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Home My WebLink AboutBudget 1998 - Adopted TABLE OF CONTENTS BUDGET LETTER Distinguished Budget Presentation Award Budget Transmittal Letter I FINANCIAL SUMMARIES Table A -May-Dec 1998 Adopted Transition Budget Summarized by Fund . . . . X Table B - General Fund and Enterprise Fund Appropriation Requests by Account Classification and Department XIV Table C - Comparison of 1997 Tax Levy to 1996 and Prior Year Tax Levies and Supplemental Tables Showing Distributions to Various Governmental Units XVI Table D - Summary of Expenditures and Available Revenues XX Table E - Changes in Fund Balance XXIV DETAILED BUDGET INDEX General Corporate Fund Revenues 1 Legislative 13 Administrative 19 Legal 25 Finance 28 Reserves 36 Police 39 Fire 50 Civil Preparedness 62 Public Works - Streets & Sidewalks 67 Vehicle Maintenance 75 Garbage Collection 82 Health&Human Services 87 Health& Human Services - Senior Services 92 Community Development 96 Building Department - Code Enforcement 103 Municipal Buildings 108 Motor Fuel Fund 113 Community Development Block Grant 120 Revolving Equipment Replacement Fund 125 Enhanced 9-1-1 Emergency Telephone System 129 Public Library 136 TABLE OF CONTENTS (CON'T) General Employees Pension 138 Commuter Parking Facility 142 Centennial Celebration Fund 146 Debt Service Fund 148 Debt Service- Special Service Area#1 153 Tax Increment Financing District ('1119 Fund 155 Economic Development Fund 162 Capital Projects Fund 167 Capital Improvement Projects 1994 Bond Issue 179 Enterprise Fund - Water Department 183 Sewer Department 195 Water/Sewer Administration 200 Firemen's Pension 206 Policemen's Pension 212 Five Year Capital Improvement Program Appendix Budget Notes Principal Officials and Officers x Glossary of Terms and Acronyms xi Organizational Chart xviii Ten Year Summary of Part-Time Employees xix Ten Year Summary of Full-Time Employees xx Salary Schedules xxi EAV and Other Demographic Information xxvi Map of Morton Grove/Relation to Chicago xxvii Map of Morton Grove xxviii GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO • Village of Morton Grove, Illinois For the Fiscal Year Beginning May 1, 1997 oft.at. yo,a tor- President V Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the Village of Morton Grove for its annual budget for the fiscal year beginning May 1, 1997. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe the current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 4r + Village of c%orton grove Office of the Village Administrator TO: Honorable President and Board of Trustees FROM: Larry N. Arft, Village Administrator DATE: May 1, 1998 RE: Adopted Transition 1998 Budget Transmittal Letter It is with great pleasure that I submit the 1998 Transition Year Adopted Budget. Trustees adopted Ordinance 97-53 on November 10, 1997, authorizing the transition of the fiscal period from May 1 to begin on January 1 to run in synchronization with the calendar year. As we discussed at that time, there are a number of advantages for the Village in terms of receipt of property tax revenues, planning for the construction cycle, and the timing of the budget preparation process which explains why other municipalities in recent years have also been changing to a calendar year. The primary disadvantage is, of course, the need to do an eight month transition budget which, in effect, requires the completion of two budgetary documents during a single year. For communities with limited staff like Morton Grove, this represents a significant commitment particularly on the part of the management team. Trustees are aware we mitigated this process somewhat by essentially completing the Capital Improvements Plan as part of the Transition Year 1998 Budget preparation process. The plan can and likely will require only minimal modification when the first Calendar Year 1999 Budget is completed. We also left out of the Transition Year Budget, much of the comparable information, departmental sections on goals and objectives, the expanded budget, and other information we did not feel was essential to the transition year document. All of these elements will be reincorporated in the first new Calendar Year Budget which will be prepared in the fall of 1998. The other disadvantage of shifting from a fiscal year to a calendar year is the impact on fund balance particularly in the General Fund budget. For the transition year there is no property tax levy; however, the second installment of 1997 taxes payable in September 1998 will be received during the fiscal period. The one property tax installment represents only six months of property tax revenue to, in effect, cover an eight month transition budget. Consequently, we began the budget preparation process knowing we would be approximately $650,000 short of revenue in the General Fund (two months of property tax receipts @ $324,863 per month). Another problem we also anticipated was the fact that expenditures do not fall evenly so we have 1/12th of the budget expended each month of the fiscal year. Unfortunately, many expenses, particularly construction and maintenance related items, occur during the summer months which require a full appropriation during the Transition Year Budget even though we have only partial revenues available to cover transition year expenses. The other issue which made preparation of the Transition Year Budget difficult was the presence of several major planning and engineering projects underway in the Village which needed to be incorporated into the document. I Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 tit Tel: (847) 965-4100 • TDD (847) 470-5249 • Fax: (847) 965-4162 Re sled Paper Department Directors were notified about concerns regarding adequate revenue prior to the initial L preparation process and asked to keep their budget submittal as lean as possible deferring acquisitions for the new Calendar 1999 Budget which, of course, will include a full twelve months of revenue. For the most part, Department Directors cooperated; however, we were still required to make substantial cuts below initial appropriation requests in order to bring the budget back in line with what we hoped would be use of an acceptable fund balance to make the transition year a reality. Trustees will note by reviewing the difference between department requests and manager recommendation columns the extent of those reductions. Although Trustees will note the total available fund balance in the General Fund is $991,000; the following table lists a number of one time expenditures (most of which pertain to planning or design services or other one time expenditures) that, by necessity, fell into the Transition Year Budget. Those expenses can be itemized as follows: Significant General Fund One Time Expenditures Amount Fund Equity Source IEPA mandate for fuel tanks $ 85,000 Unreserved, undesignated fund balance Preparation of new Comprehensive Plan $ 50,000 Unreserved, undesignated fund balance Architectural services for Flickinger Center $100,000 Previously reserved from remodeling/reconstruction fund balance Health insurance reserve $ 33,500 Previously reserved from fund balance Police drug enforcement proceeds $ 5,108 Previously reserved from fund balance TOTAL $273,608 This is the amount that would likely have appeared as the available fund balance even if the Village was completing its normal twelve month appropriation cycle. By subtracting that number from $991,000, you will note the fund balance we are proposing to use for recurring operating expenses is $717,392 which is close to the $650,000 from two months of property tax revenue we knew would be unavailable for the eight month transition year. While use of the fund balance to cover part of the Transition Year Budget will have an impact on the Village's year end fund balance in its financial reports, Trustees are reminded that overall cash flow will not be substantially altered. The Transition Year Annual Report will show a reduction in fund balance based upon its appropriation for the Transition Year Budget; however, the fund balance on May 1, a.r II 1999, will not be substantially different from the fund balance on May 1, 1998. In other words, changing our financial reporting period from May 1 to January 1 would automatically produce a reduction in fund balance simply because of cash flow considerations whether or not a transition budget were required. For example, the Village receives half of all of its property tax revenue, its holiday season sales tax revenues and virtually all of its vehicle license and business license income in March and April of each year. Consequently, the May 1 fund balance is always at a high point. It should also be noted we checked with another comparable community that recently transitioned from a May to January reporting period that reported a similar need to use some of the accumulated fund balance for the transition year. We still firmly believe the advantages of shifting to a January 1 calendar year are substantial and warrant the one time use of fund balance in order to make the transition budget a reality. As noted above, it is also very difficult to compare the transition budget with a full twelve month fiscal year budget. Since expenditures and revenues occur during various times throughout the year, it is not possible to take a simple percentage and apply it to either individual budget accounts or to a fund total. The budget as it is submitted to you has been prepared virtually on a "zero" basis with each account evaluated to determine the scheduling of expenditures within that account and the need for revenues for the transition year period. Some accounts, like the utility accounts, and the salary accounts, for example, represent approximately sixty-six percent (66%) of a full calendar year budget, because those expenditures occur on a fairly straight line basis throughout the year. Other items, such as training, equipment purchases, and virtually all of the maintenance accounts, are expended based upon the timeliness of those activities so the budget was adjusted accordingly. While Table B has been adjusted to eliminate the comparables, I reviewed the General Fund total and found the appropriations in the Transition Year Budget represented about sixty-nine percent (69%) of those included in last year's Adopted Budget, which was only slightly above the sixty-six percent (66%) that you would anticipate, assuming all expenditures were made on a regular monthly basis throughout the fiscal year. Of course, some of the other special revenue funds, including the Capital Projects Fund, could not be adjusted in this manner and those appropriation levels are closer to the full fiscal year amount because of the seasonal nature of those expenses. The Debt Service Fund also came together with little difficulty because of the timing of payments on the various bonds and notes outstanding. The Enterprise Funds, of course, proved to be particularly difficult to complete. After having to absorb two rate increases from the City of Chicago for the purchase of water over the past two years, it was virtually impossible to balance the Transition Year Budget. The revenue shown in this budget anticipated the proposed water and sewer rate increase adopted by the Village Board in conjunction with passage of the Transition Year Budget. SIGNIFICANT BUDGET CHANGES We have already described in detail the preparation of an eight month transition year budget and there were no other significant changes or modifications made to either the format or the content of the proposed budget. III BUDGET SUMMARY TABLES Trustees will note Budget Summary Tables which are attached to the Transmittal Letter. Unfortunately, Table B does not provide the kind of comparative information Trustees normally view because of the obvious difficulty of comparing an eight month transition budget with the previous twelve month fiscal period. REVIEW OF TABLE "A" Table "A", once again, will give you a fund-by-fund breakdown of proposed revenues including available fund balance and interfund transfers, as well as, anticipated expenditures for the transition year budget. Each fund will be discussed in specific detail in the following section of the Transmittal Letter and will show total proposed operating funds of$12,559,094. I compared that to the operating funds' total in the Fiscal Year 1997/98 Budget and found that it represents approximately 72% of the appropriations level from last fiscal year. As discussed above, this is not unexpected because there are a number of seasonal expenditures included in the operating funds' total that would make it impossible for this amount to be exactly 8/12 or 66% of last year's budget. The total of all funds is $20,716,082. This is the budget total and includes all of the Enterprise, Economic Development and Capital Projects Funds in addition to the General, Special Revenue, and Debt Service Funds incorporated in the operating budget total. This amount is approximately 73% of the 1997/98 Fiscal Year total which, of course, is similar to the percentage reported for total operating funds. Although not the kind of precise -analysis Trustees are used to seeing in a budget submittal, under the circumstances, we honestly feel this is the best that can be provided. REVIEW OF TABLE "B" GENERAL AND ENTERPRISE FUNDS Once again, a Table "B" has been prepared providing additional detail for the General Fund and Enterprise Funds. These funds incorporate multiple departments and activities making necessary a more detailed analysis than can be found in Table "A". Again, we have not incorporated comparables from the prior year for the reasons stated. As noted above, the total of$9,540,394 in the General Fund represents about 69% of the appropriations level from the prior fiscal year. The Enterprise Fund totals $2,436,659 or 73% of the prior fiscal year appropriation. REVIEW OF TABLE "C" - REAL ESTATE TAXES Table C-1 has again been included in the Transition Year Budget document even though there will be no tax levy approved for the transition year. Table "C" was upgraded to show the latest available information regarding the Village's assessed valuation and property tax levy. Table C- 2 compares the changes in the consumer price index to the Village's property tax levy. Tables C-2 and C-3 show the distribution of property taxes for all jurisdictions in both Maine and Niles Township. IV REVIEW OF TABLE "D" Table "D" incorporates several pie graphs which further illustrate both revenues and expenditures for all Village funds and then gives a more graphic breakdown of revenues and expenditures for the Village's General Fund. There is no additional information incorporated into these tables; however, the reader may find them helpful to facilitate understanding particularly in terms of the percentage of resources allocated to various Village operations. REVIEW OF TABLE "E" Table "E" is again incorporated into the Transition Year Budget document to provide additional information about projected beginning and year end fund balances. The Summary of Funds comprising Table "E" are broken out by operating and nonoperating funds as they are in Table "A". The reader must immediately be cautioned that all of these numbers are projected, which means the best estimate of what the fund balances will be based on the best information available at the time the budget was prepared. The Comprehensive Annual Financial Report (CAFR), which will be audited by an independent accounting firm, will incorporate the final actual fund balances for this transition year. While it is not anticipated that there will be major deviations from the projected balances incorporated in Table "E", revenues and/or expenditures may fluctuate more than anticipated during the year which will impact final balances. The table separates projected fund balances between those which are set aside in reserve for some specific future expenditure and those which are unreserved or undesignated at this time. The reader is again cautioned that unreserved and undesignated does not necessarily mean that those funds are available for appropriation. The General Fund proposed unreserved, undesignated fund balance will likely drop as shown on the table, due to the timing of the closing of the books at year end (as earlier noted), and use of available fund balance for the 1998 Transition Year Budget. Although the fund balance will drop significantly, we do not anticipate a substantial impact on overall cash flow and sufficient cash should remain available to cover operating needs between the receipt of the semi-annual property tax checks. NARRATIVE REVIEW OF EACH FUND GENERAL FUND As noted above, all funds were prepared from the perspective of maintaining a very basic level of operations because of the reduced revenue available during the eight month transition budget. If you look at the Capital Outlay Column on Table "B", you will note the total in support of all departmental operations is only $148,383 and $85,000 of it is in the vehicle maintenance budget to cover the cost for the EPA mandated work on the Village's fuel tanks. Amounts in support of the operating departments represent the difference or only $63,383, which is well below a V normal fiscal year budget request. All of the personal service, contractual, and commodity accounts have also been kept at bear bones operating levels, again, in recognition of the reduced revenue available during the transition year. There are no plans for increases in staff at any level during the transition period. MOTOR FUEL TAX FUND The Motor Fuel Tax Fund contains appropriations similar to prior years with the necessary adjustments reflecting the shorter transition year budget. Fortunately, this budget was brought into balance by using only $43,193 in available fund balance currently available in that fund. COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant Fund includes the appropriations necessary to implement projects approved under the Community Development Block Grant Program which is administered through the Cook County Government. In addition to the Residential Rehabilitation Program, Home Care Services are also included in this year's budget. REVOLVING EQUIPMENT REPLACEMENT FUND This fund increased significantly this year due to the scheduled purchase of a new Fire Department pumper as well as several large trucks for the Public Works Department. Trustees are reminded these purchases will be made through installment contract and the appropriations are therefore offset by installment note proceeds. This year's budget also saw an increase in Debt Service because of the purchase of expensive equipment particularly the Fire Department ambulance which was made in last year's budget. The total budget is $778,041 which is up substantially from the $484,458 included in the fiscal year 1997/98 budget. Traditionally, all capital expenditures in the Revolving Equipment Replacement Fund are made within the months following the adoption of the budget. Hence, a comparison utilizing an 8/12 period would be unrealistic. E9-1-1 TELEPHONE SYSTEM FUND This budget also balanced relatively easily and many of the expenditures here were simply modified to fit the eight month transition budget. This is essentially due to the receipt of revenues being made over a consistent eight month period. LIBRARY FUND The only revenue transfer from the Village to the Library is the $20,000 Personal Property Replacement Tax which has been provided the Library for some years. The Library will continue to have a separate budget, including a property tax levy, which must be included in the final Appropriations Ordinance and Tax Levy Ordinance approved by the Village Board. Vi GENERAL EMPLOYEES' PENSION FUND The General Employees' Pension Fund was also balanced without great difficulty. Since we have a shortened year during the transition budget, our contributions to the pension plan will be adjusted accordingly. A fund balance of$54,284 is shown, which represents revenue previously collected, which will be remitted to CNA for the pension program during the 1998 transition year. COMMUTER PARKING LOT FUND Once again, the Commuter Parking Lot Fund provided adequate revenues during the eight month transition year to accommodate most of the expenditures required during that period. An amount of$24,819 was appropriated out of the available fund balance to be used for this budget. DEBT SERVICE FUND The Debt Service Fund decreased from $1,958,633 for the 1997/98 fiscal year to $1,296,107 for the transition year. The decrease was due totally to timing on various debt service payments. SPECIAL SERVICE AREA #1 We have now concluded repayment of the bonds issued for Special Service Area#1. This fund no longer includes an appropriation. ECONOMIC DEVELOPMENT FUND The Economic Development Fund was created last year to account for all non-TIF economic development activities undertaken by the Village. This year's appropriation of$400,110 is substantially below the amount of$1,226,663 included in last year's budget. Trustees will recall the purchase of residential properties located outside of the TIF, but contiguous to TIF Redevelopment Area "A", was completed during prior fiscal years and that appropriation no longer appears in this year's budget. There was also a substantial drop in anticipated sales tax payments to Abt Appliance and Television under that Economic Development Agreement due to the timing of those payments(less than 1/2 of the annual payment will be made during the eight month transition year). We did incorporate some money in this fund to help pay for part of the engineering services required for the planned Waukegan Road Corridor improvements. VII WAUKEGAN ROAD TIT FUND This fund was initially established two years ago to account for all Waukegan Road TIF revenues from the Waukegan Road Tax Increment Financing District. Once again, we have appropriated money for Redevelopment Area "A" engineering services for the commercial corridor study and for some general administrative expenses anticipated with the continued operation of the TIF District. The appropriation level is very close to last year's amount. CAPITAL PROJECTS FUND Trustees are aware we are very worried about the Capital Projects Fund because we needed to provide for a full construction schedule during the Transition Year 1998 Budget even though we will have reduced revenue as previously described in the Transmittal Letter. We were able to resolve that problem by setting aside a beginning cash balance of$342,908 which, in effect, represents the property tax installment to be received by the Village in March 1998. In order to accomplish that, a one time transfer from the General Fund to the Capital Projects Fund was required to cover expenses made during fiscal year 1997/98 which are normally covered by that spring property tax installment. Fortunately, we were able to preserve a good size Street Resurfacing Program and, in fact, added one street because bids received while the budget was • under review were favorable. A full alley construction program, street lighting, Beckwith Road/Church Street engineering, and a small amount for the Techny Bike Trail Project are all included in the Capital Projects Budget. `— CAPITAL PROJECTS- 1994 BOND ISSUE All of the projects provided for in the 1994 Capital Improvements Bond Issue have now been completed and there are no appropriations remaining in this fund. WATER AND SEWER FUND As noted earlier in the Transmittal Letter, we could not balance the Enterprise Fund without a water and sewer rate adjustment for this transition year. The Village has not had a significant rate increase since 1994 (in 1996 a small water rate increase matched a Chicago increase) and we have subsequently absorbed two rate increases from the City of Chicago plus normal increases in operating expenses. Our Director of Finance completed a rate study which was presented to the Board during the budget review process. As a result of that study and further deliberation and discussion between Trustees, a rate increase ordinance was included on the same agenda as the budget adoption which will take effect for water and sewer services provided after May 1, 1998. Also, during the budget review process, the Board requested a sewer repair project affecting a sewer on Foster and Oliphant Avenues on the west end of the Village be reinstated. This project was cut from the budget during the initial budget process.. The project costing approximately $184,000 will be offset with an installment loan so the work can be done during the summer construction season. VIII POLICE AND FIREFIGHTERS PENSION FUNDS The Finance Officer has prepared detailed budgets for both pension funds showing projected expenditures, as well as, anticipated revenue for the coming transition year. Trustees are aware both pension funds continue to be well funded, with the Police Officers' Fund in excess of 102% and the Firefighters Fund at approximately 94% according to the most recent actuarial report. Despite the funding level for the Firefighters' Plan, the actuary is suggesting the Village continue to financially support this program. Trustees will note, we are proposing to retain a property tax contribution for the Firefighter's Pension Fund again this year although, obviously, it reflects only the single payment to be received during the Transition Year 1998 Budget. CONCLUSION Let me once again reaffirm our commitment to transitioning from a fiscal to a calendar year budget process. For the reasons previously articulated in this correspondence, we believe the long term benefits of that change will be significant for the Village. Obviously, the need for an eight month transition year produced a number of problems and issues which had to be addressed during the budget preparation process. Fortunately, most of those problems have now been resolved and we have a document that although basic in nature, most certainly meets the Village's operating and capital improvement needs for the eight month period from May through December 1998. While preparation of this budget has been a substantial challenge, both the Finance Officer and I look forward to preparation of the first calendar year budget which will begin in the late summer of 1998. I would sincerely like to thank all the Department Directors and their staff, as well as, Spiro C. Hountalas, Director of Finance, Darlene Wrzala, Assistant Director of Finance and Executive Secretaries, Susan Lattanzi and Marlene Kramaric from my office for their invaluable assistance in the preparation of this document. Sincerely, Iern/a; L N. Arft Village Administrator budlletter9S.adp DC TABLE A VILLAGE OF MORTON GROVE SUMMARY OF MAY-DEC., 1998 TRANSITIONAL ADOPTED BUDGET GENERAL CORPORATE ■... AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES GENERAL CORPORATE 991,000 2,007,261 6,259,633 282,500 9,540,394 LEGISLATIVE 77,960 77,960 ADMINISTRATION 210,153 210,153 FINANCE 319,861 319,861 LEGAL 70,485 70,485 POLICE 2,846,761 2,846,761 FIRE DEPARTMENT 2,325,614 2,325,614 CIVIL PREPARDNESS 6,791 6,791 STREETS & SIDEWALKS 1,084,445 1,084,445 SOLID WASTE COLLECTION 926,315 926,315 HEALTH & HUMAN SERVICES 169,777 169,777 SENIOR SERVICES 108,761 108,761 COMMUNITY DEVELOPMENT 322,213 3,000 325,213 CODE ENFORCEMENT 156,775 156,775 MUNICIPAL BUILDINGS 234,549 234,549 VEHICLE MAINTENANCE 566,884 566,884 RESERVES 110,050 110,050 TOTAL 991,000 2,007,261 6,259,633 282,500 9,540,394 9,537,394 3,000 9,540,394 MOTOR FUEL TAX • AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT RAID BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES MOTOR FUEL TAX 43,193 358,000 401,193 SNOW REMOVAL 26,800 13,400 40,200 ASPHALT STREET PATCHING 87,400 26,000 113,400 STREET SWEEPING 23,400 23,400 CATCH BASIN CLEANING 14,000 14,000 • MAINT-ST LIGHTS/TRFC SIGNALS 14,493 14,493 CONCRETE REPLACEMENT 99,000 96,700 195,700 TOTAL 43,193 358,000 401,193 227,693 173,500 401,193 COMNIITY DEVELOPMENT BLOCK GRANT AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES COMINITY DEVELOPMENT BLO 136,607 3,000 139,607 RESIDENTIAL REHAB 107,607 107,607 HOME CARE SERVICES 32,000 32,000 TOTAL 136,607 3,000 139,607 139,607 139,607 TABLE A VILLAGE OF NORTON GROVE SLINNARY OF MAY-DEC., 1998 TRANSITIONAL ADOPTED BUDGET REVOLVING EQUIPMENT REPLACEMENT ^\ AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES REVOLVING EQUIPMENT REPLA 50,000 728,041 778,041 REVOLVING EQUIPMENT REPLACEMENT 536,200 241,841 778,041 TOTAL 50,000 728,041 778,041 536,200 241,841 778,041 ENHANCED 9-1-1 TELEPHONE SYSTEM AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES ENHANCED 9-1-1 TELEPHONE 86,500 86,500 ENHANCED 9-1-1 TELEPHONE SYSTEM 86,500 86,500 TOTAL 86,500 86,500 86,500 86,500 PUBLIC LIBRARY AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES PUBLIC LIBRARY 13,333 13,333 LIBRARY 13,333 13,331\ TOTAL 13,333 13,333 13,333 13,333 GENERAL EMPLOYEES PENSION AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES GENERAL EMPLOYEES PENSION 54,284 94,466 68,750 217,500 GENERAL EMPLOYEES' PENSION 217,500 217,500 TOTAL 54,284 94,466 68,750 217,500 217,500 217,500 TABLE A VILLAGE OF NORTON MOVE • SUMMARY OF AMY-DEC., 1998 TRANSITIONAL ADOPTED BUDGET COMMUTER PARKING LOT FUND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES COMMUTER PARKING LOT FUND 24,819 61,600 86,419 COMMUTER PARKING FACILITY 31,119 55,300 86,419 TOTAL 24,819 61,600 86,419 31,119 55,300 86,419 DEBT SERVICE AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES DEBT SERVICE 529,962 524,304 241,841 1,296,107 DEBT SERVICE 1,296,107 1,296,107 TOTAL 529,962 524,304 241,841 1,296,107 1,296,107 1,296,107 SUB-TOTAL OPERATING FUNDS 1,163,296 2,631,689 8,236,768 527,341 12,559,094 12,085,453 473,641 12,559,094 ECONCMIC DEVELOPMENT FUND Li AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES ECONCHIC DEVELOPMENT FUND 400,110 400,110 COIMERICIAL CORRIDOR STUDY 30,000 30,000 REDEVELOPMENT AREA "A" 179,716 179,716 ADMIN i GENERAL ACTIVITIES 190,394 190,394 TOTAL 400,110 400,110 400,110 400,110 TAX INCREMENT FINANCING FUND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES TAX INCREMENT FINANCING F 2,942,550 2,942,550 COMERICIAL CORRIDOR STUDY 93,500 93,500 REDEVELOPMENT AREA "A" 2,828,750 2,828,750 ADMIN i GENERAL ACTIVITIES 20,300 20,300 TOTAL 2,942,550 2,942,550 2,942,550 2,942,550 TABLE A VILLAGE OF MORTON GROVE SUMMARY OF MAY-DEC.. 1998 TRANSITIONAL ADOPTED BUDGET CAPITAL PROJECTS FUND '1 AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES CAPITAL PROJECTS FUND 342,908 315,779 399,837 1,058,524 LOCAL STREET RESURFACING 750,609 750,609 NEIGHBORHOOD STREET LIGHTING 84,350 84,350 ALLEY PAVING 131,365 131,365 BECKWITH RD./CHURCH ST.RESURF. 91,000 91,000 TECHNY TRAIL BIKE PATH 1,200 1,200 TOTAL 342,908 315,779 399,837 1,058,524 1,058,524 1,058,524 ENTERPRISE/WATER & SEWER AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES ENTERPRISE/WATER & SEWER 2,429,559 7,100 2,436,659 WATER DEPARTMENT 1,614,383 1,614,383 SEWER DEPARTMENT 555,834 555,834 ADMINISTRATION & OVERHEAD 205,642 60,800 266,442 TOTAL 2,429,559 7,100 2,436,659 2,375,859 60,800 2,436,659 FIREFIGHTERS' PENSION FUND .1 AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES FIREFIGHTERS' PENSION FUN 23,171 538,347 561,518 FIREFIGHTERS' PENSION 561,518 561,518 TOTAL 23,171 538,347 561,518 561,518 561,518 POLICE PENSION FIND AVAILABLE PROPERTY OTHER FUND TOTAL ANTICIPATED FUND TOTAL SUB-DEPARTMENT FUND BALANCE TAXES REVENUE TRANSFERS REVENUES EXPENDITURES TRANSFERS EXPENDITURES POLICE PENSION FUND 757,627 757,627 POLICE PENSION 757,627 757,627 TOTAL 757,627 757,627 757,627 757,627 GRAND TOTAL - ALL FUNDS 1,506,204 2,970,639 15,704,798 534,441 20,716,082 20,181,641 534,441 20,716,082 Cr tt, - 'r ^ N` V) P e O a -0 �o CO -0 P. e J P P [P I^ -0 r u9 m O Q Q CJ n C, - O -0 [V -0 CO CJ -0 0 es r F? 7 - O - ~ n CJ N. 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H H H N N Li e • .1 51 W q H H m � g 77 1 m 2.611 11 ae r_ w K 41. U e� a w Z 69 m M a s w ' o I r i o --• 1 A a a a al �� 0. i o e a 1 m ; ° 0 Sae e�,�xa z = �� • a . p ° N O E♦ m 0 q � o : a mH F; W H N 3 i & w a a iilll : , ORTON GROVE, I SITION YR 199: GENERAL FUND REVENUES DEPARTMENTLA_CfIV TY DESCRIPTION The General Fund is used to account for the day-to-day operations of the Village of McrtcrfGrove. It includes the operations of Police& Fire,Public Works, Garbage Pick-Up,Community Development,Code Enforcement, Municipal Building Maintenance, and General Governmental Functions(Administrative, Legislative,Finance,& Legal)Special Village operations which include Water/Sewer, Library, Enhanced 9-1-1 System,Motor Fuel Tax, Police,Fire, and Civilian Pension Programs,Debt Service,Commuter Parking,Capital Projects,Revolving Equipment Replacement, and Block Grant Programs are explained in separate fund sections. This is required by generally accepted accounting principles. The balance of this budget summary section will summarize the various revenue items in the General Fund. BUDGET COMMENTS • TAX REVENUES PROPERTY TAXES -411010 Property Tax Income represents the second largest(prior to the implementation of the local option sales tax,it was the largest)source of fimding for General Fund Operations. After all the necessary expenditures are reviewed and appropriated and other revenue sources are projected,the Village Board sets the necessary Property Tax Levy. The official property tax levy is approved at the last meeting in November or first meeting in December and filed with the County by the last Monday in December. The projected property tax receipts for General Fund Operations for the transitional 1998 period is based on the second half of the property tax levied in 1997 that is expected to be received during this time. A complete summary of all property tax levies and a related analysis for the various funds including an analysis of the impact to the taxpayer can be found in Tables C&D. $2,007,261 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 TAX REVENUES $11, 609, 906 $11, 595, 577 $ 7, 362, 163 LICENSES & PERMITS 750, 856 682, 550 241, 750 FINES 307,789 280, 000 225, 000 SERVICE & OTHER USER FEES 163, 079 176, 300 125, 500 GRANT REVENUES 11,268 14, 355 7, 400 INVESTMENT INCOME 112, 989 104, 138 68, 081 LOAN PROCEEDS 0 50, 500 0 INTERFUND TRANSFERS 385, 152 400,225 282, 500 OTHER REVENUES 251,273 261, 948 237, 000 Total Approp. Request $13, 592, 311 $13, 565,593 $ 8, 549, 394 '� Pte` --41 MORTON GROVE, IL TRANSITION YEAR 1998 REAL ESTATE TRANSFER TAX-411030 The Village collects$3 for every$1,000 of real estate sales within its boundaries. The majority of real estate sales occur in the summer months. The annual projections are modified to reflect estimates to be received during transitional period. $212,000 HOTEL/MOTEL TAX-411040 Projected tax assessed to users of local motels in the Village @ 5%of rent. Includes provision of one of the five current motels being closed for the entire duration period. $39,000 • TELECOMMUNICATIONS TAX-411050 The Village adopted a telecommunications ordinance effective July 15, 1996,to establish clear local guidelines, standards,and time frames for the exercise of local authority with respect to the regulation of telecommunications providers and services. The telecommunications ordinance permitted the Village to manage reasonable access to the public rights-of-way for telecommunications purposes on a competitively neutral basis. As a result of the implementation of this ordinance,the Village enacted a telecommunications tax ordinance which imposes a 5%tax on all local,intrastate and interstate telecommunications services(phone,fax,modem)which either originate or are receivaIN within the corporate limits of the Village. This ordinance will create a level marketplace between the cable televisio' firms which already collect and pay a 5%franchise fee and telecommunication companies which may in the future compete in similar business enterprises. Projections are based on the actual collections covering the last several months (April-October 1997). The Village's Telecommunications Ordinance has been replaced by an Infrastructure Maintenance Fee(IMF)Ordinance. The IMF provides telecommunications providers access to the Village's public rights-of-way. $496,000 SALES TAX-412010 Represents total gross sales tax and share of use tax for transitional 1998 period less portion being shared with ABT under economic development agreement(143,305--see fund 16)and an amount being used for balance of general operations in the economic development fund($00,000--also,see fund 16). The corresponding appropriation to ABT TV under the economic development agreement is likewise shown in the Economic Development Fund. (In prior years, these amounts were included in the General Fund. The Village automatically receives 1%of all retail sales within its boundaries as provided by State law. On September 1, 1992,a local option sales tax became effective increasing the rate to 1.5%---with the extra.5% excluding sales of food to be consumed off premises(grocery stores),prescription and non-prescription drugs and items required to be registered with the State(autos). Sales taxes for the transitional 1998 period have been projected with growth of about 4.4%from the projected year end 1997-98 (and prorated for the transitional period)and assumes no other loss of any other major retailer. The amount also includes$128,018 in the share of the use tax based on projections of the Illinois Municipal League for the transitional 1998 period. 1996-97 fiscal year of$0.00 per capita--an increase from the$8.65 rate in the prior year. The amount below excludes the increase of 1/4%in the local option sales tax which became effective on January 1, 1995. This amount is exclusively °"h V MORTON GROVE, IL TRANSITION YEAR 1998 the retirement of the 1994 G.O. Bond issue and is separately shown and accounted for in the Debt Service Fund(Fund 20). Breakdown for General Fund is as follows: Regular share of 1%retail sales $2,717,718 Local option sales tax 1,083,964 Share of use tax from state distrib 128 018 TOTAL $3,929,700 Illinois municipalities currently receive 1/10th of all State income tax paid by individuals and corporations effective 7/1/95. This is an increase from the 1/11th received thru 6/30/95 and 1/12th received thru 6/30/94. These monies are distributed to municipalities based on population. This is based on a vote of the General Assembly enacted in 1993 and replaces the municipal share of the state income tax surcharge which had been gradually phased out since 8/1/91 and subsequently eliminated by 7/1/94. The overall breakdown in the share of income tax(as projected by the Illinois Municipal League)included: Regular Income Tax gag $61.70/per capita $ 1,380,100 Photo processing Share $ 1.85/per capita 41 400 Total $ 1,421,500 Per capita is population of 22,367. This is an increase in the per capita rate of$61.70&$1.85 used in the prior year. The rate is projected by the Illinois Municipal League(IML). The IML projections were not available at the time the budget was prepared. The projections are based on a 4.5%growth from actual amounts that have been received during the first six months of the 1997-98 fiscal year. The 1997-98 receipts are up 9.5%from the same period as 1996-97. The breakdown between Village Funds: General Fund $558,452 Revolving Equipment Replacement 139,741 Debt Service Fund 74,059 Capital Projects Fund 210 248 Total $982,500 $558,452 PERSONAL PROPERTY REPLACEMENT TAX-412030 Additional tax charged to corporations which replaced the personal property tax in 1976. These monies are collected by the State and distributed to municipalities based on tax levy information from 1976--the last year there was a personal property tax assessment. There is a 9.3%growth factor utilized(as projected by the Illinois Municipal League)from the prior year total collected of$260,934 or$285,100 on an annualized basis. Historically,the Village receives 56.5%of its revenues between May&December and 43.5%during January&April. The revenues are allocated to the following five funds for the amounts projected for the transitional period: Pte --�� 3 MORTON GROVE, IL TRANSITION YEAR 1998 General Fund $119,750 Library 11,300 Capital Projects 11,300 Genl Empl Pension 15,150 Fire Pension Fund 3 500 Total $161,000 $119,750 LICENSES&PERMITS (1INFF:RING FEES_-421010 Fees collected from private developers for reviewing plans related to constructing outside improvements to projects (curbs,gutters,streets,etc): Fees based on a flat fee of$250 per set of plans plus 1%of the cost for constructing outside,public improvements. $6,700 BUILDING PERMIT FEES -421020 Various fees collected for construction or rehabilitation of commercial&residential units throughout the Village. $80,000 "1 OTHER PERMITS -421029 Other miscellaneous permit fees collected for various purposes not covered elsewhere. (garage sales,etc). $1,000 MOTOR VEHICLE LICENSES -421030 Licensing fees collected for registration of all motor vehicles within the corporate boundaries expected to be collected during transitional period $49,000 1.10110R LICENSES -421040 Various licensing fees collected from any establishment selling alcoholic beverages within Village limits. Our records indicate 43 liquor licenses are issued from which$56,400 is collected as the annual fee. There are also additional charges for initiation or transfer fees which make up the balance of this account. $60,300 MORTON GROVE, IL TRANSITION YEAR 1998 BUSINESS LICENSES -421050 Licensing fees collected for various business registrations within corporate boundaries. Revenues include various fees for cigarette and any other coin operated devices. Also includes licenses issued to contractors for work to be performed at private locations. Our records indicate licenses issued for 1,929 chargeable items with a base of$102,402. The large amount collected in prior years include penalties imposed for late payment and businesses who were late the preceding year and then on-time during the following year. Amount reflects projected amount to be collected during transitional period Majority of fees are collected in March&April. $39,000 B IR . .ARIF F. LARM ISMSESa7 Licensing fees collected for registration of burglar alarm systems by residents or commercial establishments within the Village corporate boundaries. The annual fee is$25. Most of these monies are collected in January. Amount reflects projected collections during transitional period. $2,400 ANIMAL LICENSES -421068 Licensing fees collected for registration of dogs and cats within corporate boundaries. $500 ZONING VARIANCE FEES -421080 Fees collected for hearings related to requests for zoning variances. Fees range from$50(residential)to$250(business &manufacturing)depending on current zoning status. $550 PLANNING COMMISSION FEES-421081 Fees collected for hearings to come before the Planning Commission. Fee is$250 per application. $2,300 5 MORTON GROVE, IL TRANSITION YEAR 1998 PINS TRAFFIC COURT&OTHER FINES/FEES -431010 Fines collected for traffic and other violations processed through the County Circuit Clerk's Office or parking fines collected in house.Amounts projected based on average collections over last 2.5 years. $225,000 SERVICE&OTHER USER FEES COPY MACHINE INCOME-441010 Copying charges for police reports required by such parties asattorneys and insurance companies. Current charge is $5 Per report. $6,200 ALARM MAINTENANCE FEES -441020 Village share of fees for alarms connected directly to alarm panel in police department. $4,000 ' I: • t . a k • u -44 0 • Miscellaneous income collected from the sale of sand,stone and other miscellaneous scrap materials sold by Public Works. $4,100 a • u q _ 041 Village charge to residents for replacing public sidewalk where sidewalk crosses public right-of-way. The Village charge is 50%and is based on 10,600 sq ft @$1.50/sq ft. This partially offsets the expense found in the concrete replacement (552230)of the Streets& Sidewalks department. $17,000 AMB II ANCF USER FEES -441050 A fee of$125-$250 is assessed to any non-resident of the Village who utilizes a Village ambulance. Projections during transitional year based on average collected over last 18 months. $19,000 fir-, Page 6 MORTON GROVE, IL TRANSITION YEAR 1998 SALE OF YARD WASTE STICKERS -441060 Represents sale of special stickers to residents who wish to dispose of their yard waste through the Village disposal program instead of utilizing private landscape services or their own composting program. The revenues generated offset the expense found in the yard waste expense account(552100)of the Solid Waste Collections Department. The decrease reflects the number of yard waste stickers sold during the eight month budget tiar,;ition year along with the discontinuance of yard waste sticker sales during the month of December. $58,300 SALE OF TRASH STICKERS -441062 Based on estimated sale of 9,000 trash stickers(to those residents who exceed their 2-32 gallon can weekly allotment) @$1.30. The revenues generated offset the expense found in the Trash Collections Services Expense Account (#552280)of the Solid Waste Collection Department. The decrease reflects the projected number of yard waste stickers needed by residents for collection during the eight month budget transition year. $11,700 FIRE CODE ENFORCEMENT FEES-441070 Fee established in February 1992 by ordinance. Plan review for new construction or major remodeling projects which will entail fire code enforcement. Primarily based on square footage or other factors. ti- $2,600 SOCIAL WORK CONSULTATION FEES -441080 Projected revenues anticipated from resident use of social consultation services. Fees began to be collected in December 1992 and are based on the resident's ability to pay. $2,600 GRANT REVENUES GRANTS ST. REIM-POLICE TRAIN -451001 The State allocates a certain sum to be reimbursed to all municipalities for training programs undertaken by police personnel. The actual amount depends on what the total State appropriation is and how many other claims are received from other municipalities. State formula for training grants has been modified to reflect only basic training for newer police officers. As a result,a larger percentage of monies have been going to larger cities with newer trainees and no monies were received during the 1997-98 fiscal year. Decrease in projections reflect this. Amounts historically have been received in September or October--therefore,the annual amount will be entirely reflected for the 1998 transitional period. $2,400 fC ,- 4 get MORTON GROVE, IL TRANSITION YEAR 1998 • Like Police reimbursement for training,the fire reimbursement grant depends on what the State appropriates and what other municipalities& fire protection districts request. Decrease due to declining funds available from State. Amounts are historically received in September or October--therefore the annual amount is reflected in the 1998 transitional period. $5,000 INVESTMENT INCOME INTEREST INCOME-461010 Projected earnings from monies invested in State Treasurer's Pool(IPTIP)and other bank depositories. Amount reflects projected receipts during 1998 transitional period. $34,000 JNTEREST-UNDISTRIBUTED PROP TAX-461020 State statutes require the county to refund any interest earnings on monies collected but not distributed back to units'of local government. Represents amount to be collected during transitional period $1,500 —� LEASE.AND RENTAL INCOME-463010 Rental income projected from the following entities: Isomedix $32,581 CellOne Lease# I • Bus Shelters ' Payments made on an annual basis between January& March $32,581 INTERFUND TRANSFERS TRANSFERS FROM MFT FUND-481020 Allocated labor costs performed by Public Works personnel for the following functions in the Motor Fuel Tax Fund. The amounts are prorated to reflect an eight month transitional period. Snow Removal $13,400 Asphalt Street Patching 26,000 Street Sweeping 23,400 4;111 MORTON GROVE, IL TRANSITION YEAR 1998 Catch Basin Cleaning 14,000 Concrete Replacement 96 700 TOTAL $173,500 TRANSFERS FROM WATER/SEWER FUND-481040 Transfer of monies from Water/Sewer Fund to reimburse General Fund for various personnel and/or other administrative services provided. The amount has been prorated to reflect an eight month transitional period. $60,800 TRANSFERS FROM CMMTR PRKG FUND-481050 Allocated costs charged to Commuter Parking Facility Fund to provide the functions shown below. The account has been increased in recognition of share of increased personnel costs allocated to the Commuter Parking Facility to accomplish a variety of tasks. See Commuter Parking Lot's "Transfer to General Fund"(182031-811010)for greater detail. The annual amount has been prorated to reflect an eight month transitional period. $48,200 OTHER REVENUES SALE OF SURPLUS EOUIPMENT-491010 Projected sale of surplus vehicles and any other surplus equipment or unclaimed equipment recovered by police • department. Based on projected sale of 8 cars(3-1993 and 3-1994 former squad cars; 1-1985 suburban& 1- 1985 Chevy Wagon). $47,700 INFRASTRUCTURE MAINTENANCE FEE-491021 The Infrastructure maintenance fee replaces the Ameritech franchise fee(491020). Based on 1%charge for services being provided by telecommunication providers for use of Village owned rights-of-way. This basically is 20%of the telecommunication tax receipts. $99,200 CABLE TV FRANCHISE FEES -491030 The Village receives a 5%franchise fee from Cablevision based upon gross revenues collected within Village corporate boundaries. Amount represents projected monies to be received during transitional period based on average collections of last four quarters. $83,000 —_ �\ Page --alb • MORTON GROVE, IL TRANSITION YEAR 1998 u ; I • I • -4' 140 Other miscellaneous revenues not covered elsewhere. $5,000 : tu :• u ; t - -4.41 Reimbursements from IDOT for maintenance charges of certain traffic signals located on state highways within the Village corporate boundaries. Amount reflects projected receipts during 1998 transitional period. $2,100 Page VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 , TRANSITIONAL BUDGET DETAIL \ PRINTED ON: 03/30/96 AT: 2:34 PM 'FUND 02 - GENERAL CORPORATE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-98 97-96 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 3,913,670 4,030,542 3,898,351 3,898,351 2,570,826 2,007,261 2,007,261 2,007,261 411030 REAL ESTATE TRANSFER TAX 275,946 228,979 265,000 265,000 242,487 212,000 212,000 212,000 411040 NOTEL/MOTEL TAX 78,034 82,104 61,120 61,120 67,515 39,000 39,000 39,000 411050 TELECOSRRIICATIONS TAX 0 448,529 566,605 566,605 527,325 496,000 496,000 496,000 412010 SALES TAX 5,452,901 5,507,264 5,508,700 5,508,700 4,546,898 3,929,700 3,929,700 3,929,700 412020 SNARE OF STATE INCOME TAX 953,697 1,124,485 1,109,451 1,109,451 996,703 558,452 558,452 558,452 412030 PERSONAL PROPERTY REPLOMT TAX 185,824 188,004 186,350 186,350 149,814 119,750 119,750 119,750 TOTAL TAX REVENUES 10,860,070 11,609,906 11,595,577 11,595,577 9,101,568 7,362,163 7,362,163 7,362,163 LICENSES i PERMITS 421010 ENGINEERING FEES 11,268 53,220 10,000 10,000 8,185 6,700 6,700 6,700 421020 BUILDING PERMIT FEES 138,474 156,455 120,000 120,000 79,166 80,000 80,000 80,000 421029 OTHER PERMITS 1,254 1,197 1,500 1,500 3,050 1,000 1,000 1,000 421030 MOTOR VEHICLE LICENSES 342,718 333,849 342,000 342,000 50,889 49,000 49,000 49,000 421040 LIQUOR LICENSES 62,650 61,667 62,000 62,000 82,917 60,300 60,300 60,300 421050 BUSINESS LICENSES 123,443 120,578 120,000 120,000 41,447 39,000 39,000 39,000 421061 TELECOMMUNICATIONS LICENSES 0 375 500 500 450 0 0 0 11067 BURGLAR/FIRE ALARM LICENSES 18,058 19,910 21,000 21,000 20,291 2,400 2,400 2,400 ■ .421068 ANIMAL LICENSES 926 806 1,300 1,300 556 500 500 500 421080 ZONING VARIANCE FEES 250 700 1,250 1,250 450 550 550 550 421081 PLANNING COIIISSION FEES 4,450 2,100 3,000 3,000 8,250 2,300 2,300 2,300 TOTAL LICENSES i PERMITS 703,491 750,856 682,550 682,550 295,651 241,750 241,750 241,750 FINES 431010 TRAFFIC COURT i OTHER FINES/FEES 311,496 307,789 280,000 280,000 275,746 225,000 225,000 225,000 TOTAL FINES 311,496 307,789 280,000 280,000 275,746 225,000 225,000 225,000 SERVICE i OTHER USER FEES 441010 COPY MACHINE INCOME 9,574 9,460 9,500 9,500 7,810 6,200 6,200 6,200 441020 ALARM MAINTENANCE FEES 4,733 5,925 7,200 7,200 2,247 4,000 4,000 4,000 441030 PUBLIC WORKS MISC INCOME 4,772 6,263 7,000 7,000 1,727 4,100 4,100 4,100 441040 SIDEWALK RELACEMENT FEES 25,408 15,972 30,000 30,000 17,998 17,000 17,000 17,000 441050 AMBULANCE USER FEES 27,093 33,550 28,000 28,000 19,625 19,000 19,000 19,000 441060 SALE OF YARD WASTE STICKERS 70,873 66,935 68,200 68,200 61,853 58,300 58,300 58,300 441062 SALE OF TRASH STICKERS 16,829 16,595 16,900 16,900 13,273 11,700 11,700 11,700 441070 FIRE CODE ENFORCEMENT FEES 5,417 4,401 5,700 5,700 3,125 2,600 2,600 2,600 441080 SOCIAL YORK CONSULTATION FEES 3,860 3,978 3,800 3,800 1,850 2,600 2,600 2,600 TOTAL SERVICE i OTHER USER FEES 168,557 163,079 176,300 176,300 129,508 125,500 125,500 125,500 GRANT REVENUES 451001 GRANTS:ST.REIM.-POLICE TRAIN. 2,293 6,243 6,000 6,000 0 2,400 2,400 2,400 451002 GRANTS:ST.REIM-FIRE TRAINING 6,446 5,025 5,500 5,500 5,005 5,000 5,000 5,000 451006 GRANTS:STATE GRANTS 0 0 2,855 2,855 2,815 0 0 0 TOTAL GRANT REVENUES 8,739 11,268 14,355 14,355 7,820 7,400 7,400 7,400 11 VILLAGE OF MORTON GROVE ADOPTED BUDGET NAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL ....-.N PRINTED ON: 03/30/98 AT: 2:34 PM FUND 02 - GENERAL CORPORATE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 4 5-12/98 5-12/98 5-12/98 INVESTMENT INCOME 461010 INTEREST INCOME 39,081 63,387 55,000 55,000 42,008 34,000 34,000 34,000 461020 INTEREST-UNDISTRIBUTED PROP TAX 2,369 3,113 2,500 2,500 1,145 1,500 1,500 1,500 463010 LEASE AND RENTAL INCOME 42,468 46,489 46,638 46,638 38,834 32,581 32,581 32,581 TOTAL INVESTMENT INCOME 83,918 112,989 104,138 104,138 81,987 68,081 68,081 68,081 LOAN PROCEEDS 471010 INSTALLMENT NOTE PROCEEDS 0 0 50,500 50,500 0 0 0 0 TOTAL LOAN PROCEEDS 0 0 50,500 50,500 0 0 0 0 INTERFUND TRANSFERS 481020 TRANSFERS FROM AFT FUND 242,452 242,452 249,725 249,725 187,2% 173,500 173,500 173,500 481040 TRANSFERS FROM MTER/SEWER FUND 0 84,100 88,500 88,500 0 60,800 60,800 60,800 481050 TRANSFERS FROM CHAIR PRKG FUND 55,400 58,600 62,000 62,000 62,000 48.200 48,200 48.200 TOTAL INTERFIIND TRANSFERS 297,852 385,152 400,225 400,225 249,294 282,500 282,500 282,500 OTHER REVENUES 491010 SALE OF SURPLUS EQUIPMENT 86,689 45,995 65,800 65,800 61,236 47,700 47,700 47,700 491020 AMERITECM FRANCHISE FEES 69,649 72,965 72,500 72,500 106,939 0 0 0 491021 INFRASTRUCTURE MAINTENANCE FEE 0 0 0 0 0 99,200 99,200 99_'AQ 491030 CABLE TV FRANCHISE FEES 105,439 118,002 111,200 111,200 86,645 83,000 83,000 8 491040 MISCELLANEOUS INCOME 5,027 11,717 7,500 7,500 7,123 5,000 5,000 5,vu0 493010 FIRE DEPT TRAINING CLASSES 0 0 1,000 1,000 5 0 0 0 494010 STATE REIMS: MMINT-TRAFFIC SIGNALS 3,948 2,574 3,948 3,948 2,052 2,100 2,100 2.100 TOTAL OTHER REVENUES 270,753 251,273 261,948 261,948 264,000 237,000 237,000 237,000 ne* TOTAL REVENUE 12,704,876 13,592,311 13,565,593 13,565,593 10,405,574 8,549,394 8,549,394 8,549,394 AVAILABLE FUND BALANCE 270,589 270,589 991,000 991,000 991,000 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 13,836,182 13,836,182 9,540,394 9,540,394 9,540,394 12 • ORTON GROVE, 1 • SITION YR 199: LEGISLATIVE DEPARTMENT DEPARTMENT/AOFIVITY_DESCRIPTION This account provides the appropriations necessary for the Village President and Board of Trustees to carry out their important policy making and community leadership functions. Appropriations for the various Boards and Commissions, and the Village Clerk are also included in this department. In order to serve as a foundation for setting policy and directing the community's future growth and development,the Village board of Trustees adopted both Vision and Mission Statements as follows: Vision Statement To preserve and enhance the overall quality of life within the Village. To provide quality municipal services and infrastructure improvements in a cost effective manner so the Village is held in high esteem by residents, municipal organizations and professional associations. To participate in advantageous intergovernmental activities and maintain positive relationships with other government agencies. To provide quality and affordable housing in livable residential neighborhoods. To preserve and enhance the open space and recreational facilities now available within the community. To promote positive economic development within the framework of reasonable codes and zoning standards to facilitate future business and industrial development To be an innovative "leadership"community while avoiding highly experimental policies or programs. Mission Statement To provide municipal services,public improvements and economic development activities in an efficient and effective manner in order to preserve and enhance the quality of life within the community. BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 70,710 $ 73, 941 $ 48,485 CONTRACTUAL SERVICES 44, 672 38, 500 29, 175 COMMODITIES 2, 391 . • 2, 600 300 Total Approp. Request $ 117, 772 $ 115, 041 $ 77, 960 - Page 13 MORTON GROVE, IL TRANSITION YEAR 1998 BUDGET COMMENTS STIPEND-ADVISORY B S/ OMM- 544140 The annual stipend to the various Boards&Commissions are$700 for the chairmen($900 for the Fire&Police Commission chairman)and$600 for members. A summary of each advisory board&commission with the number in each committee is as follows: Board of Environ Health (11) $17,268 Appearance Commission (7) Traffic Safety Commission (7) Planning Commission/ZBA (7) Fire and Police Commission (5) CONTRACTUAL SERVICES DUES& SUBSCRIPTIONS . 551120 This account includes memberships for the Village Board,the Village Clerk and all Boards and Commissions. The decrease in this year's appropriation reflects costs attributable to an eight month budget transition year. Fire and Police Commission • $200 Village Clerk $250 MEETINGS&CONFERENCES-551130 This account includes appropriations sufficient for the Village Board,the Village Clerk and members of the Board of Fire and Police Commissioners to attend training and professional meetings and seminars. The Appropriation provides for preplanned attendance at several conferences and seminars as noted below. This year's appropriation has decreased to reflect costs attributable to an eight month budget transition year. Trustees to attend NLC Conf. (3) $5,250 Clerks Meetings 200 Fire and Police Commission Training 700 Trustee to Attend IML Conf. (1) 150 Trustee to Attend NWMC Inst. (1) 300 TOTAL $6,600 OFFICIAL VILLAGE BUSINESS - 551140 This account contains Appropriations necessary to cover the normal monthly expenses for the Mayor,Trustees and the Village Clerk. Also appropriated are necessary business expenses which are incurred by the elected officials and appointed officials while engaged in official activities related to the Legislative functions of Municipal Government. Specific expenses include the annual recognition dinner for Village volunteers, activities in support of the Chamber of Commerce and attendance at Northwest Municipal Conference(NWMC)sponsored events and activities. This -� r•SI *� Page �� 14 MORTON GROVE, IL TRANSITION YEAR 1998 appropriation has decreased to reflect costs attributable to an eight month budget transition year. The account was reduced by the Administrator during the budget review process. Mayor,Trustee,and Clerk Expenses $2,200 Annual Recognition Dinner 3,000 Chamber of Commerce Function 900 NWMC Annual Functions 1,200 Miscellaneous Business Expenses 3QQ TOTAL $7,600 cOMMUMTY RELATIONS -555140 This account includes appropriations adequate to cover the expenses for a number of community relations activities sponsored by the Village each year. Specific projects include funding for the Morton Grove Days Sponsorship Program,a children's Halloween Party,one Chamber of Commerce Meet and Greet,the Annual Appearance Commission Awards,and other related activities which arise during the transition year. The appropriation for the Morton Grove Days program will allow the Village to both continue support for this worthwhile activity as well as be a"Platinum" sponsor under the sponsorship program which will finance committee activities. (*Due to timing, sponsorship will not be paid during the transitional period.) This appropriation has decreased to reflect costs attributable to an eight month budget transition year. Appearance Awards $400 Chamber Meet and Greet 500 Misc. Plaques and Comm. Rel. Activ. 250 Morton Grove Days Sponsor Prog. * Teen Advisory Committee 1,000 Children's Halloween Party 5QQ TOTAL $2,650 NORTHWEST MUNICIPAL CONFERENCE -557120 This account includes appropriations adequate to cover the annual cost of membership for the Village in the NWMC. The NWMC has been very effective serving as a Counsel of Governments for the north and northwest suburbs. In addition to legislative lobbying activities and the development of SWANCC,the NWMC has been instrumental in monitoring the fast-paced changing environment of telecommunications and developing solutions to other regional problems that have proved beneficial to the Village. $8,200 NIPC MEMBERSHIP CONTRIBUTION-557160 This account contains the annual appropriation for the Village's membership in the Northeastern Illinois Planning Commission(NIPC). This year's appropriation reflects an increase due to increases in the fees assessed by the NIPC. $3,875 --II MORTON GROVE, IL TRANSITION YEAR 1998 ILLINOIS MUNICIPAL LEAGUE DUES-557180 This account includes the Appropriation necessary to provide for membership dues to the Illinois Municipal League (IML). The increase in this year's appropriation reflects the new method the IML uses when calculating membership dues each year. (Due to timing,this Rem will be paid in January for the 1999 year and will therefore not be paid during the transitional period.) COMMODITIES OPERATIONAL SUPPLIES- 562110 appropriations adequate to cover the cost for providing miscellaneous operational supplies This account may be i required u approp the eight month which may be reire by the Village Board,Clerk,or any of the Boards or Commissions during gh budget transition year. This year's appropriation has decreased because street banners for the commercial corridors of Morton Grove will not be purchased during the budget transition year. $300 • • amemetv f� Page �� C os l6 VILLAGE OF NORTON GROVE ADO►TED BDGEi NAT-DECEMBER, 1998 _ TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM D 02 - GENERAL CORPORATE RESP. DIVISION 10 - ADMINISTRATION SUM-DEPT/ACTIVITT10 - LEGISLATIVE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION - - 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544100 SALARY-MAYOR/PRESIDENT 5,985 2,992 6,000 6,000 4,991 4,000 4,000 4,000 544110 SALARY-LIQUOR COMBISSONER 1,995 998 2,000 2,000 1,659 1,333 1,333 1,333 544120 SALARY-BOARD OF TRUSTEES 27,000 28,740 27,000 27,000 21,750 15,000 15,000 15,000 544130 SALARY-VILLAGE CLERK 4,500 4,688 4,500 4,500 3,750 3,000 3,000 3,000 544140 STIPEND-ADVISORY BRDS/COB 22,400 21,641 22,900 22,900 18,442 17,268 17,268 17,268 544710 SALARIES-SECRETARIAL 11,082 10,896 10,720 10,720 8,716 7,147 7,147 7,323 547100 SOCIAL SECURITY 847 755 821 821 659 547 547 561 TOTAL PERSONAL SERVICES 73,808 70,710 73,941 73,941 59,967 48,295 48,295 48,485 CONTRACTUAL SERVICES 551120 DUES i SUBSCRIPTIONS 300 417 400 400 240 250 250 250 551130 MEETINGS i CONFERENCES 7,697 9,241 7,000 7,000 5,822 6,600 6,600 6,600 551140 OFFICIAL VILLAGE BUSINESS 10,673 14,179 10,600 10,600 9,096 8,490 7,600 7,600 555140 COMMUNITY RELATIONS 4,033 8,203 7,700 7,700 3,320 2,650 2,650 2,650 557120 NORTAEST MUNICIPAL CONFERENCE 8,167 8,167 8,200 8,200 8,166 8,200 8,200 8,200 557160 NIPC MEMBERSHIP CONTRIBUTION 3,356 3,524 3,600 3,600 3,700 3,875 3,875 3,875 557180 ILLINOIS MUNICIPAL LEAGUE DUES 941 941 1,000 1,000 1,082 0 0 0 TOTAL CONTRACTUAL SERVICES 35,167 44,672 38,500 38,500 31,428 30,065 29,175 29,175 'A.... COMMODITIES 562110 OPERATIONAL SUPPLIES 1,247 589 2,600 2,600 3,292 300 300 300 562180 OFFICE SUPPLIES 12 0 0 0 0 0 0 0 564380 SEASOAL DECOATIONS 0 1,801 0 0 8 0 0 0 TOTAL COMMODITIES 1,259 2,391 2,600 2,600 3,300 300 300 300 "'• TOTAL EXPENSE 110,234 117,772 115,041 115,041 94,695 78,660 77,770 77,960 17 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 g Date: 03/30/98 Legislative Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Num ' t. Part Time: 5, 333 1.0 Mayor/President/Liquor Com. 8,000 1.0 18 333 6.0 Village Trustee 27,000 6.0 Village Clerk 4,500 1.0 3, 000 1.0 12,867 31.0 Advsry Bd Commissioner 19,200 31.0 11, 401 3 .0 Advsry Bd Chairperson 3,700 5.0 Clerk/Typist 10,720 5. 0 7 , 323 5.0 Total 73,120 49.0 47,924 47.0 Fringe Benefits: 821 5. 0 561 5.0 Social Security Total 821 561 Department Total 73 ,941 49.0 48,485 47 .0 Amount represents Amount represents 12 month period 8 month transitional budget amounts '1 18 ihi l. I 414151"ORTON GROVE, SITION YR 199: �-' ADMINISTRATION DEPARTMENTLACTIVITY DESCRIPTION The mission of the Department of Administration is to assure :he efficient and effective management of day-to-day Village operations and through the Village Administrator to implement the policies of the Village President and Board of Trustees. BUDGET COMMENTS CONTRACTUALSERVTCES MILEAGE ALLOWANCE-551110 Provides reimbursement to Administrative Assistant& Secretaries who are required to use personal vehicles from time to time. $100 DI IFS& SI IBSCRIPTIONS -551120 This account includes appropriation requests for various memberships for the Village Administrator and his staff. There is also a number of subscriptions,primarily to local newspapers and related public interest publications, included in this account. The decrease in this year's appropriation reflects costs attributable to an eight month transition budget. * Item paid in January for the calender year,therefore,will not be budgeted for the transitional period. • ICMA Membership $800 Service Club Membership 400 ILCMA Membership(2) 400 Asst. Memberships (ICMA, IAMMA) 425 IPMA Membership Warehouse Membership 20 Miscellaneous Subscriptions JQQ TOTAL $2,145 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 238, 753 $ 256, 107 $ 184, 028 . CONTRACTUAL SERVICES 28, 326 30, 065 24, 525 COMMODITIES 3, 401 3, 400 1, 600 CAPITAL OUTLAY 4, 004 0 0 Total Approp. Request $ 274, 484 $ 289, 572 $ 210, 153 ammitPage 19 MORTON GROVE, IL TRANSITION YEAR 1998 MEETINGS &CONFERENCES - 551130 This account includes appropriations for the conferences, meetings and related expenses incurred by the Village Administrator during the course of the budget transition year. As with other Village Officials,the Administrator usually attends only one national conference each year. The State conference includes the ILCMA summer conference which is held in June each year. Also included are appropriations necessary to attend Chamber of Commerce meetings, Metro Manager's Association meetings, and related business expenses which are charged to this account. This appropriation continues to permit the Assistant to attend the ICMA National Conference, ILCMA Summer Conference,and IAMMA Association meetings. As with other professional staff, it is important the Assistant continue his professional development and education as well as network with fellow professionals at appropriate conferences and seminars. This appropriation has decreased due to the location of the ICMA Conference and other costs attributable to an eight month budget transition year. ICMA Conference(2) 53,100 ILCMA Summer Conference(2) 1,500 Local Meetings and Misc. Expenses 200 TOTAL $4,800 TRAINING& INSTRUCTIONS 5_5_1_150 This appropriation will allow the Administrator and staff to attend a variety of training and instructional seminars or meetings in order to continue to develop and enhance the skills needed to effectively implement the policies of the Village President and Board of Trustees. These seminars or meetings are often held by the Northwest Municipal "1 Conference,Intergovernmental Risk Management Agency, and Illinois Government Finance Officers Association. 1 decrease in this year's appropriation reflects costs attributable to the eight month transition budget. The account was reduced by the Administrator during the budget review process. Training and Instructions $200 EMPLOYEE RELATIONS - 551160 The appropriations for this account are sufficient to fund the comprehensive employee relations program which the Mayor and Board of Trustees have requested be implemented to further reward employees for the excellent services provided the community and to insure that good communication is maintained between management and line employees. The appropriation reflects an increase due to the number of employees who will be celebrating 25 year and 30 year service awards with the Village. Service Awards $2,345 Distinguished Employee Awards 270 Employee(s)of the Year 480 Employee Holiday Social 3,675 United Buying Service 60 NWMC Salary Survey 300 Miscellaneous(Plaques,etc.) > TOTAL $7.280 e" Page - 1 MORTON GROVE, IL TRANSITION YEAR 1998 PERSONNEL -55A 170 This account includes the cost of advertising and related expenses incurred in recruiting new employees for the Village with the exception of the Fire and Police Departments which are handled through their respective departmental budgets. While expenditures to be made under this account are very difficult to project from year to year,a decrease in the . appropriation request has been-made to reflect the eight month transition budget. • • $800 PROFESSIONAL SERVICES-552110 The Village currently has a contractual arrangement with a local photographer who is available,on call,to take photos on a part-time basis. This appropriation has been decreased to cover the cost for photography services at special civic events,employee relations and senior citizen activities for the eight month transition budget. $600 POSTAGE& METER RENTAL- 552120 This account includes postage for mailing the quarterly Morton Grove Exchange Village newsletter. As with other appropriations related to the Public Information Program,this account includes postage for other public information related needs. The Post Office projects no additional rate increases for the budget transition year. However,the decrease in appropriation reflects only three bulk mailings during the eight month transition budget. $3,100 NEWSLETTER PRINTING -552320 This account includes the appropriation necessary to print the quarterly Village of Morton Grove Exchange newsletter. The Village was able to negotiate an extension with the current printer to produce four issues of the newsletter for the same unit price as last year. The decrease in the appropriation reflects printing only three issues of the newsletter during the transition budget. $5,200 MAINTFNANCE OF NON-AUTO EOUIP-554130 This account previously provided for maintenance expenses for all computer equipment and office machines. The Village currently has a contractual agreement with a computer company to repair all computer and/or printers in the Administrator's Office and the Finance Department. This appropriation is now dispersed from the Finance Department budget,therefore,only an appropriation for miscellaneous office machine repair will be included in the transition year budget request. The decrease reflects costs attributable to an eight month transition budget. $300 4;1111 MORTON GROVE, IL TRANSITION YEAR 1998 COMMODITIES OPERATIONAL SUPPLIES -562110 The line item now includes both operational supplies and office supplies(which was formerly a separate line item). This account includes binders,dividers,transparencies and other material needed during du:i,nc: et preparation process. The budgeted account reflects an eight month transitional period. $1,300 PHOTO SUPPLIES -562120 This account will provide for the purchase of film,other photo supplies and development costs in support of the public education function. The decrease in the appropriation reflects costs attributable to an eight month transition budget. $300 �-� Page , �1 ,1 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL \ PRINTED ON: 03/30/98 AT: 2:34 PM "-fUND 02 - GENERAL CORPORATE RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY11 - ADMINISTRATION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-96 5-12/98 5-12/98 5.12/98 EXPENSE PERSONAL SERVICES 544200 SALARY-VILLAGE ADMINISTRATOR 87,381 89,969 95,735 95,735 81,423 66,278 66,278 68,266 544431 SALARIES-ASST TO ADMINISTRATOR 28,801 35,595 43,669 43,669 36,778 31,453 31,453 32,396 544657 SALARY-INTERN 1,585 0 0 0 0 0 0 0 544710 SALARIES-SECRETARIAL 69,420 71,048 73,080 73,080 62,947 50,592 50,592 52,110 546100 LONGEVITY 600 1,800 1,800 1,800 0 1,400 1,400 1,400 547100 SOCIAL SECURITY 12,515 13,204 14,126 14,126 11,592 10,014 10,014 10,221 548100 NOSPITILIZATION INSURANCE 24,953 26,205 26,696 26,696 19,547 17,800 17,800 19,224 548300 LIFE INSURANCE 851 932 1,001 1,001 774 399 399 411 TOTAL PERSONAL SERVICES 226,105 238,753 256,107 256,107 213,061 177,936 177,936 184,028 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 0 0 250 250 0 100 100 100 551120 DUES i SUBSCRIPTIONS 2,332 2,304 2,595 2,595 2,511 2,145 2,145 2,145 551130 MEETINGS i CONFERENCES 2,383 4,119 5,075 5,075 6,425 4,800 4,800 4,800 551150 TRAINING i INSTRUCTIONS 305 250 400 400 120 300 200 200 551160 EMPLOYEE RELATIONS 10,589 7,489 7,095 7,095 7,463 7,280 7,280 7,280 551170 PERSONNEL RECRUITMENT 1,371 51 1,200 1,200 0 800 800 800 52110 PROFESSIONAL SERVICES 231 1,046 1,000 1,000 490 600 600 600 \-052120 POSTAGE i METER RENTAL 4,140 4,078 4,150 4,150 3,070 3,100 3,100 3,100 552320 NEWSLETTER PRINTING 8,306 7,394 7,800 7,800 5,310 5,200 5,200 5,200 554130 MAINTENANCE OF NON-AUTO EQUIP 268 1,594 500 500 55 300 300 300 TOTAL CONTRACTUAL SERVICES 29,924 28,326 30,065 30,065 25,444 24,625 24,525 24,525 COMOD IT IES 562110 OPERATIONAL SUPPLIES 1,096 1,907 800 1,800 1,677 1,300 1,300 1,300 562120 PHOTO SUPPLIES 390 555 500 500 215 300 300 300 562180 OFFICE SUPPLIES 1,151 939 1,000 1,000 0 0 0 0 564200 OPERATIONAL EQUIPMENT 1,608 0 1,100 1,100 1,406 1,100 0 0 TOTAL COMMODITIES 4,246 3,401 3,400 4,400 3,298 2,700 1,600 1,600 CAPITAL OUTLAY 572040 FURNITURE i FIXTURES 0 4,004 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 4,004 0 0 0 0 0 0 '4,41, TOTAL EXPENSE 260,275 274,484 289,572 290,572 241,803 205,261 204,061 210,153 23 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Administration Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Nu] ~ Full Time: Village Administrator 95, 735 1.0 68,266 1.0 Administrative Assistant 57 32, 396 1.0 Assistant To Administrator 43,669 1.0 Executive Secretary 73,080 2. 0 44 52, 110 2.0 Total 212,484 4 .0 152,772 4.0 Fringe Benefits: Longevity 1,800 3.0 1,400 3.0 Social Security 14, 126 4.0 10,221 4.0 Hospitilization Insurance 26,696 4.0 19,224 4.0 Life Insurance 1, 001 4. 0 411 4.0 Total 43 ,623 31,256 Department Total 256, 107 4.0 184,028 4.0 Amount represents Amount represents 12 month period 8 month transitional budget amounts , , 24 • ORTON GROVE, I • SITION YR 199: �-' LEGAL DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION This activity provides the appropriations necessary to support the Village's legal staff. The goals of the legal department are to provide professional legal representation for the Village in all matters of law including: litigation,prosecution of all cases involving municipal code violations,and drafting or review of ordinances, resolutions,contracts and other legal documents. BUDGET COMMENTS CONTRACTUAL SERVICES DUES& SUBSCRIPTIONS- 551120 Subscriptions to periodicals,purchase of books and annual updates regarding court rulings represent the expenditures made from this account each year. The decrease in this year's appropriation reflects costs attributable to an eight month transition budget. Illinois State Statutes $I50 Miscellaneous Subscriptions 5_ TOTAL $200 PRINTING&PUBLISHING-552130 Includes cost of publishing various legal notices in local newspapers required under State statutes for public hearings of Zoning Board of Appeals, Planning, Appearance and Traffic Safety Commissions,etc.; bid notices; and various other pertinent legal matters needed from time to time. The decrease in this year's appropriation reflects fees required for an eight month budget transition year. $1,200 RETAINER OF CORPORATION COUNSEL-556100 The retainer for the Corporation Counsel is based on$4,097.92/month and is intended to cover routine municipal legal matters. The monthly fee reflects a three percent increase over last year's appropriation and equals the projected across-the-board increase to all other Village employees. However,the decrease in this year's appropnation reflects fees required for an eight month budget transition year. Circumstances entailing litigation or are non-routine in nature are reflected in"additional legal fees"below(556120). $32,785 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 CONTRACTUAL SERVICES $ 108, 666 $ 93, 070 $ 70, 485 Total Approp. Request $ 108, 666 $ 93, 070 $ 70, 485 AMMEt 25 MORTON GROVE, IL TRANSITION YEAR 1998 RETAINER-OF VILLAGE PROS . rrOR- 556110 The retainer for the Village Prosecutors is based on$1,912.36/month and is intended to cover prosecutorial services. The monthly fee reflects a three percent increase over last year's appropriation and equals the projected across-the-board increase to all Village employees. However,the decrease in the appropriation reflects fees required for an eight month budget transition year. $15,300 ADDITIONAL LEGALFEES -556120 Because both labor contracts will not expire until 4/30/98,the fees for the Labor Relations Attorney(labor negotiat ions,grievances,and miscellaneous personnel matters)have been reduced accordingly. Fees for non-routine and litigation time have increased,and therefore,result in a higher appropriation for the Corporation Counsel. Labor Relations Attorney $5,000 Additional Exp. for Corp. Counsel 16 000 TOTAL $21,000 asmot firTh Page �1T 26 VILLAGE OF MORTON GROVE ADOPTED BUDGET NAY-DECENBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM FUND 02 - GENERAL CORPORATE RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY13 - LEGAL ACCONIT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG NOR REC APPROVED MASER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 159 36 300 300 149 200 200 200 551130 MEETINGS & CONFERENCES 223 231 0 0 0 0 0 0 552130 PRINTING & PUBLISHING 1,659 1,262 1,750 1,750 1,405 1,200 1,200 1,200 556100 RETAINER OF CORPORATION COUNSEL 46,350 46,350 47,740 47,740 35,860 32,785 32,785 32,785 556110 RETAINER OF VILLAGE PROSECUTOR 20,600 20,555 22,280 22,280 17,735 15,300 15,300 15,300 556120 ADDITIONAL LEGAL FEES 39,187 40,232 21,000 21,000 25,250 21,007 21,000 21,001 TOTAL CONTRACTUAL SERVICES 108,179 108,666 93,070 93,070 80,399 70,485 70,485 70,485 "" TOTAL EXPENSE 108,179 108,666 93,070 93,070 80,399 70,485 70,485 70,485 • 27 1.aja111,7N ORTON GROVE, I SMON YR 199: FINANCE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The Finance Department is a support service department,which functions to assist other departments in meeting public service goals. The fiscal operation of the Village must be carefully planned,organize d,directed and controlled in areas of budgeting,accounting,purchasing,debt administration. The Finance Department is a support service department,which functions to assist other departments in meeting public service goals. The fiscal operation of the Village must be carefully planned,organized,directed and controlled in areas of budgeting, accounting,purchasing,debt administration,insurance and risk management,data processing, and personnel. In addition to supporting the operations of other line departments,the Finance Department also has the responsibility to • directly serve the public. These include,but are not limited to,issuing real estate transfer stamps,cashiering, information dissemination,licensing(business,vehicle,animal,etc.) and the reception of the general public. The Finance Department is also structured to be "the keeper of the Village purse strings". Financial analysis and advice must maintain the highest of professional standards along with providing timeliness and accuracy in reporting. Most importantly,the Finance Department is charged with the responsibility that financial goals and objectives of the • Village are satisfactorily met. Among its responsibilities,the Finance Department processes and/or issues approximately 15,500 vehicle stickers; 700 business licenses; 500 real estate transfer stamps;9,000 vendor invoices; 5,600 vendor payments; 5,900 payroll checks and 287 W2's per year---in addition to billing 7,566 metered water accounts at least every other month. BUDGET COMMENTS CONTRACTUAL.SERVICES DUES&SUBSCRIPTIONS-551120 . Memberships to professional organizations and subscriptions(' indicate items bought every two years)include: National GFOA $175 State GFOA(2)Jan pymt II CPA Society 165 Wall Street Journal 175 Kiplinger Newsletter 75 Il Revised State Statutes' 110 Other Pertinent Material(8 mo) 5Q TOTAL $750 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 262, 420 $ 270, 361 $ 191, 642 CONTRACTUAL SERVICES 343, 869 503, 873 117, 219 COMMODITIES 15, 548 16, 000 11, 000 CAPITAL OUTLAY 0 50,500 0 Total Approp. Request $ 621, 836 $ 840,734 $ 319, 861 Per--- Page �-�� 28 MORTON GROVE, IL TRANSITION YEAR 1998 MEETINGS&CONFERENCES-551130 Attendance at professional conferences to keep up-to-date on pertinent developments in the profession and participate in various risk management committees. Most of these events occur in the summer and fall months and therefore will be primarily included during the 1998 transitional period. This will include: Nall GFOA Conf,San Francisco,Ca $2,200 11 GF GFOA Conf.,Bloomington, 11 700 Metro GFOA luncheons(2) 200 Misc. &Other Committee meetings 200 TOTAL $3,300 TRAINING& INSTRUCTIONS -55115Q Seminars for Director&staff in computer&customer service related classes. Computer related classes--4 persons $400 Customer Service--6 persons TOTAL $800 PROFESSIONAL SFRVICES -552110 Professional fees related to annual actuarial analysis and funding levels of Police& Firefighter Pension Funds and administration of Section 125 plan to employees. The cost of the Section 125 is offset by lower employer FICA costs on non-sworn personnel based on amounts set aside for the employee cost of health care or dependant care expenses. Specific breakdown is as follows: Firefighters Pension Actuarial $2,500 Police Pension Actuarial 2,500 Sec 125 Administration 3100 TOTAL - $8,600 POSTAGE& METER RENTAL 552120 All Village postage costs(except for water billing&quarterly newsletters)are charged directly to the Finance Department. Amount includes annual mailings of vehicle,business, and alarm license applications,delinquent parking notices,and all Village correspondences. Also includes rental charges for postage meter. There is no increase in postage rates anticipated for the upcoming fiscal year. The mailings for the Vehicle Sticker Applications are not included for the transitional year since it is done in February. Detail as follows: Monthly postage for regular& special Village mailings inc genl corresp for all depts.,vendor payments,etc a$ 1,400/mo 11,200 Postage Meter Rental 3 000 TOTAL $14,200 ammemir Pr—, Page 1 29 MORTON GROVE, IL TRANSITION YEAR 1998 PRINTINQ&PUBI ISHING-552130 Forms and printing of materials used Village wide or for identification or licensing of general public and businesses. Also includes annual cost of publishing annual Treasurer's report in newspaper as required by law. Cost of vehicle stickers&applications,Motor cycle plates,Zone Parking Stickers,etc are paid for after January and will therefore not be included in transitional period. Further breakdown is as follows: Vehicle stickers,Application finis, Zone Parking Stickers/Cards,Motor cycle plates,etc. Payroll&A/P checks/W2& 1099 form .1,300 Liquor,Business,Animal&Other Certificates&Applic forms 1,600 Misc other forms used village wide 300 Annual publ of Treasurer's Report 444 TOTAL $3,600 PROGRAMMING& SOFTWARE FEES-552170 Various updates&modifications needed for all accounting,motor vehicle&business licensing,and other department related software needs as well as to the overall operating system. The annual service contract includes all AEK software including those in the Finance,Building,Police& Public Works departments. The specific breakdown for the 1998 transitional period is as follows: ASC w/AEK on Village Software $4,600 SYS Retainer on UNIX&Non AEK 1,600 Other modifications/requested work 1 700 •reflects 8/12 of an annual cont TOTAL $7,900 AUDITING SERVICES-552200 Audit and related professional fees projected for Village accounting records is$24,400 of which$18,300 or 75%is allocated to the General Fund&$6,100 or 25%to the Water/Sewer Fund. As the expense is incurred during the summer&fall months,the annual amount will be incurred during the 8 month transitional period. $18,400 FOI JIPMENT I.EASE/RENTAL PYMTS-552330 Lease payments on main Village copier. $3,309 e---- Page ----Ts MORTON GROVE, IL TRANSITION YEAR 1998 UTILITIES-TELEPHONE-553100 All Village telephone costs(except special lines for alarms at water pump stations and vaults effective 5/1/96)are charged directly to the Finance Department. The costs include day to day telephone use for Village related matters;extra emergency telephone lines at Police&Fire stations;and cellular telephones for designated personnel. The amount was actually increased during the.budget review process by$587/mo to new and additional phone lines necessary to accommodate voice mail and additional direct inward dial (DID's)lines needed to support upgrade in telephone system to be installed during the 1997-98 fiscal year. $39,900 MAINTENANCE OF NON-AUTO EOUIP 554130 The account includes items covered under a special insurance policy for repair and maintenance of selected office equipment throughout the Village that was previously covered under separate maintenance agreements paid through separate departments. The policy provides the same coverage previously provided by the maintenance con tact--but also includes other protection not currently included by traditional maintenance contracts. These pieces of equipment previously covered under separate maintenance agreements and paid by individual departments are now consolidated under one maintenance insurance policy paid for by the Finance Department to take advantage of bulk pricing and streamlining of same. The specific items to be covered under this program along with other pieces of equipment we . cover outside this program includes: • Auxiliary Finance Dept copier;both NEC 2400& Toshiba Telephone Systems at Village Hall,Fire& Public Works respectively;postage -Th machine,mailing equipment machine,check signing&check protector machines--all in the Finance Dept;CAD system in Comm Development, - copiers in police,fire&public works department,plus new copier and fax machine in Police Department--all covered under maintenance insurance policy with Speciality Underwriters (premium portion for transitional period only. 70%of premium is paid in Jan& Mar and 30%is paid in June) 3,000 Maintenance Agreement on main Xerox copier(required under lease) during transitional period 4,400 Various repairs to office equipment&telephone system outside of maintenance agreements or insurance policies above 1 600 TOTAL $9,000 MAINTENANCE OF COMPUTERS -554160 Maintenance agreement to service IBM PS/2 Model 95 UNIX file server, HP laser III,Epson DFX 8000 line printer, and miscellaneous other computer related equipment in other Village departments not covered under separate other maintenance agreements as well as other network related systems in other departments(UNIX,Window Work Groups, etc). Includes pre-paid block time purchased in 30 hour increments for maintenance of PC's&networks covering other departments. Above provides 8 hrs/mo Village wide for this purpose. • —3/4\ , Page r�� IEEE!.31 MORTON GROVE, IL TRANSITION YEAR 1998 Annual Maint Agrmnt on File Server $1,560 Other Maintenance 65 hrs @$65/hr 4.225 TOTAL $5,785 SELF-INS/IRMA POOL CONTRIBUTION- 557130 The Village is currently self-insured for worker's compensation,general liability,public officials liability,property and casualty,auto collision &liability,theft,and boiler&machinery under the Intergovernmental Risk Management Agency(IRMA). IRMA is a self-insured group consisting of approximately 65 municipalities in the Chicago Metropolitan Area through an intergovernmental cooperative agreement. The annual contribution is made in January for that calender year. Therefore,there will be no appropriation reflected during the 1998 transitional period. The 1999 contribution will be budgeted during the 1999 calender year budget. Annual contributions are based on a certain rate per $100 of net adjusted revenues(per the most recent audit--ie,the,1999 contribution will utilize the 1996-97 audit)as defined by IRMA's by-laws and deducting a projected percentage credit(of gross contributions) for share of interest earned(if any)in IRMA's loss fund and a credit(or debit)for experience modification. The allocation between the General&Water/Sewer Fund's share is based on each fund's net revenues and is as follows: General Fund $ 575 for ad&d/medical for volunteers only Water/Sewer Fund -0- TOTAL $ 575 In addition to the above,additional coverage is being obtained for areas involving clean up and liability coverage caused by losses due to underground storage tanks;medical and AD&D coverage for injury to ESDA and other volunteers in the course of their volunteer work; and business interruption insurance should a fire or other major casualty to a major retailer result in a major loss of sales tax to the Village. We obtained the first coverage mentioned in 1995. The latter two coverages were obtained in early 1997 and added to the budget for the first time. General Fund Share of IRMA contrib Underground Storage Tanks: 3 @$650 AD& D/Medical Ins for Volunteers 575 Business interruption DANK CARD SERVICE C 4RGES-558125 Beginning with June 1993,the Village began accepting VISA/MASTER CHARGE for payment of raffle ticket purchases as well as,water bill payments,yard waste&trash collection stickers,vehicle stickers,parking tickets,real estate transfer tax stamps and virtually any other village service payment. Utilization of MC/VISA continues to significantly increase and has been reflected accordingly for projected transactions for 1998 transitional period. Increased utilization is expected to continue as there has been increased use for payment of water bills,parking tickets, the"Denver boot"program,vehicle licenses and transfer tax stamps. Current volume based on estimated$86,000 of transactions per year at current rate of 1.79%of transactions plus$5/mo. Due to a more favorable irate with i despite thank garnered during the Bank RFP process,the same amount has been budgeted as the prior year(asp significant increased activity. $1,100 S • - S 4 MORTON GROVE, IL TRANSITION YEAR 1998 COMMODITIE'j '1 OPERATIONAL SUPPLIES - 562110 Various supplies&miscellaneous equipment needed to maintain efficient operations of copy machines,cash registers, personal computers,etc. Also includes copy paper,computer stock paper,envelopes,letterhead&business cards used by all departments; budget preparation material,cover sheets&bindings for ordinance,resolution,&minutes books, etc. General office supplies for both the Finance Department and to an extent other departments are included in this account. Line item reflects realistic expenditures anticipated over transitional 8 month period. $11,000 • • VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM ■ FUND 02 - GENERAL CORPO ATE RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY12 - FINANCE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 68,583 74,080 77,251 77,251 65,721 53,481 53,481 55,085 544430 SALARY-ASST DEPT DIRECTOR 46,870 50,441 51,165 51,165 44,574 35,421 35,421 36,483 544700 SALARIES-CLERICAL 92,670 96,914 99,032 99,032 83,202 67,741 67,741 69,772 546100 LONGEVITY 2,100 2,100 3,200 3,200 0 2,133 2,133 2,133 547100 SOCIAL SECURITY 15,335 16,256 16,561 16,561 13,745 11,538 11,538 11,789 548100 NOSPITILIZATION INSUANCE 21,790 21,735 22,226 22,226 16,194 14,819 14,819 16,005 548300 LIFE INSURANCE 839 895 926 926 723 365 365 375 TOTAL PERSONAL SERVICES 248,187 262,420 270,361 270,361 224,159 185,498 185,498 191,642 CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 1,113 884 1,015 1,000 1,055 750 750 750 551130 MEETINGS & CONFERENCES 4,217 2,440 2,800 2,800 2,529 3,300 3,300 3,300 551150 TRAINING & INSTRUCTIONS 0 408 1,000 1,000 276 800 800 800 552110 PROFESSIONAL SERVICES 10,907 10,221 12,600 12,600 7,038 8,600 8,600 8,600 552120 POSTAGE & METER RENTAL 20,111 17,416 25,300 25,300 14,706 14,200 14,200 14,200 552130 PRINTING & PUBLISHING 16,647 11,576 13,600 13,600 6,882 3,600 3,600 3,600 552170 PROGRAMMING & SOFTWARE FEES 19,558 13,547 13,000 13,000 9,945 7,900 7,900 7,900 ¶52200 AUDITING SERVICES 18,128 18,453 18,400 18,400 20,478 18,400 18,400 18,400 )52330 EQUIPMENT LEASE/RENTAL PYNTS 3,309 4,963 4,963 4,963 4,136 3,309 3,309 3,309 553100 UTILITIES-TELEPHONE 46,186 54,120 49,000 49,000 38,808 35,200 39,900 39,900 554130 MAINTENANCE OF NON-AUTO EQUIP 15,068 17,900 14,400 14,400 11,812 9,000 9,000 9,000 554160 MAINTENANCE OF COMPUTERS 4,350 9,640 8,060 8,060 4,282 5,785 5,785 5,785 557130 SELF INS/IRMA POOL CONTRIBUTION 308,217 180,742 338,135 338,135 369,021 575 575 575 557131 COMMERCIAL INSURANCE COVERAGE - 1,616 0 0 0 0 0 0 0 558125 BANK CARD SERVICE CHARGES 1,454 1,560 1,600 1,600 1,505 1,100 1,100 1,100 TOTAL CONTRACTUAL SERVICES 470,879 343,869 503,873 503,858 492,473 112,519 117,219 117,219 CONMOD IT IES 562110 OPERATIONAL SUPPLIES 17,025 15,548 16,000 16,000 13,708 11,000 11,000 11,000 TOTAL COMMODITIES 17,025 15,548 16,000 16,000 13,708 11,000 11,000 11,000 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 13,105 0 50,500 50,500 17,700 0 0 0 TOTAL CAPITAL OUTLAY 13,105 0 50,500 50,500 17,700 0 0 0 "" TOTAL EXPENSE 749,195 621,836 840,734 840,719 748,040 309,017 313,717 319,861 34 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Finance Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Nur\_ Full Time: Finance Director 77, 251 1.0 55, 085 1. 0 Assistant Department Director 51, 165 1.0 61 36,483 1.0 Principal Account Clerk 36,540 1.0 44 26, 055 1.0 Receptionist/Cashier 30,575 1.0 35 21, 802 1.0 Total 195,531 4. 0 139,425 4.0 Part Time: Clerk/Typist 19,938 2.0 13 , 689 2.0 Purchasing Coordinator/Clerk 11,979 1.0 8,226 1.0 Total 31,917 3 . 0 21,915 3.0 Fringe Benefits: Longevity 3 ,200 3 .0 2, 133 3. 0 Social Security 16,561 4. 0 11, 789 7.0 Hospitilization insurance 22,226 4.0 16,005 4.0 Life Insurance 926 4.0 375 4 .0 Total 42,913 30, 302 Department Total 270, 361 7.0 191, 642 7.0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 35 II fit*. _ ORTON GROVE, I STTION YR 199: RESERVES DEPARTMENT/ACTIVITY DF. CRjpijp t The Reserve Account has been primarily established to provide funds for unanticipated and emergency news which may arise during the year and for which it is difficult to provide a reasonable forecast as part of the budget preparation process. The Reserve Account also includes additional monies appropriated for health self-insurance needs,the Village share of its deductible under the IRMA and the pooled self-insurance program. Each of these programs are explained in detail below. Except for the Reserves for Health insurance costs,the entire amount appropriated for Reserves for emergency and unanticipated needs are being financed through the total revenues anticipated to be collected during the 1998 transitional period. The reserve for health insurance costs will be appropriated from existing fund balance. Each of the reserve accounts have a separate unique function within the General Fund and is explained in detail below. BUDGET COMMENTS • RESERVE FOR EMRGNCY/EXTRA EXP-581010 Emergency&Extraordinary expenditures provide and account for unforseen circumstances and such other contingencies as snow storms,floods,or other extraordinary or emergency situations which may occur. This contingency is based on approximately 1.5%of the 1996-97 General Fund total operating expenses prorated over 8 months for the 1998 transitional period. The Account was reduced during the budget review process. $57,500 RESERVE FOR UNEMPLOYMENT COMP-581020 Based on our continued modest need to pay unemployment insurance benefits,we are recommending only$1,000 be appropriated on an annual basis(and$650 for the 1998 transitional period). The obligations for unemployment compensation expended during the 1993-94& 1994-95 fiscal years have ended and there is no one currently drawing unemployment compensation at this time. (The Village is under the reimbursement program for its unemployment obligations and does not pay an unemployment tax). $650 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 RESERVES $ 246, 912 $ 210,248 $ 110, 050 Total Approp. Request $ 246, 912 $ 210, 248 $ 110, 050 Ve - Page �� rass. 36 MORTON GROVE, IL TRANSITION YEAR 1998 • RESERVE FORIRMA DCTBLS/ASSES -581030 Village share of first$1,000 in deductibles of claims covered under IRMA. There is an amount of$30,000 in total estimated for this purpose of which$27,500 is for General Fund purposes and$2,500 is for Water/Sewer Fund purposes. For the 8 month, 1998 transitional period,all amounts are prorated accordingly and there is no increase projected. $18,400 RESERVE FOR HEALTH INSURANCE COSTS -581050 The Village is self-insured for purposes of funding its group health insurance program. Blue Cross is the"third party administrator"who processes claims and provides stop loss insurance coverage. From time to time payouts for benefits may exceed premiums paid in resulting in a supplemental charge for the Village. At other times the reverse is true resulting in a.reimbu rsement for the Village. This account reflects the appropriation necessary to make supplemental payouts and also reflects any reimbursement received A corresponding amount is included as part of the available cash balance at the beginning of the year since the amount is reserved as part of the field balance. There is no change in the annualized amount and the amount has been prorated to reflect the 8 month, 1998 transitional period $33,500 RESERVE FOR COMPENSATION-581060 $165,000 • 4;1, VILLAGE OF MORTON DROVE ADOPTED BUDGET NAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM `..7 flllq 02 - GENERAL CORPORATE RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY89 - RESERVES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE RESERVES 581010 RESERVE FOR EMRGNCY/EXTRA EXP 0 0 131,748 131,748 0 129,800 75,000 57,500 581020 RESERVE FOR IRNEMPLOYIENT COMP 0 0 1,000 1,000 0 650 650 650 581030 RESERVE FOR IRMA DCTBLS/ASSES 26,265 35,990 27,500 27,500 27,151 18,400 18,400 18,400 581050 RESERVE FOR NEALTN INSURANCE COSTS 127,886- 80,194- 50,000 50,000 63,263 33,500 33,500 33,500 581060 RESERVE FOR COWENSATION 0 0 0 0 0 175,300 165,000 0 581110 RESERVE FOR ECONOMIC DEVELOPMT 225,422. 291,115 0 0 0 0 0 0 TOTAL RESERVES 123,802 246,912 210,248 210,248 90,414 357,650 292,550 110,050 it* TOTAL EXPENSE 123,802 246,912 210,248 210,248 90,414 357,650 292,550 110,050 38 nia"ORTON GROVE, SITION YR 199: �-- POLICE DEPARTMENT DEPARRTMENT/ACTIVITY DESCRIPTION Most accounts were reduced to reflect an eight month expenditure. Some accounts such as Training,Mutual Aid and Uniform Purchase could not be adjusted due to a one time payment of fees or assessment during the May-December period. The increase in the Animal Control account reflects the projected costs related to using a private wildlife and rescue service for specific animal calls. The purchase of new police vehicles is not contained in this budget. BUDGET COMMENTS CONTRACRIAL SERVICES DUES& SUBSCRIPTIONS -551120 The publications& associations supported by this account allow members of the police department to stay current with changes in laws,federal acts&other governmental mandates. It also keeps information flowing through the department related to new programs,innovative technology&modern management techniques. The information obtained is critical for guiding our training,policies&procedures. Criminal Justice Publ./Literature $506 International,State,Local dues 200 Criminal/Constitutional Law Publ. 266 Haines Criss+Cross Directory 395 IL Law Enforcement Bulletin 335 IL Criminal Law&Procedures 210 IACP Training Keys 315 TOTAL $2,227 MEETINGS& CONFERFNCES -551130 Communications with fellow practitioners from area,state, federal&international law enforcement agencies resulting • from attendance at meetings and conferences stimulates an exchange of strategies and concepts which are mutually beneficial to all in law enforcement. Problem areas are addressed and solutions are discussed and BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 3, 545, 687 $ 3, 705, 714 $ 2,644,350 CONTRACTUAL SERVICES 133, 020 151, 906 104, 054 COMMODITIES 70, 719 73, 615 63, 274 CAPITAL OUTLAY 163, 447 193, 530 35, 083 Total Approp. Request $ 3, 912, 873 $ 4, 124, 765 $ 2, 846, 761 Pace -- e� � 39 MORTON GROVE, IL TRANSITION YEAR 1998 evaluated. Association Meetings $900 IACP Conference 1998 1,275 PIMS&LEADS Conferences 700 Supervisor&Juvenile Meetings 333 International Police Liaisons 150 Security& Crime Study Meetings 166 Crime Prevention Meetings 220 TOTAL 53,724 TRAINING&INSTRUCTIONS -55115Q The overall training goal is to maintain a high level of training to all department members. Types of training used is based on laws,court decisions, mandates,employee needs& liability considerations. In view of our litigious minded society the amount we will expend per employee on training is cheap insurance. Recruit School& Expenses(4 Ofc.) $4,800 Criminal Law,Arrest,Search&Su. 700 Supervisory&Administrative 3,500 NEMRT Program 2,925 Criminal&Juvenile Investigations 1,000 Secretarial/Computer Training 500 Crime Prevention-DARE Training 1,000 Emergency Vehicle Operation 700 Traffic&D.U.I. Enforcement 350 Dept.Tmg.Days/Domestc.Viol./CPR 1,000 Defensive Tactics/Firearm-Armorer 2,750 General Tmg.(CSO/Clerk/Report Writing/ Testifying in court&Civil Liability/etc. 1,350 Police Law Institute(PLI-computer criminal law training 5,200 Tuition Reimbursement 1404 TOTAL $27,775 EMPLOYEE RELATIONS -551160 To comply with O.S.H.A. requirements to protect police personnel from blood borne infection it is necessary to provide inoculations to at-risk members. The monies in this account allows us to comply with the requirements related to newly hired at-risk members. Blood tests to determine lead content for range officers also comes from this account. $728 Page n4 40 MORTON GROVE, IL • TRANSITION YEAR 1998 PERSONNEL RECRUITMENT-551170 This account covers the hiring of sworn&non-sworn personnel&promotional testing. The psychological, polygraph&medical exams are based upon allowing for the testing of 6 potential new employees&/or positions. Psychological Fees $3,000 Medical Exams 1,104 NW Municipal Conf. Consortium Dues 375 Polygraphs 41.4 TOTAL $4,899 PRINTING&PUBLISHING-552130 Stationary,envelopes,report forms,incident cards,parking&warning tickets are professionally printed&this account covers these needs. $3,734 PROGRAMMING&SOFTWAREFEES-552170 This account supports the Police Information Management System,the A.L.E.RT.S. Mobile Data Terminals&the alarm management tracking system. PIMS User Fees/ALERTS User Fees $12,000 Programming& Software Support 2,000 Klawitter/Programming& Modif. 1.334 TOTAL $15,334 ABANDON AUTO REMOVAL - 552220 This account is used to remove abandoned vehicles from Village streets. It provides monies for tagging,towing, processing charges, legal notifications &disposal. Also to cover costs of criminal impoundment&relocation of vehicles due to construction or weather related emergencies. $367 MAINTENANCE OF NON-AUTO EOUIP- 554130 This account covers the maintenance contracts on department business machines&noncontract expenses for time clocks,typewriters,etc. Gun range maintenance includes the repair&/or replacement of cables, target machines& computer controls. Also,included is the cost of filter replacement& the EPA mandated disposal of lead contamin- ated filters. Because of the type of use& the amount of usage the gun range is maintenance/repair intensive. amip Or— 4:1) MORTON GROVE, IL TRANSITION YEAR 1998 Gun Range Maintenance $3,330 Maintenance Services 500 Vending Services 1,000 Business Machine Repairs 667 Building Maintenance TOTAL $5,831 MAINTENANCE OF RADIO EOUIPMENT- 554150 This account covers maintenance contracts,parts not covered by contract&NORCOM related expenses. There is an increase,overall,for NORCOM Equipment Maintenance for two reasons. Every year,some equipment goes out of warranty &is not covered under the maintenance contract. Also,there is a 20%increase in maintenance fees which is the first increase in five years. NORCOM Equipment Maintenance $13,715 Video Cameras/Monitors 1,333 Radar Maint./Recertification 350 NORCOM Consultant/System Checks 2,000 ISPERN 900 Pagers/System 1,080 Antennas 1_61 TOTAL $19,645 MAINTENANCE OF COMPUTERS -554160 This account provides for all service&maintenance contracts&computer maintenance not covered under warranties. $2,500 COMMUNITY RELATIONS- 555140 Monies in this account provide citizen awards,department service awards&other community oriented recognitions. In order to effectively deliver police services it is important to know what the community thinks of the service it receives&to gather input from residents&businesses in formulating department goals. A community survey administered by Western Illinois University(W.I.U.)will provide this information. The Administrator reduced the account during the budget review process by deferring the community survey until the 1999 calender year. $300 MUTUAL AID- 557140 METROPOLITAN ENFORCEMENT GROUP OF COOK COUNTY(M.E.G.C.C.): Provides police with the ability to use and make undercover drug purchases of a covert nature. It also provides additional sworn personnel trained in narcotics and dangerous drug enforcement on an as needed basis. The amount is the yearly contribution to — . MORTON GROVE, IL • TRANSITION YEAR 1998 support this endeavor. NORTHERN ILLINOIS POLICE ALARM SYSTEM,NIPAS/EST/MOBILE FIELD FORCE: Provides the availability,from 94 police agencies,manpower and equipment for short term response to natural disasters(tornado, flooding)and man-made disasters(plane crashes,train derailments). In addition,to NIPAS,the Emergency Service Team(EST)has 38 officers from various agencies available to handle barricaded offender/s,hostage situations, terrorists,high risk warrant service,&dignitary protection. Mobile Field Force provides member agencies with a large contingency of officers trained in the field force concept of riot control&suppression of civil disorder. NORTH REGION MAJOR CRIMES TASK FORCE,(NORTAF): Provides the funds for participation in a multi jurisdictional unit that is available for use by a member department to handle any complex major crime investigation that over reaches the resources of a member agency. MEGCC $1,950 NIPAS/EST/MOBILE FIELD FORCE 2,970 NORTAF 1,200 TOTAL $6,120 NE IL PUBLIC SFTY TRNCi ACADEMY- 557155 The Northeastern Illinois Public Safety Training Academy(NIPSTA)is currently in its development phase as an intergovernmental agency designed to provide contemporary,efficient&realistic training for public service agencies. The facility has been earmarked as a component of the reuse plan for the Glenview Naval Air Station. The amount appropriated will support the Village's expenditure for the Academy's operation for the 1998 calendar year. The funds have been provided in the Fire&Police budgets to cover the Department's proportionate share of the Academy's operating expense. Ninety-six dollars($96)per authorized sworn member of a Police or Fire Department has been established as the annual contribution. Based on the per head number the Police Department's contribution has been determined to be 46 x$96. $4,416 SPECIAL INVESTIGATIONS-558100 This account funds the resources&equipment necessary in the surveillance,identification&regulation of drugs, liquor,vice,organized crime&gang activity within the Village. The account additionally covers the expense of transporting of the deceased to the Cook County Medical Examiner's facility in Chicago. Expenditures in this account have increased in recent years due to more aggressive vice investigations,major case investigations&the cost of deceased removal. $1,346 DRUG ENFORCEMENT ACT-558101 The law requires that an account be established to provide a record of monies seized&forfeited to the Police Department as a result of drug enforcement. The utilization of the funds in this account are for the purpose of drug related investigation and enforcement. This account is offset in Fund Balance from revenues collected in prior ` �� .:.. Page �� _. MORTON GROVE, IL TRANSITION YEAR 1998 budget years. $5,108 COMMODITIES • OPERATIONAL SUPPLIES - 562110 This account provides for many items used daily in the police service. These include portable radio supplies (rechargeable batteries,microphones&batteries),prisoner expenses(food,personal hygiene supplies),DUI blood/ urine testing,infectious disease prevention supplies,roadway flares&state vehicle registration for all police vehicles. Flares $1,667 Prisoner Expenses 1,133 Computer Accessories 767 Radio-Emergency Equip. & Supplies 867 Vehicle Registration 300 Blood Borne Infection Prevent. Supp. TOTAL $5,068 PHOTO SUPPLIES - 562120 • This account supports the cost&development of color,black&white film required by the patrol, investigation, evidence technician&crime prevention sections; additionally it supports the daily activities of taking mug shots, follow up&crime scene photographs,&the development of negatives&prints. Our evidence technicians are also provided with the latest up-to-date technological equipment&supplies required to perform their duties for the identification,collection&preservation of evidence. $2,827 ANIMAL CONTROL SUPPLIES -562170 This account provides for the supplies&equipment necessary to respond to several hundred animal requests each year. Among these requests are the following: Animal hospital expenses to board stray animals,carcass removal from roadways&requests from residents in the removal of hornet&wasp nests,provided the nests are accessible& do place the animal control officer in jeopardy. Animal control is also responsible for the removal&relocation of other such animals,ie.,racoons,skunks,birds& squirrels. Animal control handles animal bites&the investigation of cruelty to animal complaints. Requests for service involving nesting or burrowed animals in inaccessible areas such as attics,eaves,&chimneys will be contracted out to private animal rescue&relocation service providers. Based on 1997 activity there were 41 such referrals for a total yearly cost of$4,740. The period of May-December 1997 accounted for 41%of the referral calls. Animal Hospital Expenses $935 Supplies/Equipment 733 Wildlife Relocation&Rescue Serv. 1 944 TOTAL $3,612 MORTON GROVE, IL TRANSITION YEAR 1998 OFFICE SUPPLIES- 562180 This account allows for general office purchases such as computer&copier paper,computer&typewriter cartridges &ribbons,repair&/or replacement of office furniture. Office Supplies $2,334 Copy Machine& Computer Paper 1,834 Computer Supplies 300 Laminating Machine Supplies 167 Office Furniture&Replacement 3.14 TOTAL $4,969 UNIFORM PURCHASE&REPI &CEMENT-564300 All full-time department members are required to maintain a complete uniform. Sworn personnel are also required to purchase&maintain a bullet proof vest. This account provides the appropriate wearing apparel for 46 sworn& 19 civilian police personnel,& 17 school crossing guards. The account also provides for repair&replacement of stars&shields&the purchase of department arm patches&insignia. One dispatcher uniform is accounted for in the E-911 budget. 46 Sworn Officers @$675 each $31,050 19 Civilians @$375 each 7,125 Replacement Uniforms 500 Stars& Shields 533 Crossing Guards 333 Dept.purch.,Patches,Insignia,etc. 1.582 TOTAL $41,123 GUNS&AMMUNITIONS -564360 This account supports our firearms training&qualification program along with providing equipment for tactical response situations. This directly impacts on liability issues. It also provides for re-load ammunition for recruit training&monthly training. It is further used for maintenance&/or purchase of shotguns/rifles. Ammunition $2,648 Weapons&Supplies TOTAL $3,408 CRIME PRFVENTION EXPENSES-564365 The Crime Prevention Bureau/D.A.RE.-P.L.U.S. Unit is responsible for raising awareness issues with citizens, schools,businesses&community groups. The overall program promotes effective prevention techniques designed to reduce criminal activity&enhance the quality of life within the community. The unit is also designed to be flexible enough so as to adapt to all aspects of community&departmental needs as they arise while still maintaining the quality of the existing programs. These programs,which are provided to the public free of charge by the police include: Project D.A.R.E.-P.L.U.S. (administering the program in all schools); Community Awareness for 45 MORTON GROVE, IL TRANSITION YEAR 1998 Network-C.A.N. (providing numerous community seminars); Security Surveys(burglary/theft prevention, personal safety); Operation Identification& Borrowed Time(engravers&electric timers are loaned out); Infant Seat Loan Program(child restraint seats are provided); Emergency I.D. Bracelet Program(provides bracelets for medical/health information used by paramedics&police in emergency situations);Department Tours; Public presentations;& informational safety/security pamphlets; Department Tours; Public Presentations;& "Are You O.K.?" senior well-being program. Included in other accounts are monies for printing,supplies,equipment and D.A.RE.-P.L.U.S. training which has been underwritten each year by the schools. Community Awareness Program $1,900 D.A.RE.-P.L.U.S. Program 161 TOTAL $2,267 CAPITAL OUTLAY MACHINERY&EOUIPMENT-572010 1. THREE(3)MOTOROLA HT1000 UHF PORTABLE RADIOS: Each radio to be equipped with a high capacity battery,desk charger,belt clip,public safety microphone,antenna,leather radio holder;&ONE(1) MOTOROLA HT1000 MULTI-BATTERY CHARGER with six charging slots. These units will replace . the Motorola portable radios that are 15 years old&deteriorating in reliability. The BATTERY CHARGING UNIT is needed for these portable radios. 2. ONE(1)INTEL 266 or 300 MHz PENTIUM II PROCESSOR,ONE SONY CPD-200SX OR GATEWAY EV700 17" MONITOR,EXTENDED WARRANTY OF 3 OR 4 YEARS IN-HOUSE SERVICE(includes replacement of monitors due to power surges): This computer workstation will meet the criteria for future Law Enforcement Agency Data Systems(L.E.A.D.S.)as well as having the ability to run Windows 95/98 or Windows NT networking;Expansion ports utilized for 2D Bar Code scanner which the Secretary of State will begin to issue in 1998. One additonal workstation will be required in the next calender year budget. 3. THREE(3) MOTOROLA MOBILE WORKSTATION 520 with EXTERNAL FLOPPY DRIVE& MOUNTING HARDWARE: The Police Information Management System(P.I.M.S.),the agency that runs the ALERTS interface&Motorola have discontinued support on the older model mobile data terminals, the KDT480C. 4. TWO(2)PATROL CAR SURVEILLANCE SYSTEMS: These units will be added to the current . inventory increasing the number from 2 to 4 units. The additional units will be used in documenting police activity&assist in refuting claims against the police,&will be used as a training aid for police. The Administrator reduced the account during the budget review process. (1 surveilance system). 1. 3-Motorola HT1000 UHF Portable Radios with Multi- $2,973 Battery Charger(6 slots) 2. 1-Pentium II Processor,Monitors& Extended Warranties 3,733 3. 3-Motorola Mobile Workstations with External Floppy Drives and Mounting Hardware 23,682 4. I-Patrol Car Surveillance System 4 695 TOTAL $35,083 • Pam � ' ` VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM "''FUND 02 - GENERAL CORPORATE RESP. DIVISION 30 - POLICE SUB-DEPT/ACTIVITY14 - POLICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED MUMMER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 69,804 74,791 79,155 79,155 68,375 54,800 54,800 56,444 544421 DEPUTY CHIEF 19,838 66,645 70,238 70,238 60,416 48,625 48,625 50,084 544500 SALARIES-C3SMMDERS 278,884 242,878 249,480 249,480 224,436 172,712 172,712 177,892 544520 SALARIES-LIEUTENANTS/POLICE 54,2% 60,568 59,948 59,948 17,018 0 0 0 544540 SALARIES-SERGEANTS/P0LICE DEPT 233,205 270,123 288,100 288,100 230,118 159,556 159,556 247,533 544600 SALARIES-POLICE PATROL OFFICERS 1,480,986 1,521,109 1,617,898 1,617,898 1,327,248 1,193,159 1,193,159 1,145,780 544620 SUPPORT SERVICES SUPERVISOR 12,163 41,613 42,812 42,812 36,266 29,638 29,638 30,528 544621 SALARY-COMMRNI/LEADS SUPERVISOR 38,289 40,012 41,150 41,150 34,861 28,488 28,488 29,342 544622 SALARY-PINS MGR/RECORDS CO ORD 18,414 29,718 31,186 31,186 26,969 22,022 22,022 22,683 544624 SALARIES-RADIO OPERATORS/DSPTCH 237,230 227,491 265,811 265,811 216,461 181,060 181,060 186,494 544630 SALARY-ANIMAL CONTROL OFFICER 41,043 35,394 43,669 43,669 22,827 30,231 30,231 31,138 544642 SALARIES-CSO YORKERS 1 i 2 124,121 144,382 137,045 137,045 112,002 99,824 99,824 102,818 544663 SALARIES-CROSSING GUARDS 38,623 42,345 39,268 39,268 35,991 23,528 23,528 24,244 544700 SALARIES-CLERICAL 76,691 62,852 61,150 61,150 51,929 42,334 42,334 43,604 544710 SALARIES-SECRETARIAL 32,877 34,021 35,121 35,121 30,528 24,314 24,314 25,043 545100 SALARIES-OVERTIME 61,700 69,020 53,045 53,045 94,794 35,363 35,363 35,363 545200 HOLIDAY PAY 66,875 68,975 71,929 71,929 69,201 61,278 61,278 63,117 45400 POLICE COURT TINE 52,540 55,051 44,558 44,558 54,828 29,705 29,705 29,705 \..546100 LONGEVITY 34,500 36,800 37,500 37,500 0 26,131 26,131 26,131 547100 SOCIAL SECURITY 59,556 63,072 66,902 66,902 55,101 47,265 47,265 48,635 548100 NOSPITILIZATION INSURANCE 316,414 311,956 322,122 322,122 235,480 220,629 220,629 238,289 548200 RETIREE HEALTH INSURANCE 32,019 33,266 33,300 33,300 24,632 22,994 22,994 23,684 548300 LIFE INSURANCE 12,980 13,604 14,327 14,327 10,722 5,620 5,620 5,799 TOTAL PERSONAL SERVICES 3,393,049 3,545,687 3,705,714 3,705,714 3,040,203 2,559,276 2,559,276 2,644,350 CONTRACTUAL SERVICES 551120 DUES i SUBSCRIPTIONS 4,700 4,845 4,065 4,065 4,412 2,227 2,227 2,227 551130 MEETINGS i CONFERENCES 5,088 6,963 5,075 5,075 4,166 3,724 3,724 3,724 551150 TRAINING i- INSTRUCTIONS 32,103 28,629 34,075 34,075 26,361 27,775 27,775 27,775 551160 EMPLOYEE RELATIONS 337 1,205 1,000 1,000 1,165 728 728 728 551170 PERSONNEL RECRUITMENT 11,997 14,750 11,613 11,613 14,659 4,899 4,899 4,899 552130 PRINTING i PUBLISHING 5,514 6,524 5,200 5,200 5,725 3,734 3,734 3,734 552170 PROGRAMING i SOFTWARE FEES 23,562 24,106 30,594 30,594 25,280 15,334 15,334 15,334 552220 ABANDON AUTO REMOVAL 130 940 550 550 287 367 367 367 554130 MAINTENANCE OF NON-AUTO EQUIP 17,999 8,467 10,500 10,500 4,564 5,831 5,831 5,831 554150 MAINTENANCE OF RADIO EQUIPMENT 22,108 22,346 24,525 24,58 24,592 19,645 19,645 19,645 554160 MAINTENANCE OF COPUTERS 4,994 4,711 2,500 2,500 4,576 2,500 2,500 2,500 555140 COMMUNITY RELATIONS 328 834 500 500 579 1,300 300 300 557140 MUTUAL AID 3,597 5,470 6,120 6,120 1,703 6,120 6,120 6,120 557155 NE IL PUBLIC SFTY TRNG ACADEMY 0 0 6,000 6,000 4,201 4,416 4,416 4,416 558100 SPECIAL INVESTIGATIONS 1,869 3,341 2,000 2,000 1,188 1,346 1,346 1,346 558101 DRUG ENFORCEMENT ACT 3,424- 111- 7,589 7,589 2,576 5,108 5,108 5,108 TOTAL CONTRACTUAL SERVICES 130,900 133,020 151,906 151,906 126,034 105,054 104,054 104,054 47 VILLAGE Of MORTON GROVE ADOPTED BUDGET IVY-DECEIVER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM ....4% FUND 02 - GENERAL CORPORATE RESP. DIVISION 30 - POLICE SUB-DEPT/ACTIVITY14 - POLICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 COMMODITIES 562110 OPERATIONAL SUPPLIES 20,954 10,913 7,750 7,750 7,685 5,068 5,068 5,068 562120 PHOTO SUPPLIES 3,811 3,260 4,500 4,500 2,778 2,827 2,827 2,827 562170 ANIMAL CONTROL SUPPLIES 2,395 1,342 2,500 2,500 2,954 3,612 3,612 3,612 562180 OFFICE SUPPLIES 7,443 6,777 7,450 7,450 5,716 4,969 4,969 4,969 564200 OPERATIONAL EQUIPMENT 1,029 0 0 0 0 0 0 0 564300 UNIFORM PURCHASE & REPLACEMENT 42,648 39,454 42,900 42,900 42,300 41,123 41,123 41,123 564360 GUMS i AMMUNITIONS 5,128 5,210 5,115 5,115 1,077 3,408 3,408 3,408 564365 CRIME PREVENTION EXPENSES 2,986 3,762 3,400 3,400 3,863 2,267 2,267 2,267 TOTAL COMMODITIES 86,394 70,719 73,615 73,615 66,373 63,274 63,274 63,274 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 43,707 27,799 54,930 54,930 32,673 39,778 35,083 35,083 572030 MOTOR VEHICLES 110,204 135,647 138,600 138,600 99,330 0 0 0 572040 FURNITURE i FIXTURES 1,180 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 155,091 163,447 193,530 193,530 132,003 39,778 35,083 35,083 "" TOTAL EXPENSE 3,765,434 3,912,873 4,124,765 4,124,765 3,364,613 2,767,382 2,761,687 2,846,761 48 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Police Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Full Time: Chief Of Police 79, 155 1. 0 56,444 1.0 Deputy Police Chief 70, 238 1. 0 77 50, 084 1.0 Commander 249,480 4.0 71 177,892 4.0 Lieutenant/Police 59,948 1.0 Police Sergeant 288, 100 5. 0 67 247,533 6.0 Police Off. /Specialist 885,204 18.0 59 561, 072 16.0 Police Off. 732,694 16.0 59 584, 708 18.0 Support Services Supervisor 42, 812 1. 0 52 30, 528 1.0 Communications/Leads Spvsr. 41, 150 1. 0 50 29, 342 1.0 Pims Mgr./Records Coordinator 31, 186 1. 0 37 22, 683 1.0 Dispatcher/Police 265,811 7.0 48 186,494 7.0 Public Safety Officer 43, 669 1.0 53 31, 138 1.0 Cso Worker 1 137,045 5.0 35 102, 818 5.0 Principal Clerk 61, 150 2.0 35 43, 604 2.0 Administrative Aide/Secretary 35, 121 1.0 42 25, 043 1.0 Total 3, 022,763 65.0 2, 149, 383 65.0 Part Time: School Crossing Guards 39, 268 17.0 24,244 17.0 Total 39, 268 17.0 24,244 17. 0 if Additional Personal Service: Salaries-Overtime 53 ,045 35, 363 Police Court Time 44,558 29, 705 Retiree Health Insurance 33, 300 22,994 Total 130, 903 88, 062 Fringe Benefits: Holiday Pay 71, 929 54.0 63, 117 54.0 Longevity 37, 500 40. 0 26, 131 38. 0 Social Security 66, 902 38.0 48, 635 57 .0 Hospitilization Insurance 322, 122 63 .0 238, 289 63 .0 Life Insurance 14, 327 65. 0 5, 799 65.0 Total 512 , 780 381, 971 Department Total 3 ,705, 714 82 . 0 2, 643 , 660 82 .0 Amount represents Amount represents U 12 month period 8 month transitional budget amounts 49 424"ORTON GROVE, IL • SITION YR 199: 2'— FIRE DEPARTMENT DEPARTMENT/ACTIVITY DESCRIPTION The Fire Department is a service oriented organization with three main areas of concern: F ire Prevention, Field Operations,and Support Services. Fire Prevention-activities include: inspectional service;plan review;consulting service and public education with regard to hazardous materials and fire control,focusing on life safety and property conservation in the community. Field Operations-concerns include: fire suppression,rescue,hazardous materials control,emergency medical services and the provision of less-than-emergency level services,which are important to the community and its citi7enc. Support Services -includes: provision of personnel development and training;record keeping and reporting systems to document and evaluate services provided;proper maintenance of departmental facilities, apparatus,and equipment; and liaison with other fire related departments and support agencies. BUDGET COMMENTS CONTRACTUAL SERVICES DUES& SI!ASCRIPTIONS - 551120 This account includes the request for various memberships and subscriptions for department personnel and MABAS Special Teams support and dues. MABAS Special Team support includes Special Rescue Team assessment, Haz Mat Team maintenance and upgrade,& Mass Casualty Incident Trailer supplies. Periodicals increased to include copies for each station and administrative area. • Occurs after 1-1-99 Local Newspapers $40 Professional Periodicals 600 Administrative Staff Organizations 525 Other Organizations 475 MABAS Support Team Dues' Mess Canteen Service* _ TOTAL $1,640 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 2, 906, 903 $ 2, 954, 100 $ 2, 083, 736 CONTRACTUAL SERVICES 140, 787 167, 236 128, 158 COMMODITIES 83,753 117, 390 100,720 CAPITAL OUTLAY 4, 896 29, 300 13, 000 Total Approp. Request $ 3, 136, 339 $ 3,268, 026 $ 2, 325, 614 e'-- ., Page MORTON GROVE, IL TRANSITION YEAR 1998 MEETINGS & CONFERENCES - 551130 This account includes appropriations for the various meetings,conferences,seminars,&related expenses incurred by members of the department. Attendance at meetings and conferences provides exposure to new ideas and an atmosphere for problem solving. ' Occurs after 1-1-99 IL Fire Chiefs Ann.conf.' IL Fire Chiefs Symposium 700 Intern i Soc. Fire Serv. Instruc.' International Chiefs Conf. 1,250 Sec. Assoc. Seminars 100 SFM Public Ed Showcase 250 IL Fire Insp. Meeting 125 NFPA Seminar 175 Ann. FP Week/IFSA Meeting 300 Haz Mat Seminars 500 Great Lakes Div. 1FC Conf. 450 Misc. EMS Seminars 300 Misc. Monthly Meetings 390 Fire Investigators Seminars 244 TOTAL $4,840 TRAINING& INSTRUCTIONS51150 The level of training supported by this account spans from entry to administrative in nature. The department's personnel are subjected to a changing and challenging environment. To keep pace,on-going maintenance and specialized instruction is essential and is summarized in the following. NOTE: Amount reimbursed by the State in June 1997 was $5,005. FF-1I& Haz Mat I (2) $2,700 National Fire Academy Class(2) 1,600 Haz Mat Training 660 Discretionary Training 1,650 Discretionary Housing 1,320 Fire Investigation 660 Auto Extrication 250 Special Rescue(trench/structural) 1,000 Officer Training 900 Tech Support Training 400 Training Videos 500 Training Equipment 900 Computer Training 500 TOTAL $13,040 410 MORTON GROVE, IL TRANSITION YEAR 1998 EMPLOYEE RELATIONS_-55 1160 This account contains appropriations for physical exams to comply with current OSHA& IDOL requirements. It also covers the department's wellness program and miscellaneous medical examinations. ' Occurs after 1-1-99 EMS Week Program - $150 Safety Awards Program 150 Misc. Medical 1,320 Wellness Program* Physical Exams/NFPA& OSHA Sends 9 500 TOTAL $11,120 PERSONNEL RECRUITMENT- 551170 Included in this account are all fees associated with the potential recruitment of 2 eligibles as replacement personnel and the Fire Department's share of NWMC Consortium testing process annual dues. Polygraph Test(2) $200 Psychological Test(2) 1,200 Medical&Fitness(2) 1,000 Hepatitis Immunization(2) 450 NWMC Consortium 163 TOTAL $3,213 PRINTING&PUBLISHING- 552130 • This account reflects the preparation of an annual supply of professionally printed departmental forms. This includes a standardized MICU report designed by the EMS office of our resource hospital,St. Francis,which provides increased documentation and legal protection on medical incidents. ' Will require after 1-1-99 Inspection Report forms $350 FPB Information Reports' MICU Report Forms&Bubble Sheets 900 Stationery 350 Annual Report' Public Ed Pamphlets' TOTAL $1,600 PROGRAMMING& SOFTWARE FEES - 552170 Programming costs and software upgrades,with installation and training; diagnostics and technical support. $2,000 4r. 0,10.. Page 1 V MORTON GROVE, IL TRANSITION YEAR 1998 CLEANING LAUNDRY SERVICES -552190 '� Shop rag service,laundry supplies for washing machines,cleaning of rugs&furniture. Cleaning of turnout gear on an as needed and scheduled basis. Enhanced cleaning has been required on some of the turnout gear. $1,300 • EOUIPMENT LEASE/RENTAL PYMTS - 552330 Numeric Pager Rental(38) $950 Alpha/Numeric Pager Rental(6) 3�Q TOTAL $1,300 MAINTENANCE OF ALARM EOUIPMENT- 554100 Labor, Parts,etc of Station Intercom System and Tone Alert TOTAL $900 MAINTENANCE OF NON-AUTO EOUIP-554130 This account covers the testing,repair,and maintenance of tools and equipment for the department which includes maintenance and testing of the department's SCBA compressor and 2 sets of extrication equipment and air bags. The rebuilding of SCBA regulators should be considered an annual cost,with maintenance of these units on a scheduled basis. This also covers the testing of the Opticom equipment on apparatus. Repair of Atmospheric monitoring meters, power tools,small appliances,office machines 3,200 Testing Ground Ladders 500 SCBA Air Test/Compressor Maint. 900 Rescue Tool Testing 1,000 Preemption Equ. Testing/Repairs 650 Hydro Test Cylinders(15) 300 Rebuild SCBA Regulators&Test(12) 1,500 Ann. Insp./Rep. of Extinguishers 400 TOTAL $8,450 us l el : • : :1 • • II' a 4 - 541 I Maintenance Contract w/Motorola $3,000 Radio Accessory Parts 700 Battery Replacement Program 700 Non-Contract Repairs 1 000 TOTAL $5,400 eaut 4— eqi MORTON GROVE, IL TRANSITION YEAR 1998 CO S -555140 This account provides for citizen awards/presentations, and participation in civic functions. $725 • REGIONAL EMERGENCY DISPATCH- 557150 RED Center is a cooperative venture voluntarily established by contracting units of local government for the purpose of providing the equipment,services,and other items necessary and appropriate for the establishment,operation,and maintenance of a centralized communications center; providing for automatic aid response to emergency medical and fire emergency alarms by the closest unit to the emergency,regardless of jurisdiction; and providing a forum for discussion,study,and implementation of other forms of intergovernmental agreement and cooperation between the respective Fire Departments. Budgeted amount reflects Morton Grove's share of the operating and capital replacement costs. Both are calculated on 11.5%of the whole,based on the percentage of alarms handled for Morton Grove. $68,502 NE IL PUBLIC SFTY TRNG ACADEMY-557155 The Northeastern Illinois Public Safety Training Academy(NIPSTA)is currently in its development phase as an intergovernmental agency designed to provide contemporary,efficient and realistic training for public service agencies. The facility has been earmarked as a component of the reuse plan for the Glenview Naval Air Station. The amount appropriated will support the Village's expenditure for the Academy's operation for the 1998 calendar year. The funds have been provided in the Fire and Police budgets to cover the Department's proportionate share of the Academy's operating expense. $96 per authorized sworn member of a police or fire department has been established as the annual contribution. Based on that per head number,the Fire Department's contribution has been determined to be 43 x$96,or $4,128. Morton Grove's total proportionate share in this project is 4.5%of the whole. $4,128 COMMODITIES FIRE PREVENTION SUPPLIES-562100 Appropriations in this account are sufficient to fund reference materials for research, application,&enforcement of adopted Village Codes during the processes of plan review,code enforcement, and technical factors. Funds will support the purchase of Fire Prevention Education materials for public dissemination. Daily operational supplies for inspections and investigations as needed by the Fire Prevention Bureau. Manuals,Fire Codes& Subscriptions $975 Pub. Ed Supplies 4,000 Fire Inspection&Investigative Sup TOTAL $5,635 Page ---�� s4 MORTON GROVE, IL TRANSITION YEAR 1998 OPERATIONAL SUPPLIES-562110 "Th This account provides for supplies used daily to sustain various activities in emergency and non-emergency aspects of the fire department. Misc. expenses such as refreshments during emergency incidents and meetings. State licenses and titles,tolls,parking,hardware supplies, flashlight batteries,coffee, and kitchen support supplies. $4,250 PHOTO SUPPLIES -562120 Supplies to document incident scenes and other activities for fire investigations,training and public education,and emergency medical scene documentation and information transfer to emergency room doctors. $525 cHFMICAI,SI IPPLIES X2130 Appropriation will maintain a supply of chemical additives to enhance the capability of water during specific extinguishment and control activities,along with the testing of these agents to ascertain shelf-life potency of on hand product. Fire extinguisher refilling and testing. Bulk of this request is contingent on need-one major spill could wipe out our supply of foam. Serviceable shelf life of 15 containers of our foam has reached its life expectancy. A-FFF Foam $1,000 Cold Clean 1,000 Recharge Extinguishers 7LQ TOTAL $2,250 JANITORIAL SUPPLIES - 562140 Supplies as needed to maintain a clean and disinfected environment in our two stations,along with other janitorial necessities such as toilet paper,paper towels,etc. $2,450 PARAMEDIC PROGRAM/SUPPLIES -562160 This account supports the operation of our 3 advanced life support ambulances and basic medical equipment on all other departmental apparatus. *Fees due after 1-1-99 Ambulance Supplies $950 Equip. Repair&Parts 650 Telemetry Equ. Repair& Parts 400 Paramedic School(4) 6,400 Disposable Equ. Infec. Dis. Control 750 Pr Page • •Th4 55 MORTON GROVE, IL TRANSITION YEAR 1998 Continuing Ed thru St. Francis' Repl. of Specialized Equip. 475 Medical Oxygen service 911Q TOTAL $10,525 OFFICE SUPPLIES -562180 Copy machine supplies,station logs and journals,stationery supplies, laser printer supplies and misc. supplies for departmental support. $3,000 HATARDOUS MATERIALS& SUPPLIES - 562200 This account provides for protective gear replacement and up-grade based on hazard potential and service life. • Funds not requested in transitional budget 'Hai Mat Monitoring Supplies' Protective Gear 1,900 Reference Manuals' $1,900 NON-AUTO REPAIR PARTS -564100 This account includes appropriation to fund the replacement of SCBA cylinders,harnesses and PASS(Personal Alert Safety System)devices which are part of a systematic and scheduled replacement program. The need for these expenditures are part of our effort to maintain breathing apparatus and department equipment at a highly efficient and cost effective operational level. SCBA Harness Replacement(8) $4,600 Misc. Accessories for SCBA 500 SCBA Face piece Replacement(8) 2,200 SCBA Cylinder Replacement 3,000 PASS Devices Replacement(18) 2,700 Motorized Equip. Rep. Parts& Supl. 500 Parts for Small Tools 660 TOTAL $14,160 SMALL TOOLS- 564190 Hand tools for repairs and station support activities. $825 r Page �--�� 56 MORTON GROVE, IL • TRANSITION YEAR 1998 OPERATIONAL EQUIPMENT-564200 This account covers the purchase of support equipment in an annual attempt to provide replacement and upgrade for the department's operational needs. Computer hardware is included in this account and this is the 3rd year of a 4 year program to upgrade workstations and computer components. Forcible entry equipment will be purchased to support fire and rescue operations with new equipment being placed on both front line engines. To provide enhanced communications on fire apparatus,a three year plan has been developed to install voice activated radio/intercom communications equipment on one fire engine per year. This is the 2nd year of this program. In an effort to enhance control of emergency access keys on fire apparatus,security boxes will be installed on front line apparatus. * Funds not requested in transitional budget. The Administrator reduced the account during the budget review process. CPU Upgrade for Records Management $2,000 Hardware/Rope Rescue Equipment 750 Forcible Entry Tools Voice Activated Intercom(vehicle) 2,300 Emer. Key Security System 1,100 Emitter Equipment' TOTAL $6,150 HOSE FITTINGS/SUPPRESSION EO-564210 This account reflects an on-going replacement program for hose,fittings, and fire suppression support equipment. Whenever possible,combined equipment purchases with other communities are utilized to maximize an economy of scale by purchasing as a group. The hose and fitting replacement program has been enhanced based on a scheduled az. systematic replacement plan that will span 12 years. Account includes the purchase of a medium expansion foam nozzle and educator,and 10 new extinguishers for front line and reserve apparatus. Repl/Repar Suppression Tools $1,500 Hose& Fittings Replacement 3,100 Med. Expansion Foam Nozzle/Educator 1,150 Fire Extinguisher Purchase(10) l Q TOTAL $6,600 UNIFORM PURCHASE& REPLACEMENT- 564300 This account includes an annual clothing allowance for all personnel for station uniforms. It also provides for the on-going replacement of protective gear as may be required. This budget reflects the 2nd of a 5 year program to replace firefighting turnout gear as part of the department's scheduled replacement of this equipment. Clothing Allowance(44 X 675) $29,700 Fire Gear Replacement(5) 7,500 Equip 2 New Firefighters 4,500 Safety Equipment TOTAL $42,450 maiaami Pr. Page ra 57 MORTON GROVE, IL TRANSITION YEAR 1998 CAPITAL OUTLAY MACHINERY&EQUIPMENT -572010 Purchase of a treadmill which will provide exercise equipment for cardiovascular fitness. Purchase of four 16-channel portable radios to replace units due to their age and reliability. This is the 3rd year of a 4 year plan to upgrade the Fire Department's portable radio equipment. Purchase of a thermal imaging camera. Shared purchase with North Maine and Niles Fire Departments. The Administrator reduced the account during the budget review process. Treadmill Portable Radios(4) 5,000 Thermal Imaging Camera(MG share) 8 000 TOTAL $13,000 L.. ---- �� Page • 58 VILLAGE Of MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM "...‘ FUND 02 - GENERAL CORPORATE REP. DIVISION 40 - FIRE DEPARTMENT SUB-DEPT/ACTIVITY15 - FIRE DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 72,716 76,748 79,155 79,155 69,538 55,585 55,585 56,444 544420 SALARIES-DISTRICT FIRE CHIEFS 201,803 204,768 207,783 207,783 201,389 143,816 143,816 148,106 544530 SALARIES-LIEUTENANTS/FIRE DEPT 340,985 350,391 348,692 348,692 309,461 240,978 240,978 247,878 544550 SALARIES-FIRE PREVENTION BUR. 105,578 109,112 111,188 111,188 97,129 76,812 76,812 78,991 544603 SALARIES-FIREFIGHTERS 1,428,020 1,435,949 1,517,688 1,517,688 1,261,641 1,038,671 1,038,671 1,068,473 544700 SALARIES-CLERICAL 22,430 25,881 27,150 27,150 23,411 20,345 20,345 20,955 544710 SALARIES-SECRETARIAL 32,943 33,904 35,121 35,121 31,032 24,314 24,314 25,043 545100 SALARIES-OVERTIME 162,049 250,076 132,613 132,613 239,469 88,342 88,342 88,342 545200 HOLIDAY PAY 79,843 80,727 102,204 102,204 87,184 71,627 71,627 73,756 545300 SHIFT DIFERENTIAL PAY 0 0 32,446 32,446 0 22,305 22,305 22,937 546100 LONGEVITY 30,600 33,000 33,300 33,300 0 24,264 24,264 24,264 547100 SOCIAL SECURITY 14,961 16,275 18,572 18,572 15,078 13,300 13,300 13,640 548100 NOiPITILIZATIOI INSURANCE 269,577 259,332 276,068 276,068 193,741 181,329 181,329 195,201 548200 RETIREE HEALTH INSURANCE 17,140 20,335 20,954 20,954 16,123 14,785 14,785 15,229 548300 LIFE INSURANCE 10,301 10,406 11,166 11,166 8,497 4,345 4,345 4,477 TOTAL PERSONAL SERVICES 2,788,948 2,906,903 2,954,100 2,954,100 2,553,693 2,020,818 2,020,818 2,083,736 CONTRACTUAL SERVICES -` 551120 DUES i SUBSCRIPTIONS 4,336 4,373 4,910 4,910 4,791 1,640 1,640 .J 551130 MEETINGS i CONFERENCES 3,940 2,718 7,200 7,200 1,619 4,840 4,840 4,840 551150 TRAINING i INSTRUCTIONS 6,818 10,579 17,350 17,350 9,036 13,040 13,040 13,040 551160 EMPLOYEE RELATIONS 7,373 8,871 12,100 12,100 8,167 11,120 11,120 11,120 551170 PERSONNEL RECRUITMENT 0 9,792 3,213 3,213 1,382 3,213 3,213 3,213 552130 PRINTING i PUBLISHING 1,508 1,399 2,300 2,300 445 1,600 1,600 1,600 552170 PROGRAMMING i SOFTWARE FEES 2,626 2,319 3,000 3,000 2,278 2,000 2,000 2,000 552190 CLEANING i LAUNDRY SERVICES 1,399 1,110 2,000 2,000 1,092 1,300 1,300 1,300 552330 EQUIPMENT LEASE/RENTAL PYMTS 1,939 1,534 1,700 1,700 1,055 1,300 1,300 1,300 554100 MAINTENANCE Of ALARM EQUIPMENT 838 210 1,500 1,500 810 900 900 900 554130 MAINTENANCE OF NON-AUTO EQUIP 5,016 6,490 8,150 8,150 2,425 8,450 8,450 8,450 554150 MAINTENANCE OF RADIO EQUIPMENT 7,071 6,254 8,000 8,000 4,365 5,400 5,400 5,400 555140 COMMUNITY RELATIONS 209 270 1,350 1,350 0 725 725 725 557150 REGIONAL EMERGENCY DISPATCH 86,183 80,115 88,463 88,463 70,607 68,502 68,502 68,502 557155 NE IL PUBLIC SFTY TING ACADEMY 0 4,751 6,000 6,000 4,347 4,128 4,128 4,128 TOTAL CONTRACTUAL SERVICES 129,258 140,787 167,236 167,236 112,419 128,158 128,158 128,158 COMMODITIES 562100 FIRE PREVENTION SUPPLIES 5,452 4,618 6,500 6,500 4,060 5,635 5,635 5,635 562110 OPERATIONAL SUPPLIES 5,763 7,497 6,000 6,000 5,447 4,250 4,250 4,250 562120 PHOTO SUPPLIES 767 402 800 800 433 525 525 525 562130 CHEMICAL SUPPLIES 1,526 108 3,500 3,500 61 2,250 2,250 2,250 562140 JANITORIAL SUPPLIES 3,384 4,716 3,500 3,500 3,429 2,450 2,450 2,450 562160 PARAMEDIC PROGRAM/SUPPLIES 12,550 12,077 11,005 11,005 6,358 10,525 10,525 10,525 562180 OFFICE SUPPLIES 2,818 4,841 3,500 3,500 3,673 3,000 3,000 3,000 562200 HAZARDOUS MATERIALS i SUPPLIES 1,203 557 1,950 1,950 313 1,900 1,900 1,900 59 VILLAGE Of MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM �"FUND 02 - GENERAL CORPORATE RESP. DIVISION 40 - FIRE DEPARTMENT SUB-DEPT/ACTIVITY15 - FIRE DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ NOR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 564100 NON-AUTO REPAIR PARTS 6,561 5,716 9,090 9,090 4,948 14,160 14,160 14,160 564190 SMALL TOOLS 1,361 405 1,200 1,200 1,016 825 825 825 564200 OPERATIONAL EQUIPMENT 11,936 9,793 13,450 13,450 12,411 10,000 6,150 6,150 564210 HOSE FITTINGS/SIPPRESSIOM Eli 5,920 516 9,500 9,500 1,231 6,600 6,600 6,600 564300 UNIFORM PURCHASE i REPLACEMENT 29,570 32,508 47,395 47,395 32,064 42,450 42,450 42,450 TOTAL COMMODITIES 88,812 83,753 117,390 117,390 75,444 104,570 100,720 100,720 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 7,964 4,896 5,000 5,000 2,546 17,000 13,000 13,000 572030 MOTOR VEHICLES 0 0 21,300 21,300 26,491 0 0 0 572040 FURNITURE i FIXTURES 0 0 3,000 3,000 1,803 3,000 0 0 TOTAL CAPITAL OUTLAY 7,964 4,896 29,300 29,300 30,840 20,000 13,000 13,000 "" TOTAL EXPENSE 3,014,983 3,136,339 3,268,026 3,268,026 2,772,396 2,273,546 2,262,696 2,325,614 60 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Fire Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Nur �_ Full Time: F1rT a Ch f 79, 155 1.0 56,444 1. 0 District Chief 207,783 3 .0 76 148, 106 3 . 0 Deputy Fire Marshall 58,220 1. 0 67 41,486 1. 0 Lieutenant/Fire 55, 382 1. 0 65 39, 491 1. 0 Lieutenant/Paramedic 293 , 310 5.0 65 208, 387 5.0 Firefighter/Paramedic 1, 096,568 22 .0 57 750,598 21.0 Firefighter/Emt 421, 120 9. 0 57 317,875 10.0 Fire Inspector 52,968 1. 0 57 37, 505 1.0 Principal Clerk 27, 150 1.0 35 20,955 1.0 Administrative Aide/Secretary 35, 121 1.0 42 25, 043 1.0 Total 2, 326,777 45. 0 1,645, 890 45.0 Additional Personal Service: Salaries-Overtime 132, 613 88,342 Retiree Health Insurance 20,954 14,785 Total 153, 567 103, 127 "1 Fringe Benefits: Holiday Pay 102,204 43. 0 73, 756 4... . .1 Shift Diferential Pay 32,446 30. 0 22, 937 43 . 0 Longevity 33, 300 31. 0 24, 264 32 . 0 Social Security 18, 572 19.0 13, 640 20.0 Hospitilization Insurance 276,068 45.0 195, 201 45.0 Life Insurance 11, 166 45. 0 4,477 45. 0 Total 473 ,756 334,275 Department Total 2,954, 100 45.0 2 , 083 ,292 45. 0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 61 ORTON GROVE, 1 SITION YR 199: CIVIL PREPAREDNESS-ESDA DEPARTMENT/ACTIVITY DESCRIPTION To assist all departments of the Village in case of an emergency or other situation in whi,:h.n-y might have need of our skills and resources. To assist neighboring towns, and counties,if need be, in case of an emergency. BUDGET COMMENTS CONTRACTIIAL SERVICES MILEAGE ALLOWANCE- 551110 Mileage allowance for events when ESDA vehicles are not available for use. $50 DUES& SUBSCRIPTIONS -551120 Dues for various organizations(includes insurance coverage)for all unit members. Northeast Council 25 @$30 IESMA 5Q TOTAL $50 MEETINGS&CONFERENCES -551130 Regional State and Council meetings $100 RUDGF.T SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 658 $ 637 $ 471 CONTRACTUAL SERVICES 2, 778 3, 827 2, 820 COMMODITIES 3, 452 3,750 2, 700 CAPITAL OUTLAY 1, 828 1, 100 800 Total Approp. Request $ 8, 715 $ 9, 314 $ 6, 791 r� Pam —,,� 62 MORTON GROVE, IL TRANSITION YEAR 1998 TRAININCr&1NSIRUT NS-551150 The state has now set up a new Hazardous Materials Awareness course that is twelve hours. The members of ESDA have all completed an eight hour course,but we must now qualify on a twelve hour basis. Operation Response is an inter-ESDA agency weekend training session. We also must update everyone on CPR and first aid. First Aid Training 200 Other Possible Training 12 TOTAL $300 PRINTING&PUBLISHING- 552130 Stationary for the unit. Business cards for the Director. $100 EOUIPMENT LEASELRENTAL PYMTS - 552330 Rental of telephone pager units so ESDA members may be contacted instantly in case of an emergency. $618 MAINTENANCE OF NON-AUTO EOUIP - 554130 Check both warning sirens to make insure good operating status. This is done every other year. Will appear in 1999 budget. The annual subscription for monitoring weather conditions from national service for warnings for major storms,etc. This item was added by the Administrator during the budget review process. $852 MAINTENANCE OF RADIO EOUIPMENT -554150 To keep all portable radios and the base station radios in proper working order. Also, add P/L tones and new frequencies for RED Center. $750 COMMODITIES OPERATIONAL SUPPLIES -562110 For purchase of materials needed for day-to-day internal operations. $200 �� - Page rite MORTON GROVE, IL TRANSITION YEAR 1998 PHOTO SUPPLIES-562120 For film and developing pictures dealing with ESDA operations. $50 MEDICAL SUPPLIES -562190 To purchase ice packs,bandages and other replacement items needed to keep our medical supplies at current levels. $400 SMALJ,TOOLS-564190 Purchase of hand tools,shovels,brooms,hand axe and other such items necessary to an emergency operation. $450 1 JNTFORM PI IRCHASF&REPLACEMENT-564300 Purchase of uniforms for any new members. Replacement of protective gear that is no longer usable. $1,600 CAPITAL OUTLAY MACHINERY& EOULPMENT-572010 2 Motorola P110 portable radios to continue the replacement program for existing radios. Weather Satellite System allows direct feed from the National Weather Service(15 minute delay)which will allow tracking of weather systems as they move toward Morton Grove,6 months service. The Administrator reduced the account during the budget review process. $800 immasit � Page l'�� 64 VILLAGE OF MORTON GROVE ADOPTED OLCGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM �...,\ FUND 02 - GENERAL CORPORATE RESP. DIVISION 40 - FIRE DEPARTMENT SUB-DEPT/ACTIVITY16 - CIVIL PREPARDNESS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544666 SALARY-ESDA COORDINATOR 600 618 637 637 515 425 425 438 547100 SOCIAL SECURITY 0 40 0 0 39 33 33 33 TOTAL PERSONAL SERVICES 600 658 637 637 554 458 458 471 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 47 0 50 50 0 50 50 50 551120 DUES i SUBSCRIPTIONS 520 550 800 800 612 50 50 50 551130 MEETINGS i CONFERENCES 37 80 100 100 0 100 100 100 551150 TRAINING t INSTRUCTIONS 0 0 800 800 0 300 300 300 552130 PRINTING i PUBLISHING 184 0 100 100 0 100 100 100 552330 EQUIPMENT LEASE/RENTAL PYMTS 1,178 958 927 927 973 618 618 618 554130 MAINTENANCE OF NON-AUTO EQUIP 103 98 300 300 479 0 852 852 554150 MAINTENANCE OF RADIO EQUIPMENT 664 1,092 750 750 165 750 750 750 TOTAL CONTRACTUAL SERVICES 2,733 2,778 3,827 3,827 2,229 1,968 2,820 2,820 COMIOD IT IES 562110 OPERATIONAL SUPPLIES 1,224 1,447 200 200 907 200 200 562120 PHOTO SUPPLIES 0 8 50 50 0 50 50 562190 MEDICAL SUPPLIES 403 0 400 400 257 400 400 .0 564190 SMALL TOOLS 593 0 600 600 0 450 450 450 564300 UNIFORM PURCHASE i REPLACEMENT 1,245 1,997 2,500 2,500 1,658 1,600 1,600 1,600 TOTAL COMMITIES 3,465 3,452 3,750 3,750 2,822 2,700 2,700 2,700 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 2,005 1,828 1,100 1,100 1,451 1,200 800 800 572030 MOTOR VEHICLES 3,925 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 5,930 1,828 1,100 1,100 1,451 1,200 800 800 "in TOTAL EXPENSE 12,728 8,715 9,314 9,314 7,056 6,326 6,778 6,791 65 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Civil Prepardness Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Part Time: Esda Director 637 1.0 438 1.0 Total 637 1. 0 438 1. 0 Fringe Benefits: Social Security 33 1.0 Total 33 Department Total 637 1.0 471 1.0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 66 I i N. I I ORTON GROVE, ' •• SITION YR 199: �,. PUBLIC WORKS-STREETS/SIDEWALKS DEPARTMENT/ACTIVITY DESCRIPTION The Public Works Street Department main objective is to restore and improve the public right of-ways signage,to preserve and clean and make safe the right-of-ways throughout the Village. To maintain and repair 270 lane miles of Village thoroughfare and 57.99 lane miles of State and County streets within the corporate boundaries of the Village of Morton Grove. To improve and restore alley,public walks and right-of-ways,to maintain the six municipal parking lots,to repair damage caused by excavations performed by Public Works crews,to contribute to the growth and acceptance of 50/50 sidewalk program and the 50/50 tree planting program,to investigate and inspect the removal of diseased Elm trees on private property and the public right-of-ways. To make the Village an aesthetically good place to live. BUDGET COMMENTS CONTRACTUAL SERVICES DUES& SUBSCRIPTIONS -551120 Includes cost of four employees membership dues to APWA and magazine subscriptions and CDL renewals. • $550 MEETINGS&CONFERENCES -551130 Various APWA Seminars during the year. $750 EMPLOYEE RELATIONS -551160 This account contains a small appropriation to cover any employer required physical examinations or miscellaneous employee relations activities,and to cover drug and alcohol testing according to a CDL federal mandate. The Administrator reduced the account during the budget review process. $800 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 1, 113, 402 $ 1, 158, 095 $ 828, 503 CONTRACTUAL SERVICES 225, 832 224, 191 192, 468 COMMODITIES 58, 822 65, 548 52, 674 CAPITAL OUTLAY 7, 235 2, 300 10, 800 Total Approp. Request $ 1, 405, 291 $ 1, 450, 134 $ 1, 084, 445 Ot ` Page 'I, roma 67 • MORTON GROVE, IL TRANSITION YEAR 1998 • STI NIP REMOVAL- 552150 Grinding of parkway tree stumps when trees are removed. The account was reduced by the Administrator during the budget review process. $4,000 CONCRETE REPLACEMENT -552230 50/50 program to replace deteriorated sidewalks. 25,000 square feet. Includes the purchase of concrete material, ready-mix,for in-house construction crew. Also included are refunds given residents when private contractors work on public sidewalks. One cubic yard of concrete covers 65 square feet at 5" depth.A cubic yard of concrete will cost $64.90,an increase from last year due to the higher cost of concrete. The Administrator reduced the account during the budget review process. $24,000 TREE REPLACEMENT- 552240 Replacement of removed trees and the Village 50/50 Tree Planting Program. The Village Board passed an ordinance in July 1995 to replace parkway trees that were removed. These trees would be replaced if possible,pending available space and location. $26,000 TREE TRIMMING- 552250 The Public Works Department has conducted a survey of Village parkway trees;there are 10,491 trees in the Village rights-of-way. The Tree Trimming Program was abandoned for three years and was recently incorporated in the 1994-95 Budget. This would be the fifth year of reimplementation. In 1995, 1,378 trees were trimmed. In 1996, 1,147 trees were trimmed. In 1997, 892 trees were trimmed. The price in 1996 was$17.35 per man hour. The price in 1997 was $22.50 per man hour due to the increase in man hours and decrease in trees trimmed. The Administrator reduced the account to$30,000 during the budget review process to cover an 8 month period with the intention of budgeting the $50,000 for a full 12 months in 1999. $30,000 LANDFILL EXPENSES - 552260 Costs incurred due to Village hauling debris to landfill includes street sweepings,trees(diseased Elms),excavation debris. $14,000 fj.-- Page rift -_ 68 a MORTON GROVE, IL TRANSITION YEAR 1998 CONSTRUCTION SERVICES_-552290 Thermoplastic street markings to remark the worn out street markings on Village streets which would benefit the motoring public with its visual perceptions of the right-of-ways. This account is for crack sealing Central Avenue. Thermoplastic $11,000 Crack filling 10.000 TOTAL $21,000 EO IIPMENT A /RENT I PYMT - 552330 This covers the cost of pager rental for the Street Department employees. $600 S 1TIIJTIFS-STREET LIQHTING-553130 Covers the cost of electrical power to operate the street lighting; the monthly costs to power or rent current Village street lighting. $58,100 MAINTENANCE OF NON-AUTO EOUIP- 554130 Weather warning contract,maintenance of office equipment. $1,000 MAINTENANCE OF RADIO EOUIPMENT- 554150 Communications equipment including Base Station,mobile units. $334 • MAINTENANCE OF STREET LIGHTS - 554170 Covers any repairs not covered by MFT Maintenance Contract. All damage from accidents will be turned over to IRMA. The account was reduced by the Administrator during the budget review process. $10,000 U P�� Page ��, 69 MORTON GROVE, IL TRANSITION YEAR 1998 MAINTENANCE OF TRAFFIC SIGNALS -554180 Covers any repairs not covered by MFT Maintenance Contract. All damages from accidents will be turned over to IRMA. $1,334 COMMODITIES OPERATIONAL SUPPLIES-562110 Hardware and medical supplies;ropes and saw blades,chains for the Tree Department. Includes tools,trowels,and tarps for the Concrete Crew. $4,500 • OFFICE SUPPLIES - 562180 Supplies purchased to keep records and reports. $133 LANDSCAPING MATERIALS - 563100 Sod and black dirt for parkway maintenance,fertilizer, and weed killer. $4,500 CONSTRUCTION MATERIALS - 563110 1992 $ 8.60 per ton 1997 $ 6.00 per ton 1993 $ 8.49 per ton 1994 $ 8.49 per ton 1995 $ 5.50 per ton 1996 $ 6.00 per ton Stone,gravel and black dirt for maintenance of alleys and roadways. The above is a comparison of bid prices--6 years. $7,000 --r MORTON GROVE, IL TRANSITION YEAR 1998 STREET SIGN MATERIALS_-56313Q Repairing and installation of signs and posts,reflective sign faces,signs, letters and numbers,channel posts,round posts, and aluminum blanks,paint for striping streets and curb painting. $8,000 NON-AUTO REPAIR PARTS - 564100 Yearly projected costs for street sweeping replacement brooms and leaf removal services. 30 Gutter Brooms @$105 $3,150 10 Main Brooms @$225 2,250 9 Sets Dirt Shoes @$84.94 764 1 Belt @$604 604 4 Baffle Strips @$29.00 11¢ • TOTAL $6,884 SNOW REMOVAL REPAIR PARTS-564110 Repair of plow blades,moboards,springs,hardware,and salt spreader parts. $5,300 SMALL TOOLS -564190 • The purchase of small tools is charged to this account. $600 OPERATIONAL EOUIPMENT-564200 Equipment used by the various crews within the Street Department. Increase due to cost of hydraulic saw for Tree Department. Hydraulic Saw $1,200 Steel Forms 1,200 25 Barricades @$33.68 842 Wooden Forms,Nails,Expansion 3,700 Joints,and Stakes Tree Dept. 16" Saw and 20" Saw 1,055 Concrete Dept. 20" Chain Saw and 1,400 Concrete Saw Saw Blades 2,290 �� - Page �� MORTON GROVE, IL TRANSITION YEAR 1998 Weed Whipper 370 Back Pack Blower eiza TOTAL $12,482 UNIFORM PURCHASE&REPLACEMENT - 564300 • For the purchase of safety orange shirts,jackets,safety shoes, insulated coveralls, and pants. $3,275 CAPITAL OUTLAY MACHINERY&EOUIPMENT -572010 The Cranktite trailer will replace the old Concrete Dept. trailer. The present trailer is over 11 years old and deteriorating and rusting from age. Wells Fargo trailer to be replacing a 10 year old trailer. Main frames are rusting and rivots are Popping. Cranktite 2700WA Trailer $4,800 Wells Fargo Trailer 6 000 TOTAL $10,800 Page 72 VILLAGE OF MORTON GROVE VOTED BUDGET MAY-DECEMBER, 1996 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/96 AT: 2:34 PM FUND 02 - GENERAL CORPORATE RESP. DIVISION 50 - PUBLIC YES DEPARTMENT SUB-DEPT/ACTIVITY17 -.STREETS & SIDEWALKS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-96 9'_99 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 34,940 37,849 39,578 39,578 34,188 27,400 27,400 28,222 544430 SALARY-ASST DEPT DIRECTOR 31,717 31,662 33,756 33,756 28,930 23,369 23,369 24,070 544606 SALARIES-PUBLIC WORKS:LABOR 689,597 695,954 725,830 725,630 617,267 507,546 507,546 522,775 544654 SALARIES-SEASO AL YORKERS 11,526 20,543 19,710 19,710 21,486 19,500 19,500 19,710 544710 SALARIES-SECRETARIAL 14,217 15,599 17,054 17,054 14,339 12,157 12,157 12,521 545100 SALARIES-OVERTIME 95,575 125,596 129,800 129,800 103,640 86,533 86,533 86,533 546100 LONGEVITY 11,000 10,400 10,700 10,700 0 8,033 8,033 8,033 547100 SOCIAL SECURITY 67,135 70,419 73,026 73,026 60,724 51,508 51,508 52,655 548100 NOSPITILIZATIO INSURANCE 97,119 87,883 89,975 89,975 67,274 59,989 59,989 64,791 548200 RETIREE HEALTH INSURANCE 10,722 13,561 14,800 14,800 9,862 7,392 7,392 7,614 548300 LIFE INSURANCE 3,734 3,937 3,866 3,866 3,071 1,533 1,533 1,579 TOTAL PERSONAL SERVICES 1,067,283 1,113,402 1,158,095 1,158,095 960,781 804,960 804,960 828,503 CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 680 511 500 500 562 550 550 550 551130 MEETINGS & CONFERENCES 283 745 750 750 88 750 750 750 551160 EMPLOYEE RELATIONS 1,005 1,070 1,375 1,375 937 1,000 800 800 552150 STUMP REMOVAL 6,177 5,073 5,500 5,500 3,013 5,500 4,000 4,000 552230 CONCRETE REPLACEMANT 19,142 20,356 24,000 24,000 23,206 24,960 24,000 24,000 `-- 552240 TREE REPLACEMENT 15,714 24,877 25,760 25,760 24,980 26,000 26,000 26,000 552250 TREE TRIMMING 35,057 39,992 40,000 40,000 39,994 50,000 30,000 30,000 552260 LANDFILL EXPENSES 10,087 16,822 14,000 14,000 20,225 14,000 14,000 14,000 552290 CONSTRUCTION SERVICES 10,152 10,477 20,706 20,706 21,753 21,000 21,000 21,000 552330 EQUIPMENT LEASE/RENTAL PYMTS 2,800 947 600 600 813 600 600 600 553130 UTILITIES-STREET LIGHTING 88,316 90,465 85,000 85,000 67,678 58,100 58,100 58,100 554130 MAINTENANCE OF NON-AUTO EQUIP 1,762 1,772 1,500 1,500 545 1,000 1,000 1,000 554150 MAINTENANCE Of RADIO EQUIPMENT 482 710 500 500 154 334 334 334 554170 MAINTENANCE Of STREET LIGHTS 9,083 10,354 2,000 2,000 11,349 11,000 10,000 10,000 554180 MAINTENANCE Of TRAFFIC SIGNALS 4,571 1,662 2,000 2,000 1,826 1,334 1,334 1,334 TOTAL CONTRACTUAL SERVICES 205,311 225,632 224,191 224,191 217,123 216,128 192,468 192,468 COMMODITIES 562110 OPERATIONAL SUPPLIES 6,177 6,414 6,500 6,500 7,018 4,500 4,500 4,500 562180 OFFICE SUPPLIES 252 243 200 200 27 133 133 133 563100 LANDSCAPING MATERIALS 3,414 3,741 4,500 4,500 2,857 4,500 4,500 4,500 563110 CONSTRUCTION MATERIALS 6,199 12,530 10,000 10,000 6,387 7,000 7,000 7,000 563130 STREET SIGN MATERIALS 11,615 6,557 12,000 12,000 8,802 8,000 8,000 8,000 564100 NON-AUTO REPAIR PARTS 7,833 4,417 8,691 8,691 5,768 6,884 6,884 6,884 564110 SNOY REMOVAL REPAIR PARTS 14,469 11,405 7,900 7,900 5,401 5,300 5,300 5,300 564190 SMALL TOOLS 647 231 600 600 654 600 600 600 564200 OPERATIONAL EQUIPMENT 14,892 10,315 11,882 11,882 13,411 12,482 12,482 12,482 564300 UNIFORM PURCHASE & REPLACEMENT 3,342 2,969 3,275 3,275 3,360 3,275 3,275 3,275 TOTAL C3I (TIES 68,840 58,822 65,548 65,548 53,685 52,674 52,674 52,674 CAPITAL OUTLAY 571030 CAPITAL IINROVEMENTS TO BLDGS 0 7,235 0 0 0 0 0 0 572010 MACHINERY & EQUIPMENT 24,510 0 2,300 2,300 2,254 10,800 10,800 10,800 • ,.. TOTAL CAPITAL OUTLAY 24,510 7,235 2,300 2,300 2,254 10,800 10,800 10,800 *eH TOTAL EXPENSE 1,365,944 1,405,291 1,450,134 1,450,134 1,233,843 1,084,562 1,060,902 1,084,445 73 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Streets & Sidewalks Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Nun'--N._ Full Time: Superintendent Of Public works 39,578 . 5 28,222 .5 Assistant Department Director 33 ,756 .5 75 24, 070 .5 Division Superintendent 127, 234 2. 0 72 90,726 2.0 Maintenance Supervisor 189, 072 4. 0 57 134,820 4. 0 Equipment Operator 302 ,776 7 . 0 53 245,775 8. 0 Maintenance Worker I 68, 337 2 .0 45 24 , 426 1.0 Maintenance Worker Ii 38,411 1. 0 48 27,028 1.0 Administrative Aide/Secretary 17,054 . 5 42 12, 521 . 5 Total 816,218 17. 5 587, 588 17.5 Part Time: Seasonal Worker 7,210 1.0 7,210 1.0 Total 7,210 1. 0 7,210 1.0 Additional Personal Service: Salaries-Seasonal Workers 12,500 12, 500 Salaries-Overtime 129,800 86, 533 ,. ■ Retiree Health Insurance 14,800 7, 392 Total 157, 100 106,425 Fringe Benefits: Longevity 10,700 11.0 8, 033 12 . 0 Social Security 73, 026 20. 5 52, 655 20.5 Hospitilization Insurance 89,975 17.5 64,791 17.5 Life Insurance 3,866 17.5 1, 579 17 . 5 Total 177, 567 127, 058 Department Total 1, 158, 095 18.5 828, 281 18 .5 Amount represents Amount represents 12 month period 8 month transitional budget amounts 74 • ORTON GROVE, I SITION YR 199 PUBLIC WORKS-VEHICLE MINT DEPARTMENTLACTIVCTY DESCRIPTION he Vehicle Maintenance Department maintains and services the motorized fleets which consist of the following: The Public Works Department's 82 pieces of equipment and vehicles,the Fire Department's 11 vehicles,the Police Department's 10 marked squad cars and 11 unmarked vehicles,the Village Hall's 8 vehicles and ESDA's 2 vehicles. The Public Works trucks,as well as the Fire Department vehicles are tested by the State Safety Lane Inspection Board biannually. Most body and fender work done on Village vehicles and equipment is done in-house by the maintenance staff. The Vehicle Equipment Maintenance Department consists of 6 employees. Five of the employees have the responsibility of maintaining the Village's fleet of motorized vehicles and equipment for all departments. The Material Expeditor,the sixth member,works in conjunction with the Maintenance Staff. The Material Expeditor has the responsibility of procuring parts and services for the Public Works Department. BUDGET COMMENTS CONTRACTUAL SERVICES DUES& SUBSCRIPTIONS-551120 Includes Motor Trend and other periodicals,shop manuals and other instructional materials. $600 TRAINING& INSTRUCTIONS -551150 Education of Mechanical Staff to update them in the constantly changing technology of today's world. Includes Detroit Diesel schools, Cat Diesel schools,Allison Transmission, and various G.M. Training schools. This item also covers courses at Triton Community College; Fuel Management,Automotive Electricity I& II,Brake System, Engine Performance,Computerized Engine Control. $2,400 EMPLOYEE RELATIONS - 551160 Includes an OSHA requirement Spirogram test for respirator use for two individual employees . $225 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 328,239 $ 330, 753 $ 229, 414 CONTRACTUAL SERVICES 59, 792 71,727 44, 063 COMMODITIES 252, 613 293,728 208, 407 CAPITAL OUTLAY 16, 847 27, 959 85, 000 Total Approp. Request $ 657, 490 $ 724, 167 $ 566, 884 as ` � Page �� 75 MORTON GROVE, IL TRANSITION YEAR 1998 El 1P LIMP K ' 4 - 3 0 Rental of five pagers and access to Internet. Pager rental $190 Internet Service TOTAL $350 MAINTENANCE OF AUTO EOUIPMENT-554120 This includes testing and repair of pumps,front-end alignments,repair of tires,recapping of tires,body work repairs due to accidents,repairs not covered by warranty or up to warranty deductibles,seat repairs,safety lane inspections. Enhancements to Squad 4's electrical shoreline will provide 110 volt charging capability for atmospheric testing equipment. Car Washes of squad cars $2,400 • Fire Engines,Public Works vehicles Safety Lane inspections 1,270 Repair and recap tires 14,700 Welding 4,084 Seat repair,carpeting trim work 1,334 Front end alignments 533 Miscellaneous auto repair 667 Pump repair for fire engines,replace gauges,etc. 2,700 Rear springs Engine E4 1,800 Fire Engine Corrosion Repair: Pump panel replacement due to corrosion. Work would include the removal of the existing driver's side pump panel and installation of a new stainless steel brushed pump panel assembly. This would include the installation of all new trim and stainless steel mounting hard- ware. New bevies and tags to identify gauges,valves,drains, and misc. controls would also be part of this work 4,600 Upgrade to Large Folding Steps on Engine 5: This work would include the mounting of eight large folding steps to replace existing small foot pegs. This same work was accomplished on Engine 4 in fiscal year 1997 and this is a continuation of the project to upgrade folding steps on our apparatus. 2,500 Squad 4 Electrical Shore Line Enhancement: This work would include the installation of four weatherproof receptacle boxes in the forward compartment under the housing for the cascade panel. Outlets would be used to charge atmospheric testing equipment while in storage on the Squad. 90� TOTAL $37,488 MORTON GROVE, IL TRANSITION YEAR 1998 MAINTENANCE OENON-AUTO EOUIP-554130 Repair costs for overhead crane,greasing equipment, air compressors. $3,000 SOMMODITIES AUTO EOUIP SPPLSIREPAIRPARTS -561100 Includes purchase of tires for Village vehicles and equipment. Includes replacement parts costs. Additional squad car changeover costs which includes wiring,antennaes,spare wheels,headlights,flashers,and relays. Also note that the Building Department,Health Department,Community Development,ESDA, Senior Tran,Public Works, and Fire Department vehicles and equipment are included. A 3%increase was projected by the suppliers for the forth coming fiscal year. The Administrator reduced the account during the budget review process. Truck Parts $15,522 Painting 7,245 Batteries 2,217 Auto Filters 4,466 Car&Pick Up Truck Parts 18,011 Electric Parts 7,777 Tires 20,246 Springs 2,450 Specialized Parts& Supplies 15 066 TOTAL $93,000 GAS-DIESEL FUEL & OIL-561110 Includes the fuel,oil,and related items used by the Village vehicles and equipment. Projected increase based on average prices paid over the last 12 months. A 3%increase is anticipated for motor oil. The account was reduced by the Administrator during the budget review process. • All the quantities have been adjusted to reflect an 8 month transitional period. Gas 56,000 Gals. @$ 1.02 • $38,080 Diesel 42,000 Gals. @$ .89 • 25,200 Antifreeze 5 Drums @$202 700 Sintolux 5 Drums @$578.90 2,047 Hydraulic Oil 12 Drums @$200.75 1,704 Dextron Trans Oil 7 Drums @$196.90 975 Windshield Washer Solvent 610 Lubricants,Grease and Gear Lube 5 154 TOTAL $74,470 isEmEt rissa 77 MORTON GROVE, IL TRANSITION YEAR 1998 OPERATIONAL SUPPLIES - 562110 Materials used in the daily repair of Village Vehicles and Equipment. Oil-Dri Supply $225 Oxygen& Acetylene 1,074 Wyp-Alls Paper 1,660 Truck Wash Soap 500 Parts Wash Solvent 1,060 Welding Rod 1,340 Welding Safety Equipment 140 Marking for Squad cars&Village Equip 1,600 Village Seal Truck&Car Emblems 1,300 Sweeping Compound L4 TOTAL $9,039 NON-AUTO REPAIR PARTS -564100 Includes all repair parts for tractors,rollers,sweepers,and chippers. Tires included for above equipment. A 3% increase is included. The Administrator reduced the account during the budget review process. $28,000 SMALL TOOLS - 564190 Itemized tools are new additional tools and replacements. Portable Lab Scope is itemized again because we used the dollars to buy a plasma cutter. The account was reduced by the Administrator during the budget review process. Impact Wrench $425 Assorted Wrenches 900 Pliers& Sockets 200 Portable Lab Scope Hydraulic Jack 2 TOTAL $2,250 UNIFORM Pi 1RCH_ASE&REPLACEMENT-564300 For the purchase of pants,steel toed shoes,vests, safety orange shirts,coveralls,and jackets. $1,648 rr. Page r1� 78 MORTON GROVE, IL • TRANSITION YEAR 1998 CAPITAL OUTLAY MACHINERY&EQUIPMENT-572010 The two fuel tanks need to be retrofitted to meet the new EPA regulations. Leak detection,overspill devices,cathodic protection,2 new dispenser units,new key guard system,new island area are to be installed. One waste oil storage tank is to be hopefully abandoned and 2 above ground storage tanks Stalled. Laptop computer(multi media notebook)will be utilized as a diagnostic tool in repairing the fleet of vehicles and equipment. Software and printer are part of the process. Floor scrubba needed because of dust and dirt that accumulates in mechanics area. Floor is swept twice a week. The accamt was reduced by the Administrator during the budget review process. Leak Detection Overspill Devices $55,000 for Fuel Tank abandonment of waste oil storage and related replacement 30,000 Floor satrbba Multi media notebook Caterpillar software Printer TOTAL S*5,000 er--- Page i-'� raiL 79 VILLAGE Of NORTON GROVE ADOPTED BUDGET _ MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED CM: 03/30/98 AT: 2:34 PM .■1 ARC 02 - GENERAL CORPORATE RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY27 - VEHICLE MAINTENANCE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544606 SALARIES-PUBLIC WORKS:LABOR 237,512 245,575 258,223 258,223 209,337 175,145 175,145 180,399 545100 SALARIES-OVERTIME 24,416 27,796 16,444 16,444 22,575 10,963 10,963 10,963 546100 LONGEVITY 600 1,200 1,800 1,800 0 1,400 1,400 1,400 547100 SOCIAL SECURITY 19,829 20,919 20,828 20,828 17,274 14,175 14,175 14,563 548100 HOSPITILIZATION INSURANCE 30,700 31,581 32,237 32,237 22,491 20,004 20,004 21,605 548300 LIFE INSURANCE 1,099 1,168 1,221 1,221 931 470 470 484 TOTAL PERSONAL SERVICES 314,156 328,239 330,753 330,753 272,608 222,157 222,157 229,414 CONTRACTUAL SERVICES 551120 DUES i SUBSCRIPTIONS 517 902 800 800 629 600 600 600 551150 TRAINING i INSTRUCTIONS 699 773 3,668 3,666 989 2,400 2,400 2,400 551160 EMPLOYEE RELATIONS 369 251 300 300 73 225 225 225 552330 EQUIPMENT LEASE/RENTAL PYMTS 406 463 276 276 262 350 350 350 554120 MAINTENANCE Of AUTO EQUIPMENT 69,849 50,915 60,183 60,183 48,879 37,488 37,488 37,488 554130 MAINTENANCE Of NON-AUTO EQUIP 5,749 6,487 6,500 6,500 5,151 3,000 3,000 3,000 TOTAL CONTRACTUAL SERVICES 77,588 59,792 71,727 71,727 55,983 44,063 44,063 44,063 �\ COMMODITIES 561100 AUTO EQUIP SPPLS/REPAIR PARTS 90,515 91,875 102,525 102,525 93,347 96,090 93,000 $, .0 561110 GAS, DIESEL, FUEL, it OIL 96,024 110,639 122,185 122,185 76,733 83,590 74,470 74,470 562110 OPERATIONAL SUPPLIES 14,795 12,213 15,497 15,497 12,097 9,039 9,039 9,039 564100 NON-AUTO REPAIR PARTS 42,661 34,524 46,372 46,372 33,339 31,842 28,000 28,000 564190 BALL TOOLS 2,377 2,467 5,501 5,501 3,541 5,081 2,250 2,250 564200 OPERATIONAL EQUIPMENT 0 153 0 0 0 0 0 0 564300 UNIFORM PURCHASE i REPLACEMENT 1,461 741 1,648 1,648 2,166 1,648 1,648 1,648 TOTAL COMMODITIES 247,833 252,613 293,728 293,728 221,223 227,290 208,407 208,407 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 4,902 16,847 13,259 13,259 12,223 98,399 85,000 85,000 572030 MOTOR VEHICLES 12,390 0 14,700 14,700 15,152 0 0 0 TOTAL CAPITAL QUTLAY 17,292 16,847 27,959 27,959 27,375 98,399 85,000 85,000 •'•• TOTAL EXPENSE 656,869 657,490 724,167 724,167 577,189 591,909 559,627 566,884 80 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Vehicle Maintenance Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Full Time: Division Superintendent 63 , 617 1. 0 72 45, 363 1. 0 Maintenance Supervisor 47,268 1. 0 57 33, 705 1.0 Maintenance Worker Ii 48 26,498 1. 0 Auto Mechanic 90,866 2. 0 55 64, 792 2. 0 Material Expeditor 20, 986 .5 Auto Service Attendant 35,486 1. 0 Principal Clerk 40 10, 041 .5 Total 258, 223 5.5 180, 399 5. 5 Additional Personal Service: Salaries-Overtime 16,444 10, 963 Total 16,444 10,963 Fringe Benefits: Longevity 1,800 3 .0 1, 400 3 .0 Social Security 20,828 6. 5 14, 563 6.5 Hospitilization Insurance 32,237 5. 5 21, 605 5. 5 Life Insurance 1,221 5.5 484 5. 5 Total 56, 086 38, 052 Department Total 330, 753 5.5 229, 414 5.5 Amount represents Amount represents 12 month period 8 month transitional budget amounts 8I % II i • ORTON GROVE, I • STITON YR 199: SOLID WASTE COLLECTION DEPARTMENT/ACTIVITY DESCRIPTION The Solid Waste Collection Department accounts for the cost attributed to solid waste c)lhction and disposal. This includes basic trash collection and disposal services to residents(including the curbside recycling and yard waste program)as well as the Village's participation in the Solid Waste Agency of Northern Cook County(SWANCC). SWANCC is a consortium of twenty-eight(28)municipalities formed for the purpose of providing an efficient and environmentally sound method for transporting,storing and disposing of solid waste. Most notably through a baleftll program. Various aspects of the solid waste program are detailed in each of the accounts within this fund. BUDGET COMMENTS CONTRACTUAL .RVICES • YARD WASTE PROGRAM-552100 Pursuant to State Statutes,all yard waste(including grass clippings,leaves,twigs,branches,etc)is now required to be separated from the normal trash collection stream. This program has been in effect at the Village since June 1, 1990. , The Village will continue to provide services for residents wishing to dispose of their yard waste instead of using a private landscape service or their own composting program. The cost is based on the Village paying the hauler$1 for each yard waste sticker purchased by the resident. The cost is based on an estimated 53,000 yard waste stickers sold during the budget transition year beginning May 1, 1998,and ending December 31, 1998. This appropriation reflects the discontinuance of yard waste sticker sales during the month of December. The offsetting revenue to support this program is reflected in account#441060 in the General Fund Revenue Section. $53,000 TRASH COLLECTION SERVICES -552280 The Village provides weekly garbage pick up to its residents through a written agreement with an outside contractor. The contract will expire on April 30,2000. The agreement provides for both the actual garbage pick up and its related hauling and includes regular household trash,recyclable material,and yard waste. For the fourth straight year,this account will no longer include an amount paid to the contractor for disposal of the waste to a landfill. With the opening of the Solid Waste Agency of Northern Cook County(SWANCC) "transfer" facility in March 1994, the landfill disposal costs formerly paid to the hauling contractor have been deducted from the basic rates paid and is now reflected in Account#557101 below(SWANCC tipping and disposal fees). It should be noted the cost of providing trash collection and recycling services for residential properties is financed directly through Village general revenues. There is no separate user charge billed to residents for this service. The rate paid by the Village for services rendered BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 CONTRACTUAL SERVICES $ 1, 270, 026 $ 1, 335, 915 $ 926, 315 COr21ODITIES 6 0 0 Total Approp. Request $ 1, 270, 018 $ 1, 335, 915 $ 926, 315 t!"- MORTON GROVE, IL TRANSITION YEAR 1998 • for the collection of solid waste is adjusted on a yearly basis according to a Consumer Price Index(CPI) factor. Therefore,the collection rate for garbage pick-up and hauling during the budget transition year period beginning May 1, 1998,and ending December 31, 1998,will increase due to an increase in the CPI(All Urban Chicago) for the prior calendar year. The decrease in the appropriation reflects collection rates for the eight month budget transition year. A summary of the rates budgeted and the number of units served is listed in the following tables for single-family and multi-family households. FISCAL YEAR # OF UNITS MONTHLY RATE TOTAL ANNUAL 5-12/98 (s) 7, 113 5 .71 $ 324, 925 (m) 868 5 . 51 38,260 Trash Collection excess- 9, 000 @ $ . 70 6. 300 * (stickers) Total Transition Year Costs Projected 369 .485 1997-98 (s) 7, 113 5 .57 $ 475, 428 (m) • 868 5 . 38 56, 040 Trash Collection excess-13 , 000 @ $ . 70 9. 100 * (stickers) Total Annual Costs Projected 1997-98 54Q, 5 68 1996-97 (s) 7, 083 5 . 35 $ 454, 700 (m) 890 5 . 33 57, 000 Trash Collection excess-14, 000 @ $1 . 30 18. 200 * (stickers) Total Annual Costs Projected 1996-97 1995-96 (s) 7, 077 5 .26 $ 446, 700 "' (m) 804 5 .24 50, 555 Trash Collection excess-14 , 000 @ $1 .30 18.200 * (stickers) Total Annual Costs Projected 1995-96 515 . 455 1994-95 (s) 7, 077 5 .26 $ 446, 700 (m) 804 5 . 24 50, 555 Trash Collection excess-12 , 000 @ $ 1 . 30 X15. 600 * (stickers) (s) 1113 units @ $ 5 . 71 x 8 mo $324, 925 (m) 868 units @ $ 5 . 51 x 8 mo 38, 260 Trash Coll . excess - 9, 000 @ . 70 6, 300 CURBSIDE RECYCLING PROGRAM-552300 The Village will continue with its successful and expanded recycling program(first implemented in June, 1992) into the budget transition year beginning May 1, 1998,and ending December 31, 1998. The rate paid by the Village for the collection and hauling of recycling material is adjusted on a yearly basis according to a Consumer Price Index(CPI) factor. Therefore,the collection rate for regular pick-up and hauling will increase slightly due to an increase in the CPI (All Urban Chicago)for the prior calendar year. The decrease in the appropriation reflects rates for the eight month budget transition year. --r fir. Page �-41, gem 83 MORTON GROVE, IL TRANSITION YEAR 1998 (s) 7113 units @$2.40/mo $136,570 (m) 868 units @$ 1.25/mo 8 680 TOTAL $145,250 SWANCC TIPPThIGLDISPOSAL_FEES-557101 The Solid Waste Agency of Northern Cook County(SWANCC)has been established as a result of an intergovernmental agreement to provide efficient and environmentally sound disposal of municipal waste. Effective March I, 1994,all Village non-recyclable/non-landscape waste began delivery to a transfer station in Wheeling Township constructed by SWANCC. As discussed above,the cost formally paid to the hauler for final processing and disposal of trash is no longer included in the cost recognized in A/C # 552200. Instead, a monthly amount is paid to SWANCC under a project use agreement based upon the estimated amount of trash delivered to the transfer station. At the end of each year,there will be a"true up"comparing the estimate in which the Village was billed and the actual trash delivered. The amount projected for the budget transition period beginning May 1, 1998,and ending December 31, 1998,is based on an estimated 640 tons per month(up from the 603 tons per month used for the entire 1997/98 fiscal year)at$44/ton(the same amount used in the 1997/98 fiscal year. The 640 ton per month estimate is based on a 12 month average. While the Village averages more tons per month during the budget transition period of May 1, 1998,through December 31, 1998, SWANCC bases its fees to the Village on an entire 12 month fiscal year period. Therefore,the 640 tons per month estimate is based on a 12 month period. The$44.00 amount is only attributed to the operating and maintenance costs of the transfer station,with the Village's share of the debt issued by SWANCC as discussed in account#557105 below. • $225,280 SWANCC DEBT CONTRIBUTION-557105 SWANCC members are required to make debt service fee payments to pay for its share of SWANCC's debt service issuance used for the balefill project. The$44.00 listed above is primarily designated for the operation and maintenance of the transfer station only and does not include debt service costs. The debt was issued originally for both the balefill site and the transfer station and was originally envisioned to be financed through revenues generated from fees for solid waste disposal. The debt service,however,has decreased from last year's$27.99 per ton level to$26.03 per ton this budget transition year beginning May I, 1998 and ending December 31, 1998. The decrease is attributable to an increase in the tonnage of waste disposed and SWANCC having nearly satisfied an 18 percent debt service surcharge as required in the project use agreement. Therefore,the decrease in the appropriation reflects a debt service payment based on an annual projection of 7680 tons disposed and is prorated for the eight month budget transition year. The breakdown is as follows: $133,300 SoMMonrTTES PURCHASE OF GARBAGE FRAMES/BAGS -564330 The Village provides residents with garbage bags and frames at a nominal cost. The Village essentially"breaks even" for selling these items to residents, and therefore,no expenditure or revenue is appropriated for the account this year. 4 fr--� Page �� V 84 MORTON GROVE, IL TRANSITION YEAR 1998 PURCHASE OF RECYCLING BINS -564333 The Village provides recycling bins to its residents at a nominal cost. The Village essentially"breaks even"on the sale of the bins and therefore,no expenditure or revenue is appropriated for this account. r p VILLAGE OF MORTON GROVE ADOPTED BUDGET NAY-DECEMBER, 1998 TRAMSITIONAL BUDGET DETAIL PRINTED ml: 03/30/98 AT: 2:34 PM "-RAD 02 - GENERAL CORPORATE RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY19 - SOLID WASTE COLLECTION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552100 YARD WASTE PROOGN 64,190 60,102 62,000 62,000 52,515 53,000 53,000 53,000 552280 TRASH COLLECTION SERVICES 517,293 529,756 520,490 520,490 444,868 369,485 369,485 369,485 552300 CURBSIDE RECYCLING PROGRAM 226,768 230,528 232,625 232,625 181,859 145,250 145,250 145,250 557101 SWANCC TIPPING/DISPOSAL FEES 285,382 297,959 318,400 318,400 288,033 225,280 225,280 225,280 557105 SWANCC DEBT CONTRIBUTION 0 151,682 202,400 202,400 183,187 133,300 133,300 133,300 TOTAL CONTRACTUAL SERVICES . 1,093,633 1,270,026 1,335,915 1,335,915 1,150,462 926,315 926,315 926,315 COMOD IT IES 564330 PURCHASE OF GARBAGE FRAMES/BAGS 94 509 0 0 733 0 0 0 564333 PURCHASE OF RECYCLING BINS 50 517- 0 0 667- 0 0 0 TOTAL.COMIODITIES 144 8- 0 0 66 0 0 0 ••" TOTAL EXPENSE 1,093,777 1,270,018 1,335,915 1,335,915 1,150,528 926,315 926,315 926,315 86 Mkt ORTON GROVE, I liq4 • SITION YR 199*' DEPT OF HEALTH/HUMAN SERVICES DEPARTMEIVTIAQIVITY DESCRIPTION In the preamble to the constitution of the World Health Organization,health is defined as "a site of complete physical, mental and social well-being and not merely the absence of disease or infirmity". The primary goal of the Health& Human Services Department is to maintain and promote health by applying technical knowledge to the solution of problems of a sanitary or environmental nature and to develop programs and procedures to control those factors in our physical environment which exercised an effect on our health,development and survival. Such efforts,when carried out by an organization for the benefit of a community,are known as public health work. This does not exclude the type of work done by charitable organizations. Such curative activities that are carried on at public expense are not excluded from public health work. BUDGET COMMENTS CONTRACTUAL SERVICES MILEAGE ALLOWANCE-551110 Reimburse the administrative aide and the family services director for the use of their private automobiles. $200 DUES it SUBSCRIPTIONS - 551120 Membership in professional organizations and subscriptions to periodicals: These items are primarily related to environmental health and food protection. Sanitarians are required to be registered by the State of Illinois Department of Professional Registration. Nat'l Environmental Health Assoc. $68 II. Environmental Health Assoc(2) 80 Harvard Medical Health Letter 24 Pioneer Press 19 Lerner Publications 17 Nutrition Action Health Letter 15 Mayo Clinic Health Letter 24 TOTAL $247 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 220, 090 $ 228, 081 $ 157, 140 CONTRACTUAL SERVICES 8, 017 7, 597 6, 297 COMMODITIES 2, 090 1,700 1, 170 CAPITAL OUTLAY 1, 489 2, 125 0 Total Approp. Request $ 231, 686 $ 239, 503 $ 164, 607 41--41 ram r--�V 87 MORTON GROVE, IL TRANSITION YEAR 1998 MEETINGS&CONFERENCES -551130 Attendance at professional seminars required to maintain registration as sanitarian(state)and environmental health practitioner(national)for the Department Director and the Sanitarian. This year's national conference is being held in Las Vegas NV. The national conference for the Family Services Director is being held in Northern Illinois. NEHA Educat'1 Conf. Las Vegas,NV $1,700 Nat'l Clinical Soc. Workers Conf 254 TOTAL $2,450 TRAINING& INSTRUCTIONS-551150 Four hours in-house training on WordPerfect 6.0 to complete the classes the Administrative Aide took last year. $200 MAINTENANCE OF NON-AUTO EOUIP-554130 Repair and maintenance of computers,word processors and other office equipment. $200 COUNSELING& SOCIAL SERYLCES -555120 Funds provided to Turning Point Behavioral Center to support their programs. Each year 15 to 16 percent of Orchards clients come from Morton Grove. The majority of cases are self-referred,20%are referred from the state mental health system. In addition to Orchard's counseling and psychotherapy programs,residents also participate in psychosocial rehabilitation and day treatment services,transitional living program,early years-early intervention program and the 24 hr. emergency/crisis intervention service. $3,000 COMMODITIES OPERATIONAL SUPPLIES - 562110 Office supplies and misc. items needed to operate the department on a day-to-day basis. This account funds all the daily office needs of all personnel in the department. $800 MEDICAL SUPPLIES -562190 Supplies and vaccines for diabetes screening and immunization clinics. In 1997,332 blood pressure screenings,681 cholesterol screenings, 333 diabetes screenngs and 7 colorectal screenings were given. A total of 984 fir—, Page ni 8 8 MORTON GROVE, IL TRANSITION YEAR 1998 immunizations were administered. Voluntary donations for the clinics and direct payments to the vendor for the immunization clinics have always exceeded costs for these programs. $100 BLOOD PROGRAM EXPENSES - 564385 General supplies,printing and mailings,awards,promotion and solicitation in support of the blood program. $270 • • 4- Page i� e 89 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED CM: 03/30/98 AT: 2:34 PM - FUIC 02 - GENERAL CORPORATE RESP. DIVISION 60 - HEALTH DEPARTMENT SUB-DEPT/ACTIVITY20 - HEALTH & HUMAN SERVICES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-98 97-98 ' 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 62,406 63,705 67,741 67,741 58,723 46,898 46,898 48,305 544612 SALARY-SANITARIAN 38,044 41,057 41,973 41,973 35,559 29,057 29,057 29,929 544613 SALARY-FAMILY COUICELOR 41,158 43,587 43,669 43,669 36,991 30,231 30,231 31,138 544618 SALARY-BLOOD PROGRAM WORDINTR 4,050 4,182 4,263 4,263 3,596 2,842 2,842 2,927 544710 SALARIES-SECRETARIAL 33,764 33,647 35,121 35,121 30,090 24,314 24,314 25,043 546100 LONGEVITY 1,700 1,700 2,300 2,300 0 1,533 1,533 1,533 547100 SOCIAL SECURITY 13,623 14,022 14,369 14,369 12,057 10,076 10,076 10,288 548100 HOSPITILIZATION INSURANCE 17,124 17,330 17,756 17,756 12,841 11,838 11,838 12,786 548300 LIFE INSURANCE 821 861 889 889 695 351 351 361 TOTAL PERSONAL SERVICES 212,691 220,090 228,081 228,081 190,552 157,140 157,140 162,310 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 68 240 300 300 72 200 200 200 551120 DUES B SUBSCRIPTIONS 313 357 897 897 307 247 247 247 551130 MEETINGS B CONFERENCES 70 853 2,900 2,900 171 2,450 2,450 2,450 551150 TRAINING & INSTRUCTIONS 0 0 0 0 0 200 200 200 552110 PROFESSIONAL SERVICES 5,113 3,380 0 0 0 0 0 ^..%0 552170 PROGRAMING & SOFTWARE FEES 0 96 0 0 0 0 0 ' 554130 MAINTENANCE OF NON-AUTO EQUIP 0 90 500 500 0 200 200 _JO 555120 COUNSELING & SOCIAL SERVICES 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 TOTAL CONTRACTUAL SERVICES 8,564 8,017 7,597 7,597 3,550 6,297 6,297 6,297 CCMIOD IT IES 562110 OPERATIONAL SUPPLIES 1,382 972 1,200 1,200 1,125 800 800 800 562190 MEDICAL SUPPLIES 2,538- 590 100 100 223 100 100 100 564385 BLOOD PROGRAM EXPENSES 336 528 400 400 308 270 270 270 TOTAL COMDDITIES 820- 2,090 1,700 1,700 1,656 1,170 1,170 1,170 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 0 1,489 1,825 1,825 2,529 0 0 0 572040 FURNITURE & FIXTURES 0 0 300 300 0 0 0 0 TOTAL CAPITAL OUTLAY 0 1,489 2,125 2,125 2,529 0 0 0 •`" TOTAL EXPENSE 220,435 231,686 239,503 239,503 198,287 164,607 164,607 169,777 -..1 90 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Health & Human Services DepartmTransitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Full Time: Director Of Health & Human Ser 67,741 1.0 48, 305 1.0 Sanitarian 41,973 1. 0 51 29, 929 1.0 Director/Family Services 43, 669 1. 0 57 31, 138 1.0 Administrative Aide/Secretary 35, 121 1.0 42 25, 043 1.0 Total 188,504 4.0 134,415 4.0 Part Time: Blood Program Coordinator 4,263 1. 0 2, 927 1. 0 Total 4,263 1. 0 2, 927 1.0 Fringe Benefits: Longevity 2 ,300 2. 0 1,533 2.0 Social Security 14,369 5.0 10,288 5.0 Hospitilization Insurance 17,756 4.0 12,786 4.0 Life Insurance 889 4. 0 361 4.0 Total 35, 314 24,968 Department Total 228, 081 5.0 162, 310 5.0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 91 -a � ll ORTON GROVE, SMON YR 199: DEPT OF H & H-SENIOR SERVICES DEPARTMENT/ACTIVITY DESCRIPTION Provide a comprehensive array of assistance to Morton Grove's senior citizen population,in order to enhance this group's independent existence,community involvement and quality of life during their later years. BUDGET COMMENT CONTRACTUAL SERVICES MILEAGE ALLOWANCE -551110 Pays for staffs(assist. dir.,nurse&outreach workers)personal car usage for work related transportation needs. Also,reimbursement for mileage utilized by meals-on-wheels volunteers in delivery of meals to homebound residents. $400 • DUES& SUBSCRIPTIONS - 551120 Membership in the Mid-America Congress on Aging(annual membership), a professional gerontological association of workers in the field of aging located in the mid-western states. $33 MEETINGS&CONFERENCES-551130 Conference of the Mid-America Congress on Aging(annual conference). For 1998,this conference will be held in a Midwest city. Lodging: 3 nights @$90($270); transportation(airfare): $190; conference registration: $100; per diem: four days @$60($240). $533 POSTAGE& METER RENTAL-552120 As of 5/1/96,the Morton Grove Park District has assumed this annual cost of approximately$540. BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 121, 950 $ 124,270 $ 88, 075 CONTRACTUAL SERVICES 25,220 24, 775 16, 933 COMMODITIES 1, 174 2, 000 1, 333 Total Approp. Request $ 148, 344 $ 151, 045 $ 106, 341 Page '-■ris MORTON GROVE, IL TRANSITION YEAR 1998 PRINTING& Pi I RING- 552130 Cost of providing brochures on services,benefits and programs available to Morton Grove senior citizens. $100 SENIOR CITIZEN CAB FARES-555100 Cost of the Village's subsidy to the discount cab fare program through the American Taxi Company. The Village presently pays$2.25 for each ride taken by a senior citizen rider. $2,667 PARK DISTRICT SENIOR SERVICES- 555130 Grant to the Morton Grove Park District for senior citizen recreational programs. $13,200 MEALS ON WHEELS-555160 Provides home delivered meals to seniors or others incapable of preparing their own meals. Participants are expected to pay for this service and therefore no amount is proposed for appropriation. COMMODITIF„S OPERATIONAL SUPPLIES -562110 Miscellaneous supplies to operate the senior center and senior services on a daily basis. Items such as disposable dinnerware,paper goods,refreshments for meetings,training materials,promotional materials, seasonal decorations, cleaning supplies,miscellaneous program supplements,etc. $1,333 I" . Page ---10 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM -•'TINID 02 - GENERAL CORPORATE RESP. DIVISION 60 - HEALTH DEPARTMENT SUB-DEPT/ACTIVITY21 - SENIOR SERVICES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544430 SALARY-ASST DEPT DIRECTOR 47,439 48,966 51,165 51,165 44,089 35,421 35,421 36,483 544633 SALARIES-SENIOR CITIZEN SERVICES 52,041 56,955 57,002 57,002 41,423 41,607 41,607 42,463 545100 SALARIES-OVERTIME 0 167 0 0 0 0 0 0 546100 LONGEVITY 900 900 900 900 0 600 600 600 547100 SOCIAL SECURITY 7,676 8,313 8,286 8,286 6,639 5,902 5,902 6,045 548100 HOSPITILIZATIGR INSURANCE 6,209 6,412 6,674 6,674 4,615 4,450 4,450 4,806 548300 LIFE INSURANCE 220 238 243 243 192 95 95 98 TOTAL PERSONAL SERVICES 114,485 121,950 124,270 124,270 96,958 88,075 88,075 90,495 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 692 461 600 600 197 400 400 400 551120 DUES i SUBSCRIPTIONS 81 100 SO 50 50 33 33 33 551130 MEETINGS i CONFERENCES 750 887 800 800 501 533 533 .533 552120 POSTAGE i.METER RENTAL 391 0 0 0 0 0 0 0 552130 PRINTING i PUBLISHING 0 125 150 150 152 100 100 100 555100 SENIOR CITIZEN CAB FARES 4,348 4,542 3,375 3,375 3,321 2,667 2,667 2,667 555120 COUNSELING i SOCIAL SERVICES 8,476 0 0 0 0 0 0 0 15130 PARK DISTRICT SENIOR SERVICES 19,60 19,500 19,800 19,800 19,800 13,200 13,200 13,200 \-4i5160 MEALS ON WHEELS 901- 395- 0 0 940- 0 0 0 TOTAL CONTRACTUAL SERVICES 33,088 25,220 24,775 24,775 23,081 16,933 16,933 16,933 C0NCO IT IES 562110 OPERATIONAL SUPPLIES 727 1,174 2,000 2,000 1,679 1,333 1,333 1,333 TOTAL COMMODITIES 727 1,174 2,000 2,000 1,679 1,333 1,333 1,333 •i'* TOTAL EXPENSE 148,301 148,344 151,045 151,045 121,718 106,341 106,341 108,761 94 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Senior Services Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary NuT� Full Time: Assistant Department Director 51, 165 1.0 61 36,483 1.0 Total 51, 165 1. 0 36,483 1.0 Part Time: Senior Info/Referral Officer 7,800 1. 0 4, 140 1.0 Senior Outreach Worker 12, 315 3 .0 8, 128 3.0 Seniortran Driver 22,879 5. 0 16,734 6.0 Visiting Nurse 14, 008 1.0 10,545 1.0 Custodian 2,916 1.0 Total 57,002 10. 0 42,463 12.0 Fringe Benefits: Longevity 900 1.0 600 1.0 Social Security 8, 286 2.0 6, 045 13 .0 Hospitilization Insurance 6,674 1.0 4,806 1.0 Life Insurance 243 1. 0 98 1.0 Total 16, 103 11, 549 Department Total 124,270 11. 0 90, 495 13 .0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 95 , 1101144 .44"ORTON GROVE, 1 SITION YR 199S DEPT OF COMMUNITY DEVELOPMENT DEPARTMENT/ACTIVITY DESCRIPTION The Department of Community Development's primary mission is the identification and only is of community needs and desires as related to physical,social,and economic development. To accomplish this mission,the following goals are established: 1. Assist elected and appointed officials in reviewing development alternatives available. 2. Assist community residents and businesses in the resolution of development issues. 3. Define issues which are anticipated to be confronted by the Village in the future, and recommend actions to address them. 4. Promote Village development activities through intra-and inter-governmental coordination and cooperation. 5. Maintain development policies and procedures consistent with overall Village goals and policies and national • standards. BUDGET COMMENT CONTRACTUAL SERVICES MILEAGE ALLOWANCE-551110 Land use surveys,zoning administration,public improvement projects, and housing rehabilitation projects will periodically require the department's staff to use their personal vehicles in completing Village business. It is estimated that vehicle usage will not exceed 500 miles. $160 DUES & SUBSCRIPTIONS -551120 Included are membership fees for full-time staff in professional organizations related to planning,housing,information systems,and engineering;subscriptions to zoning periodicals of direct interest to the operation of the department including planning,housing rehabilitation,and computer operations. BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 259, 453 $ 300, 374 $ 211, 720 CONTRACTUAL SERVICES 65, 482 167, 607 99, 070 COMMODITIES 3, 399 3,220 2, 410 CAPITAL OUTLAY 3, 361 9, 950 3, 700 INTERFUND TRANSFERS 0 3, 991 3, 000 • Total Approp. Request $ 331, 695 $ 485, 142 $ 319, 900 01—` Page a 96 sq MORTON GROVE, IL TRANSITION YEAR 1998 Membership Fees: Am. Inst. of Cert. Planners(2) 500 Nat. Assoc. of Hsg.&Redev. Officials 125 Amer. Society of Civil Engineers 170 Urban&Regional Info. Systems Assoc 60 • Subscriptions: PI. Advisory Service 500 Zoning News 50 Land Use Law and Zoning Digest 300 PC Magazine 60 Micro station Manager 50 Geo. Info. Systems G4 TOTAL $1,875 MEETINGS& CONFERENCES -551130 Includes the cost of attendance at meetings and conferences which are sponsored by professional societies,dealing with subject matter of direct applicability to the operations of the department. Am. Pl. Assn. Midwest Regional Conference- 1998 -Indianapolis 800 Am. Pl. Assn. Illinois Chapter Meeting- 1998 - Starved Rock 300 "'1 GIS in Illinois, 1998 Conference 300 TOTAL $1,400 TRAINING&INSTRUCTIONS -551150 Computer training is necessary for department staff to most fully utilize and support the software used in the CAD/GIS system. Trained Intergraph personnel will provide forty(40)hours of advanced instructions in the maintenance of MS Windows NT 3.51 software for one(1)staff person. These sessions are designed to increase the staffs knowledge and experience with a very complex program. The American Society of Civil Engineers class on Construction Project Administration and Claims Avoidance was selected to provide additional training to the Engineer Assistant. The Administrator reduced the account during the budget review process. PROFESSIONAL SERVICES -552110 The Village of Morton Grove completed a comprehensive plan in 1979. Although the plan was not adopted, it has been used to direct physical improvements in the community, including redevelopment in the commercial and industrial areas of the community. It is appropriate to revisit the recommendations made in the 1979 plan since significant changes have been experienced both physically and culturally during the intervening period. The Village is experiencing a renaissance through redevelopment, and a primary thrust of the comprehensive plan update is the identification of priority redevelopment areas for detailed analysis and implementation recommendation. It is anticipated Department staff will be active participants in this effort;however,the consultant has been contracted to provide expertise in community visioning and redevelopment area implementation strategies. The consulting contract was executed in January 1998 with the project anticipated to be completed by December 1998. We had originally Page -- �� MORTON GROVE, IL TRANSITION YEAR 1998 budgeted$100,000 during the 1997-98 fiscal year. It is anticipated$20,000 of professional services will be incurred by April 1998. During the budget review process,it was estimated another$50,000 of professional services would be incurred during the transitional period--with the$30,000 balance to be incurred during the 1999 calender year. $50,000 PRINTING& PUBLISHING- 552130 All printing necessary for department activities is included in this account. Revisions to zoning district boundaries require the Zoning Map be reprinted this fiscal year. $400 ENGINEERING SERVICES - 552140 Village staff is capable of handling day-to-day engineering related activities rather than relying on consultant staff, however,use of an independent consultant provides the breadth of expertise necessary to deal with the variety of engineering issues in the Village. Specific activities which have required assistance from the consultant engineer during the past fiscal year include Traffic Safety Commission issue analysis,review of private development plans (Battista,Lochner,Eli and Bar Subdivisions; Regis Technology; Walgreens; Avon Parking Lot; Schutz International; Rich Products;ABT Parking Lot; St. Luke's Parking Lot; Delaine Farm),review of plans and proposals for government agency sponsored projects(Church/Beckwith Restoration; local street lighting; local street resurfacing;water main extensions; Lyons Street and Fernald Avenue Reconstruction;and storm drainage issues including South Park,Greenwood/OlcottfOsceola,First National Bank Parking Lot, Harlem-Dempster Shopping Center),ordinance review(Tower&Antenna Ordinance),and special projects assigned by the Village(Lincoln Avenue Document Review,VAMSTD Detention Pond,Lehigh Avenue Construction Inspection,Dempster Street Pavement Maintenance, and sewer flow data analysis). The requested increase in budget for general engineering services relates to the activity levels experienced in Fiscal Year 1997-1998. The Administrator reduced the account during the budget review process. $33,000 PROGRAMMING&MEDIALEIEELjaVEI The installation of a CAD/GIS System will benefit all Village departments in retrieving,processing,and storing geographically based data. Included in this budget is the installation and set-up of the software required for the computers to be purchased for the Director of Community Development and the Finance Department. Experience with these programs has shown the need for assistance and support with computer software critical to operations within each department. A software upgrade for the Engineer Assistant is identified. Software maintenance and support programs including telephone support when problems with the software are encountered comprise the remainder of the budget request. The account was reduced by the Administrator during the budget review process. GIS Coordinator 3,600 Query Stations Software Maintenance(3) 3.500 TOTAL $7,100 Page �1 98 MORTON GROVE, IL TRANSITION YEAR 1998 MAINTENANCE OF NON-A 1'1� O EOUIP-554130 The Department has purchased or is responsible for various equipment items which must be maintained to ensure performance and longevity. Included in the equipment to be maintained are general office equipment(copy machine, computer,laser jet printer,pagers)and equipment related to the technical functions of the Department CAD/GIS computers,plotter,blueprint machine,traffic counters, flow monitoring equipment). During'the budget review process,the flow monitoring equipment was moved out of the Community Development Department and made a part of the Sewer Department(Water/Sewa Fund).. Flow Monitoring Equipment $ 0 Traffic Counting Equipment 600 Diazit Dart 130 Blueprint Machine 250 Konica 1790 Copier 500 GIS Computer(TD2) 1,000 HP650C Plotter 560 Pagers(2) 75 HP Printer(4MV) 151 TOTAL $3,535 SOMMODITIES OPERATIONAL SUPPLIES -562110 This account provides supplies for the traffic-counting program,engineering surveying,and materials necessary to other department operations. Accessories and supplies for the Optical Transit(stakes,linker rod),construction inspection(spray paint,field books,safety vests),traffic counting(batteries,tapes,and ribbons),CAD/GIS operations(plotter paper,pens,mylar)and blueprint supplies are purchased through this account. The cost of conversion of GIS data to compact disk will provide current information for use by the Public Works and Fire Department. This will provide an automatic backup of GIS files on a monthly basis,and provide a secure and reliable method of transferring data to remote locations. This cost is significantly reduced from previous years estimates since CD writer has been purchased. Traffic counting supplies $400 Surveying supplies 50 Construction inspection supplies 100 Cad/gis supplies 900 Misc. Operational supplies 144 TOTAL $1,550 PHOTO SUPPLIES -562120 The physical nature of improvements supports documentation by photographs. This allows auditors from the county, state,or federal government to review rehabilitation projects both before and after the improvements have taken place. Photographs also support claims or demands made by the Village against contractors whose performance is unacceptable. $60 asonst Page — $ 99 MORTON GROVE, IL TRANSITION YEAR 1998 OFFICE SUPPLIES -562180 All miscellaneous supplies consumed in the ordinary operation of any office are covered by this account...pens, pencils,tape,paper,paper clips, and file folders. Copy machine toner and paper are supplies purchased through this account but shared by other Village departments. $800 S'APITAL OUTLAY MACHINERY&EOUIPMENT-572010 The computer equipment will continue the implementation of the CAD/GIS System which was approved in the 1994-1995 Budget. Two(2)computers(Pentium II processor,233 MHz)with four(4)gigabyte hard drives and seventeen(17)inch monitors will be purchased for placement in the Finance Department and at the Community Development Director's desk. The purchase of four(4)new traffic counters will allow for more complete information being gathered in support of Traffic Safety Commission and the Comprehensive Plan update. The new counters provide an indication of the number,type,and speed of the vehicle passing the counter. This information would otherwise be available only if a staff person was to undertake a hand count. The Administrator reduced the account during the normal review process. GIS System Equipment: Computer—233 MHZ,4.0 gb had drive, CD ROM& maws(2) Uniotaruptable perm supply(2) Netwadt cads ad cable Traffic Counter Equipment: Traffic Counters(4) 2,800 Computer Software and Module 22Q TOTAL !3",700 INTERFUND TRANSFERS TRANSFERS TO CDBG FUND-811030 Transfer to the Community Development Block Grant Fund necessary to fund the difference between personnel costs projected to support residential rehabilitation projects and the amount available through the Block Grant program. $3,000 nowt era-, Page �� rem 100 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM r\ FUND 02 - GENERAL CORPORATE RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY22 - COMMUNITY DEVELOPMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 65,884 68,718 71,868 71,868 61,808 49,755 49,755 51,248 544435 SALARY-PLANNER 0 16,638 36,540 36,540 28,772 26,844 26,844 27,650 544651 SALARIES-ENGINEERS 94,780 101,401 106,484 106,484 89,762 74,470 74,470 76,704 544657 SALARY-INTERN 3,146 3,248 4,035 4,035 2,801 4,420 4,420 4,420 544710 SALARIES-SECRETARIAL 34,676 34,097 35,855 35,855 31,074 25,205 25,205 25,961 546100 LONGEVITY 900 900 1,200 1,200 0 800 800 800 547100 SOCIAL SECURITY 14,315 16,157 18,779 18,779 15,257 13,468 13,468 13,772 548100 NOSPITILIZATION INSURANCE 21,595 17,330 24,430 24,430 14,127 16,288 16,288 17,592 548300 LIFE INSURANCE 903 964 1,183 1,183 862 470 470 486 TOTAL PERSONAL SERVICES 236,200 259,453 300,374 300,374 244,463 211,720 211,720 218,633 CONTRACTUAL SERVICES 551110 MILEAGE ALLOWANCE 0 17 155 155 0 160 160 160 551120 DUES i SUBSCRIPTIONS 1,487 1,559 1,510 1,510 1,474 1,875 1,875 1,875 551130 MEETINGS I CONFERENCES 183 1,417 2,170 2,170 1,125 1,400 1,400 1,400 551150 TRAINING i INSTRUCTIONS 2,875 1,850 3,675 3,675 900 2,575 0 0 552110 PROFESSIONAL SERVICES 0 0 100,010 100,000 9,970 80,000 50,000 SQ,AQQ 552130 PRINTING i PUBLISHING 91 160 500 500 0 400 400 552140 ENGINEERING SERVICES 47,224 50,790 48,000 48,000 31,896 36,000 33,000 33,..4 552170 PROGRAMMING i SOFTWARE FEES 6,267 7,486 8,250 8,250 4,736 14,850 7,100 7,100 554130 MAINTENANCE OF NON-AUTO EQUIP 1,802 2,202 3,347 3,347 2,491 5,135 5,135 3,535 TOTAL CONTRACTUAL SERVICES 59,929 65,482 167,607 167,607 52,592 142,395 99,070 97,470 COMODITIES 562110 OPERATIONAL SUPPLIES 2,152 2,333 1,900 1,900 904 1,550 1,550 1,550 562120 PHOTO SUPPLIES 56 149 120 120 4 60 60 60 562180 OFFICE SUPPLIES 873 917 1,200 1,200 1,075 800 800 800 TOTAL COMMODITIES 3,081 3,399 3,220 3,220 1,983 2,410 2,410 2,410 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 12,986 3,361 9,950 9,950 9,435 10,800 3,700 3,700 572040 FURNITURE i FIXTURES 603 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 13,589 3,361 9,950 9,950 9,435 10,800 3,700 3,700 INTERFUNO TRANSFERS 811030 TRANSFERS TO CDSG FUND 0 0 3,991 3,991 0 3,000 3,000 3,000 TOTAL INTERFUD TRANSFERS 0 0 3,991 3,991 0 3,000 3,000 3,000 4"""" TOTAL EXPENSE 312,799 331,695 485,142 485,142 308,473 370,325 319,900 325,213 101 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Community Development DepartmenTransitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Full Time: Director Of Community Develop. 71,868 1. 0 51,248 1. 0 Assistant Engineer 54,296 1. 0 67 39,491 1.0 Engineering Drafting Tchncian. 52, 188 1.0 62 37, 213 1. 0 Planner 36,540 1.0 57 27, 650 1. 0 Administrative Aide/Secretary 35, 121 1. 0 42 25, 043 1. 0 Total 250, 013 5. 0 180, 645 5. 0 Part Time: Intern 4, 035 1.0 4, 420 1.0 Administrative Aide/Secretary 734 1.0 918 1.0 Total 4,769 2. 0 5,338 2.0 Fringe Benefits: Longevity 1, 200 1.0 800 1.0 Social Security 18,779 6.0 13 ,772 7.0 Hospitilization Insurance 24,430 5.0 17, 592 5.0 Life Insurance 1, 183 5. 0 486 5.0 Total 45, 592 32 , 650 Department Total 300, 374 7. 0 218 , 633 7.0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 102 ORTON GROVE, IL . SITION YR 199: BLDG DEPT-CODE ENFORCEMENT DEPARTMENT/ACTIVITY DESCRIPTION The mission of Building Dept-Code Enforcement is to assure property and structures are developed and constructed to the standards of Village building and zoning ordinances; and to coordinate activities of the Executive Safety Committee for Village owned properties. BUDGET COMMENTS fONTRACTIIAI.SERVICES DUES& SUBSCRIIPTIONS - 551120 Memberships in professional organizations,and subscriptions to technical publications necessary to stay proficient and up-to-date with current construction practices. BOCA $120 Suburban Building Officials 40 Northwest Building Officials 40 Intl Assoc. Electrical Inspectors 40 Illinois Plumbing Inspectors Assoc 30 Technical Handbooks/Journals 2212 TOTAL $470 MEETINGS&CONFERENCES -551130 Attendance at various professional conferences and seminars to keep the code enforcement staff up-to-date with current construction techniques. The Deputy Building Commissioner attends the annual BOCA conference. The Building Commissioner is currently Chairman of the National Fire Protection Association's Technical Correlating Committee on Flammable&Combustible Liquids. NFPA Committee meetings -TBA 1,300 NWBOC Monthly Meeting 96 Various Technical Seminars ZQQ TOTAL $1,596 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES S 209, 661 S 219, 041 S 151, 429 CONTRACTUAL SERVICES 9, 302 10, 520 4, 676 COMMODITIES 808 1, 550 670 Total Approp. Request $ 219, 770 S 231, 111 S 156, 775 fer--- rage �� 103 MORTON GROVE, IL TRANSITION YEAR 1998 pRINTTNG&PUBLISHING- 552130 Cost of printing various forms and support materials. Included in these costs are permit window cards,inspection report forms,elevator certificates,and citation books. $250 ENGINEERING SERVICES -552140 Services are necessary to review structural engineering design of large and/or complex buildings,including field inspection. We recoup this expense as part of the building permit fee. $1,300 PROGRAMMING& SOFTWARE FEES - 552170 File conversion fee for A.E.K. upgrade to the open workshop version of the building department software which is scheduled to occur in November 1998. The Administrator reduced the account during the budget review process. $460 MICROFILMING SERVICES -552180 Costs related to outside filming of oversized documents and plans;developing costs for documents filmed in-house for Building Dept,Zoning Board of Appeals, and Plan Commission. $200 MAINTENANCE OF NON-AUTO EOUIP- 554130 Cost of service and repairs for typewriters,microfilm equipment,mobile radio,and computers. Rental fee for two numeric pagers used by inspectional staff. Rental fee-2 pagers $50 Equipment repairs 350 TOTAL $400 COMMODITIES OPERATIONAL SUPPLIES - 562110 Annual fee for Sidwell Company updates to the Village real estate maps which include information pertaining to subdivisions, rights-of-way, lot boundaries, and real estate property index numbers as recorded with Cook County. Also included are microfilm and nonstationery supplies needed to operate the building department. fie—� Page �� . 104 MORTON GROVE, IL TRANSITION YEAR 1998 Sidwell subs. to update PIN maps $100 Other Supplies 200 TOTAL $300 PHOTO SUPPLIES-562120 Photographic film and developing used for documentation in court cases. $100 OFFICE SUPPLIES-562180 Purchase of general office and secretarial supplies. $270 � . Page 105 VILLAGE OF NORTON GROW ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BEGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM ' 1 FAD 02 - GENERAL CORPORATE RESP. DIVISION 80 - BUILDING DEPARTMENT SUB-DEPT/ACTIVITY23 - CODE ENFORCEMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSC AL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 61,671 65,508 68,277 68,277 59,206 47,269 47,269 48,687 544636 SALARIES-BUILDING DEPARTMENT 61,303 66,117 67,786 67,786 58,365 41,58 41,525 42,771 544660 SALARY-CODE ENFORCEMENT OFFCR 13,804 13,304 16,133 16,133 11,504 12,110 12,110 12,350 544710 SALARIES-SECRETARIAL - 35,505 32,759 33,757 33,757 28,614 23,837 23,837 24,552 546100 LONGEVITY 2,100 2,600 2,900 2,900 0 1,933 1,933 1,933 547100 SOCIAL SECURITY 12,515 13,381 13,911 13,911 11,557 9,459 9,459 9,644 548100 NOSPITILIZATION INSURANCE 16,589 15,290 15,552 15,552 11,189 10,369 10,369 11,199 548300 LIFE INSURANCE 694 703 725 725 568 285 285 293 TOTAL PERSONAL SERVICES 204,181 209,661 219,041 219,041 181,003 146,787 146,787 151,429 CONTRACTUAL SERVICES 551120 DUES i SUBSCRIPTIONS 569 626 640 640 476 470 470 470 551130 MEETINGS i CONFERENCES 4,823 3,491 4,880 4,880 2,104 1,596 1,596 1,5% 552130 PRINTING i PUBLISHING 323 332 400 400 236 250 250 250 552140 ENGINEERING SERVICES 675 2,338 2,000 2,000 113 1,300 1,300 1,300 552170 PROM/SUNG i SOFTWARE FEES 830 2,053 1,700 1,700 0 1,460 460 460 552180 MICROFILMING SERVICES 64 0 300 300 0 200 200 +NO 554130 MAINTENANCE Of NON-AUTO EQUIP 349 463 600 600 439 400 400 ) TOTAL CONTRACTUAL SERVICES 7,634 9,302 10,520 10,520 3,368 5,676 4,676 4,o76 COMMODITIES 562110 O'ERATI0NAL SUPPLIES 530 335 1,000 1,000 915 300 300 300 562120 PHOTO SUPPLIES 130 100 150 150 106 100 100 100 562180 OFFICE SUPPLIES 457 374 400 400 312 270 270 270 TOTAL COMMODITIES 1,117 808 1,550 1,550 1,333 670 670 670 CAPITAL OUTLAY 572010 MACHINERY It EQUIPMENT 3,428 0 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 3,428 0 0 0 0 0 0 0 "" TOTAL EXPENSE 216,360 219,770 231,111 231,111 185,704 153,133 152,133 156,775 106 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Code Enforcement Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Full Time: Building Commissioner 68,277 1. 0 48, 687 1.0 Deputy Building Commissioner 51, 165 1. 0 61 36,483 1. 0 Administrative Aide/Secretary 33,757 1. 0 42 24,552 1.0 Total 153, 199 3 .0 109,722 3 . 0 Part Time: Code Enforcement Officer 16, 133 2 .0 12,350 2 . 0 Plumbing Inspector 3,498 1. 0 1, 602 1. 0 Assistant Plumbing Inspector 3, 345 1. 0 1,532 1.0 Electrical Inspector 9,778 2. 0 3 , 154 2 .0 Total 32,754 6.0 18, 638 6.0 Fringe Benefits: Longevity 2, 900 2 .0 1,933 2.0 Social Security 13,911 7.0 9, 644 9.0 Hospitilization Insurance 15, 552 3.0 11, 199 3. 0 Life Insurance 725 3 .0 293 3. 0 ■_ Total 33, 088 23 , 069 Department Total 219, 041 9. 0 151,429 9. 0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 107 elleik I II ORTON GROVE, • SITION YR 199: BLDG DEPT-MUNICIPAL BLDG MAINT DEPARTMEN[YASTIVIT_Y DESCRIPITION The mission of Building Department- Municipal Building Maintenance is the coordination of maintenance and repairs at village owned properties. Funds are provided to complete plans and bid documents for the Flickinger Center renovation. Building maintenance projects included in this budget are a ro of over material storage bins at Public Works,replacing the roof over the administrative section of the Flickinger Center,tuckpointing the Fire Department training tower,and paving the Public Works storage yard. The Public Works paving is the first part of a multiyear program to replace deteriorated parking lot and storage yard surfaces. No other extraordinary repairs or maintenance are anticipated. BUDGET COMMENTS CONTRACTIJAT,SERVICES ENGINEERING SERVICES - 552140 Funds to complete preliminary design and construction drawings for renovations to the Police Department and Village administrative offices. The Administrator reduced the account during the budget review process following discussions with the Building Commissioner regarding the actual time line for the development of plans and specifications. $100,000 JANITORIAL SERVICES - 552160 Janitorial service and carpet cleaning for the Flickinger Center(including Police Dep't),Public Works, and Fire Dept administrative offices. Contract service $15,500 Floor maintenance not in contract 3 000 TOTAL $18,500 EOUIPMENT LEASE/RENTAL PYMTS -552330 Cost of rental for maintenance machines. $70 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 15, 191 $ 18, 835 $ 14,089 CONTRACTUAL SERVICES 272, 218 230, 660 215,360 COMMODITIES 6, 693 10, 400 5, 100 CAPITAL OUTLAY 183, 878 8, 500 0 Total Approp. Request $ 477, 980 $ 268, 395 $ 234, 549 er—` Page 108 • MORTON GROVE, IL • TRANSITION YEAR 1998 UTILITIES-MUNICIPAL FACILITIES - 553120 Electric and natural gas costs for municipal buildings. Electric costs are limited to charges for electric heat in selected areas of Flickinger Center. Natural gas costs are reduced due to franchise agreement discounts. ComEd $3,700 Northern Illinois Gas 7.300 TOTAL $11,000 MAINTENANCE OF ALARM EOUIPMENT -554100 Maintenance of fire alarm equipment at Flickinger Center, Public Works, Public Works truck garage,Fire Station 4, and Fire Station 5. $300 MAINTENANCE OF BUILDINGS - 554110 Maintenance of all municipal buildings. Unanticipated maintenance expenses are listed in the general category. Costs of specifically requested repairs are listed by location. The Administrator reduced the account during the budget review process. General: –� Carpentry/Miscellaneous 4,000 Electrical 3,000 Overhead Door Service 1,700 Painting/Decorating 1,000 Plumbing 600 Flickinger Center: Replace Admin section roof 49,000 Fire Department: Tuckpoint training tower-sta 4 9 000 TOTAL $68,300 MAINTENANCE OF NON-AUTO EOUIP- 554130 Service of machinery and equipment necessary for efficient building operation,including annual maintenance contracts. Maintenance Contracts: HVAC-Admin, PD, PW, FS4 7,120 Elevators-Admin, PD, FS4 2,270 Emergency Generator Service 2,600 Exterminator Service 900 Fire Extinguisher Service 800 Backflow Preventer Service 1,000 Page �-11 w . MORTON GROVE, IL TRANSITION YEAR 1998 General Maintenance and repairs 2 500 TOTAL $17,190 COMMODITIES JANITORIAL SUPPLIES -562140 Purchase of toilet tissue,paper hand towels,hand soap,and other supplies not provided under contract with the janitorial service. $1,400 LANDSCAPING MATERIALS -563100 The cost of landscaping materials such as fertilizer,mulch,weed control,and annual flowers used by Public Works to maintain the exterior aesthetics of the Flickinger Center. $700 SNOW REMOVAL MATERIALS-563120 Calcium chloride for removal of ice and snow on Flickinger Center walkways. $300 BUILDING MAINTENANCE MATERIALS- 563140 Light bulbs,ballasts,floor mats, and cyclic materials other than janitorial supplies used at Village owned buildings. $2,500 SMALL TOOLS - 56419Q Purchase of tools necessary for custodial staff to complete electrical,plumbing,and carpentry repairs and small projects. $100 1 • t u 1C . . u11 - ".4 00 Purchase replacement uniforms for custodians. $100 aistPage I I 0 VILLAGE Of NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM --\ FUND 02 - GENERAL CORPORATE RESP. DIVISION 80 - BUILDING DEPARTMENT SUB-DEPT/ACTIVITY24 - MUNICIPAL BUILDINGS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544639 SALARIES-CUST00IANS 12,438 14,122 17,496 17,496 12,544 12,853 12,853 13,087 547100 SOCIAL SECURITY 949 1,069 1,339 1,339 952 984 984 1,002 TOTAL PERSONAL SERVICES 13,387 15,191 18,835 18,835 13,496 13,837 13,837 14,089 CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 25,000 25,000 3,000 150,000 100,000 100,000 552160 JANITORIAL SERVICES 22,195 28,312 27,960 27,960 17,110 18,500 18,500 18,500 552330 EQUIPMENT LEASE/RENTAL PYMTS 0 0 100 100 75 70 70 70 553120 UTILITIES-MUNICIPAL FACILITIES 18,655 24,331 15,000 15,000 15,642 11,000 11,000 11,000 554100 MAINTENANCE OF ALARM EQUIPMENT 745 1,750 1,300 1,300 2,165 300 300 300 554110 MAINTENANCE Of BUILDINGS 64,098 193,860 132,300 132,300 108,381 231,600 68,300 68,300 554130 MAINTENANCE OF NO1-AUTO EQUIP 22,725 23,965 29,000 29,000 34,376 17,190 17,190 17,190 TOTAL CONTRACTUAL SERVICES 128,417 272,218 230,660 230,660 180,749 428,660 215,360 215,360 COMMODITIES 562140 JANITORIAL SUPPLIES 2,183 1,419 2,000 2,000 1,364 1,400 1,400 1,400 563100 LANDSCAPING MATERIALS 2,090 1,466 4,300 4,300 4,188 700 700 X00 563120 SNOW REMOVAL MATERIALS 203 352 200 200 193 300 300 563140 BUILDING MAINTENANCE MATERIALS 3,529 3,361 3,700 3,700 2,952 2,500 2,500 . 564190 SMALL TOOLS 40 95 100 100 0 100 100 100 564300 UNIFORM PURCHASE & REPLACEMENT 67 0 100 100 0 100 100 100 TOTAL COMMODITIES 8,112 6,693 10,400 10,400 8,697 5,100 5,100 5,100 CAPITAL OUTLAY 571010 LAND 0 183,878 0 0 5,900 0 0 0 572040 FURNITURE i FIXTURES 0 0 8,500 8,500 0 0 0 0 TOTAL CAPITAL OUTLAY 0 183,878 8,500 8,500 5,900 0 0 0 an TOTAL EXPENSE 149,916 477,980 268,395 268,395 208,842 447,597 234,297 234,549 TOTAL FUND REVENUE 12,704,876 13,592,311 13,836,182 13,836,182 10,405,574 9,540,394 9,540,394 9,540,394 TOTAL FUND EXPENSE 12,309,229 13,169,873 13,836,182 13,837,167 11,384,000 9,913,116 9,513,866 9,540,394 NET FUND INCOME/LOSS 395,647 422,438 0 985- 978,426- 372,722- 26,528 0 111 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Municipal Buildings DepartmentTransitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Part Time: Custodian 17,496 2 .0 11,862 2 .0 Electrical Inspector 1, 225 1.0 Total 17,496 2 .0 13, 087 3 . 0 Fringe Benefits: Social Security 1,339 1.0 1, 002 3 .0 Total 1, 339 1, 002 Department Total 18,835 2. 0 14,089 3 .0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 112 II sell*ORTON GROVE, I • SITION YR 199: MOTOR FUEL TAX FUND DEPARTMENT/ACTIVITY DESCRIPTION The Motor Fuel Tax Fund has been established to account for the Village's share of Moos Fiel Tax monies received from the State. State statutes provide for a State imposed tax on motor fuel sales. A portion of these monies are then distributed to municipalities based on population. These monies are restricted as to their use by State law and audited by a State agency. Therefore,a separate fund is used to account for the source&use of these monies. BUDGET COMMYNTS TAX REVENUES SHARE OF MOTOR FUEL TAX-412040 Projected Motor Fuel Tax allotment from State of Illinois. Allotments are based on municipal share of state-wide gasoline sales tax allocated to municipalities. These monies in turn are distributed to municipalities based on population(22,376). Amounts projected for transitional period is based on actual revenues received for the same period of the 1997-98 fiscal year. $355,500 INVESTMENT INCOMt INTEREST INCOME-461010 Projected interest earnings from investment of idle cash during 8 month transitional period. $2,500 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 SNOW REMOVAL $ 146,734 $ 130, 900 $ 40,200 ASPHALT STREET PATCHING 69, 618 116, 793 113, 400 STREET SWEEPING 33, 475 34, 479 23, 400 CATCH BASIN CLEANING 19, 987 20, 587 14, 000 MAINT-ST LIGHTS/TRFC SIGNALS 25, 367 23,259 14, 493 CONCRETE REPLACEMENT 212, 745 229, 886 195, 700 Total Approp. Request $ 507, 926 $ 555, 904 $ 401, 193 _... .. �.� Page .. i� a 113 ; MORTON GROVE, IL TRANSITION YEAR 1998 COMMODITIES SNOW REMOYA MATERIALS - 563120 Represents the money allocated for salt and calcium chloride. Salt is bid out by the State of Illinois and calcium chloride is purchased through the Northwest Municipal Conference. The Administrator reduced the account(2,000 to 862 tons)during the budget review process. 2,000 Tons Salt @$29 $25,000 4,000 als Calcium Chloride @$ .45 1.800 TOTAL $26,800 INTERFUND TRANSFERS TRANSFERS TO GENERAL FUND- 811010 Allocated labor costs for snow removal performed by Public Works crews during fiscal year&transferred to General Fund. The amount has been prorated to reflect the eight month transitional period $13,400 CONTRACTUAL SERVICES • : • : j - 5 't Preparation of the streets which will have micro-seal treatment includes the sealing of cracks and patching of surface areas which are raveling or for which minor base failure has occurred. The funds included here will provide for 15,200 lbs. of crack sealing and 30,000 sq.yds. of micro-sealing. As micro-sealing is part of the asphalt street program, it has been moved from the 035072-552290 account. The bituminous patching was moved to the Capital Projects Fund and the micro-sealing was reduced by the Administrator during the budget review process. Crack Sealing $15,000 Micro-Sealing 40.000 TOTAL $55,000 COMMODITIES CONSTRUCTION MATERIALS - 563110 Projected costs of materials used for asphalt street patching and repairs: Bituminous Material Hot $24,000 Bituminous Material Cold 8 400 TOTAL $32,400 Page ■ MORTON GROVE, IL TRANSITION YEAR 1998 INTERFUND TRANSFERS TRANSFERS TO QIERALFUND- 811010 Allocated labor costs for street patching performed by Public Works Crews during fiscal year and transferred to General Fund. The amount has been prorated to reflect the eight month transitional period. $26,000 INTERFUNI)TRANSFERS TRANSFERS TO GENERAL FUND-811010 Allocated labor costs for street sweeping performed by Public Works crews during fiscal year and transferred to General Fund. The amount has been prorated to reflect the eight month transitional period of 1998. $23,400 INTERFUND TRANSFERS TRANSFERS TO GENERAL FUND- 811010 Allocated labor costs for Catch Basin Cleaning performed by Public Works Crews during fiscal year and transferred to the General Fund. The amount has been prorated to reflect the eight month transitional period. $14,000 CONTRACTUAL SERVICES MAINTENANCE OF STREET LIGHTS- 554170 To cover contractual expenses incurred for the Village's maintenance contract on an"as needed"basis for all street lights and traffic signals under Village control and responsibility: There are 189 mercury vapor street lights and eleven traffic signals covered by this contract. The Village must reimburse the State for$2,500 in maintaining certain traffic signals. The amounts have been prorated to reflect the 8 month transitional period for 1998. Mercury Vapor Lights(189) $3,591 Traffic Signal Units(11) 4,547 Reimbursement to State 1,667 Traffic Flasher Waukegan Rd. (1) 88 Traffic Signal Painting 4 600 TOTAL $14,493 __ fir Page �� famin Ner 115 MORTON GROVE, IL TRANSITION YEAR 1998 CZIERACWALSERUCES CONCRETE REPLACEMENT-552230 Material costs utilized in concrete replacement tasks noted above and financed thru Motor Fuel Tax receipts. Class X Concrete: 1,500 cubic Yards @ 66.00 per yard $99,000 INTERFUND TRANSFERS TRANSFERS TO GENERAL FUND- 811010 Allocated labor costs for concrete replacement performed by Public Works crews during the fiscal year. Includes curb and gutter replacement for local street resurfacing projects and miscellaneous curb and gutter work throughout the remainder of the Village. Amount is transferred to the General Fund. The amount has been prorated to reflect the eight month transitional period. $96,700 • Page Y� 116 �, VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BWGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM FUND 03 - MOTOR FUEL TAX RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL ODGRT REVISED TO DATE DEP RED NOt REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-96 97-96 97-98 5.12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 412040 SNARE OF MOTOR FUEL TAX 522,032 525,579 528,100 528,100 399,397 355,500 355,500 355,500 TOTAL TAX REVENUES 522,032 525,579 528,100 528,100 399,397 355,500 355,500 355,500 INVESTMENT INCOME 461010 INTEREST INCOME 5,946 3,204 3,600 3,600 2,621 2,500 2,500 2,500 TOTAL INVESTMENT INCOME 5,946 3,204 3,600 3,600 2,621 2,500 2,500 2,500 fm",* TOTAL REVENUE 527,978 528,783 531,700 531,700 402,018 358,000 358,000 358,000 AVAILABLE FUN) BALANCE 24,204 24,204 43,193 43,193 43,193 TOTAL REVENUE AVAILNLE FOR APPROPRIATION 555,904 555,904 401,193 401,193 401,193 FIND 03 - ROTGR FUEL TAX RESP. DIVISION SO - PUBLIC WORKS DEPARTMENT SIN-DEPT/ACTIVITY66 - SNOW REMOVAL ACCOUNT ACTUAL ACTUAL BWGET REVI SEO TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE COMMODITIES 563120 SNOW REMOVAL MATERIALS 116,502 127,530 111,120 111,120 85,639 59,800 26,800 26,800 TOTAL COMMODITIES 116,502 127,530 111,120 111,120 85,639 59,800 26,800 26,800 INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FIND 19,204 19,204 19,780 19,780 19,780 13,400 13,400 13,400 TOTAL INTERFUMD TRANSFERS 19,204 19,204 19,780 19,780 19,780 13,400 13,400 13,400 •"Ink TOTAL EXPENSE 135,706 146,734 130,900 130,900 105,419 73,200 40,200 40,200 117 VILLAGE Of NORTON GROVE ADOPTED RIRIGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PN FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY67 - ASPHALT STREET PATCHING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-96 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 0 55,000 55,000 50,950 55,000 55,000 55,000 TOTAL CONTRACTUAL SERVICES 0 0 55,000 55,000 50,950 55,000 55,000 55,000 COMMODITIES 563110 CONSTRUCTION MATERIALS 16,643 32,440 23,500 23,500 26,565 32,400 32,400 32,400 TOTAL COMMODITIES 16,643 32,440 23,500 23,500 26,565 32,400 32,400 32,400 INTERFUSE TRANSFERS 811010 TRANSFERS TO GENERAL FUND 37,178 37,178 38,293 38,293 38,293 26,000 26,000 26,000 • TOTAL INTERFUSE TRANSFERS 37,178 37,178 38,293 38,293 38,293 26,000 26,000 26,000 "n" TOTAL EXPENSE 53,821 69,618 116,793 116,793 115,808 113,400 113,400 113,400 FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 • PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY68 - STREET SWEEPING ".".■ ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC AV LD NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 33,475 33,475 34,479 34,479 34,479 23,400 23,400 23,400 TOTAL INTERFUSE TRANSFERS 33,475 33,475 34,479 34,479 34,479 23,400 23,400 23,400 "w TOTAL EXPENSE 33,475 33,475 34,479 34,479 34,479 23,400 23,400 23,400 FUND 03 • MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC an DEPARTMENT SUB-DEPT/ACTIVITY69 - CATCH BASIN CLEANING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 19,987 19,987 20,587 20,587 20,587 14,000 14,000 14,000 TOTAL INTERFUND TRANSFERS 19,987 19,987 20,587 20,587 20,587 14,000 14,000 14,000 ••`• TOTAL EXPENSE 19,987 19,987 20,587 20,587 20,587 14,000 14,000 15400 118 VILLAGE OF NORTON GROVE ADOPTED BUDGET NAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PN \`-' FUND 03 - MOTOR FUEL TAN RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY70 - IAINT-ST NIGHTS/TRFC SIGNALS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-98 97-9b 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 554170 MAINTENANCE Of STREET LIGHTS 37,916 25,367 23,259 23,259 18,579 14,493 14,493 14,493 TOTAL CONTRACTUAL SERVICES 37,916 25,367 23,259 23,259 18,579 14,493 14,493 14,493 "" TOTAL EXPENSE 37,916 25,367 23,259 23,259 18,579 14,493 14,493 14,493 FUND 03 - MOTOR FUEL TAX RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY71 - CONCRETE REPLACEMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552230 CONCRETE REPLACEMANT 95,502 80,137 93,300 93,300 71,046 99,000 99,000 99,000 TOTAL CONTRACTUAL SERVICES 95,502 80,137 93,300 93,300 71,046 99,000 99,000 99,000 INTERFUND TRANSFERS 811010 TRANSFERS TO GENERAL FUND 132,608 132,608 136,586 136,586 136,586 96,700 96,700 96,700 TOTAL INTERFUD TRANSFERS 132,608 132,608 136,586 136,586 136,586 96,700 96,700 96,700 "" TOTAL EXPENSE 228,110 212,745 229,886 229,886 207,632 195,700 195,700 195,700 FUND 03 - MOTOR FUEL TAX RESP. DIVISION 70 - COISS.ITY DEVELOPMENT SUB-DEPT/ACTIVITY52 - PAVEMENT/MICRO-SEALING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 47,197 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 0 47,197 0 0 0 0 0 0 •••• TOTAL EXPENSE 0 47,197 0 0 0 0 0 0 TOTAL FUND REVENUE 527,978 528,783 555,904 555,904 402,018 401,193 401,193 401,193 TOTAL FUND EXPENSE 509,015 555,122 555,904 555,904 502,504 434,193 401,193 401,193 NET FUND INCOME/LOSS 18,963 26,339- 0 0 100,486- 33,000- 0 0 119 ORTON GROVE, I • SITION YR 199806 COMMUNITY DEVELOPMENT BLOCK GRANT DEPARTMENTLACTIVITY DESCRIPTION The Community Development Block Grant Fund(CDBG)ensures proper accountability for grant monies received from the Cook County Department of Planning and Development BUDGET COMMENTS GRANT REVENUES GRANTS COM DEV BLOCK GRANT-451003 Projected block grant and program income fiords anticipated from Community Development Block Grant Program to support projects discussed in expenditure section. $136,096 INTERFUND TRANSFERS TRANSFERS FROM GENERAL FUND-481010 Transfer from Community Development department in the General Fund necessary to fund the difference between personnel costs projected to support residential rehabilitation projects and the amount available through the Block Grant Program. $3,000 • PERSONAL SERVICES SALARY-HOUSINGREHAB SPECIALIST- 544648 The Rehabilitation Specialist salary and fringe benefits may be offset through the project delivery costs allowed by the Cook County Community Development Block Grant Program. Cook County has placed a limitation of$4,500 per project on the program funds available to pay the expenses incurred in administration of this program. The cost per project experience in the Village has been between$5,500 and$6,500 per project. The Housing Rehabilitation program has been reviewed to increase productivity in an attempt to close the gap between reimbursement allowed and expenses incurred. It is estimated the Village will be required to provide approximately$1,000 per project to support the Rehabilitation Specialist salary and fringe benefits. $15,881 DUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 RESIDENTIAL REHAB $ 95, 439 $ 141, 991 $ 107,607 HOME CARE SERVICES 38, 108 50, 000 32, 000 AFFORDABLE HOUSING STUDY 4, 823 4, 010 0 Total Approp. Request $ 138, 370 $ 196, 001 $ 139, 607 asemet !er Page • ,i 1P� 120 MORTON GROVE, IL TRANSITION YEAR 1998 SOCIAL SECURITY-547100 Social security cost for the staff identified above is allowable as a project delivery cost within the Cook County Community Development Block Grant Program. $1,215 SONTRACTUAL SERVICES HOUSING REHAB -558110 The objective of the Housing Rehabilitation Program is to place three(3)projects under construction during the fiscal year. Community Development Block Grant funds to support this effort will be requested from the Cook County Residential Rehabilitation Incentive Fund. The Housing Rehabilitation Specialist salary may be supported as project delivery cost from the Community Development Block Grant. $90,000 CONTRACTUAL SERVICES HOME[ eRE SERVI .S -558112 The Morton Grove Homecare Service project supplements service available from a Community Care Agency(CCA) rather than overlap or compete with it. The primary service gap addressed is that of the waiting period of from three (3) to four(4)weeks from the time a Community Care Agency is notified of a senior citizen's plight until the CCA personnel can visit the senior citizen and assess eligibility and need. A second gap in service exists when either income or assets are greater than that allowed by the CCA. The Morton Grove Homecare Service extends coverage to seniors in the gaps;seniors served must meet eligibility criteria which have been established by the program and approved by Cook County. The eligibility requirements are as follows: Age-62 and older; Medical need demonstrated;Annual Family Income; Less than$28,150; Family Assets-Less than$50,000. A private care agency provides services as needed from two(2)to ten(10)hours per day,from two(2)to seven(7)days per week. These services include homemaker/companion or personal care/certified nursing assistant care. The program is expected to serve at least six(6)clients during the fiscal year. $32,000 Pe--- Page l �� ren VILLAGE OF MORTON GROVE ADOPTED MIDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/96 AT: 2:34 PM `• RAM 05 - COMSITY DEVELOPMENT BLOCK GRANT RESP. DIVISION 00 - FINANCE SUN-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-% 96-97 97-98 97-98 97-98 ' 5-12/98 5-12/98 5-12/98 REVENUE GRANT REVENUES 451003 GRANTS:COM.DEV.BLOCX GRANT 188,159 142,355 192,010 192,010 108,049 136,096 136,096 136,607 TOTAL GRANT REVENUES 188,159 142,355 192,010 192,010 108,049 136,096 136,096 136,607 INVESTMENT INCOME 461010 INTEREST INCOE 0 61 0 0 714 0 0 0 TOTAL INVESTMENT INCOE 0 61 -0 0 714 0 0 0 INTERFUD TRANSFERS 481010 TRANSFERS FROM GENERAL FUND 0 0 3,991 3,991 0 3,000 3,000 3,000 TOTAL INTERFUND TRANSFERS 0 0 3,991 3,991 0 3,000 3,000 3,000 "M TOTAL REWIRE 188,159 142,416 196,001 196,001 108,763 139,096 139,096 139,607 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REWIRE AVAILABLE FOR APPROPRIATION 196,001 196,001 139,096 139,096 139,607 `, FUN 05 - COMSITY DEVELOPMENT BLOCK GRANT ESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY80 - RESIDENTIAL REHAB ACCOUNT ACTUAL ACTUAL SIDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSC AL SERVICES 544648 SALARY-MOUSING REHAB SPECIALIST 25,935 14,097 20,426 20,428 7,335 15,881 15,881 16,356 547100 SOCIAL SECURITY 1,776 968 1,563 1,563 561 1,215 1,215 1,251 TOTAL PERSONAL SERVICES 27,711 15,066 21,991 21,991 7,896 17,096 17,096 17,607 CONTRACTUAL SERVICES 558110 HOUSING RERAN 116,020 80,374 120,000 120,000 53,213 90,000 90,000 90,000 TOTAL CONTRACTUAL SERVICES 116,020 80,374 120,000 120,000 53,213 90,000 90,000 90,000 "a.* TOTAL EXPENSE 143,731 95,439 141,991 141,991 61,109 107,096 107,096 107,607 122 VILLAGE OF NORTON GROVE ADOPTED BUDGET NAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM ,Th FUND 05 - COMMUNITY DEVELOPMENT BLOCK GRANT RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY81 - NOME CARE SERVICES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 558112 NOME CARE SERVICES 33,284 38,108 50,000 50,000 47,725 32,000 32,000 32,000 TOTAL CONTRACTUAL SERVICES 33,284 38,108 50,000 50,000 47,725 32,000 32,000 32,000 ***' TOTAL EXPENSE 33,284 38,108 50,000 50,000 47,73 32,000 32,000 32,000 FUND OS - COMMUNITY DEVELOPMENT BLOCK CANT RESP. DIVISION 70 - COSRMITY DEVELOPMENT SUB-DEPT/ACTIVITY84 - AFFORDABLE MOUSING STUDY ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REB MGR REC APPROVED MASER DESCRIPTION 95-96 96-97 97-98 97-96 97-98 5-12/96 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544657 SALARY-INTERN 9,661 4,480 3,725 3,725 0 0 0 ---NO 547100 SOCIAL SECURITY 299 343 285 285 0 0 0 0 TOTAL PERSONAL SERVICES 9,960 4,823 4,010 4,010 0 0 0 0 ***' TOTAL EXPENSE 9,960 4,823 4,010 4,010 0 0 0 0 TOTAL FWD REVENUE 188,159 142,416 196,001 196,001 108,763 139,096 139,096 139,607 TOTAL FUND EXPENSE 186,976 138,370 196,001 196,001 108,834 139,096 139,096 139,607 NET FIND INCOME/LOSS 1,183 4,046 0 0 71- 0 0 0 123 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Residential Rehab Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Part Time: Hous i ehab Specialist 20, 428 1.0 16, 356 1.0 Total 20,428 1.0 16, 356 1.0 Fringe Benefits: Social Security 1,563 1.0 1,251 1.0 Total 1,563 1,251 Department Total 21, 991 1. 0 17, 607 1. 0 Amount represents Amount represents 12 month period 8 month transitional budget amounts Affordable Housing Study Depart 1997-98 5-12/98 •• . Salary Number Grade Salary Number Part Time: Intern 3,725 1.0 Total 3 ,725 1. 0 Fringe Benefits: Social Security 285 1. 0 Total 285 Department Total 4, 010 1.0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 124 ORTON GROVE, I ' • SITION VI 1998 ' REVOLVING EQUIPMENT REPLACEMENT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Revolving Equipment Replacement Fund was established to provide a means for financing the replacement of Public Works equipment and firefighting apparatus. Since most of this equipment is expensive,a separate fund was established to account for the financing of these purchases in support of the basic missions of both the Public Works and Fire Departments. BUDGET COMMENTS TAX REVENUES SHARE OF STATE INCOME TAX-412020 Share of State Income tax allocated to this fund to fmance debt service payments required on the installment notes of public works,paramedic& firefighting equipment. The State income tax distribution is more thoroughly explained in the General Fund section. Increasing Income Tax allocation to Revolving Equipment Replacement Fund due to increased debt from capital equipment purchased in prior years and the fact all of the debt payments are payable during the transitional period. $139,741 FOREIGN allumaaREaBANsanz,Angio State statutes provide for a collection of a 2%tax on insurance companies located outside the State of Illinois for fue insurance premiums on property located within the municipality. The Village will deposit these monies into the Revolving Equip Replacement Fund to provide financing on fire related equipment. The amount is historically received in November. Therefore,the entire annual amount is reflected for receipt during the 1998 transitional period. $12,700 INVESTMENT INCOME INTEREST INCOME-461010 Projected revenues from unspent cash balances during 1998 transitional period. $1,400 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 REVOLVING EQUIP REPLACEMENT $ 442, 406 $ 484, 458 $ 778, 041 Total Approp. Request $ 442, 406 $ 484, 458 $ 778, 041 I le -' 110 MORTON GROVE, IL TRANSITION YEAR 1998 t O�OCEEDS INSTALLMENT NOTE_PROCEEDS -471010 Generally accepted accounting principals require the Village to establish a separate revenue account to reflect the total proceeds of installment notes used for major equipment purchases during the fiscal year. These monies will be utilized to purchase the items in the capital outlay section below. 1 End Loader $122,000 1 Snorkel Unit 105,000 Fire Engine#5 Replacement 297.000 $524,000 TOTAL OTHER REVENUES SALE OF SURPLUS EOUIPMENT-491010 Projected sale of surplus of used heavy duty equipment including 1-1985 Chevy 3/4 ton Pick Up Truck, 1-1986 Chevy 3/4 Ton Pick Up Truck,and 1-1985 Chevy 1-Ton Truck. Proceeds from sale will be utilized against current debt obligations or current year non-financed acquisitions. $5,000 STATE REIMB MAINT-STATE HGWYS -494020 Projected revenues to be received from DOT for maintaining various State highways within the Village limits of Morton Grove pursuant to a written agreement.Amounts reflect projected monies to be received from IDOT during 1998 transitional period. $45,200 RVLVNG EOUIP REPLACEMENT FUND The Revolving Equipment Replacement Fund was established eleven years ago to provide a means for financing the replacement of Public Works equipment. As most of this equipment is expensive, a separate fund was established to account for the separate financing of these purchases to ensure the basic mission of the Public Works Department would be fulfilled. Major firefighting apparatus requiring replacement on a periodic basis was added ten years ago. Utilization of a Revolving Equipment Replacement Fund with the appropriate bank financing is the most economical and efficient method of maintaining major equipment without placing an undue burden on local taxpayers during the years a major purchase has to be made. Page MORTON GROVE, IL TRANSITION YEAR 1998 CAPITAL OUTLAY MOTOR VEHICLES_-572030 A new end loader(high lift)will replace#19 a 1984 John Deere End Loader. The old end loader will be traded in. The new snorkel unit(Cherry picker)will replace#22 a 1986 Ford snorkel. The old piece of equipment will be traded in. The replacement program for#38 a 1997 Bobcat was entered into by the Public Works Dept. in 1997. A new 1998 Bobcat to be purchased under this type of replacement program would cost$2,300. We would like to enter into a similar agreement with the company for our 1993 Bobcat. It will cost us$9,900 to upgrade the Bobcat and replace the machine with a new piece of equipment. The following year the replacement cost would decrease. A scheduled replacement of Station 5's 1500 GPM fire engine. The current engine at Station 5 will be placed in reserve status and housed at Station 4 as the department's back up unit. The existing reserve engine(E4R)will be traded in or sold as surplus equipment,due to its reaching the extent of its expected service life,mechanical and parts concerns are becoming problematic for a vehicle of this nature. This purchased is planned as part of a regional purchasing program which is being developed by the Northwest Municipal Conference"Fire Apparatus Purchasing Committee". Sale of the existing unit will be through the NWMC Auction if other efforts to trade in or sell the current reserve unit are unsuccessful. 1 End Loader' $122,000 1 Snorkel Unit* 105,000 Replacement of Fire Engine#5 • 297,000 #37 Bobcat Replacement 2,300 #68 Bobcat Replacement 9 900 • Instalment Note Financing TOTAL $536,200 INTERFUND TRANSFERS TRANSFERS TO DFBT SERVICE FUND- 811070 The annual principal&interest installment note payments on various capital equipment purchased in prior years are as follows: [year of installment note in Q]which will be paid during the 1998 transitional period. Fire Truck/Rescue Equip(5 of 5) $56,395 1995 4 Whl Dr Dump Truck(3 of 4) 17,593 1996 Owens Intl Dump Trk(2 of 4) 18,585 1996 Deere Endloader (2 of 4) 25,358 1996 Ambulance/Access (2 of 4) 35,651 1997 6 Wheel Dump Truck(1 of 4) 24,757 1997 Elgin Sweeper (1 of 4) 23,521 !997 Ambulance/Access (I of 4) 39381 TOTAL $241,841 4 � Page 127 VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL ON: 03/30/98 AT: 2:34 PM ` FUND 06 - REVOLVING EQUIPMENT REPLACEIENT RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR EEC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 412020 SHARE OF STATE INCOME TAX 151,779 83,456 78,808 78.808 71,162 139,741 139,741 139,741 412050 FOREIGN TAX FIRE INSURANCE TAX 165,2262 96,6455 91,908 91,908 83,950 152,441 152,441 152,E 13,100 13,100 12,788 TOTAL TAX REVENUES INVESTMENT INCOME 1,400 1,400 1,400 461010 INTEREST INCOE 602 2.382 800 800 2,706 TOTAL INVESTMENT INCOME 602 2,382 800 800 2,708 1,400 1,400 1,400 LOAN PROCEEDS 471010 INSTALLMENT NOTE PROCEEDS 64,907 277,193 325,200 325,200 286,357 524,000 524,000 524,000 TOTAL LOAM PROCEEDS 64,907 277,193 325,200 325,200 286,357 524,000 524,000 524,000 OTHER REVENUES 000 5,000 491010 SALE OF SURPLUS EQUIPMENT 0 41,715 9,300 9,300 19,508 5,000 5,000 STATE OTHER EV NUESTATE NOD'S 54,E 56,001 66,550 66 550 62583 50,200 50,200 50,200 TOTAL OTHER REVENUES H•' TOTAL REVENUE 285,056 473,935 484,458 484,458 435,598 728,041 728,041 G1 AVAILABLE FUND BALANCE 0 0 50,000 50,000 50,000 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 484,4Si 484,458 778,041 778,041 778,041 SAC 06 - REVOLVING EQUI P1ENT REPLACEIENT RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY36 - REVOLVING EQUIPMENT REPLACEMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-96 97-98 97-96 5-12/98 5-12/98 5-12/98 EXPENSE CAPITAL OUTLAY 0 0 572010 MACHINERY 6 EQUIPMENT 7,225 0 0 0 5,900 0 572030 MOTOR VEHICLES 97,607 347,395 325,200 325,200 311,634 536,200 536,200 536,200 TOTAL CAPITAL OUTLAY 104,832 347,895 325,200 325,200 317,534 536,200 536,200 536,200 INTERFUND TRANSFERS 811070 TRANSFERS DEBT SERVICE FIND 156,392 94,511 159,258 159,258 158,544 241,841 241,841 241,841 TOTAL INT ERF UIID TRANSFERS 156,392 94,511 159,258 159,258 158,544 241,841 241,841 241,841 IMTRF ***' TOTAL EXPENSE 261,224 442,406 484,458 484,458 476,078 778,041 778,041 778,041 TOTAL FUND EXPENSE 285,056 473,935 484,458 484,458 435,598 778,041 778,041 X41 TOTAL FUND EXPENSE 261,224 442,406 484,458 484,458 476,078 778,041 778,041 Al p 0 NET FUND INCOE/LOSS 23,832 31,530 0 0 40,480- 128 AI Lim*ORTON GROVE, SITION YR 199: ENHANCED 9-1-1 TELEPHONE SYSTEM DEPARTMENTLACIIVITY D__ESCRIPTION Provision of the most professional public safety services possible through use of the E911 telephone system which provides community residents with the three digit emergency telephone number which will access police,fire or ambulance services. The enhanced system allows the dispatcher to immediately know the address and phone number of the location where the call is being placed from and the screen includes any special information related to the caller's address which responding emergency crews should be aware of before they arrive at the scene. Whenever possible accounts were reduced to reflect an eight month expenditure. BUDGET COMMENTS SERVICE& OTHER USER FEES E 9-1-I TELEPHONE SURCHARGE FEES -444010 Monthly surcharge fee assessed per telephone line within Village boundaries. The fee is$.75/per month per line and is based on an estimated 14,900 lines less processing fees and uncollectables assessed by Ameritech. $86,000 INVESTMENT INCOME INTEREST INCOME-461010 Projected interest earnings from invested cash during 8 month transitional period. $500 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 E9-1-1 TELE SYSTEM $ 127, 601 $ 125, 300 $ 86, 500 Total Approp. Request $ 127, 601 $ 125, 300 $ 86, 500 �'r Page 129 MORTON GROVE, IL TRANSITION YEAR 1998 coNTRACTUAL SERVICES TRAINING& INSTRUCTIONS - 551150 This account provides for updating dispatch/communication personnel on procedures, legal requirements&liability concerns. This includes attending the annual E-911 Association of Public-Safety Communications Officials State Conference. Dispatcher Training $700 E-911 State Conference 700 Legal and Computer updates 222 TOTAL $1,600 AMERITECH 9-1-1 LINE CHARGES -552210 This is the charge to continue the E-911 service with Ameritech. The line charge formula used by Ameritech is figured by multiplying the fee of$150/per 1,000 access lines,per month. There is also a"Local usage charge" added for calls that are transferred to R.E.D. Center which average$5 to$10/per month. A 5.1%State utility tax is then added. We currently have 15,000 access lines. $19,184 MAINTENANCE OF NON-AUTO EOUIP- 554130 This account covers service contracts for E-911 telephone&computer equipment,the Dictaphone&call check equipment,and 1/7th of RED Center E-911 equipment. As equipment ages the contract fees increase. The Communication Center dispatch"Panic Button"monitoring fees&monthly line charges for the direct line link between the communication center&fire department E.O.C. have added to the increase. A minimal increase in line charges were also added. 911 Motorola Phone& Computer Equip $3,360 Dictaphone& 2 Call Checks 3,483 Red Center 911 486 Dispatch Emergency Alarm Monitoring Fee 157 Police Dispatch/Fire E.O.C. phone line charge 16.3. line charge TOTAL $7,654 MAINTENANCE OF RADIO EOUIPMENT- 554150 This account covers E-911 related maintenance contracts& non-contractual maintenance costs. Radio Installation/Parts $1,332 Maintenance of Additional Radio Equipment 666 TOTAL $1,998 es- Page 130 . MORTON GROVE, IL TRANSITION YEAR 1998 COMMODITIES OPERATIONAL SUPPLIES -562110 This account is for the purchase of printer paper&ribbons for the 911 computer. $250 OPERATIONAL EOUIPMENT-564200 This account continues the replacement program for tapes used to record all 911 emergency&non-emergency telephone lines,&all radio frequencies. It also provides reserve tapes to replace subpoenaed tapes that are kept out of service until court resolution. $750 UNIFORM PURCHASE& REPLACEMENT-564300 This covers the clothing allowance for one dispatcher hired from the 911 surcharge. $375 CAPITAL OUTLAY MACHINERY&EOUIPMENT-572010 1. ONE(1)MOTOROLA E-911 VISION 2 SOFTWARE UPGRADE: The upgrade of our current system will allow us: Upgradeability on all future updates featured by Motorola or Ameritech; The ALI software will be more reliable than the current system; Increased speed in accessing 911 information. The software also gives us the expanded features of caller ID on all incoming seven digit lines&will handle the new area code plan. 2. THREE (3)HITEC KEYPLUS SYSTEM KEY BOARD(1 spare included), CABLE ADAPTERS (HT-P/S-2, 1 spare included), INSTALLATION(Chicago Communication) EACH POSITION,ONE YEAR WARRANTY,plus shipping&handling: The Americans with Disability Act requires that any government agency or emergency service providing published telephone access to the public must provide the same telephone access via TTY's. This will allow two TTY calls to be received simultaneous. This equipment also puts us in compliance with the Americans with Disabilities Act. Each Superprint 400 could be utilized by Village Hall as a backup,& investigations when need in dealing with the hearing impaired during an investigation. 3. NINE(9)ADD MONAURAL#AD-I OR MPA SATELLITE HEADSETS,with 3 In-line Amplifiers (2-prong,includes 1 spare),& 1 Pro Y-Cord Profile,Training Y-Cord for Push to Talk: These state-of-the-art headsets will reduce background noise,assist in hands free dispatching,&create speaker quality sound. This will also aid in the introduction of the CAD(Computer Aided Dispatching) system. For health reasons headsets can not be shared& 1 Y-cord will be utilized for training purposes. tr-` Page 131 MORTON GROVE, IL TRANSITION YEAR 1998 1. Motorola 911 Vision 2 Software Upgrade $15,000 2. 3-Hitec's Keyplus System Key Board, Cable Adapters&Installation 2,909 3. 9-Add monaural#AD-I or MPA 3,710 Satellite Headsets,In-line Amplifier & 1 Pro Y-Cord for training TOTAL $21,610 RESERVES RESERVE FOR EMERGENCY/EXTRA EXP -581010 Projected reserves for future expansion/system upgrade&for emergency or extraordinary circumstances which may occur. The account was reduced during the budget review process $1,377 Page �� VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED OM: 03/30/98 AT: 2:34 PM �FUID 07 - ENHANCED 9-1-1 TELEPHONE SYSTEM RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE SERVICE L OTHER USER FEES 444010 E 9-1-1 TELEPHONE SURCHARGE FEES 122,179 125,526 124,500 124,500 96,896 86,000 86,000 86,000 TOTAL SERVICE S OTHER USER FEES 122,179 125,526 124,500 124,500 96,896 86,000 86,000 86,000 INVESTMENT INCC E 461010 INTEREST INCOME 684 517 800 800 776 500 500 500 TOTAL INVESTMENT INCOME 684 517 800 800 776 500 500 500 "" TOTAL REVENUE 122,863 126,043 125,300 125,300 97,672 86,500 86,500 86,500 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 125,300 125,300 86,500 86,500 86,500 133 VILLAGE Of NORTON GROW ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM i-N, FUND 07 - ENHANCED 9-1-1 TELEPHONE SYSTEM RESP. DIVISION 30 - POLICE SUB-DEPT/ACTIVITY37 - ENHANCED 9-1-1 TELEPHONE SYSTEM ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544624 SALARIES-RADIO OPERATORS/DSPTCH 29,883 32,557 35,729 35,729 30,093 26,223 26,223 27,010 545100 SALARIES-OVERTIME 815 507 0 0 2,668 0 0 0 545200 HOLIDAY PAY 685 878 962 962 959 874 874 900 547100 SOCIAL SECURITY 2,280 2,567 2,788 2,788 2,550 2,060 2,060 2,122 548100 NOSPITILIZATION INSURANCE 2,204 2,204 2,204 2,204 1,665 1,469 1,469 1,587 548300 LIFE INSUAMCE 138 154 168 168 117 71 71 74 TOTAL PERSONAL SERVICES 36,005 38,867 41,851 41,851 38,052 30,697 30,697 31,693 CONTRACTUAL SERVICES 551150 TRAINING & INSTRUCTIONS 1,827 503 3,300 3,300 1,455 1,600 1,600 1,600 552210 AMERITECH 9-1-1 LINE CHARGES 24,385 33,207 28,800 28,800 23,779 19,184 19,184 19,184 554130 MAINTENANCE OF NON-AUTO EQUIP 9,481 9,599 9,842 9,842 9,689 7,654 7,654 7,654 554150 MAINTENANCE OF RADIO EQUIPMENT 0 695 3,000 3,000 1,624 1,998 1,998 1,998 TOTAL CONTRACTUAL SERVICES 35,692 44,004 44,942 44,942 36,547 30,436 30,436 30,436 COMIOD IT IES 25q 562110 OPERATIONAL SUPPLIES 48 104 250 250 79 250 250 "'� 564200 OPERATIONAL EQUIPMENT 1,499 3,299 1,125 1,125 0 750 750 564300 UNIFORM PUMCNASE & REPLACEMENT 0 0 375 375 375 375 375 TOTAL COMMODITIES 1,547 3,403 1,750 1,750 454 1,375 1,375 1,375 CAPITAL OUTLAY 572010 MACHINERY & EQUIPMENT 0 1,552 25,000 25,000 0 21,619 21,619 21,619 572040 FURNITURE & FIXTURES 0 2,466 1,461 1,461 0 0 0 0 TOTAL CAPITAL OUTLAY 0 4,018 26,461 26,461 0 21,619 21,619 21,619 RESERVES 581010 RESERVE FOR EMRGNCY/EXTRA EXP 0 0 10,296 10,296 0 1,457 1,457 1,377 581060 RESERVE FOR COMPENSATION 0 0 0 0 0 916 916 0 TOTAL RESERVES 0 0 10,296 10,296 0 2,373 2,373 1,377 INTERFUND TRANSFERS 811070 TRANSFERS TO DEBT SERVICE FUND 38,907 37,310 0 0 0 0 0 0 TOTAL INTERFUND TRANSFERS 38,907 37,310 0 0 0 0 0 0 ***• TOTAL EXPENSE 112,152 127,601 125,300 125,300 75,053 86,500 86,500 86,500 TOTAL FUND REVENUE 122,863 126,043 125,300 125,300 97,672 86,500 86,500 86,500 TOTAL FUND EXPENSE 112,152 127,601 125,300 125,300 75,053 86,500 86,500 86,500 NET FUND INCOME/LOSS 10,711 1,558- 0 0 22,619 0 0 0 134 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Enhanced 9-1-1 Telephone SystemTransitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Full Time: Dispatcher/Police 35,729 1. 0 48 27, 010 1. 0 Total 35,729 1.0 27, 010 1.0 Fringe Benefits: Holiday Pay 962 1.0 900 1.0 Social Security 2,788 1. 0 2 , 122 1.0 Hospitilization Insurance 2 , 204 1.0 1, 587 1.0 Life Insurance 168 1.0 74 1.0 Total 6, 122 4, 683 Department Total 41, 851 1.0 31, 693 1.0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 135 _ ill. el"ORTON GROVE, SITION YR 199: PUBLIC LIBRARY DEPARTMENT/ACTIVITY DESCRIPTION The Public Library is an autonomous administrative operation having its own directly elected board of Trustees. By statute the Village Board must approve the annual budget and tax levy for the Library and must also approve any indebtedness. With the exception of those financial matters, the library is totally autonomous although the Village has closely cooperated with the Library providing vehicle maintenance,lawn care, and related support services and periodically assisting the building maintenance functions. The property tax levy for the Library is now a separate item on the County tax bill and receipts are remitted directly to the jurisdiction. Therefore,the Library's tax levy no longer appears in the Municipal budget. Traditionally, some personal property replacement tax has been provided to the Library by the Village. The sole purpose for this fund is to allocate and provide for the remittance of the replacement tax to the Library. ..eav � Page ��, � 136 VILLAGE OF NORTON GROVE ADOPTED BUDGET NAY-DECEMBER, 1998 TRANSITIONAL FIDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM .-.N FUND 11 - PUBLIC LIBRARY RESP. DIVISION 00 - FINANCE SOB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-90 97-98 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 412030 PERSONAL PROPERTY REPLOINT TAX 21,562 21,835 20,000 20,000 16,059 20,000 20,000 13,333 TOTAL TAX REVENUES 21,562 21,835 20,000 20,000 16,059 20,000 20,000 13,333 '•" TOTAL REVENUE 21,562 21,835 20,000 20,000 16,059 20,000 20,000 13,333 AVAILABLE FUND SALMON 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 20,000 20,000 20,000 20,000 13,333 rue 11 - PUBLIC LIBRARY RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY41 - LIBRARY ACCQBT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5 EXPENSE CONTRACTUAL SERVICES 558130 TAX DISTRIBUTION TO LIBRARY 25,027 21,835 20,000 20,000 16,059 20,000 20,000 13,333 TOTAL CONTRACTUAL SERVICES 25,027 21,835 20,000 20,000 16,059 20,000 20,000 13,333 •n* TOTAL EXPENSE 25,027 21,835 20,000 20,000 16,059 20,000 20,000 13,333 TOTAL FUND REVENUE 21,562 21,835 20,000 20,000 16,059 20,000 20,000 13,333 TOTAL FUND EXPENSE 25,027 21,835 20,000 20,000 16,059 20,000 20,000 13,333 NET FUND INCOME/LOSS 3,465- 0 0 0 0 0 0 0 137 IILI � ORTON GROVE, I SITION YR 199: GENERAL EMPLOYEES' PENSION DEPARTMENT/ACTIVITY DESCRIPTION The Village provides retirement benefits for all civilian(non-sworn)employees who work at least 1,000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the CNA Insurance Company. The Village does not participate in the Illinois Municipal Retirement Fund(IMRF). Employees become eligible for coverage after one year of employment and contribute 2%of their gross base pay. There will be approximately 81 active participants covered under the program by the time the 1996 calendar actuarial calculation is performed for fiscal 1995-96. The Village contribution is projected to 5.5 %of base salaries(mcluding longevity). Had the Village been a participant of IMRF,the contribution would have been 8-13%for the Village&4.5%for its employees. The purpose of this fund is to account for collection of employee contributions and local taxes prior to submitting to the CNA insurance plan. BUDGET COMMENTS TAX REVENUES PROPERTY TAXES -411010 Projected property taxes expected during the transitional 1998 period. It is based in the second half of property taxes expected to be received from the 1997 levy. $94,466 PERSONAL PROPERTY REPT_ACEMENT TAX-412030 Projected share of personal property replacement taxes. See General Fund revenue section for detailed explanation. $15,150 INVESTMENT INCOME INTEREST INCOME-461010 Projected revenues from unspent,invested monies. $2,000 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 GENERAL EMPLOYEES' PENSION $ 191, 174 $ 284, 000 $ 217, 500 Total Approp. Request $ 191, 174 $ 284, 000 $ 217, 500 — E_\ Page --lb 138 MORTON GROVE, IL TRANSITION YEAR 1998 OTHER REVENUES EMPLOYEE CONTRIBUTIONS -495010 This is basically a clearing account to account for employee contributions into the plan from payroll withholdings. As stated earlier,employees contribute 2%of their base pay(including longevity)into the plan. These monies are directly forwarded to CNA through a/c 557220 noted below. $51,600 CONTRA('P1IAi,SERVICES ADDITIONAL LEGAL FEES - 556120 Projected legal fees needed from time to time to review pension matters related to the General Employees Pension Plan. $500 VILLAGE SHARE OF PENSION- 557200 The Village provides retirement benefits for all civilian(non-sworn)employees who work at least 1,000 hours per year. The coverage is provided through a private insurance retirement plan underwritten by the CNA Insurance Company. The Village does not participate in the Illinois Municipal Retirement Fund(IMRF). Employees become ^. eligible for coverage after 1 year of employment and contribute 2%of their gross base pay. There will be approximately 81 active participants covered under the program by the time the 1998 calendar actuarial is prepared for the 1997-98 fiscal year. The Village's share is only a rough estimate at this time and is based upon a contribution rate of 7.15%to each civilian employee's base pay for the transitional year. This is an increase from the 6.6%base used in the 1997-98 budget. The increase is based on more realistic,updated actuarial assumptions. The 1998 actuarial is currently being prepared by our actuary and will be ready by April or May 1998. At that time, a better rate and amount may be available to also project a 1999 contribution which will be used for the 1999 calender year budget. The amount excludes the Water/Sewer Fund's share. The comparative total Village share of contributions into the plan between the two funds is as follows: Budgeted in Fiscal Years 5/1-12/31/98 1995-96 1996-97 1997-98 Transitional General Fund Share $ 144,200 $ 179,000 $ 197,100 $ 153,500 Enterprise Fund Share 33,600 39,100 43,100 32,500 TOTALS $ 177,800 $ 218,100 $240,200 $ 186,000 $153,500 II III It 139 MORTON GROVE, IL TRANSmON YEAR 1998 EMPLOYEE SHARE OF PENSION-557220 See A/C#495010 above for explanation. $51,600 LONG TERM DISABILITY INSURANCE-557230 The Village also provides long term disability insurance coverage for all its full-time civilian employees and firefighters with 7 or less years of employment. (Firefighters with more than 7 years and sworn Police personnel are covered in their respective pension funds.)The coverage is underwritten by the Canadian Life Insurance Company and is also reflected in this fund for General Fund employees. The share for long term disability of Enterprise Fund employees is shown separately in that fund and not shown in this fund. This is the same practice as in prior years. The estimated cost between the two funds for the 8 month 1998 transitional period is as follows: General Fund Share $7,400 Enterprise Fund Share 1,500 TOTAL $ 8,900 $7,400 ACTUARIAL FEES -558121 Projected fees for annual actuarial study to determine funding levels& annual Village contribution for General Employees' Pension Fund($3,000), individual benefit sheets for employees covered($600)and estimated individual calculations for retiring employees as well as other special projects($900). $4,500 oast 4oa. 140 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM am.\ FUND 14 - GENERAL EMPLOYEES PENSION RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 133,813 159,729 183,500 183,500 113,129 94,466 94,466 94,466 412030 PERSONAL PROPERTY REPLONT TAX 24,150 29,260 26,800 26,800 21,518 15,150 15,150 15,150 TOTAL TAX REVENUES 157,963 188,989 210,300 210,300 134,647 109,616 109,616 109,616 INVESTMENT INCOME 461010 INTEREST INCOME 2,023 2,329 2,000 2,000 1,621 2,000 2,000 2,000 TOTAL INVESTMENT INCOME 2,023 2,329 2,000 2,000 1,621 2,000 2,000 2,000 OTHER REVENUES 495010 EMPLOYEE CONTRIBUTIONS 0 0 71,700 71,700 57,244 51,600 51,600 51,600 TOTAL OTHER REVENUES 0 0 71,700 71,700 57,244 51,600 51,600 51,600 •••• TOTAL REVENUE 159,986 191,318 284,000 264,000 193,512 163,216 163,216 161,216 AVAILABLE FUND BALANCE 0 0 54,284 54,284 54,284 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 284,000 284,000 217,500 217,500 21`00 FAD 14 - GENERAL EMPLOYEES PENSION RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY42 - GENERAL EMPLOYEES' PENSION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97.96 97-98 97-96 5-12/98 5-12/98 5-12/96 EXPENSE CONTRACTUAL SERVICES 556120 ADDITIONAL LEGAL FEES 0 422 500 500 162 500 500 500 557200 VILLAGE SNARE OF PENSION 152,216 174,700 197,100 197,100 9,634 153,500 153,500 153,500 557220 EMPLOYEE SNARE OF PENSION 0 0 71,700 71,700 57,476 51,600 51,600 51,600 557230 LONG TERM DISABILITY INf1EANCE 12,074 11,537 10,200 10,200 7,912 7,400 7,400 7,400 558121 ACTUARIAL FEES 3,815 4,515 4,500 4,500 312 4,500 4,500 4,500 TOTAL CONTRACTUAL SERVICES 168,105 191,174 284,000 284,000 75,496 217,500 217,500 217,500 •••• TOTAL EXPENSE 168,105 191,174 284,000 284,000 75,496 217,500 217,500 217,500 TOTAL FUND REVENUE 159,986 191,318 284,000 284,000 193,512 217,500 217,500 217,500 TOTAL FUND EXPENSE 168,105 191,174 284,000 284,000 75,496 217,500 217,500 217,500 NET FUND INCOME/LOSS 8,119- 144 0 0 118,016 0 0 0 141 '45414 ORTON GROVE, I SITION YR 199: a COMMUTER PARKING LOT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Commuter Parking Facilities Fund has been established as a special revenue fund to account for all revenues received by the Village from the operation of the Commuter Parking Lot on Lehigh Avenue. This will be the ninth full year of operation The enactment of the coin box fee for individuals using the Commuter Parking Lots generates revenue used exclusively for the care,maintenance,and future expansion of the Commuter Parking Lot. BUDGET COMMENTS SERVICE& OTHER USER FEES COMMUTER PARKING LOT FEES -443040 Projected revenues from commuter parking lot on Lincoln&Lehigh. Projections based on daily rate of$1 per day with average utilisation of 290 spaces per day per 5 day work week plus some weekend use for the 35 full weeks during the 8 month transitional period $52,600 INVESTMENT INCOME INTEREST INCOME-461010 Projected revenues from invested unspent cash balances during the 8 month transitional period of 1998. $9,000 CONTRACTUAL SERVICES CONSTRI JCTION SERVICES -552290 Purchase of materials for parking lot repairs including surface sealing of lots as needed. Also the stall markings will be thermoplastic. Numbers will be painted Micro Sealing $15,800 Thermoplastic 7 567 • TOTAL $23,367 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 COMMUTER PARKING FACILITY $ 73, 487 $ 85,200 $ 86, 419 Total Approp. Request $ 73, 487 $ 85, 200 $ 86, 419 tf— Page --�,♦ 'V y 142 MORTON GROVE, IL TRANSITION YEAR 1998 all ITIES-STREET LIGHTING- 553130 Projected cost for electricity to provide lighting at the Commuter Parking Facility. $1,200 MAINTENANCE OF STREET LIGHTS -554170 The direct costs for maintaining lighting fixtures in the Commuter Parking Lot. $335 COMMODITIES • OPERATIONAL S iPPLIE -562110 These tools will be used to maintain the landscaping at the Commuter Parking Facility. Back Pack Blower $425 Weed Wacker 370 Bob Cat Mower Basket 1Lf TOTAL $910 "Th LANDSCAPING MATERIALS-563100 The landscaping materials will be used to replace and beautify the existing landscaping surrounding the parking facility. Forty Evergreens @$30 Each $1,200 Sod Replacement 550 rolls @$1.25 687 Five Trees @ 190 950 Misc Repairs and expenses 153 65 bushes @$30 each 1 950 TOTAL $4,940 STREET SIGN MATERIALS -563130 Replacement of parking signs and maintenance of signage for the Commuter Parking Facility. $167 Pege --�� run 143 MORTON GROVE, IL TRANSITION YEAR 1998 NON-AUTO REPAIR PARTS -564100 Projected costs for maintaining coin boxes. $200 INTERFUND TRANSFERS TRANSFERS TO GENERAL_FUND- 811010 Commuter Parking Lot's share of allocated labor&supply costs paid directly out of the general fund The amount has been increased in recognition of share of increased personnel costs allocated to this fund. The estimated share of personnel costs include both salaries&benefits of personnel and the allocation of time is shown below. CSO's are used to collect monies and issue citations; Patrol Officers accompany the CSO's and do daily patrols;Finance Dept counts monies each day,prepares the deposit,sells tokens over the counter,pays bills directly attributed to the lot, prepares the budget of the fund,etc.;the Village Admin&Comm Devp Director perform general planning,major upkeep or expansion functions and other overhead related duties;the public works(mostly street dept)are used for landscaping,snowplowing,asphalt patching,stall painting,sign placement,and other overall grounds maintenance. Except for Public Works,the amounts above are prorated to reflect the eight month transitional period of 1998. Because the public works employees are primarily used and accounted for during the months of May&December, . there is no prorating done on that amount. CSO--(1 hr/day or 12.5) $2,905 Police Officer--(l hr/day or 12.5%) 4,884 Asst Fin Dir--(1 hr/day or 12.5 %) 5,314 Admin/Comm Devp—(1 hr/wk or 2.5%) 7,196 Public Works--(3 persons I day/week in May-Nov or 11.5 %on average) 20,543 Overtime of street dept--9.4% 5,503 Gas,Diesel,Fuel&Oil-2.5% 1,704 Snow Removal Repair Parts--2.5 % 111 TOTAL $48,200 TRANSFERS TO WATER/SEWER FUND-811040 Allocated labor costs of providing Public Works related functions(from personnel of the Water/Sewer dept)for such tasks as landscaping,grounds maintenance snowplowing,administrative& supervisory,etc. The account consists primarily of the water fund share of the PW director,assistant director,&secretary's salaries&benefits based on 4 hrs/week or 10%. The amount has been prorated to reflect the 8 month transitional period for 1998. $7,100 aimmot Page 144 • VILLAGE OF NORTON GROVE ADOPTED DDGET MY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED CO: 03/30/98 AT: 2:34 POI FUND 18 - COMMUTER PARKING LOT FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR EEC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE SERVICE I OTHER USER FEES 443040 COMMUTER PARKING LOT FEES 74,448 76,359 74,200 74,200 66,970 52,600 52,600 52,600 TOTAL SERVICE 8 OTHER USER FEES 74,448 76,359 74,200 74,200 66,970 52,600 52,600 52,600 INVESTMENT INCOE 461010 INTEREST INCOE 10,510 12,539 11,000 11,000 10,635 9,000 9,000 9,000 TOTAL INVESTMENT INCOE 10,510 12,539 1T,000 11,000 10,635 9,000 9,000 9,000 **" TOTAL REVENUE 84,958 88,899 85,200 85,200 77,605 61,600 61,600 61,600 AVAILABLE MD BALANCE 0 0 24,819 24,819 24,819 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 85,200 85,200 86,419 86,419 86,419 F18D 18 - COMUTER PARKING LOT FUND RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY31 - COMITER PARKING FACILITY ..Th ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC AP) -0 NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE, CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 2,801 0 2,000 2,000 0 23,367 23,367 23,367 553130 UTILITIES-STREET LIGHTING 1,561 1,586 1,800 1,800 1,093 1,200 1,200 1,200 554170 MAINTENANCE Of STREET LIGHTS 709 - 0 500 S00 0 335 335 335 TOTAL CONTRACTUAL SERVICES 5,071 1,586 4,300 4,300 1,093 24,902 24,902 24,902 COMMODITIES 562110 OPERATIONAL SUPPLIES 1,715 1,326 2,810 2,810 1,649 910 910 910 563100 LANDSCAPING MATERIALS 3,135 2,075 4,940 4,940 2,615 4,940 4,940 4,940 563130 STREET SIGN MATERIALS 0 0 250 250 0 167 167 167 564100 NON-AUTO REPAIR PARTS 348 0 300 300 0 200 200 200 TOTAL COMMODITIES 5,198 3,401 8,300 8,300 4,264 6,217 6,217 6,217 INTERFUD TRANSFERS 811010 TRANSFERS TO GENERAL MD 55,400 58,600 62,000 62,000 62,000 48,200 48,200 48,200 811040 TRANSFERS TO HATER/SEWER FAD 9,600 9,900 10,600 10,600 10,600 7,100 7,100 7,100 TOTAL INTERRUD TRANSFERS 65,000 68,500 72,600 72,600 72,600 55,300 55,300 55,300 • es TOTAL EXPENSE 75,269 73,487 85,200 85,200 77,957 86,419 86,419 86,419 TOTAL FUND REVENUE 84,958 88,399 85,200 85,200 77,605 86,419 86,419 86,419 TOTAL FAD EXPENSE 75,269 73,487 85,200 85,200 77,957 86,419 86,419 84-+49 NET FAD INCOE/LOSS 9,689 15,412 0 0 352- 0 0 0 145 VILLAGE OF MORTON DROVE ADOPTED BUDGET MAT-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM FUND 19 - CENTENNIAL CELEBRATION RAID RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED HISSER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVERIE INVESTMENT INCCIE 461010 INTEREST INCOME 3,392 0 0 0 0 0 0 0 TOTAL INVESTMENT INCOME 3,392 0 0 0 0 0 0 0 OTHER REVENUES 492020 MISCELLANEOUS DONATIONS 10,312 0 0 0 0 0 0 0 492033 CENTENNIAL BRICK SALES 14,189 0 0 0 0 0 0 0 492035 CENTENNIAL FESTIVAL 46,273 0 0 0 0 0 0 0 492036 CENTENNIAL BALL 26,625 0 0 0 0 0 0 0 492037 CENTENNIAL RESALE MERCHANDISE 12,686 0 0 0 0 0 0 0 492039 CENTENNIAL 1103K SALES 1,519 0 0 0 0 0 0 0 TOTAL OTHER REVENUES 111,603 0 0 0 0 0 0 0 •`k TOTAL REVENUE 114,995 0 0 0 0 0 0 0 AVAILABLE FUND BALANCE 0 0 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 0 0 0 0 0 146 VILLAGE OF MORTON GROVE ADOPTED BUDGET NAY-DECEMBER, 1998 - TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM i■ FIND 19 - CENTENNIAL CELEBRATION FUND MESA. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY83 - CENTENNIAL CELEBRATION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5.12/98 EXPENSE PERSONAL SERVICES 544710 SALARIES-SECRETARIAL 1,280 0 0 0 0 0 0 547100 SOCIAL SECURITY 96 0 0 0 0 0 0 0 TOTAL PERSONAL SERVICES 1,376 0 0 0 0 0 0 0 CONTRACTUAL SERVICES 0 0 552120 POSTAGE t NETER RENTAL 1,348 0 0 0 0 0 552130 PRINTING t PUBLISNING 166 0 0 0 0 0 0 0 552185 CENTENNIAL COMERATIVE BOON 388 0 0 0 0 0 0 0 555140 COMMUNITY RELATIONS 42,582 0 0 0 0 0 0 0 558213 CENTENNIAL PROMO ACTIVITIES 1,678 0 0 0 0 0 0 0 558225 CENTENNIAL GIFT/DEDICATION 92,654 0 0 0 0 0 0 0 558231 FESTIVAL/PARADE 93,474 0 0 0 0 0 0 0 558237 CENTENNIAL BALL 45,555 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 277,847 0 0 0 0 0 0 0 COMMODITIES 562110 OPERATIONAL SUPPLIES 1,339 0 0 0 0 0 0 „..•0 562120 PHOTO SUPPLIES 568 0 0 0 0 0 0 TOTAL COMMODITIES 1,906 0 0 0 0 0 0 J RESERVES 0 0 581120 RESERVE FOR MINI CLMTN 665 0 0 0 0 0 TOTAL RESERVES 665 0 0 0 0 0 0 0 ”" TOTAL EXPENSE 281,794 0 0 0 0 0 0 0 TOTAL FUN) REVENUE 114,995 0 0 0 0 0 0 0 TOTAL FUND EXPENSE 281,794 0 0 0 0 0 0 0 MET FUND INCOME/LOSS 166,798- 0 0 0 0 0 0 0 147 41144ti •ORTON GROVE, A*FA I SITION YR 199: �- DEBT SERVICE FUND DEPARTMENT/ACTIVITY DESCRIPTION The Debt Service Fund has been established to account for all general obligation debt of he village. This will include all general obligation bonds, IEPA loans for Flood Control Relief Sewers for Capulina and Parkview,and installment notes. Excluded will be the Water Revenue Bonds,and installment notes on water/sewer department related equipment,as well as IEPA loans for mandated sewer rehab work which represent an obligation of the Enterprise Fund and are financed directly through the water/sewer use fees. See fund#40 for further info. Further excluded is the General Obligation Debt of Special Service Area#1 which is paid exclusively by the property owners of the designated area and is separately accounted for in Fund 21. The property taxes levied in this fund are utilized to pay for the debt service requirements on the 1991 General Obligation Bond Issue as well as the amount of debt necessary for the IEPA Revolving Loan Program for the sewer rehab projects on Capulina&Parkview. Both the amount of property tax levied and the debt service amounts for these instruments were established by ordinance in the year the debt was passed. A portion of the additional Local Option Sales Tax that became effective January 1, 1995,will be used to meet the debt requirement of the 1994 G.0 Bond issue. The attached schedule on the following page has been provided to list all debt requirements and appropriations necessary to fund the debt,as well as each debt funding sources. The property tax requirment is net of the estimated abatements from interfund transfers and interest earnings. The abatements are usually made at the second meeting in November or first meeting in December(1997)when the actual property tax levy for the 1997-98 fiscal year will be made. There is also a more detailed schedule of the debt retirement in the Appendix Section at the back of this book. Both the property taxes,debt service requirements as well as other items are reflected to indicate the amounts anticipated during the 1998 transitional period. �. BUDGET COMMENTS TAX REVENUES PROPERTY TAXES-411010 Projected property taxes for the transitional period of 1998. It is based on the second half of property taxes expected from the amount levied in November 1997. $529,962 S ALES TAX-412010 The Village had increased the Local Option Sales Tax from 1/2%to 3/4%effective January 1, 1995,to finance the debt on the 1994$7 million G.O. Bond issue for at least the first five years of the issue. After the initial five years, the necessary debt payment will"dovetail"into the existing debt schedule as the older debt is retired. For the first five years,the increase in the rate of the local option sales tax will service the debt on the new bond issue. The 1/4% BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 DEBT SERVICE $ 1, 806, 381 $ 1, 958, 633 $ 1, 296, 107 Total Approp. Request $ 1, 806, 381 $ 1, 958, 633 $ 1, 296, 107 ri�m Page ----A 148 MORTON GROVE, IL TRANSITION YEAR 1998 additional home rule sales tax is expected to generate$518,034 during the transitional 1998 period. The amount indicated represents the portion of revenues which will be allocated to the debt service fund. The remaining balance will be allocated to the Capital Projects Fund and Economic Development Fund. $406,345 SHARP OF STATE INCOME TAX-412020 Share of State Income Tax allocated to this fund to finance debt service. State Income Tax distribution is more thoroughly explained in the General Fund Section. $74,059 INVESTMENT INCOME, INTEREST INCOME-461010 Projected revenues from unspent cash balances. The unspent monies are invested in both short term pooled money market type bank accounts(this account)or pooled intermediate bond type money market accounts such as the Illinois Metropolitan Fund(IMET--a/c 465012). Investment earnings from these funds are used to reduce the tax levy on debt service payments. The total investment earnings projected between these two accounts have been prorated to reflect the 8 month transitional period for 1998. $14,500 NET INCREASE(DECREASE)FV IMET-465012 Represents earnings& increase/decrease in market value of Village's investment in the Illinois Metropolitan Fund (IMET). This is an additional investment pool the Village uses for unspent monks and consists primarily of U.S. government securities of between 1-3 years in maturity. $29,400 INTERFUND TRANSFERS TRANSFERS FROM RVLVG EOPMNT RPL -481060 Transfers from Revolving Equip Repl Fund to cover installment note debt service payments originating from that fund. $241,841 � Page �1� 149 MORTON GROVE, IL TRANSITION YEAR 1998 RESERVES RESERVE-FOR DEBT SERVICE-581990 Accounts for tinting difference between when debt payment is due and collection of taxes from year to year as explained in attached schedule. 5160,752 DEBT SERVICE BOND INTF.RF,ST-591020 See schedule attached. Payments due during transitional period only. $436,896 NOTF REDEMPTION-591030 See schedule attached Principal payments anticipated during 8 month transitional period. $507,303 NOTEJNtEREST-591040 See schedule attached. Interest payments anticipated during 8 month 1998 transitional period. $188,756 AGENT FEES -591070 Paying agent fees on G.O. Bond issues paid out of Debt Service Fund $2,400 Page 1150 $ .I.° ° ele EE<.°I:.. :i: eeElE :. :h. 2a 5. 5 022 22 t. r 5: 52 a ?' s±� nN N — _ Vf OH WN rP N. O ¢nnr.°•'' Ei •'. -I,,-_w P H O O O n •_ ° r �:= r Z• a.QWNN N dO H .011i / Y 'Zx _ 1.• _ � OS N119��Sis EI t: rtlr=- ✓ 11r _ =, r n N N H r - xl a=j ° W W O H P H P 2N /sap— Iv,■ =` : Y ` W � S N N N O H '-. ° S,- Z 2s Et! ° a .r. � O S N 1•: x 3 u A silt r _ Y w ry °'/ Q aZ s i r • 1 _ r i+ : i i F3 ?; ° xs• zz r_ CO :;___:= > i gl�;_ : _ zg Wm s; r C c n N v V r J1 m .•1 n .. n 00V >00 00 f P P m fl 0 0 N m n n • n HP Nn • 0 N 0014 .0 n 0 > w • II • QJ N N N P H O N n ^ '0 m N 0 N Yl P II N N H N N /1 v N P * P N n 0 0 . n W - r n .'.J U S N x J m 0 0 N n O W P A N x 0 > 0 nn Z W m V V O n -N n u W •. n •Y w a n u > p Owl, �..1� CC Y. O o O _ O • L a L P. <! ZN � ' f v • x H • .b.' 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C Y l l< 2 w • S SS Q N i Owl+ • f _ r a N u S r • w S O O O a a 0O a 0 O W 0 a q c w N U c N w L b 1 a J J 2 W ° i ■I C , J S a v U =S N O 0 0 i Wpu S + a f G •L. • N O Q W P N N a y p y a C w y coos Y as - a Y —, - 10 a w O C W Z Q J = 0 v C . q Z J > H W ` U O S u J W O W a r m C b w w w 22 i iu r W S O W J= W = W W C W LU p 6 y 6 6 Y • N. N C i q C 1 Z a U 6 C 6 v W a ZI \ ^ C W ! m C m - �W C N b W Y !u a W Y C L - 0 0. Om6 . ` l 3 j a S U 6 b N S 6 6 "N J a Z . a J W S S Z S S LU N C 0 w a W W W O O + U r W ZOOM wa •N. _Q O .r • 0 W r .. r Oi U r U W • I_ O r. Q •0 N Q w u. 0 1- Z N P P P P P P O ' > W N > J > n n n .... .. _ ' P P P P P P P L P• J J SJ P - P P P P P P W it V JL 151 E y VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM \%,.....„FUD 20 - DEBT SERVICE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 1,132,120 1,148,493 1,043,939 1,043,939 709,432 529,962 529,962 529,962 412010 SALES TAX 716,694 370,998 406,345 406,345 334,050 406,345 406,345 406,345 412020 SNARE OF STATE INCOME TAX 96,504 90,058 72,993 72,993 67,466 74,059 74,059 74,059 TOTAL TAX REVENUES 1,945,318 1,609,549 1,523,277 1,523,277 1,110,948 1,010,366 1,010,366 1,010,366 INVESTMENT INCOME 461010 INTEREST INCOME 66,478 43,777 66,000 66,000 32,150 14,500 14,500 14,500 465010 MET APRTM(OPRN) FV FXD INC SCT 0 15,282 0 0 0 0 0 0 465012 NET INCRSE(OCRSE) FV IMET 0 0 0 0 29,962 29,400 29,400 29,400 TOTAL INVESTMENT INCOME 66,478 59,060 66,000 66,000 62,112 43,900 43,900 43,900 INTERFUD TRANSFERS 481060 TRANSFERS FROM RVLVG EBPRST RPL 156,392 94,511 159,258 159,258 158,544 241,841 241,841 241,841 481110 TRANSFERS FROM E 9-1-1 FUND 38,907 37,310 0 0 0 0 0 0 TOTAL INTERFUD TRANSFERS 195,300 131,820 159,258 159,258 158,544 241,841 241,841 241,841 "" TOTAL REVENUE 2,207,095 1,800,429 1,748,535 1,748,535 1,331,604 1,296,107 1,296,107 1,296,107 `� AVAILABLE FUND BALANCE 210,098 210,098 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 1,958,633 1,958,633 1,296,107 1,296,107 1,296,107 FLAB 20 - DEBT SERVICE RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY38 - DEBT SERVICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RBI MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE RESERVES 581090 RESERVE FOR DEBT SERVICE 0 0 0 0 0 160,752 160,752 160,752 TOTAL RESERVES 0 0 0 0 0 160,752 160,752 160,752 DEBT SERVICE 591010 BOND REDEMPTION 450,000 483,750 517,500 517,500 517,500 0 0 0 591020 5010 INTEREST 556,030 493,707 495,651 495,651 495,651 436,8% 436,896 436,896 591030 NOTE REDEWTIOM 651,105 587,578 705,786 705,786 651,585 507,303 507,303 507,303 591040 NOTE INTEREST 259,419 239,109 235,496 235,4% 195,576 188,756 188,756 188,756 591070 AGENT FEES 1,825 2,238 4,200 4,200 2,050 2,400 2,400 2,400 TOTAL DEBT SERVICE 1,918,379 1,806,381 1,958,633 1,958,633 1,862,362 1,135,355 1,135,355 1,135,355 "" TOTAL EXPENSE 1,918,379 1,806,381 1,958,633 1,958,633 1,862,362 1,296,107 1,296,107 1,296,107 TOTAL FUND REVENUE 2,207,095 1,800,429 1,958,633 1,958,633 1,331,604 1,296,107 1,296,107 1,296,107 �_ TOTAL FUND EXPENSE 1,918,379 1,806,381 1,958,633 1,958,633 1,862,362 1,296,107 1,296,107 1,296,107 MET FUND INCOME/LOSS 286,716 5,952- 0 0 530,758- 0 0 0 152 ` I I .4*±%ORTON GROVE, 4.1EPI • SITION YR 199: ' DEBT SERVICE-SPCL SERV AREA #1 DEPARTMENTIACHYITY DESCRIPTION The Debt Service Fund for Special Service Area#.1 will be closed out during the 1997-98 fiscal year. Therefore,there will no longer be any activity in this fund. BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 DEBT SERVICE $ 214, 028 $ 226,275 $ 0 Total Approp. Request $ 214, 028 $ 226, 275 $ 0 �� Page �— - 153 VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED CO: 03/30/98 AT: 2:34 PM .414N FIND 21 - DEBT SERVICE-SPECIAL SERVICE AREA 01 RESP. DIVISION 00 - FINANCE SIN-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MCA REC APPROVED NUBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 411020 PROPERTY TAXES-SPECIAL AREA 61 174,743 253,540 0 0 80,553 0 0 0 TOTAL TAX REVENUES 174,743 253,540 0 0 80,553 0 0 0 INVESTMENT INCOEE 461010 INTEREST INCOME 6,067 6,364 4,000 4,000 5,378 0 0 0 461020 INTEREST-UNDISTRIBUTED PROP TAX 90 76 0 0 76 0 0 0 TOTAL INVESTMENT INCOME 6,158 6,440 4,000 4,000 5,454 0 0 0 Int" TOTAL REVENUE 180,901 259,979 4,000 4,000 86,007 0 0 0 AVAILABLE FIND BALANCE 0 0 0 0 0 TOTAL NEVEM AVAILABLE FOR APPROPRIATION 4,000 4,000 0 0 ' 0 FIND 21 - DEBT SERVICE-SPECIAL SERVICE AREA PI RESP. DIVISION 20 - FINANCE ..44\SW-DEPT/ACTIVITY38 - DEBT SERVICE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5.12/98 5-12/98 5-12/98 EXPENSE DEBT SERVICE 591010 BOND REDEMPTION 180,000 195,000 215,000 215,000 215,000 0 0 0 591020 BOND INTEREST 25,815 18,255 9,675 9,675 9,675 0 0 0 591070 AGENT FEES 805 773 1,600 1,600 137 0 0 0 TOTAL DEBT SERVICE 206,620 214,028 226,275 226,275 224,812 0 0 0 »k TOTAL EXPENSE 206,620 214,028 226,275 226,275 224,812 0 0 0 TOTAL FIND REVENUE 180,901 259,979 4,000 4,000 86,007 0 0 0 TOTAL FUND EXPENSE 206,620 214,028 226,275 226,275 224,812 0 0 0 NET FUND INCOME/LOSS 25,719- 45,952 222,275- 222,275- 138,805- 0 0 0 154 ifur ORTON GROVE, I • STTION YR 199a TAX INCREMENT FINANCING DISTRICT FUND DEPARTMENT ACTIVITY_ /DESQRIPTION The mission of the Waukegan Road Tax Increment Financing District is to promote the redevelopment of certain parcels to a higher and more productive land use and to promote the conservation and continued development of the commercial potential inherent along this business corridor. BUDGET COMMENTS TAX REVENUES PROPERTY TAX-TAX INCREMENT FIN-411011 Property Tax revenue for the TIF are estimated using a base year EAV of$12,156,906 as established by the County Clerk's office. The amount is based on the 1997-98 amount collected thru December plus 1.5%. The TIF property taxes are traditionally all collected through the second half of property tax between September&November (assuming the County issues the property tax bills on time.) $111,700 INVESTMENT INCOME INTEREST INCOME-461010 The Fund is likely to generate only a small amount of interest earnings during the 8 month transitional period because fund balances are small. $2,100 LOAN PROCEEDS GENL OBLIGATION BOND PROCEEDS-471011 This amount reflects the best estimate of the amount of the Bank letter of credit required to cover the Village portion of TIF expenses for the Redevelopment Area"A"project. The public portion of this project was originally to be financed by a bond issue. The Village was fortunate in securing a bank letter of credit which reduced the cost of raising capital for the Redevelopment.A portion of the letter of credit will also be deposited in the Economic Development Fund to cover non-TIF costs required for this project. $1,428,750 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 DEBT SERVICE $ 0 $ 28, 400 $ 0 COMMERCIAL CORRIDOR STUDY 13,770 50, 600 93, 500 REDEVELOPMENT AREA "A" 2, 366 2, 828,750 2, 828, 750 ADMIN & GENERAL ACTIVITIES 151, 705 29, 400 20, 300 Total Approp. Request $ 167, 841 $ 2, 937, 150 $ 2, 942, 550 AlmmEN_ ' — 155 MORTON GROVE, IL TRANSITION YEAR 1998 OTHER REVENUES SALE OF REAL PROPERTY-491015 This account includes the amount the Developer has agreed to pay for the Redevelopment Area"A" site following acquisition by the Village;demolition of the existing structures; and environmental cleanup,if any. The Village will make a"bridge" loan in this amount to facilitate the initial closing which of course,will be repaid when the property is resold to the Developer. The amount budgeted for the 1997-98 fiscal year is being carried to the 1998 transitional period as it is not known when the deal will be consummated. $1,400,000 CONTRACTUAL SERVICES MEETINGS&CONFERENCES - 551130 • Some meetings may still be necessary as the design for the Corridor upgrades progresses through the engineering process. $500 • PROFESSIONAL SERVICES - 552110 This appropriation will cover a portion of the$200,000 estimated cost for engineering and design services necessary "Th to prepare for construction of the infrastructure and street scape improvements planned for the Waukegan Rd. Corridor. The balance of the appropriation will be included in the Economic Development Fund budget. $93,000 CONTRACTUAL.SERVICES MAINTENANCE OF BUILDINGS- 55411Q This account will contain the appropriation necessary to pay for the demolition and environmental cleanup of the Redevelopment Area"A"site once acquisition is complete. An additional sum has been appropriated in the Economic Development Fund to cover demolition(no environmental cleanup is anticipated)of the non-TIF properties acquired for this project. Demolition of Existing Structures $134,750 Environmental Cleanup 25 000 TOTAL $159,750 Page �, MORTON GROVE, IL TRANSITION YEAR 1998 ADDITIONAL_LEGA1 FEES -556120 This amount was originally appropriated for this project. The sum includes all legal fees plus related consulting fees,legal expenses and finally,closing costs once acquisition is complete. Fees have been paid to date using regular TT revenue. It is anticipated all legal costs incurred for this project will be repaid from bond proceeds. $100,000 CAPITAL OUTLAY ("APITA!.ACOI IISITIONSBUILDINGS -571020 This account includes the"fair market"appraised value of the redevelopment "A"project area based upon an independent appraisal completed last year. This purchase in now in condemnation so it is impossible to know what value the court will assign to this parcel. Some funds have been set aside in the Reserve for Economic Development account for this project which could be used if needed. At the current time,this amount represents our best estimate of value for this site. $2,050,000 RESERVES • RESERVE FOR DEBT SERVICE -581090 This amount will be set aside from the bond issue to pay the first 2.5 years of interest. This amount is based upon a preliminary projection made by Kane,McKenna and may vary somewhat depending upon the final amount of the issue and the interest rate paid to bond holders. The purpose of Capitalized Interest is to insure that sufficient funds are set aside from the bond proceeds to make debt service payments until the project can build out and begin producing tax revenue. The revenue created by the project will then be used to make debt service payments on the bonds are retired. A similar appropriation is contained in the Economic Development Fund for the non-TIF portion of the project which will be paid for using bond proceeds. $237,000 RESERVE FOR ECONOMICDEVELOPMT-581110 This reserve was built into the original project budget to cover any additional unanticipated costs which might result from this redevelopment effort. Additional acquisition costs,environmental cleanup and unusually high demolition costs are examples of expenses that may need to be made from this account. $250,000 DEBT SERVICE NOTE INTEREST-591040 A "Bridge" loan in the amount of$1,400,000 will be required to cover the developers portion of the project cost. aneeist r Page �--� ' MORTON GROVE, IL TRANSITION YEAR 1998 The loan will not be made until the site is ready for purchaser and will probably be needed for ninety(90)days until the site can be cleared and prepared for resale to the developer. Proceeds from this resale will be used to repay the loan. $32,000 CONTRACTUAL SERVICES DUES&SUBSCRIPTIONS -551120 Dues to the Illinois Tax Increment Association will be paid from this account. This association provides training, information and legislative services regarding the TT Statute and related TT activities in the State of Illinois. $400 MEETINGS&CONFERENCES - 551130 This account will cover travel expenses for Village officials to attend TIF meeting and seminars should that be necessary during the year. $400 PROFESSIONAL SERVICES- 552110 This account has been modified to include only an appropriation to cover general consulting services that may be needed this year. Most professional services now used by the TT are for specific projects and will be charged to the individual project budget. • $15,000 POSTAGE&METER RENTAL-552120 Postage and mailing expense incurred by the TIF will be charged to this account. $500 ADDITIONAL LEGAL FEES-556120 The appropriation in this account will go toward legal and possibly litigation expenses incurred by the Village on behalf of the TIF. The appropriation has been reduced since legal fees for redevelopment projects will be charged to that individual project budget. It is also anticipated that fewer general legal services will be required this year. $4,000 ` 'r Page �' 158 VILLAGE OF MORTON GROVE ADOPTED NOGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL � PRINTED ON: 03/30/98 AT: 2:34 PM FUND 17 - TAX INCREMENT FINANCING PIRA RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO At DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5.12/98 REVENUE TAX REVENUES 411011 PROPERTY TAX-TAX INCREMENT FIN 0 107,039 110,000 110,000 110,021 111,700 111,700 111,700 TOTAL TAX REVENUES 0 107,039 110,000 110,000 110,021 111,700 111,700 111,700 INVESTMENT INCOME 461010 INTEREST INCOME 0 2,598 2,000 2,000 2,211 2,100 2,100 2,100 461020 INTEREST-UNDISTRIBUTED PROP TAX 0 19 0 0 42 0 0 0 TOTAL INVESTMENT INCOME 0 2,617 2,000 2,000 2,253 2,100 2,100 2,100 LOAN PROCEEDS 471011 GEML OBLIGATION BONN PROCEEDS 0 0 1,425,150 1,425,150 0 1,428,750 1,428,750 1,428,750 TOTAL LOAN PROCEEDS 0 0 1,425,150 1,425,150 0 1,428,750 1,428,750 1,428,750 OTEER REVENUES 491015 SALE OF REAL PROPERTY 0 0 1,400,000 1,400,000 0 1,400,000 1,400,000 1,400,000 TOTAL OTHER REVENUES 0 0 1,400,000 1,400,000 0 1,400,000 1,400,000 1,400,000 "" TOTAL REVENUE 0 109,656 2,937,150 2,937,150 112,274 2,942,550 2,942,550 2,942,550 FUND 17 - TAX INCREMENT FINANCING RIO RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY38 - DEBT SERVICE ACCOUNT ACTUAL ACTUAL BLSGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE DEBT SERVICE 591080 BOND ISSUANCE COSTS 0 0 28,400 0 0 0 0 0 TOTAL DEBT SERVICE 0 0 28,400 0 0 0 0 0 "" TOTAL EXPENSE 0 0 28,400 0 0 0 0 0 159 VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 . TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/96 AT: 2:34 PM FUND 17 - TAX INCREMENT FINANCING FUD RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY43 - COMIERICIAL CORRIDOR STUDY ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED UMBER DESCRIPTION - 95-96 96-97 97-98 97-96 97-98 5-12/98 5-12/98 5.12/96 EXPENSE CONTRACTUAL SERVICES 551130 MEETINGS i CONFERENCES 0 0 500 500 595 500 500 500 552110 PROFESSIONAL SERVICES 0 13,770 50,000 50,000 50,258 93,000 93,000 93,000 552120 POSTAGE i NETER RENTAL 0 0 100 100 15 0 0 0 552130 PRINTING i PUBLISNING 0 0 0 0 433 0 0 0 TOTAL CONTRACTUAL SERVICES 0 13,770 50,600 50,600 51,301 93,500 93,500 93,500 ••40 TOTAL EXPENSE 0 13,770 50,600 50,600 51,301 93,500 93,500 93,500 FUND 17 - TAX INCREMENT FINANCING RAND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY44 - REDEVELOPMENT AREA •A• ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-96 5-12/98 5-12/98 5-12/98 ./4‘.EXPENSE CONTRACTUAL SERVICES 554110 MAINTENANCE OF BUILDINGS 0 0 159,750 159,750 0 159,750 159,750 159,750 556120 ADDITIONAL LEGAL FEES 0 2,366 100,000 100,000 68,932 100,000 100,000 100,000 TOTAL CONTRACTUAL SERVICES 0 2,366 259,750 259,750 68,932 259,750 259,750 259,750 CAPITAL OUTLAY 571020 CAPITAL ACGUISITIONS/BUILDINGS 0 0 2,050,000 2,050,000 0 2,050,000 2,050,000 2,050,000 TOTAL CAPITAL OUTLAY 0 0 2,050,000 2,050,000 0 2,050,000 2,050,000 2,050,000 RESERVES 581090 RESERVE FOR DEBT SERVICE 0 0 237,000 237,000 0 237,000 237,000 237,000 581110 RESERVE FOR ECONOMIC DEVELOPNT 0 0 250,000 250,000 0 250,000 250,000 250,000 TOTAL RESERVES 0 0 487,000 487,000 0 487,000 487,000 487,000 DEBT SERVICE 591040 NOTE INTEREST 0 0 32,000 32,000 0 32,000 32,000 32,000 591080 BOND ISSUANCE COSTS 0 0 0 28,400 0 0 0 0 TOTAL DEBT SERVICE 0 0 32,000 60,400 0 32,000 32,000 32,000 an TOTAL EXPENSE 0 2,366 2,828,750 2,857,150 68,932 2,828,750 2,828,750 2,828,750, ii V....0-ka-711\iSt..." ,--- 51gb 4 160 YLAGE OF NORTON GROVE ADOPTED BUDGET NAY-DECEMBER, 1998 TRANSITIONAL BUDGET _ DETAIL PRINTED ON: 03/30/98 AT: 2:34 PN FUND 17 - TAX INCREMENT FINANCING FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY79 - ADMIN & GENERAL ACTIVITIES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 551120 DUES & SUBSCRIPTIONS 0 791 400 400 375 400 400 400 551130 MEETINGS & CONFERENCES 0 334 400 i00 0 400 400 400 552110 PROFESSIONAL SERVICES 0 83,328 19,000 19,000 13,748 15,000 15,000 15,000 552120 POSTAGE & METER RENTAL 0 378 500 500 0 500 500 500 556120 ADDITIONAL LEGAL FEES 0 65,862 8,000 8,000 0 4,000 4,000 4,000 TOTAL CONTRACTUAL SERVICES 0 150,694 28,300 28,300 14,123 20,300 20,300 20,300 COBNODITIES 562110 OPERATIONAL SUPPLIES 0 1,011 1,100 1,100 971 0 0 0 TOTAL COM1100ITIES 0 1,011 1,100 1,100 971 0 0 0 "In TOTAL EXPENSE 0 151,705 29,400 29,400 15,094 20,300 20,300 20,300 TOTAL FUND REVENUE 0 109,656 2,937,150 2,937,150 112,274 2,942,550 2,942,550 2,942,550 TOTAL FUND EXPENSE 0 167,841 2,937,150 2,937,150 135,327 2,942,550 2,942,550 2,942,550 NET FUND INCOME/LOSS 0 58,185- 0 0 23,053- 0 0 0 I, 1 II 1 � � 0 �� ri i ' • i e0_.A.Qct, ..f 161 j - 454"ORTON GROVE, I • NSITION YR 199: ECONOMIC DEVELOPMENT FUND DEPARTMENT/ACTIVITY DESCRIPTION The Economic Development Fund is a special revenue fund created to account for all non-TIF economic development activities undertaken by the Village. Economic Development Programs supportive but outside of the TIF District or totally independent activities financed by non-TIF Village revenues will all be appropriated within this fund. BUDGET COMMENTS TAX REVENIIIES SALES TAX-412010 • Sales Tax will be used to reimburse Abt as provided for in the redevelopment agreement and to cover other general economic redevelopment expenses allocated in this Fund. Abt Redevelopment Agreement $167,188 Dist. 67 Intergovernmental Agree. 23,206 Corridor Engineering 30,000 Interest on Redevelopment Loan 16 666 TOTAL $237,060 LOAN PROCEEDS GENL OBLIGATION BOND PROCEEDS -471011 The Village was fortunate to be able to set up line of credit with a local bank at a low interest rate and without issuance cost for this project. Since part of the site for the TIF Redevelopment Area"A"project is located outside but adjacent to the TIF district part of the proceeds from the line of credit will be deposited into this Fund. The two residential properties were purchased prior to the beginning of this fiscal year(using non-TIF funds)and a draw-down was made against the bank line of credit set up for this project. The amount appropriated here represents the balance required for demolition,capitalized interest and other non-TIF expenses related to the redevelopment. Non-TIF funds(sales tax)are allocated for this fiscal year to service the debt on the non-TIF portion of the redevelopment project. $163,050 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 DEBT SERVICE $ 0 $ 11, 600 $ 0 COMMERCIAL CORRIDOR STUDY 0 0 30, 000 REDEVELOPMENT AREA "A" 303, 498 832, 250 179, 716 ADMIN & GENERAL ACTIVITIES 0 382, 813 190, 394 Total Approp. Request 5 303, 498 $ 1, 226, 663 $ 400, 110 er--, Page --is 162 MORTON GROVE, IL TRANSITION YEAR 1998 CONTRACTUAL SERVICES "1 PROFESSIONAI<SERVICES -552110 The cost for engineering and design services to prepare the Waukegan Road Corridor Improvements for construction is split between the TIF and the Economic Development Funds. Most of the cost for this design project will be incurred during the Transitional Fiscal Year. Following discussions with the lead engineering firm,the Administrator adjusted the total amount appropriated during the transitional year to match the likely time frame for the completion of plans and specifications. $30,000 CONTRALTI JAI,SERVICES UTILITIES-MUNICIPAL FACILITIES - 553120 Utility payments for gas&electric on two residential properties purchased in Spring 1997(6909 Lyons&6910 Beckwith)for Redevelopment Area"A" and outside of TIF. Utility payments will continue until Redevelopment of Area"A" actually begins. Amount budgeted represents anticipated expenditures during the transitional period. $800 MAINTENANCE OF BIM DINGS - 554110 This account includes the appropriation for the demolition of structures purchased outside of the TIF District to be used as part of the site for Redevelopment"A". Bond proceeds will again be used to cover this expense. $65,250 ADDITIONAL LEGALFEES- 556120 The homes adjacent to the TIF for Redevelopment"A"have been consummated and no amounts need to be budgeted: RESERVES RESERVE FOR DEBT SERVICE-58109Q This account is for the non-TIF portion of the Redevelopment"A"project. The capitalized interest has been prorated between the TIF Fund(71%)and the Economic Development fund(29%). This reserve should be adequate to cover 2.5 years of interest payments until the project can be built out and begin generating revenue. The revenue from the project will be used to retire this bond issue. $97,000 _ -�, 16 3a MORTON GROVE, IL TRANSITION YEAR 1998 DEBT SERVICE NOTE INTEREST-591040 This account provides an appropriation to cover the interest cost for the loans used to purchase the homes adjacent to but outside of the TIF redevelopment area that will be added to the TIF Redevelopmeit.U:a"A"to create a large enough site for the planned project. $16,666 CONTRACTUAL SERVICES ABT ECONOMIC DEVELOPMENT AGMNT- 558140 This is the second period that we budgeted the sales tax rebate due to ABT under the economic development agreement in this fund(in the past,the amount was reflected in the General Fund). The amount reflects the estimated sales tax rebate that will be paid to ABT during the eight month 1998 transitional period under the terms of the current agreement. $167,188 DISTRICT 67 REVENUE AGREEMENT-558149 The Village and School District 67 entered into an agreement to help mediate some of the financial impact of the Waukegan Road TIF on the elementary school district. Since this in an"area"TIF,a significant portion of the district's tax base is now part of the TIF. While the school district is still contributing to the redevelopment program from which the district will also benefit,the Village wants to insure that no adverse impact will result for the educational process as a result of this redevelopment effort. This revenue agreement will preclude that possibility. Since payments under the agreement may not be TIF eligible,this account has been established in the Economic Development Fund. The amount reflected represents the second payment to School District under the terms of the agreement. Since the payment is due each December,the entire annual amount is reflected for the 8 month - transitional period. $23,206 Page - e, VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED OM: 03/30/98 AT: 2:34 PM • mt FUND 16 - ECONOMIC DEVELOPMENT FUND RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BLOGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 412010 SALES TAX 0 0 392,813 392,813 171,552 237,060 237,060 237,060 TOTAL TAX REVENUES 0 0 392,813 392,813 171,552 237,060 237,060 237,060 INVESTMENT INCOME 461010 INTEREST INCOME 0 0 0 0 151 0 0 0 TOTAL INVESTMENT INCOME 0 0 0 0 151 0 0 0 LOAN PROCEEDS 471011 GENL OBLIGATION BOND PROCEEDS 0 0 833,850 833,850 0 163,050 163,050 163,050 TOTAL LOAM PROCEEDS 0 0 833,850 833,850 0 163,050 163,050 163,050 •••• TOTAL REVENUE 0 0 1,226,663 1,226,663 171,703 400,110 400,110 400,110 RAO 16 - ECONOMIC DEVELOPMENT FUND RESP. DIVISION 10 - ADMINISTRATION SUN-DEPT/ACTIVITY38 - DEBT SERVICE ACCONT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC AP U RUINER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-i_,98 EXPENSE DEBT SERVICE 591080 BOND ISSUANCE COSTS 0 0 11,600 0 0 0 0 0 TOTAL DEBT SERVICE 0 0 11,600 0 0 0 0 0 **** TOTAL EXPENSE 0 0 11,600 0 0 0 0 0 NUN - 16 - ECONOMIC DEVELOPMENT RIND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY43 - COSERICIAL CORRIDOR STUDY ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552110 PROFESSIONAL SERVICES 0 0 0 0 0 30,000 30,000 30,000 TOTAL CONTRACTUAL SERVICES 0 0 0 0 0 30,000 30,000 30,000 **** TOTAL EXPENSE 0 0 0 0 0 30,000 30,000 30.000 165 VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEINIER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM `...._. FIND 16 - ECONOMIC DEVELOPMENT FUND RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY44 - REDEVELOPMENT AREA •A• ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSc CONTRACTUAL SERVICES 553120 UTILITIES-MUNICIPAL FACILITIES 0 0 0 0 1,293 800 800 800 554110 MAINTENANCE OF BUILDINGS 0 0 65,250 65,250 0 65,250 65,250 65,250 556120 ADDITIONAL LEGAL FEES 0 965 10,000 10,000 600 0 0 0 TOTAL CONTRACTUAL SERVICES 0 965 75,250 75,250 1,893 66,050 66,050 66,050 CAPITAL OUTLAY 571020 CAPITAL ACQUISITIONS/BUILDINGS 0 302,533 650,000 650,000 163,380 0 0 0 TOTAL CAPITAL OUTLAY 0 302,533 650,000 650,000 163,380 0 0 0 RESERVES 581090 RESERVE FOR DEBT SERVICE 0 0 97,000 97,000 0 97,000 97,000 97,000 TOTAL RESERVES 0 0 97,000 97,000 0 97,000 97,000 97,000 DEBT SERVICE, 591040 MOTE INTEREST 0 0 10,000 10,000 0 16,666 16,666 16,666 591080 SOD ISSUANCE COSTS 0 0 0 11,600 0 0 0 0 TOTAL DEBT SERVICE 0 0 10,000 21,600 0 16,666 16,666 16,666 \---- "" TOTAL EXPENSE 0 303,498 832,250 843,850 165,273 179,716 179,716 179,716 FIRS 16 - ECONOMIC DEVELOMENT RAW RESP. DIVISION 10 - ADMINISTRATION SUB-DEPT/ACTIVITY79 - ADMEN i GENERAL ACTIVITIES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552120 POSTAGE i METER RENTAL 0 0 0 0 33 0 0 0 558140 AST ECONOMIC DEVELOPMENT MAW 0 0 365,913 365,913 154,804 167,188 167,188 167,188 558149 DISTRICT 67 REVENUE AGREEMENT 0 0 16,900 16,900 15,184 23,206 23,206 23,206 TOTAL CONTRACTUAL SERVICES 0 0 382,813 382,813 170,021 190,394 190,394 190,394 •■ • TOTAL EXPENSE 0 0 382,813 382,813 170,021 190,394 190,394 190,394 TOTAL FUND REWIRE -0 0 1,226,663 1,226,663 171,703 400,110 400,110 400,110 TOTAL FUND EXPENSE 0 303,498 1,226,663 1,226,663 335,294 400,110 400,110 400,110 MET FUND INCOME/LOSS 0 303,498- 0 0 163,591- 0 0 0 166 ' LI . — ORTON GROVE, • SITION YR 199: "° CAPITAL PROJECTS FUND DEPARTMENT/ACTIVITY DESCRIPTION The Capital Projects Fund is established to provide a central account within the budget structure to identify all non-enterprise public improvements scheduled for design or construction during the fiscal year. The Village maintains an aggressive infrastructure maintenance and reconstruction effort, including improvements to local streets and alleys,sewer system improvements,the installation of street lights where requested and occasional improvements to public facilities as required in order to support the Village's operating departments. Due to the extended time often required to facilitate design,locate affordable funding and preparation for construction,it is normal for major capital improvement projects to continue beyond a single fiscal year. Some of the projects contained in this year's budget have been carried forward from prior years and several that are included for the first time will require several years of effort before construction is completed. Instead of the normal Budget Summary which appears in most of the appropriation accounts,a Summary by project at the bottom of this detail page has been included. This Summary provides a more meaningful explanation of activity in this Fund. • BUDGET COMMENTS TAX REVENUES PROPERTY TAXES-4l 1010 Projected property taxes for the transitional 1998 period. It is based on the second half of property taxes levied for 1997 that is expected to be received during this period. $315,779 SALES T935-412010 • The Village of Morton Grove increased the local option sales tax from 1/2%to 3/4%effective January 1, 1995. The increase was to be used to finance the debt requirement of the 1994 G.O. Bond issue for five years with any excess remaining devoted for capital projects. The amount below represents the projected amount remaining after reserving the debt requirement for the transitional,8 month 1998 period. $111,689 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 LOCAL STREET RESURFACING $ 893,568 $ 837, 698 $ 750, 609 DEMPSTER STREET IMPROVEMENTS 130, 430 0 0 NEIGHBORHOOD STREET LIGHTING 78, 116 81,250 84, 350 ALLEY PAVING 108, 592 109, 000 131, 365 MUNICIPAL FACILITIES 0 40, 000 0 TRAFFIC SIGNAL IMPROVEMENTS 368 0 0 BECKWITH RD./CHURCH ST.RESURF. 135, 135 47,500 91, 000 TECHNY TRAIL BIKE PATH 513 6, 000 1, 200 LEHIGH AVENUE 1, 532 0 0 LINCOLN/LEHIGH STORM SEWER 0 16, 000 0 Total Approp. Request $ 1, 347, 517 $ 1, 137,448 $ 1, 058, 524 '�--� Page �,� rim 167 MORTON GROVE, IL TRANSITION YEAR 1998 av SHARE OF STATE INCOME TAX-412020 Share of State Income tax allocated to this fund to fmance a variety of Capital Projects described throughout fund. The State Income Tax is more thoroughly explained in the General Fund section. $210,248 PERSONAL PROPERTY REPLCMNT TAX-412030 See detailed explanation in General Fund Revenue Section(020000-412030). This amount represents the share allocated to the Capital Projects Fund. $11,300 GRANT REVENUES GRANTS:FEDERAL-451005. A federal grant will fund 70%of projected costs for Engineering for Beckwith Rd/Church street resurfacing project described in a/c 307072-552140. $63,700 INVESTMENT INCOME INTEREST INCOME-461010 Projected earnings from unspent monies in fund. $2,900 CONTRACTUAL SERVICES- LOCAL STREET RESURFACING ENGINEERING SERVICES -552140 The 1998 Street Resurfacing and 1998 MFT Maintenance Program requires a soil and materials engineering consultant to provide the technical inspection and testing of all bituminous and concrete mixtures at various times during project construction.The consultant will be required to provide the bituminous mix design required for the recycling process and to continuously monitor the contractor during recycling of the existing street and installation of the new bituminous surface. $32,000 SONSTRU JCTION SERVICF&Z 557290 This appropriation will continue the street resurfacing program initiated during the 1983-1984 fiscal year. h is anticipated that approximately 10,530 linear feet of local streets will be resurfaced. Plans are currently being developed so construction can begin by mid-May and be completed by the end of the construction season in 1998. Work to be undertaken as a part of this project includes sanitary and storm sewer structure repair or replacement, and '""s fi�� Page �� 168 MORTON GROVE, IL TRANSITION YEAR 1998 bituminous resurfacing. Concrete repair or replacement is included in the cost estimate for Fernald Avenue. All other streets included in the 1998 program have had the concrete work completed by the Public Works Department. The streets which are proposed for resurfacing in the 1998 Local Street Resurfacing Program include those listed below: BASE BID STREETS Street Between Linear Feet Estimated Cost Menard Ave. Oakton St. & Lincoln Ave. 2,860 $190,000 Oliphant Ave. Beckwith Rd. & Palma Lane 1,110 55,000 Oleander Ave. Wilson Terr. &Golf Rd. 730 38,000 Fernald Ave. Lincoln Ave. &Capulina Ave. 840 257,000 Albert Ave. Natchez Ave. &Cul-de-sac 780 40,000 Ida Lane Albert Ave. &Nashville Ave. 690 36,000 Nashville Ave. Maple Ave:& Beckwith Rd. 510 26,000 TOTAL $642,000 Should additional funds be available,resurfacing plans have been developed for the streets listed below: ALTERNATE BID STREETS Street Between Palma Lane. Si corer&Foster Main Street Austin&Mango This account also includes an appropriation this year to provide for asphalt street patching at various locations around the Village. A private contractor completed many needed repairs at a reasonable cost. The majority of this contract will complete patching needed on streets scheduled for the micro-sealing program. The Public Works Department will also assist with street patching to the extent that staff resources are available. The streets which are proposed for patching in 1998 are: Street Between Oleander Ave. Suffield St. &Arcadia Ave. Palma Lane Marion Ave. & Sayre Ave. Marion Ave. Foster St. &Palma Lane Marion Ave. Greenwood Ave. &Cul-de-sac Belleforte Ave. Dempster St. &Cul-de-sac Street Resurfacing-Base Bid $606,141 Palma Lane-Alternate 77,468 Asphalt Street Patching 35.000 TOTAL $718,609 The actual bid to complete the above projects were received as the Board was reviewing the budget. The base bid �.. Page - — a_ 169 MORTON GROVE, IL TRANSITION YEAR 1998 received fa street resurfacing was$35,839 lower than originally projected by Village staff. The Board directed an additional$77,468 be added for Palma Lane during the budget review process. The net increase added by the Board during the budget process was tbadore$41,629. CONTRACTUAL SERVICES-STREET LIGHTING PROGRAM ENGINEERING SERVICES -552140 The 1998 Street Lighting Program requires the expertise of a registered engineer to review and approve the plans and specifications developed by Community Development staff. Community Development staff will be responsible for overseeing the street lighting installation,but the engineering consultant will complete the final inspection and testing for project acceptance by the Village. $1,650 CONSTRUCTION SERVICES -552290 Approximately twenty-five(25)street lights are proposed for installation as indicated below: STREET BETWEEN Base Bid Streets Cameron Lane Church Street to Beckwith Road Greenwood Avenue Mason Avenue to Austin Avenue Sayre Avenue Church Street to South Cul-de-sac Mango Avenue Lee Street to Theobald Road Alternate Bid Street Luna Avenue Lyons Street to North Cul-de-sac $82,700 f ONTRACTUAL SERVICES-ALLEY PAVING CONSTRUCTION SERVICE- 512290 This appropriation will allow the continuation of the Alley Paving Program using Public Works staff with engineering support from the Community Development Department as necessary. Alley improvements include regrading to minimize rear yard flooding,installation of necessary storm drainage facilities and asphalt paving to provide a hard driving surface. The alleys scheduled for paving during this fiscal year include the following: ALLEY FROM North of Church Harlem to Marion South of Beckwith Harlem to Marion Harlem and Marion Beckwith to Church South of Church Marion to Harlem Between Major and Mango Lee to Frontage North of Dempster Sayre to National West of Sayre 8814 Sayre to 8822 Sayre agent �� Page ��T iramin 170 MORTON GROVE, IL TRANSITION YEAR 1998 North of Mulford 7801 Linder to 7811 Linder South of Lincoln Mansfield to Menard South of Greenwood Luna to Central Gross Point and Central Keeney to Reba South of Keeney Central to Parkside South of Lincoln Marmora to Mansfield North of Church New England to Newcastle East of Gross Pt. to Long Cleveland to Reba South of Church Sayre to National South of Church Street Alley National to Sayre South of Greenwood Mansfield to Menard North of Church Oak Park to Newcastle These alleys were selected as a result of petitions being received.by the Public Works Department requesting the work to be undertaken. The Public Works Department is working on a schedule which will continue alley improvement work over the next several fiscal years. $131,365 CONTRACTUAL SERVICES-BECKWITH ROAD/CHURCH STREET RESURFACING ENGINEERING SERVICES -552140 The Beckwith Road/Church Street project will result in the repair,reconstruction and resurfacing of 3.17 miles of street--from Linder Avenue to Washington Street. These funds will support the completion of Phase II engineering for the Oriole to Washington Street portion of the project. Phase I Engineering will be completed by May 1998 so the Village can request funding support(70%Federal/30%Local)through the North Shore Council of Mayors for Phase II Engineering. Total cost of Phase II Engineering for this segment of the project is estimated to be$91,000,with the Village's share estimated at$27,300. The other 70%or$63,700 is reflected as a federal grant in the revenue section of this fund. It is anticipated that this section of the project will go under construction in Calendar Year 1999. $91,000 SONTRACTIIAL SERVICES-TEC HNY TRAIL BIKE PATH ENGINEERING SERVICES-552140 The Techny Bike Trail is proposed to extend from Dempster Street to Lake-Cook Road,generally using the METRA right-of-way. This bicycle trail links the Villages of Morton Grove,Glenview,Northbrook, and Deerfield, providing access to commercial,industrial,and residential areas. An application was approved for engineering funds by IDOT in 1994,and a consulting engineer was selected to undertake the design work. It was originally anticipated that Phase I engineering would be completed by the end of fiscal year 1996,including field studies and preparation of base maps, environmental studies,preliminary design studies,bridge studies, location drainage studies,public involvement,and intergovernmental agency coordination with IDOT and all local governmental agencies. Progress has been slowed due to other pressing concerns of the lead agency--the Village of Glenview. Total Phase I engineering cost is $127,625 with the Village of Morton Grove's share not to exceed$8,533. It is estimated the Phase II Engineering for this project will cost$170,000. With eighty(80)percent federal funding,it is estimated the Village's share of Phase II emit 111.—� Page i�� 171 MORTON GROVE, IL TRANSITION YEAR 1998 Design Engineering cost will not exceed$6,000. $1,200 ant ler Page 172 j VI LLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM \.._-FUND 30 - CAPITAL PROJECTS FAD RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RS MGR REC APPROVED NUMBER DESCRIPTION - 95-96 96-97 97-96 97-98 97-8 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 574,665 587,953 588,134 588,134 377,114 315,779 315,779 315,779 412010 SALES TAX 0 335,989 275,816 275,816 245,126 111,689 111,689 111,689 412020 SHARE OF STATE INCOME TAX 103,959 103,032 160,248 160,248 136,579 210,248 210,248 210,248 412030 PERSONAL PROPERTY REPLOINT TAX 21,562 21,88 20,000 20,000 16,059 11,300 11,300 11,300 TOTAL TAX REVENUES 700,187 1,048,809 1,044,198 1,044,198 774,878 649,016 649,016 649,016 GRANT REWIRES 451005 GRANTS:FEDERAL 14,922 0 33,250 33,250 0 63,700 63,700 63,700 TOTAL GRANT REVENUES 14,922 0 33,250 33,250 0 63,700 63,700 63,700 INVESTMENT INCOF 461010 INTEREST INbE 11,276 6,422 10,000 10,000 3,334 2,900 2,900 2,900 TOTAL INVESTMENT INCOME 11,276 6,422 10,000 10,000 3,334 2,900 2,900 2,900 LOAN PROCEEDS 472010 STATE IEPA REVOLVING LOAM 20,566- 0 0 0 0 0 0 0 472020 PUBLIC IMPRWNTS-SNK LN PRODS 185,478 0 0 0 0 0 0 0 TOTAL LOAN PROCEEDS 164,912 0 0 0 0 0 0 0 OTHER REVENUES 492010 CONTRACTOR DONATIONS 0 0 0 0 2,650 0 0 0 TOTAL OTHER REVENUES 0 0 0 0 2,650 0 0 0 "•' TOTAL REVENUE 891,297 1,055,231 1,087,448 1,087,448 780,862 715,616 715,616 715,616 AVAILABLE FUND BALANCE 50,000 50,000 342,908 342,908 342,908 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 1,137,448 1,137,448 1,058,524 1,058,524 1,058,524 FAO 30 - COITAL PROJECTS FIND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY51 - LOCAL STREET RESURFACING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 41,138 32,000 32,000 59,918 32,000 32,000 32,000 552290 CONSTRUCTION SERVICES 341,490 852,430 805,698 805,698 759,643 677,000 677,000 718,609 TOTAL CONTRACTUAL SERVICES 341,490 893,568 837,698 837,698 819,561 709,000 709,000 750,609 "" TOTAL EXPENSE 341,490 893,568 837,698 837,698 819,561 709,000 709,000 750,609 173 VILLAGE Of NORTON DROVE ADOPTED ILD ET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM ft...1/4 FUND 30 - CAPITAL PROJECTS FUD RESP. DIVISION 70 - COIM811TY DEVELOPMENT SUB-DEPT/ACTIVITY53 - DEMPSTER STREET IMPROVEMENTS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/96 5-12/98 5-12/98 EXPENSE, CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 130,430 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 0 130,430 0 0 0 0 0 0 s'w TOTAL EXPENSE 0 130,430 0 0 0 0 0 0 RAID 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY54 - NEIGHBORHOOD STREET LIGHTING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 2,500 2,500 636 1,650 1,650 1,650 552290 CONSTRUCTION SERVICES 76,176 78,116 78,750 78,750 0 82,700 82,700 8?' 'V TOTAL CONTRACTUAL SERVICES 76,176 78,116 81,250 81,250 636 84,350 84,350 8 an TOTAL EXPENSE 76,176 78,116 81,250 81,250 636 84,350 84,350 84,350 FUND 30 - CAPITAL PROJECTS RUD RESP. DIVISION 70 - COBBUIITT DEVELOPMENT SUB-DEPT/ACTIVITY55 - ALLEY PAVING ACCOST ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 0 108,592 109,000 109,000 124,935 131,365 131,365 131,365 TOTAL CONTRACTUAL SERVICES 0 108,592 109,000 109,000 124,935 131,365 131,365 131,365 TOTAL EXPENSE 0 106,592 109,000 109,000 124,935 131,365 131,365 131,365 174 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BIWGET DETAIL PRINTED CM: 03/30/98 AT: 2:34 PM FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - CCMRMITY DEVELOPMENT SUS-DEPT/ACTIVITY60 - MUNICIPAL FACILITIES ACCOUNT ACTUAL ACTUAL SLUGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95.96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 34,547 0 40,000 40,000 0 0 0 0 TOTAL CONTRACTUAL SERVICES 34,547 0 40,000 40,000 0 0 0 0 "" TOTAL EXPENSE 34,547 0 40,000 40,000 0 0 0 0 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMIMITY DEVELOPMENT SUB-DEPT/ACTIVITY61 - TRAFFIC SIGNAL IMPROVEIENTS ACCQMT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 4,466 0 0 0 0 0 0 0 ` 552290 CONSTRICTION SERVICES 15,978 368- 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 20,444 368- 0 0 0 0 0 0 "" TOTAL EXPENSE 20,444 368- 0 0 0 0 0 0 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY62 - BECKWITH BRIDGE REPAIR ACCOUNT ACTUAL ACTUAL BIAGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 8,850 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 8,850 0 0 0 0 0 0 0 "" TOTAL EXPENSE 8,850 0 0 0 0 0 0 0 175 VILLAGE Of NORTON DROVE ADOPTED MIDGET MY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL i'I\ PRINTED ON: 03/30/98 AT: 2:34 PN FUND 30 - CAPITAL PROJECTS FAD RESP. DIVISION 70 - COMMODITY DEVELOPMENT SUB-DEPT/ACTIVITY63 - NAMDICAPPED CURBS AID RAMPS ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/90 5-12/98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 4,151 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 4,151 0 0 0 0 0 0 0 •"* TOTAL EXPENSE 4,151 0 0 0 0 0 0 0 FAD 30 - CAPITAL PROJECTS FAD RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY72 - BECXNITH RD./CHURCH ST.RESIDF. ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REM MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 27,039 135,135 47,500 47,500 4,172 91,000 91,000 ''s...NI TOTAL CONTRACTUAL SERVICES 27,039 135,135 47,500 47,500 4,172 91,000 91,000 L A «H TOTAL EXPENSE 27,039 135,135 47,500 47,500 4,172 91,000 91,000 91,000 FUND 30 - CAPITAL PROJECTS FAD RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY73 - TECHNY TRAIL BIKE PATH ACCOUNT ACTUAL ACTUAL MIDGET REVISED TO DATE DEP REM MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 6,524 513 6,000 6,000 567 1,200 1,200 1,200 TOTAL CONTRACTUAL SERVICES 6,524 513 6,000 6,000 567 1,200 1,200 1,200 an TOTAL EXPENSE 6,524 513 6,000 6,000 567 1,200 1,200 1,200 176 VILLAGE OF NORTON GROVE ADOPTED INAGET NAY-DECEMBER, 19% TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/% AT: 2:34 PM FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COISSYITT DEVELOPMENT SW-DEPT/ACTIVITY85 - WARRINGTON STREET ACCOST - ACTUAL ACTUAL BUDGET REVISED TO DA*E " DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-9 97-9 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 4,486- 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 4,436- 0 0 0 0 0 0 0 "" TOTAL EXPENSE 4,486- 0 0 0 0 0 0 0 RID 30 - CAPITAL PROJECTS ROD RESP. DIVISION 70 - COMMSITY DEVELOPMENT SUE-DEPT/ACTIVITY86 - LENIGN AVENUE ACCOUNT ACTUAL ACTUAL BWOET REVISED TO DATE DEP RER MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-96 97-9 97.9 5-12/98 5.12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES `,. 552290 CONSTRUCTION SERVICES 0 1,532 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 0 1,532 0 0 0 0 0 0 "*' TOTAL EXPENSE 0 1,532 0 0 0 0 0 0 FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 COBRSITT DEVELOPMENT SUB-DEPT/ACTIVITY87 - LINCOLN AVENUE CONSTRUCTION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR NEC APPROVED AMBER DESCRIPTION 95-96 96-97 97-98 97-9 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRUCTION SERVICES 185,478 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 185,478 0 0 0 0 0 0 0 TOTAL EXPENSE 185,478 0 0 0 0 0 0 0 177 VILLAGE OF NORTON GROVE ADOPTED RIDGET. MAY-DECEMBER, 1998 TRANSITIONAL BUDGET �.•IN DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM FUND 30 - CAPITAL PROJECTS FUND RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY91 - LINCOLN/LENIGN STORM SEWER ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 0 0 16,000 16,000 0 0 0 0 TOTAL CONTRACTUAL SERVICES 0 0 16,000 16,000 0 0 0 0 "a TOTAL EXPENSE 0 0 16,000 16,000 0 0 0 0 TOTAL FUND REVENUE 891,297 1,055,231 1,137,448 1,137,448 780,862 1,058,524 1,058,524 1,058,524 TOTAL FUND EXPENSE 700,212 1,347,517 1,137,448 1,137,448 949,871 1,016,915 1,016,915 1,058,524 MET FUND INCOME/LOSS - 191,085 292,286- 0 0 169,009- 41,609 41,609 0 178 III I , , ORTON GROVE, ÷1.1 • SITION YR 199: 1994 BOND ISSUE FUND. DEPARTMENT/ACTIVITY DESCRIPTIONS In 1994 the Village Board authorized the issuance of$7 million in General Obligation Bonds to finance a variety of public improvements identified int he Village's Five Year Capital Improvement Plan. All public improvements have been completed. BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 MUNICIPAL FACILITIES $ 410, 286 $ 0 $ 0 WATER SYSTEM IMPROV/UPGR 1, 091, 713 235,238 0 Total Approp. Request $ 1, 501, 999 $ 235,238 $ 0 r. .. Page 179 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1990 TRANSITIONAL BUDGET DETAIL ...'\ PRINTED OM: 03/30/90 AT: 2:34 PM FIND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-96 97-96 97-96 5-12/98 5-12/90 5-12/98 REVENUE INVESTMENT INCOME 461010 INTEREST INCOME 268,523 71,716 824 824 16,027 0 0 0 464010 AMORTIZATION ON BOND DISCOUNTS 1,313 0 0 0 0 0 0 0 464020 AMORTIZATIONS ON BOND PREMIUMS 49,677- 271- 0 0 0 0 0 0 TOTAL INVESTMENT INCOME 240,159 71,446 824 824 16,027 0 0 0 OTHER REVENUES 491040 MISCELLANEOUS INCOME 1,200 0 0 0 0 0 0 0 TOTAL OTHER REVENUES 1,200 0 0 0 0 0 0 0 •••• TOTAL REVENUE 241,359 71,446 824 824 16,027 0 0 0 AVAILABLE FUND BALANCE 234,414 234,414 0 0 0 TOTAL REVENUE AVAILABLE FOR APPROPRIATION 235,238 235,238 0 0 0 FUND 31 - CAPITAL PROJ-1994 BOND ISSUE +%. RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY51 - LOCAL STREET RESURFACING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED MASER DESCRIPTION 95-96 96-97 97-96 97-96 97-96 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 44,260 0 0 0 0 0 0 0 552290 CONSTRUCTION SERVICES 588,676 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 632,936 0 0 0 0 0 0 0 •••• TOTAL EXPENSE 632,936 0 0 0 0 0 0 0 FUND 31 - CAPITAL P*OJ-1994 BOND ISSUE RESP. DIVISION 70 - CONNITY DEVELOPMENT SUE-DEPT/ACTIVITY54 - NEIGIN80RIIOOD STREET LIGHTING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 4,437- 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 4,437- 0 0 0 0 0 0 ""�0 •••• TOTAL EXPENSE 4,437- 0 0 0 0 0 0 0 180 VILLAGE OF NORTON GROVE ADOPTED RIDGET MAY-DECEMBER, 1996 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/96 AT: 2:34 PM ........- FUND 31 - CAPITAL PR0.1-1994 BOND ISSUE RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY55 - ALLEY PAVING ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NRBER DESCRIPTION 95-96 96-97 97-96 97-% 97-96 5-12/96 5-12/96 5-12/96 EXPENSE CONTRACTUAL SERVICES 552290 CONSTRICTION SERVICES 75,424 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 75,424 0 0 0 0 0 0 0 "" TOTAL EXPENSE 75,424 0 0 0 0 0 0 0 FUND 31 - CAPITAL PRO,I-1994 BOND ISSUE RESP. DIVISION 70 - COMNITY DEVELOPMENT SUB-DEPT/ACTIVITY60 - MUNICIPAL FACILITIES ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-96 97-96 97-96 5-12/96 5-12/96 5-12/96 EXPENSE CONTRACTUAL SERVICES \"" 552140 ENGINEERING SERVICES 37,969 17,456 0 0 10,100- 0 0 0 552290 CONSTRICTION SERVICES 1,700,707 345,292 0 0 4,057- 0 0 0 552332 TEMPORARY FACILITIES 33,451 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 1,772,147 362,748 0 0 14,157- 0 0 0 CAPITAL OUTLAY 572010 MACHINERY i EGUIPIENT 20,511 26,468 0 0 0 0 0 0 572040 FURNITURE I FIXTURES 103,270 21,069 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 123,761 47,538 0 0 0 0 0 0 "" TOTAL EXPENSE 1,695,926 410,266 0 0 14,157- 0 0 0 \-.r 181 VILLAGE OF MORTON GROVE ADOPTED BWGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED OM: 03/30/98 AT: 2:34 PM FUND 31 - CAPITAL PROJ-1994 BOND ISSUE RESP. DIVISION 70 - COMMUNITY DEVELOPMENT SUB-DEPT/ACTIVITY92 - WATER SYSTEM IIU'ROVEIIENTS/UPGR ACCOUNT ACTUAL ACTUAL BWGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 552140 ENGINEERING SERVICES 167,354 86,763 26,000 26,000 20,162 0 0 0 552290 CONSTRUCTION SERVICES 18,000 0 0 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 185,354 86,763 26,000 26,000 20,162 0 0 0 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 771,600 8,435 0 0 0 0 0 0 572020 IMPRVMNTS OTHER THAN BUILDING 821,532 996,515 209,238 209,238 116,086 0 0 0 TOTAL CAPITAL OUTLAY 1,593,132 1,004,950 209,238 209,238 116,086 0 0 0 "t' TOTAL EXPENSE 1,778,486 1,091,713 235,238 235,238 136,248 0 0 0 TOTAL FUND REVENUE 241,359 71,446 235,238 235,238 16,027 0 0 0 TOTAL FUND EXPENSE 4,378,336 1,501,999 235,238 235,238 122,091 0 0 0 NET FUND INCOME/LOSS 4,136,977- 1,430,553- 0 0 106,064- 0 0 0 182 II ORTON GROVE, I • SITION YR 199: ENTERPRISE FUND-WATER DEPT DEPARTMENT/ACTIVITY DESCRIPTION It is the function of this Department to maintain the Village's water supply and distribution system and its appurtenances,to maintain the public fire hydrants,and to maintain the residential water service line from the B-box to the Village water main. This department will assist the homeowner with information regarding maintenance problems and assist those who may be experiencing problems with private contractors. The Water Department will promptly,and with a minimum amount of inconvenience to the residents and community,repair broken water mains, service lines,water valves and fire hydrants. It will continue to seek and reduce unaccountable water loss. The department will maintain the above-ground and below-ground storage reservoirs and pumping stations. We will insure consumers of the Village's water system will have quality water for consumption. BUDGET COMMENTS INVESTMENT INCOME SERVICE&OTHER USER FEES SALE OF WATER-442010 Projected revenues from sale of water to Village residents and industrial users as well as users outside the corporate boundaries who have contracted with the Village for water needs for the 8 month transitional period. The amount was adjusted during the budget review process. 51,810,809 SEWER USE FEES-442020 Projected revenues based on water consumption by customers within village boundaries. Excludes users who are outside Village boundaries and would therefore not be subject to a fee. The amount was adjusted during the budget review mons $426,100 BUDGET SUMMARY Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 417, 283 $ 428, 661 $ 304, 816 CONTRACTUAL SERVICES 1, 500, 166 1, 496, 147 1, 078, 720 COMMODITIES 133, 616 139, 534 110,223 CAPITAL OUTLAY 0 91, 000 28,200 DEBT SERVICE 43, 987 262, 773 92, 424 Total Approp. Request $ 2, 095, 052 $ 2, 418, 115 $ 1, 614, 383 r Page ---"b 183 MORTON GROVE, IL TRANSITION YEAR 1998 WATER METER SALES-442030 Projected sales of meters to residential&commercial water users. Increase due to anticipated sale of meters for Delanie farm development and current trend. $8,000 GRANT REVENUES INVESTMENT INCOME INTEREST INCOME-461010 Projected interest earnings from invested unspent cash balances during 8 month transitional period. $600 LEASE AND RENTAL INCOME-463010 Rental income projected from the following entities for use of water towers. AT& T Lease# 1 • AT&T Lease#2 • AT&T Lease#3 • *Payments made in an Sprint Lease# 1 • Sprint Lease#2 • Sprint Lease# 3 • annual basis between Jan &March LOAN PROCEEDS -� INSTALLMENT LOAN PROCEEDS-471010 Projected vies needed to finance the cost of sanitary sewer repairs on Foster and Oliphant. The item was added during the budget review process. $184,000 INTERFUND TRANSFERS TRANSFERS FROM CMMTR PRIG FUND-481050 Allocated labor related costs for providing Public Works related functions of a water/sewer dept. employee to the commuter parking lot. See commuter parking lot's "transfer to Water/Sewer Fund" (182031-811040) for further detail. $7,100 OTHER REVENIIFS MISCELLANEOUS INCOME-491040 Projected revenues from miscellaneous revenue sources related to water/sewer functions. $50 Page �� MORTON GROVE, IL TRANSITION YEAR 1998 CONTRACTUAL SERVICES EMPLOYEE F ATIONS_- 551160 It includes an OSHA required Spirogram test for respirator use for seven employees. Includes funds for federally mandated testing of CDL drivers for drugs and alcohol. $800 ENGINEERING SERVICES -552140 Design new water main on Main St. of approximately 1000 feet from Forest Preserve east to Lehigh. $16,000 CONCRETE REPLACEMENT -552230 Repair of driveways,curbs,and sidewalks damaged from repair of water leaks. The Administrator reduced this account during the budget review process. $6,000 LANDFILL EXPENSES - 552260 Cost incurred by hauling water leak debris to landfill. $8,500 WATER&CHEMICAL TESTING-552270 Cost of periodically testing the Village water system,according to EPA standards. $3,500 • 1'u L.:I . ' duT - 5 3 I Rental of 10 pagers. The Administrator reduced the account during the budget review process. $350 PURCHASE OF WATER-552340 Projected cost of water purchased from the City of Chicago. There is an estimated 914,912,560 gallons projected to be purchased from the City during the 8 month transitional period of 1998 of which approximately 85%or 777,675,676 is billed to Village water users. The other 15%is used by the Village in its overall municipal operations or lost due to water main leaks&brakes caused by weather conditions or age of pipes. While it is virtually impossible to have a 100%billed system ratio,the Village constantly employs controls such as leak location surveys and immediate responses to water math breaks to keep this ratio at a reasonable level. $960,700 Fe— Page --al" 185 MORTON GROVE, IL TRANSITION YEAR 1998 S UTILITIES-WATER SYSTEM-553110 Cost of electricity and gas for pumping stations. Effective with the 1996-97 fiscal year,we have also included the cost of the various separate telephone lines for alarms at the various water pumping stations,vaults and sewer lift stations. Pursuant to various improvements in the water distribution system,we have increased the number of telephone lines from throughout the system from 2 to 11 over the last two fiscal years . The cost of these lines were formerly charged to the telephone account in the General Fund(Finance Department). Amounts reflect projected expenditures for 8 month transitional period. Breakout of costs is as follows: Electric Power @ Pumping& Lift Stations,Water Towers&Vaults 61,240 Natural Gas @ Pump Stations 2,400 Telephone/Alarm Lines various locations 2.560 TOTAL $66,200 MAINTENANCE OF AUTO EOUIPMENT- 554120 The Enterprise Fund share for any automotive equipment that has to be repaired by outside concerns, and cannot be done in-house. $670 MAINTENANCE OF NON-AUTO EOtW Cost of testing and repairing six meters and their maintenance. Maintenance for water leak computer. $2,000 MAINTENANCE OF RADIO EOUIPMENT- 554150 For the maintenance of the base station,mobile units and pagers. $500 MAINT-WATER SYST TANYS/RESERVRS - 554190 The two Tower Gauges will be installed by outside contractors at the North Pumping Station. The flow meter will be Stalled by outside contractor at the South Station. The Administrator reduced the account during the budget review process. 2 Tower Gauges N.S. $3,000 20" Flow Meter S.S. anent � Page �1T I86 MORTON GROVE, IL TRANSITION YEAR 1998 MAINT-WATER SYSTEM PUMPING STNS -554200 Alarm system maintenance and inspection. Outside pump and electrical repair service for repair of pumps. IRMA recommended a fence be installed to block off the area around the chlorine vent. The vent fan for chlorine room is an EPA requirement. The Administrator reduced the account during the budget review process. Alarm system maint. &outside pump $5,000 electrical service Fence- IRMA recommendation S.S. Chlorine room vent fan EPA required N.S. 5300 $10,500 IOMMODJTJFS AUTO EOUIP SPPLS/REPAIR PARTS -561100 All motor supply parts for the Water Department to maintain equipment. Prices based on anticipated 3%increase. $16,991 PAS DIESEL FUEL &OIL-561110 Amount consists of the purchase of estimated gallons of gas and diesel fuel. The quantities have been adjusted to reflect an 8 month transitional period. The Administrator reduced the account during the budget review process. 8,000 Gals. Gas @$ 1.02 $5,440 7,000 Gals Diesel @$ .89 4,153 4 Drums Oil @$206 542 $10,142 OPERATIONAL SUPPLIES- 562110 Purchase of water maths,repair clamps,curb stops,brass fittings,welding and hardware,copper pipe,and fittings. 3%anticipated increase. $17,304 CHEMICAL SUPPLIES-562130 Purchase of chlorine for the pumping stations. $2,700 PUMPING STATIONS SUPPLIES - 562150 Repair parts and supplies needed for the upkeep of two pumping stations. The Administrator reduced the account during the budget review process. $5,000 U rr Page �--�� 187 MORTON GROVE, IL TRANSITION YEAR 1998 LANDSCAPING MATERIALS -563100 Restoration of damaged parkways and areas from water leak repair and the purchase of black dirt and sod. The Administrator reduced the account during the budget review process. $4,000 CONSTRUCTION MATERIALS - 563110 Purchase of sand,stone,and asphalt. The Administrator reduced the account during the budget review process. $12,000 NON-AUTO REPAIR PARTS - 564100 Repair parts for water meters and TTR outside reads. 25 5/8" Meter Heads TTR $733 Freeze Plates 61 50 TTR Black B @$2.55 Each 84 500 3/4" Leather Washers$12.88/100 44 250 '''A" Seals @ .09 Each 16 1000 Feet Seal Wire 44 TOTAL $982 FIRE HYDRANTS&REPAIR PARTS -564120 Purchase of fire hydrants and repair related parts. 500 hydrants to be repainted. Purchase of Hydrants&Parts $7,000 Refurbishing Hydrants, Sandblast, Prime,and Paint 500 @$16/hydrant 8.000 TOTAL $15,000 SMALI.TOOLS-564190 Tools used by Water Department to repair leaks on water mains,hydrants,and valves. $1,000 OPERATIONAL EOUIPMENT- 564200 Purchase of meters for new buildings,replacements, and Delanie Farms Subdivision. Suction pump is utilized on water main breaks. Generator utilized when electric tools necessary for meter installation. Boring cradle is a supplement to our boring tool. It steadies the tool for accuracy as it bores through the ground. Installation of service lines utilized by this tool. "1 —... �\ Page --alb • MORTON GROVE, IL TRANSITION YEAR 1998 10 - I" Meters $1,732 30- 3/4" Meters 4,043 10 - 1 1/4"Meters 3,665 1 - 3"Meter 940 30 -5/8"Meters 3,303 • 2 Chlorine Scales 2,500 Chlorine emergency kit 1,500 Generator 800 Barricades 1,000 2" Suction pump 1,500 Boring Cradle TOTAL $21,633 111 • ; u 1: t ' utM - •• rI Purchase of steel toed shoes,pants. Vests,shirts and jackets are bright orange to provide a measure of safety while conducting village business on the streets. $3,471 CAPITALS/MAY MACHINERY&EOUIPMENT-572010 The Pumping Station's duplicating machine was a hand-me-down from the main Public Works office. It would not be cost effective to repair it. Chlorine analyzer analyzes air in room and gives a warning if air is contaminated. Duplication Machine $1,500 Chlorine Analyzer 4 000 TOTAL $5,500 MOTOR VEHICLES -572030 The new pick-up truck will replace a 1986 Chevy pick-up truck 473. The old pick-up truck will be auctioned. $22,700 DEBT SERVICE BOND REDEMPTION- 591010 Projected costs on current following debt to be retired during year: (includes only payments anticipated during 8 month transitional period of 1998) JIMMIs- Page ...■••"4 189 MORTON GROVE, IL TRANSITION YEAR 1998 1959 Water Revenue Bonds $25,000 1965 Water Revenue Bonds 20,000 1991 Rfng Bond(25%Share)Jan only 0 TOTAL $45,000 BOND INTEREST- 591020 Projected interest costs on Bond Related Debt: (includes only payments anticipated during 8 month transitional period of 1998) 1959 Water Revenue Bonds $516 1965 Water Revenue Bonds-exc Mar 1,200 1991 Rfng Bond(25%share)-exc Jan 10.184 TOTAL $11,900 NOTE REDEMPTION-591030 Projected payments on principal portion of installment notes during 8 month transitional period of 1988: 1995 1 Ton Pick Up(2 of 3) $9,377 1997 6 Wheel Dump Truck(1 of 4) 20.744 TOTAL $30,121 NOTE INTEREST-591040 Projected interest costs for the following installment notes: 1995 1 Ton Pick Up $390 1997 6 Wheel Dump Truck 4.41 TOTAL $4,403 AGENT FEES -591070 Projected paying agent fees on bonded debt during the 8 month transitional period: $1,000 tT-- Page 4 1 ' VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PN L.... FUND 40 - ENTERPRISE/WATER i SEWER RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISW TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE SERVICE i OTHER USER FEES 442010 SALE OF WATER 2,528,642 2,562,051 2,618,000 2,618,000 2,087,486 1,700,000 1,809,509 1,810,809 442020 SEWER USE FEES 565,986 594,886 617,000 617,000 484,218 400,000 425,800 426,100 442030 WATER METER SALES 3,567 12,169 8,000 8,000 9,928 8,000 8,000 8,000 TOTAL SERVICE i OTHER USER FEES 3,098,195 3,169,105 3,243,000 3,243,000 2,581,632 2,108,000 2,243,309 2,244,909 INVESTMENT INCOME 461010 INTEREST INCOME 1,213 1,802 2,500 2,500 819 600 600 600 463010 LEASE AND RENTAL INCOME 0 0 0 0 42,000 0 0 0 TOTAL INVESTMENT INCOME 1,213 1,802 2,500 2,500 42,819 600 600 600 LOAM PROCEEDS 471010 INSTALLMENT NOTE PROCEEDS 0 0 78,000 78,000 82,975 0 0 184,000 TOTAL LOAM PROCEEDS 0 0 78,000 78,000 82,975 0 0 184,000 INTERFUND TRANSFERS 481050 TRANSFERS FROM CMMTR PRKG FUND 9,600 9,900 10,600 10,600 10,600 7,100 7,100 7,100 TOTAL INTERFUND TRANSFERS 9,600 9,900 10,600 10,600 10,600 7,100 7,100 7,100 `-'.- OTHER REVENUES 491010 SALE OF SURPLUS EQUIPMENT 0 0 8,500 8,500 13,770 0 0 0 491040 MISCELLANEOUS INCOME 125 70 500 500 70 50 50 50 TOTAL OTHER REVENUES 125 70 9,000 9,000 13,840 50 50 50 "s TOTAL REVENUE 3,109,134 3,180,877 3,343,100 3,343,100 2,731,866 2,115,750 2,251,059 2,436,659 191 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL i■\ PRINTED ON: 03/30/98 AT: 2:34 PM FUND 40 - ENTERPRISE/WATER & SERER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY33 - WATER DEPARTMENT ACCOUNT - ACTUAL ACTUAL BUDGET REVISED TO DATE • DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544606 SALARIES-PUBLIC WORKS:LABOR 110,911 119,255 122,746 122,746 104,305 84,975 84,975 87,525 544609 SALARIES-PIMPING STATION ATTEND 145,923 150,915 156,299 156,299 134,262 108,205 108,205 111,451 544654 SALARIES-SEASONAL WORKERS 23,574 15,504 9,500 9,500 10,953 9,500 9,500 9,500 545100 SALARIES-OVERTIME 61,999 57,179 67,500 67,500 39,596 45,000 45,000 45,000 546100 LONGEVITY 2,550 3,750 3,750 3,750 0 2,500 2,500 2,500 547100 SOCIAL SECURITY 26,054 26,148 27,038 27,038 21,691 18,930 18,930 19,325 548100 NOSPITILIZATICM INSURANCE 34,180 39,528 36,707 36,707 30,035 24,475 24,475 26,433 548200 RETIREE HEALTH INSURANCE 3,708 3,708 3,800 3,800 2,781 2,472 2,472 2,546 548300 LIFE INSURANCE 1,327 1,296 1,321 1,321 1,035 522 522 536 TOTAL PERSONAL SERVICES 410,227 417,283 428,661 428,661 344,658 296,579 296,579 304,816 CONTRACTUAL SERVICES 551160 EMPLOYEE RELATIONS 480 1,360 1,195 1,195 935 800 800 800 552140 ENGINEERING SERVICES 0 0 36,300 36,300 0 16,000 16,000 16,000 552230 CONCRETE REPLACEMANT 7,194 7,103 7,000 7,000 5,754 7,000 6,000 6,000 552260 LANDFILL EXPENSES 6,053 8,755 10,000 10,000 8,720 8,500 8,500 8,500 552270 WATER & CHEMICAL TESTING 4,373 5,262 5,000 5,000 5,691 3,500 3,500 '^9 552290 CONSTRUCTION SERVICES 0 0 40,000 40,000 0 0 0 552330 EQUIPMENT LEASE/RENTAL PYMTS 471 1,741 552 552 557 370 350 350 552340 PURCHASE OF WATER 1,291,211 1,355,352 1,291,900 1,291,900 1,037,661 960,700 960,700 960,700 553110 UTILITIES-WATER SYSTEM 86,430 102,518 89,700 89,700 67,613 66,200 66,200 66,200 554120 MAINTENANCE OF AUTO EQUIPMENT 934 805 1,000 1,000 1,105 670 670 670 554130 MAINTENANCE OF NON-AUTO EQUIP 4,153 4,168 500 500 1,288 2,000 2,000 2,000 554150 MAINTENANCE OF RADIO EQUIPMENT 245 576 500 500 12 500 500 500 554190 MAINT-WATER SYST TANKS/RESERVRS 18,906 2,945 4,000 4,000 7,770 15,000 3,000 3,000 554200 MAINT-WATER SYSTEM PUMPING STNS 13,665 7,359 7,500 7,500 6,224 13,500 10,500 10,500 554210 MAINT-WATER SYSTEM MAINS 1,103 2,221 1,000 1,000 0 0 0 0 TOTAL CONTRACTUAL SERVICES 1,435,217 1,500,166 1,496,147 1,496,147 1,143,330 1,094,740 1,078,720 1,078,720 COMMODITIES 561100 AUTO EQUIP SPPLS/REPAIR PARTS 23,194 22,602 24,745 24,745 16,609 16,991 16,991 16,991 561110 GAS, DIESEL, FUEL, L OIL 13,946 20,976 17,374 17,374 9,796 11,582 10,142 10,142 562110 OPERATIONAL SUPPLIES 21,494 24,984 25,200 25,200 17,316 17,304 17,304 17,304 562130 CHEMICAL SUPPLIES 2,554 3,390 4,000 4,000 2,730 2,700 2,700 2,700 562150 PUMPING STATIONS SUPPLIES 17,746 7,357 9,000 9,000 4,512 6,000 5,000 5,000 563100 LANDSCAPING MATERIALS 5,193 4,572 5,000 5,000 2,081 5,000 4,000 4,000 563110 CONSTRUCTION MATERIALS 12,229 14,730 16,000 16,000 9,633 16,000 12,000 12,000 564100 NON-AUTO REPAIR PARTS 3,017 1,592 1,472 1,472 870 982 982 982 564120 FIRE HYDRANTS L REPAIR PARTS 11,113 13,399 11,800 11,800 10,534 15,000 15,000 15,000 564190 SMALL TOOLS 903 604 1,500 1,500 1,090 1,000 1,000 1,000 564200 OPERATIONAL EQUIPMENT 9,464 16,824 19,972 19,972 11,164 21,633 21,633 21,633 564300 UNIFORM PURCHASE S REPLACEMENT 3,531 2,584 3,471 3,471 3,233 3,471 3,471 3,471 TOTAL COMODITIES 124,383 133,616 139,534 139,534 89,568 117,663 110,223 110,223 192 VILLAGE OF NORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM C- M* 40 - ENTERPRISE/WATER i SEWER RESP. DIVISION 50 - PUBLIC WIKS DEPARTIENT SUB-DEPT/ACTIVITY33 - WATER DEPARTIENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DAiE 'DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 CAPITAL OUTLAY 571030 CAPITAL MOVEMENTS TO SLOGS 0 0 2,000 2,000 1,422 0 0 0 572010 MACHINERY i EQUIPMENT 0 0 11,000 11,000 11,810 5,500 5,500 5,500 572030 MOTOR VEHICLES 0 0 78,000 78,000 82,975 22,700 22,700 22,700 TOTAL CAPITAL OUTLAY 0 0 91,000 91,000 96,207 28,200 28,200 28,200 DEBT SERVICE 591010 BOND REDEMPTION 0 0 217,500 217,500 217,500 45,000 45,000 45,000 591020 BOND INTEREST 51,711 44,574 34,116 34,116 34,116 11,900 11,900 11,900 591030 MOTE REDEMPTION 0 0 9,377 9,377 9,377 30,121 30,121 30,121 591040 NOTE INTEREST 2,773 1,182- 780 780 780 4,403 4,403 4,403 591070 AGENT FEES 553 595 1,000 1,000 512 1,000 1,000 1,000 TOTAL DEBT SERVICE 55,037 43,987 262,773 262,773 262,285 92,424 92,424 92,424 "" TOTAL EXPENSE 2,024,864 2,095,052 2,418,115 2,418,115 1,936,048 1,629,606 1,606,146 1,614,383 193 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Water Department Transitional budget 1997-98 5-12/98 - . Salary Number Grade Salary Nui Full Time: Division Superintendent 95,426 1.5 72 68,045 1.5 Maintenance Supervisor 47,268 1.0 57 33,705 1.0 Equipment Operator 43,669 1. 0 53 31, 138 1.0 Pumping Station Attendant 92,682 2 .0 56 66,088 2.0 Total 279,045 5.5 198,976 5.5 Additional Personal Service: Salaries-Seasonal Workers 9, 500 9, 500 Salaries-Overtime 67, 500 45,000 Retiree Health Insurance 3,800 2,472 Total 80,800 56,972 Fringe Benefits: Longevity 3 ,750 3 .5 2, 500 3 .5 Social Security 27, 038 7.5 19,325 7.5 Hospitilization Insurance 36,707 5.5 26,433 5. 5 Life Insurance 1, 321 5.5 536 "1"t5 Total 68,816 48,794 Department Total 428, 661 5. 5 304 , 742 5.5 Amount represents Amount represents 12 month period 8 month transitional budget amounts I 94 r , ► III 4444 •ORTON GROVE, i SITION YR 199: \.. " ENTERPRISE FUND-SEWER DEPT DEPARTMENT/A IVITY DESCRIPTION The Sewer Department's responsibilities lie in maintaining the sanitary,storm and combination sewers and their appurtenances. This Department is to maintain all Village catch basins,storm,sanitary,and combination manholes so they are free of debris and obstacles. The Sewer Department is to assist Village residents and homeowners who are experiencing maintenance problems and give them advice,if necessary,for their private sewer problems. All repairs and new sewer installations are to be made as expediently as possible with a minimum of inconvenience to the community. BUDGET COMMENTS CONTRACTUAL SERVICES FMPLOYFE RELATIONS - 551160 Includes an OSHA required spirogram test for respirator use for four employees. The increase includes alcohol and drug testing for CDL drivers, according to a federal mandate. The Administrator reduced the account during the budget review process. • $500 ENGINEERING SERVICES - 552140 Sewer monitoring for sanitary sewers mandated by the Metropolitan Sanitary Water Reclamation District of Greater Chicago. The Village will work with Rust engineers to hold costs to a minimum. $12,000 CQNSTRUCTION SERVICES 552290 The Lake Street storm sewer will be lined from Oriole to Washington to prevent water from infiltrating into the sanitary sewer lines. Foster from Palma to Harlem and Oliphant between Palma Lane and Beckwith will have sanitary sewer line repairs via pipe bursting. The Administrator reduced the account during the budget review process. The swear pajettiavolvis.Foster and Oliphant was added back during the budget review process and BUDGET SUtM1ARX Account Classification Actual 96-97 Budget 97-98 Trans Yr 98 PERSONAL SERVICES $ 283, 879 $ 280,372 $ 200,817 CONTRACTUAL SERVICES 39, 183 34, 330 198, 754 COMMODITIES 30, 726 34,671 23, 637 CAPITAL OUTLAY 0 17,737 46,700 DEBT SERVICE 29, 903 142,225 85,926 Total Approp. Request $ 383, 691 $ 509,335 $ 555, 834 ameseit er Pege �� r.195 MORTON GROVE, IL TRANSITION YEAR 1998 will be financed with inatallment note financing. Lake Street Lining $184_000 Foster&Olipbmt-�YCRt9 Sewer Repairs $184,000 EOUIPMENT LEASELRENTAL PYMTS -552330 This covers the cost of pager rental for Sewer Department employees. $187 MAINTENANCE OF NON-AUTO EOUIP -554130 Purchase of bracket attachments for sewer monitoring equipment. The Administrator reduced the account during the budget review process. The flow monitoring equipment was red from diteSity Development Department in the General Fund during the budget review process. Bracket Attachments $ 300 Flow Monitoring Equipment L6® $1,900 MAINTENANCE OF RADIO EOUIPMENT -554150 -\ For the maintenance of the base station,mobile units,and pagers. $167 cOMMODITIFS CONSTRUCTION MATERIALS - 563110 Sand and stone purchased for the backfilling of excavations for sewer repairs. Tile is purchased to repair broken sewer pipe. Blocks,rings,and covers are purchased to rebuild manholes and catch basins. Also includes the repair of inlets on resurfaced streets. Includes PVC pipe for sump pump drains and the repair of inlets on resurfaced streets. South Central neighborhood storm sewer materials for Fernald; Fernald sewers to be separated. Street is due for reconstruction in 1999. Installation of sewer to be done by Public Works employees. The Administrator reduced the account during the budget review process by moving the Fernald Storm Sewer to the 1999 calender year budget. $14,000 NON-AUTO REPAIR PARTS- 564100 For replacement of broken sewer rodding hose on the water jet that is worn out or ruptured;worn out or damaged knives from cutting roots out of the sewer system. Increase due to price increase for rodding knife,hoses and other related parts required. $4,666 asit rt>r� Paee �, 196 MORTON GROVE, IL TRANSITION YEAR 1998 OPERATIONAL EQUIPMENT-564200 Suction pump to be used on sewer back-ups. $1,500 UNIFORM PURCHASE& REPLACEMENT-564300 For the purchase of pants,vests,steel toed shoes, insulated coveralls,and bright orange shirts and jackets. $3,471 CAPITAL OUTLAY MACHINERY&EOUIPMENT-572010 The purchase of six flow meters is for the monitoring of the sanitary sewers mandated by the Metropolitan Sanitary . Water Reclamation District of Greater Chicago. A new pick-up truck will replace the old#2 1985 Chevy pick-up. The old pick-up will be sold at the Northwest Municipal Conference auction. The sewer camera would be used to televise sewer lines when the rodding knife gets hung up in the sewer. This would help determine the condition of the sewer at this point and indicate where we would have to dig in order to free up the knife. This would save multiple excavations. The Administrator reduced the account during the budget review process. 6 Flow Meters $24,000 1 New Pick-Up 22,700 Color Sewer Camera System $46,700 DEBT SERVICE NOTE REDEMPTION- 591030 Projected payments on principal on following non-bonded debt for the 8 month, 1998 transitional period: 1990 IEPA Loan-Mandated Sewer Rehab (#'s 15& 16 of 40) 56,364 1994 John Deere Backhoe(4 of 4) 1152 TOTAL $64,516 NOTE INTEREST-591040 Projected interest costs on following non-bonded debt for the 8 month 1998 transitional period: 1990 IEPA Loan-Mandated Sewer Proj $21,006 1994 John Deere Backhoe 404 TOTAL $21,410 e--` Page rig. - ------ i VILLAGE Of MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL i� PRINTED ON: 03/30/98 AT: 2:34 PM FUND 40 - ENTERPRISE/WATER i SEWER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY34 - SEWER DEPARTMENT ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REQ MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544606 SALARIES-PUBLIC WORKS:LABOR 185,748 192,981 201,918 201,918 171,566 142,205 142,205 146,471 545100 SALARIES-OVERTIME 44,894 43,124 31,000 31,000 22,615 20,667 20,667 20,667 546100 LONGEVITY 2,550 3,150 3,150 3,150 0 2,099 2,099 2.099 547100 SOCIAL SECURITY 17,631 18,142 17,785 17,785 15,043 12,474 12,474 12,779 548100 HOSPITILIZATION INSURANCE 25,008 25,564 25,563 25,563 19,173 17,044 17,044 18,408 548300 LIFE INSURANCE 867 918 956 956 747 381 381 393 TOTAL PERSONAL SERVICES 276,697 283,879 280,372 280,372 229,144 194,870 194,870 200,817 CONTRACTUAL SERVICES 551160 EMPLOYEE RELATIONS 280 820 800 800 0 800 500 500 552140 ENGINEERING SERVICES 8,610 37,862 12,500 12,500 29,316 12,000 12,000 12,000 552290 CONSTRUCTION SERVICES 0 0 20,000 20,000 8,024 358,000 0 186,000 552330 EQUIPMENT LEASE/RENTAL PYMTS 340 199 280 280 391 187 187 187 554130 MAINTENANCE Of MON-AUTO EQUIP 0 0 500 500 0 500 300 1,900 554150 MAINTENANCE OF RADIO EQUIPMENT 40 302 250 250 85 167 167 167 TOTAL CONTRACTUAL SERVICES 9,270 39,183 34,330 34,330 37,816 371,654 13,154 198,754 COMMODITIES 563110 CONSTRUCTION MATERIALS 82,899 19,362 22,000 22,000 148- 112,800 14,000 14,000 564100 NON-AUTO REPAIR PARTS 5,422 4,940 7,000 7,000 5,684 4,666 4,666 4,666 564200 OPERATIONAL EQUIPMENT 1,361 4,293 2,200 2,200 979 1,500 1,500 1,500 564300 UNIFORM PURCHASE i REPLACEMENT 3,265 2,132 3,471 3,471 2,252 3,471 3,471 3,471 TOTAL COMMODITIES 92,947 30,726 34,671 34,671 8,767 122,437 23,637 23,637 CAPITAL OUTLAY 572010 MACHINERY i EQUIPMENT 0 0 17,737 17,737 0 58,200 46,700 46,700 TOTAL CAPITAL OUTLAY 0 0 17,737 17,737 0 58,200 46,700 46,700 DEBT SERVICE 591030 NOTE REDEMPTION 0 0 116,218 116,218 84,630 64,516 64,516 64,516 591040 NOTE INTEREST 34,672 29,903 26,007 26,007 24,260 21,410 21,410 21,410 TOTAL DEBT SERVICE 34,672 29,903 142,225 142,225 108,890 85,926 85,926 85,926 TOTAL EXPENSE 413,586 383,691 509,335 509,335 384,617 833,087 364,287 555,834 198 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Sewer Department Transitional budget 1997-98 5-12/98 Salary Number Grade Salary Number Full Time: Div1 s1— o Superintendent 31,808 .5 72 22, 681 .5 Maintenance Supervisor 47,268 1. 0 57 33,705 1. 0 Equipment Operator 84,431 2. 0 53 90,085 3.0 Maintenance Worker Ii 38,411 1.0 Total 201,918 4.5 146,471 4.5 Additional Personal Service: Salaries-Overtime 31,000 20, 667 Total 31, 000 20,667 Fringe Benefits: Longevity 3, 150 2.5 2,099 2.5 Social Security 17,785 5.5 12,779 5.5 Hospitilization Insurance 25,563 4.5 18,408 4 .5 Life Insurance 956 4.5 393 4.5 Total 47,454 33, 679 Department Total 280,372 4. 5 200, 817 4 .5 Amount represents Amount represents 12 month period 8 month transitional budget amounts 199 ORTON GROVE, tammi • SITION YR 199a ENTERPRISE FUND-ADMIN/OVERHEAD DEPARTMEN /ACTIVITY DESCRIPTION The function of this Administrative Department is to assure the efficient and effective management of day-to-day operations of the Water and Sewer Departments. BUDGET COMMENT CONTRACTUAL SERVICES DUES& SUBSCRIPTIONS -551120 Includes dues to American Water Works Association,renewal for EPA Certification,&periodical subscription dues. $500 MEETINGS&CONFERENCES - 551130 This account covers the cost of attending local meetings and area conferences for key personnel to gain additional information regarding Municipal utility operations. The Administrator reduced the account during the budget review process. $250 TRAINING& INSTRUCTIONS - 551150 Advanced training for the water leak detector computer equipment. $1,000 POSTAGE&_METER RENTAL-552120 Cost of mailing water bills and other miscellaneous items for the Water/Sewer Department. $5,700 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 ADMINISTRATION & OVERHEAD $ 374, 305 $ 415, 650 $ 266, 442 Total Approp. Request $ 374, 305 $ 415, 650 $ 266, 442 Page �� MORTON GROVE, IL TRANSITION YEAR 1998 PRINTING&PUBLISHING-552130 Blank cards for water/sewer billing,flyers and resident notifications, as needed from time to time. $1,200 PROGRAMMING& SOFTWARE FEES - 552170 Projected costs to provide maintenance/updates to newly installed water billing system and other Public Works Software from time to time. Annual Service Contract w/AEK $1,550 Other modifications/updates TOTAL $2,200 AUDITING SERVICES-552200 Includes the portion of the annual audit costs charged to the Water/Sewer Department(see General Fund for detailed explanation). $6,100 MAINTENANCE OF NON-AUTO EOUIP-554130 Miscellaneous repairs to office related equipment related to water billing/collections&other water/sewer related functions as prorated for the 8 month transitional period of 1998. $650 VILLAGE SHARE OF PENSION-557200 The amount is only tentative. The actuarial study for calender year 1998 is due by April 1998. That report should give us a better idea what the cost benefits will be for calender 1998 and what to expect for calender 1999. For now, an initial estimate of 7.2%of the salary base in the Water/Sewer Fund is being used to project the Village's share for 1998. This rate is an increase from the 6.6%rate used in the previous year and is a reflection of more realistic actuarial assumptions. See General Employees' Pension Fund for further info. The amount reflected is the projected contribution anticipated for the 8 month transitional period. $33,000 J.ONG TERM DISABILITY INSURANCE- 557230 Water/Sewer Department's share of premiums for employee Long Term Disability insurance premiums. $1,500 4 � Page �� 201 MORTON GROVE, IL TRANSITION YEAR 1998 COMMODITIES OFFICE SUPPLIES -562180 Supplies purchased to keep records and reports. $650 RESERVES RESERVE FOR EMRGNCY/EXTRA EXP-581010 Represents Water/Sewer Fund share of amounts set aside for any unforseen emergency or extraordinary expenditures. One of the strong points of the zero based budgeting concept is it eliminates any appropriations request where a need cannot be clearly demonstrated. Although we use sound forecasting techniques,no one has a crystal ball and unforseen emergency or extraordinary needs may occur during the fiscal year. This account is intended to cover these circumstances. The accotmt was reduced during the budget review process. The amount reflects a contingency of about 0.2%of day-to-day operating expenses. 79 RESERVE FOR IRMA OCTBLS/ASSES -581030 As a member of the Intergovernmental Risk Management Pool(IRMA),the Village is responsible for the first $1,000 on all claims filed and paid thru IRMA. This amount represents the Water Fund's share of these deductibles. $3,000 INTERFUND TRANSFERS TRANSFERS TO GFNERAL FUND-811010 Represents the annual salary,overhead,and other administrative expenses of the General Fund to be shared by the Water/Sewer Dept The amount has been prorated to reflect an eight month transitional period. $60,800 Page ran x--71 202 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM i-...‘ FUND 40 - ENTERPRISE/WATER & SEWER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY35 - ADMINISTRATION & OVERHEAD ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE PERSONAL SERVICES 544300 SALARY-DEPARTMENT DIRECTOR 32,656 38,405 39,577 39,577 34,188 27,400 27,400 28,222 544430 SALARY-ASST DEPT DIRECTOR 30,087 32,122 33,755 33,755 28,930 23,368 23,368 24,069 544606 SALARIES-PUBLIC 103RKS:LABOR 18,492 19,981 20,987 20,987 10,920 9,748 9,748 10,041 544611 SALARY-METER READER 28,488 29,746 30,575 30,575 25,924 21,167 21,167 21,802 544700 SALARIES-CLERICAL 23,773 24,491 26,955 26,955 22,641 19,497 19,497 20,082 544710 SALARIES-SECRETARIAL 13,940 15,507 17,054 17,054 14,339 12,157 12,157 12,522 545100 SALARIES-OVERTIME 207 51 1,061 1,061 132 707 707 707 546100 LONGEVITY 1,300 1,300 1,300 1,300 0 966 966 966 547100 SOCIAL SECURITY 11,544 11,727 12,218 12,218 9,732 8,334 8,334 8,493 548100 HOSPITILIZATION INSURANCE 16,086 - 18,981 22,226 22,226 12,677 13,328 13,328 14,395 548300 LIFE INSURANCE 605 753 798 798 607 304 304 314 TOTAL PERSONAL SERVICES 177,178 193,065 206,506 206,506 160,090 136,976 136,976 141,613 • CONTRACTUAL SERVICES 551120 DUES S SUBSCRIPTIONS 455 453 500 500 544 500 500 500 551130 MEETINGS S CONFERENCES 44 251 250 250 31 500 250 250 551150 TRAINING S INSTRUCTIONS 1,009 175- 1,000 1,000 425 1,000 1,000 1)01k 552120 POSTAGE S METER RENTAL 7,549 8,829 8,500 8,500 6,712 5,700 5,700 552130 PRINTING S PUBLISHING 2,457 1,314 1,800 1,800 1,019 1,200 1,200 1,_A 552170 PROGRAMMING S SOFTWARE FEES 0 12,775 2,500 2,500 5,205 2,200 2,200 2,200 552200 AUDITING SERVICES 5,813 5,938 6,500 6,500 4,913 6,100 6,100 6,100 554130 MAINTENANCE OF NON-AUTO EQUIP 315 414 1,000 1,000 100 650 650 650 557130 SELF INS/IRMA POOL CONTRIBUTION 43,998 20,224 33,794 33,794 36,335 0 0 0 557200 VILLAGE SNARE OF PENSION 34,988 41,602 43,100 43,100 0 33,000 33,000 33,000 557230 LONG TERM DISABILITY INSURANCE 3,018 2,884 2,000 2,000 1,978 1,600 1,500 1,500 TOTAL CONTRACTUAL SERVICES 99,646 94,510 100,944 100,944 57,262 52,450 52,100 52,100 COMMODITIES 562180 OFFICE SUPPLIES 845 1,187 1,000 1,000 709 650 650 650 TOTAL COMMODITIES 645 1,187 1,000 1,000 709 650 650 650 RESERVES 581010 RESERVE FOR EMRGNCY/EXTRA DIP 0 0 16,200 16,200 0 16,200 12,000 8,279 581030 RESERVE FOR IRMA DCTBLS/ASSES 2,959 1,443 2,500 2,500 4,927 3,000 3,000 3,000 581060 RESERVE FOR COMPENSATION 0 0 0 0 0 15,100 15,100 0 TOTAL RESERVES 2,959 1,443 18,700 18,700 4,927 34,300 30,100 11,279 INTERMIX: TRANSFERS 811010 TRANSFERS TO GENERAL FUND 0 84,100 88,500 88,500 0 60,800 60,800 60,800 TOTAL INTERFUMD TRANSFERS 0 84,100 88,500 88,500 0 60,800 60,800 60,800 "" TOTAL EXPENSE 280,628 376,305 415,650 415,650 222,988 285,176 280,626 266,442 --\ 203 VILLAGE OF NORTON GROW ADOPTED BUDGET NAT-DECENBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM FUND 40 - ENTERPRISE/WATER i SEIER RESP. DIVISION 50 - PUBLIC WORKS DEPARTMENT SUB-DEPT/ACTIVITY - MOT ON FILE ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 TOTAL FED REVENUE 3,109,134 3,180,877 3,343,100 3,343,100 2,731,866 2,115,750 2,251,059 2,436,659 TOTAL FUND EXPENSE 2,719,078 2,853,049 3,343,100 3,343,100 2,543,653 2,747,869 2,251,059 2,436,659 NET FUND INCOME/LOSS 390,055 327,829 0 0 188,213 632,119- 0 0 204 Village Of Morton Grove Personnel Schedule Summary May-December : 1998 Date: 03/30/98 Administration & Overhead DeparTransitional budget 1997-98 5-12/98 —.. Salary Number Grade Salary Nut Full Time: Superintendent Of Public Works 39, 577 .5 28, 222 .5 Assistant Department Director 33,755 .5 75 24, 069 .5 Meter Reader 30,575 1.0 35 21,802 1.0 Material Expeditor 20,987 .5 Principal Clerk 26,955 1. 0 35 30, 123 1.5 Administrative Aide/Secretary 17, 054 . 5 42 12, 522 .5 Total 168,903 4 .0 116,738 4.0 Additional Personal Service: Salaries-Overtime 1,061 707 Total 1,061 707 Fringe Benefits: Longevity 1,300 1.0 966 1.0 Social Security 12,218 5.0 8,493 5.0 Hospitilization Insurance 22, 226 4.0 14, 395 4. 0 Life Insurance 798 4.0 314 A-Q Total 36,542 24, 168 Department Total 206, 506 4.0 141, 613 4. 0 Amount represents Amount represents 12 month period 8 month transitional budget amounts 205 % A � j 'I ` I *ow ORTON GROVE, SITION YR 199: FIREFIGHTERS' PENSION FUND DFPARTMENT/ACTIVITY DESCRIPTION The Firefighters Pension Fund is a pension fund trust separately accounted for and specifically regulated by Illinois law(Chapter 40 of the lllinois Compiled Statutes,Article 4). The Fund accounts for benefits paid to retired and/or permanently disabled firefighters or their widows pursuant to State law. Revenues are derived from investment earnings on its assets and a mandatory 8.25%payroll deduction by current sworn personnel. The Firefighters Pension Fund is governed by a separate nine person board. Pursuant to State law noted above,the Board consists of three firefighters elected among"their own ranks",the Village President,Village Attorney,Village Clerk,Village Treasurer,Fire Chief and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving(or denying)disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled firefighters(or their survivors)are set by State law. The Board also has the responsibility to invest the monies of the Pension fund(and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently 42 active participants contributing to the Firefighters Pension Fund and 21 persons who will be receiving either retirement,disability or survivor benefits during the upcoming fiscal year. This is an increase of 2 from the 19 of the previous period. As of the April 30, 1997, audited financial statements,net assets exceeded$14.27 million with annual revenues exceeding current expenditures by over$667,000. An independent actuary is retained by the Village each year to N.- determine current funded levels and any contributions necessary to maintain the plan accordingly. The actuarial report as of April 30, 1997,showed a funded level of 93.6%. Last year's funding level was 97.6%and this year's would have been 95.8%except for a Department of Insurance change in interpreting applicability of holiday pay for pension purposes which reduced the funded level to 93.6%as noted above. The actuary recommended an employer contribution for 97/98 of$421,373 based on$374,429 of"normal cost" (cost of funding pensions from the prior to the current year)and an amount of$46,944 to amortize the unfunded liability by the year 2033. The pension plan is still very well funded albeit under 100%. Based on the actuary's recommendation and with the funded level falling below 100%,the village will have to increase its monetary contribution to this pension program in fun- • ears. Fortunately,the plan is well funded and additional contributions can be"ratcheted up"over a period a` :rs so there is no need to suddenly redistribute available resources away from other important community programs or services in order to fund the pension program. There is no amount to levy during the transitional period. The actuarial report as of April 30, 1998,will be utilized to determine the amount to levy for the 1999 calendar year. . BUDGET SUMMARY Department Classification Actual 96-97 Budget t797-96 561, 5Yr 988 8 FIREFIGHTERS' PENSION $ 448, 499 $ Total Approp. Request $ 448, 499 $ 678, 076 $ 561, 518 aunt 'e■-■ Page �,4 van 206 MORTON GROVE, IL TRANSITION YEAR 1998 BUDGET COMMENTS TAX REVENUES PROPERTY TAXES-411010 Projected property taxes expected to be received during the 1998 transitional period. It is based on the second half of property taxes levied for 1997 that is expected to be received during this period. $23,171 PERSONAL PROPERTY RFPLCMNT TAX-412030 Share of replacement tax to fund. See General Fund for further information. $3,500 INVESTMENT INCOME, INTEREST INCOME-461010 $389,097 OTHER REVENF ES MISCELLANEOUS DONATIONS -492020 Donations given by appreciative recipients of service from Fire personnel historically credited to this account. $50 EMPLOYEE CONTRIBUTIONS -495010 Projected revenues from contributions to Fire pension based on 8.25%of salaries(including longevity,holiday pay,shift differential and certification)as pursuant to State Statutes. $145,700 CONTRACTUAL SERVICES DUES& SUBSCRIPTIONS -551120 Projected expenditures for periodicals related to pensions. $400 - Page --a% MORTON GROVE, IL TRANSITION YEAR 1998 MEETINGLIG.4NFERENCES -511130 Projected expenditures for attending seminars related to pensions. $200 ADDITIONAL-LEGAL FEES - 556120 Annual legal fees projected to pension fund attorney during transitional period. Annual Retainer $365 Additional Legal Fees Estimated 2.035 TOTAL $2,400 RETIREMENT/SERVICE BENEFITS -557210 There are a total of 21 persons projected to receive pension benefits during the 8 month 1998 transitional period—an increase from the 19 projected from the previous fiscal year. Revised generally accepted accounting principles require a separate line item to account for each type. They are summarized as follows: 11 Retirees for Service Time $242,273 5 Duty Related Disability 84,769 3 Surviving Spouses 33,671 2 Surviving Children 5.755 $366,468 $242,273 DUTY DISABILITY BENEFITS -557212 See a/c 557210 above for further information. $84,769 SURVIVING SPOUSE BENEFITS-557214 See a/c 557210 for further information. $33,671 CHILDREN'S BENEFITS - 557216 See a/c 557210 for further information. $5,755 art 'r Page --�� 208 MORTON GROVE, IL TRANSITION YEAR 1998 REFUND OFF_MPLOYEE_PENSION CONTRB -557300 Projected refunds of pension contributions of terminated employees ineligible for pensions. $20,000 u B . . 0 .4' - Projected expenditures for medical exams related to investigating medical fitness of new employees(50%share with Village general fund)&of firefighters applying for disability pension and for those firefighters currently receiving a disability pension. $2,700 INVESTMENT ADVISOR FEES - 558123 Projected investment advisory fees for advisory&custodial services charged by American National Bank. Fees based oft market value of investments managed. $18,000 DEPARTMENT OF INSURANCE FEES - 558128 Effective 1997,the Department of Insurance assess a fee of.00007%of the fund's net assets. This is an increase from the$50 flat fee of years past. $1,050 OTHER MISCELLANEOUS - 558129 Projected expenditures for items not covered by accounts above. $200 COMMODITIES OFFICE SUPPLIES -562180 $100 RESERVES RESERVE FOR PENSION BENEFITS -581040 Reserves for additional disability/retirement pensions and other expenditures which may be incurred during fiscal year. $150,000 Page 209 1: VILLAGE OF NORTON GROVE ADOPTED MDGET NAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM ice. FUND 52 - FIREFIGHTERS' PENSION FUID RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG NGR REC APPROVED NUMBER DESCRIPTICM 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 REVENUE TAX REVENUES 411010 PROPERTY TAXES 25,183 25,955 44,953 44,953 18,912 23,171 23,171 23,171 412030 PERSONAL PROPERTY REPLOMT TAX 0 0 6,250 6,250 5,018 3,500 3,500 3,500 TOTAL TAX REVENUES 25,183 8,955 51,203 51,203 23,930 26,671 26,671 26,671 INVESTMENT INCOME 461010 INTEREST INCOME 932,185 761,574 458,173 458,173 624,466 389,097 389,097 389,097 462010 GAIN ON SALE Of INVESTMENTS 8,925 0 0 0 0 0 0 0 464010 AMORTIZATION CM Sac DISCOUNTS 8,614 0 6,000 6,000 0 0 0 0 464020 AMIORTIZATIOMS ON BOND PREMIUMS 30,618- 0 34,000- 34,000- 0 0 0 0 465010 NET APRTM(DPRII) FV PC INC SCT 0 141,140 0 0 705,310 0 0 0 TOTAL INVESTMENT INCOME 919,107 902,714 430,173 430,173 1,329,776 389,097 389,097 389,097 OTHER REVENUES 492020 MISCELLANEOUS DONATIONS 88 225 0 0 55 50 50 50 495010 EMPLOYEE CONTRIBUTIONS 176,579 186,914 196,700 196,700 164,342 145,700 145,700 145,700 TOTAL OTHER REVENUES 176,667 187,139 196,700 196,700 164,397 145,750 145,750 145,750 �.- "" TOTAL REVENUE 1,120,957 1,115,808 678,076 678,076 1,518,103 561,518 561,518 561,518 210 VILLAGE OF MORTON GROVE ADOPTED BUDGET MAY-DECEMBER, 1998 TRANSITIONAL BUDGET DETAIL PRINTED ON: 03/30/98 AT: 2:34 PM i-N. FUND 52 - FIREFIGHTERS' PENSION FUND RESP. DIVISION 20 - FINANCE SUB-DEPT/ACTIVITY40 - FIREFIGHTERS' PENSION ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REG MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 551120 DUES i SUBSCRIPTIONS 0 0 100 100 350 400 400 400 551130 MEETINGS i CONFERENCES 45 0 200 200 70 200 200 200 556120 ADDITIONAL LEGAL FEES 1,236 913 3,400 3,400 0 2,400 2,400 2,400 557210 RETIREMENT/SERVICE BENEFITS 381,758 238,142 473,176 473,176 247,892 242,273 242,273 242,273 557212 DUTY DISABILITY BENEFITS 0 124,962 0 0 105,085 84,769 84,769 84,769 557214 SURVIVING SPOUSE BENEFITS 0 50,507 0 0 42,089 33,671 33,671 33,671 557216 CHILDRESS' BENEFITS 0 8,633 0 0 7,194 5,755 5,755 5,755 557300 REFUND Of EMPLOYEE PENSION CONTRB 0 0 20,000 20,000 0 20,000 20,000 20,000 558122 MEDICAL EXAMS i EXPENSES 75 396 4,000 4,000 787 2,700 2,700 2,700 558123 INVESTMENT ADVISOR FEES 24,110 24,877 27,000 27,000 14,929 18,000 18,000 18,000 558128 DEPARTMENT Of INSURANCE FEES 0 0 0 0 0 1,050 1,050 1,050 558129 OTHER MISCELLANEOUS 50 70 200 200 20 200 200 200 TOTAL CONTRACTUAL SERVICES 407,274 448,499 528,076 528,076 418,416 411,418 411,418 411,418 COMMODITIES 562180 OFFICE SUPPLIES 0 0 0 0 0 100 100 100 TOTAL COMMODITIES 0 0 0 0 0 100 100 RESERVES 581040 RESERVE FOR PENSION BENEFITS 0 0 150,000 150,000 0 150,000 150,000 150,000 TOTAL RESERVES 0 0 150,000 150,000 0 150,000 150,000 150,000 "** TOTAL EXPENSE 407,274 448,499 678,076 678,076 418,416 561,518 561,518 561,518 TOTAL FUND REVENUE 1,120,957 1,115,808 678,076 678,076 1,518,103 561,518 561,518 561,518 TOTAL FUND EXPENSE 407,274 448,499 678,076 678,076 418,416 561,518 561,518 561,518 NET FUND INCOME/LOSS 713,683 667,309 0 0 1,099,687 0 0 0 211 1 _di*. •"4"ORTON GROVE, I • SITION YR 199: POLICE PENSION FUND. DEPARTMENT/ACTIVITY DESCRIPTION • The Police Pension Fund is a pension trust fund separately accounted for and specifically regulated by Illinois law (Chapter 40 of Illinois Compiled Statutes,Article 3). The fund accounts for benefits paid to retired and/or permanently disabled police officers or their widows pursuant to State law. Revenues are derived from investment earnings on its assets and mandatory 9%payroll deduction by current sworn personnel. The Police Pension Fund is governed by a separate,five person board. Pursuant to State law,the Board consists of two sworn police officers elected among"their own ranks",two mayoral appointments,and one beneficiary elected from the current beneficiaries. The Pension Board is responsible for approving(or denying)disability or retirement benefits. The dollar amount of pension benefits paid to retired and/or permanently disabled police officers(or their survivors)are set by State law. The Board also has the responsibility to invest the monies of the Pension Fund(and retains the services of an investment advisor). The monies are under the custody of the Village Treasurer. There are currently forty-six(46)active participants contributing to the Police Pension Fund and twenty-nine(29) persons who will be receiving either retirement,disability or survivor benefits during the upcoming transitional period. This is an increase of two(2) from the twenty-seven(27)of the previous period. As of the April 30, 1997,audited financial statements,net assets exceeded$19.6 million with revenues exceeding expenditures by ova$619,000. An independent actuary is retained each year by the Village to determine current funded levels and any contributions necessary to maintain the plan accordingly. The actuarial report for the fiscal year �-- ending April 30, 1997, indicated a funded ratio of 102%. The actuary recommended an employer contribution to fund the "normal cost" (i.e.,the cost of funding pensions from the prior year to the current year)of$299,219. Since this plan is still over 100%funded and there is no amount to levy for the transitional period, the actuarial report as of April 30, 1998,will be utilized to determine the amount to levy for the 1999 calendar year. It should be noted the • Department of Insurance(DOI) in 1996 reversed past policy and is now requiring holiday pay to be credited toward salary for pension purposes. This change enhanced employee benefits and lowered the funded level which would have been 103.3%without the State's policy change. Last year the funded ratio for the Police Pension Fund was 108% BUDGET COMMENTS SONTRACTIJAI,S,ERVICES DUES&SUBSCRIPTIONS-551120 Projected membership to Illinois Police Pension Fund Association&other miscellaneous. $700 BUDGET SUMMARY Department Classification Actual 96-97 Budget 97-98 Trans Yr 98 POLICE PENSION $ 815, 555 $ 937, 310 $ 757, 627 Total Approx. Request $ 815, 555 $ 937, 310 $ 757, 627 — — er-, Page �—% 212 . MORTON GROVE, IL TRANSITION YEAR 1998 MEETINGS&CONFERENCES - 551130 Projected costs for Police Pension Board Members to attend pension related seminars. $600 ADDITIONAL LEGAL FEES -556120 Projected legal costs on police pension related matters during the 8 month transitional period. $3,900 RETIREMENT/SERVICEBENEFTfS-557210 There are a total of 29 persons projected to receive pension benefits during the 8 month transitional period--an increase from the 27 during the previous year. Revised generally accepted accounting principles require a separate line item for each type of benefit. They are summarized below: 21 Retirees $ 487,025 2 Duty Disability 30,112 • 6 Widows 55140 Total $ 572,877 $487,025 DUTY DISABILITY BENEFITS-557212 See a/c 557210 for further information. $30,112 SURVIVING SPOUSE BENEFITS -557214 See a/c 557210 above for further information. $55,740 SFFR JNl)OF EMPLOYEE PENSION CONTR - 557300 Projected refund of pension contributions from terminated sworn personnel ineligible for pension benefits. $25,000 �1 ._ Page ---- MORTON GROVE, IL TRANSITION YEAR 1998 MEDICAL MEDICALEXAMSA12212 NSES Projected costs for both pension fund's share of physicals on new police officers and physicals on those who are on disability as required by law. $2,500 INVESTMENT ADVISOR FEES-558123 Projected fees to investment advisor/manager on investment portfolio during 8 month 1998 transitional period. $25,000 SECRETARIAL SERVICES_Th558124 Projected expenditures for secretarial support. $450 DEPARTMENT OF INSURANCE FEES-558128 Effective 1997,the Department of Insurance assess a fee of.00007%of net as sets. This is an increase from the flat$50 fee charged in years past. $1,500 OTHER MISCELLANEOUS-558129 $100 RESERVES RESERVE FOR PENSION BENEFITS -581040 Projected reserves for additional 3-4 police officers who may retire during the fiscal year. $125,000 — — r-- Page ----Is VILLAGE OF NORTON MOVE ADOPTED BUDGET MAY-OECORER, 1998 TRANSITIONAL BUDGET DETAIL i, PRINTED ON: 03/30/98 AT: 2:34 PM FUND 53 - POLICE PENSION RAID RESP. DIVISION 00 - FINANCE SUB-DEPT/ACTIVITY00 - UNASSIGNED ACCOUNT ACTUAL ACTUAL BUDGET REVISED TO DATE HP RED MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5.12/90 SIAM TAX REVENUES 411010 PROPERTY TAXES 11,741 25,759 0 0 13,163 0 0 0 TOTAL TAX REVENUES 11,741 25,759 0 0 13,163 0 0 0 INVESTMENT 'NOOK 461010 INTEREST INCOE 1,356,423 927,458 749,884 749,884 664,668 500,000 500,000 500,000 462010 GIN OM SALE OF INVESTMENTS 24,168 0 0 0 0 0 0 0 464010 AMORTIZATION ON BOND DISCOUNTS 30,176 0 32,000 32,000 0 0 0 0 464020 AMORTIZATIONS ON BOND PREMIUMS 51,058- 0 65,000- 65,000- 0 0 0 0 465010 MET APIITN(DPRN) FV rim INC SCT 0 272,924 0 0 830,215 99,827 99,827 99,827 TOTAL INVESTMENT INCOME 1,359,710 1,200,382 716,884 716,884 1,494,883 599,827 599,827 599,827 OTHER REVENUES 495010 EMPLOYEE CONTRIMJTIONS 196,879 209,269 220,426 220,426 178,502 157,800 157,800 157,800 TOTAL OTHER REVERES 196,879 209,269 220,426 220,426 178,502 157,800 157,800 157,800 "`* TOTAL REVENUE 1,568,330 1,435,411 937,310 937,310 1,686,548 757,627 757,627 75627 FUND 53 - POLICE PENSION FAD RESP. DIVis10U 20 - FINANCE SUB-DEPT/ACTIVITY39 - POLICE PENSION ACCOAR ACTUAL ACTUAL BUDGET REVISED TO DATE DEP REO MGR REC APPROVED NUMBER DESCRIPTION 95-96 96-97 97-98 97-98 97-98 5-12/98 5-12/98 5-12/98 EXPENSE CONTRACTUAL SERVICES 551120 DUES i eASCRIPTIONS 600 600 700 700 0 700 700 700 551130 MEETINGS i CONFERENCES 0 75 600 600 0 600 600 600 556120 ADDITIONAL LEGAL FEES 3,989 2,214 5,800 5,800 0 3,900 3,900 3,900 557210 RETIREMENT/SERVICE BENEFITS 652,515 605,051 739,910 739,910 495,847 487,025 487,025 487,025 557212 DUTY DISABILITY BENEFITS 0 79,616 0 0 97,296 30,112 30,112 30,112 557214 SURVIVING SPOUSE BENEFITS 0 94,538 0 0 73,318 55,740 55,740 55,740 557215 IMF TRNSFR-PRIOR CREDITED SRY 8,979 0 0 0 0 0 0 0 557300 REFUND OF EMPLOYEE PENSION CONTRB 16,133 0 25,000 25,000 41,635 25,000 25,000 25,000 558122 MEDICAL EXAMS i EXPENSES 707 1,237 2,500 2,500 786 2,500 2,500 2,500 558123 INVESTMENT ADVISOR FEES 29,593 31,983 37,000 37,000 22,571 25,000 25,000 25,000 558124 SECRETARIAL SERVICES 130 120 700 700 0 450 450 450 558128 DEPARTMENT OF INSURANCE FEES 0 0 0 0 0 1,500 1,500 1,500 558129 OTHER MISCELLANEOUS 50 121 100 100 34 100 100 100 TOTAL COMTRACTUAI SERVICES 712,696 815,555 812,310 812,310 731,487 632,627 632,627 632,627 RESERVES 581040 RESERVE FOR PENSION BENEFITS 0 0 125,000 125,000 0 125,000 125,000 125,000 TOTAL RESERVES 0 0 125,000 125,000 0 125,000 125,000 1j5�D00 ***• TOTAL EXPENSE 712,696 815,555 937,310 937,310 731,487 757,627 757,627 i_ ,027 TOTAL FUND REVENUE 1,568,330 1,435,411 937,310 937,310 1,686,548 757,627 757,627 757,627 TOTAL FUND EXPENSE 712,696 815,555 937,310 937,310 731,487 757,627 757,627 757,627 NET FUND INCOE/LOSS 855,635 619,855 0 0 955,061 0 0 0 215 VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM FY 1998 - CY 2003 Presented to the Village of Morton Grove Board of Trustees for Discussion February 20, 1998 Prepared by Department of Community Development February 1998 VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM - FY 1998-CY 2003 Table of Contents Page Introduction 1 Capital Improvement Project Defined 1 Capital Improvement Program Development 2 Summary Tables 3 Table : FY 1998-CY 2003 Capital Improvements Program Summary by Department 4 Table : FY 1998-CY 2003 Capital Improvements Program Summary by Fund 6 Evaluation Criteria 8 Capital Improvement Program Project Detail 11 Department of Community Development Beckwith Rd/Church St Engineering CAD/GIS System Fernald Avenue Reconstruction Local Street Crack Sealing Local Street Micro-Surface Local Street Patching Local Street Resurfacing Neighborhood Street Lighting Sanitary Sewer Monitoring Techny Trail Bike Path Waukegan Road Corridor Improvements Austin Avenue Micro-Surfacing Beckwith Road-Washington/Oriole Gross Point Road Reconstruction Lincoln Reconstruction-Dempster-Metra R/W Lyons Street Reconstruction Water Main Improvements Waukegan Road Streetscape Church Street-Linder/Austin Georgiana/Smithwood Reconstruction Harms Road Reconstruction Lincoln/Lehigh Storm Sewer Beckwith Road-Austin/Waukegan School Street Reconstruction Beckwith Road-Waukegan/Oriole Capulina Relief Sewer Finance Department Copier Replacement Fire Department Engine Replacement Command Vehicle Replacement Health and Human Services Seniortran Replacement Table of Contents (Can' t) +t Municipal Buildings Flickinger Center Remodeling Flickinger Center Roof Replacement Fire Station #5 Emergency Generator Public Works Parking Lot Resurfacing Public Works Storage Bin Covers Fire Station #4 Roof Replacement Fire Station #5 Roof Replacement Public Works Office Remodeling Police Department Mobile Data Terminal Replacement Animal Control Vehicle Automatic Vehicle Locator System Computer-aided Dispatch Mobile Command Center Record Management System E911 System Upgrade Public Works Department Alley Paving-Asphalt Equipment Replacement Fuel/Waste Oil Storage-IEPA Mandate Sewer Rehab-Instituform Sewer Rehab-Pipe Bursting Storm Water Separation Corrosion Control-IEPA Mandate Pump Replacement-North Station .� Appendix: Capital Improvement Program Participants VILLAGE OF MORTON GROVE CAPITAL IMPROVEMENT PROGRAM FY 1998 - CY 2003 The Capital Improvement Program is a multi-year schedule of proposed physical non-recurring public improvements. The Program identifies anticipated expenditures necessary to systematically upgrade and replace the Village's physical plant. The first year of the Capital Improvement Program is the "Capital Projects Budget, " and it includes all projects for which appropriations will be requested from the Village Board of Trustees for the coming fiscal year. The development of a Capital Improvement Program is not intended to replace the operating budget process, but rather to enhance the preparation of the capital projects portion of the budget by providing additional information not normally included as a part of the operating budget. CAPITAL IMPROVEMENT PROJECT DEFINED A capital improvement project is a major, non-recurring expenditure that may be fit into one of the following categories: 1. Planning or Design - Planning feasibility, engineering, or design studies related to an individual capital improvement project or to a program that is implemented through individual capital improvement projects. 1 2 . Site Acquisition - Acquisition of land for a public purpose. 3 . Equipment Purchase - Purchase of a piece or pieces of equipment with a total cost of $10, 000 or more and with a useful life of five (5) years or more. • 4 . Facility Construction or Repair - Construction of a new facility or an addition to or extension of an existing facility; A non-recurring major repair of all or part of a building, its grounds, or its equipment provided that the cost is $10, 000 or more, and the improvement has a useful life of ten (10) years or more. CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT Each project included in the Capital Improvement Program is described on the "Project Description" and a "Project Cost Summary" --s forms. The written project descriptions were presented to an ad hoc committee comprised of the Village President, one (1) Village Trustee, and the Village Administrator. An assessment of project priority was made in light of anticipated fiscal constraints and Village needs. As a result of this process, the fiscal year in which each project could be undertaken was identified. Each department's project descriptions are organized alphabetically by the fiscal year in which the project is proposed to be initiated. This organization becomes evident when scanning the summary table "FY 1998-CY 2003 Capital Improvements Program Summary by Department" . A second summary table, "FY 1998-CY 2003 Capital Improvement Program Summary by Fund" is included to allow '"\ 2 for a better understanding of the impact of the various projects on the annual operating budget. The link between the Capital Improvement Program and the operating budget is established through the operating budget account number listed on the table. SUMMARY TABLES The table entitled "FY 1998-CY 2003 Capital Improvements Program Summary by Department" found on pages 4 and 5 lists all projects submitted for funding consideration during the next six (6) fiscal years. It identifies those projects for which funding was determined to be most critical in Fiscal Year 1998 designating those projects as "1" in the "Rank" column. The second table entitled "FY 1998-CY 2003 Capital Improvement Program Summary by Fund" found on pages 6 and 7 lists each project by the fund in the operating budget anticipated to provide the monies necessary for the project's implementation. The total Capital Improvement Program proposed for Fiscal Year 1998 is $2 , 036,915, of which $953 , 215 will be provided from the Capital Projects Fund; $569,400 will be provided from the Revolving Equipment Replacement Fund; $270 , 300 will be provided from the General Fund; $65, 500 will be provided from the Enterprise Funds; $55, 000 will be provided from the Motor Fuel Fund, $93 , 500 will be provided from the Tax Increment Financing District Fund; and $30 , 000 will be provided from the Economic Development Fund. 3 VILLAGE OF MORTON GROVE FY98911-CYZ003 CAPITAL IMPROVEMENT PROGRAM SUMMARY BY DEPARTMENT ESTIMATED COST BY YEAR RANK PROJECT NAME 1598 1399 2000 2001 DEPARTMENT OF COMMUNITY DEVELOPMENT ..55Th' BECKWITH RC/CHURCH S'ENGINEERING 27300 50.000 72.500 '8600 1 0801015 SYSTEM ''3600 19160 19872 '9672 1 PERNALD AVENUE RECONSTRUCTION 257 300 276.500 LOCAL STREET CRACK SEAL NG 15 000 15 000 10.000 '5 000 .COAL STREET MICRO-SURFACE 60"00 50 000 50 000 50 COG 1 DCA,STREET PATCHING 35 300 35000 35.000 35.000 • LOCAL STREET RESLRFACING 4,7 300 773 050 775000 908'50 NE.GHBORHOOD STREET LIGHTING 36350 88.585 93050 97713 I SANITARY SEWER MONITORING 95 500 52 000 69 500 60 000 TECHNY TRAIL BIKE PAT.. '.200 6.000 66000 I WAUKEGAN ROAD CORRIDOR IMPROVEMENTS "23500 1 279 769 '20000 • AUSTIN AVENUE MICRO-SURFACING 38000 32.100 49585 ' BECKWITH ROAD-WASHINGTON/ORIOLE 321'50 ' GROSS POINT ROAD RECONSTRUCTION 20000 II 944 525000 ' LINCOLN RECON -DEMPSTER-METRA RNLI 113.000 LYONS STREET RECONSTRUCTION 655.000 416 000 • WATER MAIN IMPROVEMENTS 1023.750 168.000 533675 • WAUKEGAN ROAD STREETSCAPE [.'.E ' CHURCH STREET-LINDERIAUSTIN $52 500 ' GEORGANA/SMITHWOOD RECONSTRUCTION 626500 HARMS ROAD RECONSTRUCTION 075 267 225 LINCOLN-LEHIGH STORM SEWER 450 300 ' BECKWITH ROAD-AUST'NANAUKEGAN • '00 300 ' SCHOOL STREET RECONSTRUCTION 368.000 • BECKWITH ROAD-WAUKEGAN/ORIOLE • CAPULINA REL-EF SEWER FINANCE DEPARTMENT ' COPIER REPLACEMENT FIRE DEPARTMENT 1 ENGINE REPLACEMENT 297 000 • COMMAND VEHICLE REPLACEMENT 46 000 HEALTH AND HUMAN SERVICES • SENIORTRAN REPLACEMENT 94.000 ^ ... MUNICIPAL BUILDINGS ... =_CK:NGER CENTER REMODELING 100.000 1600 000 900000 CKINGER CENTER ROOF REPLACEMENT 49 000 • c RE STA"Cy*5 EMERGENC-GENERATOR 30.700 P' BL,C'NORKS PARKING LOT RESURFACING 136500 '55.500 ' PLBLO WORKS STORAGE BIN COVERS 23 300 F RE STATION*4 ROOF REPLACEMENT 05 300 ' .'RC STAT-ON$5 ROOF RERLACEMENT 6--- • PUBLC WORKS CF-CE REMODEL.NG _ POLICE DEPARTMENT ••-••-••••««� I MOBILE DATA TERMINAL REPLACEMENT 25500 62.500 9500 3 500 ' A N MAL CONTROL VEHICLE 21 000 ' AUTOMATIC VEHICLE LOCATOR SYSTEM 87 111 • CCMP'UTER-A■DED DISPATCH 238.350 • MOBILE COMMAND CENTER 30 000 RECORD MANAGEMENT SYSTEM 200.000 • 5911 SYS EM'LPGRAOE :0--- PUBLIC WORKS DEPARTMENT ,... ___'PAVING-ASPHALT 3'355 '35306 '39356 546 ▪G,,.PMENT REPLACEMENT - 2-2 CC 231 300 234 000 _C:CC =.__NAS''E Ca.STORAGE-EA MANDATE 55 300 SEWER RE-AB-.NS .FORM '74 000 '88 900 - -_- S EWER 9E-A9-9 PE 3LRS NG '.86000 ___ /� 5729y1 5.--ER SV'-RA-UN 98009 =--- • +,.S ON_ON ROL.'c A MAAO'E •.200 9_519 REP_ _EMEN"%CRT-S-_01, 2655 _ ___ TOTAL-CAPITAL IMPROVEMENTS 52.036.915 58.195.520 56,023.159 50891.913 VILLAGE OF MORTON GROVE FY1106{Y2003 CAPITAL IMPROVEMENT PROGRAM SUMMARY BY DEPARTMENT BUDGET TOTAL COST ACCOUNT 2002 2003 1996.2003 PROJECT NAME NUMBER DEPARTMENT OF COMMUNITY DEVELOPMENT 178 400 BECKWITH RC/CHURCH ST ENGINEERING 307002.552'40 19.872 19.872 '09 448 CAD/G15 SYSTEM 02'022-572010 533 500 =ERNALD+VENUE RECONSTRUCTION 307051-552290 15.000 15000 90000 'LOCAL STREET CRACK SEALING 335067-552290 50000 50 000 290 000 LOCAL STREE'MICRO-SURFACE 03507.552290 350% 35000 2'0.000 LOCAL STREE'PATCHING 307051-552290 808.2% 608.250 4385.650 LOCAL STREET RESURFACING 307051.552290 102.600 107 750 574 345 NEIGHBORHOOD STREET LIGHTING 307054-552290 58.500 34.500 300 000 SANITARY SEWER MONITORING 405334.552'40 -3200 TECHNY TRA.L BIKE PATH K. , 3-5_52'40 1 523.269 WAUKEGAN ROAD CORRIDOR IMPROVEMENTS 7:43.552110 119 685 AUSTIN AVENUE MICRO-SURFACING 321 750 BECKWITH ROAD-WASHINGTON/ORIOLE 556.844 GROSS POINT ROAD RECONSTRUCTION 113 000 LINCOLN RECON -DEMPSTER-METRA RIW 881.000 LYONS STREET RECONSTRUCTION 350 700 231.000 2407125 WATER MAIN IMPROVEMENTS 1.387 850 WAUKEGAN ROAD STREETSCAPE 852 500 CHURCH STREET-LINDER/AUSTIN 424.500 GEORGiANA/SMITHW000 RECONSTRUCTION 279.300 HARMS ROAD RECONSTRUCTION 450000 LINCOLN-LEHIGH STORM SEWER 100.000 BECKWITH ROAD-AUSTINM/AUKEGAN 385200 754.200 SCHOOL STREET RECONSTRUCTION 290.000 290000 BECKWITH ROAD-WAUKEGAN/ORIOLE 200 000 2.900 000 3.100 000 CAPULINA RELIEF SEWER FINANCE DEPARTMENT 31 500 31 500 COPIER REPLACEMENT FIRE DEPARTMENT 2970% ENGINE REPLACEMENT 062036-572030 46000 COMMAND VEHICLE REPLACEMENT HEALTH AND HUMAN SERVICES 94000 SENIORTRAN REPLACEMENT MUNICIPAL BUILDINGS 2 6%.000 FLICKINGER CENTER REMODELING :28024.55411: 49.0% FLICKINGER CENTER ROOF REPLACEMENT :25024554'10 30 7% FIRE STATION*5 EMERGENCY GENERATOR 292.300 PUBLIC WORKS PARKING LOT RESURFACING 23000 PUBLIC WORKS STORAGE BIN COVERS 65 000 =IRE STATION 94 ROOF REPLACEMENT 16000 F'RE STATIGN 45 ROOF REPLACEMENT 202 300 202000 PUBLIC WORKS OFFICE REMODELING N•«•�•�-•�•• ••••••••-•-POLICE DEPARTMENT 85000 MOBILE DATA TERMINAL REPLACEMENT --3"'4-- 21 000 ANIMAL CONTROL VEHICLE 37'71 AU T CMATC VEHICLE LOCATOR SYSTEM 238350 COMPUTER-AIDED DISPATCH 30000 MOBILE COMMAND CENTER 2%000 RECORD MANAGEMENT SYSTEM '02 000 ES"SYSTEM UPGRADE PUBLIC WORKS DEPARTMENT 147 352 '52 287 849 712 ALLEY PAVING-ASPHALT -- 27:-9E2292 213 000 344 000 •599 400 CLIPMENT REPLACEMENT 15-1052030 85.000 F.,EL HASTE OIL STORAGE<EPA MANDATE 180300 '10% SEWER RE:-AB-INSITUFORM 184000 SEWER RE-8B-PIPE BURSTING 98800 98 B% 395 200 5-:FM NA-ER SEPARATION 41 400 -E RDS ON CONTROL-EPA MANDATE 28274 29'22 P RERACEMENT-NORTH STATION 53222719 54125.511 529.791.496 TOTAL-CAPITAL IMPROVEMENTS CIP9103.WK3 ! :;,'1§ : :! ! : . - , o //\ \ ! { - - b/ ; G ! ` - 3 2 \/R » / ! § ) > - _ ; \ Q \] \ - 918 ' ! � - ; \ \ ] _ ! / \ / \ G5 11 ! ! / ;D 0 !EU : ! !1 : _ ,, > -i � ~ n } /iU§! ; 232 . ._, . . _ n3; : : \ - : | , _ , ! { | \ ! § J | ) } \ ; / ! // \ \ , : 4§ § E § | / e \ \\ \ § § / i \ 2 | } | \ ! 33 , 4 \ � - \ % j \ | \ - [ C- \ } § ! \ 2 j § \ - } § / ) § // / j / j \ f / 2 \ ! 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A finally revised Capital Improvement Program can be provided for acceptance as Village policy by the Village Board of Trustees along with the operating budget for Fiscal Year 1998 . EVALUATION CRITERIA As each project description was being developed, the submitting department was asked to identify the benefits derived from the project and to indicate all of the "Evaluation Criteria" which would be satisfied by the project's implementation. The evaluation criteria were developed to assist both administrative staff and elected official in judging the importance of the project. The "1 ultimate use of "Evaluation Criteria" can be to make the project selection process more objective. This could be accomplished by assigning a numerical weight to each of the criteria identified, and summing the weighting factors for each project. Projects with the highest total would be selected for funding during the coming fiscal year. The "Evaluation Criteria" which were to be used in completing the "Project Description" form are listed below: 1. New or Substantially Expanded Facility. Construction or acquisition of a new facility (including land) or new equipment, or major expansion thereof, that provides a service, or a level of service, not now available. 8 2 . Deteriorated Facility. Reconstruction or extensive rehabilitation to extend a facility's useful life which will avoid or postpone replacing the facility with one which is new and/or more costly; or if rehabilitation or reconstruction if not feasible, replacement of the facility with one which will provide the same level of service. 3 . Systematic Replacement. Replacement or upgrade of a facility or piece of equipment as part of a scheduled replacement program. This investment assumes the facility or equipment will be replaced to provide approximately the same level of service. 4 . Protection and Conservation of Resources or Existing Investment. A project that protects natural resources that are at risk of being reduced in amount or quality, or an investment in existing infrastructure which protect against excessive demand or overload that threatens the capacity or useful life of an existing facility or piece of equipment. 5 . Coordination. A project which must be undertaken to insure proper sequencing or scheduling with another project (e.g. , scheduling a sewer project to coincide with a street reconstruction project so that the newly surfaced street is not disturbed immediately after it is completed) ; or a project that is necessary to comply with requirements imposed by another jurisdiction (e.g. , a court order; a change in federal 9 or state law or administrative ruling; or an agreement with another village or governmental agency) . 6. Risk to Public Safety or Health. A project which protects against a clear and immediate risk to public safety or public health. 7. Improvement of Operating Efficiency. A project that substantially and significantly improves the operating efficiency of a department; or one which has a very favorable return on investment with the promise of reducing existing or future increases in operating expenses. 8 . Equitable Provision of Services, Facilities. A project that serves the special needs of a segment of the village's population identified by public policy as deserving of special attention (e.g. , handicapped, elderly, or low- and moderate- income persons) ; or a project that, considering existing services or facilities, makes equivalent facilities or services available to neighborhoods or population groups that could be considered to be underserved. 9 . Maintenance or Increase of Property Value. A project which benefits the adjacent properties to the extent that property values will either stabilize or increase (e.g. street resurfacing or alley paving directly benefit the properties adjacent) . 10 CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL A description of each project identified on the preceding tables is included below. The project descriptions are presented in the order in which they appear on the table "FY 1998-CY 2003 Capital Improvement Program Summary by Department" . Projects which are proposed for funding in Fiscal Year 1998 are listed in alphabetic order, followed in order by projects proposed for each of the remaining fiscal years, with each fiscal year's projects also listed in alphabetic order. The project description includes both text and financial information presented on facing pages of this document to provide for easier reference. 11 M 1 COMMUNITY DEVELOPMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION .., Date: November 19, 1997 Department: Community Development Project Name: Beckwith Road/Church Street Phase II Design Engineering Type of Project: Planning/Design © Equipment Purchase Site Acquisition ❑ Facility Construction/ Repair Description of Project/Services to be Provided: Beckwith Road/Church Street is the only local street which runs the length of the Village--approximately 3 .2 miles. Pavement conditions vary from good to very bad. Phase I engineering has been completed, and the Phase I Report is being reviewed by the Illinois Department of Transportation. It is expected that the approval of the report will be given by the end of calendar year 1997 along with the authorization of the engineering firm to undertake the Phase II Design Engineering for the first phase of this extensive project. The estimated cost for the design engineering for each phase of the pro="t is identified, with the anticipated implementation schedule for Phase I engineering indicated below. Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - Rehabilitation of deteriorated streets, to improve both riding surface and drainage characteristics for Village residents. • Coordination - Installation of water main along Beckwith Road to be undertaken in conjunction with roadway improvements, and improve- ment of Waukegan/Beckwith intersection to be consistent with the Waukegan Road corridor study improvements. • Risk to Public Safety or Health - Reduction or elimination of hazards to the driving public, cyclists and pedestrians. • Improvement of Operating Efficiency - Reduction of maintenance required by Public Works Department; enhancement of water system with the installation of a new main on Beckwith Road from Waukegan Road to Narrangansett Avenue. Implementation Schedule: Phase I Preliminary Engineering - FY 1996 - FY 1998 Phase II Design Engineering Beckwith, Washington to Oriole - FY 1998 Church/Beckwith, Austin to Linder - CY 1999 Beckwith, Waukegan to Austin - CY 2000 Beckwith, Oriole to Waukegan - CY 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 19, 1997 Department: Community Development Project Name: Beckwith Road/Church Street Phase II Design Engineering - Construction Cost - Cost Cost to FY* :.Y CY CY CY 27 Elements Date 1998 1999 2000 2001 2002 2213 Planning/ $178, 766 $91, 000 5136, 000 5148, 500 $ 62, 700 Design Site Acquisition Equipment Construc- tion/Repair Misc. Total 5178, 766 591,000 5136, 000 $148, 500 $ 62, 000 Village of 5178, 766 527, 300 5 60, 000 $ 72, 500 $ 18, 600 Morton Grove 1I * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area L✓ Date of Estimate: November 1997 Cost estimates subsequent to FY 1998 have been increase by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Intermodal Surface Transportation Act (70% matching funds, 30% local funds) Motor Fuel Tax Impact on Operating Costs: Reduction in staff time and material cost for maintenance by Public Works crews. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: February 12 , 1998 Department: Community Development Project Name: CAD/GIS System Type of Project: Planning/Design Equipment Purchase n Site Acquisition Facility Construction/ U Repair Description of Project/Services to be Provided: The Geographic Information System (GIS) provides a means of extracting stored data relative to physical features within the Village, and facilitates referral or use of such data in performing various municipal functions. FY1998: The GIS system for 1998 will add no new equipment. The funds identified are for ongoing hardware and software maintenance. CY1999: Equipment to be added in CY 1999 will place a computer in the Finance Depart- and on the desk of the Community Development Department Director. Anticipated Benefits/Evaluation Criteria Met: New or Substantially Expanded Facility: This deployment of "Query Stations" expands the number of departments having access to the GIS information, completing the planned implementation by the end of CY1999. Coordination: The ability of departments to access graphics and supportive information within the GIS system ensures the sharing of data and ready access to information that will minimize search time. The improved coordination of this data will assist in preventing conflicts between proposed, recently completed, or past projects. Improvement of Operating Efficiency: Increases in the scope and depth of the supporting information available on the system, together with allowances for the development of personalized databases will improve operating efficiency. Implementation Schedule: Fiscal Year 1998 GIS software maintenance on existing GIS computers Calendar Year 1999 Finance Department/Director of Community Development computers. Calendar Year 2000 Upgrade hardware - Building Department and Fire Department Calendar Year 2001 Upgrade hardware - Police Department and Health and Human Services Calendar Year 2002 Upgrade hardware - Engineering Technician and Finance Department Calendar Year 2003 Upgrade hardware - Public Works and Director of Community Develop = Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 2 , 1998 Department: Community Development Project Name: CAD/GIS System - Construction Cost - Cost Cost to FY* CY CY CY CY Elements Date 1398 1999 2230 22 2022 2003 Planning/ Design Site Acquisition Equipment $ 75, 277 $ 8, 298 $11, 598 $11, 698 511, 698 $11, 598 Construc- tion/Repair Misc. - 35, 155 $10, 800 9, 862 8, 174 8, 174 8, 174 8, 174 Wiring, Programming Software Support Total $110,432 $10, 800 519, 1660 $19, 872 $19, 872 5519, 372 $19, 872 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, x Bids Received or Vendor Estimate Comparable Facility Cost ❑ Standard Cost - 1 Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Impact on Operating Costs: Operational costs are anticipated no be $950 . 00 . This will include all media, ink, and CD-ROM disks . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 14 , 1997 Department: Community Development Project Name: Fernald Avenue Reconstruction Type of Project: Planning/Design El Equipment Purchase Site Acquisition Facility Construction/ L Repair Description of Project/Services to be Provided: Fernald Avenue is deteriorated and is in need of construction. The reconstruction will consist of the removal of the existing street and curb and gutter; construction of a new bituminous street with new curb and gutter; reconstructed drainage structures; and replacement of landscaping and driveways as necessary. FY 1998: Fernald Avenue Lincoln Avenue to Capulina CY 1999: Fernald Avenue Capulina Avenue to Dempster Street (Storm sewer to be installed in this por. of Fernald Avenue by the Public Wo__.s Department. ) Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - The street, curb and gutter, drainage structures are in the advanced stages of deterioration. • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. • Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. • Maintenance or Increase of Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations. Implementation Schedule: FY 1998 CY 1999 Bid Documents Available - February 1998 February 1999 Sign Contract - March 1998 March 1999 Initiate Contract - May 1998 May 1999 Complete Construction - September 1998 September 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 14 , 1997 Department: Community Development Project Name: Fernald Avenue Reconstruction - Construction Cost - _ cost to 2Y• .Y "Y CY Y Elements Date 1939 1999 2000 2001 2:12 20:3 Planning/ Design Site Acqui_i_ion. Equipment Construc- $245, 000 $264, 000 tier:/Repair Misc. 12, 500 12, 500 Total $257, 000 $276, 500 II * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate • Comparable Facility Cost Standard Cost - II Chicago Area Date of Estimate: October 1996 Cost estimates subsequent to FY 1998 have been increase by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION '"1".11 Date: November 7, 1997 Department: Community Development Project Name: Local Street Crack Sealing Type of Project: Planning/Design r-- Equipment Purchase E Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: Crack sealing of various streets, approximately 10, 000 lineal feet per year-- this process injects a rubberized material into cracks in the bituminous surface to prevent water infiltration into the pavement base. This process will be used in advance of the micro-surfacing project with the unused quantity to be installed on other streets that would require crack sealing. These streets are subject to change, depending upon which streets are patched in the prior year. FY 1998: Maple Street Washington Street to Church Street Church Street Washington Street to Oriole Avenue Arcadia Street Washington Street to Oriole Avenue Oriole Avenue Suffield Street to Church Street CY 1999: Oleander Avenue Suffield Street to Arcadia Avenue Arcadia Avenue Oleander Avenue to Harlem Avenue Palma Lane Marion Avenue to Sayre Avenue Marion Avenue Foster Street to Palma Lane Marion Avenue Greenwood Avenue to Cul-de-sac Belleforte Avenue Dempster Street to Cul-de-sac Merrill Avenue Churchill Street to Lyons Street Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - These streets have cracking in various locations throughout. • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department and prevent water from infiltrating the surface into the base and causing pavement failures. Prepares streets for the micro- surfacing process. • Risk to Public Safety and Health - Elimination of hazards to the public, cyclists and pedestrians. Implementation Schedule: FY 1998 CY 1999 Bid Documents Available - February 1998 February 1999 Sign Contract - March 1998 March 1999 Initiate Contract - April 1998 April 1999 Complete Construction - May 1998 May 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 7 , 1997 Department: Community Development Project Name: Local Street Crack Sealing - Construction Cost - Cost Cost. to FY' CY CY CY CY CY Elements Date 1999 1999 2000 2001 2:32 23:3 Planning/ Design Site Acquisition Equipment Construc- $16, 520 $15, 000 $1 5, 000 515, 000 $15, 000 $15, 000 $15, 100 tion/Repair Misc. Total 515, 520 $15, 000 $15, 000 515, 000 515, 000 5:5, 000 $15, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received E] Engineer, Vendor Estimate Comparable Facility Cost Standard Cost - ;_ Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 7 , 1997 Department: Community Development Project Name: Local Street Micro-surfacing • Type of Project: Planning/Design n Equipment Purchase Site Acquisition Facility Construction/ L2 Repair Description of Project/Services to be Provided: Micro-sealing of Village streets--micro-sealing is a latex modified emulsified (liquid) asphalt, with crushed aggregate. The mixture is a liquid that is installed in one lift (layer) to obtain the 3/8" thickness required. After application of micro-sealing the street may be opened to traffic within approximately four (4) hours. Approximately 1. 75 Miles FY 1998: Maple Street Washington Street to Church Street Church Street Washington Street to Oriole Avenue Arcadia Street Washington Street to Oriole Avenue Oriole Avenue Suffield Street to Church Street Approximately 1 .90 Miles CY 1999: Oleander Avenue Suffield Street to Arcadia Avenue Arcadia Avenue Oleander Avenue to Harlem Avenue Palma Lane Marion Avenue to Sayre Avenue Marion Avenue Foster Street to Palma Lane Marion Avenue Greenwood Avenue to Cul-de-sac Belleforte Avenue Dempster Street to Cul-de-sac Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - These streets are showing signs of oxidation and minor cracking. • Improvement of Operating Efficiency - This will provide for a reductior of maintenance as required by the Public Works Department and prevent water from penetrating the surface through cracks into the base, causing pavement failures. This process will help extend the useful life of the existing pavement. • Risk to Public Safety or Health - Elimination of hazards to the drivinc public, cyclists and pedestrians. Improves vehicular traction and control . Implementation Schedule: FY 1998 CY 1999 Bid Documents Available - April 1998 April 1999 Sign Contract - May 1998 May 1999 Initiate Contract - June 1998 June 1999 Complete Construction - July 1998 July 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 7 , 1997 Department: Community Development Project Name: Local Street Micro-surfacing - Construction Cost — Cost Cost to E'_'• CY CY CY C_ CY Elements Date 1999 1959 2000 2001 2000 2:23 Planning/ Design. Site Acquisition Equipment Construe- $81, 630 $40, 000 $50, 000 $50, 000 $50, 000 $50, 000 $50, 000 tion/Repair Misc. Total $81, 630 $40, 000 $50, 000 $50, 000 $50, 000 550, 000 $50, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost X Standard Cost - Chicago Area u Date of Estimate: November 1997 Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION '"\ Date: November 7 , 1997 Department: Community Development Project Name: Local Street Bituminous Patching Type of Project: Planning/Design Equipment Purchase Site Acquisition Facility Construction/ W Repair Description of Project/Services to be Provided: Bituminous patching of various streets, approximately 800 square yards per year--this process is the removal of the existing bituminous pavement in failure areas, recompaction of the existing aggregate base and the installation of a 3" to 5" bituminous mixture. This process is used in advance of the micro-surfacing process, with any unused quantity to be used on other streets that require bituminous patching. These streets are subject to change depending. on the condition of the streets at the time of construction. FY 1998: Oleander Avenue Suffield Street to Arcadia Avenue Palma Lane Marion Avenue to Sayre Avenue Marion Avenue Foster Street to Palma Lane Marion Avenue Greenwood Avenue to Cul-de-sac Belleforte Avenue Dempster Street to Cul-de-sac CY 1999: Theobald Road Marmora Avenue to Frontage Road Central Avenue Theobald Road to Dempster Street Madison Street Parkside Avenue to Long Avenue Keeney Street Parkside Avenue to Long Avenue Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - These streets are showing signs of pavement failure at this time • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department and prevent minor pavement failures from becoming more extensive. • Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. Implementation Schedule: FY 1998 CY 1999 Bid Documents Available - February 1998 February 1999 Sign Contract - March 1998 March 1999 Initiate Contract - April 1998 April 1999 Complete Construction - June 1998 June 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 7, 1997 Department: Community Development Project Name: Local Street Bituminous Patching - Construction Cost - Cost Cost to FY* CY CY -'' TY ci Elements Date 1998 1999 2300 2071 2002 2:23 Planning/ Design Site Acquisition Equipment Construe_- $125, 94'3 $35, 000 $35, 000 535, 000 $35, 000 $35, 000 $35, 030 tion/Repair Misc. Total $125, 943 $35, 000 $35, 000 $35, 000 $35, 000 $35, 000 $35, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Li Comparable Facility Cost X Standard Cost - Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: February 12 , 1998 Department: Community Development Project Name: Local Street Resurfacing Programing Type of Project: -- Planning/Design El Equipment Purchase -7 Site Acquisition — Facility Construction/ Repair Description of Project/Services to be Provided: Repair, recycling, and resurfacing of local streets which are in various stages of deterioration. Streets which are included in the Fiscal Year 1998 and Calendar Year 1999 Program are: Base Bid Streets FY 1998: Menard Avenue Oakton Street to Lincoln Avenue Oliphant Avenue Beckwith Road to Palma Lane Oleander Avenue Wilson Terrace to Golf Road Albert Avenue Natchez Avenue to Cul-de-Sac Ida Lane Albert Avenue to Nashville Avenue Nashville Avenue Maple Avenue to Beckwith Road .� Alternate Bid Streets Palma Lane Shermer Road to Foster Street Main Street Austin Avenue to Mango Avenue CY 1999: Merrill Avenue Beckwith Road to Foster Street Foster Street Merrill Avenue to Oliphant Avenue Palma Lane Golf Road to West end Normandy Avenue Beckwith Road to Golf Road Linder Avenue Monroe Street to Lincoln Avenue Greenwood Avenue Ozark Avenue to Oketo Avenue South Park Avenue Austin Avenue to 5875 South Park Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - The street and the drainage structures are in the advanced stages of deterioration. • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. • Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. • Maintenance or Increase Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations. Implementation Schedule: FY 1998 CY 1999 Bid Documents Available - February 1998 February 1999 Sign Contract - March 1998 March 1999 Initiate Contract - April 1998 April 1999 complete Construction - September 1998 September 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12 , 1998 Department: Community Development Project Name: Local Street Resurfacing Program - Construction Cost - Cost 3051 tC FY* CY CY Cy _Y CY Elements Date 1998 1399 2300 2001 2032 2003 Planning/ $ 1, 000 $ 1, 050 $ 1, 130 $ 1, 150 $ 1,202 S 1, 250 Design Site Acquisition Equipment Construc- $3, 682, 721 410, 700 747, 000 766, 900 800, 000 800, 200 800, 000 tion/Repair Misc.Survey 6, 000 25, 000 7, 000 7, 010 7, 000 7, 000 Staking Total $3, 682,721 S417, 000 $773, 050 775, 000 808, 150 808, 200 808,250 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, F7 Bids Received or Vendor Estimate Comparable Facility Cost X Standard Cost - Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduced maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 14 , 1997 Department: Community Development - Project Name: Neighborhood Street Lighting Type of Project: i� Planning/Design Equipment Purchase J Site Acquisition n Facility Construction/ Repair Description of Project/Services to be Provided: Street lighting is constructed on a block-by-block basis, as petitioned by the residents. The ultimate goal would be to have street lights constructed on all Village streets. FY 1998 Base Bid Streets Cameron Lane Church Street to Beckwith Road Greenwood Avenue Mason Avenue to Austin Avenue Sayre Avenue Church Street to South Cul-de-sac Mango Avenue Lee Street to Theobald Road Alternate Bid Street Luna Avenue Lyons Street to North Cul-de-sac CY 1999 Base Bid Streets Reba Street Menard Avenue to Major Avenue Madison Street Menard Avenue to Marmora Avenue Linder Avenue Kirk Street to Mulford Street Natoma Avenue Hazel Street to Churchill Street Alternate Bid Street Nashville Avenue Beckwith Road to Hoffman Terrace The FY 1998 Program involves the installation of twenty-three (23 ) streetlights on five (5) streets while the CY 1999 Program involves the installation of thirty-one (31) streetlights on five (5) streets pending availability of funds. Anticipated Benefits/Evaluation Criteria Met: • Equitable Provision of services - Other residential blocks, having submitted petitions , have been provided with street lighting. • Substantially Expanded Facility - Current lighting is provided at intersections only. This Program provides lighting for the entire block. • Risk to Public Safety or Health - Night visibility is increased providing for improved safety to pedestrians and vehicular traft-1* . This also provides for increased ability for police surveillE Implementation Schedule: FY 1998 CY 1999 Bid Documents Available - June 1998 June 1999 Execute Contract - July 1998 July 1999 Complete Construction - October 1998 October 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 14 , 1997 Department: Community Development Project Name: Neighborhood Street Lighting - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2031 23:2 2023 Planning/ $ 7,343 $ 1, 650 S 1, 750 $ 1, 850 $ 1, 950 S 2, 257 _ 2, 130 Design Site Acquisition Equipment • Construc- 392,768 82, 700 86, 835 91, 200 95, 760 100, 548 tion/Repair Misc. Total $400, 111 $84,350 $88, 585 $93, 050 $97, 710 55102, 600 $107, 750 * Note: Transition Perio• (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate L— Comparable Facility Cost X Standard Cost - J Chicago Area Date of Estimate: November 1997 Cost estimates have been increased by five (5) percent per year subsequent to FY 1998 . Financing Other Than Property Tax: Mott'r Fuel Tax Funds (MFT) Contractor's Contributions - New Subdivisions Impact on Operating Costs: Increased energy charges of approximately $1, 500 per year. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: December 17 , 1997 Department: Community Development Project Name: Sanitary Sewer Monitoring Type of Project: Planning/Design ❑ Equipment Purchase ri Site Acquisition Facility Construction/ u Repair Description of Project/Services to be Provided: The Village of Morton Grove is under a mandate of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) to eliminate, to the extent feasible, storm water inflow into the sanitary sewer system. The Village expended large sums of money to correct the storm water inflow problem in 1989 and 1990. The results were accepted by the MWRDGC with the stipulation the Village undertake the necessary steps to maintain its separate sewers and monitor the flow in the sanitary sewers. Rust Environment & Infrastructure has been reviewing the data collected over the past four years, noting that there is unacceptable inflow into the sanitary sewers during storm events. This may be caused by the natural deterioration of sanitary sewer pipes, or by the illegal re-connection of sump pumps in single family residences. s"-ht suggested that additional flow meters be purchased to more aggressi locate the areas generating the storm water inflow. In addition, a techn_L which is used to identify sewer system problems is that of smoke testing. Once problem areas are defined, the televising of the sewers to identify sewer problems would be undertaken. This program provides for the three (3) actions recommended by Rust in FY 1998 : Smoke Testing of Sanitary Sewers $14 , 500 Televising of Sanitary Sewers 15, 000 Purchase of Six Flow Monitors 24 , 000 Engineering Analysis of Monitoring Data 12 , 000 Total - FY 1998 $65, 500 Anticipated Benefits/Evaluation Criteria Met: • Risk to Public Safety or Health - The ability to identify areas of excessive inflow/infiltration and perform corrective measures to prevent sewage back-ups onto private property (i. e. basements) . • Improvement of Operating Efficiency - With the addition of six flow meters the Village will be able to systematically check the Village for inflow/infiltration problem areas in approximately 2- 1/2 years instead of the projected 5 years. • New or Substantially Expanded Facility - This will increase our sewer system capabilities, helping to satisfy the Village agreement j.tth the Metropolitan Water Reclamation District of Greater Ch' (MWRDGC) . Implementation Schedule: Continuing Monitoring Schedule as Approved by the Metropolitan Water Reclamation District of Greater Chicago Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY �' Date: December 17, 1997 Department: Community Development Project Name: Sanitary Sewer Monitorinq - Construction Cost - ' Cost Cost to EY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2032 2002 Planning/ Design Smoke $14, 500 $17, 500 $15, 300 $ 5, 500 Testing Equipment 24, 000 $24, 000 Televising 15, 000 16, 500 16, 500 16, 500 16, 500 $16, 500 Sewers '.. Misc. Data $24, 950 12, 000 18, 000 18, 000 18, 000 18, 000 18, 000 Analysis ■ Total $24, 950 565, 500 $52, 000 $49, 500 $40, 000 $58, 500 $34, 500 I * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: ■-■ Engineer, Architect, Bids Received ❑ or Vendor Estimate 0 Comparable Facility Cost 0 Standard Cost - 77 Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 18, 1997 Department: Community Development Project Name: Technv Trail Bike Path Type of Project: Planning/Design -- Equipment Purchase LJ Site Acquisition — Facility Construction/ LJ Repair Description of Project/Services to be Provided: The Techny Bike Trail is proposed to extend from Dempster Street to Lake-Cook Road, generally using the METRA right-of-way for its facilities. The bicycle trail links the Villages of Morton Grove, Glenview, Northbrook, and Deerfield, providing access to commercial, industrial and residential areas, and commuter stations. An application for engineering funds was approved by IDOT in 1994 , and a consulting engineer (Civiltech Engineering, Inc. ) was selected to undertake the necessary work. It is anticipated that the Phase I Engineering Report will be completed by April, 1998, with an additional public hearing to be scheduled. The Pha. e I engineering Report must then be approved by IDOT before Phase II Desigr begin. If approved by the Board of Trustees, it is anticipated that Pt...,e II Design may begin for segments of the trail by January, 1999 , with construction to begin in early spring 2000. Anticipated Benefits/Evaluation Criteria Met: • New or Substantial Expanded Facility -- The construction of this bike facility will provide access to commercial areas, commuter stations, and points of interest along the Metra North Line. • Coordination -- The Villages of Glenview, Northbrook, and Morton Grove have joined to make this 8 . 1 mile facility available to their residents. • Risk to Public Safety or Health - The construction of the bike path will enhance the safety of the area's cyclists by providing a well marked generally secure route segregated from automobile traffic for extended stretches of pathway. Implementation Schedule: Phase I Engineering - April 1995 - December 1998 Phase II Engineering - January 1999 - December 1999 Construction - April 2000 - December 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 18 , 1997 Department: Community Development Project Name: Techny Trail Bike Path - Construction Cost - Cost Cost to FY* CY .Y GY CY GY Elements Cate 1993 1999 2007 2301 2072 2273 Planning/ $110, 000 $ 17, 993 S 30, Design Site Acquisition Equipment Construc- $300, 000 tion/Recair Misc. $ 30, 000 Total 5110, 000 $ 17, 993 $ 30, 300 $330, 000 Village of $ 7, 333 $ 1, 200 $ 6, 000 $ 66, 000 Morton • Grove * Note: Transition Period (8 Months) 1,- Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: ISTEA Funding - (80% Federal funds; 20% local funds) Surface Transportation Program (STP) - Congestion Mitigation and Air Quality (CMAQ) Impact on Operating Costs: c: \cap-impr\11-17-98 Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: December 17 , 1997 Department: Community Development Project Name: Waukegan Road Corridor Improvements - Alleys/Sidewalks/ Streetlights/Road Improvements Type of Project: r- Planning/Design El Equipment Purchase --- Site Acquisition Facility Construction/ 'x Repair Description of Project/Services to be Provided: A major study of the Waukegan Road Corridor was initiated in early 1997 which included a comprehensive master plan for the corridor, a streetscape design and Phase I Engineering. The study will be completed in Fiscal Year 1998 with final design and Phase II Engineering to be completed in Transition Year 1998 . Construction to be funded for this project is for the improvement of the alleys , sidewalks, and road improvements which include new public parking along New England Avenue between Dempster and Churchill, a bi-directional turn lane for Waukegan Road. and the proposed traffic signal . Planning and design costs are for all Waukegan Road Corridor improvements (this project and streetscape improvement) less the water main. The costs identified here are for only the alley, sidewalk, streetlight, and roadway improvements . Anticipated Benefits/Evaluation Criteria Met: New or Substantially Expand Facility - The proposed traffic signal is a new facility which will enable better access to adjacent properties ; that does no: now exist . Deterio rated Facility - Many of the existing street lighting poles are cracked Cr badly deteriorated as are the sidewalks . Many of the alleys are unpaved or in some instances not improved at all . Risk to Public Safety or Health - The proposed bi-directional turn lane will provide safer access for all businesses along the street . The proposed simnel will enhance the safety of pedestrians and bicyclists to cross Wau kegan Road. and also allow for safer ingress and egress to adjacent properties . Maintenance or Increase of Property Values - All of the improvements are desionec to not only maintain property values along the street , but to improve t..__.. The proposed traffic signal will increase the property values of adjacent properties , as access to a signalized intersection increeeee value of adjacent commercial property. Coordination - The proposed project will require close coordination and appro al from the Illinois Department of Transportation, and with the _ec;:w_th RceC Improvement Program, regarding the Beckwith/Waukegan Implementation Schedule: FY 1993 : Planning/design - Final streetscape design and Phase 11 t____.__o-___ CY 1999 : Alleys/Sidewalks/Streetlights/Road Improvements Watermain (12" ) Dempster to __ckw'_th (Note : This proposed impromems e_� included in another project in the capital Improvement _ _ ran. CY 2000 : _raff_c Signal at Waukegan Road and Senior Citizen __- drove. . Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12 , 1998 Department: Community Development Project Name: Waukegan Road Corridor Improvements - Alleys/Sidewalks/ Streetlights/Road Improvements Construction Cost - Cost Cost to FY* C'+ CY my CY CY Elements Date 1998 1999 2000 2001 2302 2003 Planning/ $97, 109 $123, 500 S 146, 280 Design Site Acquisition Equipment Construc- 944, 574 $100, 000 tion/Repair Misc. - 20% 188, 915 20, 000 Contingency Y, Total $97,109 $123, 500 $1,279, 759 $120, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: �.- — Engineer, Architect, FT Bids Received — or Vendor Estimate ' X ' Comparable Facility Cost Standard Cost - r, Chicago Area 'J Date of Estimate: October 21, 1997 Financing Other Than Property Tax: Motor Fuel Tax Bond Issue Possible grant from the Illinois Department of Transportation Capital Improvement Fund Property Owner Donation Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 26, 1997 Department: Community Development _ Project Name: Austin Avenue - Micro Sealing_ Type of Project: Planning/Design El Equipment Purchase 11 Site Acquisition El Facility Construction/ U Repair Description of Project/Services to be Provided: Micro-sealing of Austin Avenue - micro-sealing is a latex modified emulsified (liquid) asphalt, with crushed aggregate. The mixture is a liquid that is installed in lifts (layers) to obtain a thickness of 3/8" per lift. Due to the high levels of traffic, Austin Avenue will require a 2-lift (layer) application. This project will also includes crack sealing, pavement striping and traffic loops. Approximately . 57 miles CY 1999: Austin Avenue Beckwith Road to Dempster Street "h Approximately . 40 Miles CY 2000: Austin Avenue Dempster Street to Lincoln Avenue — Approximately . 61 miles CY 2001: Austin Avenue Lincoln Avenue to Oakton Street Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - These streets are showing signs of oxidation and minor cracking. • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department and prevent water from penetrating the surface through cracks into the base, causing pavement failures. This process will help extend the useful life of the existing pavement. • Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. Improves vehicular traction and control. Implementation Schedule: CY 1999 CY 2000 CY 2001 Bid Documents Available - April 1999 April 2000 April 2001 Sign Contract - May 1999 May 2000 May 2001 Initiate Contract - June 1999 June 2000 June 2001 Complete Construction - July 1999 July 2000 July 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 26, 1997 Department: Community Development Project Name: Austin Avenue - Micro-Sealing (Dempster Street to Beckwith Road - Construction Cost - I Cost Cost to rY* CY CY CY cY CY Elements Date 1998 1999 2000 2301 2012 2003 Planning/ Des:gn Site Ac au i s i t ion Equipment Cor.struc- 5538, 000 532, 100 $49, 585 tion/Repair Misc. Total $38, 000 $32, 100 $49, 585 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "^h Date: November 20, 1997 Department: Community Development Project Name: Beckwith Road Rehabilitation-Washington Street to Oriole Avenue Type of Project: Planning/Design Equipment Purchase Site Acquisition Facility Construction/ X Repair Description of Project/Services to be Provided: This section of Beckwith Road will require the improvements listed below: Replacement of deteriorated sidewalk, and drainage structures; replacement of all curb and gutter; and the recycling and resurfacing of the bituminous pavement. In addition to the new street, a 12-inch water main will, be installed from Washington Street to Oriole Avenue. Cost of the main is estimated at $320, 000 and is included in the "Water Main Improvements write- up. Based upon Illinois Department of Transportation and Federal Hig Department criteria, this section of roadway must be widened by one ( 1) foL , requiring the replacement of all curb and gutter. Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility: This section of Beckwith Road is exhibiting significant base failure and a severely distressed surface. • Improvement of Operating Efficiency - New street and water main will reduce the repairs and maintenance required by Public Works crews . • Risk to Public Safety or Health - The deteriorated nature of the street presents a safety hazard to both vehicular traffic and pedestrians; the new street will virtually eliminate all of the safety problems . • Increase Property Values - The street is in poor condition, creating an unnecessarily negative neighborhood image; the installation of all new curb and gutter, sidewalks, and street will enhance the value of adjacent resident properties. Implementation Schedule: Construction - CY 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 20, 1997 Department: Community Development Project Name: Beckwith Road Rehabilitation-Washington Street to Oriole Avenue - Construction Cost - Cost Cost to t`! C! C! __ __ ^v Elements Date 1995 3399 2001 2:32 2223 Planning/ Design Site Acquisition Equipment Construc- $ 975, 000 tion/Repair Misc. Soil 97, 500 & Material Testing/ Phase III Engineering .. Total $1, 072, 500 Village S 321, 750 Basis of Construction Cost Estimate: Engineer, Architect, 77 Bids Received or Vendor Estimate Comparable Facility Cost ❑ Standard Cost - Chicago Area Date of Estimate: September 1997 Cost estimates have been inflated by five (5) percent per year subsequent tc FY 1998 Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (70% Federal Funds; 30o Local Funds) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: January 7 , 1998 Department: Community Development _ Project Name: Gross Point Road Reconstruction Type of Project: Planning/Design Equipment Purchase Site Acquisition Facility Construction/ U ,Repair Description of Project/Services to be Provided: Gross Point Road has a rural cross section, with deteriorated base, poorly maintained shoulders, and inadequate drainage. This improvement will totally reconstruct the road, including replacement of sidewalks, installation of drainage, and construction of curb and gutter defining a pavement with twc (2) parking lanes and two (2) through lanes. The Village will be responsible for all costs connected with the construction of the two (2) parking lanes per IDOT policy. Gross Point Road - Main Street to Oakton Street Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - The street, the aggregate shoulders and drainage structures are in the advanced stages of deterioration. • Improvement of Operating Efficiency - This will provide for a reductior of maintenance as required by the Public Works Department. • Risk to Public Safety or Health - Elimination of hazards to the drivinc public, cyclists and pedestrians, eliminate roadway flooding whicr often extends to residential front yard. • Maintenance or Increase of Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations. • Substantially Expanded Facility - Provide safe, clean roadway witf parking on both sides of street. Implementation Schedule: Phase I Engineering - Calendar Year 1999 Phase II Engineering - Calendar Year 2000 -� Construction - Calendar Year 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: January 7 , 1998 Department: Community Development Project Name: Gross Point Road Reconstruction - Construction Cost - cost cost to cv: ^v Cy :Y CY CY Elements Date 1998 =399 2000 2001 :..:2 2003 Planning/ $41, 585 $ 39,480 Design Site Acquisition Equipment Construc- $ 997, 500 tion/Repair Misc.Const. 52, 500 Insp. /Soils Mat. Test. Total $41, 585 $38,480 $1, 050, 000 Village $20, 000 $11, 844 S 525, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost © Standard Cost - Chicago Area Date of Estimate: October 1996 Cost estimates have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: • Intermodal Surface Transportation Act Funds • Illinois Department of Transportation Funds (Phase I Engineering - 50%) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 20, 1997 Department: Community Development Project Name: Lincoln Reconstruction-Dempster to Metra Railroad _ Type of Project: Planning/Design Equipment Purchase Site Acquisition ❑ Facility Construction! Repair Description of Project/Services to be Provided: Lincoln Avenue (Miller's Mill Road) south of Dempster Street services a small strip shopping center and restaurant and provides on-street parking for employees and customers of both. The street has significantly deteriorated over the past five (5) years, and the parking is provided on a gravel shoulder on the east side of the street. It is anticipated that complete reconstruction is in order, including new curb and gutter, and upgrading of the drainage system. The Village's consulting engineer has been authorized to develop plans and specifications for undertaking the reconstruction of this street and parking area which should be completed by April, 1998 . "1 Anticipated Benefits/Evaluation Criteria Met: • New or Substantially Expanded Facility - The existing roadway will be replaced, and paved parking area will be placed along the east edge of the right of way. • Deteriorated Facility - The existing pavement is severely distressed, requiring replacement. • Risk to Public Safety or Health - The uneven nature of the pavement, and the gravel or dirt shoulders on which vehicles park pose a safety problem for both motorists and pedestrians. • Improvement of Operating Efficiency - The new pavement and drainage system will reduce the maintenance required by the Public Works staff. Implementation Schedule: Phase II Design Engineering - FY 1997-1998 Construction - CY 1999 "s, Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 20, 1997 Department: Community Development Project Name: Lincoln Reconstruction-Dempster to Metra Railroad - Construction Cost - Cost Cost to :Y* CY CY CY CY cm Elements Date 1998 1999 2000 2001 2222 23:3 Planning/ $11, 300 Design Site Acquisition Equipment Construc- $103 , 222 Lion/Repair Misc.Soii 10, 000 • Testing/Ins pection 1 Total $11, 300 $113 , * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, X, Bids Received or Vendor Estimate Comparable Facility Cost — Standard Cost - Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: December 17 , 1997 Department: Community Development Project Name: Lyons Street Reconstruction Type of Project: Planning/Design ❑ Equipment Purchase Site Acquisition Facility Construction/ ( X' Repair Description of Project/Services to be Provided: Lyons Street in in the advanced stages of deterioration with inadequate drainge. This improvement will totally reconstruct the road, including replacement of sidewalks, installation of drainage, and construction of curb and gutter. CY 1999 Lyons Street - Oriole Avenue to Osceola Avenue CY 2000 Lyons Street - Osceola Avenue to Harlem Avenue Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - The street and drainage structures are in the advanced stages of deterioration. • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. • Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians and eliminate roadway flooding. • Maintenance or Increase Property Value - This improvement should provide for increased or stabilized property values due to the street reconstruction. • New or Substantially Expanded Facility - Provide safe, clean roadway with parking on both sides of street. Implementation Schedule: Design - Oriole to Osceola - February 1998 Osceola to Harlem - April 1998 Construction- Oriole to Osceola - CY 1999 Osceola to Harlem - CY 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: December 17 , 1997 Department: Community Development Project Name: Lyons Street Reconstruction - Construction Cost - Cost Cost to FY* CY CY CY _Y CY Elements Date 1998 1999 2000 2001 2002 2:03 Planning/ $ 25, 000 Design Site Acquisition Equipment Construc- $461, 000 $412, 000 tion/Repair Misc. Soils 4, 000 4, 000 Material & Testing Total $ 25, 000 5465, 000 $416, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area '- Date of Estimate: November 1997 Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: • Reduced maintenance costs for Public Works Department Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: February 12 , 1998 Department: Community Development Project Name: Water Main Improvements Type of Project: Planning/Design Equipment Purchase ❑ Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: Water system improvements recommended by the Village's engineering consultant included the construction of new water main improvements. The water main improvements proposed include the following: Estimated Construction Size Location Costs Date 12" Beckwith Road, Washington to Oriole $325, 000 1999 12" Waukegan Road, Beckwith to Dempster 650 , 000 1999 12" Ozark Avenue, Beckwith to Church 160 , 000 2000 12" Beckwith Road, Waukegan to Narragansett 486 , 000 200: 12" Central Avenue, Main Street to 650 feet north of 117 , 500 < Th Lincoln Avenue 12" Lake Street, Parkview School to Mcvicker 334 , 000 12" Menard Avenue/Alley North of Dempster/Marmora 220 , 000 2003 Avenue; connecting to Dempster Anticipated Benefits/Evaluation Criteria Met: • New or Substantially Expanded Facility - Improvements to water distribution system will improve pressure and volume throughout the Village. • Risk to Public Safety or Health - System improvement will improve fire flow, and ensure compliance with IEPA regulations. • Improvement of Operating Efficiency - New mains will reduce the likelihood of main breaks; this will reduce the overtime required for Water Department personnel conducting repairs to the existing system. Implementation Schedule: Water Main Design - FY 1997-1998 Water System Construction - FY 1999-2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12 , 1998 Department: Community Development Project Name: Water Main Improvements - Construction Cost - Cost Cost to FY* CY CY CY __ Elements Date 1998 1999 2000 2001 2002 2003 Planning/ $131, 300 Design Site Acquisition Equipment Construc- $ 975, 000 $160, 000 $603, 500 $334, 000 $220, 000 tion/Repair Misc. 48, 750 8, 000 30, 175 16, 700 11, 200 Total $131, 300 $1, 023, 750 $168, 000 $633, 675 $350, 700 $231, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, F Bids Received — or Vendor Estimate X' Comparable Facility Cost — Standard Cost - 77 Chicago Area Date of Estimate: September 1997 Financing Other Than Property Tax: • Bond Issue Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: December 17, 1997 Department: Community Development Project Name: Waukegan Road Corridor Improvements-Streetscape Improvements Type of Project: Planning/Design Equipment Purchase Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: A major study of the Waukegan Road Corridor was initiated in early 1997 which included a comprehensive master plan for the corridor, a streetscape design and Phase I Engineering. The study will be completed in Fiscal Year 1998 with final design and Phase II Engineering to be completed in Transition Year 1998 . The construction proposed during CY 1999 on streetscape improvements includes pedestrian lighting, gateway treatment, fencing, landscaping, decorative pavers and miscellaneous street furniture. Anticipated Benefits/Evaluation Criteria Met: The corridor plan includes elements which are new facilities, as well as replacement of deteriorated facilities. This project represents the new facilities. New or Substantially Expanded Facility - The proposed new streetscape elements include pedestrian lighting, gateway treatment, decorative pavers, street furniture and landscaping which will enhance the attractiveness of the corridor and increase the commercial potential of the neighboring properties. Maintenance or Increase of Property Values - All of the improvements are designed to not only maintain property values along the street, but tc improve them. Coordination - The proposed project will require close coordination and approval from the Illinois Department of Transportation, and with the Beckwith Road Improvement Program, regarding the Beckwith/Waukegan. Intersection. Implementation Schedule: FY 1998 : Planning/design - Final streetscape design and Phase II engineering CY 1999 : Construction of Improvements Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: December 17 , 1997 Department: Community Development Project Name: Waukegan Road Corridor Improvements-Streetscape Improvements - Construction Cost - Cost Cost to F='* CY CY CY __ CY Elements Date 1998 1999 2000 2001 2012 20:3 Planning/ Design Sice Acquisition Equipment Construc- 51, :56, 542 Lion/Repair Misc. - 20% 231, 308 Contingency Total 51, 387, 850 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - II Chicago Area J Date of Estimate: November 10, 1997 Financing Other Than Property Tax: T. I . F. Revenues Possible grant from the Illinois Department of Transportation Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 21, 1997 Department: Community Development Project Name: Church Street Rehabilitation - Linder Avenue to Austin Avenue Type of Project: Planning/Design Equipment Purchase Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: Replace deteriorated sidewalk, curb and gutter, and drainage structures; • replace 800 feet of 30 inch and 460 feet of 21 inch combined sewer with 61 service connections from Linder Avenue to Menard Avenue; replace the base and pavement on Church Street between Linder Avenue and Mason Avenue, and on Beckwith Road between Austin Avenue and Mason Avenue. Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - This segment of street has shown extreme base failure. Televising of the sewers indicated that the combined sewer east of Menard is slowly collapsing, accelerating to the base failure under the road. • Coordination - With the discovery of the extremely poor condition of the combined sewers under the road, the necessity of replacing the sewers requires that this work be incorporated into the street reconstruction project. • Risk to Public Safety or Health - The construction of the roadway will eliminate hazards to the driving public, pedestrians, and cyclists . • Improvement of Operating Efficiency - Maintenance costs will be significantly reduced for the Public Works Department, both from a street maintenance and a sewer maintenance standpoint. • Improve Property Values - The roadway is in extremely poor condition, resulting in an unnecessarily negative neighborhood image. Upgrading of this facility will substantially improve the visual perception of the properties adjacent. Implementation Schedule: Construction - Fiscal Year 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 21, 1997 Department: Community Development Project Name: Church Street Rehabilitation - Linder Avenue to Austin Avenue - Construction Cost - Cost Cost to FY CY CY CY CY ^Y Elements Date 1998 1399 2000 2301 2002 2313 Planning/ Design Site Acquisition Equipment Construc- $1, 935, 000 t ion/Repair Misc. - Soil 155, 300 4 Mat.Test. Phase Engineering Total $2, 100, 300 Village of $ 352, 500 5852. =:: Morton Grove Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Ex Comparable Facility Cost n Standard Cost - Chicago Area Date of Estimate: November 1997 Cost estimates have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (70% Federal Funds; 30% Local Funds) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 13 , 1997 Department: Community Development Project Name: Georgiana Avenue/Smithwood Drive Reconstruction Type of Project: Planning/Design ❑ Equipment Purchase —J Site Acquisition ❑ Facility Construction/ Ea Repair Description of Project/Services to be Provided: Both streets have deteriorated and are in need of construction. The reconstruction will consist of the removal of the existing street and curb and gutter; construction of a new bituminous street with new curb and gutter; reconstructed drainage structures; and replacement of landscaping and driveways as necessary. CY 2000: Georgiana Avenue Capulina Avenue to Dempster Street Smithwood Drive Georgiana Avenue to Cul-de-sac The cost estimate for each street is as listed: Georgiana Avenue $295 , 000 Smithwood Drive $106, 500 Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - The street, curb and gutter, drainage structures are in the advanced stages of deterioration. • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. • Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. • Maintenance or Increase of Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations. Implementation Schedule: Bid Documents Available - February 2000 Sign Contract - March 2000 Initiate Contract - May 2000 Complete Construction - September 2000 ' 1 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 13 , 1997 Department: Community Development Project Name: Georgiana Avenue/Smithwood Drive Reconstruction - Construction Cost - Cost Cost to =Y* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2:02 2_03 Planning/ $ 15, 000 Design Site Acquisition Equipment Construc- $401, 500 tion/Repair Misc. 8, 000 Total $424, 500 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost n Standard Cost - Chicago Area Date of Estimate: November 1997 Cost estimates have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: January 7 , 1998 Department: Community Development Project Name: Harms Road Reconstruction Type of Project: Planning/Design Li Equipment Purchase Site Acquisition 1 Facility Construction/ u Repair Description of Project/Services to be Provided: Harms Road has a rural cross section, with deteriorated base, poorly maintained shoulders, no curb and gutter, and inadequate drainage. This improvement will totally reconstruct the road at a lower elevation including the installation of sidewalks, installation of drainage, and construction of curb and gutter defining a pavement with two (2) parking lanes and two (2) through lanes. The new street section is to be 3" bituminous mixture and 8" aggregate base. Harms Road - Lake Street to Greenwood Avenue Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - In 1994 , the Department of Public Works paved Harms to provide temporary relief. This road must still be reconstructed with storm sewers, curb & gutters & sidewalks installed to provide a permanent solution to the problems experienced on this block. • Risk to Public Safety or Health - The existing street is susceptible to pot holes & flooding which may cause vehicle or pedestrian accidents. • Improvement of Operating Efficiency - Reconstruction will reduce Public Works' maintenance cost. • Increase Property Values - Enhancement of the appearance of all properties adjacent to the new street. • Substantially Expanded Facility - Provide safe, clean roadway with parking on both sides of the street. Implementation Schedule: Design - CY 2000 Construction - CY 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: Janauary 7 . 1998 Department: Community Development Project Name: Harms Road Reconstruction - Construction Cost - Cost Cost to FY' CY CY CY CY "Y Elements Date 1998 1999 2000 2001 2002 2001 Planning/ 512, 075 Design Site Acquisition Equipment Construc- $252, 000 tion/Repair Misc.Cons. 15, 225 Insp. /Soils Mat. Test. Total $12, 075 $267,225 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: El Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost X Standard Cost - Chicago Area Date of Estimate: October 1996 Financing Other Than Property Tax: • Special Service Area Designation • Motor Fuel Tax Funds (MFT) • Bond Issue Impact on Operating Costs: Reduction in maintenance costs to the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: January 7 , 1998 Department: Community Development _ Project Name: Lincoln/Lehigh Storm Sewer Type of Project: Planning/Design Li Equipment Purchase Site Acquisition El Facility Construction/ X Repair Description of Project/Services to be Provided: Construction of approximately 1650 lineal feet of storm sewer line on Lincoln Avenue and Lehigh Avenue, from Dempster Street to Elm Street. The Village's engineering consultant has been directed to complete the design of this storm sewer and prepare the bidding documents. It is anticipated that the plans will be completed by May 1, 1998 so construction can begin there- after. Due to funding constraints, it is likely that this improvement will not be constructed until calendar year 2000. Anticipated Benefits/Evaluation Criteria Met: • New or Substantially Expanded Facility - This will provide for a separate storm sewer which will provide relief to the existing combined sewer. • Risk to Public Safety or Health - With reduced flow in the sanitary sewer system this should help alleviate sewage back-up into basements. • Improve Operating Efficiency - Reduce the inflow of storm water into the combined sewer system. Implementation Schedule: Design/Bidding Documents - Fiscal Year 1997-1998 Construction - Calendar Year 2000 .� Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: January 7, 1998 Department: Community Development Project Name: Lincoln/Lehigh Storm Sewer - Construction Cost - Cost Cost to ?Y CY CY CY Elements Date 1998 1999 2000 200: 20:2 2003 Planning/ $26,400 Design Site Acquisition Equipment Construction $420, 000 Misc.Soil & 30, 000 Material • Testing Total $26, 500 $450,000 Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - r Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: • Morton House Escrow Account - $40, 000 • Elm Street Apartments Escrow - $ 7 , 857 • Motor Fuel Tax • Bond Issue Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "1 Date: November 21 , 1997 Department: Community Development Project Name: Beckwith Road Rehabilitation-Austin Avenue to Waukegan=c_ad Type of Project: Planning/Design El Equipment Purchase ' Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: Replacement of deteriorated sidewalk, curb and gutter, drainage structures, and bicycle lanes; the recycling and resurfacing of the bituminous pavement on Beckwith Road between Austin Avenue and Waukegan Road. Street widening of approximately five (5) feet at the Waukegan Road intersection will be required. The installation of a twelve (12) inch water main from Waukegan Road to Nagle Avenue and an eight (8) inch water main from Nagle Avenue to Narragan't Avenue will be undertaken with this project. Anticipated Benefits/Evaluation Criteria Met: • New or Substantially Expanded Facility - The segment of roadway from Neenah to Narragansett will be widened to provide for left turn bays at Nagle and Narragansett. In addition, new water main will be installed to increase the fire flow to the Delaine Farm. development. • Deteriorated Facility - The roadway is in good shape, however, the bicycle lanes adjacent to the road are in poor condition. The additional years of service will cause this roadway to require rehabilitation. • Coordination - The installation of the 12-inch water main will require a significant part of the roadway to be disturbed. These projects must be undertaken together. • Risk to Public Safety or Health - The reconstructed roadway and bicycle lanes will eliminate hazards to the driving public, pedestrians and bicyclists. • Improvement of Operating Efficiency - The newly constructed roadway and water main will reduce maintenance costs for the Public Works Department. Implementation Schedule: Construction - Fiscal Year 2001 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 21, 1997 Department: Community Development Project Name: Beckwith Road Rehabilitation-Austin Avenue to Waukegan Road - Construction Cost - Cost Cost to FY ^Y o CY CY Cv_ Elements Date 1998 1399 2300 2001 2__2 2:03 Planning/ Des_gn Site Acqu' =; .;on Equipment Construc- $2, 108, 000 tion/Repair _ Misc. Soil 204, 000 & Material Test:ng/ Phase III Engineering Total 82, 312, 003 Village of 91, 1 Morton ortcn Grove Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate X Comparable Facility Cost Standard Cost - Chicago Area L✓ Date of Estimate: November 1997 Cost estimates have been inflated by five (5) percent per year subsequent tc FY 1998 Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (700 Federal Funds and 30% Local Funds) Bike Path Funding Delaine Farm Escrow - Water Main $119 , 808. 75 Delaine Farm Escrow - Left Turn Lanes 110, 000 . 00 Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: January 7 , 1998 Department: Community Development Project Name: School Street Reconstruction Type of Project: Planning/Design Equipment Purchase �1 Site Acquisition E Facility Construction/ X Repair Description of Project/Services to be Provided: School Street is deteriorated and is in need of construction. The reconstruction will consist of the removal of the existing street and curb and gutter; construction of a new bituminous street with new curb and gutter; reconstructed drainage structures; and replacement of landscaping and driveways as necessary. CY 2001: School Street Dempster Street to Capulina Avenue CY 2002 : School Street Capulina Avenue to Lincoln Avenue Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - The street, curb and gutter, drainage structures are in the advanced stages of deterioration. • Improvement of Operating Efficiency - This will provide for a reduction of maintenance as required by the Public Works Department. • Risk to Public Safety or Health - Elimination of hazards to the driving public, cyclists and pedestrians. • Maintenance or Increase of Property Value - This improvement should provide for increased or stabilized property values due to the street rehabilitations. Implementation Schedule: CY 2001 CY 2002 Bid Documents Available - February 2001 February 2002 Sign Contract - March 2001 March 2002 Initiate Contract - May 2001 May 2002 Complete Construction - September 2001 September 2002 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: January 7 , 1998 Department: Community Development Project Name: School Street Reconstruction - Construction Cost - Cost Cost to cv. CY CY CY CY CY Elements Date 1998 1399 2000 200 2:02 20:3 Planning/ Design Site Acot+ sition Equipment Construc- $364, 000 $382, 000 tion/Repair Misc. 4, 000 4, 200 Total $368, 000 $386, 200 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate LJ 77 Comparable Facility Cost — Standard Cost - -7 Chicago Area Date of Estimate: November 1997 Cost estimates have been increased by five (5) percent per year to account for inflation. Financing Other Than Property Tax: Motor Fuel Tax Funds (MFT) Impact on Operating Costs: Reduction in maintenance costs expended by the Public Works Department. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 21, 1997 Department: Community Development Project Name: Beckwith Road-Waukegan Road to Oriole Avenue • Type of Project: Planning/Design Equipment Purchase Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: This segment of roadway will require the following improvement: Replacement of deteriorated sidewalk, curb and gutter, drainage structures; full depth patching of the bituminous pavement in various locations; grinding of the edge of the bituminous pavement and installation of area reflective crack control treatment; the installation of 3" of bituminous pavement; and stripping of the new bituminous pavement. Anticipated Benefits/Evaluation Criteria Met: • Deteriorated Facility - The street has a number of areas requiring base repair; although full reconstruction is not necessary, correcting these problems will ensure a solid pavement for years to come. • Protection of Investment - Roadway is in good condition with minor base failure; to minimize the extent of rehabilitation repair of this limited number of problem areas will preserve the remainder of the road. • Improvement of Operating Efficiency - Resurfacing of the repaired street will minimize the maintenance by Public Works Department. Implementation Schedule: Construction - Fiscal Year 2002 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 21 , 1997 Department: Community Development Project Name: Beckwith Road - Waukegan Road to Oriole Avenue - Construction Cost - Cost Cost to :'_+ C_+ CY CY CY C'! Elements Date 1998 1999 2002 200_ 22.92 20 :3 Planning/ Design Site As qu is it ion Equipment Construc- S875, 100 t__nRepair Misc. 80, 000 �I Material Testing/ Construction I nspection Total 5955. • Village of 3292, ::: Morton Grove I' Basis of Construction Cost Estimate: Engineer, Architect, -, Bids Received or Vendor Estimate Comparable Facility Cost — Standard Cost - Chicago Area L Date of Estimate: November 1997 Cost estimates have been inflated by five (5) percent per year subsequent to FY 1998 Financing Other Than Property Tax: Motor Fuel Tax Intermodal Surface Transportation Act (70% Federal Funds and 30% Local Funds) Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 21, 1997 Department: Community Development Project Name: Capulina Storm Sewer Extension Type of Project: Planning/Design Li Equipment Purchase 1 I Site Acquisition — Facility Construction/ u Repair Description of Project/Services to be Provided: Extend Capulina storm sewer approximately 3 , 640 feet from Austin Avenue to Central Avenue: Capulina - Austin to Marmora - 660 feet of 84 inch RCP Capulina - Marmora to Major -1, 320 feet of 60 inch RCP Major - Capulina to Crain - 300 feet of 36 inch RCP Crain - Major to Central - 660 feet of 36 inch RCP .. Lateral Lines on Side Streets - 700 feet of 27 inch RCP This project will be undertaken only after the impact of the TARP pro_ fully assessed. It is anticipated that TARP will be fully operational .iy July 1998 . Anticipated Benefits/Evaluation Criteria Met: • New or substantially expanded facility - This will provide for elimination of storm drainage from the combined sewer system. • Risk to public health - The reduced flow in the combined sewer system should reduce the likelihood of sewage back-ups into basements . • Provide equal services - This will provide storm sewers in a combined sewer area, similar to those provided in the Parkview and South Central neighborhood. Implementation Schedule: Design - CY 2002 .� Construction- CY 2003 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 21, 1997 Department: Community Development Project Name: Capulina Storm Sewer Extension Construction Cost - Cost Cost to FY CY CY CY CY CY Elements Date 1999 1999 2000 2001 2002 2003 Planning/ $230, Design Site Acquisition. • Equipment Construc- 2, 757, 000 -_on/Rena__ Misc. Soils 153, 000 Material & Testing Total $200, 000 52, 900, 000 Basis of Construction Cost Estimate: Engineer, Architect, ; Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: 10/92 Financing Other Than Property Tax: Low-interest Loan from IEPA Impact on Operating Costs: 4 FINANCE DEPARTMENT village of Norton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 25. 1997 Department: Finance Department Projec; Name: . _ • - nun - • - . . Type of Project: Planning/Design ❑ Equipment Purchase Site Acquisition ❑ Facility Construction/ Repair ❑ Description of Project/Services to be Provided: Replacement of high-volume copier (Xerox 5680) located in the Finance Department. Currently, the copier provides central copying needs for all Departments in the Village. Depending on the month, i.e. , budget cycle, the high-volume copier produces approximately 60,000 to 70,000 copies per month or 720, 000 to 840,000 copies per year. The current high-volume copier was leased as a new piece of equipment in August 1995. The five (5) year lease and subsequent by-out clause expires in August 2000. ""'■ Anticipated Benefits/Evaluation Criteria Net: To take advantage of anticipated technological advances in the high-volume copier industry that would promote greater productivity and efficiency in completing walk-up or major copying projects for all Departments. It is anticipated that technological advancements in copy-per-minute speed, reduction/enlargement capabilities, automatic insertion of divider pages, and custom margin shifting, etc. warrant the purchase of a new copier. These technological advances will help to insure less downtime that is experienced with all copiers, i.e. , aging parts, environmental changes, etc. Systematic replacement to provide the same or greater level of high-volume copier service for all departments in the Village. The current lease agreement for Xerox provides a seven (7) year Total Satisfaction Guarantee that covers the copier as well as all accessories. This guarantee expires in CY 2002. The systematic replacement of this machine is necessary to replace a high-volume copier with the anticipated technological improvements as stated above and eliminate the possibility of increased operational costs due to costs previously covered under the Total Satisfaction Guarantee. Implementation Schedule: Calendar Year 2002 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 25 . 1997 Department: Finance Department Project Name: Replacement of high-Volume Central Copier Machine - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 20:3 Planning/ Design Site Acquisition Equipment -0- $31, 500 Construc- tion/Repair Misc. Total -0- $31, 500 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Bids Received ❑ Engineer, Architect, or Vendor Estimate Comparable Facility Cost ❑ Standard Cost - Chicago Area ❑ Date of Estimate: November 25 . 1997 Note: Estimated 5% Increase Per Year From Current Cost Financing Other Than Property Tax: Installment Note Financing Impact on Operating Costs The current copier costs approximately $10, 000 per year to maintain. This cost includes both supplies and the maintenance agreement. It is anticipated that maintenance will be about the same, due to the fact that alternative maintenance plans are available through private insurance carriers. These alternative carriers will increase competition for current copier companies and provide the consumer with the same or reduced maintenance costs. -1 -""•‘‘ --•••%, FIRE DEPARTMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date :November. 1997 Department : Fire Project Name : Fire Engine Replacement Type of Project : Planning or Design Equipment Purchase X Site Acquisition a Facility Construction or Repair Description of Project/Services to be Provided: This project is the replacement of Station 5' s 1500 GPM fire engine. The current Engine 5 would become the department' s reserve apparatus, and based upon the expected monetary return for the current reserve apparatus, either as a trade-in or being sold outright, a determination would need to be made if this vehicle would be retained by the department as an additional reserve unit or possibly transferred to NIPSTA, our Regional Training Facility, where it could serve as a training aid and back-up equipment for the area. No credit has been taken in the estimated cost of this project for the sale trade-in of the current reserve unit . The replacement in the year indica would provide a more staggered approach to the vehicle replacement program of the department than previously experienced. This request includes funds to replace the communication equipment for the unit and other equipment such as older hose and 4 non-compliant SCBA units . Anticipated Benefits/Evaluation Criteria Met : Scheduled replacement of department apparatus to provide optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Labor or applicable safety standards governing fire apparatus . DETERIORATED APPARATUS: Front line life expectancy for emergency operations would have been reached by this point . EQUITABLE PROVISION: Continuation of a high level of emergency services . OPERATIONAL EFFICIENCY: Timely replacement will extend the service life of the department' s fleet . SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department' s vehicle replacement schedule . COORDINATION: To maintain operational readiness consistent with intra-governmental response agreements SAFETY & HEALTH: A vehicle of this type is needed to support fire suppression and emergency response activities . Implementation Schedule : Purchased in Fiscal Year 1998 (May 1, 1998 to December 31, 1998) Construction - May, 1998 through December, 1998 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY L Date : November, 1997 Department : Fire Project Name : Fire Engine Replacement - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $297, 000 Construc- tion/Repair Misc. Total $297, 000 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : Bids Received Engineer, Architect, X or Vendor Estimate — Comparable Facility Standard Cost - Cost — Chicago Area — Date of Estimate : Financing Other Than Property Tax: Revolving Equipment Replacement Loan Proceeds Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : November, 1997 Department : Fire Project Name : Command Vehicle Replacement Type of Project : Planning or Design Equipment Purchase X Site Acquisition Facility Construction or Repair — Description of Project/Services to be Provided: This project is the replacement of the Fire Department' s incident command vehicle and the down-grading of the existing unit to a utility vehicle status. With a five year rotation plan, which this purchase would be a part of, the department's support vehicles would have a 15 year life cycle, functioning, for the first 5 years, as the incident command vehicle. the seconds years as the Fire Prevention Bureau and Public Education vehicle, and the third 5 years as the department's utility vehicle. This type of rotation provides the department with a back-up command vehicle during maintenance and also apparatus which could be utilized to transport patients or equipment as different situations present. The cost of this prs2cm is based on the purchase and outfitting of the department's incident command vehicle in This includes the replacement of all emergency lights/warning devices and communica equipment. The radio equipment in the support vehicles were initially purchased in the late ' 70' s and, in some cases, the equipment has been remounted in two vehicles, and its service life will have been reached when the replacement vehicle is purchased in the year 2000. A 3 .5% annual cost increase has been estimated for this project to establish the projected expenditure. Anticipated Benefits/Evaluation Criteria Met : Scheduled replacement of department apparatus to provide optimal readiness for emergency operations, and the inclusion of any enhancements required by the Illinois Department of Labor or applicable safety standards governing fire apparatus. DETERIORATED APPARATUS: Front line life expectancy for emergency operations wcul'_ have been reached by this point. EQUITABLE PROVISION: Continuation of a high level of emergency services . OPERATIONAL EFFICIENCY: Timely replacement will extend the service life of the department' s fleet. SYSTEMATIC REPLACEMENT: Replacement is based on the Fire Department' s vehicle replacement schedule. COORDINATION: To maintain operational readiness consistent with intra- governmental response agreements. SAFETY & HEALTH RISK: Incident Command is essential to the proper handling __ emergency incidents and a vehicle of this type is necessari to perform this activity. Implementation Schedule : Purchased in Fiscal Year 2000 (Ordered - August , 2000 In Service - December, 2000 ! Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : November, 1997 Department : Fire Project Name : Command Vehicle Replacement - Construction Cost - 1 Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $46,000 Construc- tion/Repair Misc. Total $46, 000 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : Bids Received Engineer, Architect X or Vendor Estimate Comparable Facility Standard Cost - Cost Chicago Area Date of Estimate : Financing Other Than Property Tax: Revolving Equipment Replacemt Loan Proceeds Impact on Operating Costs : 4 HEALTH & HUMAN SERVICES Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : November 2' . 1997 Decartment : Healtn S Human Servces Project Name: Seninrtran Reolace:ne t Type of Project: XX Planning/Design Equipment Purchase CJ Site Acquisition Facility Construction/ fl Repair Description of Project/Services to be Provided: Replacement of the existing seniortran which is in its eighth (8th) year of service. Currently, this vehicle has a total mileage of over one hundred thousand. The replacement bus will be equipped with a wheelchair lift . The current vehicle is not so equipped. Anticipated Benefits/Evaluation Criteria Met : To continue the routine uninterrupted service to our senior residers . -_ provide our wheelchair bound seniors with improved transportation services . Replacing this vehicle on a timely basis will resc _ -_ maintenance costs and will avoid interruptions in service. Proposed replacement vehicle is an airbraked international low-profile = chassis with a twelve to fourteen year life-span, which will inprc7e t __.. Aerating of r' ency and safety in -'t _-..o:etentat_r.. Scnedu:e : Calendar Year - 1999 Village of Morton Grove - Capital Improvement- Program PROJECT COST SUMMARY Date : 11/21/9 :apartment : ea_:._. & Human Services Project Name: Senio_ _ran Replacement - Construction Cost - to FY- --Elements Date :933 2C01 21DD Planning/ Desi Size Acquisition Egnipment 94, 2:: Const_ec- Misc. Note : Transition Period Months ) Basis of Construction Cost Estimate : Engineer, Architect, .{Y aids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Ch.icago Area Date of Estimate: 11/14/97 Einancing Other Than Property Tax : tact on Operating Costs : �-� Maintenance costs ere an_. _ c_ -rarer than those -w-- ---- veM' cle . The proposed replacement sen=shoran is cont_uct_d upon a com .erc_el bus chassis rather than a :an chassis . MUNICIPAL BUILDINGS Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date November 25 . 1997 Department: Municipal Building Maintenence Project Name: Flickinger Center Remodeling Type of Project: Planning/Design Equipment Purchase MI Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: The Flickinger Center opened in 1980. Programs and personnel have been added at both Village Hall and at the Police Department creating space • utilization problems through out the building. Senior citizen programs have also expanded further challenging space needs. In addition to space utilization, other areas needing considerable attention include ADA compliance (ramp access; wheelchair washrooms; service counter heights, etc. ) , mechanical systems, and furnishings. Response to an RFP for architectural and design services were received in November 1997 . Anticipated Benefits/Evaluation Criteria Met: Deteriorated facility Improvement of operating efficiency Equitable Provisions of Services, Facilities Improved operations due to more efficient allocation of space to various departmental functions; properly equipped work areas to enhance service to the public; compliance with federal and state access requirement for the disabled. Implementation Schedule: FY 1997-1998 Select Architect and begin design plans. FY 1998 Complete design plans. CY 1999 Begin construction. CY 2000 Complete Construction '� Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12 . 1998 Department:Municipal Building Maintenance Project Name: Flickinger Center Remodeling - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ 35,400 100, 000 Design Site Acquisition Equipment 75, 000 25, 000 Construe- 1, 525, 000 875, 000 II tion/Repair Misc. Total 36,400 100, 000 1, 6600, 000 900, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate ❑ Comparable Facility Cost Standard Cost - — Chicago Area Date of Estimate: November 26 , 1297 Financing Other Than Property Tax: Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : November 26 1297 Department :Municipal Rnilcfing Maintenance Project Name : Flickinger Center Roof Replacement Type of Project : Planning/Design Equipment Purchase El Site Acquisition ❑ Facility Construction/ Repair _Description of Project/Services to be Provided: Replacement of roof covering and insulation due to deterioration of existing EDPM (rubber) roof surface . Numerous tears in the EDPM have been patched in the last two (2) years . Flashing details are also beginning to tear creating additional potential leaks . Roofing needs to be replaced before leaks occur and damage furnishing and equipment inside . The re-roofing will include new insulation boards and cold process modified bitumen roofing. anticipated Benefits/Evaluation Criteria Met : System Replacement Current roofs are showing advanced signs of EDPM failure such as brittleness and tears . Replacement of the roofs before catastroc -c failure will protect building and contents from water damage . :mplementation Schedule : FY 1998 Flat roof over Village Hall Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date :November 25 L997 Department :Municipal Building Maintenance Project Name : Flickinger Center Rnnf Replacement - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2:C3 Planning/ Design • Site Acquisition Equipment Construc- 95,831 49,000 tion/Repair Misc. Total 95,831 49,000 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : ��{{ Engineer, Architect , Bids Received 1/q or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate : 11/21 /97 hid opening for work to he rnmpletpd a`rer May 1 1998 _Financing Other Than Property Tax: � . _Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: February 12. 1998 Department:Municipak Building Maintenence Project Name: Emergency Generator at Fire Station 5 Type of Project: Planning/Design ❑ Equipment Purchase Site Acquisition ❑ Facility Construction/ Repair Description of Project/Services to be Provided: Furnish and install new emergency generator and automatic transfer switch. New generator set is to include diesel engine, integral fuel "'N tank, weather enclosure. 30 KW, 120/240 volt generator. Transfer switcL is to be rated at 150 Amp. Anticipated Benefits/Evaluation Criteria Met: Systematic replacement. Improvement of operating efficiency - allows Fire Station 5 to remain fully functional during a power failure Implementation Schedule: Purchase and install - CY 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12- 1998 Department: Municipal Building Maintenance Project Name: Emeraency Generator - Fire Station 5 - Construction Cost - Cost Cost to FY* CY CY CY CY _. Elements Date 1998 1399 200C 2001 2002 2C:3 Planning/ Design Site Acquisition Equipment 30, 700 Construc- tion/Repair Misc. Total 30, 7C3 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, LIJ Bids Received — or Vendor Estimate Comparable Facility Cost Ei Standard Cost - Chicago Area Date of Estimate: 10/31/96 includes 5% inflation escalator each year Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: February 12 . 1998 Department:Municipal Building Maintenence Project Name: Public Works Parking lot Resurfacing Type of Project: Planning/Design Equipment Purchase — Site Acquisition — Facility Construction/ -i- Repair Description of Project/Services to be Provided: The rehabilitation of the front and rear lots of the Public Works yard. The front yard is to have bituminous surface removed, the existing base recompacted, drainage structure adjustments, and 4" of new bituminous surface constructed. The rear yard is to have the bituminous surface removed, approximately 50% of the lot is to be excavated to a depth of 10" with new aggregate installed and compacted, drainage structure adjustments and 6" of new bituminous surface constructed. The work in the rear lot is extensive due to the amount of heavy equipment (semi-trucks, loaders, sweepers, etc. ) that use this lot on a daily basis. Anticipated Benefits/Evaluation Criteria Met: Systematic Replacement. Increase in service; reduction in cost; reduction in maintenance required by Public Works (patching) ; improved drainage characteristics. Improvement in operating efficiency. Coordination with EPA required changes to fuel storage tanks. Implementation Schedule: CY 1999 Rear lot storage area. CY 2000 Front lot, North lot and driveway. Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12— 1998 Department: Municipal_ Building Maintenance Project Name: Public Works Parking Lot Re-surfacing - Construction Cost - Cost Cost to FY* CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2:03 Planning/ Design Site Acquisition Equipment Construc- 131, 800 153, 000 tion/Repair Misc. 5, 000 2, 500 Total 135, 800 155, 500 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Fl Bids Received — or Vendor Estimate Comparable Facility Cost I X I Standard Cost - Chicago Area Date of Estimate: November 1997 with 5% inflation escalator each year. * Misc. - soiL and material testing. Financing Other Than Property Tax: Impact on Operating Costs: Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date :February 12 ._ 1998 Department :Muni_cipil Building Maintenance Project Name : Weather Cover for Material Storage Bins at Public Works Type of Project : Planning/Design Equipment Purchase Site Acquisition — Facility Construction/ X Repair Description of Project/Services to be Provided: Excess road salt or other weather sensitive materials are stored in the concrete bunkers at the Northeast corner of the Public Works yard. Currently material is lost due to the exposure to the weather. This - project would provide side walls above the existing concrete walls to "'te\ create an opening height of 20 feet to accommodate salt trucks and a sloped roof . The south face would remain open. Anticipated Benefits/Evaluation Criteria Met : Improvement of operating efficiency. Reduce loss of material to weather conditions . Implementation Schedule : CY 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : February 12- 1998 Department : Municipal Building Maintenance Project Name : Weather Cover for Material Storage Bins - Public Works - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2032 2.03 Planning/ Design Site Acquisition Equipment Construe- $23, 000 Lion/Repair Misc. Total $23,000 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : Engineer, Architect , 1 Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - Chicago Area Data of Estimate : Dec 18 . 1996 with 5% inflation escalator . Financing Other Than Property Tax: Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date :Nnvember 26 . 1997 Department :Mnniripal Building Main p a re Project Name :. Repl ar•e Rnnf Over Apparatus Rays k Crew Ouarterc at c; ra Station 4 Type of Project : Planning/Design E Equipment Purchase E Site Acquisition ❑ Facility Construction/ 54 Repair Description of Project/Services to be Provided: Remove existing tar and gravel roofing and insulation boards . Replace with new insulation boards and modified bitumen roofing. Area of roofing to be replaced is approximately 7 , 100 square feet . Anticipated Benefits/Evaluation Criteria Met : Systematic Replacement . Roof was originally to be replaced as part of the building renovation . Current roof covering has exceeded its normal anticipated useful life . Implementation Schedule : Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : Nnv 2(. 1997 Department : Municipal Building Maintenance Project Name : Replace Roof Over Apparatus Rays Ft Crew Ouarterc at ire ctat inn 4 - Construction Cost - Cost Cost to FY* CY CY CY CY _[ Elements Date 1998 1999 2000 2001 2002 2:73 Planning/ Design Site Acquisition Equipment Construe- 55,000 tion/Repair Misc. Total 65, 000 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : ❑ Engineer, Architect , Bids Received or Vendor Estimate _ Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate : 11 /21 /47 with 9% inflatian escalator earl- yea-. _Financing Other Than Property Tax : Impact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date :NnvPmber 26 . 1997 Department :Munir4pal Bni1riing Maintenanre Project Name : Replare Rnnf at Fire q'-ation S Type of Project : Planning/Design El Equipment Purchase (l Site Acquisition El Facility Construction/ Repair Description of Project/Services to be Provided: Remove existing asphalt shingles and replace with new shingle roof . Anticipated Benefits/Evaluation Criteria Met : Systematic Replacement . Roof was originally to be replaced as part of the building renovation completed in 1996 . Due to the low roof pitch, the shingles are nearing the end of their normal anticipated useful life . Implementation Schedule : Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : Nov 26 . 1997 Department : Municipal Building Mainrera--re Project Name : Peplar'p Rnnf ar Fire Station S - Construction Cost - Cost Cost to FY* CY CY CY CY i CY Elements Date 1998 1999 2000 2001 2002 20.3 Planning/ Design. Site Acquisition Equipment Construc- 16, 000 tion/Repair Misc. Total 16,000 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : Engineer, Architect, Bids Received or Vendor Estimate _ Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate : 11 /01 /96 with S% inflation esraJaror eacH year Financing Other Than Property Tax: :mpact on Operating Costs : Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date :NcvemhPr 26 1997 Department : u • - . • •• • - • - Project Name : Remodel Office Area at Public- 'wLorkc Type of Project : Planning/Design E Equipment Purchase Site Acquisition ❑ Facility Construction/ Repair Description of Project/Services to be Provided: Renovation of employee locker rooms, lunch room, offices , and washrooms to provide a more efficient use of space . A.D .A. compliance will be addressed and the office entrance will be redesigned for energy conservation. Anticipated Benefits/Evaluation Criteria Met : Improvement of operating efficiency. Equitable provision of facilities Improved locker room and lunch room for public works crews which use these facilities for extended hours during winter storms and cther natural disasters . More efficient use of the office space for department supervisors, and improved washrooms for female employees . Implementation Schedule : Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : Nov 25 1997 Department : Municipal Building Mainjpranre Project Name : Remodel Office Area at Public Works - Construction Cost - Cost Cost to FY* CY CY CY =Y -- Elements Date 1998 1999 2000 2001 Z- - Planning/ 5. 3:: Design Site Acquisition 1 Equipment 27, 000 I I Construc- 1=3,200 j ion/Repair Misc. 'I Total 202, * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : Engineer, Architect , Bids Received or Vendor Estimate g Comparable Facility Cost E Standard Cost - n Chicago Area Date of Estimate : Nov 75 . 199E with 5% cost esralator for Pa-� y ar Financing Other Than Property Tax: Impact on Operating Costs : POLICE DEPARTMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: 10 Dec 97 Department: POLICE Project Name: Mobile Data Terminal Replacement Program Type of Project: -X- Planning/Design Equipment Purchase LXJ Site Acquisition Facility Construction/ u Repair Description of Project/Services to be Provided: Implementation of a replacement program for the mobile data terminals (MOTs) that will no longer be supported by Motorola and ALERTS. Current technology has dictated the need for faster microprocessors to handle faster data transfers between host and remote computers. The older MDTs will not be capable of receiving data at a faster rate. Besides being faster, the newer MOTs are also smaller therefore, alleviating the problem of space due to the downsizing of vehicles. .� Anticipated Benefits/Evaluation Criteria Met: SYSTEMATIC REPLACEMENT AND IMPROVEMENT OF OPERATING EFFICIENCY: The new MDTs will replace the older ones that are 4 - 8 years old which are deteriorating in reliability. Besides giving our offices new and more reliable computers, today's technology has increased and will continue to increase, the speed of data transfer from the host to remote computers. The faster a computer receives information benefits the officers out on the field by giving them quick access to criminal history or any other pertinent information which can increase officer safety by better preparing them for the situation. The new MDTS will increase operating efficiency by speeding up the processing of incidents . Implementation Schedule: FY 1998 - Replace 3 terminals FY 1999 - Replace 5 terminals FY 2000 - Replace 1 terminal FY 2001 - Replace 1 terminal "'\ Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 18 Dec 97 Department: POLICE Project Name: Mobile Data Terminal Replacement Program - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date :998 1399 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $25, 500 $42, 500 $8, 500 $8, 500 Construc- tion/Repair M:sc. Total $25, 500 $42, 500 $8, 500 $9, 500 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, [X] Bids Received or Vendor Estimate X Comparable Facility Cost Standard Cost - — Chicago Area Date of Estimate: 27 Nov 97 Financing Other Than Property Tax: Operating Budget. Impact on Operating Costs: Maintenance agreement will be needed. Cost vary from year to year but could be absorbed in the Police operating budget. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : 25 Nov 97 Department : POLICE Project Name: Animal Control Vehicle Type of Project : X Planning/Design Equipment Purchase [X] Site Acquisition C Facility Construction/ Repair Description of Project/Services to be Provided: A 1999 Chevrolet Pick-up Truck with cap. Anticipated Benefits/Evaluation Criteria Met : -1 SYSTEMATIC REPLACEMENT: This vehicle will replace the current Animal Control vehicle which is deteriorating due to age and use . The current vehicle is used primarily for animal control and should last 5 years . The vehicle was purchased in 1994 and should be replaced by 1999 . Per the recommendation of Public Works, vehicles that are kept in police service for more than 5 years incurs high maintenance costs and should be replaced as soon as possible. The chances of getting a good resale value for the vehicle depreciates with time . Implementation Schedule : 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: 25 Nov 97 Department : POLICE Project Name : Animal Control Vehicle - Construction Cost - Cost Cost to FY* CY CY Cy CY Cy Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $21,000 Construc- tion/Repair Misc. Total $21,000 * Note : Transition Period (B- Months5 Basis of Construction Cost Estimate: Engineer, Architect, X Bids Received or Vendor Estimate [X] Comparable Facility Cost Standard Cost - Chicago Area Date of Estimate: 25 Nov 97 Financing Other Than Property Tax: Operating Budget . Impact on Operating Costs : Routine maintenance of the vehicle which Public Works should be able to absorb in their operating budget . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : 25 Nov 97 Department : POLICE Project Name : Automatic Vehicle Locator System Type of Project : rXl Planning/Design Equipment Purchase LX.J Site Acquisition C Facility Construction/ C Repair Description of Project/Services to be Provided: • An Automatic Vehicle Locator (AVL) system tracks the current position of patrol units via the Global Positioning Satellite operated by the Federal government . A transmitter is installed in the vehicle which sends out a signal to the satellite which transmits the coordinates of the vehicle to a CAD system or similar software. *Note : Project might be abandoned depending on results of feasibili.._ studies being conducted on a Central Fire/Police Emergency Dispatch Center. Anticipated Benefits/Evaluation Criteria Met : IMPROVEMENT IN OPERATING EFFICIENCY: The AVL will enhance police service by reducing the response time of a unit to each incident . It provides an overall view to the dispatchers of the current status of each squad car. It will lessen the need for extended emergency (lights and siren) responses, thereby, reducing the likelihood of collisions while enroute to a call . In addition, it will enhance officer safety by providing the dispatcher of the location of each vehicle during an emergency where the officer is incapacitated or unable to communicate . Implementation Schedule : 2000 "'N Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : 25 Nov 97 Department : POLICE Project Name: AUTOMATIC VEHICLE LOCATOR SYSTEM - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site • Acquisition Equipment $87,171 Construc- tion/Repair Misc. Total $87,171 * Note : Transition •Period (8 Months) Basis of Construction Cost Estimate : Engineer, Architect , X Bids Received or Vendor Estimate LX] Comparable Facility Cost ❑ Standard Cost - Chicago Area Date of Estimate: 05 Nov 96 Financing Other Than Property Tax: Bond Issuance Impact on Operating Costs : Additional or upgrade maintenance agreement will be needed. Cost is unknown at this time . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : 25 Nov 97 Department : POLICE Project Name : Computer Aided Dispatch (CAD) System Type of Project : X Planning/Design Equipment Purchase [X] Site Acquisition ❑ Facility Construction/ Repair Description of Project/Services to be Provided: A CAD system is a state of the art dispatching system for emergency services . It computerizes the basic functions of the dispatcher, such as the assignment of units and conveying pertinent information to the units assigned. *Note : Project might be abandoned depending on results of feasibili'-Th studies being conducted on a Central Fire/Police Emergency Dispatch Center. Anticipated Benefits/Evaluation Criteria Met : IMPROVEMENT IN OPERATING EFFICIENCY: CAD systems transmit information faster to the units out in the field and reduces radio transmissions thereby reducing chances that sensitive information will be monitored by frequency scanners . It lowers response times to requests for emergency services . CAD enhances officer safety by communicating all pertinent information about the incident officers are responding to. It also allows the reduction of redundant tasks to process and log incidents into the data system by interfacing with most records management systems. Implementation Schedule : 2000 "1 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : 25 Nov 97 _ Department : POLICE Project Name : Computer Aided Dispatch System - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $238,350 Construc- tion/Repair Misc. Total $238,350 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : Engineer, Architect, [X] Bids Received or Vendor Estimate X Comparable Facility Cost C Standard Cost - Chicago Area Date of Estimate : 05 Nov 96 Financing Other Than Property Tax: Bond Issuance Impact on Operating Costs : Additional or upgraded maintenance agreement will be needed. Cost is unknown at this time. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : 25 Nov 97 Department : POLICE Project Name: DARE/Crime Prevention/Mobile Command Center Type of Project : X� Planning/Design Equipment Purchase LX Site Acquisition Facility Construction/ ❑ Repair Description of Project/Services to be Provided: Chevrolet 4-Door Tahoe with Police package Anticipated Benefits/Evaluation Criteria Met : SYSTEMATIC REPLACEMENT: This vehicle will replace the aging DARE van which has become somewhat limiting for a flourishing Crime Prevention/DARE Program. The new vehicle will serve multiple purposes including transportation of displays, handouts and equipment to various public relations shows such us Randhurst, Oakton Community College Career Day, Wilmette Police Dept . Open House and World of Wheels DARE Car Show. This vehicle will also be written into our emergency disaster plan for its durability and capability of being converted to a Mobile Command Center equipped with high powered auxiliary lighting and additional space for extended service situations . Finally, because of this vehicle' s prominent exterior design, we can expect further positive community exposure for our Village, the Police Dept . and the programs associated with Crime Prevention and DARE. Since we are only replacing this vehicle every 5-6 years, projected yearly cost is roughly $5, 000 . 00 . Implementation Schedule : 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : - 25 Nov 97 Department : POLICE Project Name: DARE/Crime Prevention/Mobile Command Center - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $30,000 Construc- tion/Repair Misc. Total $30,000 `.. * Note : Transition Period (8 Months) Basis of Construction Cost Estimate : Engineer, Architect, X Bids Received or Vendor Estimate LX� Comparable Facility Cost Standard Cost - El Chicago Area Date of Estimate : 25 Nov 97 Financing Other Than Property Tax: Operating Budget . Impact on Operating Costs : Routine maintenance of the vehicle which Public Works should be able to absorb in their operating budget . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION "1 Date : 25 Nov 97 Department : POLICE Project Name : Computerized Records Management System Type of Project : X� Planning/Design Equipment Purchase LX Site Acquisition E] Facility Construction/ Repair Description of Project/Services to be Provided: This system will be a replacement for our current records management system, PIMS, which has proven to be inadequate at times. PIMS is not compatible with current CAD system and does not allow E911 information to be interfaced with the system. Certain reports are not available and control of the system is left up to the 50 member departments . Catering to each department needs is not feasible due to the differences in repc*s and case management . Anticipated Benefits/Evaluation Criteria Met : IMPROVEMENT IN OPERATING EFFICIENCY: The system will be custom tailored to the needs of the department which gives us more control of the database and the direction to take it . It will provide reports that the department requires and it will interface with E911, State, Federal and CAD systems . It will minimize the double entry required to enter an incident occurring in Morton Grove . Management reports can be generated by just entering the search parameters that the person requires. Information needed for court will be easily accessible . The replacement of the system will benefit the department by increasing the productivity of each of its employee and supervisor. Implementation Schedule : 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : 25 Nov 97 Department : POLICE Project Name: Computerized Records Management System - Construction Cost - Cost Cost to FY* CY CY - CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $200,000 Construc- tion/Repair Misc. Total $200,000 * Note : Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate X Comparable Facility Cost EX] Standard Cost Chicago Area Date of Estimate: 24 Nov 1997 Financing Other Than Property Tax: Bond Issuance. Impact on Operating Costs : Additional or upgraded maintenance agreement will be needed to maintain the system efficiently. Cost is unknown at this time . Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date : 25 Nov 97 Department : POLICE Project Name : Enhanced 9-1-1 System Upgrade/Replacement Type of Project : X Planning/Design El Equipment Purchase CXI Site Acquisition E Facility Construction/ ❑ Repair Description of Project/Services to be Provided: Upgrade or replacement of the current E911 system which is 5 years old. Anticipated Benefits/Evaluation Criteria Met : IMPROVEMENT IN OPERATING EFFICIENCY: When we initially purchased the E911 system 5 years ago, the technology we purchased was cutting edge. We purchased the system to be above and beyond the minimum specifications at the time. With the current technological advancements, our once, cutting edge system is now at or slightly below average. Anticipating the needs of tomorrow, especially Federal mandates being passed on wireless 911, 311, caller identification, etc. , our current system will not be able to accomodate these advancements . The upgrades or replacement will enable us to provide these services to our citizens and allow us the ability to enhance our current service level . Implementation Schedule : 2001 �, Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date : 25 Nov 97 Department : POLICE Project Name : Enhanced 9-1-1 System Upgrade/Reolace^ent - Construction Cost - Cost Cost to FY' CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment $102,000 Construc- tion/Repair Misc. Total $102, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate : Engineer, Architect , Bids Received or Vendor Estimate X Comparable Facility Cost �XJ Standard Cost - Chicago Area El Date of Estimate : 26 Nov 1997 Financing Other Than Property Tax: Bond Issuance or E911 Loan. Impact on Operating Costs : Additional or upgraded maintenance agreement will be needed to maintain the system efficiently. Cost is unknown at this time . PUBLIC WORKS DEPARTMENT Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 1997 Department: Public Works Project Name: Asphalt Paving Of Alleys Type of Project: X Planning/Design U Equipment Purchase ❑ Site Acquisition C Facility Construction/ Repair Description of Project/Services to be Provided: The Public Works Dept. Has implemented an asphalt paving program to transform stone alley' s to asphalt alley roadways. Attached is a sheet designating the petitioned alley' s to be done. Anticipated Benefits/Evaluation Criteria Met: Eliminate many of the alley repair complaints and continual repair of alleys with stone. An asphalt driving surface is easier to maintain and navigate. The transformation of the alley from stone to asphalt would be more cost effective if done in house. 6. Risk to public health "the dust factor" would be eliminated 8 . Equitable provision of services 9 . Maintenance or increase of property value 7 . Improvements of operating efficiency Implementation Schedule: 1998 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 1997 Department: Public Works Project Name: Asphalt Paving of Alley' s - Construction Cost - cost Cost to FY* CY ^_Y CY C_ CY Elements Date 1998 1999 2000 2001 2:02 20:3 Planning/ Design Site Acquisition Equipment Construc- 357, 311 131, 365 1 35, 306 139, 365 143, 546 147, 952 :52,237 tion/Repair Misc. Total 357, 311 131, 365 :35, 306 139, 365 143, 546 147, 352 152,297 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate Comparable Facility Cost U Standard Cost - FXI Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: General Fund Impact on Operating Costs: No Additional costs would be increased Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 1997 Department: Public Works Project Name: Equipment Replacement Type of Project: Xi Planning/Design r 1 Equipment Purchase r Site Acquisition Facility Construction/ V Repair Description of Project/Services to be Provided: The following pieces of equipment to be replaced: 1998 - #19 End Loader; #22 Snorkel; #2 Pickup; #73 Pickup 1999 - #10 6 Wheel Dump Truck; #11 6 Wheel Dump Truck; #33 Pickup; #34 Van; #65 Trailer 2000 - #12 6 Wheel Dump Truck; #25 6 Wheel Dump Truck; #13 Small Dump Truck; #7 Pickup; #1 Pickup 2001 - #72 End Loader; #4 Pickup; #5 Pickup; #15 dump truck; #20 Pickup; #56 Pickup 2002 - S1 Sweeper; #18 End Loader 2003 - #26 Dump; #24 Dump; #29 Backhoe; #M8 Dump Truck Anticipated Benefits/Evaluation Criteria Met: Continue the services provided to the residents, reduction in costs in maintaining the older pieces of equipment. 3 . Systematic replacement of equipment to provide same level of services . 7 . Improvement of operating efficiency Implementation Schedule: 1998 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 1997 Department: Public Works Project Name: Equipment Replacement - Construction Cost - Cost Cost to FY* CY CY CY C'✓ CY Elements Date 1998 :399 2003 2001 2032 2003 Planning/ Design Site Acquisition Equipment 496,797 272,400 231, 000 234, 000 300, 000 218, 000 344, 000 Construc- tion/Repair • Misc. Total 496, 797 272,400 231, 000 234, 000 300, 000 219, 000 344, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, X, Bids Received or Vendor Estimate U Comparable Facility Cost Standard Cost - 7 7 Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Revolving Equipment Fund Water and Sewer fund Impact on Operating Costs: No additional costs would be incurred Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: February 12 . 1998 Department: Public Works Project Name: Update Fuel Storage and Waste Storage to EPA Standards Type of Project: Planning/Design ❑ Equipment Purchase Site Acquisition ❑ Facility Construction/ nl Repair Description of Project/Services to be Provided: The Public Works fuel tanks have to be upgraded with leak detection cathodic protection, spill protection, fuel dispensors according to EPA condition. A waste oil tank is to be abandoned and two above ground storage tanks installed. Engineering fees $10, 000 Upgrading the Tanks $55, 000 Abandonment of the waste oil storage tank and Installation of two (2) new tanks $30, 000 Anticipated Benefits/Evaluation Criteria Met: To be in compliance with EPA guidelines. The over spill devices and and leak detectors would help benefit the enviroment. 1. Acquisition of new equipment 4 . Protection and conservation of resources or existing investment. 5 . Coordination project must be done prior to resurfacing *Must be done Dec. 1998 '1 Implementation Schedule: 1998 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12 . 1998 Department: Public Works Project Name: Update Fuel Storage & Waste Storage to EPA Standards - Construction Cost - Cost Cost to FY* CY CY CY CY Cv Elements Date 1998 1959 2002 2001 2`_:2 22.3 Planning/ 510, 000 Design. Site Acquisition Equipment 6,000 585, 000 Construc- tion/Repair Misc. Total S 6, 000 $85, 300 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received — or Vendor Estimate Comparable Facility Cost Standard Cost - — Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: General Fund Impact on Operating Costs: There will be some additional tank tightness testing in 5 years. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 1997 Department: Public Works Project Name: Sewer Rehabilitation Type of Project: Planning/Design u Equipment Purchase Site Acquisition ❑ Facility Construction/ — Repair Description of Project/Services to be Provided: Insituforming or lining the existing storm sewer lines on Churchill, Lake, Davis, Arcadia and Washington to Oriole to stop storm water infiltration into sanitary lines. Anticipated Benefits/Evaluation Criteria Met: An effort to prevent any further basement flooding on the west side. 2 . Deteriorated facility 3 . Systematic upgrade of facility 6. Risk to public safety or health Implementation Schedule: 1999 - Lake 2000 - Churchill 2001 - Davis 2002 - Arcadia Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 1997 Department: Public Works Project Name: Sewer Rehabilitation - Construction Cost - Cost Cost to FY; CY CY CY CY CY Elements Date 1998 1999 2000 2001 2002 2003 Planning/ Design Site Acquisition Equipment Construc- $174, 000 $188, 900 $167, 800 $180,300 ..ion/Repair Misc. Total $174, 000 $188, 900 $167, 800 $'_90,300 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, rX] Bids Received — or Vendor Estimate Comparable Facility Cost r] Standard Cost - — Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Sewer User Fee Impact on Operating Costs: No Additional costs would be incurred Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION -� Date: February 12- 1998 Department: Public Works Project Name: Replacement of Sanitary Sewer Via Pipe Bursting Type of Project: Planning/Design El Equipment Purchase El Site Acquisition Facility Construction/ — Repair Description of Project/Services to be Provided: Foster between Palma Lane and Harlem, and Oliphant between Palma Lane and Beckwith, have deteriorated sanitary sewer lines. These lines were televised recently and it was revealed that the sanitary lines are deteriorated and need replacement. These lines will be replaced by a pipe bursting method. Anticipated Benefits/Evaluation Criteria Met: The old Deteriorated line would be replaced with a new line. 2 . Deteriorated facility will be upgraded 6. Risk to public safety and health 7 . Improved operating efficiency Implementation Schedule: 1999 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12 , 1998 Department: Public Works Project Name: Replacement of Sanitary Sewer Via Pipe Bursting - Construction Cost - Cost Cost to FY* CY CY CY CY CY Elements Date 1999 1999 2000 2001 2702 2003 Planning/ Design Site Acquisition Equipment Ccnst_uc- $184, 000 t_on/Repair Misc. Total $184, 000 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, X Bids Received or Vendor Estimate Comparable Facility Cost — Standard Cost - — Chicago Area — Date of Estimate: November 3997 Financing Other Than Property Tax: Sewer User Tax Impact on Operating Costs: None Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: February 12 . 1998 Department: Public Works _ Project Name:_Sgoaration of Storm Water from Combination Sewer Type of Project: Planning/Design Equipment Purchase L Site Acquisition ❑ Facility Construction/ Repair Description of Project/Services to be Provided: South Central neighborhood project is to separate the storm water from the combination sewer systems. Sewer construction will be done by Public Works employees. Anticipated Benefits/Evaluation Criteria Met: The project would ease or partially eliminate the basement flooding in the area. 3 . Systematic upgrade 6. Risk to public safety or health 7 . Improvement of operating efficiency Implementation Schedule: CY 1999 - Fernald, Capulina to Dempster CY 2001 - Mason, Lincoln to South Park CY 2002 - Marmora, Lincoln to South Park CY 2003 - Menard, Lincoln to South Park Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: February 12. 1998 Department: Public Works Project Name: Separation of Storm Water from Combination Sewer - Construction Cost - Cost Cost to FY* CY CY Cv _v CY Elements Cate 1998 1999 2000 2001 2::2 2003 Planning/ Design Site Acquisition Equipment Construc- $98, 800 $38, 800 $98, 800 $38, 800 ticn/Repair Misc. Total 898, 800 $98,800 998, 800 398, 80 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Bids Received or Vendor Estimate X Comparable Facility Cost E Standard Cost - Chicago Area Li Date of Estimate: November 1997 Financing Other Than Property Tax: Sewer User Fee Impact on Operating Costs: No additional costs would be incurred Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 1997 Department: Public Works Project Name: Corrosion Control - EPA Lead & Copper Mandates Type of Project: rX Planning/Design Equipment Purchase X Site Acquisition Facility Construction/ Repair Description of Project/Services to be Provided: Corrosion Control if recommended by EPA Engineering $11, 200 Equipment and installation for two pumping stations $26, 800 Chemicals for the two pumping stations $3 , 400 Anticipated Benefits/Evaluation Criteria Met: To reduce or eliminate the Lead/Copper corrosion within the service line and houses to meet USEPA and IEPA standards. A safer drinking water for the consumer. 1. Acquisition of new equipment 2 . Coordination 6 . Risk to Public Safety Implementation Schedule: 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 1997 Department: Public Works Project Name: Corrosion Control - EPA Lead & Conner Mandates - Construction Cost - Cost Cost to FY* CY C° Cy w cv Elements Cat_ 1998 1993 21:0 2001 2002 2003 Planning/ Design Site Acquisition Egt:.pment 41,400 Const__c- __on!Recai: Misc. it Total 41,400 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, Xl Bids Received or Vendor Estimate Comparable Facility Cost — Standard Cost - r � LJ Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Water Fund Impact on Operating Costs: Additional costs would be incurred due to the purchasing of additional chemicals on a yearly basis. Village of Morton Grove - Capital Improvement Program PROJECT DESCRIPTION Date: November 1997 Department: Public Works Project Name: Replacement of Pumps at North Pumping Station Type of Project: Planning/Design [ 1 Equipment Purchase , Site Acquisition — Facility Construction/ rX 1, Repair Description of Project/Services to be Provided: There are four pumps that deliver water to the consumers located at the north pumping station. Beginning with the year 2000, one pump will be reconditioned each year until all of the pumps are done. Anticipated Benefits/Evaluation Criteria Met: The rehabilitation of the pumps would increase efficiency and increase the pumping capacity and help reduce electrical costs . 3 . Systematic upgrade of equipment 7 . Improvement of operating efficiency Implementation Schedule: CY 2000 Village of Morton Grove - Capital Improvement Program PROJECT COST SUMMARY Date: November 1997 Department: Public Works Project Name:_ Replacement of Pumps at North Pumping Station - Construction Cost - Cost Cost to 2Yt _t _Y CY __ __ Elements Date 1999 :999 2:00 2001 22:2 2_23 Planning/ Design Site Acquisition Equipment 26, 651 27,450 28, 274 29, 122 Construe- . tion/Repair Misc. Total 26, 651 27,450 28, 274 29, 122 * Note: Transition Period (8 Months) Basis of Construction Cost Estimate: Engineer, Architect, :Xi Bids Received or Vendor Estimate Comparable Facility Cost Standard Cost - 7 Chicago Area Date of Estimate: November 1997 Financing Other Than Property Tax: Water Fund Impact on Operating Costs: L More efficient and less costs pumping ALLEY PAVING FOR 1998 1 . CHURCH NORTH HARLEM TO MARION 2 . BECKWITH SOUTH HARLEM TO MARION 3 . HARLEM AND MARION BECKWITH TO CHURCH 4 . ' ALLEY SOUTH OF CHURCH BETWEEN MARION AND HARLEM 5 . ALLEY BETWEEN MAJOR AND MANGO AND LEE AND FRONTAGE 6 . ALLEY NORTH OF DEMPSTER BETWEEN SAYRE AND NATIONAL 7 . ALLEY WEST OF SAYRE FROM 8814 SAYRE TO 8822 SAYRE 8 . ALLEY NORTH OF MULFORD FROM 7801 LINDER TO 7811 LINDER 9 . ALLEY SOUTH OF LINCOLN FROM MANSFIELD TO MENARD 10 . ALLEY SOUTH OF GREENWOOD BETWEEN LUNA AND CENTRAL 11 . ALLEY BETWEEN GROSS PT . AND CENTRAL KEENEY TO REBA 12 . ALLEY SOUTH OF KEENEY BETWEEN CENTRAL AND PARKSIDE 13 . ALLEY SOUTH OF LINCOLN BETWEEN MARMORA AND MANSFIELD 14 . ALLEY NORTH OF CHURCH BETWEEN NEW ENGLAND AND NEWCASTLE 15 . ALLEY EAST OF GROSS PT . TO LONG BETWEEN CLEVELAND AND REBA 16 . ALLEY SOUTH OF CHURCH BETWEEN SAYRE AND NATIONAL 17 . ALLEY BETWEEN NATIONAL AND SAYRE SOUTH OF CHURCH ST . ALLEY 18 . ALLEY SOUTH OF GREENWOOD BETWEEN MANSFIELD AND MENARD 19 . ALLEY NORTH OF CHURCH BETWEEN OAK PARK AND NEWCASTLE 4 APPENDIX Capital Improvement Program Participants APPENDIX Capital Improvement Program Participants Capital Improvement Program Committee The Committee which provided guidance and completed the initial prioritization of projects presented for Village Board of Trustee review is comprised of the persons listed below: Dan Scanlon, Village President Terry Liston, Village Trustee Larry Arft, Village Administrator Committee responsibilities included the evaluation of the Fiscal Year 1998 Capital Improvement Program development procedures, the selection and definition of evaluation criteria, the approval of the project description reporting format, and the selection of the projects to be proposed for funding in Fiscal Year 1998 to the Village Board of Trustees . Department of Community Development The Department of Community Development assumed responsibility for assembling the materials presented, and is responsible for any inaccuracies or omissions which may have occurred. Special thanks are given to Diana Neuschaefer, Administrative Assistant, who was responsible for the preparation and assembly of these materials . Village Departments For a Capital Improvement Program to be useful, all departments must participate in the identification of projects that are likely to be undertaken within the five year period covered by the program. The Village' s Department Directors and their staffs must be congratulated on the effort expended, the quality of the materials submitted, and for the cooperation exhibited during this process . BUDGET NOTES ABOUT THE VILLAGE OF MORTON GROVE, ILLINOIS The Village of Morton Grove, Cook County, Illinois was incorporated in 1895. It is a northern suburb of Chicago located ten miles northeast of O'Hare International Airport. The Village encompasses an area of five square miles (20% of which is Cook County Forest Preserve). Based on the revised 1990 census, the Village has a population of 22,373; a median family income of$52,815; and a median value of an owner occupied single family home of$184,321. This compares quite favorably with the 130 communities comprising Cook County which show an average of$39,296 in median family income and $102,100 in median value of an owner occupied single family home. The Village is a diversified and balanced community. The Village's boundaries are served by five elementary and two secondary school districts. Morton Grove's principal growth took place during the late 50's and early 60's when the population increased from 7,427 to 20,533 residents. The Village has been predominantly "built out" and is primarily comprised of residential land uses. Significant industrial, office, and commercial land users are also located within the community. Very little vacant land remains for commercial and office development or light manufacturing. The Village of Morton Grove is governed as a home rule community under Illinois law and operates under a President/Trustee form of government with a full-time Administrator. Under home rule powers, the Village is permitted to carry out its own governing procedures except where it is specifically prohibited by the State legislature. The Village President and the six member Board of Trustees are elected at large for four year terms. The President, with concurrence from the Board, appoints the Village Administrator and all Department Directors. The Village Administrator is the chief administrative officer who oversees the day-to-day operations of the Village. The Village currently has 169 full-time employees and 42 permanent part-time employees who work at any one of seven departments (Police, Fire, Public Works, Community Development, Health and Human Services, Code Enforcement, Finance), or in the Administrator's office. Each of these department activities are coordinated by a Department Director who reports directly to the Village Administrator. The following table lists the ten largest taxpayers based on the most recent Equalized Assessed Valuation (EAV) of July 1, 1997 (for the 1996 tax year): i 1996 PERCENTAGE EQUALIZED OF TOTAL ASSESSED ASSESSED TAXPAYERS TYPE OF BUSINESS VALUATION VALUATION Federal Center, Inc. Shopping Center $ 16, 341, 021 3.42% Rose Real Estate and • Development Office & Warehouse Bldgs 13, 807, 092 2.89% Avon Cosmetic, Beauty Aids 8, 826, 579 1.85% Bell and Gossett Pumps, Compressors & Valve Mfg. 8, 743,292 1.83% Marvin F. Poer and Co. (Crane) Packing Material Mfg. 7,767, 625 1.63% Schwartz Paper Company Paper Goods Distributor 7,211, 372 1.51% Kraft Foods Food/Research & Development 6, 697, 753 1. 40% Lawnware Products Patio Furniture 5, 450, 936 1.14% U.S. Robotics Modem and Other Computer Accessory Manufacturer 5, 025, 717 1. 05% Abt TV and Appliances Retailer: TV/Appliances 4. 628, 178 0.97% Total of Principal Taxpayers $ 84,499,565 17.71% --� Total Village Equalized Assessed Valuation $477,122,412 100.00% Source: Cook County Tax Extension Office BUDGET PROCESS Introduction What is a Budget? Budgets are generally recognized as the most significant financial document produced by a governmental entity. It is a process of allocating resources in order to determine which government activities are to be supported. The spending side of the budget process establishes which public goods and services are to be provided, how they are to be provided, and those groups entitled to use the goods or services provided. The revenue side determines how individuals will share the burden of providing for those goods and services. In a world of resource scarcity, the budget process can also be seen as a process of conflict resolution. Resource allocation processes differ between the public and private sector due to the following factors: (1) the profit motive is not generally applicable to the public sector, (2) resources in the private sector are limited to the amount available to the individual or firm while, in the public sector, the only limit is the amount of ii resources available to society as a whole, (3) the reason that government exists is because certain goods or services cannot be at all or as well provided by the private sector, and (4) the resources to be allocated in the public sector are based on political and economic values while the private sector can match the cost of resources to be provided against the revenue to be earned by those resources. Budgets are plans of the executive and legislative branches of government translated to dollars. They provide a control and review structure for executive implementation of legislatively approved plans. there are two basic types of budgets: (1) The operating budget identifies the level of revenues needed to support the expenditures for governmental operations. (2) The capital budget identifies the funds necessary to support capital expenditures. These expenditures are necessary to provide the governmental infrastructure for the public goods and services desired, i.e., roads and buildings. This budget will be discussed more extensively in the session on capital budgeting. Budgeting helps to integrate the following functions of government: (1) Policy Development, (2) Financial Planning, (3) Service/Operations Planning, and (4) Communications. These functions are achieved in the • process of developing and executing the budget, an ongoing, cyclic activity which can be summarized in the following steps: (1) Planning/Preparation, (2) Integration, (3) Selling/Passage, and (4) Execution/Feedback. In most governments these steps are undertaken annually, however, there is growing interest in adoption of a biennial budget and/or a multi-year planning process, due to concerns about the time-consuming nature of preparing and adopting a budget and the difficulty of achieving a long-term planning horizon with an annual process. The Village currently utilizes an annual budget preparation cycle; however, the Capital Improvements Program (CIP) is for five years with annual updates. The Process Itself . The budget process begins with the Department directors meeting with their staff and outlining realistic goals and objectives for the upcoming year and projecting out costs to meet these goals. The amounts initially requested by the Department Director are reflected in the "DEP REQ" (or Department Request) column of the Proposed Budget Detail. From that point, the budgets are further reviewed by the Village Administrator and Finance Director with any revisions reflected in the "MGR REC" (or Manager Recommendation) column of the same document. Following this process, the Proposed Budget is sent to the Mayor and Board of Trustees. In addition, the Proposed Budget amounts are published by fund under a "Legal Notice" announcing the date of the formal Public Hearing. At this point, the Board of Trustees meet in a number of workshops to review and discuss the budget with the Village Administrator, Finance Director, and appropriate Department Director. These meetings are open to the public. Following the initial workshops, a formal Public Hearing is held where citizens may provide input and/or testimony to the budget process. The workshop discussions are wide ranging, including discussions on all operating expenditures, existing and potential revenue sources, and on-going and future requirements of the existing Village infrastructure. In addition with its review of specific programs and services, the budget workshop also includes discussions of present and future needs of the Village's citizenry. iii Basis of Accounting The Governmental Accounting Standards Board (GASB) is the current ruling body which promulgates the financial reporting standards for all state and local levels of government. These financial reporting standards are commonly referred to as Generally Accepted Accounting Principles (GAAP). The Village prepares its budget utilizing GAAP for all its funds. As required by GAAP, governmental funds utilize the modified accrual basis. This simply means revenues are projected when they will become "measurable and available". Measurable means when these revenues are projected to be in the "hands" of the intermediary collecting governmental agency -- although not necessarily physically in the hands of the Village itself(to illustrate, sales tax is collected by the State and physically distributed to municipalities over a two and one-half month period. For example, retail sales made in March by a store in Morton Grove are paid to the State in April. The State will deliver the monies to the Village by mid-June. Even though June falls in the subsequent fiscal year, the Village recognizes this as revenue in the current fiscal year.) Expenditures under this method of accounting are projected when they will occur -- not when they will be paid. (To illustrate, commodities purchased, services rendered, or construction work performed during April will typically be paid in May or early June. Even though May and June falls in the subsequent fiscal year, the expense will be recognized in the current fiscal year.) Also pursuant to GAAP, the Enterprise and Pension Funds use the accrual basis of accounting. The accrual basis recognizes both revenue and expenditures for the period they will be projected to occur --not when the actual cash is received. Accrual or modified accrual based accounting is required by GAAP for financial reporting purposes in order to receive an unqualified opinion from independent auditors that the financial statements are "fairly presented". It maintains the Village as a "going concern" and reports the revenues and expenses to the fiscal year by which it carries out its operations. This basis of accounting prevents the Village from deferring the recognition of expenses to a subsequent fiscal year by simply deferring the timing on the payment of bills. Following GAAP and receiving an unqualified opinion from independent auditors are mandatory to maintaining banking relationships and bond ratings by which our ability to incur and maintain debt is measured by other independent bodies. Budget Documents Utilized There are three separate documents submitted to the Village Board for formal review during the budget preparation process. Those documents are: the Operating Budget (or Proposed Budget) the Expanded Budget; and the Five Year Capital Improvement Program. The Operating Budget (or Proposed Budget) provides the Village Board with a detailed document showing all revenue projections and appropriation requests necessary to continue providing the current level of services now offered to the community. The document includes an overall budget message prepared by the Village Administrator along with Summary Tables which include highlights and totals from the budget document. There is also a listing of various goals and objectives for each fund and/or department along with iv explanations on various line item accounts. The Expanded Budget will include requests from Department Directors for additional staff; new programs, additional equipment, and other requests which are not essential to the continuity of the current level of service. The Expanded Budget also includes Capital Outlay Requests which could not be accommodated in the Operating Budget (Proposed Budget). The Five Year Capital Improvement Program (CIP) identifies specific infrastructure, physical plant improvement and major equipment replacement needs for the next five years along with the necessary funding sources. The CIP document is prepared by an ad hoc committee comprised of the Village President, two Village Trustees, the Village Administrator, the Director of Community Development and the Superintendent of Public Works. The committee establishes priorities for major, non-recurring projects using a multi-year schedule and submits a Five Year Proposed Capital Improvement Program report to the Village Board of Trustees as a whole. A budget workshop is devoted to discussing the CEP document during budget deliberations. A summary of the main areas to be discussed during the budget process/workshops is included in the budget document under the tab "CAPITAL IMPROVEMENT PLAN" and begins on page. Budget Approval. Control. and Amendments At the conclusion of the budget review process, the Mayor and Board of Trustees directs the Village Administrator to prepare a final budget incorporating the appropriations found necessary by the Board during the Budget Workshops. A formal Appropriation Ordinance is then presented to the Village Board of Trustees for consideration. The Appropriation Ordinance is traditionally approved prior to the initiation of the fiscal year. State statutes require the Village to approve the Appropriation Ordinance by at least the conclusion of the first quarter of the fiscal year. The Board of Trustees, Village Administrator, Finance Director, and Department Directors monitor their budgets very closely throughout the fiscal year. A monthly report is generated comparing year-to-date operating expenditures and revenues with projected year-to-date budgets. The budget authority is flexible in that the Village Administrator may make certain transfers within departments when considered necessary for the proper administration of the Village government. The Village Board may revise the budget any time through interdepartmental transfers within any fund by passage of a resolution upon recommendation by the Village Administrator. The resolution would not affect fund totals. Transfers, however, between two or more funds or additional appropriations to any fund require the passage of a Supplemental Appropriation Ordinance. BUDGET POLICY Infrastructure and Major Equipment Replacement The Village believes that ongoing maintenance of its infrastructure and equipment is of prime importance to reduce the risk of emergency repairs and avoids the cost increases of deferral. To finance capital projects or major equipment replacement, the Village utilizes standard capital raising techniques such as General v Obligation and Revenue Bond Issues; special loan programs established by intergovernmental agencies such as the IEPA; standard borrowing from local financial institutions; and "pay as you go" using current revenue (through the property tax levy or from other tax sources) when possible. The Village has also established a Revolving Equipment Replacement Fund to provide a means of financing the replacement of Public Works equipment and major firefighting apparatus. User Charges Budgetary policy of the Village also allows for the reasonable utilization of user fees when appropriate. Examples of some of the user fees currently utilized and imposed by the Village include water fees (for providing water to Village residents); sewer charges(for maintaining the storm, sanitary and combined sewer collection systems under the Village's jurisdiction); commuter parking lot fees (daily parking fee charged for users of the commuter parking lot for maintenance and upkeep); ambulance fees; social services fees; and E9-1-1 fees (monthly service charge to users of telephone systems within the Village's jurisdiction for maintaining the emergency 9-1-1 telephone system.) Revenue Estimates The Village's budgetary policy requires revenue estimates be based on conservative projections. It is normal for actual Village revenues to be at or very close to original projections. There have only been a couple of fiscal years when actual revenues deviated from the budget by a significant amount. As the fiscal year progresses, major revenue sources are continuously compared to original revenue estimates to insure initial projections will be reasonably met. The operating budget is developed with a focus on long term solvency. This is demonstrated by the conservative nature of initial revenue projections, as well as, limitations to the utilization of available fund balances in "balancing the budget". DEBT POLICY AND ANALYSIS OF OUTSTANDING DEBT The Village of Morton Grove is a home rule municipality and, as such, has no debt limitations. If, the Village was a non-home rule municipality, according to Illinois statutes, its available debt limit would be as follows: % of EAV Assessed Valuation - 7/1/97 $477, 122, 412 Legal Debt Limit for Non Home Rule - 8 . 625% $ 41, 151, 808 (8 . 625%) Amount of Village Debt Applicable to Limit* $ 14, 719, 339 (3 . 085%) Legal Debt Margin Available $ 26, 432, 469 (5 . 540%) * As of May 1, 1998, total Village Debt will be$15,573,549. The debt limitation governing non home rule communities exclude debt incurred due to mandates of the EPA or Federal Clean Water Act. The Village has 8854,210 in loans outstanding from the IEPA for complying with sewer mandates which are excluded from the formula used to determine the debt applicable to the non home rule limit. The above Table demonstrates that the Village has been frugal in its use of home rule debt authority. The schedule summarizing the current Village debt along with current interest rates as of 5/1/97 as • vi VVV ?0 aSS S la ®` 0 0 0 0 0 0 0 0 % § § 0 - 000 § im . t4t4 tni p pit 00000Ogrnafpic "mod rl 00 ^ ,k - 4 izp ®\ 0 0 0 0 o A a A A A rvA I +! I� . - 0 O p3 4�® Rte' N �N'1 1� n V -'., , t� • r 0 1 00 "M ii W ^ NNpp N bR , 0O ^ = y J _ Z ry la F o y ffi a C o o_� P z Y. l • ON v a a ! 00h, O Y a N 44N b 8 flg N b V f3 "c �' `e Z bt � r n °Ndn "dhnk m r elf g0 �3, ^ sl , v4 � 11gg13A g ,eax tql o ° 5$ rz I N ENn 0y IC p A N «I F1 M ! ! N N N ti 9 N { I tltK 1RMMM K KYl aR eR * ** ** M hUH e : Ng fl $ N gA N N 3Ra _, N N vii tH: H sy � n 2e iS t 15 'e � i y 4 N 0 S '� R p �+ti h Q i i i d p� 1 O O eAk pj a o ° M . o o o np k m b �j p® K k o io , ! e I e •• O ° Q n a R " V .I. p s g ) `'^7 fs° O la :C. O " N1411 ; w tIl h 101 e ° is Ek § R x E. ° § s § 3 k 5 , _ % @p 11 ; R s 'L ; 3n § ^ 3 F42,2, r Eo � g 'GL` y�y "' P aI O W J � „ r t w o P/ SR a 2 A ° §iRa 3 1 2 ig ggpig a I F qg3 i 4 ..ry n + J W 4 1 Q § § i I -� � Ow fan h � � g � g el 4 gI 1. p I ^ . 0 " 4 ' O Iii. I w R' W. o � K4IR M R tl h tS ofl Gd � '°Oy3y$ Qy� x �G�J ql °fi g $ i n '` i.fi g ti I . ! H$ z * g z! I 9 V I I I w tt yp O M will a a. N .; V ; ° .?. S h.i . . 61 p p 1 Cy + 4 ! : 5 x i O p044 4 �1 1 Oil ! ! ill 0 . well as new debt that is proposed for meeting the requirements of the 8 month transition period is shown on the following page. The first section summarizes the installment note financing debt incurred on equipment acquired for the Public Works, Public Safety and Community Development Departments, and provides the reader with a summary of short term borrowing. The next section on the following page provides the reader with a summary of both short and long term debt outstanding and the related repayment schedule over the next five years. In determining the source of funds for major projects, the Village considers available local resources, Federal and State grants and loans, and the use of short term installment note financing or long term debt mechanisms. As part of the review, the Village looks at interest rate cycles and the current level of Village debt. The Village also reviews the potential for issuing short term vs. long term debt. The Village's outstanding Water Revenue Bonds are rated "A" from Moody's Bond Rating Service. This indicates the rating service views the Village's debt management activities as prudent and successful. The 1991 and 1994 General Obligation Bond issues are rated AAA-MBIA insured. FINANCIAL CONDITION OF THE FUNDS All funds shown have a self-balancing group of accounts which include revenues, expenditures, assets, liabilities and a fund balance. Each fund has a specific purpose -- either funding a pension, providing for the distribution of water and treatment of sewerage, funding major equipment replacement programs, capital projects programs, or accounting for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. The funds of the Village are in relatively sound condition, albeit the Capital Projects have some "cash flow" problems from time to time and the Water/Sewer Fund will need a rate increase to meet its day to day operating expenses and delete service requirements. While the Village has adopted sound financial policies to meet all its current, short term, and long term obligations, continuous effort must be maintained to monitor the adequacy of revenue sources and maintain a diversity of those revenue sources so the Village is not heavily dependent on any one type of revenue. In addition, expenditures must continue to be properly controlled and monitored. These factors are especially evident in an environment that meets continuous demands of providing municipal services as well as maintaining state mandates (most of which are unfunded) while keeping increases in property taxes to a minimum. bud'notes.97 tx • VILLAGE OF MORTON GROVE —� PRINCIPAL OFFICIALS AND OFFICERS MAY 1, 1998 TERM/ APPOINTMENT ELECTED ENDS Daniel D. Scanlon Mayor April 2001 James Karp Trustee April 2001 Teresa Hoffman Liston Trustee April 2001 Don Sneider Trustee April 2001 Eileen Coursey Winkler Village Clerk April 2001 Ronna Brenner Trustee April 1999 Joseph Moll Trustee April 1999 Larry Schulte Trustee April 1999 APPOINTED Larry N. Arft Village Administrator January 1, 1999 Gabriel Berrafato Corporation Counsel January 1, 1999 Ralph Czerwinski Fire Chief January 1, 1999 James Dahm Superintendent of Public Works January 1, 1999 Ed Hildebrandt Building Commissioner January 1, 1999 Spiro C. Hountalas Director of Finance/Treasurer January 1, 1999 James C. Huber Dir of Health and Human Services January 1, 1999 George Incledon Police Chief January 1, 1999 Craig Karas ESDA Director January 1, 1999 Jeffrey Lyons Village Prosecutor January 1, 1999 Charles Scheck Community Development Director January 1, 1999 • Neal C. Walter Village Prosecutor January 1, 1999 x GLOSSARY OF TERMS ABATEMENT -- A complete or partial cancellation of a levy imposed by a government. ACCOUNT -- A term used to identify an individual asset, liability, expenditure, revenue, or fund balance. ACCOUNTING SYSTEM -- The total structure of records and procedures which discover, record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organization components. ACTIVITY -- The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed by an organizational unit for the purpose of accomplishing a function for which the government is responsible. APPROPRIATION -- A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended. APPROPRIATIONS ORDINANCE -- The official enactment by the governing board to legally authorize the government administration to obligate and expend resources. APPROVED -- Abbreviation for "Approved/Adopted by Board of Trustees" found in the "Proposed (or Adopted) Budget Detail" throughout the Budget Book. Column of numbers represent the final funding levels adopted by the Board of Trustees at the conclusion of all budget deliberations. Those amounts are filed with the County Clerk in the annual appropriation/budget ordinance. ASSESSED VALUATION -- A valuation set upon real estate or other property by a government as a basis for levying taxes. ASSETS -- Property owned by a government which has a monetary value. AVAILABLE FUND BALANCE -- In a governmental fund, the balance of net financial resources that are proposed or approved for appropriation in the upcoming fiscal year. BOND -- A written promise, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable semi- annually. xi BONDED DEBT -- That portion of indebtedness represented by outstanding bonds. BUDGET -- A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. BUDGET AMENDMENT -- A legal procedure utilized by the governing board to revise a budget. BUDGET DOCUMENT -- The instrument used by the budget-making authority to present a comprehensive financial plan of operations of the governing board. BUDGET MESSAGE -- A general discussion of the proposed budget as presented in writing by the Village Administrator to the legislative body. BUDGET REVIEW PROCESS -- A description of the review process of the entire budget(including the Expanded Budget and five year Capital Improvement Budget)by the Board of Trustees. Through a series of budget workshops, the Board of Trustees reviews the budget with the Village Administrator and appropriate Department Directors. Changes and adjustments made by the Board to line item accounts during the budget review process are entered in the "approved" column. BUDGETARY CONTROL -- The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. CAPITAL ASSETS -- Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. CAPITAL BUDGET -- A plan of proposed capital outlays and the means of financing them for the current fiscal period. CAPITAL IMPROVEMENTS BUDGET -- A plan of proposed capital expenditures and the means of financing them. This is usually part of the complete annual budget which includes both operating and capital outlays. CAPITAL OUTLAY -- Expenditures which result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND -- A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities and equipment, other than those financed by proprietary funds, special assessment funds, and trust funds. CHART OF ACCOUNTS -- The classification system used by the government to organize the accounting for various funds. xii COMMODITIES -- Consumable items used by the governmental departments. Examples include office supplies, vehicle and maintenance supplies, gasoline, etc. CONTRACTUAL SERVICES -- Services rendered to governmental departments and agencies by private firms, individuals, or other government agencies. Examples include utilities, insurance, and professional services. DEBT -- An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds, installment notes or agreements with financial institutions, notes payable to other government agencies such as the IEPA and tax anticipation/cash flow loans. DEBT LIMIT -- The maximum amount of gross or net debt which is legally permitted by State Statute. DEBT SERVICE FUND -- A fund established to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. DEP REQ 97-98 -- Abbreviation for Original Department Request during the budget preparation process as found in the "proposed (or Adopted) Budget Detail" throughout the budget book. Column of numbers represent original amounts proposed by Department Heads as described in the budget process found in the Appendix Section of this book. DEPARTMENT -- A major administrative organizational unit of the government which indicates overall management responsibility for one or more activities. DEPRECIATION -- (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear an tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause. (2) The portion of the cost of a fixed asset charged as an expense during a particular period. NOTE: The cost of such asset prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. Pursuant to mandates promulgated by the Governmental Accounting Standards Board, depreciation is accounted for only in the Enterprise Funds. ENTERPRISE FUND -- A fund established to account for operations (a)that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. The "Water and Sewer Fund" is an example of the Enterprise Fund. xiii EQUALIZED ASSESSED VALUATION -- The assessed valuation of real property, raised or lowered by an equalizing factor as applied by a countrywide and a statewide authority, so that all property is assessed at a consistent level for purposes of levying taxes. Currently, equalized valuation of real property is 1/3 of fair market value. ESDA -- Emergency Services Disaster Agency (a.k.a. Civil Defense or Preparedness). A primarily volunteer department of the Village to assist other Village Departments and the general public in the case of an emergency, natural disaster or other appropriate situation where their skills and resources would be needed. ESTIMATED REVENUE -- The amount of projected revenue to be collected during the fiscal year. The amount of revenue budgeted is the amount approved by the Board of Trustees. EXPENDITURES -- Decreases in net financial resources. Expenditures include current operating expenses which require the current or future use of net current assets, debt service, and capital outlays. EXPENSES -- Decreases in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. FISCAL PERIOD -- Any period at the end of which a government determines its financial position and the results of its operations. FISCAL YEAR-- A twelve (12) month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. FIXED ASSETS -- Assets of a long term nature which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. FUND -- A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations (e.g. Motor Fuel Tax Fund, Water/Sewer Fund, etc.). FUND BALANCE -- The difference between fund assets and fund liability in a governmental or trust fund. FUND EQUITY -- An equity account reflecting the unreserved accumulated earnings of the Enterprise Funds. GENERAL FUND -- The fund used to account for all financial resources except those required to be accounted for in another fund. The most common General Fund is the Corporate Fund. xiv • GENERAL OBLIGATION BONDS -- Bonds for the payment of which the full faith and credit of the issuing government are pledged. GENERAL REVENUE -- The revenues of a government other than those derived from the retained earnings in an Enterprise Fund. If a portion of the net income in an Enterprise Fund is contributed to another non-Enterprise Fund, such as the Corporate Fund, the amounts transferred constitute general revenue of the government. GOAL -- A statement of broad direction, purpose, or intent, based on the needs of the community. INTERGOVERNMENTAL REVENUE --Revenue received from another government, such as the State of Illinois, or other political subdivisions, for a specified purpose. INTRAGOVERNMENTAL SERVICE FUND --Fund established to finance and account for services and commodities furnished by a designated department or agency to other departments and agencies within a single governmental unit. INVESTMENTS -- Cash held in interest bearing accounts, securities and real estate held for the production of revenues in the form of interest, dividends, rentals, or lease payments. The term does not include fixed assets used in governmental operations. IRMA -- Intergovernmental Risk Management Agency, a consortium of over sixty-five (65) municipalities and special taxing districts in the Chicago metropolitan area organized pursuant to an intergovernmental agreement to provide risk management services and self-insurance for general liability, workers compensation, property and casualty, theft, etc. to its members. LEVY -- (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. LONG TERM DEBT --Debt with a maturity of more than one year after the date of issuance. MANAGERS RECOMMENDATION (MGR REC) -- Abbreviation for "Manager's (or Administrator's) recommendation found in the "Proposed (or Adopted)Budget Detail" throughout the budget book. Column of numbers represent the Village Administrator's recommended funding levied to a particular account. NET INCOME -- Proprietary fund excess of operating revenues, nonoperating revenues, and operating transfers - in over operating expenses, nonoperating expenses, and operating transfers-out. OBJECT -- As used in expenditure classification, this term applies to the article purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personnel services, contractual services, commodities, capital outlay and other expenditure classifications. xv • OBJECTIVE -- Specific tasks to be accomplished in order to meet goals. OPERATING BUDGET -- The portion of the budget that pertains to daily operations that provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, services, etc. OPERATING EXPENSES -- Proprietary fund expenses which are directly related to the fund's primary service activities. OPERATING INCOME -- The excess of proprietary fund operating revenues over operating expenses. OPERATING REVENUES -- Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. PENSION TRUST FUND -- A Trust Fund used to account for public employee retirement systems. • Pension Trust Funds are accounted for in essentially the same manner as proprietary funds, but with an important expanded emphasis on required fund balance reserves. PERSONNEL SERVICES -- Items of expenditures in the operating budget for salaries and wages paid for services performed by Village employees. RESERVED FUND BALANCE OR EQUITY -- An account used to indicate that a portion of fund balance or equity is legally restricted and not available for appropriation. RESOURCES -- Total dollars available for appropriations including estimated revenues, fund transfers, and beginning fund balances. REVENUES -- Increases in governmental fund type, net current assets, and residual equity transfers. REVISED: 96/97 -- Contained in the "proposed budget detail summary printout found in each fund or department section. Reflects any revisions to the original adopted budget ("budget 96/97") for the fiscal year. SOURCE OF REVENUE --Revenues classified according to their source or point of origin. SPECIAL REVENUE FUND -- A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for specified purposes. SWANCC -- Solid Waste Agency of Northern Cook County, a consortium of twenty-three (23) municipalities located in Northern Cook county and organized pursuant to an intergovernmental agreement for efficient and environmentally safe disposal of solid waste. XVI TAX LEVY -- The total amount to be raised by general property taxes for operating and debt service purposes specified in the Tax Levy Ordinance. TAX LEVY ORDINANCE -- An ordinance by means of which taxes are levied. TAX RATE LIMIT -- The maximum rate at which a government may levy a tax. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. TAXES -- Compulsory charges levied by a government for the purpose of financing services performed for the common public benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. TO DATE: 96/97 -- Contained in the "proposed budget detail" summary printout found in each fund or department section. Reflects the amount of revenues collected or expenditures made through January 31, 1997. TRUST FUNDS --Funds used to account for assets held by a government in a trustee capacity for individuals, private organizations, other governments, and/or other funds. USER CHARGES OR FEES -- The payment of a fee for direct receipt of a public service by the party benefiting from the service. YVll 2 E. § 0 9 � s B ® n! 7 2. 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W 0 X U U S F ■ XX SALARY SCHEDULE PAY GRADE ASSIGNMENT BY CLASSIFICATION EFFECTIVE MAY 1, 1998 ADMINISTRATIVE AND PROFESSIONAL `,s Assistant Finance Director 61 Assistant Director of Health and Human Services 61 Deputy Building Commissioner 61 Family Services Director 57 Assistant to the Administrator 57 Village Planner 57 TECHNICAL Engineer Assistant 67 Engineering Drafting/Tech. (GIS Coordinator) 62 Sanitarian 51 LABOR AND TRADES Assistant Superintendent of Public Works 75 Division Superintendent of Public Works 72 Pumping Station Operator 56 Maintenance Supervisor 57 Auto Mechanic 55 Materials Expediter 51 Equipment Operator 53 Maintenance Worker II 48 Maintenance Worker I 45 Auto Service Attendant 45 CLERICAL AND OFFICE Executive Secretary 44 Principal Accounting Clerk 44 �.. Administrative Secretary/Aide 42 Accounting Clerk 40 Principal Clerk 35 Receptionist/Cashier 35 Water Meter Reader 35 PUBLIC SAFETY Deputy Chief 77 Commander 71 Sergeant 67 Police Officer 59 CSO/Animal Control 36 Support Services Supervisor 52 LEADS Supervisor/Communications Liaison 50 Dispatcher 48 Records Coordinator/PIMS Manager 37 Community Service Officer I 35 FIRE DEPARTMENT District Chief 76 Deputy Fire Marshall 67 Fire Lieutenant(EMS Director) 65 (plus$2,600, plus$1,000) Fire Lieutenant/Paramedic 65 (plus$2,600) Fire Lieutenant 65 Fire Inspector/Public Education Coordinator 57 (plus$2,500) Firefighter/Paramedic 57 (plus$2,600) Firefighter 57 SALARY SCHEDULE PAY GRADE ASSIGNMENT BY CLASSIFICATION EFFECTIVE MAY 1, 1998 ADMINISTRATIVE AND PROFESSIONAL Assistant Finance Director 61 Assistant Director of Health and Human Services 61 Deputy Building Commissioner 61 Family Services Director 57 Assistant to the Administrator 57 Village Planner 57 TECHNICAL Engineer Assistant 67 Engineering Drafting/Tech. (GIS Coordinator) 62 Sanitarian 51 LABOR AND TRADES Assistant Superintendent of Public Works 75 Division Superintendent of Public Works 72 (��}✓p Pumping Station Operator 56 Maintenance Supervisor 57 Auto Mechanic 55 / Materials Expediter • 51 (/ Equipment Operator 53 Maintenance Worker II 48 Maintenance Worker I 45 Auto Service Attendant 45 CLERICAL AND OFFICE Executive Secretary 44 Principal Accounting Clerk 44 Administrative Secretary/Aide 42 Accounting Clerk 40 Principal Clerk 35 ReceptionistCashier 35 Water Meter Reader 35 PUBLIC SAFETY Deputy Chief 77 Commander 71 Lieutenant 69 Sergeant 67 Police Officer 59 Public Safety Officer 53 Support Services Supervisor 52 LEADS Supervisor/Communications Liaison 50 Dispatcher 48 Records Coordinator/PIMS Manager 36 Community Service Officer I 35 FIRE DEPARTMENT District Chief 76 Deputy Fire Marshall 67 Fire Lieutenant(EMS Director) 65 (plus$2,600, plus$1,000) Fire Lieutenant/Paramedic 65 (plus$2,600) Fire Lieutenant 65 Fire Inspector/Public Education Coordinator 57 (plus$2,500) Firefighter/Paramedic 57 (plus$2,600) Firefighter 57 =E88 •pLtr; O n N . .:3° N O Y l\ Pl. 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