 Net Inas dose)Fv It 0.00 0 0 0 0 0 0 0 1,794,090.00 0049-1015 Sale Of Real Property 0.00 0 0 0 0 0 0 238,200 0.00 00-49-9999 Available Fund Balance 0.00 0 0 0 0 15,614 0 238,200 1,794,090 Miscellaneous Revenue Totals: 0.00 0 0 0 0' 104,868 8,650 341,000 7,094,546 REVENUES Totals: 0.00 61,850 61,850 61,850 0 2000. 2001 ..2002 2002 - 2003 2003 2003 . 20G. Actual Actual - Adopted &Minted Account Desaiptan - FTE Requested Proposed - Approved Adopted 17 Waukegan TIE - 10 Administration - E2 Contactual Services 2,937 0 0 - 0.00 44-55-2110 Professional Services 0.00 0 0 0 0 0 0 0 0.00 44-554110 Maintenance Of Buildings 0.00 0 0 0 0 o 0 0 0.00 44-55-5140 Co®ity Relations 0.00 0 0 0 0 0 25,709 0 0.00 44-55-6120 Additional Legal Fees 0.00 0 0 0 0 2,937 25,709 0 - -0 Contractual Services Totals: 0.00 0 0 0 0 E5 Intenst Expense t. 91,350 302,063 0 0.00 44-59-1040 Note t 0:00 0 0 0 0 91,350 302,063 0 6 Interest Expense Totals: 0.00 0 0 0 0 94,287 327,772 0 0 EXPENDITURES Totals: 0.00 0 0 0 0 0 0 0 0 Dept REVENUES 0.00 0 0 0 0 94,287 327,772 0 0 Dept EXPENSES 0.00 0 0 0 0 (94,287) (327,772) o o Adminbbadon Totals: 0.00 0 o 0 0 `1 -187- Village of Morton Grove General Ledger Printed: 11/15/2002 12:30 User.derb Budget Proposal Report For Fiscal Year 2003 2000 2001 2002 2002 , 2003 2003 _ Actual 003 Actual Adopted Estimated Account Dcaipeou - FTE Requested Proposed AOwoved AdoPted 17 Waukegan TIF - -10 Administration - - - .6656 P2 Contractual Services - 0 0 - 0.00 45-55-2110 Fmficdmal Selina - 0.00 0 0 0 0 0.00 45-55-2130 0 0 35,994 0 ' 0 - 2,455.28 45•556110 Mauurneux Ofd -0.00 0 _ 0 - 0 3,185 0 0 0.00 45-55-5140 mw 0.00 0 0 0 27,532 -0 Additional e i Fees 0.00 0 0 0 0 9.440.09 45-556120 Additiopal LeplFec 0.00 0 0 0 73,367 0 0" 11,395 - Contractual Services Totals: - 0.00 0 0 1,092,388 0 E4 - Maohmay&Equipment - -0 979,785.00 45-57-1020 Capital Acgmtitimybmjd'mgs - 0.00 0 0 0 0 2,092,388 0 0 - 979,785 Machinery&Endpoint Total: 0.00 0 0 0 0 100,000 ES Interest Expense 0 0 - 7,015310.00 45-59-1030 Note Redemption 0.00 0 0 0 308,546 0 330,000 282,229.45 45-59-1040 Note Interest - 0.00 . 61,850 61,850 61,850 0 0 - _ -408,546 - 0 330,000 . 7,297,739 Interest Expense Tools: OAO 61,850 61,350 61,850 0 2,574,301 0 330,000 8,289,420 EXPENDITURES Teals OSO 61 +850 61,850 61,390 0 0 0 0 _0 _ . 2,574,801 0 330,000 8,289,420 �EXPENSES _ 0.00 0 0 0 0 Dept EXPENSES 0.00 . 61.850 61,850 61,850 - 0 (2,574,801) 0 (330,000). (4289,110) AdmWstradon Totals: - 0.00 (61,850) - (61,350) (61,850) 0 2000 - 2001 20022 2002 Actual - Acunl Adopted Estimated Account Deaeep,tion Fit Reamed 2003 2003 2003 2003 0 Aomori Adopted 2,574,801 0 330,000 8289,420 - Fund EXPENSES - 0.00 0 0 - 0.00 61,850 61,850 61,850 0 (2,574,801) 0 (330,000) (1,289,420) - Wanhegan TIP Totals: 0.00 (61,850) (61,850) - (61,850) 0 0 0 0 0 Report REVENUES - 2,574,801 0 330,000 8,289,420 0.00 - 0 0 0 0 Repots 0.00 61,850 61,850 61,850 0 (2,574801) 0 (330,000) (8,289,420) Report Totals: X00 -(61,850) (61,150) (61,850) 0 -188- Pillage of Morton Grove General Ledger Printed: 11/15/2002 12:36 User.derb Budget Proposal Report For Fiscal Year 2003 2003 2003 2003 2003^ 2000 20ua dopt 2002 - lad Proposed Approved Mop' \ Actual Actual Adopted Estimated 17 au u 10 Ado ration E2 Contractual Services 0.00 0 0 0 0 375 375 400 375.00 79-55-1120 Dna&Subscriptions 0.00 _ 0 0 0 0 575 0 600 875.10 79-55-1130 Meetings And Conference 0.00 0 0 0 0 0 0 5.000 - 73.36 79-55-2110 Professions/Services 0.00 0 - - 0 0 0 0 0 - 0 0.00 79-55-2120 Postage&Meter Rapid 0.00 0 0 0 - 0 145 21,101 5,000 (7,292.95) 79-55-6120 Addition'Legal Pea Contractual Service Totals: 0.00 0 0 - 0 0 1,095 21,476 11,000 (5,969) 1,095 21,476 11,000 (5,969) EXPENDITURES Totals: 0.00 0 0 0 - 0 I- . -189- 401Village of Morton Grove Calendar Year 2003 CAPITAL PROJECTS FUND DEPARTMENT/ACTIVITY DESCRIPTION The Capital Projects Fund is established to provide a central account within the budget structure to identify all non-enterprise public improvements scheduled for design or construction during the fiscal year. The Village maintains an aggressive infrastructure maintenance and reconstruction effort,including improvements to local streets and alleys, sewer systems,the installation of street lights,where requested, and occasional improvements to public facilities as required in order to support the Village's operating departments. Due to the extended time often required to facilitate design; locate grants and other affordable funding sources;prepare bidding documents; and to complete construction; it is normal for major capital improvement projects to continue beyond a single year. Some of the projects contained in this year's budget have been carried forward from prior years and several that are included for the first time will require several years of effort before construction is complete. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. Local Street Resurfacing. Five streets totaling approximately 4300 lineal feet(LF)were resurfaced under the 2002 Street Resurfacing Program(the Greenwood reconstruction project was carried over to 2003 because engineering was not completed until late in the season). 2. Neighborhood Street Lighting. Twenty-five streetlights were installed along five(5) blocks in 2002. 3. Alley Paving Program. Nine alleys were paved in 2002. 4. Emerson Traffic Signals. This improvement was completed at the intersection of Emerson Street and Waukegan Road in 2002. 5. Gross Point Road Reconstruction. This improvement was from Oakton Street to Lincoln Avenue and was completed in spring of 2002. 6. Local Street Crack Sealing and Micro-surfacing Program. Eight streets were micro- surfaced in 2002. 7. Miscellaneous. In addition to the project work accomplished during 2002,other work not directly related to the projects listed included the following: a. Local Pavement Striping—Various locations approximately 14,000 LF. b. Video Inspection of Sewers—Various locations approximately-12,000 LF. c. Sanitary Sewer Monitoring ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 The goals/objectives for the Capital Projects Fund for calendar year 2003 are identified by the projects described on the following pages and will not be reiterated here. PROPERTY TAXES 30-00-00-41-1010 Projected property taxes expected to be received in calendar year 2003 based on the 2002 levy. Total $594,925 —190— • x Village of Morton Grove Calendar Year 2003 SALES TAX 30-00-0041-2010 The portion of the local option sales tax(1/4%)instituted in 1995 for public improvements net of the amount allocated for debt service. Total $142,008 PERSONAL PROPERTY REPLACEMENT 30-00-00-41-2030 Additional tax charged corporations which replaced the personal property tax in 1976. These monies are collected by the State and distributed to municipalities based on the tax levy information from 1976,the last year there was a personal property tax assessment. The estimate is based on projections supplied by the Illinois Department of Revenue as well as historical tracking. Total $19,720 GRANTS: STATE GRANTS 30-00-0045-1006 To date,the Village has received grants totaling$400,000 for engineering services in support of the Dempster Corridor improvement project. IDOT has notified the Village that a total of$3,500,000 in grants has been approved(subject to General Assembly appropriation)for State fiscal year 2004. This grant is for the relief-parking component of the Dempster Corridor improvements. The amounts allocated - in this fiscal year budget reflect the amount of the grants that we anticipate utilizing during the 2003 calendar year. The Village is also eligible for the LUST(Leaking Underground Storage Tank)program. This grant will be used to reimburse the Village for the engineering cost required by the IEPA to validate -� that no contamination remains from an old tank at the Public Works garage that was removed several years ago. LUST grant for old underground tank $14,807 Dempster St.IDOT grant for Parking Lots $740,750 Dempster St.Illinois First grants for Engineering $300,000 Total - $1,055,557 - INTEREST INCOME 30-00-00-46-1010 T Anticipated interest to be earned on unspent monies(fund balance). Total $10,000 RENTAL INCOME 30-00-0046-3010 Rental income from various properties along Dempster Street that have been land banked(purchased)for the relief parking lot component of the Corridor improvement project. At least some rental income will likely terminate this year if construction begins on the parking lots as anticipated. Total $31,200 —191— Village of Morton Grove Calendar Year 2003 LOAN PROCEEDS-PUBLIC IMPROVE 30-00-00-47-2030 These note proceeds will be used to finance the purchase of the drive-thru banking facility adjacent to the Civic Center. Total $262,500 AVAILABLE FUND BALANCE 30-00-00-49-9999 Available fund balance has accumulated in the Capital Projects Fund in part from unanticipated revenues (mainly Sales Tax revenue from Abt which remained in the community longer than originally anticipated) and deferral of some projects budgeted but not built. The Director of Finance has carefully projected the Fund Balance anticipated for January 2003 and is confident that these resources will be available for appropriation. Total $840,447 LOCAL STREET RESURFACING PROGRAM ENGINEERING SERVICES 30-50-51-55-2140 The 2003 Street Resurfacing Program requires a soil and materials engineering consultant to provide the technical inspection and testing of all bituminous and concrete mixtures at various times during project construction. The consultant will be required to provide the bituminous mix design required for the resurfacing process and to continuously monitor the contractor during construction.Also included are — allocations for surveying and construction staking for the Greenwood reconstruction project. An outside engineer will complete this work. Material Testing Services $15,000 Greenwood Ave. Survey/Staking services. $8,000 Total $23,000 CONSTRUCTION SERVICES 30-50-51-55-2290 This appropriation includes maintenance expenses for existing roadway resurfacing, contractual bituminous street patching as well as for the Greenwood Avenue roadwayseconstruction from Harlem to Osceola. During the budget preparation process, the Board moved resources from the street lighting and alley paving programs to the higher priority street resurfacing account. As a consequence,we were able to add additional linear feet of resurfacing plus increase the funds available for the very successful micro- surfacing program. Streets that are proposed for the local street resurfacing program include: Parkside Church Street to Lyons Ozark Avenue Beckwith Road to Suffield Street Osceola Avenue Dempster Street to Suffield Street National Avenue Emerson Street to Beckwith Road Oketo Avenue Beckwith Road south to cul-de-sac Micro surfacing $30,000 Greenwood Ave reconstruction $554,000 Contractual bituminous street patching $95,000 Street resurfacing program - $688,300 Total $1,367,300 —192— 4tiVillage of Morton Grove Calendar Year 2003 NEIGHBORHOOD STREET LIGHTING PROGRAM CONSTRUCTION SERVICES 30-50-54-55-2290 The neighborhood street lighting program is to install new lighting systems in areas without street lights upon receipt of the necessary application and petition from neighborhood residents. Due to the limited resources available for capital improvements scheduled for 2003,the Board reprogrammed most of the funds in this account to the higher priority street resurfacing program. One remaining street lighting project for the Wozniak subdivision will be paid for with a contractor's contribution and will be paid for with a contractor's contribution. _ Wozniak Subdivision Theobald Road Total $7,000 MUNICIPAL FACILITIES ENGINEERING SERVICES 30-50-60-55-2140 This appropriation is for the monitoring of ground where underground storage tanks where removed from the Public Works facility. The monitoring is necessary to receive NFR confirmation(No Further Remediation)from the IEPA. This cost is being split with the Water and Sewer Fund and is eligible for reimbursement under the LUST(Leaking Underground Storage Tank)program. Total $14,807'; CONSTRUCTION SERVICES 30-50-60-55-2290 f;\'• i + This allocation will be used to demolish the current bank drive-thru facility,which the Village and Park District have jointly purchased. The balance of the account will be used for construction of the parking lot and green space area to be built at this location. The improvements will support both the Civic Center and Harter Park facilities. Parking Lot Construction $60,000 Drive-thru Facility Demolition $20,000 Total y $80,000 CAPITAL ACOUISITIONSBUILDINGS 30-50-60-57-1020 This appropriation is for the purchase of the drive-thru banking facility adjacent to the Civic Center. The property was jointly purchased by the Village and the Park District and was placed under contract in 2002. It is anticipated that the bank will construct a new drive-thru facility adjacent to the current facility on the south side of Dempster Street. As soon as the drive-thru operations are relocated,a closing will be scheduled for the property,which is anticipated to occur in 2003. This purchase will be funded from installment note proceeds. Total $262,500 PROFESSIONAL SERVICES 30-50-95-55-2110 This account includes an appropriation for the planning and design costs for work on the Flickinger Center(police station)remodeling project. A space needs analysis and floor plans were completed in 2002. Although a funding source has not yet been identified,it is recommended that the design services —193— 40Village of Morton Grove Calendar Year 2003 for the project be included in the 2002 calendar year budget The Village will not only be prepared to begin construction,but will also have a much better cost estimate to use in identifying a funding source. Total $161,000 DEMPSTER STREET CORRIDOR IMPROVEMENT ENGINEERING SERVICES 30-70-53-55-2140 This account includes an appropriation for planning and design work for the Dempster Street corridor improvement project. A design team was selected in 2002 and work began on the Phase I report. It is anticipated the report will be completed and reviewed by MOT during 2003. Upon approval of the Phase I report,the design team will begin preparing the actual construction plans and bidding documents required for this project. Although$400,000 has been approved for this contract through the Illinois First program it is anticipated that only $300,000 will be needed during this fiscal year(with the balance used in 2002 and 2004). Total $300,000 CONSTRUCTION SERVICES 30-70-53-55-2290 This account includes an appropriation adequate to demolish structures on properties previously purchased and land banked for the Relief Parking Lot program. The allocation is also adequate to cover. the cost of construction of the first three relief lots, which would be on property the Village,already owns. • The revenue for this project will come from anIDOT grant in the amount of$3,500,000 recently authorized(subject to General Assembly approval)for the State's 2004 fiscal year,which begins on July 1,2003. Work on the lots would be deferred until the Village receives a notice to proceed from the Agency. If for some reason the grant was not approved next year then the project would NOT be undertaken during this calendar year. Total $320,750 CAPITAL ACOUISITIONSBUILDINGS 30-70-53-57-1020 This account includes an appropriation adequate to phrchase one additional property for the Dempster Street relief-parking program. Two or three additional properties will be required for this project however,it is anticipated the additional lots will not be acquired until calendar year 2004. As noted with the previous account,this acquisition is being funded with a$3,500,000 grant from IDOT for the relief- parking program. Also, as noted above, if for some reason the grant award is not approved by the General Assembly,the acquisition would be deferred. It should also be noted the State has authorized reimbursement to the Village for the properties purchased earlier and land banked for the relief parking lot program. The grant does not require local matching funds and at this time it appears the Village will not have to contribute any resources(other than staff time and some design fees)to this project. Total $420,000 —194— Village of Morton Grove General Ledger Printed: 11/15/2002 12:37 User.dab Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 _ 2002 2003 2003 2003 -2003^ Actual Actual Adopted Estimated Account Description FIE Requested Fsuw.4 Approved A& 30 Capital Projects RI Tax Revenue 609,186 592,063 594,925 282,008.64 00-41.1010 Property Taxes 0.00 594,925 594,925 594,925 0 559,621 535,987 0 0.00 0041-1055 Electric Coastenption Tax 0.00 - 0 0 0 0 479,517 559,141 64,240 237,337.59 00-41-2010 Sales Tax 0.00 142,008 142,008 142,008 0 98,401 92,314 0 0.00 00-41-2020 Share Of State Income Tax 0.00 0 0 0 0 27,140 24,871 25,160 14,88539 00-41-2030 Personal Property Replacement 0.00 19.720 19,720 19,720 0 1,773,865 1,804,3 76 684,325 534,232 Tar Revenue Totals: 0.00 756,653 756,653 756,653 - 0 R5 Gm=Revenue o 0 0 0.00 00-45-1005 Grants:Faded 0.00 0 0 0 - 0 0 150,000 50,000 0.00 00-45-1006 Grams:State Gate 0.00 1,040,750 1,055,557 1,055,557 0 O 140,000 50,000 0 Grant Revenue Totals: 0.00 1,040,750 1,055,557 1,055,557 0 as luvesonent and Rental Revenue 18,301 15,449 10,000 10,043.12 00-46-1010 Interest Income - 0.00 10,000 10,000 10,000 0 O 0 0. 17,920.07 00-46-3010 Rental income 0.00 31,200 31,200 31,200 - 0 18,301 15,449 10,000 27,963 Investment and Rental Rev Totals: 0.00 41,200 41,200 41,200 0 R7 Installment Note Pmeeeds 0 0 360,000 0.00 OD-47-2030 Loan Proceeds-Public Improve 0.00 262,500 262,500 262,500 0 O 0 360,000 0 Installment Nate Proceeds Totals: 0.00 262,500 262,500 262,500 0 R9 Mucellaneom Revenue - 0 0 505,325 0.00 00-49-9999 Available FtmdBalmu 0.00 0 840,447 840,447 0 0 0 505,325 0 Misce laneons Revenue Totals: 0.00 0 840,447 840,447 0 1,792,166 1,969,825 1,609,650 562495 REVENUES Totals: - 0.00 . 2,101,103 2,956357 - 2,956,357 2000 2001 2002 2002 - 2003 2003 2003 2003 Actual Actual A red Estimated Account Description FIE Requested Proposed Approved Adored 30 Capital Projects so local Street Resurfacing P2 Contractual Services . 67,451_ 41,416 20,000 50,424.71 51-55-2140 Engineering Services 0.00 0 23,000 23,00 0 1,365,746 1,343,836 785,000 (58,720.54) 51-55-2290 Construction Services 0.00 '-,1,729,000 1,206,000 1,367,300 0 T. 1,433,197- 1,34\.4. 805,000 (3,296) Contractual Strokes Totals: 0.00 1,229,000 1429,000 1,390700 0 1,433,197 1,303342 805,000 (8,296) EXPENDITURES Totals: 0.00 1429,000 1,229,000 1,390,300 0 -195- Village of Morton Grove General Ledger Printed:11/15/2002 12:37 User:dab Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Aced Actual Adopted Estimated Account Description FIE Requested Proposed Approved Adopted 30 Capital Projects 50 Neighborhood Street Lighting E2 Contractual Services 67,254 4,010 82,500 85,02294 54-55-2290 Construction Services 0.00 92,000- 92,000 7,000 0 67,254 4,010 82,500 85,023 - Contractual Services Totals: 0.00 92,000 92,000 7,000 0 67,754 4,010 82,500 85,023 EXPENDITURES Totals: 0.00 92,000 -92,000 7,000 0 2000 2001 2002 2002 2003 2003 2003 2003 ewal Actual Adopted Estimated Accmmt Description FIE Requested Proposed Approved Adopted 670 0 0 0 Ftmd REVENUES 0.00 0 0 0 0 354 4,010 82,500 85,023 Fund EXPENSES 0.00 92,000 92,000 7,000 0 (67,254) (4,010) 02300) (85,023) Capital Proles Totals 0.00 (92,000) (92,000) (7,000) 0 • l- ■ 2000 2001 2002 2002 - - 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Approved Adopted 30 Capital Projects 50 Public Works E2 Contractual Services 113,443 0 61,200 39,781.39 55-55-2290 Construction Services 0.00 76,300 76,300 0 0 113,443 0 61,200 39,781 Contractual Services Totals: 0.00 76,300 76,300 0 0 113,443 0 61,200 39,781 EXPENDITURES Totals: 0.00 76,300 76,300 0 0 -196- Village of Morton Grove General Ledger Printed: 11/15/2002 12:38 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Al ved Ittsta•N‘ 30 Capital Projects 50 Municipal Facilities E2 Contractual Services O 0 0 (10614.30) 60-55-2111 Cook Comfy property taxes 0.00 0 0 0 0 0 0 0 0.00 60-55-2140 Engineering Services 0.00 0 14,807 14,807 0 0 0 0 0.00 60-55-2290 Construction Services 0.00 80,000 80,000 80,000 0 o 0 360,000 355,375.00 60-57-1020 Capital Acquisitions/buildings 0.00 262,500 262,500 262,500 0 o 0 360,000 344,761 Contractual Services Totals: 0.00 342,500 357,307 357,307 0 O 0 360,000 344,761 EXPENDITURES Totals: 0.00 342,500 357,307 357,307 0 2000 - 2001 2002 2002 2003 2003 - 2003 2003 Actual Actual Adopted Estimated Account Description FTE Requested Proposed Approved Adopted 30 Capital Projects 50 Public Works E2 Contractual Services 40,880 3,730 0 0.00 95-55-2110 Professional Services 0.00 161,000 161,000 161,000 0 40,880 3,730 0 0 Contractual Services Totals: 0.00 161,000 161,000 161,000 0 40,880 3,730 0 0 EXPENDITURES Totals: 0.00 161,000 161,000 161,000 0 t \ i1 -197- Village of Morton Grove General Ledger Printed: 11/15/2002 12:40 User:derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 - 2003 2003 2003 2003 tW Actual Adopted - Estimated A um Description FIE Requested Proposed App.u..d Mooted _ 30 Capital Projects 70 Comma*DevdtPeatid E2 CawacaW Services 0 160,324 0 0.00 51.55-2290 Construction Services 0.00 0 0 0 0 0 160,324 0 - - 0 - - Contractual Services Totals: 0 0 0 0 0 160,324 0 0 EXPENDITURES Totals: - 0.00 0 0 0 I 0 0 0 0 Dept REVENUES 0.00 0 0 0 0 0 160,324 0 0 Dept EXPENSES 0.00 0 0 0 0 0 (160,324) 0 0 Commodty Development Totals: 0.00 0 0 0 0 2000 2001 - 2002 2002 2003 - 2003 2003 2003 Actual Aeml. Mooted Esdrmted Account Decriptm - - F1E. Requested P.,o.a.cd Approved Adapted 0 - 0 0 0 Fond REVENUES - 0.00 0 0 0 0 0 160,324 0 0 Fond EXPENSES - 0.00 0 0 0 -0 0 (160,324) 0 0 .Capital Project.Totals: - 0.00 0 0 - 0 - 0 o 0 0 0 Report REVENUES - - - .0.00 0 0 0 .o o 160,324 0 - 0 Repay EXPENSES 0.00 0 0 0 0 0 (160,324) 0 0 .Report Totals: 0.00 0 0 0 0 2000. 2001 - 2002 - 2002 2003 2003 2003 2003 Sct al Actual Mooted Estimated Account - Description FIE Requested Proposed - Approved Adopted 30 Capital Project 70 Dempster Street Candor_ - E2 Contactual Services - - - 82,981 0 0 1,133.07 53-553110 Professional Service. 0.00 .300,000 0 0 a 0 13,734 225,000 - 3,500.00 53-55-2140 Engineering Services - 0.00 0 300,000 300,000- - a 0 0 68,750 0.00 53-55-2290 Constmetm Services 0.00 320,750 - 320,750 320,750 0 82,981 13,734 293,750 Cwtactaal Service Totals: - - - 0.00 _ 620,750 620,750 620,750 0 E4 - Machinery&Equipment 0 0 - 0 0.00 53-57-1020 Capital AsguismondBuEdmgs 0.00 `420,000 420,000 420,000 0 0 0 - 0 0 Machinery&Equipment Totals: 0.00 420,000 _ 420,000 - 420,000 0 82,981 13,734 293,750 4,633 EXPENDITURES Totals: - 0.00 1,040,750. 1,040,750 1,040,750 0 -198- Village of Morton Grove General Ledger Printed: 11/15/2002 12:41 User:derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adop d Fsti®sred Account Description F7E Requested Proposed Approved Adopted 30 Capital Projects 70 Co®miry Development E2 Contractual Services 311 0 7,200 0.00 73-55-2140 Engineering Services 0.00 0 0 0 0 311 0 7,200 0 Co.tract.al Service Totals: 0.00 0 0 0 0 311 0 7,200 0 EXPENDITURES Totals: 0.00 0 0 0 0 0 0 0 0 Dept REVENUES 0.00 0 0 0 0 311 0 7,200 0 Dept EXPENSES 0.00 0 0 0 0 (311) 0 (7,200) o Community Devdopme.trabb: 0.00 0 0 0 0 2000 2001 2002 2002 - 2003 2003 2003 Actual Actual Adopted Estimated Account Desaiptiou FIE' Requested Proposed Approved . .red o 0 0 0 Fund REVENUES 0.00 0 0 0 0 311 0 7,200 0 Food EXPENSES 0.00 0 0 0 0 (311) 0 (7,200) 0 Capital Projects T.hb: 0.00 0 0 0 0 O 0 0 0 Report REVENUES 0.00 0 0 0 0 311 0 7,200 0 Report EXPENSES 0.00 0 0 0 0 (311) 0 (7,200) 0 Report Totals: 0.00 0 0 0 0 -199- 40Village of Morton Grove Calendar Year 2003 1999 BOND FUND DEPARTMENT/ACTIVITY DESCRIPTION The Bond Fund was established to account for various public improvement projects funded by the issuance of S8 million in General Obligation Bonds. The Bonds were issued in February 1999. During the year 2002,work was completed on the Gross Point Road reconstruction which was the final project to be completed using 1999 Bond proceeds. It should be noted all projects anticipated to be funded with Bond proceeds including the Beckwith/Church Corridor Reconstruction,the Waukegan Road Corridor Reconstruction,the Lyons Street Reconstruction and the master plan projects which evolved into the purchase,reconstruction and remodeling of the American Legion Memorial Civic Center,were all completed on schedule and at the budget amounts stipulated. The completion of work on Gross Point Road last year concluded use of the bond proceeds. No further allocations will appear in this fund. r y -200- Village of Morton Grove General Ledger Printed: 11/15/2002 12:00 User derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 . 2003 2003 2003^ Acod Actual A Estimated Aenon Description FfE Renoesed Proposed Approval t 32 1999 GO Bond R5 GrantRevmoe 0 597,597 0 42,344.02 00-45-1005 Gratis:Federal 0.00 - 0 - 0 0 0 200,000 1,196,335 0 0.00 0045-1006 Grant Slate Grants 0.00 0 0 0 0 200,000 1,793,932 o 42,344 Grant Revenue Totals: 0.00 0 0 - - 0 0 R6 investment and Renal Rrsme 149,831 110,691 0 (115.55) 00461010 Interest Income 0.00 0 0 0 0 149,831 110,691. 0 (116) laveslment and Rental Rev Totals: 0.00. 0 0 - 0 0 B9 Miscellaneous Revenue 13,712 0 0 0.00 00465010 Net Appreciation(depreciation 0.00 0 0 0 0 332,347 195.950 0 6,195.88 0046.5012 Net Increase(decrease)Fmvlm 0.00 _ 0 0 0 - 0 O 0 0 0.00 00-474011 General Obligation BondProcee 0.00 0 0 0 0 346,059 195,950 0 6,196 Miscellaneous Revenue Totals: 0.00 0 0 0 0 695,890 2,100,573 0 40,424 - REVENUES Totals: - 0.00 0 0 0 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FfE Re:Uessed Proposed Approved Adopted 10 Administration E2 Contractual Services O 8,846 0 2,500.00 79-55-2110 Professional Services 0.00 0 0 0 - 0 O 8,844 0 2,500 Contractual Services Totals: 0.00 0 0 0 0 O 8,846 0 2,500 EXPENDITURES Totals: 0.00 0 0 0 9Th O 0 0 - 0 Dept REVENUES 0.00 0 0 0 O 8,846 0 2,500 Dept EXPENSES 0.00 0 0 0 0 O (8,846) - 0 (2,500) Administratloa Totals: 0.00 0 0 - 0 0 • F -201- Village of Morton Grove General Ledger Printed: 11/15/2002 12:00 User.dab Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FTB Requested Proposed Approved Adopted 50 Public Works E2 Contractual Services 32,98 143,772 64,112.10 60-55-2140 Faginemmg Services 0.00 373,499 179,463 1,246.12 72-55-2140 Engineering Services 0.00 796,75 404,702 - 0.00 72-55-2290 Construction Services 0.00 91,19 212,696 25,238.59 74-55-2140 Engineering Services 0.00 1,652)'7 144,35 135,940.02 74-55-2290 0.00 133,757 21,985.15 75-55-2140 Engineering Services 0.00 0 300,000 155,63331 75-55-2290 Construction Services 0.00 0 0.00 77-55-2140 Engineering Services 0.00 508,73 775,446 0.00 77-55-2290 Construction Service 0.00 1,803,166 3,502,058 444,359 404,155 Contractual Services Totals: 0.00 0 0 E4 Machinery&Equipment 1,040,000 0 0 0.00 60-57-1020 Capital Acquisitions/bmldings 0.00 0 0 0 0 0 (1,380,031) 0 169,251.33 60-57-1030 Capital Improvements To Bldg 0.00 0 0 0 0 0 59,145 0 17,511.07 60-57-2040 Fumitote dr Fixmes 0.00 0 0 0 0 1,040,000 (1,320,886) 0 186,762 Machinery&Equipment Totals: 0.00 0 0 0 0 2,843,166 2,181,172 444,359 590,918 EXPENDITURES Totals: 0.00 0 0 0 0 0 0 0 0 Dept REVENUES 0.00 0 0 0 0 2,843,166 2,181,172 444,359 590,918 Dept EXPENSES - 0.00 0 0 0 0 (2,843,166) (2,181,172) (444,359) (590,918) Public Works Totals: 0.00 0 0 0 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Approved Adopted 95,890 2,100,573 0 48,424 Fund REVENUES 0.00 0 0 0 0 43,166 2,190,018 444,359 593,418 Fund EXPENSES 0.00 0 0 0 0 (2,147,276) (89,445) (444,359) (544,993) 1999 GO Bond Totals: 0.00 0 0 0 0 695,890 2,100,573 0 48,424 Report REVENUES 0.00 0 0 0 0 2,843,166 2,190,018 444,359 593,418 Report EXPENSES 0.00 0 0 0 0 (2,147,276) (89 (444,359) (544,993) Report Totals: 0.00 0 0 0 0 • -202- Village of Morton Grove Calendar Year 2003 ENTERPRISE FUND - WATER DIVISION DIVISION/ACTIVITY DESCRIPTION The mission of the Water Division is to maintain the Village's water supply and distribution system and its appurtenances,to maintain the public fire hydrants,and to maintain the residential water service line from the B-box to the Village's water main. This Division will assist the homeowner with information regarding maintenance problems and assist those who may be experiencing problems with private contractors. The Water Division will promptly,and with a minimum amount of inconvenience to the residents and community,repair broken water mains, service lines,water valves and fire hydrants. It will continue to seek and reduce unaccountable water loss. The Division will maintain the above-ground and below-ground storage reservoirs and pumping stations. We will insure consumers of the Village's water system that they will have quality water for consumption. PERFORMANCE ASSESSMENT—PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1. A great deal of effort was again expended in maintaining the Village's water supply and distribution system and its appurtenances. The Water Division,under adverse weather conditions,repaired many water main breaks, water service line leaks, water valves,fire hydrants and B-boxes. 2. The Water Division continued to fulfill its state and federal mandates by implementing its bacteriological sampling and trihalomethane sampling. This Division always works in conjunction with EPA,OSHA and the Department of Labor. 3. Once again,this Department assisted other departments/divisions. Engineering was assisted in maintaining its flow meters. The Street Division was assisted in snow plowing and deicing procedures. The Sewer Division was assisted in the installation of sewers,catch basins,and manholes. 4. Associated Technical Services was contracted by the Village to conduct a successful water audit of the Village's water distribution system. All repairs to the system were performed in- house by Village personnel. 5. Maintained the Pumping Stations and their appurtenances. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue to maintain the Village's water supply and distribution system and its appurtenances. a. Under the direction of the Division Superintendent,all water main breaks, service lines from the water main to the B-box will be repaired as quickly as possible. b. All broken fire hydrants,water main valves and B-boxes are to be repaired by this Division. c. The repairs are to be made as expediently as possible with the least amount of inconvenience to the community. 2. To continue to comply with all state and federal mandates. a. The federal mandated lead and copper testing will begin at the 60 mandated sites. b. Bacteriological and trihalomethane sampling will continue. c. Any other sampling that is called upon by the state or federal governments will be complied with. d. The Division has and will work with the EPA, OSHA and the Department of Labor. —203— A Village of Morton Grove Calendar Year 2003 3. To continue to assist other departments/divisions in helping them achieve satisfaction and 'Th accomplishment. a. To assist the Sewer Division in its installation of sewer lines,catch basins and manholes. b. To assist the Street Division in its snow plowing and deicing programs. c. To inspect various jobs of private contractors when called upon by different departments. 4. To continue to seek and reduce the amount of unaccountable water that is supplied through its distribution system. a. Leak surveys will be conducted by in-house personnel using electronic equipment b. To foster the water conservation measures during the summer months. c. To repair all leaks quickly and expediently. 5. To continue to maintain the two pumping stations and their appurtenances. a. Update computer system for stations. 6. To continue to insure water customers will have quality water for consumption. a. To continue to chlorinate or disinfect the water at the two pumping stations. b. Water sampling will continue to be practiced by this Department. c. Strict compliance will be adhered to as far as all rules and regulations concerning its water supply. d. Inquiries and complaints will be investigated and resolved. 7. To continue to provide effective and efficient day-by-day management of the Water Division operations and public services. SALE OF WATER 40-00-00-44-2010 Projected revenues from sale of water to Village residents and industrial users as well as users outside the corporate boundaries who have contracted the Village for water needs for the entire calendar year period. "\ A new rate schedule went into effect July 1,2001. Increases were made to water and sewer fees in response to rate increases from the City of Chicago for the purchase of water. Water and Sewer rates charged by the Village are planned to increase 2% on January 1, 2003. Total $3,114,880 SEWER USE FEES 40-00-00-44-2020 Projected revenues based on water consumption by customers within Village boundaries. Excludes users who are outside the Village boundaries and would therefore not be subject to fee. Total $701,605 WATER METER SALES 40-00-0044-2030 Projected sales of meters to residential and commercial water users. Total $12,000 INTEREST INCOME 40-00-0046-1010 Interest earnings on surplus funds held throughout the year. Total $5,000 —204— 40Village of Morton Grove Calendar Year 2003 LEASE AND RENTAL INCOME 40-00-0046-3010 Sprint Lease $41,200 • AT&T Lease $16,230 Voicestream Lease $22,050 Nextel Lease $16,868 Total $96,348 INSTALLMENT NOTE PROCEEDS 40-00-00-47-1010 Revenue anticipated from the issuance of installment notes for the purchase of various vehicles to be used in the Water/Sewer Department. #5 Pickup Truck $45,500 #20 Pickup Truck $26,925 Total $72,425 TRANSFERS FROM COMMUTER PARKING 40-00-0048-1050 Annual transfer of funds from Commuter Parking Fund to cover a portion of the labor provided by the Enterprise Fund for maintaining the commuter parking lot. Total $13,400 IRMA MEMBER'S RESERVE 40-00-0049-1035 This account was set up to recogniw the credit received from IRMA to be applied towards the annual IRMA contribution. In the past,the credit was netted against the contribution expense account(#405035- 557130). Total $25,000 MISCELLANEOUS INCOME 40-00-0049-1040 Miscellaneous revenue received throughout the year not covered elsewhere. For 2003 it also includes an amount from the State for the underground storage tank remediation project Grant—Underground $14,807 Miscellaneous Income $ 500 Total $15,307 EMPLOYEE RELATIONS 40-50-33-55-1160 It includes an OSHA required Spirogram test for respirator use for seven employees. Includes funds for federally mandated testing of CDL drivers for drugs and alcohol. Misc.employee relations $300 CDL drug&alcohol testing $525 OSHA spirogram testing $525 CDL renewal fees $400 —205— :Att. Village of Morton Grove Calendar Year 2003 Water operator seminars $800 Misc. seminars $400 Total $2,950 ENGINEERING SERVICES 40-50-33-55-2140 Engineering consulting fee for water system improvements and maintenance. This account was reduced by the Administrator during the budget review process. Vulnerability assessment of water supply mandated $5,000 by USEPA 50% cost of underground storage tank assessment $14,807 South pumping station overflow assessment $5,000 required by EPA Engineering design of replacement pumps for the $28,800 north station Total $53,607 CONCRETE REPLACEMENT 40-50-33-55-2230 Repair of driveways,curbs,and sidewalks damaged from repair of water leaks. Total $5,500 LANDFILL EXPENSE 40-50-33-55-2260 '1 Coven the cost of disposing of construction debris from repair of water leaks done by Village personnel. Total $13,000 WATER&CHEMICAL TESTING 40-50-33-55-2270 Cost of testing the Village water system,according to EPA standards. Total $6,700 EOUIPMENT LEASE/RENTAL PYMTS 40-50-33-55-2330 Rental of 10 pagers. Total $500 PURCHASE OF WATER 40-50-33-55-2340 Projected cost of water purchased from the City of Chicago. There is an estimated 1,278,000,000 gallons projected to be pumped through the Village's water system. Purchases from the City of Chicago are approximately 96% of annual pumpage. The Village has billed on average 80%of water purchases to its users. The balance is used by the Village in its overall municipal operations or lost due to water main leaks and breaks caused by weather conditions or age of pipes. While it is virtually impossible to have a .� 100%billed system ratio, the Village constantly employs controls such as leak location surveys and immediate responses to water main breaks to keep this ratio at a reasonable level.There is also a 4% —206— ctifiVillage of Morton Grove Calendar Year 2003 increase from the city compared to last year. This account was adjusted by the Finance Director based on actual billings. Total $1,497,000 UTILITIES WATER SYSTEM 40-50-33-55-3110 - Cost of electric,gas,and telephone service for the Village's two pumping stations. The telephone lines are used for alarms at the various water pumping stations,vaults and sewer lift stations. 3%increase from last year. Electric power $88,055 Natural gas $2,122 Telephone $5,305 Red center monitoring $720 J.U.L.LE. $1,500 ADT monitoring $850 Total $98,552 MAINTENANCE Of BUILDINGS 40-50-33-55-4110 These items are for the general repair and maintenance of the facility. Outside services (hearers,electrical,etc.) $1,500 Miscellaneous $1,200 Total $2,700 MAINTENANCE OF AUTO EOUIPMENT 40-50-33-55-4120 The Enterprise Fund's share for any automotive equipment that has to be repaired by outside concerns, and cannot be done in-house. Total $1,300 MAINTENANCE Of NON AUTO EOUIP 40-50-33-55-4130 Maintenance of leak locating equipment and meter reading equipment. Maintenance of emergency generators,which provide emergency power at the two Pumping Stations to allow for an uninterrupted. supply of water. Maintenance of meter reading equipment $1,500 Maintenance of leak locating equipment $3,200 Maintenance of 4 emergency generators $4,500 Total $9,200 MAINTENANCE OF RADIO EQUIPMENT 40-50-33-55-4150 For the maintenance of our base station,mobile units and pagers. Total $360 -207— .171Village of Morton Grove Calendar Year 2003 MAINTENANCE OF WAIfR SYSTEM TA 40-50-33-55-4190 Routine maintenance is required on reservoirs to insure they are operating at peak efficiency. Replace the hatches at reservoir South Station,the existing hatches are worn out. Replace flow meter at North Station. Total $5,900 MAINTENANCE OF WATER SYSTEM PU 40-50-33-55-4200 Alarm system maintenance and inspection. Outside pump and electrical repair service for repair of pumps. In year 2003 major pump replacement program begins until 2006. Outside pump&motor elec. service $1,600 Pump &motor rebuilding $5,600 Alarm system maintenance $1,800 Maintenance on pressure reducing stations $2,400 Maintenance of SCADA system $2,300 Total $13,700 MAINTENANCE OF WATER SYSTEM MA 40-50-33-55-4210 The hiring of an outside contractor by the Village if minor maintenance cannot be done in-house. Total $2,800 AUTO EOUIP SUPPLIES/REPAIR PAR 40-50-33-56-1100 All motor supply parts for the Water Department to maintain equipment. Prices based on anticipated 3% increase. This account was reduced by the Administrator during the budget review process. Total $15,950 GAS.DIESEL,FUEL, &OIL 40-50-33-56-1110 Amount consists of the purchase of estimated gallons of gas and diesel fuel. Gas prices per gallon 2001 - $1.25,2002-$1.37,2003 -$1.42. Diesel prices per gallon 2001-$1.22, 2002-$1.34,2003 -$1.37. This account was reduced by the Administrator during the budget review process. 9,140 gal.regular$1.42 per gal $12,978 5,920 gal. diesel $1.37 per gal. $8,114 4 drums motor oil$227 $908 Total $22,000 OPERATIONAL SUPPLIES 40-50-33-56-2110 Purchase of material to perform all necessary repairs and installation of water mains and services. (i.e. water main piping,repair clamps,curb stops,brass fittings,welding and hardware,copper pipe and fittings). This item reflects a 3% increase. Total $26,523 -208- mot, Village of Morton Grove Calendar Year 2003 CHEMICAL SUPPLIES 40-50-33-56-2130 Purchase of chemicals for the Pumping Stations for chlorination,analyzers and daily samples. This account was reduced by the Administrator during the budget review process. Purchase of chlorine for Stations $4,800 Analyzers $1,200 Daily samples $700 Total $6,700 PUMPING STATIONS SUPPLIES 40-50-33-56-2150 Purchase of repair parts and supplies necessary for the upkeep of the North and South Pumping Stations. (i.e.bearings,gaskets,seals,paint and graphing supplies)_ Total $11,000 LANDSCAPING MATERIALS 40-50-33-56-3100 Restoration materials required for the repair of damaged parkways and areas after water leak repairs have been completed. (i.e.black dirt,sod and seed). Total $5,400 CONSTRUCTION MATERIALS 40-50-33-56-3110 Purchase of materials and supplies for watermain extensions and repairs including sand, stone,and asphalt Expenditures related to construction materials that will be capitalized were moved to the appropriate account. Total $16,000 NON AUTO REPAIR PARTS 40-50-33-56-4100 Repair parts-water meters and TTR outside reads. Total $1,850 FIRE HYDRANTS &REPAIR PARTS 40-50-33-56-4120 Purchase of fire hydrants and repair related parts. 500 hydrants to be repainted. This item reflects a 3% increase. This account was reduced by the Administrator during the budget review process. Total $9,000 —209— Village of Morton Grove Calendar Year 2003 SMALL TOOLS 40-50-33-564190 '1 Tools used by Water Department to repair leaks on water mains,hydrants,valves, and pumping station. This account was reduced by the Administrator during the budget review process. Total $2,000 OPERATIONAL EQUIPMENT 40-50-33-564200 Purchase of meters for new buildings and replacements. Listening device is for locating water leaks. Meters for Woodlands development $2,500 Hydrant meter $1,500 1.5"meters $2,500 1"meters $1,950 3/4"meters $2,400 5/8"meters $3,000 3"turbo meters $1,900 Concrete saw $1,200 Barricades and cones $1,150 Tapping machine $3,200 Hydrostatic test pump $3,800 Safety equipment $1,200 Replacement of rain gauge $3,000 Snow blower $2,100 Copy machine $1,600 Total $33,000 UNIFORM PURCHASE&REPLACEMENT 40-50-33-564300 Purchase of steel toed shoes,pants. Vests, shirts and jackets are bright orange to provide a measure of safety while conducting Village business on the streets. 3%increase. Total $3,850 IMPROVEMENTS OTHER THAN BUILDING 40-50-33-57-2020 Remove and replace existing roof at the north water pumping station(pump room#2&garage). The appropriation for the Ozark Water Main was previously included in the construction materials account ($50,000). North pumping station roof $35,000 Water Main Extension on Ozark $50,000 Total $85,000 MOTOR VEHICLES 40-50-33-57-2030 Replacement of vehicles#5 and#20. Total $72,425 —210— Village of Morton Grove Calendar Year 2003 BOND REDEMPTION 40-50-33-59-1010 Total $190,000 BOND INTEREST 40-50-33-59-1020 Total $146,270 -211- Village of Morton Grove General Ledger Printed: 11/15/2002 12:01 User.derb Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual doted Estimated Account Description Pm Requested Proposed Approved A r)".. \ 40 Fampnse-Water, R4 Charges for Services 2,642,041 2,584,478 2,952,428 1,728,010.95 00-44-2010 Sale Of Water 0.00 3,013,217 3,061,181 3,114,880 0 588,299 632,726 663,171 382,076.13 00-44-2020 Sewer Use Fees 0.00 676,560 689,510 701,605 0 9,276 4,396 11,360 1,650.64 00-042030 Water Meter Sales 0.00 12,000 12,000. 12,000 0 3,239,615 3,221,599 3,626,959 2411,738 Charges for Services Totals: 0.00 3,701,777 . 3,762,691 3,878,485 0 R6 Investment and Rental Revenue - - 10,257 4,488 6,500 0.00 0046-1010 Interest Income - 0.00 5,000 5,000 5,000 0 69,267 78,912 78,785 92,962.13 0046.3010 Lease And Renal Income 0.00 - 96,348 96,348 96,348 0 79,524 83,399 85,285 -92,962 - Investment and Rental Rev Totals: 0,00 101,348 101,348 101y48 0 R7 Installment Note Proceeds -0 0 0 0.00 0047-1010 Installment Note Proceeds 0.00 72,425 72,425 72,425 - 0 O 0 0 0 InnOment Note Proceeds Totals: 0.00 12,425 71,425 72,425 0 R8 Transfers It 11,200 11,650 12,750 9,562.50 00-48-1050 Transfers From Commna Parkin 0.00 13,400 13,400 13,400 0 11,200 11,650 12,750 9,563 Transfers la Totals: 0.00 13,400 13,400 13,400 0 R9 Miscellaneous Revenue O 0 37,769 0.00 00-49-1035 Imse Members Reserve 0.00 25,000 25,000 25,000 0 1,031 148 500 175.00 00494040 Misc Income 0.00 . 15,307 15,307 15,307 0 1,031 148 38,269 175 Miscellaneous Revenue Totals: 0.00 40,307 40,307 40,307 --_ 0 3,331,371 3,316,797 3,763,263 - 2,214,437 REVENUES Totals: 0.00 3,929,257 3,990,171 4,055,965 0 F '\ -212- Village of Morton Grove General Ledger Printed: 11/15/2002 12:01 User.dab Budget Proposal Report For Fiscal Year.2003 2000 - 2001 2002 2002 2003 2003 2003 - 2003 stud Acml Adopted Esdmatd Account Description FIE Requested Proposed Approved Adopt. 40 Enterprise-Water _ 50 Public Wets El Pascual Suvica 127,693 125,767 119,355 133,58321 33444606 Salaries Public Works:abor - 0.00 119,355 119,355 123,238 102,594 66,114 109,316 -75,635.11 33-54-4609 Salaries Pumping Station Attar - 0.00 108,234 108,234 111,754 30,745 25,363 60,000 12,741.75 33-54-4654 Salaries Seasonal Workers 0.00 - 60,000 50,000 50,000 40,825 46,337 40,000 32,842.41 33-54-5100 Salaries Overtime - 0.00 40,000 40,000 40,000 2,300 2,600 3,800 - 0.00 33-54-6100 Longevity - 0.00 4,650 4,650 - 3,800 23,166 20,532 25,638 19,892.59 33447100 Social Security - 0.00 25,416 25,416 25,153 - 28,535 28,782 38,476 18,836.19 33-54-8100 Hospitalization Insurance - 0.00 40,785 40,785 40,785 -. 11,867 19,467 6,462 14,276.60 33-54-8200 Retiree Heap/Insurance 0.00 6,850 6,850 - 4850 861 840 834 626.40 33-544300 IA Insurance . 0.00 819 - 819 1,004 368,587 335,803 4113,881 308,434 Personal Services Totals: - 0.00 406,109 - 396,109 402,584 E2 Comuabul Services 7,120 0 - 0 - 0.00 33-55-1130 Meetings And Confamea 0.00 0 0 0 0 1,655 1,806 2,150 115.00 33-55-1160 Employee Relations 0.00 2,950 2,950 2,950 0 0 0 5,000 0.00 33-55-2140 Engineering Services 0.00 78,107 53,607 53,607 0 2,616 3,630 5,000 0.00 33-55-2230 Concrete Replacement - 000 5,500 5,500 5,500 0 9,189 48,495 12,000 6,000.00 33-55-22601mdfill Expense 0.00 13,000 13,000 13,000 0 4,496 - 6,304 - 4400 4,91.3.00 33-55-2270 Water&Chemical Testing 0.00 4700 6,700. - 6,700 - o 1,572 0 0 0.00 33-55-2290 Construction Services 0.00 0 - 0 . 0 0 .479 - 340 . 750 2,065.83 33-55-2330 EgmpmmtLease/renal Pymts 0.00 500 - 500 - 500 - 0 1,067,151 '1,399,811 1,335,885 1,015,274.00 33-55-2340 Purchase Of Water - .0.00 1,559000 1,497,000 1,497,000 - 0 79,078 83,086 92,640 _ 51,621.47 33-55-3110 Unifies Water System - 0.00 98,552 98,552 98,552 0 -5,635 2,521 2.200 1,731.98 - 33-55-4110 M- -----OfBuildings 0.00 2,700 2,700 2,700 o 500 882 1,000 0.00 33-554120 Maintenance Of Auto Equipment 0.00 1,300 1,300 - 1.300 0 5,641 3.693 - 8,400 3,659.79 33-55-4130 MaltaillICe Of Non Auto Equip - --.0.00 9,200 9,200 . 9,200 0 0 0 300 0.00 33-554150 Maintenance Of Radio Equipment 0.00 360 360 360 - 0 `....„_, 4,561 32,394 13,300 118.40 33-55-4190 Mamtranee Of Water System Ta 0.00 5,90D 5,900, 5,900 . 0 9,265 11,416 12,600 _ 9,323.12 33-554200 Mahueqmce Of Water System Pu 0.00 13,700 - 13,700 13,700 0 1,140 425 2,000 - 0.00 33-55-4210 Maintenance Of Water System Ma - 0.00 - 2,800 2,800 2,800 - 0 0 - 0 0- 3,063.98 33-554130 Bank fm 0.00 0 0 0 - 0 1,200,099 1,594,800 1,499,671 1,097,887 C4atracO W Services Totals: 0.00 1,800,269 1,713,769 1,713,769 0 F ` E3 .Commodities ' 8,157 15,878 15,450 1,040.64 33-56-1100 Amt Equip SappEeyrepair Par 0.00 15,950 15,950 15,950 33,887 20,168 26,220 0.00 33-56-1110 Gas,Diesel,Fuel,&OE 0.00 27,321 22,000 22,000 .25,347 42,684 25,750 7,529.81 33-56-2110 Operational Supplies 0.00 26,523 26,523 26,523 3,028 - 1,453 6,100 3,237.40 33-56-2130 Chemical Supplier 0.00 6,700 - 4700 . 6,700 8,143 17,003 10,000 4,09620 33-56-2150 Purging Stations Supplies 0.00 11,000 11,000 11,000 0 1,783 5.200 118.45 33-56-3100 Landscaping Materials 0.00 5,400 5,400 - 5,400 1,054 40,119 15,500 (50.00) 33-56-3110 Construction Materials . 0.00 216,000 14000- 16,000 519 259 1,800 0.00 33-56-4100 Non Auto Repair Path 0.00 1,850 1,850 1,850 5,261 2,922 7,50D • (1,170.41) 33-56-4120 Fm Hydrants&Repair Para - - 0.00 9,000 9,000 9,000 406 1,154 1,000 826.25 33-56.4190 Small Tads - 0.00 2,000 2000 ' 2,000 23,175 23,267 17,235 5,860.20 33-56-4200 Operational Equipment 0.00 . ,33,000 33,000 33,000 4,176 7,556 3,708 1,500.13 33-564300 UnifamP1uchase&Replacement 0.00 3,850 3,850 3,850 113,155 174,245 135,463 22,989 Commoditdes Totals: 0.00 358.594 153,273 153,273 0 -213- Village of Morton Grove General Ledger Printed: 11/15/2002 12:01 User.derb Budget Proposal Report - For Fiscal Year.2003 2000 2001 2002 3002 2003 2003 2003 - 2003 Actual Aem1 Mooted Estimated Account Desabtion - FTE Ramat Proposed Awed SarliN E4- Maehmey&Equipment O 0 0 0.00 33.57-2010 Machinery&Equipment 0.00 0 0 0 0 0 0 140,000 92,55939 33-57-2020 Improvements OOhuThan Boldi 0.00 35,000 95,000 - 85.000 0 O 0 0 0.00- 33-57-2030 MotorVebicles_ _ 0.00 72,425 72,425 72,425 0 0 0 140,000 92,559 Machinery&Equipment Totals: 0.00 107,425 157,425 157,425 0 . . ES Interest Expense 0 0 178,750 0.00 33-59-1010 Bond Redemption 0.00 190,000 190,000 190,000 0 176,368 166,276 156,996 78,497.00 33-59-1020 Bond Incest 0.00 146,270 146,270 146,270 0 O 0 0 66,072.12 33-59-1030 Note Redemption 0.00 0 0 0 0 7,339 6,412 0 12,383.42 33-59-1040 Note Imeest 0.00 0 _ 0 0 0 75 0 - 75 - 0.00 .33-59-1070 Agee Fee 0.00 - 0 0 0 0 183,782 172,688 335,821 156,953 Interest Expeme Totals: 0.00 336,270 336,270 336,270 0 1,n49 27 2277,536 2,514,790 1,678,321 EXPENDITURES Totals: 0.00 -3,008,667 2,756,846 2,763,321 a ...0.-1 t -214- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 ■-- Enterprise Fund-Water Department 2002 2003 Salary Number Grade Salary Number Full Time: Division Superintendent 37,888 0.5 73 39,121 0.5 Maintenance Supervisor 30,472 0.5 62 31,463 0.5 Crew Leader 55,199 1.0 57 0 0.0 Equipment Operator 50,995 1.0 53 52,654 1.0 Pumping Station Operator 54,117 1.0 56 111,754 2.0 Total 228,671 4.0 234,992 4.0 Additional Personnel Services: Salaries -Seasonal Workers 60,000 50,000 Salaries-Overtime 40,000 40,000 Retiree Health Insurance 6,462 6,850 Total 106,462 96,850 Fringe Benefits: Longevity 3,800 4.0 3,800 4.0 Social Security 25,143 4.0 25,153 4.0 Hospitalization Insurance 38,476 4.0 40,785 4.0 Life Insurance 834 4.0 1,004 4.0 Total 68,253 70,742 Department Total 403,386 4.0 402,584 4.0 —215— _14re Village of Morton Grove Calendar Year 2003 ENTERPRISE FUND - SEWER DIVISION DEPARTMENT/ACTIVITY DESCRIPTION The Sewer Division's responsibilities lie in maintaining the sanitary, storm and combinations sewers and their appurtenances. This Division maintains all Village catch basins, storm, sanitary,and combination manholes so they are free of debris and obstacles. The Sewer Division also assists Village residents and homeowners who are experiencing maintenance problems and gives them advice,if necessary,for their private sewer problems.All repairs and new sewer installations are to be made as expediently as possible with a minimum of inconvenience to the community. PERFORMANCE ASSESSMENT-PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES - 1. A great deal of effort was expended this year on maintaining the sanitary,storm and combination sewers. Catch basins were cleaned, sewers rodded,and manholes were inspected and cleaned. Flow monitoring was conducted and implemented. Recordkeeping was maintained on all of the cleaning activities as prescribed by the Water Reclamation District of Greater Chicago. Sewers were televised and those lines that showed cave-ins were excavated and repaired by Public Works crews. 2. The Sewer Division assisted the residents with draining their back yards and sump pump problems. The crews answered inquiries and complaints. 3. The Sewer Division assisted other departments. They assisted the Engineering Division with their flow meters. The Sewer Division assisted the Water Department in repaired water main . breaks and service line leaks. They assisted the Street Department with snow plowing and deicing programs. 4. Once again,the Sewer Division was very successful in draining newly proposed asphalt alleys. Sewer lines and manholes were installed before the gravel alleys were paved. Catch basins were installed at different locations to drain the streets. The Sewer Division was responsible for the installation of approximately 1500 LF of new storm sewers to help alleviate neighborhood flooding. ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. To continue to maintain the sanitary, storm and combination sewers and their appurtenances. a. Under the maintenance program sewer lines will be rodded,catch basins and sewer manholes will be cleaned. Manholes will be inspected. b. Flow metering of sewer lines will continue. c. Damaged sewer lines will be repaired this coming calendar year. d. Continue to maintain records on all work done on the sewer system by Public Works crews. 2. Continue to assist Village residents with advice in solving private sewer problems. a. All inquiries and complaints will be investigated by our crews. b. Residents experiencing sump pump flooding will be advised of the options available to mitigate the problem. c. Residents experiencing back yard flooding will be advised of the options available to mitigate the problem. 3. Continue to lend assistance to other departments. a. Assist the Engineering Division with their flow monitoring meters. b. Assist the Street Division in snow plowing and deicing programs. —216— '' Village of Morton Grove Calendar Year 2003 c. Assist the Water Division in repairing water main breaks and service line leaks. 4. Continue maintenance and construction, where necessary, to support other public improvement projects and preclude damage to streets and alleys. a. Sewer lines and manholes will be installed in the alleys scheduled for paving this year. b. New catch basins will be installed in various locations,as necessary,to drain the street. 5. All repairs,installations are to be made as expediently as possible with a minimum of inconvenience to the community. 6. Continue to provide effective,efficient day-by-day management of Sewer Division operations and public services. 7. Set up and coordinate the state mandated J.U.L.LE.program. 8. Design and implement an effective storm water management program. EMPLOYEE RELATIONS 40-50-34-55-1160 Includes an OSHA required program test for respirator use for four employees. This includes alcohol and drug testing for CDL drivers, according to a federal mandate. Reimbursement for the CDL cost to employee. OSHA required spirogram $400 CDL renewals $350 Seminars and training $400 CDL-drug&alcohol testing $425 Total $1,575 ENGINEERING SERVICES . 40-50-34-55-2140 Sewer testing and monitoring for sanitary sewers to reduce the amount of inflow and infiltration of storm water into the sanitary sewer system which is mandated by the Metropolitan Sanitary Water Reclamation District of Greater Chicago. Engineering services required to comply with the IEPA NPDES Phase II permitting program including detection of illicit connections program planning. Dye Testing of sanitary sewers $5,000 Smoke testing of sanitary sewers $10,000 Televising of sanitary sewers $16,500 - - - Flow monitoring and data analysis for sanitary sewer - $26,500 system - Consulting services to assist with NPDES phacr Il $30,000 - permitting Total - $88,000 LANDFIIL,EXPENSE 40-50-34-55-2260 - Covers costs in disposing of construction debris from installation and repair of sewers done by Village personnel. Total - - - $27,317 —217— Village of Morton Grove Calendar Year 2003 EQUIPMENT LEASE/RENTAL PYMTS 40-50-34-55-2330 Pager rental for Sewer Department employees. Total $500 MAINTENANCE OF NON AUTO EOU1P 40-50-34-554130 Repair of flow monitoring equipment Bands and attachments for flow monitors. Also included are batteries and desiccants. Batteries and desiccants $1,300 Repair of flow monitors $2,300 Bands and attachments $600 Row monitor equipment $1,400 Total $5,600 MAINTENANCE OF RADIO EOUIPMENT 40-50-34-554150 For the maintenance of our Base Station,mobile units,and pagers. This item reflects a 3%increase Total $276 CONSTRUCTION MATERIALS 40-50-34-56-3110 Materials for repair and replacement of sanitary and storm sewers including: pipe,fittings, structures, blocks,rings, sand,stone and frames and grates. Misc sewer repairs $50,000 Emerson sanitary sewer replacement $10,000 Storm sewer for alley program $10,000 Structure repairs for street resurfacing program $10,000 Total $80,000 NON AUTO REPAIR PARTS 40-50-34-56-4100 For replacement of broken sewer rodding hose on the water jet that is worn out or ruptured; worn out or damaged knives from cutting roots out of the sewer system. Increase due to price increase for rodding knife,hoses and other related parts required. Total $6,366 SMALL TOOLS 40-50-34-56-4190 Hand tools used by the Sewer Department. Total $1,850 —218— 40Village of Morton Grove Calendar Year 2003 OPERATIONAL EOUIPMENT 40-50-34-564200 The concrete saw is a hand held unit to replace an existing saw that is worn out. The purchase of new saw blades for the removal of asphalt and concrete. The purchase of a new suction pump to replace the old pump. Due to extensive use these pumps last approximately one year. The purchasing of aluminum shoring will provide safety for workers in trenches. This is an OSHA requirement. Total $10,720 UNIFORM PURCHASE&REPLACEMENT 40-50-34-56-4300 For the purchase of pants,vests, steel toed shoes,insulated coveralls,and bright orange shirts and jackets. Total $4,600 NOTE REDEMPTION 40-50-34-59-1030 IEPA Sewer Rehab $63,820" Foster/Oliphant Sewer Rehab $36,702 Total $100,522 NOTE INTEREST 40-50-34-59-1040 IEPA Sewer Rehab $13,550 Foster/Oliphant Sewer R ehab $3,077 Total $16,627 —219— Village of Morton Grove General Ledger Printed:11/15/2002 12:02 User.dab Budget Proposal Repoli For Fiscal Year.2003 2000 2001 2002 2002 - 2003 2003 2003 2003 Itual Actual Adopted Estimated Account Description PTE Requested Proposed Approved Adopted 40 Enterprise-Water&Sewn 50 Sewer Division El Pascual Service 289,419 335,115 315,994 173,223.26 3444-4606 Salaries Public Wotblabor 0.00 317,300 317,300 390,846 7,701 14,274 12,000 14,560.55 _ 34-54-4654 Salaries Seasonal Workers 0.00 12,000 12,000 - 12,000 42,491 62,976 35,000 31,462.40. 3444-5100 Salaries Overtime 0.00 35,000 35,000 35,000 2,900 3,500 - 4,100 0.00 3444-6100 Longevity - 0.00 3,250 3,250 5,300 25,458 31,622 27,769 15,491.22 34-54-7100 Social Security - 0.00 28,118 - 28,118 33,901 43,959 46,187 43,195 33,210.36 3454-6100 Hospitalization Insurance 0.00 45,787 45,787 55,983 1,124 989 1,152 852.00 34-544300 Life Insurance 0.00 1,152 1,152 - 1,062 413,051 494,664 139,210 268,800 Personal Services Totals: 0.00 442,607 442,607 534,092 0 52 Contractual Services 410 982 1,060 69.20 3455-1160 Employee Relations 0.00 1,575 1,575 1,575 0 16,468 42,499 43,000 19,844.63 34-55-2140 Engineering Services - 0.00 88,000 88,000 88,000 0 36,347 59,000. 26,522 18,032.80 34-55-2260 Landfill Expense 0.00 27,317 27,317 27,317 -0 0 275,812 65,000 0.00 34-55-2290 Cmsnacam Services 0.00 0 0 0 - 0 3,501 1,030 450 - 192.98 34-55-2330 Equipment Lease/rental Pywls - 0.00 500 500 500 0 1,741 3,919 3,935 3,195.52 34554130 Maintenance OfNon Auto Equip- 0.00 5,600 5,600 5,600 0 0 135. 268 0.00 34-55-4150 Mamleama Of Radio Equipment 0.00 276 276 276 "0 58,467 383,378 140,235 41,335 Coatractaal Services Totals: - 0.00 123,268 123,268 113,268 0 E3 Commodities 51,538 108,819 69,000 .9,766.18 34.56-3110 Consaoction Materials 0.00 80,000 80,000 80,000 0 4524 4,226 6,180 78.82 34564100 Non Auto Repair Parts - 0.00 6,366 6,366 6,366 . 0 0 1,584 1,700 184.68 3456-4190 Smaf Tools 0.00 1,850 1,850 1,850 0 11,678 ' 5,773 12,010 659417 34564200 Operational Equipment 0.00 10,720 10.720 10,720 0 4,030 4,252 4,480 1,666.88 34564300 Uniform Purchase&Replacement - 0.00 4,600 4,600 4,600 . 0 71,769 124,654 93,370 18,291 Commodities Totals: 0.00 - 103,536 103,536 103,536 0 ES Inmost Expense - - 0 0 96,722 0.00 34-59-1030 Note Redemption 0.00 100,522 100,522 100,522 - 0 � �17,887 16,643 19,717 0.00 3459-1040 Note Interest 0.00 16,627 16,627 16,627 0 17,887 16,643 116,439 0 Intent Expense Totah: 0.00 117,119 117,149 117,149 0 561,175 1,019,339 789,254 328,426 EXPENDITURES Totals: 0.00 786,560 786,560 878,045 - 0 • ‘ p -220- Village of Morton Grove, Illinois .-, Personnel Schedule Summary-CY 2003 Enterprise Fund-Sewer Department 2002 2003 Salary Number Grade Salary Number Full Time: Division Superintendent 37,888 0.5 73 39,120 0.5 Maintenance Supervisor 30,472 0.5 62 31,463 0.5 Crew Leader 57 113,988 2.0 Equipment Operator 50,995 1.0 53 52,654 1.0 Pumping Station Operator 54,117 1.0 56 0 0.0 Maintenance WorkerI 112,050 3.0 45 122,158 3.0 Public Works Inspector 30,472 0.5 57 31,463 0.5 Total 315,994 6.5 390,846. 7.5 Additional Personnel Services: Salaries-Seasonal Workers 12,000 12,000 Salaries-Overtime 35,000 35,000 Total 47,000 47,000 Fringe Benefits: Longevity 4,100 4.5 5,300 5.5 Social Security 27,769 6.5 33,901 7.5 Hospitalization Insurance 43,195 6.5 55,983 7.5 Life Insurance 1,152 6.5 1,062 7.5 Total 76,216 96,246 Department Total 439,210 6.5 534,092 7.5 -221- • Village of Morton Grove Calendar Year 2003 ENTERPRISE FUND -ADMIN/OVERHEAD DEPARTMENT/ACTIVITY DESCRIPTION The function of the Administrative Department in this Enterprise Fund is to assure the efficient and effective management of day-to-day operations of the Water and Sewer Department. Areas of responsibility include water meter readings;billing and collection for water and sewer usage;and general customer service related to this operation. Appropriations for this fund include all administrative and overhead costs related to the Water and Sewer Departments. This includes all costs related to the water billing process (there are over 7,700 metered accounts which are billed on a bi-monthly basis); a portion of the costs for the annual audit related to this fund;a portion of the costs for annual insurance requirement; i.e.,property,liability,casualty and worker's compensation;pension and disability costs for Water and Sewer Department personnel;and allocation of personnel costs originating from the General Fund for Water and Sewer Department functions(Vehicle Maintenance,Engineering,Finance,Administration,and Legislative). PERFORMANCE ASSESSMENT.PROGRESS ON CALENDAR YEAR 2002 GOALS AND OBJECTIVES 1• This Department continued to provide the services noted above on a timely,effective,and efficient basis. 2. A new utility billing software went"live"in April 2002. The new software expands water billing functionality to reduce processing time, 3. The Village also began outsourcing water utility bills in April 2002. Third Millennium now handles the printing and mailing of water bills on a monthly basis. One-half of the Village receives a bill every other month. This is down from three cycles of bills mailed out every 3-4 weeks. The bills are mailed in a#10 envelope with a return address envelope. This replaces the postcard used prior to the change. 4. Bill payments for water and sewer can now be paid through a bank lockbox in addition to paying at Village Hall. This is another added convenience for our resident and will reduce processing time in-house. 5. The full-time water billing position was replaced with a part-time clerk as a result of the time savings seen by using the billing outsource and bank lockbox. The full-time position moved to Finance where a reorganization of the payroll and accounts payable task was made. - ANNUAL GOALS AND OBJECTIVES FOR CALENDAR YEAR 2003 1. Continue to provide service related to the efficient and effective management of the day-to-day operations of the Water and Sewer Departments. 2. Continue to utilize"on-going"sample tests to residential and commercial meter systems to insure all meters are running properly. 3. Conduct an analysis of the water system to achieve a higher water billing per water purchase ratio. BUDGET CONLMENTS Total appropriation for this activity center for Calendar Year 2003 is $446,765. This is a decrease of $12,949 or 2.93%from the prior year. Decreases across all account categories contributed to the decrease from the prior year. -222— rt Village of Morton Grove Calendar Year 2003 DUES & SUBSCRIPTIONS 40-50-35-55-1120 Includes dues to American Water Works Association,renewal for EPA Certification,and periodical subscription dues Total $500 MEETINGS AND CONFERENCES 40-50-35-55-1I30 This account covers the cost of attending local meeting and area conferences for key personnel to gain additional information regarding Municipal utility operations- Total $100 TRAINING&INSTRUCTIONS 40-50-35-55-1150 Miscellaneous training for Water and Sewer Department staff. Total $100 PROFESSIONAL SERVICES 40-50-35-55-2110 Includes an appropriation for the processing of the water bills by an outside vendor. Previous to 2003 this account appropriated for the Enterprise share of MIS professional services. Total $18,000 POSTAGE &METER RENTAL 40-50-35-55-2120 _Cost of mailing water bills and other miscellaneous items for Water/Sewer Department for the entire calendar year budget period. This account increased with the change from postcards to#10 envelopes with a return envelope for water bills. This new process has improved delivery to Village residents. Total $18,000 PRINTING AND PUBLISHING 40-50-35-55-2130 Blank cards for water/sewer billing,flyers and resident notifications,as needed from time-to-time. This account was reduced by the Administrator during the budget review process. Total $1,030 AUDITING SERVICES 40-50-35-55-2200 Includes the portion of the annual audit costs charged to the Water/Sewer Department. See detail for account 022012-552200 for more information on this line-item. This item was reduced due through the RFP process of selecting a new auditor. Total $7,000 —223— Village of Morton Grove Calendar Year 2003 MAINTENANCE OF NON AUTO EOUIP 40-50-35-554130 Miscellaneous repairs to office type equipment related to water billing/collections and other water/sewer related functions for the entire calendar year budget period. Total $515 SELF INSURANCE/IRMA POOL CONTR 40-50-35-55-7130 This account provides for the payment of the Enterprise Find's share of the annual IRMA insurance premium.More information is provided under account 022012-557130. The Village allocation between the General&Enterprise Fund's share is based on each Fund's net revenues and is as follows_ Total $50,875 VILLAGE SHARE OF PENSION 40-50-35-55-7200 The 2001 actuarial report reflects a 958%contribution rate for 2002. This is an increase from the 738%rate used for the prior year's budget See General Employees'Pension Fund for further information. The amount reflected is the projected contribution anticipated for the entire calendar year budget period Total $52,610 LONG TERM DISABILITY INSURANCE 40-50-35-55-7230 Water/Sewer Department's share of premiums for employee Long Term Disability insurance premiums. Total $2,080 OFFICE SUPPLIES 40-50-35-56-2180 Supplies purchased to keep records and reports for the entire calendar year budget period. Total $1,000 RESERVE FOR IRMA DEDUCI'IBJ.FC 40-50-35-58-1030 As a member of the Intergovernmental Risk Management Pool(IRMA),the Village is responsible for the first$1,000 on all claims filed and paid thru IRMA. This amount represents the Water Fund share of these deductibles. See Account 022089-581030 for more detail. Total $2,500 TRANSFERS TO GENERAL FUND 40-50-35-81-1010 Represents the annual salary,overhead and other administrative expenses of the General Fund to be charged by the Enterprise Fund. The increase reflects expected changes in labor and supplies costs. Total $115,000 —224— Village of Morton Grove General Ledger Printed: 11/15/2002 12:03 User:derb Budget Proposal Report - For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 2003 Stoat..20033 Actual Actual Adopted Estimated Account Description FIE Requested Proposed Atmmvuxl \ 40 Erufeir.a--Water&Sewer 50 Public work El. Personal Sertces 34,818 26,273 39,250 24,717.13 35-54-4360 Salary Deis Director 0.00 40,000 40,000 41,300 33,361 31,895 31,082 13,526.79 35-54-4430'St..y Assistant Dept Dueclor 0.00 39,250 39,250 27,150 26,084 27,685 35,705 25,319.41 35-54-4611 Salary Meter Reader 0.00 35,705 35,705 36,866 0 0 0 0.00 35-54-4658 Salary-Ad®Assistant 0.00 0 0 0 34,808 35,914 36,419 25,763.18 35-544700 Salary Clerical 0.00 36,419 9,724 10,350 108 141 0 633.28 35-54-5100 Salaries Overtime 0.00 0 0 0 O 0 0 0.00 35-54-6100 Longevity 0.00 0 0 0 9,219 8,756 10,898 6,924.28 35-54-7100 Social Security 0.00 10,898 9,538 8,848 23,007 24,046 28,857 18,427.77 35-54-8100 l4ospitalzatron Insurance 0.00 28,857 20,393 20,393 443 460 554 300.00 35-54-8300 Life Insurance 0.00 554 545 382 161,846 155,171 182,765 115,612 Personal Services Totals: 0.00 191,683 155,155 145,289 0 E2 Contractual Services 226 332 500 448.75 35-55-1120 Dues&Subscriptions 0.00 500 500 500 O 295 100 125.00 35-55-1130 Meetings And Conferences 0.00 100 100 100 O 591 100 1,058.50 35-55-1150 Training&Instructions 0.00 100 100 100 O 3,753 30,520 25,644.47 35-55-2110 Professional Services 0.00 17,250 18,000 18,000 8,245 8,438 8,750 12,105.50 35-55-2120 Postage&Meter Rental 0.00 - 9,013 18,000 18,000 0 1,012 1,000 195.00 35-55-2130 Printing And Publishing 0.00 1,030 1,030 1,030 4,581 7,500 7,100 10,184.36 35-55-2170 Programming&Software Fees 0.00 7,313 0 0 8,238 9,547 9,575 9,61550 35-55-2200 Auditing Services 0.00 9,862 7,000 7,000 906 345 500 0.00 35-55-4130 Maintenance Of Non Auto Equip 0.00 515 515 515 0 750 0 0.00 35-55-4160 Maintenance Of Computers 0.00 0 0 0 7,011 62,219 47,750 53,333.00 35-55-7130 Selflnsurancetirma Pool Contr 0.00. 47,750 50,875 50,875 46,571 47,803 50,200 0.00 35-55-7200 Village Share Of Pension 0.00 50,532 52,610 52,610 2,334 1,658 2,050 1,489.81 35-55-7230 Long Term Disability Insurance 0.00 2,112 2,080 2,080 78,112 144,242 158,145 114,200 Coatraetoal Services Totals: 0.00 146,077 150,810 150,810 0 - E3 Commodities O 286 1,000 158.45 35-56-2180 Office Supplies 0.00 1,000 1,000 1,000 •', 0 286 1,000 158 Commodities Totals: 0.00 1,000 1,000 1,000 is E4 Machinery&Equipment 0 0 5,250 0.00 35-57-2010 Machinery&Equipment 0.00 0 0 0 0 0 0 5,250 0 Machinery&Equipment Totals: 0.00 0 0 0 0 E6 Reserve Expense O 0 304 0.00 35-58-1010 Reserve For Emergency/extra Ex 0.00 35,108 0 0 0 1,594 2,000 2,250 1,000.00 35-58-1030 Reserve For Irma Deductibles 0.00 . 2,500 2,500 2,500 0 O 0 0 0.00 35-58-1060 Reserve For Compensation 0.00 0 22,300 0 0 1,594 2,000 2,554 1,000 Reserve Expense Totals: 0.00 37,608 24,800 2,500 0 E7 Transfers Out 100,000 105,000 110,000 82,500.00 35-81-1010 Transfers To Generni Fund 0.00 115,000 115,000 115,000 0 100,000 105,000 110,000 82,500 Transfers Out Totals: 0.00 115,000 115,000 115,000 0 341,552 406,699 459,714 313,470 EXPENDITURES Totals: 0.00 491,368 446,765 414,599 0 -225-- Village of Morton Grove, Illinois Personnel Schedule Summary-CY 2003 Enterprise Fund-Administration & Overhead Department 2002 2003 Salary Number Grade Salary Number Full Time: Director of Public Works 39,250 0.5 41,300 0.50 Assistant Director of PW 31,082 0.5 76 27,150 0.34 Meter Reader 35,705 1.0 35 36,866 1.00 Principal Clerk 36,419 1.0 36 Total 142,456 3.0 105,316 1.84 Part Time: Billing Clerk 10,350 1.00 Total 10,350 1.00 Fringe Benefits: Social Security 10,898 3.0 8,848 2.84 Hospitalization Insurance 28,857 3.0 20,393 1.84 Life Insurance 554 3.0 382 1.84 Total 40,309 29,623 Department Total 182,765 3.0 145,289 2.84 —226— Village of Morton Grove Calendar Year 2003 FIREFIGHTERS PENSION FUND DEPARTMENT/ACTIVITY DESCRIPTION The Firefighters Pension Fund is a pension fund trust separately accounting for and specifically regulated by Illinois law(Chapter 40 of the Minois Compiled Statutes,Article 4). The Fund accounts for benefits paid to retired and/or permanently disabled firefighters or their widows pursuant to State law. Revenues are derived from property and replacement taxes,investment earnings on assets and a mandatory 8.455% payroll deduction by current sworn personnel. The Firefighters Pension Fund is governed by a separate nine person board. Pursuant to State law noted above,the Board consists of two firefighters elected among "their own ranks,"the Village President, Village Attorney,Village Clerk,Village Treasurer,Fire Chief and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving(or denying)disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled firefighters (or their survivors)are set by State law. The Board also has the responsibility to invest the monies of the Pension Fund(and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently forty-two(42)active participants contributing to the Firefighters Pension Fund and twenty-nine (29)persons who will be receiving either retirement,disability or survivor benefits during the upcoming fiscal year As of the December 31,2001,audited financial statements for this fund,show net assets exceeded$16.8 million. An independent actuary is retained by the Village each year to determine current funded Ievels and any contributions necessary to maintain the plan accordingly. The actuarial report as of December 31,2001,showed a funded level of 75.8%. Last year's funding level was 80.9%. Based on the actuary's recommendation and with the funded level below 100%,the Village will increase its monetary contribution to this pension program. We have proposed an increase in the property tax levy from $125,000 to$307,673 to help address this issue. PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 2002 GOALS AND OBJECTIVES 1. Continued to provide service to current active participants(sworn personnel) with retirement projections and other questions that arise. 2. The Pension Fund was audited by auditors as part of the annual Village audit. 3. Annual actuarial valuation was performed to determine funding level. ANNUAL GOALS AND OBJECTIVES-CALENDAR YEAR 2003 1. Continue to meet or exceed the benchmark for investment return on the current portfolio(Lehman Intermediate Government Bond Index and S&P 500 Equity Index). 2. Continue to follow-up on the advise of the Board's investment advisor as he evaluates the recommendation/activity of the investment manager within the guidelines of the investment policy. 3. Insure benefit checks to current retirees and/or beneficiaries are distributed on a timely basis. 4. Continue to provide service to current active participants(sworn personnel)with retirement projections and other questions that arise. - BUDGET COMMENTS Total appropriation requests have increased from$1,124,790 to$1,174,674,an increase of$49,884 or 4.43%from the prior year. This was due mainly to the retirement of one firefighter expected for Calendar Year 2003. As in past years,we have appropriated funds sufficient to cover all anticipated operating -227- Village of Morton Grove Calendar Year 2003 expenses of the pension program,including a substantial reserve to cover any needs unanticipated at this "1 time but which may arise during the year. PROPERTY TAXES 52-00-0041-1010 Projected property taxes expected to be received during Calendar Year 2003. It is based on property taxes levied in 2002 expected to be received during this period Total $307,673 PERSONAL PROPERTY REPLACEMENT 52-00-0041-2030 Share of replacement tax to ford. See General Fund for further information. Total $6,500 INTEREST INCOME 52-00-00-46-1010 Estimated earnings from the fire pension portfolio. This includes Interest and Dividend Income and changes in the market value in the Fixed Income and Equity holdings. Total $608,471 MISCELLANEOUS DONATIONS 52-00-00-49-2020 Donations given by appreciative recipients of service from Fire personnel historically credited to this account. Total $100 EMPLOYEE CONTRIBUTIONS 52-00-0049-5010 Projected revenues from contributions to Fire pension based on 8.455% of salaries(including longevity, holiday pay and shift differential)as pursuant to State Statutes. Total $251,930 DUES &SUBSCRIPTIONS 52-20-40-55-1120 - Projected expenditures for periodicals related to pensions. Total $200 MEETINGS AND CONFERENCES 52-20-40-55-1130 Projected expenditures for attending seminars related to pensions. Total $2,000 —228— Village of Morton Grove Calendar Year 2003 ADDITIONAL LEGAL FEES 52-20-40-55-6120 Annual retainer for pension fund attorney and additional legal fees projected during the calendar year for items not covered under the retainer. Pension attorney retainer $1,500 Additional legal fees $10,000 Total $11,500 RETIREMENT/SERVICE BENEFITS 52-20-40-55-7210 _ There are a total of 29 persons projected to receive pension benefits during Calendar Year 2003. Revised generally accepted accounting principles require a separate line item to account for each type. They are summarized as follows: 16 Retirees for Service Tune $679,382 6 Duty Related Disability 191,360 4 Surviving Spouses 83,577 2 ' Surviving Children 8,633 1 Non-Duty Disability 29222 5992174 Total $679,382 DUTY DISABILITY BENEFITS 52-20-40-55-7212 See account 52-20-40-55-7210 for further information. Total $191,360 NON-DUTY DISABILITY BENEFITS 52-2010 55-7213 See account 50-20-40-55-7210 for further information. Total $29,222 SURVIVING SPOUSE BENEFITS 52-20-40-55-7214 See account 50-20-40-55-7210 for further information. Total $83,577 CHILDRENS'BENEFITS 52-20-40-55-7216 See account 50-20-40-55-7210 for further information. Total $8,633 —229— rit Village of Morton Grove Calendar Year 2003 REFUND OF EMPLOYEE PENSION CON 52-20-40-55-7300 '\ Projected refund of pension contributions of terminated employees ineligible for pensions. Total $20,000 MEDICAL EXAMS &EXPENSES 52-2040-55-8122 Projected expenditures for medical exams related to investigating medical fitness of new employees(50% share with Village General Fund)and firefighters applying for disability pension and for those firefighters currently receiving a disability pension. Total $10,000 INVESTMENT ADVISOR FEES 52-20-40-55-8123 Projected investment advisory fees for advisory and custodial services. Fees based on market value of investments managed. Northern Trust Quantitative Advisors 21,000 Becker,Burke&Associates 14,000 Total $35,000 DEPARTMENT OF INSURANCE FEES 52-2040-55-8128 The Department of Insurance assesses a fee of.00007%on the fund's net assets. This is based on an estimated value of current net assets at$17,142,000. Total $1,200 OTHER MISCELLANEOUS 52-20 10 55-8129 Secretarial fees and other expenses not covered by accounts above. Total $2,500 OFFICE SUPPLIES 52-20-40-56-2180 Office supplies for the calendar year budget period. Total $100 RESERVE FOR PENSION BENEFITS 52-2040-58-1040 Reserve for additional disability/retirement pensions and other expenditures which may be incurred during the calendar year budget period. Total $100,000 —230— Village of Morton Grove General Ledger Printed: 11/15/2002 12:03 User:derb - Budget Proposal Report For Fiscal Year:2003 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Description FIB Requested Proposed Approved Adopted 52 Firefighters'Pension �- RI Tax Revenue 40,959 99,519 125,000 59,252.96 00-41-1010 Property Taxes 0.00 307,673 307,673 307,673 0 8,605 7,438 8,500 5,029.02 00-41-2030 Personal Property Replacement 0.00 6,500 6,500 6,500 0 49,564 106,957 133,500 64,282 Tax Revenue Totals: 0.00 314,173 314,173 314,173 0 R6 Investment and Rental Revenue 634,704 568,795 751,490 363,508.63 00-46-1010 Interest Income 0.00 608,471 608,471 608,471 0 69,575 77,030 0 50,582.55 00-46-1030 Dividend Income 0.00 0 0 0 0 704,279 645,825 751,490 414,091 Investment and Rental Rev Totals: 0.00 608,471 608,471 608,471 0 R9 Miscellaneous Revenue 730,306 255,278 0 539,381.04 00-46-5010 Net Aprm(dpm)Fv FixedlncS 0.00 0 0 0 0 (646,365) 730,861 0 (1,099,646.43) 00-46-5020 Net Aprta%Equity Securities 0.00 0 0 0 0 263 125 100 100.00 00-49-2020 Miscellaneous Donations 0.00 100 100 100 0 224,838 225,777 239,700 180987.81 00-49-5010 Employee Contributions 0.00 251,930 251,930 251,930 0 309,042 1,212,041 739,800 (379,178) IlMIsceWneom Revenue Totals: 0.00 252,030 252,030 252,030 0 1,062,885 1,964,823 1,124,790 99,1% REVENUES Totals: '0.00 1,174,674 1,174,674 1,174,674 0 2000 2001 2002 2002 2003 2003 2003 2003 Actual Actual Adapted Estimated Account Description FIE Requested F,upu..d Approved Adopted 20 Finance E2 Contractual Services 36 170 200 650.00 40-55-1120 Dues&Subscriptions 0.00 200 200 200 98 195 200 1,77230 40-55-1130 Meetings And Conferences 0.00 2,000 2,000 2,000 4,919 17,763 11,500 2,013.73 40-55-6120 Additional Legal Fees 0.00 11,500 11,500 11,500 • 458,693 561,065 680,556 462,375.85 40-55-7210 Retirement/service Benefits 0.00 679,382 679,382 679,382 167,791 154,469 187,871 126,624.78 40-55-7212 Duty Disability Benefits 0.00 191,360 191,360 191,360 0 29,694 0 2191671 40-55-7213 Non-duty Disability Benefits 0.00 29,222 29,222 29,222 61,476 73,335 66,020 62,682.84 40-55-7214 Sum'iviog Spouse Benefits 0.00 83,577 83,577 83,577 � � 8,633 8,633 8,633 6,474.42 40-55-7216 Chldrens'Benefits 0.00 8,633 8,633 8,633 0 0 20,000 5,17638 40-55-7300 Refimd Of Employee Pension Con 0.00 20,000 20,000 20,000 588 13,255 10,000 43630 40-55-8122 Medical Exams&Expenses 0.00 10,000 10,000 10,000 35,087 29,475 37,000 20,477.54 40-55-8123 Investment Advisor Fees 0.00 35,000 35,000 35,000 3,717 1,190 1.210 1,591.13 40.55-8128 Department Of Insurance Fees 0.00 1,200 1,200 1,200 722 1,865 1,500 2,237.31 40-55-8129 Other Miscellaneous 0.00 2,500 2,500 2,500 741,760 891,110 1,024,690 714,430 Contractual Services Totals: 0.00 1,074974 1,074,574 1,074,574 0 E3 Commodities 25 27 100 0.00 40-56-2180 Office Supplies 0.00 100 100 100 0 25 27 100 0 Commodities Totals: 0.00 100 100 100 0 E6 Reserve Faros. 0 0 100,000 0.00 40-58-1040 Reserve For Pension Benefits 0.00 100,000 100,000 100,000 0 0 0 100,000 0 Reserve Expense Totals: 0.00 100,000 100,000 100,000 0 741,785 891,136 1,124,790 714,430 - EXPENDITURES Totals: 0.00 1,174,674 1,174,674 1,174,674 0 -231- Village of Morton Grove Calendar Year 2003 POLICE PENSION FUND DEPARTMENT/ACTIVITY DESCRIPTION The Police Pension Fund is a pension trust find separately accounting for and specifically regulated by Illinois law(Chapter 40 of Illinois Compiled Statutes,Article 3). The fund accounts for benefits paid to retired and/or permanently disabled police officers or their widows pursuant to State law. Revenues are derived from investment earnings on its assets and mandatory 9S1%payroll deduction by current sworn personnel. The Police Pension Fund is governed by a separate,five person pension board. Pursuant to State law,the Board consists of two sworn police officers elected among "their own ranks,"two mayoral appointments, and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving(or denying)disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled police officers (or their survivors)are set by State.law. The Board also has the responsibility to invest the monies of the Pension Fund(and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently forty-six(46)active participants contributing to the Police Pension Fund and thirty (30)persons who are recently receiving either retirement,disability or survivor benefits during the upcoming fiscal year As of the December 31,2001,audited financial statements,net assets exceeded$22.5 million for the pension fund with annual revenues exceeding current expenditures by over$629,000. An independent actuary is retained each year by the Village to determine current funding levels and any contributions necessary to maintain the plan accordingly. The actuarial report for the fiscal year ending December 31, 2001,indicated a funded ratio of79.2%. Based on the actuary's recommendation and with the funded - `, • level falling below 100%,the Village will have to increase its monetary contribution to this pension program. We have proposed an increase in the property tax levy from$125,000 to$241,332 for the Calendar Year 2003 budget to help address this issue. PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 2002 GOALS AND OBJECTIVES 1. Continued to provide service to current active participants (sworn personnel)with retirement projections and any other questions that arise. 2. The pension fund was audited by auditors as part of the annual Village audit. 3. Annual actuarial valuation was performed to determine funding level. ANNUAL GOALS AND OBJECTIVES- CALENDAR YEAR 2003 1. Continue to meet or exceed the benchmark for investment return on the current portfolio(Lehman Intermediate Government Bond Index and S&P 500 Equity Index). 2. Continue to provide service to current active participants(sworn personnel)with retirement projections and any other questions that arise. 3. Insure benefit checks to current retirees and/or beneficiaries and distributed on a timely basis. BUDGET COMMENTS Total appropriation requests have increased from$1,303,071 to$1,463,205,an increase of$160,134 or 12.3% from the prior year. The increase is due to an additional retirement pensions expected during Calendar Year 2003. As in past years,we have appropriated funds sufficient to cover all anticipated operating expenses of the pension program, including a substantial reserve to cover any needs unanticipated at this time but which may arise during the year. —232— Village of Morton Grove Calendar Year 2003 PROPERTY TAXES 53-00-00-41-1010 Projected property tax receipts expected to be received during the Calendar Year 2003.It is based on property taxes levied for 2002 that are expected to be received during this period Total $241,332 INTEREST INCOME 53-00-00-46-1010 Estimated earnings from the police pension portfolio. This includes Interest and Dividend Income and changes in the market value in the Fixed Income and Equity holdings.' Total $931,923 EMPLOYEE CONTRIBUTIONS 53-00-0049-5010 Total $289,950 DUES & SUBSCRIPTIONS 53-20-39-55-1120 Projected membership to Illinois Police Pension Fund Association and other miscellaneous subscriptions. Total $700 MEETINGS AND CONFERENCES 53-20-39-55-1130 Projected costs for Police Pension board members to attend pension related seminars. Total $500 ADDITIONAL LEGAL FEES 53-20-39-55-6120 Projected legal costs on police pension related matters during the calendar year budget period. Total $5,000 RETIREMENT/SERVICE BENEFITS 53-20-39-55-7210 There are a total of 34 persons budgeted to receive pension benefits during Calendar Year 2003. Revised generally accepted accounting principles require a separate line item for each type of benefit They are summarized below: 28 Retirees $1,034,115 1 Duty Disability 27208 5 Surviving Spouse 127.490 $1,307,304 Total $1,152,606 —233- Village of Morton Grove Calendar Year 2003 DUTY DISABILITY BENEFITS 53-20-39-55-7212 • •' See account 53-20-39-55-7210 for further information. Total $27,208 SURVIVING SPOUSE BENEFITS 53-20-39-55-7214 See account 53-20-39-55-7210 for further information. , Total $127,491 REFUND OF EMPLOYEE PENSION CON 53-20-39-55-7300 Projected refund of pension contributions from terminated sworn personnel ineligible for pension benefits. Total $20,000 MEDICAL EXAMS&EXPENSES 53-20-39-55-8122 Projected costs for pension fund's share of physicals on new police officers and physicals on those who are on disability as required by law. Total $1,000 INVESTMENT ADVISOR FEES 53-20-39-55-8123 Projected fees to investment advisor/manager on investment portfolio during Calendar Year 2003. Total $26,500 SECRETARIAL SERVICES 53-20-39-554124 Projected expenditures for secretarial support. Total $500 DEPARTMENT OF INSURANCE FEES 53-20-39-55-8128 The Department of Insurance assesses a fee of.00007%on the Fund's net assets. The estimated value of assets in Calendar Year 2003 is$22,857,000: Total $1,600 OTHER MISCELLANEOUS 53-20-39-55-8129 Other expenditures for items not covered by accounts above. Total $100 —234— Village of Morton Grove Calendar Year 2003 RESERVE FOR PENSION BENEFITS 53-20-39-58-1040 "1 Projected reserves for additional disability/retirement pensions and other expenditures which may be incurred during the calendar year budget period. Total $100,000 - -1 —235— Village of Morton Grove General Ledger Printed: 11/15/2002 12:04 User.derb - Budget Proposal Report For Fiscal Year.2003 2000 2001 2002 2002 2003 2003 -2003 2003 sal Acted Adopted Estimated Account Description - FIE Requested Proposed Anuroved Adopted 53 Police Pension - RI. Tax Revenue o 99,519 125,000 59,25295 0041-1010 Property Taxes - 0.00 241,332 241,332 241,332 0 0 99,519 125,000 59,253 Tax Revenue Tolls: 0.00 241,332 241,332 . 241,332 0 _ - - R6 Investment and Rental Revenue 1,204,862 . 1,141,148 - 925,305 526,290.17 00-46-1010 Interest Income - 0.00 931,923 931,923 931,923 0 10,498 28,695 0 20,468.47 00-46-1030 Dividendlncome - - 0.00 0 0 - 0 - 0 1,215,360 1,169,843 925,305 546,759 Investment and Rental Rev Totals: 0.00 931,923 931,923 - 931,923 0 " R9 Mcefenwus Revenue L 858,129 480,121 0 474,51253 00-46-5010 Net Aprm(dpm)Fy Fund lncS 0.00 - 0 0 0 0 (174,455) 243,329 0 (431,401.05) 00-46-5020 Net Apron Fv Equity Securities 0.00 0 0 0 0 78 0 0 0.00 0049-2020 MisceBarcons Donation - 0.00 - 0 - 0 0 0 240,155 275,543 252,766 . 225,700.52 00-49-5010 Employee Conmbutiom 0.00 289,950 289,950 289,950 0 923.907 998,993 252,766 - 268,812 Miscellaneous Revenue Totals: 0.00 289,950 219,950- 209,950 0 2439,267 2,268,354 1,303,071 874,824 REVENUES Totals: 0.0 1,463,205. 1,463,205 1,463,205 0 2000 2001 -2002 2002 - 2003 2003 2003 2003 Actual Actual Adopted Estimated Account Desorption - FIE Requested Proposed Approved Adopted 20 F®ce E2' Contactual Services 686 1,068 700 0.00 39-55-1120 Does at Subscriptions - 0.00. 700 700 700 0 133 324 . 500 265.70 39-55-1130 Meetings And Confucian 0.00 500 500 500- 0 0 0 5,000 0.00 39-55-6120 Additional Legal Fees - 0.00 5.000 5,000 5,000 0 927,393 1,024,681 1,034,115 783,010.45 39-55-7210 RemenmNservice Benefits 0.00 1352,606 .1,152,606 1,152606 - 0 27,208 27,208 27,208 20,405.97 39-55-7212 Duty Disability Benefit 0.00 27.208 27,208 27,208 - - 0 - 71,211 74,798 74,798 60,489.80 39-55-7214 Surviving Spouse Benefits 0.00 - 127,491 127,491 127,491 - 0 0 - 0 20,000 54,48613 39-55-7300 Rtd Of Eowloyee Pension Con - 0.00 20,000 20,000 20,00 0 914 0 1,000 993.00 39-554122 Medical Exams&Expenses 0.00 1,000 1,000 1,000 -0 `..0,434 23,007 37,600 13,20175 39-55-8123 Investment Advisor Fees - - 0.00 26,500 26,500 26,500 - 0 0 0 50 0.00 39-55-8124 Secretarial Services 0.00 50 50 300 0 1,446 1,461 1,550.. 1,191.73 39-554128 Department Oflmm:ace Fees - 0.00 1,60 1,600 1,600 0 0 0 100 89.00 39.554129 Other Mlscellaneotn 0.00 100 100 . 10 - 0 1,059,425 1,152,544 1,203,071 934,136 Contractual Services Totals: 0.00 1,363,205 1,363,205 1,363,205 . 0 E6 Reserve Expense - - - - 0 0 100,000 . 0.00 39-58-1040 Reserve For Pension Benefits 0.00 10,00 100,000 10,00 . 0 o 0 100,000 0 Reserve Expense Totals: 0.0 .. 100,000 100,000 100,000 0 r 1,059,425 1,152,546 1,303,071 934,136 EXPENDITURES Totals: 0.00' 1,463,205 1,463,205 - 1,463,205 0 -236-- VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM CY 2003 CY 2007 October 2002 VILLAGE OF MORTON GROW CAPITAL IMPROVEMENT PROGRAM—CY 2003-CY 2007 Table of Contents Page Introduction 1 Purpose of the Capital Improvement Program 1 Capital Improvement Project Defined 3 Capital Improvement Program Development 3 Summary Tables 4 Evaluation Criteria 4 Capital Improvement Program Project Detail 6 Table: CY 2003-CY 2007 Capital Improvement 7/8 Program Summary by Department Table: CY 2003-CY 2007 Capital Improvement 9/10 Program Summary by Fund Community and Economic Development Dempster Street Commercial Corridor Revitalization Lehigh/Ferris Subarea Reconstruction Fire Department Engine Replacement— Station#4 Mobile Computing for Fire Apparatus Command Vehicle Replacement Ambulance Replacement— Station#5 Breathing Air Compressor/Fill Station Mobile Breathing Air Casrade System Ambulance Replacement— Station#4 Management Information Services Web Site GIS Villa e Computer Network Hardware Electronic Document Management System(EDMS) Municipal Buildings Public Works Building Renovations Flickinger Center Renovations Fire Station#5 Building Renovations Fire Station#4 Building Renovations Table of Contents (Con't) Police Department PIMS Replacement Mobile Data Terminal Replacement Public Works Department Emerson Sanitary Sewer Replacement Vulnerability Assessment Greenwood Avenue Reconstruction Leaking Underground Storage Tanks Overflows at South Pumping Station Water Main Improvements North Pumping Station Improvements Alley Paving. Equipment Replacement Neighborhood Street Lighting North Pumping Station-Pump Replacement Sanitary Sewer Monitoring Street Bituminous Patching Street Crack Sealing&Micro-Surfacing Street Resurfacing Program CD'\03-Table of Contents VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM CY 2003 —CY 2007 Introduction A Capital Improvement Program (CIP) is a multi-year plan identifying capital projects to be funded during the planning period. It identifies each proposed project to be undertaken, the year in which the project will be initiated, the amount expected to be expended on the project each year, and the proposed method of financing these expenditures. The CIP is a tool that can help elected officials ensure that decisions on capital projects are made wisely and are well planned. The CIP should not be confused with the Capital Projects Fund included in the annual budget. The Capital Projects Fund budget is the annual appropriation for spending on public improvements projects, and is legally adopted by the Board of Trustees. The Capital Projects Fund budget authorizes specific projects to be undertaken and appropriates specific funding for them. The two government finance documents are linked, since the first year of the CIP identifies projects which are the capital projects to be funded in the operating budget. Purpose of the Capital Improvements Program The basic reasons for developing a Capital Improvement Program include providing a financial management tool for elected and appointed officials, linking the comprehensive planning process with the fiscal planning process, providing elected officials with a formal method for decision making, and providing a public relations document for reporting the intentions of elected officials to community residents and business leaders. • Financial Management Tool — An overriding consideration in developing a capital improvement program is to prioritize current and future needs of the community. Capital improvement programming considers not only what the community needs, but, equally important, what it can afford. By explicitly recognizing the jurisdiction's financial outlook and the revenues and financing mechanisms that are anticipated to be available for the capital improvement program, projects can be prioritized to ensure that the most important needs and goals of the community are achieved. Developing a fiscally constrained capital improvement 1 program based on realistic estimates of revenues, enhances the ability of the capital improvement program to serve as a planning and management tool rather than as a wish list of projects that cannot be fully implemented. • Link to Comprehensive Plan —The preparation of the capital improvement program considers not only repair and replacement of existing utilities and other public improvements, but also identifies facilities expected to be needed in the future. Changing population characteristics and land uses may require additional improvements to the water and sewer systems, public buildings, and other public services and facilities. In developing the capital improvement program, these new demands must be weighed against the need to maintain existing infrastructure with the final financing decision based upon the goals and objectives established through the comprehensive planning process. • Formal Mechanism for Decision Making — The capital improvement program provides Village officials with an orderly process for planning and budgeting for capital needs. During the process of developing and implementing the capital improvement program a wide range of issues must be addressed, including agreeing on policies which will shape the program, estimating and prioritizing the capital needs, identifying funding sources, and implementing and monitoring the project delivery. • Public Information Document — The capital improvement program report presents a description of the projects proposed to be undertaken during the program period. This document can be used to communicate to residents, business owners and operators, and other stakeholders in the community the Village's public improvement priorities and implementation schedule. By using this process the community is given a better understanding of Village needs and the means for addressing them. There are significant benefits to be derived by the preparation of a capital improvement program; it is this promise that makes the staff time and effort necessary to participating in the development of the program worthwhile. - 2 Capital Improvement Project Defined A capital improvement project is a major, non-recurring expenditure that meets the criteria identified in one of the categories described below: 1. Site Acquisition—Acquisition of land for a public purpose. 2. Facility Construction or Repair— Construction of a new facility or an addition to or extension of an existing facility; a non-recurring major repair of all or part of a building, its grounds, or its equipment. The cost of the project must be at least $10,000, and the improvement must have an estimated useful life of at least ten (10)years. 3. Equipment Purchase — Purchase of a piece of equipment or a number of pieces of the same equipment whose total cost is at least $10,000 and whose estimated useful life is at least five(5) years, (three [3] years for computer equipment). 4. Planning or Design—Planning feasibility, engineering, or design studies related to an individual capital improvement project or to a program that is implemented through an individual capital improvement project. 5. Software — Purchase of new software or version upgrades needed to maintain the network at optimal levels. Capital Improvement Program Development Each project included in the Capital Improvement Program is described on the "Project Description" and the "Project Cost Summary" forms. An assessment of project priority was made by the Village Administrator in light of anticipated fiscal constraints and Village needs. As a result of this process, the calendar year in which each project would likely be undertaken was determined. Each set of Village Department project descriptions is organized alphabetically by the fiscal year in which the project is expected to begin. This organization becomes evident when scanning the summary table "CY 2003-CY 2007 Capital Improvements Program Summary by Department." A second summary table, "CY 2003-CY 2007 Capital Improvement Program Summary by Fund" is included to provide a better understanding of the sources of funding for the various projects in the annual operating budget. The link between the CIP and the operating budget is established through the operating budget account number listed on the table. 3 Summary Tables �-- The table entitled "CY 2003-CY 2007 Capital Improvements Program Summary by Department" found on pages 7 and 8 lists all projects submitted for funding consideration during the next five (5) calendar years. It identifies those projects for which funding was determined to be most critical in Calendar Year 2003 designating those projects as"1" in the"Rank" column. The second table entitled "CY 2003-CY 2007 Capital Improvement Program Summary by Fund" found on pages 9 and 10 lists each project by the fund in the operating budget anticipated to provide the monies necessary for the project's implementation. The total Capital Improvement Program proposed for Calendar Year 2003 is $3,727,906, of which $1,573,107 will be provided by the Capital Projects Fund; $1,500,000 will be provided by the Lehigh/Ferris TIE Fund; $134,500 will be provided by the Revolving Equipment Replacement Fund; $304,032 will be provided from the Water/Sewer Fund; $146,267 will be provided from the General Fund; and $70,000 will be provided from the Motor Fuel Tax Fund. Should the Village Board of Trustees make modifications during the operating budget review process, a finally revised Capital Improvement Program will be provided for acceptance as Village policy by the Village Board of Trustees and for inclusion in the operating budget documents for calendar year 2003. Evaluation Criteria As each project description was being developed, the submitting department was asked to identify the benefits derived from the project and to indicate all of the "Evaluation Criteria" which would be satisfied by the project's implementation. The evaluation criteria were developed to assist both administrative staff and elected official in judging the importance of the project. The "Evaluation Criteria' which were to be used in completing the "Project Description" form are listed below: 4 1. New or Substantially Expanded Facility. Construction or acquisition of a new facility (including land), acquisition of new equipment, or major expansion of an existing facility that provides a new service or a level of service not now available. 2. Rehabilitate Deteriorated Facility. Reconstruction or extensive rehabilitation to extend a facility's useful life which will avoid or postpone replacing the facility with one which is new and/or more costly; if rehabilitation or reconstruction is not feasible, replacement of the facility with one which will provide the same level of service. 3. Systematic Replacement. Replacement or upgrade of a facility or piece of equipment as part of a scheduled replacement program. This investment assumes the facility or equipment will be replaced to provide approximately the same level of service as is currently being provided. 4. Protection and Conservation of Resources or Existing Investment. A project that protects natural resources that are at risk of being reduced in amount or quality, or an investment in existing infrastructure which protect against excessive demand or overload that threatens the capacity or useful life of an existing facility or piece of equipment. 5. Coordination. A project which must be undertaken to insure proper sequencing or scheduling with another project (e.g., scheduling a sewer project to coincide with a street reconstruction project so that the newly surfaced street is not disturbed the Year after it is completed); or a project that is necessary to comply with requirements imposed by another jurisdiction (e.g., a court order, a change in federal or state law or administrative ruling, an agreement with another village or governmental agency). 6. Reduce Risk to Public Safety or Health. A project which protects against a clear and immediate risk to public safety or public health. 7. Improvement of Operating Efficiency. A project that substantially and significantly improves the operating efficiency of a department; or one which has a very favorable return on investment with the promise of reducing existing or future increases in operating expenses. 8. Equitable Provision of Services or Facilities. A project that serves the special needs of a segment of the Village's population identified by public policy as deserving of special attention (e.g., the handicapped, the elderly, or low- and moderate-income persons); or a project that, considering existing services or facilities, makes equivalent facilities or services available to neighborhoods or population groups that could be considered to be underserved. 5 9. Maintenance or Increase of Property Value. A project which benefits the adjacent properties to the extent that property values will either stabilize or increase(e.g., street resurfacing or alley paving directly benefit the properties adjacent). Capital Improvement Program Project Detail A detailed description of each project shown on the preceding tables is included below. The project descriptions are presented in the order in which they appear on the table "CY 2003-CY 2007 Capital Improvement Program Summary by Department." Projects, which are proposed for funding in calendar year 2003, are listed in alphabetic order, followed in order by projects proposed for each of the remaining fiscal years. Each of the subsequent fiscal year's projects are listed in alphabetic order. The project description includes both text and financial information presented on facing pages of this document to provide for easier reference. CIP103 manual -introduction 6 0 0_ o q ° ° im O Q P �.., _ - N 0 - N e � � � N n g ❑ r +�'. h e N �° as S o s R 0 0 0 0 ° ` m .< a N N N c Cl _ n ,°.� .°n o 0 a o Z o 2gz z Z < Y a �' < y 3z zoo z 00 V ya y N w�" F a a N R z 6 a < .s o Z d w < w < T T U Z w F F Z Y O 2 pY� � U C Z 0 CoC a V [OPw . . 0 60Z <0 Z WOW 6 0 < < u - 1.-. 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NNNeaI N C 0 8 N b. < m O 0 0 0 88 A c 888 `° m 0 N 0 0 0 n } 8 m cc N S °d 2j gQ000 oo 0 8o 6 4 $e88oO N LI Z p ° O O L• i } \,.......2 ti 0 88000q 8 m Zy F o 0 00 8 S o p• N O 880 dui is i U a ° m 0 w N n ▪ a _1 < y F 2 0 p F- 88 8 8 8 < 2 O pO 0 b y N N P e 0 u 0 }U 000888 0 8▪ _ N g A r N a.° 8 } IO V p F- z 2 < a = m U p u y0 O 2 & U 6 U i Z e 2 a= f o be p OF o tl U of zo20 F cc ° � � .cp e N 3 V i g▪ Z N z < F a " t o F C a 2 ,6 ° a y Z8 8 6 U ztn4 ya V C Z j O COMMUNITY AND ECONOMIC DEVELOPMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION " Date: August 27, 2002 Department:, Community & Economic Development Project Name: Dempster Street Commercial Corridor Revitalization Type of Project: Site Acquisition [X] Facility Construction/Repair [ ] Equipment Purchase [ ] Planning/Design [X] Description of Project: Acquisition of property; demolition of existing structures; construction of parking lots; removal of current on-street parking spaces; installation of bi-directional turning lane; new curbs, sidewalks and traffic signals; installation of streetscape elements (kiosks, lighting, furniture, signage, etc. ) and landscaping; restriping of roadway; project boundaries are Dempster Street from Central Avenue on the east to the Metra tracks on the west. r • Project Benefits: Economic revitalization of corridor; upgraded appearance of corridor. Parking lot construction - 3 in 2003 3 in 2004 Implementation Schedule: 2003 Phase I engineering/urban design completed/Phase II engineering begins 2004 Phase II engineering completed 2003-2004 Construction of parking lots completed 2004 Right-of-way acquisition completed A - 2005-2006 Roadway improvements/enhancements constructed Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 20, 2002 Department: Community & Economic Development Project Name: Dempster Street Commercial Corridor Revitalization - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design $ 100,000 $ 300,000 $ 100, 000 Site Acquisition 1,165,000 420,000 1,408,400 Equipment Construction/ Repair 320,750 320,750 $1, 626, 800 $3, 000,000 Miscellaneous - Total Project Cost $1,265,000 $1,040,750 $1,829, 150 $1,626, 800 $3, 000, 000 Cost to the Village of $100,000 $325,360 $600, 000 Morton Grove Basis of Project Cost Estimate: ■.. Engineer, Architect, Bids Received [X] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: 1st Quarter, 2002 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) . Illinois First; legislative set-a-sides from State of Illinois; CMAQ from FHWA; STP funding from Council of Mayors and Enhancement or replacement program) funds . Have also received grants directly from Illinois Department of Transportation. - Impact on Operating Costs: Continuous maintenance for parking lots, streetscape, and landscaping. 0 0 0 0 r '1 40 w r 8 8 0 d N o y M 44 U m co o - o 0 •8 O p o 0 p o - E w 0080 t N 0 0 8 0 0 *0 0 0 0 CO U O O O 0 0 0 0 0 N c• cc. a . * NCo0 _ E N 'M 43 u69 !NA M •am CI c m 000 0 0 0000000 m 0 O O p O O o 00 0 0 000 $ a N o08 a �° o co E room a � oMeo a V U N 0 M M N ' C') w CO N9 �i �: U 69 !q f9 e9 h 'a0 O C CC a 8 0 0 0 0 O 8 G 8 0 0 W z ° 0 00 0 0 0 0 00 N 0 0 0 0 h in h t9 0 b' C , yo 0a r .- _ F U o o m O c Oi Oi a w 0 "\ Q 0 n C) N m m 'o C NI co CO N 69 69 N ! 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C C m 0 m C - c "a 0 it o N U O m CO �..f0, w C O0 CO 7 m O C o Cep 0 � J O .5 2O = W CD V a c c .` U o c m m Z m m °i U 0 l0 F- U C w o c3 ° c w w c ca m W « 0 m U W > O oW o ti m m E m c ° �cio F, 0 w ° a3 c m tree) o m E A �0) 0 m 0 0 moo .u0 U � d 2 m0 =oN0 Co EOflo2a33UO '° m � E0 - > E �avU � oo zoi m '' E tog > � aes ci. v a m m o 0 o m 2 c c) 2 -E m m a 0 o 0 0 `o W m c a 1 c a m a U` rz s a a cc cc 0 A m 00 o m m m o m a o a Mt o « m m O 0 0 0 Uat� U a` w U � 1°- ae9I h $ � cc $ E oi9 in U (This page intentionally left blank) Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION 'ft\ Date: August 27, 2002 Department: Community & Economic Development Project Name: Lehigh/Ferris Subarea Reconstruction Project Type of Project: Site Acquisition [X) Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [X] Description of Project: Acquisition of property for residential/mixed-use redevelopment; realignment of Lehigh Avenue from Oakton to Dempster; extension of Ferris Avenue south to Lehigh; renovation/reconstruction of existing Metra commuter station; construction of additional commuter parking; improvements in storm water and sewer infrastructure; project boundaries are Dempster on the north, Cook County Forest Preserve District property on the west, Callie on the east, and Main on the south. Project Benefits : Enhancing opportunities for attracting new investment and development; supplying additional parking/improved station facility for commuters; supplementing customer base for new retail and service businesses; improving amenities for commuters, including those employed at nearby companies in industrial sector; substantially improved aesthetics/ infrastructure for this area of the Village. Implementation Schedule: 2003 Engineering/design study for train station Property acquisition Phase I engineering for infrastructure improvements, with Master Plan for improvements 2003-2005 Property acquisition 2004 Phase II engineering for infrastructure improvements Property acquisition 2005 Project letting; property acquisition 2006 Construction of train station, platforms, and parking Construction of grade crossing 2007 Street extension/reconstruction completed Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 27, 2002 Department: Community & Economic Development Project Name : Lehigh/Ferris Subarea Reconstruction Project - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design $ 99,500 $ 200,000 $ 350,000 $ 100, 000 Site Acquisition 1,125,000 1,500,000 3,500,000 3,500, 000 Equipment Construction/ Repair 261,405 189,895 1,093,170 $4,300,000 $1,000, 000 Miscellaneous Total Project Cost $1,224,500 $1,961,405 $4,039, 895 $4,693, 170 $4,300, 000 $1, 000,000 Cost to the Village of $1,125,000 $1,500,000 $3,500,000 $4,350, 000 $990,000 $200,000 Morton Grove Basis of Project Cost Estimate : Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [X] Standard Cost - Chicago Area [X] Date of Cost Estimate: 3rd Quarter, 2002 Financing Other Than Property Tax: mote: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) 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CC °� a` w ° i°- aNgcvN ti Ng 0 R8C 8oi oS c0 v'Oi (This page intentionally left blank) ; FIRE DEPARTMENT j Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION '1 Date: August 2002 Department: FIRE Project Name: Scheduled Replacement of Fire Engine at Station #4 Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: This proposed expenditure would support the replacement of the front line fire engine at Station #4, based on the department's emergency apparatus replacement schedule. The existing engine would become the department's reserve unit and the existing reserve engine, which will be 25 years old at the time of this replacement, would be sold or traded in. The proposed fire engine would include the following features or components: • Six man cab • High Side Compartments • EMS Equipment Storage Area • Hydraulic Ladder Rack • .1,500 or 1,250 Gallon/Minute (GPM) Pump • 110 volt scene lighting • 500 - 750 gallon Water Tank • Roll-up door at Pump Panel • New Portable & Mobile Radio Equipment • Various "Rescue & Suppression Tools & Equipment Project Benefits: Systematic Replacement Scheduled replacement will lessen the compounded impact of purchasing two large pieces of fire apparatus at the same time or within a short time of each other. Improvement of Operating Efficiency Scheduled replacement also minimizes vehicle maintenance and safety of apparatus concerns and ensures operational readiness of Fire Department apparatus. Implementation Schedule: Review Proposals - Fall of 2002 Order Vehicle - First Quarter 2003 Receive Delivery of Fire Engine - Fourth Quarter 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 2002 Department: FIRE Project Name: Scheduled Replacement of Fire Engine at Station #4 - Project Cost - Cost - Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ ', Design Site Acquisition ! !� Equipment $440,000 Construction/ Repair Miscellaneous Total Project I $440,000 Cost Cost to the $440,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July, 2002 Cost estimate based on NWMC "Joint Purchase" fire apparatus bids, opened in 2001 and extended for 2002 , with a 5% annual increase applied to provide the projected cost . Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: Reduced maintenance costs due to the replacement of the reserve engine, which will be 25 years old when this transaction takes place. The unit being replaced was originally purchased in 1978 and was subsequently refurbished in 1990. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "m\ Date: August, 2002 Department: FIRE Project Name: Mobile Computing for Fire Apparatus Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [X] CY 2003 - enter into contract with a qualified vendor for professional services to convert hardcopy preplans and facility database into a digitized format. This information will complement and integrate with the Village GIS system and the RED Center CAD system. The information will be used by emergency personnel for field operations, Fire Prevention Bureau and for administrative activities . CY 2004 - purchase appropriate notebook computers for each emergency vehicle. The information in the drawings and database will be activated by wireless connection from the RED Center CAD system, opening the program and the appropriate files for use by personnel. The notebook -� computers with associated communications equipment will be placed in ten fire department vehicles. 7 Project Benefits : Emergency operations and personnel safety will be greatly enhanced by providing current information pertaining to specific site issues including hazardous materials locations, utility shutoffs, fire suppression system information, hydrant locations, and special features relative to an occupancy or incident location. CY 2004 - Purchase vehicle laptops and train personnel; deploy laptops onto vehicles Implementation Schedule: CY 2003 - Complete programming and test system "1 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August, 2002 Department: FIRE Project Name: Mobile Computing for Fire Apparatus - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $35,000 Design Site Acquisition Equipment $50,000 Construction/ Repair Miscellaneous Total Project $35, 000 $50,000 Cost Cost to the Village of Morton Grove $35,000 $50,000 Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: August, 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the . Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August, 2002 Department: FIRE Project Name: Command Vehicle Replacement Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: This project is the replacement of the department' s incident command vehicle and the downgrading of the existing unit to a utility vehicle status specifically assigned to support fire safety public education. With a vehicle rotation plan, of which this purchase would be a part, the department' s support vehicles would have an 18-year life cycle. This type of rotation provides the department with a back up command vehicle during maintenance. The cost of this vehicle is based on the purchase and outfitting of the department's 1995 Chevy van incident command vehicle in 1994 . This includes the purchase and installation of all emergency lights/warning devices and communications equipment on the new vehicle. Project Benefits: Scheduled replacement of department apparatus provides optimal readiness for emergency operations and the inclusion of any enhancements required by the Illinois Department of Labor or applicable safety standards governing fire apparatus. Systematic Replacement Scheduled replacement will provide for effective budgeting. Coordination To maintain operational readiness consistent with intra-governmental response agreements. Health and Safety Risk Incident command is essential to the proper handling of emergency incidents and a vehicle of this type is necessary to perform this activity. Implementation Schedule: Review Proposals and Order Vehicle - Second Quarter of 2004 Receive Delivery of Unit - Fourth Quarter of 2004 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August, 2002 Department: FIRE Project Name: Command Vehicle Replacement - Project Cost — Cost -Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $50,250 Construction/ Repair Miscellaneous Total Project I $50,250 Cost Cost to the $50,250 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate : July, 2002 A 3% annual increase applied to provide the projected cost. Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs: None Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION 'mN Date: August, 2002 Department: FIRE Project Name: Ambulance Replacement - Station #5 Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: This proposed expenditure would support the replacement of the front line advanced life support ambulance at Station #5, which will be 8 years old at the time of this expenditure which is based on the department' s emergency apparatus replacement schedule. The existing ambulance would become the department' s reserve unit. The existing reserve, which will be 16 years old at the time of this replacement, would be traded in or sold. The funds requested in this proposal would support the purchase of the vehicle, associated communications equipment and miscellaneous necessary equipment and supplies. Project Benefits: Scheduled replacement of department apparatus provides optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Public Health or the regional Emergency Medical Services office. Evaluation Criteria Met: DETERIORATED APPARATUS: Front line life expectancy for emergency operations would have been reached by this point. EQUITABLE PROVISION: Continuation of a high level of emergency medical care equipment. OPERATIONAL EFFICIENCY: Timely replacement will ensure service life of the vehicle for use in a reserve capacity. SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department's vehicle replacement schedule. COORDINATION: To maintain operational readiness consistent with intra-governmental response agreements. SAFETY & HEALTH: A vehicle of this type is needed to support advanced life support activities. Implementation Schedule: Purchased in Fiscal Year 2005 (Construction - April through September 2005) Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August, 2002 Department: FIRE Project Name: Ambulance Replacement - Station #5 - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $205,000 , Construc- tion/Repair Miscellaneous Total Project $205,000 Cost Cost to the $205, 000 Village of Morton Grove +' Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July 2002 Cost estimate based on NWMC "Joint Purchase" ambulance bids, opened on July 31, 2002 , with a 3°s annual increase applied to provide the projected cost . - Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs : Reduced maintenance costs associated with the reserve unit being replaced. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "'N Date: August, 2002 Department: FIRE Project Name: Replacement of Breathing Air Compressor and Fill Station Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: Removal and replacement of existing breathing air compressor and support equipment, which is located at Station #4 . The existing compressor, at the time of this replacement, will be 19 years old. We have experienced maintenance concerns with the current unit, and parts replacement will become a significant issue for maintenance past the date of request. The current unit has a maximum working pressure of 5, 000 psi, which was the standard pressure for units of this type when it was originally purchased. The proposed unit has an operating pressure of 6, 000 psi which doubles the storage capacity of available breathing air .� and would enhance our operational readiness. Project Benefits : Improvement of Operating Efficiency Elimination of maintenance and parts availability concerns on existing equipment. Doubling of the available breathing air supply for the department. Planned purchase of a critical piece of department equipment. Implementation Schedule: Review Proposals - Second Quarter of 2005 Installation - Third Quarter of 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August, 2002 _ Department: FIRE Project Name: Replacement of Breathing Air Compressor and Fill Station - Project Cost - _ Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $36,070 Construction/ Repair l Miscellaneous Total Project $36,070 Cost Cost to the $36,070 Village of Morton Grove Basis of Project Cost Estimate : Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate : July, 2002 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Decrease in maintenance expense on existing compressor. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August, 2002 Department: FIRE Project Name: Enhancement of Mobile Breathing Air Cascade System on Squad #4 Type of Project: Site Acquisition [ ) Facility Construction/Repair [ ) Equipment Purchase [X] Planning/Design [ ) Description of Project: The enhancement of the Breathing Air Cascade on Squad 4 will increase the operating pressure of our system from 5, 000 psi to 6, 000 psi. This up- grade would double the mobile cascade system' s capacity to fill breathing apparatus cylinders during emergency and training operations. The current system can fill 30 cylinders from empty to their operating pressure of 4,500 psi; with the proposed enhancement the system will be capable of filling 65 cylinders. The proposed up-grade would include replacement of existing fill panel components that are not rated for the higher pressure and the replacement of the six (6) air cylinders that make up the cascade. Project Benefits: Improvement of Operating Efficiency The proposed enhancement would match this equipment' s rated capacity to the proposed breathing air compressor that is also being requested. The filling capacity of our mobile cascade will be increased by 100%, enhancing operational readiness and the efficiency of our system. Implementation Schedule: Proposals Reviewed - First Quarter - 2005 Installation of New Equipment - Second Quarter - 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August, 2001 Department: FIRE Project Name: Enhancement of Mobile Breathing Air Cascade System on Squad #4 - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $13,500 Construction/ Repair Misc. Total Project $13,500 Cost Cost to the Village of Morton Grove I $13,500 Basis of Project Cost Estimate: 111 Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July, 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : No Direct Cost, level of service increased with undetermined monetary impact. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August, 2002 Department: FIRE Project Name: Ambulance Replacement - Station #4 Type of Project.: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ Description of Project: This proposed expenditure would support the replacement of the front line advanced life support ambulance at .Station #4, based on the department' s emergency apparatus replacement schedule. The existing ambulance, which will be 8 years old at the time of the replacement, would be converted for use by another Village department or could be traded in or sold. The funds requested in this proposal would support the purchase of the vehicle, associated communications equipment and miscellaneous necessary equipment and supplies. Project Benefits : , Scheduled replacement of department apparatus provides optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Public Health or the regional Emergency Medical Services office. Evaluation Criteria Met: DETERIORATED APPARATUS: Front line life expectancy for emergency operations would have been reached by this point. EQUITABLE PROVISION: Continuation of a high level of emergency medical care equipment. OPERATIONAL EFFICIENCY: Timely replacement will ensure service life of the vehicle for use by another department. SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department's vehicle replacement schedule. COORDINATION: To maintain operational readiness consistent with intra-governmental response agreements. SAFETY S HEALTH: A vehicle of this type is needed to support advanced life support activities. Implementation Schedule : Purchased in Fiscal Year 2006 (Construction - April through September 2006) Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August, 2002 Department: FIRE Project Name: Ambulance Replacement - Station #4 - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $211,000 Construc- tion/Repair Miscellaneous Total Project $211,000 Cost Cost to the Village of $211,000 Morton Grove % Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 2002 Cost estimate based on NWMC "Joint Purchase" ambulance bids, opened on July 31, 2002, and a 3% annual increase applied to provide the projected cost. Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs: Reduced maintenance costs associated with the reserve unit being replaced. MANAGEMENT INFORMATION SERVICES Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Management Information Services Project Name: Web Site Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [X] Description of Project: E-pay module for utility billing (charged to water/sewer admin budget) - $25, 000 Project Benefits: An e-pay system for water billing will allow residents to pay water bills on-line through the Village website providing residents convenient, efficient and responsive service 24 hours a day, 7 days a week. Implementation Schedule: An e-pay utility billing software will be implemented in CY 2003. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Management Information Services Project Name: Web Site - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $15, 000 Design Site Acquisition Equipment Construction/ Repair Software $25,000 Total Project - $15,000 $25, 000 Cost - Cost to the Village of $15,000 $25,000 Morton Grove * The software costs associated with the implementation of the network in 1999/2000 were commingled with the equipment costs. Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ - ] Standard Cost - Chicago Area [ Date of Cost Estimate: AUGUST 2002 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided. ) Water/Sewer Funds Impact on Operating Costs : The maintenance fee for the water e-pay system is approximately $2200 annually, and as this service is increasingly utilized the Village will need to increase its expenditures for credit card transactions fees or consider changing its policy to have the residents assume those costs . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Management Information Services Project Name: GIS Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [X] Description of Project: The allocation of financial resources toward the Village's Geographic Information System will further develop the program to be used by Village staff and shared with regional communities. This product will result in increased data sharing, improved workflows, and therefore, enhanced decision making for all Village operations. Project Benefits: The utilization of GIS across all departments will have !several applications including long-range planning, asset inventory, the provision of public safety services, project management and problem solving. Implementation Schedule: When the Village joins the GIS Consortium in CY 2003, a more detailed needs assessment and work plan will be developed by a GIS Manager. CY 2003: The Village will be required to upgrade its GIS products to the consortium standard - ESRI compliant Arc/Info, ArcView, ArcIMS and a new workstation will be purchased to run this software. Staffing costs (consortium vendor) to migrate data and continue to build the system - $45,287. Professional services for photgrammetric mapping will be contracted to capture buildings, parking lots, driveways, sidewalks - $22,580. CY 2004: Staffing through the GIS Consortium vendor - $46,759; replace plotter - $10,000; software - $4,500. CY 2005: Staffing through the GIS Consortium vendor - $48,278; software - $500. CY 2006: Staffing through the GIS Consortium vendor - $49,847; replacement of hardware purchased in CY 2003 - $8000; software - $500. CY 2007: Staffing through the GIS Consortium vendor - $51,467; replacement of plotter purchased in CY 2004 - $8,000; software - $500. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Management Information Services Project Name: GIS - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $67,867 $46,759 $48,278 $49,847 $51,467 Design Site Acquisition Equipment 10,000 8, 000 8,000 Construction/ Repair Software 4,500 500 500 500 Total Project cost $67,867 $61,259 $48,778 $58,347 $59, 967 - Cost to the Village of $67,867 $61,259 $48, 778 $58,347 $59, 967 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ 7 Standard Cost - Chicago Area [ ] Date of Cost Estimate: AUGUST 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided.) NONE DETERMINED AT THIS TIME Impact on Operating Costs : The hardware and software will have maintenance and licensing fees . Those costs will be $6300 for CY 2004; $7, 700 for CY 2005; $7, 450 for CY 2006 and $7, 200 for CY 2007 . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Management Information Services Project Name: Village Computer Network Hardware Type of Project: Site Acquisition [ ] Facility Construction/Repair [ Equipment Purchase [X] Planning/Design [ Description of Project: Maintain the hardware and software required to keep the Village's computer network functioning and up to date. All mission critical and most non-mission critical hardware that the Village owns has a three-year warranty. Sometime after the third year of a device's warranty the Village should, as a matter of prudence, plan for the replacement of the device in question. This will provide a quick solution, and consequently minimize down time, in the event of a hardware failure outside of the manufacturer's warranty. All hardware has a life-span of three to four years due to the speed at which technology advances. For example, the processors installed in the servers purchased by the Village from the 1999/2000 implementation, though state-of-the-art at the time of purchase, run at 1/2 the speed of the processors installed in the two new servers that were purchased in 2001. It is also important to note that the funds budgeted for the major equipment replacement (servers, workstations, etc.) will only be used on an as-needed basis. • Project Benefits: Increase- productivity by maintaining an up to date and effective network to support staff in their primary responsibilities and generate user capabilities to increase efficiency. Implementation Schedule: Replacement of existing server hardware and security hardware is strictly on an as-needed basis. CY 2003 - CY 2007: Continue regular preventative maintenance program to maintain maximum efficiency. The replacement of one server ($20, 000) is budgeted for each year with the exception of CY 2005 in which two servers are budgeted ($40,000) . The replacement schedule is calculated based upon the age of the server. CY 2003 - Replace NTSERVO2 so that the current NTSERVO2 can be allocated to the EOC for disaster purposes. CY 2004 - Additional tape backup system for the EOC ($15, 000) . CY 2007 - The replacement of the PIX firewall ($10,000) due to age. The replacement of routers (4-2600s and 3-1700s at a total cost of $13,400) due to age. Replacement of existing end user hardware is strictly on an as-needed basis. CY 2003 - CY 2007: Continue regular preventative maintenance program to maintain 'a\ maximum efficiency. The department has developed a four-year rotating equipment schedule for all PC and laptops issued. Any replacements made prior to the fourth year will be to serve an area where a PC or laptop is needed, but not a new PC or laptop. In these circumstances, the primary user will receive the new equipment and the "old" equipment will be assigned to the secondary use. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Management Information Services Project Name: Village Computer Network Hardware - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $ 55,355 Design Site Acquisition Equipment 437,399 $24, 000 $49,500 $54,500 $37,000 $60,400 Construction/ 25,084 Repair Software Total Project Cost $517, 838 $24, 000 $49,500 $54,500 $37,000 $60,400 Cost to the Village of $517,838 $24, 000 $49,500 $54,500 $37, 000 $60,400 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: AUGUST 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided.) NONE Impact on Operating Costs : Although the Village budgets for the purchase of new servers in the event that maintenance costs exceed a new purchase, the Village also budgets for additional hard drives, RAM upgrades and processors to extend the life of the current equipment. These operating costs are $5000 annually and will be used on an as- needed basis. Staff time will be also required to monitor the performance of all equipment. The most effective operating cost associated with extending the life of PC's and laptops is the purchase of UPS devices to protect the equipment from power surges. These UPS devices need to replaced from time to time, and therefore, we budget between $1500 and $3000 annually for the replacement of UPS devices. We also budget $3,450 annually for the replacement of cables, monitors, mice and keyboards as needed to extend the life of the PC's and laptops when appropriate. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION -� Date: August 21, 2002 Department: Management Information Services Project Name: Electronic Document Management System (EDMS) Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [X ] Description of Project: The project will consist of evaluating EDMS and choosing a vendor to provide hardware and software to develop and maintain an in- house EDMS or contract with a professional service to outsource EDMS needs . The budgeted amounts will provide the opportunity to conduct a pilot project and then expand the system according to determined needs . An IT strategic plan will better identify the project' s needs and implementation plan for this particular project. Project Benefits: An EDMS will enhance elected officials and staff accessibility to historical documents while reducing the need to retain original paper documents thereby, saving physical storage costs . Implementation Schedule: CY 2003: The Computer Committee will evaluate in-house products versus outsourcing. CY 2004 : Choose a vendor and implement one department as a pilot project. CY 2005 - CY 2007 : Add additional departments to the EDMS as -1 determined appropriate. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Management Information Services Project Name: Electronic Document Management System (EDMS) - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment • $50,000 $25,000 $25, 000 $25,000 Construction/ Repair Software Total Project $50,000 $25,000 $25,000 $25,000 cost Cost to the Village of $50,000 $25, 000 $25,000 $25,000 Morton Grove * The software costs associated with the implementation of the network in 1999/2000 were commingled with the equipment costs. Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ [ Date of Cost Estimate: AUGUST 2002 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of the project cost that the Village must pay on the Project Cost Table line provided. ) NONE DETERMINED AT THIS TIME Impact on Operating Costs : An EDMS will require additional server storage space as it develops, and at full implementation could require a dedicated server. An in-house system will require maintenance fees for the scanning software and either an in-house or outsourced system will require maintenance and licensing fees for the document retrieval software. • MUNICIPAL BUILDING MAINTENANCE Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION '1 Date: August 14, 2002 Department: Municipal Building Maintenance Project Name: Public Works Building Renovations Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: A multi-year renovation project designed to upgrade the Public Works main facility. Work completed (through 12/31/02) : Remodel of the general office area; construction of new locker rooms, lunchroom, computer room, and Water Dept office; the front entry was replaced; the hot water system was replaced; washrooms have been renovated; a new heating system was installed; and wall copings over the office area have been replaced. Future work includes relocate the emergency generator to the exterior, which will reduce heat and noise in the mechanic' s shop when the unit is operating; upgrade the main garage/mechanic' s shop ventilation system to meet current standards for vehicle garages; extend the mechanics vehicle exhaust system so that additional bays may be used for vehicle maintenance; replace wall copings over the maintenance shop to prevent deterioration of masonry; replace Sign Shop and garage windows for security and energy conservation; relocate maintenance shop emergency exit doors to improve usable floor space; and install an EPA mandated pollution control system in the storage yard. EPA is- currently finalizing rules and implementation dates for a new program to control pollutants in storm water run-off. The proposed system will act as a separator to remove potential pollutants from run-off water prior to the water entering a sewer or waterway. Project Benefits: Rehabilitate Deteriorating Facility - Systematic Replacement Improvement of Operating Efficiency Implementation Schedule: CY 2004 Upgrade Shop Ventilation and add CO detectors to truck storage building CY 2005 Relocate Emergency Generator; relocate exit doors; extend mechanics vehicle exhaust system Replace windows in Sign Shop & garage CY 2006 Replace Wall Copings Over Maintenance Shop; begin EPA pollution control system CY 2007 Complete EPA pollution control system Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 14, 2002 Department: Municipal Building Maintenance Project Name: Public Works Building Renovation - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment Construction/ $174, 520 $50, 000 $67, 500 $228,200 $200, 000 Repair Miscellaneous Total Project $174, 520 $50,000 $67,500 $228,200 $200, 000 Cost Cost to the $174, 520 $50,000 $67, 500' $228,200 $200,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: CY03 & CY04 costs are based on vendor estimates. 3% COLA was added to each year other than CY03 . Cost for EPA work is a best estimate based on the scope of work known to date. Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 14, 2002 Department : Municipal Building Maintenance Project Name: Flickinger Center Renovations Type of Project : Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project : By the end of CY2002 the first and second floors of Village Hall will be redecorated and offices reorganized. In January, 2002 the Department of Senior and Family Services moved to the Civic Center. Teng and Assoc. prepared a Phase I space study for the renovation of the Police Department and entry to Village Hall . The Police Department portion of the study recommends a complete remodel of their first floor space and incorporates the Council Chambers and former Senior Citizens Center into the Police Department area. -� Basement and second floor areas are also being remodeled to reflect current department training and evidence storage needs. Remodeling the Village Hall main entry corridor is proposed to correct ADA accessibility issues and availability of adequate public washroom facilities . The mansard roofs around the building will be reshingled. The Phase I report also addresses replacement of Village Hall HVAC, relocating the Council Chambers, and a small addition at the Police Department for additional evidence storage and building maintenance materials . These items have not been included in the following project cost estimates . Project Benefits: Rehabilitate a deteriorated facility; systematic replacement of equipment; coordination of remodeling in the Police Dept and Village Hall; improvement in operating efficiency; reduce a risk to public safety. Implementation Schedule: CY2003 Complete architectural design documents CY2004 Remodel of Police Dept and Village Hall entry. CY2007 Resurface parking lots Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : August 14, 2002 Department:Municipal Building Maintenance Project Name: Flickinger Center Renovations - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design $112,225 $161,000 Site Acquisition Equipment 7,600 Construction/ Repair 101,000 $3,260, 000 $38, 600 Miscellaneous Total Project Cost $220,825 $161,000 $3,260, 000 $38,600 Cost to the Village of $220,825 $161, 000 $3,260, 000 $38,600 Morton Grove _ Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: August, 2002 . 3% COLA added for CY 2004 work. Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION -, Date: August 14, 2002 Department: Municipal Building Maintenance Project Name : Fire Station 5 Building Renovations Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project : Seven years ago a major building addition and remodeling program was completed at Fire Station 5. Maintenance work deferred from 1995 is now being scheduled for completion. The building will be reroofed and attic insulation added. The original building roof was replaced in 1989 as an emergency repair. Roof leaks are developing in these areas. An upgraded vehicle exhaust system is proposed to better control indoor air quality in the apparatus bay. ^� A landscaping irrigation system has been proposed by the Public Works Dept to assist with landscaping maintenance at the facility. Project Benefits : Systematic replacement; improvement in operating efficiency; reduce risk to public safety; coordination with similar projects at Fire Station 4 . Implementation Schedule: CY2003 Replace building roof and insulate attic CY2005 Install vehicle exhaust system Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date :August 14, 2002 Department : Municipal Building Maintenance Project Name : Fire Station 5 Building Renovations - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 _ 2005 2006 2007 Planning/ Design Site Acquisition Equipment Construction/ Repair $19,400 $19,000 Miscellaneous Total Project Cost $19,400 $19,000 Cost to the Village of $19,400 $19,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: CY2003 - August, 2002; Other -August, 2001 3% COLA per year for Cys2004 through 2006 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 14, 2002 Department: Municipal Building Maintenance Project Name: Fire Station 4 Building Renovations Type of Project : Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ 3 Planning/Design [ ] Description of Project: It is seven years since the major addition and remodeling at Fire Station 4 . Maintenance work deferred from 1995 is now being scheduled for completion. The emergency generator powering the southside of the station is original equipment from 1974, and it only provides partial power during an outage. A new 40KW generator and transfer switch capable of fully powering the southside of the building is planned. This unit is similar to the installation at Fire Station 5 completed in 2001 . -� Replacement of the original building windows was also deferred in 1995. The windows are not insulated, and they do to seal we1. Replacement will improve the efficiency of the building' s temperature control systems . Apparatus floor lighting needs to be upgraded to assist with firefighter safety during training and emergency responses by eliminating poorly lit areas that tend to obscure trip hazards . An upgraded vehicle exhaust system is proposed to better control indoor air quality in the apparatus bays. A lawn sprinkler system has been proposed by the Public Works Dept to assist with landscaping maintenance at the facility. Project Benefits : Rehabilitate deteriorated facility; systematic replacement; reduce risk to public safety; improvement in operating efficiency; coordination with similar projects at Fire Station 5. Implementation Schedule: CY2004 Replace 2nd floor windows, and emergency generator CY2005 Replace 1st floor windows, and vehicle exhaust system Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 14, 2002 Department: Municipal Building Maintenance Project Name : Fire Station 4 Building Renovations - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 [ 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment - - Construction/ Repair $37,700 $57,250 Miscellaneous Total Project Cost $37,700 $57,250 Cost to the Village of $37,700 $57,250 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [X] Standard Cost - Chicago Area [ ] Date of Cost Estimate: August, 2001 with 3% COLA per year. Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs: POLICE DEPARTMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 22, 2002 Department: POLICE Project Name: Police Information Management System Replacement Program Type of Project: Site Acquisition [ ] Facility Construction/Repair [ Equipment Purchase [XX] Planning/Design [ Description of Project: In 1999, we upgraded our PIMs to comply with State and Federal requirements. The upgrade also allowed us to be Y2K compliant and run the new versions of LEADS. Since the life expectancy of computers is roughly around 3-4 years, a replacement program should be put in place to allow us to insure that the system will be operating in its optimum capacity. Project Benefits: This will insure that new equipment will be in place before the computers starts breaking down. - Implementation Schedule: 2004 Village of Morton Grove —Capital Improvement Program PROJECT COST SUMMARY Date: July 22, 2002 Department: POLICE Project Name: Police Information Management System Replacement Program - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $35,000 Construction/ Repair Miscellaneous. Total Project $35,000 Cost _ Cost to the Village of $35,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, �- Bids Received [ ] or Vendor Estimate [XX] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 31, 2001 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: July 22, 2002 Department : POLICE Project Name: . Mobile Data Terminal Replacement Program Type of Project: Site Acquisition [ ) Facility Construction/Repair [ Equipment Purchase [XX) Planning/Design [ Description of Project : A program to replace mobile data terminals (MDTs) . Regular and "ruggedized" laptops are given a life expectancy of 3 - 5 years due to the fact that they are used 24 hours a day and are installed in the field. They are exposed to the elements like heat, cold, dust, jarring and many other elements in the field that are not conducive to lengthening their service. .., Project Benefits: The program reduces the chance of a key component breaking down in the most in-opportune time. Our officers out in the field are reliant on the information that they can get from the MDTs. It provides another tool for the officer to enhance his safety and the safety of people they come in contact with. Implementation Schedule: 2004 - 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: July 22, 2002 Department: POLICE Project Name : Mobile Data Terminal Replacement Program - Project Cost - Cost _ Cost CY CY CY CY CY Elements to 2003 2004 2005 2006 2007 Date Planning/ Design Site Acquisition Equipment $35, 000 $42,000 Construction/ Repair Miscellaneous Total Project $35,000 $42, 000 Cost Cost to the Village of $35, 000 $42,000 Morton Grove _ Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor .Estimate [XX] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: July 24, 2001 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Note: Estimated cost per unit is $7, 000. 2004 - 5 units = $35, 000 2005 - 6 units = $42, 000 Impact on Operating Costs : Maintenance agreement will be needed to insure equipment will be operating properly. PUBLIC WORKS DEPARTMENT j Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Public Works • Project Name: Emerson Sanitary Sewer Replacement Type of Project: Site Acquisition [ ] Facility Construction/Repair [x] Equipment Purchase [ J Planning/Design [ ] Description of Project: The reconstruction of approximately 700 lineal feet of sanitary sewer on Emerson Street, from the Marion Avenue to National Street. Project Benefits: New or substantially expanded Facility - This will replace a deteriorated sanitary sewer- Implementation Schedule: Design - Bidding Documents - Calendar Year 2003 Construction - Calendar Year 2003. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Public Works Project Name: Emerson Sanitary Sewer Replacement - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment Construc- $10,000 tion/Repair Survey/ Staking Total Project $10,000 Cost / _ -- Cost to the Village of $10,000 L Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: August 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Public Works Project Name: Vulnerability Assessment Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [ ] Planning/Design [X] Description of Project : An amendment to the Safe Drinking Water Act in June of 2002 mandated by the USEPA. States that water systems serving over 3, 300 people must submit a vulnerability assessment to the USEPA by June 30, 2004 . Project Benefits : Implementation Schedule: Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Public Works Project Name: Vulnerability Assessment - Project Cost - cost cost to CY CY CY CY CY Elements Date 2003 2004 4 2005 2006 2007 --Planning/ _ - Design $5,000 Site Acquisition Equipment Construction/ Repair Miscellaneous Total Project Cost $5, 000 Cost to the Village of $5,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [ Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 19, 2002 Financing Other Than Property Tax: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION " s, Date : August 24, 2000 Department : Public Works Project Name: Greenwood Avenue Reconstruction Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: CY 2002: Greenwood Avenue, Harlem Avenue to Ozark Avenue Engineering Design CY 2003 : Greenwood Avenue, Harlem Avenue to Osceola Street Total reconstruction due to the deter- iorated state of the street. The recon- struction includes: Bituminous pavement - removal and replacement; curb and gutter removal and replacement; landscaping; reconstruction of drainage structures. CY 2004: Greenwood Avenue, Osceola Avenue to Ozark Avenue '1 Reconstruction due to the deteriorated state of the street. The reconstruction includes: Bituminous pavement removal and replacement. Project Benefits : Deteriorated Facility - The street, curb and gutter, drainage structures are in the advanced stages of deterioration. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians . Maintenance or Increase of Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations . Implementation Schedule: Bid Documents Available - January 2003 Sign Contract - February 2003 Initiate Contract - April 2003 Complete Construction - September 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : August 21, 2002 Department: Public Works Project Name : Greenwood Avenue Reconstruction - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $ 15,000 Design Site Acquisition Equipment Construe- $541,000 $165,375 tion/Repair Survey/ 13,000 Staking Total Project $ 15,000 $554,000 $165,375 Cost Cost to the $ 15,000 $554,000 $165,375 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: May 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs : Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : August 21, 2002 Department: Public Works Project Name: Leaking Underground Storage Tanks at Public Works Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: The Public Works Facility has two (2) Underground Storage Tanks (UST) that have been classified by the Illinois Environmental Protection Agency (IEPA) as Leaking Underground Storage Tanks (LUST) due to leaking of contaminates in the surrounding soils. The first site is the underground tank removed from under the east parking lot and the second is the upgraded fuel tank in the north of Vehicle Maintenance Facility. For the sites to receive a No Further Remediation certification from the IEPA the Village is required to monitor the surrounding soil and ground water for contamination. If after monitoring the sites and the groundwater does not display .� contamination the site will be issued a No Further Remediation letter. The state has a Leaking Underground Storage Tank Fund to help pay for remediation of petroleum releases form USTs. The fund receives money /from a portion of the motor fuel taxes. As long as the owner/operator of the UST pays taxes on the fuel and UST was registered with the Office of State Fire Marshal, the Village is eligible for reimbursement of remediation expenses. The upgraded fuel tank is registered and contained fuel for which the village paid taxes on will be eligible. The site under the west parking lot is not eligible due to not being registered or containing fuel the Village paid taxes on. Project Benefits: To receive no further remediation certification from the Illinois Environmental Protection Agency Implementation Schedule: The upgraded fuel tanks - CY 2003 (reimbursable) The West Parking Lot - CY 2004 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department : Public Works Project Name: Leaking Underground Storage Tanks at Public Works - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $29,614 $24,850 Design Site Acquisition Equipment Construc- tion/Repair Miscellaneous Total Project $29,614 $24,850 Cost__ _ _ - _ _ __ - Cost to the Village of $24,850 Morton Grove Basis of Project Cost Estimate : Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: June 2001 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) The expense for 2003 will be entirely reimbursed through State Grant. Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION '1 Date: August 2002 Department: Public Works Project Name: Overflows at South Pumping Station Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [X] Description of Project: CY 2003: Engineering study to determine the feasibility of installing overflows at The south station reservoir. Per the 2001 EPA inspection. CY 2004 : Construction of recommended improvements . Project Benefits : Complying with EPA regulations . Implementation Schedule: CY 2003 - Study CY 2004 - Construction "\ Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department : Public Works Project Name: Overflows at South Pumping Station - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $5,000 Design Site Acquisition Equipment Construction/ $30,000 Repair Miscellaneous Total Project $5,000 $30,000 Cost _ Cost to the $5,000 $30, 000 Village of Morton Grove _ Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 21, 2002 Financing Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided.) Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "1 Date: August 21, 2002 Department: Public Works Project Name: Water Main Improvements Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project : Water system improvements recommended by the Village' s engineering consultant included the construction of new water main improvements. The water main improvements proposed include the following: Estimated Construction Size Location Costs Date 12" Ozark Avenue, Beckwith to Church $ 50, 000 2003 '1 12" Central Ave. , Main Street to 650 feet North of Lincoln Avenue $132, 500 2004 16" Main Street, Lehigh West $ 58, 000 2005 12" Menard Avenue/Alley North of Dempster/ Marmora Avenue; connecting to Dempster $231, 000 2006 12" Lake Street, Parkview School to McVicker $340, 200 2007 Project Benefits : New or Substantially Expanded Facility - Improvements to water distribution system will improve pressure and volume throughout the Village. Risk to Public Safety or Health - System improvement will improve fire flow, and ensure compliance with IEPA regulations . Improvement of Operating Efficiency - New mains will reduce the overtime required for Water Department personnel conducting repairs to the existing system. Implementation Schedule: Water System Construction - CY 2003-2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Public Works Project Name : Water Main Improvements - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $131,300 $ 7,500 $ 3,000 $10,000 $ 15,000 Design Site Acquisition L. Equipment Construc- 341,250 $50,000 $132,500 $58,000 $231,000 $340,200 tion/Repair Misc. 16,250 Total Project Cost $488,800 $50,000 $140,000 $61,000 $241,000 $355,200 Cost to the Village of $488,800 $50,000 $140,000 $61,000 $241,000 $355,200 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard. Cost - Chicago Area [ ] Date of Cost Estimate : July 2000 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Enterprise - Water Fund Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department : Public Works Project Name: North Pumping Station-Improvements Type of Project : Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: CY 2003 : Remove and replace existing roof at North Station (pump room #2 & garage) CY 2004 : Upgrades to SCADA System CY 2006: "1 Remove and replace 12" altitude valve for Reservoir #1 at the North Pumping Station CY 2007 : Remove and replace 16" float valve for Reservoir #2 at the North Pumping Station Project Benefits : Replace gauge installed in the sixties to more accurately measure rainfall for flow testing. Roof repair to prevent structural damage to the North Station. Implementation Schedule: CY 2003 CY 2004 CY 2006 CY 2007 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department : Public Works Project Name : North Pumping Station-Improvements - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $40, 000 $18,000 $30,000 Construction $35,000 /Repair Misc. Total Project $35,000 $40, 000 $18,000 $30,000 Cost Cost to the Village of $35,000 $40, 000 $18,000 - $30,000 Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: July 2000 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Enterprise-Water Fund Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Public Works Project Name: Asphalt Paving of Alleys 'type of Project : Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project : The Public Works Department has implemented an Asphalt Paving Program to transform stone alleys to asphalt alley roadways. 2003 Alley From 5714 Dempster $22, 000 Between Major & Mango (Drains needed) West of Waukegan Rd. $10, 500 From Greenwood South West of Waukegan Rd. $9, 600 Church St . South West of Waukegan Rd. $34, 200 Between Beckwith & Church 2004 J Alley North of Cleveland $7, 100 Between Mango & Menard (Drains needed) East of Central $14, 500 Between Madison & Washington (Drains needed) South of Kirk $22, 500 Between Luna & Linder West of Linder $14, 000 Between Washington & Madison South of Cleveland $20, 000 Between Parkside & Central After 2003 construction year, there will be 5 stone alleys remaining for construction. These will be completed in 2004 . From the year 2004 forward the money shown in the budget will be for repairs and maintenance of alleys . Project Benetits : Eliminate many of the alley repair complaints and continual repair of alleys with stone. An asphalt driving surface is easier to maintain and navigate . The transformation of the alley from stone to asphalt would be more cost effective if done in house. Risk to public health - The dust factor and potholes would be eliminated. ^1 implementation Schedule: CY 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department : Public Works Project Name: Asphalt Paving of Alleys - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment Construc- tion/Repair $899,241 ! $76,300 $78,100 $60,000 $60,000 $60,000 Misc. Total Project $899,241 $76,300 $78,100 $60,000 $60,000 $60,000 Cost Cost to the $899,241 $76,300 $78,100 $60,000 $60,000 $60,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ) Standard Cost - Chicago Area [ ] Date of Cost Estimate: July 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs: No additional costs would be increased Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Public Works Project Name: Equipment Replacement Type of Project: Site Acquisition [ ] Facility Construction/Repair [ ] Equipment Purchase [X] Planning/Design [ ] Description of Project: The following pieces of equipment to be replaced: CY 2003- #5 Pick-up Truck (1992) , #47 Small Dump (1991) , #20 Pick-up Truck (1992) , #7 Pick-up Utility (1991) , #6 Small Dump (1995) . CY 2004- #55 Mack Salter (1981) Replace with Small Dump, #69 Mack Salter (1980) , #72 End Loader (1981) , #29 Excavator (1989) , #3 Tahoe (1995) , #77 Van (1992) . -, CY 2005- #8 6 Wheeler Dump (1992) , #24 6-wheel dump (1992) , #26 Flat- bed (1991) , #15 4-Wheeler Dump (1991) #43/ Chipper (1992) , #45 Compressor (1988) , SW#2 Elgin Pelican (1997) . CY 2006- #18 Loader (1990) , #31 Jeep (1996) , #12 6-Wheeler (1988) , #25 6-Wheeler (1988) , #23 6-Wheeler (1996) . CY 2007- #10 6 Wheeler (1987) , #11 6 Wheeler (1987) , #28 Backhoe (1994) , SW#1 Elgin Pelican (1999) . Project Benefits : Continue the services provided to the residents, reduction in costs in maintaining the older pieces of equipment . Systematic replacement of equipment to provide same level of services . Improvement of operating efficiency. Implementation Schedule: CY-2003 through CY-2007 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Public Works Project Name : Equipment Replacement - Project Cost - • Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment $1,307,337 $206,975 $466,500 $605,000 $545,000 $470,000 Construc- tion/Repair Misc. Total Project $1,307,337 $206,925 $466,500 $605,000 $545,000 $470,000 Cost Cost to the $1,307,337 $206,925 $466,500 $605,000: $545,000 $470,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost - [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: August 21, 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Water/Sewer 2003 - $ 72, 425 2004 - $140, 000 2005 - $120, 000 2006 - $ 40, 000 2007- $ 95, 000 Street Water & Sewer Fund YEAR WATER STREET SEWER #6, $42, 500 2003 #5, $45, 500 #7, $49, 500 #20, $26, 925 #47, $42, 500 none #77, $19, 000 #3, $ 28, 000 2004 None #55, $ 44, 500 #29, $140, 000 #69, $110, 000 #72, $125, 000 #77, $ 19, 000 SW#2, $105, 000 #8, $120, 000 2005 #24, $120, 000 #15, $100, 000 None #26, $100, 000 #43, $ 40, 000 #45, $ 20, 000 #12, $125, 000 2006 #31, $40, 000 #25, $125, 000 None #23, $125, 000 #18, #130, 000 #10, $130, 000 2007 #28, $95, 000 #11, $130, 000 SW#1 $115, 000 Impact on Operating Costs : No additional costs would be incurred. (This page intentionally left blank) Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "s, Date: August 21, 2002 Department : Public Works Project Name: Neighborhood Street Lighting Type of Project: Site Acquisition [ J Facility Construction/Repair [X] Equipment Purchase [ J Planning/Design [ Description of Project: Street lighting is constructed on a block-by-block basis, as petitioned by the residents . The ultimate goal would be to have street lights constructed on all Village streets . CY 2001 Base Bid Streets Keeney Street Menard Avenue to Marmora Avenue Warren Street Menard Avenue to Marmora Avenue Madison Street Marmora Avenue to Austin Avenue Wozniak Subdivision 5609 & 5605 Theobald Road Alternate Bid Streets Mango Avenue Cleveland Street to Madison Street Oketo Avenue Lyons Street to Osceola Avenue The CY 2003 Program involves the installation of street lights on three (3) streets and two (2) lights from escrow account. Project Benefits : Equitable Provision of services - Other residential blocks, having submitted petitions, have been provided with street lighting. Substantially Expanded Facility - Current lighting is provided at intersections only. This Program provides lighting for the entire block. Risk to Public Safety or Health - Night visibility is increased providing for improved safety to pedestrians and vehicular traffic. This also provides for increased ability for police surveillance. Implementation Schedule: CY 2003 Bid Documents Available - June 2003 "1 Execute Contract - July 2003 Complete Construction - October 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : August 21, 2002 Department : Public Works Project Name: Neighborhood Street Lighting - Project Cost - Cost Cost to !, CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $ 10,743 Design I Site ' Acquisition Equipment Construc- 810,419 $92,000 $85,000 $85,000 $85,000 $85,000 tion/Repair Misc. 1 Total Project $821,162 $92,000 $85,000 $85,000 $85,000 $85,000 Cost Cost to the $821,162 $92,000 $85,000 $85,000 $85,000 $85,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Contractor' s Contributions - New Subdivisions $7, 000. 00 held in escrow frc the Wozniak re-subdivision for installation of two street lights . Impact on Operating Costs : Increased energy charges of approximately $1, 500 per year. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "1 Date: August 21, 2002 Department : Public Works Project Name : Replacement of Pumps at North Pumping Station Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: There are four pumps that deliver water to the consumers located at the North Pumping Station. An engineering analysis will be performed in 2003. Beginning with the year 2004 one pump motor and controls will be replaced each year until all of the pumps are done. Replaced CY 2004 - $40, 000 ^� CY 2005 - $50, 000 CY 2006 - $60, 000 CY 2007 - $80, 000 Project Benefits : The rehabilitation of the pumps would increase efficiency and increase the pumping capacity and help reduce electrical costs . Systematic upgrade of equipment. Improvement of operating efficiency. Implementation Schedule : CY 2003 CY 2005 -� CY 2007 CY 2009 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : August 21, 2002 Department: Public Works Project Name: Replacement of Pumps at North Pumping Station - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $28,800 Design Site Acquisition Equipment $30,000 $40,000 $50,000 $70,000 '.. Construc- 10,000 10,000 10,000 10,000 tion/Repair Misc. $28,800 $40,000 $50,000 $60,000 $80,000 Cost to the $28,800 $40,000 $50,000 $60, 000 $80,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost I J Standard Cost - Chicago Area [ Date of Cost Estimate: March 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Enterprise - Water Fund Impact on Operating Costs: More efficient and lessen electrical expenses . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION '1\ Date: August 21, 2002 Department: Public Works Project Name: Sanitary Sewer Monitoring Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: The Village of Morton Grove is under a mandate of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) to eliminate, to the extent feasible, storm water inflow into the sanitary sewer system. The Village expended large sums of money to correct the storm water inflow problem in 1989 and 1990. The results were accepted by the MWRDGC with the stipulation the Village undertake the necessary steps to maintain its separate sewers and monitor the flow in the sanitary sewers . The Village' s Engineering staff has been reviewing the data collected noting that there is unacceptable inflow into the sanitary sewers during storm events. This may be caused by the natural deterioration of sanitary sewer pipes, or by the illegal re-connection of sump pumps in single family residences. In addition, smoke testing and dye testing can be used to further identify sewer system problems. 1 Once problem areas are defined, the televising of the sewers to identify sewer problems would be undertaken. Televising is also done prior to the streets being resurfaced or reconstructed. This program provides for the following actions recommended by staff: Smoke Testing Dye Testing Televising of Sanitary Sewers Engineering Analysis of Monitoring Data Total - CY 2001 Project Benefits : Risk to Public Safety or Health - The ability to identify areas of excessive inflow-infiltration and perform corrective measures to prevent sewage back- ups onto private property (i.e. basements) . Improvement of Operating Efficiency - With the testing the Village will be able to locate problem areas and initiate repairs, thus improving the operating efficiency of our sewer systems. New or Substantially Expanded Facility - This will increase our sewer system capabilities, helping to satisfy the Village agreement with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) . Implementation Schedule: Continuing Monitoring Schedule as approved by the Metropolitan Water Reclamation District of Greater Chicago. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department : Public Works Project Name: Sanitary Sewer Monitoring - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Dye $ 8,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Testing Smoke 45,000 10,000 $ 10, 000 $ 10,000 $ 10,000 $ 10,000 Testing Equipment . 24,000 Televising 75,500 16,500 16,500 $16,500 $16,500 $16,500 Sewers Misc. Data 115,950 26,500 26,500 26,500 26.500 $26,500 Analysis Total. Project 268,450 58,000 58,000 $58,000 $58,000 $58,000 Cost Cost to the $268,450 $ 58,000 $58,000 $58,0001 $58,000 $58,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 2002 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Enterprise - Sewer Fund Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Public Works Project Name: Local Street Bituminous Patching Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ Description of Project: Bituminous patching of various streets, approximately 1000 square yards per year-this process is the removal of the existing bituminous pavement in failure areas, recompaction of the existing aggregate base and the installation of a 3" to 5" bituminous mixture. This process is used in advance of the micro-surfacing process and street resurfacing program with any unused quantity to be used on other streets that require bituminous patching. These streets are subject to change depending on the condition of the streets at the time of construction. 10 streets are scheduled for patching in CY 2003 . Project Benefits : Deteriorated Facility - These streets are showing signs of pavement failure at this time. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department and prevent minor pavement failures from becoming more extensive. Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians . Implementation Schedule: CY 2003 Bid Documents Available - July 2003 Sign Contract - August 2003 Initiate Contract - September 2003 Complete Construction - October 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: August 21, 2002 Department: Public Works Project Name: Local Street Bituminous Patching - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment Construc- $285, 943 $75,000 $80,000 $90,000 $90,000 $90,000 tion/Repair Misc. $285,943 $75,000 $80,000 $90,000 $90,000 $90,000 Total Project Cost Cost to the $285,943 $75,000 $80,000 $90,000 $90,000 $90,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 2001 Financing From Other Than Local Revenue Sources: (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs : Reduction in maintenance costs to the Public Works Department . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: August 21, 2002 Department: Public Works Project Name: Local Street Crack Sealing & Micro-Surfacing Program Type of Project : Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: Micro-sealing of Village streets-micro-sealing is a latex modified emulsified (liquid) asphalt, with crushed aggregate. The mixture is a liquid that is installed in one lift (layer) to obtain the 3/8" thickness required. After application of micro-sealing the street may be opened to traffic within approximately four (4) hours . CY 2003 : Cleveland Street Gross Pt. To Long Ozark Avenue Palma to Beckwith --"Ns Menard Avenue Lake to Church Mason Avenue Lake to Church Davis Street Austin to Central Lake Street Washington to Oriole Churchill Street Washington to Oriole Enfield Street Ozark to Ottawa Project Benefits: Deteriorated Facility - These streets are showing signs of oxidation and minor cracking. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department and prevent water from penetrating the surface through cracks into the base, causing pavement failures . This process will help extend the useful life of the existing pavement. Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians . Improves vehicular traction and control . Implementation Schedule: CY 2003 Bid Documents Available - May 2003 .� Sign Contract - June 2003 Initiate Contract - August 2003 Complete Construction - September 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : August 10, 2001 Department: Public Works Project Name: Local Street Crack Sealing & Micro-Surfacing Program - Project Cost - Cost Cost to CY CY CY Cy CY Elements Date 2003 2004 2005 2006 2007 Planning/ Design Site Acquisition Equipment Construc- $291,636 $70,000 $85,000 $100,000 $100,000 $100,000 tion/Repair Misc. Total Project $291, 636 $70,000 $85,000 $100,000 $100,000 $100,000 Cost Cost to the $291, 636 $70,000 $85,000 $100,000 '$100,000 $100,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ Date of Cost Estimate: August 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Motor Fuel Tax Funds (MFT) - Impact on Operating Costs : `' Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : August 21, 2002 Department: Public Works Project Name: Local Street Resurfacing Program Type of Project: Site Acquisition [ ] Facility Construction/Repair [X] Equipment Purchase [ ] Planning/Design [ ] Description of Project: Repair, recycling, and resurfacing of local streets which are in various stages of deterioration. Streets which are included in the calendar year 2003 . Base Bid Streets Ozark Avenue Beckwith Road to Church Street Osceola Avenue Dempster Street to Suffield Street National Avenue Emerson Street to Beckwith Road Oketo Avenue Beckwith Road south to cul-de-sac Carol Avenue Austin Avenue to School Street Project Benefits : Deteriorated Facility - The street and the drainage structures are in the advanced stages of deterioration. Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians . Maintenance or Increase Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations . Implementation Schedule: CY 2003 Bid Documents Available - January 2003 Sign Contract - February 2003 Initiate Contract - April 2003 Complete Construction - September 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : August 21, 2002 Department: Public Works Project Name: Local Street Resurfacing Program - Project Cost - Cost Cost to CY CY CY CY CY Elements Date 2003 2004 2005 2006 2007 Planning/ $ $29,000 $ 15,000 Design Site Acquisition Equipment Construc- 6,664,592 $577,000 $500,000 $800,000 $800,000 $800,000 tion/Repair Survey/ 19,000 8,000 5,000 5,000 5,000 5,000 Staking Total Project $6,712,892 $600,000 $505,000 $805,000 $805,000 $805,000 Cost Cost to the $6,712,892 $600,000 $505,000 $805,000 $805,000 $805,000 Village of Morton Grove Basis of Project Cost Estimate: Engineer, Architect, Bids Received [ ] or Vendor Estimate [X] Comparable Facility Cost [ ] Standard Cost - Chicago Area [ ] Date of Cost Estimate: August 2002 Financing From Other Than Local Revenue Sources : (Note: Please indicate the portion of project cost that the Village must pay on the Project Cost Table line provided. ) Impact on Operating Costs : APPENDIX BUDGET NOTES ABOUT THE VILLAGE OF MORTON GROVE, ILLINOIS The Village of Morton Grove,Cook County, Illinois was incorporated in 1895. It is a northern suburb of Chicago located ten miles northeast of OBare International Airport. The Village encompasses an area of five square miles (20% of which is Cook County Forest Preserve). Based on the 2000 census,the Village has a population of 22,451 with a median family income of$72,778. The median value of an owner occupied single-family home of$217,100. This compares quite favorably with the 130 communities comprising Cook County which shows the average median family income of$53,784 and the median value of an owner occupied single-family home of$157,700. The Village is a diversified and balanced community. The Village's boundaries are served by five elementary and two secondary school districts. Morton Grove's principal growth took place during the late 50's and early 60's when the population increased from 7,427 to 20,533 residents. The population peaked in 1970 at 26,369. The Village is predominantly "built out" and is primarily comprised of residential land uses. Over twenty(20%)percent of the land in the community is owned by the Cook _ County Forest Preserve District and is set aside for preservation and recreation uses. Significant industrial, office, and commercial land users are also located within the community. Very little vacant land remains for commercial and office development or light manufacturing. The Village of Morton Grove is governed as a home rule community under Illinois law and operates under a President/Trustee form of government with a full-time Administrator. Under home rule powers, the Village is permitted to carry out its own governing procedures except where it is specifically prohibited by the State legislature. The Village President and the six member Board of Trustees are elected at large for four-year terms. The President, with concurrence from the Board, appoints the Village Administrator and all Department Directors. The Village Administrator is the chief administrative officer who oversees the thy-to-thy operations of the Village. The Village currently has 164 full-time employees and 52 permanent part-time employees who work at any one of seven departments (Police,Fire,Public Works, Community and Economic Development,Family and Senior Service/Civic Center,Building and Inspectional Services,Finance), or in the Administrator's office. Each of these department activities is coordinated by a Department Director who reports directly to the Village Administrator. The following table lists the ten largest taxpayers based on the most recent Equalized Assessed Valuation(EAV) of August 2001 (for the 2000 tax year). Information for the most recent EAV of "1 August 2002 (for the 2001 tax year)will not be available until a later date. Percent of Total Taxpayers Type of Business Assessed Valuation Assessed Valuation Federal Center,Inc. Shopping Center $ 16,898,571 3.18% Rose Real Estate&Develop Office &Warehouse Bldgs 15,633,488 2.94 Bell&Gossett Pumps, Compressors&Valve Mfg 10,024,061 1.87 Avon Cosmetics,Beauty Aids 8,920,820 1.68 Marvin F.Poer&Co(Crane) Packing Materials Mfg. 8,404,826 1.58 Schwartz Paper Co Paper Goods Distributor 7,056,159 1.33 Kraft Foods 6,545,280 . 1.23 Lawnware Products Patio Furniture 6,439,418 1.21 Abt TV&Appliances Retail 6,430,032 1.21 Schwinge Family Ltd Shopping Centers 5,659,010 1.06 Total of Principal Taxpayers $ 92 011,665 17.29% Total Village Equalized Assessed Valuation $ 531.796341 100.00% Source: Cook County Tax Extension Office BUDGET PROCESS Introduction What is a Budget? Budgets are generally recogized as the most significant financial document produced by a governmental entity. It is a process of allocating resources in order to determine which government activities are to be supported. The spending side of the budget process establishes which public goods and services and infrastructure improvements are to be provided, how they are to be provided, and determined those groups entitled to receive the goods or services and infrastructure improvements provided. The revenue side determines how individuals will share the burden of providing for those goods and services and infrastructure improvements. In a world of resource scarcity, the budget process can also be seen as a process of conflict resolution. Resource allocation processes differ between the public and private sector due to the following factors: (1) the profit motive is not generally applicable to the public sector, (2)resources in the private sector are limited to the amount available to the individual or firm while, in the public sector,the only limit is the amount of resources available to society as a whole, (3)the reason that government exists is because certain goods or services cannot be at all or as well provided by the private sector, and(4) the resources '"1 ii . to be allocated in the public sector are based on political and economic values while the private sector can match the cost of resources to be provided against the revenue to be earned by those resources. Budgets are plans of the executive and legislative branches of government translated to dollars. They provide a control and review structure for executive implementation of legislatively approved plans. There are two basic types of budgets: (1) The operating budget identifies the level of revenues needed to support the expenditures for governmental operations. (2) The capital budget identifies the funds necessary to support capital expenditures. These expenditures are necessary to provide the governmental infrastructure for the public goods and services desired, i.e.,roads and buildings. This budget will be discussed more extensively in the session on capital budgeting. Budgeting helps to integrate the following functions of government: (1)Policy Development, (2) Financial Planning, (3) Service/Operations Planning, and(4) Communications. These functions are achieved in the process of developing and executing the budget, an ongoing, cyclic activity which can be summarized in the following steps: (1) Planning/Preparation, (2) Integration, (3) Selling/Passage, and(4) Execution/Feedback. In most governments these steps are undertaken annually, however, there is growing interest in adoption of a biennial budget and/or a multi-year planning process, due to concerns about the time-consuming nature of preparing and adopting a budget and the difficulty of achieving a long-term planning horizon with an annual process. The Village currently utilizes an annual budget preparation cycle; however, the Capital Improvements Program(CT)is for five years with annual updates. The Process Itself The budget process begins with the Department Directors meeting with their staff to analyze each department's performance during this current fiscal period and outlining realistic goals and objectives for the upcoming year, then projecting out costs to meet these goals. The amounts initially requested by the Department Director are reflected in the "REQUESTED" (or Department Request) column of the Proposed Budget Detail. From that point,the budgets are further reviewed by the Village Administrator, Assistant Village Administrator, and Finance Director with any revisions reflected in the "PROPOSED" (or Manager Recommendation) column of the same document. Following this process, the Proposed Budget is sent to the Mayor and Board of Trustees. in addition, the Proposed Budget amounts are published by fund under a "Legal Notice" announcing the date of the formal Public Hearing. At this point, the Board of Trustees meet in a number of workshops to review and discuss the budget with the Village Administrator,Assistant Village Administrator,Finance Director, and appropriate Department Director. These meetings are open to the public. Following the initial workshops, a formal Public Hearing is held where citizens may provide input and/or testimony to the budget process. The workshop discussions are wide ranging, including discussions on all operating expenditures, existing and potential revenue sources, and on-going and future requirements of the existing Village infrastructure. In addition with its review of specific programs and services, the budget workshop also includes discussions of present and future needs of the Village's citizenry. A complete Budget Calendar is included later in this Appendix. iii Basis of Accounting The Governmental Accounting Standards Board(GASB) is the current ruling body which promulgates the financial reporting standards for all state and local levels of government. These financial reporting standards are commonly referred to as Generally Accepted Accounting Principles (GAAP). The Village prepares its budget utilizing GAAP for all its funds. As required by GAAP,governmental funds utilize the modified accrual basis. This simply means revenues are projected when they will become "measurable and available". Measurable means when these revenues are projected to be in the "hands" of the intermediary collecting governmental agency-- although not necessarily physically in the hands of the Village itself(to illustrate, sales tax is collected by the State and physically distributed to municipalities over a two and one-half month period. For example, retail sales made in November by a store in Morton Grove are paid to the State in December. The State will deliver the monies to the Village by mid-February. Even though February falls in the subsequent budget calendar year, the Village recognizes this as revenue in the current budget calendar year.) Expenditures under this method of accounting are projected when they will occur--not when they will be paid. (To illustrate, commodities purchased, services rendered, or construction work performed during December will typically be paid in January or early February. Even though January and February falls in the subsequent budget calendar year, the expense will be recognized in the current budget calendar year.) Also pursuant to GAAP, the Enterprise and Pension Funds use the accrual basis of accounting. The accrual basis recognizes both revenue and expenditures for the period they will be projected to occur- -not when the actual cash is received or expended. Accrual or modified accrual based accounting is required by GAAP for financial reporting purposes in order to receive an unqualified opinion from independent auditors that the financial statements are "fairly presented". It maintains the Village as a "going concern" and reports the revenues and expenses to the fiscal year by which it carries out its operations. This basis of accounting prevents the Village from deferring the recognition of expenses to a subsequent fiscal year by simply deferring the timing on the payment of bills. Following GAAP and receiving an unqualified opinion from independent auditors are mandatory to maintaining banking relationships and bond ratings by which our ability to incur and maintain debt is measured by other independent bodies. Budget Documents Utilized There are three separate documents submitted to the Village Board for formal review during the budget preparation process. Those documents are: the Proposed Budget(Operating and Capital Budgets) the Expanded Budget; and the Five-Year Capital Improvement Program. The Proposed Budget provides the Village Board with a detailed document showing all revenue projections and appropriation requests necessary to continue providing the current level of services now offered to the community. The document includes an overall budget message prepared by the Village Administrator along with Summary Tables which include highlights and totals from the budget document. There is also a listing of performance criteria along with various goals and objectives for each fund and/or department along with explanations on various line item accounts. iv The Expanded Budget will include requests from Department Directors for additional staff,new programs, additional equipment, and other requests which are not essential to the continuity of the current level of service. The Expanded Budget may also include Capital Outlay Requests which could not be accommodated in the Operating Budget(Proposed Budget). The Five Year Capital Improvement Program (CIP) identifies specific infrastructure,physical plant improvement and major equipment replacement needs for the next five years along with the necessary funding sources. The CIP document is prepared by a CIP committee which includes the Mayor, a Trustee, the Village Administrator,Director of Finance, along with input from the Department Directors. Priorities for major, non-recurring projects using a multi-year schedule are established and a Five Year Proposed Capital Improvement Program report is submitted to the Village Board of Trustees. A budget workshop is devoted to discussing the CIP document during budget deliberations. A summary of the main areas to be discussed during the budget process/workshops is included in the budget document under the tab "CAPITAL IMPROVEMENT PLAN." Budget Approval, Control, and Amendments At the conclusion of the budget review process, the Mayor and Board of Trustees directs the Village Administrator to prepare a final budget incorporating the appropriations found necessary by the Board during the Budget Workshops. A formal Appropriation Ordinance is then presented to the Village Board of Trustees for consideration. State statutes require the Village to approve the Appropriation Ordinance by at least the conclusion of the first quarter of the calendar year. The Village typically approves the Appropriation Ordinance at the first Board of Trustees meeting in December. The Board of Trustees,Village Administrator,Finance Director, and Department Directors monitor their budgets very closely throughout the budget calendar year. A monthly report is generated comparing year-to-date operating expenditures and revenues with projected year-to-date budgets. The budget authority is flexible in that the Village Administrator may make transfers within department or activity budgets when considered necessary for the proper administration of the Village government. The Village Board may revise the budget any time through interdepartmental transfers within any fund by passage of a resolution upon recommendation by the Village Administrator. The resolution would not affect fund totals. Transfers,however,between,two or more funds or additional appropriations to any fund require the passage of a Supplemental Appropriation Ordinance. BUDGET POLICY Infrastructure and Major Equipment Replacement The Village believes that ongoing maintenance of its infrastructure and equipment is of prime importance to reduce the risk of emergency repairs and avoids the cost increases of deferral. To finance capital projects or major equipment replacement, the Village utilizes standard capital raising techniques such as General Obligation and Revenue Bond Issues; special loan programs established by intergovernmental agencies such as the EPA; standard borrowing from local financial institutions; and "pay as you go" using current revenue (through the property tax levy or from other tax sources)when possible. The Village has also established a Revolving Equipment Replacement Fund to provide a means of financing the replacement of Public Works equipment and major Fire Department apparatus. V User Charges Budgetary policy of the Village also allows for the reasonable utilization of user fees when appropriate. Examples of some of the user fees currently utilized and imposed by the Village include water fees(for providing water to Village residents); sewer charges (for maintaining the storm, sanitary and combined sewer collection systems under.the Village's jurisdiction); commuter parking lot fees (daily parking fee charge for users of the commuter parking lot for maintenance and upkeep); ambulance fees; Civic Center and senior and social service fees; and E9-1-1 fees (monthly service charge to users of telephone systems within the Village's jurisdiction for maintaining the emergency 9-1-1 telephone system.) Revenue Estimates The Village's budgetary policy requires revenue estimates be based on conservative projections. It is normal for actual Village revenues to be at or very close to original projections. There have only been a couple of fiscal years when actual revenues deviated from the budget by a significant amount. As the calendar year progresses,major revenue sources are continuously compared to original revenue estimates to insure initial projections will be reasonably met. The operating budget is developed with a _ focus on long-term solvency. This is demonstrated by the conservative nature of initial revenue projections, as well as, limitations to the utilization of available fund balances in "balancing the budget". DEBT POLICY AND ANALYSIS OF OUTSTANDING DEBT The Village of Morton Grove is a home rule municipality and, as such, has no debt limitations. If, the Village was a non-home rule municipality, according to Illinois statutes, its available debt limit would be as follows (the EAV for 2002 was not available at the time this report was prepared): % of EAV Assessed Valuation(EAV)—2000 $610,786,444 Legal Debt Limit for Non-Home Rule—8.625%of EAV $ 52,680,331 (8.625%) Total Regular Village Debt for Governmental Operations' $ 18,289,993 (2.994%) Total Debt for Economic Development' f $' 9,652,348 (1.580%) Total All Village Debt Applicable to Limit' $ 27,942,341 (4.574%) Total Non-Home Rule Debt Margin Available $ 24,737,990 (4.051%) The above Table demonstrates the Village continues to be frugal in its use of home rule debt authority. The schedule on the following page summarizing the current Village debt along with current interest rates as well as new debt that is proposed for meeting the requirements of the upcoming Calendar Year Budget. The first section summarizes the installment note financing debt incurred on equipment acquired for the Public Works and Public Safety Departments, and provides the reader with a summary ' As of January 1, 2003,the total regular Village debt for governmental operations will be$18,289,993. The debt limitation governing non-home rule communities excludes debt incurrent due to mandates of the EPA or Federal Clean Water Act. The Village has$557,847 in loans outstanding from the IEPA for complying with sewer mandates which are excluded from the formula used to determine the debt applicable to the non-home rule limit. 2 As of January 1,2003,the total economic development debt,which includes the TIF Funds and Economic Development .11\ Fund will be$9,652,348. 3 As of January 1, 2003,the total of all Village debt(includes regular Village debt for governmental operations and total economic development debt)applicable to the limit is$27,942,341 or 4.574%of EAV. vi of short term borrowing. The next section on the following pages provides the reader with a summary of both short and long term debt outstanding and the related repayment schedule over the next five years. The Village's outstanding General Obligation Bonds issued in 1999 have an underlying rating of Aa3 from Moody's Investors Service. The rating for this issue was upgraded from Al. The increased rating reflects the Village's mature economic base that is supported by above average wealth levels and strong financial operations,which include healthy reserves and a moderate debt burden. The actual 1999 GO Bond issue is Aaa rated—FGIC insured. (This space left blank intentionally) vii - wIm 44444444444 $r 444 4or LLa❑ 888888 o�og $ 8g.- 8N m 0000000000000 m i Ia 0 0 0 0 0 0 N CO 1 pp p m m m m m b I < W a 8 R a " I R 8 ^ O. 0 0 0 0 0 0 0 0 0 0 0 0 0 1 N O O O 0 tp� O 0 {y �p tl a q B 0 N N : O R R N " 1 0 ¢ m� 1 i I 1 O O O O O O O O O O O 0 b j• O 0 0 0 O O O N q j tl tl tl - m 2a I v ° 11 o mm i m . 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E \ \\ \ s! jgs) ■ 7/) - .3 ` ._i7 :_ '!` | tin; - 7 =.!_ - | i) .h 2=5; ,! ! !;S= C3•o . . f/{ {)/| |) a . . . . am !!/! :ea w. !/ - 6 .• - C2 k ! ■! k{k| . . . ® ° ``T- 052 ;— . 8000 tilt . . . . :11 O ! 1 o)t I II | f- | . . . Re= ;%|} )zd X ii| |k .LtD 227i _ • 1- . ; Ls. - , 0 E 5 mn m O a M c W o 0) o A O co j co cri O N Z N o co J ° Q m T' CD r`o EN 0 0 o CO` CCO m o cm co T O a xa , N . . Q n N� ,µ A. . ip Cr) O m�"x 4', m N ate+ 7 r..ld >'r :c . 0 i FU. .. 5 01 s^s�a. �r�. ": `............,u E W T y'G " ''y 0 O 0 w M +� H ea 0 lam c 0 o F O N a v N. O m `o m CO C m 0 CD 0 CD n a) v 0) m 0) — r xi MAJOR REVENUE ITEMS '1 (Also See Graph in TABLE D-1 Under Transmittal Letter Section) Sales Tax This revenue source includes the 1% municipal tax, .75% home-rule sales tax and the State use tax. The Village automatically receives 1% of all retail sales within its boundaries as provided by State law. In addition, the local option sales tax of.75% provides additional sales tax on all retail sales, except food to be consumed off premises (grocery stores), prescription and non-prescription drugs and titled items (motor vehicles,etc.). A portion of the home rule tax (1/3 or.25%)has been earmarked for debt service and capital improvement projects. The use tax is distributed to municipalities based on population. It is collected on purchases of personal property from out of state retailers (excluding titled items). Total sales tax budgeted for CY2003 is$5,929,664. This total is made up from the following: 1% Municipal Portion $3,846,028 .75% Local Option $1,849,023 Use Tax $ 234,613 $5 929,6 This is an increase of$232,157 or 4.08% from the prior year. Growth is contributed to regular growth in general sales taxes for the Village, a full year of sales tax from Menards and sales tax receipts from the '1 McGrath Auto Dealership expected to open in Summer 2003. Of the amount allocated to the Economic Development Fund$286,835 is for retirement of debt related to the 1998 A Bonds, $68,080 is for the SD#67 Revenue Sharing Agreement, $35,000 is for the Charter One (formerly St. Paul)Relocation Agreement and$23,224 is for the SD#70 Revenue Sharing Agreement. New for 2003 is the payment for the Menards Economic Development Agreement in the amount of$75,000. Property Tax Property taxes are the largest revenue source in the Village. The Village proposes levying a total of $6,520,144 for the upcoming 2003 Calendar Year Budget period. Morton Grove is a home rule municipality, and as such, has no limit on the amount it could levy for property taxes. Further, it is not under any "tax cap" limitation at this time. The Village's collection rate on its property tax levy has averaged 99.0% over the last five years. Despite increases in operating expenses; increased cost to repair deteriorating infrastructure; and complying with ongoing state and federal mandates;the Village's increase in the property tax levy over the past ten years has been kept well below the annual rate of inflation (see "Table C-1"in the "Transmittal Letter"section). Including the increase to the tax levy proposed for the 2003 Calendar Year Budget period, the annual increase to the property tax in the last ten years has averaged less than 2.0% per year. The property tax is primarily used for the General Fund (and in that fund,primarily for public safety) - 63%; Debt Service - 16%; Capital Improvements - 9%; and Retirement Funds - 12%. xii Share of State Income Tax The Village's share of State Income Tax for the 2003 Calendar Year Budget period is $1,620,962. This is a decrease of$165,614 from the Calendar Year 2002 Budget ($1,786,576). Income taxes are distributed by the State on a per capita basis. Growth in Illinois population diluted the pool of funds available to municipalities. Since the Village's population grew at a slower rate than the rest of the State,the net effect is a decrease in revenue expected from income tax. Another factor contributing to the decrease is the general slowing of the economy. This is also true for the other shared revenues distributed on a per capita basis. The decrease in income tax is based on a per capita projection of $72.20 versus $79.58 used in the prior year as projected by the Illinois Municipal League (IML). Telecommunications Tax The Village adopted a Telecommunications Tax Ordinance on September 1, 1996. The ordinance imposed a 5% tax on all local,intrastate, and interstate telecommunications services (telephone, fax, long distance carriers, pagers, etc.)which either originate or are received within the corporate limits of the Village. The ordinance creates a level marketplace between cable television firms which already collect and pay a 5% franchise fee and telecommunications companies which may in the future complete in similar enterprises. Projections for the 2003 Calendar Year Budget period total $775,000. The projections are based on avenges for full months of collection received for the last twelve months. To date,the Village collects a varying amount from over forty different entities. The major carriers include Ameritech,AT&T, Cellular One, Sprint, and MCI. Water and Sewer Fees The Village projects a total of$3,816,485 in water sales and sewer charges for the 2003 Calendar Year Budget period. This is an increase of$200,886 or 5.6% from the$3,615,599 budgeted in the prior year. The increase reflects adjustments to the rates paid by residential and commercial users for service and some additional consumption. The new rate for water and sewer fees will be $3.06 and$.73 respectively per 1000 gallons of water consumed for a combined rate of$3.79. For major commercial users,rates per 1000 gallons increase for excess water usage over 250,000 gallons per month. Residents over the age of 65 who both live in and own their own home are given a discount of 50% for up to 12,000 gallons used in a two month billing period. FINANCIAL CONDITION OF THE FUNDS All funds shown have a self-balancing group of accounts which include revenues, expenditures, assets, liabilities and a fund balance. Each fund has a specific purpose either funding a pension,providing for the distribution of water and treatment of sewerage, funding major equipment replacement programs, capital projects programs, or accounting for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The funds of the Village are in relatively sound condition. At January 1, 2003, only the Waukegan Road 111- Fund carries a negative balance. Incremental property tax receipts are expected to make up the deficit in this fund. The rate increase schedule in the water and sewer fund that was adopted in July 2001 was needed to cover the cost increases passed onto the Village from the City of Chicago for the purchase of water and to bolster its ability to meet increasing day-to-day operating expenses of the Fund. While the Village has adopted sound financial policies that have allowed it to continue to provide a high level of customer service to xiii residents, further efforts are needed to increase and diversify its revenue base to provide municipal services while keeping increases in property taxes to a minimum into the future. admin budget\2003 budget documentsVmdget notes t XIV BUDGET CALENDAR CALENDAR YEAR 2003 DATES DAY(S)K F TIMES ACTIVITIES July 30 Tuesday Deliver Budget Manuals to Department Directors(Include review of budgeting software and procedures). July 30 to Tuesday Department Directors to complete all budget submittals into Aug 30 Friday computerized budget system. Aug 13 Tuesday Distribute Salary Budget Worksheets to Department Directors. Aug 30 Friday Salary Budget Worksheets due to Finance Department. Sept 10 to Tuesday Department Directors to meet with Finance Officer and Administrator Sept 12 Thursday to review appropriations requests. Key staff who can help answer questions regarding initial budget submittals should be present. Draft copies of Expanded Budget requests should also be brought for initial review and discussion. Meetings will beheld in the Trustees' Conference Room on the second floor of Village Hall. Dates and times are as follows: Sept 10 Tuesday 8:30 am Police Department 10:30 am Community Development and Economic Development Sept 11 Wednesday 8:30 am Public Works Department and Capital Projects 3:00 pm Building and Inspectional Services Department Sept 12 Thursday 8:30 am Fire Department 10:30 am Family and Senior Services and Civic Center 3:00 pm ESDA Sept 13 to Friday Finance Office!and Administrator to complete budget document. Oct 11 Friday Oct 18 Friday Completed Budget document distributed to Board of Trustees. Oct 28 Monday 7:00 pm Initial Budget Workshop for Board of Trustees to be conducted by Finance Officer and Administrator as part of the regular Board meeting agenda. Oct 31 Thursday Publish notice of Public Hearing for annual Budget scheduled for November 25. xv DATES D WEEK F TIMES ACTIVITIES The following dates are reserved for departmental presentations to the Village Board. These meetings will be held in the Civic Center multi- purpose room at the following dates and times: Nov 2 Saturday 8:30 am Danish/coffee/juice 9:00 am Public Works including Utility Billing and Capital Projects 11:00 am Community&Economic Development,Waukegan and Ferris/Lehigh TIFs,Economic Development 12:00 pm Lunch 12:30 pm Family&Senior Services/Civic Center 1:00 pm Building and Inspectional Services/Municipal Buildings 2:00 pm Administrative Budgets 3:00 pm Adjournment Nov 4 Monday 5:30 pm Police Department, including E911 6:00 pm Fire 6:30 pm ESDA 6:45 pm Personnel issues and any other budgets not covered during previous workshops Nov 21 Thursday Publish notice of Public Hearing—Tax Levy scheduled for Dec.9. Nov 22 Friday Summary memorandum summarizing proposed budget changes "m distributed to the Board of Trustees. Nov 25 Monday 7:30 pm Public Hearing on budget to be conducted as part of the regular Village Board meeting held in the Council Chambers. Dec 5 Thursday Distribute Budget Ordinance to Village Board with other Agenda materials. Dec 9 Monday 7:30 pm Public Heagng on Tax Levy to be conducted as part of the regular Village Board meeting-in the Council Chambers (pending legislative approval). Budget(Appropriations Ordinance) is formally adopted by Board of Trustees. Tax Levy Ordinance and Abatement Resolution adopted. Dec 20 Friday Completed budget document is distributed to all Department Directors and Board of Trustees. Jan 1 Wednesday New budget year begins (publish notice of adoption of Calendar Year 2003 Budget and availability of copies for inspection). xvi CAPITAL IMPROVEMENT PROGRAM CALENDAR CALENDAR YEAR 2003 Date July 9, 2002 "Capital Improvement Program,Procedure Manual" distributed to Department Directors. August 16, 2002 Project Descriptions submitted to Finance Department for compilation. August 22 2002 Distribute CIP materials to CIP Committee. August 26-30, 2002 CIP Committee meets for Departmental presentations and to set initial priorities. \ea. September 5, 2002 Revised CIP materials distributed to CIP Committee and Department Directors for final review September 11, 2002 CIP Committee meets to review Village administrator's modifications to CIP materials. October 2002 CIP materials available for Board of Trustees review with operating budget and inclusion in Village's Calendar Year 2001 Budget document. admin budget\memos\schedule.capital improve 2003 xvfl U 4 i .b h. to ' go a) ,, _ 7. Pt r/3 .2 ,..." .0 � � mot ° � � b c g m A w 8 d d E e C/3 co > — enV v ° d U G •� O O 0 m Y en r+ V Z . V V V ad d Qa w C d 'fl E '� u C w a ^' C •6 4L°. 0 V is o r c w 6 : 4"''66 > .a a) al 03g 0 p a G t) C c aq E v A no o c ^ •° a a°i m o W A ° 'C �" d a co a 'y o U o U a A m 0 0 8 e > 140 P. d3a .agw c 0 r0 t 'et a—ca 8.0 C 04 _ q 9; N a Ybx C u o d 0 w .C '11 2 C P .61 15 m y d L W ad £ 0 t W m 'p V ^' w 5 'a g •E ou rit p - ^ E O C b 7 > ] C 003 .. 0 000 w N0 d &a_ a a g b C) L Y m y C F L y m d ,~ P .) e .+ C C y ,G's D ` o C 3 b it . > g 3a '2 o ai A).. g m � va0 I b ce L ce d 2 v .9 . 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C w i q d ik "iii SALARY SCHEDULE PAY GRADE ASSIGNMENT BY CLASSIFICATION EFFECTIVE JANUARY 1,2003 ADMINISTRATIVE AND PROFESSIONAL 63 Family and Senior Services Coordinator 62 Assistant Finance Director 62 Deputy Building Commissioner 57 Planning Coordinator 57 Social Worker 56 Chief Accountant TECHNICAL 70 Network Administrator 57 Public Works Inspector 57 Public Works Technician 57 Utility Inspector 54 Sanitarian LABOR AND TRADES 76 Assistant Director of Public Works 73 Division Superintendent of Public Works 62 Maintenance Supervisor 57 Crew Leader 56 Pumping Station Operator 56 Auto Mechanic Equipment Operator 53 53 Maintenance Worker III 48 Maintenance Worker II 48 Auto Technician 45 Maintenance Worker I CLERICAL AND OFFICE 47 Executive Secretary 47 `, Principal Accounting Clerk 45 Administrative Secretary/Aide II 44 Administrative Secretary/Aide I _ Accounting Clerk 40 40 Principal Clerk 36 Receptionist/Cashier 36 Water Meter Reader PUBLIC SAFETY Deputy Chief r. 79 ` Commander 74, Sergeant 69 Police Officer per the collective bargaining contract Support Services Supervisor 40 Records Coordinator/PIMS Manager 39 Community Service Officer/Animal Control 38 Community Service Officer I 38 Principal Clerk-Police FIRE DEPARTMENT 77 District Chief 77 Captain(Director of Fire Prevention Bureau) per the collective bargaining contract Fire Lieutenant/Paramedic per the collective bargaining contract Fire Lieutenant per the collective bargaining contract Firefighter with Firefighter/Engineer eit (EMS Diect Pay per the collective bargaining contract Firefighter/Paramedic (EMS Drector) per the collective bargaining contract Firefighter/Paramedic per the collective bargaining contract Firefighter xix admin budget\2003 budget documents\salary schedule pay grade assign • ` CON N o. 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A O p N N N N OWN N N N N N �0 �N N N N N N N 10.19 0 0 0 0 (0p 101 n.- 0 0 0 V 101 m 0 W 0 0 n N O 190) N 0 N N p N m 0)0 0 0 0 V N 109. - -NNN . 9 0 10)0 0 0' 21 N.01 NNNC)0 NOO NUt NOON0 C0) N00Np0 N N'' N NNN 1910NomC) 00190 m CN) 0Nn0NCO) N000) O N 0 19 O N -0 c 0 c O N O N 1019 CO C) CO N 0 V. 0 0 CO 0 CO 0 0 CO. A n A A N N N N N 0)N N N N N N N N N N N N N V 0 U0) . n 010 0 CO CO 0 N_0 0 0 V 109 0 0 19{000 m N O m n 0 N N N co co a0 co O 0 A 09 ._N N N.V 010)O C m 0 V m 0 0 N.IN )n n 01 CO co.m co 0 N A 0 n N O m 0 0 cu 0.N m m O O^0l O 0 m .- rl 0 N ^m N Q N 19 0 0 0 S Q_co N N N N O 9 21 19 0 N 0 0 21 co ONO 19 N m 0 N IQp N N_ n co N co 0 V 0 0 0 , C) co 0 0) co ..- C) O n 19 0 21 0 0 D al 0 0 0 19 0 co N O N O N co N 0 co co N 0) 0 0) 0 19 0 ono. 0 0 0 0 A A N N N N N N N N N N N N N N N N Y q 40 (p A 0 0) 0 N C) V 0 CO n 0 0 0 0 0 0 co m A n A n n N n n n N 0 0 0 )00i - GLOSSARY OF TERMS ABATEMENT--A complete or partial cancellation of a levy imposed by a government. ACCOUNT--A term used to identify an individual asset,liability, expenditure,revenue, or fund balance. ACCOUNTING SYSTEM--The total structure of records and procedures which discover,record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds,fund types,balanced account groups,or organization components. ACTIVITY--The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a function for which the government is responsible. APPROPRIATION--A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATIONS ORDINANCE--The official enactment by the governing board to legally authorize the government administration to obligate and expend resources. APPROVED --Abbreviation for"Approved/Adopted by Board of Trustees" found in the"Proposed(or Adopted)Budget Detail" throughout the Budget Book. Column of numbers represent the final funding levels adopted by the Board of Trustees at the conclusion of all budget deliberations. Those amounts are filed with the County Clerk in the annual appropriation/budget ordinance. ASSESSED VALUATION--A valuation set upon real estate or other property by a government as a basis for levying taxes. ASSETS --Property owned by a government which has a monetary value. AVAILABLE FUND BALANCE—In a governmental fund,the balance of net financial resources that are proposed or approved for appropriation in the upcoming fiscal year. BOND--A written promise,to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity,and carrying interest at a fixed sate,usually payable seni-annually. BONDED DEBT—That portion of indebtedness represented by outstanding bonds. BUDGET--A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. BUDGET AMENDMENT--A legal procedure utilized by the governing board to revise a budget. BUDGET DOCUMENT--The instrument used by the budget-making authority to present a comprehensive financial plan of operations of the governing board. BUDGET MESSAGE--A general discussion of the proposed budget as presented in writing by the Village Administrator to the legislative body. xxiii BUDGET REVIEW PROCESS --A description of the review process of the entire budget(including the Expanded Budget and five year Capital Improvement Budget)by the Board of Trustees. Through a series of budget workshops, the Board of Trustees reviews the budget with the Village Administrator and appropriate Department Directors. Changes and adjustments made by the Board to line item accounts during the budget review process are entered in the "approved" column. BUDGETARY CONTROL—The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. CALENDAR YEAR--A twelve(12)month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. CAPITAL ASSETS--Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. CAPITAL BUDGET--A plan of proposed capital outlays and the means of financing them for the current fiscal period. CAPITAL IMPROVEMENTS BUDGET—A plan of proposed capital expenditures and the means of financing them. This is usually part of the complete annual budget which includes both operating and capital outlays. CAPITAL OUTLAY--Expenditures which result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND —A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities and equipment, other than those financed by proprietary funds,special ••••\ assessment funds, and trust funds. CHART OF ACCOUNTS--The classification system used by the government to organize the accounting for various funds. COMMODITIES-- Consumable items used by the governmental departments. Examples include office supplies,vehicle and maintenance supplies,gasoline,etc. CONTRACTUAL SERVICES— Services rendered to governmental departments.and agencies by private firms, individuals, or other government agencies. Examples include utilities, insurance, and professional services. DEBT-- An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds, installment notes or agreements with financial institutions,notes payable to other government agencies such as the IEPA and tax anticipation/cash flow loans. DEBT LIMIT--The maximum amount of gross or net debt which is legally permitted by State Statute. DEBT SERVICE FUND --A fund established to account for the accumulation of resources for,and the payment of,general long term debt principal and interest. DEP REQ--Abbreviation for Original Department Request during the budget preparation process as found in the "proposed(or Adopted)Budget Detail"throughout the budget book. Column of numbers represent original amounts proposed by Department Heads as described in the budget process found in the Appendix Section of this book. xxiv DEPARTMENT --A major administrative organizational unit of the government which indicates overall management responsibility for one or more activities. DEPRECIATION-- (1)Expiration in service life of fixed assets, other than wasting assets,attributable to wear an tear through use and lapse of time, obsolescence,inadequacy, or other physical or functional cause. (2)The portion of the cost of a fixed asset charged as an expense during a particular period. NOTE: The cost of such asset prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. Pursuant to mandates promulgated by the Governmental Accounting Standards Board,depreciation is accounted for only in the Enterprise Funds. ENTERPRISE FUND--A fund established to account for operations(a)that are financed and operated in a manner similar to private business enterprises,where the intent of the governing body is that the costs(expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b)where the governing body has decided that periodic determination of revenues earned,expenses incurred, and/or net income is appropriate for capital maintenance, public policy,management control, accountability,or other purposes. The "Water and Sewer Fund" is an example of the Enterprise Fund. EQUALIZED ASSESSED VALUATION--The assessed valuation of real property,raised or lowered by an equalizing factor as applied by a countrywide and a statewide authority, so that all property is assessed at a consistent level for purposes of levying taxes. Currently, equalized valuation of real property is 1/3 of fair market value. ESDA--Emergency Services Disaster Agency(a.k.a. Civil Defense or Preparedness). A primarily volunteer department of the Village to assist other Village Departments and the general public in the case of an emergency, natural disaster or other appropriate situation where their skills and resources would be needed. ESTIMATED REVENUE --The amount of projected revenue to be collected during the Calendar year. The amount of revenue budgeted is the amount approved by the Board of Trustees. EXPENDITURES --Decreases in net fmancial resources. Expenditures include current operating expenses which require the current or future use of net current assets, debt service, and capital outlays. EXPENSES--Decreases in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. FISCAL PERIOD --Any period at the end of which a govemment determines its financial position and the results of its operations. FIXED ASSETS--Assets of a long term nature which are intended to continue to be held or used, such as land, buildings, improvements other than buildings,machinery and equipment. FUND --A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources,together with all related liabilities and residual equities or balances, and changes therein,which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations,restrictions, or limitations(e.g. Motor Fuel Tax Fund,Water/Sewer Fund, etc.). FUND BALANCE --The difference between fund assets and fund liability in a governmental or trust fund. FUND EQUITY--An equity account reflecting the unreserved accumulated earnings of the Enterprise Funds. GENERAL FUND --The fund used to account for all financial resources except those required to be accounted for in another fund. The most common General Fund is the Corporate Fund. xxv GENERAL OBLIGATION BONDS --Bonds for the payment of which the full faith and credit of the issuing government are pledged. GENERAL REVENUE-- The revenues of a government other than those derived from the retained earnings in an Enterprise Fund. If a portion of the net income in an Enterprise Fund is contributed to another non-Enterprise Fund, such as the Corporate Fund,the amounts transferred constitute general revenue of the government. GOAL--A statement of broad direction,purpose, or intent,based on the needs of the community. INTERGOVERNMENTAL REVENUE --Revenue received from another government, such as the State of Illinois,or other political subdivisions, for a specified purpose. INTRAGOVERN'MENTAL SERVICE FUND --Fund established to finance and account for services and commodities furnished by a designated department or agency to other departments and agencies within a single governmental unit. INVESTMENTS-- Cash held in interest bearing accounts, securities and real estate held for the production of revenues in the form of interest, dividends,rentals, or lease payments. The term does not include fixed assets used in governmental operations. IRMA—Intergovernmental Risk Management Agency,a consortium of seventy-six(76)municipalities and special taxing districts in the Chicago metropolitan area organized pursuant to an intergovernmental agreement to provide risk management services and self-insurance for general liability,workers compensation,property and casualty,theft,etc. to its members. LEVY--(Verb)To impose taxes, special assessments,or service charges for the support of governmental activities. (Noun)The total amount of taxes, special assessments, or service charges imposed by a government. LONG TERM DEBT--Debt with a maturity of more than one year after the date of issuance. MANAGERS RECOMMENDATION (MGR REC)--Abbreviation for"Manager's (or Administrator's) recommendation found in the "Proposed(or Adopted)Budget Detail" throughout the budget book. Column of numbers represent the Village Administrator's recommended funding levied to a particular account. NET INCOME--Proprietary fund excess of operating revenues,nonoperating revenues, and operating transfers -in over operating expenses,nonoperating expenses,andoperating transfers-out. OBJECT--As used in expenditure classification, this term applies to the article purchased or the service obtained(as distinguished from the results obtained from expenditures). Examples are personnel services, contractual services, commodities, capital outlay and other expenditure classifications. OBJECTIVE -- Specific tasks to be accomplished in order to meet goals. OPERATING BUDGET--The portion of the budget that pertains to daily operations that provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities,materials, services, etc. OPERATING EXPENSES--Proprietary fund expenses which are directly related to the fund's primary service activities. OPERATING INCOME --The excess of proprietary fund operating revenues over operating expenses. xxvi OPERATING REVENUES--Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. PENSION TRUST FUND--A Trust Fund used to account for public employee retirement systems. Pension Trust Funds are accounted for in essentially the same manner as proprietary funds,but with an important expanded emphasis on required fund balance reserves. PERSONNEL SERVICES--Items of expenditures in the operating budget for salaries and wages paid for services performed by Village employees. RESERVED FUND BALANCE OR EQUITY--An account used to indicate that a portion of fund balance or equity is legally restricted and not available for appropriation. RESOURCES--Total dollars available for appropriations including estimated revenues,fund transfers,and beginning fund balances. REVENUES--Increases in governmental fund type,net current assets, and residual equity transfers. REVISED -- Contained in the"proposed budget detail summary printout found in each fund or department section. Reflects any revisions to the original adopted budget for the fiscal year. SOURCE OF REVENUE --Revenues classified according to their source or point of origin. SPECIAL REVENUE FUND--A fund used to account for the proceeds of specific revenue sources(other than special assessments, expendable trusts,or for major capital projects)that are legally restricted to expenditure for specified purposes. SWANCC-- Solid Waste Agency of Northern Cook County, a consortium of twenty-three (23)municipalities located in Northern Cook county and organized pursuant to an intergovernmental agreement for efficient and environmentally safe disposal of solid waste. TAX LEVY--The total amount to be raised by general property taxes for operating and debt service purposes specified in the Tax Levy Ordinance. TAX LEVY ORDINANCE--An ordinance by means of which taxes are levied. TAX RATE LIMIT--The maximum rate at which a godernment may levy a tax. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local,having jurisdiction in a given area. TAXES--Compulsory charges levied by a government for the purpose of financing services performed for the common public benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TRUST FUNDS --Funds used to account for assets held by a government in a tnistee capacity for individuals, private organizations, other governments, and/or other funds. USER CHARGES OR FEES--The payment of a fee for direct receipt of a public service by the party benefiting from the service. admin budget'2003 budget documents\glossary of terms XXVil In 4 ^+ 7 in 0 N c V' in N . r V a q07 O � F en N I I V ch .w N •Q n a W a O v O O v VD N H a F W a oo CI a � Ocn O � O ' <n SON 1 1 7 VJ m ~ OQ 00 Os Z � °: U J w A O en O , O -1 en 4O N W >- • O O o_ CC 2 a Z W U `o • 5`L o CC ; NOCn 07, co O , cnt- N 1 1 Q h O E U w Q - o 44 L en O .^-i OOO CTN -� eq 7 d � O 0 o i. 0 N Q _ J (N" -+ cn O ,°_,° N -� OO GN N O rn N n J Q Q U 2 > ° sc G en m ci N -+ N -� 00 --� OOt� NO � �nFri co U j ,Er I 3E Q a c 0 - a2 > > A ' O ❑ E a. 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C U o Q U PO W y � o c .- CO .j N Y N Q y A O T Ci) v, C.) CID ca aa)i U .. N 8 .= E> o ° o c o =o F " m N = R W .- E . c _ a trio 3 C v T . E c - � 0.i Z op •-• c _`i> 0 d � ` r u N . E 0 pp E c a oe EE fl G Q en o c o c .E 0s n . ..< -Eo A 4:c .o h Z h Z = h > 304 0 o 'E o E O EL., d d w u; w xU fx UwF XXiX VILLAGE OF MORTON GROVE PRINCIPAL OFFICIALS AND OFFICERS JANUARY 1, 2002 TERM/ APPOINTMENT ELECTED ENDS Daniel D. Scanlon Mayor April 2005 Daniel DiMaria Trustee (appointed 9/10/01) April 2003 Larry Gomberg Trustee April 2005 James Karp Trustee April 2005 Teresa Hoffman Liston Trustee April 2005 Joseph Moll Trustee April 2003 Joe Weiss Trustee April 2003 Marilyn Sneider Acting Village Clerk (appointed 9/10/01) April 2005 APPOINTED Larry N. Arft Village Administrator January 1, 2003 Timothy Angell Economic Development Director January 1, 2003 Gabriel Berrafato Corporation Counsel January 1, 2003 Ralph Czerwinski Are Chief t January 1, 2003 David O. Erb Director of Finance/Treasurer January 1, 2003 Ed Hildebrandt Building Commissioner January 1, 2003 George Incledon Police Chief January 1, 2003 Craig Karas ESDA Director January 1, 2003 Bridget Wachtel Assistant Village Administrator January 1, 2003 Neal C. Walter Village Prosecutor January 1, 2003 Julie O'Nan Interim Director of Public Works June 26, 2002 appt. xxx S �i c) 'C ' '0 '0 'C � 1 � CIS 0, e 0 0 0 0 0 0 N 0 N U .°j O O O O O O 0 O O _,,' y H 669 569 69 99 664 669 599 669 M Pr V N N O cs Ts in M 01 N O t--- t-- - l h M vi in Vl O O O L ,-- M w O\ d' ---- N N N N N ✓ d t-- t� 00 00 0) 0 0 .r 4-4 en N N N N N uj ° 69 69 69 69 69 69 69 69 69 E9 41 x E o co E 0) p 0 O �/ C a) N w C y 0 0 0 0 0 0 0 0 V1 -4n H 07 N W 13 a0 M M Cr"; M M M M' M V 7 V 0) ►� Q� 7 R 7 V V '7 '7 V V r..." c0 C p '0 O CA 0 JD O N N E 0 Y* A — 07 W U O Z d a E ) is; T3 ° 1 o o 0 0 0 0 o g1. o o 0 At O ..LL C l� l� N M .--4 4-4 V 7 V1 W 0 O. - • g d' 7 M M M M M N N 7 N O) 0 1■y W let F C a) 0 0) _ C 0 a o •Z v rn y O o x a o ea ° Q a • F W W Q a M M M M M M M M — •• d 24) OCE O ►� I4 ° N N N N N N N N N N en j C H W 00 N N N N N N N N N N H C 4) • ete F c 0 0 >-A H 0 "1 U Cii Q p E t N - j ai C Wo L C s \O t` 00 00 N t-- en en N V O N O d- • b M en O O en 0 7 c .- c W (4 W e t� t` 0o 0o 0o 00 0o 0o O O W w m y m O N L N .0 y C7 Q W e"` = acE aE �.1 A A d LU C v 00 • W y m N c 0) O I O) en a c E in O [0 C C ~• N en O 0 0 l E .0 •c O •c .0 0 N N en 4r) In O .9• On N -0 V V COQ H O vi N N co c Q V 7 O N Vl 0o 7 V' VD VD M V' X y 0 a Q d 'O a ES K ^_ V 7 co N N d' O\ 00 W c O W N 0 01 p co N 7 CO un O .. 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