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HomeMy WebLinkAboutBudget 1997-98 - Adopted TABLE OF CONTENTS BUDGET LETTER Distinguished Budget Presentation Award Budget Transmittal Letter I FINANCIAL SUMMARIES Table A - 1996-97 Proposed Budget Summarized by Fund XV Table B - General Fund and Enterprise Fund Appropriation Requests by Account Classification and Department XXI Table C - Comparison of Proposed 1997 Tax Levy to Actual 1996 and Prior Year Tax Levies and Supplemental Tables Showing Distributions to Various Governmental Units XXIII Table D - Summary of Expenditures and Available Revenues XXVII Table E - Changes in Fund Balance XXXI DETAILED BUDGET INDEX General Corporate Fund Revenues 1 Legislative 15 Administrative 23 Legal 33 Finance 37 Reserves 48 Police 52 Fire 71 Civil Preparedness 89 Public Works - Streets& Sidewalks 96 Vehicle Maintenance 107 Garbage Collection 116 Health & Human Services 123 Health&Human Services - Senior Services 130 Community Development 138 Building Department - Code Enforcement 151 Municipal Buildings 158 Motor Fuel Fund 166 Community Development Block Grant 175 Revolving Equipment Replacement Fund 182 Enhanced 9-1-1 Emergency Telephone System 188 Public Library 196 TABLE OF CONTENTS (CON'T) General Employees Pension 198 Commuter Parking Facility 203 Centennial Celebration Fund 209 Debt Service Fund 211 Debt Service- Special Service Area #1 216 Tax Increment Financing District (TIF) Fund 219 Economic Development Fund 229 Capital Projects Fund 235 Capital Improvement Projects 1994 Bond Issue 250 Enterprise Fund - Water Department 255 Sewer Department 271 Water/Sewer Administration 279 Firemen's Pension 287 Policemen's Pension 292 Five Year Capital Improvement Program Appendix Budget Notes Principal Officials and Officers xii Glossary of Terms and Acronyms xiii Organizational Chart xx Ten Year Summary of Full-Time Employees xxi Ten Year Summary of Part-Time Employees xxii Salary Schedules xxiii EAV and Other Demographic Information xxviii Map of Morton Grove/Relation to Chicago xxx Map of Morton Grove xxxi Legal Notice for Public Hearing xxxii Expanded Budget GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO Village of Morton Grove, Illinois "An Outstanding Policy Document and Communications Device" For the Fiscal Year Beginning May 1, 1996 Presidefit Executive ecut a Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the Village of Morton Grove for its annual budget for the fiscal year beginning May 1, 1996. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe the current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. gADMON Of RN MORTON GROVE FY 1997/98 TO: Honorable President and Board of Trustees FROM: Larry N. Arft, Village Administrator DATE: April 14, 1997 RE: Adopted Budget Transmittal Letter It is with great pleasure that I submit the 1997-98 Fiscal Year Adopted Budget. Preparation of this year's budget proved no more difficult than in prior years. Significant appropriation requests were cut from the General Fund however, and some cuts were also made from the Capital Projects and Enterprise Fund budgets in order to bring those funds into balance within the constraints imposed by existing revenue sources. The Adopted Budget incorporates appropriations sufficient to maintain all current levels of service and community programs; a 3% across-the-board salary adjustment for all Village employees; and sufficient appropriations to complete scheduled public improvements even though the 1994 Bond Improvement Program is now drawing to a conclusion. During the budget preparation process and following review of the Expanded Budget, the Board authorized inclusion of one additional firefighter's position which will help relieve the Fire Department's overtime budget. We also included two portable video cameras at a cost of approximately $10,000 which will be placed in police squad cars to determine their effectiveness. There are no tax or fee increases in the Adopted Budget and Trustees will note by reviewing Table C, that some anticipated growth in the Village's Equalized Assessed Valuation (EAV) combined with a stable tax levy is likely to produce a small reduction in the Village's portion of the property tax bill. The Village has again received the Distinguished Budget Presentation Award from the Government Finance Officer's Association of the United States and Canada(GFOA) for the third straight year. A copy of the presentation certificate is incorporated following the Table of Contents section of this Budget book. This is the most prestigious national recognition available for budget documents and we are indeed pleased to report that last year's budget again qualified for this recognition. Trustees will note we have made good use of the notes and comments received each year from the GFOA reviewers and continue to strengthen the budget document based, in part, upon feedback received as a result of this review and recognition process. SIGNIFICANT BUDGET CHANGES Discussed at this point in the Transmittal Letter are significant budget changes. They include: 1. New Expanded Goals and Objectives. Each fund, department or activity budget contains new expanded Goals and Objectives' Sections. In addition to establishing more definitive goals and objectives for the coming fiscal year, we have also incorporated a Performance Section which looks at how well the Village achieved goals and objectives set during the prior fiscal year. In I MORTON GROVE, IL FISCAL YEAR 1997/98 subsequent years, we hope this section will provide quantitative measures of performance against initial Goals and Objectives which are set as part of the budget review and adoption process. 2. Written Mission and Vision Statements Approved By The Board. As part of expanding the discussion of goals and objectives, it was felt the Village should develop written Vision and Mission Statements to be incorporated into the Budget document. While the Board and the management team have developed a well defined understanding of the Village's mission and certainly have a vision of the community's future, those ideas have never been incorporated into a written document. In this and subsequent years, the Mission and Vision Statements will be incorporated within the Legislative Department and will represent part of the overall goals and objectives established for the Village by the governing board. Since this is the first year for incorporating written Mission and Vision Statements within the document, they have been replicated here to simplify access for the reader. The Board adopted Mission and Vision statements are: Vision Statement To preserve and enhance the overall quality of life within the Village. To provide quality municipal services and infrastructure improvements in a cost effective manner so that the Village is held in high esteem by residents, municipal organizations and professional associations. To participate in advantageous intergovernmental activities and maintain positive relationships with other government agencies. To provide quality and affordable housing in livable residential neighborhoods. To preserve and enhance the open space and recreational facilities now available within the community. To promote positive economic development within the framework of reasonable codes and zoning standards to facilitate future business and industrial development. To be an innovative "leadership"community while avoiding highly experimental policies or programs. Mission Statement To provide municipal services,public improvements and economic development activities in an efficient and effective manner in order to preserve and enhance the quality of life within the community. II MORTON GROVE, IL FISCAL YEAR 1997/98 3. Two new pie charts have been added to Table "C". We have added two new pie charts to Table "C" which show the percentage of property tax distributions to the Village and other governmental units. One of the new charts is for a property tax payer in Maine Township while the other provides information regarding a typical property tax bill for a School District 70 resident in Niles Township. This information will help the reader in understanding the relationship of the Village to other governmental units in terms of the total tax bill paid by homeowners each year. 4. A New Tabie "F" Has B en Added To Sh w Proj g nd Bala This table was added pursuant to recommendations received by the Budget Presentation Program Reviewers from the Government Finance Officers Association of the United States and Canada (GFOA). Trustees are aware fund balance information is normally a part of the Village's financial statements and is incorporated in the Comprehensive Annual Financial Report (CAFR) which is reviewed by an independent outside auditor following the close of business each fiscal year. In order to provide fund balance information in a readily readable format, it was decided to add one additional summary table to this Transmittal Letter. Table "E" fulfills that purpose and will be discussed in more detail in the appropriate section of this correspondence. 5. New and Expanded TIF and Economic Development Funds Are Added To The Budget. The TIF Fund first established last year has been substantially expanded and enlarged this year to incorporate the Redevelopment Area "A" Project, which will hopefully go to construction during this fiscal year. We have also created a new Economic Development Fund to account for �-- non-TIF economic development expenses. This Fund, for example, will now contain the appropriation for the Abt Economic Development Agreement and all appropriations related to the acquisition and use of non-TIF properties contiguous to Redevelopment Area "A" which will be purchased for that redevelopment project. These funds will be discussed in the appropriate section of the Transmittal Letter. 6. Entire Capital Improvements Program and Expanded Budget Now Included in the budget document with the entire plan incorporated in a separate binder. Growth in the Budget Document due to the expanded Goals and Objectives Sections and additional funds required larger binders this year. While collating the budget, it became apparent the new larger binders could also accommodate the entire Capital Improvements Program as well as the Expanded Budget. In prior years, only the summary section of the Capital Improvements Program was included in the Adopted Budget with the entire plan incorporated in a separate binder. The Expanded Budget was also collated as a separate document. This new formatting will reduce the number of budget documents which Trustees will need to complete the Budget review and evaluation process. GENERAL LONG TERM GOAL$ In addition to the many goals and objectives included in the expanded Goal Sections for each fund and departmental budget, the Village has several long term goals which will continue to be the focus of our i Pea--,. ° —1, , �t MORTON GROVE, IL FISCAL YEAR 1997/98 efforts and activities for this fiscal year. In addition to the Vision and Mission Statements articulated earlier in the Transmittal letter, long term goals for the Village include: 1. Continue to maintain and upgrade where necessary, the quality services and programs Morton Grove residents have come to expect and have been traditionally provided by the Village. 2. We will continue our efforts toward general economic development. While the Village was bypassed by major regional shopping centers which were built in the late 1950's and early 1960's efforts are continuing, particularly in the last decade, to upgrade the economic base of the community in order to generate the diverse revenue base necessary to provide quality services to residents at a reasonable cost to property taxpayers. Those efforts continue to be a high priority of Village government with implementation of the Waukegan Road TT and the establishment of the new Economic Development Fund. 3. Fully implement the Waukegan Road Tax Increment Financing District with at least two major redevelopment projects, plus infrastructure and streetscape upgrades. It is anticipated that at least one major redevelopment project will go to construction; and the commercial corridor study, which is a prelude to planned infrastructure and streetscape improvements, will be completed this fiscal year. 4. We have included in the Adopted Budget the resources the Community Development Department estimates will be necessary for substantially upgrading the Village's comprehensive plan. The importance of this planning effort is discussed in more detail in the budget detail pages for the Community Development Department. 5. We will continue the Village's commitment to upgrading public facilities and maintaining existing infrastructure. Staff and consultants will continue to monitor and inspect both the separate and combined sewer systems which have undergone extensive renovation in recent years. Additional maintenance and/or sewer construction will be undertaken, as needed, to insure these facilities are capable of meeting community needs As the 1994 Public Improvement Board Issue Program draws to a close, we are pleased with the substantial improvements to both Fire Stations, the reconstruction and substantial modernization of the water utility including the two new water towers and, of course, the additional street and alley improvements. The Village's Five Year Capital Improvements Plan which is summarized in the Appendix of this Budget shows a continuing need to upgrade existing infrastructure. 6. We have also incorporated funds in this budget to hire an architect or design firm to begin preparing plans for the interior renovation and remodeling of the Flickinger Center which houses the Village's Administrative offices and Police Station. As we approach the twentieth anniversary of occupancy in this structure it is clear that significant remodeling is required in addition to a need to provide adequately sized and ADA compliant restroom facilities. The main entrance (south parking lot) requires use of a stairwell making access difficult for many elderly residents. There is also need for additional space or certainly better space utilization to IV MORTON GROVE, IL FISCAL YEAR 1997/98 accommodate several growing Village and Police Department operations. By relocating some of the departments, we can also make the facility more "user friendly" for residents needing to access departments for service. In order to better utilize space available until a renovation project can be undertaken, some offices were relocated during this past fiscal year. It is hoped the interior space renovation and remodeling will insure the feasibility of remaining in this facility for an indefinite period into the future. While these long term goals will guide many of the Village's activities during this and subsequent fiscal years, it is understood that changing conditions or unforeseen circumstances may cause goals to be substantially modified, changed or reprioritized as future circumstances warrant. BUDGET SUMMARY TABLES Trustees will find attached to the Transmittal Letter a set of summary tables which should be carefully reviewed before attempting a detailed fund-by-fund and department-by-department review of the budget document. REVIEW OF TABLE "A" Table "A" will provide the reader with a fund-by-fund analysis of both revenues and appropriations for the coming year. Fund transfers on both the expenditure and revenue side are noted, as well as, the basic breakdown of revenue and appropriation requests between different departments and activities. A review of Table "A" will show operating funds which include the General Fund, most Special Revenue Funds, and the Debt Service Fund appropriated at $17,539,140. This represents an increase of$350,515 or 2% over last year's total operating budget of $17,188,625 ($17,004,125 in the Adopted Budget plus $184,500 in supplemental appropriations in the General Fund). It should also be noted, however, the Abt Economic Development Agreement was removed from the General Fund and the TIF budget was removed entirely from the operating funds total for this year. Had both those items remained, the operating budget would have increased by approximately 4.5% for fiscal year 1998. The final number in Table "A" shows the total appropriations request for all funds of $28,260,400 a $3,358,119 (13.5%) increase over the $24,902,281 incorporated in last year's budget. The primary reason for the total budget growth this year, stems from the increase in the TIF Fund and addition of the new Economic Development Fund which together added $3,979,313. The reduction in the 1994 Bond Proceeds Fund of$1,282,820 partly mitigated the impact of these two increases. As in prior budget letters, we caution the reader to utilize the total for operating funds as a better guide of annual changes in the budget document since the budget total includes the Capital Project Funds and now the Economic Development Funds which can vary substantially from year-to-year depending upon the resources available for various infrastructure and economic development projects. V rr Page r n4 MORTON GROVE, IL FISCAL YEAR 1997/98 REVIEW OF TABLE "B" GENERAL AND ENTERPRISE FUNDS Table "B" provides a more detailed breakdown of appropriation requests by department and activity for both the General and Enterprise Funds and compares those requests with last year's budget. A more detailed discussion of the contents of Table "B" will be included in the fund-by- fund narrative to follow. REVIEW OF TABLE "C" - REAL ESTATE TAXES Table "C" retains its expanded format again this year to provide additional detailed history of the Village's property tax levy for the last ten years. Trustees will note the General Fund Levy remains unchanged while the Debt Service Levy is proposed to drop by $34,453 or 3.1%. This reduction is due to normal fluctuations in the debt service payment schedule for this fiscal year. The General Employee's Retirement Fund shows an increase of$14,500 while the Capital Improvements Fund will again remain unchanged for the coming year. We are also proposing the levy for the Firefighter's Pension Fund be increased by $19,953, since based upon recent actuarial reports the Village needs to begin "racheting up" the levy for this pension fund despite the fact that it is still 97.6% funded. During the budget review process, the Board reviewed the funding status for the Police Pension Fund which remains substantially over 100% funded. Following that review, the Board felt it was unnecessary to levy further property taxes for the pension fund this year and moved the $25,000 levy to the Capital Projects Fund where it will be used for street repair work. The total tax levy for the Village, as noted earlier in the Transmittal "N Letter, remains unchanged at $5,758,877. The table also shows the final levy has been collected for Special Service Area #1 and no levy will be made against those properties this year. The Library Levy will be $1,407,370 which is an increase of$67,020 or 5% above the amount levied last year. Trustees will also note that we are projecting the Equalized Assessed Valuation(EAV) will increase by 1.5% next year which has been a reasonably accurate increase in the Village's modern history for nonreassessment years. Assuming there is modest growth in the EAV, the tax rate will, of course, drop from$1.202 for the 1996 levy to $1.184 for the 1997 levy. The bottom portion of the Table shows the impact on a typical homeowner in the Village of Morton Grove from the levy. Based on the assumption of minimal growth in the EAV, combined with a stable tax levy, a small savings will result for property owners (from$3.00 to over$11.00 per year depending on individual EAV) on the Village's portion of the property tax bill. Finally, Table "C" includes several footnotes which are helpful in understanding the numbers incorporated into the Table. Footnote No. 1 indicates the current General Fund Levy is $131,252 below the amount levied by the Village back in 1988 just prior to implementation of the State income tax surcharge. From 1989, after the surcharge was implemented, General Fund property taxes have increased only $155,958 over a period of eight years which is an average annual increase of$19,495 or 0.5%. The balance of the footnote should also be read to VI rage �--� ra MORTON GROVE, IL FISCAL YEAR 1997/98 ■ ,,. facilitate additional understanding about the Village's tax levy. Additional pie charts have been added for the first time to this section to indicate the percentage of property taxes going to the Village and other governmental units. There is a separate pie chart for property owners in both Maine and Niles Townships. REVIEW OF TABLE "D" Table "D" incorporates several pie graphs which further illustrate both revenues and expenditures for all Village funds and then gives a more graphic breakdown of revenues and expenditures for the Village's General Fund. There is no additional information incorporated into these Tables; however, the reader may find them helpful to facilitate understanding particularly in terms of the percentage of resources allocated to various Village operations. Additional narrative regarding major revenue sources may be found in both the Appendix Section and in the Revenue Sections of each fund. REVIEW OF TABLE "E" Table "E" was added this year as noted earlier in the Transmittal Letter to provide additional information about projected beginning and year end fund balances. The summary of funds comprising Table "E" are broken out by operating and nonoperating �' funds as they are in Table "A". The reader must immediately be cautioned that all of these numbers are projected,which means the best estimate of what the fund balances will be based on the best information available at the time. The Comprehensive Annual Financial Report (CAFR), which will be audited by an independent accounting firm, will incorporate the final actual fund balances for this fiscal year. While it is not anticipated that there will be major deviations from the projected balances incorporated in Table "E", revenues and/or expenditures may fluctuate more than anticipated which will impact final balances. The Table separates projected fund balances between those which are set aside in reserve for some specific future expenditure and those which are unreserved or undesignated at this time. The reader is again cautioned that unreserved and undesignated does not necessarily mean that those funds are available for appropriation. The General Fund proposed unreserved, undesignated balance, for example, is projected to be $1,842,478. This amount includes the "cash flow" which the Village needs to cover operating expenses during each six month period between the receipt of property tax checks. Although the Village has diversified its revenue base and has seen growth in sales tax through various economic development activities, the property tax is still the second largest source of revenue. This same fund balance also represents slightly over 1.5 months of operating expense for the General Fund which is considered to be a very conservative available balance to be used by the Village during periods of economic adversity or to meet an unanticipated emergency situation. VII 'mit !Pr m Page 7 rat, is MORTON GROVE, IL FISCAL YEAR 1997/98 In column three, the table shows the total fund balance projected for each of the Village's funds. Trustees will note the larger fund balances are reserved for the Firefighters and Police Officers Pension Programs. Although these are considered to be fiduciary funds of the Village for accounting purposes, all of these resources are set aside to pay for future pension benefits and the funds themselves are managed by autonomous boards pursuant to State statutes. Trustees are also cautioned in looking at the Water/Sewer Fund balance to understand that under the enterprise accounting rules utilized for this Fund, all of the fixed assets of the utility operation are incorporated into the balance sheet which produced this fund balance or "retained earnings" as labeled under enterprise accounting rules. Unfortunately, the actual cash balance in the Enterprise Fund is near zero and we have been operating the Fund on a "pay as you go" basis for the last several years with current revenues barely adequate to cover current expenses. The fourth column in Table "E" shows the fund balances which are included in the budget for appropriation and use during the coming fiscal year. Again, some of these are obvious like bond proceeds and prior debt service revenue now scheduled to make the payments. In other funds, like the General Fund, some of the fund balances to be appropriated comes from the reserved or designated column having been set aside in prior years for these anticipated purposes. Part of it represents undesignated fund balance that we propose to use for the comprehensive planning effort. Use of fund balance will be explained in more detail in the fund-by-fund descriptions that follow. The remaining columns on the Table combine revenue and proposed fund balances together and compare them to projected expenditures for the coming year and then a final "s. column shows projected fund balances on 5/1/98 which would be at the conclusion of operations for this fiscal year. Trustees will note projected expenditures will match numbers contained in the total available for an appropriation column so that fund balances for next year will not generally be altered significantly as a result of this year's financial operations. NARRATIVE REVIEW OF EACH FUND GENERAL FUND As noted earlier in the Transmittal Letter, the Goals and Objectives Sections for the entire budget document have been substantially expanded this year. This effort will, of course, be most notable in the General Fund where most of the departmental budgets are located. The reader is encouraged to read through these detail pages as part of the budget review effort. The reader is also encouraged to review Tables "A", "B", "D", and "E" to facilitate understanding of General Fund appropriations. Table "B", however, provides the most detailed breakdown of the numbers and shows the General Fund increased from$13,462,118 ($13,277,618 in the 1996-97 Adopted Budget plus $184,500 supplemental appropriation) to $13,829,644 an increase of$367,526 or 2.73%. As noted, however, the reserve previously established for the Abt Economic Development Agreement has been removed from the General Fund and reappropriated to the Economic Development Fund which produced a reduction in the column which includes the reserve accounts. There were no significant changes in budgeting VIII fir Page --et" MORTON GROVE, IL FISCAL YEAR 1997/98 policy with regard to the other account classifications; however, and Trustees will note both the dollar and percentage increases (or decreases) for other classifications within the General Fund. It should also be noted the bulk of the 3% across-the-board salary adjustment is also appropriated within the General Fund which along with the new firefighter authorized by the Board during the budget review process and a few reclassifications explains the increase in personnel services of$422,733 or 4.59%. Contractual services are up $175,314; however, the bulk of this amount is in the Community Development Department for the anticipated comprehensive planning effort we are recommend- ing be undertaken this year. The commodity accounts are up only $65,383 which represents an increase of slightly over 12%. The largest increase under this classification came from the Vehicle Maintenance Department for fuel costs and auto related supplies and repair parts. Capital Outlay requests actually decreased by $49,021 or approximately 13%. It should also be noted here that a $10,000 request for video monitoring equipment was moved from the Expanded Budget into the Operating Budget during the budget review process. Even after adding this item to the Capital Outlay account within the Police Department budget, this classification still shows a substantial reduction below last year's appropriation request. Trustees are aware that capital expenditures do fluctuate from year-to-year depending upon the needs of the various operating departments. The other category incorporates primarily the reserve accounts which have been reduced this year with movement of the Economic Development Agreement to a separate Economic Development Fund. The small appropriation shown under the Community Development budget is a transfer to the Community Development Block Grant Program to cover part of the staffing expenses required for the Residential Rehabilitation Program. Under the revised Block Grant Rules established by Cook County, the Village will be required to make a small payment to help support that program. On the revenue side, sales taxes, of course, were down substantially due to the transfers which went to the Economic Development Fund as noted above. Even without that transfer there was virtually no growth in the projected sales tax base for this coming fiscal year and, in fact, it appears the Village will shortfall somewhat in its sales tax receipts (below budget projection) for the fiscal year which will be closing on April 30, 1997. Fortunately, the Telecommunications Tax which was implemented earlier this year by the Board as part of a new Telecommunications Regulatory Policy is running at or slightly above projections made at the time of adoption and played a major role in facilitating balance of the General Fund Budget. MOTOR FUEL TAX FUND The Motor Fuel Tax Fund increased from $538,578 to $555,904 or 3.2% which is due primarily to a projected increase in revenue based upon numbers provided by the Illinois Municipal League. Beginning fund balance has dropped this year and some revenue must be retained in this fund to cover cash flow needs. The budget parallels last year's document with essentially the same maintenance programs incorporated. Salary transfers to the General Fund have been IX lik ', Page , ,4 MORTON GROVE, IL FISCAL YEAR 1997/98 increased by 3% to maintain the same relative position as was included in last year's document. COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant Fund includes the Residential Rehabilitation Program, the Home Care Services Program, and remaining funds from the original Affordable Housing Study. As noted above, we have appropriated a small amount in the General Fund to assist with administrating the Housing Program and we anticipate completing four projects during the fiscal year. REVOLVING EQUIPMENT REPLACEMENT FUND This year's budget includes requests from the Public Works Department for a new six-wheel dump truck, a pick-up truck, and a new street sweeper. Replacement of the second ambulance scheduled for this year is also included in this budget. Trustees will note the debt service payment scheduled for this year has increased somewhat over last year's budget but is still relatively small since loans for equipment purchased under this program in prior fiscal years have now been repaid. The primary purpose of the Revolving Fund is to facilitate replacement of expensive Fire Department apparatus and Public Works trucks and construction equipment in a manner that spreads the cost for this equipment over several years to mitigate annual budget fluctuations which, of course, would adversely affect property taxpayers. "1 E9-1-1 TELEPHONE SYSTEM FUND There is no significant change in this Fund which provides for the operating expenses necessary for the E9-1-1 Telephone System. We have paid off the original equipment which was purchased for this program and we will be requesting some equipment replacement which is incorporated into the budget. LIBRARY FUND The only revenue transfer from the Village to the Library is the $20,000 Personal Property Replacement Tax which has been provided the Library for some years. The Library will continue to have a separate budget, including a property tax levy, which must be included in the final Appropriations Ordinance approved by the Village Board. GENERAL EMPLOYEES' PENSION FUND The General Employees' Pension Fund is up again this year from $265,200 to $284,000. This increase is based upon the annual actuarial study which recommends the amount of revenue required for the General Employees' Pension Program. While this plan is relatively well funded (83%), it is nowhere near the funding levels of either the Police Officers or Firefighters Pension plans. X alt r�- Page r �� �� MORTON GROVE, IL FISCAL YEAR 1997/98 COMMUTER PARKING LOT FUND There are very few changes in the allocation for the Commuter Parking Lot Fund this year. All of these revenues are derived from operation of the commuter parking lots near the Lehigh Avenue Train Station. All funds are used for the care, maintenance and operation of the commuter parking lots. DEBT SERVICE FUND The Debt Service Fund has increased slightly from $1,838,179 to $1,958,633 this year although the property tax levy, as noted above, dropped by $33,453 or 3.1%. Changes are minor and represent normal fluctuations in Debt Service payments from year-to-year to meet the requirements of Debt Service (repayment) schedules. We also add and delete payments for various items of equipment purchased for the Village which can impact Debt Service totals in a given year. SPECIAL SERVICE AREA #1 As noted earlier in the Transmittal Letter, we are now in the process of collecting the final levy for Special Service Area#1. The final debt service payment will be made in December 1997, and that will conclude retirement of the debt initially issued for various public improvements within Special Service Area#1. ECONOMIC DEVELOPMENT FUND As noted earlier, this fund was created this year to account for all non-TT economic development activities undertaken by the Village. The initial appropriation is $1,226,663 which includes payments under the Economic Development Agreement to Abt Appliance and the non- TIF expenses required in support of the Redevelopment Area "A" Project. Trustees will recall we have purchased single-family residences outside of the TIP but adjacent to the redevelopment area to facilitate this project. All expenses for the acquisition of this property including demolition expenses and various legal fees must be kept separate from the TT program. We have also incorporated some debt service into the budget to cover the cost of interim loans which will be made to acquire the residential properties pending the issuance of bonds for permanent financing of the Village's portion of the cost for this redevelopment effort. The initial payment to School District 67 under that agreement is also appropriated in this Fund since the amount may not be a TT eligible expenditure. WAUKEGAN ROAD TIF FUND When first established in last year's budget, only a small appropriation of$161,500 was included to cover the various administrative and consulting expenses related to establishment of the Fund. This year's budget has been substantially expanded to incorporate the Redevelopment Area "A" XI er-- o Page 7 ---411 4MMEIL MORTON GROVE, IL FISCAL YEAR 1997/98 project and includes a total appropriation of$2,937,150. Once again, only those portions of the Redevelopment Area "A" project located within the TIF boundaries will be acquired and processed using the TIF Fund. Contiguous properties outside the TIF boundaries will be accounted for in the Economic Development Fund. We have also included an appropriation in this document to cover a portion of the commercial corridor study which we anticipate completing during this fiscal year. CAPITAL PROJECTS FUND There is little change in the Capital Projects Fund from last fiscal year. Total revenue available for appropriation has dropped slightly due to lower projected sales tax receipts and a drop in fund balance. Total expenditures projected for this coming fiscal year are $1,137,448. That will include a sufficient amount to continue the very important local Street Resurfacing Program as well as an additional appropriation added this year to expand the street patching effort on a Village wide basis. We also have sufficient funds for a neighborhood street lighting effort equivalent to that undertaken in prior years and will, of course, continue with a substantial allocation for the Alley Paving Program. The appropriations necessary for the Techny Bike Trail as well as engineering for the proposed Old Mill Road storm sewer and the Beckwith/Church project are incorporated in this year's document. Trustees will note, we initially included engineering for the Harms Road Reconstruction Project, however, because of limitations on available revenue deferred that project for one more year. The Public Works Department made substantial repairs to this aging roadway in the recent past and we believe reconstruction can be deferred for one additional year. We also appropriated $40,000 in the municipal facilities' account to insure adequate resources are available to complete the improvements planned from the 1994 Bond Issue. As noted earlier in the Transmittal Letter, $25,000 in property taxes initially allocated for the Police Pension Fund were also moved to the Capital Projects Fund during the budget preparation process. CAPITAL PROJECTS- 1994 BOND ISSUE The 1994 Bond Issue Improvement Program is drawing to a close. Only $235,238 is . appropriated to complete the south water tower. As noted in last year's budget Transmittal Letter, we will likely face a shortfall of Bond proceeds to complete the last planned improvement under this program. Approximately $80,000 will be needed in order to complete work on the south water tower. An additional $80,000 will represent substantially less than a 1% additional expense in order to complete the projects authorized for the Bond Program and resulted primarily from the significant difference between engineers' estimates and bids received for construction of the two water towers. As noted in this Transmittal Letter, we have provided appropriations in the Capital Projects and Enterprise Funds to insure that the project will be completed on a timely basis. XII I rti MORTON GROVE, IL FISCAL YEAR 1997/98 WATER AND SEWER FUND Once again, Tables "A" and "B" following this Letter of Transmittal, include specific sections on the Water and Sewer Fund. Table "B" provides substantial detail regarding Water Department operations. Trustees will note the Enterprise Fund is up a total of$123,200 or 3.83% over last year's appropriation request. You will also note most of this increase ($115,022) is under the Contractual Service's Account Classification and represents the purchase of water from the City of Chicago. As noted in last year's budget, the Village absorbed a 2% rate increase effective January 1, 1997. We have been told to anticipate an additional 2% increase which will take effect on January 1, 1998. Further review of the Contractual Services Account Classification shows reductions in both the Sewer and Administration Departments which helps to offset part of the increased cost for water purchased from the City of Chicago. We are continuing to very carefully monitor the utility operation since, as noted above, the utility functions are on a "pay as you go" basis and there are limits as to how many rate increases can be absorbed within the existing rate structure. There are no other significant changes of magnitude in the Enterprise Fund Budget. POLICE AND FIREFIGHTERS PENSION FUNDS The Finance Officer has prepared detailed budgets for both pension funds showing projected expenditures, as well as, anticipated revenue for the coming year. Trustees are aware that both pension funds continue to be well funded, with the Police Officers Fund well in excess of 100% and the Firefighters Fund at approximately 98%. Despite the funding level for the Firefighters Plan, the actuary is suggesting that a substantial increase in the Village's resources be made to support this program. Trustees will note, we almost doubled the tax levy for this plan and anticipate a further "ratcheting up" of the Village's contributions for this pension program in subsequent fiscal years. The $25,000 previously appropriated to add property taxes to the Police Pension Fund was removed by the Board during the budget review process and transferred to the Capital Projects Fund. Funding for both of these pension programs will continue to be carefully monitored by the Board and resources made available as needed to insure future pension reserves are adequate to meet all benefit payouts. • CONCLUSION Once again, this budget provided some interesting challenges as we created new Economic Development Funds; closed out the 1994 Bond Program; and were forced to make a number of appropriation cuts in order to fit the budget within existing revenue projections. Several aspects of the document have been changed or expanded as noted earlier in this transmittal letter. Let us hope these changes will make this budget more informative and easier to read and understand by public officials and citizens alike. The only disturbing trend noted in analyzing the Village's financial position is a deterioration in sales tax receipts. The Handy Andy Hardware store was already scheduled for closing prior to preparation of XD1 MORTON GROVE, IL FISCAL YEAR 1997/98 last year's budget so we did not incorporate any projected revenue from that business into revenue projections for 1996/97. Unfortunately, we have noticed that several major retailers in the community have experienced sales reductions during the previous year and sales tax receipts will probably not meet projections. It is impossible for us with the need to maintain confidentiality of information received from the Illinois Department of Revenue to do further research with regard to this issue. However, we must assume these reductions are due to normal business cycling and represent no long term economic trend. While several retailers have experienced reduced sales this year, others have increased business activity. It is hoped the substantial expansion of the Abt facility, (scheduled to open just prior to the start of this fiscal year) will generate substantial growth in that business which will also positively impact the Village. I would sincerely like to thank all the Department Directors and their staff, as well as, Spiro C. Hountalas, Director of Finance, Darlene Wrzala, Assistant Director of Finance and Executive Secretaries, Susan Lattanzi and Marlene Kramaric from my office for their invaluable assistance in the preparation of this document. Sincerely, Larry N. Arft Village Administrator budlened.pro XIV (C �-Th TABLE A VILLAGE OF MORTON GROVE SUMMARY OF 1997 - 1998 ADOPTED BUDGET �r GENERAL CORPORATE AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES GENERAL CORPORATE 270,589 3,898,351 9,267,017 400,225 13,836,182 LEGISLATIVE 115,041 115,041 ADMINISTRATION 289,572 289,572 FINANCE 840,734 840,734 LEGAL 93,070 93,070 POLICE 4,124,765 4,124,765 FIRE DEPARTMENT 3,268,026 3,268,026 CIVIL PREPARDNESS 9,314 9,314 STREETS & SIDEWALKS 1,450,134 1,450,134 SOLID WASTE COLLECTION 1,335,915 1,335,915 HEALTH & HUMAN SERVICES 239,503 239,503 SENIOR SERVICES 151,045 151,045 COMMUNITY DEVELOPMENT 474,613 3,991 478,604 CODE ENFORCEMENT - 231,111 231,111 MUNICIPAL BUILDINGS 268,395 268,395 VEHICLE MAINTENANCE 724,167 724,167 RESERVES 210,248 210,248 . TOTAL 270,589 3,898,351 9,267,017 400,225 13,836,182 13,825,653 3,991 13,829,644 \i"".- MOTOR FUEL TAX AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES MOTOR FUEL TAX 24,204 531,700 555,904 SNOW REMOVAL 111,120 19,780 130,900 ASPHALT STREET PATCHING 78,500 38,293 116,793 STREET SWEEPING 34,479 34,479 CATCH BASIN CLEANING 20,587 20,587 MAINT-ST LIGHTS/TRFC SIGNALS 23,259 23,259 CONCRETE REPLACEMENT 93,300 136,586 229,886 TOTAL 24,204 531,700 555,904 306,179 249,725 555,904 XV TABLE A VILLAGE OF MORTON GROVE SUMMARY OF 1997 - 1998 ADOPTED BUDGET COMMUNITY DEVELOPMENT BLOCK GRANT AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES COMMUNITY DEVELOPMENT BLO 192,010 3,991 196,001 RESIDENTIAL REHAB 141,991 141,991 HOME CARE SERVICES 50,000 50,000 AFFORDABLE HOUSING STUDY 4,010 4,010 TOTAL 192,010 3,991 196,001 196,001 196,001 REVOLVING EQUIPMENT REPLACEMENT AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES REVOLVING EQUIPMENT REPLA 484,458 484,458 REVOLVING EQUIPMENT REPLACEMENT 325,200 159,258 484,458 TOTAL 484,458 484,458 325,200 159,258 484,458 ENHANCED 9-1-1 TELEPHONE SYSTEM AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES ENHANCED 9-1-1 TELEPHONE 125,300 125,300 ENHANCED 9-1-1 TELEPHONE SYSTEM 125,300 125,300 TOTAL 125,300 125,300 125,300 125,300 PUBLIC LIBRARY AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES PUBLIC LIBRARY 20,000 20,000 LIBRARY 20,000 20,000 TOTAL 20,000 20,000 20,000 20,000 xv1 TABLE A VILLAGE OF MORTON GROVE SUMMARY OF 1997 - 1998 ADOPTED BUDGET '4,..i GENERAL EMPLOYEES PENSION AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES GENERAL EMPLOYEES PENSION 183,500 100,500 284,000 GENERAL EMPLOYEES' PENSION 284,000 284,000 TOTAL 183,500 100,500 284,000 284,000 284,000 COMMUTER PARKING LOT FUND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES COMMUTER PARKING LOT FUND 85,200 85,200 COMMUTER PARKING FACILITY 12,600 72,600 85,200 TOTAL 85,200 85,200 12,600 72,600 85,200 DEBT SERVICE AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES DEBT SERVICE 210,098 1,043,939 545,338 159,258 1,958,633 DEBT SERVICE 1,958,633 1,958,633 TOTAL 210,098 1,043,939 545,338 159,258 1,958,633 1,958,633 1,958,633 SUB-TOTAL OPERATING FUNDS 504,891 5,125,790 11,351,523 563,474 17,545,678 17,053,566 485,574 17,539,140 XVII TABLE A VILLAGE OF MORTON GROVE SUMMARY OF 1997 - 1998 ADOPTED BUDGET DEBT SERVICE-SPECIAL SERVICE AREA k1 AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES DEBT SERVICE-SPECIAL SERV 222,275 4,000 226,275 DEBT SERVICE 226,275 226,275 TOTAL 222,275 4,000 226,275 226,275 226,275 ECONOMIC DEVELOPMENT FUND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES ECONOMIC DEVELOPMENT FUND 1,226,663 1,226,663 DEBT SERVICE 11,600 11,600 REDEVELOPMENT AREA "A" 832,250 832,250 ADMIN 8 GENERAL ACTIVITIES 382,813 382,813 TOTAL 1,226,663 1,226,663 1,226,663 1,226,663 TAX INCREMENT FINANCING FUND i..I\ AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES TAX INCREMENT FINANCING F 2,937,150 2,937,150 DEBT SERVICE 28,400 28,400 COMMERICIAL CORRIDOR STUDY 50,600 50,600 REDEVELOPMENT AREA "A" 2,828,750 2,828,750 ADMIN 8 GENERAL ACTIVITIES 29,400 29,400 TOTAL 2,937,150 2,937,150 2,937,150 2,937,150 XVIII TABLE A VILLAGE OF MORTON GROVE SUMMARY OF 1997 - 1998 ADOPTED BUDGET CAPITAL PROJECTS FUND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES CAPITAL PROJECTS FUND 50,000 588,134 499,314 1,137,448 LOCAL STREET RESURFACING 837,698 837,698 NEIGHBORHOOD STREET LIGHTING 81,250 81,250 ALLEY PAVING 109,000 109,000 MUNICIPAL FACILITIES 40,000 40,000 BECKWITH RD./CHURCH ST.RESURF. 47,500 47,500 TECHNY TRAIL BIKE PATH 6,000 6,000 OLD MILL ROAD STORM SEWER 16,000 16,000 TOTAL 50,000 588,134 499,314 1,137,448 1,137,448 1,137,448 CAPITAL PROJ-1994 BOND ISSUE AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES CAPITAL PROJ-1994 BOND IS 234,414 824 235,238 WATER SYSTEM IMPROVEMENTS/UPGR 235,238 235,238 w,,,.e TOTAL 234,414 824 235,238 235,238 235,238 ENTERPRISE/WATER & SEWER AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES - REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES ENTERPRISE/WATER & SEWER 3,332,500 10,600 3,343,100 WATER DEPARTMENT 2,418,115 2,418,115 SEWER DEPARTMENT 509,335 509,335 ADMINISTRATION & OVERHEAD 327,150 88,500 415,650 TOTAL 3,332,500 10,600 3,343,100 3,254,600 88,500 3,343,100 XIX TABLE A VILLAGE OF MORTON GROVE SUMMARY OF 1997 - 1998 ADOPTED BUDGET FIREFIGHTERS' PENSION FUND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES FIREFIGHTERS' PENSION FUN 44,953 633,123 678,076 FIREFIGHTERS' PENSION 678,076 678,076 TOTAL 44,953 633,123 678,076 678,076 678,076 POLICE PENSION FUND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES POLICE PENSION FUND 937,310 937,310 POLICE PENSION 937,310 937,310 TOTAL 937,310 937,310 937,310 937,310 GRAND TOTAL - ALL FUNDS 1,011,580 5,758,877 20,922,407 574,074 28,266,938 27,686,326 574,074 28,260, xx J 0 y. a O n ¢ _ _b 03 O 0 '._ G _,ry Y_ Ca- .< La v o a-t - 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It includes the operations of Police & Fire, Public Works, Garbage Pick Up, Community Development, Code Enforcement, Municipal Building Maintenance, and General Governmental Functions (Administrative, Legislative, Finance, & Legal), Special Village operations which include Water/Sewer, Library, Enhanced 9-1-1 System, Motor Fuel Tax, Police, Fire, and Civilian Pension Programs, Debt Service, Commuter Parking, Economic Development (including TIT), Capital Projects, Revolving Equipment Replacement and Block Grant Programs are explained in separate fund sections. Assignment of municipal activities to various funds is required by generally accepted accounting principles. BUDGET Bunfairsimuns The balance of this budget summary section will summarize the various revenue items in the General Fund. TAX UallEYEELES PROPERTY TAXES - 411010 Property Tax Income represents the second largest(prior to the implementation of the local option sales tax, it was the largest) source of funding for General Fund Operations. After all the necessary expenditures are reviewed and appropriated and other revenue sources are projected, the Village Board sets the necessary Property Tax Levy. The official property tax levy is approved at the last meeting in November or first meeting in December and filed with the County by the last Monday in December. The proposed levy requested for General Fund Operations for the 1997-98 fiscal year contains no increase BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 TAX REVENUES $10, 521, 755 $11, 287, 943 $11, 595, 577 LICENSES & PERMITS 703, 871 627, 050 682, 550 FINES 281, 236 265, 000 280, 000 SERVICE & OTHER USER FEES 162, 902 187, 800 176, 300 GRANT REVENUES 8, 739 23, 500 14, 355 INVESTMENT INCOME 83, 918 86, 415 104, 138 LOAN PROCEEDS 0 125, 000 50, 500 INTERFUND TRANSFERS 297, 852 385, 152 400, 225 OTHER REVENUES 223, 153 232, 169 261, 948 Total Approp. Request $12, 283, 426 $13, 220, 029 $13, 565, 593 fr Page .--1514 z!""a 1 MORTON GROVE, IL FISCAL YEAR 1997/98 and it has been appropriated at the same level as levied last fiscal year. $3,898,351 REAL ESTATE TRANSFER TAX - 411030 The Village collects $3 for every$1,000 of real estate sales within its boundaries. There is an increase projected to reflect the trend of prior year collections and the Delanie Farms subdivision. $265,000 1± TEL/MOTEL TAX - 411040 Projected tax assessed to users of five local motels in the Village @ 5% of rent. Decrease due to projecting one of five hotels being closed in the latter part of fiscal year to allow for TIP developments and remaining four motels being open year round. $61,120 TELECOMMUNICATIONS TAX- 411050 The Village adopted a telecommunications ordinance effective July 15, 1996, to establish clear local guidelines, standards, and time frames for the exercise of local authority with respect to the regulation of telecommunications providers and services. The telecommunications ordinance will permit the Village to manage reasonable access to the public rights-of-way for telecommunications purposes on a competitively neutral basis. As a result of the implementation of this ordinance, the Village enacted a telecommunications tax ordinance which imposes a 5% tax on all local, intra-state and interstate telecommunications services(phone, fax, modem) which either originate or are received within the corporate limits of the Village. This ordinance will create a level marketplace between the cable television firms which already collect and pay a 5% franchise fee and telecommunication companies which may in the future compete in similar business enterprises. Projections for the 1997-98 fiscal year are based on the review of the first three months of collections. Late during the budget review process with the Board of Trustees(late March), we found an error in the way AT&T calculated the telecommunications tax being remitted to the Village. The error was sizable and "in our favor" resulting in a material increase from our original projections which was based on receipts from the first 3 months of collections. $566,605 an, r Pam � rib 2 MORTON GROVE, IL FISCAL YEAR 1997/98 SALES TAX - 412010 Represents total gross sales tax and share of use tax for 1997-98 0 1.5% less portion being shared with ABT under the Economic Development Agreement (243,942--see fund 16) and an amount being used for balance of general operations in the Economic Development Fund ($36,900--also, see Fund 16). Decrease in prior year sales tax projections are due to both of these amounts being reflected in this General Fund sales tax line item in previous years. The corresponding appropriation to ABT under the Economic Development Agreement was likewise shown in the General Fund in the Reserve Section of the General Fund in previous years. Starting with the 1997-98 fiscal year, all of these amounts will be reflected in the new Economic Development Fund (Fund 16). The Village automatically receives 1% of all retail sales within its boundaries as provided by State law. On September 1, 1992, a local option sales tax became effective increasing the rate to 1.5% - with the extra .5% excluding sales of food to be consumed off premises (grocery stores, prescription and non- prescription drugs and items required to be registered with the State (autos). Sales taxes for the 1997-98 have been projected with growth about 3.9% from the projected year end of 1996-97 and assumes no other loss of any other major retailer. The amount also includes $193,475 in the share of the use tax based on projections of the Illinois Municipal League for the 1997-98 fiscal year of $8.65 per capita--an increase from the $7.40 rate in the prior year. The amount below excludes the increase of 1/4% in the local option sales tax which became effective on January 1, 1995. This amount is exclusively for the retirement of the 1994 G.O. Bond issue and is separately shown and accounted for in the Debt Service Fund (Fund 20). Breakdown for General Fund is as follows: Regular share of 1% retail sales $3,769,048 Local option sales tax 1,546,177 Share of use tax from state distrib 193 475 TOTAL $5,508,700 SHARE OF STATF IN OME TAX 412020 Illinois municipalities currently receive 1/10th of all State income tax paid by individuals and corporations effective 7/1/95. This is an increase from the 1/11th received thru 6/30/95 and 1/12th received thru 6/30/94. These monies are distributed to municipalities based on population. This is based on a vote of the General Assembly enacted in 1993 and replaces the municipal share of the state income tax surcharge which had been gradually phased out since 8/1/91 and subsequently eliminated by 7/1/94. The overall breakdown in the share of income tax(as projected by the Illinois Municipal League) includes: Regular Income Tax r® $61.70/per capita $ 1,380,100 Photoprocessing Share $ 1.85/per capita 41 400 Total 1,421,500 O MORTON GROVE, IL FISCAL YEAR 1997/98 Per capita is population of 22,367. This is an increase in the per capita rate of$59.00 and $1.80 used in the prior year. The rate is projected by the Illinois Municipal League (IML). During the budget preparation process, some additional changes were made to the Capital Projects Fund. As a result, additional sales tax money was transferred back to the General Fund for other needed governmental purposes. The breakdown between Village Funds: General Fund 1,109,451 Revolving Equipment Replacement 78,808 Debt Service Fund 72,993 Capital Projects Fund 160.248 Total 1,421,500 $1,109,451 PERSONAL PROPERTY REPLACEMENT TAX - 412030 Additional tax charged to corporations which replaced the personal property tax in 1976. These monies are collected by the State and distributed to municipalities based on tax levy information from 1976---the last year there was a personal property tax assessment. There is a 2.5 % growth factor utilized (as projected by the Illinois Municipal League) from the prior year total collected of$253,098 or$259,400. The revenues are allocated to the following five funds: General Fund $ 186,350 Library 20,000 Capital Projects 20,000 Gent Empl Pension 26,800 Fire Pension Fund 6.250 Total $ 259,400 $186,350 LICENSES & pumas ENGINEERING FEES - 421010 Fees collected from private developers for reviewing plans related to constructing outside improvements to projects (curbs, gutters, streets, etc). Fees based on a flat fee of$250 per set of plans plus 1% of the cost for constructing outside, public improvements. Increase due to new developments anticipated during the upcoming fiscal year. $10,000 irk tPJ MORTON GROVE, IL FISCAL YEAR 1997/98 ■_. BUILDING PERMIT FEES - 421020 Various fees collected for construction or rehabilitation of commercial and residential units throughout the Village. Increase in projections based on trend of previous years and anticipated construction for upcoming year. $120,000 OTHER PERMITS - 421029 Other miscellaneous permit fees collected for various purposes not covered elsewhere. (garage sales, etc). $1,500 MOTOR VEHICLE LICENSES - 421030 Licensing fees collected for registration of all motor vehicles within the corporate boundaries. Increase is projected due to increased enforcement in conjunction with Secretary of State's Office and prior year actual results. $342,000 LIOUOR LICENSES - 421040 Various licensing fees collected from any establishment selling alcoholic beverages within Village limits. Our records indicate 43 liquor licenses are issued from which $56,400 is collected as the annual fee. There are also additional charges for initiation or transfer fees which make up the balance of this account. The amount has been increased from the previous year to reflect the increase in liquor licenses issued for 1997 compared to 1996. $62,000 BUSINESS LICENSES - 421050 Licensing fees collected for various business registrations within corporate boundaries. Revenues include various fees for cigarette and any other coin operated devices. Also includes licenses issued to contractors for work to be performed at private locations. Our records indicate licenses issued for 1,879 chargeable items with a base of$98,390. The large amount collected in prior years included penalties imposed for late payment and businesses who were late the preceding year and then on-time during the following year. Increase projected to reflect trend of previous year collections of late payment fees, new businesses, etc. $120,000 Pry-. , Page f= -s rl MORTON GROVE, IL FISCAL YEAR 1997/98 TELECOMMUNICATIONS LICENSES - 421061 Telecommunications ordinance implemented during 1996-97 (as discussed in 411050 above) provides for an annual $25 charge for entities from which a tax is being collected. Village records reflect there are currently 20 such entities. $500 BURGLAR/FIRE ALARM LICENSES - 421067 Licensing fees collected for registration of burglar alarm systems by residents or commercial establishments within the Village's corporate boundaries. The annual fee is $25. $21,000 ANIMAL LICENSES - 421068 Licensing fees collected for registration of dogs and cats within corporate boundaries. $1,300 ZONING VARIANCE FEES - 421080 Fees collected for hearings related to requests for zoning variances. Fees range from $50 (residential) to $250 (business and manufacturing) depending on current zoning status. $1,250 PLANNING COMMISSION FEES - 421081 Fees collected for hearings to come before the Planning Commission. Fee is $250 per application. $3,000 FINES TRAFFIC COURT & OTHER FINES/FEES- 431010 Fines collected for traffic and other violations processed through the County Circuit Clerk's Office or parking fines collected in-house. Increase in budget reflects realistic amounts collected in previous 2 years and success and effectiveness of local administrative adjudication program for non-moving P . MORTON GROVE, IL FISCAL YEAR 1997/98 violations. $280,000 SERVICE & OILIER USER FEES COPY MACHINE INCOME - 441010 Copying charges for police reports required by attorneys and insurance companies. Current charge is $5 per report. $9,500 ALARM MAINTENANCEFEES - 441020 Village's share of fees for alarms connected directly to alarm panel in police department. Increase reflects new contract with new service providing alarm service to residents whose alarms are connected directly to alarm panels. $7,200 �-- PUBLIC WORKS MISC INCOME- 441030 Miscellaneous income collected from the sale of sand, stone and other miscellaneous scrap materials sold by Public Works. Decrease reflects results of previous two years. $7,000 SIDEWALK REPLACEMENT FEES - 441040 Village charge to residents for replacing public sidewalk where sidewalks cross public rights-of-way. The Village charge is 50% and is based on 20,000 sq ft(41 $1.50/sq ft. This partially offsets the expense found in the concrete replacement(552230) of the Streets & Sidewalks department. $30,000 MORTON GROVE, IL FISCAL YEAR 1997/98 AMBULANCE USER FEES - 441050 A fee of$125-$250 is assessed to any non-resident of the Village who utilizes a Village ambulance. Increase reflects trend of increased utilization, fees instituted during 95-96 fiscal year and new billing service improved collection rate along with revenues collected in prior year as well as to date. $28,000 SALE OF YARD WASTE BAGS/STICKERS - 441060 Represents sale of special stickers to residents who wish to dispose of their yard waste through the Village's disposal program instead of utilizing private landscape services or their own composting program. The revenues generated offset the expense found in the yard waste expense account (552100) of the Solid Waste Collections Department. Decrease reflects slight reduced utilization of sale of yard waste stickers. $68,200 S&LE OF TRASH STICKERS - 44106Z Based on estimated sale of 13,000 trash stickers (to those residents who exceed their two 32 gallon can weekly allotment) @ $1.30. The Village disburses this exact amount to the hauler which is included in the Trash Collection Services Expense Account (552280) of the Solid Waste Collection Department. Decrease due to decreased utilization of excess trash stickers needed by residents for collection. $16,900 FIRE CODE ENFOR NT FEES - 441070 Fee established in February 1992 by ordinance. Plan review for new construction or major remodeling projects which will entail fire code enforcement. Primarily based on square footage or other factors. Decrease based on actual collection rate on previous three years. $5,700 &OCTAL WORK CONSULTATION FEES - 441080 Projected revenues anticipated from resident use of social consultation services. Fees began to be collected in December 1992 and are based on the resident's ability to pay. $3,800 rte-, % Page g Isms 8 MORTON GROVE, IL FISCAL YEAR 1997/98 GRANT REVENUES GRANTS: ST. RELM.-POLICE TRAIN. - 451001 The State allocates a certain sum to be reimbursed to all municipalities for training programs undertaken by police personnel. The actual amount depends on what the total State appropriation is and how many other claims are received from other municipalities. State formula for training grants has been modified to reflect basic training for newer police officers. As a result, a larger percentage of monies have been going to larger cities with newer trainees. Decrease in projection to reflect this. $6,000 GRANTS: ST. REIM-FIRE TRAINING- 451002 Like Police reimbursement for training, the fire reimbursement grant depends on what the State appropriates and what other municipalities & fire protection districts request. Decrease due to declining funds available from State. $5,500 GRANTS: STATE- 451006 Represents a grant for the Senior Citizens Awareness Network awarded by the State of Illinois. The Village learned of this grant after the proposed budget was completed. $2,855 INVESTMENT INCOME INTEREST INCOME - 461010 Projected earnings front monies invested in State Treasurer's Pool (IPTIP) and other bank depositories. Increase projected due to improved cash balances and interest rates. $55,000 INTEREST-UNDISTRIBUTED PROP TAX- 461020 State statutes require the county to refund any interest earnings on monies collected but not distributed back to units of local government. Increase to reflect prior year collections. $2,500 amsitt fir , Page s,- .0-'4 9 MORTON GROVE, IL FISCAL YEAR 1997/98 RENT INCOME ON BU LDINGS - 463010 Rental income received from ISOMEDIX for building on Nagle. Increase pursuant to contractual agreement and effective June 1, 1996. $46,638 LOAN PROCEEDS INSTALLMENT NOTE PROCEEDS - 471010 Generally accepted accounting principles require the Village to establish a separate revenue account to reflect the total proceeds of installment notes used during the fiscal year. These monies will be used to finance the cost of the item reflected below. Telephone System Upgrade $50,500 IN rE FTIND ANSFERS TRANSFERS FROM MFT FUND- 481020 Allocated labor costs performed by Public Works personnel for the following functions in the Motor Fuel Tax Fund. The transfers were increased by 3% during the budget review process by the Administrator to cover the cost of raises. Snow Removal $19,780 Asphalt Street Patching 38,293 Street Sweeping 34,479 Catch Basin Cleaning 20,587 Concrete Replacement 136.586 TOTAL $249,725 TRANSFERS FROM WATER/SEWER FUND- 481040 Transfer of monies from Water/Sewer Fund to reimburse General Fund for various personnel and/or other administrative services provided. $88,500 "1 10 MORTON GROVE, IL FISCAL YEAR 1997/98 TRANSFERS FROM COMMUTER PARKING FUND - 481050 Allocated costs charged to Commuter Parking Facility Fund to provide the functions shown below. The account has been increased in recognition of share of increased personnel costs allocated to the Commuter Parking Facility to accomplish a variety of tasks. See Commuter Parking lot's "Transfer to General Fund (182031-811010) for greater detail. $62,000 OTHER REVENUES SALLQEsairusionemian.Antu Projected sale of surplus vehicles and any other surplus equipment or unclaimed equipment recovered by police department. Based on projected sale of 7 cars (1-1992; 1-1994 & 5- 1995 models). $65,800 AMERITECH FRANCHISE FEES - 491020 Projected fees collected from Ameritech from franchise agreement recently approved. Based on $ 38/per month per 1,000 access lines on an estimated 15,200 access lines within the Village boundaries, the Village expects the following amount to be collected. Increase based on growth trend from current and previous years. $72,500 SABLE TV FRANC'AJSE_FEES- 491030 The Village receives a 5% franchise fee from Cablevision based upon gross revenues collected within Village corporate boundaries. Increase projected to reflect average collections of last four quarters. $111,200 MISCELLANEOUS INCOME- 491040 Other miscellaneous revenues not covered elsewhere. $7,500 MORTON GROVE, IL FISCAL YEAR 1997/98 FIRE DEPT TRAINING CLASSES - 493010 Miscellaneous monies collected from other parties who take part in training classes held in-house by the Fire Department. $1,000 STATE REIMB: MIAINT-TRAFFIC SIGNALS - 494010 Reimbursements from IDOT for maintenance charges of certain traffic signals located on state highways within the Village Corporate Boundaries. Decrease projected to reflect realistic collections based on prior years. $3,948 rte\ Page 12 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 3,818,245 3,913,670 3,898,351 3,898,351 2,631,017 3,898,351 3,898,351 3,898,351 411030 REAL ESTATE TRANSFER TAX 245,091 275,946 250,000 250,000 196,363 265,000 265,000 265,000 411040 HOTEL/MOTEL TAX 70,147 78,034 76,000 76,000 66,200 61,120 61,120 61,120 411050 TELECOMMUNICATIONS TAX 0 0 0 0 160,970 515,000 515,000 566,605 412010 SALES TAX 5,534,570 5,452,901 5,800,000 5,800,000 4,617,035 5,508,700 5,508,700 5,508,700 412020 SHARE OF STATE INCOME TAX 977,772 953,697 1,091,392 1,091,392 808,524 1,074,699 1,074,699 1,109,451 412030 PERSONAL PROPERTY REPLCMNT TAX 178,720 185,824 172,200 172,200 137,010 186,350 186,350 186,350 TOTAL TAX REVENUES 10,824,545 10,860,070 11,287,943 11,287,943 8,617,119 11,509,220 11,509,220 11,595,577 LICENSES & PERMITS 421010 ENGINEERING FEES 5,890 11,268 - 10,000 10,000 53,220 10,000 10,000 10,000 421020 BUILDING PERMIT FEES 119,457 138,474 100,000 100,000 98,411 120,000 120,000 120,000 421029 OTHER PERMITS 1,239 1,254 1,500 1,500 1,140 1,500 1,500 1,500 421030 MOTOR VEHICLE LICENSES 317,283 342,718 325,000 325,000 123,279 342,000 342,000 342,000 1040 LIQUOR LICENSES 52,300 62,650 59,000 59,000 61,667 62,000 62,000 62,000 ~'421050 BUSINESS LICENSES 109,974 123,443 105,000 105,000 38,817 120,000 120,000 120,000 421061 TELECOMMUNICATIONS LICENSES 0 0 0 0 50 500 500 500 421067 BURGLAR/FIRE ALARM LICENSES 21,655 18,058 21,000 21,000 19,295 21,000 21,000 21,000 421068 ANIMAL LICENSES 936 926 1,300 1,300 514 1,300 1,300 1,300 421080 ZONING VARIANCE FEES 1,350 250 1,250 1,250 650 1,250 1,250 1,250 421081 PLANNING COMMISSION FEES 3,900 4,450 3,000 3,000 2,100 3,000 3,000 3,000 TOTAL LICENSES & PERMITS 633,983 703,491 627,050 627,050 399,143 682,550 682,550 682,550 FINES 431010 TRAFFIC COURT & OTHER FINES/FEES 265,975 311,496 265,000 265,000 249,650 280,000 280,000 280,000 TOTAL FINES 265,975 311,496 265,000 265,000 249,650 280,000 280,000 280,000 SERVICE & OTHER USER FEES 441010 COPY MACHINE INCOME 8,417 9,574 9,000 9,000 8,231 9,500 9,500 9,500 441020 ALARM MAINTENANCE FEES 7,625 4,733 7,200 7,200 4,807 7,200 7,200 7,200 441030 PUBLIC WORKS MISC INCOME 5,399 4,772 10,700 10,700 5,368 7,000 7,000 7,000 441040 SIDEWALK RELACEMENT FEES 15,909 25,408 37,500 37,500 13,574 30,000 30,000 30,000 441050 AMBULANCE USER FEES 16,580 27,093 24,000 24,000 26,303 28,000 28,000 28,000 441060 SALE OF YARD WASTE STICKERS 67,523 70,873 70,400 70,400 57,970 68,200 68,200 68,200 441062 SALE OF TRASH STICKERS 16,570 16,829 18,200 18,200 13,767 16,900 16,900 16,900 441070 FIRE CODE ENFORCEMENT FEES 5,647 5,417 7,000 7,000 2,615 5,700 5,700 5,700 441080 SOCIAL WORK CONSULTATION FEES 3,809 3,860 3,800 3,800 3,083 3,800 3,800 3,800 TOTAL SERVICE & OTHER USER FEES 147,479 168,557 187,800 187,800 135,718 176,300 176,300 176,300 'ANT REVENUES , 1001 GRANTS:ST.REIM.-POLICE TRAIN. 22,647 2,293 17,500 17,500 6,243 6,000 6,000 6,000 451002 GRANTS:ST.REIM-FIRE TRAINING 11,233 6,446 6,000 6,000 5,025 5,500 5,500 5,500 451004 GRANTS:ESDA 728 0 0 0 0 0 0 0 451006 GRANTS:STATE GRANTS 0 0 0 0 0 0 0 2,855 TOTAL GRANT REVENUES 34,608 8,739 23,500 23,500 11,268 11,500 11,500 14,355 13 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL 'Th FUND 02 - GENERAL CORPORATE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96.97 96-97 96-97 97-98 97-98 97-98 INVESTMENT INCOME 461010 INTEREST INCOME 28,711 39,081 40,000 40,000 55,881 55,000 55,000 55,000 461020 INTEREST-UNDISTRIBUTED PROP TAX 1,404 2,369 2,000 2,000 3,113 2,500 2,500 2,500 463010 RENT INCOME ON BUILDINGS 42,468 42,468 44,415 44,415 37,160 46,638 46,638 46,638 TOTAL INVESTMENT INCOME 72,582 83,918 86,415 86,415 96,154 104,138 104,138 104,138 LOAN PROCEEDS 471010 INSTALLMENT NOTE PROCEEDS 76,930 0 125,000 125,000 0 50,500 50,500 50,500 TOTAL LOAN PROCEEDS 76,930 0 125,000 125,000 0 50,500 50,500 50,500 INTERFUND TRANSFERS 481020 TRANSFERS FROM MFT FUND 257,367 242,452 242,452 242,452 181,839 242,452 249,725 249,725 481040 TRANSFERS FROM WATER/SEWER FUND 0 0 84,100 84,100 63,075 88,500 88,500 88,500 481050 TRANSFERS FROM CTRAR PRKG FUND 309 291 297,852 385,1 43,950 52 385,152 288, INTERFUND TRANSFERS 288,864 392,952 400,225 400,225 TOTAL INT ......\OTHER REVENUES 491010 SALE OF SURPLUS EQUIPMENT 65,713 86,689 45,000 45,000 45,995 65,800 65,800 491020 AMERITECH FRANCHISE FEES 69,323 69,649 69,300 69,300 48,199 72,500 72,500 72,,u0 99,498 105,439 103,000 103,000 84,827 111,200 111,200 111,200 491030 CABLE TV FRANCHISE FEES 2,939 5,027 7,469 7,469 4,271 7,500 7,500 7,500 491040 FIRE NING CLASSES 885 0 1,000 1,000 0 1,000 1,000 1,000 493010 STAT DEPT TRAINING CLASSES 494010 STATE REIMB: MAINT•TRAFFIC SIGNALS 6,384 3,948 6,400 6,400 1,974 3,948 3,948 3,948 TOTAL OTHER REVENUES 244,742 270,753 232,169 232,169 185,266 261,948 261,948 261,948 **** TOTAL REVENUE 12,610,135 12,704,876 13,220,029 13,220,029 9,983,182 13,469,108 13,476,381 13,565,593 57,589 242,089 270,589 270,589 270,589 AVAILABLE FUND BALANCE TOTAL REVENUE AVAILABLE FOR APPROPRIATION 13,277,618 13,462,118 13,739,697 13,746,970 13,836,182 14 r ` ., O TON GROVE FY 1997/98- LEGISLATIVE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION This account provides the appropriations necessary for the Village President and Board of Trustees to carry out their important policy making and community leadership functions. Appropriations for the various boards and commissions and the Village Clerk are also included in this department. In order to serve as a foundation for setting policy and directing the community's future growth and development, the Village Board of Trustees recently adopted both Vision and Mission Statements as follows: Vision Statement To preserve and enhance the overall quality of life within the Village. To provide quality municipal services and infrastructure improvements in a cost effective manner so that the Village is held in high esteem by residents, municipal organizations and professional associations. L,. To participate in advantageous intergovernmental activities and maintain positive relationships with other government agencies. To provide quality and affordable housing in livable residential neighborhoods. To preserve and enhance the open space and recreational facilities now available within the community. To promote positive economic development within the framework of reasonable codes and zoning standards to facilitate future business and industrial development To be an innovative "leadership"community while avoiding highly experimental policies or programs. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 73, 808 $ 73, 649 $ 73, 941 CONTRACTUAL SERVICES 35, 167 38, 874 38, 500 COMMODITIES 1, 259 2, 850 2, 600 Total Approp. Request $ 110, 234 $ 115, 373 $ 115, 041 ds--- Page ---gb 15 MORTON GROVE, IL FISCAL YEAR 1997/98 Mission Statement To provide municipal services, public improvements and economic development activities in an efficient and effective manner in order to preserve and enhance the quality of life within the community. PERFORMANCE ASSESSMENT/PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES While much has been accomplished during the preceding fiscal year, it is more relevant to discuss performance assessment within each individual department or activity budget included in this document. The reader will note various performance assessment information incorporated within each department, activity or fund included in the overall budget document. ANNUAL GOALS AND OBJECTIVES FISCAL YEAR 1997/98 1. Following careful deliberation and analysis, continue to make prudent policy decisions. a. Continue policy of joint staff/Board committees to deal with all significant policy issues. b. Continue Board Committees to insure effective review of policy choices prior to scheduling Board action. c. Continue to liaison with Village Advisory Boards and Commissions to insure effective communication between the Village Board and its Boards and Commissions. -� 2. Provide sufficient supervision and require the accountability necessary to insure that all Village operations are conducted in an efficient and effective manner with both quality of service and cost containment as ongoing goals. a. Continue using the Board's own committees and the Administrator's office to insure that liaison is maintained with all line departments on a regular basis. b. Continue having a Village Trustee serve as Finance Committee Chairperson to participate directly in the review and approval of all warrants prepared by the Director of Finance prior to the warrant register being submitted to the Village Board for approval. c Continue, as a committee of the whole, to direct and continue extensive involvement in review and approval of the Village's annual operating and capital budgets. 3. Continue active participation in regional government organizations and joint action agencies, and continue to promote good relations with other local governments. a. Continue to actively participate in the Morton Grove Local Officials Meetings and, as necessary, to communicate on an individual basis with other local governmental units located both within and around our community. b. Continue active participation in the Northwest Municipal Conference, including not only attendance at all Board meetings and other major events but also strong participation on the conference's committees as well. c. Continue to have Trustees as active participants on the SWANCC and RED Boards of Directors. d. Continue the strong cooperative relationship and service sharing arrangements with the Morton Grove Park District. e. Encourage the professional staff to also participate in regional government activities and joint action agencies as well as their individual professional associations. iffent rte\ � � � „rmin MORTON GROVE, IL FISCAL YEAR 1997/98 �-- 4. Promote continued economic development and redevelopment throughout the Village. a. Continue through the TIF Implementation Committee to work toward implementation of the redevelopment projects included in the original TIF plan. It is anticipated that the Redevelopment Area "A" project will actually go to construction during this fiscal year. b. Trustees will directly participate in the commercial corridor study for Waukegan Road which will be completed during this fiscal year. c. Continue to review redevelopment proposals submitted through the land use approval process in a fair and objective manner to insure that all economic development or redevelopment projects impact the community in a positive way. 5. In addition to the Waukegan Road Commercial Corridor study, the Village's master plan also needs to be upgraded. a. Incorporated in this budget is an appropriation to cover the cost necessary to do a substantial review and update of the Village's master plan. b. Village Trustees will participate directly in screening and selecting the planning firm that will conduct the study and will then participate directly in the actual planning process. c. The Village Board also anticipates incorporating a strategic planning session in the initial phases of the comprehensive planning process which will again focus thinking on the Village's mission for the present and vision for the future. d. The Village Board will insure that there will be adequate opportunity for direct public participation and input into the new comprehensive planning process not only by allowing for review of completed documents but also during the formative phases of the planning effort. In addition to these general goals, each individual department and activity budget incorporated within this document contains more detailed goals and objectives related to all the Village's various service obligations and capital improvement plans. Those documents should also be reviewed for a thorough understanding of the Village's goals and objectives for this fiscal year. BUDGET COMMENTS This budget has again been reduced from$115,373 to $115,041, a decrease of$302 this year. The . reduction is slight and there are no major changes in programs or allocations planned for this fiscal year. PERSONAL SERVICES SALARY-MAYOR/PRESIDENT - 544100 $6,000 SALARY-LIQUOR COMMISSONER- 544110 $2,000 SALARY-BOARD OF TRUSTEES - 544120 $27,000 SALARY-VILLAGE CLERK- 544130 $4,500 F. rte MORTON GROVE, IL FISCAL YEAR 1997/98 STTPEND-ADVISORY BRDS/COMM - 544140 The annual stipend to the various Boards & Commissions is $700 for the chairmen ($900 for the Fire & Police Commission chairman) and $600 for members. There is an additional $600 provision for the representative to the NorthWest Municipal Conference Transportation unit included in the 1992-93 budget and an elemination of the five member committee from the prior year adopted budget. A summary of each advisory board & commission with the number in each committee is as follows: Board of Environ Health (11) $22,900 Appearance Commission (7) Traffic Safety Commission (7) • Planning Commission/ZBA (7) Fire& Police Commission (5) SALARIES-SECRETARIAL - 544710 $10,720 SOCIAL SECURITY- 547100 $821 CONTRACTUAL SERVICES: DUES & SUBSCRIPTIONS - 551120. This account includes memberships for the Village Board, the Village Clerk and all Boards and Commissions. The appropriation remains at $400 again this year. Fire and Police Commission $150 Village Clerk 150 All Other 144 TOTAL $400 MEETINGS & CONFERENCES- 551130 This account includes apropriations sufficient for the Village Board, the Village Clerk and members of the Board of Fire and Police Commissioners to attend training and professional meetings and seminars. The Appropriation provides for pre-planned attendance at several conferences and seminars as noted below. This year's appropriation has decreased because it does not include a provision for the Clerk's Institute. Trustees to attend NLC Conf. (3) $5,400 Clerk's Meetings 300 Fire and Police Commission Training 700 Trustee to Attend IML Conf. (1) 100 Trustee to Attend NWMC Inst. (1) 224 TOTAL $7,000 run 18 MORTON GROVE, IL FISCAL YEAR 1997/98 OFFICIAL VILLAGE B SINF S - 551140 This account contains appropriations necessary to cover the normal monthly expenses for the Mayor, Trustees and the Village Clerk. Also appropriated are necessary business expenses which are incurred by the elected officials and appointed officials while engaged in official activities related to the Legislative functions of Municipal Government. Specific expenses include the annual recognition dinner for Village volunteers, activities in support of the Chamber of Commerce and attendance at Northwest Municipal Conference(NWMC) sponsored events and activities. This appropriation has increased slightly due to NWMC annual functions and miscellaneous expenditures for the annual budget workshops. The account was reduced by the Administrator during the budget review process. Mayor, Trustee, and Clerk Expenses $3,300 Annual Recognition Dinner 3,500 Chamber of Commerce Functions 1,800 NWMC Annual Functions 1,200 Miscellaneous Business Expenses 800 TOTAL $10,600 COMMUNITY RELATIONS - 555140 This account includes Appropriations adequate to cover the expenses for a number of Community Relations Activities sponsored by the Village each year. Specific projects include funding for the Morton Grove Days Sponsorship Program, a children's Halloween Party, one Chamber of Commerce Meet and Greet, the Annual Appearance Commission Awards, and other related activities which arise during the fiscal year. The appropriation for the Morton Grove Days Program will allow the Village to both continue support for this worthwhile activity as well as be a"Platinum" sponsor under the new sponsorship program which will finance committee activities. This account has increased slightly to appropriate more funds to the Appearance awards, the Chamber Meet and Greet, and the Childrens's Halloween Party. Appearance Awards $400 Chamber Meet and Greet 400 Misc. Plaques and Comm. Rel. Activ. 400 MortonGrove Days Sponsorship Prog. 5,000 Teen Advisory Committee 1,000 Children's Halloween Party 5Q4 TOTAL $7,700 NORTHWEST MUNICIPAL CONFERENCE - 557120 This account includes appropriations adequate to cover the annual cost of membership for the Village in the NWMC. The NWMC has been very effective serving as a counsel of governments for the north and Page 7 r$ - 19 MORTON GROVE, IL FISCAL YEAR 1997/98 northwest suburbs. In addition to legislative lobbying activities and the development of SWANCC, the NWMC has been instrumental in monitoring the fast-paced changing environment of telecommunications and developing solutions to other regional problems that have proved beneficial to the Village. The account was reduced by the Administrator during the budget review process. $8,200 NIPC MEMBERSHIP CONTRIBUTION- 557160 This account contains the annual appropriation for the Village's membership in the Northeastern Illinois Planning Commission(NIPC). This year's appropriation reflects a five percent increase as assessed by the NIPC. The account was reduced by the Administrator during the budget review process. $3,600 TTJJNOIS MITNTCTPA LEAGUE DUES- 557180 This account includes the Appropriation necessary to provide for membership dues to the Illinois Municipal League (IML). Based upon prior year's experience, no increase is expected in this expenditure. $1,000 COMMODTTIRS OPERATIONAL SUPPLIES- 562110 This account includes appropriations adequate to cover the cost for providing miscellaneous operational supplies which may be required by the Village Board, Clerk, or any of the Boards or Commissions during the fiscal year. This account was increased to cover the cost for providing seasonal street banners along the commercial corridors of Morton Grove. While the Village was able to purchase holiday banners for display during the holiday season with last year's appropriation, this year's appropriation will permit the Village to purchase banners for the spring and summer seasons. Street banners add considerably to the overall street scape in the commercial areas. Operational Supplies $ 300 Seasonal Street Banners 2 300 TOTAL $2,600 rr.� Page �1� 20 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY10 - LEGISLATIVE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544100 SALARY-MAYOR/PRESIDENT 5,985 5,985 6,000 6,000 2,992 6,000 6,000 6,000 544110 SALARY-LIQUOR COMMISSONER 1,995 1,995 2,000 2,000 998 2,000 2,000 2,000 544120 SALARY-BOARD OF TRUSTEES 27,000 27,000 27,000 27,000 23,473 27,000 27,000 27,000 544130 SALARY-VILLAGE CLERK 4,500 4,500 4,500 4,500 3,750 4,500 4,500 4,500 544140 STIPEND-ADVISORY BRDS/COMM 23,050 22,400 23,000 23,000 17,992 22,900 22,900 22,900 544710 SALARIES-SECRETARIAL 10,224 11,082 10,357 10,357 8,161 10,720 10,720 10,720 547100 SOCIAL SECURITY 2,667 847 792 792 620 821 821 821 TOTAL PERSONAL SERVICES 75,421 73,808 73,649 73,649 57,986 73,941 73,941 73,941 CONTRACTUAL SERVICES 551120 DUES 8 SUBSCRIPTIONS 462 300 400 400 367 400 400 400 551130 MEETINGS 8 CONFERENCES 5,748 7,697 7,900 7,900 9,087 7,000 7,000 7,000 551140 OFFICIAL VILLAGE BUSINESS 10,294 10,673 10,200 10,200 11,284 10,800 10,600 10,600 "65140 COMMUNITY RELATIONS 3,979 4,033 7,350 7,350 8,203 7,700 7,700 7,700 7120 NORTHWEST MUNICIPAL CONFERENCE 8,326 8,167 8,500 8,500 8,167 8,500 8,200 8,200 57160 NIPC MEMBERSHIP CONTRIBUTION 3,196 3,356 3,524 3,524 3,524 3,700 3,600 3,600 557180 ILLINOIS MUNICIPAL LEAGUE DUES 941 941 1,000 1,000 941 1,000 1,000 1,000 TOTAL CONTRACTUAL SERVICES 32,946 35,167 38,874 38,874 41,573 39,100 38,500 38,500 COMMODITIES 562110 OPERATIONAL SUPPLIES 188 1,247 300 300 570 2,600 2,600 2,600 562180 OFFICE SUPPLIES 0 12 0 0 0 0 0 0 564380 SEASONAL DECORATIONS 208 0 2,550 2,550 1,801 0 0 0 TOTAL COMMODITIES 396 1,259 2,850 2,850 2,371 2,600 2,600 2,600 •`*• TOTAL EXPENSE 108,762 110,234 115,373 115,373 101,930 115,641 115,041 115,041 21 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Legislative Department 1996-97 1997-98 '\ Salary Number Grade Salary Nu ;r Part Time: Mayor/President/Liquor Com. 8, 000 1. 0 8, 000 1.0 Village Trustee 27 , 000 6. 0 27, 000 6.0 Village Clerk 4, 500 1. 0 4, 500 1. 0 Advsry Bd Commissioner 18, 600 30. 0 19,200 31. 0 Advsry Bd Chairperson 4 , 400 6. 0 3, 700 5. 0 Clerk/Typist 10, 357 5. 0 10, 720 5.0 Total 72 , 857 49.0 73 , 120 49.0 Fringe Benefits: Social Security 792 5. 0 821 5.0 Total 792 821 Department Total 73, 649 49.0 73 , 941 49 .0 22 !.. 4, ''i , 001110N OF saw) MORTON GROVE �a �... FY 1997/98 ADMINISTRATION DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Administration is to assure the efficient and effective management of day-to-day Village operations and, through the Village Administrator, to implement the policies of the Village President and Board of Trustees: PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OB IE TIVFC 1. A great deal of effort was again expended this year assisting the Village President and Board of Trustees with policy development and implementation. Policy development related to the adoption of the budget, the Capital Improvements Program, subsequent Capital Improvement Projects and the Waukegan Road TIP District have all received substantial input from the Office of the Village Administrator prior to Board consideration. 2. Once again this year, we believe the Office of the Administrator provided effective, efficient and economical day-to-day management for all Village operations. The Administrator has worked closely with the Finance Director and all Departmental Managers to tightly control expenditures. The Administrator has also continued to respond to potential service modifications, outsourcing of services and worked on cost containment on a local and region wide basis. The Administrator volunteered to serve on the recently formulated Cost Containment Committee of the Northwest Municipal Conference. Services, programs and activities of the Municipality are constantly reviewed to determine whether or not more cost effective means exist for service delivery. 3. Fiscal Year 1996/97, we were successful in executing a Redevelopment Agreement with the Taxman Corporation for Redevelopment Area "A". Negotiations were attempted and subsequently a condemnation lawsuit was filed against the owners of the Admiral Oasis Property. The Developer in conjunction with the Village, successfully negotiated for the purchase of the adjacent residential properties. A Request for Proposal was completed and a planning team subsequently selected to do a Commercial Corridor Study for the entire Waukegan Road commercial area. That work actually began during this fiscal year and will likely be concluded in fiscal year 1998/99. Although we were not able to actually see a redevelopment project go to BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 226, 105 $ 238, 510 $ 256, 107 CONTRACTUAL SERVICES 29, 924 31, 325 30, 065 COMMODITIES 4, 246 2, 100 3, 400 Total Approp. Request $ 260, 275 $ 271, 935 $ 289, 572 Per--_Y A Page r 23 MORTON GROVE, IL FISCAL YEAR 1997/98 construction in fiscal year 1996/97, it is hopeful conclusion of litigation on the Admiral Oasis property may make it possible for actual construction to proceed before the end of this fiscal year. 4. All major public improvement programs including the building additions and rehabilitation work to both Fire Stations, water system improvements and street improvements continued essentially on schedule throughout this fiscal year. Fire Station#5 has been completed and Station #4 is now fully occupied. The Water System upgrades remain on schedule with completion of the south tower scheduled for May or June of 1997. All routine improvements were completed on schedule this year. Even Lehigh Avenue although primarily a County project reached the point where final paving was in place prior to the onset of winter weather. 5. Labor contracts with both the FOP and the Firefighters Association were both successfully renegotiated this year under terms and conditions that were agreeable to the Village Board and fair and reasonable for the employees. ANNUAL GOALS AND OBJECTIVES -FISCAL YEAR 1997/98 1. Continue to assist the Village President and Board of Trustees in developing policy alternatives and implementing broad policy decisions. a. Under the direction of the Village Board complete and implement the operating and capital budget for the coming fiscal year. b. Review Title 2 of the Municipal Code where several ordinances related to various boards and commissions are in need of modification. c. Make available the appropriate staff resources to assist elected officials as needed with the development of information related to pending policy decisions. 2. Continue to provide effective, efficient and economical day-to-day management of all operations and public services with special attention given to ongoing analysis and modifications necessary to maximize productivity and efficiencies. a. Coordinate with the Director of Finance and all Department Directors to insure that all expenditures remain within budget parameters. b. Implement new or extended solid waste collection contract effective May 1, 1997, to insure there is minimal disruption with regard to this important community service. c. Continue working with Department Directors to analyze ongoing services and programs to insure that the most cost effective means available is used to provide those programs. 3. Economic development activities will again represent a significant portion of the Administrator's time during the coming year. a. Work closely with the attorneys to complete acquisition of the Admiral Oasis Motel property either through condemnation or negotiation. b. Once all properties are acquired, work with the developer to complete the project contracted for Redevelopment Area"A". c. Work with the consulting firms selected to do the Commercial Corridor Study to insure a usable product is completed on time. d. Once the Commercial Corridor Study is completed, the Village should select a developer who will utilize the marketing data compiled as part of this study in an effort to create at least one additional redevelopment project either for Redevelopment Area"B" or "C". 4. Cost containment will be a priority for the Village during the coming fiscal year. a. Continue working with Department Directors to manage Village services and programs as Ira MORTON GROVE, IL FISCAL YEAR 1997/98 efficiently as possible with cost containment as a constant objective. b. Remain active with the Northwest Municipal Conference Cost Containment Committee to develop not only local but regional cost containment solutions which will benefit local government as well as the residents served. 5. Continue to explore the use of defined contribution or employee controlled pension programs within the State of Illinois. a. The Administrator will remain an active participant in the regional group of local government officials that has been formed to study this question and to determine the applicability of employee controlled pension programs within the State of Illinois. 6. Continue working on plans for the interior renovation to the Flickinger complex. a. Eire an architect or a design/build firm to take the space utilization study and refine that document into a final plan with Phase I Engineering and accompanying cost estimates for the interior renovation of the Flickinger Municipal Center. b. Specific issues to be addressed in the study and which must be corrected as part of any renovation project is the lack of handicapped access from the south entrance; the lack of appropriate and ADA compliant public restrooms; the need to better allocate existing space between user departments and the need for general redecorating as the facility approaches its 20th anniversary of use. 7. The Capital Improvements Program will be updated and projects scheduled for engineering or construction during the fiscal year completed when scheduled and within budget. a. Working in conjunction with the Capital Improvements Program Committee, the Director of Community Development and the Superintendent of Public Works complete a five year Capital Improvements Program which will be integrated into the Village's adopted operating budget. b. The annual element for that program will be matched with available resources so that projects scheduled for engineering and construction can proceed during this fiscal year. c. Coordinate, through the Community Development Department, with the Cook County Highway Department to insure completion of the Lehigh Avenue improvements which were substantially completed during the last fiscal year. d. Coordinate with the Community Development and Public Works Departments to insure the completion of the south water tower which should be tested and available for service by the end of June 1997. e. Continue working with the Director of Community Development and the Engineering Division of the Community Development Department on the preparation of plans for scheduled future public improvement projects including the Church/Beckwith corridor reconstruction and planned street resurfacing/ reconstruction projects in various Village neighborhoods BUDGET COMMENTS This account has increased from$271,935 to $289,572, an increase of$10,995 or 4.0%. Salary adjustments for staff(including a reclassification), a change in the meetings' and conferences' budget to facilitate additional conference attendance by the Assistant to the Administrator, and some additional equipment for the office computer system account for the increases in this budget. i� MORTON GROVE, IL FISCAL YEAR 1997/98 During the budget review process with the Board of Trustees, the position of the Assistant to the Administrator was reclassified in recognition of additional responsibilities assigned, proficiency in the position, and to remain competitive with positions with like responsibilities in the regional municipal marketplace. PERSONAL SERVICES SALARY-VILLAGE ADMINISTRATOR- 544200 $95,735 SALARIES-ASSIST TO THE ADMIN- 544431 $43,669 SALARIES-SECRETARIAL - 544710 $73,080 LONGEVITY- 546100 $1,800 SOCIAL SECURITY- 547100 $14,126 HOSPITALIZATION INSURANCE- 548100 $26,696 LIFE INSURANCE- 548300 $1,001 CONTRACTUAL SERVIC'F„C MILEAGE ALLOWANCE - 551110 Provides reimbursement to Administrative Assistant and Secretaries who are required to use personal vehicles from time to time. $250 DUES & SUBSCRIPTIONS - 551120 This account includes appropriation requests for various memberships for the Village Administrator and his staff There is also a number of subscriptions, primarily to local newspapers and related public interest publications, included in this account. The increase in this year's appropriation is due to membership fees for the Assistant. The account was reduced for miscellaneous subscriptions by the Administrator during the budget review process. ICMA Membership $800 Service Club Membership 760 ILCMA Membership (2) 400 Asst. Memberships (ICMA, IAMMA) 325 IPMA Membership 275 �.� 1114r-� page eel/ r 26 26 MORTON GROVE, IL FISCAL YEAR 1997/98 Warehouse Membership 20 Miscellaneous Subscriptions 15 TOTAL $2,595 MEETINGS & CONFERENCES - 551130 This account includes appropriations for the conferences, meetings and related expenses incurred by the Village Administrator during the course of the fiscal year. As with other Village Officials, the Administrator usually attends only one national conference each year. State conferences include the ILCMA summer and winter conferences which are held each year. I have also included appropriations necessary to attend Chamber of Commerce meetings, Metro Manager's Association meetings, and related business expenses which are charged to this account. This appropriation has increased to permit the Assistant to attend the ICMA National Conference, ILCMA Summer Conference, and IAMMA Association meetings. As with other professional staff, it is important that the Assistant continue his education as well as network with fellow professionals. Professional development is best done through attendance at appropriate conferences and seminars. The various conferences and meetings were reduced by the Administrator during the budget review process. ICMA Conference(2) $3,300 ILCMA Summer Conference (2) 1,200 ILCMA Winter Conference 375 Local Meetings and Misc. Expenses 21 Q TOTAL $5,075 TRAINING & INSTRUCTIONS - 551150 This appropriation will allow the Administrator and staff to attend a variety of training and instructional seminars or meetings in order to continue to develop and enhance the skills needed to effectively implement the policies of the Village President and Board of Trustees. These seminars or meetings are often held by the Northwest Municipal Conference, Intergovernmental Risk Management Agency, and Illinois Government Finance Officers Association. No changes are recommended in the appropriation request for this fiscal year. The account was reduced by the Administrator during the budget review process. $400 EMPLOYEE RELATIONS - 551160 The appropriations for this account are sufficient to fund the comprehensive Employee Relations Program which the Mayor and Board of Trustees have requested be implemented to further reward MORTON GROVE, IL FISCAL YEAR 1997/98 employees for the excellent services provided the community and to insure that good communication is maintained between management and line employees. The appropriation reflects a decrease due to the cancellation of the Employee Family Day and a reduction in the cost of the monthly employee health newsletter. Service Awards $1,480 Distinguished Employee Awards 670 Employee(s) of the Year 490 Employee Holiday Social 3,200 Top Health Newsletter 750 United Buying Service 55 NWMC Salary Survey 300 Miscellaneous (Plaques, etc.) 114 TOTAL $7,095 PERSONNEL RECRUITMENT- 551170 This account includes the cost of advertising and related expenses incurred in recruiting new employees for the Village with the exception of the Fire and Police Departments which are handled through their , respective departmental budgets. While expenditures to be made under this account are very difficult to project from year to year, no changes are recommended in the appropriation request for this year. The account was reduced by the Administrator during the budget review process. $1,200 PROFESSIONAL SERVICES -552110 The Village currently has a contractual arrangement with a local photographer who is available, on call, to take photos on a part-time basis. This appropriation has been increased to cover the cost for photography services at special civic events and employee relations and senior citizen activities. The account was reduced by the Administrator during the budget review process. $1,000 POSTAGE & METER RENTAL- 552120 This account includes postage for mailing the quarterly Morton Grove Exchange Village newsletter. As ....‘ with other appropriations related to the Public Information Program, this account includes postage for other public information related needs. The Post Office projects no additional rate increases for the next f�� Page en, 28 MORTON GROVE, IL FISCAL YEAR 1997/98 fiscal year, therefore, no increase is requested. $4,150 NEWSLETTER PRINTING - 552320 This account includes the appropriation necessary to print the quarterly Village of Morton Grove Exchange newsletter. Because the Village was unable to renegotiate an extension with the current printer under favorable conditions, the Village elected to request sealed bids from a variety of local and area printers. This appropriation reflects the lowest and most reasonably accepted bid. $7,800 MAINTENANCE OF NON-AUTO EQUIP- 554130 This account previously provided for maintenance expenses for all computer equipment and office machines. The Village currently has a contractual agreement with a computer company to repair all computer and/or printers in the Administrator's Office and the Finance Department. This appropriation is now dispersed from the Finance Department's budget, therefore, only an appropriation for miscellaneous �-- office machine repair will be included in this year's budget request. $500 COMMODITIES OPERATIONAL SUPPLIES- 562110 This appropriation has not been increased and it should be adequate to meet departmental needs for this fiscal year. $800 PHOTO SUPPLIES- 562120 This account will provide for the purchase of film, other photo supplies and development costs in support of the public education function. No changes are recommended in the appropriations request for this fiscal year. $500 MORTON GROVE, IL FISCAL YEAR 1997/98 OFFICE SUPPLIES - 562180 Trustees are reminded that in addition to general supplies most of the binders, dividers, and materials needed for the budget preparation process, are charged to this account. A slight increase was added during the budget review process. $1,000 OPERATIONAL EOUIPMENT- 564200 This appropriation will enable the Administrator's Office to purchase two 17" monitors for the computers of the Administrator and the Assistant. This purchase will complete the upgrade of computer equipment for this office that began last year. Additionally, the purchase of a 28.8 BPS data/fax modem will give this office access to the Internet. This will enable the Assistant, or another employee in the Village, to utilize more resources when researching projects pertaining to Village policies and ordinances that might be more readily accessible from other governments on the Internet. One monitor screen was removed by the Administrator during the budget review process. 17" Computer Monitor Screens(2) $900 28.8 BPS Data/Fax Modem TOTAL $1,100 �----- fer-- Page �1l 30 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY11 - ADMINISTRATION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544200 SALARY-VILLAGE ADMINISTRATOR 85,068 87,381 90,317 90,317 76,919 90,377 90,317 95,735 544431 SALARIES-ASST TO ADMINISTRATOR 0 28,801 34,626 34,626 30,001 38,604 38,604 43,669 544657 SALARY-INTERN 14,775 1,585 544710 SALARIES-SECRETARIAL 0 0 0 0 p 0 64,867 69,420 70,952 70,952 61,020 73,080 73,080 73,080 546100 LONGEVITY 0 600 1,800 1,800 1,800 1,800 1,800 547100 SOCIAL SECURITY 11,060 12,515 13,193 13,193 10,941 13,660 13,660 14,126 548100 HOSPITILIZATION INSURANCE 18,897 24,953 26,696 26,696 21,756 26,696 26,696 26,696 548300 LIFE INSURANCE 711 851 926 926 776 955 955 1,001 TOTAL PERSONAL SERVICES 195,379 226,105 238,510 238,510 201,413 245,112 245,112 256,107 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 0 0 551120 DUES & SUBSCRIPTIONS 0 0 0 250 250 95 2,059 2,332 2,345 2,345 2,616 2,695 2,595 2,5595 -51130 MEETINGS & CONFERENCES 2,265 2,383 3,400 3,400 3,011 5,610 5,075 5,075 11150 TRAINING & INSTRUCTIONS 0 305 600 600 551160 EMPLOYEE RELATIONS 210 600 400 400 9,782 10,589 9,530 9,530 7,039 7,095 7,095 7,095 551170 PERSONNEL RECRUITMENT 626 1,371 1,700 1,700 51 1,700 1,200 1,000 552110 PROFESSIONAL SERVICES 552120 POSTAGE & METER RENTAL 0 231 150 150 3,0 4 4,150 1,000 4,150 0 4,140 4,150 4,150 3,064 4,150 4,150 4,150 552320 NEWSLETTER PRINTING 0 8,306 7,500 7,500 5,587 7,800 7,800 7,800 554130 MAINTENANCE OF NON-AUTO EQUIP 1,261 268 1,300 1,300 1,533 500 500 TOTAL CONTRACTUAL SERVICES 15,992 29,924 31,325 31,325 24,122 31,600 30,065 30,065 COMMODITIES 562110 OPERATIONAL SUPPLIES 1,028 1,096 800 800 1,866 800 500 562120 PHOTO SUPPLIES 00 5 9 390 500 500 478 500 500 500 562180 OFFICE SUPPLIES 541 1,151 564200 OPERATIONAL EQUIPMENT 800 800 939 800 1,000 1,000 0 1,608 0 0 0 2,000 1,100 1,100 TOTAL COMMODITIES 1,577 4,246 2,100 2,100 3,283 4,100 3,400 3,400 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 1,987 0 0 0 0 0 0 0 572040 FURNITURE & FIXTURES 0 0 0 0 4,004 0 0 TOTAL CAPITAL OUTLAY 1,987 0 0 O 0 4,004 0 0 0 "*' TOTAL EXPENSE 214,935 260,275 271,935 271,935 232,822 280,812 278,577 289,572 31 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Administration Department — 1996-97 1997-98 Salary Number Grade Salary Num._ _r Full Time: 1. 0 95,735 1. 0 Village Administrator 90, 317 34 , 626 1. 0 Administrative Assistant 57 43 , 669 1.0 Assistant To Administrator 2 0 44 73, 080 2.0 Executive Secretary 70, 952 Total 195,895 4 .0 212 ,484 4 .0 Fringe Benefits: 1,800 3.0 1,800 3 .0 1,11 ,800 4 . 0 Longevity 13 , 193 4 . 0 Social Security 4. 0 26, 696 4. 0 Life 26, 696 1, 001 4.0 f Insuancen Insurance L Insurance 926 4 . 0 Total 42 , 615 43 , 623 Department Total 238,510 4. 0 256, 107 4 . 0 .Th 32 -- MORTON GROVE FY 1997/98 LEGAL DEPARTMENT/ACTIVITY DESCRIPTION This department provides the appropriations necessary to support the Village's legal staff. The legal department provides professional legal representation for the Village in all matters of law including: litigation, prosecution of all cases of all municipal code violations, and drafting or review of ordinances, resolutions, contracts and other legal documents. While services are provided by independent legal counsel working under contract to the Village, the Board also occasionally hires special counsel to deal with specialized legal situations. A labor relations counsel is used routinely for labor and personnel related matters. Special counsel has been employed to assist with the implementation of Waukegan Road TIF Redevelopment however, this appropriation is included in the TIF Fund. 9 PERFORMAN('F ASSESS ENT 196-97 GOALS Note, there were no specific goals and objectives incorporated into this activity's budget for the last fiscal year. Corporation Counsel has served the Board and organization ably and the prosecutors have handled all prosecutorial duties in a professional manner. \,— GOALS AND OBJECTIVES FOR FISCAL YEAR 1997-98 1. Provide professional and effective general legal services through the office of corporation counsel. a. Provide direct legal representation and services for elected and appointed officials. b. Either draft or review ordinances, resolutions, contracts, and all other legal documents needed to conduct the Village's operations. c. Directly represent the Village in matters of litigation and/or supervise the services of special counsel as necessary with the exception of those claims resulting from various casualty loses which are managed by the Village's self-insurance pool (IRMA). 2. Provide prosecutorial duties to insure that all municipal ordinance violations are professionally presented before the appropriate court. a. Represent the Village in all traffic and related general court proceedings. b. Represent the Village in housing court to insure that building maintenance and related violations are successfully concluded as needed to insure the success of the Village's neighborhood preservation program. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 CONTRACTUAL SERVICES $ 108, 179 $ 93, 980 $ 93, 070 Total Approp. Request $ 108, 179 $ 93, 980 $ 93, 070 ammyPage f, 33 MORTON GROVE, IL FISCAL YEAR 1997/98 3. Labor relations counsel will be available as needed to assist with labor relations and various personnel issues which may arise during the year. a. It is anticipated that negotiations will begin on labor contract renewals in early 1998. The labor relations counsel will lead the Village's negotiating team with regard to negotiating contract renewals that are both fair to Village employees and reasonable for community taxpayers. b. Be available as needed throughout the year to review potential Personnel Policy changes and to assist Village management in dealing with any unusual employee issues which may arise. BUDGET COMMENTS The appropriation is down slightly from$93,980 to $93,070, a reduction of less than 1%. The reduction is due to a decrease in the Additional Legal Fees account which offset the small increase anticipated for the contract attorneys who serve as Corporation Council and as Prosecutors for the Village. The decrease is based upon a lower anticipated demand for additional legal services because of prior year's experience. CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS- 551120 Subscriptions to periodicals, purchase of books and annual updates regarding court rulings represent the expenditures made from this account each year. No increase is requested for this fiscal year. Illinois State Statutes $200 Miscellaneous Subscriptions 144 TOTAL $300 PRINTING& PUBLISHING- 552130 Includes cost of publishing various legal notices in local newspapers required under State statutes for public hearing of Zoning Board of Appeals, Planning, Appearance and Traffic Safety Commission, etc.; bid notices; and various other pertinent legal matters needed from time to time. There is a slight increase to reflect trend of costs over last two years. $1,750 MORTON GROVE, IL FISCAL YEAR 1997/98 RETAINER OF CORPORATION COUNSEL - 556100 The retainer for the Corporation Counsel is based on $3,978.38/month and is intended to cover routine municipal legal matters. This is a three percent increase over last year's appropriation and equals the projected across-the-board increase to all other Village employees. Circumstances entailing litigation are non-routine in nature are reflected in "additional legal fees" below(556120). $47,740 • RETAINER OF VILLAGE PROSECUTOR- 556110 The retainer for the Village Prosecutors represents the total cost for prosecutorial services. This account has been increased by three percent over last year's appropriation. $22,280 AnnamALLEGALanzimna Because both labor contracts will not expire until 4/30/98, the fees for the Labor Relations Attorney ..-- (labor negotiations; grievances, and miscellaneous personnel matters) have been reduced accordingly. Fees for non-routine and litigation time have increased, and therefore, result in a higher appropriation for the Corporation Counsel. Labor Relations Attorney $5,000 Additional Exp. for Corp. Counsel 16 000 TOTAL $21,000 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL '■\. FUND 02 - GENERAL CORPORATE RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY13 - LEGAL ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94.95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 551120 DUES 8 SUBSCRIPTIONS 138 159 300 300 36 300 300 0 300 o 551130 MEETINGS & CONFERENCES 0 223 0 0 231 552130 PRINTING & PUBLISHING 1,722 1,659 1,700 1,700 1,060 1,750 1.750 1,750 556100 RETAINER OF CORPORATION COUNSEL 45,000 46,350 46,350 46,350 34,763 47,740 47,740 47,740 556110 RETAINER OF VILLAGE FEES PROSECUTOR 20,000 20,600 17 24,000 24,000 30,877 21,000 21,000 21,000 556120 ADDITIONAL LEGAL FSES TOTAL CONTRACTUAL SERVICES 92,759 108,179 93,980 93,980 84,099 93,070 93,070 93,070 **** TOTAL EXPENSE 92,759 108,179 93,980 93,980 84,099 93,070 93,070 93,070 36 �a 9 `A HMO TON GROVE k `.., FY 1997/98 FINANCE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Finance Department is to provide effective and efficient methods for conducting the day-to-day business affairs of the Village to ensure that financial goals and objectives are satisfactorily met. Responsibilities include collection and disbursing of Village resources; budget administration; debt administration; employee benefit and retirement administration; insurance and risk management; data processing; payroll and personnel; treasury management and administration; purchasing; and accounting. The department provides support in providing these services and assists other departments in meeting public service goals within established budget parameters. The department also provides financial analysis, trend information and recommendations to the Village Administrator, Village President and Board of Trustees on all matters relating to the fiscal operation of the Village. As the "keeper of the Village purse strings", it is imperative that financial analysis and advice \. be maintained to the highest of professional standards along with providing timeliness and accuracy in financial reporting. The Finance Department also has the responsibility to directly serve the public in such areas as general reception at Village Hall; cashiering, information dissemination; license processing/issuing (business, vehicle, animal, etc); real estate transfer stamps; water billing and other revenue collection. For example, the Finance Department annually processes and/or issues approximately 17,000 vehicle stickers; 750 business licenses; 600 real estate transfer stamps; 9,700 vendor invoices; 5,600 vendor payments; 6,500 payroll or retirement checks; 300 W-2-P's — in addition to billing 7,600 water billing accounts on at least a bi-monthly basis. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 248, 187 $ 263, 491 $ 270, 361 CONTRACTUAL SERVICES 470, 879 456, 074 503, 873 COMMODITIES 17, 025 14, 000 16, 000 CAPITAL OUTLAY 13, 105 0 50, 500 Total Approp. Request $ 749, 195 $ 733, 565 $ 840, 734 . ^15 MORTON GROVE, IL FISCAL YEAR 1997/98 PERFORMANCE ASSESSMENT - PROCESS ON FISCAL YEAR 1996-97 GOALS AND OBJECTIVES 1. The Department continues to provide accurate and timely reports to the Trustees, Village Administrator, Department Directors and General Public. Achievements included attainment of the National Government Finance Officers' Association Excellence in Financial Reporting for the seventh consecutive year as well as attainment of the Distinguished Budget Presentation Award for the third consecutive year. 2. Written investment polices were prepared, submitted to and substantially approved for both the Police and Firefighter Pension Funds for use of each of the respective Pension Boards as well as any other parties with fiduciary responsibilities to these funds. 3. Request for Proposal for depository and other banking services for evaluating current as well as future Village needs were completed during the fiscal year. It is expected recommendations for a four year period will be made to the Village's Governing Board by the time or before the budgeting process is concluded. 4. Specifications for an upgraded water billing system were developed during the fiscal year and it is expected successful conversation will be completed by the conclusion of the current fiscal year. 5. Worked jointly with Administrator's office in developing parameters for upgrading current telephone system in concert with new technology which was either not available or cost prohibitive when system was purchased eleven years ago. New upgrades proposed include 24 hour "hot line" on various Village services or events which will be highly beneficial to the public. The proposed upgraded system is scheduled for implementation in the upcoming fiscal year. 6. The Department believes it continues to obtain very favorable borrowing rates for financing the cost of major equipment items by utilizing its own RFP process. By obtaining competitive quotes from several local or regional financial institutions, the Village was able to obtain a four year fixed rate of 4.885% (when the prime rate was 8.25%)for funding the cost of an ambulance, endloader and dump truck approved for the 1996/97 budget. ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997-98 1. Continue to provide the current high standards of financial reporting and budget preparation necessary to attain both the Certificate of Achievement for Excellence in Financial Reporting`and Distinguished Budget Preparation Awards. 2. Provide analytical and other financial reporting support relative to financing of economic development activity planned in the upcoming fiscal year. 3. Insure new banking services contract(s) are efficiently and effectively implemented. 4. Working jointly with the Administrator's office, insure proposed upgrade in telephone system(if adopted) is implemented effectively. 5. Continue to utilize the RFP process for financing annual major equipment procuring needs. R_UDGET COMMENT The total budget of the Finance Department increased in the amount of$107,169 or 14.6%. Two reasons account for a majority of this increase. One, there is a capital outlay of$50,500 proposed to upgrade the Village's phone system. Two, the projected insurance contribution to IRMA has increased by $40,224 38 MORTON GROVE, IL FISCAL YEAR 1997/98 due to the Village's increased revenue base and expanded coverage. Had these two items not been included, the increase "drops" to $16,445 or 2.2%. PERSONA . S .RVI SALARY-DEPARTMENT DIRECTOR- 544300 $77,251 SALARY-ASST DEPT DIRECTOR- 544430 $51,165 SALARIES-CLERICAL - 544700 $99,032 LONGEVITY- 546100 $3,200 SOCIAL SECURITY- 547100 $16,561 HOSPITALIZATION INSURANCE - 548100 $22,226 LIFE INSURANCE - 548300 $926 CONTRACTUAL S RVICES DUES & SUBSCRIPTIONS - 551120 Memberships to professional organizations and subscriptions ('indicates items bought every two years): National GFOA $170 State&Metro GFOA(2) 260 Il CPA Society 150 Wall Street Journal 150 Kiplinger Newsletter 75 11 Revised State Statute? 110 Other Pertinent Material 144 TOTAL $1,015 MEETINGS & CONFERENCES- 551130 Attendance at professional conferences to keep up to date on pertinent developments in the profession and participate in various risk management committees. This will include: MORTON GROVE, IL FISCAL YEAR 1997/98 Natl GFOA Conf., Fort Lauderdale, Fl $1,400 IL GFOA Conf., Moline, 11 700 Metro monthly GFOA luncheons (2) 400 Misc. & Other committee meetings TOTAL $2,800 TRAINING & INSTRUCTIONS - 551150 Seminars for Director and staff in computer and customer service related classes. IDOL data base class--1 person $200 1 addl computer class-3 persons 400 Customer Service--6 persons 400 TOTAL $1,000 PROFESSIONAL SERVICES - 552110 Professional fees related to annual actuarial analysis and funding levels of Police&Firefighter Pension Funds and administration of Section 125 plan to employees. Special arbitrage rebate calculation on 1994 "1 bond issue has increased the cost of this line item for 1997-98. It was first done in August 1996. This will be the final year in which the calculation is necessary. The cost of the Section 125 is offset by lower employer FICA costs on non-sworn personnel based on amounts set aside for the employee cost of health care or dependant care expenses. Specific breakdown is as follows: Firefighters Pension Actuarial $2,500 Police Pension Actuarial 2,500 Sec 125 Administration 6,100 Arbitrage Rebate Calculation 1.500 TOTAL $12,600 POSTAGE & METER RENTAL- 552120 All Village postage costs(except for water billing& quarterly newsletters) are charged directly to the Finance Department. Amount includes annual mailings of vehicle, business, and alarm license applications, delinquent parking notices, and all Village correspondences. Also includes rental charges for postage meter. There is no increase in postage rates anticipated for the upcoming fiscal year. The increase is due the lease of a new postage/mailing machine. The current unit has been at the Village since at least 1971 and the vendor has since notified us that repair parts are being discontinued. We are currently paying $1,063/year for the rental of the postage meter since the machine is currently paid for. A root re—.. Psge --1� 40 MORTON GROVE, IL FISCAL YEAR 1997/98 new postage/mailing machine will include many new time saving & technical advancements at a leased cost of$4,512/year (including the postage meter). Detail is as follows: Monthly postage for regular & special Village mailings inc gent corresp for all depts., vendor payments, etc @ $1,400/mo 16,800 Special-Vehicle sticker applic 4,000 Postage Meter Rental 4 500 TOTAL $25,300 PRINTING & PUBLISHING- 552130 Forms and printing of materials used Village wide or for identification or licensing for the general public and businesses. Also includes annual cost of publishing annual Treasurer's report in newspaper as required by law. Further breakdown is as follows: Vehicle stickers, Application forms, Zone Parking Stickers/Cards, Motor cycle plates, etc. 10,000 Payroll& A/P checks/W2 & 1099 form 1,300 Liquor, Business, Animal & Other Certificates& Applic forms 1,600 Misc other forms used village wide 300 Annual publ of Treasurer's Report 400 TOTAL $13,600 PROGRAMMING& SOFTWARE FEES - 552170 Various updates&modifications needed for all accounting, motor vehicle& business licensing, and other department related software needs as well as to the overall operating system. The annual service contract includes all AEK software including those in the Finance, Building, Police&Public Works departments. The specific breakdown is as follows: ASC w/AEK on Village Software $7,300 SYS Retainer on UNIX&Non AEK 3,000 Other modifications/requested work 2.700 TOTAL $13,000 MORTON GROVE, IL FISCAL YEAR 1997/98 AUDITING SERVICES - 552200 Audit and related professional fees projected for Village accounting records is $24,400 of which $18,400 is allocated to the General Fund & $6,000 to the Water/Sewer Fund. $18,400 EOUIPMENT LEASE/RENTAL PYMTS- 552330 Monthly lease payments on main Village copier. $4,963 UTILITIES-TELEPHONE - 553100 All Village telephone costs (except special lines for alarms at water pump stations and vaults effective 5/1/96) are charged directly to the Finance Department. The costs include day-to-day telephone use for Village related matters; extra emergency telephone lines at Police and Fire stations; and cellular telephones for designated personnel. Increase from prior year due to additional costs for fire emergency lines and rearrangement of phone lines at remodeled fire stations as well as to reflect current costs. The account was reduced by the Administrator during the budget review process. $49,000 MAINTENANCE OF NON-AUTO EOUIP- 554130. There is a decrease in this account due to the Village obtaining a special insurance policy on specifically selected pieces of telephone and office equipment that was formerly covered under maintenance contracts. The policy provides the same coverage currently provided by the maintenance contract--but also includes other protection currently not included by other traditional maintenance agreements. Some of these pieces of equipment will include those formerly charged to and located in other departments--but will now be under a contract charged directly to finance in order to take advantage of bulk pricing advantages and to streamline the operation. The specific items to be covered under this program along with other pieces of equipment we cover outside this program include: er—� Page 42 MORTON GROVE, IL FISCAL YEAR 1997/98 Main/auxiliary copiers in finance; NEC 2400 Telephone System; Postage machine; mailing equipment machine; check signing& check protector machines in finance & copiers in 12,000 police, fire & public works departments Various repairs to office equipment & telephone system outside maint agreements 2 400 TOTAL $14,400 MAINTENANCE OF COMPUTERS- 554160 Maintenance agreement to service IBM PS/2 Model 95 UNIX file server, HP laser III, Epson DFX 8000 line printer, and miscellaneous other computer related equipment in other Village departments not covered under separate maintenance agreements as well as other network related systems in other departments (UNIX, Window Work Groups, etc). The increase in cost is due to increased utilization of outside vendor for pre-paid block time by other departments at reduced hourly rates previously received via competitive proposal done during 1995-96 fiscal year. Pre-paid block time is now purchased by and charged to the Finance Department through this account in 30 hour increments. Above provides for app 8 hrs/mo Village wide for this purpose. Annual Maint Agrmnt on File Server $1,560 • Other Data Processing 100 hrs® $65 6.500 TOTAL $8,060 SELF INS/IRMA POOL CONTRIBUTION- 557130 The Village is currently self-insured for worker's compensation, general liability, public officials liability, property and casualty, auto collision& liability, theft, and boiler& machinery under the Intergovernmental Risk Management Agency (IRMA). IRMA is a self-insured group consisting of approximately 65 municipalities in the Chicago Metropolitan Area through an intergovernmental cooperative agreement. The 1997 projected contribution is based on a projected rate of$2.53 per$100 of net adjusted revenues(per 1995-96 audit) as defined by IRMA's by-laws and deducting a projected credit of 14% (of gross contributions) for share of interest earned in IRMA's loss fund and a credit for experience modification. There was a net increase of 8.45% in the Village's revenue base from the prior year and a 2.42% increase in the rate projected for 1998 per estimates provided by IRMA staff. The allocation between the General&Water/Sewer Fund's share is based on each fund's net revenues and is as follows: Page snit 43 MORTON GROVE, IL FISCAL YEAR 1997/98 General Fund $ 340,895 Water/Sewer Fund 33374 TOTAL $ 374,669 In addition to the above, additional coverage is being obtained for areas involving clean up and liability coverage caused by losses due to underground storage tanks; medical and AD & D coverage for injury to ESDA and other volunteers in the course of their volunteer work; and business interruption insurance should a fire or other major casualty to a major retailer result in a major loss of sales tax to the Village. We obtained the first coverage mentioned in 1995. The latter two coverages were obtained in early 1997 and added to the budget for the first time. The account was reduced by the Administrator for the annual IRMA contribution during the budget review process. General Fund Share of IRMA contrib $334,595 Underground Storage Tanks: 3 @ $650 1,950 AD &D/Medical Ins for Volunteers 575 Business interruption 1.015 TOTAL $338,135 fOMMERCIAL INSURANCE COVERAGE -557131 Amounts included in the past are for three year surety bond coverage for various public officials as required by Village ordinance or state statutes or for notary bond coverage. Since amounts expended in 1995-96 are for a three year duration and may be absorbed through IRMA in future, no monies have been projected in 1996-97. BANK CARD SERVICE CHARGES- 558125 Beginning with June 1993 of the 1993-94 fiscal year, the Village began accepting VISA/MASTER CHARGE for payment of raffle ticket purchases as well as, water bill payments, yard waste&trash collection stickers, vehicle stickers, parking tickets, real estate transfer tax stamps and virtually any other Village service payment. Utilization of MC/VISA continues to significantly increase and has been increased accordingly to reflect projected volume of transactions for 1997-98. While the centennial items have ended, utilization is expected to continue as there has been increased use for payment of water bills,vehicle licenses and transfer tax stamps. Current volume based on estimated $64,000 of transactions per year at current rate. $1,600 l� !6•-- p°ge 44 MORTON GROVE, IL FISCAL YEAR 1997/98 cOMMODITIES OPERATIONAL SUPPLIES - 562110 Various supplies & miscellaneous equipment needed to maintain efficient operations of copy machines, cash registers, personal computers, etc. Also includes copy paper, computer stock paper, envelopes, letterhead & business cards used by all departments; budget preparation material, cover sheets & bindings for ordinance, resolution, & minutes books, etc. General office supplies for both the Finance Department and to an extent other departments, are included in this account. Increase in line item reflects realistic anticipated expenditures. $16,000 CAPITAL OUTLAY MACHINERY & EOUIPMENT- 572010 Replace or upgrade current NEC phone system* which provides all telephone communication (except E 9-1-1) for the Village Hall Building(including Police Department), as well as direct interface with the two Fire Stations and Public Works Facility in order to take advantage of the latest technological advancements and to better serve Village residents. The current telephone system(installed in June 1986) ■ . was intended to have a life expectancy of 8-10 years. The cost includes professional consultant (of $3,780) to assist in developing and reviewing bids. • The item is expected to be funded through an installment note purchase. Telephone System Upgrade $50,500 g' VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY12 - FINANCE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 65,734 68,583 73,573 73,573 62,196 73,573 73,573 77,251 544430 SALARY-ASST DEPT DIRECTOR 43,263 46,870 49,676 49,676 43,040 51,165 51,165 51,165 544700 SALARIES-CLERICAL 93,646 92,670 98,705 98,705 81,657 99,032 99,032 99,032 546100 LONGEVITY 1,050 2,100 2,100 2,100 0 3,200 3,200 3,200 547100 SOCIAL SECURITY 15,388 15,335 16,323 16,323 13,522 16,508 16,508 16,561 548100 HOSPITILIZATION INSURANCE 21,043 21,790 22,226 22,226 18,030 22,226 22,226 22,226 548300 LIFE INSURANCE 794 839 888 888 745 907 907 926 TOTAL PERSONAL SERVICES 240,919 248,187 263,491 263,491 219,190 266,611 266,611 270,361 CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 985 1,113 1,000 1,000 599 1,015 1,015 1,015 551130 MEETINGS & CONFERENCES 3,021 4,217 3,050 3,050 2,090 2,800 2,800 2,800 551150 TRAINING & INSTRUCTIONS 583 0 1,000 1,000 368 1,000 1,000 1,000 552110 PROFESSIONAL SERVICES 6,760 10,907 11,500 11,500 4,932 12,600 12,600 12_ 0 552120 POSTAGE & METER RENTAL 21,889 20,111 22,900 22,900 15,319 25,300 25,300 552130 PRINTING & PUBLISHING 10,245 16,647 13,600 13,600 4,654 13,600 13,600 1.5,...40 552170 PROGRAMMING & SOFTWARE FEES 16,690 19,558 13,000 13,000 11,947 13,000 13,000 13,000 552200 AUDITING SERVICES 15,853 18,128 18,750 18,750 18,453 18,400 18,400 18,400 552330 EQUIPMENT LEASE/RENTAL PYMTS 0 3,309 4,963 4,963 4,136 4,963 4,963 4,963 553100 UTILITIES-TELEPHONE 44,278 46,186 46,200 46,200 43,392 50,000 49,000 49,000 554130 MAINTENANCE OF NON-AUTO EQUIP 20,322 15,068 17,300 17,300 14,679 14,400 14,400 14,400 554160 MAINTENANCE OF COMPUTERS 4,603 4,350 4,000 4,000 9,640 8,060 8,060 8,060 557130 SELF INS/IRMA POOL CONTRIBUTION 79,090 308,217 297,911 297,911 303,977 344,435 338,135 338,1355 557131 COMMERCIAL INSURANCE COVERAGE 0 1,616 0 0 558125 BANK CARD SERVICE CHARGES 668 1,454 900 900 1,355 1,600 1,600 1,600 TOTAL CONTRACTUAL SERVICES 224,986 470,879 456,074 456,074 435,541 511,173 503,873 503,873 COMMODITIES 562110 OPERATIONAL SUPPLIES 17,566 17,025 14,000 14,000 12,266 16,000 16,000 16,000 TOTAL COMMODITIES 17,566 17,025 14,000 14,000 12,266 16,000 16,000 16,000 CAPITAL OUTLAY 0 0 50,500 50,500 50,500 572010 MACHINERY & EQUIPMENT 0 13,105 0 TOTAL CAPITAL OUTLAY 0 13,105 0 0 0 50,500 50,500 50,500 •"•* TOTAL EXPENSE 483,470 749,195 733,565 733,565 666,997 844,284 836,984 840,734 46 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Finance Department 1996-97 1997-98 `-' Salary Number Grade Salary Number Full Time: Finance Director 73 , 573 1. 0 77 , 251 1. 0 Assistant Department Director 49 , 676 1. 0 61 51, 165 1. 0 Principal Account Clerk 35, 476 1. 0 44 36, 540 1. 0 Receptionist/Cashier 29, 685 1. 0 35 30, 575 1. 0 Total 188, 410 4 . 0 195, 531 4 . 0 Part Time: Clerk/Typist 21, 916 3 . 0 19, 938 2 . 0 Purchasing Coordinator/Clerk 11, 628 1.0 11, 979 1.0 Total 33, 544 4. 0 31, 917 3 . 0 Fringe Benefits: Longevity 2, 100 2 . 0 3, 200 3 . 0 Social Security 16, 323 8. 0 16, 561 7 . 0 Hospitilization Insurance 22, 226 4 .0 22, 226 4.0 Life Insurance 888 4. 0 926 4 . 0 Total 41, 537 42, 913 Department Total 263 , 491 8. 0 270, 361 7. 0 47 a A !1 `� MORTON GROVE FY 1997/98 RESERVES DEPARTMENT/ACTIVITY DESCRIPTION The Reserves have been established to provide funds for unanticipated and emergency needs which may arise during the year and for which it is difficult to provide a reasonable forecast as part of the budget preparation process. The Reserve Account includes appropriations for potential additional assessments for the health insurance program, the cost of deductibles under the IRMA pooled self-insurance program, and any unemployment claims which may arise. Each of these reserve accounts has a separate function within the General Fund and are explained in detail below. The Reserve for health insurance is being appropriated from existing fund balances specifically designated for this purpose. All other reserves appropriated are being financed with revenues anticipated to be collected during the 1997/98 fiscal year. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES Much of the reserves anticipated to be utilized for emergency and extraordinary purposes during the 1996/97 fiscal year will be used to fund overtime expenses in the Fire Department. Due to fulfilling minimum manpower requirements on a 365 day/24 hour basis, additional overtime incurred to either fill positions absent due to injury leaves, additional manpower utilized for the move back from the temporary facilities during the remodeling of Station#5, or the time required to fill a vacant position due to the retirement of a firefighter. Additional overtime will be expended in the Street Department to fulfill snow and ice removal needs during the 1996/97 winter season. ANNUAL GOALS AND OBJECTIVES- FISCAL YEAR 1997/98 The management of the day-to-day affairs of Village operations have and continue to be run utilizing the most efficient and effective methods reasonably possible. However, unforeseen and emergency circumstances do occur from time to time from which utilization from existing revenues or fund balances will be necessary. The Village will continue to carefully monitor these occurrences and expenditures if and when they occur. MIDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 RESERVES $ 123, 802 $ 461, 122 $ 210, 248 Total Approp. Request $ 123, 802 $ 461, 122 $ 210, 248 48 MORTON GROVE, IL FISCAL YEAR 1997/98 BUDGET COMMENTS While the total budget of the Reserves is decreased by $250,874 or 54.4%, the majority of the decrease is due to the transfer of the Abt Economic Development Agreement to the new Economic Development Fund. The only other increase is $2,000 to provide for the cost of the IRMA deductibles. RESERVE FOR EMERGENCY/EXTRA EXP - 581010 Emergency and extraordinary expenditures provide and account for unforseen circumstances and such other contingencies as snow storms, floods, or other extraordinary or emergency situations which may occur. This contingency is based on approximately 1.5% of the 1995-96 General Fund total operating expenses. The account was reduced by the Administrator during the budget review process. $131,748 L t i • t AI ul' • dui di • uI' - : Based on our continued modest need to pay unemployment insurance benefits, we are recommending only $1,000 be appropriated. The obligations for unemployment compensation expended during the 1993-94 & 1994-95 fiscal years have ended and there is no one currently drawing unemployment 1 compensation at this time. (The Village is under the reimbursement program for its unemployment obligations and does not pay an unemployment tax). $1,000 • t it u . I M _ - 8 131 Village share of first$1,000 in deductibles of claims covered under IRMA. There is an amount of $30,000 estimated for this purpose of which$27,500 is for General Fund purposes and $2,500 is for Water/Sewer Fund purposes. The increase in the General Fund's share is to reflect the trend of prior year's expenditures. $27,500 • : :1 . r: 1• 1: : ► y • - i t The Village is self-insured for purposes of funding its group health insurance program. Blue Cross is the "third party administrator" who processes claims and provides stop loss insurance coverage. From time to time, quarterly payouts for benefits may exceed premiums paid in resulting in a supplemental charge for the Village. At other times, the reverse is true resulting in a reimbursement for ..� the Village. reflects appropriation supplemental payouts and t cl ref ecis any reimbu ement received. A o esp nding amount is included as part of the available cash er-- 11/4%....5 ^0 MORTON GROVE, IL FISCAL YEAR 1997/98 balance at the beginning of the year since the amount is reserved as part of the fund balance. $50,000 Ter page en, 50 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY89 - RESERVES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE RESERVES 0 0 124,322 124,322 0 184,277 125,000 131,748 581020 0 RESERVE FOR UNEMPLOOYMENTA YMENT COMOM 5810 RESERVE FOR UNEMPLP 2,526 0 1,000 1,000 0 1,000 1,000 1,000 P 581030 RESERVE FOR IRMA DCTBLS/ASSES 29,960 26,265 25,000 25,000 15,527 27,500 27,500 27, 581050 RESERVE FOR HEALTH INSURANCE COSTS 228,839- 127,886- 50,000 50,0000 5,8577- 32,000 50,000 50,0000 581060 RESERVE FOR COMPENSATION 0 0 0 581110 RESERVE FOR ECONOMIC 0 0 C DEVELOPMT 614,146 225,422 260,800 260,800 150,443 0 D 0 581140 RESERVE FOR EIF EXPENDITURES 0 0 0 0 20,000 TOTAL RESERVES 417,794 123,802 461,122 461,122 180,113 294,777 230,235 210,248 ..+. TOTAL EXPENSE 417,794 123,802 461,122 461,122 180,113 294,777 230,235 210,248 51 ..'a.,. MORTON GROVE FY 1997/98 70 rt, POLICE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Police Department is to prevent and/or control behavior that is threatening to life and property; to assist individuals who are in danger of physical harm or are a victim of crime; to protect constitutional guarantees; to perform all duties and responsibilities in an unbiased, indiscriminate and objective manner; to facilitate the safe and expeditious movement of vehicular traffic and pedestrians; to assist persons who cannot care for themselves such as the physically challenged, mentally impaired, the old and the very young; to identify situations that have the potential to develop into serious problems for individuals, the police or the Village government; to create and impart a feeling of safety and security within the community. PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES Each department component derives from the Mission Statement specific goals and objectives covering their areas of responsibility. In addition, each component supervisor continuously monitors component activity related to accomplishment of the Goals and Objectives and does an annual assessment. The complete Mission Statement, goals and objectives document is available through the office of the Chief of Police. 1. Planning and Research- The department continued to look at all areas of activity and performance as to needs, level of service and quality of delivery. Areas that were to be studied and the current status of each is described below. a. While attending the ten week Staff& Command school at the Northwestern University Traffic Institute a sergeant completed a staff study related to the implementation of a citizen survey. The staff study answered five questions: Why would it be beneficial for the Morton Grove Police Department to implement a citizen survey? How should the survey be structured in order to provide an accurate reading of citizens' perceptions of the Morton Grove Police Department? How will a citizen survey be distributed? How often should citizen surveys be distributed? How much would a citizen survey program cost? BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 3, 393, 049 $ 3, 573, 250 $ 3, 705, 714 CONTRACTUAL SERVICES 130, 900 151, 043 151, 906 COMMODITIES 86, 394 72, 440 73, 615 CAPITAL OUTLAY 155, 091 155, 525 193, 530 Total Approp. Request $ 3, 765, 434 $ 3, 952, 258 $ 4, 124, 765 seatfr, , . Page --1 yam 1 52 MORTON GROVE, IL FISCAL YEAR 1997/98 b. Review existing traffic and parking ordinances as to relevancy and wording. Make recommendations for change where applicable. Incorporate by codification sections of the Illinois Vehicle Code, that are non-hazardous violations, into Village ordinance. The change will give officers the option of using an ordinance ticket for minor violations and help reduce court time. This study was started during the year, but not completed. c. Update of the Field Ordinance Manual was to take place after the ordinance review was completed. The Ordinance Manual is a field guide for police personnel to use for easy reference of ordinances specifically the responsibility of the police department. No work was done on this project. d. To add a third option for collecting delinquent parking tickets the use of a car boot was studied. An ordinance was prepared and passed. Two boots have been ordered and the paperwork needed to implement the boot program is ongoing. e. Some existing ordinances have sections relating to parental responsibility. A study was completed that looked at those existing ordinances and ordinances that were recently adopted in other towns. From the study will come recommendations whether to adopt new parental responsibility ordinances for certain violations not currently covered. Also, to look at the feasibility of one ordinance to cover all parental responsibility concerns instead of having many separate ordinances. State statutes allow for the recovery of certain expenses related to the arrest and processing of D.U.I. suspects. In progress is a study on developing an ordinance to recover these costs. g. An in-depth study of the employee evaluation system was completed. The study will be 'T reviewed by staff in the near future. The new system will be used for the 1997 calendar year evaluations. Part of the update will include computerization of the evaluation processes. h. A comprehensive manpower allocation study was worked on during the past year. As a result of that study deployment of personnel was adjusted beginning with the first work period of 1997. Although critical General Orders such as Use of Force,Pursuit Driving, etc., are continuously reviewed and modified, the entire General Order manual has not been totally modified since the mid 1980's. The review of the entire manual including reclassification, organization, distribution, regular review process and computerization began in February 1996, with completion anticipated one year later. As this is a labor intensive project involving many employees that have other responsibilities the date of completion could not be met. About 35% of the work has been completed. While not currently participating in the police accreditation process all new General Orders will comply or relate to the standards set by the Commission on Accreditation for Law Enforcement Agencies (C.AL.E.A.). j. Other projects implemented during the year included a quality control report review process, the five year comprehensive training plan, and the "Are You O.K.?" computerized telephone check on well-being system. aggressive 2. Enforcement& Control-Increase detection and arrest of D.U.I offenders; aggr enforcement of parking laws especially fire lane and handicap zones;utilization of patrol techniques to provide a crime deterrent to all parts of the Village. Thoroughly investigate all criminal activity; establish intelligence information and take fdr—� Page 1g, t 53 MORTON GROVE, IL FISCAL YEAR 1997/98 enforcement action related to gambling, prostitution, alcohol and narcotics, licensing laws and organized crime; to continually disseminate crime analysis and pattern information; maintain liaison with other police and law enforcement representatives. a. D.U.I. arrests increased 10% over the previous year. This was the fourth year in a row that arrests increased. b. The department maintains a selective enforcement list of areas and/or violations that are consistently problematic. An aggressive traffic enforcement effort has been shown to deter crime and has also resulted in felony arrests. The department does not have a specialized traffic unit. All officers are encouraged to take appropriate enforcement action when encountering any traffic or ordinance violation. The level of enforcement is always dependent on calls for service, available personnel and other obligated time. The figures below show activity for the past year in comparison to the previous four years. Included is overall traffic and ordinance enforcement. Also, fire lane, handicap parking, vehicle tag and seat belt violations which the department pays special attention to. 1992 - 1995 (4 Year Average) 1996 Traffic Enforcement 10, 906 11, 589 Ordinance Enforcement 5, 424 4, 965 Total Traffic/Ordinance 16, 330 16, 554 Fire Lane 693 437 Handicap 299 404 Vehicle Tag 1, 357 1423 Seat Belt 651 1, 099 c. Other areas of enforcement and control are inspections of liquor license holder premises and motels for compliance with all laws. Also, these inspections give the department an opportunity to identify potential problems and work with the businesses to reduce or eliminate problems. Inspections 1,995 1996 Liquor License 41 46 Motels 40 55 3. Service/Crime Prevention/Public Relations-Maintain liaison with community and civic groups/organizations for cooperative efforts toward reducing crime and the delivery of police services; maintain crime prevention programs, the presentation of the DARE. program and delivery of police services through the Community Service Network, CAN. a. Community Liaison-Each component head was assigned a government, community or civic group with which to maintain contact throughout the year. Contacts are designed to develop cooperation, share information and to identify and deal with any potential problems. b. Crime Prevention/D.ARE. - The DARE. Program was delivered to 343 students at five local schools. The vehicle window V.I.N. Etching Program had 95 participants. The �-- Walk& Talk Program which updates the emergency contact directory, had 1,205 business MORTON GROVE, IL FISCAL YEAR 1997/98 visits. Police - Community interaction continued throughout the year with security surveys, the Citizen Police Academy, safety tips on cable T.V. and in local newspapers, and meetings with various concerned resident groups. 4. Condon aid Cooperation-Encourage and exhibit communication and cooperation between supervisors, supervisors and subordinates, other Village units and department components and other agencies; assignment and scheduling of personnel in the most efficient and productive manner; exhibit a positive attitude and strive to maintain a positive and motivated work environment. a. Information distribution was handled in many ways. The daily bulletin was updated to be easier to read, provide more information and to include criminal activity on our borders in the surrounding towns. The in-house monthly newsletter continued. Staff meetings included not only the main staff but non-management representatives from every department component including the F.O.P. A distribution system for magazines and periodicals to all personnel continued. After going through the system this material is placed in the department library or roll call reading racks. b. Supervisors met regularly and rode along periodically with their personnel. Constant communication and dissemination of much information has kept confusion, misinformation and rumors to a minimum. 5. Reporting& Recorda a In addition to implementing report quality control our report review process was revised. b. To have our court case files ready for the court date the case filing system was modified. We no longer need to rely on the circuit court system, which is not dependable. c. To reduce misfiled or misplaced reports or other records a new procedure was implemented. The new procedure limited access and accounting system will eliminate many problems. d. Two officers attended a crime analysis school. The review of our crime and its pattern enables better deployment of personnel. 6. Training was completed. a. Cataloging of books and other publications in the department library P b. The five year comprehensive training plan and related records was implemented. c. By adjusting schedules for three days twice this past year we were able to bring important and timely training to the entire department. ►Al .S : : d1 1 :. l Mtl\/ - y 4 1. Complete review and/or implementation on: a. Citizen Survey b. Existing traffic and parking ordinances with inclusion of Illinois Vehicle Code. c. Field Ordinance Manual d. Boot Program e. Parental Responsibility f. D.U.I. expense recovery � Page 55 MORTON GROVE, IL FISCAL YEAR 1997/98 g. Employee evaluation system h. General Orders 2. Begin review on: a. Duty death procedure b. Dual career path 3. Maintain or exceed the previous year's D.U.I. enforcement level. 4. Maintain or exceed the past level of enforcement related to traffic and ordinance violations. 5. Continue to be aggressive in liquor license and motel inspections. 6. Continue community liaisons and crime prevention programs. 7. Provide resources, support services and training enabling fulfillment of aforementioned goals and objectives by the personnel assigned to each component. BUDGET COMMENTS There was an overall increase to the Police Department budget from $3,952,258 to $4,124,765 -- an increase of$172,507 or 4.4%. The increase is primarily from salary adjustments (pursuant to both collective bargaining agreements and reclassifications) and public safety capital equipment. There is a $3,962 decrease in the 21 contractual and commodities accounts compared to Fiscal Year 1996-1997. A new contractual account was added this year for the Public Safety Training project in the amount of $6,000. This addition increases the 22 contractual and commodities accounts by$2,038. Machinery and equipment increased $28,105. The increase is a direct result of appropriating $20,000 for Livescan matching funds. Also, during the budget review process with the Board of Trustees, two patrol car surveillance systems were added for$10,000. PERSONAL SERVICES SALARY-DEPARTMENT DIRECTOR- 544300 $79,155 DEPUTY CHIEF - 544421 $70,238 SALARIES-COMMANDERS - 544500 $249,480 SALARIES-LIEUTENANTS/POLICE- 544520 $59,948 SALARIES-SERGEANTS/POLICE DEPT- 544540 $288,100 SALARIES-POLICE PATROL OFFICERS - 544600 $1,617,898 SUPPORT SERVICES SUPERVISOR- 544620 $42,812 SALARY-COMMUN/LEADS SUPERVISOR- 544621 $41,150 SALARY-PINS MGR/RECORDS COORD - 544622 $31,186 SALARIES-RADIO OPERATORS/DSPTCH- 544624 $265,811 Page r -4,911111111911 56 MORTON GROVE, IL FISCAL YEAR 1997/98 SALARY-ANIMAL CONTROL OFFICER- 544630 $43,669 SALARIES-CSO WORKERS 1 & 2 - 544642 $137,045 SALARIES-CROSSING GUARDS - 544663 $39,268 SALARIES-CLERICAL - 544700 $61,150 SALARIES-SECRETARIAL - 544710 $35,121 SALARIES-OVERTIME - 545100 $53,045 HOLIDAY PAY- 545200 $71,929 POLICE COURT TIME - 545400 $44,558 LONGEVITY - 546100 $37,500 SOCIAL SECURITY- 547100 $66,902 HOSPITALIZATION INSURANCE - 548100 $322,122 RETIREE HEALTH INSURANCE- 548200 $33,300 LIFE INSURANCE - 548300 $14,327 CthaRACWALSERECES DUES & SUBSCRIPTIONS- 551120 The publications& associations supported by this account allow members of the police department to stay current with changes in laws, federal acts& other governmental mandates. It also keeps information flowing through the department related to new programs, innovative technology& modern management techniques. Criminal Justice Publ./Literature $760 International, State,Local Dues 750 Criminal/Constitutional Law Publ. 400 Haines Criss+Cross Directory 395 IL Law Enforcement Bulletin 335 IL Criminal Law&Procedures 310 IACP Training Keys 315 IACP NET-Model Policy/Research Prg. TOTAL $4,065 tr---- Page e1� 57 MORTON GROVE, IL FISCAL YEAR 1997/98 MEETINGS & CONFERENCES - 551130 Communications with fellow practitioners from area, state, federal & international law enforcement agencies resulting from attendance at meetings and conferences stimulates an exchange of strategies and concepts which are mutually beneficial to all in law enforcement. Problem areas are addressed and solutions can be discussed and evaluated. Association Meetings $1,400 IACP Conference 1997 1,275 PIMS & LEADS Conferences 700 Supervisor& Junenile Meetings 500 International Police Liaisons 650 Security& Crime Study Meetings 250 Crime Prevention Meetings LQQ TOTAL $5,075 TRAINING& INSTRUCTIONS - 551150 The overall training goal is to maintain a high level of training to all department members. Types of training used is based on laws, court decisions, mandates, employee needs& liability considerations. Excluding the monies for basic training&tuition reimbursement we will expend $404/per employee for training. In view of our litigious minded society the amount we will expend per employee on training is cheap insurance. The tuition reimbursement was reduced by the Administrator during the budget review process. Recruit School &Expenses(2 Ofc.) $5,400 Criminal Law, Arrest, Search& St. 1,000 Supervisory& Administrative 5,000 NEMRT Program 2,925 Criminal&Juvenile Investigations 1,500 Secretarial/Computer Training 750 Crime Prevention-DARE Training 1,000 Emergency Vehicle Operation 1,000 Traffic&D.U.I. Enforcement 500 Dept.Tmg.Days/Use of Force& CPR 2,000 Defensive Tactics/Firearm-Armorer 4,100 General Tmg.(CSO/Clerk/Report Writing/Testifying in court & Civila Liability/etc. 2,000 Police Law Institute (PLI-computer criminal law training 4,900 Tuition Reimbursement 2.004 TOTAL $34,075 MORTON GROVE, IL FISCAL YEAR 1997/98 ^ \ EMPLOYEE RELATIONS - 551160 To comply with O.S.H.A. requirements to protect police personnel from blood borne infection it is necessary to provide inoculations to at-risk members. The monies in this account allows us to comply with the requirements related to newly hired at-risk members. Blood tests to determine lead content for range officers also comes from this account. Hepatitis Inoculation $800 Lead Testing- Range Officers 244 TOTAL $1,000 PERSONNEL RECRUITMENT- 551170 This account covers the hiring of personnel& promotional testing. The current police officer eligibility list will expire on February 15, 1998. Monies to establish a new eligibility list have been provided for in this account. The psychological, polygraph& medical exams are based upon allowing for the testing of 5 potential new employees&/or positions. Psychological Fees $2,500 Medical Exams 1,400 -t NW Municipal Conf. Consortium Dues 363 Polygraphs 350 Recruit Exam, Consortium NWMC 2.444 TOTAL $11,613 PRINTING & PUBLISHING- 552130 Stationary, envelopes, report forms, incident cards, parking&warning tickets re professionally rof incurred oohnallyast printed &this account covers these needs. The increase relates to the actual expenditures past The account was reduced by the Administrator during the budget review process. $5,200 EROGRAMMKG-ALSOECWAREM"Silli This account supports the Police Information Management System, the A.L.E.RT.S. Mobile Data Terminals& the Alarm Management Tracking System. PIMS User Fees/ALERTS User Fees $25,594 Programming& Software Support 3,000 Klawitter/Programming&Modif. 2.000 TOTAL $30,594 I � Page 7 �7� 59 MORTON GROVE, IL FISCAL YEAR 1997/98 ABANDON AUTO REMOVAL- 552220 This account is used to remove abandoned vehicles from Village streets. It provides monies for tagging, towing, processing charges, legal notifications & disposal. Also, to cover costs of criminal impoundment & relocation of vehicles due to construction or weather related emergencies. Expenses related to the vehicle immobilization(Boot) program will be channeled through this account. $550 MAINTENANCE OF NON-AUTO EOUIP- 554130 -- This account covers the maintenance contracts on department business machines& non-contract expenses for time clocks, typewriters, etc. Gun range maintenance includes the repair&/or replacement of cables, target machines& computer controls. Also, included is the cost of filter replacement & the E.P.A. mandated disposal of lead contaminated filters. Because of the type of use& the amount of usage the gun range is maintenance/repair intensive. Our maintenance program for this fiscal year, in addition to routine maintenance, has scheduled resurfacing the cement floor, repair or replacement of the rug area& repair or modification of storage areas. The increase is a result of a new line item for building maintenance to cover expenses incurred for the year that was in the past absorbed by the other line items in this account. Gun Range Maintenance $5,000 Maintenance Services 2,500 Vending Services 1,500 Business Machine Repairs 1,000 Building Maintenance 5QQ TOTAL $10,500 MAINTENANCE OF RADIO EOUIPMENT- 554150 This account covers maintenance contracts, parts not covered by contract&NORCOM related expenses. Although we anticipate a 4% increase in the NORCOM maintenance contact the$700 should be able to be absorbed by existing funds. NORCOM Maintenance $17,500 Video Cameras/Monitors 2,000 Radar Maint./Recertification 525 NORCOM Consultant 2,000 ISPERN 1,500 Pagers/System 600 Page 60 MORTON GROVE, IL FISCAL YEAR 1997/98 Antennas 4Q4 TOTAL $24,525 MAINTENANCE OF COMPUTERS- 554160 This account provides for all service& maintenance contracts& computer maintenance not covered under warranties. The decrease is due to the maintenance of office computers being provided through a master in the Finance Department. $2,500 COMMUNITY RELATIONS- 555140 Monies in this account provide citizen awards, department service awards& other community oriented recognitions. $500 MUTUAL AID - 557140 NORTHEASTERN METROPOLITAN ENFORCEMENT GROUPS, M.E.G. UNIT: Provides police with the ability to use and make undercover drug purchases of a covert nature. It also provides additional sworn personnel trained in narcotics and dangerous drug enforcement on an as needed basis. NORTHERN ILLINOIS POLICE ALARM SYSTEM,N PAS/EST/MOBILE HELD FORCE: Provides the availability, from 85 police agencies, manpower and equipment for short term response to natural disasters (tornado, flooding) and man-made disasters(plane crashes, train derailments). In addition, to N.I.P.AS. the Emergency Service Team(EST)has 38 officers from various agencies available to handle barricaded offender(s), hostage situations, terrorists, high risk warrant service, & dignitary protection. Mobile Field Force provides member agencies with a large contingency of officers trained in the field force concept of riot control& suppression of civil disorder. MAJOR CRIME ASSISTANCE TEAM,M-CAP: Provides the funds for participation in a multi jurisdictional unit that is available for use by member department to handle any complex major crime investigations that over reach the resources of a member agency. MEG $1,950 NAIPS/EST/MOBILE FIELD FORCE 2,970 M-CAP 1.200 TOTAL $6,120 MORTON GROVE, IL FISCAL YEAR 1997/98 NE IL PUBLIC SFTY TRNG ACADEMY - 557155 The Northeastern Illinois Public Safety Training Academy is currently in its developmental phase as an intergovernmental agency designed to provide contemporary, efficient & realistic training for public service agencies. The facility has been earmarked as a component of the reuse plan for the Glenview Naval Air Station that was recently closed. The amount appropriated will support the Village's anticipated expenditure for the academy's operations for Fiscal Year 1997/98. Funds have been provided, in equal shares, in the Fire& Police Department budgets. The training academy will be used by the Fire, Police& other Village Department's for safety, management& operation training activities. Each participating agency's proportionate share of the operating cost will be determined by a formula using 3 economic/demographic factors(equalized assessed valuation, population& number of sworn personnel). Morton Grove's total proportionate share is estimated at 4.5% of the whole or $12,000.00. Each department will budget for half. $6,000 SPF,VfAT,INVESTIGATIONS - 558100 This account funds the resources& equipment necessary in the surveillance, identification& regulation of drugs, liquor, vice, organized crime&gang activity within the Village. The account additionally covers the expense of transporting the deceased to the Cook County Medical Examiner's facility in Chicago. Expenditures in this account have increased in recent years due to more aggressive vice investigations, major case investigations&the cost of deceased removal. $2,000 DRUG ENFORCEMENT ACT- 558101 The law requires that an account be established to provide a record of monies seized&forfeited to the Police Department as a result of drug enforcement. The utilization of the funds in this account are for the sole purpose of drug related investigation and enforcement. This account is offset in Fund Balance from revenues collected in prior fiscal years. $7,589 ammt 62 MORTON GROVE, IL FISCAL YEAR 1997/98 COMMODITIES: OPERATIONAL SUPPLIES - 562110 This account provides for many items used daily in the police service. These include portable radio supplies (rechargeable batteries, microphones & batteries), prisoner expenses (food, personal hygiene supplies), D.U.I. blood/urine testing, infectious disease prevention supplies, roadway flares & state vehicle registration for all police vehicles. Flares $2,500 Prisoner Expenses 1,700 Computer Accessories 1,150 Radio-Emergency Equip. & Supplies 1,300 Vehicle Registration 600 Blood Borne Infection Prevent.Supp. 500 TOTAL $7,750 PHOTO SUPPLIES - 562120 This account supports the cost& development of color, black&white film required by the patrol, "t investigation, evidence technician& crime prevention sections; additionally it supports the daily activities of taking mug shots, follow-up & crime scene photographs, &the development of negatives& reprints for outside agencies. The account also funds the equipment needed to maintain the photolab & its supplies. Our evidence technicians are also provided with the latest up-to-date technological equipment & supplies required to perform their duties. $4,500 ANIMAL CONTROL SUPPLIES- 562170 This account provides for the supplies& equipment necessary to respond to several hundred animal requests each year. Among these requests are the following: Animal hospital expenses to board stray animals, carcass removal from roadways& requests from residents in the removal of hornet&wasp nests. Animal control is also responsible for the removal&relocation of other such animals, i.e., racoons, skunks, birds& squirrels. Lastly,the animal control officer handles animal bites&the investigation of cruelty to animal complaints. Animal Hospital Expenses $1,400 Supplies/Equipment 1.100 TOTAL $2,500 _ rr-- Page rift r 63 MORTON GROVE, IL FISCAL YEAR 1997/98 OFFICE SUPPLIES - 562180 This account allows for general office purchases such as computer& copier paper, computer& typewriter cartridges& ribbons, repair&/or replacement of office furniture. Office Supplies $3,500 Copy Machine & Computer Paper 2,750 Computer Supplies 450 Laminating Machine Supplies 250 Office Furniture 5911 TOTAL $7,450 UNIFORM PURCHASE & REPLACEMENT- 564300 All full-time department members are required to maintain a complete uniform. Sworn personnel are also required to purchase& maintain a bullet proof vest. This account provides the appropriate wearing apparel for 46 sworn& 18 civilian police personnel, 1 public safety officer, & 16 school crossing guards. The account also provides for repair& replacement of stars& shields& the purchase of department arm patches& insignia. One dispatcher uniform is accounted for in the E-911 budget. The increase in this account reflects a$25.00 per officer increase per the Labor Agreement. 46 Sworn Officers @$675 each $31,050 18 Civilians @$375 each 6,750 Replacement Uniforms 750 Public Safety Officer 675 Stars& Shields 800 Crossing Guards 500 Dept. purch.,patches, insignia, etc. 2,375 TOTAL $42,900 GUNS & AMMUNITIONS-564360 This account supports our firearms training& qualification program along with providing equipment for tactical response situations. This directly impacts on liability issues. It also provides for re-load ammunition for recruit training& monthly training. It is further used for maintenance&/or purchase of shotguns/rifles. Ammunition $3,975 Weapons& Supplies 1.144 TOTAL $5,115 MORTON GROVE, IL FISCAL YEAR 1997/98 CRIME PREVENTION EXPENSES - 564365 The Crime Prevention Bureau/D.A.R.E. Unit is responsible for raising awareness issues with citizens, schools, businesses& community groups. The overall program promotes effective prevention techniques designed to reduce criminal activity& enhance the quality of life within the community. The unit is also designed to be flexible enough so as to adapt to all aspects of community & departmental needs as they arise while still maintaining the quality of the existing programs. These programs, which are provided to the public free of charge by the police include: Project D.A.RE. (administering the program in all schools); Community Awareness Network- C.A.N. (providing numerous community seminars); Security Surveys(burglary/theft prevention, personal safety); Operation Identification& Borrowed Time (engravers & electric timers are loaned out); Infant Seat Loan Program(child restraint seats are provided); Emergency I.D. Bracelet Program(provides bracelets for medical/health information used by paramedics & police in emergency situations);Department Tours; Public presentations; & informational safety/security pamphlets; Department Tours;Public Presentations; & "Are You O.K.?" senior well-being program. Not included in this account are monies for printing, supplies, equipment and D.A.R.E. training which has been underwritten each year by the schools. Community Awareness Program $2,850 DARE. Program 5.54 TOTAL $3,400 CAPITAL OUTLAY MACAINERY & EOUIPMENT- 572010 1. DASHIvIISER PLUS STROBE LIGHT: When squads, utilizing their overhead emergency lights, are parked in close proximity to the older opti-con systems the traffic lights malfunction. The only way to alleviate this problem was to modify the operation of the squad's overhead emergency lighting sequence. The result of the modification has caused intermittent lapses in the operation of the squads' emergency lighting system. These lapses are a safety concern as they cause the rear emergency lighting system to go dark. The strobe lights we will purchase will be installed in the rear deck of our 10 marked squads(2 lights per squad). These lights will remain on during the time that the overhead emergency lights are dark. These lights will not affect the opti-con system. 2. MULTI-MEDIA COMPUTER This computer will replace the existing Crime Prevention(CPB)/DARE computer which has 170MB of hard drive. The new computer will allow the upgrading of our present desktop publishing software. The upgrade will expand the in-house development of CPB/DARE literature that is distributed to the schools& community& do so with a more professional look 3. KUSTOM ELECTRONICS PRO-1000 DS TRAFFIC SAFETY RADAR UNIT: This will replace existing radar units that are deteriorating in reliability& could come in question during court proceedings. -� ■ .la rim p e",14 r 65 MORTON GROVE, IL FISCAL YEAR 1997/98 4. HEWLETT PACKARD LASERJET 4 PLUS, with ENVELOPE FEEDER: The new printer will replace the current HP LaserJet HD printer which is 5 years old & deteriorating in performance. This printer is now in use for our in-house records system& alarm program. 5. LIVESCAN FINGERPRINT WORKSTATION: This provides the department the capability to roll inkless fingerprint impressions, electronically store& transmit those images to the IL State Police Bureau of identification& cataloging. Livescan will connect a number of databases that are not easily accessible now. The new system will save approximately 523 man hours per year in arrestee processing. 6. INTERCOM SYSTEM for front window in dispatch& outside the building for off hours handicap access to the police department. 7. MOTOROLA VISAR UHF PORTABLE RADIO, these radios will be issued to D.A.R.E. & Crime Prevention Officers who do not require the larger portable radios which are designed for patrol use. Since they are primarily administrative officers, they can be assigned the smaller radios. The old portables will be rotated back to patrol to replace radios that are having performance problems. 8. PCMobile 486 LAPTOP COMPUTER, laptops will replace older model MDT'S that have slower processors& less capabilities. PIMS & Motorola are also discontinuing support for the older models. Laptops are also compatible with current CAD technology& are more flexible than MDT's. They will also allow officers to fill out reports while in the field. 9. MOTOROLA MaxTrac VHF MOBILE RADIOS, will replace the spare MaxTrac radio which was installed in our traffic car, Squad 19. 10. MOTOROLA Spectra UHF MOBILE RADIOS, will replace the spare Spectra radio which was installed in our traffic car, Squad 19. 11. PATROL CAR SURVEILLANCE SYSTEM, will document police activity while on patrol. It aids in refuting claims of police misconduct and can also be used as a training aid for officers. The system will also be used for DUI arrest documentation. 1. 8-Dashmiser Plus Strobe Lights $880 2. 1-Multi-Media Computer 2,500 3. 2-Kustom Electronics PRO-1000 DS Traffic Safety Radar Unit 1,900 4. 1-Hewlett Packard LaserJet 4 Plus with Envelope Feeder 1,500 5. LiveScan Fingerprint WorkStat. 20,000 6. 1-Intercom System/Front Desk 800 7. 2-Motorola Visar UHF Prtb Radios 1,650 8. 2-PC Mobile 486 Laptop Computers 12,600 9. 1-MaxTrac VHF Mobile Radio 800 10.1-Spectra UHF Mobile Radio 1,500 11.2-Patrol Car Suveillance System 10.800 TOTAL $54,930 iig, . MORTON GROVE, IL FISCAL YEAR 1997/98 MOTOR VEHICLES - 572030 A. This account provides enough vehicles each year to maintain the fleet rotation program. Vehicles with high mileage&/or increasing maintenance costs are auctioned. A. 7-1998 Ford Crown Victories Squad cars® $19,800 each 138.600 TOTAL $138,600 los 67 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 30 - POLICE SUB-DEPT/ACTIVITY14 - POLICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 70,831 69,804 75,386 75,386 65,194 75,386 75,386 79,155 544421 DEPUTY CHIEF 0 19,838 66,857 66,857 57,619 68,861 68,861 70,238 544500 SALARIES-C0MMANDER5 284,966 278,884 293,411 293,411 211,346 244,588 244,588 249,480 544520 SALARIES-LIEUTENANTS/POLICE 66,319 54,296 58,203 58,203 50,716 59,948 59,948 59,948 544540 SALARIES-SERGEANTS/POLICE DEPT 251,946 233,205 220,545 220,545 230,615 288,100 288,100 288,100 544600 SALARIES-POLICE PATROL OFFICERS 1,374,593 1,480,986 1,546,322 1,546,322 1,296,526 1,617,898 1,617,898 1,617,898 544620 SUPPORT SERVICES SUPERVISOR 0 12,163 41,566 41,566 35,218 42,812 42,812 42,812 544621 SALARY-COMMUM/LEADS SUPERVISOR 36,631 38,289 39,952 39,952 33,703 41,150 41,150 41,150 544622 SALARY-PINS MGR/RECORDS COORD 15,257 18,414 32,837 32,837 24,967 31,186 31,186 31,186 544624 SALARIES-RADIO OPERATORS/DSPTCH 250,518 237,230 229,956 229,956 190,702 265,811 265,811 265,811 544630 SALARY-ANIMAL CONTROL OFFICER 40,642 41,043 42,398 42,398 37,361 43,669 43,669 43,669 544642 SALARIES-CSO WORKERS 1 & 2 82,097 124,121 128,884 128,884 122,039 137,045 137,045 137,045 544645 SALARIES-CSO WORKERS/PART TIME 28,659 0 0 0 0 0 0 0 544663 SALARIES-CROSSING GUARDS 39,479 38,623 38,109 38,109 34,655 39,268 39,268 39,268 44700 SALARIES-CLERICAL 80,431 76,691 89,649 89,649 51,662 61,150 61,150 61,150 544710 SALARIES-SECRETARIAL 31,077 32,877 34,099 34,099 29,668 35,121 35,121 35,121 545100 SALARIES-OVERTIME 61,981 61,700 51,500 51,500 56,414 53,045 53,045 53,045 545200 HOLIDAY PAY 62,799 66,875 68,410 68,410 68,975 71,658 71,658 71,929 545400 POLICE COURT TIME 48,066 52,540 43,260 43,260 47,167 44,558 44,558 44,558 546100 LONGEVITY 13,650 34,500 36,800 36,800 0 37,500 37,500 37,500 547100 SOCIAL SECURITY 56,049 59,556 63,745 63,745 53,610 66,902 66,902 66,902 548100 HOSPITILIZATION INSURANCE 290,770 316,414 324,326 324,326 259,554 322,122 322,122 322,122 548200 RETIREE HEALTH INSURANCE 36,504 32,019 33,300 33,300 27,722 33,300 33,300 33,300 548300 LIFE INSURANCE 12,329 12,980 13,735 13,735 11,329 14,280 14,280 14,327 TOTAL PERSONAL SERVICES 3,235,596 3,393,049 3,573,250 3,573,250 2,996,762 3,695,358 3,695,358 3,705,714 CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 3,682 4,700 3,375 3,375 3,996 4,065 4,065 4,065 551130 MEETINGS & CONFERENCES 3,878 5,088 5,075 5,075 5,695 5,075 5,075 5,075 551150 TRAINING & INSTRUCTIONS 28,821 32,103 31,875 31,875 22,916 35,075 34,075 34,075 551160 EMPLOYEE RELATIONS 2,450 337 1,000 1,000 0 1,000 1,000 1,000 551170 PERSONNEL RECRUITMENT 3,582 11,997 11,085 11,085 5,376 11,613 11,613 11,613 552130 PRINTING & PUBLISHING 5,454 5,514 5,000 5,000 6,461 5,600 5,200 5,200 552170 PROGRAMMING & SOFTWARE FEES 24,985 23,562 37,894 37,894 24,046 30,594 30,594 30,594 552220 ABANDON AUTO REMOVAL 316 130 600 600 237 550 550 550 554130 MAINTENANCE OF NON-AUTO EQUIP 10,718 17,999 10,000 10,000 7,294 10,500 10,500 10,500 554150 MAINTENANCE OF RADIO EQUIPMENT 22,784 22,108 24,525 24,525 20,501 24,525 24,525 24,525 554160 MAINTENANCE OF COMPUTERS 4,337 4,9% 4,875 4,875 2,711 2,500 2,500 2,500 555140 COMMUNITY RELATIONS 459 328 500 500 834 500 500 500 7157140 MUTUAL AID 6,220 3,597 6,150 6,150 3,354 6,120 6,120 6,120 ■ .557155 NE IL PUBLIC SFTY TRNG ACADEMY 0 0 0 0 0 6,000 6,000 6,000 558100 SPECIAL INVESTIGATIONS 1,688 1,869 1,500 1,500 3,350 2,000 2,000 2,000 558101 DRUG ENFORCEMENT ACT 2,745- 3,424- 7,589 7,589 0 7,589 7,589 7,589 TOTAL CONTRACTUAL SERVICES 116,629 130,900 151,043 151,043 106,771 153,306 151,906 151,906 68 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL -.1.` FUND 02 - GENERAL CORPORATE RESP. DIVISION 30 - POLICE SUB-DEPT/ACTIVITY14 - POLICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94.95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 COMMODITIES 562110 OPERATIONAL SUPPLIES 11,432 20,954 7,750 7,750 8,821 7,750 7,750 7,750 562120 PHOTO SUPPLIES 4,107 3,811 4,500 4,500 2,548 4,500 4,500 4,500 562170 ANIMAL CONTROL SUPPLIES 1,866 2,395 2,500 2,500 986 2,500 2,500 2,500 562180 OFFICE SUPPLIES 6,524 7,443 7,450 7,450 5,953 7,450 7,450 7,450 564200 OPERATIONAL EQUIPMENT 0 1,029 0 0 0 0 0 0 564300 UNIFORM PURCHASE & REPLACEMENT 43,065 42,648 41,725 41,725 39,454 42,900 42,900 42,900 564360 GUNS & AMMUNITIONS 4,175 5,128 5,115 5,115 1,290 5,115 5,115 5,115 564365 CRIME PREVENTION EXPENSES 3,205 2,986 3,400 3,400 2,693 3,400 3,400 3,400 TOTAL COMMODITIES 74,375 86,394 72,440 72,440 61,745 73,615 73,615 73,615 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT - 38,928 43,707 26,025 26,025 6,081 44,130 44,130 54,930 572030 MOTOR VEHICLES 131,018 110,204 129,500 129,500 135,343 138,600 138,600 138,600 572040 FURNITURE & FIXTURES 0 1,180 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 169,946 155,091 155,525 155,525 141,424 182,730 182,730 193,530 **** TOTAL EXPENSE 3,596,546 3,765,434 3,952,258 3,952,258 3,306,702 4,105,009 4,103,609 4,12• 69 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Police Department \ ` 1996-97 1997-98 Salary Number Grade Salary Number Full Time: Chief Of Police 75, 386 1. 0 79, 155 1. 0 Deputy Police Chief 66, 857 1. 0 77 70, 238 1.0 Commander 237,468 4. 0 71 249,480 4 . 0 Lieutenant/Police 58, 203 1. 0 69 59, 948 1. 0 Police Sergeant 276, 488 5. 0 67 288, 100 5. 0 Police Off. /Specialist 812 ,853 17 . 0 59 885, 204 18.0 Police Off. 733, 469 17. 0 59 732, 694 16. 0 Support Services Supervisor 41, 566 1. 0 52 42 , 812 1.0 Communications/Leads Spvsr. 39,952 1. 0 50 41, 150 1.0 Pims Mgr. /Records Coordinator 30, 279 1.0 36 31, 186 1. 0 Dispatcher/Police 262,793 7. 0 48 265, 811 7.0 Public Safety Officer 42 ,398 1. 0 53 43 , 669 1.0 Cso Worker 1 128, 884 5. 0 35 137, 045 5. 0 Principal Clerk 59, 370 2 . 0 35 61, 150 2 . 0 Administrative Aide/Secretary 34, 099 1. 0 42 35, 121 1. 0 Total 2,900, 065 65.0 3, 022, 763 65. 0 Part Time: School Crossing Guards 38, 109 17.0 39, 268 17. 0 Total 38, 109 17. 0 39, 268 17.0 Additional Personal Service: Salaries-Overtime 51, 500 53,045 Police Court Time 43 ,260 44, 558 Retiree Health Insurance 33, 300 33, 300 Total 128, 060 130,903 Fringe Benefits: Holiday Pay 68,410 54.0 71, 929 54.0 Longevity 36,800 37. 0 37, 500 39. 0 Social Security 63,745 54.0 66, 902 55. 0 Hospitilization Insurance 324, 326 64.0 322, 122 63 .0 Life Insurance 13 ,735 65. 0 14,327 65.0 Total 507, 016 512,780 Department Total 3,573 ,250 82. 0 3, 705,714 82.0 70 _� a � 10NOFSiik-"It\ `� MORTON GROVE FY 1997/9--M. FIRE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Morton Grove Fire Department is to seek and find ways to affirmatively promote, preserve and deliver a feeling of security, safety and quality service to members of the community. The primary goal of the department is to provide a range of programs designed to educate the business and residential community in the principles of prevention, and to train the people who serve the community, thereby protecting the lives and property of the citizens of our village from the adverse effects of fire, sudden medical emergencies or exposures to dangerous conditions created by man or nature. The department is a service oriented organization with three main areas of concern: Fire Prevention, Field Operations, and Support Services. Fire Prevention This aspect includes activities for inspectional services, plan review and public education with regard to hazardous materials and fire control, focusing on life safety and property conservation in the community. Field Operations Concerns include fire suppression, rescue, hazardous materials control, emergency medical services and the provision of less-than-emergency level services, which are important to the community and its citizens. Support Services Encompasses personnel development and training; record keeping and reporting systems, to document and evaluate services provided; proper maintenance of departmental facilities, apparatus and equipment; and interaction with other fire related departments and support agencies. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES 1. Considerable effort was expended on the addition and remodeling work at the department's headquarters facility, Fire Station#4. These construction efforts took longer than anticipated due to contractor delays and engineering evaluation. However, the department functioned very BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 2, 788, 948 $ 2, 811, 222 $ 2, 954, 100 CONTRACTUAL SERVICES 129, 258 167, 815 167, 236 COMMODITIES 88, 812 91, 010 117, 390 CAPITAL OUTLAY 7, 964 5, 000 29, 300 Total Approp. Request $ 3, 014, 983 $ 3, 075, 047 $ 3, 268, 026 'F MORTON GROVE, IL FISCAL YEAR 1997/98 effectively during some trying times with no adverse effect on operational readiness or emergency response. Delays have placed us a little behind schedule with regard to our final organizational efforts in the department's two facilities, but this has not hampered operations and it would have been premature to finalize some aspects of the building before remodeling was completed. In overall evaluation, our goal to activate the newly remodeled department facilities was successfully accomplished, however, significantly more time consuming than anticipated. 2. During this year collective bargaining agreement renegotiations were conducted with the Firefighters Association. At the conclusion of those negotiations an agreement was reached which contained contemporary working conditions for the employees, effective controls for the department management and overall terms agreeable to the Village Board. Also, during the year, effort was spent on the development of new Rules and Regulations for the Department with completion of this task anticipated by the end of fiscal year '98. 3. With the conclusion of the major construction activity at Fire Station#4, time was spent on upgrading the department's records management software to the next version. The alarm records management aspect of the program has been installed, with major default codes entered, providing activation to receive data entry on January 1, 1997. Activation on this date matches the beginning of the activity reporting cycle of the State Fire Marshal's Office responsible for records management for Fire Department activity in the state. Work is currently underway to upgrade the training records portion of this program, with its activation anticipated on June 1, 1997, to match the training records annual cycle for the State Fire Marshal's Division of Personnel Standards and Education 4. Research continued this year on ways to improve the Village's fire protection capabilities toward betterment of its Insurance Services Office rating. These efforts included exploration into regional response procedures to provide more credit without the addition of manpower or equipment. Enhancements were also made at our regional communications center and significant effort was spent in the planning of a regional training facility to improve credit in these areas. The enhancements to the Village's water system should also have a positive impact on the community's fire protection rating. 5. Departmental activities continued with regard to public education for fire and life safety. The fire prevention and safety message was brought to the public by talks and presentations to local groups and organizations, distribution of fire prevention material and special events conducted by Fire Prevention Bureau and on duty personnel. A formal fire safety education program was instituted for Kindergarten students in our four major schools,Park View, Melzer, Hynes, and the Muslim Education Center. During the year safety presentations were conducted for school groups, scouting troops, summer camps and businesses. 6. Once a_air% this year, considerable effort was expended in the development of joint purchasing programs with other fire service organizations. Most notable was our participation in the Northwest Municipal Conference Ambulance Purchasing Program. This was the first year of this program and significant effort was put forth by this department to make it a success. Our continued participation in other regional purchasing programs with RED Center and our Mutual Aid Division provided the Village the opportunity to purchase goods and services at reduced prices based on the economies of scale realized by these group purchase programs(ie. communications equipment, ladder testing, suppression equipment, firefighting bunker gear). . It MORTON GROVE, IL FISCAL YEAR 1997/98 7. While attaining our functional goals for the past year the department continued to provide emergency services with a high level of proficiency. This effort was maintained in spite of an ever increasing call load for emergency services and an increase in inspectional and training activities. Summary of Departmental Activity 1991 - 1995 5 Year Average 1996 Total Alarm Responses 2542 2971 1991 - 1995 5 Year Average 1996 Total Emergency Medical Incidents 1545 1874 1991 - 1995 5 Year Average 1225 Total Inspections & Pre-Plans 751 1035 1991 - 1995 5 Year Average 1996 Total Training Hours 12,437 14,084 ANNUAL GOALS AND OBJECTIVES-FISCAL YEAR 1997/98 1. Continue to provide efficient and economical services to the community consistent with the values and standards expressed in the mission and goal statements for the department. a. Coordinate with department supervisors and staff support personnel to evaluate and effectively manage the day-to-day operations of the department. b. Strive to maintain a value structure in the department that emphasizes teamwork, trust, loyalty, compassion and excellence in service to the community. c. Emphasize public education by Fire Prevention Bureau and line personnel, expanding established programs to meet the needs of the community. d. Evaluate and continue contemporary training programs for department personnel to support operational needs and the safety and well-being of our personnel. 2. Enhanced organization and cost containment of operations at fire department facilities. a. Work closely with line officers and personnel to coordinate the development of operational spaces to provide efficiency and readiness. b. Coordinate with the Building Department to proficiently maintain department facilities in order to extend the life cycle of facility components and reduce repair and replacement costs. c. Analyze the use of regionally purchased supplies and the pooling of resources with other agencies to cost effectively operate the department's facilities. 3. Continue an active role in the development of cost containment and regional programs with an eye toward the conservation of resources and maintenance of safety, efficiency and effectiveness in Department operations. a. Work with other area Fire Departments to develop specifications for the group purchase of communications equipment, apparatus, suppression equipment and operational supplies and services. b. Take an active role in the supporting and developing of regional intergovernmental programs that provide enhanced community services in a cost-effective manner. MORTON GROVE, IL FISCAL YEAR 1997/98 4. Effective activation of two new advanced life support ambulances. a. Coordinate with administrative and line staff for the efficient outfitting of these vital units assuring compliance with applicable standards of both state and local medical control agencies. b. Insure the development of appropriate documentation and training to support the efficient use and operation of the apparatus and its support equipment. 5. Develop a comprehensive officer training program to improve operational efficiency through enhanced communication of roles, responsibilities and methods of leadership. Efforts will be toward the development of an accountability partnership in departmental management while also providing enhanced ISO credit for officer training. a. Coordinate with the Training Officer to develop lesson plans to facilitate officer training for both existing and future officers. b. Formulate a resource effective training plan on a local and/or regional basis to provide this activity in as cost effective a manner as possible. c. Prepare an evaluation tool to ascertain the value of the program and to determine ongoing improvements. 6. Revision and updating of the department's rules, regulations and operational guidelines. a. Work with village and departmental staff to develop personnel and operational standards which provide consistency of performance in the department. b. Develop policies that provide an objective means for measuring work performance while fostering efficiency, effectiveness and safety. c. Cooperate in the development of emergency response and operational procedures on a '—•. regional basis to ensure safety during automatic and mutual aid incidents. BUDGET COMMENTS In overview, the Fire Department's budget has increased by approximately 4.6% from the previous year. The vast majority of the increase resulted from labor contract obligations and the purchase and/or enhancement of operational equipment to increase operational readiness or comply with state, federal, or professional guidelines. Of the 28 contractual and commodity accounts, 21 accounts were reduced, unchanged or modestly adjusted to reflect functional needs of the departments. The remaining accounts were adjusted to provide enhancements in operational equipment and supplies, and the scheduled replacement of fire suppression equipment and protective firefighting gear. This year's capital outlay account includes the scheduled purchase of one new replacement car for the Fire Chief; with the current vehicle being rotated into the Village's fleet. The Adopted Budget includes funding for one additional firefighter/paramedic, which was requested as an Expended Budget item during the budget review process with the Board of Trustees. This individual will be assigned to shift duty and will be detailed as needed to cover catastrophic, duty injury or other extended absences of shift personnel. During periods when the department is not experiencing extended leave absence, the additional firefighter will be used to cover personnel attending training, or participate in administrative activities. ira` rib MORTON GROVE, IL FISCAL YEAR 1997/98 PERSONAL SERVICES SALARY-DEPARTMENT DIRECTOR- 544300 $79,155 SALARIES-DISTRICT FIRE CHIEFS - 544420 $207,783 SALARIES-LIEUTENANTS/FIRE DEPT - 544530 $348,692 SALARIES-FIRE PREVENTION BUR. - 544550 $111,188 SALARIES-FIREFIGHTERS - 544603 $1,517,688 (Includes the addition of one firefighter/paramedic as described in the budget comments.) SALARIES-CLERICAL - 544700 $27,150 SALARIES-SECRETARIAL - 544710 $35,121 SALARIES-OVERTIME - 545100 $132,613 HOLIDAY PAY- 545200 $102,204 •. - SHIFT DIFFERENTIAL PAY- 545300 $32,446 LONGEVITY- 546100 $33,300 SOCIAL SECURITY- 547100 $18,572 HOSPITALIZATION INSURANCE- 548100 $276,068 RETIREE HEALTH INSURANCE- 548200 $20,954 LIFE INSURANCE- 548300 $11,166 CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS- 551120 This account includes the request for various memberships and subscriptions for department personnel and MABAS Special Teams support and dues. MABAS Special Team support includes Special Rescue Team assessment, Haz Mat Team maintenance and upgrade, &Mass Casualty Incident Trailer supplies. Local Newspapers $35 Professional Periodicals 375 ■— Administrative Staff Organizations 800 Other Organizations 700 r---.. _ _ 4 MORTON GROVE, IL FISCAL YEAR 1997/98 MABAS Support Team Dues 3 000 TOTAL $4,910 MEETINGS & CONFERENCES- 551130 This account includes appropriations for the various meetings, conferences, seminars, and related expenses incurred by members of the department. Attendance at meetings and conferences provides exposure to new ideas and an atmosphere for problem solving. IL Fire Chiefs Ann. Conf. $700 IL Fire Chiefs Symposium 650 Intern'! Soc. Fire Serv. Instruc. 1,000 International Chiefs Conf. 1,200 Sec. Assoc. Seminars 150 SFM Public Ed Showcase 250 IL Fire Insp. Meeting 200 NFPA Seminar 250 Ann. FP Week/IFSA Meeting 300 Haz Mat Seminars 500 Great Lakes Div. IFC Conf 450 - Misc. EMS Seminars 450 Misc. Monthly Meetings 600 Fire Investigators Seminars 544 TOTAL $7,200 TRAINING& INSTRUCTIONS- 551150 The level of training supported by this account spans from entry to administrative in nature. The department's personnel are subjected to a changing and challenging environment. To keep pace, on-going maintenance and specialized instruction is essential and is summarized in the following. NOTE: Amount reimbursed by the State in June 1996 was $5,025.11. The Computer training was reduced by the Administrator during the budget review process. FF-1&Haz Mat I $2,700 National Fire Academy Class(3) 2,400 Haz Mat Training 1,000 Discretionary Training 2,500 Discretionary Housing 2,000 Fire Investigation 1,000 Auto Extrication 400 Special Rescue 1,000 Officer Training 1,500 Tech Support Training 600 Tr• r'. . A!._ ...---7 T MORTON GROVE, IL FISCAL YEAR 1997/98 ■.- Training Equipment 1,500 Computer Training for Shift $17,350 EMPLOYEE RELATIONS - 551160 This account contains appropriations for physical exams to comply with current OSHA& IDOL requirements. It also covers the department's wellness program and miscellaneous medical examinations. EMS Week Program $150 Safety Awards Program 150 Misc. Medical 2,000 Wellness Program 300 Physical Exams/NFPA& OSHA Stnds 9.500 TOTAL $12,100 PERSONNEL RECRUITMENT- 551170 Included in this account are all fees associated with the potential recruitment of 2 eligibles as replacement personnel and the Fire Department's share of NWMC Consortium testing process annual dues. Polygraph Test(2) $200 Psychological Test(2) 1,200 Medical& Fitness(2) 1,000 Hepatitis Immunization(2) 450 NWMC Consortium 3SL1 TOTAL $3,213 PRINTING& PUBLISHING- 552130 This account reflects the preparation of an annual supply of professionally printed departmental forms. This includes a standardized MICU report designed by the EMS office of our resource hospital, St. Francis, which provides increased documentation and legal protection on medical incidents. Inspection Report forms $350 FPB Information Reports 250 MICU Report Forms&Bubble Sheets 900 Stationery 350 Annual Report 200 Public Ed Pamphlets 25Q TOTAL $2,300 iii)c..... , .._.„ \\......„.. MORTON GROVE, IL FISCAL YEAR 1997/98 PROGRAMMING& SOFTWARE FEES - 552170 Programming costs and software upgrades, with installation and training; diagnostics and technical support. Purchase of Haz Mat, EMS, & administrative programs. This year's budget contains funding for the establishment of a computer network linking both fire stations for staff and line functions. The programming & software was reduced by the Administrator during the budget review process. Programming& Software $2,000 Computer Network Establishment 1.0.4 TOTAL $3,000 db. - 1►1► ; I - ' Shop rag service, laundry supplies for washing machines, cleaning of rugs& furniture. Cleaning of turnout gear on an as needed and scheduled basis. Enhanced cleaning has been required on some of the turnout gear. $2,000 EOUIPMENT LEASFJRENTAL PYMTS- 552330 Numeric Pager Rental (33) $1,250 Alpha/Numeric Pager Rental(6) 4 TOTAL $1,700 MAINTENANCE OF ALARM EOUIPMENT- 554100 Expanded facilities require additional funds to support equipment. Labor, Parts, etc of Station Intercom System and Tone Alert 1300 TOTAL $1,500 MAINTENANCE OF NON-AUTO EOUIP- 554130 This account covers the testing, repair, and maintenance of tools and equipment for the department which includes maintenance and testing of the department's SCBA compressor and 2 sets of extrication equipment and air bags. The rebuilding of SCBA regulators should be considered an annual cost, with maintenance of these units on a scheduled basis. This also covers the testing of the Opticom equipment on apparatus. "\ er--.... Page 78 MORTON GROVE, IL FISCAL YEAR 1997/98 Repair of Office Machines, power Tools, small appliances, sensors 3,500 Testing Ground Ladders 600 SCBA Air Test/Compressor Maint. 1,000 Rescue Tool Testing 1,000 Preemption Equipment Testing 250 Hydro Test Cylinders (20) 300 Rebuild SCBA Regulators& Test(12) 1.500 TOTAL $8,150 MAINTENANCE OF RADIO EOUIPMENT- 554150 Maintenance Contract w/Motorola $4,500 Radio Accessory Parts 1,000 Battery Replacement Program 1,000 Non-Contract Repairs 1 500 TOTAL $8,000 COMMUNITY RELATIONS- 555140 N- This account provides for citizen awards/presentations, and participation in civic functions, i.e., Chamber Expo. Supplies, support material and refreshments needed to conduct a safety and health fair at Station #4. The account was reduced by the Administrator during the budget review process. Mrsc. Functions $350 Safety&Health Fair 1.000 TOTAL $1,350 REGIONAL EMERGENCY DISPATCH- 557150 RED Center is a cooperative venture voluntarily established by contracting units of local government for the purpose of providing the equipment, services, and other items necessary and appropriate for the establishment, operation, and maintenance of a centralized communications center; providing for automatic aid response to emergency medical and fire emergency alarms by the closest unit to the emergency, regardless of jurisdiction; and providing a forum for discussion, study, and implementation of other forms of intergovernmental agreement and cooperation between the respective Fire Departments. Budgeted amount reflects Morton Grove's share of the operating and capital replacement costs. Both are calculated on 11.5% of the whole, based on the percentage of alarms handled for Morton Grove. $88,463 r� �1 MORTON GROVE, IL FISCAL YEAR 1997/98 NE IL PUBLIC SFTY TRNG ACADEMY - 557155 The Northeastern Illinois Public Safety Training Academy is currently in its developmental phase as an intergovernmental agency designed to provide contemporary, efficient and realistic training for public service agencies. The facility has been earmarked as a component of the reuse plan for the Glenview Naval Air Station that was recently closed.The amount appropriated will support the Village's anticipated expenditure for the academy's operations for Fiscal Year 1997/98. Funds have been provided, in equal shares, in the Fire and Police Department budgets. The training academy will be used by the Fire, Police, and other village departments for safety, management and operational training activities. Each participating agency's proportionate share of the operating cost will be determined by a formula using three economic/demographic factors (equalized assessed valuation, population, and number of sworn personnel). Morton Grove's total proportionate share is estimated at 4.5% of the whole. $6,000 COMMODITIES FIRE PREVENTION SUPPLIES- 562100 Appropriations in this account are sufficient to fund reference materials for research, application, & enforcement of adopted Village Codes during the processes of plan review, code enforcement, and technical factors. Funds will support the purchase of Fire Prevention Education materials for public dissemination. Daily operational supplies for inspections and investigations as needed by the Fire Prevention Bureau. Manuals, Fire Codes& Subscriptions $1,500 Pub. Ed Supplies 4,000 Fire Inspection&Investigative Sup 1.004 TOTAL $6,500 OPERATIONAL SUPPLIES- 562110 This account provides for supplies used daily to sustain various activities in emergency and non-emergency aspects of the fire department. Mrsc. expenses such as refreshments during emergency incidents and meetings. State licenses and titles, tolls, parking, hardware supplies, flashlight batteries, coffee, and kitchen support supplies. $6,000 samd 'r P"ec ��� 80 MORTON GROVE, IL FISCAL YEAR 1997198 PHOTO SUPPLIES - 562120 Supplies to document incident scenes and other activities for fire investigations, training and public education, and emergency medical scene documentation and information transfer to emergency room doctors. $800 CHEMICAL SUPPLIES - 562130 Appropriation will maintain a supply of chemical additives to enhance the capability of water during specific extinguishment and control activities, along with the testing of these agents to ascertain shelf-life potency of on hand product. Fire extinguisher refilling and testing. Bulk of this request is contingent on need - one major spill could wipe out our supply of foam. $3,500 JANITORIAL UPPLIES- 562140 Supplies as needed to maintain a clean and disinfected environment in our two stations, along with other janitorial necessities such as toilet paper, paper towels, etc. $3,500 PARAMEDIC PROGRAM/SUPPLIES- 562160 This account supports the operation of our 3 advanced life support ambulances and basic medical equipment on all other departmental apparatus. It also includes provisions for continuing education for our paramedics and medical support personneL The account can be summarized as follows: Ambulance Supplies $1,455 Equip. Repair&Parts 935 Telemetry Equ. Repair&Parts 580 Paramedic School(2) 2,100 Disposable Equ. Infec. Dis. Control 1,100 Continuing Ed thru St. Francis 2,835 Repl. of Specialized Equip. 690 Medical Oxygen service 1.310 TOTAL $11,005 re- �1 MORTON GROVE, IL FISCAL YEAR 1997/98 OFFICE SUPPLIES - 562180 Copy machine supplies, station logs and journals, stationery supplies, laser printer supplies and misc. supplies for departmental support. $3,500 RAZARDOUS MATERIALS & SUPPLIES - 562200 This account provides for protective gear replacement and up-grade based on hazard potential and service life. Haz Mat Monitoring Supplies $1,000 Protective Gear 750 Reference Manuals 1_Q4 TOTAL $1,950 NON-AUTO REPAIR PARTS- 564100 This account includes appropriation to fund the replacement of SCBA cylinders and PASS (Personal Alert Safety System) devices which are part of a systematic and scheduled replacement program. Also funds to provide an automatic condensation drain for the breathing air compressor, which will increase the life expectancy of this major component. The need for these expenditures are part of our effort to maintain breathing apparatus and department equipment at a highly efficient and cost effective operational level. Parts for Small Tools $1,000 Misc. Accessories for SCBA 750 Compressor Upgrades 2,000 SCBA Cylinder Replacement 2,500 PASS Devices Replacement(18) 2,340 Motorized Equip. Rep. Parts& Supt. 544 TOTAL $9,090 SMALL TOOLS- 564190 Hand tools for repairs and station support activities. $1,200 r�� Psge �1� 82 MORTON GROVE, IL FISCAL YEAR 1997/98 OPERATIONAL EOUInENT- 564200 This account covers the purchase of support equipment in an annual attempt to provide replacement and upgrade for the department's operational needs. Computer hardware is included in this account and this is the 2nd year of a 4 year program to upgrade workstations and computer components. Funds are also provided to support the shared purchase with the Niles Fire Department of rapid deployment, below grade and building collapse shoring equipment to be placed on Squad 4. Forcible entry equipment will be purchased to support fire and rescue operations with new equipment being placed on both front line engines. To provide enhanced communication on fire apparatus, a three year plan has been developed to install voice activated radio/intercom communications equipment on one fire engine per year. In an effort to enhance control of emergency access keys on fire apparatus, security boxes will be installed on front line apparatus. This year will bring completion of the emitter equipment updates for the department which was a three year project. The hardware/rope rescue equipment was reduced by the Administrator during the budget review process. CPU Upgrade for Records Management $2,750 Hardware/Rope Rescue Equipment 1,500 Forcible Entry Tools 3,000 Voice Activated Intercom(vehicle) 2,200 Emer. Key Security System 3,000 Emitter Equipment L000 TOTAL $13,450 HOSE FITTINGS/STIPPRESSION EO-564210 This account reflects an on-going replacement program for hose, fittings, and fire suppression support equipment. Wherever possible, combined equipment purchases with other communities are utilized to maximize an economy of scale by purchasing as a group. Fabrication of ladder brackets for "A" frame ladder on engine 4. The hose and fitting replacement program has been enhanced based on a scheduled and systematic replacement plan that will span 12 years. This account also contains funding for the replacement of Squad 4's monitor gun which will bring standardization of this equipment with other apparatus. The Monitor Gun was removed by the Administrator during the budget review process. Repl/Repair Suppression Tools $1,500 Ladder Brackets 500 Hose&Fittings Replacement 7,500 Monitor Gun Squad 4 $9,500 r� i - MORTON GROVE, IL FISCAL YEAR 1997/98 UNIFORM PURCHASE & REPLACEMENT- 564300 This account includes an annual clothing allowance for all personnel for station uniforms. It also provides for the on-going replacement of protective gear as may be required. This budget reflects the 1st of a 4 year program to replace firefighting turnout gear as part of the department's scheduled replacement of this equipment. The Fire Gear replacement was reduced from 10 to 7 by the Administrator during the budget review process. Clothing Allowance (44 X 675) $29,700 Fire Gear Replacement(7) 10,045 Equip 2 New Firefighters 4,500 Uniform Patches 2,400 Eye Protection(50) TOTAL $47,395 cAPITAI, OUTLAY MACHINERY f Eanel F.NT- 572010 Purchase of a treadmill for each station which will provide exercise equipment for cardio-vascular fitness. The treadmills were eliminated by the Administrator during the budget review process. Purchase of 4-16 channel portable radios to replace units due to their age and reliability. (This is the second year of a four year plan to upgrade the fire department's portable radio equipment). Treadmills(2) Portable Radios(4) 5.000 TOTAL $5,000 MOTOR VEHICLES- 572030 Funds to replace Chiefs car. The existing vehicle will be rotated into the Village's fleet rotation program. Funds provided will support the replacement of the mobile radio and siren control head which will not be transferred from the previous vehicle due to age. Funding is based on information received from the vehicle maintenance supervisor. 1 - 1998 Ford Crown Victoria, 4-door sedan- $19,800;Radio, Siren Control, and Emergency Lights - $1,500. $21,300 Irst MORTON GROVE, IL FISCAL YEAR 1997/98 FURNITURE & FIXTURES - 572040 To supply furniture which will provide efficient storage of clothing in bunk cubicles enabling rapid donning during night responses. $3,000 aet VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 40 - FIRE DEPARTMENT SUB-DEPT/ACTIVITY15 - FIRE DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTORt- 69,991 72,716 75,386 75,386 66,282 75,386 75,386 79,155 544420 SALARIES-DISTRICT FIRE CHIEFS$ 186,984 201,803 201,571 201,571 178,300 207,783 207,783 207,783 544530 SALARIES-LIEUTENANTS/FIRE DEPT 326,799 340,985 337,620 337,620 300,744 348,692 348,692 348,692 544550 SALARIES-FIRE PREVENTION BUR. 103,457 105,578 106,639 106,639 93,459 110,058 110,058 111,188 544603 SALARIES-FIREFIGHTERSt 1,352,691 1,428,020 1,435,157 1,435,157 1,238,928 1,477,948 1,477,948 1,517,688 544700 SALARIES-CLERICAL 24,862 22,430 24,918 24,918 21,486 27,150 27,150 27,150 544710 SALARIES-SECRETARIAL 31,126 32,943 34,099 34,099 30,757 35,121 35,121 35,121 545100 SALARIES-OVERTIME 138,018 162,049 128,750 128,750 210,296 132,613 132,613 132,613 545200 HOLIDAY PAY 85,650 79,843 97,606 97,606 80,727 100,271 100,271 102,204 545300 SHIFT DIFERENTIAL PAY 0 0 30,912 30,912 0 31,815 31,815 32,446 546100 LONGEVITY 12,750 30,600 33,000 33,000 0 33,300 33,300 33,300 547100 SOCIAL SECURITY 14,463 14,961 16,676 16,676 13,780 17,972 17,972 18,572 548100 HOSPITILIZATION INSURANCE 254,369 269,577 260,966 260,966 215,159 269,650 269,650 276,068 548200 RETIREE HEALTH INSURANCE 20,837 17,140 17,300 17,300 16,843 20,954 20,954 24 548300 LIFE INSURANCE 9,750 10,301 10,622 10,622 8,614 10,945 10,945 S TOTAL PERSONAL SERVICES 2,631,747 2,788,948 2,811,222 2,811,222 2,475,375 2,899,658 2,899,658 2,954,100 CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 4,172 4,336 4,425 4,425 4,337 4,910 4,910 4,910 551130 MEETINGS & CONFERENCES 4,095 3,940 7,475 7,475 2,030 7,200 7,200 7,200 551150 TRAINING & INSTRUCTIONS 7,879 6,818 16,700 16,700 9,396 18,350 17,350 17,350 551160 EMPLOYEE RELATIONS 6,857 7,373 10,900 10,900 8,670 12,100 12,100 12,100 551170 PERSONNEL RECRUITMENT 6,809 0 9,450 9,450 7,209 3,213 3,213 3,213 552130 PRINTING & PUBLISHING ' 1,256 1,508 2,075 2,075 1,399 2,300 2,300 2,300 552170 PROGRAMMING & SOFTWARE FEES 1,909 2,626 2,500 2,500 1,438 3,500 3,000 3,000 552190 CLEANING & LAUNDRY SERVICES 849 1,399 2,000 2,000 670 2,000 2,000 2,000 552330 EQUIPMENT LEASE/RENTAL PYMTS 2,963 1,939 1,210 1,210 864 1,700 1,700 1,700 554100 MAINTENANCE OF ALARM EQUIPMENT 443 838 1,500 1,500 0 1,500 1,500 1,500 554130 MAINTENANCE OF NON-AUTO EQUIP 6,431 5,016 8,580 8,580 4,800 8,150 8,150 8,150 554150 MAINTENANCE OF RADIO EQUIPMENT 6,254 7,071 8,500 8,500 5,021 8,000 8,000 8,000 555140 COMMUNITY RELATIONS 80 209 1,250 1,250 181 1,500 1,350 1,350 557150 REGIONAL EMERGENCY DISPATCH 78,798 86,183 81,250 81,250 63,749 88,463 88,463 88,463 557155 NE IL PUBLIC SFTY TRNG ACADEMY 0 0 10,000 10,000 1,387 6,000 6,000 6,000 TOTAL CONTRACTUAL SERVICES 128,795 129,258 167,815 167,815 111,151 168,886 167,236 167,236 COMMODITIES 562100 FIRE PREVENTION SUPPLIES 4,723 5,452 7,250 7,250 4,223 6,500 6,500 6,500 562110 OPERATIONAL SUPPLIES 5,069 5,763 5,500 5,500 5,770 6,000 6,000 6,000 562120 PHOTO SUPPLIES 491 767 700 700 262 800 800 800 562130 CHEMICAL SUPPLIES 2,207 1,526 3,500 3,500 108 3,500 3,500 "'MO 562140 JANITORIAL SUPPLIES 1,311 3,384 2,500 2,500 4,223 3,500 3,500 .0 562160 PARAMEDIC PROGRAM/SUPPLIES 7,912 12,550 10,460 10,460 7,060 11,005 11,005 11,005 562180 OFFICE SUPPLIES 3,718 2,818 3,000 3,000 4,082 3,500 3,500 3,500 562200 HAZARDOUS MATERIALS & SUPPLIES 3,259 1,203 1,450 1,450 327 1,950 1,950 1,950 86 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 40 - FIRE DEPARTMENT SUB-DEPT/ACTIVITY15 - FIRE DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 564100 NON-AUTO REPAIR PARTS 5,377 6,561 7,100 7,100 3,338 9,090 9,090 9,090 564190 SMALL TOOLS 1,024 1,361 1,000 1,000 178 1,200 1,200 1,200 564200 OPERATIONAL EQUIPMENT 9,993 11,936 8,850 8,850 9,633 14,950 13,450 13,450 564210 HOSE FITTINGS/SUPPRESSION EQ 3,436 5,920 5,400 5,400 463 12,300 9,500 9,500 564300 UNIFORM PURCHASE & REPLACEMENT 36,403 29,570 34,300 34,300 24,734 51,700 47,395 47,395 TOTAL COMMODITIES 84,924 88,812 91,010 91,010 64,401 125,995 117,390 117,390 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 14,115 7,964 5,000 5,000 4,896 12,000 5,000 5,000 572030 MOTOR VEHICLES 31,546 0 0 0 0 21,300 21,300 21,300 572040 FURNITURE & FIXTURES 898 0 0 0 0 3,000 3,000 3,000 TOTAL CAPITAL OUTLAY 46,559 7,964 5,000 5,000 4,896 36,300 29,300 29,300 **** TOTAL EXPENSE 2,892,025 3,014,983 3,075,047 3,075,047 2,655,823 3,230,839 3,213,584 3,268,026 87 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Fire Department 1996-97 1997-98 - -N Salary Number Grade Salary Nu. :r Full Time: Fire Chief 75, 386 1. 0 79, 155 1. 0 District Chief 201, 571 3 . 0 76 207 ,783 3 . 0 Deputy Fire Marshall 55, 346 1. 0 67 58, 220 1.0 Lieutenant/Fire 53 ,770 1. 0 65 55, 382 1.0 Lieutenant/Paramedic 283 ,850 5. 0 65 293 , 310 5. 0 Firefighter/Paramedic 1, 018, 120 21. 0 57 1, 096, 568 22.0 Firefighter/Emt 417 , 037 9. 0 57 421, 120 9. 0 Fire Inspector 51, 293 1.0 57 52 , 968 1.0 Principal Clerk 24,918 1. 0 34 27, 150 1.0 Administrative Aide/Secretary 34, 099 1. 0 42 35, 121 1.0 Total 2, 215, 390 44 . 0 2, 326,777 45. 0 Additional Personal Service: 132 ,613 Salaries-Overtime 128,750 Retiree Health Insurance 17, 300 20,954 Total 146, 050 153, 567 Fringe Benefits: Holiday Pay 97, 606 42. 0 102,204 43.0 Shift Diferential Pay 30,912 30. 0 32 , 446 43.0 Longevity 33, 000 31.0 33 , 300 31.0 Social Security 16, 676 17. 0 18, 572 19.0 Hospitilization Insurance 260,966 44.0 276, 068 45.0 Life Insurance 10, 622 44. 0 11, 166 45. 0 Total 449,782 473 ,756 Department Total 2, 811, 222 44 .0 2,954, 100 45.0 88 11111 ," s AXON OF II% MORTON GROVE FY 1997/98-- CIVIL PREPAREDNESS DEPARTMENT/ACTIVITY DESCRIPTION To assist all departments of the village both prior to and during emergency situations in which our skills and/or resources may be needed. This can be a matter of information/training, manpower assistance or coordination of an emergency situation.. PERFORMANCE ASSESSMENT-PROGRFSS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES 1. The majority of our efforts have been in the area of training. Countless hours have been spent working with the ESDA volunteers increasing their individual skills, to make them more valuable resources to the village in an emergency situation. 2. Through joint efforts with the Fire and Police Departments, public awareness of how to handle an emergency situation has been enhanced. 3. On several occasions during the year we were able to support the activities of departments of the village during both emergency and non-emergency situations. This included fire scenes, power outages and other storm related events; as well as parades and other village sponsored events where our services could be utilized. 4. While there have been few new issues regarding Civil Preparedness to be with Administration and staff through the Village Administrator and Fire Chief we have maintained contact and have been advised on matters of concern. 5. Placed new light truck into service and trained volunteers in its operation. ANNUAL GOALS AND OBJECTIVES FOR FISCAL 1997/98 1. Continue to increase the level of training and capabilities of ESDA Volunteers. a. In cooperation with the Fire and Police Departments a training curriculum of 22 sessions has been developed covering various necessary topics for the calendar year. b. Utilize outside training, such as weather spotter courses offered by the state and county to enhance training. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 600 $ 618 $ 637 CONTRACTUAL SERVICES 2, 733 3, 477 3, 827 COMMODITIES 3, 465 3, 750 3, 750 CAPITAL OUTLAY 5, 930 1, 650 1, 100 Total Approp. Request $ 12, 728 $ 9, 495 $ 9, 314 f� Page �T iron 89 MORTON GROVE, IL FISCAL YEAR 1997/98 "\ 2. Move into the new Emergency Operations Center (EOC) and enhance operations through use of upgraded equipment and location. 3. Advise and alert the citizens of Morton Grove on what to do in case of an emergency or disaster. a. Appear at community functions to discuss matters of civil preparedness. b. Place articles in Village newsletter and local newspapers on matters relating to civil preparedness. c. Utilize government access channel on cable television with programs/tapes of topics related to civil preparedness. 4. Provide support staff services to all departments of the village during emergency situations. a. Throughout the year as planned events and emergency situations arise, coordinate with the appropriate department(s) to insure that the incident is completed in a timely and safe manner with the least amount of disruption to the citizens of Morton Grove. . 5. Advise the Village Administrator, Village President, Board of Trustees and Village Staff on matters relating to Civil Preparedness. a. Meet regularly with Village Administrator and department heads to discuss topics of Civil Preparedness and Public Safety. BUDGET COMMENTS The overall budget for the Emergency Services Disaster Agency has decreased by 1.9% from the previous year; however, personnel services, contractual and commodity accounts were slightly increased to maintain efficient, contemporary operations and to activate the new Emergency Operations Center(EOC) at Fire Station#4. The capital outlay account for this fwtd was decreased for this fiscal year pending evaluation of a weather satr system which was part of the original budget request. PERSONAL SERVICES SALARY-ESDA COORDINATOR- 544666 Annual Stipend for ESDA Director $637 CONTRACTUAL SERVICES MILEAGE ALLOWANCE- 551110 Mileage allowance for events when ESDA vehicles are not available for use. $50 —y Pt-- Page X17 r 90 MORTON GROVE, IL FISCAL YEAR 1997/98 . ' DUES_& SUBSCRIPTIONS - 551120 Dues for various organizations(includes insurance coverage) for all unit members. Northeast Council 25 @ $30 $750 IESMA .5S2 TOTAL $800 MEETINGS & CONFERENCES - 551130 Regional State and Council meetings $100 TRAINING& INSTRUCTIONS - 551150 The state has now set up a new Hazardous Materials Awareness course that is twelve hours. The members of ESDA have all completed an eight hour course, but we must now qualify on a twelve hour basis. Operation Response is an inter-ESDA agency weekend training session. We also must update everyone on CPR and first aid. Hazmat Awareness Training/ Radiological Monitoring 500 First Aid Training 200 Other Possible Training 1.01 TOTAL $800 PRINTING& PUBLISHING- 552130 Stationary for the unit. Business cards for the Director. $100 EOUIPMENT LEASE/RENTAL PYMTS- 552330 Rental of telephone pager units so that all ESDA members may be contacted instantly in case of an emergency. $927 4411) C--. it MORTON GROVE, IL FISCAL YEAR 1997/98 MAINTENANCE OF NON-AUTOEOUIP - 554130 Check both warning sirens to insure good operating status. This is done every other year. $300 MAINTENANCE OF RADIO EOUIPMENT- 554150 To keep all portable radios and the base station radios in proper working order. $750 COMMODITIES. OPERATIONAL SUPPLIES- 562110 For purchase of materials needed for day-to-day internal operations. $200 PHOTO SUPPLIES - 562120 For film and developing pictures dealing with ESDA operations. $50 MEDICAL SUPPLIES- 562190 To purchase ice packs, bandages and other replacement items needed to keep our medical supplies at current levels. $400 SMALL TOOLS- 564190 Purchase of hand tools, shovels, brooms, hand axe and other such items necessary to an emergency operation. $600 92 MORTON GROVE, IL FISCAL YEAR 1997/98 UNIFORM PURCHASE & REPLACEMENT- 564300 Purchase of uniforms for any new members. Replacement of protective gear that is no longer usable. Uniform, protective gear purchase& replac 2.50Q TOTAL $2,500 CAPITAL OUTLAY MACHINERY & EOUTPMENT- 572010 6 unit Motorola radio charger to be purchased in conjunction with two portables. Rather than buy individual chargers with each radio, this is a compact unit which allows us to charge several radio batteries off the same outlet and take up less space. 2 Motorola P110 portable radios to continue our replacement program for existing radios. Weather Satellite System allows us to get a direct feed from the National Weather Service(15 minute delay) which will allow us to track weather systems as they move toward Morton Grove. First year is $1,500 due to equipment, every year after this would be$800 for the service only(subject to sender increases). The Weather Satellite System was removed by the Administrator during the budget review process. 6 Unit Radio Charger $350 2 Portable Radios 750 Weather Satellite System $1,100 MOTOR VEHICLES- 572030 Purchase of a used bus(smaller size, i.e., Hotel Bus) or Ameritech Fiber Optics/Splicer truck to be converted to a communications van for use at events and emergencies in the village. This vehicle would be outfitted similar to the new communications room at Fire Station#4 so that Police, Fire,Public Works, and ESDA frequencies would be available for radio operators to communicate from multiple workstations in the vehicle. The Communications Van was removed by the Administrator during the budget review process. aset ■ Page �-'� isms 93 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL ".....\ FUND 02 - GENERAL CORPORATE RESP. DIVISION 40 - FIRE DEPARTMENT SUB-DEPT/ACTIVITY16 - CIVIL PREPARDNESS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544666 SALARY-ESDA COORDINATOR 582 600 618 618 515 637 637 637 547100 SOCIAL SECURITY 0 0 0 0 32 0 0 0 TOTAL PERSONAL SERVICES 582 600 618 618 547 637 637 637 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 19 47 50 50 0 50 50 50 551120 DUES 8 SUBSCRIPTIONS 40 520 800 800 400 800 800 800 551130 MEETINGS 8 CONFERENCES 30 37 100 100 0 100 100 100 551150 TRAINING 8 INSTRUCTIONS 40 0 900 900 0 800 800 800 552130 PRINTING 8 PUBLISHING 0 184 100 100 0 100 100 100 552330 EQUIPMENT LEASE/RENTAL PYMTS 417 1,178 927 927 887 927 927 927 554130 MAINTENANCE OF NON-AUTO EQUIP 221 103 0 0 98 300 300 300 554150 MAINTENANCE OF RADIO EQUIPMENT 1,681 664 600 600 927 750 750 750 TOTAL CONTRACTUAL SERVICES 2,449 2,733 3,477 3,477 2,312 3,827 3,827 3- COMMODITIES 562110 OPERATIONAL SUPPLIES 168 1,224 200 200 1,172 200 200 200 562120 PHOTO SUPPLIES 39 0 50 50 0 50 50 50 562190 MEDICAL SUPPLIES 293 403 400 400 0 400 400 400 564190 SMALL TOOLS 538 593 600 600 0 600 600 600 564300 UNIFORM PURCHASE 8 REPLACEMENT 2,231 1,245 2,500 2,500 877 2,500 2,500 2,500 TOTAL COMMODITIES 3,269 3,465 3,750 3,750 2,049 3,750 3,750 3,750 CAPITAL OUTLAY 572010 MACHINERY 8 EQUIPMENT 1,454 2,005 1,650 1,650 1,828 2,600 1,100 1,100 572030 MOTOR VEHICLES 0 3,925 0 0 0 15,000 0 0 TOTAL CAPITAL OUTLAY 1,454 5,930 1,650 1,650 1,828 17,600 1,100 1,100 **** TOTAL EXPENSE 7,754 12,728 9,495 9,495 6,736 25,814 9,314 9,314 94 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Civil Prepardness Department \,..... 1996-97 1997-98 Salary Number Grade Salary Number Part Time: Esda Director 618 1. 0 637 1. 0 Total 618 1. 0 637 1.0 Department Total 618 1.0 637 1. 0 95 airMORTON GROVE FY 1997/98 STREET DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Street Department is to provide both maintenance and construction services related to the maintenance of all public rights-of-way, including municipal streets, many state and county roadways and alleys located within the corporate limits of the Village. The Department also provides numerous services related to forestry, maintenance of landscaping on Village owned properties and is responsible for the excellent snow removal services provided the community each winter. The Department is under the management of the Superintendent of Public Works who insures the daily operations are conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the Street Department. PERFORMANCE ASSESSMENT-PROGRESS IN FISCAL YEAR 1996 GOALS AND OBJECTIVES 1. As usual the Street Department did an effective and efficient job in repairing and maintaining the Village arteries along with the state and county roadways. Street repairs, street sweeping, snow plowing and repair of excavations were done expediently and efficiently. Snow plowing and deicing programs were as effective as usual. 2. Once again, this Department provided the residents with the ability to participate in giving Morton Grove a safe and pleasant appearance. The 50/50 Sidewalk and Tree Programs were successful. The program of planting a tree whenever possible for every one removed was pleasing to the residents. The residents responded favorably to the Village's in-house tree trimming and tree removal as well as the contracted tree trimming. The leaf pickup program was again enthusiastically received by the residents. Successful as usual. 3. A great deal of effort was again expended in managing the visual appeal of the Village's municipal buildings, entry signs and parking lots. Shrubs, plantings and greenery were planted at the particular sites to enhance their visual appeal. 4. A major public improvement program instituted by the Public Works Department is having popular appeal. The asphalt paving of stone alleys is being received by the residents enthusias- tically. This year we exceeded the number of alleys paved due to the dry summer weather and the industriousness of the work crews and excellent planning by the managerial staff. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 1, 067, 283 $ 1, 103, 202 $ 1, 158, 095 CONTRACTUAL SERVICES 205, 311 207, 955 224, 191 COMMODITIES 68, 840 69, 226 65, 548 CAPITAL OUTLAY 24, 510 7, 210 2, 300 Total Approp. Request $ 1, 365, 944 . $ 1, 387, 593 $ 1, 450, 134 MORTON GROVE, IL FISCAL YEAR 1997/98 ANNUAL &OALSAND OBJECTIVES - FISCAL YEAR 1997-1998 1. Continue to maintain and repair 270 lane miles of Village streets and 57.99 lane miles of state and county roads. a. Hot mix asphalt will be used most of the year to repair all Village streets and all state and county roads when available. b. Cold mix will be utilized when the hot mix plants are closed to temporarily repair potholes and excavations on all streets under the Village's jurisdiction. c. The two Village street sweepers will function until inclement weather disrupts their functional capabilities. d. During the winter months snow plowing and the deicing of streets is a major priority. We will continue to exceed our expectations in keeping the roads drivable during inclement weather. 2. Continue to increase the safety and aesthetic appeal of the Village of Morton Grove. a. Continue to foster the 50/50 Sidewalk Program with the residents of the Village. b. To upgrade and repair the various types of signage within the Village. c. Continue to contract out a private company to trim Village trees. d. Continue to foster the Village 50/50 Tree Planting Program. e. Continue to concentrate on an in-house tree trimming and tree removal Village program. f. Continue the program of planting a tree whenever possible for every tree removed. g. Continue leaf pickup operations within the Village during the fall months. 3. Continue to maintain and care for the areas surrounding the municipal buildings, parking lots and '1 entry signs, three Garden Club areas, McVicker's lift station, South Tower Moody and Davis dead end, two Fire stations, Public Works facility and Village Hall complex. a. The implementation of grass cutting, fertilization, as well as weed control will be provided for at all locations. b. Landscaping, flower and shrub replacement and other plantings will continue at these locations. 4. Continue the maintenance of alley rights-of-way to make these arteries safe and more useable. a. This Department will continue to stone and grade existing alleys. b. When petitioned, this Department will excavate and install a paved alley providing a garage is to be built and utilized. c. Continue the program of asphalting existing stone alleys. 5. Al repairs and maintenance functions are to be made as expediently as possible with a minimum of inconvenience to the community. 6. Continue to provide effective, efficient day-by-day management of Street Department operations and public services. BUDGET CO1111MENTS The Street Department Budget increased from$1,387,593 to $1,450,134; an increase of$62,541 or 4.5%. The increase is due to a 3% increase in salaries; a$4,000 increase in concrete costs; a $3,000 increase in landfill costs and a$10,000 increase in Construction Services. av 111.--- Page �1� lamin 97 MORTON GROVE, IL FISCAL YEAR 1997/98 PERSONAL SERVICES SALARY-DEPARTMENT DIRECTOR- 544300 $39,578 SALARY-ASST DEPT DIRECTOR- 544430 $33,756 ' SALARIES-PUBLIC WORKS:LABOR- 544606 $725,830 SALARIES-SEASONAL WORKERS - 544654 $19,710 SALARIES-SECRETARIAL - 544710 $17,054 SALARIES-OVERTIME- 545100 $129,800 LONGEVITY- 546100 $10,700 SOCIAL SECURITY- 547100 $73,026 HOSPITALIZATION INSURANCE - 548100 $89,975 RETIREE HEALTH INSURANCE - 548200 $14,800 LIFE INSURANCE- 548300 $3,866 CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS- 551120 Includes cost of four employees membership dues to APWA and magazine subscriptions. $500 MEETINGS & CONFERENCES- 551130 Various APWA Seminars during the year. The account was reduced by the Administrator during the budget review process. $750 rub MORTON GROVE, IL FISCAL YEAR 1997/98 EMPLOYEE RELATIONS - 551160 This account contains a small appropriation to cover any employer required physical examinations or miscellaneous employee relations activities, and to cover drug and alcohol testing according to a CDL federal mandate. $1,375 STUMP REMOVAL - 552150 Grinding of parkway tree stumps when trees are removed. $5,500 CONCRETE REPLACEMENT- 552230 50/50 program to replace deteriorated sidewalks(25,000 square feet). Includes the purchase of concrete material, ready-mix, for in-house construction crew. Also included are refunds given residents when private contractors work on public sidewalks. One cubic yard of concrete covers 65 square feet at 5', depth. A cubic yard of concrete will cost $62.20, an increase from last year due to the higher cost of concrete. —� $24,000 TREE REPLACEMENT- 552240 Replacement of removed trees and the Village 50/50 Tree Planting Program. The Village Board passed an ordinance in July 1995 to replace parkway trees that were removed. These trees would be replaced if possible, pending available space and location. $25,760 TREE TRIMMING- 552250 The Public Works Department has conducted a survey of Village parkway trees; there are 10,491 trees in the Village right-of-ways. The Tree Trimming Program was abandoned for three years and was recently incorporated in the 1994-95 Budget. This would be the fourth year of reimplementation. Last year, 1,378 trees were trimmed by a private contractor. The account was reduced by the Administrator during the budget review process. $40,000 99 MORTON GROVE, IL FISCAL YEAR 1997/98 LANDFILL EXPENSES - 552260 Costs incurred due to Village hauling debris to landfill includes street sweepings, trees (diseased Elms), excavation debris. The account was reduced by the Administrator during the budget review process. $14,000 CONSTRUCTION SERVICES - 552290 Thermoplastic street markings to remark the worn out street markings on Village streets which would benefit the motoring public with its visual perceptions of the right-of-ways. This account is also for joint and crack sealing for River and Park concrete streets. Thermoplastic $10,000 10,344 linear ft. of crack filling @ $1.035/linear ft. 10.706 TOTAL $20,706 EOUIPMENT LEASE/RENTAL PYMTS - 552330 This covers the cost of pager rental for the Street Department employees. $600 UTILIZES-STREET LIGHTING- 553130 Covers the cost of electrical power to operate the street lighting;the monthly costs to power or rent current Village street lighting. This account was reduced by the Administrator during the budget preparation process based upon an analysis of projected utilization. $85,000 MAINTENANCE OF NON-AUTO EOUIP- 554130 Weather warning contract, maintenance of office equipment. $1,500 Pr. Page --all/ ran 100 MORTON GROVE, IL FISCAL YEAR 1997/98 MAINTENANCE OF RADIO EOUIPMENT- 554150 Communications equipment including Base Station, mobile units. 5500 MAINTENANCE OF STREET LIGHTS - 554170 Covers any repairs not covered by MFT Maintenance Contract. All damage from accidents will be turned over to IRMA. $2,000 MAINTENANCE OF TRAFFIC SIGNALS - 554180 Covers any repairs not covered by MFT Maintenance Contract. All damages from accidents will be turned over to IRMA. $2,000 COMMODITIES OPERATIONAL SUPPLIES - 562110 Hardware and medical supplies; ropes and saw blades, chains for the Tree Department. Includes tools, trowels, and tarps for the Concrete Crew. $6,500 OFFICE SUPPLIES - 562180 Supplies purchased to keep records and reports. $200 J.ANDSCAPING MATERIALS- 563100 Sod and black dirt for parkway maintenance, fertilizer, and weed killer. $4,500 4r--- -{ Page �7 101 MORTON GROVE, IL FISCAL YEAR 1997/98 �-- fONSTRIICTION MATERIALS - 563110 1991 $ 8.60 per ton 1992 $ 8.60 per ton 1993 $ 8.49 per ton 1994 $ 8.49 per ton 1995 $ 5.50 per ton 1996 $ 6.00 per ton Stone and gravel for maintenance of alleys and roadways. The above is a comparison of bid prices -- 6 years. The account was reduced by the Administrator during the budget review process. $10,000 STREET SI N ATE IALS- 563130 Repairing and installation of signs and posts, reflective sign faces, signs, letters and numbers, channel posts, round posts, and aluminum blanks, paint for striping streets and curb painting. $12,000 NON-AUTO REPAIR PARTS- 564100 Yearly projected costs for street sweeping replacement brooms and leaf removal services. 35 Gutter Brooms® $105 $3,675 12 Main Brooms @ 225 2,700 11 Sets Dirt Shoes Q $84.94 934 2 Belts® $604 1,208 6 Baffle Strips® $29.00 1Z4 TOTAL $8,691 SNOW REMOVAL REPAIR PARTS-564110 Repair of plow blades, moboards, springs, hardware, and salt spreader parts. $7,900 $MALL TOOLS - 564190 The purchase of small tools is charged to this account. $600 awiwt Page �--7� fea 102 MORTON GROVE, IL FISCAL YEAR 1997/98 OPERATIONAL EQUIPMENT_-_564200 Equipment used by the various crews within the Street Department. The increase is due to higher cost of generators and lights. The Administrator removed the two generators during the budget review process. Steel Forms $1,200 25 Barricades @ $33.68 842 Wooden Forms, Nails, Expansion Joints, and Stakes 3,700 Tree Dept. 16" Saw and 20" Saw 1,055 Concrete Dept. 20" Chain Saw and Concrete Saw 1,400 Saw Blades 2,290 Weed Whipper 370 Back Pack Blower 425 Two Generators Electric Lights& Tools 5244 TOTAL $11,882 UNIFORM PURCHASE & REPLACEMENT- 564300 For the purchase of safety orange shirts,jackets, safety shoes, insulated coveralls, and pants. $3,275 CAPITAL OUTLAY MACA7NF.RY & EOUEMENT- 572010 The mower deck replacement is for the John Deere lawnmower. The present deck has deteriorated from use over the years; all the municipally owned lands are cut by this mower. The Cranktite trailer will replace the old Concrete Dept. trailer. The present trailer is over ten years old and deteriorating from age. The Administrator removed the Trailer during the budget review process. John Deere 60" Mower Deck $2,300 Cranktite 2900 Trailer $2,300 , _ Page d �1 103 tle VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY17 - STREETS & SIDEWALKS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 35,067 34,940 37,693 37,693 32,598 37,693 37,693 39,578 544430 SALARY-ASST DEPT DIRECTOR 29,760 31,717 32,131 32,131 27,583 33,094 33,094 33,756 544606 SALARIES-PUBLIC WORKS:LABOR 672,948 689,597 738,564 738,564 594,720 725,830 725,830 725,830 544654 SALARIES-SEASONAL WORKERS 5,850 11,526 12,011 12,011 20,543 19,450 19,450 19,710 544710 SALARIES-SECRETARIAL 25,317 14,217 15,602 15,602 13,127 17,054 17,054 17,054 545100 SALARIES-OVERTIME 93,970 95,575 79,413 79,413 124,278 129,800 129,800 129,800 546100 LONGEVITY 4,500 11,000 10,400 10,400 0 10,700 10,700 10,700 547100 SOCIAL SECURITY 66,026 67,135 69,568 69,568 61,049 72,968 72,968 73,026 548100 HOSPITILIZATION INSURANCE 101,911 97,119 91,923 91,923 72,741 89,975 89,975 89,975 548200 RETIREE HEALTH INSURANCE 11,228 10,722 12,000 12,000 11,095 14,800 14,800 14,800 548300 LIFE INSURANCE 3,572 3,734 3,897 3,897 3,274 3,855 3,855 3,866 TOTAL PERSONAL SERVICES 1,050,148 1,067,283 1,103,202 1,103,202 961,008 1,155,219 1,155,219 1,158,095 CONTRACTUAL SERVICES 51120 DUES & SUBSCRIPTIONS 702 680 500 500 511 500 500 500 "-- -551130 MEETINGS & CONFERENCES 183 283 500 500 590 1,000 750 750 551160 EMPLOYEE RELATIONS 0 1,005 1,375 1,375 595 1,375 1,375 1,375 552150 STUMP REMOVAL 5,002 6,177 5,500 5,500 3,017 5,500 5,500 5,500 552230 CONCRETE REPLACEMANT 19,178 19,142 20,000 20,000 20,356 24,000 24,000 24,000 552240 TREE REPLACEMENT 17,342 15,714 24,480 24,480 25,659 25,760 25,760 25,760 552250 TREE TRIMMING 30,001 35,057 40,000 40,000 10,497 45,000 40,000 40,000 552260 LANDFILL EXPENSES 8,980 10,087 10,000 10,000 11,247 15,000 14,000 14,000 552290 CONSTRUCTION SERVICES 0 10,152 10,000 10,000 10,477 20,706 20,706 20,706 552330 EQUIPMENT LEASE/RENTAL PYMTS 346 2,800 4,600 4,600 650 600 600 600 553130 UTILITIES-STREET LIGHTING 80,597 88,316 85,000 85,000 67,758 85,000 85,000 85,000 554130 MAINTENANCE OF NON-AUTO EQUIP 1,333 1,762 1,500 1,500 725 1,500 1,500 1,500 554150 MAINTENANCE OF RADIO EQUIPMENT 357 482 500 500 281 500 500 500 554170 MAINTENANCE OF STREET LIGHTS 6,970 9,083 2,000 2,000 1,745 2,000 2,000 2,000 554180 MAINTENANCE OF TRAFFIC SIGNALS 4,687 4,571 2,000 2,000 1,188 2,000 2,000 2,000 TOTAL CONTRACTUAL SERVICES 175,679 205,311 207,955 207,955 155,296 230,441 224,191 224,191 COMMODITIES 562110 OPERATIONAL SUPPLIES 5,840 6,177 6,000 6,000 6,386 6,500 6,500 6,500 562180 OFFICE SUPPLIES 67 252 200 200 243 200 200 200 563100 LANDSCAPING MATERIALS 4,350 3,414 4,500 4,500 3,846 4,500 4,500 4,500 563110 CONSTRUCTION MATERIALS 21,750 6,199 14,000 14,000 7,412 14,000 10,000 10,000 563130 STREET SIGN MATERIALS 13,512 11,615 14,500 14,500 5,666 12,000 12,000 12,000 564100 NON-AUTO REPAIR PARTS 5,040 7,833 7,701 7,701 3,938 8,691 8,691 8,691 564110 SNOW REMOVAL REPAIR PARTS 7,717 14,469 7,900 7,900 11,050 7,900 7,900 7,900 564190 SMALL TOOLS 488 647 600 600 167 600 600 600 , $64200 OPERATIONAL EQUIPMENT 11,085 14,892 10,550 10,550 10,105 13,282 11,882 11,882 564300 UNIFORM PURCHASE & REPLACEMENT 2,738 3,342 3,275 3,275 2,652 3,275 3,275 3,275 TOTAL COMMODITIES 72,587 68,840 69,226 69,226 51,465 70,948 65,548 65,548 104 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY17 - STREETS & SIDEWALKS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-% 96-97 96-97 96-97 97-98 97-98 97-98 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 14,767 24,510 7,210 7,210 0 6,550 2,300 2,300 TOTAL CAPITAL OUTLAY 14,767 24,510 7,210 7,210 0 6,550 2,300 2,300 **** TOTAL EXPENSE 1,313,181 1,365,944 1,387,593 1,387,593 1,167,769 1,463,158 1,447,258 1,450,134 105 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Streets & Sidewalks Department 1996-97 1997-98 N. Salary Number Grade Salary Number Full Time: Superintendent Of Public Works 37, 693 . 5 39, 578 .5 Assistant Department Director 32, 131 . 5 75 33 , 756 . 5 Division Superintendent 123, 530 2 . 0 72 127, 234 2 .0 Maintenance Supervisor 183 ,572 4. 0 57 189, 072 4 .0 Equipment Operator 296,786 7. 0 53 302 , 776 7.0 Maintenance Worker I 97, 383 3 . 0 45 68 , 337 2 .0 Maintenance Worker Ii 37, 293 1. 0 48 38 , 411 1.0 Administrative Aide/Secretary 15, 602 . 5 42 17, 054 .5 Total 823 ,990 18. 5 816, 218 17. 5 Part Time: Seasonal Worker 7,210 1.0 Total 7,210 1.0 Additional Personal Service: Salaries-Seasonal Workers 12, 011 12 ,500 Salaries-Overtime 79, 413 129,800 •"'` Retiree Health Insurance 12, 000 14,800 Total 103,424 157, 100 Fringe Benefits: Longevity 10, 400 11.0 10, 700 11.0 Social Security 69, 568 20.5 73, 026 20.5 Hospitilization Insurance 91, 923 18. 5 89,975 17.5 Life Insurance 3 ,897 18. 5 3 ,866 17.5 Total 175,788 177,567 Department Total 1, 103,202 18. 5 1, 158,095 18.5 I06 pr. s er �- .e.4:- MORTON GROVE FY 1997/9 az- PUBLIC WORKS - VEHICLE MAINTENANCE DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Vehicle Maintenance Department is to assure creditable maintenance of all motor vehicles and other equipment having internal combustion engines. To insure that all equipment remains in safe and operable condition, and insure a minimum of downtime for Village equipment in order to minimize adverse impact on operations and community services. The Department is under the supervision of the Superintendent of Public Works who insures the operation is conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the Vehicle Maintenance Department. PERFORMANCE ASSESSMENT- PROGRAM IN FISCAL_YFAR 1996/97 GOALS AND OBJECTIVE$ 1. A great deal of effort was again expended this year in maintaining and servicing the Village's motorized fleet. Preventive maintenance was conducted on all of the 124 major motorized units. CDL Public Works trucks and Fire Department trucks were inspected by the State Safety Lane Inspection Board. `' 2. Once again the annual car auction was successful for the Village of Morton Grove. The proposed cars were mechanically inspected and painted by in-house personnel. The driving public who participated in the auction were pleased and satisfied. 3. Squad car replacement and turnovers were done by in-house personnel. All repairs were done expediently as possible and cost effectively. ANNUAL GOALS AND OBJECTIVES-FISCAL YEAR 1997/98 1. To continue to maintain and service the 124 major motorized vehicles and pieces of equipment. a. The Public Works Department has 82 motorized vehicles or pieces of equipment. • b. The Fire Department has eleven motorized pieces of equipment or vehicles. c. The Police Department has 21 motorized vehicles. d. The Village Hall has eight vehicles. e. ESDA has two pieces of motorized equipment. $UDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 314, 156 $ 317, 985 $ 330, 753 CONTRACTUAL SERVICES 77, 588 57, 203 71, 727 COMMODITIES 247, 833 259, 372 293, 728 CAPITAL OUTLAY 17, 292 15, 950 27, 959 Total Approp. Request $ 656, 869 $ 650, 510 $ 724, 167 ameThr fe—� Page ��1 lmmma 107 MORTON GROVE, IL FISCAL YEAR 1997/98 f. All of these pieces of equipment or vehicles are to have preventive maintenance performed on them. 2. To continue to use an outside contractor to inspect the larger vehicles of the fleet. a. Certain vehicle weighted trucks will go to the State Safety Lane Inspection Board. b. These safety inspections are conducted bi-annually. 3. To continue to provide effective and efficient day-to-day management of all operations in this Department. a. There are four mechanics in this Department in which 95% of the work is conducted. b. There is one body and fender man in this Department in which 95% of the work is done. c. There is a parts expediter related to this Department whose job is to obtain the most advantageous pricing for the Village. 4. To continue to foster the Village's car auction which is held in late May or early June or the Northwest Municipal Conference's Auction. a. Each car or truck is inspected by the mechanical staff. b. The car or piece of equipment is painted. c. The vehicle or price of equipment is inspected then sent to auction to get the best price for the Village's coffers. BUDGET COMMENTS —� The Vehicle Maintenance Budget increased from$650,510 to $724,167 an increase of$73,657 or 11.3%. The increase is due to a: 3%increase in salaries; $2,900 increase in Training and Instruction; $11,000 increase in maintenance of auto equipment repairs in particular a John Deere endloader pin and extensive repairs to the Fire Department vehicles; $8,000 increase in auto equipment supplies and repair parts; $20,000 increase in fuel prices; $2,000 increase in non-auto repair parts; $3,000 increase in small tools; and a $14,700 increase in Capital Outlay Motor Vehicles. PERSONAL SERVICES SALARIES-PUBLIC WORKS:LABOR- 544606 $258,223 SALARIES-OVERTIME - 545100 $16,444 LONGEVITY- 546100 $1,800 SOCIAL SECURITY- 547100 $20,828 HOSPITALIZATION INSURANCE - 548100 $32,237 LIFE INSURANCE - 548300 $1,221 108 MORTON GROVE, IL FISCAL YEAR 1997/98 CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS - 551120 Includes Motor Trend and other periodicals, shop manuals and other instructional materials. $800 TRAINING& INSTRUCTIONS - 551150 Education of Mechanical Staff to update them in the constantly changing technology of today's world. Includes Detroit Diesel schools, Cat Diesel schools, Allison Transmission, and various G.M. Training schools. This item also covers courses at Triton Community College; Fuel Management, Automotive Electricity I& II, Brake System, Engine Performance, Computerized Engine Control. $3,668 EMPLOYEE RELATIONS- 551160 Includes an OSHA requirement Spirogram test for respirator use for two individual employees . $300 EOUIPMENT LEASE/RENTAL PYMTS - 552330 Rental of five pagers. $276 MAINTENANCE OF AUTO EOLILPMENT- 554120 This includes testing and repair of pumps, front-end alignments, repair of tires, recapping of tires, body work repairs due to accidents, repairs not covered by warranty or up to warranty deductibles, seat repairs, safety lane inspections. The John Deere center pin needs replacement on the End Loader; the pin keeps the End Loader in one piece. Repairs and enhancements on the Fire Department's Engine 5 will include corrosion repair and upgrading of steps toe comply with current NFPA standards. Repairs and enhancements will also be accomplished on the Fire Departments reserve ambulance to ensure its operational readiness in a back up capacity. Enhancements to Squad 4's electrical shoreline will provide 110 volt charging capability for atmospheric testing equipment. The miscellaneous auto repair was reduced by the Administrator during the budget review process. �� . a Page — �� 4' 109 MORTON GROVE, IL FISCAL YEAR 1997/98 '1 Car Washes of Squad Cars $3,600 Fire Engines and Public Works Vehicles Safety Lane Inspections 1,900 Repair and Recap Tires 22,000 Welding 6,127 Seat Repairs, Carpeting, Trim Work 2,000 Front End Alignments 800 Miscellaneous Auto Repair 1,000 John Deere Center Pin Replacement 3,506 Pump, Valve, Gauge Repair Fire Eng 4,000 Fire Engine Spring Replacement 2,400 Engine Corrosion Control 7,600 Engine 5 Upgrade to Larger Folding Steps 1,000 Squad 4 Electrical Shoreline Enhancements 750 Repair to Reserve Ambulance Interior Components and Electric System 3.500 TOTAL $60,183 MAINTENANCE OF NON-AUTO EOUIP- 554130 Repair costs for overhead crane, greasing equipment, air compressors. Also includes leak detection service to pressure test four underground fuel storage tanks as mandated by the'EPA. Fuel Tank Leak Detection Service $2,000 Repair of various other equipment 4.500 TOTAL $6,500 SOMMODITI"S AUTO EQUIP SPPLSIREPAIR PARTS - 561100 Includes purchase of tires for Village vehicles and equipment. Includes replacement parts costs. Additional squad car changeover costs which includes wiring, antennas, spare wheels, headlights, D flashers, and relays. Also note the Building Department, Health Department, Community Development, ESDA, Senior Tran,Public Works, and Fire Department vehicles and equipment are included. A 5% increase was projected by the suppliers for the coming fiscal year. The specialized parts was reduced by the Administrator during the budget review process. 110 MORTON GROVE, IL FISCAL YEAR 1997/98 Truck Parts $16,191 Painting 7,763 Batteries 2,376 Auto Filters 4,786 Car& Pick Up Truck Parts 20,956 Electric Parts 8,334 Tires 21,696 Springs 2,625 Specialized Parts & Supplies 17 798 TOTAL $102,525 GAS. DIESEL. FUEL. & OIL- 561110 Includes the fuel, oil, and related items used by Village vehicles and equipment. Projected increase based on average prices paid over the last 12 months. A 3% increase is anticipated for motor oil. Gas 56,000 Gals ® $1.15 $64,400 Diesel 42,000 Gals ® $1.05 44,100 Antifreeze 5 Drums® $202 1,040 Sintolux 5 Drums® $578.90 2,981 Hydraulic Oil 12 Drums® $200.75 2,481 Dextron Trans Oil 7 Drums® $196.90 1,419 Windshield Washer Solvent 610 Lubricants, Grease and Gear Lube 5,154 TOTAL $122,185 OPERATIONAL SUPPLIES- 562110 Materials used in the daily repair of Village Vehicles and Equipment. Oil-Dri Supply $338 Oxygen& Acetylene 1,610 WYP-Alls paper 2,489 Truck Wash Soap 750 Parts wash solvent 1,590 Welding Rod 2,000 Welding Safety Equipment 210 Marking for Squad cars& Village Equipment 2,400 Village Seal Truck& Car Emblems 3,900 Sweeping Compound 214 TOTAL $15,497 MORTON GROVE, IL FISCAL YEAR 1997/98 "1 NON AUTO REPAIR PARTS - 564100 Includes all repair parts for tractors, rollers, graders, sweepers, and chippers. Tires included for above equipment. A 5% increase is included. $46,372 SMALL TOOLS - 564190 Itemized tools are new additional tools and replacements. Diesel Fuel Injector Testor $665 Impact Wrenches 425 Assorted Wrenches 900 Pliers & Sockets 200 Paint/Air Gun EPA Required 480 Portable Lab Scope 1831 TOTAL $5,501 UNIFORM PURCHASE & REPLACEMENT- 564300 For the purchase of pants, steel toed shoes, vests, safety orange shirts, coveralls, and jackets. $1,648 CAPITAL OUTLAY MACHINERY & EQUIPMENT- 572010 The Industrial Diesel Tune System cleans the valves and pistons ridding the engine of carbon and other deposits. This would increase the performance of our engines as well as obtaining better mileage. The Battery Charger System would replace an 18 year old piece of equipment that is unrepairable. The Air Breathing Pump and Respirator is recommended when painting in a spray booth due to the composition of the newer developed paint. According to EPA mandates; overspill devices and leak protection must be installed on the fuel tanks by December 1998. The screed assembly is to be replaced on the hot mix Lee Boy asphalt maintainer which is used to repair streets and alleys. The Administrator eliminated the Leak detection system during the budget review process with the intent this be done the following fiscal year. 112 MORTON GROVE, IL FISCAL YEAR 1997/98 Industrial Diesel Tune System $6,235 Battery Charger& System Tester 2,695 Air Breathing Pump & Air Respirator for Paint Spray Booth 1,229 Leak Detection& Overspill on Fuel Tanks Screed Assembly 3.100 TOTAL $13,259 MOTOR VEHICLES - 572030 New Cab for existing 1973 Mack is to include; hood, wire harnesses, new doors and a new seat, (in lieu of purchasing a new vehicle). Installation is to be done by the Public Works Personnel. This refers to the second Mack in the Public Work's fleet. This purchase represents an excellent value for the Village and needs to be done if this truck is to remain in service. $14,700 Page 113 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY27 - VEHICLE MAINTENANCE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96.97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544606 SALARIES-PUBLIC WORKS:LABOR 208,029 237,512 247,448 247,448 208,825 258,223 258,223 258,223 545100 SALARIES-0VERTIME 24,671 24,416 15,965 15,965 27,485 16,444 16,444 16,444 546100 LONGEVITY 300 600 1,200 1,200 0 1,800 1,800 1,800 547100 SOCIAL SECURITY 17,739 19,829 19,968 19,968 18,008 20,828 20,828 20,828 548100 HOSPITILIZATION INSURANCE 28,373 30,700 32,237 32,237 26,208 32,237 32,237 32,237 548300 LIFE INSURANCE 1,023 1,099 1,167 1,167 970 1,221 1,221 1,221 TOTAL PERSONAL SERVICES 280,136 314,156 317,985 317,985 281,496 330,753 330,753 330,753 CONTRACTUAL SERVICES 800 551120 DUES & SUBSCRIPTIONS 458 517 400 400 833 800 3 800 3,668 551150 TRAINING & INSTRUCTIONS 765 699 700 700 126 3,668 660 300 551160 EMPLOYEE RELATIONS 157 369 200 200 251 300 552330 EQUIPMENT LEASE/RENTAL PYMTS 247 406 276 276 289 276 276 276 2,183 554120 MAINTENANCE OF AUTO EQUIPMENT 55,980 69,849 5 49,127 6,500 49,127 6,500 45,850 66,5 0 66,500 6,183 554130 MAINTENANCE OF NON-AUTO EQUIP TOTAL CONTRACTUAL SERVICES 61,986 77,588 57,203 57,203 50,219 73,727 71,727 7i02 COMMODITIES 561100 AUTO EQUIP SPPLS/REPAIR PARTS 89,890 90,515 93,318 93,318 89,668 106,525 102,525 102,525 561110 GAS, DIESEL, FUEL, & OIL 90,342 96,024 102,220 102,220 94,730 122,185 122,185 122,185 562110 OPERATIONAL SUPPLIES 16,821 14,795 15,497 15,497 11,341 15,497 15,497 15,492 564100 NON-AUTO REPAIR PARTS 41,533 42,661 44,164 44,164 31,255 46,372 46,372 564190 SMALL TOOLS 1,746 2,377 2,525 2,525 2,407 21- 0 0 0 153 5,500 5,5010 5,501 0 564200 OPERATIONAL EQUIPMENT 1,160 1,461 1,648 1,648 741 1,648 1,648 1,648 UNIFORM PURCHASE & REPLACEMENT TOTAL COMMODITIES 241,470 247,833 259,372 259,372 230,295 297,728 293,728 293,72 CAPITAL OUTLAY 13,932 4,902 15,950 15,950 16,847 49,049 13,259 13,259 572030 0 TOTAL VEHICLES 5720 MACHINERY & EQUIPMENT 800 12,390 0 0 0 14,700 14,700 14,700 TOTAL CAPITAL OUTLAY 14,732 17,292 15,950 15,950 16,847 63,749 27,959 27,959 •"' TOTAL EXPENSE 598,323 656,869 650,510 650,510 578,857 765,957 724,167 724,167 114 Village Of Morton Grove Personnel Schedule Summary Date: 04/08/97 Vehicle Maintenance Department Fiscal: 97-98 \......- 1996-97 1997-98 Salary Number Grade Salary Number Full Time: Division Superintendent 61, 765 1. 0 72 63, 617 1. 0 Maintenance Supervisor 45, 893 1.0 57 47, 268 1. 0 Auto Mechanic 86,949 2 . 0 55 90,866 2 . 0 Material Expeditor 20, 375 .5 51 20, 986 . 5 Auto Service Attendant 32,466 1. 0 45 35, 486 1. 0 Total 247,448 5. 5 258, 223 5.5 Additional Personal Service: Salaries-Overtime 15, 965 16, 444 Total 15,965 16, 444 Fringe Benefits: Longevity 1,200 2. 0 Social Security 19, 968 6. 5 1,800 3 . 0 Hospitilization Insurance 32,237 5.5 20,828 6.5 32,237 5.5 Life Insurance 1, 167 5.5 1, 221 5.5 ■.'' Total 54, 572 56, 086 Department Total 317,985 5.5 330, 753 5.5 115 ,c7 A ION SEkk MORTON GROVE cluilit FY 1997/98 no SOLID WASTE COLLECTION DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Solid Waste Collection Department is to monitor the cost attributed to the Village's solid waste and disposal program. This program includes basic trash collection and disposal services to residents (including curbside recycling and yard waste collection) as well as participation in the Solid Waste Agency of Northern Cook County(SWANCC). SWANCC is a consortium of twenty-eight municipalities formed for the purpose of providing an efficient and environmentally sound method for transporting, storing, and disposing of solid waste. PERFORMANCE FIREQRSIANCEASSESSAILIT- PRO . F. ON FISCA .VFAR 1996/ 7 AL AND OBJECTIVES 1. Carefully monitored the private hauler to insure that quality services were provided to residents and that all terms and conditions of the contract were met. 2. Continued to aggressively promote the Village's state-of-the-art curbside recycling program to foster additional participation. The number of households setting out recycling containers each week averaged 80.7% of total households in calendar 1996. This is a high percentage of �-- participation and the Village hopes to maintain or slightly exceed this level in 1997. Percent Households Participating in Recycling Program Year % Households Participating 1996 80.7% 1995 81.7% 1994 82.6% 1993 80.3% 3. The Village reviewed the current system for collecting leaves in the fall of each year(curbside collection by Public Works Department employees with disposal by the private contractor using compaction vehicles). The Village looked at different options and alternatives based on various methodologies and determined the current program provided the best level of service available at this current time. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 CONTRACTUAL SERVICES $ 1, 093, 633 $ 1, 302, 300 $ 1, 335, 915 COMMODITIES 144 0 0 Total Approp. Request $ 1, 093, 777 $ 1, 302, 300 $ 1, 335, 915 fr a Page £ -- $ 116 MORTON GROVE, IL FISCAL YEAR 1997/98 ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997/98 1. Continue to carefully monitor contractor performance including responding to citizen complaints and requests for service to insure that all contract terms and conditions are met. a. Continue handling resident calls for service during collection days when a residential unit is missed or not properly serviced by the contractor. b. Continue using a part-time inspector during the critical summer months to insure that garbage and trash are properly stored on site and that refuse and recyclables are properly containerized and placed at the curb for collection on the appropriate day of the week. 2. Continue to promote the recycling program with the goal of increasing unit participation to an average of 82% thereby reducing overall disposal costs for the Village and its taxpayers. a. Continue to promote the recycling program to Village residents through all available means, (i.e., local media, newsletter, cable channel, and intemet web site). b. Continue to monitor the number of overage stickers which are sold in the community each year. Most overage stickers are sold to households that do not currently participate in the recycling program. The Village hopes to reduce the number of overage stickers sold and to increase public service announcements as shown in the following table: Performance Measure Actual FY 96 Estimated FY 97 Projected FY 98 Number of Overage 11,915 12,731 12,000 Stickers Sold Number of Public Service 5 5 10 Announcements Made 3. We will continue to actively participate in SWANCC and coordinate with neighboring communities to the extent necessary to insure SWANCC services the needs of its member communities with regard to solid waste disposal. a. Continue to have a Village Trustee as an active board member within the organization. b. Support SWANCC's efforts to clear final hurdles to facilitate full licensing and ultimately construction of the balefill. BUDGET COMMENTS The Solid Waste Collection Department has increased by$33,615 or 2.5%. This increase is attributed to the contributions required to the Solid Waste Agency of Northern Cook County(SWANCC)for supporting the increased operations& maintenance of the transfer station in Wheeling Township and a contribution (also to SWANCC)for the Village share of the debt requirement originally issued to purchase land, equipment, etc for both the balefill and the transfer station. a" Page r i1) MORTON GROVE, IL FISCAL YEAR 1997/98 CONTRACTUAL. SERVICES YARD WASTE PROGRAM- 552100 Pursuant to State Statutes, all yard waste(including grass clippings, leaves, twigs, branches, etc) is now required to be separated from the normal trash collection stream. This program has been in effect at the Village since June 1, 1990. The Village will continue to provide services for residents wishing to dispose of their yard waste instead of using a private landscape service or their own composting program. The cost is based on the Village paying the hauler$ 1 for each yard waste sticker purchased by the resident. The cost is based on an estimated 62,000 yard waste stickers sold. The offsetting revenue to support this program is reflected in account#441060 in the General Fund Revenue Section. $62,000 TRASH COLLECTION SERVICES - 552280 The Village provides weekly garbage pick up to its residents through a written agreement with an outside contractor. The contract was extended in the Spring of 1997 and will expire on April 30, 2000. The agreement provides for both the actual garbage pick up and its related hauling and includes regular household trash, recyclable material, and yard waste. For the third straight year, this account will no longer include an amount paid to the contractor for disposal of the solid waste to a landfill. With the opening of the Solid Waste Agency of Northern Cook County(SWANCC) "transfer" facility in March 1994, the landfill disposal costs formerly paid to the hauling contractor have been deducted from the basic rates paid and is now reflected in Account# 557101 below(SWANCC tipping/disposal fees). It should be noted the cost of providing trash collection and recycling services for residential properties is financed directly through Village general revenues. There is no separate user charge billed to residents for this service. The new agreement with the hauler keeps the current rate for garbage pick-up and hauling in effect through April 30, 1998. Therefore, this portion of the appropriation will increase slightly due to a change in the calculation of single-family and multi-family housing units. However, it should be noted that the new agreement reduces the cost to the Village for the purchase of solid waste overage stickers. During contract negotiations, the Village was able to substantially reduce the price the Village pays for these stickers. Therefore, this portion of the appropriation has decreased. A summary of rates budgeted and the number of units served is listed in the following table for single-family and multi-family households. Fr- Page 118 MORTON GROVE, IL FISCAL YEAR 1997/98 Fiscal Feat 4 of Units Monthly Rate Total Annual 1997-98 (s) 7, 113 5.35 $ 456, 650 (m) 868 5.33 55, 520 Trash Collection excess-13, 000 @ $ .64 8, 320 * (stickers) Total Annual Costs Projected 1997-98 520, 490 1996-97 (s) 7, 083 5.35 $ 454,700 (m) 890 5.33 57, 000 Trash Collection excess-14, 000 @ $1.30 18,200 * (stickers) Total Annual Costs Projected 1996-97 529. 494 1995-96 (s) 7, 077 5.26 $ 446,700 (m) 804 5.24 50, 555 Trash Collection excess-14, 000 @ $1.30 18, 200 * (stickers) Total Annual Costs Projected 1995-96 515. 455 1994-95 (s) 7, 077 5.26 $ 446,700 (m) 804 5.24 50, 555 Trash Collection excess-12, 000 @ $ 1.30 15, 600 * (stickers) 512. Q$5 July-April 1993-94 (s) 7,077 7.98 $ 677,694 (m) 755 7.06 63, 964 Trash Collection excess-23,000 8 $ 1.30 29. 900 " (stickers) ""� Total annual charge for 1993-94 771‘551 * The cost of trash collection excess is offset with revenue account #020000- 441062-- the cost residents pay for exceeding the two 32 gallon bag limit. 1992-93 (s) 7,077 8.53 $ 724,402 (m) 755 7.68 69. 581 Total Annual Charge for 1992-93 723.291 1991-92 (s) 7,077 9.08 $ 771,110 (m) 755 7.68 64.960 Total Annual Charge for 1991-92 83 1990-91 (s) 7,077 8.973 $ 762,023 (m) 755 7.68 63. 871 Total Annual Charge for 1990-91 825893 1989-90 (5) 7,077 8.49 $ 721,005 . (m) 755 6.52 59.071 Total Annual Charge for 1989-90 780. 076 1988-89 (s) 7,077 7.87 $ 667,691 (m) 755 5.82 52.729 Total Annual Charge for 1988-89 72Q,( (s) 7113 units 8 $ 5.35 x 12 mo $456,650 (m) 868 units @ $ 5.33 x 12 mo 55,520 Trash Coll. excess - 13,000 8 .64 8.320 �� TOTAL $ Cry MORTON GROVE, IL FISCAL YEAR 1997/98 CURBSIDE RECYCLING PROGRAM- 552300 The Village will continue with its successful and expanded recycling program (first implemented in June 1992) into the 1997-98 fiscal year. The new contract agreement with the hauler keeps the current rate for recycling pick-up in effect through April 30, 1998. Therefore, a very small change in the appropriation will be made this fiscal year due to a slight change in the calculation of single-family and multi-family units. The breakdown is as follows: (s) 7113 units @ $ 2.57/mo $219,400 (m) 868 units @ $ 1.27/mo 13.225 TOTAL $232,625 SWANCC TIPPING/DISPOSAL FEES - 557101 The Solid Waste Agency of Northern Cook County(SWANCC) has been established as a result of an intergovernmental agreement to provide efficient and environmentally sound disposal of municipal waste. Effective March 1, 1994, all Village non-recyclable/non-landscape waste began delivery to a transfer station in Wheeling Township constructed by SWANCC. As discussed above, the cost formally paid to the hauler for final processing and disposal of trash is no longer included in the cost recognized in A/C #552200. Instead, a monthly amount is paid to SWANCC under a project use agreement based upon the estimated amount of trash delivered to the transfer station. At the end of each year, there will be a "true up" comparing the estimate in which the Village was billed and the actual trash delivered. The amount projected for 1997-98 is based on an estimated 603.0 tons per month(up from 593 tons per month used in the previous year) @$44/ton(down from$46.00 used in the prior year). The decrease in the per ton disposal fee is due to a decrease in the operating costs of the transfer station. The $44.00 amount is only attributed to the operating and maintenance costs of the transfer station, with the Village's share of the debt issued by SWANCC as discussed in account#557105 below. $318,400 SWANCC DEBT CONTRIBUTION-557105 SWANCC members are required to make debt service fee payments to pay for its share of SWANCC's debt service issuance used for the balefill project. The $44.00 listed above is primarily designated for the operation and maintenance of the transfer station only and does not include debt service costs. The debt was issued originally for both the balefill site and the transfer station and was originally envisioned to be financed through revenues generated from fees for solid waste disposal. Because of the legal proceedings between opponents of the baleful project and SWANCC, SWANCC members began to service this debt last year. The debt service, however, has increased from last year's$20.95 per ton level to $27.99 per ton this fiscal year. This increase is due to the structure of the Agency's bonds. In Fiscal Year 1998/99, the debt service will decrease slightly, and finally level off in FY 1999/00. $202,400 ant fir = Page �1� MORTON GROVE, IL FISCAL YEAR 1997/98 COMMODITIES PURCHASE OF GARBAGE FRAMES/BAGS - 564330 The Village provides residents with garbage bags and frames at a nominal cost. The Village essentially "breaks even" for selling these items to residents, and therefore, no expenditure or revenue is appropriated for the account this year. PURCHASE OF RECYCLING BINS- 564333 The Village provides recycling bins to its residents at a nominal cost. The Village essentially "breaks even" on the sale of the bins and therefore, no expenditure or revenue is appropriated for this account. PURCHASE OF YARD WASTE BAGS - 564340 The Village has phased out the use of yard waste bags in favor of yard waste stickers. Therefore, there is no longer an appropriation made in this account. paw .0"-1' rem 121 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY19 - SOLID WASTE COLLECTION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552100 YARD WASTE PROGRAM 58,255 64,190 64,000 64,000 48,452 62,000 62,000 62,000 552280 TRASH COLLECTION SERVICES 514,095 517,293 529,900 529,900 438,979 520,490 520,490 520,490 552300 CURBSIDE RECYCLING PROGRAM 225,593 226,768 232,000 232,000 192,609 232,625 232,625 232,625 557101 SWANCC TIPPING/DISPOSAL FEES 273,064 285,382 327,300 327,300 286,164 318,400 318,400 318,400 557105 SWANCC DEBT CONTRIBUTION 0 0 149,100 149,100 135,741 202,400 202,400 202,400 TOTAL CONTRACTUAL SERVICES 1,071,007 1,093,633 1,302,300 1,302,300 1,101,945 1,335,915 1,335,915 1,335,915 COMMODITIES 564330 PURCHASE OF GARBAGE FRAMES/BAGS 1,233 94 0 0 626 0 564333 PURCHASE OF RECYCLING BINS 0 0 451- 50 0 0 1,154- 0 0 0 TOTAL COMMODITIES 783 144 0 0 528- 0 0 0 **** TOTAL EXPENSE 1,071,789 1,093,777 1,302,300 1,302,300 1,101,417 1,335,915 1,335,915 1,335,915 122 1s Cf MORTON GROVE 4.441111111t FY 1997/98 to DEPARTMENT OF H .A .TH & 1MAN RVI ES DEPARTMENT/ACTIVITY DESCRIPTION The primary goal of the Health &Human Services Department is to recognize and insure the environmental quality expectation of the community, to remain informed of the current scientific and technical information related to the recognition of environmental health problems and the development of methods for their control. PERFORMANCE EEREQBAIANCEAnhnaSCAjsxFABd22§zrszailsALo,3ificmas 1. Environmental Health. Considerable progress has been made in implementing the FDA 1995 Model Food Code and basing inspections upon a risk/need assessment as suggested by the U.S. Public Health Service. In fiscal year 1996-97, six-hundred and seventy-six(676) food service sanitation inspections were conducted. 2. Conservation of ftgligaidcntigEnyiroment. In fiscal year 1996-97, five-hundred and twenty- two (522) citizen complaints involving violations of village ordinances were successfully resolved. 3. Solid Waste and Recycling. Thirty percent (30%) of Departmental field time was spent in managing the collection of solid waste and recycling. Every problem encountered was successfully resolved. 4. Counseling Services. Services were expanded to include sponsoring several self-help groups and increased networking to allied organizations in the community. In fiscal year 1996-97, three- hundred and twenty-one (321) individuals were provided with one-thousand six-hundred and thirty-two (1,632) hours of direct client contact. ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997/98 1. Improve levels of compliance in existing environmental health programs. a. Implementation of the FDA electronic inspection systems. b. Complete the implementation of the 1995 FDA Food Code c. Incorporate the food safety objectives of the U.S. Public Health Service Report Healthy People 2000. d. Implementation of interactive support through FDA prime Connection. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 212, 691 $ 212, 974 $ 228, 081 CONTRACTUAL SERVICES 8, 564 8, 552 7, 597 COMMODITIES 820 1, 900 1, 700 CAPITAL OUTLAY 0 0 2, 125 Total Approp. Request $ 220, 435 $ 223, 426 $ 239, 503 • Y �`_ Page �� MORTON GROVE, IL FISCAL YEAR 1997/98 2. Continue the expansion of the Family Services Department. a. Increase direct client contact hours. b. Improve networking to allied organizations. 3. Modify programs in public information and health education based on needs assessment and performance evaluation. a. Increase the data base and the management capabilities associated with such a program. b. Compare populations served and program service categories with accepted models in the public health service. 4. Increase the involvement with state and national governmental and professional organizations. a. Participation on state and federal commissions and committees. BUDGET COMMENTS The budget for fiscal year 1997/98 has increased from $223,426 to $239,503, an increase of $16,077 or 7.2%, over the prior fiscal year. The majority of the increase is in Personal Services and a Capital Outlay request for a replacement computer. Contractual Services' and Commodities' totals have decreased by 11%. PERSONAL SERVICES SALARY-DEPARTMENT DIRECTOR- 544300 $67,741 SALARY-SANITARIAN- 544612 $41,973 SALARY-FAMILY COUNCELOR- 544613 $43,669 SALARY-BLOOD PROGRAM COORDINTR- 544618 $4,263 SALARIES-SECRETARIAL - 544710 $35,121 LONGEVITY- 546100 $2,300 SOCIAL SECURITY- 547100 $14,369 HOSPITILIZATION INSURANCE- 548100 $17,756 LIFE INSURANCE- 548300 $889 Page 124 MORTON GROVE, IL FISCAL YEAR 1997/98 CONTRACTUAL RVI S MILEAGE_ALLO WANCE;S$1110 Reimburse the administrative aide and the family services director for the use of their private automobiles. $300 DUES & SUBSCRIPTIONS- 551120 Membership in professional organizations and subscriptions to periodicals: These items are primarily related to environmental health and food protection. Sanitarians are required to be registered by the state of Illinois Department of Professional Registration. Nat'l Environmental Health Assoc. $68 Il. Envirenmental Health Assoc(2) 80 Harvard Medical Health Letter 24 Pioneer Press 19 Lerner Publications 17 Nutrition Action Health Letter 15 Mayo Clinic Health Letter 24 Nat'l assoc. Clinical Soc. Workers 170 Sanitarian Registration [2] $Q TOTAL $897 MEETINGS & CONFEREN FS- 551130 Attendance at professional seminars required to maintain registration as sanitarian(state) and environmental health practitioner(national) for the department director and the sanitarian.This year's national conference is being held in Washington D.C. The national conference for the family services director is being held in northern Illinois. NEHA Educat'l Conf Washington,D.C. $1,700 IEHA Educat'l Conf Bloomington, IL 350 North Suburban Health Council 100 Nat'l Clinical Soc. Workers Conf Z�Q TOTAL $2,900 125 MORTON GROVE, IL FISCAL YEAR 1997/98 MAINTENANCE OF NON-AUTO EOUIP - 554130 Repair and maintenance of computers, word processors and other office equipment. $500 COUNSELING & SOCIAL SERVICES - 555120 Funds provided to Orchard Mental Health Center to support their programs. Each year 15 to 16 percent of Orchard's clients come from Morton Grove. The majority of cases are self-referred,20% are refered from the state mental health system. In addition to orchard's counseling and psychotherapy programs, residents also participate in psychosocial rehabilitation and day treatment services,transitional living program, early years-early intervention program and the 24 hr. emergency/crisis intervention service. $3,000 COMMODITIES OPERATIONAL SUPPLIES - 562110 Office supplies and misc. items needed to operate the department on a day-to-day basis. This account funds all the daily office needs of all personnel in the department. $1,200 MEDICAL SUPPLIES- 562190 Supplies and vaccines for diabetes screening and immunization clinics. In 1996, 323 blood pressure screenings, 531 cholesterol screenings, 289 diabetes screenings and 9 colorectal screenings were given. A total of 987 immunizations were administered. Voluntary donations have always exceeded expenses for these screenings and immunization clinics. $100 BLOOD PROGRAM EXPENSES- 564385 General supplies, printing and mailings, awards, promotion and solicitation in support of the blood program. The account was reduced by the Administrator during the budget review process. $400 i-44 ime 126 MORTON GROVE, IL FISCAL YEAR 1997/98 CAPITAL OUTLAY MACHINERY & EOUIPMENT- 572010 Replacement computer for the administrative aide.The existing computer is a seven year old 286. The replacement computer includes a 133 pentium processor,256 pipeline cache memory, 16 MB RAM,1.6 GIGA BYTE hard drive, 8x CD ROM, 14" monitor and WINDOWS 3.11 & 6.22 operating systems. Pentium processor 133 mega hertz $1,555 Zip drive backup 27_Q TOTAL $1,825 FURNITURE & FIXTURES - 572040 Computer work station for the sanitarian. $300 -. Page 127 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL ,.-h FUND 02 - GENERAL CORPORATE RESP. DIVISION 60 - HEALTH DEPARTMENT SUB-DEPT/ACTIVITY20 - HEALTH & HUMAN SERVICES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 59,363 62,406 64,151 64,151 54,972 64,151 64,151 67,741 544612 SALARY-SANITARIAN 34,086 38,044 40,751 40,751 34,480 41,973 41,973 41,973 544613 SALARY-FAMILY COUNCELOR 37,721 41,158 42,398 42,398 35,923 43,669 43,669 43,669 544615 SALARY-PUBLIC INFO OFFICER 13,660 0 0 0 0 0 0 0 544618 SALARY-BLOOD PROGRAM COORDINTR 3,933 4,050 3,901 3,901 3,492 4,263 4,263 4,263 544710 SALARIES-SECRETARIAL 30,958 33,764 34,099 34,099 28,907 35,121 35,121 35,121 546100 LONGEVITY 600 1,700 1,700 1,700 0 2,300 2,300 2,300 547100 SOCIAL SECURITY 13,752 13,623 14,031 14,031 11,765 14,317 14,317 14,369 548100 HOSPITILIZATION INSURANCE 16,686 17,124 11,082 11,082 14,370 17,756 17,756 17,756 548300 LIFE INSURANCE 833 821 861 861 717 875 875 889 TOTAL PERSONAL SERVICES 211,592 212,691 212,974 212,974 184,626 224,425 224,425 228,081 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 99 68 100 100 188 300 300 300 551120 DUES & SUBSCRIPTIONS 659 313 502 502 357 897 897 551130 MEETINGS & CONFERENCES 199 70 1,250 1,250 - 576 2,900 2,900 a, 622 5,113 3,200 3,200 3,380 0 0 0 552110 PROFESSIONAL SERVICES p 552120 POSTAGE & METER RENTAL 3,737 0 0 0 0 0 0 552170 PROGRAMMING 8 0 0 0 0 96 0 0 0 SOFTWARE FEES 0 0 0 0 0 552320 NEWSLETTER PRINTING 5,314 0 0 554130 MAINTENANCE OF NON-AUTO EQUIP 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 555120 COUNSELING 8 SOCIAL SERVICES 3, TOTAL CONTRACTUAL SERVICES 14,020 8,564 8,552 8,552 7,687 7,597 7,597 7,597 COMMODITIES 562110 OPERATIONAL SUPPLIES 2,667 1,382 1,200 1,200 735 1,200 1,200 1,200 0 562120 PHOTO SUPPLIES 237 0 0 0 0 0 0 562190 MEDICAL SUPPLIES 1,763 2,538- 100 100 310 100 100 100 564385 BLOW PROGRAM EXPENSES 399 336 600 600 363 600 400 400 TOTAL COMMODITIES 5,065 820- 1,900 1,900 1,408 1,900 1,700 1,700 CAPITAL OUTLAY 572010 MACHINERY 8 EQUIPMENT 0 0 0 0 1,489 1,825 1,825 1,825 572040 FURNITURE & FIXTURES 0 0 0 0 0 300 300 300 TOTAL CAPITAL OUTLAY 0 0 0 0 1,489 2,125 2,125 2,125 *** TOTAL EXPENSE 230,677 220,435 223,426 223,426 195,210 236,047 235,847 239,503 128 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Health & Human Services Department 1996-97 1997-98 Salary Number Grade Salary Number Full Time: Director Of Health & Human Ser 64, 151 1. 0 67, 741 1. 0 Sanitarian 40, 751 1. 0 51 41, 973 1.0 Director/Family Services 42 , 398 1.0 57 43, 669 1. 0 Administrative Aide/Secretary 34, 099 1. 0 42 35, 121 1.0 Total 181, 399 4. 0 188,504 4.0 Part Time: Blood Program Coordinator 3, 901 1. 0 4, 263 1. 0 Total 3, 901 1.0 4, 263 1. 0 Fringe Benefits: Longevity 1, 700 1. 0 2, 300 2 . 0 Social Security 14, 031 5.0 14, 369 5. 0 Hospitilization Insurance 11, 082 3 .0 17,756 4.0 Life Insurance 861 4. 0 889 4. 0 Total 27, 674 35, 314 Department Total 212,974 5. 0 228,081 5.0 129 C7%. ANDEIONCE% a ORTON GROVE FY 1997/98 "� SENIOR CITIZENS SERVICES DEPARTMENT/ACTIVITY DESCRIPTION Morton Grove's senior citizen population (age 62+) at the 1990 census was 5,984, or 27% of the total population. This was an increase from 4,071, or 17% in 1980. There have been no significant demographic trends in the Village that would indicate a decrease in the continued growth of the aging population. In fact, the Northeastern Illinois Planning Commission projections show that the 65+ population should increase by 61% from 1990 to 2020 in the Chicago area. A large part of this growth stems from what demographers call "aging in place," or people who have aged along with their home towns. The growing number of senior citizens means a growing need for services. Seniors need improved public transportation, affordable housing modified to meet their needs, expanded health and emergency services, accessible shopping areas and a wide array of social services. The Village of Morton Grove attempts to keep pace by being a focal point of service delivery for its senior citizen population. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996/97 GOALS & OBiECIWES 1. Volunteer Opportunities. The Senior Citizens Services staff supervises approximately eighty(80) volunteers who deliver vital assistance to Morton Grove senior citizen residents. This assistance comes in the areas of health screenings, housekeeping, income tax return filing, mature driving classes, meals-on-wheels, senior nutrition site serving, transportation and miscellaneous tasks. This not only meets important needs but also provides stimulating and rewarding fulfillment for those who serve. 2. Case Management. Senior outreach workers, visiting nurse and counselor assisted approximately two hundred (200) senior citizen residents with follow-up to inquiries about help for specialized services. Staff must advocate with agencies and families to procure services, and then review the effectiveness of the service with the beneficiary. This has become a key component for the residents and renowned element within the senior service network. 3. Transportation. The Seniortran made 9,236 recorded trips in delivering senior citizen riders to destinations for medical appointments, banking, shopping, senior center programs, etc. The hours of service were expanded to 8 a.m. to 4 p.m., Monday through Friday, and group pick-ups were coordinated at apartment or condominium complexes. The taxi discount program registered 1,968 trips in delivering senior citizen riders via the American Taxi Company. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 114, 485 $ 119, 817 $ 124, 270 CONTRACTUAL SERVICES 33, 088 24, 290 24, 775 COMMODITIES 727 1, 000 2, 000 Total Approp. Request $ 148, 300 $ 145, 107 $ 151, 045 tr--, Pap 130 MORTON GROVE, IL FISCAL YEAR 1997/98 4. commission on Aging. This appointed group of local senior citizen residents continues to provide valuable feedback to staff as well as provide a forum for hearing public comment on local and national issues affecting senior citizens. 5. Networking. Professional relationships with key providers have been very valuable in the delivery of excellent services. These agencies include: Bethany Terrace Nursing Center - 5,094 meals delivered; Community Nutrition Network, Inc. - 12,000+ meals served; Cook County Department of Planning& Development - $50,000 in block grant funds for 1996 Homecare project; Morton Grove Park District - senior recreation programs; Visiting Nurse Association North - 856 influenza immunizations, 94 pneumonia immunizations and nine patients served through the Morton Grove Homecare Program. Bethany Terrace increased prices for meals-on-wheels which were passed on to meal recipients. Community Nutrition Network, Inc. increased its days of meal service in the senior center to four, now including Tuesdays. Visiting Nurse Association North began providing immunizations to Morton Grove senior citizens this year to alleviate the administrative and Medicare billing burden. 6. Home Support Services. Maintained supervision of on-going services that assist daily living of senior citizens and others with needs, such as: chore program, lending closet, meals-on-wheels, medical emergency follow-up, postal carrier watch, Salvation Army financial assistance, etc. Two new programs, RTA Reduced Fare Registrations and Wills Program will commence in 1997. 7. Outreach/Publicity. Continued to highlight programs, services and benefits through the local media, in-house publications, outreach contacts and individual information& referral. ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997/1998 1. Transportation. Refine existing systems in order to economize their effectiveness in assisting mobility impaired residents in securing needed transportation services. a. A new voucher system is being explored by the Commission on Aging and staff to simplify billing and improve service for the taxi discount program. b. Continue to refine communication among senior citizens and the Senior Hot Line to increase ridership on the Seniortran through group pick-ups. The purchase of a cellular phone for the Seniortran driver will enhance this effort. c. Survey other transportation services as well as receive input from the Commission on Aging in preparing specifications for a new lift-equipped Seniortran vehicle to be purchased in 1998. d. Recruit one or two additional substitute CDL Seniortran drivers and provide defensive driving training for all drivers. 2. Senior Center. The number of recorded visitors to the Flickinger Senior Center in 1996 (16,826) increased over the previous year(13,509)by 25%. A lot of this has to do with the exposure to programs generated by the senior nutrition site which began service in January 1995. A majority of these visitors depend upon the senior center for fellowship, health awareness, information about entitlements, a noon-hour hot meal or specific programs which are only available at this location. This increased traffic brings new goals for the senior center: a. Integrate clubs, health screenings, informational lectures, noon-hour hot meals, recreational programs and support groups into a comfortable schedule flow. The council chamber and trustees conference room are useful alternative spaces. P i1 ■ k 131 MORTON GROVE, IL FISCAL YEAR 1997/98 b. Work with Community Nutrition Network, Inc. supervisory and custodial staff to insure safe, clean and comfortable conditions within the senior center. c. The "Senior of the Month" awards presented by the Board of Trustees are a valuable method of highlighting senior citizen volunteers and servers. This recognition brings positive exposure to programs and volunteer opportunities. "Distinguished Senior" awards will be presented periodically in 1997. 3. Health Awareness/Services. Research has confirmed that the active role an individual assumes in their own health enhances not just their quality, but also their quantity of life. Morton Grove Senior Citizens Services continue to focus on health services to enhance the livelihood of the senior citizen population. a. Increase efficiency, expediency and availability of health screenings (i.e. blood pressure, cholesterol, colorectal and diabetes), within the senior center. b. Increase the number of prearranged home visits and wellness checks on frail or high risk senior citizen residents. We will continue to work with the Fire Department (Medical Emergency Follow-Up Program), Police Department ("Are You O.K?"), U.S. Postal Service (Postal Carrier Watch), and Cook County Community Development Block Grant (Morton Grove Homecare Program) in monitoring these individuals. 4. Outreach/Publicity. Outreach is the keystone to the entire operation and its uniqueness has been studied and duplicated in the suburban Cook County area. a. Expand the resource files through contacts with allied social service agencies. These resources can then be referred to by senior outreach workers who follow-up on cases and the information& referral officer who responds to information requests. b. Review the literature on aging to keep abreast of research, social issues and entitlements available to senior citizens. c. Promote all programs through all mediums in order to reach up to 100% of the senior citizen population. 5. Services. The array of services, programs and benefits available to Morton Grove senior citizens is vast. The delivery of these services should be convenient and efficient. The development of new services to enhance the independence of senior citizen residents is ongoing. a. The Senior Citizens Will Program offered through the Chicago Bar Association will offer low income senior citizens the opportunity to meet personally with an attorney at the Flickinger Senior Center. b. The RTA Reduced Fare Discount Card registration will now be available at the Flickinger Senior Center. Senior citizens may even have their photograph taken at the center. c. The Morton Grove Homecare Program operated by funds available through the Cook County Community Development Block Grant: Project 95-051 will conclude in 1997; Project 96-048 will begin; and a proposal for 1997 fimds will be initiated. d. An agreement between the Village of Morton Grove and the Visiting Nurse Association North to administer influenza and pneumonia immunizations in the fall will again be pursued. aimit r� Page -- b' rIM` MORTON GROVE, IL FISCAL YEAR 1997/98 BUDGET COMMENT Changes: 1. 026021-551120 "Dues & Subscription." Reduced from $90 to $50 due to elimination of training for part-time employees. 2. 026021-551130 "Meeting & Conferences." Reduced from $875 to $800 due to the elimination of training for part-time employees. 3. 026021-552120 "Postage&Meter Rental." Elimination of account. The Morton Grove Park District assumed the cost in 1996. 4. 026021-552130 "Printing &Publishing." Increased from $100 to $150 due to increased printing costs. 5. 026021-555130 "Park District Senior Services." Increased from $19 ,250 to $19,800. 6 026021-562110 "Operational Supplies." Increased from $1,000 to $2,000 for the acquisition of senior center furniture (chairs) and a cellular phone for the Seniortran. PERSONAL SERVICES SALARY-ASST DEPT DIRECTOR- 544430 $51,165 SALARIES-SEN CITIZEN SERV- 544633 $57,002 LONGEVITY- 546100 $900 SOCIAL SECURITY- 547100 $8,286 HOSPITALIZATION INSURANCE - 548100 $6,674 LIFE INSURANCE- 548300 $243 CONTRACTUAL SERVICES MILEAGE Ai LOWANCE.- 55111_0 Pay for staffs (assistant director, nurse and outreach workers)personal car usage for work related transportation needs. Also, reimbursement for mileage utilized by meals-on-wheels volunteers in delivery of meals to homebound residents. $600 DUES & SUBSCRIPTIONS - 551120 Membership in the Mid-America Congress on Aging, a professional gerontological association of workers in the field of aging located in the mid-western states. The decrease in this budget item is due to en... Page ... • —•% 133 MORTON GROVE, IL FISCAL YEAR 1997/98 the elimination of training for part-time employees. Mid America Congress on Aging $50 (annual membership) MEETINGS & CONFERENCES - 551130 Conference of the Mid-America Congress on Aging. For 1998, this conference will be held in a Midwest city. Lodging: three nights @ $90 ($270); transportation(airfare): $190; conference registration: $100; per diem: four days @ $60 ($240). The decrease in this budget item is due to the elimination of training for part-time employees. Mid-America Congress on Aging $800 (annual conference) POSTAGE & METER RENTAL- 552120 As of 5/1/96, the Morton Grove Park District has assumed this annual cost of approximately $540. PRINTING& PUBLISHING- 552130 Cost of providing brochures on services, benefits and programs available to Morton Grove senior citizens. $150 SENIOR CITIZEN CAB FARES - 555100 Cost of the Village's subsidy to the discount cab fare program through the American Taxi Company. The Village presently pays$2.25 for each ride taken by a senior citizen rider. $3,375 PARK DISTRICT SENIOR SERVICES- 555130 Grant to the Morton Grove Park District for senior citizen recreational programs. $19,800 amt. � Page �♦ �� 134 MORTON GROVE, IL FISCAL YEAR 1997/98 MEALS ON WHEELS - 555160 Provides home delivered meals to seniors or others incapable of preparing their own meals. Participants are expected to pay for this service and therefore no amount is proposed for appropriation. COMMODITIES OPERATIONAL SUPPLIES - 562110 Miscellaneous supplies to operate the senior center and senior services on a daily basis. Items such as disposable dinnerware, paper goods, health screening aids, refreshments for meetings, training materials, promotional materials, seasonal decorations, cleaning supplies, miscellaneous program supplements, etc. An addition of$1,000 to this budget item is for the acquisition of senior center furniture(chairs) and a cellular phone for the Seniortran. $2,000 135 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 60 - HEALTH DEPARTMENT SUB-DEPT/ACTIVITY21 - SENIOR SERVICES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544430 SALARY-ASST DEPT DIRECTOR 43,322 47,439 49,676 49,676 42,786 51,165 51,165 51,165 544633 SALARIES-SENIOR CITIZEN SERVICES 40,563 52,041 54,363 54,363 49,039 59,384 59,384 57,002 545100 SALARIES-OVERTIME 0 0 0 0 167 546100 LONGEVITY 0 0 0 300 900 900 900 0 900 900 900 547100 SOCIAL SECURITY 6,404 7,676 7,970 7,970 7,152 8,468 8,468 8,286 548100 HOSPITILIZATION INSURANCE 5,874 6,209 6,674 6,674 5,299 6,674 6,674 6,674 548300 LIFE INSURANCE 205 220 234 234 198 243 243 243 TOTAL PERSONAL SERVICES 96,669 114,485 119,817 119,817 104,641 126,834 126,834 124,270 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 725 692 600 600 403 600 600 600 551120 DUES & SUBSCRIPTIONS 40 81 90 90 100 551130 MEETINGS & CONFERENCES 50 50 50 918 750 875 875 872 800 800 800 552120 POSTAGE & METER RENTAL 373 391 0 0 0 52130 PRINTING & PUBLISHING 0 0 0 186 0 100 100 125 150 150 150 ''555100 SENIOR CITIZEN CAB FARES 3,463 4,348 3,375 3,375 3,458 3,375 3,375 3,375 555120 COUNSELING & SOCIAL SERVICES 0 8,476 0 0 0 555130 PARK DISTRICT SENIOR SERVICES 18,700 19,250 19,250 19,250 19,500 19,800 19,800 19,800 555160 MEALS ON WHEELS 473 901- 0 0 2,659- 0 TOTAL CONTRACTUAL SERVICES 0 0 24,877 33,088 24,290 24,290 21,799 24,775 24,775 24,775 COMMODITIES 562110 OPERATIONAL SUPPLIES 1,638 727 1,000 1,000 515 2,000 2,000 2,000 TOTAL COMMODITIES 1,638 727 1,000 1,000 515 2,000 2,000 2,000 **** TOTAL EXPENSE 123,184 148,300 145,107 145,107 126,955 153,609 153,609 151,045 136 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Senior Services Department 1996-97 1997-98 Salary Number Grade Salary Nu. r Full Time: Assistant Department Director 49 , 676 1. 0 61 51, 165 1. 0 Total 49 , 676 1.0 51, 165 1. 0 Part Time: 1. 0 7 ,800 1. 0 Senior Info/Referral Officer 5, 897 3 0 12 , 315 3 .0 Senior Outreach Worker 13 , 105 21, 481 4 . 0 22 , 879 5.0 Visitingan ng Nurse sit Driver 13 , 880 1. 0 14 , 008 1.0 V 1. 0 Custodian Total 54, 363 10. 0 57, 002 10. 0 Fringe Benefits: 900 1.0 900 1. 0 Longevity 7 ,970 10. 0 8 , 286 11.0 Social Security 6, 674 1.0 6, 674 1.0 Hospitilization Insurance 6, 234 1.0 243 �0 Life Insurance Total 15,778 16,103 Department Total 119,817 11. 0 124,270 11.0 137 .1"1111t MORTON GROVE FY 1997/98 COMMUNITY DEVELOPMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Department of Community Development is the identification and analysis of the Village's physical, social and economic development needs to ensure, to the extent possible, that the most cost effective means of addressing the needs are determined and that viable implementation strategies are developed. The Department has three distinct divisions - Housing Rehabilitation, Engineering and Planning/Administration which address independent, but interrelated, development considerations in the Village. PERFORMANCE. ASSESSMENT_ PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES A. Housing Rehabilitation 1. Three(3) housing rehabilitation projects will be placed under contract by the end of the fiscal year. 2. Mailings were sent to twenty(20) contractors who advertize locally; two (2) contractors were added to the pre-approved contractors list. 3. The Housing Rehabilitation Committee met six(6) times to prioritize applications and to review and revise the Housing Rehabilitation Program Policy Manual in light of the Cook County Administrative Procedures Manual for Residential Rehabilitation issued on June 4, 1996. The revised "Policy Manual" will be presented to the Village Board of Trustees for adoption before the end of the fiscal year. 4. During the course of the fiscal year, eight(8)rehabilitation projects were monitored for compliance. 5. The Housing Rehabilitation Specialist's time has been reduced to eight (8) hours per week due to a reduction both in applications on hand and in Cook County Administrative funds to offset the salary and expenses of the Rehabilitation Specialist. 6. Cook County Housing Rehabilitation Program auditors reviewed twenty-four(24) project files, and required additional documentation to be provided for sixteen (16) of the files BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 236, 200 $ 265, 696 $ 300, 374 CONTRACTUAL SERVICES 59, 929 68, 107 167, 607 COMMODITIES 3, 081 4, 320 3, 220 CAPITAL OUTLAY 13, 589 4, 450 9, 950 INTERFUND TRANSFERS 0 0 3, 991 Total Approp. Request $ 312, 799 $ 342, 573 $ 485, 142 pap it 138 MORTON GROVE, IL FISCAL YEAR 1997/98 B. Engineering 1. Four (4) computers were placed in Village Departments with Geographic Information System materials installed and available for reference. 2. Plans and specifications for the local street resurfacing program, the local street micro- sealing program, the street lighting program, and storm drainage facilities were prepared. 3. Coordination and/or assistance was provided to the Public Works Department and Building Department in review and inspection of public and private improvements. 4. "Request for Proposals" were developed for the Flow Monitoring Data Analysis, Geographic Information System computer components, Local Street Micro-surfacing, Storm and Sanitary Sewer Televising, Street Light and Traffic Signal Maintenance, and Soil and Material Testing programs. 5. Development plans submitted by the Building Department have generally been reviewed within ten(10) working days of their receipt. 6. Construction monitoring on all publicly contracted improvements was undertaken, along with significant monitoring efforts on the Cook County Lehigh Avenue project, and the Delaine Farm Planned Unit Development. 7. A consultant will be selected to review the three (3)years of flow monitoring data available and focus subsequent monitoring efforts to ensure the continued elimination of storm water from both the sanitary and combined sewer systems. 8. Sewer flow monitoring equipment was installed in eighteen(18) test manholes, two (2) in the combined sewer area, and sixteen(16) in the separate sewer area during this fiscal year. 9. The Traffic Safety Commission met ten(10) times during the fiscal year. Department staff provided support to the Commission through the analysis of petitions presented to the Commission, and in general administration of Commission activities. 10. Illinois Department of Transportation staff has been contacted regularly as issues related to traffic movement on the state highways have been raised. In addition, an excellent working relationship with the Motor Fuel Tax auditor has been developed to ensure that the Village obtains preferential treatment in processing of resolutions, etc. as the need arises. B. Planning and Zonina/Ad inIl icttation 1. The addition of both the Affordable Housing Intern and the Administrative Assistant- Zoning has allowed the revision of the Village's Subdivision Ordinance, and amendment to the Zoning Ordinance related to Senior Citizen Housing and Mixed Use Development. 2. The Administrative Assistant-Zoning has provided significant assistance in Plan Commission case review, and in researching planning issues, including group homes, mixed use development, and senior housing development provisions. 3. Department staff provided significant support in the development of the "Request for Proposal" for the Waukegan Road Corridor Analysis, in analyzing the seven(7) proposals submitted, and in negotiating with the consultant team selected to undertake the project. Department staff have committed to providing all parcel specific data for the corridor, and in developing commercial area data for the remainder of the Village. 4. The Geographic Information System will be ready to accept parcel data by the end of this Fiscal Year. Significant problems with software have been resolved, and the development of parcel specific data will be accommodated. Page MORTON GROVE, IL FISCAL YEAR 1997/98 5. As indicated in Item I, two (2) proposals which are anticipated to assist in controlling development costs have been presented to the Plan Commission and adopted by the Village Board of Trustees. 6. The Community Relations Commission became involved in a discrimination claim brought by the Interfaith Housing Council of the North Shore against a Village property owner. The claim had already been filed with the U.S. Department of Housing and Urban Development, but in an attempt to resolve the claim, the Commission conducted a conciliation session. Although the session did not resolve the issue, it did identify portions of the Village's conciliation process which required strengthening. As a result, the Commission membership took advantage of a workshop sponsored by the Interfaith Housing Council on October 12 which concentrated on conciliation and mediation processes as undertaken by both the U. S. Department of Housing and Urban Development and the Cook County Human Relations Commission. In addition, the Commission was a joint sponsor of a "Credit Counseling Workshop" for low- and moderate-income families on June 19, 1996. 7. The department submitted the Community Development Block Grant Application to Cook County on March 6, 1996; this resulted in the approval of a $48,000 grant to continue the Homecare Services Program. The department submitted a funding request for the Beckwith Road/Church Street rehabilitation project to the North Shore Council of Mayors; after significant discussion, the project was included in the North Shore Council of Mayors Five Year Program as submitted by the Village. Federal support for Phase II Engineering will be available beginning Fiscal Year 1997-1998, with construction support available Fiscal Year 1998-1999. 8. Primary responsibility for Traffic Safety Commission and Plan Commission administration have been delegated to the Engineer Assistant and Administrative Assistant-Zoning respectively. Continued efforts to delegate responsibilities for department activities will be made to minimize the necessity of micro-managing by the Department Director. 9. The processes for developing the Capital Improvement Program have been modified to more efficiently utilize the time of staff and ad-hoc committee in reviewing project proposals. Although only in its third year, the Capital Improvement Program has proven to be a usefiil tool in fiscal management in the Village. 10. The comprehensive plan update is anticipated to begin in FY 1997-1998. Staff time and effort was concentrated on the Waukegan Road Corridor Study consultant selection process and data development requirements. 11. Cook County auditors, both fiscal and housing rehabilitation project related, were welcomed during the fiscal year. Materials and documents which were required in the housing rehabilitation project files have been obtained. The Cook County auditor reviewed the records for three(3) CDBG projects, but no further communication has been received. ►hl ks : . : ►1I I t 1 NU/ - y / t " • A. Housing Rehabilitation 1. Maintain housing rehabilitation program during the fiscal year. a. Place four(4) rehabilitation projects under contract; Page 140 MORTON GROVE, IL FISCAL YEAR 1997/98 b. Search for quality contractors to bid on rehabilitation projects; c. Monitor the progress of all rehabilitation projects under construction. 2. Provide effective administration of housing rehabilitation program. a. Institute a review of procedures in an effort to more efficiently produce plans and specifications; b. Service the Housing Rehabilitation Committee providing data necessary to support the establishment of project priorities, and the review of policies established to govern the administration of the program; c. Maintain housing rehabilitation program records for review by Cook County and/or U.S. Department of Housing and Urban Development auditors. B Engineering 1. Expedite the development of the Geographic Information System. a. Complete input of physical features, related to streets--curb and gutter, sidewalk, and driveways; b. Revise public utility information as modifications to water and sewer systems are completed; c. Establish data input methodologies to initiate parcel file development on a departmental basis; d. Provide technical support as needed to Village staff involved in data input. 2. Undertake data development and analysis required to resolve problems or issues raised by other departments, Village officials, or residents. a. Provide administrative and technical support to the Traffic Safety Commission, attending monthly meetings and coordinating the development of documents and other materials required to assist the Commission in reaching decisions; b. Review all development plans and specifications to ensure compliance with Village specifications and policies; c. Provide construction monitoring on locally designed and let projects; inspect private development to ensure compliance with Village standards; d. Prepare "Request for Proposal" or"Request for Quote" documents on projects for which consulting engineering assistance will be required; e. Prepare plans and specifications for Village construction projects to the extent that technical and professional qualifications allow—local street resurfacing, street lighting, storm sewer drainage, sanitary sewer maintenance, and water system improvements. 3. Address requirements of Federal, State, or Regional agencies. a. Maintain contact with Illinois Department of Transportation staff to ensure proper administration of the various programs controlled by that agency, including Motor Fuel Tax; b. Continue monitoring of sanitary sewer and combined sewer systems to ensure compliance with the inflow/infiltration of storm water restrictions as imposed by ICAP, and the sewer maintenance agreements approved by the Village Board of Trustees. C. Planning&Zoning/Administration 1. Undertake research and analysis required to respond to issues or problems raised by othe' " departments, Village officials, or residents. irs 141 MORTON GROVE, IL FISCAL YEAR 1997/98 a. Provide technical and administrative support to the Plan Commission, processing special use , subdivision, and re-zoning applications, coordinate the review of applications under the procedural control review processes, and attend monthly Plan Commission meetings; b. Provide support for the economic development activities undertaken through the Village Administrator's office, including the coordination of the Waukegan Road Corridor Study; c. Provide technical and administrative support to the Community Relations Commission, enhancing efforts to become proactive in addressing community needs, attending quarterly Commission meetings, assisting in preparation of material useful in reviewing complaints of discrimination, and acting as a conciliation or mediation forum for neighborhood or community issues; d. Initiate modification of the comprehensive plan for the Village; e. Propose revisions to the development codes and ordinances in support of the effort to reduce residential dwelling unit cost to enhance housing affordability; f. Review zoning ordinance and subdivision regulations; propose amendments where deemed appropriate. 2. Enhance Department operations through modified administrative practices. a. Delegate responsibility for performance of specific work assignments; b. Enhance the processing of Plan Commission cases by providing expanded analyses of the issues involved; analyze the review process and modify to expedite the handling of cases; c. Review staffing needs to ensure that Village funds are most effectively utilized in meeting defined needs; d. Review reporting requirements to ensure the minimum documentation necessary to support funding from external sources; e. Enhance the usefulness of the Capital Improvement Program through procedure and analysis modification. 3. Maintain communication with other governmental agencies to ensure the maximum attraction of non-local funds in support of Village programs and activities. a. Carefully monitor and coordinate Community Development Block Grant program activities with Cook County; b. Utilize the Northwest Municipal Conference to enhance the Village's ability to locate grants and loans; c. Represent the Village at the North Shore Council of Mayor's meetings to ensure that Federal Transportation funds are fully utilized. BUDGET COMMENTS The Department's budget increased from$342,573 to $485,142 —an increase of$142,569 or 41.6% from the previous fiscal year. With the exception of the Commodities Account, Personal Services increased by$34,678 (13.1%), Contractual Services increased by$99,500 (146.1%), Capital Outlay increased by $5,500(123.6%) and Interfund Transfers by$3,991. The item which accounts for the greatest increase($100,000) is the appropriation for the comprehensive plan update, which is anticipated to be a one-time expenditure. The second largest increase in the Department's budget is in Personal Page e1 MORTON GROVE, IL FISCAL YEAR 1997/98 Services where a part-time Administrative Assistant was converted to a full-time Planner position, with the related increase in the cost of benefits. This move was deemed necessary because of the significant increase in planning and development activities in the Waukegan Road corridor and the anticipated Village-wide comprehensive update. The Capital Outlay increase is due to the continuing development of the GIS capability in the Village. Interfund Transfers recognized the need to provide support for the Rehabilitation Specialist's salary and fringe benefits as a result of the limitation of support provided by Cook County. PERSONAL SERVICES SALARY-DEPARTMENT DIRECTOR- 544300 $71,868 SALARIES-PLANNER- 5444351 $36,540 SALARIES-ENGINEERS - 544651 $106,484 SALARY-INTERN - 544657 $4,035 SALARIES-SECRETARIAL - 544710 $35,855 LONGEVITY- 546100 $1,200 SOCIAL SECURITY- 547100 $18,779 HOSPITALIZATION INSURANCE - 548100 $24,430 LIFE INSURANCE- 548300 $1,183 CONTRACTUAL SERVICES MILEAGE ALLOWANCE- 551110 Land use surveys, zoning administration, public improvement projects, and housing rehabilitation projects will periodically require the department's staff to use their personal vehicles in completing Village business. It is estimated that personal vehicle usage will not exceed 500 miles. $155 DUES & SUBSCRIPTIONS - 551120 Included are membership fees for full-time staff in professional organizations related to planning, housing, and engineering; subscriptions to periodicals of direct interest to the operation of the department including housing rehabilitation, computer operations, and planning. 143 MORTON GROVE, IL FISCAL YEAR 1997/98 Membership Fees: Am. Inst. of Cert. Planners 275 Nat.Assoc.of Hsg.& Redev. Officials 125 Amer. Society of Civil Engineers 150 Subscriptions: Pl. Advisory Service 475 Zoning News 50 Land Use Law and Zoning Digest 275 PC Magazine 60 Microstation Manager 40 Geo. Info. Systems 5.4 TOTAL $1,510 MEETINGS & CONFERENCES - 551130 Includes the cost of attendance at meetings, seminars and conferences which are sponsored by professional societies, other local government organizations, or by educational institutions dealing with subject matter of direct applicability to the operations of the department. Am. Pl. Assn. Nat'l Conf.-San Diego $1,750 IvMisc. Mtgs/Seminars Related to Comm. Rel, Zone or Rehab 120 GIS in Illinois, 1997 Conference 344 TOTAL $2,170 TRAINING& INSTRUCTIONS - 551150 Computer training is necessary for department staff to most fully utilize and support the software used in the CAD/GIS system. Trained Intergraph personnel will provide forty(40) hours of advanced instructions in the maintenance of MSNT 3.51 software for one(1) staff person. These sessions are designed to increase the staffs knowledge and experience with a very complex program. One (1) staff person will attend sixteen(16) hours of training to provide a basic working knowledge of the Oracle Database Program and Structured Query Language(SQL). Training will be provided by qualified Oracle personneL Miscellaneous training will be provided to select staff in the use of the software available in the Village (Wordperfect, Oracle, Lotus)through workshops or Community College courses available. This appropriation was removed by the Administrator during the budget preparation process. The Northwestern University Traffic Institute seminar will be attended by the Engineer Assistant to enhance in-house staff capabilities to better service the Traffic Safety Commission. The Administrator reduced the miscellaneous software during the budget review process. MORTON GROVE, IL FISCAL YEAR 1997/98 MS Windows NT 3.51 $1,875 Oracle Database 800 Miscellaneous Software 500 Northwestern Univ. Trail Insti. Traffic Control Devices Workshop LD,Q TOTAL $3,675 PROFESSIONAL SERVICES - 552110 The Village of Morton Grove completed a comprehensive plan in 1979. Although the plan was not adopted, it has been used to direct physical improvements in the community, including redevelopment in the commercial and industrial areas of the community. It is appropriate to revisit the recommendations made in the 1979 plan since significant changes have been experienced physically and culturally during the intervening period. The Village is experiencing a renaissance through redevelopment, and a primary thrust of the comprehensive plan update is the identification of priority redevelopment areas for detailed analysis and implementation recommendation. It is anticipated that Department staff will be active participants in this effort, however, the consultant is expected to provide expertise in community visioning and redevelopment area implementation strategies. The amount will be financed through the unreserved monies in the existing fund balance. $100,000 PRINTING& PUBLISHING- 552130 All printing necessary for department activities is included in this account. Community Relations Commission brochures, letterhead and business cards, and Village maps will be printed this fiscal year. Brochures-Community Relations Commission 150 Zoning District Map 300 Miscellaneous i4 TOTAL $500 ENGINEERING SERVICES- 552140 Village staff is capable of handling day-to-day engineering related activities rather than relying on consultant stag however use of an independent consultant provides the breadth of expertise necessary to deal with the variety of engineering issues in the Village. -1 Specific activities which have required assistance from the consultant engineer during the past fiscal year Page 145 �P MORTON GROVE, IL FISCAL YEAR 1997/98 include Traffic Safety Commission issue analysis, review of private development plans (ABT parking lot, Battista Subdivision, St. Francis Medical Center, U.S. Robotics, Bethany Terrace, Delaine Farm Subdivision, Eli's Subdivision, Elm Street Multiple-family Structure, Exotic Marble, Kraft Foods, etc.), review of plans and proposals for government agency sponsored projects (Beckwith Road Bridge, Church/Beckwith Restoration, Combined Sewer Overflow Operations Plan, Waukegan Road TIT District Traffic Signal, local street lighting and local street resurfacing, etc.),ordinance review (Subdivision, Mixed Use Development, Senior Citizen Housing, and Shared Parking), and special projects assigned by the Village (Lincoln Avenue Document Review, VAMSTD Detention Pond, Lehigh Avenue construction monitoring, etc.). Although the cost of private development review is offset by fees assessed, the majority of work undertaken by the consultant relates to Village government or other governmental agency projects. The increase in budget for general engineering services relates to the activity levels experienced in Fiscal Year 1996-1997. The account was reduced by the Administrator during the budget review process. $48,000 PROGRAMMING& SOFTWARE FEES - 552170 The installation of a CAD/GIS System will benefit all Village departments in retrieving, processing, and storing geographically based data. Included in this budget is the installation and set-up of the software required for the computers to be purchased for the Health&Human Services Department, Finance Department, and Engineering Assistant. Experience with these programs has shown the need for assistance and support with computer software critical to operations within each department. In addition, a software upgrade for the GIS Coordinator is identified, with support program including an upgrade of the software and telephone support when problems with the software are encountered. Specifically, the GIS Coordinator's operating system will be upgraded to Windows NT 3.51. Experience with this upgraded version of operating system indicates an enhancement in reliability and stability. The Finance Department's portion was eliminated by the Administrator during the budget review process. Health&Human Services Department $2,200 Finance Department Engineer Assistant 1,250 GIS Coordinator 2,500 Query Stations(4) 2.140 TOTAL $8,250 MAINTENANCE OF NON-AUTO EOUIP- 554130 The Department has purchased or is responsible for various equipment items which must be maintained to ensure performance and longevity. Included in the equipment to be maintained are general office equipment (copy machine, computer, laser jet printer, pagers, typewriter) and equipment related to the es, Page 146 MORTON GROVE, IL FISCAL YEAR 1997/98 technical functions of the Department (two (2) CAD/GIS computers, plotter, blueprint machine, traffic counters, surveying level). Also included are the maintenance contract costs for the computers which were added as a part of the GIS expansion. Surveying Level Recalibration $300 Traffic Counting Equipment 300 Diazit Dart 130 Blueprint Machine 250 Konica 1790 Copier 500 GIS Computer(TD2) 1,050 HP650C Plotter 560 Pagers (2) 75 HP Printer (4MV) 312 TOTAL $3,347 COMMODITIES OPERATIONAL SUPPLIES - 562110 This account provides supplies for the traffic-counting program, engineering surveying, video-taping of existing conditions prior to construction, and materials necessary to other department operations. Accessories and supplies for the Optical Transit (stakes, linker rod), construction inspection(spray paint, ""N field books), traffic counting(batteries, tapes, and ribbons), CAD/GIS operations(plotter paper, pens, mylar) and blueprint supplies are purchased through this account. The cost of conversion of GIS data to compact disk will provide up dated information for use by the Public Works and Fire Department. This will provide an automatic backup of GIS files on a monthly basis, and provide a secure and reliable method of transferring data to remote locations. This cost is significantly reduced from previous years estimates since it is anticipated that a reasonable cost CD writer will be purchased rather than contracting with a third party. Traffic counting supplies $300 Surveying supplies 100 Construction inspection supplies 100 Cad/gis supplies 1,200 Misc. Operational supplies 2412 Total $1,900 PHOTO SUPPLIES - 562120 The physical nature of improvements supports documentation by photographs. This allows auditors from the County, State, or federal government to review rehabilitation projects both before and after the improvements have taken place. Photographs also support claims or demands made by the Village against :alow 147 MORTON GROVE, IL FISCAL YEAR 1997/98 contractors whose performance is unacceptable. $120 OFFICE SUPPLIES - 562180 All miscellaneous supplies consumed in the ordinary operation of any office are covered by this account...pens, pencils, tape, paper, paper clips, and file folders. Copy machine toner and paper are supplies purchased through this account but shared by other Village departments. $1,200 CAPITAL CABIALQIIILAX MACHINERY & EOUIPMENT- 572010 The computer equipment will continue the implementation of the CAD/GIS System which was approved in the 1994-1995 Budget. Three(3) computers (Pentium, 166 MHz)with two (2) gigabyte hard drive and seventeen(17) inch monitors will be purchased for placement in the Finance and Health& Human Services Departments and at the Engineer Assistant's station, to be used to access the GIS data and develop files specific to each department's need. A one(1) gigabyte hard drive has been installed in the Finance Department UNIX network server and is dedicated to the data generated by the GIS program under development in the Community Development Department. This hard drive can be accessed through the existing local area network by the Building, Finance, Police, Health and Human Services and Administration Departments in Village Hall. The Fire and Public Works Departments will have GIS data available through periodic updates of their data files using CD ROM technology. The computer for the Finance Department was eliminated during the budget review process. GIS Computers 166 MHz, 2.0 gb Hard Drive, CD Rom, 17"Monitor(2) 7,000 Uninterruptable Power Supplies(2) 700 Network Cards and Cable 250 CD Rom Writer 2.044 TOTAL $9,950 IMERELDSILTRANSEERS TRANSFERS TO CDBG FUND- 811030 Transfer to the Community Development Block Grant Fund necessary to fund the difference between personnel costs projected to support residential rehabilitation projects and the amount available through the Block Grant program. See Community Development Block Grant Fund(find 05)for more detail. $3,991 Page�-1 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL ■Th FUND 02 - GENERAL CORPORATE RESP. DIVISION 70 • COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY22 - COMMUNITY DEVELOPMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 63,888 65,884 69,104 69,104 59,229 69,104 69,104 71,868 544435 SALARY-PLANNER 0 0 0 0 0 30,002 30,002 36,540 544651 SALARIES-ENG1NEERS 88,554 94,780 101,359 101,359 85,742 106,484 106,484 106,484 544657 SALARY-INTERN 0 3,146 5,760 5,760 3,248 4,035 4,035 4,035 544710 SALARIES-SECRETARIAL 34,269 34,676 44,585 44,585 41,685 35,855 35,855 35,855 546100 LONGEVITY 450 900 900 900 0 1,200 1,200 1,200 547100 SOCIAL SECURITY 13,920 14,315 16,328 16,328 13,583 18,257 18,257 18,779 548100 HOSPITILIZATION INSURANCE 25,409 21,595 26,696 26,6% 14,370 22,226 22,226 24,430 548300 LIFE INSURANCE 849 903 964 964 803 1,001 1,001 1,183 TOTAL PERSONAL SERVICES 227,339 236,200 265,6% 265,696 218,660 288,164 288,164 300,374 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 0 0 155 155 17 155 155 155 551120 DUES & SUBSCRIPTIONS 1,132 1,487 1,500 1,500 1,559 1,510 1,510 1y510 551130 MEETINGS & CONFERENCES 1,976 183 2,250 2,250 1,098 2,170 2,170 551150 TRAINING & INSTRUCTIONS 700 2,875 4,000 4,000 1,500 4,175 3,675 , 552110 PROFESSIONAL SERVICES 0 0 0 0 0 100,000 100,000 100,000 552130 PRINTING & PUBLISHING 25 91 500 500 0 500 500 500 552140 ENGINEERING SERVICES 45,753 47,224 46,000 46,000 40,512 50,000 48,000 48,000 552170 PROGRAMMING & SOFTWARE FEES 31,037 6,267 10,922 10,922 7,486 10,450 8,250 8,250 554130 MAINTENANCE OF NON-AUTO EQUIP 1,746 1,802 2,780 2,780 1,545 3,347 3,347 3,347 TOTAL CONTRACTUAL SERVICES 82,369 59,929 68,107 68,107 53,717 172,307 167,607 167,607 COMMODITIES 562110 OPERATIONAL SUPPLIES 1,915 2,152 3,000 3,000 981 1,900 1,900 1,900 562120 PHOTO SUPPLIES 123 56 120 120 107 120 120 120 562180 OFFICE SUPPLIES 805 873 1,200 1,200 809 1,200 1,200 1,200 TOTAL COMMODITIES 2,842 3,081 4,320 4,320 1,897 3,220 3,220 3,220 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 30,389 12,986 4,450 4,450 3,361 13,450 9,950 9,950 572040 FURNITURE & FIXTURES 2,164 603 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 32,553 13,589 4,450 4,450 3,361 13,450 9,950 9,950 INTERFUND TRANSFERS 811030 TRANSFERS TO CDBG FUND 0 0 0 0 0 3,991 3,991 3,991 TOTAL INTERFUND TRANSFERS 0 0 0 0 0 3,991 3,991 3,991 **** TOTAL EXPENSE 345,103 312,799 342,573 342,573 277,635 481,132 472,932 485,142 149 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Community Development Department 1996-97 1997-98 Salary Number Grade Salary Number Full Time: Director Of Community Develop. 69, 104 1. 0 71, 868 1. 0 Assistant Engineer 51, 683 1. 0 67 54, 296 1. 0 Engineering Drafting Tchncian. 49 , 676 1. 0 62 52 , 188 1. 0 Planner 57 36, 540 1. 0 Administrative Aide/Secretary 33 , 430 1. 0 42 35, 121 1.0 Total 203 , 893 4. 0 250, 013 5. 0 Part Time: Administrative Assistant 10, 442 1. 0 Intern 5, 760 1. 0 4, 035 1. 0 Administrative Aide/Secretary 713 1. 0 734 1.0 Total 16, 915 3 . 0 4,769 2 . 0 Fringe Benefits: Longevity 900 1. 0 1,200 1.0 Social Security 16, 328 7 .0 18, 779 7.0 Hospitilization Insurance 26, 696 4 . 0 24, 430 5 .0 \---- Life Insurance 964 4. 0 1, 183 5. 0 Total 44, 888 45, 592 Department Total 265, 696 7. 0 300, 374 7.0 150 ,.. -r----34:00filON OF Saki �,..6.7 MORTON GROVE FY 1997/9 BUILDING DEPARTMENT - CODE ENFORCEMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of Building Dept-Code Enforcement is to assure property and structures are developed/constructed to the standards of village building and zoning ordinances; and to coordinate activities of the Executive Safety Committee for village owned properties. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1997 GOALS AND OBJECTIVES 1. Seven hundred(700) building permits were issued in calendar year 1996 which generated eight hundred (800) construction related inspections. We constantly meet with architects, contractors, and property owners to discuss code interpretations and building requirements. 2. Property maintenance surveys are conducted semiannually on all residential property. Supplemental inspections are conducted for junk/abandoned autos, illegally parked commercial and recreational vehicles, and long grass complaints. An additional part-time inspector is hired from May through September to assist with supplemental inspections. This inspector's time is shared with the Health Dept to assist with their neighborhood complaints. 3. Personnel conduct periodic field surveys to locate new businesses operating without a valid license. Each new business is inspected to determine compliance with building and zoning regulations. We also assist with collection of delinquent license fees. 4. The Deputy Building Commissioner acts as staff liaison to the Appearance Commission by processing appearance certificate applications, sign permit applications, and advising the commission on new projects within the community. Commercial and industrial areas are surveyed for compliance with landscaping and other conditions required by appearance certificates. Sixty (60) new signs were approved and inspected. 5. The Building Commissioner serves as chairman of the employee's Executive Safety Committee which monitors overall safety programs of village departments and implementation ofI.R.M.A safety recommendations. The 1996 bi-annual Loss Evaluation Assistance Program(LEAP.) survey improved from 91%to 92.7%. 6. Licensed contractors are required to supply the village with a license and permit bond which protects property owners and the village from poor construction practices. Although permits are not required for BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 204, 181 $ 212, 342 $ 219, 041 CONTRACTUAL SERVICES 7, 634 10, 730 10, 520 COMMODITIES 1, 117 950 1, 550 CAPITAL OUTLAY 3, 428 0 0 Total Approp. Request $ 216, 360 $ 224, 022 $ 231, 111 Page MORTON GROVE, IL FISCAL YEAR 1997/98 maintenance work such as reroofing, aluminum siding and gutters, or window replacement, the contractors are required to be licensed. Inspectors are continually looking for unlicensed contractors during their normal activities, ANNUAL GOALS AND OBJECTIVES - FISCALLY/AR 1998 1. Continue to work with contractors and village departments to assure the orderly and efficient processing of building permits. 2. Preparation and training for conversion to the"open workshop" version of the A.E.K. building permits software. 3. Finish training and fully implement use of the new A.E.K. service request software which will be used to track property maintenance complaints. 4. Provide staff support to the Appearance Commission during their review of the Waukegan Road Commercial Corridor Study. 5. Continue to conduct semi-annual property maintenance surveys using the new A.E.K. software. Expand the program to include commercial buildings and landscaping required by appearance certificates. 6. Continue to expand the use of computer software to improve office efficiency. 7. Prepare for the first I.S.O. Commercial Risk Services building department evaluation to be used by I.S.O. in determining residential property insurance rates. 8. Implement I.R.M.A. recommendations identified as a result of the 1996 LEAP. evaluation. 9. Continue to review programs and services to complete our mission as efficiently as possible in terms of personnel and finances. BUDGET COMMENTS The code enforcement budget has increased from$224,022 to $231,111 -- an increase of$7,089 or approximately 3% from last fiscal year. Excluding personnel cost-of-living adjustments, the increase is due to additional funds in the Meeting and Conference category needed to keep inspectors informed of new technology required to apply performance based building codes. A new computer printer is required to produce letters and documents which meet village quality standards. PERSONAL SERVICES SALARY-DEPARTMENT DIRECTOR- 544300 $68,277 SALARIES-BUILDING DEPARTMENT - 544636 $67,786 SALARY-CODE ENFORCE OFFCR- 544660 $16,133 SALARIES-SECRETARIAL - 544710 $33,757 LONGEVITY- 546100 $2,9 SOCIAL SECURITY- 547100 $13,911 1 �� PsBe ,� r 152 MORTON GROVE, IL FISCAL YEAR 1997/98 HOSPITALIZATION INSURANCE - 548100 $15,552 LIFE INSURANCE - 548300 $725 CONTRACTUAL CaURACTIALLSEILVICES DUES & SUBSCRIPTIONS- 551120 Memberships in professional organizations, and subscriptions to technical publications necessary to stay proficient and up-to-date with current construction practices. BOCA $120 Suburban Building Officials 40 Northwest Building Officials 40 Int'l Assoc. Electrical Inspectors 40 Illinois Plumbing Inspectors Assoc 30 National Fire Protection Assoc 95 Technical Handbooks/Journals 2 TOTAL $640 ■ — MEETINGS & CONFERENCES- 551130 Attendance at various professional conferences and seminars to keep the code enforcement staff up-to-date with current construction techniques. The Deputy Building Commissioner attends the annual BOCA conference. The Building Commissioner is currently chairman of the National Fire Protection Association's Technical Correlating Committee on Flammable& Combustible Liquids. BOCA Annual Meeting-Norfolk, VA $1,600 NFPA Committee Meetings-TBA 2,600 SBOC Annual Seminar 200 NWBOC Monthly Meeting 180 Various Technical Seminars 300 TOTAL $4,880 PRINTING& PUBLISHING-552130 Cost of printing various forms and support materials. Included in these costs are permit window cards, inspection report forms, elevator certificates, and citation books. $400 Page �1 MORTON GROVE, IL FISCAL YEAR 1997/98 ENGINEERING SERVI 2140 Services are necessary to review structural engineering design of large and/or complex buildings, including field inspection. We recoup this expense as part of the building permit fee. $2,000 PROGRAMMING& SOFTWARE FEES - 552170 File conversion fee for A.E.K. upgrade to the open workshop version of the building department software which is scheduled to occur in December 1997. A.E.K. Open workshop conversion $1,000 Other software modifications IDQ TOTAL $1,700 MICROFILMING SERVICES - 552180 Costs related to outside filming of oversized documents and plans; developing costs for documents filmed in-house for Building Dep't, Zoning Board of Appeals, and Plan Commission. $300 MAINTENANCE OF NON-AUTO EOUIP- 554130 Cost of service and repairs for typewriters, microfilm equipment, mobile radio, and computers. Rental fee for two numeric pagers used by inspectional staff. Rental fee- 2 pagers $75 Equipment repairs TOTAL $600 COMMODITIES OPERATIONAL SUPPLIES - 562110 Annual fee for Sidwell Company updates to the Village real estate maps which include information pertaining to subdivisions, rights-of-way, lot boundaries, and real estate property index numbers as recorded with Cook County. Also included are microfilm and non-stationary supplies needed to operate the building department. A computer laser printer is needed for department correspondence. -� r -- Page -"11 154 MORTON GROVE, IL FISCAL YEAR 1997/98 Sidwell subs. to update PIN maps $100 Other Supplies 300 Computer laser printer 600 TOTAL $1,000 PHOTO SUPPLIES - 562120 Photographic film and developing used for documentation in court cases. $150 OFFICE SUPPLIES - 562180 Purchase of general office and secretarial supplies. $400 - Page . VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL ^ FUND 02 - GENERAL CORPORATE RESP. DIVISION 80 - BUILDING DEPARTMENT SUB-DEPT/ACTIVITY23 - CODE ENFORCEMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 59,575 61,671 65,651 65,651 56,699 65,651 65,651 68,277 544636 SALARIES-BUILDING DEPARTMENT 57,558 61,303 65,697 65,697 56,077 67,786 67,786 67,786 544660 SALARY-CODE ENFORCEMENT OFFCR 14,080 13,804 15,783 15,783 11,431 16,133 16,133 16,133 544710 SALARIES-SECRETARIAL 32,274 35,505 32,775 32,775 27,754 33,757 33,757 33,757 546100 LONGEVITY 1,650 2,100 2,600 2,600 0 2,900 2,900 2,900 547100 SOCIAL SECURITY 12,627 12,515 13,587 13,587 11,317 13,873 13,873 13,911 548100 HOSPITILIZATION INSURANCE 18,897 16,589 15,552 15,552 12,698 15,552 15,552 15,552 548300 LIFE INSURANCE 632 694 697 697 585 711 711 725 TOTAL PERSONAL SERVICES 197,293 204,181 212,342 212,342 176,561 216,363 216,363 219,041 CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 530 569 610 610 463 640 640 640 551130 MEETINGS & CONFERENCES 2,189 4,823 4,520 4,520 3,455 4,880 4,880 4,880 552130 PRINTING & PUBLISHING 85 323 400 400 299 400 400 400 552140 ENGINEERING SERVICES 4,715 675 2,000 2,000 2,338 2,000 2,000 552170 PROGRAMMING & SOFTWARE FEES 1,216 830 2,400 2,400 2,053 1,700 1,700 A 552180 MICROFILMING SERVICES 54 64 300 300 0 300 300 300 554130 MAINTENANCE OF NON-AUTO EQUIP 637 349 500 500 444 600 600 600 TOTAL CONTRACTUAL SERVICES 9,426 7,634 10,730 10,730 9,052 10,520 10,520 10,520 COMMODITIES 562110 OPERATIONAL SUPPLIES 347 530 400 400 335 1,000 1,000 1,000 562120 PHOTO SUPPLIES 84 130 150 150 100 150 150 150 562180 OFFICE SUPPLIES 259 457 400 400 252 400 400 400 TOTAL COMMODITIES 691 1,117 950 950 687 1,550 1,550 1,550 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 963 3,428 0 0 0 0 0 TOTAL CAPITAL OUTLAY 963 3,428 0 0 0 0 0 0 **** TOTAL EXPENSE 208,373 216,360 224,022 224,022 186,300 228,433 228,433 231,111 156 Village Of Morton Grove Personnel Schedule Summary Date: 04/08/97 Code Enforcement Department Fiscal: 97-98 1996-97 1997-98 Salary Number Grade Salary Number Full Time: Building Commissioner 65, 651 1. 0 Deputy Building Commissioner 49, 676 68, 277 1. 0 Administrative Aide/Secretary 32, 775 1. 0 42 33 , 757 1. 0 1. 0 Total 148, 102 3 . 0 153, 199 3 . 0 Part Time: Code Enforcement Officer 15, 783 2 . 0 Plumbing Inspector 16, 133 2 . 0 Assistant Plumbing Inspector 3 , 153 1. 0 3 ,498 1. 0 3 , 345 1. 0 ' Electrical Inspector 9, 571 2 . 0 9, 778 2. 0 Total 31, 804 6. 0 32, 754 6. 0 Fringe Benefits: Longevity 2 , 600 2. 0 2, 900 2.0 Social Security 13 , 587 9. 0 13 ,911 9. 0 Hospitilization Insurance 15, 552 3 .0 15, 552 3 .0 Life Insurance 697 3 . 0 725 3 .0 Total 32 ,436 33 , 088 Department Total 212, 342 9. 0 219, 041 9.0 157 MORTON GROVE FY 1997/98 BUILDING DEPT - MUNICIPAL BUILDING MAINTENANCE DEPARTMENT/ACTIVITY DESCRIPTION The mission of Building Department - Municipal Building Maintenance is the coordination of maintenance and repairs at village owned properties. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1997 GOALS AND OBJECTIVES 1. Two part-time custodians work daily completing miscellaneous janitorial functions not included in the cleaning service contract. These tasks include filling washroom paper supplies, intermediate cleaning of Police Dept. areas which are used 24 hours per day, receiving building supplies, and setting up rooms for village meetings. In addition, they perform routine maintenance tasks such as snow removal, changing HVAC filters, and small carpentry, electrical, and plumbing repairs. 2. Supplies for the Flickinger Center(Police and Administration) along with some supplies for the fire dept. and public works are purchased jointly. Vendor prices are continually compared to assure the best quality at the lowest price. Our costs are consistently lower than pricing for similar products through NWMC and State of Illinois. 3. All major and most minor repairs to village buildings are coordinated through the building dept. When necessary bid documents are prepared. Major renovations of a nonemergency nature are itemized in the budget document; all itemized repairs have been completed. The major nonbudgeted item in Fiscal Year 1997 was relocation of offices in the Flickinger Center. Where possible repairs involving the same building trade are grouped together to reduce service call charges and surcharges for partial day jobs. 4. Maintenance service contracts all cover multiple departments at various locations. Issuing a single contract for similar services provides lower unit costs, consistency of service between departments, and a single source to contact for service. Contracts are reviewed and bid on a periodic basis to assure the best service for the lowest price. 5. Buildings are continually inspected by individual department safety committees and building department staff to identify maintenance problems at an early stage. Public works crews handle exterior landscaping. BUDGET SUMMARY Account Classification Actual 95-96 Budget 96-97 Budget 97-98 PERSONAL SERVICES $ 13, 387 $ 18, 282 $ 18, 835 CONTRACTUAL SERVICES 128, 417 264, 430 230, 660 COMMODITIES 8, 112 6, 600 10, 400 CAPITAL OUTLAY 0 0 8, 500 Total Approp. Request $ 149, 916 $ 289, 312 $ 268, 395 Page 158 MORTON GROVE, IL FISCAL YEAR 1997/98 ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1998 1. Continue to assure that village owned buildings are clean and aesthetically pleasing, setting an example for village residents and businesses. a. Supervise the custodial staff at Flickinger Center. b. Continue with the central purchase of selected maintenance supplies and paper products. 2. Respond to repair requests from other village departments. a. Prepare specifications and bid documents for specific repairs listed in the budget. b. Coordinate regular maintenance and repairs 3. Coordinate contractual services relating to building maintenance such as janitorial service, fire alarm, HVAC, fire extinguisher service, and pest control. HVAC and janitorial contracts are due to be renewed this fiscal year. 4. Work with the Village Administrator and Police Chief to select an architectural firm and begin Phase I engineering for the Flickinger Center renovation. 5. Identify building maintenance items for inclusion in the C.I.P. five year projection. BUD ET COMMENTS The municipal building maintenance budget has decreased 7% for contractual services and commodity items. The decrease is due to fewer major renovation projects for the fiscal year. Funds are included for the Phase I engineering at the Flickinger Center. Contract fees have increased due to inclusion of equipment at the fire stations which is no longer under construction warranties. Funds are included for landscaping the vacant lot at 6240-44 Lincoln Ave. The former ESDA room at the Flickinger Center will be remodeled into a training/meeting room which will require the purchase of furniture and equipment. PERSONAL SERVICES SALARIES-CUSTODIANS - 544639 $17,496 SOCIAL SECURITY- 547100 $1,339 • CONTRACTUAL SERVIC'FA ENGINEERING SERVICE Architect and engineering fees to begin the design phase of the Flickinger Center renovation. The phase I design will include the Police Department, Village Administrative offices, and Senior Center. The amount will be funded through utilization of existing fund balance designated from prior years. $25,000 Pam �1� 159 MORTON GROVE, IL FISCAL YEAR 1997/98 JANITORIAL SERVICES - 552160 Janitorial service and carpet cleaning for the Flickinger Center (including Police Dept), Public Works, and Fire Dept administrative offices. Contract service $21,960 Floor maintenance not in contract 6 000 TOTAL $27,960 EOUIPMENT LEASE/RENTAL PAYMENTS - 552330 Cost of rental for maintenance machines. $100 UTILITIES-MUNICIPAL FACILITIES - 553120 Electric and natural gas costs for municipal buildings. Electric costs are limited to charges for electric heat in selected areas of Flickinger Center. Natural gas costs are reduced due to franchise agreement discounts. CotnEd $2,000 Northern Illinois Gas 13 000 TOTAL $15,000 MAINTENANCE OF LARM EQUIPMENT- 554100 Maintenance of fire alarm equipment at Flickinger Center, Public Works, Public Works truck garage, Fire Station 4, and Fire Station 5. $1,300 MAINTENANCE OF BUILDINGS - 554110 Maintenance of all municipal buildings. Unanticipated maintenance expenses are listed in the general category. Costs of specifically requested repairs are listed by location. Renovation costs listed for Fire Station 4 include items deleted from the original construction budget which were to be included as normal maintenance items. The roof replacement at the Police Department will be financed by uriliiation of designated funds in the existing fund balance. Several items were deferred until the following year by the Administrator during the budget review process. Alemtfen 160 MORTON GROVE, IL FISCAL YEAR 1997/98 General: Carpentry/Miscellaneous 6,000 Electrical 5,000 Overhead Door Service 2,500 Painting/Decorating 3,000 Plumbing 1,000 Flickinger Center: Replace Police Dept Roof 88,000 Seal chimney & masonry walls 4,500 Seal P.D. garage floor 3,000 Rebuild roof top catwalk 2,500 Recarpet council room Renovate old ESDA room 2,500 Public Works: Replace office parking lot Roof for material stge bins Backflow preventer-domestic 3,500 Rebuild roof access enclosure 1,000 Fire alarm radio-truck garage 1,000 Fire Department: Replace drill tower roof 1,800 Ivisc repair work--Station 4 2,0i1 TOTAL $132,300 MAINTENANCE OF NON-AUTO EOU[P- 554130 Service of machinery and equipment necessary for efficient building operation, including annual maintenance contracts. The maintenance contract for elevators has increased to include the unit at Fire Sta 4. IEPA required backflow preventers must be inspected and tested annually by an IEPA certified technician. Generator exhaust systems at Fire Station 4 and the Flickinger Center are rusted out, and they need to be replaced. The Police Dept elevator hydraulic system pump is leaking; the pump is obsolete, and repair parts are not available. The replacement pump will be contained inside the oil reservoir eliminating future leakage problems. The account was reduced by the Administrator during the budget review process. Maintenance Contracts: HVAC-Admin, PD, PW, FS4 10,900 Elevators-Admix', PD, FS4 3,350 Emergency Generator Service 2,600 Exterminator Service 1,350 Fire Extinguisher Service 800 Backflow Preventer Service 1,000 Specific Repairs: Replace P.D. elevator pump 7,000 1 MORTON GROVE, IL FISCAL YEAR 1997/98 Replace 2 generator exhaust sys 1,000 General Maintenance and repairs .1 000 TOTAL $29,000 COMMODITIES JANITORIAL SUPPLIES - 562140 Purchase of toilet tissue, paper hand towels, hand soap, and other supplies not provided under contract with the janitorial service. $2,000 LANDSCAPING MATERIALS- 563100 The cost of landscaping materials such as fertilizer, mulch, weed control, and annual flowers used by Public Works to maintain the exterior aesthetics of the Flickinger Center. Also included are landscaping costs for the vacant lot created by the demolition of the village owned building at 6244 Lincoln Avenue. landscaping for 6244 Lincoln Ave $3,600 landscape supplies-Flickinger Ctr 291 TOTAL $4,300 SNOW REMOVAL MATERIALS- 563120 Calcium chloride for removal of ice and snow on Flickinger Center walkways. $200 BUILDING MAINTENANCE MATERIALS- 563140 Light bulbs, ballasts, floor mats, and cyclic materials other than janitorial supplies used at Village owned buildings. The account was reduced by the Administrator during the budget review process. $3,700 ir Page �1� ISMS 162 MORTON GROVE, IL FISCAL YEAR 1997/98 SMALL TOOLS - 564190 Purchase of tools necessary for custodial staff to complete electrical, plumbing, and carpentry repairs and small projects. $100 UNIFORM PURCHASE & REPLACEMENT - 564300 Purchase replacement uniforms for custodians. $100 CAPITAL OUTLAY FURNTTRRF & FIXTURES 2040 - 57 Furniture and equipment needed to convert the former E.S.D.A. room in the Flickinger Center into a multipurpose meeting/training facility to be used by various village committees, commissions, and departments. The account was reduced by the administrator during the budget review process. $8,500 it 163 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 02 - GENERAL CORPORATE RESP. DIVISION 80 - BUILDING DEPARTMENT SUB-DEPT/ACTIVITY24 - MUNICIPAL BUILDINGS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544639 SALARIES-CUSTODIANS 13,089 12,438 16,983 16,983 12,230 17,496 17,496 17,496 547100 SOCIAL SECURITY 1,001 949 1,299 1,299 926 1,339 1,339 1,339 TOTAL PERSONAL SERVICES 14,090 13,387 18,282 18,282 13,156 18,835 18,835 18,835 CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 0 0 0 25,000 25,000 25,000 552160 JANITORIAL SERVICES 22,441 22,195 35,000 35,000 19,932 27,960 27,960 27,960 552310 UNIFORM RENTALS 432 0 0 0 0 0 0 0 552330 EQUIPMENT LEASE/RENTAL PYMTS 0 0 100 100 0 100 100 100 553120 UTILITIES-MUNICIPAL FACILITIES 8,269 18,655 12,000 12,000 12,382 15,000 15,000 15,000 554100 MAINTENANCE OF ALARM EQUIPMENT 1,103 745 2,180 2,180 1,750 1,300 1,300 1,300 554110 MAINTENANCE OF BUILDINGS 64,583 64,098 194,700 194,700 191,942 228,800 132,300 132,300 554130 MAINTENANCE OF NON-AUTO EQUIP 19,807 22,725 20,450 20,450 21,418 31,000 29,000 29,000 TOTAL CONTRACTUAL SERVICES 116,634 128,417 264,430 264,430 247,424 329,160 230,660 230,660 `-'COMMOD IT I ES 562140 JANITORIAL SUPPLIES 1,631 2,183 2,000 2,000 1,340 2,000 2,000 2,000 563100 LANDSCAPING MATERIALS 2,381 2,090 700 700 1,466 4,300 4,300 4,300 563120 SNOW REMOVAL MATERIALS 159 203 200 200 352 200 200 200 563140 BUILDING MAINTENANCE MATERIALS 3,409 3,529 3,500 3,500 2,824 4,000 3,700 3,700 564190 SMALL TOOLS 78 40 100 100 95 100 100 100 564300 UNIFORM PURCHASE & REPLACEMENT 134 67 100 100 0 100 100 100 TOTAL COMMODITIES 7,792 8,112 6,600 6,600 6,077 10,700 10,400 10,400 CAPITAL OUTLAY 571010 LAND 0 0 0 184,500 152,800 0 0 0 572040 FURNITURE & FIXTURES 0 0 0 0 0 10,500 8,500 8,500 TOTAL CAPITAL OUTLAY 0 0 0 184,500 152,800 10,500 8,500 8,500 **** TOTAL EXPENSE 138,516 149,916 289,312 473,812 419,457 369,195 268,395 268,395 TOTAL FUND REVENUE 12,610,135 12,704,876 13,277,618 13,462,118 9,983,182 13,739,697 13,746,970 13,836,182 TOTAL FUND EXPENSE 11,843,192 12,309,229 13,277,618 13,462,118 11,288,822 14,023,692 13,746,970 13,836,182 NET FUND INCOME/LOSS 766,942 395,647 0 0 1,305,640- 283,995- 0 0 164 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Municipal Buildings Department 1996-97 1997-98 --"N Salary Number Grade Salary Nu_ r Part Time: Custodian 16,983 2 .0 17 , 496 2 . 0 Total 16, 983 2 . 0 17 , 496 2 . 0 Fringe Benefits: Social Security 1, 299 2 . 0 1, 339 2 . 0 Total 1, 299 1, 339 Department Total 18, 282 2 . 0 18, 835 2. 0 165 Of kik- MORTON GROVE* FY 1997/98 MOTOR FUEL TAX FUND FUND ACTIVITY DESCRIPTION The Motor Fuel Tax Fund has been established to account for the Village's share of Motor Fuel Tax monies received from the state. State statutes provide for a state imposed tax on motor fuel sales. These monies are restricted as to their use by state law and audited by a state agency. Therefore, a separate fund is used to account for the source and use of these monies. PERFORMANCE ASSESSMENT- PROGRESS IN FISCAL YEAR 1996-1997 GOALS AND OBJECTIVE$ 1. If one views this particular fund the reader can apply the various detailed line items and apply them to the Street Department comments and detailed reporting. 2. One item that is not related to the Street Department is the item on catch basin cleaning. See the Sewer Department budgetary comments. ANNUAL GOALS AND OBJECTIVES - FISCAL_YEAR 1997-1998 1. The various following items: Snow removal; asphalt street patching; street sweeping; maintenance of street lights; concrete replacement program and pavement micro sealing can be applied to the Street Department Goals and Objectives for fiscal year 1997-1998. 2. Catch basin cleaning item can be applied to the Sewer Department Goals and Objectives for fiscal year 1997-1998. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 SNOW REMOVAL $ 135, 706 $ 131, 204 $ 130, 900 ASPHALT STREET PATCHING 53, 821 63, 178 116, 793 STREET SWEEPING 33, 475 33, 475 34, 479 CATCH BASIN CLEANING 19, 987 19, 987 20, 587 MAINT-ST LIGHTS/TRFC SIGNALS 37, 916 20, 076 23, 259 CONCRETE REPLACEMENT 228, 110 220, 658 229, 886 Total Approp. Request $ 509, 015 $ 488, 578 $ 555, 904 Page 166 MORTON GROVE, IL FISCAL YEAR 1997/98 , ■ TAX REVENUES flis T X - 412040 Projected Motor Fuel Tax allotment from State of Illinois. Allotments are based on municipal share of state-wide gasoline sales tax allocated to municipalities. These monies in turn are distributed to municipalities based on population (22,376). Increase from prior year due to use of updated per capita rate projected by the Illinois Municipal League (IML) of$23.60 (versus 23.00 in prior year 1996-97 budget). $528,100 INVESTMENT INCOME INTEREST INCOME - 461010 Projected interest earnings from investment of idle cash. Increase due to improved cash balance/flow in fund. $3,600 COMMODITIES SNOW REMOVAL MATERIALS - 563120 Represents the money allocated for salt and calcium chloride. Salt is bid out by the State of Illinois and calcium chloride is purchased through the Northwest Municipal Conference. 4000 Tons Salt® $27.18/Ton $108,720 8000 Gals Calcium Chloride(a) .30 2.40Q TOTAL $111,120 INTERFUND TRANSFERS TRANSFERS TO GENERAL FUND - 811010 Allocated labor costs for snow removal performed by Public Works crews during fiscal year and transferred to General Fund. The Administrator added 3%to the labor costs to cover cost of raises during the budget review process. $19,780 Page ---11 167 MORTON GROVE, IL FISCAL YEAR 1997/98 N CONTRACTUAL SERVICES CONSTRUCTION SERVICES - 552290 Preparation of the streets which will have micro-seal treatment includes the sealing of cracks and patching of surface areas which are raveling or for which minor base failure has occurred. The funds included here will provide for 12,000 lineal feet of crack sealing and 700 square yards of bituminous patching (3" to 5" deep). Quantities which are not used to support the micro-sealing project will be used as necessary on other streets in the Village. As micro sealing is part of the asphalt street program, it has been moved from the 035072-552290 account. The bituminous patching was moved to the Capital Projects Fund and the micro sealing was reduced by the Administrator during the budget review process. Crack Sealing $15,000 Bituminous Patching Micro-Sealing 40 000 TOTAL $55,000 COMMODITIES CONSTRUCTION MATERIALS - 563110 Projected costs of materials used for asphalt street patching and repairs: Bituminous Material Hot $16,500 Bituminous Material Cold 7,000 TOTAL $23,500 INTERFUND TRANSFERS TRANSFERS TO GENERAL FUND- 811010 Allocated labor costs for street patching performed by Public Works Crews during fiscal year and transferred to General Fund. The Administrator added 3%to the labor costs to cover cost of raises during the budget review process. $38,293 r-, Page 4 168 MORTON GROVE, IL FISCAL YEAR 1997/98 LNTERFUND TRANSFERS TRANSFERS TO GENERAL FUND - 811010 Allocated labor costs for street sweeping performed by Public Works crews during fiscal year and transferred to General Fund. The Administrator added 3%to the labor costs to cover the cost of raises during the budget review process. $34,479 INTERFUND TRANSFERS TRANSFERS TO GENERAL FUND - 811010 Allocated labor costs for Catch Basin Cleaning performed by Public Works Crews during fiscal year and transferred to the General Fund. The Administrator added 3 % to the labor costs to cover the cost of raises during the budget review ^�, process. $20,587 CONTRACTUAL SERVICES MAINTENANCE OF STREET LIGHTS- 554170. To cover contractual expenses incurred for the Village's maintenance contract on an "as needed" basis for all street lights and traffic signals under Village control and responsibility: There are 189 mercury vapor street lights and eleven traffic signals covered by this contract. The Village must reimburse the State for $2,500 in maintaining certain traffic signals. Mercury Vapor Lights(189) $5,670 Traffic Signal Units(11) 7,524 Reimbursement to State 2,500 Traffic Flasher Waukegan Rd(1) 180 Traffic Signal Painting 7.385 TOTAL $23,259 - _ Page �� MORTON GROVE, IL FISCAL YEAR 1997/98 CONTRACTUAL S .RVI S CONCRETE REPLACEMENT- 552230 Material costs utilized in concrete replacement tasks noted above and financed thru Motor Fuel Tax receipts. Class X Concrete: 1,500 cubic Yards @ $62.20 per yard 93.300 TOTAL $93,300 nalaINLIMAN.SEEES TRANSFERS TO GENERAL FUND - 811010 • Allocated labor costs for concrete replacement performed by Public Works crews during the fiscal year. Includes curb and gutter replacement for local street resurfacing projects and miscellaneous curb and gutter work throughout the remainder of the Village. Amount is transferred to the General Fund. The Administrator added 3% to the labor cost to cover raises during the budget review process. $136,586 r� Page �1 170 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL ..` FUND 03 - MOTOR FUEL TAX RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 412040 SHARE OF MOTOR FUEL TAX 496,374 522,032 514,600 514,600 387,609 528,100 528,100 528,100 TOTAL TAX REVENUES 496,374 522,032 514,600 514,600 387,609 528,100 528,100 528,100 INVESTMENT INCOME 461010 INTEREST INCOME 2,600 5,946 3,200 3,200 2,711 3,600 3,600 3,600 TOTAL INVESTMENT INCOME 2,600 5,946 3,200 3,200 2,711 3,600 3,600 3,600 OTHER REVENUES 494010 STATE REIMS: MAINT-TRAFFIC SIGNALS 3,174- 0 0 0 0 0 0 0 TOTAL OTHER REVENUES 3,174- 0 0 0 0 0 0 0 **** TOTAL REVENUE 495,800 527,978 517,800 517,800 390,320 531,700 531,700 531,700 AVAILABLE FUND BALANCE 20,778 20,778 24,204 24,204 7'4414 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 538,578 538,578 555,904 555,904 555,904 FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY66 - SNOW REMOVAL ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE COMMODITIES 563120 SNOW REMOVAL MATERIALS 79,711 116,502 112,000 112,000 92,529 111,120 111,120 111,120 TOTAL COMMODITIES 79,711 116,502 112,000 112,000 92,529 111,120 111,120 111,120 INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 19,158 19,204 19,204 19,204 14,403 19,204 19,780 19,780 TOTAL INTERFUND TRANSFERS 19,158 19,204 19,204 19,204 14,403 19,204 19,780 19,780 **** TOTAL EXPENSE 98,869 135,706 131,204 131,204 106,932 130,324 130,900 130,90D 171 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR; 97-98 DETAIL FUND - 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY67 - ASPHALT STREET PATCHING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 0 0 0 0 115,000 55,000 55,000 TOTAL CONTRACTUAL SERVICES 0 0 0 0 0 115,000 55,000 55,000 COMMODITIES 563110 CONSTRUCTION MATERIALS 12,416 16,643 26,000 26,000 29,790 23,500 23,500 23,500 TOTAL COMMODITIES 12,416 16,643 26,000 26,000 29,790 23,500 23,500 23,500 INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 37,178 37,178 37,178 37,178 27,884 37,178 38,293 38,293 TOTAL INTERFUND TRANSFERS 37,178 37,178 37,178 37,178 27,884 37,178 38,293 38,293 **** TOTAL EXPENSE 49,594 53,821 63,178 63,178 57,674 175,678 116,793 116,793 FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY68 - STREET SWEEPING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 33,475 33,475 33,475 33,475 25,106 33,475 34,479 34,479 TOTAL INTERFUND TRANSFERS 33,475 33,475 33,475 33,475 25,106 33,475 34,479 34,479 **** TOTAL EXPENSE 33,475 33,475 33,475 33,475 25,106 33,475 34,479 34,479 172 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL ---weN FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY69 - CATCH BASIN CLEANING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 - 97-98 EXPENSE INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 19,987 19,987 19,987 19,987 14,990 19,987 20,587 20,587 TOTAL INTERFUND TRANSFERS 19,987 19,987 19,987 19,987 14,990 19,987 20,587 20,587 **** TOTAL EXPENSE 19,987 19,987 19,987 19,987 14,990 19,987 20,587 20,587 FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY70 - MAINT-ST LIGHTS/TRFC SIGNALS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE '-..\. CONTRACTUAL SERVICES 554170 MAINTENANCE OF STREET LIGHTS 22,509 37,916 20,076 20,076 13,439 23,259 23,259 23,259 TOTAL CONTRACTUAL SERVICES 22,509 37,916 20,076 20,076 13,439 23,259 23,259 23,259 **** TOTAL EXPENSE 22,509 37,916 20,076 20,076 13,439 23,259 23,259 23,259 • FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY71 - CONCRETE REPLACEMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552230 CONCRETE REPLACEMANT 99,626 95,502 88,050 88,050 58,851 93,300 93,300 93,300 TOTAL CONTRACTUAL SERVICES 99,626 95,502 88,050 88,050 58,851 93,300 93,300 93,30C INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 147,569 132,608 132,608 132,608 99,456 132,608 136,586 136,586 TOTAL INTERFUND TRANSFERS 147,569 132,608 132,608 132,608 99,456 132,608 136,586 ' il6 **** TOTAL EXPENSE 247,194 228,110 220,658 220,658 158,307 225,908 229,886 229,886 173 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 03 - MOTOR FUEL TAX RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY52 - PAVEMENT/MICRO-SEALING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 0 50,000 50,000 47,197 0 0 0 TOTAL CONTRACTUAL SERVICES 0 0 50,000 50,000 47,197 0 0 0 **** TOTAL EXPENSE 0 0 50,000 50,000 47,197 0 0 0 TOTAL FUND REVENUE 495,800 527,978 538,578 538,578 390,320 555,904 555,904 555,904 TOTAL FUND EXPENSE 471,628 509,015 538,578 538,578 423,645 608,631 555,904 555,904 NET FUND INCOME/LOSS 24,173 18,963 0 0 33,325- 52,727- 0 0 174 � DII�N( Shy .9 ..eA ----74N MORTON GROVE FY 1997/98 COMMUNITY DEVELOPMENT BLOCK GRANT DEPARTMENT/ACTIVITY DESCRIPTION The Community Development Block Grant Fund (CDBG) ensures proper accountability for grant monies received from the Cook County Department of Planning and Development. PERFORMANCE ASSESSMENT - PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES 1. Three(3) housing rehabilitation projects have been placed under contract. The Housing Rehabilitation Committee met six (6) times to prioritize the applications on hand and to review the modifications necessary to the Village's Policy Manual as a result of changes incorporated in the most recently released Cook County Administrative Procedures Manual for Residential Rehabilitation. 2. Two (2) recommendations for revision to the Zoning Ordinance which could affect the availability of affordable housing were presented to the Plan Commission. Based upon Plan Commission recommendations, the Village Board has approved the Zoning Ordinance amendments related to senior citizen housing and mixed use development. 3. The Homecare Service Program administered by the Health and Human Services Department will provide ten(10) indigent elderly residents of the Village with support enabling them to remain in their homes. ANNUAL AlinastausAnimacanituscskiEnrian 1. Continue support for the Housing Rehabilitation Program. a. Place four(4) housing rehabilitation projects under contract; b. Hold six(6)Housing Rehabilitation Committee meetings; c. Revise the u . • . 1 I . vs •, • t - i . .• • 1. , ' • •it ,, ' . •4 U . . . to reflect new requirements imposed by Cook County, d. Prepare application materials for submission to the Cook County Department of Planning and Development for funding of the Village's Housing Rehabilitation Program. 2. Recommended affordable housing modifications to the Zoning Ordinance and/or Subdivision Regulations. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 RESIDENTIAL REHAB $ 143, 731 $ 150, 344 $ 141, 991 HOME CARE SERVICES 33, 284 37, 500 50, 000 AFFORDABLE HOUSING STUDY 9, 960 8, 956 4, 010 Total Approp. Request $ 186, 976 $ 196, 800 $ 196, 001 1 175 MORTON GROVE, IL FISCAL YEAR 1997/98 a. Review recommendations included in the "Affordable Housing Strategies" report for proposed modifications which would benefit the Village; b. Present one (1) ordinance modification to the Plan Commission and Board of Trustees for review. 3. Continue to provide service to indigent elderly residents through the Homecare Services Program. a. Provide service to ten (10) clients; b. Coordinate the preparation and submission of application materials to the Cook County Department of Planning and Development for funding to continue this program. BUDGET COMMENTS The total Community Development Block Grant budget has increased by 2.2%. While the Residential Rehabilitation portion of the budget has decreased 5.6% to reflect reduced funding anticipated from the Cook County Department of Planning and Development, funds available to support the Homecare Services Program have increased by 33.3%. GRANT REVENUES GRANTS:COM.DEV.BLOCK GRANT- 451003 Projected block grant and program income funds anticipated from Community Development Block Grant Program to support projects discussed in expenditure section. $192,010 rEaRIIINDIBANSWIS TRANSFERS FROM GENERAL FUND- 481010 The current Community Development Block Grant is projected to provide approximately$18,000 for four different residential rehabilitation projects during the current fiscal year(4 @ $4,500). The personnel costs projected to provide this based on the number of hours this will require total $21,991 (see 057080-for personnel services). The $3,991 balance will be funded with a transfer from the Community Development Department in the General Fund. $3,991 PERSONAL SERVICES • CAT.ARY-ROTTSTNG RFAAB SPECIALIST- 544648 The Rehabilitation Specialist salary and fringe benefits may be offset through the project delivery costs '' ' allowed by the Cook County Community Development Block Grant Program. Cook County has placed a � Page �1� reis 176 MORTON GROVE, IL FISCAL YEAR 1997/98 limitation of$4,500 per project on the program funds available to pay the expenses incurred in administration of this program. The cost per project experience in the Village has been approximately $6,500 per project. The Housing Rehabilitation program has been reviewed to eliminate any extraneous expense or expenditure in an attempt to close the gap between reimbursement allowed and expenses incurred. It is estimated that the Village will be required to provide approximately $1,000 per project to support the Rehabilitation Specialist salary. $20,428 SOCIAL-SECURITY- 547100 Social security cost for the staff identified above is allowable as a project delivery cost within the Cook County Community Development Block Grant Program . $1,563 CONTRACTUAL SERVICES HOUSING REHAB - 558110 The objective of the Housing Rehabilitation Program g gram is to place four(4) projects under construction during the fiscal year. Community Development Block Grant funds to support this effort will be requested from the Cook County Residential Rehabilitation Incentive Fund. The Housing Rehabilitation Specialist's salary may be supported as project delivery cost from the Community Development Block Grant. $120,000 • CONTRACTUAL. SERVICES HOME C RE SERVICEC 558112 The Morton Grove Homecare Service project supplements service available from a Community Care Agency(CCA) rather than overlap or compete with it. The primary service gap addressed is that of the waiting period of from four(4)to six(6) weeks from the time a Community Care Agency is notified of a senior citizen's plight until the CCA personnel can visit the senior citizen and assess eligibility and need. A second gap in service exists when either income or assets are greater than that allowed by the CCA. The Morton Grove Homecare Service extends coverage to seniors in the gaps; seniors served must meet eligibility criteria which have been established by the program and approved by Cook County. Page i1 177 MORTON GROVE, IL FISCAL YEAR 1997/98 A private care agency provides services as needed from two (2) to ten (10) hours per day, from two (2) to seven (7) days per week. These services include homemaker/companion or personal care/certified nursing assistant care. The program is expected to serve at least ten (10) clients during the fiscal year. $50,000 S eT `RY -INTERN- 544657 Cook County Department of Planning and Development provided funds to the Village(CDBG Project 94-045) to review local codes and ordinances for possible amendment in support of housing affordability. These funds have offset the cost of an intern during the past two (2) years to provide basic research for this effort in the attempt to develop ordinance revisions appropriate for the Village of Morton Grove. The original grant was approved in the amount of$11,500, of which $2,466 remains. The estimated cost for a summer intern is $4,010 as shown in the proposed budget. If the Village decides to move ahead with this study, an additional $2,333 from other revenue sources will be required to fund the intern for a twelve week summer period. $ 3,725 SOCIAL SECURITY- 547100 $ 285 �---•_ !� iri VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 05 - COMMUNITY DEVELOPMENT BLOCK GRANT RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE GRANT REVENUES 451003 GRANTS:COM.DEV.BLOCK GRANT 238,432 188,159 196,800 196,800 101,350 192,010 192,010 192,010 TOTAL GRANT REVENUES 238,432 188,159 196,800 196,800 101,350 192,010 192,010 192,010 INTERFUND TRANSFERS 481010 TRANSFERS FROM GENERAL FUND 0 0 0 0 0 3,991 3,991 3,991 TOTAL INTERFUND TRANSFERS 0 0 0 0 0 3,991 3,991 3,991 **** TOTAL REVENUE 238,432 188,159 196,800 196,800 101,350 196,001 196,001 196,001 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 196,800 196,800 196,001 196,001 196,001 FUND 05 - COMMUNITY DEVELOPMENT BLOCK GRANT RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY80 - RESIDENTIAL REHAB ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544648 SALARY-HOUSING REHAB SPECIALIST 32,626 25,935 31,439 31,439 12,163 20,428 20,428 20,428 547100 SOCIAL SECURITY 2,417 1,776 2,405 2,405 820 1,563 1,563 1,563 TOTAL PERSONAL SERVICES 35,043 27,711 33,844 33,844 12,983 21,991 21,991 21,991 CONTRACTUAL SERVICES 558110 HOUSING REHAB 177,601 116,020 112,500 112,500 57,011 120,000 120,000 120,000 TOTAL CONTRACTUAL SERVICES 177,601 116,020 112,500 112,500 57,011 120,000 120,000 120,000 CAPITAL OUTLAY 572010 MACHINERY S EQUIPMENT 0 0 4,000 4,000 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 4,000 4,000 0 0 0 0 **** TOTAL EXPENSE 212,643 143,731 150,344 150,344 69,994 141,991 141,991 141,991 179 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 05 - COMMUNITY DEVELOPMENT BLOCK GRANT RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY81 - HOME CARE SERVICES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 558112 HOME CARE SERVICES 19,736 33,284 37,500 37,500 28,715 50,000 50,000 50,000 TOTAL CONTRACTUAL SERVICES 19,736 33,284 37,500 37,500 28,715 50,000 50,000 50,000 **** TOTAL EXPENSE 19,736 33,284 37,500 37,500 28,715 50,000 50,000 50,000 FUND 05 - COMMUNITY DEVELOPMENT BLOCK GRANT RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY84 - AFFORDABLE HOUSING STUDY ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96.97 97-98 97-98 "'Q8_ EXPENSE PERSONAL SERVICES 544657 SALARY-INTERN 0 9,661 8,320 8,320 4,480 3,725 3,725 3,725 547100 SOCIAL SECURITY 0 299 636 636 343 285 285 285 TOTAL PERSONAL SERVICES 0 9,960 8,956 8,956 4,823 4,010 4,010 4,010 **** TOTAL EXPENSE 0 9,960 8,956 8,956 4,823 4,010 4,010 4,010 TOTAL FUND REVENUE 238,432 188,159 196,800 196,800 101,350 196,001 196,001 196,001 TOTAL FUND EXPENSE 232,379 186,976 196,800 196,800 103,532 196,001 196,0011 196,001 NET FUND INCOME/LOSS 6,053 1,183 0 0 2,182- 0 180 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Residential Rehab Department 1996-97 1997-98 Salary Number Grade Salary Number Part Time: Housing Rehab Specialist 31, 439 1. 0 20, 428 1. 0 Total 31, 439 1. 0 20, 428 1.0 Fringe Benefits: Social Security 2 , 405 1. 0 1, 563 1. 0 Total 2, 405 1, 563 Department Total 33 , 844 1. 0 21, 991 1.0 Personnel Schedule Summary Affordable Housing Study Department 1996-97 1997-98 Salary Number Grade Salary Number Part Time: Intern 8, 320 1. 0 3, 725 1.0 Total 8, 320 1. 0 3 , 725 1.0 Fringe Benefits: Social Security 636 1.0 285 1.0 Total 636 285 Department Total 8,956 1.0 4, 010 1.0 18I A 111ADMON Of %IQ MORTON GROVE FY 1997/98 REVOLVING EQUIPMENT REPLACEMENT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Revolving Equipment Replacement Fund was established to provide a means for financing the replacement of Public Works equipment and firefighting apparatus. Since most of this equipment is expensive, a separate fund was established to account for the financing of these purchases in support of the basic missions of both the Public Works and Fire Departments. PERFORMANCE ASSESSMENT 1996-97 - GOALS AND OBJECTIVES 1. During the prior year five large pieces of equipment were purchased through this fund. These pieces of equipment included a new 4-wheel drive dump truck, a John Deere end loader, a bobcat end loader, and dump trailer, all for the Public Works Department; and a new MICU advanced life support ambulance was also purchased for the Fire Department. 2. Debt service was also appropriated and paid for three pieces of equipment acquired in earlier years. ANNUAL GOALS AND OBJECTIVES FISCAL YEAR 97-98 In this current budget four vehicles have been budgeted for acquisition. Included are one additional 4- wheel drive dump truck, street sweeper, and pick-up truck for the Public Works Department. Also appropriated is the replacement of a second Fire Department ambulance in the amount of$125,000. Debt Service has again been appropriated to make payments on equipment purchased during preceding fiscal years under this program. BUDGET COMMENTS, • This budget actually shows a reduction below last year's appropriations request. Again, this is one of those funds that can fluctuate substantially from year to year based upon the amount of Public Works equipment and Fire Department apparatus scheduled for replacement. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 REVOLV EQUIP REPLACE $ 261, 224 $ 500, 750 $ 484, 458 Total Approp. Request $ 261, 224 $ 500, 750 $ 484, 458 >_ r '� rye �A lean 182 MORTON GROVE, IL FISCAL YEAR 1997/98 TX REVENUES ,SCARE OF STATE INCOME TAX- 412020 Share of State Income tax allocated to this fund to finance debt service payments required on the installment notes of public works, paramedic and firefighting equipment. The State income tax distribution is more thoroughly explained in the General Fund section. Decreasing Income Tax allocation to Revolving Equipment Replacement Fund due to funds available for surplus equipment being used toward debt. $78,808 FOREIGN FIRE INSURANCE TAX- 412050 State statutes provide for a collection of a 2% tax on insurance companies located outside the State of Illinois for fire insurance premiums on property located within the municipality. The Village will deposit these monies into the Revolving Equipment Replacement Fund to provide financing on fire related equipment. There is a slight increase from the prior year budget to reflect what was received in the last three years. $13,100 rNVF.CTMENT INCOME "t JNTEREST INCOME -461010 Projected revenues from unspent cash balances. $800 LOAN PROCEEDS INSTALLMENT NOTE PROCEEDS- 471010 . . Generally accepted accounting principals require the Village to establish a separate revenue account to reflect the total proceeds of installment notes used for major equipment purchases during the fiscal year. These monies will be utilized to purchase the items in the capital outlay section below. During the budget review process with the Village Board of Trustees, updated amounts were provided for the ambulance and pick-up truck 6 Wheeler Dump Truck $78,000 Street Sweeper 96,200 Pick up Truck 17,000 Ambulance 134.000 -� TOTAL $325,200 r� :- - P MORTON GROVE, IL FISCAL YEAR 1997/98 OTHER REVENT SALE OF SIMLILLEILIMItaiflailll Projected sale of surplus of used heavy duty equipment including 1-1985 GMC Dump Truck and a 1986 Chevy Pick-Up Truck. Proceeds from sale will be utilized against current debt obligations. $9,300 STATE RFTMIh: MAINT-STATE HGWYS - 494020 Projected revenues to be received from DOT for maintaining various State highways within the Village limits of Morton Grove pursuant to a written agreement. $57,250 SAPITAT, OUTLAY MOTOR VEHICLES - 572030 A new 6 Wheeler Dump Truck will replace a 1985 GMC Dump Truck; M35. The old truck will be auctioned at the Northwest Municipal Conference Auction. The new Street Sweeper will replace the 1985 Elgin Pelican Sweeper; S1I. This piece will be traded in. The new Pick up Truck will replace the 1986 Chevy Pick-Up. This vehicle will also be auctioned at the NWMC Auction. Scheduled replacement of Fire Department Ambulance to provide readiness for emergency operations, and the inclusion of enhancements required by the Dlinois Department of Public Health and/or the regional Emergency Medical Services office. This expenditure will support the purchase of a heavy duty chassis, advance life support ambulance to replace the front line unit at Station# 4. This is the second Village ambulance to be replaced as scheduled. During the budget review process with the Village Board of Trustees, updated amounts were provided for the ambulance and pick-up truck. One 6-Wheel Dump Truck w/Plow and Spreader 78,000 One Street Sweeper w/Dual Gutter Brooms 96,200 One Pick Up Truck 17,000 Ambulance 134 000 TOTAL $325,200 ant Page 4 184 MORTON GROVE, IL FISCAL YEAR 1997/98 INTERFUND TRAN R TRANSFERS TO DEBT SERVICE FUND - 811070 The annual principal& interest installment note payments on various capital equipment purchased in prior years are as follows: [year of installment note in 0 ]. Fire truck/Rescue Equip (4 of 5) $59,282 1995 4 Whl Dr Dump Truck(2 of 4) 18,276 1996 Owens Intl Dump Trk(1 of 4) 19,387 1996 Deere Endloader (1 of 4) 26,452 1996 Ambulance/Accessories (1 of 4) 35 861 TOTAL $159,258 —Th r'-- � page "II� Y1/4 � VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 06 - REVOLVING EQUIPMENT REPLACEMENT RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 412020 SHARE OF STATE INCOME TAX 164,085 151,779 81,000 81,000 60,006 78,808 78,808 78,808 412050 FOREIGN FIRE INSURANCE TAX 13,186 13,483 13,000 13,000 13,189 13,100 13,100 13,100 TOTAL TAX REVENUES 177,270 165,262 94,000 94,000 73,195 91,908 91,908 91,908 INVESTMENT INCOME 461010 INTEREST INCOME 866 602 663 663 1,842 800 800 800 TOTAL INVESTMENT INCOME 866 602 663 663 1,842 B00 800 800 LOAN PROCEEDS 471010 INSTALLMENT NOTE PROCEEDS 0 64,907 324,000 324,000 155,446 323,200 323,200 325,200 TOTAL LOAN PROCEEDS 0 64,907 324,000 324,000 155,446 323,200 323,200 325,200 OTHER REVENUES 491010 SALE OF SURPLUS EQUIPMENT 0 0 27,300 27,300 41,715 9,300 9,300 9,300 94020 STATE REIMS: MAINT-STATE HUTS 47,467 54,285 54,787 54,787 41,900 57,250 57,250 57,250 L-' TOTAL OTHER REVENUES 47,467 54,285 82,087 82,087 83,615 66,550 66,550 66,550 "" TOTAL REVENUE 225,604 285,056 500,750 500,750 314,098 482,458 482,458 484,458 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 500,750 500,750 482,458 482,458 484,458 186 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL im".‘ FUND 06 - REVOLVING EQUIPMENT REPLACEMENT RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY36 - REVOLVING EQUIPMENT REPLACEMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CAPITAL OUTLAY 572010 MACHINERY 8 EQUIPMENT 0 7,225 0 0 0 0 0 0 572030 MOTOR VEHICLES 0 97,607 366,500 366,500 345,541 323,200 323,200 325,200 TOTAL CAPITAL OUTLAY 0 104,832 366,500 366,500 345,541 323,200 323,200 325,200 RESERVES 581080 RESERVE FOR EQUIPMENT RPLCMNT 0 0 39,800 39,800 0 0 0 0 TOTAL RESERVES 0 0 39,800 39,800 0 0 0 0 INTERFUND TRANSFERS 811070 TRANSFERS TO DEBT SERVICE FUND 218,950 156,392 94,450 94,450 75,545 159,258 159,258 159,258 TOTAL INTERFUND TRANSFERS 218,950 156,392 94,450 94,450 75,545 159,258 159,258 159,258 **** TOTAL EXPENSE 218,950 261,224 500,750 500,750 421,086 482,458 482,458 484,458 TOTAL FUND REVENUE 225,604 285,056 500,750 500,750 314,098 482,458 482,458 484,458 TOTAL FUND EXPENSE 218,950 261,224 500,750 500,750 421,086 482,458 482,458 484,458 NET FUND INCOME/LOSS 6,653 23,832 0 0 106,988- 0 0 0 i ■ 187 - 1�_h_1YVN � MORTON GROVE* FY 1997/98 It ENHANCED 9-1-1 TELEPHONE SYSTEM DEPARTMENT/ACTIVITY DESCRIPTION Provision of the most professional public safety services possible through use of the E9-1-1 telephone system which provides community residents with the three digit emergency telephone number which will access police, fire or ambulance services. The enhanced system allows the dispatcher to immediately know the address and phone number of the location where the call was being placed and the screen includes any special information related to the caller's address which responding emergency crews should know even before they arrive at the scene. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES 1. Operation and maintenance of the department's emergency telephone system continued throughout the year. 2. Final debt service payments retired the loans initially made at the time 9-1-1 telephone equipment and new communications consoles were purchased. 3. A good relationship was maintained between the department, the telephone service provider and various vendors to insure uninterrupted emergency telecommunication services to the community. ANNUAL GOALS AND OBJECTIVES -FISCAL_YEAR 1997/98 1. Continue operation maintenance of the emergency telecommunication system. 2. Purchase and place in service the new high tech recorder included in the proposed budget document. 3. Continue to maintain a good working relationship with the telephone company and service vendors, again to insure uninterrupted E9-1-1 telecommunication services. ?TTnfET sTTMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 E9-1-1 TELEPHONE SYSTEM $ 112, 152 $ 123, 500 $ 125, 300 Total Approp. Request $ 112, 152 $ 123, 500 $ 125, 300 amt 188 MORTON GROVE, IL FISCAL YEAR 1997/98 • 11:1 : T E 9-1-1 TELEPHONE SURCHARGE FEES - 444010 Monthly surcharge fee assessed per telephone line within Village boundaries. The fee is $.75/per month per line and is based on an estimated 14,400 lines less processing fees and uncollectables assessed by Amertech. $124,500 INVESMENT INCOME INTEREST INCOME - 461010 Projected interest earnings from invested cash. $800 ENHANCED 9-1-1 TLPHNE SYS FUND For Department/Activity Description, Performance Assessment-Progress and Annual Goals & Objectives, see Police Department Budget document. PERSONAL SERVICES SALARH S-RADIO OPERATORS/DSPTCH- 544624 $35,729 HOLIDAY PAY- 545200 $962 SOCIAL SECURITY- 547100 $2,788 HOSPITILIZATION INSURANCE - 548100 $2,204 LIFE INSURANCE - 548300 $168 CONTRACTU L.L. S TRAINING& INSTRUCTIONS- 551150 This account provides for updating dispatch/communication personnel on procedures, legal requirement: & liability concerns. This includes attending the annual E-911 Association of Public-Safety Pr- page 4 189 MORTON GROVE, IL FISCAL YEAR 1997/98 Communications Officials National Conference. The increase is based on the actual expenses for the Deputy Chief and Support Services Supervisor to attend the conference. Dispatcher Training $1,000 E-911 Conference, National 2,000 Legal and Computer updates 3_9_Q TOTAL $3,300 AMERTTECH 9-1-1 LINE CHARGES - 552210 This is the charge to continue the E-911 service with Ameritech. The line charge formula used by Ameritech is figured by multiplying the fee of$150/per 1,000 access lines, per month. There is also a "Local usage charge" added for calls that are transferred to R.E.D. Center which average $5 to $10/per month. A 5.1% State utility tax is then added. We currently have 14,000 access lines. (In January 1997 Ameritech will be reviewing the number of access lines needed. During the budget review process with the Village Board of Trustees, it was learned the number of access lines will increase to 15,000. The amount has been revised to reflect this increase along with the applicable State utility tax and usage charges). $28,800 MAINTENANCE OF NON-AUTO EOUIP- 554130 This account covers service contracts for E-911 telephone and computer equipment, the dictaphone & call check equipment, and 1/7th of RED Center E-911 equipment. As equipment ages the contract fees increase. The Communication Center Dispatch"Panic Button" monitoring fees and monthly line charges for the direct line link between the communication center and Fire department E.O.C. have added to the increase. A 6% contract price increase is expected for Dictaphone. 911 Motorola Phone& Computer Equip $4,750 Dictaphone& 2 Call Checks 3,932 Red Center 911 695 Dispatch Emergency Alarm Monitoring Fee 225 Police Dispatch/Fire E.O.C. phone line charge 2411 TOTAL $9,842 ',r Page , N. . MORTON GROVE, IL FISCAL YEAR 1997/98 MALNTENANCE OF RADIO EOUIPMENT - 554150 This account covers E-911 related maintenance contracts and non-contractual maintenance costs. Radio Installation/Parts $2,000 Maintenance of Additional Radio Equipment 1..444 TOTAL $3,000 cOMMODTI'IES OPERATIONAL SUPPLIES - 562110 This account is for the purchase of printer paper and ribbons for the 911 computer. $250 OPERATIONAL_EOUIPMENT- 564200 This account continues the replacement program for tapes used to record all 911 emergency and non-emergency telephone lines, and all radio frequencies. The 15 tapes will be purchased this year to be kept as spares when tapes get subpoenaed for court. $1,125 UNIFORM PURCHASE & REPLACEMENT- 564300 This covers the clothing allowance for one dispatcher hired from the 911 surcharge. $375 SAPITAL OUTLAY MACHINERY & EQUIPMENT- 572010 DIGITAL COMMUNICATION RECORDER, replaces current 4 1/2 year old reel to reel unit with updated device utilizing newer technology for improved data retrieval for subpoenas or official inquiries. Proposed new device is also 1/4 th the size of the current unit providing additional space in the Communications Center. The new machine also utilizes smaller, less expensive tapes. $25,000 1tr� Pam --ay/191 MORTON GROVE, IL FISCAL YEAR 1997/98 FURNITURE & FIXTURES - 572040 The shelving unit will house the new tape logger requested in this budget. The shelf will also facilitate the most efficient use of the available space in the communication center. $1,461 RESERVES RESERVE FOR EMRGNCY/EXTRA EXP- 581010 Projected reserves for future expansion/system upgrade and for emergency or extraordinary circumstances which may occur. Large increase due to debt from previous five years being retired during 1996-97 fiscal year. During the budget review process with the Village Board of Trustees, it was learned the number of access lines would increase to 15,000 (073037-552110). The additional cost is being financed through a reduction of this reserve account. $10,296 Page 4. 192 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL ■-■N FUND 07 - ENHANCED 9-1-1 TELEPHONE SYSTEM RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE SERVICE 8 OTHER USER FEES 444010 E 9-1-1 TELEPHONE SURCHARGE FEES 119,472 122,179 122,700 122,700 83,177 124,500 124,500 124,500 TOTAL SERVICE 8 OTHER USER FEES 119,472 122,179 122,700 122,700 83,177 124,500 124,500 124,500 INVESTMENT INCOME 461010 INTEREST INCOME 487 684 800 800 398 800 800 800 TOTAL INVESTMENT INCOME 487 684 800 800 398 800 800 800 " TOTAL REVENUE 119,958 122,863 123,500 123,500 83,575 125,300 125,300 125,300 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 123,500 123,500 125,300 125,300 125,300 193 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 07 - ENHANCED 9-1-1 TELEPHONE SYSTEM RESP. DIVISION 30 - POLICE SUB-DEPT/ACTIVITY37 - ENHANCED 9-1-1 TELEPHONE SYSTEM ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544624 SALARIES-RADIO OPERATORS/DSPTCH 15,784 29,883 32,689 32,689 27,414 35,729 35,729 35,729 545100 SALARIES-OVERTIME 114 815 0 0 507 0 0 0 545200 HOLIDAY PAY 406 685 880 880 878 962 962 962 547100 SOCIAL SECURITY 1,240 2,280 2,549 2,549 2,179 2,788 2,788 2,788 548100 HOSPITILIZATION INSURANCE 1,254 2,204 2,204 2,204 1,836 2,204 2,204 2,204 548300 LIFE INSURANCE 74 138 154 154 128 168 168 168 TOTAL PERSONAL SERVICES 18,871 36,005 38,476 38,476 32,942 41,851 41,851 41,851 CONTRACTUAL SERVICES 551150 TRAINING 8 INSTRUCTIONS 0 1,827 1,950 1,950 503 3,300 3,300 3,300 552210 AMERITECH 9-1-1 LINE CHARGES 26,117 24,385 26,611 26,611 24,146 27,000 27,000 28,800 554130 MAINTENANCE OF NON-AUTO EQUIP 12,808 9,481 9,535 9,535 8,438 9,842 9,842 9,842 554150 MAINTENANCE OF RADIO EQUIPMENT 0 0 3,000 3,000 0 3,000 3,000 3,000 TOTAL CONTRACTUAL SERVICES 38,925 35,692 41,096 41,096 33,087 43,142 43,142 44,942 COMMODITIES 562110 OPERATIONAL SUPPLIES 102 48 250 250 91 250 250 250 564200 OPERATIONAL EQUIPMENT 3,104 1,499 1,900 1,900 2,374 1,125 1,125 1,125 564300 UNIFORM PURCHASE 8 REPLACEMENT 33 0 375 375 0 375 375 375 TOTAL COMMODITIES 3,239 1,547 2,525 2,525 2,465 1,750 1,750 1,750 CAPITAL OUTLAY 572010 MACHINERY 8 EQUIPMENT 14,957 0 0 0 1,552 25,000 25,000 25,000 572040 FURNITURE 8 FIXTURES 0 0 1,798 1,798 1,966 1,461 1,461 1,461 TOTAL CAPITAL OUTLAY 14,957 0 1,798 1,798 3,518 26,461 26,461 26,461 RESERVES 581010 RESERVE FOR EMRGNCY/EXTRA EXP 0 0 2,289 2,289 0 12,096 12,096 10,296 TOTAL RESERVES 0 0 2,289 2,289 0 12,096 12,096 10,296 INTERFUND TRANSFERS 811070 TRANSFERS TO DEBT SERVICE FUND 39,499 38,907 37,316 37,316 37,310 0 0 0 TOTAL INTERFUND TRANSFERS 39,499 38,907 37,316 37,316 37,310 0 0 0 **** TOTAL EXPENSE 115,491 112,152 123,500 123,500 109,322 125,300 125,300 125,300 TOTAL FUND REVENUE 119,958 122,863 123,500 123,500 83,575 125,300 125,300 125,300 TOTAL FUND EXPENSE 115,491 112,152 123,500 123,500 109,322 125,300 125,300 125,300 NET FUND INCOME/LOSS 4,467 10,711 0 0 25,747- 0 0 0 194 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Enhanced 9-1-1 Telephone System Department 1996-97 1997-98 Salary Number Grade Salary Num__r Full Time: Dispatcher/Police 32 , 689 1. 0 48 35 , 729 1. 0 Total 32 , 689 1. 0 35, 729 1. 0 Fringe Benefits: 962 1.0 Holiday Pay 880 1.0 Social Security 2 , 549 1. 0 2 , 788 1. 0 Hospitilization Insurance 2 , 204 1.0 2 , 204 1. 0 Life Insurance 154 1. 0 168 1.0 Total 5, 787 6, 122 Department Total 38,476 1. 0 41, 851 1. 0 195 ellen uu saw; MORTON GROVE FY 1997/98 PUBLIC LIBRARY 1 S\/lt I L141 • . The Public Library is an autonomous administrative operation having its own directly elected Board of Trustees. By statute the Village Board must approve the annual budget and tax levy for the Library and must also approve any indebtedness. With the exception of those financial matters, the Library is totally autonomous although the Village has closely cooperated with the Library providing vehicle maintenance, lawn care, and related support services and periodically assisting with building maintenance functions. The property tax levy for the Library is now a separate item on the County tax bill and receipts are remitted directly to the jurisdiction. Therefore, the Library's tax levy no longer appears in the municipal budget. Traditionally, some personal property replacement tax has been provided to the Library by the Village. The sole purpose for this fund is to allocate and provide for the remittance of that replacement tax to the Library. PERFORMANCE ASSESSMENT 1996-97 - PROGRESS ON FISCAL YEAR 1996/97 AND GOALS AND OBJECT VES - FISCAL_YEAR 1997-98 Since the Library is an independent entity goals and objectives and performance evaluations are conducted by the Library Board and the Executive Librarian. � Page ��� 196 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL M FUND 11 - PUBLIC LI3RARY RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REC MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 412030 PERSONAL PROPERTY REPLCMNT TAX 20,757 21,562 20,000 20,000 15,913 20,000 20,000 20,000 TOTAL TAX REVENUES 20,757 21,562 20,000 20,000 15,913 20,000 20,000 20,000 **** TOTAL REVENUE 20,757 21,562 20,000 20,000 15,913 20,000 20,000 20,000 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 20,000 20,000 20,000 20,000 20,000 FUND 11 - PUBLIC LIBRARY RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY41 - LIBRARY ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REC MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 20,000 15,913 20,000 20,000 20,000 558130 TAX DISTRIBUTION TO LIBRARY 17,292 25,027 20,000 20,000 15,913 20,000 20,000 20,000 TOTAL CONTRACTUAL SERVICES **** TOTAL EXPENSE 17,292 25,027 20,000 20,000 15,913 20,000 20,000 20,000 TOTAL FUND REVENUE 20,757 21,562 20,000 20,000 15,913 20,000 20,000 20,000 TOTAL FUND EXPENSE 17,292 25,027 20,000 20,000 15,913 20,000 20,0000 20,000 NET FUND INCOME/LOSS 3,465 3,465- 0 0 0 0 197 . a . a -010 Of Siik- ■_, ge MORTON GROVE FY 1997/98 GENERAL EMPLOYEES' PENSION DEPARTMENT/ACTIVITY DESCRIPTION This fund was established to provide for the appropriation of funds necessary to pay all costs associated with operation of the General Employees' Pension Program. The pension plan for general employees is managed through the CNA Insurance company. Long term disability insurance is also purchased under this account for civilian employees as a part of their overall pension plan. PERFORMANCE ASSESSMENT - PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES The primary goal of this Fund in the past is to insure adequate resources are set aside to meet all future pension obligations. Actuarial reports are completed by an independent actuary each year and the Village then sets aside those resources recommended by the actuary. The Fund also continues to make payments to retirees and, on occasion, through the long term disability insurance carrier to an employee _ experiencing a long term disability. • ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997/98 1. Continue to raise those funds suggested by the actuary to insure adequate future funding to provide for all pension liabilities. 2. Insure benefits continue to be paid to retirees and/or their dependents. BUDGET COMMENTS The General Employees' Pension Budget has increased by $18,800 or 7%this year. The increase is due to the need for additional resources for this program based on actuarial recommendation to insure adequate funds are available to pay future benefits. This plan is 83% funded which places the plan in a sound financial category but certainly well below funding levels for both the Firefighters and Police Pension Programs. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 GENERAL EMPLOYEES' PENSION$ 168, 105 $ 265, 200 $ 284, 000 Total Approp. Request $ 168, 105 $ 265, 200 $ 284, 000 r- Page rib i MORTON GROVE, IL FISCAL YEAR 1997/98 TAX RFVENVES PROPERTY TAXES - 411010 Projected property taxes necessary to fund the annual actuarial requirements of the General Employees' Pension Plan. This is an increase of$14,500 over last year's levy. See A/C # 557200 for full explanation. $183,500 PERSONAL PROPERTY REPLACEMENT TAX - 412030 Projected share of personal property replacement taxes. See General Fund revenue section for detailed explanation. $26,800 INVESTMENT INCOME INTEREST INCOME - 461010 Projected revenues from unspent, invested monies. $2,000 OTHER REVENUES EMPLOYEE CONTRIBUTIONS - 495010 This is basically a clearing account to account for employee contributions into the plan from payroll withholdings. As stated earlier, employees contribute 2% of their base pay(including longevity) into the plan. These monies are directly forwarded to CNA through a/c 557220 noted below. $71,700 CONTRACTUAL. SERVICES ADDITIONAL LEGAL_EEES - 556120 Projected legal fees needed from time to time to review pension matters related to General Employees' Pension Plan. "1 $500 '�� Page . 1� 1 199 MORTON GROVE, IL FISCAL YEAR 1997/98 VILLAGE SHARE OF PENSION- 557200 The Village provides retirement benefits for all civilian (non-sworn) employees who work at least 1,000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the CNA Insurance Company. The Village does not participate in the Illinois Municipal Retirement Fund (IMRF). Employees become eligible for coverage after 1 year of employment and contribute 2% of their gross base pay. There will be approximately 81 active participants covered under the program by the time the 1998 calendar actuarial is prepared for the 1997-98 fiscal year. The Village's share is only a rough estimate at this time and is based upon a contribution rate of 6.6% to each civilian employee's base pay. This is an increase from the 6.2% base used in the 1996-97 budget. The increase is based on more realistic, updated actuarial assumptions. The 1997 actuarial is currently being prepared by our actuary and will be ready by April or May 1997. At that time, a better rate and amount may be available to project a 1998 contribution which will be used for the 1997-98 fiscal year. The amount excludes the Water/Sewer Fund share. The comparative total Village share of contributions into the plan between the two funds is as follows: Budgeted in Fiscal Years 1995-96 1996-97 1997-98 - General Fund Share $ 144,200 $ 179,000 $ 197,100 Enterprise Fund Share 33.600 39.100 43 100 TOTALS $ 177,$00 $ 177,800 $ 240/00 $197,100 EMPLOYEE SHARE OF PENSION- 557220 See A/C #495010 above for explanation. $71,700 LONG TERM DISABILITY INSURANCE - 557230 The Village also provides long term disability insurance coverage for all its full-time civilian employees and firefighters with 7 or less years of employment. (Firefighters with more than 7 years and sworn Police personnel are covered in their respective pension funds.) The coverage is underwritten by the Canadian Life Insurance Company and is also reflected in this fund for General Fund employees. The share for long term disability of Enterprise Fund employees is shown separately in that fund and not shown in this fund. This is the same practice as in prior years. The estimated cost between the two is as �-- follows: aresst �� .. Page 200 MORTON GROVE, IL FISCAL YEAR 1997/98 General Fund Share $10,200 Enterprise Fund Share 2.000 TOTAL 512.200 $10,200 ACTUARIAL FEES - 558121 Projected fees for annual actuarial study to determine funding levels and annual Village contribution for General Employees' Pension Fund ($3,000),individual benefit sheets for employees covered ($600) and estimated individual calculations for retiring employees as well as other special projects ($900). $4,500 Page 201 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 14 - GENERAL EMPLOYEES PENSION RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 114,925 133,813 169,000 169,000 99,281 183,500 183,500 183,500 412030 PERSONAL PROPERTY REPLCMNT TAX 10,379 24,150 26,800 26,800 21,323 26,800 26,800 26,800 TOTAL TAX REVENUES 125,304 157,963 195,800 195,800 120,604 210,300 210,300 210,300 INVESTMENT INCOME 461010 INTEREST INCOME 1,281 2,023 1,400 1,400 1,886 2,000 2,000 2,000 TOTAL INVESTMENT INCOME 1,281 2,023 1,400 1,400 1,886 2,000 2,000 2,000 OTHER REVENUES 495010 EMPLOYEE CONTRIBUTIONS 0 0 68,000 68,000 41,482 71,700 71,700 71,700 TOTAL OTHER REVENUES 0 0 68,000 68,000 41,482 71,700 71,700 71,700 "" TOTAL REVENUE 126,585 159,986 265,200 265,200 163,972 284,000 284,000 284,000 L' AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 265,200 265,200 284,000 284,000 284,000 FUND 14 - GENERAL EMPLOYEES PENSION RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY42 - GENERAL EMPLOYEES' PENSION ACCOUNT - ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 556120 ADDITIONAL LEGAL FEES 1,386 0 500 500 200 500 500 500 557200 VILLAGE SHARE OF PENSION 124,810 152,216 179,000 179,000 9,450 197,100 197,100 197,100 557220 EMPLOYEE SNARE OF PENSION 0 0 68,000 68,000 41,482 71,700 71,700 71,700 557230 LONG TERM DISABILITY INSURANCE 11,599 12,074 13,200 13,200 10,000 10,200 10,200 10,200 558121 ACTUARIAL FEES 5,000 3,815 4,500 4,500 1,275 4,500 4,500 4,500 TOTAL CONTRACTUAL SERVICES 142,795 168,105 265,200 265,200 62,407 284,000 284,000 284,000 "" TOTAL EXPENSE 142,795 168,105 265,200 265,200 62,407 284,000 284,000 284,000 �. TOTAL FUND REVENUE 126,585 159,986 265,200 265,200 163,972 284,000 284,000 284,000 TOTAL FUND EXPENSE 142,795 168,105 265,200 265,200 62,407 284,000 284,000 284,000 NET FUND INCOME/LOSS 16,210- 8,119- 0 0 101,565 0 0 0 202 IQN a shy 4` MORTON GROVE 1.414111t FY 1997/98 COMMUTER PARKING LOT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Commuter Parking Facilities Fund was established as a special revenue fund to account for all revenues received by the Village from the operation of the Commuter Parking Lots on Lehigh Avenue. Some of these commuter lots are located on Village property while others are located on property leased from Metra. All parking spaces require a fee and a coin box fee system has been put in place to facilitate collection. Appropriations provided in the budget provide for the care, maintenance, and operation of the parking lots and for the collection and accounting for all fees from parking lot operations. PERFORMANCE ASSESSMENT 1996-97 - GOALS AND OBJECTIVES 1. The goal of this program is to provide a sufficient number of well maintained spaces to serve the commuting public which utilizes the Morton Grove Metra station. Additional parking located on the Railroad right-of-way which was completed in 1995 insured that adequate space would be available and there were no dates or times known when the lot was full and commuters were turned away. 2. The Village also provided necessary staff and resources to insure that the lots are continually maintained in good operating order including landscaped areas which enhance the appearance and usability of the facility. GOALS AND OBJECTIVES FOR FISCAL YEAR 1997-98 1. This year we will undertake substantial relandscaping of the site to insure that the facility remains an aesthetically pleasing entry point into the community. 2. General maintenance services including snow removal, sweeping, cleaning of the lots, restripping, and asphalt repair, as needed, will be completed on a timely basis to insure that computers are well served by the facility. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 COMMUTER PARKING FACILITY $ 75, 269 $ 82, 000 $ 85, 200 Total Approp. Request $ 75, 269 $ 82, 000 $ 85, 200 MORTON GROVE, IL FISCAL YEAR 1997/98 BUDGET COMMENTS The Commuter Parking Lot Budget increased this year by $3,200 or 3.9%. The budget contains no major changes from last year's document and appropriations have been made as explained in the budget comments for each appropriations account. SERVICE & OTHER USER FEES COMMUTER PARKING LOT FEES - 443040 Projected revenues from commuter parking lot on Lincoln & Lehigh. Projections based on daily rate of $1 per day with average utilization of 285 spaces per day per 5 day work week for 52 full weeks. $74,200 INVESTMENT INCOME INTEREST INCOME - 461010 - Projected revenues from invested unspent cash balances. Projected increase based on improved cash balance. $11,000 CONTRACTUAL SERVICES CONSTRUCTION SERVICES- 552290 Purchase of materials for parking lot repairs including surface sealing of lots as needed. $2,000 UTILITIES-STREET LIGHTING- 553130 Projected cost for electricity to provide lighting at the Commuter Parking Facility. $1,800 Yap �1 204 MORTON GROVE, IL FISCAL YEAR 1997/98 MAINTENANCE OF STREET LIGHTS - 554170 The direct costs for maintaining lighting fixtures in the Commuter Parking Lot. $500 COMMODITIES These tools will be used to maintain the landscaping at the Commuter Parking Facility. The Village was able to purchase holiday banners for display in the commercial corridors and the commuter parking lot during the holiday season with last year's appropriation. This year's appropriation will permit the Village to purchase banners for the spring and summer seasons. Street banners add considerably to the overall street scape in the commercial corridors. Back Pack Blower $425 Weed Wacker 370 Banner Decorations 800 Seasonal Street Banners 1,100 Bob Cat Mower Basket 11� TOTAL $2,810 J.ANDSCAPING MATERIALS - 563100 The landscaping materials will be used to replace and beautify the existing landscaping surrounding the parking facility. Forty Evergreens©. $30 Each $1,200 Sod Replacement 550 rolls®$1.25 687 Five Trees Q 190 950 1visc Repairs and expenses 153 65 bushes ® $30 each 1.950 TOTAL $4,940 STREET SIGN MATERIALS- 563130 Replacement of parking signs and maintenance of signage for the Commuter Parking Facility. $250 g•—■ Page - MORTON GROVE, IL FISCAL YEAR 1997/98 NON-AUTO REPAIR PARTS - 564100 Projected costs for maintaining coin boxes. $300 LNTERFUNID TRANSFERS TRANSFERS TO GENERAL FUND - 811010 Commuter Parking Lot's share of allocated labor and supply costs paid directly out of the General Fund. The amount has been increased in recognition of share of increased personnel costs allocated to this fund. The estimated share of personnel costs include both salaries and benefits of personnel and the allocation of time is shown below. CSO's are used to collect monies and issue citations; Patrol Officers accompany the CSO's and do daily patrols; Finance Dept counts monies each day, prepares the deposit, sells tokens over the counter, pays bills directly attributed to the lot, prepares the budget of the fund, etc.; the Village Admin& Comm Devp Director perform general planning, major upkeep or expansion functions and other overhead related duties; the public works (mostly street dept) are used for landscaping, snowplowing, asphalt patching, stall painting, sign placement, and other overall grounds maintenance. CSO—(1 hr/day or 12.5%) $4,357 Police Officer—(1 hr/day or 12.5%) 7,326 Asst Fin Dir—(1 hr/day or 12.5%) 7,971 Admin/Comm Devp—(1 hr/wk or 2.5%) 10,794 Public Works--(3 persons 1 day/week in May-Nov or 11.5 % on average) 20,543 Overtime of street dept-9.4% 8,255 Gas,Diesel,Fuel& Oil-2.5% 2,556 Snow Removal Repair Parts-2.5% 12$ TOTAL $62,000 • TRANSFERS TO WATER/SF.WER FUND- 811040 Allocated labor costs of providing Public Works related functions (from personnel of the Water/Sewer dept) for such tasks as landscaping, grounds maintenance, snowplowing, administrative and supervisory, etc. The account consists primarily of the water fund share of the Public Works Director, Assistant Director, and secretary's salaries and benefits based on 4 hrs/week or 10%. $10,600 Air Page r1" 206 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 18 - COMMUTER PARKING LOT FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 - 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE SERVICE 8 OTHER USER FEES 443040 COMMUTER PARKING LOT FEES 69,459 74,448 74,000 74,000 61,915 74,200 74,200 74,200 TOTAL SERVICE 8 OTHER USER FEES 69,459 74,448 74,000 74,000 61,915 74,200 74,200 74,200 INVESTMENT INCOME 461010 INTEREST INCOME 7,720 10,510 8,000 8,000 11,709 11,000 11,000 11,000 TOTAL INVESTMENT INCOME 7,720 10,510 8,000 8,000 11,709 11,000 11,000 11,000 **** TOTAL REVENUE 77,179 84,958 82,000 82,000 73,624 85,200 85,200 85,200 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 82,000 82,000 85,200 85,200 85,200 207 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL 'Th FUND 18 - COMMUTER PARKING LOT FUND RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY31 - COMMUTER PARKING FACILITY ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVE NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-9c EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 4,250 2,801 2,000 2,000 0 2,000 2,000 2,000 553130 UTILITIES-STREET LIGHTING 1,296 1,561 1,800 1,800 1,171 1,800 1,800 1,800 554170 MAINTENANCE OF STREET LIGHTS 7,076 5,071 4 ,300 4,300 1,171 4,300 4,300 4,300 TOTAL CONTRACTUAL SERVICES COMMODITIES 562110 OPERATIONAL SUPPLIES 909 1,715 2,725 2,725 1,326 2,810 2,810 2,810 563100 LANDSCAPING MATERIALS 659 3,135 4,937 4,937 459 4,940 4,940 4,940 563130 STREET SIGN MATERIALS 0 0 250 250 0 250 250 250 564100 NON-AUTO REPAIR PARTS 0 348 300 300 0 300 300 300 TOTAL COMMODITIES 1,568 5,198 8,212 8,212 1,785 8,300 8,300 8,300 RESERVES 0 0 �O TOTAL RESERVES 581070 RESERVE FOR CMMTR PARKING LOT EXPENS 0 0 988 988 0 0 988 988 0 0 0 INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 51,924 55,400 58,600 58,600 43,950 62,000 62,000 62,000 811040 TRANSFERS TO WATER/SEWER FUND 9,320 9,600 9,900 9,900 7,425 10,600 10,600 10,600 TOTAL INTERFUND TRANSFERS 61,244 65,000 68,500 68,500 51,375 72,600 72,600 72,600 :ete TOTAL EXPENSE 69,887 75,269 82,000 82,000 54,331 85,200 85,200 85,200 TOTAL FUND REVENUE 77,179 84958 82,000 82,000 73,624 85,200 85,200 85,200 TOTAL FUND EXPENSE 69,887 75,269 82,000 82,000 54,331 85,200 85,200 85,200 NET FUND INCOME/LOSS 7,292 9,689 0 0 19,293 0 o 0 208 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 19 - CENTENNIAL CELEBRATION FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE INVESTMENT INCOME 461010 INTEREST INCOME 8,065 3,392 0 0 0 0 0 0 TOTAL INVESTMENT INCOME 8,065 3,392 0 0 0 0 0 0 OTHER REVENUES 491040 MISCELLANEOUS INCOME 150 0 0 0 0 0 0 0 492020 MISCELLANEOUS DONATIONS 33,515 10,312 0 0 0 0 0 0 492031 CENTENNIAL BOOK-AD SALES 760 0 0 0 0 0 0 0 492033 CENTENNIAL BRICK SALES 47,388 14,189 0 0 0 0 0 0 492035 CENTENNIAL FESTIVAL 2,000 46,273 0 0 0 0 0 0 492036 CENTENNIAL BALL 0 26,625 0 0 0 0 0 0 492037 CENTENNIAL RESALE MERCHANDISE 22,508 12,686 0 0 0 0 _ 0 0 492039 CENTENNIAL BOOK SALES 7,422 1,519 0 0 0 0 0 0 TOTAL OTHER REVENUES 113,742 111,603 0 0 0 0 0 0 **** TOTAL REVENUE 121,807 114,995 0 0 0 0 0 0 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 0 0 0 0 0 FUND 19 - CENTENNIAL CELEBRATION FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY83 - CENTENNIAL CELEBRATION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE OTHER REVENUES 492035 CENTENNIAL FESTIVAL 266- 0 0 0 0 0 0 0 TOTAL OTHER REVENUES 266- 0 0 0 0 0 0 0 **** TOTAL REVENUE 266- 0 0 0 0 0 0 0 AVAILABLE FUND BALANCE 0 0 0 0 0 N\...' TOTAL REVENUE AVAILABLE FOR APPROPRIATION 0 0 0 0 0 209 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL .--N FUND 19 - CENTENNIAL CELEBRATION FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY83 - CENTENNIAL CELEBRATION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 PERSONAL SERVICES 0 544710 SALARIES-SECRETARIAL 1,708 1,280 0 0 0 0 0 547100 SOCIAL SECURITY 130 96 0 0 0 0 0 0 TOTAL PERSONAL SERVICES 1,837 1,376 0 0 0 0 0 CONTRACTUAL SERVICES 1,348 0 0 0 0 0 0 1, 552120 POSTAGE & METER RENTAL 3,608 0 0 0 0 552130 PRINTING & PUBLISHING 921 166 0 0 0 0 0 552185 CENTENNIAL COMMERATIVE BOOK 51,134 388 0 0 0 0 0 0 555140 COMMUNITY RELATIONS 0 42,582 0 0 0 0 0 0 0 558210 CENTENNIAL RESALE MERCHANDISE 33,447 0 0 0 0 0 0 0 558213 CENTENNIAL PROMO ACTIVITIES 20,740 1,678 0 0 558216 CENTENNIAL STUDENT 0 0 0 0 EDUCATION 3,852 0 0 0 0 558225 CENTENNIAL GIFT/DEDICATION 65 92,654 0 0 0 0 _ 558231 FESTIVAL/PARADE 31,821 93,474 0 0 0 0 0 0 3 0 0 0 0 0 0 0 558234 CENTENNIAL KICKOFF DANCE 6,133 0 0 0 0 ,�..�0 558237 CENTENNIAL BALL 4,000 45,555 0 0 TOTAL CONTRACTUAL SERVICES 155,721 277,847 0 0 0 0 0 COMMODITIES 0 0 0 0 562110 OPERATIONAL SUPPLIES 4,006 1,339 0 0 562120 PHOTO SUPPLIES 58 568 0 0 0 0 0 0 0 0 0 0 TOTAL COMMODITIES 4.064 1,906 0 RESERVES 0 0 0 0 0 581120 RESERVE FOR CNNTNL CLBRTN 0 - 665 0 TOTAL RESERVES 0 665 0 0 0 0 0 0 **" TOTAL EXPENSE 161,622 281,794 0 0 0 0 0 0 TOTAL FUND REVENUE 121,542 114,995 0 0 0 0 0 0 0 0 TOTAL FUND EXPENSE 161,622 281,794 0 0 0 0 NET FUND INCOME/LOSS 40,080- 166,798- 0 0 0 0 0 0 'a*. 210 01110}i atiei MORTON GROVE FY 1997/98 DEBT SERVICE FUND DEPARTMENT/ACTIVITY DESCRIPTION The Debt Service Fund has been established to account for all general obligation debt of the Village which is financed through the full faith and credit of the Village of Morton Grove. This includes: 1. All General Obligation Bonds of the Village(1991" and 1994 issues) 2. IEPA Capulina and Parkview Flood Control Loans 3. Installment notes financing public safety, public works and other municipal heavy equipment. The Fund excludes debt financed by non-general obligation such as installment notes on Water/Sewer Department related equipment and the IEPA loan for mandated sewer rehab work. Both of these types of debt are obligations of the Enterprise Fund and are financed directly through water/sewer use fees. See fund #40 for further information on these debt issues. Further excluded is the Special Service Area #1 Bond Issue which is paid exclusively by the property owners of the designated area and is separately accounted for in Fund#21. The summary schedule provided in this Section has been provided to list all debt requirements and appropriations necessary to fund the debt, as well as each debt funding source. The property tax requirement is net of the estimated abatements from interfund transfers, sales tax and interest earnings. The abatements are usually made at the second meeting of November(1997)when the actual property tax levy is adopted. There is also a more detailed schedule of all debt requirements in the Appendix Section at the back of this book. * The 1991 bond issue was originally issued in 1984 but refinanced in 1991 at more favorable interest rates. ' ; 1 ; u ; ul •Y - ' ; S t • . y . It ' ' F S . : ►U OBaECTIVES 1. The Village collected the appropriate revenues and made the Debt Service payments as scheduled. 2. As noted in the Finance Department section, new debt added during 1996/97 obtained a favorable fixed interest rate of 4.88% on a four year loan utilizing the Village's own RFP process for loan procurement. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 DEBT SERVICE $ 1, 918, 379 $ 1, 838, 179 $ 1, 958, 633 Total Approp. Request $ 1, 918, 379 $ 1, 838, 179 $ 1, 958, 633 rim 211 MORTON GROVE, IL FISCAL YEAR 1997/98 ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997/98 " ■• 1. Continue to monitor interest rates on current debt and refinance if and when appropriate. 2. Continue to utilize the RFP process for financing annual major equipment procuring needs. BUDGET COMMENTS While the total budget of the Debt Service Fund increased $120,454 or 6.6%, it should be pointed out the total includes the $99,075 repayment of a one year loan taken out during the 1996/97 fiscal year to satisfy of the final Village share of the cost for the Lincoln/Ferris Project. The Village will utilize existing fund balances to pay back this loan. Excluding this loan repayment, the budget increase drops to 321,379 or 1.2%. TAX REVE TES PROPERTY TAXES - 411010 Projected property taxes net of abatements to be levied in November or December 1997 per attached schedule. Abatement is expected to total $666,463 ($194,118 from water fund share of 1991 GO Bonds and $66,000 from interest and $406,345 for sales tax collections). See attached schedule for additional detail. $1,043,939 SALES TAX- 412010 The Village had increased the local option sales tax from 1/2% to 3/4% effective January 1, 1995, to finance the debt on the 1994 $7 million G.O. Bond issue for at least the first five years of the issue. After the initial five years, the necessary debt payment will "dovetail" into the existing debt schedule as the older debt is retired. For the first five years, the increase in the rate of the local option sales tax will service the debt on the new bond issue. The 1/4% additional home rule sales tax is expected to generate $682,161 during the 1997-98 fiscal year. The amount indicated represents the portion of revenues which will be allocated to the Debt Service Fund. The remaining balance will be allocated to the Capital Projects Fund. $406,345 SHARE. OF STATE IN O T X- 412020 Share of State Income Tax allocated to this fund to finance debt service State Income Tax distribution is more thoroughly explained in the General Fund Section. $72,993 r� Pi. • • MORTON GROVE, IL FISCAL YEAR 1997/98 N.rime INVESTMENT INCOME INTEREST INCOME - 461010 Projected revenues from unspent cash balances. These monies are used to reduce the tax levy on debt service payments. $66,000 INTERFUND FE TRANSFERS TRANSFERS FROM RVLVG EOPMNT RPL - 481060 Transfers from Revolving Equip Replacement Fund to cover installment note debt service payments originating from that fund: $159,258 DEBT SERVICE BOND REDEMPTION- 591010 See schedule attached. $517,500 BOND INTEREST - 591020 See schedule attached. $495,651 NOTE REDEMPTION- 591030 See schedule attached. $705,786 NOTE INTEREST- 591040 See schedule attached. $235,496 AGENT FEES - 591070 Paying agent fees on G.O. 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O ^ .• CN C O O C > ' j C b N ,• =e O C Z W * W ,- !. ^ G N d V L 1 0 1 rc 0 =0 J s .J - 0C m 0 O _ O Op W 4 L N + CO V C O ^ 0- J G .mr 2 m 0_ W S. 0 w O Z C � . 00 C L 1^ n O + L 1 o m m d. r m - -e w C �J 0 O 0 Y 1 J■ Iowa = S 8 1 O 0 w ...Oiled/ O O .+ C oz 2 W 6 LL = > H W = W 0 S'mu -1w ° m W J w L T S O r 0 O O'r = :n 0. 0 0 LL m O W C1 W Z W W W 6 f N Cal CO Cie* ■ WO Z o N Z C C a 0 J 'J S LZ.� {S r C V C 1 C f n OW 01 II Z J U _1u C C' Z Z W C W Y ac i CO O C .C.CO _ 1 C 0 > r no■ Q O O O ■ O W cc 9 J V 6 O N m 6 6'' ` > 2 £rJ W 5 6 6 0 0 0 ` S W Z 2 'J' D '+. • Om WyOW0SZ C Cm I3O SS W ' alm '•O ' 036 m - J ∎ ^m0 1.. W'e ^ OnC YJ• - 0LIC W Z m �Ie W e e e C J. e a n e e e e e e e e e e > W e N ? p. e P e e e e e e e e P o J J a ^ P P P P P P P P P P P P P P a m Mr. to- melee * LL ^ * P r m JI niece°^ ^ 214 • /1LLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 20 - DEBT SERVICE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 1,127,649 1,132,120 1,078,392 1,078,392 758,981 1,043,939 1,043,939 1,043,939 412010 SALES TAX 204,296 716,694 406,345 406,345 385,792 406,345 406,345 406,345 412020 SHARE OF STATE INCOME TAX 0 96,504 87,408 87,408 64,754 72,993 72,993 72,993 TOTAL TAX REVENUES 1,331,945 1,945,318 1,572,145 1,572,145 1,209,527 1,523,277 1,523,277 1,523,277 INVESTMENT INCOME 461010 INTEREST INCOME 56,625 66,478 56,000 56,000 39,416 66,000 66,000 66,000 TOTAL INVESTMENT INCOME 56,625 66,478 56,000 56,000 39,416 66,000 66,000 66,000 INTERFUND TRANSFERS 481060 TRANSFERS FROM RVLVG EOPMNT RPL 218,950 156,392 94,450 94,450 75,545 159,258 159,258 159,258 481110 TRANSFERS FROM E 9-1-1 FUND 39,499 38,907 37,316 37,316 37,310 0 0 0 TOTAL INTERFUND TRANSFERS 258,449 195,300 131,766 131,766 112,855 159,258 159,258 159,258 •+e: TOTAL REVENUE 1,647,019 2,207,095 1,759,911 1,759,911 1,361,798. 1,748,535 1,748,535 1,748,535 AVAILABLE FUND BALANCE 78,268 78,268 210,098 210,098 210,098 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 1,838,179 1,838,179 1,958,633 1,958,633 1,958,633 FUND 20 - DEBT SERVICE RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY38 - DEBT SERVICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE DEBT SERVICE 591010 BOND REDEMPTION 431,250 450,000 483,750 483,750 483,750 517,500 517,500 517,500 591020 BOND INTEREST 531,883 556,030 521,533 521,533 521,532 495,651 495,651 495,651 591030 NOTE REDEMPTION 612,658 651,105 587,569 587,569 533,621 705,786 705,786 705,786 591040 NOTE INTEREST 308,066 259,419 241,127 241,127 199,922 235,496 235,496 235,496 591070 AGENT FEES 2,016 1,825 4,200 4,200 2,238 4,200 4,200 4,200 TOTAL DEBT SERVICE 1,885,873 1,918,379 1,838,179 1,838,179 1,741,063 1,958,633 1,958,633 1,958,633 "" TOTAL EXPENSE 1,885,873 1,918,379 1,838,179 1,838,179 1,741,063 1,958,633 1,958,633 1,958,633 TOTAL FUND REVENUE 1,647,019 2,207,095 1,838,179 1,838,179 1,361,798 1,958,633 1,958,633 1,958,633 TOTAL FUND EXPENSE 1,885,873 1,918,379 1,838,179 1,838,179 1,741,063 1,958,633 1,958,633 1,958,633 NET FUND INCOME/LOSS 238,854- 288,716 0 0 379,265- 0 0 0 215 MORTON GROVE FY 1997/98 DEBT SERVICE - SPECIAL SERVICE AREA #1 DEPARTMENT/ACTIVITY DESCRIPTION The Debt Service Fund for Special Service Area#1 was established to separately account for the retirement of a General Obligation Bond Issue passed in 1985 to finance public improvements in a designated "special service" area. The funds to finance the retirement of this bond issue are derived from an additional tax levied exclusively on the property owners in Special Service Area 41. Taxpayers outside the Special Service Area are subject to the additional levy. Both the amount of property taxes levied to the Special Service Area taxpayers and the Debt Service payment were established by Ordinance in the year the bond issue was passed. The Village refinanced this bond issue during the 1992-93 fiscal year resulting in a lower debt service payment and property tax levy. PERFORMANCE ASSESSMENT 1996-97 - GOALS AND OBJECTIVES The Village collected the property taxes as levied by the County and made the Debt Service payment as scheduled. GOALS AND OBJECTIVES FOR FISCAL YEAR 1997-98 The final levy has been collected for this bond issue and the last debt service payment will be made in December 1997. BUDGET COMMENTS There is a small increase of$887 or 0.4% for 1997/98. This will be the final year to budget and account for this Fund as it will be "closed out" at the conclusion of the 1997/98 fiscal year. INVESTMENT INCOME INTEREST INCOME- 461010 Interest on unspent monies invested up to date of final retirement of bond issue. $4,000 BUD$ET SUMMARY Department Classification Actua 95-96 Budget 96-97 Budget 97-98 DEBT SERVICE $ 206, 620 $ 225, 388 $ 226, 275 Total Approp. Request $ 206, 620 $ 225, 388 $ 226, 275 O �' v MORTON GROVE, IL FISCAL YEAR 1997/98 Th DEBT SERVICE BOND REDEMPTION - 591010 Projected principal retirement on existing bond issue for the 1997-98 fiscal year. Payment schedule was set by ordinance in the year the Bond issue was refinanced. This will be the final payment and this issue will be fully retired on 12/1/97. $215,000 BOND INTEREST- 591020 Projected interest payments on existing bond issue for the 1997-98 fiscal year. Payment schedule was set by ordinance in the year the bond was refinanced. The final interest payment will be made on 12/1/97 when the issue will be fully retired. $9,675 AGENT FEES - 591070 Projected paying agent fees for processing principal& interest payments to bond holders. $1,600 • • • � Psge i1� r 217 - VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 21 - DEBT SERVICE-SPECIAL SERVICE AREA #1 RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL 1 BUDGET REVISED TO DATE DEP RE0 MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411020 PROPERTY TAXES-SPECIAL AREA #1 229,836 174,743 I 219,838 219,838 167,891 0 0 0 TOTAL TAX REVENUES 229,836 174,743 I 219,838 219,838 167,891 0 0 0 INVESTMENT INCOME 461010 INTEREST INCOME 6,057 6,067 5,500 5,500 5,183 4,000 4,000 4,000 461020 INTEREST-UNDISTRIBUTED PROP TAX 32 90 50 50 76 0 0 0 TOTAL INVESTMENT INCOME 6,089 6,158 5,550 5,550 5,259 4,000 4,000 4,000 **** TOTAL REVENUE 235,925 180,9011 225,388 225,388 173,150 4,000 4,000 4,000 AVAILABLE FUND BALANCE 0 0 222,275 222,275 222,275 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 225,388 225,388 226,275 226,275 226,275 FUND 21 - DEBT SERVICE-SPECIAL SERVICE AREA #1 RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY38 - DEBT SERVICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE RESERVES 581090 RESERVE FOR DEBT SERVICE 0 0 10,533 10,533 0 0 0 0 TOTAL RESERVES 0 0 10,533 10,533 0 0 0 a DEBT SERVICE 591010 BOND REDEMPTION 185,000 180,000 195,000 195,000 195,000 215,000 215,000 215,000 591020 BOND INTEREST 33,215 25,815 18,255 18,255 18,255 9,675 9,675 9,675 591070 AGENT FEES 811 805 1,600 1,600 773 1,600 1,600 1,600 TOTAL DEBT SERVICE 219,026 206,620 214,855 214,855 214,028 226,275 226,275 226,275 "" TOTAL EXPENSE 219,026 206,620 225,388 225,388 214,028 226,275 226,275 226,275 TOTAL FUND REVENUE 235,925 180,901 225,388 225,388 173,150 226,275 226,275 226,275 TOTAL FUND EXPENSE 219,026 206,620 225,388 225,388 214,028 226,275 226,275 226,275 `, NET FUND INCOME/LOSS 16,899 25,719- 0 0 40,878- 0 0 0 218 -141141tk 4G4 MORTON GROVE FY 1997/98 TAX INCREMENT FINANCING DISTRICT (TIF) FUND DEPARTMENT ACTIVITY/DESCRIPTION The mission of the Waukegan Road Tax Increment Financing District is to promote the redevelopment of certain parcels to a higher and more productive land use and to promote the conservation and continued development of the commercial potential inherent along this business corridor. PERFORMANCE ASSESSMENT - PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES 1. A formal redevelopment agreement for Redevelopment Area "A" was executed with a private developer in fiscal year 1997. Property negotiations have proceeded and a condemnation lawsuit against the property owner has been filed which hopefully will result in the acquisition of this parcel. Adjacent properties located outside of the TIF have been purchased for this project. The developer is working on apparent plans and related documents needed for land use applications for this project. 2. Commercial Corridor Study. Although not specifically mentioned in last year's budget document, the Village has anticipated a commercial corridor study as being a necessary element to upgrading the business district. A Request for Proposal(RFP)was prepared this year and submitted to a number of eligible planning finns. The Village received six proposals from quality firms and finally selected the Lakota Group for this purpose. A portion of the initial planning was completed during fiscal year 1997. 3. The Village continued to communicate with potential developers and commercial brokers for the Redevelopment Area "B" site. Although no formal written proposals have been received at this time, we continue to receive positive feedback from potential developers and are still hopeful that at least one additional redevelopment agreement will be executed during this coming fiscal year. ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997/98 1. Move toward construction for the Redevelopment Area"A" project. a. We hope to conclude litigation/negotiations with the current property owner and obtain title to the site this fiscal year. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 DEBT SERVICE $ 0 $ 0 $ 28, 400 COMMERCIAL CORRIDOR STUDY 0 0 50, 600 REDEVELOPMENT AREA "A" 0 0 2, 828, 750 ADMIN & GENERAL ACTIVITIES 0 161, 500 29, 400 Total Approp. Request $ 0 $ 161, 500 $ 2, 937, 150 'ems Page Irma MORTON GROVE, IL FISCAL YEAR 1997/98 1 b. Demolition of structures will follow immediately along with any necessary environmental cleanup of the site. c. As soon as possible, the entire parcel will be resold to the developer at the price agreed to in the Redevelopment Agreement. Actual construction can then proceed. 2. Completion of the commercial corridor study. a. The Commercial Corridor Study which actually began in fiscal year 1997 will be completed probably by August of fiscal year '98. b. The study includes a marketing element and assuming we have not been successful in entering into a viable redevelopment agreement prior to that time, we will use this marketing report in an additional effort to recruit a quality developer for this site. c. Once costs are known, planning will begin in earnest for the street scape improvements and related infrastructure work that is needed along the corridor to further enhance the potential of this area. 3. Continue work on recruiting at least one additional commercial project for Redevelopment Area a. We will continue to communicate with developers and commercial brokers in an effort to enter into at least one additional redevelopment agreement for the TIP District. As noted above, the marketing study being completed as part of the corridor plan may prove to be a significant catalyst for recruiting the necessary retailers for this project. Work will- continue throughout the fiscal year toward attracting at least one additional commercial redevelopment project for Redevelopment Area "B". ^� BUDGET COMMENTS Trustees will note this budget has grown considerably over the initial document created for last fiscal year. The primary reason is inclusion of the allocations for the Redevelopment Area "A" project which is now under contract and should be completed during fiscal year 1998. Also included in this year's budget is an allocation for the commercial corridor study. Trustees will also note that the proposed TIP tax revenue shown is lower than last year's amount yet better reflects the actual revenue received by the Village in 1996. We are not anticipating any appreciable increase in TIP property tax revenue for this fiscal year. ISICELYEISILES PROPERTY TAX-TAX INCREMENT FIN- 411011 Property Tax revenue for the TIF are estimated using a base year EAV of $12,156,906 as established by the County Clerk's office. The actual receipts for 1996 were less than originally estimated. The reduced amount resulted in some assessment appeals plus one obvious error in the reassessment process. The entire initial payment will be collected in September(if tax bills are distributed on time). $110,000 220 MORTON GROVE, IL FISCAL YEAR 1997/98 INVESTMENT INCOME INTEREST INCOME - 461010 The Fund is likely to generate only a small amount of interest earnings this year because fund balances are small. $2,000 LOAN PROCEEDS GENL OBLIGATION BOND PROCEEDS - 471011 This amount reflects the best estimate of the amount of the General Obligation Bond issue that will be required to support the Redevelopment Area "A" project. The current estimate for the Village's share of the cost for this project is $1,875,000. To this amount must be added capitalized interest ($334,000) and issuance cost ($40,000). The Contractor's share of the project cost is budgeted under the Sale of Real Property account. Part of the bond issue proceeds will be deposited in the Economic Development Fund to cover the cost of non-TIF property acquisition and related costs which are needed for this project. $1,425,150 OTHER REVENUES SALE OF REAL PROPERTY- 491015 This account includes the amount the Developer has agreed to pay for the Redevelopment Area "A" site following acquisition by the Village; demolition of the existing structures; and environmental cleanup, if any. The Village will make a "bridge" loan in this amount to facilitate the initial closing which of course, will be repaid when the property is resold to the Developer. $1,400,000 DEBT SERVICE, BOND ISSUANCE COSTS-591080 Total bond issue costs are estimated to be $40,000. This account contains the appropriation for the TIP Fund portion of these costs. The balance of the costs are included in the Economic Development Fund for the non-TIF portion of the project. $28,400 eitPage a—$ ran '' 221 MORTON GROVE, IL FISCAL YEAR 1997/98 __ CONTRACTUAL SERVICES MEETINGS & CONFERENCES - 551130 A large number of planning and public meetings are planned as part of the Corridor study. This allocation will set aside funds which may be necessary to cover any costs associated with these meetings. $500 PROFESSIONAL SERVICES - 552110 The total cost of this project is $97,109 however, a good portion of this work will be completed before the start of this fiscal year. This appropriation should be adequate to complete the planning effort. $50,000 POSTAGE & METER RENTAL- 552120 A small appropriation has been included to cover the cost of mailing meeting notices and related postage .. cost in support of the planning effort. $100 CONTRACTUAL SERVICES MAINTENANCE OF BUILDINGS- 554110 This account will contain the appropriation necessary to pay for the demolition and environmental cleanup of the Redevelopment Area"A" site once acquisition is complete. An additional sum has been appropriated in the Economic Development Fund to cover demolition(no environmental cleanup is anticipated) of the non-TIF properties acquired for this project. Demolition of Existing Structures $134,750 Environmental Cleanup $159,Q40 TOTAL ADDITIONAL LEGAL FEES- 556120 This amount was originally appropriated for this project. The sum includes all legal fees plus related consulting fees, legal expenses and finally, closing costs once acquisition is complete. Fees have been �--� fig m Page - 222 MORTON GROVE, IL FISCAL YEAR 1997/98 paid to date using regular TIF revenue. It is anticipated that all legal costs incurred for this project will be repaid from bond proceeds. $100,000 CAPITAL OUTLAY CAPITAL ACQUISITIONS/BUILDINGS - 571020 This account includes the "fair market" appraised value of the Redevelopment "A" project area based upon an independent appraisal completed last year. This purchase in now in condemnation so it is impossible to know what value the court will assign to this parcel. Some funds have been set aside in the Reserve for Economic Development account for this project which could be used if needed. At the current time, this amount represents our best estimate of value for this site. $2,050,000 RESERVES - RESERVE FOR DEBT SERVICE - 581090 This amount will be set aside from the bond issue to pay the first 2.5 years of interest. This amount is based upon a preliminary projection made by Kane, McKenna and may vary somewhat depending upon the final amount of the issue and the interest rate paid to bond holders. The purpose of Capitalized Interest is to insure that sufficient funds are set aside from the bond proceeds to make debt service payments until the project can build out and begin producing tax revenue. The revenue created by the project will then be used to make debt service payments on the bonds when they are retired. A similar appropriation is contained in the Economic Development Fund for the non-TIF portion of the project which will be paid for using bond proceeds. $237,000 RESERVE FOR ECONOMIC DEVELOPMENT- 581110 This reserve was built into the original project budget to cover any additional unanticipated costs which might result from this redevelopment effort. Additional acquisition costs, environmental cleanup and unusually high demolition costs are examples of expenses that may need to be made from this account. $250,000 met fry Fage 223 MORTON GROVE, IL FISCAL YEAR 1997/98 DEBT SERVICE: NOTE DITEREST - 591040 A "Bridge" loan in the amount of$1,400,000 will be required to cover the developer's portion of the project cost. The loan will not be made until the site is ready for purchase and will probably be needed for ninety (90) days until the site can be cleared and prepared for resale to the developer. Proceeds from this resale will be used to repay the loan. $32,000 CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS - 551120 Dues to the Illinois Tax Increment Association will be paid from this account. This association provides training, information and legislative services regarding the TIP Statute and related TIP activities in the State of Illinois. $400 MEETINGS & CONFERENCES- 551130 This account will cover travel expenses for Village officials to attend TIF meeting and seminars should that be necessary during the year. This account was reduced significantly from last year's budget since travel expenses were non-existent. $400 PROFESSIONAL SERVICES- 552110 This account has been reduced significantly this year for two reasons. First, it is clear that the available TT funds will be needed for economic redevelopment activities so reimbursement to the General Fund for start-up costs will have to be differed until more TIP revenue becomes available. Secondly, general consulting expenses are anticipated to drop this year as individual project budgets are charged for these expenses. Also, fewer appraisal services are anticipated this year. Kane, McKenna Consulting services $14,000 Property appraisal services $19,000 TOTAL Page .. i-1 • 224 MORTON GROVE, IL FISCAL YEAR 1997/98 POSTAGE & METER RENTAL - 552120 Postage and mailing expense incurred by the TIF will be charged to this account. $500 ADDITIONAL LEGAL FEES - 556120 The appropriation in this account will go toward legal and possibly litigation expenses incurred by the Village on behalf of the TIF. The appropriation has been reduced significantly this year since legal fees for redevelopment projects will be charged to that individual project budget. It is also anticipated that fewer general legal services will be required this year. $8,000 COMMODr i S OPERATIONAL SUPPLIES - 562110 - The Village was able to purchase holiday banners for display in the commercial corridors during the holiday season with last year's appropriation. This year's appropriation will permit the Village to purchase banners for the spring and summer seasons. Street banners add considerably to the overall street scape in the commercial areas. $1,100 • P__ �� VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 '-'\DETAIL FUND 17 - TAX INCREMENT FINANCING FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITYDO - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411011 PROPERTY TAX-TAX INCREMENT FIN 0 0 158,000 158,000 107,039 110,000 110,000 110,000 TOTAL TAX REVENUES 0 0 158,000 158,000 107,039 110,000 110,000 110,000 INVESTMENT INCOME 461010 INTEREST INCOME 0 0 3,500 3,500 2,011 2,000 2,000 2,000 461020 INTEREST-UNDISTRIBUTED PROP TAX 0 0 0 0 19 0 0 0 TOTAL INVESTMENT INCOME 0 0 3,500 3,500 2,030 2,000 2,000 2,000 LOAN PROCEEDS 471011 GENL OBLIGATION BOND PROCEEDS 0 0 0 0 0 1,425,150 1,425,150 1,425,150 TOTAL LOAN PROCEEDS 0 0 0 0 0 1,425,150 1,425,150 1,425,150 OTHER REVENUES 491015 SALE OF REAL PROPERTY 0 0 0 0 0 1,400,000 1,400,000 1,' O TOTAL OTHER REVENUES 0 0 0 0 0 1,400,000 1,400,000 1,44.,400 •••' TOTAL REVENUE 0 0 161,500 161,500 109,069 2,937,150 2,937,150 2,937,150 FUND 17 - TAX INCREMENT FINANCING FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY38 - DEBT SERVICE ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED ACCOUNT NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE DEBT SERVICE 0 0 0 0 0 28,400 28,400 28,400 591080 BOND ISSUANCE COSTS 0 0 0 0 0 28,400 28,400 28,400 TOTAL DEBT SERVICE •••' TOTAL EXPENSE 0 0 0 0 0 28,400 28,400 28,400 226 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL \....r FUND 17 - TAX INCREMENT FINANCING FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY43 - COMMERICIAL CORRIDOR STUDY ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO NOR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97.98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 551130 MEETINGS & CONFERENCES 0 0 0 0 0 500 500 500 552110 PROFESSIONAL SERVICES 0 0 0 0 0 50,000 50,000 50,000 552120 POSTAGE & METER RENTAL 0 0 0 0 0 100 100 100 TOTAL CONTRACTUAL SERVICES 0 0 0 0 0 50,600 50,600 50,600 """" TOTAL EXPENSE 0 0 0 0 0 50,600 50,600 50,600 FUND 17 - TAX INCREMENT FINANCING FUND RESP. DIVISION 10 - ADMINISTRATION -_ SUB-DEPT/ACTIVITY44 - REDEVELOPMENT AREA "A" \-- ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 554110 MAINTENANCE OF BUILDINGS 0 0 0 0 0 159,750 159,750 159,750 556120 ADDITIONAL LEGAL FEES 0 0 0 0 0 100,000 100,000 100,000 TOTAL CONTRACTUAL SERVICES 0 0 0 0 0 259,750 259,750 259,750 CAPITAL OUTLAY 571020 CAPITAL ACQUISITIONS/BUILDINGS 0 0 0 0 0 2,050,000 2,050,000 2,050,000 TOTAL CAPITAL OUTLAY 0 0 0 0 0 2,050,000 2,050,000 2,050,000 RESERVES 581090 RESERVE FOR DEBT SERVICE 0 0 0 0 0 237,000 237,000 237,000 581110 RESERVE FOR ECONOMIC DEVELOPMT 0 0 0 0 0 250,000 250,000 250,000 TOTAL RESERVES 0 0 0 0 0 487,000 487,000 487,000 DEBT SERVICE 591040 NOTE INTEREST 0 0 0 0 0 32,000 32,000 32,000 TOTAL DEBT SERVICE 0 0 0 0 0 32,000 32,000 32,000 """" TOTAL EXPENSE 0 0 0 0 0 2,828,750 2,828,750 2,828,750 227 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 17 - TAX INCREMENT FINANCING FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY79 - ADMIN 8 GENERAL ACTIVITIES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 0 0 400 400 416 400 400 400 551120 DUES 8 SUBSCRIPTIONS 0 0 1,000 1,000 0 400 400 400 551130 MEETINGS 8 CONFERENCES 0 0 97,100 97,100 19,014 19,000 19,000 19,000 552110 PROFESSIONAL SERVICES 0 0 500 500 0 500 500 500 552120 POSTAGE A METER RENTAL EESL 0 0 58,850 58,850 24,319 8,000 8,000 8,000 556120 ADDITIONAL LEGAL FEES 0 0 157,850 157,850 43,749 28,300 28,300 28,300 TOTAL CONTRACTUAL SERVICES COMMODITIES p 0 3,650 3,650 971 1,100 1,100 1,100 TO 562110 OPERATIONAL SUPPLIES 0 0 3,650 3,650 971 1,100 1,100 1,100 TAL COMMODITIES 0 0 161,500 161,500 44,720 29,400 29,400 29,400 •••• TOTAL EXPENSE TOTAL FUND REVENUE 0 0 161,500 161,500 109,069 2,937,150 2,937,150 2,93. TOTAL FUND EXPENSE 0 0 161,500 161,500 44,720 2,937,150 2,937,1500 2,937,1500 NET FUND INCOME/LOSS 0 0 0 0 64,349 0 228 0 t' diflON Cf‘ \-- MORTON ORTON GROVE FY 1997/98 ECONOMIC DEVELOPMENT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Economic Development Fund is a special revenue fund created to account for all non-TIF economic development activities undertaken by the Village. Economic Development Programs either supportive of the existing TIF or totally independent but financed by non-TIF Village revenues will all be appropriated within this fund. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBE Since this is a new fund there will be no report on prior year goals and objectives. ANNUAL GOALS AND OBJECTIVES -FISCAL YEAR 1997/98 1. Complete acquisition and related work on the non TIF properties being acquired for the Redevelopment Area "A" project. a. It is likely that one of the three residential properties will be acquired even prior to the �-' beginning of this fiscal year. Our goal is to close on the other two during fiscal year 1998. b. Demolition and related site preparation will also be completed this fiscal year and these properties along with the redevelopment parcel located in the TIF District will then be resold to the developer. 2. Economic Development Agreement a. Insure timely payment of funds as required by the Sales Tax Sharing Agreement entered into with Abt Electronics and Appliance to induce their relocation and subsequent expansion of facilities within the Village of Morton Grove. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 DEBT SERVICE $ 0 $ 0 $ 11, 600 REDEVELOPMENT AREA "A" 0 0 832, 250 ADMIN & GENERAL ACTIVITIES 0 0 382, 813 Total Approp. Request $ 0 $ 0 $ 1, 226, 663 er-- Page ---15 z _; 229 MORTON GROVE, IL FISCAL YEAR 1997/98 3. Initiate payments to School District 67 as required by the original agreement entered into between the Village and School District. a. Make initial payment required for December 1997 under the above referenced agreement. This document was entered into to mitigate any adverse impact to the educational process which may have resulted from the area wide TIF established along Waukegan Road. Since these payments in many instances are not TIF eligible, the appropriation has been incorporated in this fund. 4. Continue General Economic Development Activities. a. The Village led by the Administrator's office will continue its business recruitment and retention efforts which are part of normal operations each year. The goals and objectives contained in the administrator's budget within the General Fund provide additional information regarding this goal for the coming year. BUDGET COMMENTS As noted above, this is a new fund established to better account for and manage non-TIF economic activities undertaken by the Village. The largest appropriation is for the acquisition of non-TIF properties to be utilized as part of the Redevelopment Area "A" project. TAX REVENUES SALES TAX- 412010 Sales Tax will be used to reimburse Abt as provided for in the redevelopment agreement and to cover other general economic redevelopment expenses allocated in this Fund. Abt Redevelopment Agreement $365,913 General Expenses 26.900 TOTAL $392,813 LOAN PROCEEDS GENT, OBLIGATION BOND PROCEEDS- 471011 Part of the site for the TIF district Redevelopment Area"A" project is located outside but ajacent to the TIE district. The Village has purchased seperate properties using non-TIF funds to contribute to this project. These costs will be reimbursed from the General Obligation Bond Issue for this project. Non-TIF future revenues will be used to service this portion of the debt. $833,850 ••■ Page •'1 _ - MORTON GROVE, IL FISCAL YEAR 1997/98 �.. DEBT SERVICE BOND ISSUANCE COSTS - 591080 This account contains the non-TIF portion of the bond issue costs. The amount has been prorated with the larger share appropriated in the TIF Fund. $11,600 REDEVELOPMENT AREA "A" MAINTENANCE OF BUILDINGS - 554110 This account includes the appropriation for the demolition of structures purchased outside of the TIF district to be used as part of the site for Redevelopment "A". Bond proceeds will again be used to cover this expense. $65,250 ADDITIONAL LEGAL FEES - 556120 Some legal fees and related costs can be anticipated with regard to the purchase of ajacent property for the TIF Redevelopment "A" project. This appropriation should be adequate to cover those costs. $10,000 CAPITAL OUTLAY cAPITAI,ACOTTISITIONS/BUILDINGS- 571020 This account includes the appropriation for the purchase of three(3) ajacent residential properties to be used as part of the site for the Redevelopment "A" project. An interim loan will be executed at the time of purchase. When the site is assembled and ready for resale to the developer, a bond issue will provide low interest permanent financing. Since these properties are located outside the TIF District, non-TIF funds are being used for this portion of the project. $650,000 RESERVES RESERVE FOR DEBT SERVICE - 581090 This account is for the non-TIF portion of the Redevelopment "A" project. The Capitalized Interest has C Zags �1 MORTON GROVE, IL FISCAL YEAR 1997/98 been prorated between the TIF Fund (71%) and the Economic Development fund (29%). This reserve should be adequate to cover 2.5 years of interest payments until the project can be built out and begin generating revenue. The revenue from the project will be used to retire this bond issue. $97,000 DEBT SERVICE NOTE INTEREST- 591040 The Village will be purchasing three (3) residential properties ajacent to the TIF Redevelopment Area "A" project. A line of credit will be established and funds drawn down when needed at closing. When the site is put together, a low interest General Obligation Bond Issue will provide the permanent financing. The interim loans will be repaid from bond proceeds. This account provides an appropriation to cover the interest cost for the interim loans. $10,000 ADMIN AND GENERAL ACTIVITIES ABT ECONOMIC DEVELOPMENT AGMNT- 558140 This economic development activity has been appropriated in the General Fund since the first Redevelopment Agreement with Abt. Since we have now created an Economic Development Fund, it seemed appropriate to incorporate all economic activities into this Fund. This appropriation shows our best estimate of the sales tax rebate due Abt under the terms of the current agreement. $365,913 DISTRICT 67 REVENUE AGREEMENT- 558149 The Village and School District 67 entered into an agreement to help mitigate some of the financial impact of the Waukegan Road TIF on the elementary school district. Since this in an"area" TIF, a significant portion of the district's tax base is now part of the TIF. While the school district is still contributing to the redevelopment program from which the district will also benefit, the Village wants to insure that no adverse impact will result for the educational process as a result of this redevelopment effort. This revenue agreement will preclude that possibility. Since payments under the agreement may not be TIF eligible, this account has been established in the Economic Development Fund. $16,900 en'T rms. 232 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 16 - ECONOMIC DEVELOPMENT FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 412010 SALES TAX 0 0 0 0 0 392,813 392,813 392,813 TOTAL TAX REVENUES 0 0 0 0 0 392,813 392,813 392,813 LOAN PROCEEDS 471011 GENT OBLIGATION BOND PROCEEDS 0 0 0 0 0 833,850 833,850 833,850 TOTAL LOAN PROCEEDS 0 0 0 0 0 833,850 833,850 833,850 **** TOTAL REVENUE 0 0 0 0 0 1,226,663 1,226,663 1,226,663 �r FUND 16 - ECONOMIC DEVELOPMENT FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY38 - DEBT SERVICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE DEBT SERVICE 591080 BOND ISSUANCE COSTS - 0 0 0 0 0 11,600 11,600 11,600 TOTAL DEBT SERVICE 0 0 0 0 0 11,600 11,600 11,600 **** TOTAL EXPENSE 0 0 0 0 0 11,600 11,600 11,600 233 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 16 - ECONOMIC DEVELOPMENT FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY44 - REDEVELOPMENT AREA "A" ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-93 EXPENSE CONTRACTUAL SERVICES 554110 MAINTENANCE OF BUILDINGS 0 0 0 0 0 65,250 65,250 65,250 556120 ADDITIONAL LEGAL FEES 0 0 0 0 0 10,000 10,000 10,000 TOTAL CONTRACTUAL SERVICES 0 0 0 0 0 75,250 75,250 75,250 CAPITAL OUTLAY 571020 CAPITAL ACQUISITIONS/BUILDINGS 0 0 0 0 0 650,000 650,000 650,000 TOTAL CAPITAL OUTLAY 0 0 0 0 0 650,000 650,000 650,000 RESERVES 581090 RESERVE FOR DEBT SERVICE 0 0 0 0 0 97,000 97,000 97,000 TOTAL RESERVES 0 0 0 0 0 97,000 97,.000 97,000 DEBT SERVICE 591040 NOTE INTEREST 0 0 0 0 0 10,000 10,000 La-NO TOTAL DEBT SERVICE 0 0 0 0 0 10,000 10,000 0 •••• TOTAL EXPENSE 0 0 0 - 0 0 832,250 832,250 832,250 FUND 16 - ECONOMIC DEVELOPMENT FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY79 - ADMIN & GENERAL ACTIVITIES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 558140 AST ECONOMIC DEVELOPMENT AGMNT 0 0 0 0 0 365,913 365,913 365,9 . 558149 DISTRICT 67 REVENUE AGREEMENT 0 0 0 0 0 16,900 16,900 16,900 TOTAL CONTRACTUAL SERVICES 0 0 0 0 0 382,813 382,813 382,813 •••• TOTAL EXPENSE 0 0 0 0 0 382,813 382,813 382,813 TOTAL FUND REVENUE 0 0 0 0 0 1,226,663 1,226,663 1.226,663 TOTAL FUND EXPENSE 0 0 0 0 0 1,226,663 1,226,663 1,226.63 NET FUND INCOME/LOSS 0 0 0 0 0 0 0 0 234 41777; 4.1.411111t`"i MORTON GROVE FY 1997/98 CAPITAL PROJECTS FUND DEPARTMENT/ACTIVITY DESCRIPTION The Capital Projects Fund is established to provide a central account within the budget structure to identify all non-enterprise public improvements scheduled for design or construction during the fiscal year. The Village maintains an aggressive infrastructure maintenance and reconstruction effort, including improvements to local streets and alleys, sewer system improvements, the installation of street lights where requested and occasional improvements to public facilities as required in order to support the Village's operating departments. Due to the extended time often required to facilitate design, locate affordable funding and preparation for construction, it is normal for major capital improvement projects to continue beyond a single fiscal year. Some of the projects contained in this year's budget have been carried forward from prior years and several that are included for the first time will require several years of effort before construction is completed. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996-97 GOALS AND OBJECTIVES 1. Local Street Resurfacing. Six(6) street segments totaling 10,388 linear feet(l.f.) were resurfaced during the fiscal year. In addition, eight(8) street segments totaling 8,9691.1 were surfaced using a process known as micro-sealing, and four(4) street segments totaling 6,790 Lf were patched. 2. Neighborhood Street Lighting. Twenty-five (25) street lights were installed along five(5) blocks during the fiscal year. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 LOCAL STREET RESURFACING $ 341, 490 $ 917, 260 $ 837, 698 NEIGHBORHOOD STREET LIGHTING 76, 176 80, 000 81, 250 ALLEY PAVING 0 82, 000 109, 000 MUNICIPAL FACILITIES 34, 547 0 60, 000 TRAFFIC SIGNAL IMPROVEMENTS 20, 444 0 0 BECKWITH BRIDGE REPAIR 8, 850 57, 500 0 HANDICAPPED CURBS AND RAMPS 4, 151 0 0 BECKWITH RD./CHURCH ST.RESURF. 27, 039 • 101, 000 47, 500 TECHNY TRAIL BIKE PATH 6, 524 7, 000 6, 000 WASHINGTON STREET 4, 486 0 0 LEHIGH AVENUE 0 1, 500 0 LINCOLN AVENUE CONSTRUCTION 185, 478 0 0 MILLER' S MILL RD STORM SEWER 0 0 16, 000 Total Approp. Request $ 700, 212 $ 1, 246,260 $ 1, 137, 448 • .iiit. fe-- Page —$ 235 ,` MORTON GROVE, IL FISCAL YEAR 1997/98 3. Alley Paving. Twenty-one (21) alley segments were completed during the fiscal year. This represents five (5) alley segments more than were originally proposed in the capital budget. 4. Beckwith Bridge Repair,Plans and specifications were completed and the project bid. The bids were well in excess of the engineer's estimate, so the bridge repair and restoration will be incorporated into the Beckwith Road/Church Street Rehabilitation Program. The bridge inspection forms required by the Illinois Department of Transportation were completed after the decision was made to defer construction. 5. Beckwith Road/Church Street Resurfacing..The Phase I, Preliminary Engineering report has been submitted to the Illinois Department of Transportation and the Federal Highway Administration for approval. Work will begin on the Phase II Design Engineering for the first section of the corridor proposed for improvement (Beckwith Road from Washington Street to Oriole Avenue) subsequent to approval of the Phase I report. Public hearings are scheduled to discuss the Phase I findings in April 1997. 6. Techny Trail Bike Path, Phase I, Preliminary Engineering has not been completed due to delays in review by the Villages of Glenview and Northbrook. 7. Lehigh Avenue,The Cook County Highway Department let this project in June. Construction activity was initiated in July, and the majority of work was completed by the end of December. Work which remains to be completed includes concrete sidewalk installation, signal installation, and landscaping. All work items should be completed by the end of April 1997. - 8. Miscellaneous. In addition to the project work accomplished during the fiscal year, other work not directly related to the projects listed include the following: -� a. Shenner/Dempster Restripping - 11521.£ of permanent pavement marking was installed on Shenner Road in cooperation with the Village of Niles; b. Video Inspection of Sewers- 101,379 1.1 of storm, sanitary, and combined sewer was inspected by television camera, with video tapes prepared for future reference. This was undertaken to partially meet the commitment made to the Metropolitan Water Reclamation District with respect to the continuing maintenance effort; c. Oak Park Drainage- A drainage system was designed to eliminate storm water from standing on the rear of residential properties on the west side of Oak Park, adjacent to Harrer Park. The Public Works Department installed the drainage system in late autumn. ANNUAL GOALS AND OBJECTIVES- FISCAL YEAR 1997/98 The goals and objectives are identified by project described below and will not be reiterated here. BUDGET COMMENTS The nature of the projects included makes a comparison of the total budget request between this year and last year not particularly meaningful. Projects vary in size and cost from year to year, with two (2) projects --Local Street Resurfacing and Alley Paving allocated 81.1% of the monies requested in this fund. Each year's public improvement program as well as individual projects should be reviewed with an emphasis placed on the project cost and the potential positive impact on the community. The following budget comments are provided to assist the reader in completing that type of"value added" analysis. fir� Psge �1� 236 MORTON GROVE, IL FISCAL YEAR 1997/98 TAX REVENUES PROPERTY TAXES - 411010 In addition to the $563,134 originally included in the Proposed Budget, the Village Board during the budget review process determined the $25,000 in property tax revenue allocated to the Police Pension Fund was no longer required. This fund is well over 100% funded and continues to see substantial growth in the pension reserve each year. The $25,000 was added to the Capital Projects Fund to provide additional revenue for street patching work which is anticipated this summer following the severe winter weather. TOTAL $588,134 SALES TAX- 412010 The Village of Morton Grove increased the local option sales tax from 1/2% to 3/4% effective January 1, 1995. The increase was to be used to finance the debt requirement of the 1994 G.O. Bond issue for five years with any excess remaining devoted for capital projects. The amount below represents the projected amount remaining after reserving the debt requirement for the 1997-98 fiscal year. $275,816 SHARE OF STATE INCOME TAX- 412020 A share of State income tax has traditionally been allocated toward capital projects included in this fund. The State income tax included in the Proposed Budget was in the amount of$195,000. During the budget preparation process, several changes were made in this fund as noted in the various budget comments resulting in a small reduction in income tax revenue needed for this year's Capital Improvement's program. The balance remaining was transferred back to the General Fund for other governmental uses. $160,248 PERSONAL PROPERTY REPLACEMENT TAX- 412030. See detailed explanation in General Fund revenue Section(020000-412030). This amount represents the share allocated to the Capital Projects Fund. $20,000 Page i1 237 MORTON GROVE, IL FISCAL YEAR 1997/98 FEDERAL GRANTS - 451005 Although the Beckwith/Church Street Phase II engineering is included in this year's budget, we inadvertently left out the matching federal grant. As noted in the budget comment for this project, 70% of the Phase II engineering costs are federal grant eligible. The amount represents grant revenues anticipated from this project. $33,250 INVESTMENT INYESTISIINLItiCDME INTEREST INCOME - 461010 Projected earnings from unspent monies in fund. $10,000 LOCAL STREET RESURFACING ENGINEERING SERVICES- 552140. "t The 1997 Street Resurfacing and 1997 MFT Maintenance Program will require a soil and materials engineering consultant to provide the technical inspection and testing of all bituminous and concrete mixtures at various times during project construction. The consultant will be required to monitor the contractor during the reconstruction of the street and installation of the new bituminous surface, and to take core samples of the streets proposed for resurfacing in 1998. Engineering Services - Testing and Inspection 32.000 TOTAL $32,000 CONSTRUCTION SERVICES-552290 This appropriation will continue the street resurfacing program initiated during the 1983-1984 fiscal year. It is anticipated that approximately 8,897 linear feet of local streets will be resurfaced. Plans are currently being developed so construction can begin by mid-May and be completed by the end of the construction season in 1997. Work to be undertaken as a part of this project includes sanitary and storm sewer structure repair or replacement, and bituminous resurfacing. Concrete repair or replacement is included for Lake Street and Odell Avenue. All other streets included in the 1997 program have had the concrete work completed by the Public Works Department. The streets which are proposed for resurfacing in the 1997 Local Street Resurfacing Program include those listed below: .� Page �� 238 MORTON GROVE, IL FISCAL YEAR 1997/98 BASE SID STREETS Street Between Linear Feet Bid Price Foster Palma Lane and Harlem 1, 105 $ 62, 955 Lake Mason to Central 2, 319 330, 227 New England Dempster to Churchill 900 51, 275 Osceola Arcadia to Beckwith 772 43, 983 Ozanam Palma Lane to Beckwith 1, 206 68, 709 Simpson Sayre to Golf 885 50, 421 Cleveland Marmora to Major 1, 225 110, 496 Odell Greenwood to Suffield Ct 485 27, 632 Total - Base Bid Streets 8, 897 L. F. $745, 698 Should additional funds be available, resurfacing plans have been developed for the streets listed below: ALTERNATE BID STREETS Greenwood Oswego to Harlem 2, 183 105, 450 South Park Austin to concrete sect 789 39, 151 Total - Alternate Bid Streets 3, 457 L. F. $144, 601 This account also includes an appropriation this year to provide for asphalt street patching at various locations around the Village. In past years, street patching was done exclusively by the Public Works Department. Additional work and service requirements placed on the department in recent years (particularly the alley reconstruction program) have made it more difficult to complete all the street patching required in the Village. Last year a private contractor was brought in to assist and complete many needed repairs at a modest cost. This year an appropriation is included so that a contractor can again be used to assist with this task. It should also be noted that part of this contract will complete patching needed on streets scheduled for the micro-sealing program. The Public Work's Department will also assist with street patching to the extent that staff resources are available. Street Resurfacing-Base Bid $745,698 Asphalt Street Patching 60.000 TOTAL $805,698 NEIGHBORHOOD STREET T.TGHTINGS ENGINEERING SERVICES - 552140 The 1997 Street Lighting Program requires the expertise of a registered engineer to review and approve the plans and specifications developed by Community Development staff. Community Development staff will be responsible for overseeing the street lighting installation, but the engineering consultant will complete the final inspection and testing for project acceptance by the Village. $2,500 239 MORTON GROVE, IL FISCAL YEAR 1997/98 fONSTRUCTION SERVICES - 552290 Approximately twenty-five (25) street lights are proposed for installation as indicated below: Street Between Cameron Lane Church and Beckwith Greenwood Austin and Mason Keeney Court Marmora and Cul-de-sac Mansfield Lake and Davis Menard Greenwood and Lake Monroe Long and Linder $78,750 ALLEY PAVING CONSTRUCTION SERVICES - 552290 This appropriation will allow the continuation of the Alley Paving Program using Public Works staff with engineering support from the Community Development Department as necessary. Alley improvements include regrading to minimize rear yard flooding, installation of necessary storm drainage facilities and ' '. asphalt paving to provide a hard driving surface. The alleys scheduled for paving during this fiscal year include the following: Alley Between From Washington and Main Central to Linder Parkside and Central Madison North Madison and Washington Marmora East Lincoln and Lee Mango to Menard Mason and Marmora Lake South Moody and Meade Greenwood South Meade and Moody Dempster North Austin and McVicker Davis North Bellaforte and Marion Church North National and Sayre Church North National and Sayre Church South National and Sayre Beckwith to Church Harlem and Marion Church North Harlem and Marion Beckwith South Harlem and Marion Beckwith to Church Luna and Linder Davis North These alleys were selected as a result of petitions requesting the work being received by the Public Workr'' Department. The Public Works Department is working on a schedule which will program alley Page = r� 240 MORTON GROVE, IL FISCAL YEAR 1997/98 improvement work over the next sever al fiscal years. $109,000 MUNICIPAL FACILITIES CONSTRUCTION SERVICES- 552290 For the past two year's we have known that completion of the public improvements scheduled for construction using 1994 Bond Issue proceeds would be difficult using the bond proceeds and accumulated interest. While most projects went to contract at or below original cost estimate, the water towers ended up being almost $200,000 over the engineering consultants estimate. While we could have cut back on street resurfacing or other scheduled projects to offset this increase, the decision was made to complete as much work as possible. Staff has been closely monitoring costs for this program and it now appears that up to an additional $80,000 will be required to complete all projects. While disappointing, needing an additional $80,000 to complete a$7,000,000 public improvement program represents less than a 1% increase in cost. It should be noted that $40,000 of this amount was also allocated in the Enterprise Fund with the balance appropriated in this account. $40,000 BECKWITH ROAD BRIDGE REPAIR ENGINEERING SERVICES - 552140 An inspection of the Beckwith Road bridge required by the Illinois Department of Transportation noted some concrete deterioration. Plans and specifications have been prepared, and will be incorporated in the Phase II Engineering Design for the Austin to Waukegan segment of Beckwith/Church restoration. CONSTRUCTION SERVICES- 552290 An inspection of the Beckwith Road bridge in 1995 identified some concrete deterioration which should be repaired before major reconstruction would be necessary. Repairs required include concrete repair of deck and slope walls, painting of the steel portion of the bridge, and epoxy crack sealing of concrete girders. This work will be undertaken as a part of the Beckwith/Church restoration project. HARMS ROAD RECONSTRUCTION ENGINEERING SERVICES- 552140 Harms Road, between Lake Street and Greenwood Avenue requires complete reconstruction, lowering the street crown to accept storm water from adjacent properties, and installing curb and gutter, storm sewers, and sidewalks. These fluids will provide the necessary professional engineering review to plans Page �1 0 241 MORTON GROVE, IL FISCAL YEAR 1997/98 developed by Village staff. It is anticipated that this project will be constructed within the next two fiscal years. The Administrator deferred this project to the following fiscal year during the budget review process. BECKWITH ROAD/CHURCH STREET RESURFACING ENGINEERING SERVICES - 552140 The Beckwith Road/Church Street project will result in the repair, reconstruction and resurfacing of 3.17 miles of street--from Linder Avenue to Washington Street. These funds will support the completion of Phase II engineering for the Oriole to Washington Street portion of the project. Phase.I Engineering will be completed by May 1997 so the Village can request funding support(70%Federal/30% Local) through the North Shore Council of Mayors for Phase II Engineering. Total cost of Phase II Engineering for this segment of the project is estimated to be $47,500, with the Village's share estimated at $14,250. It is anticipated that this section of the project will go under construction in Fiscal Year 1998-1999. $47,500 TECHNY TRAIL BIKE PATR ENGINEERING SERVICES - 552140 The Techny Bike Trail is proposed to extend from Dempster Street to Lake-Cook Road, generally using the METRA right-of-way. This bicycle trail links the Villages of Morton Grove, Glenview,Northbrook, and Deerfield, providing access to commercial, industrial, and residential areas. An application was approved for engineering funds by DOT in 1994, and a consulting engineer has been selected to undertake the design work. It was originally anticipated that Phase I engineering would be completed by the end of fiscal year 1996, including field studies and preparation of base maps, environmental studies, preliminary design studies, bridge studies, location drainage studies, public involvement, and intergovernmental agency coordination with IDOT and all local governmental agencies. Progress has been slowed due to other pressing concerns of the lead agency—the Village of Glenview. Total Phase I engineering cost is $127,625 with the Village of Morton Grove's share not to exceed $8,533. It is estimated that the Phase II Engineering for this project will cost $170,000. With eighty (80) percent federal funding, it is estimated that the Village share of Phase II Design Engineering cost will not exceed $6,000. $6,000 Pam �1 242 MORTON GROVE, IL FISCAL YEAR 1997/98 MILLER'S MILL ROAD STORM SEWER ENGINEERING SERVICES - 552140 Miller's Mill Road Storm Sewer will provide storm water drainage from Elm Street and Lehigh Avenue to the Capulina Sewer Outfall crossing Lincoln Avenue immediately south of the Metra- Milwaukee Line tracks. This project will remove storm water from the combined sewer serving this section of the Village, transporting the storm water to the 96 inch outfall constructed as a part of the Capulina Sewer project. It is anticipated that these funds will provide the necessary professional engineering review and design support for the development of bidding materials for this project. $16,000 ( -- Page - �� VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 568,594 574,665 563,134 563,134 386,594 563,134 563,134 588,134 412010 SALES TAX 0 0 368,000 368,000 173,063 275,816 275,816 275,816 412020 SHARE OF STATE INCOME TAX 0 103,959 100,000 100,000 103,936 195,000 195,000 160,248 412030 PERSONAL PROPERTY REPLCMNT TAX 20,757 21,562 20,000 20,000 15,913 20,000 20,000 20,000 TOTAL TAX REVENUES 589,351 700,187 1,051,134 1,051,134 679,506 1,053,950 1,053,950 1,044,198 GRANT REVENUES 451005 GRANTS:FEDERAL 85,548 14,922 0 0 0 0 0 33,250 TOTAL GRANT REVENUES 85,548 14,922 0 0 0 0 0 33,250 INVESTMENT INCOME 461010 INTEREST INCOME 4,241 11,276 9,877 9,877 5,044 10,000 10,000 10,000 TOTAL INVESTMENT INCOME 4,241 11,276 9,877 9,877 5,044 10,000 10,000 10,000 LOAN PROCEEDS 472010 STATE IEPA REVOLVING LOAN 0 20,566- 0 0 0 0 0 4 472020 PUBLIC IMPRVMNTS-BNK LN PRCDS 234,775 185,478 0 0 0 0 0 0 TOTAL LOAN PROCEEDS 234,775 164,912 0 0 0 0 0 0 OTHER REVENUES 492010 CONTRACTOR DONATIONS 54,400 0 0 0 3,350 0 0 0 492040 INTERGOVERNMENTAL REVENUE 34,560 0 0 0 0 0 0 0 TOTAL OTHER REVENUES 88,960 0 0 0 3,350 0 0 0 •.t: TOTAL REVENUE 1,002,874 891,297 1,061,011 1,061,011 687,900 1,063,950 1,063,950 1,087,448 AVAILABLE FUND BALANCE 185,249 185,249 50,000 50,000 50,000 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 1,246,260 1,246,260 1,113,950 1,113,950 1,137,448 244 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 30 CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY51 - LOCAL STREET RESURFACING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 42,000 42,000 21,180 42,000 42,000 32,000 552290 CONSTRUCTION SERVICES 586,283 341,490 875,260 875,260 852,430 717,200 752,200 805,698 TOTAL CONTRACTUAL SERVICES 586,283 341,490 917,260 917,260 873,610 759,200 794,200 837,698 **** TOTAL EXPENSE 586,283 341,490 917,260 917,260 873,610 759,200 794,200 837,698 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY54 - NEIGHBORHOOD STREET LIGHTING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97.98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 0 0 0 2,500 2,500 2,500 552290 CONSTRUCTION SERVICES 0 76,176 80,000 80,000 41,683 78,750 78,750 78,750 TOTAL CONTRACTUAL SERVICES 0 76,176 80,000 80,000 41,683 81,250 81,250 81,250 **** TOTAL EXPENSE 0 76,176 80,000 80,000 41,683 81,250 81,250 81,250 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY55 - ALLEY PAVING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES • 552290 CONSTRUCTION SERVICES 0 0 82,000 82,000 104,992 109,000 109,000 109,000 TOTAL CONTRACTUAL SERVICES 0 0 82,000 82,000 104,992 109,000 109,000 109,000 **** TOTAL EXPENSE 0 0 82,000 82,000 104,992 109,000 109,000 109,000 245 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY60 - MUNICIPAL FACILITIES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97.98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 34,547 0 0 0 0 60,000 40,000 TOTAL CONTRACTUAL SERVICES 0 34,547 0 0 0 0 60,000 40,000 •"• TOTAL EXPENSE 0 34,547 0 0 0 0 60,000 40,000 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY61 - TRAFFIC SIGNAL IMPROVEMENTS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96.97 97-98 97-98 97-98 -- --., EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 8,148 4,466 0 0 0 0 0 0 552290 CONSTRUCTION SERVICES 0 15,978 0 0 824 0 0 0 TOTAL CONTRACTUAL SERVICES 8,148 20,444 0 0 824 0 0 0 «ef TOTAL EXPENSE 8,148 20,444 0 0 824 0 0 0 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY62 - BECKVITH BRIDGE REPAIR ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 2- 0 0 0 552140 ENGINEERING SERVICES 543- 8,850 7,500 7.500 2 0 0 552290 CONSTRUCTION SERVICES 0 0 50,000 50,000 0 0 0 0 TOTAL CONTRACTUAL SERVICES 543- 8,850 57,500 57,500 2- 0 *** TOTAL EXPENSE 543- 8,850 57,500 57,500 2- 0 0 '10 246 • VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY63 - HANDICAPPED CURBS AND RAMPS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 4,151 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 0 4,151 0 0 0 0 0 0 •""' TOTAL EXPENSE 0 4,151 0 0 0 0 0 0 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY65 - HARMS ROAD RECONSTRUCTION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 ..„...` EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 0 0 0 12,075 0 0 TOTAL CONTRACTUAL SERVICES 0 0 - 0 0 0 12,075 0 0 •"* TOTAL EXPENSE 0 0 0 0 0 12,075 0 0 • FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY72 - BECKWITH RD./CHURCH ST.RESURF. ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97.98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 27,039 101,000 101,000 126,226 47,500 47,500 47,500 TOTAL CONTRACTUAL SERVICES 0 27,039 101,000 101,000 126,226 47,500 47,500 47,500 "*• TOTAL EXPENSE 0 27,039 101,000 101,000 126,226 47,500 47,500 47,500 247 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY73 - TECHNY TRAIL BIKE PATH ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 6,524 7,000 7,000 87- 6,000 6,000 6,000 TOTAL CONTRACTUAL SERVICES 0 6,524 7,000 7,000 87- 6,000 6,000 6,000 •••• TOTAL EXPENSE 0 6,524 7,000 7,000 87- 6,000 6,000 6,000 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY85 - WASHINGTON STREET ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96.97 96-97 97-98 97-98 97-98 "is."‘ EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 135,340 4,486- 0 0 0 0 0 0 552290 CONSTRUCTION SERVICES 369,875 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 505,215 4,486- 0 0 0 0 0 0 •••• TOTAL EXPENSE 505,215 4,486- 0 0 0 0 0 0 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY86 - LEHIGH AVENUE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 0 552290 CONSTRUCTION SERVICES 0 0 1,500 1,500 1,532 0 TOTAL CONTRACTUAL SERVICES 0 0 1,500 1,500 1,532 0 0 0 0 0 1,500 1,500 1,532 0 0 0 •'•• TOTAL EXPENSE �'\ 248 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY87 - LINCOLN AVENUE CONSTRUCTION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION-SERVICES 0 185,478 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 0 185,478 0 0 0 0 0 0 gee. TOTAL EXPENSE 0 185,478 0 0 0 0 0 0 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY91 - OLD MILL ROAD STORM SEWER ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94.95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 0 0 0 16,000 16,000 16,000 TOTAL CONTRACTUAL SERVICES 0 0 0 0 0 16,000 16,000 16,000 •""e TOTAL EXPENSE 0 0 0 0 0 16,000 16,000 16,000 TOTAL FUND REVENUE 1,002,874 891,297 1,246,260 1,246,260 687,900 1,113,950 1,113,950 1,137,448 TOTAL FUND EXPENSE 1,099,103 700,212 1,246,260 1,246,260 1,148,778 1,031,025 1,113,950 1,137,448 NET FUND INCOME/LOSS 96,229- 191,085 0 0 460,878- 82,925 0 0 249 x 4 ' `1. MORTON GROVE FY 1997/98 - orr. '_ —___Alet. CAPITAL IMPROVEMENT PROJECTS 1994 BOND FUND DEPARTMENT/ACTIVITY DESCRIPTIONS In 1994 the Village Board authorized the issuance of$7 million in General Obligation Bond to finance a variety of public improvements identified in the Villages Five Year Capital Improvement Plan. This budget reflects the appropriations necessary to complete those projects which are scheduled for construction during the 97-98 fiscal year which includes only a small appropriation to complete work on the new south water tower. All other public improvement projects to be paid for with Bond proceeds have already been completed. PERFORMANCEASSESSMENT 1996-97- GOALS AND OBJECTIVES All of the projects scheduled for construction last year using 1994 bond proceeds have been completed. During the proceeding fiscal year, we finished the Station#5 Reconstruction Project, completed the building addition and interior renovation to Fire Station#4, and completed and opened for service the new north water tower. The old south water tower was dismantled and the new water tower constructed. GOALS AND OBJECTIVES FOR FISCAL YEAR 1997-98 The only project remaining for completion using 1994 Bond proceeds is the south water tower which will shortly be painted, tested and then placed in service. It is anticipated the final 1994 Bond Issue Public Improvement Project will be completed by July of this year. BUDGET COMMENTS As noted in the Budget Summary, expenditures for this fund are anticipated to decrease 84.5% from the preceding budget due to the completion of projects for which this bond issue was passed. Only the south water tower remains to be completed. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 LOCAL STREET RESURFACING $ 632, 936 $ 0 $ 0 NEIGHBORHOOD STREET LIGHTING 4, 437 0 0 ALLEY PAVING 75, 424 0 0 MUNICIPAL FACILITIES 1, 895, 928 523, 000 0 WATER SYS IMPROVE/UPGR 1, 778, 486 995, 058 235, 238 Total Approp. Request $ 4, 378, 336 $ 1, 518, 058 $ 235, 238 animmth Pr --0 vas 250 MORTON GROVE, IL FISCAL YEAR 1997/98 INVESTMENT INCOME INTEREST INCOME - 461010 Projected interest earnings from invested bond proceeds and prior to related construction project payouts. Projects are expected to be completed by July 1997, and therefore interest earnings should be relatively minor. $824 WATER SYSTEM IA'IPROVEMENTS/UPGRADF CONTRACTUAL SERVICES ENGINEERING SERVICES - 552140 As earlier noted, the only project remaining is the completion of the South Water Tank. The amount indicated represents the balance remaining on the construction inspection services provided by the contracted engineering firm of Alvord Burdick&Howson to ensure the proper construction and - documentation of the remaining improvement. Construction Inspection-South Water Tank 26.000 TOTAL $26,000 CAPITAL OUTLAY IMPRVMNTS OTHER THAN BUILDING- 572020. Represents remaining funds to be paid out of this fund to complete the South Water Tank projected to be completed by July 1997. $209,238 amart 251 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97.98 DETAIL FUND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE INVESTMENT INCOME 461010 INTEREST INCOME 440,524 288,523 35,181 35,181 63,555 824 824 824 464010 AMMORTIZATION ON BOND DISCOUNTS 0 1,313 0 0 0 0 0 0 464020 AMMORTIZATIONS ON BOND PREMIUMS 125,837- 49,677- 0 0 271- 0 0 0 TOTAL INVESTMENT INCOME 314,687 240,159 35,181 35,181 63,284 824 824 824 LOAN PROCEEDS 471011 GENL OBLIGATION BOND PROCEEDS 7,000,000 0 0 0 0 0 0 0 TOTAL LOAN PROCEEDS 7,000,000 0 0 0 0 0 0 0 OTHER REVENUES 491040 MISCELLANEOUS INCOME 0 1,200 0 0 0 0 -_ 0 0 TOTAL OTHER REVENUES 0 1,200 0 0 0 0 0 0 "" TOTAL REVENUE 7,314,687 241,359 35,181 35,181 63,284 824 824 824 L, AVAILABLE FUND BALANCE 1,482,877 1,482,877 234,414 234,414 234,414 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 1,518,058 1,518,058 235,238 235,238 235,238 FUND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY38 - DEBT SERVICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE DEBT SERVICE 591080 BOND ISSUANCE COSTS 38,255 0 0 0 0 0 0 0 TOTAL DEBT SERVICE 38,255 0 0 0 0 0 0 0 "" TOTAL EXPENSE 38,255 0 0 0 0 0 0 0 \� 252 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL "\ FUND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY51 - LOCAL STREET RESURFACING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94.95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 55,656 44,260 0 0 0 0 0 0 552290 CONSTRUCTION SERVICES 1,030,498 588,676 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 1,086,154 632,936 0 0 0 0 0 0 **** TOTAL EXPENSE 1,086,154 632,936 0 0 0 0 0 0 FUND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY54 - NEIGHBORHOOD STREET LIGHTING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 l....% EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 11,852 4,437 0 0 0 0 0 0 0 0 0 0 0 0 552290 CONSTRUCTION SERVICES 81,645 0 0 0 TOTAL CONTRACTUAL SERVICES 93,497 4,437- 0 0 0 **** TOTAL EXPENSE 93,497 4,437- 0 0 0 0 0 a FUND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY55 - ALLEY PAVING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 0 0 0 0 0 552290 CONSTRUCTION SERVICES 29.008 75.424 0 0 0 0 TOTAL CONTRACTUAL SERVICES 29,008 75,424 0 0 0 CAPITAL OUTLAY yam. 0 572010 MACHINERY 8 40,890 0 0 0 0 0 0 EQUIPMENT O D 0 0 0 0 TOTAL CAPITAL OUTLAY 40,890 O **** TOTAL EXPENSE 69,898 75,424 0 0 0 0 0 0 253 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY60 - MUNICIPAL FACILITIES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 104,163 37,989 20,000 20,000 2,857- 0 0 0 552290 CONSTRUCTION SERVICES 34,878 1,700,707 483,000 483,000 227,942 0 0 0 552332 TEMPORARY FACILITIES 21,138 33,451 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 160,180 1,772,147 503,000 503,000 225,085 0 0 0 CAPITAL OUTLAY 572010 MACHINERY 8 EQUIPMENT 19,368 20,511 15,000 15,000 17,268 0 0 0 572040 FURNITURE 8 FIXTURES 0 103,270 5,000 5,000 17,479 0 0 0 TOTAL CAPITAL OUTLAY 19,368 123,781 20,000 20,000 34,747 0 0 0 **** TOTAL EXPENSE 179,548 1,895,928 523,000 523,000 259,832 0 - 0 0 FUND 31 - CAPITAL PROJ-1994 BOND ISSUE �- RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY92 - WATER SYSTEM IMPROVEMENTS/UPGR ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 238,143 167,354 66,500 66,500 21,785 26,000 26,000 26,000 552290 CONSTRUCTION SERVICES 0 18,000 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 238,143 185,354 66,500 66,500 21,785 26,000 26,000 26,000 CAPITAL OUTLAY 572010 MACHINERY 8 EQUIPMENT 0 771,600 0 0 8,435 0 0 0 572020 IMPRVMNTS OTHER THAN BUILDING 0 821,532 928,558 928,558 298,080 209,238 209,238 209,238 TOTAL CAPITAL OUTLAY 0 1,593,132 928,558 928,558 306,515 209,238 209,238 209,238 **** TOTAL EXPENSE 238,143 1,778,486 995,058 995,058 328,300 235,238 235,238 235,238 TOTAL FUND REVENUE 7,314,687 241,359 1,518,058 1,518,058 63,284 235,238 235,238 235,238 TOTAL FUND EXPENSE 1,705,495 4,378,336 1,518,058 1,518,058 588,132 235,238 235,238 235,238 NET FUND INCOME/LOSS 5,609,193 4,136,977- 0 0 524,848- 0 0 0 254 A ON( Sak fra i MORTON GROVE* FY 1997/98 WATER DEPARTMENT ]DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Water Department is to insure an adequate supply of safe potable water for use by residents, businesses and industry alike. The department provides not only for the operation of this critically important public utility but also insures the maintenance and periodic reconstruction and upgrade of system facilities to insure the system operates under compliance with all temporary help and safety standards and is able to provide an adequate supply of water not only to meet daily needs but also to meet necessary fire flow requirements. The department is under the management of the Superintendent of Public Works who insures the daily operations are conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the sewer system. ' a : u . ► 111 . ul ►Y . 1 I. 3 l ._. '97 a . al OBJECTIVES 1. A great deal of effort was again expended in maintaining the Village's water supply and distribution system and its appurtenances. The Water Department under adverse weather conditions repaired many water main breaks, water service line leaks, water valves, fire hydrants and B-boxes. A tremendous job well done by our personnel. 2. The Water Department continued to fulfill its state and federal mandates by implementing its bacteriological sampling and trihalomethane sampling. This Department always works in conjunction with the EPA, OSHA and the Department of Labor. 3. Once again this Department assisted other departments. Engineering was assisted in maintaining its flow meters. The Street Department was assisted in snow plowing and deicing procedures. The Sewer Department was assisted in the installation of sewers, catch basins, and manholes. 4. The Water Department did a yeoman's job accounting for the amount of water used and consumed by the populace. The water audit proved this statement. Leak surveys were conducted by Village crews using an electronic leak detector and proved very successful. But most important was the expedient repair of the broken water mains and service lines that proved to be essential. The Water Department will continue to foster its water conservation methods during the summer months. 5. The Water Department showed its productivity and efficiency when handling the reconditioning of the two pumping stations. Through adverse construction conditions, the water supply and distribution went undisturbed. The North Tower was removed and a new one was installed. At BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 WATER DEPARTMENT $ 2, 024, 864 $ 2, 297, 618 $ 2, 418, 115 Total Approp. Request $ 2, 024, 864 $ 2, 297, 618 $ 2, 418, 115 amet `ir.. tar 4 —$ rim MORTON GROVE, IL FISCAL YEAR 1997/98 this writing the South Tower was dismantled and the new tower is in the process of being built. ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997-1998 1. Continue to maintain the Village's water supply and distribution system and its appurtenances. a. Under the direction of the Division Superintendent all water main breaks, service lines from the watermain to the B-box will be repaired as quickly as possible. b. All broken fire hydrants, water main valves and B-boxes are to be repaired by this Department. c. The repairs are to be made as expediently as possible with the least amount of inconvenience to the community. 2. To continue to comply with all state and federal mandates. a The federal mandated lead and copper testing will begin at the 60 mandated sites. b. Bacteriological and trihalomethane sampling will continue. c. Any other sampling that is called upon by the state or federal governments will be complied with. d. The Department has and will work with the EPA, OSHA and the Department of Labor. 3. To continue to assist other departments in helping them achieve satisfaction and accomplishment. a. To assist the Sewer Department in its installation of sewer lines, catch basins and - manholes. b. To assist the Street Department in its snowplowing and deicing programs. c To inspect various jobs of private contractors when called upon by different departments. 4. To continue to seek and reduce the amount of unaccountable water that is supplied through its distribution system. a. Leak surveys will be conducted by in-house personnel using electronic equipment. b. To foster the water conservation measures during the summer months. c. To repair all leaks quickly and expediently. 5. To continue to maintain the two pumping stations and their appurtenances. a. To complete the new South Elevated Storage Tower. b. To quickly work out the computer problems at the North Station. 6. To continue to insure water customers will have quality water for consumption. a. To continue to chlorinate or disinfect the water at the two pumping stations. b. Water sampling will continue to be practiced by this Department. c. Strict compliance will be adhered to as far as all rules and regulations concerning its water supply. d. Inquiries and complaints will be investigated and resolved. 7. To continue to provide effective and efficient day-by-day management of the Water Department operations and public services. BUDGET COMMENTS The Water Department Budget increased from$2,297,618 to $2,418,115; an increase of$120,497 or 5.2%. The increase is due to a: 3% salary increase; a$36,000 increase in Engineering Services and an increase in Capital Outlay, a$78,000 dump truck. 250,c„ - page - rig 256 MORTON GROVE, IL FISCAL YEAR 1997/98 SERVICE & OTHER USER FEES SALE OF WATER- 442010 Projected revenues from sale of water to Village residents and industrial users as well as users outside the corporate boundaries who have contracted the Village for water needs. $2,618,000 SEWER USE FEES - 442020 Projected revenues based on water consumption by customers within village boundaries. Excludes users who are outside of Village boundaries and would therefore not be subject to fee. $617,000 WATER METER SALES - 442030 Projected sales of meters to residential and commercial water users. Increase due to anticipated sale of meters for Delanie farm development and current trend. $8,000 JNTEREST INCOME- 461010 Projected interest earnings from invested unspent cash balances. $2,500 LOAN PROCEEDS INSTALLMENT NOTE PROCEEDS- 471010 Installment Notes anticipated to be utilized for the following: $78,000 MORTON GROVE, IL FISCAL YEAR 1997/98 INTERFUND TRANSFERS TRANSFERS FROM CMMTR PRKG FUND - 481050 Allocated labor related costs for providing Public Works related functions of a Water/Sewer Department employee to the commuter parking lot. See commuter parking lot's "transfer to Water/Sewer Fund" (182031-811040) for further detail. $10,600 OTHER REVENUES• SALE OF SITRPT,ITS F,OITTPMENT- 491010 Projected proceeds from sale of 1985 GMC Dump Truck. $8,500 MISCELLANEOUS INCOME- 491040 Projected revenues from miscellaneous revenue sources related to water/sewer functions. —� $500 PERSONAL SERVICES SALARIES-PUBLIC WORKS:LABOR- 544606 $122,746 SALARIES-PUMP STATION ATTEND - 544609 $156,299 SALARIES-SEASONAL WORKERS - 544654 $9,500 SALARIES-OVERTIME- 545100 $67,500 LONGEVITY- 546100 $3,750 SOCIAL SECURITY- 547100 $27,038 HOSPITALIZATION INSURANCE- 548100 $36,707 RETIREE HEALTH INSURANCE- 548200 $3,800 LIFE INSURANCE - 548300 $1,321 — �� Page -- i1 MORTON GROVE, IL FISCAL YEAR 1997/98 CONTRACTUAL SERVICES EMPLOYEE RELATIONS - 551160 It includes an OSHA required Spirogram test for respirator use for seven employees . The increase includes funds for federally mandated testing of CDL drivers for drugs and alcohol. $1,195 ENGINEERING SERVICES - 552140 Water system improvements recommended by the Village's consulting engineer resulted in the preparation of plans for installation of six(6) mains which will enhance water supply to various sections of the Village. During the review of these plans, the Public Works Department requested the extension of two (2) of the mains -Waukegan Road from Greenwood to Dempster Street and Beckwith Road from Natchez to Narragansett. These segments were not included in the original contract and the design will be undertaken if funding is made available. $36,300 CONCRETE REPLACEMENT- 552230 Repair of driveways, curbs, and sidewalks damaged from repair of water leaks. $7,000 LANDFILL EXPENSES- 552260 Cost incurred by hauling water leak debris to landfill. $10,000 WATER& CHEMICAL.TESTING- 552270 Cost of periodically testing the Village's water system, according to EPA standards. This item was cut because the General Assembly appropriated money to the EPA to cover the costs of water testing. Morton Grove was forced to find another lab until money could be reappropriated. $5,000 r. , 4 Page " 259 MORTON GROVE, IL FISCAL YEAR 1997/98 CONSTRUCTION SERVICES - 552290 The completion of the South Water Tank was added during the budget review process. Over the last two years, the sufficiency of funds available from the 1994 Bond Issue to complete all the projects originally planned has been discussed. As we approach the conclusion of all the projects, namely the South Water Tank and Fire Station#4, it appears there will be a shortfall of about $80,000 to complete both projects. During the budget review process, it has been determined to fund this amount with $40,000 to complete the South Water Tank with Water Dept. funds from monies normally used in contingencies and $40,000 to complete Fire Station#4 with funds available in the Capital Projects Fund. $40,000 EOUIPMENT LEASE/RENTAL PYMTS - 552330 Rental of 10 pagers. $552 PURCHASE OF WATER- 552340 Projected cost of water purchased from the City of Chicago including rate increases effective January 1, --� 1997, and January 1, 1998, per recent notifications from the City of Chicago. These two rate increases alone amounted to a little over 4%. There is an estimated 1,250,976,000 gallons projected to be purchased from the City of which approximately 89 % or 1,113,369,000 is billed to Village water users. The other 11% is used by the Village in its overall municipal operations or lost due to water main leaks& brakes caused by weather conditions or age of pipes. While it is virtually impossible to have a 100%billed system ratio, the Village constantly employees controls such as leak location surveys and immediate responses to water main breaks to keep this ratio at a reasonable level. $1,291,900 UTILITIES-WATER SYSTEM-553110 Cost of electricity and gas for pumping stations. Effective with the 1996-97 fiscal year, we have also included the cost of the various separate telephone lines for alarms at the various water pumping stations, vaults and sewer lift stations. Pursuant to various improvements in the water distribution system, we have increased the number of telephone lines from throughout the system from 2 to 11 over the last two fiscal years. The cost of these lines were formerly charged to the telephone account in the General Fund (Finance Department). Increase in costs due to higher energy usage at South Pump Station attributable to larger pumps and motors necessary to accommodate improvements for both safety and service to general public. Pap MORTON GROVE, IL FISCAL YEAR 1997/98 �.. Breakout of costs is as follows: South Pumping Station Electric Cost $84,456 Water Valve Vault Electric Costs 1,344 Telephone/Alarm Lines various locations 3.900 TOTAL $89,700 MAINTENANCE OF AUTO EOUIPMENT- 554120 The Enterprise Fund's share for any automotive equipment that has to be repaired by outside concerns, and cannot be done in-house. $1,000 MAINTENANCE OF NON-AUTO EOUIP- 554130 Cost of testing and repairing six meters and their maintenance. Maintenance for water leak computer. The Administrator reduced the account during the budget review process. $500 MAINTENANCE OF RADIO EOUIPMENT�54150 For the maintenance of our base station, mobile units and pagers. $500 MAINT-WATER SYST TANKS/RESERVRS- 554190 Cost of work that has to be done by outside contractors. Two hatches for the North Station's reservoir #1; $1700. Alarm system maintenance included here. The Administrator reduced the account during the budget review process. $4,000 FAINT-WATER SYSTEM PUMPING STNS- 554200 Alarm system maintenance and inspection. Outside pump and electrical repair service for repair of pumps. $7,500 g•-■ Page - �1 261 MORTON GROVE, IL FISCAL YEAR 1997/98 MAINT-WATER SYSTEM MAINS - 554210 The small appropriation will provide for minor maintenance if required. The Administrator reduced the account during the budget review process. $1,000 COMMODITIES AUTO EOUIP SPPLS/REPAIR PARTS - 561100 All motor supply parts for the Water Department to maintain equipment. Prices based on an anticipated 5% increase. $24,745 GAS. DIESEL. FUEL. & OIL- 561110 Amount consists of the purchase of estimated gallons of gas and diesel fuel. 8,000 Gals Gas @ $ 1.15/Gallon $9,200 7,000 Gals Diesel @ $1.10/Gallon 7,350 4 Drums Oil @ $206 $2A TOTAL $17,374 OPERATIONAL SUPPLIES- 562110 Purchase of water maths, repair clamps, curb stops, brass fittings, welding and hardware, copper pipe, and fittings. $25,200 CHEMICAL SUPPLIES-562130 Purchase of chlorine for the Pumping Stations. $4,000 PUMPING STATIONS SUPPLIES- 562150 Repair parts and supplies needed for the upkeep of two pumping stations. $9,000 _ Pa .. iig 262 MORTON GROVE, IL FISCAL YEAR 1997/98 LANDSCAPLNG MATEFJALS - 563100 Restoration of damaged parkways and areas from water leak repair and the purchase of black dirt and sod. $5,000 f ONSTRUCTION MATERIALS - 563110 Purchase of sand, stone, and asphalt. $16,000 NON-AUTO REPAIR PARTS - 564100 Repair parts for water meters and TTR outside reads: 25 5/8" Meter Heads TTR $1,100 Freeze Plates 91 50 TTR Black B @ $2.55 Each 128 500 3/4" Leather Washers $12.88/100 65 250 'h" Seals @ .09 Each 23 1000 Feet Seal Wire 5� TOTAL $1,472 FIRE HYDRANTS & REPAIR PARTS- 564120 Purchase of fire hydrants and repair related parts. The increase is due to sandblasting and repainting of hydrants. The administrator reduced the number of hydrants for refurbishing from 500 to 300 during the budget review process. Purchase of Hydrants&Parts $7,000 Refurbishing Hydrants, Sandblast, Prime, and Paint 300 @ $16/Hydrant 4.800 TOTAL $11,800 SMALL TOOLS- 564190 Tools used by Water Department to repair leaks on water mains, hydrants, and valves. $1,500 Page eT 263 MORTON GROVE, IL FISCAL YEAR 1997/98 OPERATIONAL EOUIPMENT- 564200 Purchase of meters for new buildings, replacements, and Delanie Farm Subdivision. Suction pump is utilized on water main breaks. Mic leak computer is used on leak detection equipment. Air conditioner will be used to cool office where computer will be housed. Generator utilized when electric tools necessary for meter installation. Pipe locator is a replacement unit to locate underground water pipe. Specialized printer will be used with new computer from the Engineering Department for printing oversized maps and diagrams indicating sewer layouts etc. The Administrator removed the generator during the budget review process. Twelve 1 Inch Meters @ $135 $1,620 32 3/4" Meters @ $106 3,392 Twelve 1 1/2" @ $288 3,456 Two 3" Meters @ $777 1,554 One 2" Suction Pump 1,500 Barricades 1,000 One Mic Leak Computer 2,000 Generator Wmdow Air Conditioner 650 Sump Pump for North Station 300 Pipe Locator 1,500 Printer for Computer 1000 TOTAL $19,972 UNIFORM PURCHASE & REPLACEMENT- 564300 Purchase of steel toed shoes, pants. Vests, shirts and jackets are bright orange to provide a measure of safety while conducting Village business on the streets. $3,471 CAPITAL OUTLAY cAPITAT,IMPROVEMENTS TO BLDGS- 571030 The Chlorine Leak Detector will be installed as a replacement item at the North Pumping Station. This is an emergency safety device mandated by the Environmental Protection Agency. $2,000 p a MORTON GROVE, IL FISCAL YEAR 1997/98 MACHINERY & EOUIPMENT - 572010 The Public Works portable leak detection system is in dire need of a replacement amplifier. The present amplifier was damaged by water when part of an excavation collapsed. This unit discovers leaks on underground pipes. The Pumping Station's duplicating machine was a hand-me-down from the main Public Works office. It would not be cost effective to repair it. The Administrator removed the copy machine during the budget review process. Amplifier $11,000 Duplicating (Copy) Machine $11,000 MOTOR VEHICLES - 572030 The six wheel dump truck is to replace a 1985 GMC truck, M36. This truck is used to carry excavation spoils. This item will be financed by an installment note. $78,000 DEBT SERVICE BOND REDEMPTION- 591010 Projected costs on current following debt to be retired during year: 1959 Water Revenue Bonds $25,000 1965 Water Revenue Bonds 20,000 1991 Rfng Bond(25 % share) 172.500 TOTAL $217,500 BOND INTEREST- 591020 Projected interest costs on Bond Related Debt: 1959 Water Revenue Bonds $1,547 1965 Water Revenue Bonds 2,800 1991 Ring Bond(25 % Share) 29 769 TOTAL $34,116 Try Page 4 265 MORTON GROVE, IL FISCAL YEAR 1997/98 NOTE REDEMPTION- 591030 Projected payments on principal portion of installment notes during fiscal year: $9,377 NOTE INTEREST- 591040 Projected interest costs for the following installment notes: $780 AGENT FEES - 591070 Projected paying agent fees on bonded debt. $1,000 Pere 266 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 40 - ENTERPRISE/WATER & SEWER RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE SERVICE & OTHER USER FEES 442010 SALE OF WATER 2,347,882 2,528,642 2,591,200 2,591,200 2,189,957 2,618,000 2,618,000 2,618,000 442020 SEWER USE FEES 552,102 565,986 612,300 612,300 498,017 617,000 617,000 617,000 442030 WATER METER SALES 8,270 3,567 3,500 3,500 8,625 8,000 8,000 8,000 TOTAL SERVICE & OTHER USER FEES 2,908,254 3,098,195 3,207,000 3,207,000 2,696,599 3,243,000 3,243,000 3,243,000 GRANT REVENUES 451006 GRANTS:STATE GRANTS 25,028 0 0 0 0 0 0 0 TOTAL GRANT REVENUES 25,028 0 0 0 0 0 0 0 INVESTMENT INCOME 461010 INTEREST INCOME 2,610 1,213 2,500 2,500 1,628 2,500 2,500 2,500 TOTAL INVESTMENT INCOME 2,610 1,213 2,500 2,500 1,628 2,500 2,500 2,500 LOAN PROCEEDS :71010 INSTALLMENT NOTE PROCEEDS 0 0 0 0 0 78,000 78,000 78,000 �� TOTAL LOAN PROCEEDS 0 0 0 0 0 78,000 78,000 78,000 INTERFUND TRANSFERS 481050 TRANSFERS FROM CMMTR PRKG FUND 9,320 9,600 9,900 9,900 7,425 10,600 10,600 10,600 TOTAL INTERFUND TRANSFERS 9,320 9,600 9,900 9,900 7,425 10,600 10,600 10,600 OTHER REVENUES 491010 SALE OF SURPLUS EQUIPMENT 0 0 0 0 0 8,500 8,500 8,500 491040 MISCELLANEOUS INCOME 550 125 500 500 70 500 500 500 TOTAL OTHER REVENUES 550 125 500 500 70 9,000 9,000 9,000 **** TOTAL REVENUE 2,945,762 3,109,134 3,219,900 3,219,900 2,705,722 3,343,100 3,343,100 3,343,100 \,.v 267 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 40 - ENTERPRISE/WATER 8 SEWER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY33 - WATER DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544606 SALARIES-PUBLIC WORKS:LABOR 121,225 110,911 119,174 119,174 102,199 122,746 122,746 122,746 544609 SALARIES-PUMPING STATION ATTEND 144,756 145,923 150,453 150,453 128,577 156,299 156,299 156,299 544654 SALARIES-SEASONAL WORKERS 11,649 23,574 9,239 9,239 15,504 9,500 9,500 9,500 545100 SALARIES-OVERTIME 45,778 61,999 65,522 65,522 52,582 67,500 67,500 67,500 546100 LONGEVITY 1,200 2,550 3,750 3,750 0 3,750 3,750 3,750 547100 SOCIAL SECURITY 24,821 26,054 26,357 26,357 22,567 27,038 27,038 27,038 548100 HOSPITILIZATION INSURANCE 30,353 34,180 32,237 32,237 32,999 36,707 36,707 36,707 548200 RETIREE HEALTH INSURANCE 2,813 3,708 3,800 3,800 3,090 3,800 3,800 3,800 548300 LIFE INSURANCE 1,317 1,327 1,268 1,268 1,080 1,321 1,321 1,321 TOTAL PERSONAL SERVICES 383,912 410,227 411,800 411,800 358,598 428,661 428,661 428,661 CONTRACTUAL SERVICES 551160 EMPLOYEE RELATIONS 490 480 1,195 1,195 981 1,195 1,195 1,195 552140 ENGINEERING SERVICES 0 0 0 0 0 36,300 36,300 360 552230 CONCRETE REPLACEMANT 6,954 7,194 7,000 7,000 7,103 7,000 7,000 552260 LANDFILL EXPENSES 7,247 6,053 10,000 10,000 7,115 10,000 10,000 lu,_.0 552270 WATER 8 CHEMICAL TESTING 5,522 4,373 5,000 5,000 4,380 5,000 5,000 5,000 552290 CONSTRUCTION SERVICES 0 0 0 0 0 0 40,000 40,000 552330 EQUIPMENT LEASE/RENTAL PYMTS 599 471 552 552 215 552 552 552 552340 PURCHASE OF WATER 1,259,660 1,291,211 1,224,100 1,224,100 1,043,912 1,291,900 1,291,900 1,291,900 553110 UTILITIES-WATER SYSTEM 63,434 86,430 75,000 75,000 75,956 89,700 89,700 89,700 554120 MAINTENANCE OF AUTO EQUIPMENT 577 934 1,000 1,000 739 1,000 1,000 1,000 554130 MAINTENANCE OF NON-AUTO EQUIP 3,536 4,153 2,500 2,500 3,983 2,500 500 500 554150 MAINTENANCE OF RADIO EQUIPMENT 200 245 500 500 275 500 500 500 554190 MAINT-WATER SYST TANKS/RESERVRS 6,984 18,906 7,500 7,500 1,180 7,500 4,000 4,000 554200 MAINT-WATER SYSTEM PUMPING STNS 1,359 13,665 7,500 7,500 7,359 7,500 7,500 7,500 554210 MAINT-WATER SYSTEM MAINS 1,357 1,103 2,500 2,500 0 2,500 1,000 1,000 TOTAL CONTRACTUAL SERVICES 1,357,919 1,435,217 1,344,347 1,344,347 1,153,198 1,463,147 1,496,147 1,496,147 COMMODITIES 561100 AUTO EQUIP SPPLS/REPAIR PARTS 21,899 23,194 23,565 23,565 19,733 24,745 24,745 24,745 561110 GAS, DIESEL, FUEL, 8 OIL 11,435 13,946 11,900 11,900 7,149 17,374 17,374 17,374 562110 OPERATIONAL SUPPLIES 24,856 21,494 24,000 24,000 21,215 25,200 25,200 25,200 562130 CHEMICAL SUPPLIES 4,350 2,554 4,000 4,000 3,261 4,000 4,000 4,000 562150 PUMPING STATIONS SUPPLIES 5,399 17,746 9,000 9,000 6,807 9,000 9,000 9,000 563100 LANDSCAPING MATERIALS 5,496 5,193 5,000 5,000 4,417 5,000 5,000 5,000 563110 CONSTRUCTION MATERIALS 12,198 12,229 16,000 16,000 12,684 16,000 16,000 16,000 564100 NON-AUTO REPAIR PARTS 2,118 3,017 1,472 1,472 833 1,472 1,472 1,472 564120 FIRE HYDRANTS 8 REPAIR PARTS 12,422 11,113 15,000 15,000 10,760 15,000 11,800 11,800 564190 SMALL TOOLS 922 903 1,500 1,500 575 1,500 1,500 tsrli 564200 OPERATIONAL EQUIPMENT 13,131 9,464 14,632 14,632 14,817 20,772 19,972 564300 UNIFORM PURCHASE 8 REPLACEMENT 2,280 3,531 3,471 3,471 2,030 3,471 3,471 3,-I1 TOTAL COMMODITIES 116,505 124,383 129,540 129,540 104,281 143,534 139,534 139,534 268 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL �i FUND 40 - ENTERPRISE/WATER & SEWER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY33 - WATER DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 CAPITAL OUTLAY 571030 CAPITAL IMROVEMENTS TO BLDGS 0 0 15,500 15,500 15,356 2,000 2,000 2,000 572010 MACHINERY & EQUIPMENT 500 0 0 0 0 12,200 11,000 11,000 572020 IMPRVMNTS OTHER THAN BUILDING 0 0 100,000 100,000 0 0 0 0 572030 MOTOR VEHICLES 0 0 24,400 24,400 20,239 78,000 78,000 78,000 TOTAL CAPITAL OUTLAY 500 0 139,900 139,900 35,595 92,200 91,000 91,000 DEBT SERVICE 591010 BOND REDEMPTION 0 0 206,250 206,250 206,250 217,500 217,500 217,500 591020 BOND INTEREST 64,142 51,711 44,575 44,575 44,574 34,116 34,116 34,116 591030 NOTE REDEMPTION 0 0 18,517 18,517 18,517 9,377 9,377 9,377 591040 NOTE INTEREST - 4,365 2,773 1,689 1,689 1,694 780 780 780 591070 AGENT FEES 810 553 1,000 1,000 595 1,000 1,000 1,000 TOTAL DEBT SERVICE 69,317 55,037 272,031 272,031 271,630 262,773 262,773 262,773 "" TOTAL EXPENSE 1,928,153 2,024,864 2,297,618 2,297,618 1,923,302 2,390,315 2,418,115 2,418,115 269 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Water Department 1996-97 1997-98 Salary Number Grade Salary Nui Full Time: Division Superintendent 92, 648 1. 5 72 95, 426 1.5 Maintenance Supervisor 45, 893 1. 0 57 47, 268 1. 0 Equipment Operator 42 , 398 1.0 53 43 , 669 1. 0 Pumping Station Attendant 88, 688 2 . 0 56 92 , 682 2.0 Total 269, 627 5. 5 279, 045 5. 5 Additional Personal Service: Salaries-Seasonal Workers 9, 239 9,500 Salaries-Overtime 65, 522 67,500 Retiree Health Insurance 3, 800 3 , 800 Total 78,561 80,800 Fringe Benefits: - Longevity 3, 750 3 . 5 3,750 3 .5 Social Security 26,357 7 . 5 27,038 7 . 5 Hospitilization Insurance 32, 237 5.5 36,707 5. 5 Life Insurance 1,268 5. 5 1,321 ^6 Total 63, 612 68,816 Department Total 411,800 5. 5 428, 661 5.5 270 `r MORTON GROVE FY 1997/98 SEWER DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Sewer Department is to assure continued inspection and maintenance of all sanitary combined and storm sewers to facilitate proper operation thereby servicing the community and protecting the health and welfare of residents. The department is under the management of the Superintendent of Public Works who insures the daily operations are conducted in an efficient and effective manner and that all policies of the Village are carried out with regard to operation of the sewer system. PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996-1997 GOALS AND OBJECTIVES 1. A great deal of effort was expended this year on maintaining the sanitary, storm and combination sewers. Catch basins were cleaned, sewers rodded, and manholes were inspected and cleaned. Flow monitoring was conducted and implemented. Record keeping was kept on all of the cleaning activities as prescribed by the Water Reclamation District of Chicago. Sewers were televised and those lines that showed cave-ins were excavated and repaired by Public Works crews. 2. The Sewer Department assisted the residents with draining their back yards and sump pump problems. The crews answered inquiries and complaints. 3. The Sewer Department assisted other departments. They assisted the Engineering Department with their flow meters. The Sewer Department assisted the Water Department in repaired water main breaks and service line leaks. They assisted the Street Department with snow plowing and deicing programs. 4. Once again the Sewer Department was very successful in draining newly proposed asphalt alleys. Sewer lines and manholes were installed before the gravel alleys were paved. Catch basins were installed at different locations to drain the streets. Also the Callie relief sewer from Capulina to Dempster was installed by our crews. ANNUAL GOALS AND OBJECTIVES-FISCAL YEAR 1997-1998 1. To continue to maintain the sanitary, storm and combination sewers and their appurtenances. a. Under our maintenance program sewer lines will be rodded, catch basins and sewer manholes will be cleaned. Manholes will be inspected. b. Flow metering of sewer lines will continue. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 SEWER DEPARTMENT $ 413, 586 $ 490, 919 $ 509, 335 Total Approp. Request $ 413, 586 $ 490, 919 $ 509, 335 ��._-= Page ,. ...--1 271 y MORTON GROVE, IL FISCAL YEAR 1997/98 c. Damaged sewer lines that were televised last year will be grouted this coming fiscal year. d. To continue to keep records on all work done on the sewer system by Public Works crews. 2. To continue to assist Village residents with advice in solving their private sewer problems. a. All inquiries and complaints will be investigated by our crews. b. Residents experiencing sump pump flooding will be advised of the options available to mitigate the problem. c. Residents experiencing back yard flooding will be advised of the options available to mitigate the problem. 3. Continue to lend assistance to other departments in their time of need. a. Continue to assist the Engineering Department with their flow monitoring machines. b. Continue to assist the Street Department in snow plowing and deicing programs. c. Continue to assist the Water Department in repairing water main breaks and service line leaks. 4. To continue our construction work in establishing damage in our rights-of-way. a. Sewer lines and manholes will be installed in the alleys scheduled for paving this year. b. New catch basins will be installed in various locations, as necessary to drain the street. 5. All repairs, installations are to be made as expediently as possible with a minimum of inconvenience to the community. - 6. Continue to provide effective, efficient day-by-day management of Sewer Department operations and public services. BUDGET COMMENTS The Sewer Department Budget increased from$490,919 to $509,335; an increase of$18,416 or 3.8%. The increase is due to a: 3% salary increase; $5,000 overtime hour adjustment increase and a $17,700 increase in Capital Outlay for a dump body and two flow meters. PERSONAL SERVICES SALARIES-PUBLIC WORKS:LABOR- 544606 $201,918 SAT ARTFS-OVERTIME - 545100 Increase of$5,250 due to in-house labor costs needed to construct lateral sewers. $31,000 LONGEVITY - 546100 $3,150 SOCIAL SECURITY- 547100 $17,785 HOSPITALIZATION INSURANCE- 548100 $25,563 .1 LIFE INSURANCE - 548300 $956 272 MORTON GROVE, IL FISCAL YEAR 1997/98 CONTRACTUAL S RVI . _S EMPLOYEE RELATIONS - 551160 Includes an OSHA required spirogram test for respirator use for four employees. The increase includes alcohol and drug testing for CDL drivers, according to a federal mandate. $800 ENGINEERING SERVICES - 552140 Sewer monitoring for sanitary sewers mandated by the Metropolitan Sanitary Water Reclamation District of Greater Chicago. The Village will work with the new consulting engineer to hold costs to a minimum. The Village's engineering consultant has provided an estimate of the cost for the report required for the Combined Sewer Operations Plan (CSOP)which is a mandated proposition from the Water Reclamation District. This line item has been significantly reduced this year as extensive monitoring was completed during the 1996-97 fiscal year. Mandated Sanitary Sewer Monitoring $9,000 Ciobra Group Coordination: Sewer Grouting&Repairs 3.500 TOTAL $12,500 CONSTRUCTION SERVICES- 552290 Routing and repairs to sewers to correct defects discovered during the monitoring done during 1996-97. The repairs are necessary to conform with mandates established by the Metro Water Reclamation District. The Administrator reduced the account during the budget review process. $20,000 • E_OIJTPMENT .EASE/RENT L PYMT - 552330 This coven the cost of pager rental for the Sewer Department employees. $280 f ": Page • �� rat 273 MORTON GROVE, IL FISCAL YEAR 1997/98 --‘ MAINTENANCE OF NON-AUTO EOUIP- 554130 Purchase of bracket attachments for sewer monitoring equipment. $500 MAINTENANCE OF RADIO EOUIPMENT- 554150 For the maintenance of the Base Station, mobile units, and pagers. The Administrator reduced the account during the budget review process. $250 COMMODITIES CONSTRUCTION MATERIALS- 563110 Sand and stone purchased for the backfilling of excavations for sewer repairs. Tile is purchased to repair broken sewer pipe. Blocks, rings, and covers are purchased to rebuild manholes and catch basins. Also includes the repair of inlets on resurfaced streets. Includes PVC pipe for sump pump drains and the repair"1 of inlets on resurfaced streets. South Central neighborhood storm sewer materials for Georgians; Georgiana sewers to be separated. Street is due for reconstruction in 1998. Installation of sewer to be done by Public Works employees. The Georgians Ave sewer was deferred for one additional year by the Administrator during the budget review process. $22,000 NON-AUTO REPAIR PARTS - 564100 For replacement of broken sewer rodding hose on the water jet that is worn out or ruptured; worn out or damaged knives from cutting roots out of the sewer system. Increase due to price increase for rodding knife, hoses and other related parts required. $7,000 age �� At 274 MORTON GROVE, IL FISCAL YEAR 1997/98 OPERATIONAL EOUIPMENT - 564200 Antiquated radios would be replaced with new models. Suction pump to be used on sewer back ups. Two Radios $700 One 2 Inch Suction Pump 1 500 TOTAL $2,200 UNIFORM PURCHASE & REPLACEMENT- 564300 For the purchase of pants, vests, steel toed shoes, insulated coveralls, and bright orange shirts and jackets. $3,471 APITAT, OUTLAY MACHINERY & EOUIPMENT- 572010 Replace M8; old truck body was damaged beyond repair due to concrete hauling during South Central Neighborhood sewer installation. The new truck body will be designed expressly for hauling concrete. The purchase of two flow meters is for the monitoring of our sanitary sewers mandated by the Metropolitan Sanitary Water Reclamation District of greater Chicago. The 10 inch bans are part of the equipment that accompanies the flow meters. M8 Dump Body $9,137 Two Flow Meters 8,000 Six 10 Inch Bans ¢QQ TOTAL $17,737 DEBT SERVICE NOTE REDEMPTION-591030 Projected payments on principal on following non-bonded debt: 1990 IEPA Loan-Mandated Sewer Rehab (PS 13 & 14 of 40) 54,981 Sewer Catch Basin Cleaner(4 of 5) 31,588 1994 John Deere Backhoe (3 of 4) 29.649 TOTAL $116,218 r� -- Page - n MORTON GROVE, IL FISCAL YEAR 1997/98 NOTE INTEREST - 591040 Projected interest costs on following non-bonded debt: • 1990 IEPA Loan-Mandated Sewer Proj $22,388 Sewer Catch Basin Cleaner 1,744 1994 John Deere Backhoe 1 875 TOTAL $26,007 • rte, Page �'f 276 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 40 - ENTERPRISE/WATER & SEWER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY34 - SEWER DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544606 SALARIE5-PUBLIC WORKS:LABOR 171,129 185,748 191,608 191,608 165,337 201,918 201,918 201,918 545100 SALARIES-OVERTIME 31,244 44,894 25,750 25,750 40,122 31,000 31,000 31,000 546100 LONGEVITY 900 2,550 3,150 3,150 0 3,150 3,150 3,150 547100 SOCIAL SECURITY 15,463 17,631 16,651 16,651 15,596 17,785 17,785 17,785 548100 HOSPITILIZATION INSURANCE 24,941 25,008 25,563 25,563 21,303 25,563 25,563 25,563 548300 LIFE INSURANCE 806 867 907 907 763 956 956 TOTAL PERSONAL SERVICES 244,482 276,697 263,629 263,629 243,121 280,372 280,372 80,3 CONTRACTUAL SERVICES 551160 EMPLOYEE RELATIONS 210 280 800 800 820 600 800 800 552140 ENGINEERING SERVICES 0 8,610 47,500 47,500 11,078 12,500 12,500 12,500 552290 CONSTRUCTION SERVICES 0 0 0 0 0 34,000 20,000 20,000 552330 EQUIPMENT LEASE/RENTAL PYMTS 0 340 280 280 154 280 280 280 554130 MAINTENANCE OF NON-AUTO EQUIP 0 0 0 0 0 500 500 500 54150 MAINTENANCE OF RADIO EQUIPMENT 109 40 500 500 0 500 250 250 TOTAL CONTRACTUAL SERVICES 319 9,270 49,080 49,080 12,052 48,580 34,330 ,330 COMMODITIES 563110 CONSTRUCTION MATERIALS 90,037 82,899 21,500 21,500 13,364 114,000 22,000 22,000 564100 NON-AUTO REPAIR PARTS 4,680 5,422 5,000 5,000 4,604 7,000 7,000 7,000 564200 OPERATIONAL EQUIPMENT 965 1,361 4,184 4,184 4,293 2,200 2,200 2,200 564300 UNIFORM PURCHASE & REPLACEMENT 2,431 3,265 3,471 3,471 1,866 3,471 3,471 3,47 TOTAL COMMODITIES 98,113 92,947 34,155 34,155 24,127 126,671 34,671 oak CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 0 0 0 0 0 17,737 17,737 17,737 TOTAL CAPITAL OUTLAY 0 0 0 0 0 17,737 17,737 77,73j DEBT SERVICE 591030 NOTE REDEMPTION 0 0 113,386 113,386 81,797 116,218 116,218 116,218 591040 NOTE INTEREST 31,785 34,672 30,669 30,669 27,085 26,007 26,007 26 007 TOTAL DEBT SERVICE 31,785 34,672 144,055 144,055 108,882 142,225 142,225 ' ._.2 ,5) ••'• TOTAL EXPENSE 374,700 413,586 490,919 490,919 388,182 615,585 509,335 509,335 277 Village Of Morton Grove Personnel Summary Fiscal: 97-98 Date: 04/08/97 1996-97 1997-98 Salary Number Grade Salary Nut.. r Full Time: 30, 882 . 5 72 31,808 5 Division Superintendent Maintenance Supervisor 45,893 1. 0 57 47 , 268 1.0 Equipment Operator 42 , 398 1.0 53 84, 431 2 .0 Maintenance Worker I 35, 142 1. 0 Maintenance Worker Ii 37, 293 1. 0 48 38,411 1. 0 Total 191, 608 4 . 5 201,918 4.5 Additional Personal Service: 25,750 31, 000 Salaries-Overtime Total 25,750 31, 000 Fringe Benefits: 3 , 150 2 . 5 3 , 150 _ 2 . 5 Longevity 16,651 5.5 17,785 5. 5 Social Security 25,563 4 . 5 25,563 4 . 5 Lfeinsurancen Insurance 907 4 .5 956 ,5 Life Insurance Total 46, 271 47,454 Department Total 263 , 629 4. 5 280,372 4.5 278 A *WI ,,,- '... ..,-- 11f10N0F .,- -r---- MORTON GROVE FY 1997/98 ENTERPRISE FUND - WATER/SEWER ADMIN. & OVERHEAD DEPARTMENT/ACTIVITY DESCRIPTION The mission of the Administration and Overhead Department of this Fund is to assure the efficient and effective management of the day-to-day operations of the Water and Sewer Departments. Areas of responsibility include water meter readings; billing and collection for water and sewer usage; and general customer service related to same. Costs allocated to this process include all administrative and overhead costs related to the Water and Sewer Departments. This includes all costs related to the billing process discussed above (there are over 7,600 metered accounts which are billed on at least a bi-monthly basis); portion of costs from annual audit related to the fund; portion of the annual insurance requirements for property, liability, casualty and worker's compensation, etc.; pension and disability costs of Water and Sewer Department personnel; and allocation of personnel costs originating from the General Fund devoted to Water and Sewer Department functions(Vehicle Maintenance, Engineering, Finance, Administration and Legislation). `-" PERFORMANCE ASSESSMENT-PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES Specifications for an upgraded water billing system were developed during the fiscal year and it is expected successful conversation will be completed by the conclusion of the current fiscal year. ANNUAL GOALS AND OBJECTIVES-FISCAL YEAR 1997/98 Continue to provide the services noted above on a timely, effective and efficient basis. BUDGET COMMF. S There is a decrease of$15,713 or 3.6%from the amount budgeted in the previous year. The projected contribution for self insurance under IRMA has decreased by $7,478 for this fund's share of that expenditure due to the new formula adopted by IRMA effective January I, 1997. There is also a BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 ADMINISTRATION & OVERHEAD $ 280, 628 $ 431, 363 $ 415, 650 Total Approp. Request $ 280, 628 $ 431, 363 $ 415, 650 4 d—� _. Page ...---b 5 279 MORTON GROVE, IL FISCAL YEAR 1997/98 decrease of$15,500 in programming and software fees as the 1996-97 budget included the upgrading of the water billing system. There is also a decrease in the amount appropriated for reserves for emergency and extraordinary expenditures of$7,083 due to current budget constraints. There was an increase of $4,000 for the Fund's share of the civilian employees pension fund and a $4,400 increase in the transfer to General Fund which represents the annual salary, overhead and administrative expenses of the General Fund shared by the Water/Sewer Fund. PERSONAL SERVICES SALARY-DEPARTMENT DIRECTOR- 544300 $39,577 SALARY-ASST DEPT DIRECTOR- 544430 $33,755 SALARIES-PUBLIC WORKS:LABOR- 544606 $20,987 SALARY-METER READER- 544611 $30,575 SALARIES-CLERICAL - 544700 $26,955 SALARIES-SECRETARIAL- 544710 $17,054 SALARIES-OVERTIME- 545100 $1,061 LONGEVITY- 546100 $1,300 SOCIAL SECURITY- 547100 $12,218 HOSPITALIZATION INSURANCE - 548100 $22,226 LIFE INSURANCE - 548300 $798 CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS - 551120 Includes dues to American Water Works Association, renewal for EPA Certification, and periodical subscription dues. $500 280 MORTON GROVE, IL FISCAL YEAR 1997/98 MEETINGS & CONFERENCES - 551130 This account covers the cost of attending local meeting and area conferences for key personnel to gain additional information regarding Municipal utility operations. $250 TRAINING& INSTRUCTIONS - 551150 Advanced training for the water leak detector computer equipment. The Administrator reduced the account during the budget review process. $1,000 POSTAGE & METER RENTAL- 552120 Cost of mailing water bills and other miscellaneous items for Water/Sewer Department. The Administrator reduced the account during the budget review process. $8,500 PRINTING& PUBLISHING- 552130 Blank cards for water/sewer billing, flyers and resident notifications, as needed from time to time. $1,800 PROGRAM MLNG& SOFTWARE FEES- 552170 Projected costs to provide maintenance/updates to newly installed water billing system and other Public Works Software from time to time. The Administrator reduced the account during the budget review process. $2,500 AUDITING SERVICES- 552200 Includes the portion of the annual audit costs charged to the Water/Sewer Department(see General Fund for detailed explanation). The Administrator reduced the account during the budget review process. $6,500 I � Page �-," INS 281 MORTON GROVE, IL FISCAL YEAR 1997/98 MALNTENANCE OF NON-AUTO EOUIP - 554130 Miscellaneous repairs to office related equipment related to water billing/collections & other water/sewer related functions. $1,000 SELF INS/TRMA POOL CONTRIBUTION- 557130 The Village is currently self-insured for worker's compensation general liability, public officials, auto collision, and liability, property and casualty and boiler and machinery, coverage under the Intergovernmental Risk Management Agency(IRMA). IRMA is a self-insured group pool consisting of about 65 municipalities in the metropolitan area. The 1998 projected contribution is based on utilizing IRMA's formula multiplied by a projected rate of$2.53 per $100 of total adjusted revenues (per the 1995-96 audited report, and deducting a credit of 14 % (from gross contributions) for share of interest earned in IRMA'S loss fund and credit for its experience modification. The allocation between the General Fund and the Water/Sewer Fund, is provided below. Allocations are based on the share of each fund's revenues used in the total revenue base calculation. _ General Fund $ 340,895 Water/Sewer Fund 33.794 TOTAL $ 374A1 $33,794 VILLAGE SHARE OF PENSION- 557200 The amount is only tentative. The actuarial study for calender year 1997 is due by March 1997. That report should give us a better idea what the cost benefits will be for 1997 and what to expect for calender 1998. For now, an initial estimate of 6.6%of the salary base in the water/sewer fund is being used to project the Village share for the 1997-98 fiscal year. This rate is an increase from the 6.2% rate used in the previous year and is a reflection of more realistic actuarial assumptions. See General Employees' Pension Fund for further info. $43,100 LoNalEBALDISABILE[Y INCUR ANCF.- 557230 Water/Sewer Department's share of premiums for employee Long Term Disability insurance premiums. $2,000 Page it MORTON GROVE, IL FISCAL YEAR 1997/98 COMMODITIES OFFICE SUPPLIES - 562180 Supplies purchased to keep records and reports. $1,000 RESERVES RESERVE FOR EMRGNCY/EXTRA EXP- 581010 Represents the Water/Sewer Fund's share of amounts set aside for any unforseen emergency or extraordinary expenditures. One of the strong points of the zero based budgeting concept is it eliminates any appropriations request where a need cannot be clearly demonstrated. Although we use sound forecasting techniques, no one has a crystal ball and unforseen emergency or extraordinary needs may occur during the fiscal year. This account is intended to cover these circumstances. The Administrator reduced the contingency account during the budget review process because it is unlikely that additional water treatment will be required by the IEPA. The amount reflects a contingency of about 0.5% of day-to-day operating expenses. Reserve $16,200 Corrosion Control EPA Mandates $16,200 RESERVE FOR IRMA DCTBLS/ASSES- 581030 As a member of the intergovernmental Risk Management pool(IRMA), the Village is responsible for the first $1,000 on all claims filed and paid thru IRMA. This amount appears adequate to cover the Water Fund share of these deductibles. $2,500 INTERFUND TRANSFERS. TRANSFERS TO GENERAL FUND- 811010 Represents the annual salary, overhead, and other administrative expenses of the General Fund to be shared by the Water/Sewer Dept. $88,500 Page ,k 283 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL iel.\ FUND 40 - ENTERPRISE/WATER & SEWER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY35 - ADMINISTRATION & OVERHEAD ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 35,425 32,656 37,693 37,693 32,598 37,693 37,693 39,577 544430 SALARY-ASST DEPT DIRECTOR 30,348 30,087 32,130 32,130 27,583 33,093 33,093 33,755 544606 SALARIES-PUBLIC WORKS:LABOR 9,327 18,492 20,376 20,376 17,265 20,987 20,987 20,987 544611 SALARY-METER READER 27,937 28,488 29,685 29,685 25,160 30,575 30,575 30,575 544700 SALARIES-CLERICAL 26,815 23,773 24,371 24,371 20,707 26,955 26,955 26,955 544710 SALARIES-SECRETARIAL 24,929 13,940 15,603 15,603 13,127 17,054 17,054 17,054 545100 SALARIES-OVERTIME 122 207 1,030 1,030 51 1,061 1,061 1,061 546100 LONGEVITY 450 1,300 1,300 1,300 0 1,300 1,300 1,300 547100 SOCIAL SECURITY 11,587 11,544 11,742 11,742 9,844 12,181 12,181 12,218 548100 HOSPITILIZATION INSURANCE 17,866 16,086 22,226 22,226 15,741 22,226 22,226 22,226 548300 LIFE INSURANCE 574 605 758 758 624 787 787 798 TOTAL PERSONAL SERVICES 185,380 177,178 196,914 196,914 162,700 203,912 203,912 206,506 CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 428 455 750 750 453 500 500 551130 MEETINGS & CONFERENCES 20 44 500 500 161 250 250 ,30 551150 TRAINING & INSTRUCTIONS 131 1,009 1,500 1,500 400- 1,000 1,000 1,000 552120 POSTAGE & METER RENTAL 8,339 7,549 9,700 9,700 7,063 9,700 8,500 8,500 552130 PRINTING & PUBLISHING 34 2,457 1,800 1,800 1,314 1,800 1,800 1,800 552170 PROGRAMMING & SOFTWARE FEES 1,472 0 18,000 18,000 12,570 3,000 2,500 2,500 552200 AUDITING SERVICES 5,063 5,813 6,750 6,750 5,938 6,750 6,500 6,500 554130 MAINTENANCE OF NON-AUTO EQUIP 564 315 1,000 1,000 414 1,000 1,000 1,000 557130 SELF INS/IRMA POOL CONTRIBUTION 19,095 43,998 41,272 41,272 30,675 33,794 33,794 33,794 557200 VILLAGE SHARE OF PENSION 31,300 34,988 39,100 39,100 0 43,100 43,100 43,100 557230 LONG TERM DISABILITY INSURANCE 2,900 3,018 2,600 2,600 2,500 2,000 2,000 2,000 TOTAL CONTRACTUAL SERVICES 69,346 99,646 122,972 122,972 60,688 102,894 100,944 100,944 COMMODITIES 562180 OFFICE SUPPLIES 385 845 1,000 1,000 1,180 1,000 1,000 1,000 TOTAL COMMODITIES 385 845 1,000 1,000 1,180 1,000 1,000 1,000 RESERVES 581010 RESERVE FOR EMRGNCY/EXTRA EXP 0 0 23,877 23,877 0 62,727 16,794 16,200 581030 RESERVE FOR IRMA DCTBLS/ASSES 1,606 2,959 2,500 2,500 1,443 2,500 2,500 2,500 581060 RESERVE FOR COMPENSATION 0 0 0 0 0 2,000 2,000 0 TOTAL RESERVES 1,606 2,959 26,377 26,377 1,443 67,227 21,294 18,700 INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 0 0 84,100 84,100 63,075 88,500 88,500 88,500 TOTAL INTERFUND TRANSFERS 0 0 84,100 84,100 63,075 88,500 88,500 RHO **** TOTAL EXPENSE 256,716 280,628 431,363 431,363 289,086 463,533 415,650 415,650 284 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 40 - ENTERPRISE/WATER 8 SEWER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY - NOT ON FILE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 TOTAL FUND REVENUE 2,945,762 3,109,134 3,219,900 3,219,900 2,705,722 3,343,100 3,343,100 3,343,100 TOTAL FUND EXPENSE 2,559,569 2,719,078 3,219,900 3,219,900 2,600,570 3,469,433 3,343,100 3,343,100 NET FUND INCOME/LOSS 386,192 390,055 0 0 105,152 126,333- 0 0 285 Village Of Morton Grove Personnel Schedule Summary Fiscal: 97-98 Date: 04/08/97 Administration & Overhead Department 1996-97 1997-98 - --1\ Salary Number Grade Salary Na.. :r Full Time: 39, 577 . 5 Superintendent Of Public Works 37 , 693 . 5 Assistant Department Director 32, 130 . 5 75 33 ,755 . 5 Meter Reader 29, 685 1.0 35 30, 575 1. 0 Material Expeditor 20, 376 . 5 51 20,987 .5 Principal Clerk 24 , 371 1.0 35 26 , 955 1. 0 Administrative Aide/Secretary 15, 603 .5 42 17, 054 . 5 Total 159 , 858 4.0 168,903 4.0 Additional Personal Service: 1, 030 1, 061 Salaries-Overtime Total 1, 030 1, 061 Fringe Benefits: 1,300 1. 0 1, 300 1.0 Longevity Social security 11,742 5.0 12 ,218 5. 0 226 ,4„`0 Hospitilization Insurance 22,226 4. 0 22 ,226 .0 Life Insurance 758 4. 0 Total 36, 026 36, 542 Department Total 196,914 4. 0 206,506 4 .0 286 tea, MORTON GROVE FY 1997/98 m FIREFIGHTERS PENSION DEPARTMENT/ACTIVITY DESCRIPTION The Firefighters Pension Fund is a pension fund trust separately accounted for and specifically regulated by Illinois law (Chapter 40 of the Illinois Compiled Statutes, Article 4). The Fund accounts for benefits paid to retired and/or permanently disabled firefighters or their widows pursuant to State law. Revenues are derived from investment earnings on its assets and a mandatory 8.25% payroll deduction by current sworn personnel. The Firefighters Pension Fund is governed by a separate nine person board. Pursuant to State law noted above, the Board consists of three firefighters elected among "their own ranks", the Village President, Village Attorney, Village Clerk, Village Treasurer, Fire Chief and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving (or denying) disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled firefighters (or their survivors) are set by State law. The Board also has the responsibility to invest the monies of the Pension Fund (and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently 42 active participants contributing to the Firefighters Pension Fund and 19 persons who will be receiving either retirement, disability or surviving benefits for the upcoming fiscal year. As of the April 30, 1996, audited financial statements, net assets exceeded $13.7 million with annual revenues exceeding current expenditures by over$713,000. An independent actuary is employed to evaluate the program each year and make a determination with regard to current funded levels and additional resources required for the pension plan. The actuarial report for this year showed a funded level of 97.6%. Last year's funding level was 107% and this year's would have been 99.9% except for a Department of Insurance change in interpreting applicability of holiday pay for pension purposes which reduced the funded level to 97.6% as noted above. Obviously, the pension plan is still very well funded. The reader will note that we have recommended that the tax levy be increased from the $25,000 included last year to $44,953 which is near a doubling of the levy for this year. Based on the actuary's recommendation and with the funded level falling below 100%, the Village will have to increase its monetary contribution to this pension program in future years. Fortunately, the plan is well funded and additional contributions can be "ratcheted up" over a period of years so there is no need to suddenly redistribute available resources away from other important community programs or services in order to fund the pension program. BUDGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 FIREFIGHTERS' PENSION $ 407, 274 $ 595, 150 $ 678, 076 Total Approp. Request $ 407, 274 $ 595, 150 $ 678, 076 Page age �--b k 287 MORTON GROVE, IL FISCAL YEAR 1997/98 PERFORMANCE ASSESSMENT- PROGRESS ON FISCAL YEAR 1996/97 GOALS AND OBJECTIVES 1. The Firefighter's Pension Fund was audited during the 1996/97 fiscal year by the Illinois Department of Insurance(DOI). This was the first time in almost ten years the fund was audited by the (DOI) which normally audits every 3 - 5 years. There were no major infractions (other than the holiday pay inclusion which the DOI admitted was a change in their policy) and all findings were addressed accordingly. The Pension Fund is audited on an annual basis as part of the annual Village audit by the Village auditors. 2. Written investment policies were prepared by the Village's Finance sta$ submitted to and substantially approved by the Pension Fund for use by the Pension Board. 3. The Board is currently considering changing a portion of their investment portfolio to an active management mode utilizing the services of an investment manager under the parameters of the written investment policy. The current and previous mode has been "passive" or hold to maturity. ANNUAL GOALS AND OBJECTIVES - FISCAL YEAR 1997/98 1. Meet or exceed the benchmark for investment return on the current portfolio (Lehman Government Bond Index). - 2. Continue to provide service to current active participants(sworn personnel)with respect to providing retirement projections and other questions that arise. 3. Insure that benefit checks to current retirees and/or beneficiaries are distributed on a timely basis. BUDGET COMMENTS Total appropriation requests have increased from$595,150 to $678,076 an increase of$82,926 or 14%. As in past years we have appropriated funds sufficient to cover all anticipated operating expenses of the pension program, including a substantial reserve to cover any needs unanticipated at this time but which may arise during the fiscal year. TAX REVENITFS PROPERTY TAXES -411010 $44,953 PERSONAL PROPERTY REPLC TAX- 412030 $6,250 INVESTMENT INCOME INTEREST INCOME -461010 $458,173 AMORTIZATION ON BOND DISCOUNTS- 464010 Virtually all investments are purchased either at a"premium" (above the face value) or at a"discount" "\ (below the face value)—dependant upon the interest rate of the investment purchased and prevailing market conditions. This account recognizes the annual amount required by Generally Accepted rEnt pe� page ��� 288 MORTON GROVE, IL FISCAL YEAR 1997/98 Accounting Principles to "write off' the difference between the period the investment was purchased and its maturity date. $6,000 AMORTIZATIONS ON BOND PREMIUMS - 464020 See 464010 above for explanation. $34,000 OTHER REVENUES EMPLOYEE O IRU IONS - 495010 Projected revenues from contributions to Fire pension based on 8.25% of salaries (including longevity) as pursuant to State Statutes. $196,700 CONTRACTUAL. SERVICES DUES & SUBSCRIPTIONS- 551120 Projected expenditures for periodicals related to pensions. $100 MEETINGS & CONFERENCES-551130 Projected expenditures for attending seminars related to pensions. $200 ADDITIONAL LEGAL FEES- 556120 Annual legal fees projected to pension fund attorney. Annual Retainer $365 Additional Legal Fees Estimated 3,035 TOTAL $3,400 Page MORTON GROVE, IL FISCAL YEAR 1997/98 pENSION/DISABILITY BENEFITS - 557210 Projected retirement/disability payments including statutory increases for fiscal year. There are 19 persons projected to receive benefits during 1997-98. 5473,176 REFUND OF EMPLOYEE PENSION CONTRB - 557300 Projected refunds of pension contributions of terminated employees ineligible for pensions. $20,000 ul $ . u . ' • - Projected expenditures for medical exams related to investigating medical fitness of new employees (50% share with Village General Fund) and of firefighters applying for disability pension and for those firefighters currently receiving a disability pension. $4,000 INVESTMENT ADVISOR FEES- 558123 Projected investment advisory fees for advisory& custodial services charged by American National Bank. Fees based on market value of investments managed. $27,000 OTHER MISCELLANEOUS - 558129 Projected expenditures for items not covered by accounts above. $200 RESERIES RESERVE FOR PENSION BENEFITS- 581040 Reserves for additional disability/retirement pensions and other expenditures which may be incurred during fiscal year. $150,000 tr ram ��� 290 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 52 - FIREFIGHTERS' PENSION FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITYDO - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 11,964 25,183 25,000 25,000 17,084 44,953 44,953 44,953 412030 PERSONAL PROPERTY REPLCMNT TAX 0 0 0 0 0 6,250 6,250 6,250 TOTAL TAX REVENUES 11,964 25,183 25,000 25,000 17,084 51,203 51,203 51,203 INVESTMENT INCOME 461010 INTEREST INCOME 897,125 932,185 410,050 410,050 712,330 458,173 458,173 458,173 462010 GAIN ON SALE OF INVESTMENTS 21,552 8,925 0 0 0 0 0 0 464010 AMMORTIZATION ON BOND DISCOUNTS 6,368 8,614 6,000 6,000 0 6,000 6,000 6,000 464020 AMORTIZATIONS ON BOND PREMIUMS 37,115- 30,618- 37,000- 37,000- 165- 34,000- 34,000- 34,000- TOTAL INVESTMENT INCOME 887,930 919,107 379,050 379,050 712,165 430,173 430,173 430,173 OTHER REVENUES 492020 MISCELLANEOUS DONATIONS 275 88 0 0 175 0 0 0 495010 EMPLOYEE CONTRIBUTIONS 168,128 176,579 191,100 191,100 158,772 196,700 196,700 196,700 TOTAL OTHER REVENUES 168,403 176,667 191,100 191,100 158,947 196,700 196,700 196,700 **** TOTAL REVENUE 1,068,297 1,120,957 595,150 595,150 888,196 678,076 678,076 678,076 FUND 52 - FIREFIGHTERS' PENSION FUND RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY40 - FIREFIGHTERS' PENSION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 0 0 100 100 0 100 100 100 551130 MEETINGS 8 CONFERENCES 0 45 200 200 0 200 200 200 556120 ADDITIONAL LEGAL FEES 895 1,236 3,400 3,400 0 3,400 3,400 3,400 557210 PENSION/DISABILITY BENEFITS 375,457 381,758 390,250 390,250 349,131 473,176 473,176 473,176 557300 REFUND OF EMPLOYEE PENSION CONTRB 0 0 20,000 20,000 0 20,000 20,000 20,000 558122 MEDICAL EXAMS i EXPENSES 0 75 4,000 4,000 256 4,000 4,000 4,000 558123 INVESTMENT ADVISOR FEES 23,164 24,110 27,000 27,000 14,440 27,000 27,000 27,000 558129 OTHER MISCELLANEOUS 99 50 200 200 70 200 200 200 TOTAL CONTRACTUAL SERVICES 399,614 407,274 445,150 445,150 363,897 528,076 528,076 528,076 RESERVES 581040 RESERVE FOR PENSION BENEFITS 0 0 150,000 150,000 0 150,000 150,000 150,000 TOTAL RESERVES 0 0 150,000 150,000 0 150,000 150,000 150,000 **** TOTAL EXPENSE 399,614 407,274 595,150 595,150 363,897 678,076 678,076 678,076 TOTAL FUND REVENUE 1,068,297 1,120,957 595,150 595,150 888,196 678,076 678,076 678,076 291 TOTAL FUND EXPENSE 399,614 407,274 595,150 595,150 363,897 678,076 678,076 678,076 NET FUND INCOME/LOSS 668,682 713,683 0 0 524,299 0 0 0 A oftON Of Salk war4tMORTON GROVE FY 1997/98 POLICE PENSION DEPARTMENT/ACTIVITY DESCRIPTION The Police Pension Fund is a pension trust fund separately accounted for and specifically regulated by Illinois law (Chapter 40 of Illinois Compiled Statutes, Article 3). The fund accounts for benefits paid to retired and/or permanently disabled police officers or their widows pursuant to State law. Revenues are derived from investment earnings on its assets and mandatory 9% payroll deduction by current sworn personnel. The Police Pension Fund is governed by a separate, five person board. Pursuant to State law, the Board consists of two sworn police officers elected among "their own ranks", two mayoral appointments, and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving (or denying) disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled police officers (or their survivors) are set by State law. The Board also has the responsibility to invest the monies of the Pension Fund (and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently forty-six(46) active participants contributing to the Police Pension Fund and twenty- seven(27)persons who will be receiving either retirement, disability or surviving benefits for the upcoming fiscal year. Actuarial studies to determine the status of the funded level and amounts(if any) necessary to fund future benefits are made on an annual basis. As of the April 30, 1996, audited financial statements, net assets exceeded $19.0 million with revenues exceeding expenditures by over$855,000. The actuarial report for the fiscal year ending April 30, 1996, indicated a funded ratio of 108%. Although the actuary is recommending a higher employer contribution, since this plan is still well over 100% funded, the Village has no plans at this time to increase the levy for this program above the $25,000 amount which has been in place for the past two years. It should be noted that the Department of Insurance(DOD in 1996 reversed past policy and is now requiring holiday pay to be credited toward salary for pension purposes. This change enhanced employee benefits and lowered the funded level which would have been 109.4% without the State's policy change. Last year the funded ratio for the Police Pension Fund was 112%. RTMGET SUMMARY Department Classification Actual 95-96 Budget 96-97 Budget 97-98 POLICE PENSION $ 712, 696 $ 908, 900 $ 937, 310 Total Approp. Request $ 712, 696 $ 908, 900 $ 937, 310 292 MORTON GROVE, IL FISCAL YEAR 1997198 PERFORMANCE ASSFSSMENT-PROGRESS ONESSAL YEAR 1996/97 GOALS AND OBJECTIVES 1. The Police Pension Fund was audited during the 1996/97 fiscal year by the Illinois Department of Insurance. This was the first time in almost ten years the fund was audited by the (DOI) as audits are by this agency are normally conducted every 3-5 years. It is not known why it had taken ten years for the DOI to conduct another audit. Nevertheless, there was no major infractions (other than the holiday pay inclusion which the DOI admitted there was a change in their policy) and all findings were addressed accordingly. We have not heard any additional responses from the DOI since. The pension fund is audited on an annual basis as part of the annual Village audit by the Village auditors. 2. Written investment policies were prepared by Village(Finance) staff, submitted to, and substantially approved by the Pension Fund for use by the Pension Board as well as any other parties with fiduciary responsibility to the fund. 3. The Board is currently considering changing all or a majority of their investment portfolio to an active management mode utilizing the services of an investment manager under the parameters of the written investment policy soon to be adopted. The current and previous mode has been "passive" or hold to maturity. ANNUAL GOALS AND OBJECTIVES - FISCAL_YEAR 1997/98 1. Meet or exceed the benchmark for investment return on the current portfolio (Lehman Intermediate Government Bond Index). 2. Continue to provide service to current active participants(sworn personnel)with respect to providing retirement projections and any other questions that arise. BUDGET COMMENTS Total appropriation requests have increased from$908,900 to $962,310 an increase of$53,410 or 5.8%. As in past years we have appropriated funds sufficient to cover all anticipated operating expenses of the pension program, including a substantial reserve to cover any needs unanticipated at this time but which may arise during the fiscal year. TAX RE.VENL>ES As noted in the Departrnent/Activity description, the Police Pension Fund is still well over 100% funded and has pension reserves that continue to grow by a substantial amount each year. During the budget review process, the Village Board determined it was no longer necessary to place$25,000 in property tax revenue in this fund. The revenue was moved to the Capital Projects Fund where it is anticipated that need for street patching will be substantially greater this coming year due to the severe winter weather. PROPERTY TAXES -411010 $-0- ® Page rig MORTON GROVE, IL FISCAL YEAR 1997/98 INVESTMENT INCOMF INTEREST INCOME - 461010 $749,884 AMORTIZATION ON BOND DISCOUNTS - 464010 Virtually all investments are purchased either at a "premium" (above its face value) or at a "discount" (below its face value)--dependant upon the interest rate of the investment purchased and prevailing market conditions. This account recognizes the annual amount required by Generally Accepted Accounting Principles to "write off" the difference between the period the investment was purchased and its maturity date. $32,000 AMORTIZATIONS ON BOND PREMIUMS- 464020 See 464010 above for explanation. $65,000 OTHER REVENUES \ea" EMPLOYEE CONTRIBUTIONS - 495010 Projected revenues from sworn police contributions based on 9% of base salary plus longevity(pursuant to State Statutes) $220,426 CONTRACTUAL SERVICES DUES & SUBSCRIPTIONS- 551120 Projected membership to Blinois Police Pension Fund Association and other miscellaneous. $700 MEETINGS & CONFERENCES - 551130 Projected costs for Police Pension board members to attend pension related seminars. $600 Page - rat 294 MORTON GROVE, IL FISCAL YEAR 1997/98 ADDITIONAL LEGAL FEES - 556120 Projected legal costs on police pension related matters. $5,800 PENSION/DISABILITY BENEFITS - 557210 Projected retirement/disability payments including statutory increases as provided by State law. There are 27 persons that are projected to receive benefits during 1996-97. $739,910 BEHIND OF EMPLOYEE PENSION CONTRB - 557300 Projected refund of pension contributions from terminated sworn personnel ineligible for pension benefits. $25,000 u I . c u .4' ► - Projected costs for both pension fund's share of physicals on new police officers and physicals on those who are on disability as required by law. $2,500 INVESTMENT ADVISOR FEES- 558123 Projected fees to investment advisor/manager on investment portfolio. $37,000 SECRETARIAL SERVICES - 558124 Projected expenditures for secretarial support. $700 r� _ 2a i1 MORTON GROVE, IL FISCAL YEAR 1997/98 OTHER MISCELLANEOUS - 558129 $100 RESERVES RESERVE FOR PENSION BENEFITS - 581040 Projected reserves for additional 3-4 police officers who may retire during the fiscal year. Following the Board decision to remove the property tax levy for this fund, the reserve account was reduced to keep the budget in balance. $125,000 Page 296 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL '�. FUND 53 - POLICE PENSION FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 0 11,741 25,000 25,000 16,888 25,000 25,000 0 TOTAL TAX REVENUES 0 11,741 25,000 25,000 16,888 25,000 25,000 0 INVESTMENT INCOME 461010 INTEREST INCOME 1,344,642 1,356,423 725,100 725,100 974,553 749,884 749,884 749,884 462010 GAIN ON SALE OF INVESTMENTS 0 24,168 0 0 0 0 0 0 464010 AMMORTIZATION ON BOND DISCOUNTS 30,407 30,176 32,000 32,000 7,767 32,000 32,000 32,000 464020 AMORTIZATIONS ON BOND PREMIUMS 77,360- 51,058- 80,000- 80,000- 0 65,000- 65,000- 65,000- TOTAL INVESTMENT INCOME 1,297,689 1,359,710 677,100 677,100 982,320 716,884 716,884 716,884 OTHER REVENUES 492020 MISCELLANEOUS DONATIONS 10 0 0 0 0 0 0 0 495010 EMPLOYEE CONTRIBUTIONS 188,255 196,879 206,800 206,800 178,038 220,426 220,426 220,426 TOTAL OTHER REVENUES 188,265 196,879 206,800 206,800 178,038 220,426 220,426 22''6 **** TOTAL REVENUE 1,485,954 1,568,330 908,900 908,900 1,177,246 962,310 962,310 937,310 297 VILLAGE OF MORTON GROVE ADOPTED BUDGET FISCAL YEAR: 97-98 DETAIL FUND 53 - POLICE PENSION FUND RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY39 - POLICE PENSION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 94-95 95-96 96-97 96-97 96-97 97-98 97-98 97-98 EXPENSE CONTRACTUAL SERVICES 551120 DUES 8 SUBSCRIPTIONS 600 600 700 700 600 700 700 700 551130 MEETINGS 8 CONFERENCES 569 0 600 600 0 600 600 600 556120 ADDITIONAL LEGAL FEES 1,970 3,989 5,800 5,800 0 5,800 5,800 5,800 557210 PENSION/DISABILITY BENEFITS 603,756 652,515 686,500 686,500 595,362 739,910 739,910 739,910 557215 IMRF TRNSFR-PRIOR CREDITED SRV 0 8,979 0 0 0 0 0 0 557300 REFUND OF EMPLOYEE PENSION CONTRB 0 16,133 25,000 25,000 0 25,000 25,000 25,000 558122 MEDICAL EXAMS 8 EXPENSES 1,010 707 2,500 2,500 971 2,500 2,500 2,500 558123 INVESTMENT ADVISOR FEES 28,284 29,593 37,000 37,000 22,516 37,000 37,000 37,000 558124 SECRETARIAL SERVICES 115 130 700 700 80 700 700 700 558129 OTHER MISCELLANEOUS 50 50 100 100 56 100 100 100 TOTAL CONTRACTUAL SERVICES 636,354 712,696 758,900 758,900 619,585 812,310 812,310 812,310 RESERVES 581040 RESERVE FOR PENSION BENEFITS 0 0 150,000 150,000 0 150,000 150,000 125,000 TOTAL RESERVES 0 0 150,000 150,000 0 150,000 150,000 125,000 **** TOTAL EXPENSE 636,354 712,696 908,900 908,900 619,585 962,310 962,310 937,310 TOTAL FUND REVENUE 1,485,954 1,568,330 908,900 908,900 1,177,246 962,310 962,310 937,310 TOTAL FUND EXPENSE 636,354 712,6% 908,900 908,900 619,585 962,310 962,310 937,310 NET FUND INCOME/LOSS 849,600 855,635 0 0 557,661 0 0 0 298 VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM FY 1998 - FY 2002 Presented to the Village of Morton Grove Board of Trustees for Discussion February 21, 1997 Prepared by Department of Community Development February 1997 VILLAGE OF MORTON GROVE - CAPITAL IMPROVEMENT PROGRAM - FY 1998-FY 2002 Table of Contents Page Introduction 1 Capital Improvement Project Defined 1 Capital Improvement Program Development 2 Summary Tables 3 Table: 1998-2002 Capital Improvements Program Summary by Department 4 Table : 1998-2002 Capital Improvements Program Summary by Fund 6 Evaluation Criteria 8 Capital Improvement Program Project Detail 11 Department of Community Development Beckwith Rd/Church St Engineering CAD/GIS System Lake Street Rehabilitation Local Street Crack Sealing Local Street Micro-Sealing Local Street Patching Local Street Resurfacing Miller' s Mill Road Storm Sewer Neighborhood Street Lighting Techny Trail Bike Path Water Main Improvements Beckwith Road-Washington/Oriole Fernald Avenue Reconstruction Gross Point Road Reconstruction Harms Road Reconstruction Menard Avenue Rehabilitation Waukegan Road Corridor Improvements Church Street-Linder/Austin Georgiana/Smithwood Reconstruction Normandy Avenue Reconstruction Beckwith Road-Austin/Waukegan Capulina Relief Sewer Beckwith Road-Waukegan/Oriole School Street Reconstruction Finance Department Telephone System Upgrade Copier Replacement Fire Department Ambulance Replacement Engine Replacement Command Vehicle Replacement Health and Human Services Seniortran Replacement Table of Contents (Con' t) "Th Municipal Buildings Flickinger Center Remodeling Flickin-per Center Roof Replacement Fire Station #5 Emergency Generator Public Works Parking Lot Resurfacing Public Works Storage Bin Covers Fire Station #4 Roof Replacement Fire Station #5 Roof Replacement Public Works Office Remodeling Police Department Livescan Fingerprint Workstation Mobile Data Terminal Replacement Animal Control Vehicle Computer Network Automatic Vehicle Locator System Computer-aided Dispatch Mobile Command Center Public Works Department Alley Paving-Asphalt Equipment Replacement Corrosion Control-IEPA Mandate Fuel Storage Monitoring System Sewer Rehab-Instituform Storm Water Separation Waste Oil Storage Pump Replacement-North Station "1 Appendix: Capital Improvement Program Participants VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM FY 1998 - FY 2002 The Capital Improvement Program is a multi-year schedule of proposed physical non-recurring public improvements. The Program identifies anticipated expenditures necessary to systematically upgrade and replace the Village's physical plant. The first year of the Capital Improvement Program is the "Capital Proj-acts Budget, " and it includes all projects for which appropriations will be requested from the Village Board of Trustees for the coming fiscal year. The development of a Capital Improvement Program is not intended to replace the operating budget process, but rather to enhance the preparation of the capital projects portion of the budget by providing supporting documentation not normally obtained as a part of the operating budget preparation. CAPITAL IMPROVEMENT PROJECT DEFINED A capital improvement project is a major, non-recurring expenditure that may be fit into one of the following categories: 1. Planning or Design - Planning feasibility, engineering, or design studies related to an individual capital improvement project or to a program that is implemented through individual capital improvement projects. 1 2 . Site Acquisition - Acquisition of land for a public purpose. 3 . Equipment Purchase - Purchase of a piece or pieces of equipment with a total of $10, 000 or more and with a useful life of five (5) years or more. 4 . Facility Construction or Repair - Construction of a new facility or an addition to or extension of an existing facility; A non-recurring major repair of all or part of a building, its grounds, or its equipment provided that the cost is $10, 000 or more, and the improvement has a useful life of ten (10) years or more. CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT Each project proposed for inclusion in the Capital Improvement Program required both a "Project Description" and a "Project Cost Summary" to be provided. These materials were presented to an ad hoc committee comprised of the Village President, two (2) Village Trustees, and the Village Administrator which made the initial assessment as to project priority in light of anticipated fiscal constraints. As a result of this process, a preliminary assessment as to the fiscal year in which each project could be undertaken was made. Each department's project descriptions are organized alphabetically by fiscal year in which the project is proposed to be initiated. This organization becomes evident when scanning the summary table "1998-2002 Capital Improvements Program Summary by Department" . A second summary table, "1998-2002 Capital 2 Improvement Program Summary by Fund" is included to allow for a better understanding of the impact of the various projects on the annual operating budget. The link between the Capital Improvement Program and the operating budget is established through the operating budget account number listed on the table. The page number column cannot be completed until the operating budget has been finally approved. SUMMARY TABLES The table entitled "1998-2002 Capital Improvements Program Summary by Department" found on pages 4 and 5 lists all projects submitted for funding consideration during the next five (5) fiscal years. It identifies those projects for which funding was determined to be most critical in Fiscal Year 1997-1998 designating those projects as "1" in the "Rank" column. The second table entitled "1998-2002 Capital Improvement Program Summary by Fund" found on pages 6 and 7 lists each project by the fund in the operating budget anticipated to provide the monies necessary for the project's implementation. The total Capital Improvement Program proposed for Fiscal Year 1997-1998 is $1, 687, 250, of which $977 , 775 will be provided from the Capital Projects Fund; $323 , 200 will be provided from the Revolving Equipment Replacement Fund; $216, 975 will be provided from the General Fund; $114 , 300 will be provided from the Enterprise Funds; and $55, 000 will be provided from the Motor Fuel Fund. 3 VILLAGE OF MORTON GROVE FY1998-FY2002 CAPITAL IMPROVEMENT PROGRAM SUMMARY BY DEPARTMENT ESTIMATED COST BY FISCAL YEAR RANK PROJECT NAME 1997-98 1998-99 1999-2000 2000-2001 DEPARTMENT OF COMMUNITY-DEVELOPMENT 1 BECKWITH RD/CHURCH ST ENGINEERING 14,250 46,500 36,000 20.300 1 CAD/GIS SYSTEM 20,875 25,799 20,301 20,301 1 LAKE STREET REHABILITATION 415,100 1 LOCAL STREET CRACK SEALING 15,000 15,000 15,000 15,000 1 LOCAL STREET MICRO-SEALING 40,000 50,000 50,000 50,000 1 LOCAL STREET PATCHING 35,000 35,000 35,000 35,000 1 LOCAL STREET RESURFACING 302,100 300,000 500,000 550,000 1 MILLER'S MILL ROAD STORM SEWER 16,000 258,500 1 NEIGHBORHOOD STREET LIGHTING 80,325 84,350 88,585 93,050 1 TECHNY TRAIL BIKE PATH 1 WATER MAIN IMPROVEMENTS 36,300 412,800 670,800 462,250 BECKWITH ROAD-WASHINGTON/ORIOLE 228,000 FERNALD AVENUE RECONSTRUCTION 24,990 523,740 GROSS POINT ROAD RECONSTRUCTION 41,685 11,844 525,000 HARMS ROAD RECONSTRUCTION 12,075 267,225 MENARD AVENUE REHABILITATION 405,000 WAUKEGAN ROAD CORRIDOR IMPROVEMENTS 90,000 1,500,000 CHURCH STREET-LINDER/AUSTIN 841,500 GEORGIANA/SMITHWOOD RECONSTRUCTION 401,500 NORMANDY AVENUE RECONSTRUCTION 206,750 BECKWITH ROAD-AUSTINNVAUKEGAN 807,900 CAPULINA RELIEF SEWER 135,000 BECKWITH ROAD-WAUKEGAN/ORIOLE SCHOOL STREET RECONSTRUCTION FINANCE DEPARTMENT 1 TELEPHONE SYSTEM UPGRADE 50,500 COPIER REPLACEMENT FIRE DEPARTMENT 1 AMBULANCE REPLACEMENT 125,000 ENGINE REPLACEMENT 297,000 /, COMMAND VEHICLE REPLACEMENT 44,500 HEALTH AND HUMAN SERVICES SENIORTRAN REPLACEMENT 54,000 MUNICIPAL BUILDINGS 1 FLICKINGER CENTER REMODELING 25,000 150,000 1,550,000 1,550,000 1 FLICKINGER CENTER ROOF REPLACEMENT 88,000 39,700 FIRE STATION#5 EMERGENCY GENERATOR 30,700 PUBLIC WORKS PARKING LOT RESURFACING 65,500 236,525 PUBLIC WORKS STORAGE BIN COVERS 20,000 FIRE STATION#4 ROOF REPLACEMENT 61,800 FIRE STATION#5 ROOF REPLACEMENT 15,900 PUBLIC WORKS OFFICE REMODELING POLICE DEPARTMENT 1 LIVESCAN FINGERPRINT WORKSTATION 20,000 1 MOBILE DATA TERMINAL REPLACEMENT 12,600 27,500 11.000 5,500 ANIMAL CONTROL VEHICLE 18,000 COMPUTER NETWORK 22,500 AUTOMATIC VEHICLE LOCATOR SYSTEM 87,171 COMPUTER-AIDED DISPATCH 238.350 MOBILE COMMAND CENTER 30,000 PUBLIC WORKS DEPARTMENT 1 ALLEY PAVING-ASPHALT 109,000 113.360 117,894 122,610 1 EQUIPMENT REPLACEMENT 276,200 299.000 187,000 250.000 CORROSION CONTROL-EPA MANDATE 38.850 FUEL STORAGE MONITORING SYSTEM 35,790 SEWER REHAB-INSITUFORM 188,900 174,100 167.800 STORM WATER SEPARATION 96.000 96,000 96.000 A.-% WASTE OIL STORAGE 23.858 PUMP REPLACEMENT-NORTH STATION 25,875 TOTAL-CAPITAL IMPROVEMENTS $1.687,250 53.616.357 57.478,845 55.471.226 VILLAGE OF MORTON GROVE FY1998-FY2002 CAPITAL IMPROVEMENT PROGRAM SUMMARY BY DEPARTMENT OPERATING BUDGET TOTAL COST ACCOUNT PAGE 2001-2002 1997-2002 PROJECT NAME NUMBER NO. = :mu:__: z__________:== r - DEPARTMENT OF COMMUNITY DEVELOPMENT 117,050 BECKWITH RD/CHURCH ST ENGINEERING 307072-552140 20,301 107,577 CAD/GIS SYSTEM 027022-572010 415,100 LAKE STREET REHABILITATION 307051-552290 15,000 75,000 LOCAL STREET CRACK SEALING 035067-552290 50,000 240,000 LOCAL STREET MICRO-SEALING 035067-552290 35,000 175,000 LOCAL STREET PATCHING 307051552290 575,000 2,227,100 LOCAL STREET RESURFACING 307051-652290 274,500 MILLER'S MILL ROAD STORM SEWER 307091-552140 97,710 444,020 NEIGHBORHOOD STREET LIGHTING 307054-552290 72,000 TECHNY TRAIL BIKE PATH 307073-552140 224,675 1,806,825 WATER MAIN IMPROVEMENTS 405033552140 228,000 BECKWITH ROAD-WASHINGTON/ORIOLE 548,730 FERNALD AVENUE RECONSTRUCTION 578,529 GROSS POINT ROAD RECONSTRUCTION 279,300 HARMS ROAD RECONSTRUCTION 307065-552140 405,000 MENARD AVENUE REHABILITATION 1,590,000 WAUKEGAN ROAD CORRIDOR IMPROVEMENTS 841,500 CHURCH STREET-LINDER/AUSTIN 401,500 GEORGIANA/SMITHWOOD RECONSTRUCTION 206,750 NORMANDY AVENUE RECONSTRUCTION 807,900 BECKWITH ROAD-AUSTINMAUKEGAN 2,735,000 2,870,000 CAPULINA RELIEF SEWER 256,000 256,000 BECKWITH ROAD-WAUKEGAN/ORIOLE 577,500 577,500 SCHOOL STREET RECONSTRUCTION ^ FINANCE DEPARTMENT 50,500 TELEPHONE SYSTEM UPGRADE 022012572010 30,000 30,000 COPIER REPLACEMENT ....net..FIRE DEPARTMENT 125,000 AMBULANCE REPLACEMENT 062036572030 297,000 ENGINE REPLACEMENT \` 44,500 COMMAND VEHICLE REPLACEMENT HEALTH AND HUMAN SERVICES 54,000 SENIORTRAN REPLACEMENT MUNICIPAL BUILDINGS 3,275,000 FLICKINGER CENTER REMODELING 028024-554110 127,700 FLICKINGER CENTER ROOF REPLACEMENT 028024-554110 30,700 FIRE STATION#5 EMERGENCY GENERATOR 302,025 PUBLIC WORKS PARKING LOT RESURFACING 20,000 PUBLIC WORKS STORAGE BIN COVERS 61,800 FIRE STATION#4 ROOF REPLACEMENT 15,900 FIRE STATION#5 ROOF REPLACEMENT 150,000 150,000 PUBLIC WORKS OFFICE REMODELING POLICE DEPARTMENT 20,000 LIVESCAN FINGERPRINT WORKSTATION 023014-572010 5,500 62,100 MOBILE DATA TERMINAL REPLACEMENT 023014-572010 18,000 ANIMAL CONTROL VEHICLE 22,500 COMPUTER NETWORK 87,171 AUTOMATIC VEHICLE LOCATOR SYSTEM 238,350 COMPUTER-AIDED DISPATCH 30,000 MOBILE COMMAND CENTER PUBLIC WORKS DEPARTMENT 127,514 590,378 ALLEY PAVING-ASPHALT 307055-552290 291,000 1,303,200 EQUIPMENT REPLACEMENT 062036-572030 38,850 CORROSION CONTROL-IEPA MANDATE 35,790 FUEL STORAGE MONITORING SYSTEM 180,300 711,100 SEWER REHAB-INSITUFORM 96.000 384,000 STORM WATER SEPARATION 23,858 WASTE OIL STORAGE 26.910 52,785 PUMP REPLACEMENT-NORTH STATION $5,493.410 $23,747.088 TOTAL-CAPITAL IMPROVEMENTS CIPFY98.WK3 W Co Fw2 'Si O O 20 G$ 0 O C 0 00 T S R ;S a tom• c F �p FF 00 F OQ� N 2$ 00 00 0 0 O 0 N 00 00 00 0 00 0 0 2 0 m 2 W D F ¢ F a 'Si z W w =4 z 2 O 2w 2 w 2 W N IF W a F OO 2> W W 2_ FM 'Si u g N T C. 2 2J WO I J N N w<_ >� W JW OU U W O C N 0 0 W 2 R W 2 Q 2 OLL 20 6 A W OW w 4 z WQJ` W Z z a a <F W� 0 0 NW 20 WW W W d. 36 J w E Egg U W w Z W UQ , 6 • WZ W0 00 ¢ ¢ FO U O y V� ` F �� W Ow O a m a W Uw ¢¢ ma LL = Zi SY W ZF FYO 0 J W Z WW 2 F N_ 2 a ~ F W ¢ >U wm wC O O W K- Wye 0 a2W ZU6 2 L UQ W a a J a C f FF W W Wy HH .WN tO¢ OK WO CC >3 2 6f< 2 Z¢U W Q a W ma O 0 UO pw E> •U 2 2¢ OWW a0 a N 20a mw f aW0 LL �F2 W z W O 6W W w ?Ac,' N wy K2 W WO_ J_Z J_WW 00 O O a ZLLO OW U ._, if< 0 OKK W - 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Eo2.. wow Fw z0 2 W.J LL < "2 w2 Wu0< 0 3 m Erg a 2 20 LL 2a O� o mmIta<NY 3waa¢ mm aN 3¢ 0< mw 0 w 20 ma m-w W 0 2 0,0ww ,t0��i a_ 00 W a U0 w0 w OOWwW¢O< 0W,OW w0> 0W 0w O0 00 0 3 0- °;c. O0Z' 0 w 10 z 04 O w e Oz U ~ Olwrn2¢m Z<2a> ma> m¢ m1 SO N1 -gf O O Er Zr.- Q N 2 LL O U [a'l 2 w WNNSNOO 1<00< Nat rZ rN m3 kg a LL 2 .0 ,ow4i w u F w ww z w ww o w3w fnmz §.1.0. 004 33 3o 0 o 2m o2 om2 2 m a ' 2 20 x 0 fg o m 2Y0aanam YZ N2a ¢m2 zJ oo a0 3w a w fw 3a :Ito a w w a a U a O d waoo-ww W10<W Iwo wa wL aJ Ui U N ~a =aa low.- 0 2 ' ¢ O W3 a Q3 w Q0_a-a-a22r ownx2 002 mU mN 222w ma w Q3 mw .0NN a w u I z d w < G 0 J w a J z w a c a 2 s a n a I a 1 a 0 w m u J O w 0 . 8 It is anticipated that as the budget review process progresses, modifications to both the list of projects and the funding distribution assessment are likely. A finally revised Capital Improvement Program will be provided for acceptance as Village policy by the Village Board of Trustees along with the operating budget for Fiscal Year 1997-98 . EVALUATION CRITERIA As each project description was being developed, the submitting department was asked to identify the benefits derived from the project and to indicate all of the "Evaluation Criteria" which would be satisfied by the project's implementation. The evaluation criteria were developed to assist both administrative staff and elected official in judging the importance of the project. The ultimate use of "Evaluation Criteria" is to make the project selection process more objective. This could be accomplished by assigning a numerical weight to each of the criteria identified. By summing the weighting factors for each project, projects with the highest total would be selected for funding during the coming fiscal year. The "Evaluation Criteria" which were to be used in completing the "Project Description" form are listed below: 1. New or Substantially Expanded Facility. Construction or acquisition of a new facility (including land) or new equipment, or major expansion thereof, that provides a service, or a level of service, not now available. 8 2 . Deteriorated Facility. Reconstruction or extensive rehabilitation to extend a facility's useful life which will avoid or postpone replacing the facility with one which is new and/or more costly; or if rehabilitation or reconstruction if not feasible, replacement of the facility with one which will provide the same level of service. 3 . Systematic Replacement. Replacement or upgrade of a facility or piece of equipment as part of a scheduled replacement program. This investment assumes the facility or equipment will be replaced to provide approximately the same level of service. Some increase in size to allow for normal growth or increased demand should be anticipated. 4 . Protection and Conservation of Resources or Existing Investment. A project that protects natural resources that are at risk of being reduced in amount or quality, or an investment in existing infrastructure which protect against excessive demand or overload that threatens the capacity or useful life of an existing facility or piece of equipment. 5. Coordination. A project which must be undertaken to insure proper sequencing or scheduling with another project (e.g. , scheduling a sewer project to coincide with a street reconstruction project so that the newly surfaced street is not disturbed immediately after it is completed) ; or a project that is necessary to comply with requirements imposed by another jurisdiction (e.g. , a court order; a change in federal 9 or state law or administrative ruling; or an agreement with another village or governmental agency) . 6. Risk to Public Safety or Health. A project which protects against a clear and immediate risk to public safety or public health. 7. Improvement of Operating Efficiency. A project that substantially and significantly improves the operating efficiency of a department; or one which has a very favorable return on investment with the promise of reducing existing or future increases in operating expenses. 8. Equitable Provision of Services, Facilities. A project that serves the special needs of a segment of the village's population identified by public policy as deserving of special attention (e.g. , handicapped, elderly, or low- and moderate- income persons) ; or a project that, considering existing services or facilities, makes equivalent facilities or services available to neighborhoods or population groups that could be considered to be underserved. 9. Maintenance or Increase of Property Value. A project which benefits the adjacent properties to the extent that property values will either stabilize or increase (e.g. street resurfacing or alley paving directly benefit the properties adjacent) . 10 CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL A brief description of each project identified on the preceding tables is included below. The project descriptions are presented in the order in which they appear on the table "1998-2002 Capital Improvement Program Summary by Department" . Projects which are proposed for funding in Fiscal Year 1997-1998 are listed in alphabetic order, followed in order by projects proposed for each of the remaining fiscal years, with each fiscal year's projects also listed in alphabetic order. The project description includes both text and financial information presented on facing pages of this document to provide for easier reference. A -_N2d`97NA`PJA:..FEE w 11 COMMUNITY DEVELOPMENT w Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Community Development _ Project Name: Beckwith Road/Church Street Engineering Type of Project: Planning or Design X Equipment Purchase Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Beckwith Road/Church Street is the only local street which runs the length of the Village--approximately 3 . 2 miles. Pavement conditions vary from good to very bad. Phase I engineering will be completed and accepted by IDOT by April 30 , 1997, allowing the consulting engineers to proceed with the Phase II Design Engineering for the first segment of this roadway. Included in the Phase I engineering report is the assessment of Beckwith Road Bridge repairs. This will allow the Village to complete the necessary maintenance activities as a part of the roadway work, taking advantage of federal matching funds. The implementation schedule for Phase II engineering is indicated below, the schedule of construction for each of the four (4) segments along Church/Beckwith indicated on the specific project description form. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching and drainage structure repairs) . • Improved riding surface for residents. • Improved drainage characteristics. • Increase safety to vehicles and pedestrians using the roadway. Evaluation Criteria Met: • Deteriorated Facility - Rehabilitation of deteriorated streets . • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public, pedestrians, and bicyclists. • Coordination - Installation of water main along Beckwith Road to be undertaken in conjunction with roadway improvements. Implementation Schedule: Phase I Preliminary Engineering - FY 1996/FY 1997 Phase II Design Engineering Beckwith, Washington to Oriole - FY 1998 Church/Beckwith, Austin to Linder - FY 1999 Beckwith, Waukegan to Austin - FY 2000 Beckwith, Oriole to Waukegan - FY 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY ate: 2/3/97 Department: Community Development Project Name: Beckwith Road/Church Street Engineering - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 , 2001 2332 FY 2002 Total Planning/ $178,766 $47, 500 $96, 900 $120, 000 $67,700 $332, 330 Design Site Acquisition Equipment Construction Misc. Total $178, 766 $47, 500 $96, 900 $120, 000 $67, 700 $332, 100 Village of $178, 766 $14, 250 $46, 500 $ 36, 000 $20, 300 $117, 050 Morton Grove . Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - — Chicago Area — Date of Estimate: November 1996 Cost estimates subsequent to FY 1998 have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Intermodal Surface Transportation Act (70% matching funds, 30% local funds) - Phase II Engineering only. Motor Fuel Tax Impact on Operating Costs: Reduction in staff time and material cost for maintenance by Public Works crews. village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : 2/3/97 Department : Community Develooment .Th Project Name : - CAD/GIS System Type of Project : Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Computer Assisted Drafting (CAD) and Geographic Information System (GIS) provides a system for the storage of data relational to a -hysical location in the Village, and allows for easy referral or use of the data in -iewing proposals or developing plans and projects . FY 1998 continues the planned deployment of Query Station computers in the various Village departments by adding Health & Human Services to the system. An additional computer is requested to replace the Engineer Assistant' s ccmputer, upgrading it to the Windows NT operating system. Experience has shown this to be a much more stable platform for CAD/GIS operations . The Engineer Assistant' s current computer will be retained for use by a GIS intern during the summer months, and by the Director of Community Development the remainder of the year. The purchase of a CD Writer will allow the department to disseminate information to the GIS computers in other departments . A significant decrease in the price of this equipment item has made purchase of the equipment more economical than having the C^�� prepared by a third party as originally planned. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Provides Village Departments with access to graphics and supportive information within the GIS system. • Allows individual departments to develop personalized databases for specialized applications . • Increases the scope and depth of the supporting information available on the system. Evaluation Criteria Met : • • Coordination - Current data on utilities will better ensure that a proposed project will not conflict with one recently completed or to be undertaken. • Improvement of operating efficiency - System access by various departments will ensure sharing of the data and ready access of information will minimize search time. Implementation Schedule : System components to be installed as indicated below: Fiscal Year 1994-1995 Community Development/Engineering Fiscal Year 1995-1996 Unix Server upgrade Public Works/Building Dept . /Fire Dept . Fiscal Year 1996-1997 Police Dept . Fiscal Year 1997-1998 Health and Human Services/Engineer Assistant' s Computer Fiscal Year 1998-1999 Finance Department/Director of Community Development' s Office/software for Village Administrator' s office Fiscal Year 1999-2000 Upgrade Hardware - Fire Dept . and Building Dept . Fiscal Year 2000-2001 Upgrade Hardware - Public Works and Police Dent . Fiscal Year 2001-2002 Upgrade Hardware - Village Administrator' s Office/Health and Human Services Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY \_ ate: 2/3/97 Department: Community Development Project Name: CAD/GIS System - Construction Cost - Cost Cost to FY FY FY FY FY FY 1998 - Eiements Date 1998 1999 2000 2001 2002 FY 2032 Total Planning/ Design Site Acquisition Equipment $69, 388 $ 9, 950 $ 9, 600 $ 6,400 $ 6,400 $ 6,400 $ 38, 750 Construc- tion/Repair Misc. - 29, 830 10, 925 16, 199 13, 901 13, 901 13, 901 68, 827 Wiring, Programming Software Support Total $99,218 $20, 875 $25, 799 $20,301 $20,301 $20, 301 $107, 577 Basis of Construction Cost Estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - — Chicago Area Date of Estimate: November 1996 Estimated costs have not been increased to account for inflation. Financing Other Than Property Tax: Impact on Operating Costs: Operating costs are anticipated to be $1, 200 per year. This will include all media, ink, and CD-ROM disks. Village of Morton Grove - capital Improvement Program PROJECT DESCRIPTION Date: 2/3/37 Department: Community Development Project Name: Lake Street Rehabilitation - Mason Avenue to Central Avenue Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X — , or Repair — Description of Project/Services to be Provided: Repair and patching of Lake Street from Mason Avenue to Central Avenue. This street is a concrete street which has been deteriorating over the past several years. The intersections have many spots which are hollow under the existing pavement section. All concrete intersections are to be removed and replaced with bituminous mixture and structures are to be repaired or replaced. Various cracked and broken sections of the street are to be removed and replaced with a bituminous mixture. Both sides of the street are to be cold milled 6' wide. The entire length of the project is to be surfaced with 3" of bituminous mixture. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by public works (patching, crack sealing, and structure repair) . • Improved riding surface for residents. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility - All intersections are in advanced stages of deterioration, including all drainage structures and manholes at these intersections; street cracking is becoming more severe. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public and pedestrians alike. • Protection of Investment - Roadway is spelling; surface must be protected or street will require complete replacement. Implementation Schedule: ter. Bid Documents Available - February 1997 Sign Contract - March 1997 Initiate Construction - May 1997 Complete Construction - September 1997 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY ate: 2/3/97 Department: Community Development Project Name: take Street Rehabilitation - Mason Avenue to Central Avenue - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construc- 5415, 100 $415, 100 tion/Repair Misc. Soil & Material Testing Total $415, 100 5415, 100 Construction Cost Basis of estimate: ~'Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - Chicago Area — Date of Estimate: October 1996 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 10/21/96 Department: Community Development Project Name: Local Street Crack Sealing Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Crack sealing of various streets, approximately 12 , 000 lineal feet - this process injects a rubberized material into cracks in the bituminous surface to prevent water infiltration into the pavement base. This process will be used in advance of the micro-surfacing project with the unused quantity to be installed on other streets that would require crack sealing. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works. • Protect the streets from extensive base failures due to water penetrating the street. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility - Street cracking is allowing water into base which may cause pavement failures in the future. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Protection of Investment - Road surfaces are cracking due to age and weather conditions; cracks must be sealed to protect the street from base failures which would then require extensive patching or even street reconstruction. Implementation Schedule: Bid Documents Available - February 1997 Sign Contract - March 1997 -�-. Initiate Contract - April 1997 Complete Construction - May 1997 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 10/21/96 Department: Community Development 'Project Name: Local Street Crack Sealing - Construction Cost - Cost Co FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acau= sit_on Ey1__ment Construction $15, 000 $15, 000 $15, 000 $15, 000 $15, 000 $75, 000 /Repair Misc. Total $15, 000 $15, 000 $15, 000 $15, 000 $15, 000 $75, 000 Construction Cost Basis of Estimate: Bids Received Engineer, Architect, 1- — or Vendor Estimate — Comparable Facility Cost X Standard Cost - Chicago Area — Date of Estimate: October 1996 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Community Development Project Name: Local Street Micro-sealing Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Micro-sealing of various streets, approximately 1. 0 mile - micro-sealing is a latex modified emulsified (liquid) asphalt, with crushed aggregate. The mixture is a liquid that is installed in one lift (layer) to obtain the 3/8" thickness required. After application of micro-sealing the street may be opened to traffic within approximately four (4) hours. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works. • Improved vehicular traction (for vehicle control) . • Extend the life of existing bituminous pavements. • Seals cracks to prevent early pavement failures. • No structure adjustments required. Evaluation Criteria Met: • Deteriorated Facility - Sealing of oxidized, worn and cracked bituminous surfaces. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Protection and conservation of existing investment - Seals cracks and extends the useful life of oxidized bituminous pavement. Implementation Schedule: Bid Documents Available - June 1997 Sign Contract - July 1997 Initiate Contract - August 1997 Complete Construction - October 1997 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY dilate: 2/3/97' Department: Community Development Project Name: Local Street Micro-sealing - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 199B 1999 2000 2001 2032 FY 23:2 Total Planning/ Design Site Acquisition Equipment Construction $47,200 $40, 000 $50, 000 $50, 000 $50, 000 $50, 000 $240, 000 /Repair Misc. Total $40, 000 $50, 000 $50, 000 $50, 000 $50, 000 $240, 000 Construction Cost Basis of Estimate: Engineer, Architect, — Bids Received or Vendor Estimate Comparable Facility Cost X Standard Cost - — Chicago Area — Date of Estimate: October 1996 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 _ Department: Community Development _ Project Name: Local Street Bituminous Patching Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Bituminous patching of various streets, approximately 700 square yards - this process is the removal of the existing bituminous pavement in failure areas, recompaction of the existing aggregate base and the installation of a 3" to 5" bituminous mixture. This process is used in advance of the micro- surfacing process, with any unused quantity to be used on other streets that require bituminous patching. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works. • Remove minor pavement failures before the failures become more extensive. • Improved riding surface for residents. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility - Street cracking promotes base failures. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public, pedestrians, and cyclists alike. • Protection of Investment - Roadway is failing in isolated areas; the surface must be patched to protect the street. Implementation Schedule: Bid Documents Available - February 1997 +� sign Contract - March 1997 Initiate Contract - April 1997 Complete Construction - June 1997 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Community Development Project Name: Local Street Bituminous Patching - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition 'catipme nt Construction $47, 200 $35, 000 $35, 000 $35, 000 $35, 000 $35, 000 5175, 000 /Repair Misc. Total $35, 000 $35, 000 $35, 000 $35, 000 $35, 000 $175, 000 Construction Cost Basis of Estimate: Engineer, Architect, — Bids Received or Vendor Estimate Comparable Facility Cost X Standard Cost - — Chicago Area — Date of Estimate: October 1996 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Community Development Project Name: Local Street Resurfacing Program Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Repair, recycling, and resurfacing of local streets which are in various stages of deterioration. Streets which are included in the Fiscal Year 1997- 1998 Program are: Base Bid Streets - Ozanam between Beckwith Rd. and Palma Lane; Foster St. between Palma Lane and Harlem Ave. ; Simpson St. between Sayre Ave. and West End; Osceola Ave. between Arcadia Ave. and Beckwith Rd. ; New England, between Dempster St. and Churchill St. Total cost of Base Bid Streets - $302 , 100. 00 . Alternate Bid Streets - South Park Ave. between Austin Ave. and East concrete street; Greenwood Avenue between Harlem Ave. and Oswego Ave. ; Cleveland Ave. , between Marmora Ave. and Major St. ; Odell Ave. between Greenwood Ave. to Suffield Ct. Total cost of Alternate Bid Streets - $441, 700. 00 . Base Bid Streets - $302 , 100 . 00 Alternate Bid Streets - 441, 700. 00 Total - $743 , 800. 00 Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching) . • Improved riding surface for residents. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility--Reconstruction of most deteriorated streets • Improvement of Operating Efficiency--Reduction of maintenance costs • Risk to Public Safety or Health--Elimination of hazards to driving public and pedestrians alike. • Protection of Investment - Surfacing provides protection to base. Implementation Schedule: �^ Bid Documents Available - February 1997 Sign Contract - March 1997 Initiate Construction - May 1997 Complete Construction - September 1997 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Community Development Project Name: Local Street Resurfacing Program - Construction Cost - Cost Cost to FY FY FY FY FY FY 1999 - Elements Date 1998 1999 2000 2001 2002 FY 232 Total Planning/ $ 21, 800 Design Site Acquisi- tion Equipment - Construe- 3, 011,241 $302, 100 $300, 000 $500, 000 $550, 000 $575, 000 $2, 227, 130 tion/ Repair Misc. -Soil 122, 000 Mat' l Testing Total $3, 155, 041 $302, 100 $300, 000 $500, 000 $550, 000 $575, 000 $2, 227, 100 ti. Construction Cost Basis of estimate: Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - — Chicago Area — Date of Estimate: October 1996 Estimated construction costs have not been increased to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax (MFT) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/6/96 Department: Community Development Project Name: Miller's Mill Road Storm Sewer Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Construction of approximately 1650 lineal feet of storm sewer line on Lincoln Avenue and Lehigh Avenue, from Dempster Street to Elm Street. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Provide for improved storm water drainage in the area. • Separate the storm drainage water from the combined sewer system. Evaluation Criteria Met: • New or Substantially Expanded Facility - This will provide for a separate storm sewer which will provide relief to the existing combined sewer. • Risk to Public Safety or Health - With reduced flow in the sanitary sewer system this should help alleviate sewage back-up into basements. • Improve Operating Efficiency - Reduce the inflow of storm water into the combined sewer system. Implementation Schedule: Design/Bidding Documents - Fiscal Year 1998 �^ Construction - Fiscal Year 1999 Village of Morton Grove Capital Improvement Program PROJECT COST SUMMARY .,late: 11/6/96 Department: Community Development Project Name: Miller's Mill Road Storm Sewer - Construction Cost - Cost to FY FY FY FY FY FY 1999 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ $2, 500 $16, 000 $ 16, 030 Design Site Acquisition Equipment Construction $255, 000 255, 000 Misc. - Soil & 3,500 3, 500 Material Testing Total $2, 500 $16, 000 $258, 500 $274, 500 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - - Chicago Area — Date of Estimate: 10/94 Cost estimates have been increased by five (5) percent per year since the date of the initial estimate (1994) . Financing Other Than Property Tax: • Morton House Escrow Account - $40, 000 • Elm Street Apartments Escrow - $ 7,857 • Motor Fuel Tax Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/22/96 Department: Community Development Project Name: Neighborhood Street Lighting Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Street lighting is constructed on a block-by-block basis, as petitioned by the residents. Fiscal 1997-1998 proposes to install approximately twenty- five (25) lights along six (6) blocks of residential streets. Ultimately, this program will provide lighting for all of the residential streets in the Village. The streets which are included in the Fiscal Year 1997-1998 program are Menard Avenue between Greenwood Avenue and Lake Street; Monroe Street between Long Avenue and Linder Avenue; Mansfield Avenue between Lake Street and Davis Street; Keeney Court between Marmora Avenue and Cul-de-sac; Cameron Lane between Church Street and Beckwith Road; Greenwood Avenue between Austin Avenue and Mason Avenue. (Greenwood Avenue street lighting will be designated as an alternate bid street and will be constructed if funds arc '-� available. ) The street lighting program is continuing on an annual basis. Projects are undertaken on a first-come, first-serve basis by petition. There is a possibility that as we complete each years street lighting program that sufficient interest will be created to generate new petitions for street lights in surrounding areas. This has been the case in the past several years. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Improved visibility for both drivers and pedestrians. • Improved surveillance for police patrols. Evaluation Criteria Met: • Equitable Provision of Services - Other residential blocks, having submitted petitions, have been provided with street lighting. • Substantially Expanded Facility - Current lighting is provided at intersections only; this program provides lighting for an entire block. • Risk to Public Safety - Visibility is improved for pedestrians and for police surveillance. Implementation Schedule: Bid Documents Available - June 1997 Execute Contract - July 1997 Complete Construction - Oct 1997 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 11/22/96 Department: Community Development Project Name: Neighborhood Street Lighting - Construction Cost - Cost Cost to FY FY FY FY FY FY 1998 - Elements Date 1998 1999 2000 2001 2032 FY 2002 Total Planning/ $ 5, 768 $ 1, 575 $ 1, 650 Design $ 1. 750 $ 1, 850 $ 1, 950 $ 8, 775 Site Acquisition • Equitment Construc- 321,858 79, 750 82,700 86, 835 91,200 95, 760 435, 245 tion/Repair Plan Check- ing & Misc. Electrical Inspection Total $327, 626 $80, 325 $84, 350 $88, 585 $93, 050 $97, 710 $444, 020 Basis of Construction Cost Estimate: �`- Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - — Chicago Area Date of Estimate: October 1996 Cost estimates have been increased five (5) percent per year subsequent to FY 1998 . Financing Other Than Property Tax: Motor Fuel Tax Contractor's Construction - New Subdivision Impact on Operating Costs: Increase in energy charges by $1, 500 per year. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/11/96 Department: Community Development Project Name: Technv Trail Bike Path Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: The Techny Bike Trail is proposed to run from Dempster Street to Lake-Cook Road, generally using the METRA right-of-way for its facilities. The bicycle trail links the Villages of Morton Grove, Glenview, Northbrook, and Deerfield, providing access to commercial, industrial and residential areas, and commuter stations. An application for engineering funds was approved by IDOT in 1994 , and a consulting engineer (Civiltech Engineering, Inc. ) was selected to undertake the necessary work. It is anticipated that the Phase I Engineering Report will be completed by May 1997 , with an additional public hearing to be scheduled. Until the Phase I Engineering Report is approved by IDOT, Phase II Design will not begin. approved by the Board of Trustees, it is anticipated that Phase II Design 1 begin for segments of the trail within the approved grant, with the section north of Beckwith Road to the Glenview commuter station being a likely candidate. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Access to Beckwith Road bicycle path from Dempster Street. • Access to commuter stations, industrial areas, and commercial districts of each community. • Federal matching funds available - 80% for engineering and construction costs. Evaluation Criteria Met: • New Facility - Lehigh Avenue is used by both pedestrians and cyclists; this provides a separate facility for each. • Risk to Public Safety - Without sidewalks, pedestrians and cyclists must use either the shoulder of the road or the deteriorated pavement to walk or ride on. Implementation Schedule: Engineering Design - Phase I - April 1995 - May 1997 Engineering Design - Phase II - September 1997 - June 1998 Construction - Fiscal Year 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY ate: 11/11/96 Department: Project Name: Techny Trail Bike Path - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2302 Total Planning/ $127, 933 $30, 000 $ 30, 300 Design Site Acquisition E quipment Construction $300, 000 300, 033 Misc. 30, 000 30, 000 Total $127, 933 $30, 000 $330, 000 $360, 000 Village of $ 8, 533 $ 6, 000 $ 66, 000 $ 72, 000 Morton Grove "- Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - — Chicago Area — Date of Estimate: October 1995 Note: Cost estimates have been inflated five (5) percent per year from the date of the original estimate. Financing Other Than Property Tax: ISTEA Funding - (80% Federal funds; 20% local funds) Surface Transportation Program (STP) - Congestion Mitigation and Air Quality (CMAQ) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/20/96 Department: Community Development Project Name: Water Main Improvements Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Water system improvements recommended by the Village' s engineering consultant included the construction of new water main improvements. The water main improvements proposed include the following: Estimated Construction Size Location Costs Date 12" Beckwith Road, Washington to Oriole $231, 000 1999 12" Ozark Avenue, Beckwith to Church 153, 000 1999 12" Waukegan Road, Beckwith to Dempster 624, 000 2000 12" Central Avenue, Main Street to 650 feet north of 112, 000 2001 Lincoln Avenue ■ ^ 12" Lake Street, Parkview School to McVicker 318, 000 200: 12" Menard Avenue/Alley North of Dempster/Marmora 209, 000 2002 Avenue; connecting to Dempster Anticipated Benefits (Increase in Service; Reduction in Cost) : • Improved fire flow to all areas in the Village. • Minimize the overtime required for Water Department personnel conducting repairs to the existing system. Evaluation Criteria Met: • New or Substantially Expanded Facility - Improvements to water distribution system will improve pressure and volume throughout the Village. • Risk to Public Safety or Health - System improvement will improve fire flow, and ensure compliance with IEPA regulations. • Improvement of Operating Efficiency - New mains will reduce the likelihood of main breaks. Implementation Schedule: Water Main Design - Fiscal Year 1998 Water System Construction - Fiscal Years 1999 - 2002 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 11/20/96 Department: Community Development Project Name: Water Main Improvements - Construction Cost - Cost to FY FY FY FY FY FY 1993 - Cost Elements Date 1998 1999 2000 2001 2002 FY 202 Total Planning/ $95, 000 $36, 300 S 35, 300 Design Site Acquisition Equipment Construction $384, 000 $624, 000 $430, 000 $209, 000 1, 647, 000 Misc. - Construction Inspection 28, 800 46,800 32, 250 15, 675 123, 525 Total $95, 000 $36,300 $412, 800 $670,800 $462, 250 $224, 575 $1, 806, 825 Construction Cost Basis of estimate: \__ Bids Received Engineer, Architect, X or Vendor Estimate Comparable Facility Cost -- Standard Cost - — Chicago Area — Date of Estimate: 10/6/96 Cost estimates subsequent to FY 1998 have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Impact on Operating Costs: �-Z Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Community Development Project Name: Beckwith Road Rehabilitation-Washington Street to Oriole Avenue Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: This project segment will require the improvements listed below: Replacement of deteriorated sidewalk, and drainage structures; replacement of all curb and gutter; and the recycling and resurfacing of the bituminous pavement. Based upon Illinois Department of Transportation and Federal Highway Department criteria, this section of roadway must be widened by one (1) foot, requiring the replacement of all curb and gutter. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching and drainage structure repairs) . • Improved riding surface for residents. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility - Rehabilitation of deteriorated streets. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public and pedestrians. • Increase Property Value - Roadway is in poor condition, creating an unnecessarily negative neighborhood image. Implementation Schedule Construction - Fiscal Year 1999 +^ Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY mate: 2/3/97 Department: Community Development Project Name: Beckwith Road Rehabilitation-Washington Street to Oriole Avenue - Construction Cost - Cost Cost to FY FY FY FY FY FY 1993 - Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construc- $683,600 $683, 600 t'ion/Repair Misc. - Soil 76, 000 76, 000 & Material Testing/ Phase III Engineering Total $759, 600 $759, 600 Village of $228, 000 $228, 000 Morton Grove Basis of Construction Cost Estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - — Chicago Area — Date of Estimate: 10/96 Cost estimate has been inflated by five (5) percent per year subsequent to FY 1998 . Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (70% Federal Funds; 30% Local Funds) `� Impact on Operating Costs: village of Morton Grove -Capital Improvement Program PROJECT DESCRIPTION — Date: 2/3/97 Department: Community Development Project Name: Fernald Avenue Reconstruction-Lincoln Avenue to Dempster Street Type of Project: • Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Fernald Avenue will be reconstructed with new curb and gutter, sidewalk, bituminous roadway, drainage, driveway and parkway restoration with striping from Dempster Street to Lincoln Avenue. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (street patching and structure repair) . • Improved riding surface for residents. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility - Reconstruction of one of the most deteriorated streets in the Village. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public and pedestrians alike. • Increase in Property Value - Construction of a new street enhances the appearance of all properties adjacent to it. Implementation Schedule: Phase II Engineering - Design - Fiscal Year 1999 Construction - Fiscal Year 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY \ Date: 2/3/97 Department: Community Development Project Name: Fernald Avenue Reconstruction-Lincoln Avenue to Dempster Street - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ $24, 990 $ 24, 930 Design Site Acquisition Equipment Construction $498,750 498, 750 /Repair Misc. 24, 990 24, 990 Total $24, 990 $523, 740 $548, 730 Construction Cost Basis of Estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: October 1996 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 10/16/9.6 Department: Community Development Project Name: Gross Point Road Reconstruction Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Gross Point Road through the Village has a rural cross section, with deteriorated base, poorly maintained shoulders, and inadequate drainage. This improvement will totally reconstruct the road, including replacement of sidewalks, installation of drainage, and construction of curb and gutter defining a pavement with two (2) parking lanes and two (2) through lanes. The Village will be responsible for all costs connected with the construction of the two (2) parking lanes per IDOT policy. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Eliminate roadway flooding, which often extends into front yards. • Provide a quality roadway for travelling public. • Eliminate continued maintenance (grading) of shoulders to ensure proper drainage and safe parking area. Evaluation Criteria Met: • Substantially Expanded Facility - Provide safe, clean roadway with parking on both sides of street. • Risk to Public Safety or Health - Reconstructed street will minimize traffic hazards, and provide storm water drainage. • Increase in Property Value - Newly constructed road, with parking lanes will significantly increase the value of adjacent properties. • Improve Operating Efficiency - Reduce street maintenance expense equipment. Implementation Schedule: Phase I Engineering - Fiscal Year 1999 Phase II Engineering - Fiscal Year 2000 Construction - Fiscal Year 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY )ate: 10/16/96 Department: Community Development Project Name: Gross Point Road Reconstruction - Construction Cost - Cost Cost to FY - FY FY FY FY FY 1999 - Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ $41, 685 $39,480 5 31, 165 Design Site Acquisition Equipment Construc- $ 997, 500 997, 500 tion/Repair Misc. 52, 500 52, 500 Total $41,685 $39,480 $1, 050, 000 $1, 131, 165 Village of $41,685 $11, 844 $ 525, 000 S 578, 529 Morton Grove Basis of Construction Cost Estimate: Bids Received Engineer, Architect, X or Vendor Estimate Comparable Facility Cost Standard Cost - — Chicago Area — Date of Estimate: October 1996 Financing Other Than Property Tax: Intermodal Surface Transportation Act Funds Illinois Department of Transportation Funds Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION .1 Date: 2/3/97 Department: Community Development Project Name: Harms Road Reconstruction - Lake Street to Greenwood Avenue Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Reconstruct Harms Road, Lake Street to Greenwood Avenue - the existing bituminous surface is to be removed, the street section is to be lowered with new storm sewers and structures to be installed. New curb and gutter, and sidewalk are to be constructed the entire length. The new street section is to be 3" bituminous mixture 8" aggregate base. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Provide a uniform paved surface for improved traffic flow • Improved drainage characteristics • Reduction in maintenance costs Evaluation Criteria Met: • Deteriorated Facility - In 1994 the Department of Public Works paved Harms to provide temporary relief. This Road must still be reconstructed with storm sewers, curb & gutters & sidewalks installed to provide a permanent solution to the problems experienced on this block. • Risk to Public Safety or Health - The existing street is susceptible to pot holes & flooding which may cause vehicle or pedestrian accidents. • Improvement of Operating Efficiency - Reconstruction will reduce Public Works' maintenance costs. • Increase Property Values - Enhancement of the appearance of all properties adjacent to the new street. Implementation Schedule: Bid Documents Available - February 1999 Sign Contract - March 1999 Initiate Construction - May 1999 Complete Construction - September 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY gate: 2/307 Department: Community Development Project Name: Harms Road Reconstruction - Lake Street to Greenwood Avenue - Construction Cost - Cost Cost to FY FY FY FY FY FY 1998 - Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ $12, 075 $ 12, 075 Design Site Acquisition Equipment Construc- 5252, 000 252, 330 tion/Repair Misc. Con- 15, 225 15,225 struction Inspection & Soil & Mat' 1 Testing Total $12, 075 $267, 225 $279, 300 Basis of Construction Cost Estimate: Bids Received Engineer, Architect, or Vendor Estimate Comparable Facility Cost X Standard Cost - — Chicago Area — Date of Estimate: October 1996 Financing Other Than Property Tax: • Special Service Area Designation • Motor Fuel Tax (MFT) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 21, 1996 Department: Community Development Project Name: Menard Avenue Rehabilitation-Lincoln Avenue to Oakton Street Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Repair, recycling, and resurfacing of Menard Avenue which is in the advanced stages of deterioration/failure. This project would include the recycling of the pavement; removal and replacement of defective curb and gutter, sidewalk and drainage structures; and striping and the restoration of the parkways as required. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching) . • Improved riding surface for residents. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility - Rehabilitation of a street in the advanced stages of deterioration. • Improvement of Operating Efficiency--Reduction of maintenance costs. • Risk to Public Safety or Health--Elimination of hazards to driving public and pedestrians alike. • Protection of Investment - Surfacing provides protection to base. Implementation Schedule: Bid Documents Available - February 1998 Sign Contract - March 1998 Initiate Construction - April 1998 Complete Construction - September 1998 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 21, 1996 Department: Community Development Project Name: Menard Avenue Rehabilitation-Lincoln Avenue to Oakton Street - Construction Cost - Cost Cost to FY FY FY FY FY FY 1998 - Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construc- $400, 000 $400, 000 Lion/ Repair Misc. -Soil & - 5, 000 5, 000 Mat' 1 Testing Total $405, 000 $405, 000 Construction Cost Basis of estimate: '\---- Bids Received Engineer, Architect, or Vendor Estimate --- Comparable Facility Cost X Standard Cost - Chicago Area — Date of Estimate: November 1996 Cost estimate has been increased by five (5) percent subsequent to FY 1998 to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax (MFT) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 12/19/96 . Department: Community Development Project Name: Waukegan Road Corridor Improvements Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair Description of Project/Services to be Provided: Waukegan Road between Dempster Street and Golf Road has become the primary commercial area in the Village. A major study of the corridor will be completed in 1997 which analyses both physical and economic environment in an attempt to generate the redevelopment of seemingly under-used sites. This study will conclude with the completion of a Phase I Preliminary Engineering report for submission to the Illinois Department of Transportation. The Phase II, Engineering design will be undertaken in Fiscal Year 1998 , immediately upon receipt of IDOT approval of Phase I. It is anticipated that street-scape improvements will be constructed in Fiscal 1999 , and include new street lighting and landscaping, street furniture, sidewalks, and a twelve (12) inch water main between Beckwith Road and Dempster Street. Anticipated Benefits (Increase in Service; Reduction in Cost) : The updated Village facilities are intended to make this commercial corridor more attractive to consumers and developers alike. The installation of the water main will replace two (2) mains servicing the area which are prone to breaks. Evaluation Criteria Met: • Deteriorated Facility - Many existing street lighting poles are cracked or badly deteriorated; water mains are subject to breaks. • Risk to Public Safety - The increased traffic has created opportunities for accidents. • Improvement of Operating Efficiency - The new high pressure sodium lights will provide more light at a reduced cost; new water main will enhance commercial service while minimizing repairs Implementation Schedule: Design Improvements for Waukegan - Fiscal Year 1999 Construct Improvements along Waukegan Road - Fiscal Year 2000 -+� o Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 12/16/96 Department: Community Development Project Name: " Waukegan Road Corridor Improvements - Construction Cost - Cost Cost to FY FY FY FY FY FY 1938 - Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ $11, 852 $90, 000 $ 90, 000 Design Site Acquisition Equipment Construc- $1,400, 000 1,430, 030 400, 000 Misc. - Con- 100, 000 100, 000 struction Engineering Total $11, 852 - $90, 000 $1, 500, 000 $1, 590, 000 Basis of Construction Cost Estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: 10/94 The cost estimate has not been increased to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax TIF District Revenues Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Community Development Project Name: Church Street Rehabilitation - Linder Avenue to Austin Avenue Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Replace deteriorated sidewalk, curb and gutter, and drainage structures; replace 800 feet of 30 inch and 460 feet of 21 inch combined sewer with 61 service connections from Linder Avenue to Menard Avenue; replace the base and pavement on Church Street between Linder Avenue and Mason Avenue, and on Beckwith Road between Austin Avenue and Mason Avenue. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching and drainage structure repairs) . • Improved riding surface for residents. • Improved drainage characteristics. • Increased safety to drivers, cyclists, and pedestrians. Evaluation Criteria Met: • Deteriorated Facility - Rehabilitation of deteriorated streets. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public and pedestrians. • Improve Property Values - Roadway is in extremely poor condition, resulting in an unnecessarily negative neighborhood image. Implementation Schedule: Construction - Fiscal Year 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department:. Community Development Project Name: Church Street Rehabilitation - Linder Avenue to Austin Avenue - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site • Acquisition Equipment Construc- $1, 487,700 $1,437, 700 tion/Repair Misc. -Soil & 165, 300 155, 300 Material Testing/Phase III Engineering Total $1, 653, 000 - _ $1, 653, 000 Village of I Morton Grove $ 841, 500 $ 841, 500 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: 10/94 Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (70% Federal Funds; 30% Local Funds) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/11/9b Department: Community Development Project Name: Georgiana Avenue/Smithwood Drive Reconstruction Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Reconstruction of Georgiana Avenue from Capulina Avenue to Dempster Street and Smithwood Drive from Georgiana Avenue to the Cul-de-sac: Both streets have deteriorated and are in need of reconstruction. The reconstruction will consist of the removal of the existing street and curb and gutter; construction of a new bituminous street with new curb and gutter; reconstructed drainage structures; and replacement of landscaping and driveways as necessary. The cost estimate for each street is as listed: Georgiana Avenue $295, 000 Smithwood Drive $106, 500 Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching) • Improved riding surface for residents • Improved drainage characteristics Evaluation Criteria Met: • Deteriorated Facility - Reconstruction of a street that is in a deteriorated state. • Improvement of Operating Efficiency - Reduction of maintenance costs • Risk to Public Safety or Health - Elimination of hazards to driving public, cyclist, and pedestrians alike • Protection of Investment - Surfacing provides protection to base Implementation Schedule: ^^ Bid Documents Available February 2000 Sign Contract March 2000 Initiate Contract May 2000 Complete Construction September 2000 Village of Morton Grove - Capital Improvement Program \ PROJECT COST SUMMARY Tate: 11/11/96 Department: Community Development ' Project Name: Georgiana Avenue/Smithwood Drive Reconstruction - Construction Cost - Cost to FY FY FY FY FY FY 1399 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2,02 Total Planning/ $ 10, 000 $ 13, 330 Design Site Acquisition Equipment Construction $384, 000 $384, 200 • Misc. - Soils 7, 500 7, 500 & Materials Testing Total $401, 500 $401, 500 Construction Cost Basis of estimate: Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - Chicago Area Date of Estimate: November 1996 Cost estimates have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax (MFT) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Community Development Project Name: Normandy Avenue Rehabilitation-Beckwith Road to Golf Road Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: -Repair, recycling, and resurfacing of Normandy Avenue which is in the advanced stages of deterioration/failure. This project would include the recycling of the pavement; removal and replacement of defective curb and gutter, and drainage structures; striping; and the restoration of the parkways as required. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching, crack sealing, and structure repair) . • Improved riding surface for residents • Improved drainage characteristics Evaluation Criteria Met: • Deteriorated Facility - All intersections are in advanced stages of deterioration as well as all drainage structures and manholes at these intersections; street cracking is becoming more evident. • Improvement of Operating Efficiency - Reduction of maintenance costs • Risk to Public Safety or Health - Elimination of hazards to driving public, cyclist, and pedestrians alike • Protection of Investment - Roadway is spalling; surface must be protected or street will require complete replacement. Implementation Schedule: Bid Documents Available February 1999 Sign Contract March 1999 Initiate Contract May 1999 Village of Morton Grove - Capital Improvement Program \ PROJECT COST SUMMARY Date: 2/3/97 Department: Community Development Project Name: Normandy Avenue Rehabilitation-Beckwith Road to Golf Road - Construction Cost - Cost to FY FY FY FY FY FY 2998 - Cost Elements Dace 1998 1999 2000 2001 2002 FY 2302 Total Planning/ Design Site Acquisition Equipment Construction $204, 000 $204, 300 Misc. - Soils 2, 750 2, 750 & Materials Testing Total $206, 750 $206, 750 ", Construction Cost Basis of estimate: Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - Chicago Area — Date of Estimate: November 1996 Cost estimates subsequent to FY 1998 have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax (MFT) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/20/96 Department: Community Development Project Name: Beckwith Road Rehabilitation - Austin Avenue to Waukegan Road Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Replacement of deteriorated sidewalk, curb and gutter, drainage structures, and bicycle lanes; the recycling and resurfacing of the bituminous pavement on Beckwith Road between Austin Avenue and Waukegan Road. Street widening of approximately five (5) feet at the Waukegan Road intersection will be required. The installation of a twelve (12) inch water main from Waukegan Road to Nagle Avenue and an eight (8) inch water main from Nagle Avenue to Naragansett Avenue will be undertaken with this project. �^ Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching and drainage structure repair) . • Improved riding surface for residents. • Improved drainage characteristics. • Increased safety for drivers, cyclists, and pedestrians using the roadway. Evaluation Criteria Met: • Deteriorated Facility - Rehabilitation of deteriorated streets. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public, pedestrians and bicyclists. • Protection of Investment - Roadway is in good condition with minor base failure; bicycle paths must be completely replaced. Implementation Schedule: Construction - Fiscal Year 2001 ^^ Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY -Date: 11/20/96 Department: Community Development Project Name: Beckwith Road Rehabilitation - Austin Avenue to Waukegan Road - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2302 FY 2002 Total Planning/ Design S_te Acquisition Equipment Construction/ $1, 838, 700 $1, 839, 700 Repair Misc. - Soil & 204, 300 204, 300 Material Testing/Phase III Engineer- ing Total $2, 043, 000 $2, 043, 000 �- Village of $ 807, 900 $ 807, 903 Morton Grove Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: November 1996 Cost estimate has been inflated by five (5) percent per year subsequent to FY 1998 . Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (70% Federal Funds and 30% Local Funds) . Bike Path Funding Delaine Farm Escrow - Water Main $119 , 808.75 Delaine Farm Escrow - Left Turn Lanes 110, 000. 00 Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/5/96 Department: Community Development Project Name: Capulina Storm Sewer Extension Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Extend Capulina storm sewer approximately 3 , 640 feet from Austin Avenue to Central Avenue: Capulina - Austin to Marmora - 660 feet of 84 inch RCP Capulina - Marmora to Major - 1, 320 feet of 60 inch RCP Major - Capulina to Crain - 300 feet of 36 inch RCP Crain - Major to Central - 660 feet of 36 inch RCP Lateral Lines on Side Streets - 700 feet of 27 inch RCP This project will be undertaken only after the impact of the TARP project fully assessed. It is anticipated that TARP will be fully operational by July 1998 . Anticipated Benefits (Increase in Service; Reduction in Cost) : • To provide for improved storm water drainage in the area. • Separate the storm drainage from the combined sewer system. Evaluation Criteria Met: • New or substantially expanded facility - This will provide for elimination of storm drainage from the combined sewer system. • Risk to public health - The reduced flow in the combined sewer system should reduce the likelihood of sewage back-ups into basements. • Provide equal services - This will provide storm sewers in a combined sewer area, similar to Parkview and South Central. Implementation Schedule: ^ ^ Design - Fiscal Year 2001 Construction - Fiscal Year 2002 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 11/5/96 Department: Community Development Project Name: Capulina Storm Sewer Extension - Construction Cost - Cost Cost to FY FY FY FY FY FY 1998 - Elements Date 1998 1999 2000 2001 2002 FY 2302 Total Planning/ $135, 000 $ 135, 000 Design Site Acquisition Equipment Construe- 2, 600, 000 2, 600, 000 tion/Repair Misc. - Con- 135, 000 1 35, 000 struction Inspection Total $135, 000 $2, 735, 000 52,873, 500 Basis of Construction Cost Estimate: — Bids Received Engineer, Architect, X or Vendor Estimate Comparable Facility Cost Standard Cost - — Chicago Area — Date of Estimate: 10/92 Cost estimates have been increased by five (5) percent per year subsequent to the date of the original estimate. Financing Other Than Property Tax: Low-interest Loan from IEPA Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 11/20/96 Department: Community Development Project Name: Beckwith Road-Waukegan Road to Oriole Avenue Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X — or Repair — Description of Project/Services to be Provided: This segment of roadway will require the following improvement: Replacement of deteriorated sidewalk, curb and gutter, and drainage structures; full depth patching of the bituminous pavement in various locations; grinding of the edge of the bituminous pavement and installation of area reflective crack control treatment; the installation of 3" of bituminous pavement; and stripping of the new bituminous pavement. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Improved riding surface for residents. • Improved drainage characteristics. Evaluation Criteria Met: • Deteriorated Facility - Rehabilitation of deteriorated street. • Improvement of Operating Efficiency - Reduction of maintenance costs. • Risk to Public Safety or Health - Elimination of hazards to driving public & pedestrians. • Protection of Investment - Roadway is in good condition with minor base failure. Implementation Schedule: Construction - Fiscal Year 2002 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 11/20/96 Department: Community Development Project Name: Beckwith Road - Waukegan Road to Oriole Avenue - Construction Cost - Cost Cost to FY FY FY FY FY El 1998 - Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construc- $720, 000 $720, 000 Lion/Repair Misc. - Soil 80, 000 80, 000 & Material Testing Total $800, 300 $800, 000 Village of $256, 000 $256, 000 Morton Grove Basis of Construction Cost Estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: October 1996 Cost estimate has been inflated by five (5) percent per year subsequent to FY 1998 . Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (70% Federal Funds; 30% Local Funds) �- Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3 /97 : Department: Community Development Project Name: School Street Reconstruction Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Reconstruction of School Street from Lincoln Avenue to Dempster Street: The street has deteriorated and is in need of reconstruction. The reconstruction will consist of the removal of the existing street and curb and gutter; construction of a new bituminous street with new curb and gutter; reconstructed drainage structures; and replacement of landscaping and driveways as necessary. Anticipated Benefits (Increase in Service; Reduction in Cost) : • Reduction in maintenance required by Public Works (patching) • Improved riding surface for residents • Improved drainage characteristics Evaluation Criteria Met: • Deteriorated Facility - Reconstruction of a street that is in a deteriorated state. • Improvement of Operating Efficiency - Reduction of maintenance costs • Risk to Public Safety or Health - Elimination of hazards to driving public, cyclist, and pedestrians alike • Protection of Investment - Surfacing provides protection to base Implementation Schedule: Bid Documents Available February 2002 Sign Contract March 2002 Initiate Contract May 2002 Complete Construction September 2002 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY ate: 2/3/97 Department: Community Development Project Name: School Street Reconstruction - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction $570, 000 $570, 000 Misc. - Soils 7, 300 7, 500 & Materials Testing Total $577, 500 $577, 500 Construction Cost Basis of estimate: Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - Chicago Area — Date of Estimate: November 1996 Financing Other Than Property Tax: Motor Fuel Tax (MFT) Impact on Operating Costs: FINANCE DEPARTMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3 /97 Department: Finance Department Project Name: Upgrade or Purchase of New Telephone System Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Upgrade in NEC telephone system software which provides all telephone communication (except 9-1-1) for Village Hall, Police Department, Fire Department (2 buildings) , and Public Works facilities in order to take advantage of the latest technological advances and to better serve Village residents. The current telephone system (installed in June of 1986) was intended to have a life expectancy of eight (8) to ten (10) years. Anticipated Benefits (Increase in Service; Reduction in Cost) : 1. Tag Phone System for 9-1-1 (Required by law when current phone system replaced or updated) . Allows dispatcher to know exact location in building where emergency call originates. 2 . Automatic Call Distribution (ACD) during peak telephone periods which would make sure all calls are processed and answered in an orderly fashion in case the operator is inundated with phone calls. 3 . Establishment of a twenty-four (24) hour hotline which would be updated and have special telephone numbers for the public, i. e. snow removal, civic events, and recycling and garbage information. 4 . Voice mail and interactive voice response allowing retrieval of information normally available only during business hours. Evaluation Criteria Met: Systematic Replacement: As stated above, an upgrade or replacement of telephone system will allow the Village to take advantage of technological advancements in the telephone communications industry that were not available ten (10) years ago. Substantially Expanded Equipment: The new system, with the four (4) added features, will improve operating efficiency and productivity by reducing business hour calls, i .e. 24-hour hotline, thereby providing a level of service to Village residents, vendors, businesses, etc. that is not now available. Implementation Schedule: Fiscal Year 1998 CkP-:MP 3 F_NAN: Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Finance Department `Project Name: Upgrade or Purchase of New Telephone System - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 • Total Planning/ Design Site Acquisition Equipment $73, 000 $50, 500 $50, 500 in June 1996 Construction Misc. Total $73,000 $50,500 in $50, 500 n June 1996 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: November 8 , 1995. Please be advised that a new estimate will be provided in January of 1997 . The $46, 800 represents a 4% increase from last year' s estimate. Financing Other Than Property Tax: Installment Note Financing Impact on Operating Costs: Increase in line charges of $300-$400 per month to Ameritech (the Village currently pays $900 per month) . While the Village currently pays an estimated $7500 per year in maintenance costs, it is anticipated that aintenance will be the same or less due to the fact that alternative .aintenance plans are available through private insurance carriers. These alternative carriers will increase competition for current telephone communications equipment companies and provide the consumer with the same or reduced maintenance costs. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 27 . 1996 Department: Finance Department ,.,5 Project Name: Replacement of High-Volume Central Copier _Machine Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Replacement of High-Volume copier (Xerox 5680) located in the Finance Department. Currently, the copier provides central copying needs for all Departments in the Village. Depending on the month, i.e. budget cycle, the high-volume copier produces approximately 60,000 to 70, 000 copies per month or 720, 000 to 840, 000 copies per year. The current high-volume copier was leased as a new piece of equipment in August of 1995. The five (5) year lease and subsequent buy-out clause expires in August of 2000. Anticipated Benefits (Increase in Service; Reduction in Cost) : .� To take advantage of anticipated technological advances in the high-volume copier industry that would promote greater productivity and efficiency in completing walk-up or major copying projects for all Departments. It is anticipated that technological advancements in copy-per-minute speed, reduction/enlargement capabilities, automatic insertion of divider pages, and custom margin shifting, etc. warrant the purchase of a new copier. As stated above, technological advances will help to insure less downtime that is experienced with all copiers, i.e. aging parts, environmental changes, etc. Evaluation Criteria Met: Systematic replacement to provide the same or greater level of high-volume copier service for all Departments in the Village. The current lease agreement from Xerox provides a seven (7) year Total Satisfaction Guarantee that covers the copier as well as all accessories. This guarantee expires in FY 2002 . In order to replace a high-volume copier with the anticipated technological improvements as stated above and eliminate the possibility of increased operational costs due to costs previously covered under the Total Satisfaction Guarantee, the systematic replacement of this machine is necessary. ..� Implementation Schedule: Fiscal Year 2002 • Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 27 . 1996 Department: Finance Department Project Name: : - • - - „ • • • ' • •- • - • - - • - • ' • - - Construction Cost - Cost to FY FY FY FY FY FY 1998 - 1 Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total I Planning/ Design Site Acquisition Equipment -0- $30,000 $30, 000 Construction Misc. Total -0- $30,000 $30,000 • Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate (See Note) — Comparable Facility Cost Standard Cost - — Chicago Area — Date of Estimate: November 26. 1996 Note: Estimated 5% increase per year from current cost. Financing Other Than Property Tax: Installment Note Financing Tmpact on Operating Costa: The current copier costs approximately $10,000 per year to maintain. This cost includes both supplies and the maintenance agreement. It is anticipated that maintenance will be about the same, due to the fact that alternative maintenance plans are available through private insurance carriers. These alternative carriers will increase competition for current copier companies and provide the consumer with the same or reduced maintenance costs. FIRE DEPARTMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Fire Project Name: Ambulance Replacement Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: This project is the replacement of Station 4's ambulance, with a medium duty chassis advanced life support unit, and associated communications equipment. Our previous plan of re-chassising the existing Ambulance 4 with a medium duty chassis, has been investigated and it has been determined that limited success has been seen with the re-chassising of a light duty ambulance box to a medium duty chassis. Discussions with the maintenance supervisor and the Fire Department's apparatus replacement committee have indicated that it would be in the best interest of the Village to replace the existing ambulance with a new medium duty chassis advanced life support unit. The existing unit could then be modified in-house by the Public Works' Maintenance Division and utilized by Public Works as a service vehicle for the Water Department. We have observed other departments in their re-chassising efforts and, while this was initially thought to be the most practical method of providing a state- of-the-art vehicle for emergency medical services, the continued maintenance and compatibility of the light duty box and the medium duty chassis have proven to be •'1 problematic for both field activities and vehicle maintenance. This request includes funds to replace the communications equipment for this unit both from the fire emergency and medical/telemetry aspect. Other equipment such as SCBA packs and medical support equipment are also being purchased. Anticipated Benefits (Increase in Service; Reduction in Cost) : Scheduled replacement of department apparatus to provide optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Public Health or the regional Emergency Medical Services office. This expenditure would satisfy the needs of the Fire Department by providing a vehicle which would meet EMS needs while also providing a cost effective replacement vehicle for Public Works in the vehicle being replaced. Evaluation Criteria Met: DETERIORATED APPARATUS: Front line life expectancy for emergency operations would have been reached by this point. EQUITABLE PROVISION: Continuation of a high level of emergency medical care. OPERATIONAL EFFICIENCY: Timely replacement will ensure service life of the vehicle for use in alternate capacity in the Village. SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department's vehicle replacement schedule. COORDINATION: To maintain operational readiness consistent with intra- governmental response agreements. SAFETY & HEALTH: A vehicle of this type is needed to support advanced life support activities. Implementation Schedule: Purchased in Fiscal Year 1998 (Construction - June through August, 1997) Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Fire Project Name: Ambulance Replacement - Construction Cost - Cost to FY FY _F„ `Y 00 FY 1999 - Cost Elements Date 1998 1599 2000 2001 2002 FY 2902 Planning/ Total Design Site Acquisition Equipment $125, 000 $125, 000 Construction Misc. Total $125, 000 $1 25, 000 Construction Cost Basis of estimate: lids Received X Engineer, Architect, or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: Financing Other Than Property Tax: Revolving Equipment Replacement Loan Impact on Operating Costs: Village of Morton Grove - Capital Improv=_men- :_ -_a... PROJECT DESCR:PT:ON Date :November, 1995 Department : Fire Project Name : Fire Engine_ Replacement Type of Protect : Planning or Design Equipment Purchase , X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: This project is the replacement of Station 5 ' s 1500 GPM fire engine . The current Engine 5 would become the department' s reserve apparatus , and based upon the expected monetary return for the current reserve a~paratus , e -. :t _- as a trade-in or being sold outright , a determination would need to be made if this vehicle would be retained by the department as an additional n==erve unit or possibly transferred to the Regional Training Facility, where it could serve as a training aid and back-up equipment for the area . No credit has been taken in the estimated cost of this project for the sale cr trade-in of the current reserve unit . The replacement in the year indicated would � \ provide a more staggered approach to the vehicle replacement rocram.. of t. department than previously experienced. This request includes funds to replace the communication equipment for the unit and cth - .' - me -- such as older hose and 4 non-compliant SCE?. units . Anticipated 3enef-its ; Increase in Service ; Reduction in Cost' . Scheduled replacement of department apparatus to Provide optimal readiness for emercency operations , and the inclusion of any enhancemcim-s r2'^..• - ".V the Illinois Department of Labor cr applicable safety standards covern_ng fire apparatus . Evaluation. _; -=Y' a Met : DETERIORATED APPARATUS : Front line life expectancy for emergency operat ions would have been reached by this point . EQUITABLE PROVISION: Continuation of a hich level of emercency services . OPERATIONAL EFFICIENCY: Time-_y replacement will extend the s ice life of the department ' s =- --m SYSTEMATIC REPLACEMENT: Replacement is based on the Fire _ecartm. n_ _ vehicle replacement schedule . COORDINATION: To maintain operational readiness inera- cvernmental response agreements SAFETY & HEALTH: A vehicle of this type is needed to support fire ressicn. activities . Implementation Schedule : Purchased in Fiscal Year 1999 _onst_ uct_on - May, 1398 through February, 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November, 1996 Department: Fire Project Name: Fire Engine Replacement - Construction Cost - Cost to PC :v Fy FY 199E - Cost __events Date :999 1999 2000 200: 2002 FY Total Cesca • Ac __ction 5291, 000 529 7, ::0_ Construction Misc. Total 5297, 000 5297, Construction Cost Basis of estimate: L — Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area L Date of Estimate: Financing Other Than Property Tax: Revolving Equipment Replacement Loan Impact on Operating Costs: village of Morton Grove - Can tall Imcrov=ment Program PROJECT DESCRIPTION :ate : Nove; her, 1996 Department : c ?rc- ect Name : Command Vehicle Ret_acemen_ ?la- _na or Des_ - J Equipment Purchase ' XU Site Acquisition Facility Construction or Repair Description of _ - _=Pct/Services to be Provided: This project is the replacement of the Fire Department' s incident cot^-and vehicle and =.._ down-crading of the existing unit to a '-y vehicle status . With a five year rotation plan, which this purchase would be a part of, the department' s support vehicles would have 15 year life cycle, functioning, for the first 5 years, as the incident command vehicle, oh second 5 years as the Fire Prevention Bureau and Public Education vehicle, and the t"_r_ 5 years as the department' s utility vehicle. This type of rotation provides the department with a back-up command vehicle during maintenance and also apparatus which -could be ut:_:ze to transport patients or equipment as different situations present. The cost of this program is based on the purchase and outfitting of the department' s incident command vehic= in 1554 . Th:s includes the replacement of all emergency lights warning dev ices and communications equipment. The radio equipment in the support vehicles were initially purchased in the late '0's and, in some cases, the equipment has been remounted in t'. vehicles, and its service life will have been reached when replacement vehicle is purcr.a tc. in the year 2000. A 3 .5% annual cost increase has been estimated for this project to establish the projected expenditure. Anticipated Benefits ( Increase in Service; Reduction in Cost.) : Scheduled replacement of department apparatus to provide optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Labor or applicable safety standards governing fire apparatus. . Evaluation Criteria Met : DETERIORATED APPARATUS: Front line life expectancy for emergency operations would ha been reached by this point. EQUITABLE PROVISION: Continuation of a high level of emergency services. OPERATIONAL EFFICIENCY: Timely replacement will extend the service life of the department' s fleet. SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department' s vehicle replacement schedule. COORDINATION: To maintain operational readiness consistent with intra- governmenta'_ response agreements. SAFETY & HEALTH RISK: Incident Command is essential to the proper p _ handling of ^ emergency incidents and a vehicle of this�type is necessary perform this activity. :Mplar.ont=t1on schedule : Purchased in Fiscal Year 2000 • O_ dered - :_sober , :999 " °� dill° January, 2:07; Village of Morton Grove - Capital Improvement Program . PROJECT COST SUMMARY 'te: November, 1996 Department: Fire \— Project Name: Command Vehicle Replacement - Construction Cost - Cost to FY FY cv FY FY FY 199 - Cost Elemen ts Dote 1558 :999 2000 200: 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment 544 , 500 $44, 500 Construction Misc. Total 544, 500 $44 , =00 Construction Cost Basis of estimate: ids Received Engineer, Architect, 1XI or Vendor Estimate I—" Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: Financing Other Than Property Tax: Revolving Equipment Replacement Loan Impact on Operating Costs : HEALTH & HUMAN SERVICES Village of Morton =rove - al Improvement =_ o ,_ _... Th PROJECT DES C. _r: _Ct1 Date : 12/2/96 Department: Health & Human Services-Senior Services Project Name : Seniortran Replacement Type of Project: 7. Planning or Design Equipment Purchase — Site Acquisition Facility Construction — or Repair Description of Project/Services to be Provided: Replacement of the existing seniortran bus which is in its seventh Year of service . Currently, this vehicle has a total mileage of ninety-four thousand. We anticipate a continued accumulation of twelve to fifteen thousand miles per year . This vehicle has a useful life of around ten vearsand well over one-hundred thousand miles . Anticipated Benefits : To continue the routine, uninterrupted service to our senior residents . Not replacing this vehicle on a timely basis will result in greatly increased maintenance cost and interruptions in service . Evaluation Criteria Met: Sytematic replacement : Coordination meets established goals and objectives of the 3oard of Trustees . Improvement of operating efficiency . Implementation Schedule: Fiscal Year 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 12/2/96 Department: Health & Human Services Senior Services Project Name: Seniortran Replacement - Construction Cost - Cost Cost t_ FY FY F- FY F_ FY : 93 - Date 1999 1999 200D 203: 2::2 -_ y3. • :tanning/ Design Site Acquisition Equipment $54,000 $54,000 Const ruuc- __on/Recair Misc. Total $54, 000 $54, 000 Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost 0 Standard Cost - Chicago Area Date of Estimate: 12/2/96 Financing Other Than Property Tax: Impact on Operating Costs: _.,a :,?a MUNICIPAL BUILDINGS Village of Mcrtor. Grove - Capital _ _ roveme❑t . _:gram PROJECT DESCRIPflCM Cate :' tvember 25 , 1996 Department: Municipal Building Maintenance Project Name: Flickinger Center Remodeling Type of Project: _ Equipment Purchase ui Planning or Design • E q p Site Acquisition C Facility Construction X. . or Repair Description of Project/Services to be Provided: The Flickinger Center opened in 1980 , and since then only minimal redecorating has occurred. -Programs and personnel have been added at both Village Hall and the Police Department, which are creating space utilization problems throughout the building. Senior Citizen programs _. have expanded further challenging space allocation. A feasibility study was completed in 1995 which identified major problem areas , A.D. A. compliance, and refurnishing. The implementation schedule provides for final facility design and phased "construction. Anticipated Benefits: Increased efficiency in operations due to re-grouping of functions and personnel ; properly equiped work areas to enhance efficiency and service to the public. Evaluation Criteria Met: Deteriorated facility Systematic replacement Improvement of operating efficiency Equitable provisions of services and facilities Implementation Schedule: FY 1998 - Select architect and begin design plans FY 1999 - Complete design plans FY 2000 - Begin phase construction FY 2001 - Complete phase construction Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Le ate: November 25, 1996 Department: Municipal Building Maintenance Project Name: Flickinger Center Remodeling - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ $11,400 $25, 000 $150, 000 $ 175, 000 Design Site Acquisition Equipment $ 50, 000 $ 50, 000 100, 000 Construction 1,500,000 1,500, 000 3, 000, 000 /Repair Misc. Total $11,400 $25, 000 $150, 000 $1,550, 000 $1,550, 000 $3,275, 000 Construction Cost Basis of estimate: Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - Chicago Area Date of Estimate: November 25, 1996 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Pr:gram PROJECT DESCRIPTION Dat_e: November 20. 1996 Department: Municipal Building Maintenance Project Name: Flickinger tenter Roof Replacement Type of Project: _ Planning or Design Equipment Purchase Site Acquisition Facility Construction or Repair Description of Project/Services to be Provided: Replacement of roof covering and insulation due to deterioration of existing EDPM (rubber) roof surface. Numerous tears in the EDPM have been patched in the last two (2) years. Flashing details are also begining to tear creating additional potential leaks. Roofing needs to be replaced before leaks occur and damage furnishing and equipment inside. The roof over the Council Chambers and Senior Center were replaced in FY 96 and 97 . The re-roofing will include new insulation boards and cold process modified --. bitumen roofing. Anticipated Benefits: Current roofs are showing advanced signs of EDPM failure such as brittleness and tears . Replacement of the roof before catastrophic failure will protect building and contents from water damage. Evaluation Criteria Met: Systematic Replacement Implementation Schedule: FY 1996 - Flat roof over main lobby and entry corridors FY 1997 - Shingle roof over Council Chambers and Senior Center FY 1998 - Flat roofs over the Police Department FY 1999 - Flat roof over Village Hall Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY .ate: November 20, 1996 Department: Municipal Building Maintenance Project Name: Flickinger Center Roof Replacement - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction $21, 166 $88, 000 $39,700 $127,700 /Repair Misc. Total $21,166 $88, 000 $39, 700 $127,700 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate --- Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: 11-20-96 FY 1999 estimate includes 5% inflation escalator. Police Dept. roof bid opening is 12/06/96 for work to be completed FY 98 . Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program "N PROJECT DESCRIPTION Date: November 20, 1996 Department: Municipal Building Maintenance Project Name: Emergency Generator Fire Station 5 Type of Project: _ Equipment Purchase -- XL Planning or Design Site Acquisition E Facility Construction or Repair Description of Project/Services to be Provided: Furnish and install new emergency generator and automatic transfer switch. New generator set is to include diesel engine, integral fuel tank, weather enclosure. 30KW, 120/240 volt generator. Transfer switch is to be rated at 150 Amp. Anticipated Benefits: Generator and transfer switch were to be replaced as part of the building renovation completed in 1996. New generator will have a larger KW capacity to allow the fire station to remain fully functional during a power failure. Evaluation Criteria Met: Systematic Replacement Improvement of operating efficiency - allows Fire Station 5 to remain fully functional during a power failure. Implementation Schedule: '1 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Este: November 20, 1996 Department: Municipal Building Maintenance Project Name: Emergency Generator - Fire Station 5 - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction $30, 700 $30, 700 /Repair Misc. Total $30,700 $30, 700 Construction Cost Basis of estimate: ■ ,Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: 10/31/96 includes 5% inflation escalator each year. Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Municipal Building Maintenance Project Name: Public Works Parking Lot Resurfacing Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: The rehabilitation of the front and rear lots of the Public Works yard. The front yard is to have bituminous surface removed, the existing base recompacted, drainage structure adjustments, and 4" of new bituminous surface constructed. The rear yard is to have the bituminous surface removed, approximately 50% of the lot is to be excavated to a depth of 10" with new aggregate installed and compacted, drainage structure adjustments and 6" of new bituminous surface constructed. The work in the rear lot is extensive due to the amount of heavy equipment (semi-trucks, loaders, sweepers, etc. ) that use this lot c daily basis. Anticipated Benefits (Increase in Service; Reduction in Cost) : Reduction in maintenance required by Public Works (patching) . Improved drainage characteristics. Evaluation Criteria Met: Deteriorated Facility--Reconstruction of Parking Lot. Reduction of maintenance costs. Implementation Schedule: Front Public Works Lot Rear Public Works Lot Bid Documents Available June 1998 March 1999 Sign Contract July 1998 April 1999 Initiate Construction August 1998 May 1999 Complete Construction October 1998 July 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY )ate: 2/3/97 Department: Municipal Building Maintenance Project Name: Public Works Parking Lot Resurfacing - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction $63, 000 $231, 525 $294,525 /Repair Misc. * 2,500 5, 000 7,500 Total $65,500 $236,525 $302, 025 Construction Cost Basis of estimate: Bids Received Engineer, Architect, or Vendor Estimate — Comparable Facility Cost X Standard Cost - - Chicago Area Date of Estimate: October 1995 with 5% inflation escalator each year. * Misc. - soil and material testing. Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Municipal Building Maintenance Project Name: Weather Cover for Material Storage Bins at Public Works Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Excess road salt or other weather sensitive materials are stored in the concrete bunkers at the Northeast corner of the Public Works yard. Currently material is lost due to the exposure to the weather. This project would provide side walls above the existing concrete walls to create an opening height of 20 feet to accommodate salt trucks and a sloped roof. The south face would remain open. Anticipated Benefits (Increase in Service; Reduction in Cost) : Reduce loss of material to weather conditions Evaluation Criteria Met: Improvement of operating efficiency Implementation Schedule: --� FY 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY gate: 2/3/97 Department: Municipal Building Maintenance Project Name: Weather Cover for Material Storage Bins at the Public Works - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction $20,000 $20, 000 /Repair Misc. * Total $20, 000 $20, 000 Construction Cost Basis of estimate: �— Bids Received Engineer, Architect, X or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: 12-18-96 Financing Other Than Property Tax: Impact on Operating Costs: village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 20 . 1996 Department: MuniciDal Building Maintenance Project Name: Replace Roof Over Annaratus Bays and Crew Ouarters at Fire Station 4 Type of Project: — Planning or Design Equipment Purchase — Site Acquisition a Facility Construction 3E- or Repair Description of Project/Services to be Provided: Remove existing tar and gravel roofing and insulation boards. Replace with new insulation boards and modified bitumen roofing. Area of roofing to be replaced is approximately 7, 100 square feet. Anticipated Benefits: Roof was originally to be replaced as part of building renovation. Current roof has exceeded its normal anticipated useful life. Evaluation Criteria Met: Systematic Replacement. Implementation Schedule: -� Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY ate: November 20, 1996 Department: Municipal Building Maintenance Project Name: Replace Roof Over Appartus Bays and Drew Quarters at Fire Station 4 . - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction $61, 800 $61,800 /Repair Misc. Total $61, 800 $61,800 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: 11/01/96 includes 5% inflation escalator each year. Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 20, 1996 Department Municipal Building Maintenance Project Name: Replace Roof at Fire Station 5 Type of Project: Planning or Design - Equipment Purchase — Site Acquisition ❑ Facility Construction -� or Repair Description of Project/Services to be Provided: Remove existing asphalt shingles and replace with new shingle roof. Anticipated Benefits: Roof was originally to be replaced as part of the building renovation completed in 1996. Due to the low pitch roof, the shingles are nearing the end of their normal anticipated useful life. Evaluation Criteria Met: Systematic Replacement. Implementation Schedule: Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY date: November 20, 1996 Department: Municipal Building Maintenance Project Name: Re-roof Fire Station 5 - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction $15,900 $15,900 /Repair Misc. Total $15, 900 $15, 900 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: 11/01/96 includes 5% inflation escalator each year. Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton. Grove - Capital Improvement Program PROJECT DESCRIPTION Date November 25 , 1996 Department: $uniripal Building Maintenance Project Name : Remodel Office Area At Public Works Type of Project: Planning or Design U Equipment Purchase • Site Acquisition Facility Construction ' or Repair Description of Project/Services to be Provided: Renovation of employee locker rooms , lunch room, offices , and washrooms to provide a more efficient use of space. A.D.A. compliance will be addressed and the office entrance will be redesigned for energy conservation. Anticipated Benefits: Improved locker room and lunch room facilities for public works crews which may use these facilities for extended hours during winter storms and other natural disasters. More efficient use of the office space for department supervisors , and improved washrooms , especially for female employees. Evaluation Criteria Met: Improvement of operating efficiency Equitable provision of facilities Implementation Schedule: Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY ate: November 25, 1996 Department: Municipal Building Maintenance Project Name: Remodel Office Area at Public Works - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY Total Planning/ $ 5, 000 $ 5, 000 Design Site Acquisition Equipment 20, 000 20, 000 Construction 125,000 125, 000 /Repair Misc. Total $150, 000 $150, 000 Construction Cost Basis of estimate: `- Bids Received Engineer, Architect, X or Vendor Estimate Comparable Facility Cost Standard Cost - — Chicago Area Date of Estimate: November 25, 1996 Financing Other Than Property Tax: Impact on Operating Costs: POLICE DEPARTMENT N- Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: POLICE ""t Project Name: LiveScan Fingerprint Workstation Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: LIVESCAN fingerprint processing provides the capability to roll inkless fingerprint impressions, electronically store those images and transmit them to the ILLINOIS STATE POLICE BUREAU OF IDENTIFICATION for identification and cataloging. It will also access other identification databases such as CHICAGO POLICE, COOK COUNTY SHERIFF'S POLICE and the FEDERAL BUREAU OF IDENTIFICATION. .1 Anticipated Benefits (Increase in Service; Reduction in Cost) : This new equipment will improve operating efficiency. This technology produces forensic quality ten-print records by electronically scanning and capturing live fingerprints. Because this process requires no ink and uses advance electronics to ensure image capture, classifiable prints are obtained. This will eliminate prints from being rejected which results in no identification of the subject and his criminal history not including the arrest. This process eliminates the need for multiple sets of rolled inked impressions for the various agencies to be queried, such as Chicago PD, Cook County SPD and the FBI . Evaluation Criteria Met: New equipment for improvement in operating efficiency. Implementation Schedule: --� 1997 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: POLICE Project Name: LiveScan Fingerprint Workstation - Construction Cost - Cost to FY FY FY FY FY FY 1559 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment $20, 000 $20, 000 Construction Misc. Total $20, 000 $20, 000 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: 05 Nov 96 Financing Other Than Property Tax: Operating budget/Federal grant request presently being written. There is a good possibility that 75% funding could be realized. Impact on Operating Costs: Estimated $13 , 800. 00 annually for circuit modem leases and line charges and maintenance contract. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: POLICE --h Project Name: Mobile Data Terminal Replacement Program Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Implementation of a replacement program for the mobile data terminals (MDTs) that will no longer be supported by Motorola and ALERTS. Current technology has dictated the need for faster microprocessors to handle faster data transfers between host and remote computers. The older MDTs will not be capable of receiving data at a faster rate. Besides being faster, the newer MDTs are also smaller therefore, alleviating the problem of space due to r'-#2.N downsizing of vehicles. Anticipated Benefits (Increase in Service; Reduction in Cost) : The new MDTs will replace the older ones that are 3 - 7 years old which are deteriorating in reliability. Besides giving our officers new and more reliable computers, today' s technology has increased and will continue to increase, the speed of data transfer from the host to remote computers. The faster a computer receives information benefits the officers out on the field by giving them quick access to criminal history or any other pertinent information which can increase officer safety by better preparing them for the situation. Evaluation Criteria Met: Systematic Replacement and Improvement of Operating Efficiency: The replacement of the MDTs will give officers more reliable computers and thereby increasing their operating efficiency by speeding up the processing of incidents. Implementation Schedule: 1998 - 2002 village of Morton Grove - Capital Improvement Program PRCJECT COST SUMMARY C_Date: 2/3/97 Department: POLICE Project Name: Mobile Data Terminal Replacement Program - Construction Cost - Cost Elements Cost to FY FY FY FY FY FY 1398 - Date 1998 1999 2000 2001 2002 FY 2202 Total Planning/ Design Site Acquisition Equipment $12, 500 $27, 500 $11, 000 $5, 500 $5, 503 $52, 1:3 Construction Misc. Total $12, 600 $27, 500 $11, 000 $5, 500 $5, 500 $62, 100 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: 06 Nov 1996 Financing Other Than Property Tax: Operating budget. Impact on Operating Costs: "-.- Maintenance agreement will be needed. Cost vary from year to year but could be absorbed in the Police operating budget. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: POLICE Project Name: Computer Network Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair Description of Project/Services to be Provided: Implementation of a computer network to connect all computers within the Police Department to grant access to each computer workstation computer services available to the Morton Grove Police Department. Anticipated Benefits (Increase in Service; Reduction in Cost) : This network will incorporate all police software that the department purchases and any computer data that are kept in each computer available to all who are granted access to the information. It speeds up the process of trying to figure out who has what information by providing a quick menu of all software available. Part of the project will also consist of computerizing as many in-house police forms as possible to assist officers in speeding up the processing of incidents giving them more patrol time. It will give each report a neat, professional and well-written look to reduce defense attorneys questioning officer integrity by the way their reports are written. Evaluation Criteria Met: Improvement of Operating Efficiency Implementation Schedule: Fiscal Year 1998-99 PUBLIC WORKS DEPARTMENT Village of Morton Grove - Capital Improvement Program — PROJECT DESCRIPTION Date: November , 1996 Department: PUBLIC WORKS Project Name: Asphalt Paving of A11ev@ Type of Project: Planning or Design ® Equipment Purchase ❑ Site Acquisition Facility Construction ❑ or Repair Description of Project/Services to be Provided: The Public Works Department has implemented an asphalt paving program to transform stone alleys into asphalt alleys . Attached is a sheet designating the petitioned alleys to be done . Anticipated Benefits: Eliminate many of the alley repair complaints and continual repair of alleys with stone . A hard driving surface is easier to maintain . It would be more cost effective by having Public Works crews to do the job. Evaluation Criteria Met: Risk to public health dust factor would- be eliminated . Coordination - project that meets established goals or objectives of Trustees . Improvement of operating efficiency in repair and snow plowing . Implementation Schedule: 1997- 1998 1 ZAP _MPR 37:Axa: Village of Morton Grove - Capital Improvement Program C PROJECT COST SUMMARY • Date : November , 1996 Department: PUBLIC WORKS Project Name: Asphalt Paving of Alleys - Construction Cost - zcs: _:3: :: FY =V _y _? _ Elements Date 1999. 1999 2:30 200- ..72 _., _ ;lag _rg/ _estgr. Size Acquisition Equipment Construc- tion/Repair 229 , 772 109 , 000 113 , 360 117 , 894 122 , 610 127 , 514 590 , 378 Misc. Total 229 , 772 109 , 000 113 , 360 117 , 894 122 , 610 127 , 514 590 , 378 Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost El Standard Cost - Chicago Area Date of Estimate: November , 1996 Financing Other Than Property Tax: General Fund Impact on Operating Costs: No additional costs would be incurred Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Public Works Project Name: Equipment Replacement Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Following pieces of equipment to be replaced: FY 1998 (#35) 6 wheel dump truck; (#36) 6 wheel dump truck; (S2) street sweeper; (37) pick-up; (#65) cab for Mack tractor. FY 1999 (#19) End loader; (#22) snorkel; (#2) pick-up; (#73) pick-up. FY 2000 (#10) 6 wheel dump truck; (#11) 6 wheel dump truck; (#33) pick-up. FY 2001 (#12) 6 wheel sump truck; (#25) 6 wheel dump truck; (#13) small dump truck; (#7) pick-up; (#1) pick-up. FY 2002 (#72) End loader; (#4) pick-up; (#5) pick-up; (#15) dump truck; (#20) pick-up; (#56) pick-up. Anticipated Benefits (Increase in Service; Reduction in Cost) : Continue the services provided to the residents, reduction in costs in maintaining the older pieces of equipment. Evaluation Criteria Met: Meet established goals or objectives of the Board of Trustees; improving operating efficiency. Systematic replacement of equipment. Implementation Schedule: Fiscal Year 1998 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Public Works Project Name: Equipment Replacement - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Date 1998 1999 2000 2001 2002 FY 2002 Elements Total Planning/ Design Site Acquisition Equipment $320, 597 $276,200 $299, 000 $187, 000 $250, 000 $291, 000 $1,303, 200 Construction /Repair Misc. Total $320,597 $276,200 $299, 000 $187, 000 $250, 000 $291, 000 $1, 303,200 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate Comparable Facility Cost Standard Cost - — Chicago Area — Date of Estimate: November 1996 Cost estimates are in 1996 dollars with no increase for inflation. Financing Other Than Property Tax: Revolving Equipment Fund Water & Sewer Fund Impact on Operating Costs: No additional costs would be incurred Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Public Works Project Name: Corrosion Control - EPA Lead & Copper Mandates Type of Project: Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: Corrosion Control If recommended by State EPA Engineering $10, 500 Equipment & installation for two pumping stations $25, 200 Chemicals for the two pumping stations $3, 150 Anticipated Benefits (Increase in Service; Reduction in Cost) : To reduce or eliminate the lead/copper corrosion within the service lines and houses to meet USEPA & IEPA Standards. A safer drinking water for the consumer. Evaluation Criteria Met: Risk to public safety and health Coordination - a project that is necessary to comply with the requirements imposed by others. Implementation Schedule: Fiscal Year 1999 _A2-=..-s 9 PUCC.•rcv Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department:. Public Works Project Name: Corrosion Control - EPA Lead & Copper Mandates - Construction Cost - Cost Cost to FY FY FY FY FY FY 1998 - Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment $38,850 $38, 850 Construc- tion/Repair Misc. Total $38, 850 $38, 850 Basis of Construction Cost Estimate: Bids Received Engineer, Architect, X — or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: November 1996 Cost estimates are in 1996 dollars with no increase for inflation. Financing Other Than Property Tax: Water Fund Impact on Operating Costs: Additional costs would incur because chemicals would have to be purchased on a yearly basis. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Public Works Project Name: Update Fuel Storage to EPA Standards Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: Install leak detention, spill overflow prevention system. These would be installed on the 12 , 000 gallon gasoline tank and on the 10, 000 gallon diesel storage tank. Also, 2 new fuel dispensers would be installed. These should be taken care of by December 1998 . Anticipated Benefits (Increase in Service; Reduction in Cost) : To be in compliance with EPA guidelines. The improvement would make the tanks safer and they would automatically be monitored daily. The over spill devices would protect the environment. Evaluation Criteria Met: Coordination - project is necessary to comply with requirements imposed by others. Implementation Schedule: Fiscal Year 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Public Works Project Name: Update Fuel Storage to EPA Standards - Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment $4, 135 $35,790 $35, 790 Construction Misc. Total $4,135 $35,790 $35, 790 Construction Cost Basis of estimate: Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - Chicago Area — Date of Estimate: November 1996 Cost estimates are in 1996 dollars with no increase for inflation. Financing Other Than Property Tax: General Fund Impact on Operating Costs: L No additional costs would be incurred - but every five years tanks would have to be retested. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November , 1996 Department: PUBLIC WORKS Project Name: Sewer Rehabilitation Type of Project: Planning or Design © Equipment Purchase Site Acquisition ❑ Facility Construction C or Repair Description of Project/Services to be Provided: Insituforming or lining storm sewer lines on Churchill , Lake , Davis , and Arcadia to stop leakage of water which may infiltrate sanitary sewer lines . Anticipated Benefits: Stoppage of rain water from entering sanitary lines to try and prevent future basement flooding. Evaluation Criteria Met: Coordination - goals of Board of Trustees & Village Administrator. Deteriorated facility - extend storm sewers ' life expectancy. Risk to public safety & health - flooding basements from sanitary water . Implementation Schedule: FY 1999 - Churchill FY 2000 - Lake FY 2001 - Davis FY 2002 - Arcadia Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY • Date: November , 1996 Department: PUBLIC WORKS Project Name: Sewer Rehabilitation - Construction Cost — _ost Ccs_ a FY FY F'! FY _. . . - :_ements Date • 1993 1999 20)0 2701 2::2 FY 2::Z Planning/ _esigr. Site Acquisition Equipment Construc- 188 , 900 174 , 100 167 , 800 180 , 300 711 , 100 ticn/Repair Misc. Total 188 , 900 174 , 100 167 , 800 180 , 300 711 , 100 Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate EV Comparable Facility Cost C Standard Cost - Chicago Area Date of Estimate: November , 1996 Financina Other Than Property Tax: Sewer User fee Impact on Operatina Costs: No additional costs would be incurred. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Public Works Project Name: Separation of Storm Water from Combination Sewers Type of Project: Planning or Design X Equipment Purchase Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: South Central neighborhood. Separate storm water from combination sewer system. Sewer construction, work will be done by Public Works employees. Georgiana sewers to abe separated because street is due for reconstruction in 1998 . Anticipated Benefits (Increase in Service; Reduction in Cost) : Eliminate basement floodings. Evaluation Criteria Met: Coordination - risk to public safety and health Implementation Schedule: FY 1999 - Georgiana - Capulina North to Dempster FY 2000 - Mason - Lincoln to South Park FY 2001 - Marmora - Lincoln to South Park FY 2002 - Menard - Lincoln to Theobald Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Public Works Project Name: Separation of Storm Water from Combination Sewers • Construction Cost - Cost to FY FY FY FY FY FY 1998 - Cost Elements Date 1998 1999 2000 2001 2002 FY 2002 Total Planning/ Design Site Acquisition Equipment Construction/ $199, 000 $96, 000 $96,000 $96,000 $96, 000 $384, 000 Repair Misc. Total $199, 000 $96, 000 $96, 000 $96, 000 $96,000 $384,000 Construction Cost Basis of estimate: — Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Cost Standard Cost - - Chicago Area — Date of Estimate: November 1996 Cost estimates are in 1996 dollars with no increase for inflation. Financing Other Than Property Tax: Sewer User Fee Impact on Operating Costs: No additional costs would be incurred. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 2/3/97 Department: Public Works Project Name: Update Waste Oil Storage to EPA Standards Type of Project: Planning or Design Equipment Purchase Site Acquisition Facility Construction X or Repair — Description of Project/Services to be Provided: The Public Works Department possesses a 5000 gallon waste oil storage tank. We would like to abandon the tank as it is encased in the concrete floor. In its place a 280 gallon double walled tank and a 500 gallon waste oil tank would be installed. To be done by December of 1998. Anticipated Benefits (Increase in Service; Reduction in Cost) : To be in compliance with EPA regulations Evaluation Criteria Met: Coordination - project is necessary to comply with requirements imposed by others. Implementation Schedule: FY 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 2/3/97 Department: Public Works Project Name:" U.date Waste Oil Stora.e to EPA Standards - Construction Cost - Cost to 99 ®FY FY CCs[ Elements Date 1998 FY 2001 00 FY 1398 2002 FY 2332 Planning/ 1111111111111111111111111'ota. Design Site Acquisition _ $2, 065 MIME ® -® $2, 065 _--_ $23, 858 -® Construction Cost Basis of estimate: Bids Received Engineer, Architect, or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: November 1996 Cost estimates are in 1996 dollars with no increase for inflation. Financin Other Than Pro ert Tax: General Fund Im act on 0 eratin Costs: There could be additional costs imposed on this time to u project depending on the amount of oil to be disposed and ti P• Clean up costs if soils Village of Morton Grove - Capital Improvement Program .� PROJECT DESCRIPTION Date: November , 1996 Department: PUBLIC WORKS Project Name: Replacement of Pumps at North Pumping Station Type of Project: Planning or Design C Equipment Purchase Site Acquisition Facility Construction GE or Repair Description of Project/Services to be Provided: There are 4 pumps that pump water to the consumers located at the North Pumping Station . Beginning with the year 2001 one pump will be rehabilitated each year until all the pumps are done . Anticipated Benefits: The rehabilitation of the pumps would increase its proficiency, increase the pumping capaciy and help reduce electric costs . Evaluation Criteria Met: Systematic rehabilitation to provide some level of service . Coordination-a project that meets established goals or objectives -- -- of the Board of Trustees . Improvement of operating efficiency. • Implementation Schedule: FY 2001 to FY 2005 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY • Date : November , 1996 Department: PUBLIC WORKS Pr0ject Name: Replacement of Pumps at North Pumping Station - Construction Cost - Cos: Cost to Ti Ti Ti .''! :::49 -_e-en:s Date :334 1999 2::0 2::: 2::: F.( 2 ' _3_ ;canning/ _esign Site Acquisition qui�Teac 25 , 875 26 , 910 52 , 785 Cons:ruc- tion/Repair misc. Total 25 , 875 26 , 910 52 , 785 Basis of Construction Cost Estimate:ED Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: November , 1996 Financing Other Than Property Tax: Water Fund Impact on Operating Costs: • Lower electric bills by improving performance of pumps . ALLEY PAVING 1 . WASHINGTON AND MAIN CENTRAL EAST TO LINDER 2. PARKSIDE AND CENTRAL MADISON NORTH 3 . MADISON TO WASHINGTON MARMORA EAST 4 . LINCOLN AND LEE MANGO TO MENARD 5 . LAKE SOUTH MASON AND MARMORA 6 . MOODY AND MEADE GREENWOOD SOUTH 7 . DEMPSTER NORTH MEADE AND MOODY S . AUSTIN AND MC VICKER DAVIS NORTH 9 . CHURCH NORTH BELLEFORT TO MARION 10 . CHURCH NORTH NATIONAL TO SAYRE 11 . BECKWITH SOUTH NATIONAL TO SAYRE 12 . NATIONAL AND SAYRE BECKWITH TO CHURCH 13 . CHURCH NORTH HARLEM TO MARION 14 . BECKWITH SOUTH HARLEM TO MARION 15 . HARLEM AND MARION BECKWITH TO CHURCH 16 . LUNA AND LINDER DAVIS NORTH APPENDIX Capital Improvement Program Participants APPENDIX Capital Improvement Program Participants Capital Improvement Program Committee The Committee which provided guidance and completed the initial prioritization of projects presented for Village Board of Trustee review is comprised of the persons listed below: Dan Scanlon, Village President Don Sneider, Village Trustee Ronnie Brenner, Village Trustee Larry Arft, Village Administrator Committee responsibilities included the evaluation of the Fiscal Year 1997 Capital Improvement Program development procedures, the selection and definition of evaluation criteria, the approval of the project description reporting format , and the selection of the projects to be proposed for funding in Fiscal Year 1998 to the Village Board of Trustees . Department of Community Development The Department of Community Development assumed responsibility for assembling the materials presented, and is responsible for any inaccuracies or omissions which may have occurred. Special thanks are given to Diana Neuschaefer, Administrative Assistant , who was responsible for the preparation and assembly of these materials . Villace Departments For a Capital Improvement Program to be usefu , all departments must pa--' r':ate in the identification of projects that are likely to be undertaken within the five year period covered by the program. The V_ :ace' s Department Directors and their s..a=_ must be congratulated on the effort expended, the quality of the materials submitted, and for the cooperation exhibited during this process . BUDGET NOTES ABOUT THE VILLAGE OF MORTON GROVE, ILLINOIS The Village of Morton Grove, Cook County, Illinois was incorporated in 1895. It is a northern suburb of Chicago located ten miles northeast of O'Hare International Airport. The Village encompasses an area of five square miles (20% of which is Cook County Forest Preserve). Based on the revised 1990 census, the Village has a population of 22,373; a median family income of$52,815; and a median value of an owner occupied single family home of$184,321. This compares quite favorably with the 130 communities comprising Cook County which show an average of$39,296 in median family income and $102,100 in median value of an owner occupied single family home. The Village is a diversified and balanced community. The Village's boundaries are served by five elementary and two secondary school districts. Morton Grove's principal growth took place during the late 50's and early 60's when the population increased from 7,427 to 20,533 residents. The Village has been predominantly "built out" and is primarily comprised of residential land uses. Significant industrial, office, and commercial land users are also located within the community. Very little vacant land remains for commercial and office development or light manufacturing. The Village of Morton Grove is governed as a home rule community under Illinois law and operates under a President/Trustee form of government with a full-time Administrator. Under home rule powers, the Village is permitted to carry out its own governing procedures except where it is specifically prohibited by the State legislature. The Village President and the six member Board of Trustees are elected at large for four year terms. The President, with concurrence from the Board, appoints the Village Administrator and all Department Directors. The Village Administrator is the chief administrative officer who oversees the day-to-day operations of the Village. The Village currently has 169 full-time employees and 42 permanent part-time employees who work at any one of seven departments (Police, Fire, Public Works, Community Development,Health and Human Services, Code Enforcement, Finance), or in the Administrator's office. Each of these department activities are coordinated by a Department Director who reports directly to the Village Administrator. 1 The following table lists the ten largest taxpayers based on the most recent Equalized Assessed Valuation (EAV) of July 1, 1996 (for the 1995 tax year): 1995 PERCENTAGE EQUALIZED OF TOTAL ASSESSED ASSESSED TAXPAYERS TYPE OF BUSINESS VALUATION VALUATION Federal Center, Inc. Shopping Center S 14,214, 606 3.01% Ross Real Estate and Development Office & Warehouse Bldgs 13, 594,313 2 . 88% Bell and Gossett Pumps, Compressors & Valve Mfg. 8, 835, 629 1. 87% Avon Cosmetic, Beauty Aids 8, 714, 180 1. 85% Marvin F. Poer and Co. (Crane) Packing Material Mfg. 7, 668, 610 1.62% Schwartz Paper Company Paper Goods Distributor 6, 958, 117 1.47% Kraft Foods Food/Research & Development 6, 636, 887 1.41% Lawnware Products Patio Furniture 5, 495, 180 1. 16% U.S. Robotics Modem and Other Computer Accessory Manufacturer 5, 112,789 1.08% LaSalle Trust #24222 Shopping Center 4. 916.331 1. 04% Total of Principal Taxpayers $ 82,146.642 17.40% Total Village Equalised Assessed Valuation $472.188.805 100.00% Source: Cook County Tax Extension Office BUDGET PROCESS Introduction -What is a Budget? Budgets are generally recognized as the most significant financial document produced by a governmental entity. It is a process of allocating resources in order to determine which government activities are to be supported. The spending side of the budget process establishes which public goods and services are to be provided, how they are to be provided, and those groups entitled to use the goods or services provided. The revenue side determines how individuals will share the burden of providing for those goods and services. In a world of resource scarcity, the budget process can also be seen as a process of conflict resolution. Resource allocation processes differ between the public and private sector due to the following factors: (1) the profit motive is not generally applicable to the public sector, (2) resources in the private sector are limited to the amount available to the individual or firm while, in the public sector, the only limit is the amount of resources available to society as a whole, (3) the reason that government exists is because certain goods or services cannot be at all or as well provided by the private sector, and (4) the resources to be allocated in the public sector are based on political and economic values while the private sector can match the cost of resources to be provided against the revenue to be earned by those resources. Budgets are plans of the executive and legislative branches of government translated to dollars. They provide a control and review structure for executive implementation of legislatively approved plans. there are two basic types of budgets: (1) The operating budget identifies the level of revenues needed to support the expenditures for governmental operations. (2) The capital budget identifies the funds necessary to support capital expenditures. These expenditures are necessary to provide the governmental infrastructure for the public goods and services desired, i.e., roads and buildings. This budget will be discussed more extensively in the session on capital budgeting. Budgeting helps to integrate the following functions of government: (1)Policy Development, (2) Financial Planning, (3) Service/Operations Planning, and (4) Communications. These functions are achieved in the process of developing and executing the budget, an ongoing, cyclic activity which can be summarized in the following steps: (1) Planning/Preparation, (2) Integration, (3) Selling/Passage, and (4) Execution/Feedback. In most governments these steps are undertaken annually, however, there is growing interest in adoption of a biennial budget and/or a multi-year planning process, due to concerns about the time-consuming nature of preparing and adopting a budget and the difficulty of achieving a long-term planning horizon with an annual process. The Village currently utilizes an annual budget preparation cycle; however, the Capital Improvements Program(CIP) is for five years with annual updates. Basis of Accounting The Governmental Accounting Standards Board (GASB) is the current ruling body which promulgates the financial reporting standards for all state and local levels of government. These financial reporting standards are commonly referred to as Generally Accepted Accounting Principles(GAAP). The Village prepares its budget utilizing GAAP for all its funds. As required by GAAP, governmental funds utilize the modified accrual basis. This simply means revenues are projected when they will become "measurable and available". Measurable means when these revenues are projected to be in the "hands" of the intermediary collecting governmental agency-- although not necessarily physically in the hands of the Village itself(to illustrate, sales tax is collected by the State and physically distributed to municipalities over a two and one-half month period For example, retail sales made in March by a store in Morton Grove are paid to the State in April. The State will deliver the monies to the Village by mid-June. Even though June falls in the subsequent fiscal year, the Village recognizes this as revenue in the current fiscal year.) Expenditures under this method of accounting are projected when they will occur-- not when they will be paid. (To illustrate, commodities purchased services rendered or construction work performed during April will typically be paid in May or early June. Even though May and June falls in the subsequent fiscal �. iii Th year, the expense will be recognized in the current fiscal year.) Also pursuant to GAAP, the Enterprise an,. Pension Funds use the accrual basis of accounting. The accrual basis recognizes both revenue and expenditures for the period they will be projected to occur -- not when the actual cash is received. Accrual or modified accrual based accounting is required by GAAP for financial reporting purposes in order to receive an unqualified opinion from independent auditors that the financial statements are "fairly presented". It maintains the Village as a "going concern" and reports the revenues and expenses to the fiscal year by which it carries out its operations. This basis of accounting prevents the Village from deferring the recognition of expenses to a subsequent fiscal year by simply deferring the timing on the payment of bills. Following GAAP and receiving an unqualified opinion from independent auditors are mandatory to maintaining banking relationships and bond ratings by which our ability to incur and maintain debt is measured by other independent bodies. Budget Documents Utilized There are three separate documents submitted to the Village Board for formal review during the budget preparation process. Those documents are: the Operating Budget (or Proposed Budget) the Expanded Budget; and the Five Year Capital Improvement Program. "-\ The Operating Budget (or Proposed Budget) provides the Village Board with a detailed document showing all revenue projections and appropriation requests necessary to continue providing the current level of services now offered to the community. The document includes an overall budget message prepared by the Village Administrator along with Summary Tables which include highlights and totals from the budget document. There is also a listing of various goals and objectives for each fund and/or department along with explanations on various line item accounts. The Expanded Budget will include requests from Department Directors for additional staff, new programs, additional equipment, and other requests which are not essential to the continuity of the current level of service. The Expanded Budget also includes Capital Outlay Requests which could not be accommodated in the Operating Budget(Proposed Budget). The Five Year Capital Improvement Program (CIP) identifies specific infrastructure, physical plant improvement and major equipment replacement needs for the next five years along with the necessary funding sources. The UP document is prepared by an ad hoc committee comprised of the Village President, two Village Trustees, the Village Administrator, the Director of Community Development and the Superintendent of Public Works. The committee establishes priorities for major, non-recurring projects using a multi-year schedule and submits a Five Year Proposed Capital Improvement Program report to the Village Board of Trustees as a whole. A budget workshop is devoted to discussing the CIP document during budget deliberations. A summary of the main areas to be discussed during the budget process/workshops is included in the budget document under the tab "CAPITAL IMPROVEMENT PLAN" and begins on page. iv Budget Approval. Control. and Amendments At the conclusion of the budget review process, the Mayor and Board of Trustees directs the Village Administrator to prepare a final budget incorporating the appropriations found necessary by the Board during the Budget Workshops. A formal Appropriation Ordinance is then presented to the Village Board of Trustees for consideration. The Appropriation Ordinance is traditionally approved prior to the initiation of the fiscal year. State statutes require the Village to approve the Appropriation Ordinance by at least the conclusion of the first quarter of the fiscal year. The Board of Trustees, Village Administrator, Finance Director, and Department Directors monitor their budgets very closely throughout the fiscal year. A monthly report is generated comparing year-to-date operating expenditures and revenues with projected year-to-date budgets. The budget authority is flexible in that the Village Administrator may make certain transfers within departments when considered necessary for the proper administration of the Village government. The Village Board may revise the budget any time through interdepartmental transfers within any fund by passage of a resolution upon recommendation by the Village Administrator. The resolution would not affect fund totals. Transfers, however, between two or more funds or additional appropriations to any fund require the passage of a Supplemental Appropriation Ordinance. BUDGET POLICY Infrastructure and Major Equipment Replacement The Village believes that ongoing maintenance of its infrastructure and equipment is of prime importance to reduce the risk of emergency repairs and avoids the cost increases of deferral. To finance capital projects or major equipment replacement, the Village utilizes standard capital raising techniques such as General Obligation and Revenue Bond Issues; special loan programs established by intergovernmental agencies such as the IEPA; standard borrowing from local financial institutions; and "pay as you go" using current revenue (through the property tax levy or from other tax sources)when possible. The Village has also established a Revolving Equipment Replacement Fund to provide a means of financing the replacement of Public Works equipment and major firefighting apparatus. User Charges Budgetary policy of the Village also allows for the reasonable utilization of user fees when appropriate. Examples of some of the user fees currently utilized and imposed by the Village include water fees (for providing water to Village residents); sewer charges(for maintaining the storm, sanitary and combined sewer collection systems under the Village's jurisdiction); commuter parking lot fees(daily parking fee charged for users of the commuter parking lot for maintenance and upkeep); ambulance fees; social services fees; and E9-1-1 fees (monthly service charge to users of telephone systems within the Village's jurisdiction for maintaining the emergency 9-1-1 telephone system.) V Revenue Estimates The Village's budgetary policy requires revenue estimates be based on conservative projections. It is normal for actual Village revenues to be at or very close to original projections. There have only been a couple of fiscal years when actual revenues deviated from the budget by a significant amount. As the fiscal year progresses, major revenue sources are continuously compared to original revenue estimates to insure initial projections will be reasonably met. The operating budget is developed with a focus on long term solvency. This is demonstrated by the conservative nature of initial revenue projections, as well as, limitations to the utilization of available fund balances in "balancing the budget". DEBT POLICY AND ANALYSIS OF OUTSTANDING DEBT The Village of Morton Grove is a home rule municipality and, as such, has no debt limitations. If, the Village was a non-home rule municipality, according to Illinois statutes, its available debt limit would be as follows: % of EAV Assessed Valuation — 7/1/96 $472, 188, 805 Legal Debt Limit for Non Home Rule — 8 . 625% $ 40, 726, 284 (8 . 625%) Amount of Village Debt Applicable to Limit* $ 15, 779, 602 (3 . 342%) Legal Debt Margin Available $ 24, 946, 682 (5.283%) As of May 1, 1997, total Village Debt will be$16,688,793 which excludes the Special Service Area which is an exclusive obligation of the property owners within the North Grove Corporate Center—and not of the Village. The debt limitation governing non home rule communities exclude debt incurred due to mandates of the EPA or Federal Clean Water Act. The Village has$909,191 in loans outstanding from the 1EPA for complying with sewer mandates which are excluded from the formula used to determine the debt applicable to the non home rule limit. The above Table demonstrates that the Village has been frugal in its use of home rule debt authority. The schedule summarizing the current Village debt along with current interest rates as of 5/1/97 as well as new debt that is proposed for meeting the requirements of the 1997-98 fiscal year is shown on the following page. The first section summarizes the installment note financing debt incurred on equipment acquired for the Public Works, Public Safety and Community Development Departments, and provides the reader with a summary of short term borrowing. The next section on the following page provides the reader with a summary of both short and long term debt outstanding and the related repayment schedule over the next five years. In determining the source of funds for major projects, the Village considers available local resources, Federal and State grants and loans, and the use of short term installment note financing or long term vi • Z .. t_ el :u 3 ` O 0 0 0 ? 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As part of the review, the Village looks at interest rate cycles and the current level of Village debt. The Village also reviews the potential for issuing short term vs. long term debt. The Village's outstanding Water Revenue Bonds are rated "A" from Moody's Bond Rating Service. This indicates the rating service views the Village's debt management activities as prudent and successful. The 1991 and 1994 General Obligation Bond issues are rated AAA-MBIA insured. MAJOR REVENUE ITEMS (Also See Graph in TABLE D-1 Under Transmittal Letter Section) Sales Tax Sales tax projected for the upcoming 1997-98 fiscal year is $6,583,674 between the General ($5,508,700), Debt Service ($406,345), Capital Projects Fund ($275,816) and the Economic Development Fund ($392,813). The Village automatically receives 1% of all retail sales within its boundaries as provided by State law. In addition, the local option sales tax became effective on September 1, 1992, and provided .5% additional sales tax on all retail sales, except food, to be consumed off premises (grocery stores), prescription and nonprescription drugs and items required-to be registered with the State (motor vehicles). On January 1, 1995, the Local Option Sales Tax was increased by .25%to .75%. The increase is earmarked for debt payments on the 1994 General Obligation Bond Issue and budgeted Capital Improvement Projects. In the Economic Development Fund, $365,913 of the $392,813, represents the sales tax that is being rebated to ABT under the existing terms of the Economic Development Agreement. The net growth sales tax is projected to be relatively flat for the upcoming fiscal year. Projections are being based on a net growth of approximately 3.9% from what the 1996/97 fiscal year is projected to finish at $6,336,000. This growth factor is based on a guarded optimism of general economic improvement and overall retail activity. Property Tax The second largest revenue item is property tax and the Village proposes levying a total of $5,758,877 for the upcoming fiscal year. This amount represents the same amount as levied for the 1996/97 year. Morton Grove is a home rule municipality, and as such, has no limit on the amount it could levy for property taxes. Further, it is not under any "tax cap" limitation at this time. The Village's collection rate on its property tax levy has averaged 98.9% over the last six years. Despite increases in operating expenses; increased cost to repair deteriorating infrastructure; and complying with on going state and federal mandates;the Village's increase in the property tax levy has been kept well below the annual rate of inflation over the last nine years(see "Table C"in the "Transmittal Letter"section). With no increase to the tax levy proposed for the 1997-98 fiscal year, the annual increase to the property tax in the last nine years has averaged only 1.5% per year. The property tax is primarily used for the General Fund - (and in that fund primarily for public safety,public works, ix and refuse collection services) - 68%; Debt Service - 18%; Capital Improvements - 10.%; and Retirement Funds - 4%. Share of State Income Tax The Village's share of State income tax for the 1997-98 fiscal year is $1,421,500. This is an increase from the prior year's projection of$1,359,800 and is based on a per capita projection of$61.70 versus $59 used in the prior year as projected by the Illinois Municipal League (IML). Telecommunications Tax Following the adoption of a Telecommunication Ordinance on July 15, 1996, (which permits the Village to manage reasonable access to the public rights-of-way for telecommunications purposes on a competitively neutral basis), the Village enacted a telecommunications tax effective September 1, 1996. The ordinance imposes a 5% tax on all local intrastate and interstate telecommunications services (telephone,fax, long distance carriers,pagers, etc.) which either originate or are received within the corporate limits of the Village. Projections for the 1997/98 fiscal year total $566,605 and are based on averages for full months of collections received during the first seven months since inception. To date, the Village collects a varying amount from twenty-eight different entities. The_ major carriers include Ameritech, AT&T, Cellular One, MCI, and Sprint. Water and Sewer Fees --� The Village projects a total of$3,235,000 of water sales and sewer charges for the 1997-98 fiscal year, an increase of$31,500 or 2.4% from the $3,127,800 projected in the 1996-97 fiscal year. The increase is based on a slightly higher projected usage based on a four year "rolling" average. With a modest increase in development over the last four years in condominium and commercial properties, water consumption has increased slightly. There is no increase proposed in the water rate or sewer rate charged to customers. The current base rate for water and sewer fees respectively is $2.48 and $.59 per 1000 gallons of water consumed for a combined rate of$3.07. For major commercial users, rates per 1000 gallons increase for excess water usage over 250,000 gallons per month. Residents over the age of 65 who both live in and own their home are given a discount of 50% for up to 12,000 gallons used in a two month billing period. x FINANCIAL CONDITION OF THE FUNDS All funds shown have a self-balancing group of accounts which include revenues, expenditures, assets, liabilities and a fund balance. Each fund has a specific purpose -- either funding a pension, providing for the distribution of water and treatment of sewerage, funding major equipment replacement programs, capital projects programs, or accounting for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The funds of the Village are in relatively sound condition, albeit the Capital Projects and Water/Sewer Funds have some "cash flow" problems from time to time. If the budget performs as projected, it will continue to have positive fund balances by the end of the fiscal year. While the Village has adopted sound financial policies to meet all its current, short term, and long term obligations, continuous effort must be maintained to monitor the adequacy of revenue sources and maintain a diversity of those revenue sources so the Village is not heavily dependent on any one type of revenue. In addition, expenditures must continue to be properly controlled and monitored. These factors are especially evident in an environment that meets continuous demands of providing municipal services as well as maintaining state mandates (most of which are unfunded) while keeping increases in property taxes to a minimum. bud'notes.97 XL VILLAGE OF MORTON GROVE PRINCIPAL OFFICIALS AND OFFICERS MAY 1, 1997 TERM/ APPOINTMENT ELECTED ENDS Daniel D. Scanlon Mayor (Acting) 4/30/97 James Karp Trustee 4/30/97 Daniel Scanlon Trustee 4/30/97 Don Sneider Trustee 4/30/97 Wilma Wendt Village Clerk 4/30/97 Ronna Brenner Trustee 4/30/99 Joseph Moll Trustee 4/30/99 Larry Schulte Trustee 4/30/99 APPOINTED Larry N. Arft Village Administrator 1/01/98 Gabriel Berrafato Corporation Counsel 1/01/98 Ralph Czerwinski Fire Chief 1/01/98 James Dahm Superintendent of Public Works 1/01/98 Ed Hildebrandt Building Commissioner 1/01/98 Spiro C. Hountalas Director of Finance/Treasurer 1/01/98 James C. Huber Dir of Health and Human Services 1/01/98 George Incledon Police Chief 1/01/98 Craig Tiaras ESDA Director 1/01/98 Jeffrey Lyons Village Prosecutor 1/01/98 Charles Scheck Community Development Director 1/01/98 Neal C. Walter Village Prosecutor 1/01/98 xii GLOSSARY OF TERMS ABATEMENT -- A complete or partial cancellation of a levy imposed by a government. ACCOUNT -- A term used to identify an individual asset, liability, expenditure, revenue, or fund balance. ACCOUNTING SYSTEM-- The total structure of records and procedures which discover, record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organization components. ACTIVITY -- The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a function for which the government is responsible. APPROPRIATION -- A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATIONS ORDINANCE -- The official enactment by the governing board to legally authorize the government administration to obligate and expend resources. APPROVED --Abbreviation for "Approved/Adopted by Board of Trustees" found in the "Proposed (or Adopted)Budget Detail" throughout the Budget Book. Column of numbers represent the final funding levels adopted by the Board of Trustees at the conclusion of all budget deliberations. Those amounts are filed with the County Clerk in the annual appropriation/budget ordinance. ASSESSED VALUATION — A valuation set upon real estate or other property by a government as a basis for levying taxes. ASSETS --Property owned by a government which has a monetary value. AVAILABLE FUND BALANCE — In a governmental fund, the balance of net financial resources that are proposed or approved for appropriation in the upcoming fiscal year. BOND — A written promise, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable semi- annually. xiii BONDED DEBT -- That portion of indebtedness represented by outstanding bonds. BUDGET -- A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. BUDGET AMENDMENT -- A legal procedure utilized by the governing board to revise a budget. BUDGET DOCUMENT -- The instrument used by the budget-making authority to present a comprehensive financial plan of operations of the governing board. BUDGET MESSAGE -- A general discussion of the proposed budget as presented in writing by the Village Administrator to the legislative body. BUDGET REVIEW PROCESS -- A description of the review process of the entire budget (including the Expanded Budget and five year Capital Improvement Budget) by the Board of Trustees. Through a series of budget workshops, the Board of Trustees reviews the budget with the Village Administrator and appropriate Department Directors. Changes and adjustments made by the Board to line item accounts during the budget review process are entered in the "approved" column. BUDGETARY CONTROL — The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of �. available appropriations and available revenues. CAPITAL ASSETS -- Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. CAPITAL BUDGET — A plan of proposed capital outlays and the means of financing them for the current fiscal period. CAPITAL IMPROVEMENTS BUDGET— A plan of proposed capital expenditures and the means of financing them. This is usually part of the complete annual budget which includes both operating and capital outlays. CAPITAL OUTLAY—Expenditures which result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND —A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities and equipment, other than those financed by proprietary funds, special assessment funds, and trust funds. CHART OF ACCOUNTS —The classification system used by the government to organize the accounting for various funds. xiv COMMODITIES -- Consumable items used by the governmental departments. Examples include office supplies, vehicle and maintenance supplies, gasoline, etc. CONTRACTUAL SERVICES -- Services rendered to governmental departments and agencies by private firms, individuals, or other government agencies. Examples include utilities, insurance, and professional services. DEBT -- An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds, installment notes or agreements with financial institutions, notes payable to other government agencies such as the IEPA and tax anticipation/cash flow loans. DEBT LIMIT -- The maximum amount of gross or net debt which is legally permitted by State Statute. DEBT SERVICE FUND -- A fund established to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. DEP REQ 95-96 -- Abbreviation for Original Department Request during the budget preparation process as found in the "proposed (or Adopted)Budget Detail" throughout the budget book. Column of numbers represent original amounts proposed by Department Heads as described in the budget process found in the Appendix Section of this book. DEPARTMENT-- A major administrative organizational unit of the government which indicates overall management responsibility for one or more activities. DEPRECIATION-- (1)Expiration in service life of fixed assets, other than wasting assets, attributable to wear an tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause. (2)The portion of the cost of a fixed asset charged as an expense during a particular period. NOTE: The cost of such asset prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. Pursuant to mandates promulgated by the Governmental Accounting Standards Board, depreciation is accounted for only in the Enterprise Funds. ENTERPRISE FUND -- A fund established to account for operations(a)that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that the costs(expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. The "Water and Sewer Fund" is an example of the Enterprise Fund. 0.: xv EQUALIZED ASSESSED VALUATION -- The assessed valuation of real roP e nY> raised or lowered P by an equalizing factor as applied by a countrywide and a statewide authority, so that all property is assessed at a consistent level for purposes of levying taxes. Currently, equalized valuation of real property is 1/3 of fair market value. ESDA -- Emergency Services Disaster Agency(a.k.a. Civil Defense or Preparedness). A primarily volunteer department of the Village to assist other Village Departments and the general public in the case of an emergency, natural disaster or other appropriate situation where their skills and resources would be needed. ESTIMATED REVENUE -- The amount of projected revenue to be collected during the fiscal year. The amount of revenue budgeted is the amount approved by the Board of Trustees. EXPENDITURES --Decreases in net financial resources. Expenditures include current operating expenses which require the current or future use of net current assets, debt service, and capital outlays. EXPENSES --Decreases in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. FISCAL PERIOD — Any period at the end of which a government determines its financial position and the results of its operations. -m FISCAL YEAR— A twelve (12) month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. FIXED ASSETS —Assets of a long term nature which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. FUND -- A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations(e.g. Motor Fuel Tax Fund, Water/Sewer Fund, etc.). FUND BALANCE — The difference between fund assets and fund liability in a governmental or trust fluid. FUND EQUITY—An equity account reflecting the unreserved accumulated earnings of the Enterprise Funds. GENERAL FUND —The fund used to account for all financial resources except those required to be accounted for in another fund. The most common General Fund is the Corporate Fund. xvi GENERAL OBLIGATION BONDS --Bonds for the payment of which the full faith and credit of the issuing government are pledged. GENERAL REVENUE -- The revenues of a government other than those derived from the retained earnings in an Enterprise Fund. If a portion of the net income in an Enterprise Fund is contributed to another non-Enterprise Fund, such as the Corporate Fund, the amounts transferred constitute general revenue of the government. GOAL -- A statement of broad direction, purpose, or intent, based on the needs of the community. INTERGOVERNMENTAL REVENUE --Revenue received from another government, such as the State of Illinois, or other political subdivisions, for a specified purpose. INTRAGOVERNMENTAL SERVICE FUND --Fund established to finance and account for services and commodities furnished by a designated department or agency to other departments and agencies within a single governmental unit. INVESTMENTS -- Cash held in interest bearing accounts, securities and real estate held for the production of revenues in the form of interest, dividends, rentals, or lease payments. The term does not include fixed assets used in governmental operations. IRMA--Intergovernmental Risk Management Agency, a consortium of over sixty-five (65) municipalities and special taxing districts in the Chicago metropolitan area organized pursuant to an intergovernmental agreement to provide risk management services and self-insurance for general liability, workers compensation, property and casualty, theft, etc. to its members. LEVY -- (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. LONG TERM DEBT —Debt with a maturity of more than one year after the date of issuance. MANAGERS RECOMMENDATION (MGR REC) -- Abbreviation for "Manager's (or Administrator's)recommendation found in the "Proposed (or Adopted)Budget Detail" throughout the budget book. Column of numbers represent the Village Administrator's recommended funding levied to a particular account. NET INCOME —Proprietary fund excess of operating revenues, nonoperating revenues, and operating transfers - in over operating expenses, nonoperating expenses, and operating transfers-out. OBJECT — As used in expenditure classification, this term applies to the article purchased or the service obtained(as distinguished from the results obtained from expenditures). Examples are personnel services, contractual services, commodities, capital outlay and other expenditure classifications. xvii OBJECTIVE -- Specific tasks to be accomplished in order to meet goals. OPERATING BUDGET -- The portion of the budget that pertains to daily operations that provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, services, etc. OPERATING EXPENSES --Proprietary fund expenses which are directly related to the fund's primary service activities. OPERATING INCOME -- The excess of proprietary fund operating revenues over operating expenses. OPERATING REVENUES --Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. PENSION TRUST FUND -- A Trust Fund used to account for public employee retirement systems. Pension Trust Funds are accounted for in essentially the same manner as proprietary funds, but with an important expanded emphasis on required fund balance reserves. PERSONNEL SERVICES -- Items of expenditures in the operating budget for salaries and wages paid for services performed by Village employees. RESERVED FUND BALANCE OR EQUITY — An account used to indicate that a portion of fund balance or equity is legally restricted and not available for appropriation. RESOURCES -- Total dollars available for appropriations including estimated revenues, fund transfers, and beginning fund balances. REVENUES -- Increases in governmental fund type, net current assets, and residual equity transfers. REVISED: 96/97 -- Contained in the "proposed budget detail summary printout found in each fund or department section. Reflects any revisions to the original adopted budget ("budget 96/97")for the fiscal year. SOURCE OF REVENUE —Revenues classified according to their source or point of origin. SPECIAL REVENUE FUND — A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for specified purposes. SWANCC-- Solid Waste Agency of Northern Cook County, a consortium of twenty-three(23) municipalities located in Northern Cook county and organized pursuant to an intergovernmental agreement for efficient and environmentally safe disposal of solid waste. xviii TAX LEVY -- The total amount to be raised by general property taxes for operating and debt service purposes specified in the Tax Levy Ordinance. TAX LEVY ORDINANCE -- An ordinance by means of which taxes are levied. TAX RATE LIMIT -- The maximum rate at which a government may levy a tax. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. TAXES -- Compulsory charges levied by a government for the purpose of financing services performed for the common public benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TO DATE: 96/97 -- Contained in the "proposed budget detail" summary printout found in each fund or department section. Reflects the amount of revenues collected or expenditures made through January 31, 1997. 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T• O 00114• _ i :;[+: Na T. ❑ re , W w� Y3 Q O r • i 4• •2• 5511 a � �g � e • s•• 41 t • eou • a.�' �� 1tB • 4;4.5..1 w •�+ :: . . _ E OP Z pig Il e• :an r-4 •' • ..0 a s" a.o.u..o . - f! u .t rig 7 .... �w . :1 •••• • I. • 5 i Si • • • • , : 1 i • • 7 3 a 1 i o • • iii ! • ! • a 4 • r I 11 i X4(1 • SALARY SCHEDULE PAY GRADE ASSIGNMENT BY CLASSIFICATION EFFECTIVE MAY 1, 1997 ADMINISTRATIVE AND PROFESSIONAL Assistant Finance Director 61 Assistant Director of Health and Human Services 61 Deputy Building Commissioner 61 Family Services Director 57 Assistant to the Administrator 57 Village Planner 57 TECHNICAL Engineer Assistant 67 Engineering Drafting/Tech. (GIS Coordinator) 62 Sanitarian 51 LABOR AND TRADES Assistant Superintendent of Public Works 75 Division Superintendent of Public Works 72 Pumping Station Operator 56 Maintenance Supervisor 57 Auto Mechanic 55 Materials Expediter 51 Equipment Operator 53 Maintenance Worker II 48 Maintenance Worker I 45 Auto Service Attendant 45 CLERICAL AND OFFICE Executive Secretary 44 Principal Accounting Clerk 44 �.- Administrative Secretary/Aide 42 Accounting Clerk 40 Principal Clerk 35 Receptionist/Cashier 35 Water Meter Reader 35 PUBLIC SAFETY Deputy Chief 77 Commander 71 Lieutenant 69 Sergeant 67 Police Officer 59 Public Safety Officer 53 Support Services Supervisor 52 LEADS Supervisor/Communications Liaison 50 Dispatcher 48 Records Coordinator/PIMS Manager 36 Community Service Officer I 35 FIRE DEPARTMENT District Chief 76 Deputy Fire Marshall 67 Fire Lieutenant(EMS Director) 65(plus$2,600, plus$1,000) Fire Lieutenant/Paramedic 65 (plus$2,600) Fire Lieutenant 65 Fire Inspector/Public Education Coordinator 57(plus$2,500) Firefighter/Paramedic 57(plus$2,600) Firefighter 57 xxiii d 7 YIO4 L H N YIO V M o J J { ni JO .1� M Ylo_ a_ J ..d Y Co 1 N � n00N I O 9I07 n 00 s- . l I.^ .- 1MI JJ.�1 ` J Y OIO P P.'S". 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Z S XXVil LEGAL NOTICE PUBLIC HEARING VILLAGE OF MORTON GROVE, ILLINOIS PROPOSED BUDGET/APPROPRIATION REQUEST 1997-98 FISCAL YEAR The Village of Morton Grove will hold a public hearing at 8:00 P.M. on Monday, 1 in the Council Chambers of the Flickenger Municipal Center, 611'1 Capulina, Morton Grove, :111nois for the purpose of hearing written or oral from March 0, 139 the amendments to the proposed annual appropriation _ ca the April 30, 1998, as contained in the posedriudget sum the fiscal learuendingcncerninq proposed budget summarized delow. • SUMMARY OF PROPOSED 1997-98 APPROPRIATION VILLAGE OF MORTON GROVE, ILLINOIS Legislative APPROPRIATION REVENUE & Administrative $ 115,041 FUND Rnrnr,rnr Finance 278, 577 Legal 836,984 Police 93,070 Fire & Paramedic Services 4, 103,609 Civil Preparedness 3,213, 584 Public Works--Streets & Sidewalks 9,314 Public Works--Vehicle Maintenance 1,447,258 Solid Waste Collection 724, 167 Health & Human Services 1,335,915 Health & Human Services--Senior Services 235,847 Community Development 153,609 Code Enforcement 472,932 Municipal Buildings 228,433 \...- Reserves 268,395 230,235 Total General Corporate Fund $ 13, 746,970 $ 13,746,970 Motor Fuel Tax Fund Community Development Block Grant Fund 555,904 555,904 Revolving Equipment Replacement Fund 196,001 196,001 Public Library Fund 482,458 482,458 General Employees Retirement Fund 20,000 20,000 Economic Development Fund 284,000 284,000 Tax Increment Financing Fund 1,226,663 1,226, 663 Commuter Parking Facility Fund 2 937,150 2,937, 150 Enhanced 9-1-1 Emergency Telephone System Fund 85,200 85,200 Debt Service Fund 125,300 125,300 Debt Service Fund--Special Service Area # 1 1,958,633 1,958,633 Capital Projects Fund 226,275 226,275 1994 G.O. Bond Proceeds 1, 113,950 1, 113,950 Water/Sewer Fund 235,238 235,238 Firefighters' Pension Fund 3,343,100 3,343,100 Police Pension Fund 678,076 678,076 962,310 962,310 Total All Funds $ 28,177,228 $ 28,177,228 A copy of this information, the entire appropriation and additional background materials are available for public inspection during normal business hours at the Flickenger Municipal Center, 6101 Capulina, Morton Grove, Illinois 60053 Spiro C. Hountalas Director of Finance/Treasurer xxxii A in wit ra .ot MORTON GROVE FY 1997/98........Th EXPANDED BUDGET An Expanded Budget is prepared each year as a means of providing the Village Board of Trustees with a list of appropriation requests from various departments which were not included in the proposed operating budget or the Capital Improvements Program. Any requests for expanded or new services, new personnel and capital equipment which was cut from the original Proposed Budget will normally be included in the Expanded Budget Document. The Village Board reviews all Expanded Budget requests as part of the budget review process. If the Board believes an expanded request has merit, it may be included in the operating budget before the Appropriations Ordinance is adopted. Expanded Budget requests which are not funded will often appear in subsequent fiscal years and may eventually become part of the operating budget. For this fiscal year the Village Board approved the patrol car surveillance system which is a portable video monitor mounted inside the patrol car. Two units will be purchased at a cost of $10,800 to determine their effectiveness before a decision is made to expand use of the portable video monitors throughout the police fleet. Responding to an ever increasing overtime budget, the Board also approved one additional firefighter position to help the department meet minimum manning requirements while keeping overtime (premium pay) to a minimum. All other Expanded Budget requests which are listed in this section were not included in this year's operating budget. 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